HomeMy WebLinkAboutCity Council - 2014-37 RESOLUTION NO. 2014-37
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF HUNTINGTON BEACH AMENDING RESOLUTION NO. 2007-32
AND AUTHORIZING CERTAIN CITY EMPLOYEES AND
HINDERLITER, DE LLAMAS & ASSOCIATES ACCESS TO SALES, USE OR
TRANSACTIONS AND USE TAX RECORDS PURSUANT TO SECTION 7056
OF THE REVENUE AND TAXATION CODE
WHEREAS, pursuant to agreement with the City, the State of California Board of
Equalization provides the City with information contained in the files of the Board of
Equalization relating to sales, use or transactions and use tax records; and
On May 21, 2007, the City Council adopted Resolution No. 2007-32 which authorized
certain City officials and Hinderliter, de Llamas & Associates to receive and review information
related to sales, use or transactions and use tax records;and
Since the adoption of Resolution No. 2007-32, the City has undergone reorganization,
adding and deleting titles and responsibilities of certain employees; and
The City wishes to amend Resolution No. 2007-32 to authorize City employees to receive
and review information relating to sales, use or transactions and use tax records for the City of
Huntington Beach from the Board of Equalization,
NOW, THEREFORE, the City Council of the City of Huntington Beach does hereby
resolve as follows:
SECTION 1. The following City officials and City employees are authorized to receive
and review information relating to sales, use or transactions and use tax records for the City of
Huntington Beach from the Board of Equalization:
• City Treasurer
• City Manager
• Finance Director
• Accounting Manager
• Any officer or employee of the City as designated in writing by the City
Manager
SECTION 2. The following independent contractor for the City of Huntington Beach
is hereby authorized to receive and review information.relating to sales, use or transactions and
use tax records for the City of Huntington Beach:
Hinderliter, de Llamas and Associates
Robert Hinderliter, Principal
Lloyd de Llamas, Principal
14-4258/110307.doc 1
Resolution No. 2014-37
SECTION 3. The City Council of the City of Huntington Beach hereby certifies that
Hinderliter, de Llamas& Associates:
A. Has an existing contract with the City of Huntington Beach to receive
sales, use or transactions and use tax records; and
B. Is required by that contract to disclose information contained in, or derived
from, those sales, use or transactions and use tax records only to an officer
or employee of the City who is authorized by this resolution to examine
the information; and
C. Is prohibited by that contract from performing consulting services for a
retailer during the term of that contract.
D. Is prohibited by that contract from retaining the information contained in,
or derived from those sales tax records, after that contract has expired.
SECTION 4. All City officials and/or City employees hereby authorized to receive and
review information relating to sales, use or transactions and use tax records for the City shall
execute a confidential statement attached hereto as Exhibit A and incorporated herein by this
reference.
PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a
regular meeting thereof held on the 21st day of July , 2014.
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Mayor
RE VI AND APPROVED: APPROVED AS TO FORM:
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Ci ger .City Attorney
INITIATED AND APPROVED:
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Finance Director
14-4258/110307.doc 2
Resolution No. 2014-37
EXHIBIT A
State of California Franchise Tax Board
Confidentiality Statement
Confidential tax return information is protected from disclosure by law, regulation, and
policy. Information security is strictly enforced. Violators may be subject to disciplinary,
civil and/or criminal action. Protecting confidential tax return information is in the
public's interest, the state's interest, and the City's interest. r
A City official/City employee is required to protect-the following types of information
received from the Franchise Tax Board:
• Taxpayer name
• Taxpayer address
• Taxpayer social security or taxpayer identification number
• Principal business activity code
A City official/employee is required to protect confidential information by:
• Accessing or modifying information only for the purpose of performing official duties.
• Never accessing or inspecting information for curiosity or personal reasons.
• Never showing or discussing confidential information to or with anyone who does not
have the need to know.
• Placing confidential information only in approved locations.
• Never removing confidential information from your work site without authorization.
Unauthorized inspection, access, use, or disclosure of confidential tax return information
is a crime under state laws, including but not limited to Sections 19542 and 19552 of the
California Revenue and Taxation Code and Section 502 of the Penal Code.
Unauthorized access, inspection, use, or disclosure may result in either or both of the
following:
• State criminal action
• State and/or taxpayer civil action
You are reminded that these rules are designed to protect everyone's right to privacy,
including your own.
I certify that I have read the confidentiality statement printed above. l further certify and
understand that unauthorized access, inspection, use, or disclosure of confidential
information may be punishable as a crime and may result in disciplinary and/or civil
action being taken against me.
Name
Signature Date
144258/110313
Res. No. 2014-37
STATE OF CALIFORNIA
COUNTY OF ORANGE ) ss:
CITY OF HUNTINGTON BEACH )
I, JOAN L. FLYNN the duly elected, qualified City Clerk of the City of
Huntington Beach, and ex-officio Clerk of the City Council of said City, do hereby
certify that the whole number of members of the City Council of the City of
Huntington Beach is seven; that the foregoing resolution was passed and adopted
by the affirmative vote of at least a majority of all the members of said City Council
at a Regular meeting thereof held on July 21, 2014 by the following vote:
AYES: Katapodis, Hardy, Shaw, Harper, Boardman, Sullivan, Carchio
NOES: None
ABSENT: None
ABSTAIN: None
City Ark and ex-officio 11erk of the
City Council of the City of
Huntington Beach, California