HomeMy WebLinkAboutCity Council - 2015-82 RESOLUTION NO. 2 015-8 2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON
BEACH AMENDING THE MEMORANDUM OF UNDERSTANDING BETWEEN
THE CITY AND THE MANAGEMENT EMPLOYEES' ORGANIZATION (MEO),
BY ADOPTING THE SIDE LETTER AGREEMENT
WHEREAS,the City of Huntington Beach elects to implement a holiday closure for the
period of Thursday, December 24, 2015, (including Christmas Day, Friday, December 25, 2015),
,and Thursday December 31, 2015 (including New Year's Day, Friday, January 1, 2016), which
will result in City Hall and other non-essential City of Huntington Beach operations being closed
to the public over the specified closure period, and
WHEREAS, the City of Huntington Beach elects to permit MEO employees to take
paid leave for select dates over the period December 24, 2015 and December 31, 2015, and
WHEREAS, on March 17, 2014, the City Council of Huntington Beach adopted
Resolution No. 2014-13 for the purpose of adopting the Memorandum of Understanding (MOU)
between the City and the Management Employees' Organization(MEO); and
a , WHEREAS, on August 4, 2014, the City Council of the City of Huntington Beach
adopted Resolution No. 2014-57 extending the term of the Memorandum of Understanding
between the City and the Management Employees' Organization(MEO), and
Subsequent to the adoption of the MOU and the extension thereof,the City of Huntington
Beach and MEO agreed to changes, corrections, and clanfications to the MOU that are reflected
in a Side Letter of Agreement between the City of Huntington Beach and MEO ("Side Letter
Agreement") attached hereto as Exhibit A and incorporated herein by this reference. The Side
Letter Agreement pertains to Holiday Closure
NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of
Huntington Beach as follows.
Section 1. The Side Letter Agreement attached hereto as Exhibit "A" is approved and
adopted
Section 2 The Side Letter Agreement amends the MOU between the City of Huntington
Beach and MEO.
2015 MEO Holiday Closure
Resolution No . 2015-82
PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular
meeting thereof held on the 7 t h day of December , 2015
or
REVI ND APPROVED
/1 APPROVED AS RM-
Ci er
rty Mey
IN SAND AP ED
ector of H an Resources
2015 MEO Holiday Closure
City of Huntington Beach
SIDE LETTER AGREEMENT
Representatives of the Management Employees Organization (MEO) and the City of
Huntington Beach (CITY) hereby agree to the following terms related to the MEO MOU
with respect to the following:
ARTICLE IX—HOURS OF WORK/ADMINISTRATIVE LEAVE
D Hohdav Closure
i Thursday, December 24, 2015, and Thursday, December 31, 2015, will be known and
referred to as "Holiday Closure" for the dates specified Some departments, at the discretion
of the Department Director with the approval of the City Manager, will be excluded from the
holiday closure and employees must work as scheduled
ii Employees will use approved leave accruals (administrative leave or general leave) to
account for the time away from work during the Holiday Closure days of December 24, 2015
and December 31, 2015
III Employees who wish to take time off in addition to the Holiday Closure must seek approval to
do so from their department head
IV Employees will not report to work on any of the designated holiday closure days December
24, 2015, December 25, 2015 (Christmas Day), December 31, 2015, and January 1, 2016
(New Years Day)
v Employees on the 9/80 work schedule FLEX A, will not be required to account for Holiday
Closure hours for December 24, 2015 as this will be considered the appropriate "Flex" Friday
exchange day Employees on the 9/80 work schedule FLEX B, will not be required to
account for Holiday Closure hours for December 31, 2015 as this will be considered the
appropriate"Flex" Friday exchange day
a Employees on the 9/80 work schedule FLEX A, will be required to account for
Holiday Closure hours for December 31, 2015 and will be required to use a leave
bank (either Administrative Leave and/or General Leave)
b Employees on the 9/80 work schedule FLEX B, will be required to account for
Holiday Closure hours for December 24, 2015 and will be required to use a leave
bank (either Administrative Leave and/or General Leave)
c Employees working a non-FLEX schedule may be required to utilize a leave bank
(either Administrative Leave and/or General Leave) for one or more holiday
closure days, depending upon the employee's work schedule
a Time Accounting
i Members of this unit will be required to account via payroll for the appropriate leave time
associated with the Holiday Closure and any additional elective approved time off
ii The payroll accounting of the Holiday Closure will include use of approved leave accruals
(2015 calendar year administrative leave, or general leave) or alternative equivalent time
taken in-lieu of the specific Holiday Closure dates referenced herein Payroll accounting
for Holiday Closure time not specifically listed herein must be approved by the City
Manager or designee
III The payroll accounting methods listed herein may be used in any approved combination
IV All Holiday Closure hours are to be accounted for via payroll effective the pay period
ending January 1, 2016
MEO Side Letter 12-07-15
v Any Holiday Closure hours not voluntarily accounted for via payroll as of the end of the
pay period ending January 1, 2016, shall be accounted for in the following order until a
zero balance is achieved
1 Administrative Leave
2 General Leave
Side Letter Implementation
The parties agree that this side letter agreement and the implementation thereof will not be
subject to Personnel Rule 19 — Grievance Procedure/Non-Disciplinary Matters nor or otherwise
appealed either administratively or in a court of competent jurisdiction
IN WITNESS WHEREOF, the parties have caused this SIDE LETTER AGREEMENT to be
executed by and through their authorized officers on .LEC-a-2 7. ZO/Ir
10
Huntington Beach City P
t' gton Beach
Man s Organization
Scott Smith FrA0 A Ison
President CWY Manager
Dated 12- 7- Datei
6
Jane Cameron is le Warren
Vice-President ector of Human R ourc s
Dated / _-2
Aaron Peardon mer
OCEA Representative Assistant City Manager
Dated Dated it 2_2— 1
APPROVED AST M:
Heather Sutherland
OCEA Representative
Mic el Gates
Dated C Attorney
Dated / /
COUNTERPART
MEO Side Letter 12-07-15
v Any Holiday Closure hours not voluntarily accounted for via payroll as of the end of the
pay period ending January 1, 2016, shall be accounted for in the following order until a
zero balance is achieved
1 Administrative Leave
2 General Leave
Side Letter Implementation
The parties agree that this side letter agreement and the implementation thereof will not be
subject to Personnel Rule 19 — Grievance Procedure/Non-Disciplinary Matters nor or otherwise
appealed either administratively or in a court of competent jurisdiction
IN WITNESS WHEREOF, the parties have caused this SIDE LETTER AGREEMENT to be
executed by and through their authorized officers on 4,
Huntington Beach City of Huntington Beach
Management Employees Organization
Scott Smith Fred A Wilson
President City Manager
Dated Dated
Jane Cameron Michele Warren
Vice-President Director of Human Resources
Dated Dated
Aaron Peardon Ken Domer
OCEA Representative Assistant City Manager
Dated Dated
r
APPROVED AS TO FORM:
Hea er u erlan
OCEA Representative -�
Michael Gates
Dated City Attorney
Dated
COUNTERPART
MEO Side Letter 12-07-15
Res. No. 2015-82
STATE OF CALIFORNIA
COUNTY OF ORANGE ) ss:
CITY OF HUNTINGTON BEACH
I, JOAN L FLYNN the duly elected, qualified City Clerk of the City of
Huntington Beach, and ex-officio Clerk of the City Council of said City, do hereby
certify that the whole number of members of the City Council of the City of
Huntington Beach is seven, that the foregoing resolution was passed and adopted
by the affirmative vote of at least a majority of all the members of said City Council
at a Regular meeting thereof held on December 7, 2015 by the following vote
AYES: Posey, O'Connell, Katapodis, Hardy, Sullivan, Delgleize, Peterson
NOES: None
ABSENT: None
ABSTAIN: None
Air
City C rk and ex-offic Clerk of the
City Council of the City of
Huntington Beach, California
1 I
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