Loading...
HomeMy WebLinkAboutCity Council - 2015-81 RESOLUTION NO. 2 015—81 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH AMENDING THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY AND THE MUNICIPAL EMPLOYEES' ASSOCIATION(MEA),BY ADOPTING THE SIDE LETTER AGREEMENT WHEREAS, the City of Huntington Beach elects to implement a holiday closure for the period of Thursday December 24,2015, (including Christmas Day,Friday,December 25,2015), and Thursday December 31, 2015 (including New Year's Day, Friday, January 1, 2016), which will result in City Hall and other non-essential City of Huntington Beach operations being closed to the public over the specified closure period,and WHEREAS,the City of Huntington Beach elects to permit MEA employees to take paid leave for select dates over the period December 24,2015 and December 31,2015,and WHEREAS, on July 7,2014,the City Council of Huntington Beach adopted Resolution No 2014-34 for the purpose of adopting the Memorandum of Understanding (MOU) between the City and the Municipal Employees' Association(MEA), Subsequent to the adoption of the MOU and the extension thereof,the City of Huntington Beach and MEO agreed to changes, corrections, and clarifications to the MOU that are reflected in a Side Letter of Agreement between the City of Huntington Beach and MEA ("Side Letter Agreement") attached hereto as Exhibit A and incorporated herem by this reference The Side Letter Agreement pertains to Holiday Closure NOW,THEREFORE,IT IS HEREBY RESOLVED by the City Council of the City of Huntington Beach as follows Section 1 The Side Letter Agreement attached hereto as Exhibit"A" is approved and adopted Section 2 The Side Letter Agreement amends the MOU between the City of Huntington Beach and MEA PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the 7 t h day of December , 2 015 . a REVIE D APPROVED APPROVED ORM i Citypartfor 1 Attorney AND APP VED ector of Human esources City of Huntington Beach SIDE LETTER AGREEMENT Representatives of the Municipal Employees' Association (MEA) and the City of Huntington Beach (CITY) hereby agree to the following terms related to the MEA MOU with respect to the following Article IX— HOURS OF WORK/OVERTIME A Work Schedule 4 Holiday Closure a Thursday, December 24, 2015, Friday, December 25, 2015 (Christmas Day), Thursday, December 31, 2015, and Friday, January 1, 2016 (New Years Day), will be known and referred to as "Holiday Closure" for the dates specified Some departments, at the discretion of the Department Director with the approval of the City Manager, will be excluded from the holiday closure and employees must work as scheduled b Employees will use approved leave accruals (general leave or compensatory time) to account for the time away from work during the Holiday Closure c Employees who wish to take time off in addition to the Holiday Closure must seek approval to do so from their department head d Employees will need to account for Holiday Closure time applied to Thursday, December 24, 2015 and/or Thursday, December 31, 2015 depending upon work schedules i Employees on the 9/80 work schedule A, will not be required to account for Holiday Closure hours for December 24, 2015 as this will be considered as the appropriate "Flex" Friday Employees on the 9/80 work schedule B, will not be required to account for Holiday Closure hours for December 31, 2015 as this will be considered as the appropriate "Flex" Friday ii Employees on 5/8 and 4/10 schedules will need to make the appropriate time accounting entries to account for Holiday Closure hours on Thursday, December 24, 2015 and Thursday, December 31, 2015, depending upon work schedules i Time Accounting a Members of this unit will be required to account via payroll for the appropriate time associated with the Holiday Closure and any additional elective approved time off b The payroll accounting of the holiday closure will include, use of approved leave accruals (general leave, or compensatory time) or alternative equivalent time taken in-lieu of the specific Holiday Closure dates referenced herein for employees required by the department director to work Payroll accounting for the Holiday Closure not specifically listed herein must be approved by the City Manager or designee c The payroll accounting methods listed herein may be used in any approved combination on or before the end of the pay period ending January 1, 2016 d Any Holiday Closure hours not voluntarily accounted for via payroll as of the end of the pay period ending January 1, 2016, shall be accounted for in the following order until a zero balance is achieved 1 Compensatory Time 2 General Leave 3 Time Off Without Pay ii Payroll accounting of the Holiday Closure shall not impact seniority, probationary periods, and health or retirement benefits Side Letter Implementation The parties agree that this side letter agreement and the implementation thereof will not be subject to Personnel Rule 19 — Grievance Procedure/Non-Disciplinary Matters nor Article XIV- Miscellaneous (a) — Grievance Arbitration, or otherwise appealed either administratively or in a court of competent jurisdiction IN WITNESS WHEREOF, the parties have caused t is SIDE LETTER AGREEMENT to be executed by and through their authorized officers on �/s Huntington Beach City of unti gton Beach Municipal Emplo a so tion r rio Daniel Fre A Mpson amsters 911 City Manager Dated �Z ( � Dated Z- l s J dy Graf am ?ector PIP Warren EA P dent of Human Reso rces Dated 12- IAS APPROVED FOR �i 9-1s el Gates y Attorney Dated I si Res. No. 2015-81 STATE OF CALIFORNIA COUNTY OF ORANGE ) ss: CITY OF HUNTINGTON BEACH ) I, JOAN L FLYNN the duly elected, qualified City Clerk of the City of Huntington Beach, and ex-officio Clerk of the City Council of said City, do hereby certify that the whole number of members of the City Council of the City of Huntington Beach is seven, that the foregoing resolution was passed and adopted by the affirmative vote of at least a majority of all the members of said City Council at a Regular meeting thereof held on December 7, 2015 by the following vote AYES: Posey, O'Connell, Katapodis, Hardy, Sullivan, Delgleize, Peterson NOES: None ABSENT: None ABSTAIN: None City 4rk and e'x-offid Clerk of the City Council of the City of Huntington Beach, California