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Home My WebLink AboutCity Council - 2016-58 RESOLUTION NO. 2016-58 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH ADOPTING A BUDGET FOR THE CITY FOR FISCAL YEAR 2016/17 WHEREAS, Article VI of the Huntington Beach City Charter requires the City Manager to present and the City Council to adopt an annual City Budget; and The City Council has received and considered the Proposed Budget for Fiscal Year 2016/17, staff reports, and public testimony and information received in a noticed public hearing on the City Budget, NOW, THEREFORE, the City Council of the City of Huntington Beach does resolve as follows: SECTION 1: The Proposed Budget for Fiscal Year 2016/17, a copy of which is attached hereto as Exhibit "A" and incorporated by this reference as though fully set forth herein, is hereby approved and adopted. SECTION 2: The "Estimated Revenue and Transfers In" for Fiscal Year 2016/17, a copy of which is attached hereto as Exhibit "B" and incorporated by this reference as though fully set forth herein, is hereby approved and adopted. When combined with reserves, the "Estimated Revenue and Transfers In" for Fiscal Year 2016/17 are sufficient to fund the appropriations set forth in proposed Budget for Fiscal Year 2016/17. SECTION 3: The "Proposed Appropriations and Transfers Out" for Fiscal Year 2016/17, a copy of which is attached hereto as Exhibit "C" and incorporated by this reference as though fully set forth herein, providing appropriations summaries of details currently contained in the City's accounting system, including technical adjustments related to "Transfers In" and "Transfers Out," and detail of estimated revenue, is hereby approved and adopted. SECTION 4: The Tables of Organization, a copy of which is attached hereto as Exhibit "D" and incorporated by this reference as though fully set forth herein, is hereby approved and adopted. The City Manager, in compliance with the City Charter Section 403, may revise the Tables of Organization. SECTION 5: That from the effective date of the adopted Budget, the several amounts stated therein as proposed expenditures shall be and become appropriated to the several departments, offices and agencies for the respective objects and purposes therein named; provided, however, that the City Manager may transfer funds from one object or purpose to another within the same department, office or agency. The City Manager may also transfer non-departmental funds from one expenditure type to another within the same fund provided there is no increase in approval total appropriations contained in the budget. SECTION 6: Acquisition of new capital items shall be limited to the specific items included in the approved budget. Acquisition of capital items to replace existing capital equipment shall not exceed 1 RLS 8/8/1 6/1 6-5390/1 4 1 563/PD RESOLUTION NO. 2016-58 the total appropriation for the funding source. The City Manager may authorize changes to the procurement of specific items as long as the total appropriation for any department, fund or agency is not exceeded. However the City Manager must obtain City Council approval for items that exceed Five Hundred Thousand Dollars ($500,000.00). SECTION 7: That the Capital Improvement Program contained in the Proposed Budget for Fiscal Year 2016/17 (Exhibit A) is hereby approved in concept, and the Director of Public Works is authorized to publicly advertise for bids on these projects in accordance with Section 503 and Section 614 of the City Charter. SECTION 8: That construction of Capital Improvement Projects requires the use of professional services such as geo-technical, water testing, engineering oversight, project management, design, survey, and other required studies. Funding for these professional services is included within each Capital Improvement Project's budget as set forth in the Proposed Budget for Fiscal Year 2016/17 (Exhibit A). Consistent with the City Council's policy regarding professional services agreements, the City Council hereby authorizes the City Manager, or designee, to enter into any necessary professional services agreements to facilitate the completion of an approved Capital Improvement Project. SECTION 9: That the City Manager or Finance Director may, as necessary, appropriate donations and grants received during the fiscal year up to $100,000 per source or grantor. Donations and grant awards with matching requirements, or exceeding $100,000 from a single source or grantor, require City Council approval. Any resolutions authorizing budget amendments related to donations and grants in conflict herewith are hereby repealed. PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the 6th day of September , 2016. Mayor REVIEW E APPROVED: APPROVED FORM: City M a er City ttorney a� �h INITIA ED AND APPROVED: Chief Financial Officer List of Exhibits Exhibit A: Proposed Budget for Fiscal Year 2016/17 as of July 18, 2016 Exhibit A-1: Proposed Budget for Fiscal Year 2016/17 Revisions Exhibit B: Estimated Revenue and Transfers In for Fiscal Year 2016/17 Exhibit C: Proposed Appropriations and Transfers Out for Fiscal Year 2016/17 Exhibit D: Tables of Organization 2 RLS 8/8/16/16-5390/I41563/PD City of Huntington Beach Adopted Budget Fiscal Year 2016/2017 IN FF9 7, 19C9.P � Submitted by Fred A. Wilson, City Manager City of Huntington Beach Table of Contents Adopted Budget - FY 2016/2017 CityCouncil Directory ................................................................................................I City Officials Directory ...............................................................................................III City of Huntington Beach Organizational Chart .........................................................V Distinguished Budget Award ......................................................................................VII Transmittal Letter and Budget Message.......................................................................1 Community Profile City of Huntington Beach Community Profile..............................................................11 Revenue Revenue versus Expenditures All Fund......................................................................17 Revenue versus Expenditures General Fund.............................................................19 Revenue Description and Assumptions......................................................................21 Revenue Summary All Funds Summary Combined by Fund......................................25 Revenue Summary All Funds Combined Detail by Object Account............................29 Revenue Summary General Fund Combined Detail by Object Account .....................36 Expenditures Revenue versus Expenditures All Fund......................................................................43 Revenue versus Expenditures General Fund.............................................................45 Expenditure Description and Assumptions.................................................................47 Expenditures by Department......................................................................................51 Expenditure Summary All Funds Summary by Fund ..................................................53 Expenditure Summary All Funds Combined Detail by Object Account........................56 General Fund by Object Account All Departments Combined.....................................61 Expenditure Summary General Fund Combined Detail by Object Account.................62 Table of Organization Authorized Full-Time Equivalent Personnel Summary................................................67 Authorized Full-Time Equivalent Personnel by Department........................................69 Debt and Fund Balance Estimated Changes to Fund Balances........................................................................81 Statement of Direct and Overlapping Bonded Debt....................................................82 Debt Service Administration .......................................................................................83 Debt Service and Interfund Interest Expenditures.......................................................85 AmortizationSchedule................................................................................................87 Department Budgets CityCouncil ...............................................................................................................89 CityAttorney ..............................................................................................................95 CityClerk ...................................................................................................................107 CityTreasurer ...........................................................................................................117 CityManager .............................................................................................................125 Community Development ..........................................................................................149 Community Services .................................................................................................169 City of Huntington Beach Table of Contents Adopted Budget - FY 2016/2017 Department Budgets (Continued) Finance ....................................................................................................................193 Fire ...........................................................................................................................211 HumanResources ....................................................................................................229 Information Services .................................................................................................239 LibraryServices ........................................................................................................253 Police .......................................................................................................................267 PublicWorks ............................................................................................................287 Non-Departmental ....................................................................................................325 Capital Improvement Program Capital Improvement Program Narrative ...................................................................345 NewAppropriations ...................................................................................................353 ContinuingAppropriations .........................................................................................355 Five-Year Capital Improvement Program ...................................................................357 Drainage ....................................................................................................................359 Facilities.....................................................................................................................360 Neighborhood ............................................................................................................371 Parksand Beaches ...................................................................................................376 Sewer ........................................................................................................................387 Streets and Transportation.........................................................................................389 Water ........................................................................................................................408 Unfunded Liabilities City of Huntington Beach Unfunded Liabilities ...........................................................417 Strategic Plan Strategic Plan Goals and Objectives .........................................................................439 Long Term Financial Projections Long Term Financial Projections Overview ................................................................447 Long Term Financial Plan Presentation .....................................................................451 Financial Policies & Procedures Budget Process and Calendar ...................................................................................485 FinancialPolicies .......................................................................................................487 AB1234 Disclosure Reimbursement Expenses .........................................................493 Council Action Request for City Council Action............................................................................499 Budget Adoption Resolution...........................................................................505 Professional Services Listing...............................................................................528 Gann Appropriations Limit Resolution...............................................................530 Glossary Glossaryof Terms......................................................................................................533 City of Huntington Beach City Council Directory Adopted Budget - FY 2016/2017 a Jim Katapodis Dave Sullivan Mayor Mayor Pro Tem � F Barbara Delgleize Jill Hardy Billy O'Connell Council Member Council Member Council Member Erik Peterson Mike Posey Council Member Council Member Intentionally Left Blank City of Huntington Beach City Officials Directory Adopted Budget - FY 2016/2017 Elected Officials City Attorney ............................................................................ Michael Gates City Clerk ................................................................................. Robin Estanislau City Treasurer .......................................................................... Alisa Cutchen City Manager's Office City Manager ............................................................................ Fred A. Wilson Assistant City Manager ............................................................ Ken Domer Department Directors Community Development ........................................................ Scott Hess Community Services ................................................................ Janeen Laudenback Finance .................................................................................... Lori Ann Farrell Harrison Fire ........................................................................................... David Segura Human Resources ................................................................... Michele Warren Information Services ................................................................ Behzad Zamanian Library Services ....................................................................... Stephanie Beverage Police ....................................................................................... Robert Handy Public Works ............................................................................ Travis Hopkins Intentionally Left Blank City of Huntington Beach Organizational Chart Adopted Budget— FY 2016/17 THE PEOPLE CITY CITY COUNCIL CITY ATTORNEY CITY CLERK Mayor TREASURER Mayor Pro-Tem Administration, City Council Members Advisory Public Support Investments &Elections LAigation Records Management CITY MANAGER 9FPUBI COMMUNITY FINANCE FIRE POLICESERVICESAd�nistrative IC OFFICE OF 0 rations Services Administaton Operations INFORMATION BUSINESS ENERGY DEVELOPMENT Development& Management Prevention Investigations Concessions Recreation, C ollectons Emergency Humana Collections Response Un"rform Cultural Service Services Fiscal Marine Services Safety COMMUNITY PUBLIC HUMAN INFORMATION LIBRARY DEVELOPMENT WORKS RESOURCES SERVICES SERVICES Neighborhood Applications& Administration& Preservation 8 Engineering Benefits 8 Database Building Code Enforcement Training Support Management Inspection General Customer ublic Services& p Labor Community Services Services Support Outreach Permit& outh Services& Maintenance Reduitment& Infrastructure Plan Check Operations Selection Systems Family Services Programming Risk Public Safety Technology& Planning Transportation Management Systems Support Services Utilities Administration V Intentionally Left Blank City of Huntington Beach Distinguished Budget Award Adopted Budget — FY 2016/17 G GOVERNMENT FINANCE OFFICERS ASSOCIATION Distinguished Budget Presentation Award PRESENTED TO City of Huntington Beach California For the Fiscal Year Begimung October 1, 2015 */1�-de - f.YC wm Di'w.' The Government Finance Officers Association of the United States and Canada (GFOA) presented a Distinguished Budget Presentation Award to the City of Huntington Beach, California for the annual Budget beginning October 1, 2015. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a financial plan, and as a communications device. This award is valid for a period of one year only. We believe our current budget continues to conform to program requirements, and the City will be submitting the adopted budget to GFOA to determine its eligibility for another award. vll Intentionally Left Blank Vill CITY OF HUNTINGTON BEACH 2000 Main Street,Huntington Beach,CA 92648 CITY MANAGER'S OFFICE September 6,2016 To the Honorable Mayor and Members of the City Council: I am proud to present to you the City of Huntington Beach Fiscal Year 2016/17 Adopted Budget. The FY 2016/17 Adopted Budget is a balanced and financially sustainable budget that prioritizes core services while making strategic investments in public safety, parks and beaches, the City's infrastructure, and reducing debt. The theme for the FY 2016/17 Adopted Budget, "Back to Basics," underscores the City's commitment to the fundamental principles of leadership: Spend less than what you make; assume less revenue than projected; and always put the community first. These are the core tenets of the FY 2016/17 Adopted Budget and the principles that guide Huntington Beach every day. "Back to Basics" The Back to Basics strategy ensures financial stability for the long haul, resisting the temptation to increase spending at a time when the global economy is weak and the world is experiencing instability. While Huntington Beach is growing its reserves, paying down its unfunded liabilities, and building state-of-the-art facilities, other cities are being forced to slash essential services or raise taxes,just to make ends meet. By reining in spending and maintaining funding for essential government services, the City is well positioned to solidify Huntington Beach's place as a cutting-edge leader in pension reform, environmental sustainability and recreational venues. The City's outstanding fiscal stewardship is well recognized. In a report published by Fitch Ratings, on June 24, 2016, Fitch upheld the City's prestigious AAA rating, stating: "The `AAA' Issuer Default Rating (IDR) reflects the City's strong operating performance, low long-tern liability burden, moderate fixed costs and robust reserves. The tax base and economic fundamentals supporting the City's strong recent revenue performance will likely continue to position the City well, and Fitch Ratings expects the City to continue controlling its expenditures and focus on paying its pension and Other Post Employment(OPEB)liabilities." Awards and Achievements In FY 2015/16, Huntington Beach received numerous awards and recognitions such as: the Association of California Cities—Orange County"Golden Hub of Innovation Award for Public Engagement—The Big Board;" California's first ever "CLEEN Center" loan from the State Infrastructure Bank for the Citywide LED Streetlight Retrofit Project; and, receiving funding from the Federal Environmental Protection Agency, Southern California Edison, and Southern California Gas, to create a new Sustainable Business Certification Program that assists businesses in reducing operating costs. Fiscal Year 2016117 Adopted Budget Summary All Funds: The Adopted FY 2016/17 Budget totals $345.5 million in All Funds. This reflects a virtually flat All Funds Budget, with a slight, $398,591 or 0.1 percent, increase from the FY 2015/16 Adopted All Funds Budget of$345.1 million. t General Fund: The General Fund portion of the FY 2016/17 Adopted Budget, which provides the majority of public services to the community, totals $220.4 million, reflecting a $3.7 million, or 1.7 percent increase from the current year Adopted Budget of$216.7 million. FY2016117 General Fund Budget Highlights Public Safety: The main priority of the FY 2016/17 Adopted Budget is public safety. As such, more than half of the Adopted Budget, approximately $120 million, is designated for public safety. In the Police Department, the budget adds $315,000 for the animal control contract with Orange County to ensure satisfactory response times and services for the City's complex animal and wildlife management needs, including coyote detection, management, and handling. In the Capital Improvement Program (CIP), $300,000 is included for the design of a new Police Gun Range and $485,150 is budgeted for critical upgrades to the department's helicopters and air support function. In the Fire Department, the Adopted Budget adds funding to improve the City's disaster and emergency preparedness by: adding a part-time position in the Emergency Operations Center (EOC) previously funded by a grant; increasing training for Community Emergency Response Teams and City Safety Officers; and strengthening National Incident Management training for all City personnel that could be involved in a disaster response. In the CIP, funding is included for the design of a new beachfront Emergency Alerting System. These enhancements will improve our disaster readiness while simultaneously increasing the likelihood of Federal reimbursement for costs incurred during an emergency. The Budget also funds a five-year lease to replace the second Fire Engine for Emergency One and a new Ambulance at a total cost of$1,035,000. Infrastructure: The FY 2016/17 Adopted Budget exceeds the Charter mandated 15 percent spending requirement on infrastructure based on a five-year rolling average. It also reflects $3.6 million in General Fund backed capital projects spending for: street and road improvements totaling$1.0 million; sidewalk replacements of$250,000; sand replenishment, Central Park rehabilitation and beach facility and road improvements totaling $702,200; and $1.6 million in Citywide facilities improvements such as roof replacements, Main Promenade Parking Structure renovations, Police Headquarters security, Police Lower Level upgrades/HVAC system improvements, and, audio/visual enhancements in the Council Chambers. Pension Costs: An additional $2.8 million is included in the General Fund budget($3.1 million in All Funds)to support the second year of a five-year ramp up that will increase the City's pension spending by almost 89 percent by 2024. In FY 2016/17, CaIPERS costs are expected to reach $35.3 million in All Funds, an almost 10 percent increase from the FY 2015/16 Adopted Budget of$32.2 million. Cost-of-Livine-Adjustment: Approximately $3.2 million is included in the General Fund budget to support a cost-of-living adjustment (COLA) of 2.0 percent starting October 1, 2016, for the City's employees. These funds are contained in each department's budget based on staffing levels and bargaining unit contracts that have been completed. This COLA is in addition to 2.0 percent increases in FY 2015/16 that were flat, non-base building, non-PERS adjustments designed to provide increases without raising base salaries and pensionable compensation. Fixed and One-Time Costs: The Adopted Budget also contains $3.2 million in year-over-year savings related to: the prepayment of unfunded liabilities ahead of schedule ($1.2 million); paydowns of the City's bonded debt ($1.2 million); reduced electricity costs ($311,600); and salary savings due to normal attrition ($486,300). To help reduce the City's $11.9 million Workers' Compensation liabilities, an additional $507,100 is included in the All Funds budget for a 20-year plan to eliminate the liability, as well as a$362,600 increase to cover higher general liability insurance premiums. 2 General Fund Revenue FY 2016/17 General Fund revenue is projected at $220.4 million, a $3.7 million, or 1.7 percent increase from the current year's Adopted Budget. General Fund revenue is stable and continues to perform modestly. All Property Taxes combined are estimated at $80.1 million, a reduction of 4.7 percent due to the elimination of the "Triple Flip" property tax revenue provided by the State when they diverted sales taxes from cities to finance State bonds. Minus the Triple Flip, Secured Property Taxes are expected to increase by 2.4 percent. Sales Tax revenues are projected to increase by $8.2 million, or 25 percent, also due to the unwinding of the Triple Flip, whereby r/4 of former sales tax revenue has been restored. Sales tax revenue is approximately 2.0 percent higher than current year absent the Triple Flip. Licenses and Permits, estimated at $8.3 million, reflect a $1.4 million decline due to a slowing down of new development in the City. Transient Occupancy Taxes are anticipated to reach $10.5 million, a 2.0 percent increase, due to the opening of new hotels such as the Pasea Hotel in Pacific City. On the downside, Utility Users' Taxes are declining by $837,500, or 4.0 percent, due to water and electricity conservation efforts,as well as discounted pricing by communication providers. General Fund Expenditures Total General Fund expenditures equal $220.4 million, supported by an equal amount of General Fund revenue for a structurally balanced budget. Below are General Fund allocations by Department: Actual Actual Actual Adopted Revised- Adopted City Council 260,053 257,894 277,787 352,389 352,389 363,723 0.2°/a City Manager 1,580,149 1,852,722 2,132,415 2,175,938 2,243,099 2,377,531 1.1% City Attorney 2,220,846 2,320,928 2,425,476 2,450,613 2,450,683 2,667,177 1.2% City Clerk 797,360 746,788 894,628 811,023 865,874 971,390 0.4% City Treasurer 131,570 168,725 166,768 204,687 205,647 208,829 0.1% Community Development 6,154,992 7,090,537 6,963,430 7,117,570 8,051,025 7,312,533 3.3% Community Services 13,049,806 9,042,382 9,197,737 9,516,054 9,598,181 9,865,039 4.5% Finance 4,824,871 5,313,661 5,451,956 5,728,945 5,762,174 5,884,130 2.7% Fire 35,498,396 42,192,310 44,891,741 44,647,169 44,811,786 45,783,822 20.8% Human Resources 5,442,204 4,073,414 4,606,198 5,414,059 5,455,661 5,863,724 2.7% Library Services 3,988,977 4,091,646 4,426,319 4,604,986 4,612,765 4,713,154 2.1% Information Services 6,095,811 6,455,830 6,846,296 6,833,066 6,925,856 6,931,394 3.1% Non-Departmental 38,692,143 28,963,322 31,936,838 34,096,439 39,288,118 30,355,497 13.8% Police 59,720,612 65,361,972 67,802,070 70,299,627 71,122,332 74,127,146 33.6% Public Works 20,259,642 20,378,795 22,198,896 22,461,802 23,044,367 23,004,911 10.4% TOTAL 198,717,432 198,310,926 210,218,555 216,714,367 224,789,957 220,430,000 100.0% *The FY 2015/16 Revised Budget includes encumbrances and carry-over appropriations transferred in from FY 2014/15. Four City departments - Police, Fire, Public Works, and Non-Departmental - comprise 79 percent of the total Proposed General Fund Budget. The remaining Departments each comprise 3 percent or less of the General Fund Budget, with the exception of Community Services which comprises a little over 4 percent. This illustrates the complexity of balancing a City budget when many departments' budgets comprise only a small percentage of the entire General Fund budget. The Non-Departmental budget includes $5.0 million for equipment replacements essentially reflecting the same funding commitment as the current year. It also contains funding to replace the City's aged Cashiering System that is no longer supported by the vendor ($569,000), utility costs, general leave payouts, and other items that do not apply to any single department. Next year's payment of$667,000 for the LeBard Park acquisition is included, with a 50/50 split between the General Fund and the Park Development Impact Fees Fund. The ongoing $1.0 million appropriation for the 800 MHz interoperability program is included to finance the City's share of the countywide project. 3 Citywide Table of Organization The Adopted Budget essentially reflects flat staffmg levels across All Funds, with three minor exceptions. The budget adds funding for one new position, Deputy Community Prosecutor, in the City Attorney's Office. It also adds an additional '/2 of a Code Enforcement Officer II position in the Community Development Department. Funding for this additional %2 of a position will be fully offset by the conversion of two Code Enforcement Officer II positions to one Code Enforcement Officer I and one Code Enforcement Technician position for a net neutral impact. As such, the City's Table of Organization will increase by one and a half (1 '/2) FTE. In addition, a previously defunded Community Services position is recommended to be restored -- from non-General Fund sources. With a total headcount of 985.25 FTEs, the City is still 158 positions below its all-time high of 1,143 FTEs in FY 2008/09,reflecting a 14 percent reduction from FY 2008/09 pre-recession staffing levels. Citywide Table of Organization-All Funds 1,200.00 1.143.00 1,141.30 1,150.00 1.100.00 1,050.00 1,000.50 1,000.00 971 On 07R 25 qR a 7.5985.25 960.00 950.00 900.00 850.00 FY 08/09 FY 09110 FY 10/11 FY 11/12 FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16117 Public Safety Staffine The Adopted Budget also continues funding for the Police Department's 222 funded Sworn FTEs. This reflects the restoration of funding for 15 Sworn positions since FY 2012/13, a solid rate of restoration given the slow growth of the current economy. One.additional FTE is budgeted in the City Attorney's Office for a new Deputy Prosecutor that will prosecute crime and enhance public safety. Park Development To expand the City's parks and recreational opportunities, a currently defunded position in Community Services is recommended for reinstatement with Park Development Impact Fee Funds (i.e. non- General Fund support). Please note this position does not increase the Table of Organization. The City's economic development efforts have spurred solid financial gains. As such, park-related development impact fees are projected to generate over $6.0 million in new revenue (non-General Fund) to support the Park Master Plan and citywide park improvements of great benefit to the community. This position will help develop, maintain, and monitor the City's Park Master Plan so that the City's parks and open space remain a vital component of Huntington Beach. 4 Back to Basics—Keeping the Community Safe Funding for Public Safety represents 54 cents of every dollar spent in the General Fund. With over half of the General Fund Budget committed to the Police and Fire Departments, the City has dedicated the greatest share of its resources to these core services. The chart below shows the Adopted FY 2016/17 General Fund Budget allocations by Department. Percentage Share of General Fund by Department CHY City Clerk %U"S., CH) Librory Hmeo Clb OA% 1.IK Atl.. Jervkef a es Coeutll 1.2% 2.1% 2.7% 03% FIYKe P.&e Cky Tnesver 2.7% eemekea JJ6% 0.1% 0enkn 3.1% Commmib' I ,.I.pmem J 1.. Commuoky Sen1m e3K Pbrks 10.4% 13A%\or[ alel Fire IJJ% 20J% Police The General Fund Budget contains $2.4 million in new funding for Police staffing, animal control services, equipment and facilities, as follows: • Increases funding for the Animal Control Services Contract with the County($315,000); • Adds funding for a new cohort of part-time Police Cadets ($54,000); • Funds additional overtime costs associated with new labor agreements($113,000); • Upgrades Police helicopters and essential equipment($485,150); • Replaces 23 vehicles in the Police Department's fleet($843,000); and, • Adds funding for additional lobby security, HVAC ductwork, and Lower Level renovations at Police Headquarters($570,000). Fire The FY 2016/17 Adopted General Fund budget includes $1.1 million to support Fire and Marine Safety operations, as follows: • Increases funding for a part-time position in the Emergency Operations Center previously funded by a grant, and funds additional employee and community volunteer training($51,000); • Upgrades the Emergency Operations Center($60,000); • Implements a new Beachfront Emergency Address/Alerting System($75,000); • Funds the first year of a new five-year lease to replace the second Emergency One Engine and a new Ambulance at a total cost of$1.0 million($200,000); • Increases funding for the Metro Cities JPA Budget and the City's HazMat Program($90,000); 5 • Refurbishes oil wells,the Miley-Keck Tank Farm, and oil transmission lines ($214,500); • Adds funding for overtime and minimum wage costs due to negotiated contracts and changes in State law($123,000); and, • Replaces essential fleet, equipment, and supplies, such as emergency transport gurneys, personal watercraft for ocean rescues, an Urban Search and Rescue tow truck, and SCBA air cylinders ($279,000). Back to Basics—Award-Winnin¢Parks, Beaches and Libraries To get Back to Basics, the City must focus on the everyday quality-of-life issues that make Huntington Beach unique. To that end, the FY 2016/17 Adopted Budget increases funding as follows: • Provides funding for ongoing maintenance of the new Senior Center($76,000); • Replaces beach amenities (showers) along the beachfront($70,000); • Increases security guard services and janitorial contract funding at City libraries($47,700); • Restores a defunded FTE for park development and the Park Master Plan($65,000); • Repairs the"Ultimate Challenge" surfer statue($26,000);and, • Replaces nine vehicles, essential machinery and equipment($570,000). Back to Basics—Pavine off Our Debts Three years ago, the City launched plans to reduce its unfunded liabilities. The FY 2016/17 Adopted Budget continues funding for the "25 to 10" Plan (Retiree Medical) and the "16 to 10" Plan (Retiree Supplemental), with the goal of completely paying off these liabilities by 2024. These award-winning plans are expected to save taxpayers $16.6 million by shaving off 15 years and six years, respectively, from the original amortization schedules. We are pleased to report for the Retiree Medical Plan,the Miscellaneous employees' unfunded liability of approximately $10 million has been completely funded six years ahead of schedule. As such, the annual cost for the Retiree Medical Plan has decreased by $549,400. However, payments will still need to be made for the unfunded liability for the Safety portion of the Plan. In the Retiree Supplemental Plan, the City's aggressive prepayments have also born fruit as the annually required contribution for this plan has decreased by $665,200 as well. The"Normal Cost" for all of the plans, which represents the annual cost for benefits earned by active employees during the fiscal year, will be budgeted on an annual basis into the foreseeable future. However, the plan's unfunded liabilities are expected to be paid off by FY 2023/24, barring extraordinary circumstances. The budget reflects $1.2 million in annual savings associated with the solid performance of these prepayment plans. Pension Rate Stabilization Plan The City's pension costs are expected to total $35.3 million next year on an All Funds basis. This reflects a $3.1 million, or 10 percent, increase for FY 2016/17. The City's unfunded pension liability is currently $336.2 million, representing a 73.4 percent funded status. To help reduce this unfunded liability, the Proposed Budget includes $1.0 million to payoff the Safety Plan's unfunded liability five years ahead of schedule. If this contribution is made consistently over the remaining 27 years (the first three years have been funded), it is projected taxpayers will save a net $53.7 million. To solidify its commitment, the City Council has amended its Financial Policies to include an additional $1.0 million for the "One Equals Five" Plan in each future year's budget (a $1.0 million contribution equals five years of payments). The City Council also adopted a Pension Rate Stabilization Plan, otherwise known as a Section 115 Trust,to provide an additional alternative investment vehicle outside of PERS. 6 Back to Basics-Safeauardine the City's Assets The ability to safeguard financial assets rests on the need for financial software that is transparent, easy to use, contains enhanced monitoring features, and includes automated approvals to ensure all transactions are adequately tracked. As such, the Adopted Budget includes $569,000 for the replacement of the City's aged cashiering system that is no longer supported by the vendor. This investment is needed to ensure proper controls,cash management, and cash tracking. To maintain our solid bond ratings, including a AAA rating from Fitch Ratings, the City must continue to demonstrate fiscal prudence. Maintaining solid emergency reserves is one way of demonstrating financial discipline and expenditure control. According to Fitch Ratings, "The City's strong financial resilience assessment is based on Fitch's expectation that the City would use a combination of its strong budget flexibility and robust reserves to offset recessionary revenue declines." The growth of the City's reserves coupled with tight controls over expenditure growth, are two factors signaling Huntington Beach's commitment to long term financial sustainability. General Fund Reserves Overview Fund Balance Categor) Economic Uncertainties 24,011 25,011 25,011 25,011 25,011 Litigation Reserve 900 900 900 900 900 Equipment Replacement 8,295 8,295 8,295 8,295 8,295 Redevelopment Dissolution 1,323 1,323 1,323 1,323 1,323 Retiree Medical Unfunded Liability 698 General Plan Maintenance 720 720 720 720 720 Capital Improvement Reserve 7,136 7,136 7,936 7,936 7,936 Senior Center Debt Service Reserve 2,000 2,000 2,000 2,000 2,000 CalPERS One Equals Five Plan 500 1,500 500 500 500 Ca1PERS Rate Increase 1,287 1,287 1,287 1,287 Cityview Replacement 695 889 889 889 Animal Control Shelter 1,500 1,500 1,500 City Facility Security Enhancements 350 350 Sand Replenishment and Park Improvements 366 366 Section 115 Trust 1,000 1,000 Other Fund Balance' 8,924 12,187 12,715 12,715 12,715 _Total Fund Balance 54,507 61,054 64,792 64,792 63,076 •Includes Pre-paid Insurance,Encumbrances,Non-Spendable and Restricted items. Back to Basics-Preservine City Infrastructure General Fund 15%Requirement Another measure of financial resilience is the condition of a City's backbone- its infrastructure. The City Charter requires that 15 percent of General Fund revenues be allocated to infrastructure spending. The FY 2016/17 Adopted Budget commits approximately $33.6 million in General Fund spending across departments for the maintenance and improvement of the City's infrastructure. This amount exceeds the 15 percent requirement and also includes $3.6 million for concrete replacement, facilities improvements,beach facility upgrades, arterial roadway projects, and park renovations. 7 Capital Improvement Program—All Funds The Capital Improvement Program identifies the major public improvements to the City's infrastructure over the next five years across All Funds. In general, the CIP includes new projects and upgrades to existing facilities of$50,000 or more. The primary funding sources for capital projects are restricted revenue funds for street repairs, grants, the General Fund, and Enterprise Funds such as the Water and Sewer Funds. For FY 2016/17, the CIP totals $24.4 million in new spending across multiple funds with projects distributed throughout the City. The plan addresses critical infrastructure and capital needs divided into numerous categories including drainage and water quality, facilities, neighborhoods, parks and beaches, sewer, streets,transportation,and water. FY 2016/17 Capital Improvement Program $24,444,675 Infrastructure Fund r Water Funds 5% / 25% Prop 42 Sewer Funds 2% 17% __Park Funds 1% Gas Tax 12% TIF 0% Measure M_ 8% General Fund Grants/Other 15% 15% Neighborhood,Streets and Transportation Improvements Local neighborhood improvements total $3.7 million in sidewalk replacements, residential street overlays, curb ramps, and residential tree petitions. Arterial roadway improvements total $4.4 million for Heil Avenue (Edwards to Springdale); Atlanta Avenue (Delaware to Beach); and, Indianapolis Avenue (Beach to Magnolia). These projects will help the City reach a Pavement Condition Index (PCI) rating of 80, or"Good." In addition,based on a 2007 Citywide Bridge Study, the City's bridges are in need of rehabilitation or reconstruction to extend their useful life. As such, $1.1 million is included for the continued design and rehabilitation of the Humboldt, Admiralty, Davenport, and Gilbert Bridges. A budget of $804,500 is included for traffic signal improvements, traffic synchronizations and lighting projects, as well as $684,300 for the Utica Avenue Bicycle Boulevard. Parks Projects To enhance or improve open space throughout the City, the Adopted Budget includes $1.6 million for park improvements including: Central Park East rehabilitation; Bartlett Park improvements; Edison Park upgrades; Central Park Tot Lot repairs; Ex-Nary Pedestrian and Bike Trail improvements; 1st and Atlanta Parking Lot repairs; sand replenishment at Harbour beaches; and Murdy Park Sports Field enhancements. 8 Facilities Improvements Public safety projects, including the design of a new gun range site, Police Department Lobby security, HVAC, and Lower Level improvements are also featured in this budget. To improve emergency preparedness throughout the City, the budget invests in an upgraded Beachfront Emergency Alerting System and upgrades to the Emergency Operations Center, the centerpiece of the City's emergency command post. The Adopted Budget also provides funding for Citywide roof replacements, Council Chambers audio and visual enhancements, and Main Promenade Parking Structure renovations. These improvements total $1.9 million combined. Enterprise and Special Revenue Funds Enterprise Funds are proprietary funds supported by user fees and charges. The rates charged to customers for these services cover the costs of operations, maintenance, and, more importantly, the financing of related capital and infrastructure assets. The City maintains multiple Enterprise Funds including, Refuse Collection, Water, Water Master Plan, and Sewer Service Funds. Expenditures for FY 2016/17 total $66.7 million for both operating and capital improvement costs. Due to the complexity and number of projects, the annual budgets in Enterprise Funds tend to fluctuate significantly between fiscal years. Projects for the Water, Water Master Plan, and Sewer Service enterprises correspond with the Adopted Master Plans and major maintenance programs. Within the CIP, water projects include production and distribution system improvements, facilities security improvements, well treatments and water main replacements. Sewer capital projects include sewer lift station reconstruction and sewer lining projects. FY FY FY FY FY FY 2012/13 2013/14 2014/15 2015/16 2015/16 2016/17 Fund Actual Actual Actual Adopted Revised Adopted Enterprise Funds 00504-Refuse Collection Service 10,846,400 11,105,684 11,290,392 11,336,732 11,552,929 11,563,272 00506-Water 37,124,758 40,504,342 38,238,820 37,971,634 48,498,458 39,807,795 00507-Water Master Plan 1,311,524 994,470 1,213,468 868,327 1,562,121 6,201,936 00511 -SewerServiceFund 7,185,908 9,711,134 8,505,389 10,973,029 13,532,949 9,120,179 TOTAL 56,468,590 62,315,630 59,248,069 61,149,722 75146 457 66,693 182 The City also maintains many Special Revenue Funds,which are funding sources legally restricted to a specific purpose. An example of a Special Revenue Fund is the Gas Tax or Measure M Fund, which limits expenditures to street and transportation improvements only. Special Revenue Funds total almost $15.0 million in the Adopted Budget for FY 2016/17. A subset of these funds totaling $8.5 million, which are used primarily for capital projects, is highlighted below: FY FY FY FY FY FY 2012/13 2013/14 2014/15 2015/16 2015/16 2016/17 Fund Actual Actual Actual Adopted Revised Adopted Special Revenue Funds 00201 -Air Quality Fund 189,808 199,188 237,062 273,350 609,268 544,191 00206-Traffic Impact 165,791 11,441 163,821 600,000 1,283,451 00207-Gas Tax Fund 3,327,589 2,583,874 2,520,382 5,919,555 7,262,493 3,500,000 00209-Park Acquisition&Develop. 226,012 1,899,761 404,780 289,050 2,199,344 70,000 00213-Measure M Fund 2,731,380 3,257,328 1,330,575 4,633,673 6,729,477 3,471,439 00226-Quimby Fund 60,600 60,600 132,583 00228-Park Dev Impact-Res 379 138,394 149,468 149,468 486,609 00235-Park Dev Impact-Non Res 316,800 316,800 316,800 Total Special Revenue Funds 6,640,580 7,951,971 4,795,014 12,242,496 18,610,901 8,521,622 9 Conclusion The FY 2016/17 Adopted Budget gets "Back to Basics" by dedicating over half of its General Fund resources to essential police, fire, and marine safety services. The Budget prioritizes investment in the backbone of the City - its infrastructure - by funding brick and mortar projects such as street repairs, sidewalk replacements, park renovations, parking lot improvements, and beach facility upgrades. It also continues to fund retirement obligations well beyond the minimum amounts required, to save millions of taxpayer dollars over the long term. I would like to thank the Budget Management Division of the Finance Department, as well as the Executive Team and their staff for their commitment in preparing the FY 2016/17 Adopted Budget. With the City Council's leadership, Huntington Beach has been able to balance its fiscal priorities even in the most pressing times. To maintain long tern fiscal viability, Huntington Beach must continue to embrace the solid principles that make cities great— spend less, earn more, and put resources where they count the most. I believe the FY 2016/17 Adopted Budget achieves these goals and more. Sincerely, Fred A. Wilson City Manager 10 City of Huntington Beach Community Profile Adopted Budget - FY 2016/17 Overview Founded in the late 1880's, Huntington Beach was incorporated as a Charter City in 1909. Huntington Beach has a Council/Manager form of government wr wherein seven City Council members are elected to four-year terms, and the Mayor is filled on a rotating basis from the incumbent Council members. The City Attorney, City Clerk and City Treasurer positions are also elected and serve four-year terms. It is a full- service city with departments including Finance, Community Services, Library - _ «- Services, Community Development, Information Services, and Public Works. Fire Protection and Marine , . Safety in Huntington Beach is provided by the Huntington Beach Fire Department. Law enforcement is provided by the Huntington Beach Police Department. Location Huntington Beach is located on the shore of the Pacific Ocean in northwestern Orange County. Huntington Beach is bordered by Westminster to the northwest, Fountain Valley to the northeast, Costa Mesa to the east, Newport Beach to the southeast, and Seal Beach to the west. The City is positioned for the global market at 18 miles southeast of the Port of Long Beach and Los Angeles Harbor, 35 miles southeast of Los Angeles, and 95 miles northwest of San Diego. On August 22, 2011, the oceanfront community of Sunset Beach was officially annexed by the City of Huntington Beach. Sunset Beach is a small beachfront community with ¢ approximately 1,000 residents and 1.5 square miles of land. Sunset Beach features one of the widest and most pristine beaches in Southern California and is home to the historic Sunset Beach Arts Festival. e 11 City of Huntington Beach ^,..00�0109L. Community Profile 1W Adopted Budget - FY 2016/17 Lifestyle Huntington Beach is a picturesque community offering ideal weather, a diversified and productive economy and employment base, a wide range of high quality housing, an excellent educational system, scenic boat marinas, and 752 acres of lush parkland, all in a friendly place. The City is internationally known as "Surf City" due to its abundance of beaches, history of surf culture, and sunny and warm Mediterranean climate - all of which lends to its famous casual lifestyle. The City prides itself on being the ideal Orange County destination to live, work, and play. Featuring over 10 miles of coastline, Huntington Beach plays host to over 13 million visitors annually. Listed among the nation's safest cities for decades, Huntington Beach has often been ranked among the "Top Ten Safest Cities by City Crime Rankings' by the Federal Bureau of Investigation. The City boasts an annual median household income of $87,357, and about half of its residents, or 51 percent, have a college degree, rendering it the "Second Best City to Live In" within Orange County according to the Orange County Register. The City has a world-class Library located within the 356-acre Central Park, as well as four additional branch Libraries. The Central Library and Cultural Center hosts the largest Children's Library in the state and a delightful community theater group. On July 10, 2016, the new Senior Center in Central Park celebrated its Grand opening. The 38,000 square foot building includes a state-of-the-art Hoag Health and Wellness Pavilion, a transportation hub, computer learning center, game room, dance room, stage and fitness center. Popular places for culture and sports in Huntington Beach include the Art Center, five recreation centers, the International Surfing Museum, Pier Plaza, Equestrian Center, Shipley Nature Center, Dog Beach, Vans Skate Park and a 45-acre Sports Complex. The City hosts large-scale annual events such as the Surf City Marathon, US Open of Surfing, Concours d'Elegance, and televised 4th of July parade. The City will also hosted its first Breitling Airshow in October 21-23, 2016. Fine to casual dining with a variety of savory cuisine to suit everyone's palate can be found at hundreds of restaurants throughout the City. The City also hosts three different Farmer's Markets each week, allowing growers, vendors, and performers from around Southern California to present fresh produce, specialty food products, unique crafts, and lively entertainment. Land Use The City has a mix of land uses serving residents, regional populations, and recreational visitors. The land use designations are 65 percent residential, 8 percent commercial, 9 percent industrial, 1 percent mixed use, 10 percent open space, and 7 percent of other types. How a city balances its land use assists in the local economy by allowing for enough space for industry and other businesses to provide products and jobs. One of the primary goals of the City's land use policy is to "Achieve development that maintains or improves the City's fiscal viability and reflects economic demands while maintaining and improving the quality of life for the current and future residents of Huntington Beach." 12 City of Huntington Beach Community Profile Adopted Budget - FY 2016/17 Award-winning Beach Voted best California Beach and Best West Coast Beach in USA Today's "10Best" in 2015 and 2016, respectively by popular vote, Time Magazine also voted Huntington Beach the Best Beach in the U.S. in its July 2015 Issue. Time Magazine reviewed the combination of good beach weather, water temperature, accessibility and good public reputation when evaluating US beaches. Pacific City The Pacific City development includes 191,000 square feet of unique retail shops, an upscale fitness facility and eateries overlooking the Pacific Ocean. Pasea, a four-star upscale hotel and spa, with 250 rooms, 11 meeting rooms, and an 8,400 �- square-foot ballroom opened in June 2016. The Residences at Pacific City, a LEED- certified facility featuring 516 luxury units I I with concierge services and a two-acre park, is currently under construction. All of the penthouse units have been leased and the apartments are scheduled to open in Spring 2017. Film in Huntington Beach Huntington Beach has recently reaffirmed its reputation as film-friendly community, quickly becoming a go-to location for film projects. The City's iconic pier, dazzling sunsets, and varied landscape including lakes, wetlands, and a harbor are just the tip of the iceberg when it comes to providing a diverse set of backdrops for filmmakers to use. Some recent major production shoots include a promotional shot for "It's Always. Sunny in Philadelphia," various scenes shot for the first season of drama series "Rosewood," and classic car show"Wheeler Dealers." 1:41 13 City of Huntington Beach Community Profile Adopted Budget - FY 2016/17 Education The Huntington Beach community is proud of its educational system that provides learning opportunities for its nearly 50,000 students of all ages. Huntington Beach offers residents a superb educational system with 35 elementary schools and four high schools located in the City. Together, more than 50 public and private schools offer elementary, middle, high school and adult education to the residents of Huntington Beach. Further educational opportunities are offered in close proximity at Golden West College, Orange Coast College, the University of California, Irvine, and California State Universities at Long Beach and Fullerton. Golden West and Coastline community colleges are located within the city limits. More than half of the City's residents, or 51.32 percent, have a college or graduate education. Business & Economy The City of Huntington Beach is a leading commercial, industrial, and recreational center of Orange County, with a diverse economic base and educated workforce. As the fourth largest city in Orange County, more than 117,000 people are currently employed by over 8,800 businesses and governmental entities in the City. With an unemployment rate of 4.2 percent, well below the national and state levels, the City's employment base is well positioned to maintain a stable local economy and tax base. The Huntington Beach business community is extremely diversified with no single industry or business dominating the local economy. Local businesses include aerospace and high technology, petroleum, manufacturing, computer hardware and software, financial and business services, hotel and tourism, automobile services, large-scale retailers and surf apparel, just to name a few. The diversification of the City's sales tax base is enviable, with no particular area of industry over-concentration thereby mitigating the impact of industry-specific downturns. Annual taxable sales of about $2.9 billion place Huntington Beach as one of the top retail sales communities in the County. auumm lM CAMBRO TRUSTED FOR GENERATIONS- Industrial With a strong commitment to industrial activities, the City has 1,762 acres of land zoned for industrial use. There are three general industrial areas: the Northwest Industrial Area, the Gothard Industrial Corridor, and the Southeast Industrial Area. Major industrial development continues in the Northwest Area of 28 acres of McDonnell Center Business Park Phase ll. The Gothard Industrial Corridor represents unique opportunities for"incubator" industries, or first generation businesses. Huntington Beach is home to over 650 industrial businesses, including Boeing, Quiksilver Corporate Headquarters, Dynamic Cooking Systems, Cleveland Golf Corporate Headquarters, and C & D Aerospace. Boeing is not only the largest employer in Huntington Beach; it is one of the largest employers in the state. 14 City of Huntington Beach Community Profile „ . Adopted Budget - FY 2016/17 Commercial Huntington Beach has approximately 1,300 acres zoned for commercial use. The major concentrations of commercial uses in Huntington Beach are located along Beach Boulevard, Brookhurst Street, Edinger and Warner Avenues, and at many major intersections, with numerous locations scheduled and primed for development. There are many unique shopping opportunities in Huntington Beach. The City has more than 30 neighborhood and regional shopping centers, with nearly 8 million square feet of retail shopping space to satisfy every d dining and shopping need. The City, Chamber of Commerce, and the Marketing and Visitors Bureau market the community to encourage visitors and residents to shop in town to support the local economy. Huntington Bach demographics bring impressive buying power to a wide variety of retail and service businesses. The City also established the Surf City Savings program to promote local shopping by encouraging local merchants to offer discounts to those choosing to shop in Huntington Beach. Beach Boulevard of Cars The Beach Boulevard of Cars has 11 new-car dealerships and serves a regional market from its central Beach Boulevard location, with the recent addition the 11'" dealership (Subaru). The Beach Boulevard of Cars was voted 'Best Auto Boulevard" five years in a row in the Best of Orange County Register's Consumer Choice Survey. Auto sales are the City's largest retail category contributing to the sales tax base each year. 1 D E ArETWUM • BEACH B0U4W_MqTCff4& 15 City of Huntington Beach Community Profile " Adopted Budget - FY 2016/17 Environment Huntington Beach strives to be a leader in preserving the environment for future generations. The City recently closed a Purchase and Sale Agreement with Southern California Edison for the purchase of approximately 11,045 streetlights to be retrofitted for LED technology, decreasing energy consumption and reducing greenhouse gas emissions. The City also embraces and invests in alternative energy sources, including a 2,127 KW citywide solar panel system that generated 3,230,000 KWh of electricity in 2015. This system not only generates short and long term energy cost savings, but the emissions reduction credits will enable and promote future growth within the City. Real-time statistics for this extensive system can be found online at http://www.wattcafe.com/surfcity/. Water Conservation Huntington Beach is a national example for water conservation, implementing effective water-saving programs and consistently placing in the top five in the Wyland Foundation's National Mayor's Challenge for Water Conservation for cities with a population between 100,000 and 299,000. The City also proudly offers rebates for rain barrels, free water-saving devices, free water smart home program, and free landscaping courses for Huntington Beach residents. Facts and Figures Population: 195,212 (2016 Estimate) • Fourth Largest City(by population) in Orange County • 24'b Largest in California Land Area: 28 Square Miles • Fourth Largest City(by land area) in Orange County, 78' Largest in California Median Family Household Income: $84,915 (2014 Estimate) 16 City of Huntington Beach Adopted Budget - FY 2016/17 Revenue vs. Expenditure ALL FUNDS FY 5Annual Budget Description Adopted Adopted Incr/(Decr) %lncrl(Decr) Revenue 342,836,378 343,836,279 999,901 0.29% Set-Asides' 6,381,634 (6,381,634) -100,00% Use of Fund Balance 1,703,300 1,703,300 100.00% Total Sources of Funds 349,218,012 345,539,579 (3,678,433) -1.05% 'Reflects the use of Capital Improvement Reserves. Expense 345.140.988 345,539,579 398.591 0,12% Total Uses of Funds 345,140,988 345.539,579 398,591 0.12% Dliference 4,077,024 (4,077,024) FY 2016/17 All Funds Revenue & Expense Sources of Funds Uses of Funds Fines& Forfeitures Transfers License 8 Use of Money 8 Non-Operating Permits Property Debt Service Expenses Capital Other Local Expenditures Taxes Revenue from Odter Agendes Charges foi Current Services Property Tax - Other Revenue Operating Expenses Use of Fund \ Balance Non-Operating Revenue Personnel Services 17 Intentionally Left Blank 18 City of Huntington Beach Adopted Budget- FY 2016/17 Revenue vs. Expenditure General Fund FY 2015/16 FY 2016117 Annual Budget Description Adopted Adopted Incr/(Derr) %Incr/(Decr) Revenue 216,714,367 220,430,000 3,715,633 1_71% Total Sources of Funds 216,714,367 220,430,000 3,715,633 1.71% Expense 216,714,367 220,430,000 3,715,633 1,71% Total Uses of Funds 216,714,367 220,430,000 3,715,633 1.71% Difference FY 2016/17 General Fund Revenue & Expense Sources of Funds Uses of Funds Transient Utility Users Tax Occupancy Tax Franchises Operating License& Expenses Sales Tax Permits Capital Expenditures Fines& Forfeitures Use of Money Debt Service &Property Revenue from Other Agencies Personnel Transfers Property Tax Services Charges for Non-Operating Curren Services Revenue Other Revenue 19 Intentionally Left Blank 20 City of Huntington Beach j Revenue Descriptions and Assumptions Adopted Budget — FY 2016/17 GENERAL FUND REVENUE: $220.4 million Non-Operating Revenue Property Tax $928,631 $80,119,530 Other Revenue 0.0% 36% $1,295,130 1% Charges for Current Svcs $25,499,476 12% Revenue from Other Agencies $3,676,493 2% Use of Money &Property $16,362,667 7% Fines&Forfeitures $5,090,066 2% Other Local Taxes License&Permits $79 121 867 $8,336.140 36% 4% Property Tax: $80,119,530 Property Tax represents the largest General Fund revenue source for the City, accounting for 36% of total budgeted General Fund revenue for FY 2016/17. Property Tax for the FY 2016/17 Adopted Budget includes the assessed values of Huntington Beach and Sunset Beach properties. The Property Tax category consists of Basic Levy, Prior Year Property Taxes, Supplemental Roll Property Taxes, and Other Property Taxes. • Basic Levy, Prior Year Property Taxes, and Supplemental Roll Property Taxes: Basic Levy and Prior Year Property Taxes include secured and unsecured taxes. The total Secured and Supplemental Roll Property Tax for FY 2016/17 is $50.4 million, which is $1.5 million or 3.0% higher than the prior fiscal year. This growth reflects continued improvements in the housing market. The total Unsecured Property Tax for FY 2016/17 is$2.2 million, which is 60.8% higher than the prior fiscal year. • Other Property Taxes: Other Property Taxes revenue for FY 2016/17 is $27.5 million, which shows a $6.3 million or 18.5% reduction from the prior fiscal year due to the elimination of the Triple Flip Reimbursement. The Other Property Taxes revenues are composed of several tax sources, but the two major sources are In-Lieu of Vehicle License Fee (VLF)and the Retirement Property Tax. o In-Lieu of VLF proceeds is a portion of the City's annual VLF revenue exchange with the State for property tax. The In-Lieu of VLF revenue for FY 2016/17 is $18.7 million. 21 City of Huntington Beach Revenue Descriptions and Assumptions Adopted Budget — FY 2016/17 GENERAL FUND REVENUE -CONTINUED o Triple Flip Reimbursement is a swap of sales tax revenues with property tax revenues. In 2004, the California Economic Recovery Bond Act was approved, which authorized the issuance of$15 billion in bonds to close the State's budget deficit. To guarantee the bond repayment, the State issued the Revenue and Taxation Code Section 6201.5 that lowered the Bradley Burns Uniform Sales Tax rate from 1% to 0.75%. In return, the cities were reimbursed 0.25% in the form of property tax known as the Triple Flip Reimbursement. On August 6, 2015, the State of California made its final payment on the 2004 Economic Recovery Bonds. As a result, the Bradley Burns allocations reverted back to the original Sales Tax rate of 1%, effective in March 2016. o Retirement Property Tax, levied annually since 1966, was capped by the City Council, Ordinance No. 3954, on July 16, 2012 at $0.01500 per $100 of assessed value. The Retirement Property Tax revenue for FY 2016/17 is approximately$5.7 million. Other Local Taxes: $79,121,867 Other Local Taxes category represents the second largest General Fund revenue source for the City, accounting for 36% of total budgeted General Fund revenue for FY 2016/17. Other Local Taxes consist of Sales Tax, Utility Users Tax, Transient Occupancy Tax, and Franchises. This category represents a 10.5% increase from last year's Adopted Budget of$71.6 million. • Sales Tax: Sales Tax revenue for FY 2016/17 is $41.4 million, a 24.8% increase from last year's Adopted Budget of$33.2 million mainly due to the unwinding of the Triple Flip Reimbursement and the restoration of the sales tax revenue from .75%to 1%. • Utility Users Tax (UUT): Utility Users Tax revenue for FY 2016/17 is at $19.8 million, which is a 4.1% decrease from the prior fiscal year primarily due to the decline in telephone, electric and cable usage. The City charges a 5% rate on water, gas, and electricity usage and a 4.9% rate (post Measure P from 2010) on cellular and land line telephone and cable/video usage. • Transient Occupancy Tax (TOT): Transient Occupancy Tax revenue for FY 2016/17 is anticipated to reach $10.5 million due to the opening of new hotels that include the Pasea Hotel and Spring Hill Suites. • Franchises: Franchise revenue for FY 2016/17 is $7.3 million. These revenues are derived from franchise agreements between the City and private firms such as gas and electric utility franchises with Southern California Gas and Southern California Edison; transfer station and refuse franchises with Rainbow Disposal; pipeline and cable television franchises with various firms; and bus bench franchise. Charges for Current Services: $25,499,476 The Charges for Current Services category represents the third largest General Fund revenue source for the City. These revenues are from various "fees for service" activities such as plan check reviews by Public Works and Community Development Departments, fees for recreational classes and programs, FireMed membership and billing service reimbursement, and other activities. Revenues from this category include transfers from proprietary funds such as Water, Refuse, Sewer, Retiree Medical Trust, and Retirement Supplement Trust to pay for expenditures incurred by the General Fund. Use of Money and Property: $16,362,667 The Use of Money and Property revenue for FY 2016/17 is $16.4 million, a 2.7% decrease from last year's Adopted Budget of $16.8 million. This category is comprised of a variety of activities including interest income, lease and concession income, oil well royalties, parking revenues, and jail booking fees. The oil well royalties have continued to drop due to the decline in oil prices. 22 City of Huntington Beach Al Revenue Descriptions and Assumptions Adopted Budget — FY 2016/17 GENERAL FUND REVENUE -CONTINUED Licenses and Permits: $8,336,140 Licenses and Permits revenues are related to development permit and license fees from the Community Development and Public Works Departments. Licenses and Permits, estimated at $8.3 million, show a $1.4 million or 14.0% decline due to the slowing down of new development in the City. Fines, Forfeitures, and Penalties: $5,090,066 Fines, Forfeitures and Penalties revenue includes traffic and parking tickets, and fines levied on delinquent library materials. Revenue from Other Agencies: $3,676,493 Revenue from Other Agencies includes reimbursements and fees received from federal, state, and local agencies. Non-Operating Revenue: $928,631 The Non-Operating revenue for FY 2016/17 is $928,631, which is a $134,475 or 16.9% increase from the prior fiscal year. This category includes transfers from other funds such as The Strand Parking Structure Fund and, Mello Roos Fund and numerous Community Facilities District Funds. Other Revenue: $1,295,130 Other revenue includes records fees from the City Clerk's passport processing, sales of City owned equipment, restitution and settlement payments. NON-GENERAL FUND REVENUE The City of Huntington Beach's Adopted Budget FY 2016/17 Non-General Fund Revenue is $123.4 million. Enterprise Funds: $60,867,511 Enterprise Funds revenue represents the largest Non-General Fund revenue source for the City. This revenue consists of fees received for Water, Refuse Collection, Sewer, and Water Master Plan services. Water service is the largest revenue source of the four service fees contained in the Enterprise Funds. The City's water utility operations are funded by charges to municipal users (residential and commercial) of the City's water service. Refuse Collection service is the second largest revenue source of the total Enterprise Funds budget. The City contracts with Rainbow Disposal to provide refuse service, which is supported by fees received. Special Revenue/internal Service/Other/Capital Project Funds: $26,364,455 This category of funds represents the second largest Non-General Fund revenue source for the City. This category of funds includes the Self Insurance Worker's Compensation, Quimby, Measure M, Gas Tax/Highway Users Tax, Traffic Congestion Relief Proposition 42, and Fourth of July Funds. Public Financing Authority/Debt Service/Assessment Districts Funds: $10,570,309 Huntington Beach has a Public Finance Authority (PFA), established in 1988 to issue debt for the financing of public improvements and other capital purchases. In FY 2016/17, the PFA Fund is budgeted to receive $5.1 million in non-operating revenues. This non-operating revenue derives from the repayment of debt by the General Fund and other funds related to various capital improvement projects. The revenue is recorded as a transfer or"non-operating revenue' and is then used to pay debt service according to each bond's amortization schedule. The City also has several Community Facility Districts (CFDs) that receive assessment revenue to pay off debt related to developments in specific areas of the City. 23 City of Huntington Beach 0 Revenue Descriptions and Assumptions Adopted Budget — FY 2016/17 Trust and Agency Funds: $11,030,025 Trust and Agency funds consist of the Retirement Supplement and Retiree Insurance funds, Strand Parking Structure Fund and three Business Improvement District (BID) Funds. The three Business Improvement Districts that include the Auto Dealers, Hotel/Motel, and Downtown Merchants are allowed to collect assessments from their members for the use of various improvements. The City acts as an intermediary for the BIDS and records these assessments in three distinct funds. The BIDS then submit annual operating budgets, which are received and approved by The City Council. Recognized Obligation Retirement Fund (RORF): $10,187,107 Pursuant to Assembly Bill 1X 26, the Redevelopment Agency was dissolved on February 1, 2012, resulting in the creation of the Successor Agency and the Recognized Obligation Retirement Fund (RORF), which is where all of the former Redevelopment Agency's properties, contracts, and leases were transferred. Grant Funds: $3,757,145 This category consists of Federal, State and Local funded grant monies received by the Police, Fire, Public Works, Library, Community Services and Business Development Departments. Separate Legal Governing Board Fund: $629,727 The City has a Joint Powers Agreement (JPA) with local fire departments to use the City's training facility on Gothard Street. The City also administers the West Orange County Water Board (WOCWB). 24 City of Huntington Beach Revenue Summary Adopted Budget- FY 2016/17 ALL FUNDS Summary Combined by Fund Percent FY 2012113 FY 2013114 FY 2014115 FY 2015116 FY 2015/16 FY 2016/17 Change From Fund Actual Actual Actual Adopted Revised Adopted Prior Year 00100 General Fund 198,789,043 204,857,651 213,144,929 216,714,367 216,825,314 220,430,000 1,71% 00101 Specific Events 373,661 421,394 454,057 400,000 400,000 633,000 58.25% 00103 Donations Fund 659,886 545,149 1,237,142 498.586 00104 School Events 1,884 23 00106 Interest Allocation 44,375 00107 Evidence Seizure (582) 331 779 00122 Inmate Welfare Fund 43,700 41,097 57,179 16,500 100.00% 00126 Donations Historic Wintersburg 4,894 8,657 19,367 1,085 00201 Air Quality Fund 230,471 245,781 310,967 252,350 252,350 260,000 3.03% 00204 Fourth of July Parade 440,121 353,117 371,695 400,000 400,000 400,000 0.00% 00206 Traffic Impact 1,404,632 1,570,621 1,140,323 713,000 713.000 1,370,000 92.15% 00207 Gas Tax Fund 3,111,284 3.727.553 3,777.251 3,377,537 3,377,537 3,590,321 6.30% 00209 Park Acquisition&Development 85,603 1,168,105 91.578 D0210 Sewer 2,717,756 735,150 1,611.690 896,000 896,000 1,690,000 88.62% D0211 Drainage 317,349 255,874 494,777 227,000 227,000 356,000 56.83% 00212 Narcotics Forfeiture-Federal 82,241 160,945 5.927 00213 Measure M Fund 2,594,457 3,668,997 3,022,285 3,264,400 3.264,400 3,342,328 2.39% 00214 Narcotics Forfeiture-State 115,098 15,954 24.158 00215 Rehabilitation Loans 347,342 213,287 229.534 80,000 80.000 200,000 150.00% 00216 Property and Evidence 2,356 10,885 237.568 D0217 Affordable Housing In-Lieu 118,780 204 1,390 00218 Hwy Safety Traffic Reduct 18 9,725 1,525,990 85 00219 Traffic Congestion Relief 42 1,803,776 2,628,581 1,923,156 924,696 924,696 484.131 -47,64% 00223 Safe and Sane Fireworks 69,297 567 878 00225 Gun Range Settlement (926) 2,334 3,789 00226 Quimby Fund 351,130 267.467 2.015.031 1,383,399 1,383,399 450,000 -67.47% 00227 Police Facilities Dev Impact 16,419 215,048 114,341 00228 Park Dev Impact-Res 712,858 231,142 644,502 500,000 500,000 6,000,000 1100.00% 00229 Library Dev Impact 118,519 120,758 237,325 50,000 50,000 75,000 50.00% 00231 Fire Facilities Dev Impact 10,477 91,478 118,678 00232 Partnership Fund (33) 86 (93) 00233 Housing Residual Receipts 108,454 375,980 481,717 420.000 420,OD0 382,669 -8.89% 00234 Disability Access Fund 15,859 20,022 20,516 25,000 25,D00 25,000 0.00% 00235 Park Dev Impact-Non Res 59,580 208,652 205,050 200,000 200,000 100,000 -50.00% 00236 Public Art in Parks - 14.930 4.713 6,412 00237 Self Insurance Liability Claim 1,019,414 4,227 4,773 00301 Capital Improvement Fund 40 00306 Low Income Housing Inc (30) 00308 In-Lieu Parking Downtown 39,836 25,887 36,281 40,946 40,946 20.000 -51.16% D0314 Infrastructure Fund 1,888,295 2,058,987 3,337,535 10,DD0 100.00% D0319 Senior Center Development 17,010,856 00350 RORF 18,619,717 8.432.376 7,742,993 10,022,771 10,022,771 9,404,438 -6.17% 00352 LMIHAF 1,036,786 22,148 183,428 400,000 400,000 400,000 0.00% 00401 Debt Svc HBPFA 5,555,674 5.334.817 6,718,041 6,625.738 6,625,738 5,109,738 -22.88% D0404 Debt Svc 1993-A Cic Cops (1) 00405 Debt Svc Grand Coast CFD 2000-1 14,174,894 824,760 1,378,313 1,246,339 1,246,339 1,104,652 -11.37% 00406 Debt Svc Mello Roos 232,038 263,352 264,988 300,645 300.645 274,916 -8.56% 00408 Debt Svc McDonnell CFD 2002-1 371,833 378,164 384,010 388,028 388,028 398,382 2.67% 00410 Debt Svc Bella Terra 23.158.403 2,217,803 2,250,423 2,360,957 2.360,957 2,371,122 0.43% 00501 CUPA 279,231 183,6D4 222.475 240,DD0 240,000 272,837 13.68% 00504 Refuse Collection Service 10.948,771 11,003,989 11,269,059 11,336,732 11,336,732 11,354,381 0.16% 00505 Systems Fund (238) 678 1.117 00506 Water 45,567,429 30,D98,994 35,044,797 37,178,668 37,178,668 37,928,130 2.02% 00507 Water Master Plan 1.042,612 (6,791,910) 1,344,985 850,000 850,000 900,0001 5.88% 25 City of Huntington Beach Revenue Summary Adopted Budget- FY 2016117 ALL FUNDS Summary Combined by Fund Percent FY 2012113 FY 2013/14 FY 2014115 FY 2015116 FY 2015116 FY 2016/17 Change From Fund Actual Actual Actual Adopted Revised Adopted Prior Year 00508 WOCWB 189.679 163,784 202,459 201,718 201,718 293,500 45.50% 00509 Refuse Education 51,377 51,348 1,170 50,097 (567) -100.00% 00511 Sewer Service Fund 12,197,919 10,970,304 11,480,522 10,830,000 10,830,000 10,685,000 -1.34% 00551 Self Insurance Workers'Comp 6,400,000 7,708.840 8,883,564 6,785,711 6,785,711 7,069,338 4.18% 00656 Energy Efficiency Fund (3,011) 1.222 148 00650 Gen Fixed Assets Acct Group 414 (456,453) 00701 BID-Auto 172,800 172,800 110.920 101,520 101,520 112,800 11.11% 00702 Retiree Insurance Fund 2,673,647 5.921.872 1.890.949 2,358,394 2,358,394 1,809,000 -23.30% 00703 Retirement Supplement 10,728,670 8,378,357 6.643,240 4,785,164 4,785,164 4,120,000 -13.90% 00704 Fire JPA Fund 355,288 345,767 371.470 388,067 351,617 336,227 -13,36% 00707 Debt Svc Judgment Oblig Bonds 1,024,219 1,024,039 1,028,616 1,024,400 1,024,400 675,700 M.04% 00709 BID-Hotel/Motel 1.509,288 1,814,805 2.735.313 2,946,000 2,946,000 3,108,DDD 5.50% 00710 BID-Downtown 101,695 106,614 107,313 110,000 110,000 110,000 0.00% 00711 Parking Structure-Bella Terra 529,718 530,181 539,417 641,406 641,406 635,799 -0.87% 00712 Parking Structure-Strand 1,660,060 1,581,208 1,498,188 1,640,439 1,640,439 1,770,225 7.91% 00750 Alcohol Prevention Services 42,735 53,358 20,311 00764 FEMA/EOC 750 00801 Anaheim/Santa Ana UASI FY10 199,096 1,060 00802 Anaheim/Santa Ana UASI FYI 46,427 16,272 00807 Energy Efficiency 585,670 233,493 1,072,902 00814 HES Grant 190,356 00815 CDBG 12113 1,066,626 53,141 18,730 63,320 00838 Jail Training Grant 10.552 12,638 9,007 10.250 00843 HOME Program 13/14 29,051 309,545 56,856 00848 HOME Program 08109 16,155 (7,188) 00849 HOME Program 09110 19,288 (1,919) 00850 HOME Program 10/11 40,240 85,949 22,160 128,719 00851 HOME Program 11/12 629,202 15,143 8,619 00852 HOME Program 12113 52,781 48.824 40,557 362,210 00854 HOME Program 06 17,507 15,814 00859 CDBG 08/09 1 58,841 00860 CDBG 09/10 133,125 71,901 174,746 00861 CDBG 10/11 306,432 55,432 00863 CDBG 13114 713,311 143,822 253.200 00873 OCTA/Cip Grant 186,916 524.077 3,518,215 3,518,215 757,378 -78.47% 00875 Saav 12,482 1,017 (112) 00878 Caltrans Grants 201.769 2,373 343.769 00880 Library Equipment 89 227 333 00890 TEA Grant 189,885 00894 WMD-DHHS 228 (41) 163 00909 UASI/OCIAC Program 89,670 284,907 205,351 50,426 54,286 136,000 169.70% 00915 Sr Mobility Program 7/08-6/09 (10) 00916 State Literacy Grant 08/09 591 D0919 Avoid the 28 DUI 3,601 00923 Justice Assistance Grant 08/09 (529) DD926 Homeland Security MMRS 08/09 173.700 00927 Justice Assistance Grant 09/10 21,977 00928 Sr Mobility Program 7/09-&10 9 00930 State Literacy Grant 09/10 2,279 00931 Traffic Safety Grant 09110 13,393 00932 SLESF Grant 09/10 68,118 00934 Fireman's Fund Heritage 09/10 (1) 00936 HPRP (1,368) (2) 00937 Justice Assist Grant (16,891) 00939 Domestic Violence CY2010 163,190 26 City of Huntington Beach Revenue Summary Adopted Budget- FY 2016/17 ALLFUNDS Summary Combined by Fund Percent FY 2012/13 FY 2013114 FY 2014115 FY 2015116 FY 2015116 FY 2016/17 Change From Fund Actual Actual Actual Adopted Revised Adopted Prior Year 00940 LSTA Computers to Go Grant 397 00941 Homeland Security UASITLO 0910 275 00942 Sr Mobility Program 7/10-Wl1 (209) 00944 State Literacy Grant 10111 2,932 00945 Homeland Security MMRS 09/10 316,402 00947 EMPG 10111 293 00948 Gates Broadband Grant 10/11 4,380 00949 SLESF Grant 10/11 28 70 (40) 00950 Office of Traffic Safety 10/11 18,032 00953 Justice Assistance Grant 10/11 8,853 00954 Assembly Bill 912 FY 10/11 30,361 00955 Prop 69 Funding 10,803 37,336 6,785 DD957 2011 Domestic Violence Program 128,621 00959 2002 Park Bond 876,153 202,905 00960 Used Oil OPP1 10/11 85,224 54,960 54,272 54,512 00961 Hwy Bridge Replacement&Rehab 174,240 247,917 36,648 1,100,000 100.00% D0962 CDBG 11112 622,578 37,198 152,839 00963 Sr Mobility Prgram 7/11-6/12 165,416 222,943 215,199 173,281 00964 OCATT Program 100,553 00965 Master Plan of Arterial Highways 570,638 00967 ABC Grant 11/12 8,897 00968 SLESF Grant 11/12 1,189 (79) 519 00969 Calif 911 Emergency Comm Fund 37,483 (1,971) 00970 Bridge Preventative Maintenance Program 80 51,607 00971 Asset Forfeiture 15%State Set 20,857 3,453 4,560 00972 Office of Traffic Safety 11/12 53,152 00973 Avoid the 26 DUI Grant 11/12 1,768 00974 Assistance to Firefighter Gran 1 00975 EMPG 11/12 43,199 00976 Homeland Security MMRS 10/11 313,425 268,212 9,255 00977 Domestic Violence 2012 73,071 00978 US Secret Services(USSS) 10,500 8,500 8,500 8.500 00979 AB109 Public Safety Realignmen 149,870 132,538 124,878 00980 Alcoholic Beverage Chi 12113 49,987 (3,024) 00981 OC Real Estate Trust Fnd 12/13 25,000 00982 Ofc of Traffic 12/13#SC13184 44,085 48,650 00983 Ofc of Traffic 12/13#PT1368 63,988 15,323 00984 SLESF Grant 12113 321,986 385.757 355,402 00985 State Literacy Grant 12113 37,577 00986 Avoid the 26 FY12113 2,689 00987 Justice Assistance Grant 12/13 20,624 7,419 00988 Human Trafficking 13,371 25,097 36,005 25,730 00989 OCDETF 2,655 20,935 10,000 D0990 EMPG 12/13 37,299 00991 Domestic Violence CY2013 72,125 149,868 00993 Anaheim/Santa Ana UASI FY12 2,061 00994 HUD EDI Senior Center Dev 91,565 142,500 00995 Hwy Safety Improvement Program 16,333 14,675 2,188,000 2,188,000 -100.00% 00996 Homeland Security UASI 2012 11,948 00997 Ofc of Traffic 13/14#PT1482 176,351 61,366 00998 Ofc of Traffic 13114#SC14184 56,359 38,152 01200 LSTA Pitch Grant 13/14 16,650 16,650 2,580 01201 State Literacy Grant 13/14 10,000 19,943 01202 DHS Fire Prevention Grant 9,840 01204 EMPG 13/14 30,051 27 City of Huntington Beach Revenue Summary Adopted Budget-FY 2016/17 ALL FUNDS Summary Combined by Fund Percent FY 2012113 FY 2013114 FY 2014115 FY 2015116 FY 2015/16 FY 2016/17 Change From Fund Actual Actual Actual Adopted Revised Adopted Prior Year 01205 Justice Assistance Grant 13/14 28,448 01206 Domestic Violence CY2014 153,595 34,346 01207 UASI 2013 3,898 01208 CDBG 14/15 749,641 186.246 01209 HOME Program 14115 28,860 371 763 01210 OCTA BeactdEdinger Grant 01212 Alcoholic Beverage Ctd 14/15 48,997 01213 Office of Traffic Safety 14/15 317,253 01214 Justice Assistance Grant 14/15 28,952 01216 EMPG 14/15 30,329 01217 State Literacy Grant 14/15 44,156 01218 DHS Fire Equipment Grant 69,952 01219 CDBG 15116 970,561 970,561 -100.00% 01220 HOME Program 15/16 377,687 387,741 -100.00% 01221 Domestic Violence CY2015 147,120 93,094 01222 Hazard Mitigation Grant Program 2,550,000 2,550,000 -100.00% 01223 LSTA Pitch Grant 15116 21,000 01224 OC Regional Narc Suppression 315 54,060 65,000 100.00% 01225 EMPG 15116 59,410 01226 State Literacy Grant 15116 18,000 35.357 01227 Office of Traffic Safety 15116 500,000 500,000 222,931 -55.41% 01228 CalRecycle City/County CRV 72,700 51,638 50,207 100.00% 01229 Housing Related Parks Grant 284,200 01230 AB 109 Reimbursement 73,045 01231 ABC Grant 15/16 25,000 01232 Justice Assistance Grant 15/16 25,359 01233 OC Recycling Market Development Zone 4,250 6,500 100.00% 01234 Sustainable Business Certification Program 20,000 01235 CDBG 16/17 995,023 100.00% 01236 HOME Program 16/17 424,106 100.00% 01237 Domestic Violence CY2016 188,975 GRAND TOTAL 383,555,852 320,581 382 361,346 241 342,836,378 346 627 O60 343,836,279 0.29% 28 City of Huntington Beach Revenue Summary Adopted Budget-FY 2016117 ALLFUNDS Combined Revenue Detail by Object Account Percent FY 2012113 FY 2013114 FY 2014115 FY 2015/16 FY 2015/16 FY 2016/17 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping and Major Total Minor Grouping and Minor Total 40070 Sec Basic Levy 38,928,695 41,450,256 45,365,835 47,383,452 47,383,452 48,507,165 2,37% 40080 Unsec Basic Levy 1,601,576 1,765,070 1,520,724 1,341,831 1,341,831 2.173 612 61.99% 40060 Basic Levy 40,530,271 43,215,326 46,886,558 48,725,283 48,725,283 50,680,777 4.01% 40170 Sec Prior Year Property Taxes 651,410 537,684 445,996 411,145 411.145 412,268 0.27% 40180 Unsec Prior Year Property Taxes 20,817 29,861 32,032 31.350 31.350 34,478 9.98% 40160 Prior Year Property Taxes 672,227 567,545 478,028 442,495 442,495 446,746 0.96% 40310 Sec Supip Roll 742.057 1,097,784 1,087,438 1.152.673 1,152,673 1,492.555 29.49% 40305 Supp Roll Property Taxes 742,057 1,097,784 1,087,438 1,152,673 1,152,673 1,492,555 29.49% 40360 Interest Property Taxes 11,126 8,368 11.047 10,000 10,000 10,000 0.00% 40370 Misc Property Taxes 2,375,042 2,113,364 2,409.483 2,108,575 2,108,575 2,001,984 5.06% 40400 Homeowner Exemption 342,208 333,483 328,819 328.819 328,819 339,263 3.18% 40410 Utility Unitary Tax 623,919 672.036 655.361 653.408 653,408 708,828 8.48% 40420 Triple Flip Reimbursemnt 7,621,927 9,924,618 8,165,101 7,519,302 2,646,177 -100.00% 40430 In-Lieu of VLF 15,766,091 16,602,324 17.165,046 17,966.137 17,966,137 18,736,494 4.29% 40440 Nuisance Abatement 69,949 50,749 2,174 40450 Employee Retirement Override 4,667,649 4,874,713 5,255.492 5,135,233 5,135,233 5,671,369 10.44% 40470 RPTTF Revenue 12,888,390 7,181,533 6,693,762 9,404,438 100.00% 40480 PTAF Claim Settlement 1,019,414 40350 Other Property Taxes 45,385,715 41,761,189 40,686,286 33,721,474 28,848,349 36 872,378 9.34% 40500 Assessments 5,832.496 5,777,629 7,257,730 7,483,489 7,483,489 7,511,386 0.37% 40010 PROPERTY TAXES 93,162,765 92,419,473 96,396,040 91,525,414 86.652,289 97.003,840 5.99% 41110 1%Allocation Sales Tax 25,172,552 25,127,105 27,265,148 30,781,815 35,652,939 39,026,369 26.78% 41120 Public Safety Sales Tax 2,026,947 2,108,906 2,195,299 2,415,000 2415,000 2.415,000 0.00% 41130 Measure M Sales Tax 2 563,642 3,217 691 2,774,428 3257,400 3,257400 3,336,328 2.42% 41100 Sales Tax 29,763,141 30,453,702 32,234,875 36,454,215 41,325,339 44,777,697 22.83% 41210 Utility Franchises 2,457,667 2,485,034 2,266,763 2,674.667 2,674,667 2,348,400 -12.20% 41220 Transfer Station Franchises 381.912 383,549 484,443 431,000 431,000 582,889 35.24% 41230 Pipeline Franchises 119,825 124,883 214,330 220,302 220,302 245.000 11,21% 41240 Refuse Franchises 738,804 795,832 804,952 850,150 850,150 897,455 5.56% 41250 Cable TV Franchises 3,040,716 3,007.923 3,053,756 3,065,989 3.065,989 3,065.989 0.00% 41270 Bus Bench Franchise 199,200 199,200 199,200 199,200 199,200 199,200 0.00% 41200 Franchises 6,938,125 6,996,420 7,023,444 7,441,308 7,441,308 7,338,933 -1.38% 41330 Beach Edinger SP 266 000 230,008 226,225 41300 In-Lieu Tax 266,000 230,008 226,225 41400 Transient Occupancy Tax 7,629,607 8,440,475 9,214,736 10,300,000 10,300,000 10,504,660 1.99% 41510 Water Utility Tax 1,689,807 1,691,676 1,543,125 1,298,262 1,298,262 1,461,154 12.55% 41520 Gas Utility Tax 1.980.884 1,986,309 1,748,272 1,781,400 1,781,400 1,997,547 12.13% 41530 Telephone Utility Tax 6,226,032 5,654,513 5,482,289 5,608,513 5,608,513 5,031,723 -10.28% 41540 Electric Utility Tax 8,365,956 8,646,438 8,848,090 9,465,061 9,465,061 8,845,092 -6.55% 41550 Cable Utility Tax 2,501,638 2,642,319 2,607,156 2521,148 2,521 148 2,501.389 -0.78% 41500 Utility Users Tax 20,764,317 20,621,256 20,228,931 20,674,384 20,674,384 19,836,905 4.05% 41000 OTHER LOCAL TAXES 65,361,191 66,741,861 68,928,210 74,869,907 79,741,031 82,458,195 10.14% 42103 Fire Prevention Inspection 276,408 179,847 323,563 300,000 300,000 320,000 6.67% 42105 Oil Well Taxes License 585,806 615,548 746.725 813,017 813,017 727,918 -10.47% 42110 Business License 2,287.867 2,333,761 2,389,659 2,480,240 2,480,240 2,530.672 2.03% 42112 Disability Education Fee 16,081 19,938 20,237 25,000 25,000 25,0D0 0.00% 42115 Bicycle License 10,780 42120 Oil 6 Methane Inspection 56,390 60,077 35,421 57,000 57.000 35,000 -38.60% 42125 Miscellaneous License 38,878 45,771 38,564 40,000 40,000 40,000 1 0.00% 29 City of Huntington Beach Revenue Summary Adopted Budget -FY 2016117 ALL FUNDS Combined Revenue Detail by Object Account Percent FY 2012/13 FY 2013/14 FY 2014/15 FY 2015116 FY 2015116 FY 2016117 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping and Major Total Minor Grouping and Minor Total 42130 Subdivision 4 227 42100 License General 3,272,210 3,254,941 3,558,396 3,715,257 3,715,257 3.678,590 -0.99% 42152 Street and Curb 348 42155 Encroachment Permit 1,056,637 535,838 364,505 400,000 400,000 400,000 0.00% 42165 Grading Permit 12,000 14,500 11,500 12,000 12,000 12,000 0.00% 42170 Harbor 6 Dock Construction 9,605 7.560 8,100 7,000 7,000 8,000 14.29% 42180 Obstruction Permit 370 705 247 42185 Parking Permit 8,954 7,151 10,387 6,000 6,000 10,000 66.67% 42195 Wide/Ovemei ht/Loadin 14,405 14,690 13,402 15,000 15,000 15,000 0.00% 42150 License&Permits Public Works 1,102,319 580,444 408,141 440,000 440,000 445,000 1.14% 42305 Alarm Permits 231,389 252,094 261,724 242,000 242,000 270,800 11.90% 42310 Building Permits 1,933,461 1,860,861 2,220,352 2,700,000 2,700.000 1,900,000 -29.63% 42315 Plumbing Permits 531,880 324.311 452,440 480,000 480,000 335,000 -30.21% 42320 Electrical Permits 527,280 413,974 458,831 649,500 649,500 450,000 -30.72% 42325 Mechanical Permits 414,155 222,008 303,280 325,000 325,000 300,000 -7.69% 42335 Swim Pool Permits 82,797 108,774 110,239 82,450 82.450 92,450 12.13% 42355 Certificate of Occupancy 107,862 75,409 19,282 20,000 20,000 12,000 -40.00% 42300 License and Permits Buildings 3,828.824 3,257,432 3,826,148 4,498,950 4,498,950 3,360,250 -25.31% 42410 Planning Commission 320,047 263,489 203,340 315,500 315,500 245,500 -22.19% 42600 Zoning Administrator 183,145 186,354 288,010 138,250 138,250 152,750 10.49% 42700 Environ Processing 200,676 41,841 37,538 55.000 55,000 70,000 27.27% 42750 Staff Review 159,805 134,507 363,242 139,050 139,050 149,050 7.19% 42824 Beach-Edinger Spec Plan Fees 257,719 52,771 154,142 120,000 120,000 80,000 -33.33% 42825 General Plan Maint Fee 397,413 183,543 395,854 300,000 300,000 180,000 40.00% 42860 Parking In-Lieu 41,984 20,881 38,308 40,946 40,946 20,000 51.16% 42870 Affordable Housing In-Lieu Fee 118,780 42400 License and Permits Planning 1,679,570 883,385 1,480,434 1,108,746 1,108,746 897,300 -19.07% 42000 LICENSE AND PERMITS 9,882,922 7,976,202 9,273,119 9,762,953 9,762,953 8,381,140 -14.15% 42905 Court/Traffic Fines 536,994 493,844 933,362 495,000 495.000 593,091 19.82% 42915 Main Street Library Fines 1,436 1,518 1,856 1.500 1,500 1,500 0.00% 42920 Central Library Fines 83,659 77,710 60,771 75,000 75,000 60,000 -20.00% 42925 Banning Library Fines 2,214 1,742 1,639 1,800 1,800 1,800 0.00% 42930 Oakview Library Fines 2,381 2,375 2,828 2,500 2,500 2,800 12.00% 42935 Murphy Library Fines 758 621 868 700 700 875 25.00% 42910 Library Fines 90,447 83,965 67,961 81,500 81,500 66,975 -17.82% 42940 Parkinq Fines 3,321.212 3,697,344 3,598,331 3,736,188 3,736 188 4 300,000 15.09% 42940 Parking Fines 3,321,212 3,697,344 3,598,331 3,736,188 3,736,188 4,300,000 15.09% 42950 Alarm Fines 109,280 116,765 146,570 130,000 130,000 130,000 0.00% 42900 FINES AND FORFEITURES 4,057,933 4,391,918 4,746,224 4,442,688 4,442,688 5,090,066 14.57% 42965 Pooled Cash Interest 1,126,273 1,162,063 1,668,622 183,500 183,500 334,000 82.02% 42966 Market Adjustments 4,173,315 4,197,070 (1,584,860) 42970 Restricted Cash Interest 801,147 679,017 879,719 1,950 810 -58.46% 42975 Late Charges 891,861 887,862 923,064 911,000 911.000 910,000 -0.11% 42977 Interfund Loans Interest 385 198 32,733 42960 Interest Income 6,992,981 6,926,211 1,919,278 1,096,450 1,094,500 1,244.810 13.53% 42985 Interest Payments 319,373 24,010 41,306 240,000 240,000 200,000 -16.67% 42990 Princi al Payments 628,707 187,825 320,058 640,000 640,000 400,000 -37.50% 42980 Loan Payments 948,080 211,835 361,364 880,000 880,000 600,000 31.82% 43065 Waterfront Project 571,400 940,659 925,271 30 City of Huntington Beach Revenue Summary Adopted Budget - FY 2016117 ALL FUNDS Combined Revenue Detail by Object Account Percent FY 2012113 FY 2013/14 FY 2014/15 FY 2015116 FY 2015116 FY 2016/17 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping and Major Total Minor Grouping and Minor Total 43075 Land Lease Income 937,506 966,718 696,925 930,000 930.000 864,512 -7.04% 43085 Buildings Lease Income 274,101 233.156 5,100 6,000 6,000 8,436 40.60% 43095 Beach Concessions 1,216,490 1,271,957 1,298,946 1,415,159 1,415,159 1,466,951 3.66% 43105 Prop/Equip Lease-Beach 177,998 120,559 119,480 119,480 123,064 3.00% 43115 Rooms Rentals 569,582 526,819 498,121 550.000 550.000 442,000 -19.64% 43145 Central Park Concessions 185,406 192,572 157,050 195,000 195,000 166,275 -14.73% 43150 Sport Complex Concessions 58,976 81,905 73,916 82,000 82,000 70,000 -14.63% 43155 Vending Machines 14,181 12,974 26,670 15,000 15,000 28,000 86.67% 43165 Rentals-Leases 236,435 184,534 224,170 232,000 232,000 167,668 -27.73% 43166 Ocean View Estates Rents 426,689 448,660 467 064 484,409 484,409 485,203 0.16% 43055 Lease and Concession Income 4,668.764 4,859,954 4,493,792 4,029,048 4,029,048 3,822.109 -5.14% 43910 City Oil Wells 477,542 501,354 279,517 366,000 366,000 103.000 -71.86% 43920 Other Royalties 201,264 142,723 72,867 83,191 83,191 35 000 57.93% 43900 Royalties 678,806 644,077 352,385 449,191 449,191 138,000 -69.28% 44010 Parking Lots 2,902.102 3,177,955 3,246,721 3,805,924 3,805,924 3,311.980 -12.98% 44015 Annual Parking Pass 725,253 744,538 776,383 650,000 650,000 795,000 22.31% 44030 Sunset Vista 512,004 608,982 634.709 731,160 731,160 675,000 -7.68% 44040 Parking Structures 2,651,999 2,703,991 2,565.306 2,729,639 2,729,639 2.880,225 5.52% 44050 Meters-Business 492,224 496,325 485,385 498,625 498,625 520,000 4.29% 44060 Meters-Residential 728,838 769,257 751,740 730,375 730,375 942,582 29.05% 44070 Meters-Recreational 1,327,080 1,551,495 1,574.799 1,712,550 1,712.550 1,712,550 0.00% 44080 Pier Plaza 1,416,268 1,596,237 1,726,134 1,771,839 1,771,839 1,772,768 0.05% 44090 Meters Beach Blvd 62,255 66,868 61,674 67,115 67,115 77,678 15.74% 44100 Sport Complex 135 305 128 783 123 431 125,000 125 000 125 000 0.00% 44000 Parking Rsvanua 0 11,844,431 11,946,280 12,822,227 12, 12,812,783 -0.07°h 45010 City of FV Jail Bookings 1,746 45040 Convicted Offender Booking Fee 431,354 274,159 351,309 216,000 216,000 285.000 31.94% 45100 Other Govt Jail Bookings 6,320 566 265 45000 Contract Jail Bookings 437,674 274725 353,320 216,000 216,000 285,000 31.94% 45110 PCS Wireless 299,479 308,227 287,291 283,500 283,500 285,000 0.53% 45120 Admin Cost-Bonds 11,875 11,875 9,649 42955 USE OF MONEY AND PROP 24,990,987 25,081,333 19,723,358 19,776,416 19,774,466 19,187,702 -2.98% 46110 Tidelands Revenue 343,177 377,017 266,399 415,661 415,661 300,000 -27.83% 46115 GEMT Reimbursement 116,265 41,153 25,000 25,000 40,000 60.00% 46120 State Set-Aside 15% 20,378 2,524 4.052 46130 Real Property Transfer 1,077,743 1,249,160 1,466,803 1,073,400 1,073,400 1,984,686 84.90% 46140 State Mandated Cost Reimb 144,081 272,678 1,648,882 20.000 20,000 20,000 0.00% 46160 From State of California 2,296,517 1,020,304 1,159,843 150,097 580,951 156,707 4.40% 46165 HUT 2103 1,808,637 2,610,811 1,902,090 921,696 921,696 481,131 -47.80% 46170 Vehicle License Fee 86.328 83,389 46180 POST Reimbursement 40 877 52,705 41 734 25,000 25.000 30.000 20.00% 46100 State of California Agencies 5,817,738 5,784,854 6,530,956 2,630,854 3,061,708 31012, 14.51% 46320 CDBG Allocations 2,111,279 791,828 893,392 970,561 1,915,185 995,023 2.52% 46330 Other Federal 2,355,324 4,224.556 2,436,126 9194,328 10,743,307 1,958,037 -78.70% 46300 Federal Agencies 4,466,603 5,016,384 3,329,518 10,164,889 12,658,492 2,953,060 -70.95% 46410 County Payments 2,543,301 250,274 221.479 303,087 549,414 330,807 9.15% 46420 Abandoned Vehicles 11,831 46430 OCTA 57,975 592,029 8,850 8,850 772,378 8627."% 46490 Other Governmental Agencies 152,620 128.606 132,130 90,000 115,730 90,000 0.00% 31 City of Huntington Beach Revenue Summary Adopted Budget- FY 2016/17 ALLFUNDS Combined Revenue Detail by Object Account Percent FY 2012113 FY 2013/14 FY 2014/15 FY 2015116 FY 2015116 FY 2016/17 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping and Major Total Minor Grouping and Minor Total 46400 County Agencies 2,765,727 378,880 945,638 401,937 673,993 1,193,185 196.86% 46510 Gas Tax 2107 1491,847 1,411.862 1,504,977 1,589,422 1,589,422 1,720,648 8.26% 46520 Gas Tax 2107.5 10,000 10,000 20,000 10,000 10,000 10,000 0.00% 46530 Gas Tax 2106 684,348 661,135 788,106 604,164 604.164 609,602 0.90% 46540 Gas Tax 2105 910,189 11375,745 1,215,935 1,162,551 1,162,551 1,239,071 6.58% 46500 Gas Tax Revenues 3,096,383 3,458,742 3,529,017 3,366,137 3,366,137 3,579,321 6.33% 46610 M&O Huntington Beach 159,990 185,611 129,834 173,164 173,164 224,654 29.73% 46620 M&O Garden Grove 45,376 6,882 8,472 8,472 8,472 12,327 45.60% 46630 M&O Seal Beach 13,490 23,432 28,846 28,846 28,846 41,971 45.50% 46640 M&0 Westminster 23,962 41,620 51,236 51,236 51,236 74,548 45.50% 46600 WOCWB Revenue 242,818 257,545 218,388 261,718 261,718 353,500 35.07% 46710 AQMD 232,246 240,542 2,243,179 240,000 260,000 240,000 0.00% 46740 JPA'S 4,111 686 1,000 1,000 1.000 0.00% 46790 Other Agencies 1,070,467 1,016,430 1,008,752 10,327,521 10,293,021 809,750 -92.16% 46700 Other Agencies 1,306,824 1,256,972 3,252,617 10,568,521 10,554,021 1,050,750 -90.06% 46000 REVENUE FROM OTHER AGENCIES 17,696,093 16,153,377 17,806,134 27,394,056 30,576,070 12,142,340 55.68% 47110 Residential Tree Replacement 5,683 2,050 4,865 5,000 5,000 4,000 -20.00% 47115 Developer Fee 1,058,790 517,628 2,736,971 2,078,399 2,078.399 1,386,000 33.31% 47118 Underground Utilities 158,000 40,000 47120 Engineering and Inspection Fee 9,509 16,140 23,795 18,000 18,000 13,130 -27.06% 47125 GIS Survey Fee 6,118 7,820 6,279 7,000 7,000 6,500 -7.14% 47130 Grading Plan Check 481,069 427,842 394,465 405,000 405,000 420,000 3.70% 47140 Landscape Plan Check 2,890 2,040 3,000 3,000 -100.0G% 47145 00 Sanitation Collection Fee 1,979,182 414,627 1,090,987 795,000 795,000 1,280,000 61.01% 47160 Public Improve Plan Check 1,805 1,950 2,500 2,500 100.00% 47165 Recordation Fee 35,265 26,514 19,499 30.000 30,000 27,000 -10.00% 47175 Tract Map Review 125 47180 Traffic Impact Fee 1.064.528 1,547,636 1,097,012 711,000 711,000 1,365,000 91.98% 47185 Traffic Plan Check Fees 10.830 21,660 12,635 20,000 20,000 15,000 -25.00% 47190 Water Quality Inspections 62 836 22 210 40,430 30,000 30,000 41,000 36.67% 47100 Public Works 4,87(1 3,048,243 5,429,438 4,102,399 4,102,399 4,580,130 11.16% 47205 Permit Issuance 203,393 220.503 267,824 226,700 226,700 225,000 -0.75% 47210 Plan Review 2,915,668 3,445,258 3,823,133 2,683,800 2,683,800 2,228,000 -16.98% 47245 Landscape Plan Check 49,985 62,573 147.035 60,000 60,000 60,000 -16.67% 47255 Microfilming 74,071 70,423 86,434 75,000 75,000 75,000 0.00% 47265 Automation Fee 381,638 321,168 407.210 350,000 350,000 250,000 -28.57% 47275 Administrative Citation 466,020 1,165,349 623,028 210,000 2110,000 790,535 276.45% 47280 Park Square Foot Fee 53,571 47285 Landscape Inspection 9,896 9,269 10,145 10,000 10,000 10,000 0.00% 47290 Development Impact Fee 934,072 864,389 1,295,116 550,000 550,000 6,175,000 1022.73% 47200 Building 5,034,743 6,158,931 6,713,495 4,165,500 4,165,500 9,803,535 135.35% 47305 Non-Resident Library Card Fee 35,671 33,473 10,618 47310 Media Library 75,589 71,928 58,142 70,000 70,000 -100.00% 47311 Video Conferencing 2.984 100 250 250 -100.00% 47315 Library Reserve 6,739 7,792 6,079 5,000 5,000 -100.00% 47316 Banning Branch Fees 7 15 123 47317 Oak View Branch Fees 148 193 366 300 300 -100.00% 47318 Main Street Branch Fees 509 517 383 500 500 -100.00% 47319 Helen Murphy Branch Fees 48 47320 Community Enrichment Fee 328,383 133278 240,332 130,000 130.000 135,000 1 3.85% 32 City of Huntington Beach Revenue Summary Adopted Budget - FY 2016/17 ALLFUNDS Combined Revenue Detail by Object Account Percent FY 2012/13 FY 2013114 FY 2014115 FY 2015116 FY 2015116 FY 2016117 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping and Major Total Minor Grouping and Minor Total 47325 Library Replacement Card 5,973 5,811 4,969 5,000 5,000 5,000 0.00% 47330 Library Processing Fee 1,733 1,752 1,754 2,000 2,000 2,000 0.00% 47335 Library Collection Fee 207 76 22 47300 Library 457,944 254,934 322,836 213,050 213,050 142, 33.35% 47410 Video Productions 29,420 32,030 36,980 30,000 30,000 40,000 33.33% 47415 Weed Abatement 11,162 135 15,036 15,000 15,000 17,000 13.33% 47420 Sewer Services 71,894 72,582 72,903 75,000 75,000 75.000 0.00% 47440 Impounded Vehicle Release Fee 193,745 169,345 165,990 170,000 170,000 170,000 0.00% 47445 Research Requests 46.261 48,745 52,666 48,000 48,000 56,419 17.54% 47450 Performance Bond Reduction 720 480 480 720 720 720 0.00% 47455 Maps&Publications 68 46 11 47460 Pay to Stay/Work Furlough 123.950 109,310 71,460 65,000 65,000 65,000 0.00% 47480 Banners and Pennants 6,915 6,822 6,103 6,000 6.000 6,000 0.00% 47490 Regulatory Fee 69,542 47400 Special City Services 553,678 439,495 421,629 409,720 409,720 430,11 4.98% 47501 Recreational Fees 3,038,856 2,799,862 3,068.434 3,193,000 3.193,000 3,000,000 -6.04% 47502 An Center Classes 109,248 99,978 106,102 120,000 120,000 110,047 -8.29% 47510 Junior Lifeguard 507 525 563,097 450,445 584,600 584,600 500,000 -14.47% 47500 Recreational Classes 3655,629 3,462,936 3,624,982 3,897,600 3,897,600 3,610,047 -7.38% 47600 Special Events 585,938 605,899 628,962 510,000 510,000 1,108,000 117.25% 47705 Refuse Charges 10.767.689 10,953,829 11,045,957 11,201,232 11,201,232 11,218,881 0.16% 47710 Water Sales 31,670.020 31,582,732 28,687,495 31,479,228 31,479,228 32,764,990 4.08% 47736 Convenience/Processing Fees 16,408,760 16,084,052 15,995,849 16,855,951 16,855,951 16,336,450 -3.08% 47700 Utility Charges 58,846,470 58,620,613 55,729,301 59,536,411 59,536,411 60,320,321 1.32% 47810 Fire Mad Billing Service 6,274,459 5,444,361 5,297,119 5,724,000 5,724,000 6,138,000 7.23% 47811 Fire Med Memberships 1.282.370 1.236,130 1,203,272 1,190,000 1,190,000 1,200,000 0.84% 47815 Membership 7.765 10,125 7,431 4,000 4,000 4,000 0.00% 47800 Fire Mod Fees 7,564,594 6,590,616 6,507,822 6,918,000 6,918,000 7,342,000 6.13% 47865 Police Emergency Response 20,656 46,956 131,626 75,000 75,000 75,000 0.00% 47870 Fire EmergencV Response 22,022 8,609 44,024 60,000 60,000 50,000 -16.67% 47860 Emergency Response 42,678 55,564 175,650 135,000 135,000 125,000 -7.41% 47905 Fire Hazmat Response 272,855 185,927 228,708 248,000 248,000 280,837 13.24% 47910 Public Works 1,405 11,726 8,851 10,000 10,000 8,000 -20.00% 47915 Hazmat Contracts 15 30 47900 Hazmat Fees 274,275 1197,653 237,589 258,000 258,000 219,937 11.95% 47930 Fire Clearance Inspection 71,935 66,325 71,500 66,000 66,000 54,000 -18.18% 47935 Fire Company Inspection 249,700 222,008 133,537 125,000 125,000 125,000 0.00% 47940 Fire Protection Fees 478,211 650,410 472,532 470,0D0 470,000 450,000 -4.26% 47945 Fire Develo ment 155.592 177,146 160,743 141 009 MIA) 120 000 -14.90% 47925 Fire 955,438 1,015,889 038,312 009 149, -6.61% 47955 Postage 223 307 70 76 76 76 0.00% 47965 Photocopying 1,514 1,466 1,239 2,000 2,000 2,000 0.00% 47970 Abandoned Oil Wells 1,413 1,627 2,591 2,000 2,000 2,000 0.00% 47985 Payroll Charges 12,466,000 16,935,352 13,597,761 13,929,269 13,929,269 12 998 338 3.68% 47950 Miscellaneous 12,469 150 16,938,751 13,601,662 13,933,345 13,933,345 13,002,41T -6.68% 48053 Prop Fund Chr -Water 5,505,541 5,670,707 5,84U,828 6.016.053 6.016.053 5,485,036 -8.83% 48054 Pro Fund Chr -WMP 154,043 158,664 163,424 168,327 168,327 251,936 49.67% 48055 Prop Fund Chr -Refuse 518,462 534,016 550,036 566,538 566,538 742,856 31.12% 48057 Prop Fund Chr -Sewer 1,208,577 1,244,834 1,282,179 1,320,644 1,320,644 1,670.961 26.53% 33 City of Huntington Beach Revenue Summary Adopted Budget- FY 2016/17 ALL FUNDS Combined Revenue Detail by Object Account Percent FY 2012/13 FY 2013/14 FY 2014115 FY 2015116 FY 2015116 FY 2016/17 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping and Major Total Minor Grouping and Minor Total 48058 From Retiree Medical Trust 41,375 42,616 43,894 45,211 45,211 45,211 0.00% 48059 From Retirement Supplement Trust 159,453 164,237 169,164 174,239 174,239 174,239 0.00% 47000 CHARGES FOR CURRENT SERVICES 102,904,492 105,304,597 102,281,204 103,172,046 103,172,046 109,851,662 6.47% 48120 Admissions 4.360 4,200 3,115 48130 Property 827,104 1 853,431 285,869 103.500 103.500 100,000 -3.38% 48110 Sales 831,464 1,857,631 288,985 103,500 103,500 100,000 -3.38% 48210 Coin Telephones 43,700 41,097 56,405 16,500 100.00% 48220 Employee Phone Reimbusement 1,516 747 83 48230 Souvineer Sales 14,947 18,274 21,148 1,000 1,000 1,000 0.00% 48240 library Sales 5,821 5,774 6,252 5,000 5,000 5,000 0.00% 48260 Bus Bench Ads 40,800 40,800 40,800 40,800 40,800 40,800 0.00% 48270 Plans and Scads 3 766 3,391 4,780 1 400 1,400 1,000 -28.57% 48200 General Sales 1 110,084 129,468 48,200 48,200 K3 33.40% 48300 Donations-Planning 471 (103) 1,041 507 48300 Donations-Police 100 48301 Donations-Community Services 321,432 229,477 901,179 209,127 48302 Donations-Library Services 237,593 292,880 295,889 287,677 48303 Donations-Police 21,657 24,735 600 48305 Donations-Fire 4,278 1,060 5,165 675 48300 Donations 109,171 8,506 19 959 400,000 401 085 -100.00% 48300 Donations 673,045 553,477 1,247,968 400,000 899,672 -100.00% 48350 Sponsorships 205,464 152,395 165,000 90,000 90,000 90,000 0.00% 48385 Property Damage Reimburse 252,787 125,687 181,890 125.000 125,000 192,872 54.30% 48400 Restitution 6,044 5,399 10,788 9,500 9,500 9,500 0.00% 48410 Other Reimbursement 1,310,480 1 146 874 2,839,874 665,000 665,000 585,000 -12.03% 48370 Reimbursables 1,569,311 1,277,960 3,032,552 799,500 799,500 787,372 -1.52% 48500 Settlements 1.518.859 374 64 583 48500 Settlements 1,518,859 374 64,583 48511 Credit Card Processing Fee 110,166 169,154 26,764 50,000 50,000 50,000 0.00% 48515 Passport Fee 137,680 152,405 171,830 173,679 173,679 219,506 26.39% 48520 Evidence Recovery 226,376 48530 Newsrack Impounds 3,825 4,160 1,590 4,000 4,000 -100.D0% 48540 DDAs and OPAs 9,692 48550 Miscellaneous 1 113,964 794,982 752,039 741 452 741,452 714 121 -3.69% 510 Other 1,365,634 1,120,701 1,188,291 969,131 969,131 9 33,627 1.50% 48100 OTHER REVENUE 6,274,328 5,072,622 6,116,847 2,410,331 2,910,003 2,025,299 -15.97% 49101 From General Fund 13,703,092 8,509,545 13,091,952 7,700,638 7,700,638 5,835,938 -24.21% 49101 From Gas Tax 900,000 900,000 900,000 49101 From Measure M Fund 238,232 49101 From RORF 828,193 671,873 686,812 388,156 501.104 478,844 23.36% 49101 From LMIHAF 404,931 49101 From CFD 2000-1 5,422 5,532 5,777 6,000 6,000 6,000 0.00% 49101 From Mello Roos 73,364 74,828 76,276 75,000 75,000 75,000 0.00% 49101 From CFD 2002-1 5,422 5,532 5,639 6,000 6,000 6,000 0.00% 49101 From Debt Svc Bella Terra 535.422 536,089 545,097 647.406 647,406 641,799 -0.87% 49101 From CUPA 13,000 13,000 13,000 13,000 13,000 13,000 0.01)% 49101 From Refuse Education 72,700 49101 From Parking Structure Strand 100.000 250,000 300,000 300,000 300.000 300,000 0.00% 49101 From Storm Water Quality 236.693 49101 From State Literacy Grant 55,760 34 City of Huntington Beach Revenue Summary Adopted Budget- FY 2016/17 ALL FUNDS Combined Revenue Detail by Object Account Percent FY 2012/13 FY 2013/14 FY 2014115 FY 2015116 FY 2015116 FY 2016117 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping and Major Total Minor Grouping and Minor Total 49101 From Domestic Violence 09/10 222,220 49101 From 2002 Park Bond 9,662 49100 Operating Transfers In 16,624,607 11,426,850 15,943,608 9,136,200 9,249,148 7,400,368 -19.00% 49300 Proceeds of Long Term Debt 33,880,000 16,357,924 49350 Prior Period Adjustment 7.725,233 (14,800,749) 3,183,000 49400 Joint Venture Income 150,833 813,897 590,574 346,367 346.367 295,667 -14.64% 49450 Contributions Received 844.469 49000 NON-OPERATING REVENUE 59,225,142 2 560 001 36,075,106 9,482,567 9,595,515 7,696,035 -18.84 40000 REVENUES 383,555,852 320,581,383 361,346,241 342,836,378 346,627,060 343,836,279 0.29% 35 City of Huntington Beach Revenue Summary Adopted Budget-FY 2016117 GENERALFUND Combined Revenue Detail by Object Account Percent FY 2012/13 FY 2013/14 FY 2014115 FY 2015116 FY 2015116 FY 2016117 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping and Major Total Minor Grouping and Minor Total 40070 Sec Basic Levy 38,928,684 41,450,256 45,365,835 47,383,452 47.383,452 48,507,165 2.37% 40080 Unsec Basic Levy 1,601,576 1,765,070 1,520,724 1,341,831 1,341,831 2,173r612 61.99% 40060 Basic Levy 40,530,260 43,215,326 46,886,558 48,725,283 48,725,283 50,680,777 4.01% 40170 Sec Prior Year Property Taxes 651,410 537,684 445,996 411,145 411,145 412,268 0.27% 40180 Unsec Prior Year Property Taxes 20,817 29.861 32,032 31 350 31 350 34 478 9.98% 40160 Prior Year Property Taxes 672,227 567,545 478,028 442,495 442,495 446,746 0.96% 40310 Sec Supp Roll 742,057 1.097.784 1,087,438 1,152,673 1,152,673 1 492 555 29.49% 40305 Supp Roll Property Taxes 742,057 1,097,784 1,087,438 1,152,673 1,152,673 1,492,555 29.49% 40360 Interest Property Taxes 11,126 8,368 11,047 10,000 10,000 10,000 0.00% 40370 Misc Property Taxes 2,375,042 2,113,364 2,409,483 2,108.575 2,1 D8,575 2.001,984 -5.06% 40400 Homeowner Exemption 342,208 333.483 328,819 328,819 328,819 339,263 3.18% 40410 Utility Unitary Tax 623,919 672,036 655,361 653,408 853,408 708.828 8.48% 40420 Triple Flip Reimbursemnt 7,621,927 9,924,818 8,165,101 7,519,302 2,646,177 -100.00% 40430 In-Lieu of VLF 15,766,091 16,602,324 17,165,046 17,966.137 17,968,137 18,736,494 4.29% 40440 Nuisance Abatement 69,949 50,749 2,174 40450 Employee Retirement Override 4,667,649 4,874,713 5,255,492 5,135,233 5,135,233 5,671,369 10.44% 40350 Other Property Taxes 31,477,911 34,579,656 33,992,524 33,721,474 28,848,349 27 467 938 -18.54% 40500 Assessments 600 27,625 30,000 30,000 31,514 5.05% 40010 PROPERTYTAXES 73,423,054 79,460,311 82,472,173 84,071,925 79,198,800 80,119,530 -4.70% 41110 1%Allocation Sales Tax 25,172,552 25,127.105 27,265,148 30,781.815 35.652,939 39,026,369 26.78% 41120 Public Safety Sales Tax 2,026,947 2,108,906 2,195,299 2,415,000 2,415,000 2,415,000 0o0% 41100 Sales Tax 27,199,499 27,236,011 29.460,447 33,196,815 38,067,939 41,441,369 24.84% 41210 Utility Franchises 2,457,667 2,485,034 2,266,763 2,674,667 2,674,667 2,348,400 -12.20% 41220 Transfer Station Franchises 381,912 383,549 484,443 431,000 431,000 582,889 35.24% 41230 Pipeline Franchises 119,825 124,883 214.330 220,302 220,302 245,000 11.21% 41240 Refuse Franchises 738,804 795,832 804,952 850,150 850,150 897,455 5.56% 41250 Cable TV Franchises 3,040,716 3,007,923 3,053,756 3.065.989 3,065,989 3,065,989 0.00% 41270 Bus Bench Franchise 199,200 199,200 199,200 199 200 199 200 199,200 0.00% 41200 Franchises 6,938,125 6,996,420 7,023,444 7,441,308 7.441.308 7,338,933 -1.38% 41400 Transient Occupancy Tax 7,629,607 8,440,475 9,214,736 10,300,000 10,300,000 10,504,660 1.99% 41510 Water Utility Tax 1,689,807 1,691,676 1,543,125 1,298,262 1,298,262 1,461,154 12.55% 41520 Gas Utility Tax 1,980,884 1,986,309 1,748,272 1,781,400 1,781,400 1,997,547 12.13% 41530 Telephone Utility Tax 6,226,032 5,654,513 5,482,289 5,608,513 5.608,513 5,031,723 -10,28% 41540 Electric Utility Tax 8,365,956 8,646,438 8,848,090 9,465,061 9,465,061 8,845,092 -6.55% 41550 Cable Utility Tax 2,501,638 2,642319 2,607,156 2,521,148 2,521,148 2 501 389 -0.78% 41500 Utility Users Tax 20,764,317 20,621,256 20,228,931 20,674,384 20,674,384 19,836,905 -4.05% 41000 OTHER LOCAL TAXES 62,531,549 63,294,162 65,927,558 71,612,507 76,483,631 79,121,867 10.49% 42103 Fire Prevention Inspection 276,408 179,747 323,563 300,000 300,000 320,000 6.67% 42105 Oil Well Taxes License 585,806 615,548 746,725 813,017 813,017 727,918 -10.47% 42110 Business License 2,287,867 2,333,761 2,389,659 2,480,240 2,480,240 2,530,672 2.03% 42112 Disability Education Fee 216 42115 Bicycle License 10,780 42120 Oil&Methane Inspection 56,390 60,077 35,421 57,000 57,000 35,000 -38.60% 42125 Miscellaneous License 38,878 45,771 38,564 40,000 40.000 40,000 0.00% 42130 Subdivision 4,227 42100 License General 3,256,345 3,234,903 3,538,159 3,690,257 3,690,257 3,653,590 -0.990N 42152 Street and Curb 348 42155 Encroachment Permit 333,229 535,838 364,505 400,000 400,000 400.000 36 City of Huntington Beach Revenue Summary Adopted Budget-FY 2016/17 GENERALFUND Combined Revenue Detail by Object Account Percent FY 2012/13 FY 2013/14 FY 2014115 FY 2015116 FY 2015116 FY 2016117 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping and Major Total Minor Grouping and Minor Total 42165 Grading Permit 12.000 14,500 11,500 12.000 12.000 12,000 0.00% 42170 Harbor&Dock Construction 9,605 7,560 8,100 7,000 7.000 8,000 14.29% 42180 Obstruction Permit 370 705 247 42185 Parking Permit 8,954 7,151 10,387 6,000 6.000 10,000 66.67% 42195 Wide/Ovemejaht/Loading 14,405 14 690 13,402 15.000 15,000 15,000 0.00% 42150 License&Permits Public Works 378,911 580,444 408,141 440.000 440,000 445,000 1.14% 42305 Alarm Permits 231,389 252,094 261,724 242,000 242,000 270,800 11.90% 42310 Building Permits 1,933,461 1,860,861 2,220,352 2,700,D00 2,700,000 1,900,000 -29.63% 42315 Plumbing Permits 531,880 324,311 452,440 480,D00 480,000 335,000 -30.21% 42320 Electrical Permits 527,280 413,974 458,831 649,500 649,500 450,000 -30.72% 42325 Mechanical Permits 414,155 222,008 303,280 325,1)00 325,000 300,000 -7.69% 42335 Swim Pool Permits 82,797 108.774 110,239 82,450 82,450 92,450 12.13% 42355 Certif cote of Occupancy 107,862 75,409 19,282 20,000 20,000 12.000 -40.00% 42300 License and Permits Buildings 3,828,824 3,257,43z 3,825,148 4.493.950 4, 8,950 3,360,250 -25.31% 42410 Planning Commission 320,047 263,489 203,340 315,500 315,500 245.500 -22.19% 42600 Zoning Administrator 183,145 186,354 288,010 138,250 138,250 152,750 10.49% 42700 Environ Processing 200,676 41,841 37,538 55,000 55,000 70,000 27.27% 42750 Staff Review 159,805 134,507 363,242 139,050 139.050 149,050 7.19% 42824 Beach-Edinger Spec Plan Fees 257,719 52,771 154,142 120,000 120,000 80,000 -33.33% 42825 General Plan Maint Fee 397.41 183 543 395 854 300.000 300,000 180,000 40.00% 42400 License and Permits Planning 1,518,806 862,504 1,442,126 1,067,800 1,067,800 877,300 -17.84% 42000 LICENSE AND PERMITS 8,982,885 7,935,284 9,214,574 9,697,007 9,697,007 8,336.140 -14.03% 42905 CourtlTrafOc Fines 536,994 493,844 933.362 495,000 495,0D0 593,091 19.82% 42915 Main Street Library Fines 1,436 1,518 1,856 1,500 1,500 1,500 0.00% 42920 Central Library Fines 83,659 77,710 60,771 75,000 75,000 60,000 -20.00% 42925 Banning Library Fines 2,214 1,742 1,639 1,800 1,800 1,800 0.00% 42930 Oakview Library Fines 2,381 2,375 2,828 2,500 2,500 2,800 12.00% 42935 Murphy Library Fines 758 621 868 700 700 875 25.00% 42910 Library Fines 90,447 83,965 67,961 81,500 81,500 66,975 -17.82% 42940 Parking Fines 3,321.212 3697,344 3 598.331 3.736.188 3.736 188 4.300.000 15.09% 42940 Parking Fines 3,321,212 3,697,344 3,598,331 3,736 188 3,736,188 4,300,000 15.09% 42950 Alarm Fines 109,280 116,765 146,570 130,000 130,000 130,000 0.00% 42900 FINES AND FORFEITURES 4,057,933 4,391,918 4,746,224 4,442,688 4,442,688 5,090,066 14.57% 42965 Pooled Cash Interest 346,724 445,453 545,420 150,000 150,000 275,000 83.33% 42966 Market Adjustments (447,914) 90,336 261,931 42975 Late Charges 516,743 512,606 573,937 515,000 515,000 515,000 0.00% 42977 Interfund Loans Interest 385 198 28 42960 Interest Income 415,937 1,048,593 1,381,316 665,000 665,600 790,000 18.80% 42985 Interest Payments 232 42980 Loan Payments 232 43065 Waterfront Project 10,028 43075 Land Lease Income 937,506 966,718 696,925 930,000 930.000 864,512 -7.04% 43085 Buildings Lease Income 4,760 6,000 3,100 6,000 6,000 8,436 40.60% 43095 Beach Concessions 1,216,490 1,271,957 1,298,946 1,415,159 1,415,159 1,466,951 3.66% 43105 Prop/Equip Lease-Beach 177,998 120.559 119,480 119.480 123,064 3.00% 43115 Rooms Rentals 569,582 526,819 498,121 550,000 550,000 442,000 -19.64% 43145 Central Park Concessions 185,406 192,572 157,050 195,000 195,000 166,275 -14.73% 43150 Sport Complex Concessions 58,975 81,905 73,916 82,000 82,000 70,000 -14.63% 43155 Vending Machines 14,181 12888 26,670 15,000 15,000 28,000 86.67% 37 City of Huntington Beach Revenue Summary Adopted Budget-FY 2016/17 GENERALFUND Combined Revenue Detail by Object Account Percent FY 2012113 FY 2013/14 FY 2014/15 FY 2015/16 FY 2015116 FY 2016/17 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping and Major Total Minor Grouping and Minor Total 43165 Rentals-Leases 236,435 184,534 224,170 232,000 232,000 167,668 -27.73% 43166 Ocean View Estates Rents 426,689 448,660 467,064 484,409 484,409 485 203 0.16% 43055 Lease and Concession Income 3,828,023 3,692,053 3,576,549 4,029,048 4,029,048 3,822,109 -5.14% 43910 City Oil Wells 477,542 501,354 279.517 366.000 366,000 103,000 -71.86% 43920 Other Royalties 201,264 142,723 72.867 83 191 83.191 35.000 -57.93% 43900 Royalties 678,806 644,077 352.385 449,191 449,191 138,000 -69.28% 44010 Parking Lots 2,902,102 3,177,955 3,246,721 3,805,924 3,805,924 3,311,980 -12.98% 44015 Annual Parking Pass 725,253 744,538 776,383 650,000 650,000 795,000 22.31% 44030 Sunset Vista 512,004 608,982 634.709 731,160 731,160 675,000 -7.68% 44040 Parking Structures 1,050.583 1,139,934 1,101,134 1,089,200 1,089,200 1,110,000 1,91% 44050 Meters-Business 492,224 496,325 485,385 498,625 498.626 520,000 4.29% 44060 Meters-Residential 728,838 769,257 751,740 730,375 730.375 942,582 29.05% 44070 Meters-Recreational 1,327,080 1,551,495 1.574,799 1,712,550 1,712,550 1,712,550 0.00% 44080 Pier Plaza 1.385,558 1,563,847 1,694,074 1,771,839 1,771.839 1,772,768 0.05% 44090 Meters Beach Blvd 62,255 66,868 61,674 67,115 67,115 77,678 15.74% 44100 Sport Complex 135,305 128,783 123,431 125,000 125,000 125.000 0.00 44000 Parking Revenue 9,321,202 10,247,984 10,450,047 11,181,788 11,181,788 11,042,558 -1.25% 45010 City of FV Jail Bookings 1,746 45040 Convicted Offender Booking Fee 431,354 274,159 351,309 216.000 216.000 285.000 31.94% 45100 Other Govt Jail Bookings 6,320 566 265 45000 Contract Jail Bookings 437,674 274,725 353,320 216,000 216 000 285 000 31.94% 45110 PCS Wireless 299,479 308,227 287,291 283,500 283,500 285,000 0.53% 42955 USE OF MONEY AND PROP 14,981,353 16,215,658 16,400,907 16.824,527 16,824,527 16,362,667 -2.75% 46110 Tidelands Revenue 343,177 377,017 266,399 415,661 415,661 300,000 -27.83% 46115 GEMT Reimbursement 116,265 41,153 25,000 25,000 40,000 60.00% 46130 Real Property Transfer 1,077,743 1,249,160 1,466,803 1,073,400 1,073,400 1,984,686 84.90% 46140 State Mandated Cost Reimb 130,901 272,678 1,648,882 20,000 20,000 20,000 0.00% 46160 From State of California 41,194 50,918 222,611 100,000 100,000 100,000 0.00% 46170 Vehicle License Fee 86.328 83,389 46180 POST Reimbursement 40,877 52,705 41,734 25,000 25,000 30 000 20.D0% 46100 State of California Agencies 1,720,219 2,202,132 3,687,581 1,659,051 1,559,051 2,474,686 49.16% 46330 Other Federal 28,409 6,392 8 000 10,000 10 00 110 000 0.00% 46300 Federal Agencies 28,409 6,392 8,000 10,000 10.000 10,000 0.00% 46410 County Payments 2,276,657 303,087 303.087 330,807 9.15% 46490 Other Governmental Agencies 89 629 91.198 83 815 90 0 00 90 000 90,000 0.D0% 46400 County Agencies 2,366,286 91,198 83,815 393.087 393,087 420,807 7.05% 46740 JPA'S 4,111 686 1,000 1,000 1,000 0.00% 46790 Other Agencies 779,559 731 724 722,150 665 000 665 000 770,000 15.79% 46700 Other Agencies 783,670 731,724 722,836 666,000 888,800 771,000 15.77% 46000 REVENUE FROM OTHER AGENCIES 4,898,584 3,031,447 4,502,233 2,728,148 2,728,148 3,676,493 34.76% 47110 Residential Tree Replacement 5,683 2,050 4,865 5,000 5,000 4,000 -20.00% 47115 Developer Fee 398,054 50,961 146,658 100.000 100,000 100,000 0.00% 47118 Underground Utilities 158,000 40,000 47120 Engineering and Inspection Fee 4,302 13,010 18,405 13,000 13,000 10,000 -23.08% 47125 GIS Survey Fee 6,118 7,820 6,279 7,000 7,000 6,500 -7.14% 47130 Grading Plan Check 481,069 427,842 394,465 405,000 405,DD0 420,000 3.70% 47140 Landscape Plan Check 2,890 2,040 3,000 3,000 -100.00% 47145 OC Sanitation Collection Fee 94,807 63,553 80.258 75,000 75,000 80,000 6.67% 47160 Public Improve Plan Check 1,805 1,950 2,500 2,500 1 100.00% 38 City of Huntington Beach Revenue Summary Adopted Budget -FY 2016/17 GENERALFUND Combined Revenue Detail by Object Account Percent FY 2012/13 FY 2013114 FY 2014/15 FY 2015/16 FY 2015/16 FY 2016/17 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping and Major Total Minor Grouping and Minor Total 47165 Recordation Fee 35,265 26,514 19,499 30,000 30,000 27,000 -10.00% 47175 Tract Map Review 125 47185 Traffic Plan Check Fees 10,830 21,660 12,635 20,000 20,000 15,000 -25.00% 47190 Water Quality Inspections 62,836 22 210 40,430 30,000 30,000 41,000 36.67% 47100 Public Works 1,261,659 679,735 725,994 688,000 688,000 706,000 2.62% 47205 Permit Issuance 202,393 220,503 267,824 226,700 226,700 225,000 -0.75% 47210 Plan Review 2,915,668 3,445,258 3,823,133 2,683,800 2,683,800 2,228,000 -16.98% 47245 Landscape Plan Check 49,985 62,573 147,035 60,000 60,000 50,000 16.67% 47255 Microfilming 74,071 70,423 86,434 75,000 75,000 75,000 0.00% 47265 Automation Fee 381,638 321,168 407.210 350,000 350,000 250,000 -28.57% 47275 Administrative Citation 466,020 1,165,349 623,028 210,000 210,000 790,535 276.45% 47285 Landscape Inspection 9,896 9,269 10,145 10,000 10 000 10,000 0.00% 47200 Building 4,099,671 5,294,542 5,364,808 3,615,500 3,615,500 3,628,535 0.36% 47305 Non-Resident Library Cana Fee 35,671 33,473 10,618 47310 Media Library 75,589 71,928 58,142 70,000 70,000 -100.00% 47311 Video Conferencing 2,984 100 250 250 -100.00% 47315 Library Reserve 6,739 7,792 6,079 5,000 5,000 -100.00% 47316 Banning Branch Fees 7 15 123 47317 Oak View Branch Fees 148 193 366 300 300 -100.00% 47318 Main Street Branch Fees 509 517 383 500 500 -100.00% 47319 Helen Murphy Branch Fees 48 47320 Community Enrichment Fee 328,383 133,278 240,332 130,000 130,000 135,000 3.85% 47325 Library Replacement Card 5,973 5,811 4,969 5,000 5,000 5,000 0.00% 47330 Library Processing Fee 1,733 1,752 1,754 2,000 2,000 2,000 0.00% 47335 Library Collection Fee 207 76 22 47300 Library 457,944 254,934 322,836 213,050 213,050 142,000 -33.35"/0 47410 Video Productions 29,300 31,950 36,925 30,000 30,000 40,000 33.33% 47415 Weed Abatement 11,162 135 15,036 15,000 15,000 17,000 13.33% 47420 Sewer Services 71,894 72,582 72,903 75,000 75,000 75,000 0.000/0 47440 Impounded Vehicle Release Fee 193,745 169,345 165,990 170,000 170,000 170,000 0.00°k 47445 Research Requests 46,261 48,745 52,666 48,000 48,000 56,419 17.54% 47450 Performance Bond Reduction 720 480 480 720 720 720 0.00% 47455 Maps&Publications 68 46 11 47460 Pay to Stay/Work Furlough 123,950 109,310 71,460 65,000 65,000 65,000 0.00% 47480 Banners and Pennants 6,915 6,822 6,103 6,000 6,000 6,000 0.00% 47400 Special City Services 484,015 439,415 421,574 409,720 409,720 430,139 4.98% 47501 Recreational Fees 2,999,960 2,779,847 3,045,534 3,193,000 3,193,000 3,000,000 -6.04% 47502 Art Center Classes 109,248 99,978 106,102 120,000 120,000 110,047 -8.29% 47510 Junior Lifeguard 507,525 563,097 450,445 584,600 584 60 5500 000 -14.47% 47500 Recreational classes 3,616,734 3 442 921 3,602,082 3,897,600 3,897,600 3 610 047 -7.38% 47600 Special Events 110,931 75,747 69,450 110,000 110,000 75,000 -31.82% 47710 Water Sales 56,352 53,701 50,978 56,560 56,560 54,990 -2.78% 47736 Convenience/Processing Fees 124,225 158,186 154,452 145,951 145 95 2246 450 68.86% 47700 Utility Charges 180,577 211,887 205,430 202,511 202,511 301,440 48.85% 47810 Fire Mad Billing Service 6,274,459 5,444,361 5,297,119 5,724,000 5,724,000 6,138,000 7.23% 47811 Fire Mad Memberships 1,282,370 1,236,130 1,203,272 1,190,000 1,190,000 1,200,000 0.84% 47815 Membership 6,330 4,130 3,130 4,000 4,000 4 000 0.00% 47800 Fire Mod Fees 7,563,159 6,684,621 6,503,521 5,918,000 5,918,000 7,342,000 6.13% 47865 Police Emergency Response 20,656 46,956 131,626 75,000 75,000 75,000 0.00% 39 City of Huntington Beach Revenue Summary Adopted Budget -FY 2016/17 GENERALFUND Combined Revenue Detail by Object Account Percent FY 2012/13 FY 2013114 FY 2014115 FY 2015/16 FY 2015116 FY 2016/17 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping and Major Total Minor Grouping and Minor Total 47870 Fire Emergency Response 22,022 8,609 44,024 60,000 60,000 50.000 -16.67% 47860 Emergency Response 42,678 55,564 175,650 135,000 135,000 125,000 -7.41% 47905 Fire Hazmat Response 9,592 2,987 5,755 8,000 8,000 8,000 0.00% 47910 Public Works 1,405 11,726 8,851 10,000 10,000 8,000 -20.00% 47915 Hazmat Contracts 15 30 47900 Hazmat Fees 11,012 14,713 14,636 18,000 18,000 16,000 -11.11% 47930 Fire Clearance Inspection 71,935 66,325 71,500 66,000 66,000 54,000 -18.18% 47935 Fire Company Inspection 249,700 222,008 133,537 125,000 125,000 125,000 0.00% 47940 Fire Protection Fees 478,211 550,410 472,532 470,000 470,000 450,000 4.26% 47945 Fire Development 155,592 177,146 160,743 141,009 141,009 120,000 -14.90% 47925 Fire 955,438 1,015,889 838,312 802,009 802,009 749,000 -6.61% 47955 Postage 223 307 70 76 76 76 0.00% 47965 Photocopying 1,514 1,466 1,239 2,000 2,000 2,000 0.00% 47970 Abandoned Oil Wells 1,413 1,627 2,591 2,000 2,000 2,000 0.00% 47985 Payroll Char es 6 47950 Miscellaneous 3,150 3,405 3,901 4,076 4 076 4 076 0.00% 48053 Prop Fund Chr -Water 5,505,541 5,670,707 5,840,828 6,016,053 6,016,053 5 485 036 -8.83% 48054 Prop Fund Chr -WMP 154,043 158,664 163,424 168,327 168,327 251,936 49.67% 48055 Prop Fund Chr -Refuse 518,462 534,016 550,036 566,538 566,538 742.856 31.12% 48057 Prop Fund Chr -Sewer 1,208,577 1,244,834 1,282,179 1 320 644 1 320 644 1,670,961 26.53% 48058 From Retiree Medical Trust 41,375 42,616 43,894 45,211 45,211 45,211 0.001/a 48059 From Retirement Supplement Trust 159,453 164,237 169,164 174,239 174,239 174,239 0.00% 47000 CHARGES FOR CURRENT SERVICES 26,374,418 25,988,447 26,297,719 25,304,478 25,304,478 25,499,476 0.77% 48130 Property 420,320 557,927 228,902 103 500 103 500 50,000 -51.69% 48110 Sales 420,320 557,927 228,902 103,500 103,500 50,000 -51.69% 48220 Employee Phone Reimbusement 1,516 747 83 48230 Souvineer Sales 746 1,023 1,521 1,000 1,000 1,000 0.00% 48240 Library Sales 5,821 5,774 6,252 5,000 5,000 5,000 0.00% 48260 Bus Bench Ads 40,800 40,800 40,800 40,800 40,800 40,800 0.00% 48270 Plans and Specs 741 221 80 48200 General Sales 49,624 48,566 48,736 46,800 46,800 46,800 0.00% 48350 Sponsorships 85,789 97,830 83,600 90,000 90,000 90,000 0.00% 48385 Property Damage Reimburse 219,793 88,819 144,039 100,000 100,000 167,872 67.87% 48400 Restitution 6,044 5,399 10,788 9,500 9,500 9,500 0.00% 48410 Other Reimbursement 876,853 422,141 351,632 350,000 350,000 350,000 0.00% 48370 Reimbursables 1,102,690 516,360 506,459 459,500 459,500 527,372 14.77% 48500 Settlements 18 859 374 64 583 48500 Settlements 18,859 374 64,583 48511 Credit Card Processing Fee 110,166 169,154 26,764 50,000 50,000 50,000 0.001/6 48515 Passport Fee 137,680 152,405 171,830 173,679 173,679 219,506 26.391/u 48530 Newsmck Impounds 3,825 4,160 1,590 4,000 4,000 -100.001/1 48550 Miscellaneous 299050 329478 231170 311452 311452 311452 0.00% 510 Other 550,720 655,198 431,354 539,131 539,131 580,958 7.76% 48100 OTHER REVENUE 2,228,002 1,876,254 1,363,633 1,238,931 1,238,931 1,295,130 4.54% 49101 From Gas Tax 900,000 900,000 900,000 49101 From Safe and Sane Fireworks 43,787 100.00% 49101 From RORF 364,534 671,873 686,812 388,156 501,104 478,844 23.36% 49101 From CFD 2000-1 5,422 5,532 5,777 6,000 6,000 6,000 0.00% 49101 From Mello Roos 73,364 74,828 76,276 75.000 75,000 75,000 0.00% 49101 From CFO 2002-1 5,422 5,532 5,639 6,000 6,000 6,000 0.00% 40 City of Huntington Beach Revenue Summary Adopted Budget - FY 2016/17 GENERALFUND Combined Revenue Detail by Object Account Percent FY 2012/13 FY 2013114 FY 2014115 FY 2015/16 FY 2015116 FY 2016117 Change From Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping and Major Total Minor Grouping and Minor Total 49101 From Debt Svc Bella Terra 5,422 5,532 5,708 6,000 6,000 6,000 0.00% 49101 From CUPA 13,000 13,000 13,000 13,000 13,000 13,000 0.00% 49101 From Parking Structure Strand 100,000 250,000 300,000 300,000 300,000 300.000 0.00% 49101 From Domestic Violence 09/10 222 220 49100 Operating Transfers In 1,467,165 ,516 , 12 794,156 907,1014 928,631 16.93% 49400 Joint Venture Income (155.900) 515,654 226,697 49000 NON-OPERATING REVENUE 1,311,265 2,664,170 2,219,909 794,156 907,104 928,631 16,93% 40000 REVENUES 198,789,043 204,857,651 213,144,929 216,714,367 216,825,314 220,430,000 41 Intentionally Left Blank City of Huntington Beach Adopted Budget- FY 2016/17 Revenue vs. Expenditure ALLFUNDS FY 2015116 FY 2016/17 Annual Budget Description Adopted Adopted Inw/(Decr) %lncd(Decr) Revenue 342,836,378 343,836,279 999,901 0,29% Set-Asides' 6,381,634 (6,381,634) -100,00% Use of Fund Balance 1,703,300 1,703,300 100,00% Total Sources of Funds 349,218,012 345,539,579 (3,678,433) -1.05% 'Reflects the use of Capital Improvement Reserves. Expense 345.140.988 345,539,579 398,591 0,12% Total Uses of Funds 345,140,988 345,539,579 398,591 0.12% Difference 4,077,024 (4,077,024) -1.17% FY 2016/17 All Funds Revenue & Expense Sources of Funds Uses of Funds Fines 8 Forfeitures Transfers License 8 Use of Money 8 Non-Operating Permits Property Debt Service Expenses Capital Other Local Expenditures Taxes Revenue from Other Agencies Charges toi / Current Services Property Tax Other Revenue Operating Expenses Use of Fund Balance Non-Operating Revenue Personnel Services 43 Intentionally Left Blank City of Huntington Beach Adopted Budget - FY 2016/17 Revenue vs. Expenditure General Fund FY 2015MIS FY 2016117 Annual Budget Description Adopted Adopted Incrl(Decr) %lncr/(Decr) Revenue 216,714,367 220,430,000 3,715,633 1.71% Total Sources of Funds 216,714,367 220,430,000 3,715,633 1.71% Expense 216,714,367 220,430,000 3,715,633 1.71 ib Total Uses of Funds 216,714,367 220,430,000 3,715,633 1.71% Difference FY 2016/17 General Fund Revenue & Expense Sources of Funds Uses of Funds Transient Obaul Tax Utility Users Tax Franchises Operating License& Expenses Sales Tax Permits Capital Expentlilures Fines 8 Forfeitures Use of Money Debt Service &Property Revenue from Other Agencies Transfers Personnel Property Tax Services Charges for Non-Operating Current Services Revenue Other Revenue 45 Intentionally Left Blank 46 City of Huntington Beach Expenditure Descriptions and Assumptions Adopted Budget — FY 2016/17 GENERAL FUND EXPENSE: $220.4 million Public Works City Treasurer Community Development $22,461,802 $204,687 $7,117,570 10% 0% Fire Non-Departmental 30A $44,647,169 $34,096,439 21 16% Information Servi $6,833.066 3% Library Services $4,604,986 2% Human Resources $5,414,059 3% Finance Police $5,728,945 $70,299,627 3% City Manager 33% Community Services City Clerk City Council City Attorney $2175,938 $9,516,054 $811,023 $352,389 $2,450,613 1% 4% 0% 0°k 10, Personnel Services—$160,263,455 The FY 2016/17 Adopted Budget reflects an increase of 1.50 Full Time Equivalents (FTEs) in the All Funds Budget, thereby, bringing the total personnel count on the Cityrs Table of Organization to 985.25. The FY 2016/17 Adopted Budget includes funding for one new position, Deputy Community Prosecutor, in the City Attorney's Office. It also adds an additional '/2 of a Code Enforcement Officer II position in the Community Development Department. Funding for this additional ''/3 of a position will be fully offset by the conversion of two Code Enforcement Officer II positions to one Code Enforcement Officer I and one Code Enforcement Technician position for a net neutral impact. Operating Expenses—$44,273,553 Included in the operating category are all General Fund operating expenses including professional and contract services. The FY 2016/17 Adopted Budget reflects 1.1 percent increase from the prior year Adopted Budget of $43.8 million. The increase includes additional funding of $315,000 for the animal control contract with the County of Orange. Capital Expenditures—$8,825,386 The budget for capital expenditures includes funding towards drainage, roof replacements of various City buildings, parks and beaches improvements and street repairs, which are in line with the City's Infrastructure Charter requirement. FY 2016/17 Adopted Budget exceeds the 15% Infrastructure requirements with $33.1 million in General Fund spending for infrastructure. The FY 2016/17 Adopted Budget also includes $3.6 million in recurring, structural General Fund support for infrastructure, LeBard School Site funding of$667,000 for year three (split funding from General Fund and Park Development Fess), and concrete, arterial roadway, sand replenishment, campground expansions and other projects. 47 City of Huntington Beach Expenditure Descriptions and Assumptions Adopted Budget — FY 2016/17 Non-Operating Expenditures -$7,067,606 This category contains transfers to other funds related to debt service and other minor transfers to other funds for operating purposes. NON-GENERAL FUND EXPENSE The City of Huntington Beach's FY 2016/17 Adopted Budget Non-General Fund Expense is $125.1 million. Water Enterprise—$39,807,795 Water user rates fund the Water Fund operations and the portion of the water capital improvement program. In addition to operations and maintenance, capital project funds are used for major maintenance and rehabilitation of water facilities such as wells, reservoirs, and water distribution lines. Refuse Fund—$11,563,272 Funding is provided for citywide residential curbside and commercial refuse collection and disposal. The City contracts with Rainbow Disposal to provide trash pick-up. Sewer Service Fund—$9,120,179 The Sewer Service Fund was established for the maintenance, rehabilitation and replacement of sewer facilities. Revenue is derived from direct sewer related charges to local residents and businesses. Sewer facilities are evaluated regularly to determine priorities to repair or replace. The capital project program includes, design engineering and all aspects of construction management. Water Master Plan—$6,201,936 The Water Master Plan (WMP)was adopted in 1995, updated in 2005 and currently being updated in FY 2016/17. It recommends new facilities that provide the City with adequate water production and storage capabilities. In the next two years, the WMP focus is on corrosion control and transmission main improvements. Transportation/Street Projects—$8,295,630 This category includes expenditures from the Gas Tax, Measure M, Air Quality, Traffic Congestion Relief Fund and other related Federal and State grant funds. As in previous years, available revenue in these funds for projects continues to fluctuate greatly as the State threatens to use these types of funds to balance the State budget. Capital Proiects—$4,070,000 Included in this category are one-time revenues from developers to fund capital projects. Also included are development related impact fees for sewer, drainage and park purposes. RORF (Successor Agency) and Rehabilitation Loans Fund—$10,036,089 This category includes all the costs associated with the former Redevelopment Agency and Housing Authority, currently the Successor Agency, except for the Community Development Block Grant and HOME program money. The FY 2012/13 budget for this category decreased significantly mainly due to the elimination of the Redevelopment Agency and abolishment of the Housing Authority. Pursuant to Assembly Bill 1 x26, the Redevelopment Agency was eliminated effective February 2012. The City Council approved two resolutions designating the City as the Successor Agency to the Redevelopment Agency and the Huntington Beach Housing Authority as the Successor Agency for housing-related items. The Recognized Obligation Retirement Fund (RORF) was created, and all of the former Redevelopment Agency's properties, contracts, and leases were transferred to that fund. 48 City of Huntington Beach Expenditure Descriptions and Assumptions 0 Adopted Budget — FY 2016/17 NON-GENERAL FUND EXPENSE-CONTINUED Debt Service—$9,934,510 General Fund revenues are the main source for inter-fund transfers to pay the City's annual debt service cost. Community Facilities Districts (CFDs) and Judgment Obligations Bonds are sources of funding for these expenses. Other Grants and Funds—$15,928,872 The two major grant Funds in this category are expenditures for the Community Development Block Grant as well as the HOME Program. Also included within this group are several minor funds related to city activities, special projects and fiduciary and trust funds. Internal Service Funds—$6,562,259 These funds are utilized to account for retirement medical and supplemental retirement costs, which are provided directly by the City. The FY 2016/17 Adopted Budget also includes Self Insurance Workers' Compensation costs amounting to $6.6 million. Business Improvement Districts—$3,330,800 There are three Business Improvement Districts (BIDS) within the City: Hotel/Motel, Auto Dealers and Downtown. The businesses in each district are assessed a charge, which is collected by the City and redistributed back to the district through City Council approved projects and maintenance appropriations. Other Enterprise Funds—$258,237 This category includes the Certified Unified Program Agency (CUPA), which supports hazardous waste inspections. 49 Intentionally Left Blank ,o City of Huntington Beach Expenditures by Department Adopted Budget-FY 2016/17 ALLFUNDS Capital Debt Special Internal afrustand General Projects Service Enterpri" Re"i Service G ney0051 De rtment/Fund Fund Funds Funds Fu TOTAL City Council 363,723 363,723 City Attorney 2,667,177 2.667,177 City Clerk 971,390 971,390 City Treasurer 208,829 208,829 City Manager 2,377,531 300,000 1,849,492 25,000 4,562,023 Community Development 7,312,633 126,138 7,438,671 Community Services 9,865,039 70,000 563,073 803,409 588,415 11.889,937 Finance 6,884,130 5,929,0D0 11,813,130 Fire 45,783,822 258,237 396,733 46,438,793 Human Resources 5,863,724 6,562,259 12,425,983 Information Services 6,931,394 6,931,394 Library Services 4,713,154 511 4,763,154 Police 74,127,146 740.431 74,867,577 Public Works 23.004,911 4,000,000 66,693,181 8,295,630 2,201,085 104.194,807 Non-Departmental 30,355,497 9,934,510 455,367 25,000 15,242,212 58,012,912 Grand Total 220 0, 4,070,000 9,934,510 1 9 9,614,070 6,562,259 5,795,555 21,561 1 613,415 ,539,579 Omer Funds include Specific Events 51 City of Huntington Beach Expenditures by Department Adopted Budget-FY 2016/17 ALL FUNDS All Funds Expenditures by Department Fire Non- Police 14% Non- Departmental 22% 16% Human Community Resources Services 4% 4% Library Services 1% Finance 3% Community Development 2% Infomration Services Public Works 2% 30% City City Q City City Treasurer Council Clerk AttorneyManager 0% 0% 0% 1% 1% All Funds Expenditures by Fund General 64% Debt Service Funds 3% Cap Pmj 1% BID 1% Water Master Plan 2% Water 11% Internal Service Funds 4% Transp/Street Prof 2% Sewer Refuse RDA&Housing Other Grants&Fds Other Enterprise 3% 3% 3% 3% 0% 52 City of Huntington Beach Expenditure Summary Adopted Budget-FY 2016/17 ALL FUNDS Summary by Fund Percent Change FY 2012/13 FY 2013114 FY 2014/15 FY 2015/16 FY 2015116 FY 2016/17 From Prior Fund Actual Actual Actual Adopted Revised Adopted Year 00100 General Fund 198,717,433 198,310,924 210,218,556 216,714,367 224,789,956 220,430,000 1.71% 00101 Specific Events 389,233 345,278 358,179 400,000 400,000 613,415 53.35% 00103 Donations Fund 610,502 660,405 544,991 1,369,344 00104 School Events 1,441 943 00122 Inmate Welfare Fund 20,690 25.922 53,347 1,649 16,500 100.00% 00126 Donations Historic Wintersburg 656 30,508 2,777 00201 Air Quality Fund 189,808 199,188 237,062 273,350 609,268 544,191 99.08% 00204 Fourth of July Parade 401.154 385,313 363,195 400,000 405,305 430,490 7.62% 00206 Traffic Impact 165,791 11,441 163,821 600,000 1,283,451 -100.00% 00207 Gas Tax Fund 3,327,589 2,583,874 2,520,382 5,919,555 7,262,493 3,500,000 -40.87% 00209 Park Acquisition&Development 226,012 1,899,761 404,780 289,050 2,199,344 70,000 -75.78% 00210 Sewer 182,230 626,864 78,300 271,605 2,500,000 100.00% 00211 Drainage 300,000 100.00% 00212 Narcotics Forfeiture-Federal 99,500 237,659 91,838 68,162 00213 Measure M Fund 2,731.380 3,257,328 1,330,575 4,633,673 6,729,477 3,471,439 -25.08% 00215 Rehabilitation Loans 135,659 115,500 44,674 300,000 300,000 300,000 0.00% 00216 Property and Evidence 130,114 66.105 193,306 00217 Affordable Housing In-Lieu 74,000 00218 Hwy Safety Traffic Reduct 1 B 99,934 1,315,384 00219 Traffic Congestion Relief 42 3,205,952 2,434,696 2,779,524 357,000 1,192,992 780,000 118.49% 00223 Safe and Sane Fireworks 20,622 75,064 75,064 -100.00% 00225 Gun Range Settlement 110,379 11,492 50,000 50,000 -100.00% 00226 Quimby Fund 60,600 60,600 132,583 118.78% 00227 Police Facilities Dev Impact 300,000 100.00% 00228 Park Dev Impact-Res 379 138,394 149,468 149,468 486,609 225.56% 00229 Library Dev Impact 92,824 50,000 50,000 50,000 0.00% 00233 Housing Residual Receipts 1,322 455,367 455,367 455,367 0.00% 00234 Disability Access Fund 8.459 12,531 8,354 25,000 25,000 25,000 0.00% 00235 Park Dev Impact-Non Res 316,800 316,800 316,800 0.00% 00308 In-Lieu Parking Downtown 4,052 50,355 50,000 51,517 550,000 1000.00% 00314 Infrastructure Fund 110,522 170,519 1,345,344 143,000 8,693,386 1,200,000 739.16% 00319 Senior Center Development 6,827,292 10,172,708 00350 RORF 15,389,603 21,921,258 11,422,306 10,022,600 10,136,471 9,404,438 -6.17% 00352 LMIHAF 5,285,465 6,539 79,736 112,213 289,138 331,651 195.55% 00401 Debt Svc HBPFA 5,548,431 5,548,494 5,838,658 6,625,738 6,625,738 5,109,738 -22.88% 00405 Debt Svc Grand Coast CFD2000-1 14,382,119 1,111,401 1,102,239 1,246,339 1,246,339 1,104,652 -11.37% 00406 Debt Svc Mello Roos 264,492 271,927 262,926 300,645 301,689 274,916 -8.56% 00408 Debt Svc McDonnell CFD 2002-1 363,781 385,363 381,498 388,028 388,528 398,382 2.67% 00410 Debt Svc Bella Terra 23,720,656 2,225,980 2,224,747 2,360,957 2,360,957 2,371,122 0.43% 00501 CUPA 233,525 242,933 233,798 279,838 279,838 258,237 -7.72% 00504 Refuse Collection Service 10,846,400 11,105,684 11,290,392 11,336,732 11,552,929 11,563,272 2.00% 00506 Water 37,124,758 40,504.342 38,238,820 37,971,634 48,498,458 39,807,795 4.84% 00507 Water Master Plan 1,311,524 994,470 1,213,468 868,327 1,562.121 6201,936 614.24% 00508 WOCWB 224,260 151,432 48,009 194,000 207,500 293,500 51.29% 00509 Refuse Education 35,114 39,211 117,275 50,097 -100.00% 00511 Sewer Service Fund 7,185,908 9,711,134 8,505,389 10,973,029 13,532,949 9,120,179 -16.89% 00551 Self Insurance Workers'Comp 16,903,863 6,409,629 10,461,731 6,538,908 6,539,362 6,562,259 0.36% 00556 Energy Efficiency Fund 949,309 135,178 00650 Gen Fixed Assets Acct Group 14,011,530 11,817,861 12.363,075 00653 Gfaag CNOA 23,951 23,951 23,951 00701 BID-Auto 165,685 137,196 106,136 101,520 101,520 112,800 11.11% 00702 Retiree Insurance Fund 887,828 809,460 777,155 2,358,394 2,358,394 1,809,000 -23.30% 00703 Retirement Supplement 3,433,875 3,840,085 3,852,959 4,785,164 4,785,164 4,120,000 -13.90% 00704 Fire JPA Fund 467,317 445,362 561,544 643,490 670,354 396,733 -38.35% 00707 Debt Svc Judgment Oblig Bonds 1,024,215 1,024,149 1,027 449 1,024.400 1,024,400 675,700 -34.04% 53 City of Huntington Beach Expenditure Summary Adopted Budget -FY 2016117 ALL FUNDS Summary by Fund Percent Change FY 2012/13 FY 2013114 FY 2014115 FY 2015/16 FY 2016/16 FY 2016/17 From Prior Fund Actual Actual Actual Adopted Revised Adopted Year 00709 BID-Hotel/Motel 1,518,812 1,686,221 2,733,624 2,946,000 2,946,000 3,108,000 5.50% 00710 BID-Downtown 90,618 115,000 87,156 110,000 115,882 110,000 0.00% 00711 Parking Structure-Bella Terra 537,970 538,529 455,530 583,930 583,930 635,799 8.88% 00712 Parking Structure-Strand 940,206 1,082,244 1,421,512 1,901,823 1,906,965 1,539,930 -19.03% 00750 Alcohol Prevention Services 51,533 74,920 20,311 00801 Anaheim/Santa Ana UASI FYI 87,699 00802 Anaheim/Santa Ana UASI FYI 59,860 519 00807 Energy Efficiency 367,286 79.335 65,439 1,231,644 00815 CDBG 12113 1,092,418 46,079 63,320 00838 Jail Training Grant 11,275 13.494 10,235 10,250 00843 HOME Program 13/14 29,051 309,545 56,856 00850 HOME Program 10111 75,118 46,436 22,160 128,719 00851 HOME Program 11/12 641,506 2,845 8,618 00852 HOME Program 12113 26,652 11,944 362,210 00859 CDBG 08109 58,841 00860 CDBG 09/10 139,338 174,746 00861 CDBG 10/11 306,432 55,432 00863 CDBG 13/14 749,523 143,955 253,200 00873 OCTA/Cip Grant 176,731 341,683 256,202 3,518,215 3,836,650 757,378 -78.47% 00875 Saav 81,127 77,975 47,099 00878 Caltrans Gmnts 196,719 153,889 247,733 38,204 00892 Storm Water Quality 236,693 00894 WMD-DHHS 34,386 3,991 00909 UASI/OCIAC Program 163,100 174,424 198,354 50,426 54,286 136,000 169,70% 00916 State Literacy Grant 08/09 55,760 00924 Domestic Violence 09/10 222,220 00927 Justice Assistance Grant 09/10 5,086 00934 Fireman's Fund Heritage 09110 192 00937 Justice Assist Grant 09Regular (215) 00949 SLESF Grant 10/11 21,678 00952 Fireman's Fund Heritage 10/11 365 00953 Justice Assistance Grant 10/11 8,853 00955 Prop 69 Funding 27,450 00959 2002 Park Bond 193,243 9,662 00960 Used Oil OPP1 10/11 30,758 77,099 42,158 84,465 00961 Hwy Bridge Replacement&Rehab 421,085 162,869 165,268 2,377,653 1,100,000 100.00% 00962 CDBG 11/12 625,808 37,198 152,839 00963 Senior Mobility Prgram 7/11-6/12 187,026 210,027 220,383 198,902 00964 OCATT Program 62,058 (18,803) 00965 Master Plan of Arterial Highways 785,224 95,891 1,328,249 00968 SLESF Grant 11112 172,044 78,284 73,041 00970 Bridge Preventative Maintenance Prog 115,337 55,793 623,828 1,790,064 00971 Asset Forfeiture 15%State Set 157,550 27,676 17,184 00976 Homeland Security MMRS 10/11 305,372 276,962 (30,710) 30,710 00977 Domestic Violence 2012 58,673 00978 US Secret Services(USSS) 10,251 8,500 8,500 8,500 00979 ABI09 Public Safety Realignment 55,636 70,209 20,982 181,507 00980 Alcoholic Beverage Control 12113 21,992 00981 OC Real Estate Trust Fnd 12/13 4,003 15,722 5,275 00982 Ofc of Traffic 12/13#SC13184 92,742 (6) 00983 Ofc of Traffic 12/13#PT1368 79,311 00984 SLESF Grant 12113 56,051 164,633 00985 State Literacy Grant 12113 37,577 00986 Avoid the 26 12/13 2,689 00987 Justice Assistance Grant 12113 20,624 7,419 54 City of Huntington Beach Expenditure Summary Adopted Budget-FY 2016/17 ALL FUNDS Summary by Fund Percent Change FY 2012113 FY 2013/14 FY 2014115 FY 2015116 FY 2015/16 FY 2016/17 From Prior Fund Actual Actual Actual Adopted Revised Adopted Year 00988 Human Trafficking 13,371 25,097 36,005 25,730 00989 OCDETF 2,655 20,935 10,000 00990 EMPG 12/13 36,691 00991 Domestic Violence CY2013 136,629 85,364 00993 Anaheim/Santa Ana UASI FY12 2,061 00994 HUD EDI Senior Center Development 91,565 142,500 00995 Hwy Safety Improvement Program 427,871 2,188,000 3,379,612 -100.00% 00996 Homeland Security UASI 2012 3,802 8,146 00997 Ofc of Traffic 13/14#PT1482 237,717 00998 Oft;of Traffic 13/14#SC14184 94,512 01200 LSTA Pitch Grant 13114 35,949 (69) 01201 State Literacy Grant 13/14 29,943 01202 DHS Fire Prevention Grant 9,840 01204 EMPG 13/14 30,051 01205 Justice Assistance Grant 13/14 28,448 01206 Domestic Violence CY2014 153,597 34,344 01207 UASI 2013 3,898 01208 CDBG 14/15 749,641 183,981 01209 HOME Program 14115 28,860 391.871 01210 OCTA Beach/Edinger Grant 136,331 01212 Alcoholic Beverage Control 14/15 15,811 33,185 01213 Office of Traffic Safety 14/15 411,461 01214 Justice Assistance Grant 14115 28,952 01216 EMPG 14/15 4,005 26,324 01217 State Literacy Grant 14/15 44,156 01218 DHS Fire Equipment Grant 69,112 842 01219 CDBG 15/16 970,561 970,561 -100.00% 01220 HOME Program 15116 377,687 367,633 -100.00% 01221 Domestic Violence CY2015 142,928 46,047 01222 Hazard Mitigation Grant Program 2,550,000 2,550,000 -100.00% 01223 LSTA Pitch Grant 15/16 14,989 6,011 01224 OC Regional Narc Suppression 5,940 54,060 65,000 100.00% 01225 EMPG 15116 4,689 24,599 01226 State Literacy Grant 15/16 356 53,357 01227 Office of Traffic Safety 15116 500,000 500,000 222,931 -55.41% 01228 CalRecycle City/County CRV - 50,097 50,207 100.00% 01229 Housing Related Parks Grant 284,200 01230 AB 109 Reimbursement 73,045 01231 ABC Grant 15/16 25,000 01232 Justice Assistance Grant 15/16 25,359 01233 OC Recycling Market Develop Zone 6,500 100.00% 01235 CDBG 16/17 995,023 100.00% 0G1236OoE Program 16/17 106 1000 % ,54 rand Tt , , , , , , , , , , , 9 %55 City of Huntington Beach Expenditure Summary Adopted Budget -FY 2016/17 ALL FUNDS Combined Expenditure Detail by Object Account Percent FY 2012113 FY 2013/14 FY 2014115 FY 2015/16 FY 2015/16 FY 2016117 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping Total Minor Grouping Total 51110 Base Salaries 72,444,528 75,108,192 79,882,056 83,826,140 84,780,335 86,501,232 3.19% 51111 Vacancy Attrition (1,630,000) (1,630,000) (2,116,317) 29.84% 51112 Seasonal Part Time 439,112 552,1 SO 552,150 573,543 3.87% 51115 Additional Pay 7,100,185 6.746,915 7,325,994 8,428,230 8,427.944 8,732,669 3.61% 51100 Salaries-Permanent 3,254,741 3,272.488 -100.00% 51100 Salaries-Permanent 79 544 713 81,855,107 87,647,161 94 431 262 95 402 917 93,691,127 -0.78% 52000 Salaries-Temporary 4,201,535 4.390,427 4,520,044 5,048,283 5,505,775 4,922,730 -2.49% 53020 Regular Overtime 6,111,376 7,369,412 6,534,612 5,812,541 6,070,676 6,079,560 4.59% 53040 Minimum Staffing Overtime 4,836,310 4,117,421 4,463,130 3402,123 3,403,123 3,712.000 9.11% 53050 Marine Safety Replacement OT 59,198 146,595 53060 PT Overtime 831,935 918,113 25.730 53090 Other Overtime 15,172 16,064 22,129 53000 Salaries-Overtime 748,914 748,914 397 744 46.89% 53000 Salaries-Overtime 10,962,857 12,394,030 12,084,580 9,963,578 10,248,443 10,189,304 2.27% 54110 Vacation Leave Pay Out 3,481,627 3,529,469 3,678,427 54120 Sick Leave Pay Out 82,134 20,460 18,752 54000 Termination Pay Outs 3,500,000 3.500.000 3,725,000 6.43% 54000 Termination Pay Outs 3,563,761 3,549,929 3,697,179 3,500,000 3,500,000 3,725,000 6.43% 55002 Seasonal Part Time Benefits 354,346 358,746 382,807 8.03% 55100 CalPERS Payable 23,561,911 27,421,608 29,246,212 32,240,010 32,174,696 35,356,667 9.67% 55140 PARS Employer Contribution 30,901 37,197 10,064 55150 Retirement Supplement 4,607,000 4.539,000 4,678,247 4,776,817 4,764,805 4,120,744 -13.73% 55175 Workers'Compensation 5.614,471 7.453,880 6,668,955 6,789,628 6.779,513 7,066,611 4.08% 55200 Health Insurance 8,925,615 8,825,856 10,541,071 12,606,589 12.589,072 14,087,485 11.75% 55300 Otherinsurances 4,142,641 6,755,160 4,042,073 4,912,174 4,825,268 4,699.637 4.33% 56010 Deferred Compensation 41,099 39,791 29,137 58,618 58,218 58,664 0.08% 56020 FICA Medicare 1,368,834 1,444,083 1,551,203 1,606,626 1.602,753 1,565,821 -2.54% 56100 Other Benefits 87,944 208,343 52,706 830 830 -100.00% 55000 Benefits 206 021 667 683 773,240 275.32% 55000 Benefits 48,380,316 56,724,918 56,819,667 63,551,659 63,821,584 68,111,677 7.18% 51000 PERSONNEL SERVICES 146,653,183 158.914,411 164,768,631 176,494,782 178,478,719 180,639,838 2.35% 61100 Cable TV 6,354 7,979 17,390 9,000 9,000 15,500 72.22% 61200 Electricity 3,998,212 4,794,595 4,426,885 4,976,495 4,976,495 4,251,000 -14.58% 61300 Natural Gas 553,917 743,848 523,079 1,028,029 1,028,029 830,400 -19.22% 61450 Telephone/Communications 779,521 737,955 803,407 827,686 827,686 787,686 -4.83% 61600 Water 1,142,618 1,304,315 948,384 1,172,000 1,172,000 1,172,000 0.00% 61000 Utilities 74,150 74 150 73,150 -1.35% 61000 Utilities 6,480,621 7,588,693 6,719,145 8,087,360 8,087,360 7,129,736 -11.84% 62100 Purchased Water MWDOC 9,065,917 11,452,358 10,201.045 7,082,217 7,082,217 7,601,000 7.33% 62200 Purchased Water OCWD 5,118,458 4,209,804 4,706,446 5,128,323 5,128,323 7,400,000 44.30% 62000 Purchased Water 1,000 1,000 -100.00% 62000 Purchased Water 14,184,375 15,662,162 14,907,491 12,211,540 12,211,540 15,001,000 22.84% 63025 Audiovisual Supplies 21,637 15,038 5,302 3,500 6,499 2,250 -35.71% 63050 Communication Supplies 13,900 16,284 24,213 14,000 32,997 14,000 0.00% 63075 Furniture Non-Capital 34,459 31,644 64.944 38,750 53,216 11,750 -69.68% 63100 General Supplies 1.134,163 1,869,350 1,727,910 696,966 1,239,990 716,661 2.83% 63125 Office Supplies 568,883 451,262 456.189 240,667 250,633 250,007 3.88% 63130 Office Water 175 1,091 63150 Radio Supplies 382,573 76,814 9,737 20,400 20,400 17,400 -14.71% 63225 Computer Supplies 670,470 694,970 632,099 881,815 936,704 883,426 1 0.18% 56 City of Huntington Beach Expenditure Summary Adopted Budget - FY 2016/17 ALL FUNDS Combined Expenditure Detail by Object Account Percent FY 2012113 FY 2013/14 FY 2014115 FY 2015/16 FY 2015/16 FY 2016/17 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping Total Minor Grouping Total 63295 Postage Deliveries 477,991 597,836 485,400 497,650 497,660 477,650 -4.02% 63445 Fuel 1,714,314 1,793.879 1.554.647 1.915,750 1,870,750 1,815,750 5.22% 64000 Safety Supplies 520,963 634,738 580,258 737.869 737,869 710,767 3.67% 64100 Film 6,306 5,305 28,346 17.900 17,900 16.300 -8.94% 64110 Agricultural 26,970 21,251 16,756 90,000 90,000 90,000 0.00% 64115 Microfilm/Document Imaging 96.586 155.532 74,583 91,560 100,560 91,560 0.00% 64140 Food 84,537 86.647 75,847 103,200 101,200 101,700 -1.45% 64165 Clothing/Uniforms 434,652 616.857 486,668 575,132 562,044 520.449 -9.51% 64190 Vehicle Supplies 9,707 83,869 9,998 4,540 4,540 4.000 -11.89% 64230 Awards and Presentations 47,628 53,940 54,213 36,850 36,850 37,350 1.36% 64255 Shop Equipment Operating 165,218 439,529 336,661 308,300 330.222 228,600 -25.85% 64280 Signs 145,502 194,903 182,105 24,429 64305 Chemicals 109.500 103,921 55,827 209,184 209,184 185,500 -11.32% 64330 Fencing 1,028 1,379 12,687 64355 Building Supplies 115,667 75,168 129,471 44,389 47,423 44,389 0.00% 64380 Irrigation Supplies 14.107 28,651 37,628 45,000 45,000 45,000 0.00% 64405 Books/Subscriptions 503.850 508.158 584,061 303.580 491,630 326,516 7.56% 64485 Dues and Memberships 197,712 216,167 204,593 189,085 191,305 186,349 -1.45% 64490 Stipends 100 300 64500 Certification 90,842 45,895 22,404 59,095 59,302 60,760 2.82% 63000 E ui ment and Supplies 853 875 933,730 892,834 4.56% 63000 Equipment and Supplies 7,589,438 8,818,984 7,853,937 7,979,057 8,892,027 7,730,968 3.11% 64570 Equipment Repairs Maintenance 1,889,292 1,424,084 1,537,396 1,181,939 1,272,359 1,261,566 6.74% 64620 Contracts for Repair and Maint 6,o51,841 6,631.521 6.477,911 6,117.755 6.373.329 6.323,311 3.36% 64670 Traffic Signals Maintenance 141,992 121,718 188,864 17,579 64720 Vehicle Maintenance 824,049 955,012 887,689 1,103,200 1,146,572 1,095,200 -0.73% 64755 Vehicle Body Repair 110,974 95.227 72,423 70,000 70,000 70,000 0.00% 64770 Motorcycle Maintenance 25,635 38,259 27,918 40,000 40,000 40,000 0.00% 64820 Boat Maintenance 16,347 27.030 68,623 40.133 40,133 40.133 0.00% 64870 Computer Maintenance 990,361 1.216,811 1,309,108 1,390,533 1,400,064 1,420,979 2.19% 64900 Repair and Demolition 10 9,529 67400 Other Maintenance 185,482 417.380 336,201 248,400 428,034 247.900 -0.20% 67450 Building and Grounds Maintenance 569,573 625.508 665,497 575.246 622,902 577.739 0.43% 67500 Oil Well Maintenance 223,190 80.870 138,647 62.000 62,000 58,200 -6.13% 67550 Pest Control 26,753 37,247 38,789 43.000 43,000 43,000 0.00% 67600 Block Wall Maintenance 6,698 10.000 10.000 55,000 450.00% 67650 Water Maintenance 1.576.150 1,902,413 2,137,456 2,077,553 2,531,798 2,432,664 17.09% 67735 Radio Maintenance 188.491 38.369 36,693 73,662 73,662 72,662 -1.36% 67740 800 MHZ Maintenance 40.085 452,833 879,527 1,212.234 2,195,075 1,212.234 0.00% 64520 Repairs and Maintenance 1,173,717 1,223,759 1,150,864 -1.95% 64520 Repairs and Maintenance 12,860,215 7 5, 7,5 52 4.42% 68550 Training 482,045 595,835 622,849 617,239 668,248 643,439 4.24% 68610 Conferences 214,277 216,263 186,770 238,250 240,379 250,950 5.33% 68695 Hosted Meetings 16,114 22,585 21.163 25,600 25,600 26,600 3.91% 68500 Conferences and Training 81,844 81,632 64.565 -21.11% 68500 Conferences and Training 712,435 834,683 930,731 992,933 1,615,859 985,554 2.35% 69305 Prof Svcs-Graphics (97) 69310 Prof Svcs-Appraiser 4,150 8,592 8,592 8.592 0.00% 69315 Prof Svcs-Information Services 350 66,996 52.997 35.000 170.441 35.000 0.00% 69325 Prof Svcs-Economic Analysis 135,591 113,497 129,347 210,000 210,000 78.000 1 -62.86% 57 City of Huntington Beach Expenditure Summary Adopted Budget - FY 2016/17 ALL FUNDS Combined Expenditure Detail by Object Account Percent FY 2012113 FY 2013/14 FY 2014/15 FY 2015/16 FY 2015/16 FY 2016/17 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping Total Minor Grouping Total 69330 Prof Svcs-Labor Negotiation 39,940 81,818 424 22,500 22,500 28,500 26.67% 69345 Prof Svcs-Auditing 1,950 5,000 5,000 5,DDD 0.00% 69360 Prof Svcs-Medical 148,968 212,467 162,795 232,050 275,692 213,775 -7.88% 69365 Other Professional Services 3,790.920 5,881,942 6,076,767 4,817,994 8,789,696 5,295,264 9.91% 69370 Prof Svcs-Legal 1,663,080 678,631 486,835 801,695 835.166 223,695 -72.10% 69385 Prof Svcs-Commissions 570 630 780 69395 Prof Svcs-Recruitment 225 69410 Prof Svcs-Medical Case Mgmt 359,009 344,512 364,780 275,000 275,000 275,000 0.00% 69415 Prof Svcs-TPA Admin Fees 320,180 320,180 320.180 405,000 405,000 405,000 0.00% 69300 Professional Services 1 156,179 1,269,978 1,538,865 33.10% 69300 Professional Services 6,458,510 7,702.849 7,599,053 7,969,010 12,267,065 8,106,691 1.73% 69455 Cont Svcs-Printing Reproduction 308,086 303,168 351,745 344,909 347,204 328,659 4.71% 69465 Cont Svcs-Ambulance Services 10,385 2,115 2,213 4,500 4,500 4,500 0.00% 69470 CoM Svcs-Security 1,520 1,565 5,000 20,500 100.00% 69475 Cont Svcs-Emp Assist Program 43,129 44,566 46,144 70,000 70,000 70,000 0.00% 69480 Cont Svcs-Audiovisual 8,004 8,963 1,200 15.000 15,000 15,000 0.00% 69485 Cont Svcs-Microfilm/Doc Image 24,984 19.194 17,956 17.750 17,760 17,750 0.00% 69490 Cont Cvcs-Refuse Collection 10,087,257 10,311,328 10,412,658 10,571,602 10,571,602 10.494.750 -0.73% 69500 Cont Svcs-Janitorial 254,015 263,642 345,464 331,423 331,423 408,023 23.11% 69505 Cont Svcs-Other 6,569,485 7,432,594 7,831,005 8,698,247 9.286.224 8,526,671 -1.97% 69510 Cont Svcs-Animal Control 664,485 641,352 731,374 885,000 938.626 1,200,000 35.59% 69515 Cont Svcs-Royalty Payments 86,724 88,338 56,489 105,667 106,027 105,667 0.00% 69520 Cont Svcs-Advertising 158.265 80,962 108,631 505,020 505,020 201,550 -60.09% 69450 Other Contract Services 1,880,825 1,559,242 747 482 -60.26% 69450 Other Contract Services 18,216,338 19,197,788 19,904,878 23,429,943 23,757,618 22,140,552 -5.50% 70100 Building Rental 290 70200 Equipment Rental 322.661 292.456 347,438 120,284 129,806 111,184 -7.57% 70300 Leases 201,200 201,200 223,800 11.23% 70000 Rental Expense 33,150 33,150 36,150 9.05% 70000 Rental Expense 322,951 292,456 347,438 354,634 364,156 371,134 4.65% 72225 Workers'Compensation 8,763,110 4,753,932 4,753,932 4,753,932 0.00% 72300 Temp Disability-Perm Employees 4,200,314 5,087,939 72525 Liability 1,171,541 356,040 270.998 662,000 662,000 662,000 0.00% 72600 Settlements 175,000 500 000 500.000 500,000 0.00% 72000 Claims Expense 5,371,856 5,443,979 9.209,108 5,915,932 5,915.932 5,915,932 0.00% 73010 General Liability Insurance 671,217 725,055 821,222 953,106 958,931 1,316,246 38.10% 73020 Excess Workers'Comp Insurance 157,822 233,600 235,281 238,000 238,000 238,000 0.00% 73030 Aircraft/Watercraft Insurance 92,078 89,636 85,919 101,000 101,000 101,000 0.00% 73040 Property Insurance 1,638,975 1 621,976 1,551,708 1,556 059 1 556 059 1,556,059 0.00% 73000 Insurance 2,560,091 2,670,266 2,694,129 2,848,165 2.853 990 3 211 305 12.75% 00 Pension Payments 3,333,943 3,547,877 3,587,775 4,533,925 4,533,925 3,838,661 -15.33% 74020 HB Visitors Conv Bureau 762,826 843,104 920,834 1,030,000 1.030,000 1,050.000 1.94% 74040 CDBG Subgnmtee#1 10,000 74050 CDBG Subgrantee#2 14,000 74060 CDBG Subgnmtee#3 32,000 74070 CDBG Subgrantee#4 5,000 10,000 10,000 5,000 74080 CDBG Subgrantee#5 8,000 10,000 10,000 74090 CDBG Subgrantee#6 36,832 46,167 47,500 46,000 74100 CDBG Subgrantee#7 5,000 5,000 74900 Control to Private Agency Other 4,916 58 City of Huntington Beach Expenditure Summary Adopted Budget - FY 2016/17 ALL FUNDS Combined Expenditure Detail by Object Account Percent FY 2012/13 FY 2013/14 FY 2014115 FY 2015/16 FY 2015M6 FY 2016117 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping Total Minor Grouping Total 74010 Contribution to Private Agency 858,658 924,271 993,334 1,030,000 1,085,916 1,050,000 1.94% 75100 Metro Cities JPA 1.122,533 948,400 993,098 1,035,046 1,035,046 1,111,046 7.34% 75200 County of Orange 18,980,891 897.730 4,019,420 920,000 920,000 920,000 0.00% 75250 Department of Justice 4,000 8,540 100.00% 75260 State of CA 177,435 167,951 228,388 252,014 252,014 252,014 0.00% 75300 Grants 29,053 448,156 75350 Taxes 643.969 652,905 613,371 170,500 170,500 845,500 395.89% 75400 W OCW B Ex Dense 1 400 1 800 1,400 2 500 2,500 2,500 G..00% 75000 Payments to Other Governments 20,930,228 2,697,839 5,855,677 2,380,060 2,828,216 3,139,bu 31.91% 77200 To General Fund 7,587451 7,815,074 8 049,525 8,274 510 8 274,510 8,393881 1.44% 77000 Interdepartmental Charges 7,587,451 7,815,074 8,049,525 8,274,510 8,274,510 8,393,881 1.44% 78100 Expense Allowances 79,170 92,238 102,669 128,536 100.00% 78200 Auto Allowances 169,580 193,933 197,470 167,252 167,252 194,452 16.26% 78300 Tool Allowances 12,000 11,200 12,800 12,800 12,800 12,800 0.00% 78400 Uniform Altowances 315,493 318,606 326,737 361,800 381,800 360,500 -0.36% 78500 Cell Phone Allowances 34,285 42,575 51,481 60,000 60,000 60,000 0.00% 78900 Non Salary Benefits 249 78000 Expense Allowances 176,880 176,880 21,380 -87.91% 78 xpense Allonances ""6'10,'5B 650,5uz 591,157 778,732 778,732 777,66 -0.14% 79025 Permit Expense 705,573 870,998 906,253 775,470 775,470 891,850 15.01% 79050 Cash Over and Short (29) 603 452 79075 Bad Debt Expense 582,720 745,748 586,566 947,320 947,320 947,320 0.00% 79100 Contingency 134,606 116,926 125,667 283,000 283,347 100,000 -64.66% 79125 Private Grants 4,500 79150 Discounts Lost (28,251) (25,051) (21,748) 79200 ExtraditionlBackground 17,862 9,172 8,161 9,000 9,000 9,000 0.00% 79350 Sales Tax Rebate 353,645 754,045 916,501 850,000 850,000 850,000 0.00% 79500 CAL-Card-Dispute Charge (745) 1,824 578 79510 CAL-Card-Accidental Use 16 66 79600 Donation Expense 5,000 10,000 79000 Other Ex enses 249,620 249,620 244,620 -2.00% 79000 Other Expenses 1,769,897 2,479,332 2,532,430 3,114,410 3,114,757 3,042,790 -2.30% 60000 OPERATING EXPENSES 109,847,535 100,399,347 106,594,828 105,289,582 113,531,869 106,936,924 1.56% 81100 Purchase Amount 43,865 1,208,542 32,265 316 800 357,412 316,800 0.00% 81000 Land Purchase 43,865 1,208,542 32,265 316,800 357,412 316,800 0.00% 82100 Water Improvements 6,820,816 2,322,271 1,813,023 1.870,000 8,037,883 5,642,186 201.72% 82200 Buildings Improvements 2.842.939 1,561,058 8,179,741 405.624 14,145,851 20,500 -94.95% 82300 Streets Improvements 6,324,871 6,033,635 5,339,196 8,185,000 11,883,826 5,115,000 -37.51% 82500 Drainage Improvements 196,491 242,554 2,414,038 82600 Sewer Improvements 2,763.092 12,909,697 4,008,018 2,270,ODO 4,476,888 3,820,000 68.28% 82700 Traffic Improvements 174,677 516,244 928,255 4,687,555 8,695,333 1,418,782 -69.73% 82800 Other Improvements 4,613,330 3,636,246 2,096,949 7,673,790 16,362,608 4,415,890 -42.45% 82850 Street Lights Improvements 7,830 552,974 1,136,657 82900 Park Improvements 19.331 205,609 35,788 11,000 894,131 166,000 1409.09% 8200011 rovements 500,000 3,026,425 1,200,000 140.00% 820001mprovements 23,566,885 27,381,250 23,196,498 25,602,969 71,073,640 21,798,358 -14.86% 83100 Equip-Office 130,114 66,105 48,306 83200 Equip-Furniture 56,099 83600 Equip-Safety 122,664 53,948 31,853 83700 E ui -General 1,401,778 1,660,763 1938,912 289,520 1,351,194 100.000 -65.46% 59 City of Huntington Beach Expenditure Summary Adopted Budget- FY 2016/17 ALL FUNDS Combined Expenditure Detail by Object Account Percent FY 2012113 FY 2013/14 FY 2014/15 FY 2015116 FY 2015/16 FY 2016117 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping Total Minor Grouping Total 83800 Equip-Pumps 517,989 436,500 83900 Equip-Communications 463.589 282.999 17,062 84000 Equip-Information Services 360,888 157,516 1.062,505 1,484,051 84100 Equip-Audiovisual 68.161 84200 Equip-Parking Meters 85,984 84300 Equip-Water Meters 2,495,983 2,504,944 159,959 2,340,041 2,200,000 100.00% 83000 E ui ment 5,000,000 1,785,072 4,921,200 -1.58% 3000 Equipment 5,551,164 4,672,327 3,318,370 5,289,520 7,533,115 7,221,200 36.52% 85050 Automobile 149,378 651,407 927,995 806,760 1,804,859 -100.00% 85100 Truck 499,352 765,762 1,408,563 459,000 1,221,062 592,000 28.98% 85150 Motorcycle 32,977 25,947 85250 Aircraft 264,602 456,208 454,305 85300 Boat 14,163 29,816 85350 Other Vehicles 797,717 586,134 2,408,176 360,439 85000 Vehicles 200.000 200,000 -100.00% 85000 Vehicles 1,479,424 2,257,906 5,241,052 1,465,760 4,070,482 592,000 -59.61% 86100 Capital-Purchase Software 305,049 112,321 52,585 129,830 300,000 100.00% 86000 Capital-Software 24,000 100.00% 86000 Capital-Software 305,049 112,321 52,585 129,830 324,000 87000 Capitalized PP&E Offset (7,935,127) (13,664460) (6,844,364) 80000 CAPITAL EXPENDITURES 23,011,261 21.967.885 24,996,406 32,675,049 83,164,480 30,252,358 -7.41% 88030 Principal 9,566,096 6,147,162 6,753,743 14,303,927 14,809,236 12,714,104 -11.11% 880501nterfund Principal General Fund 170,000 840,000 840,000 214,167 -74,50% 88070 Interest 6,674,494 7,612,454 7,294,730 6,056,463 6,068,808 4,779,719 -21.08% 88110 Cost of Issuance 148,130 22,850 226,976 88130 Issuance Discount/Premium 176,276 (787,532) 88145 Bond Redemption 36,180,766 88150 Arbitrage 4,500 4,500 3,0D0 5,500 6,000 6,000 9.09% 88160 Payment to Fiscal Agent 13,938 19,559 15,888 17,208 17,208 21.568 25.34% 88010 Debt Service Expenses 4,500 100.00% 88010 Debt Service Expenses 52,764,200 13,W,-525 13,676, 21,223,098 21,741,252 17,740,058 -16.41% 88205 Operating Transfers Out 16624,607 11 426 850 15 943,608 9,162,977 9,275 925 9.293 205 1.42% 88200 Transfers to Other Funds 16,624,607 11,426,850 15,943,608 9,162,977 9,275,925 9,293,205 1.42% 88710 Normal Depreciation 18,784,081 16,277,163 17,385,052 88750 Loss on Sale of Assets 3,888,462 88700 Depreciation 18,784,081 16,277,163 21,273,514 89260 Long Term Employment Incentive 100,000 89250 Loans Made 190,802 17,800,644 42,670 295,500 1,132,564 677 196 129.17% 89250 Loans Made 190,802 17,800,644 142,670 295,500 1,132,564 677,196 129.17% 89500 Extraordinary Loss 11,354,412 88000 NON-OPERATING EXPENSES 99,718,102 59,311,183 51,036,597 30,681,575 32,149,740 27,710,459 -9,68% 50000 EXPENDITURES 379,230,081 340,592,826 347,396,461 345,140,988 407,324,807 345 539 579 60 City of Huntington Beach General Fund Adopted Budget-FY 2016117 Department Budget Summary by Object Account ALL DEPARTMENTS COMBINED Percent FY 2012/13 FY 2013114 FY 2014115 FY 2015/16 FY 2015116 FY 2016117 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year General Fund PERSONNEL SERVICES Salaries,Permanent 70,734,601 72,738,892 77,899,782 84,273,725 84,437,698 83,196,445 -1.28% Salaries,Temporary 3,498,743 3,695,871 3,816,606 4,286,310 4,198,241 4,326,542 0.94% Salaries,Overtime 9,855,031 11,142,449 10,874,141 8,787,867 8,788,867 9,049,473 2.98% Termination Pay Outs 3,276,140 3,046.804 3,289,415 3,500,000 3,500,000 3,725,000 6.43% Benefits 42,927,402 50.893,613 50,584,539 55,420,389 55,521,381 59,965,995 8.20% PERSONNEL SERVICES 130,291,918 141,517,629 146,464,483 156, 156,446,187 160 263,455 2.56% OPERATING EXPENSES Utilities 5,505,074 6,356,023 5,774,967 6,354,851 6,354,851 6,008,236 -5.45% Equipment and Supplies 5,646,836 6,588.988 5,832,444 6,054,712 6,118,043 5,929,367 -2.07% Repairs and Maintenance 9,414,T74 10,104,467 11,206,850 11,755,617 13,330,269 11,759,286 0.03% Conferences and Training 622,832 735,011 731,389 823,804 842,301 826,954 0.38% Professional Services 3,590,589 4,563,565 5,037,893 2,964,632 4,929,717 3,040,406 2.56% Other Contract Services 4,830,440 4,618,037 4,423,i D6 5,699,657 6,151,683 5,418,101 -4.94% Rental Expense 234,710 231,259 295,283 280,934 290,456 306,634 9.15% Claims Expense 1.171,541 (443,960) 445,998 1,162,000 1,162,000 1,162,000 0.00% Insurance 2.544,822 2,666,056 2,441,831 2,601,165 2,606,990 2,963,805 13.94% Contribution to Private Agency 762,826 843,104 920,834 1,030,000 1,030,000 1,050,000 1.94% Payments to Other Governments 4.819,766 2,491,115 2,525,889 2,125,546 2,125,546 2,885,086 35.73% Expense Allowances 587,466 614,942 655,693 744,752 744,752 744,888 0.02% Other Expenses 1,367,558 1,696,627 1,793,274 2,178,790 2,178,790 2,178,790 0.00% OPERATING EXPENSES 41,099,232 41,065,234 42,085,449 43,776,460 47,865,399 1.14% CAPITAL EXPENDITURES Land Purchase 26,112 Improvements 4,604,967 3,791,276 2,057,072 3,243,925 5,302,098 3,604,186 11,11% Equipment 2.589.617 1,880,498 2,591,035 5,190,160 3,727,591 4,921,200 -5.18% Vehicles 1,181,241 1,434,214 3,729,067 2,533,829 Software-Capital 305,049 83,873 52,585 129,830 300,000 100.00% CAPITAL EXPENDITURES 8,680,874 7,189,860 8,429,759 8,434,085 11,719,460 8,825,396 4.64% NON-OPERATING EXPENSES Debt Service Expenses 4.942,316 28.656 46,913 534,003 1,057.382 1,231,868 130.69% Transfers to Other Funds 13,703,092 8,509,545 13,091,952 7,701,528 7,701,528 5,835,738 -24.23% Loans Made 100.000 NON-OPERATING EXPENSES 18,645,409 8,538,201 13,238,865 8,235,531 8,758,910 71067,606 -14.18% Grand Total 198,717,433 198,310,924 210,218,556 216,714,367 224,789,956 220,430,000 I1.7 Personnel Summary 842.19 853.04 854.40 859.50 859.50 860.35 .85 61 City of Huntington Beach Expenditure Summary Adopted Budget-FY 2016/17 GENERALFUND Combined Expenditure Detail by Object Account Percent FY 2012113 FY 2013/14 FY 2014/15 FY 2015/16 FY 2014115 FY 2015/16 Change From Ob'ect Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping Total Minor Grouping Total 51110 Base Salaries 63.705,668 66,053,254 70,231.378 73,826,703 73,990,676 76,101,428 3.08% 51111 Vacancy Attrition (1,630,000) (1,630,000) (2,116,317) 29.84% 51112 Seasonal Part Time 414,982 552,150 552,150 573,543 3.87% 51115 Additional Pay 7,028,933 6,685,638 7,253,422 8,388,399 8,388,399 8,637,792 2.97% 51100 Salaries-Permanent 3,136,473 3,136,473 -100.00% 31155 ties-Permanent 70,734,601 72,738892 77 899 782 84.273.725 W.693 83,196,445 -1.28% ozuuu s-Temporary 3,498,743 3,695,871 3,816,606 4,285,310 4,195,241 4,325,542 0.941)6 53020 Regular Overtime 5,046,554 6,155,838 5,358,968 5,035,494 5,035,494 5,020,443 -0.30% 53040 Minimum Staffing Overtime 4,793,305 4,096,425 4,443,835 3,402,123 3,403,123 3.712,000 9.11% 53050 Marine Safety Replacemt OT 59,198 146,595 53060 PT Overtime 814,924 902,614 53090 Other Overtime 15,172 16,064 22,129 53000 Salaries-Overtime 350,250 350,250 317,030 -9.48% $3000 Salaries-Overtime 9,855,031 11,142,449 10,874,141 8,787,867 8,788,867 9,049.473 2.98% 54110 Vacation Leave Pay Out 3,194,006 3,026,344 3.270,663 54120 Sick Leave Pay Out 82,134 20,460 18,752 54000 Termination Pay Outs 3,500 000 3500,000 3,725000 6.43% 54 0 Termination Pay Outs 3,276,140 3,046,804 3,289,415 3,500,000 3,500,000 3,725,000 6.43% 55002 Seasonal Part Time Benefits 354,026 354,426 381.511 7.76% 55100 CalPERS Payable 21,713,798 25,142,012 26,954,037 29,692,923 29,692,923 32,465,872 9.34% 55140 PARS Employer Contribution 30,838 37,113 10,029 55150 Retirement Supplement 4,102,697 4,065.983 4,169,659 4,260,976 4,260,976 3,668,897 -13.90% 55175 Workers'Compensation 4,985,564 6.750,410 5,958,059 6,068,498 6,068,498 6,299,647 3.81% 55200 Health Insurance 7,096,794 7,179,355 8,637,811 9,091,502 9,091,502 10,740,897 18.14% 55300 Other Insurances 3,725,820 6,279,579 3,492,161 4,341,347 4,266,347 4,187,019 -3.55% 56010 Deferred Compensation 29,886 28,502 20,425 43,595 43,595 43,426 -0.39% 56020 FICA Medicare 1,154,161 1,215,188 1,301,890 1,451,855 1,451,855 1,405,486 -3.19% 56100 Other Benefits 87,844 195,473 40,468 830 830 -100.00% 55000 Benefits 114,836 290,429 773,240 573.34% 5000 Benefits 42,927,402 50,893,613 50,584,539 55,420,389 55,521,381 59,965,995 8.20% 51000 PERSONNEL SERVICES 130,291,918 141,517,629 146.464,483 156,268.291 156,446,187 160,263,455 2.56% 61100 Cable TV 4,843 5,622 12,661 7,500 7,500 12,000 60.00% 61200 Electricity 3,441,776 4.141,761 3,853,348 4,110,115 4,110,115 3.798,500 -7.58% 61300 Natural Gas 151,002 169,955 157,247 200,400 200,400 200,400 0.00% 61450 Telephone/Communications 764,836 734,370 803,327 827,186 827,186 787,686 -4.78% 61600 Water 1,142,618 1,304,315 948.384 1,172,000 1,172,000 1,172,000 0.00% 61000 Utilities 37,650 37,650 37,650 0.00% 61000 Utilities 5,505,074 6,356,023 5,774,967 6,354,851 6,354,851 6,008,236 -5.45% 63025 Audiovisual Supplies 8,903 15,038 4,230 3,500 6,499 2,250 -35.71% 63050 Communication Supplies 11,756 13.964 8,844 14.000 14,000 14,000 0.00% 63075 Furniture Non-Capital 32,130 29.548 50,725 3,000 17,466 3,000 0.00% 63100 General Supplies 872,134 1,263,101 1,186,616 616,956 680,087 638,451 3.48% 63125 Office Supplies 414,564 384,239 369,824 177,736 186,897 187,176 5.31% 63130 Office Water 175 1,091 63150 Radio Supplies 7,333 26,234 9,737 20.400 20,400 17,400 -14.71% 63225 Computer Supplies 263,385 355,603 215.951 113,924 126,162 117,226 2.90% 63295 Postage Deliveries 476,853 596,636 484,120 484,900 484,900 464,900 -4.12% 63445 Fuel 1,714,262 1,793,750 1,554,186 1,909,750 1,864,750 1,809,750 -5.24% 64000 Safety Supplies 500,290 560,869 537,804 696,139 696,139 671.217 -3.58% 64100 Film 6,306 5,305 28,346 17,900 17,900 16,300 -8.94% 64110 A rcultural 26,970 21,251 16,756 90,000 90,000 90,000 1 0.00% 62 City of Huntington Beach Expenditure Summary Adopted Budget-FY 2016/17 GENERALFUND Combined Expenditure Detail by Object Account Percent FY 2012/13 FY 2013114 FY 2014115 FY 2015/16 FY 2014/15 FY 2015116 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping Total Minor Grouping Total 64115 Microfilm/Document Imaging 96,586 155,532 74,562 91,560 100,560 91,560 0.00% 64140 Food 80,369 74,820 67,645 98,400 96,400 96,900 -1.52% 64165 Clothing/Uniforms 395,834 565,287 436,289 468,742 455,544 440,059 -6.12% 64190 Vehicle Supplies 4,766 21,129 5,868 64230 Awards and Presentations 47,471 53,764 53,437 36,850 36,850 37,350 1.36% 64255 Shop Equipment Operating 9.117 18,503 23,125 20,000 20,000 12.400 -38.00% 64280 Signs 116.953 128,479 124,485 24,429 64305 Chemicals 9,884 6,878 6,376 20,000 20,000 20,000 0.00% 64330 Fencing 1,028 1,379 12,687 64355 Building Supplies 52,302 27,420 46,560 8,909 8,909 8,909 0.00% 64380 Irrigation Supplies 14,107 28,651 37,628 45,000 45,000 45,000 0.00% 64405 Books/Subscdptions 266,096 208,054 247,151 247,150 269,270 274,996 11.27% 64485 Dues and Memberships 179,837 195,425 184,256 170,575 172,045 168,339 -1.31% 64490 Stipends 100 64500 Certification 37,325 38,127 44,146 45,750 45,750 47,350 3.50% 63000 E ui menl and Supplies 653,571 618,086 654,834 0.19% 63000 Equipment and Supplies 5,646,836 6,588,988 5,83Z,444 6,054,712 6,118,043 5,929,367 -2.07% 64570 Equipment Repairs Maintenance 912,699 1,064,980 1,190,555 863,719 937.131 839,346 -2.82% 64620 Contracts for Repairs 8 Maintenance 5,091,268 4,850,281 5,408,427 5,152,630 5,393,902 5,364,186 4.11% 64670 Traffic Signals Maintenance 84.907 79,932 81,690 17,579 64720 Vehicle Maintenance 814.874 954,762 887,629 1,101,200 1,144,572 1,093,200 -0.73% 64755 Vehicle Body Repair 110,974 95,227 72,423 70,000 70,000 70,000 0.00% 64770 Motorcycle Maintenance 25,635 38,259 27,918 40,000 40,000 40,000 0.00% 64820 Boat Maintenance 16.347 27,030 68,623 40,133 40,133 40,133 0.00% 64870 Computer Maintenance 990,262 1,216,811 1,309,108 1,389,333 1.398,864 1,419.779 2.19% 64900 Repair and Demolition 10 9,529 67400 Other Maintenance 161,881 389,181 308,445 248,400 420,288 247,900 -0.20% 67450 Building and Grounds Maintenance 522,013 688.246 628,121 479,289 509,289 504,982 5.36% 67500 Oil Well Maintenance 223,190 80,870 138,647 62,000 62,000 58,200 -6.13% 67550 Pest Control 24,413 37.247 38,789 43,000 43,000 43,000 0.00% 67600 Block Wall Maintenance 6,698 10,000 10,000 55,000 450.00% 67650 Water Maintenance 208,273 224,146 130,376 186,800 195,557 186,800 0.00% 67735 Radio Maintenance 187,953 4,652 20,344 64,662 64,662 63,662 -1.55% 67740 800 MHZ Maintenance 40,085 452,833 879.527 1,212,234 2,195.075 1,212,234 0.00% 64520 Repairs and Maintenance 792,217 788,217 520,864 -34.25% 64520 Repairs and Maintenance 9,414,774 10,104,467 11,206,850 11,755,617 13,330,269 11,759,286 0.03% 68550 Training 411,789 517,227 538,842 511,939 529,307 522,939 2.15% 68610 Conferences 196,705 195,962 176,201 216,750 218,879 228.850 6.58% 68695 Hosted Meetings 14,338 21,822 16,345 22,600 22,600 22,600 0.00% 68500 Conferences and Training 72,515 71,515 52,565 -27.51% 68500 Conferences and Training 622,832 735.011 731,389 823,804 842,301 OZOIV54 0.38% 69305 Prof Svcs-Graphics (97) 69310 Prof Svcs-Appraiser 4,150 8,592 8,592 8,592 0.00% 69315 Prof Svcs-Information Services 350 66,996 52,997 35,000 170,441 35,000 0.00% 69325 Prof Svcs-Economic Analysis 7,100 672 5.000 5,000 8,000 60.00% 69330 Prof Svcs-Labor Negotiation 39,940 81,818 424 22,500 22,500 28,500 26.67% 69345 Prof Svcs-Auditing 1,950 69360 Prof Svcs-Medical 147,738 212,467 162,588 232.050 275,692 213,775 -7.88% 69365 Other Professional Services 2,096,017 3,592,722 4,523,666 1,438,630 3.182,843 1,593,179 10.74% 69370 Prof Svcs-Legal 1,306,071 599,657 292,616 218,695 236,686 218,695 0.00% 69385 Prof Svcs-Commissions 570 630 780 63 City of Huntington Beach Expenditure Summary Adopted Budget -FY 2016/17 GENERALFUND Combined Expenditure Detail by Object Account Percent FY 2012/13 FY 2013/14 FY 2014/15 FY 2015/16 FY 2014/15 FY 2015/16 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping Total Minor Grouping Total 69395 Prof Svcs-Recruitment 225 69300 Professional Services 1 004 165 1,027964 934 665 -6.92% 9300 Professional Services 3,590,589 4,563,565 5,037,893 2,964,632 4,929,717 3,040,406 2.56% 69455 Cont SvcsPrinting Reproduction 274,999 275,275 264,434 286,399 288,694 269,149 -6.02% 69465 Cont Svcs-Ambulance Services 10,385 2,115 2,213 4,500 4,500 4,500 0.00% 69470 Cont Svcs-Security 1,520 1,565 5,000 20.500 100.00% 69475 Cont Svcs-Emp Assist Program 43,129 44,566 46.144 70,000 70,000 70,000 0,00% 69480 Cont Svcs-Audiovisual 8,004 8,963 1,200 15,000 16,000 15,000 0.00% 69485 Cont Svcs-Microfilm/Doc Image 19,304 19,194 17,956 17,750 17,750 17,750 0.00% 69500 Cont Svcs-Janitorial 227,039 263,642 345,464 297,423 297.423 406,023 37.19% 69505 Cont Svcs-Other 3,445,020 3,247,263 2,918,510 2,699,323 3,090,068 2.859.887 5.95% 69510 Cont Svcs-Animal Control 664,485 641,352 731,374 885,000 938,626 1.200,000 35.59% 69515 Cont Svcs-Royalty Payments 86,724 88,338 56,489 105,667 106,027 105,667 0.00% 69520 Cont Svcs-Advertising 49,832 25,764 39,323 57.820 57,820 64,350 11.29% 69450 Other Contract Services 1,260,775 1.260 775 383,275 -69.60% 69450 Other Contract Services 4,830,"0 4,618,037 4,423,106 5,699,657 611511 5,418,101 -4.94% 70100 Building Rental 290 70200 Equipment Rental 234,420 231,259 295283 56,584 66.106 56,684 0.18% 70300 Leases 191,200 191.200 213.800 11.82% 70000 Rental Expense 33,150 33.150 36,150 9.05% 70000 Rental Expense 234,710 231,259 295,283 280,934 290,456 306,634 9.15% 72525 Liability 1,171,541 (443960) 270,998 662,000 662.000 662.000 0.00% 72600 Settlements 175 000 500 000 500 000 500,000 0.00% 72000 Claims Expense 1,171,541 (443,960) 445,998 1,162,000 1,162.000 1,162,000 0.00% 73010 General Liability Insurance 655,948 720,845 811,898 944.106 949,931 1,306,746 38.41% 73020 Excess Workers'Comp Insurance 157.822 233,600 (7,694) 73030 Aircraft/Watercraft Insurance 92,078 89,636 85,919 101,000 101.000 101,000 0.00% 73040 Property Insurance 1,638,975 1 621 976 1,551,708 1,556059 1,556,059 1,556,059 0.00% 730001nsurance 2,544,822 2,666,056 2,441,831 2,601,165 2,606,990 2,963,805 13.94% 74020 HB Visitors Conv Bureau 762,826 843 104 920,834 1,030,000 1,030000 1.050 000 1.94% 74010 Contribution to Private Agency 762,826 843,104 920,834 1,030,000 1,030,000 1.050,000 1.94% 75100 Metro Cities JPA 1,122.533 948,400 993,098 1,035,046. 1,035,046 1,111,046 7.34% 75200 County of Orange 3,049.264 893.339 919,420 920,000 920,000 920,000 0.00% 75250 Department of Justice 4.000 8,540 100.00% 75260 State of CA 862 75350 Taxes 643,969 648,514 613,371 170,500 170,500 845,500 395.89% 75000 Payments to Other Governments 4,819,766 2,491,115 2,525,889 2,125,546 2,125,546 2,885,086 35.73% 78100 Expense Allowances 79,170 92,238 102,669 128,536 100.00% 78200 Auto Allowances 146,518 150,322 162,006 137,052 137,052 165,452 20.72% 78300 Tool Allowances 12,000 11,200 12,800 12,800 12,800 12,800 0.00% 78400 Uniform Allowances 315,493 318,606 326,737 361,800 361,800 360,500 -0.36% 78500 Cell Phone Allowance 34,285 42,575 51.481 60,000 60,000 60,000 0.00% 78000 Expense Allowances 173,100 173,100 17,600 -89,83% 78000 Expense Allowances 587,466 614,942 744,752 744,752 744,888 0.02% 79025 Permit Expense 248,745 253,140 305,784 128,850 128,850 128,850 0.00% 79050 Cash Over and Shan (29) 603 452 79075 Bad Debt Expense 734,359 753,430 592,054 947,320 947,320 947.320 0.00% 79100 Contingency 41,955 (55,604) (18,476) 79150 Discounts Lost (28,251) (25.051) (21,748) 79200 Extradition/Background 17,862 9.172 8,129 9,000 9,000 9,000 0.00% 79350 Sales Tax Rebate 353,645 754,045 916,501 850,000 850,000 850,000 0.00% 64 City of Huntington Beach Expenditure Summary Adopted Budget-FY 2016117 GENERALFUND Combined Expenditure Detail by Object Account Percent FY 2012/13 FY 2013/14 FY 2014/15 FY 2015116 FY 2014115 FY 2015116 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping Total Minor Grouping Total 79500 CAL-Card-Dispute Charge (745) 1,824 578 79510 CAL-Card-Accidental Use 16 66 79600 Donation Expense 5,000 10,000 79000 Other Ex enses 243,620 243,620 243,620 0.00% 79000 Other Expenses 1,367,558 1,696,627 1,793,274 2,178,790 2,178,790 2,178,790 0.00% 60000 OPERATING EXPENSES 41,099,232 41,065,234 42,085,449 43,776,460 47,865,399 44,273,553 1,14% 81100 Purchase Amount 26 112 81000 Land Purchase 26,112 82200 Buildings Improvements 355.914 1,130,822 775,041 776,028 82300 Streets Improvements 20,258 447,879 845,592 303,973 82600 Sewer Improvements 1115,721 8,922 82800 Other Improvements 4,043,075 2,000,104 436,440 3,243,925 3,564,981 3,604.186 11,11% 82850 Street Lights Improvements 15,000 82900 Park Improvements 203,549 82000 Improvements 642116 82000 Improvements 4,604,967 3,791,276 2,057,072 3,243,925 5,302,098 3,604,186 11,11% 83200 Equip-Furniture 122,664 56,099 83600 Equip-Safety 122,664 53,948 31,853 83700 Equip-General 1,134,487 1,454,132 1,460,911 190,160 983,832 -100,00% 83800 Equip-Pumps 517,989 436,500 83900 Equip-Communications 463,589 282,999 17,062 84000 Equip-Information Services 350,888 143,367 973,130 434,235 84200 Equip-Parking Meters 85,984 83000 E ui ment 5000,000 1,785,072 4,921 200 -1,58% 156561'quTpment 2,5 ,617 1,880,498 2,591,035 5,190,160 3,727,591 4,921,200 -5,18% 85050 Automobile 149,378 401,780 871,453 998,099 85100 Truck 246,087 204,881 86,304 691,169 85150 Motorcycle 32,977 25,947 85250 Aircraft 254,602 456,208 454,305 85300 Boat 14,163 29.816 85350 Other Vehicles 752,799 572,951 2,274,993 360,439 85000 Vehicles 1,181,241 1,434,214 3,729,067 5,533,829 86100 Capital-Purchase Software 305,049 83,873 52,585 129 830 300,000 100.00% 86000 Capital-Software 305,049 83,873 52,585 129,830 300,000 100.00% 80000 CAPITAL EXPENDITURES 8,680,874 7,189,860 8,429,759 8,434,085 11,719,460 8,825,386 4.64% 88030 Principal 4,751,096 27,162 28,743 498.677 1.003,986 1,199,853 140.61% 88070 Interest 191,221 1,494 18,170 35,326 53,396 32 015 -9.37% 88010 Debt Service Expenses 4,942,316 28,656 46,913 534,003 1,057,382 1,231,868 130.69% 88205 Operating Transfers Out 13,703,092 8,509,545 13,091,952 7,701,528 7,701 528 5,835,738 -24.23% 88200 Transfers to Other Funds 13,703.092 8,509,545 13,091,952 7,701,528 7,701,528 5,835,738 -24.23% 89260 Long Term Employment Incentive 100,000 89250 Loans Made 100,000 88000 NON-OPERATING EXPENSES 18,645,409 8,538,201 13,238,865 8,235,531 8,758,910 7 067 606 -14.18% ji 50000 EXPENDITURES 198,717,433 198,310,924 210,218,556 216,714,367 224,789,956 220 430 000 65 Intentionally Left Blank 66 City of Huntington Beach Authorized Full-Time Equivalent Personnel Adopted Budget-FY 2016/17 ALL FUNDS FY 2014115 FY 2015116 FY 2015/16 FY 2016/17 Change From DEPARTMENT Revised Adopted Revised Adopted* Prior year City Council 1.00 1.00 1.00 1.00 0.00 City Attorney 11.00 11.00 11.00 12.00 1.00 City Clerk 4.00 4.00 4.00 4.00 0.00 City Treasurer 1.50 1.50 1.50 1.50 0.00 City Manager 11.50 11.50 11.50 11.50 0.00 Community Development 44.00 43.50 43.50 44.00 0.50 Community Services 43.00 44.00 44.00 44.00 0.00 Finance 31.50 32.50 32.50 32.50 0.00 Fire 198.00 198.00 198.00 198.00 0.00 Human Resources 15.00. 15.00 15.00 15.00 0.00 Information Services 30.00 30.00 30.00 30.00 0.00 Library Services 28.25 28.25 28.25 28.25 0.00 Police 361.50 364.50 364.50 364.50 0.00 Public Works 198.00 199.00 199.00 199.00 0.00 Total 978.25 983.75 983.75 985.25 1.50 GENERALFUND FY 2014/15 FY 2015/16 FY 2015/16 FY 2016/17 Change From DEPARTMENT Revised Adopted Revised Ado ted' Prior year City Council 1.00 1.00 1.00 1.00 0.00 City Attorney 11.00 11.00 11.00 12.00 1.00 City Clerk 4.00 4.00 4.00 4.00 0.00 City Treasurer 1.50 1.50 1.50 1.50 0.00 City Manager 7.95 7.95 7.95 8.30 0.35 Community Development 44.00 43.50 43.50 44.00 0.50 Community Services 37.75 38.75 38.75 38.25 (0.50) Finance 31.50 32.50 32.50 32.50 0.00 Fire 194.00 194.00 194.00 194.00 0.00 Human Resources 11.00 11.35 11.35 11.35 0.00 Information Services 30.00 30.00 30.00 30.00 0.00 Library Services 28.25 28.25 28.25 28.25 0.00 PoliceA 361.50 364.50 364.50 364.50 0.00 Public Works 90.95 91.20 91.20 91.20 0.00 Total 854.40 859.50 859.50 860.85 1.35 'Note: Reflects the Table of Organization for Fiscal Year 2016/17; however,l positions are defunded. A FY 2015/16 Revised includes funding of 8 Police Officers previously defunded bringing the total number of sworn funded positions to 222 FTES. 67 Intentionally Left Blank 68 City of Huntington Beach Authorized Full-Time Equivalent Personnel Adopted Budget-FY 2016/17 ALLFUNDS City Council Revised Adopted Revised Adopted Title FY 2014115 FY 2015116 FY 2015/16 FY 2016117 Administrative Assistant 1.00 1.00 1.00 1.00 Council Member' 6.00 6.00 6.00 6.00 Mayor' 1.00 1.00 1.00 1.00 TOTAL 8.00 8.00 8.00 8.00 CityAttorne Revised Adopted Revised Adopted Title FY 2014115 FY 2015/16 FY 2015/16 FY 2016/17 Administrative Assistant 1.00 1.00 1.00 1.00 Assistant City Attorney 2.00 2.00 2.00 _ 2.00 Chief Assistant City Attorney 1.00 1.00 1.00 1.00 City Attorney 1.00 1.00 1.00 1.00 Deputy City Attorney III 1.00 1.00 1.00 1.00 Legal Assistant 3.00 3.00 3.00 3.00 Senior Deputy City Attorney 2.00 2.00 2.00 2.00 Deputy Community Prosecutor" - 1.00 TOTAL1 11.00 11 11.001 12.00 City Clerk Revised Adopted Revised Adopted Title FY 2014/15 FY 2015/16 FY 2015116 FY 2016117 Assistant City Clerk 1.00 1.00 1.00 1.00 City Clerk 1.00 1.00 1.00 1.00 Senior Deputy City Clerk 2.00 2.00 2.00 2.00 TOTAL 4.00 4.00 4.00 4.00 City Treasurer Revised Adopted Revised Adopted Title FY 2014/15 F 6 F Y 201511Y 2015/16 FY 2016117 Administrative Assistant 0.50 0.50 0.50 0.50 City Treasurer 1.00 1.00 1.00 1.00 TOTAL 1.501 1.501 1.50 1.50 Mayor and Council Members are not included in the FTE Count. The FY 2016117 Adopted Budget adds a Deputy Community Prosecutor to the City Attorney Department to enhance public safety. 69 City of Huntington Beach Authorized Full-Time Equivalent Personnel Adopted Budget-FY 2016/17 ALL FUNDS CitV Mana er Revised Adopted Revised Adopted Title FY 2014115 FY 2015/16 FY 2015116 FY 2016/17 Administrative Aide 1.00 1.00 1.00 1.00 Administrative Analyst 1.00 1.00 1.00 1.00 Administrative Secretary 0.50 0.50 0.50 0.50 Assistant City Manager 1.00 1.00 1.00 1.00 Assistant to the City Manager 1.00 1.00 1.00 1.00 City Manager 1.00 1.00 1.00 1.00 Community Relations Officer 1.00 1.00 1.00 1.00 Deputy Director of Economic Development 1.00 1.00 1.00 1.00 Economic Development Project Manager 1.00 1.00 1.00 1.00 Energy Project Manager 1.00 1.00 1.00 1.00 Executive Assistant 1.00 1.00 1.00 1.00 Real Estate&Project Manager 1.00 1.00 1.00 1.00 TOTAL1 11.501 11.501 11.50 11.50 70 City of Huntington Beach Authorized Full-Time Equivalent Personnel Adopted Budget-FY 2016117 ALL FUNDS Community Development(formerly Planning & Building) Revised Adopted Revised Adopted Title FY 2014/15 FY 2015116 FY 2015/16 FY 2016117 Administrative Analyst Senior 1.00 1.00 1.00 1.00 Administrative Assistant 1.00 1.00 1.00 1.00 Administrative Secretary 2.00 2.00 2.00 2.00 Assistant Planner 2.00 2.00 2.00 2.00 Associate Planner 4.00 4.00 4.00 4.00 Building Inspector 1/11/III 9.00 9.00 9.00 9.00 Building Manager 1.00 1.00 1.00 1.00 Code Enforcement Officer 1 1.00 Code Enforcement Officer 11 3.50 3.50 3.50 2.00 Code Enforcement Supervisor 1.00 1.00 1.00 1.00 Code Enforcement Technician 1.00 Deputy Director of Community Development 1.00 1.00 Deputy Director of Planning/Building(TBD) 1.00 Director of Planning/Building 1.00 1.00 Community Development Director 1.00 1.00 Inspection Manager 1.00 Inspection Supervisor 2.00 2.00 2.00 2.00 Office Assistant II 1.00 1.00 1.00 1.00 Permit&Plan Check Supervisor 1.00 1.00 1.00 1.00 Plan Check Engineer 2.00 2.00 2.00 2.00 Planning Manager 2.00 2.00 2.00 2.00 Principal Electrical Inspector 1.00 1.00 1.00 1.00 Principal Inspector Plumbing/Mechanical 1.00 1.00 1.00 1.00 Senior Code Enforcement Officer 1.00 1.00 1.00 1.00 Senior Permit Technician 3.00 3.00 3.00 3.00 Senior Planner 3.50 3.00 3.00 3.00 TOTAL 44.00 43.50 43.501 44.00 71 City of Huntington Beach Authorized Full-Time Equivalent Personnel Adopted Budget - FY 2016/17 ALL FUNDS Communit I Services Revised Adopted Revised Adopted Title FY 2014115 FY 2015116 FY 2015116 FY 2016117 Administrative Analyst Senior' 2.00 2.00 2.00 1.00 Administrative Assistant 1.00 1.00 1 00 1.00 Administrative Secretary 1.00 1.00 1.00 1.00 Beach Equipment Operator 3.00 3.00 3.00 3.00 Beach Maintenance Crewleader 2.00 2.00 2.00 2.00 Beach Maintenance Service Worker 1.00 1.00 1.00 1.00 Beach Operations Supervisor 1.00 1.00 1.00 1.00 Community Services&Recreation Specialist 3.00 7.00 7.00 7.00 Community Services Manager 1.00 1.00 1.00 1.00 Community Services Recreation Coordinator 1.00 Community Services Recreation Supervisor` 6.00 6.00 6.00 7.00 Director of Community Services 1.00 1.00 1.00 1.00 Facilities, Development&Concessions Manager 1.00 1.00 1.00 1.00 Maintenance Service Worker 1.00 1.00 1.00 1.00 Office Assistant II 3.00 1.00 1.00 1.00 Parking Meter Repair Technician 1.00 1.00 1.00 1.00 Parking Meter Repair Worker 2.00 2.00 2.00 2.00 Parking/Camping Assistant 1.00 1.00 1.00 1.00 Parking/Camping Crewleader 1.00 1.00 1.00 1.00 Parking/Camping Leadworker 1.00 1.00 1.00 1.00 Program Coordinator-Human Services 1.00 1.00 1.00 1.00 Senior Facilities Maintenance Technician 1.00 1.00 1.00 1.00 Senior Services Assistant 1.00 1.00 1.00 1.00 Senior Services Transportation Coordinator 1.00 1.00 1.00 1.00 Senior Supervisor Cultural Affairs 1.00 1.00 1.00 1.00 Senior Supervisor Human Services 1.00 1.00 1.00 1.00 Social Worker 1.00 1.00 1.00 1.00 Supervisor, Parking/Camping Facility 1.00 1.00 1.00 1.00 Volunteer Services Coordinator 1.00 1,00 1.00 1.00 TOTAL 43.00 44.00 44.00 44.00 'The previously defunded Administrative Analyst Senior position was replaced with a Community Services Recreation Supervisor position and transferred to the Quimby Fund(226)and Park Development Impact: Residential City Parks Fund(228). 72 City of Huntington Beach Authorized Full-Time Equivalent Personnel Adopted Budget -FY 2016/17 ALL FUNDS Finance Revised Adopted Revised Adopted Title FY 2014115 FY 2015116 FY 2015116 FY 2016/17 Accounting Technician II 9.00 9.00 9.00 9.00 Accounting Technician Supervisor 2.00 2.00 2.00 2.00 Administrative Analyst Senior 4.00 4.00 4.00 4.00 Administrative Assistant 1.50 1.50 1.50 1.50 Buyer 2.00 2.00 2.00 2.00 Chief Financial Officer 1.00 1.00 Director of Finance 1.00 1.00 Field Service Representative 1.00 1.00 1.00 1.00 Finance Manager-Accounting 1.00 1.00 1.00 1.00 Finance Manager-Budget 1.00 1.00 1.00 1.00 Finance Manager-Fiscal Services 1.00 1.00 1.00 1.00 Finance Manager-Treasury 1.00 1.00 1.00 1.00 Payroll Specialist 1.00 1.00 1.00 1.00 Project Manager 1.00 1.00 1.00 1.00 Senior Accountant 1.00 1.00 1.00 1.00 Senior Accounting Technician 3.00 3.00 3.00 3.00 Senior Pa roll Technician 1.00 2.00 2.00 2.00 TOTAL 31.50 32.50 32.50 32.50 73 City of Huntington Beach Authorized Full-Time Equivalent Personnel Adopted Budget-FY 2016/17 ALL FUNDS Fire Revised Adopted Revised Adopted Title FY 2014/15 FY 2015116 FY 2015/16 FY 2016/17 Accounting Technician It 3.00 3.00 3.00 3.00 Administrative Aide 1.00 1.00 1.00 1.00 Administrative Analyst Senior 1.00 1.00 1.00 1.00 Administrative Assistant 1.00 1.00 1.00 1.00 Administrative Secretary 4.00 4.00 4.00 4.00 Ambulance Operator 30.00 30.00 30.00 30.00 Assistant Fire Marshal 1.00 1.00 1.00 1.00 Deputy Fire Marshal 3.00 3.00 3.00 3.00 Emergency Medical Services Coordinator 1.00 1.00 1.00 1.00 Emergency Services Coordinator 1.00 1.00 1.00 1.00 Fire Battalion Chief 5.00 5.00 5.00 5.00 Fire Captain 30.00 30.00 30.00 30.00 Fire Chief 1.00 1.00 1.00 1.00 Fire Division Chief 2.00 2.00 2.00 2.00 Fire Engineer 30.00 30.00 30.00 30.00 Fire Medical Coordinator 1.00 1.00 1.00 1.00 Fire Prevention Inspector 3.00 3.00 3.00 3.00 Fire Protection Analyst 2.00 2.00 2.00 2.00 Fire Training Maintenance Technician 1.00 1.00 1.00 1.00 Firefighter 12.00 12.00 12.00 12.00 Firefighter Paramedic 48.00 48.00 48.00 48.00 Hazardous Material Program Specialist 1.00 1.00 1.00 1.00 Marine Safety Division Chief 1.00 1.00 1.00 1.00 Marine Safety Lieutenant 3.00 3.00 3.00 3.00 Marine Safety Officer II 10.00 10.00 10.00 10.00 Office Assistant 11 1.00 1.00 1.00 1.00 Senior Permit Technician 1.00 1.00 1.00 1.00 TOTAL 199.00 196.00 19ti.00 196.00 74 City of Huntington Beach Authorized Full-Time Equivalent Personnel Adopted Budget-FY 2016117 ALL FUNDS Human Resources Revised Adopted Revised Adopted Title FY 2014115 FY 2015J16 FY 2015/16 FY 2016117 Administrative Assistant 1.00 1.00 1.00 1.00 Director of Human Resources 1.00 1.00 1.00 1.00 Human Resources Manager 1.00 1.00 Liability Claims Coordinator 1.00 1.00 1.00 1.00 Personnel Analyst 2.00 2.00 Personnel Analyst Principal 3.00 3.00 1.00 1.00 Personnel Analyst Senior 1.00 1.00 3.00 3.00 Personnel Assistant 2.00 2.00 3.00 3.00 Risk Management Specialist 2.00 2.00 2.00 2.00 Risk Manager 1.00 1.00 1.00 1.00 Safety/Loss Prevention Analyst 1.00 1.00 1.00 1.00 TOTAL 1 15.00 1 15.00 15.00 15.00 Information Services Revised Adopted Revised Adopted Title FY 2014115 FY 2015116 FY 2015116 FY 2016/17 Administrative Assistant 1.00 1.00 1.00 1.00 Business Systems Manager 1.00 1.00 1.00 1.00 Chief Information Officer 1.00 1.00 Director of Information Services 1.00 1.00 GIS Analyst II 3.00 3.00 3.00 3.00 Information Systems Analyst 1 1.00 1.00 1.00 1.00 Information Systems Analyst II 3.00 3.00 3.00 3.00 Information Systems Analyst 111 1.00 1.00 1.00 1.00 Information Systems Analyst Senior 3.00 3.00 3.00 3.00 Information Systems Analyst IV 5.00 5.00 5.00 5.00 Information Systems Communications Manager 1.00 1.00 1.00 1.00 Information Systems Computer Ops Manager 1.00 1.00 1.00 1.00 Information Systems Technician 1 1.00 1.00 1.00 1.00 Information Systems Technician 11 1.00 1.00 1.00 1.00 Information Systems Technician 111 1.00 1.00 1.00 1.00 Information Systems Technician IV 3.00 3.00 3.00 3.00 Information Systems Technician Senior 2.00 2.00 2.00 2.00 Network Systems Administrator 1.00 1.00 1.00 1.00 TOTAL1 30.001 30.001 30.00 30.00 75 City of Huntington Beach Authorized Full-Time Equivalent Personnel Adopted Budget-FY 2016/17 ALL FUNDS LibraryServices Revised Adopted Revised Adopted Title FY 2014115 FY 2015116 FY 2015116 FY 2016/17 Accounting Technician II 2.00 2.00 2.00 2.00 Administrative Assistant 1.00 1.00 1.00 1.00 Director of Library Services 1.00 1.00 1.00 1.00 Librarian 4.00 4.00 4.00 4.00 Library Facilities Coordinator 1.00 1.00 1.00 1.00 Library Services Clerk 6.50 6.50 6.50 6.50 Library Specialist 3.00 3.00 3.00 3.00 Literacy Program Specialist 2.00 2.00 2.00 2.00 Media Services Specialist 1.00 1.00 1.00 1.00 Principal Librarian 1.00 1.00 1.00 1.00 Senior Librarian 4.00 4.00 4.00 4.00 Senior Library Specialist 0.75 0.75 0.75 0.75 Volunteer Services Coordinator 1.00 1.00 1.00 1.00 TOTAL 2825 28.25 28.25 28.25 76 City of Huntington Beach Authorized Full-Time Equivalent Personnel Adopted Budget-FY 2016/17 ALLFUNDS Police Revised Adopted Revised Adopted Job Description FY 2014115 FY 2015/16 FY 2015116 FY 2016117 Accounting Technician II 3.00 3.00 3.00 3.00 Administrative Analyst Senior 2.00 2.00 2.00 2.00 Administrative Assistant 1.00 1.00 1.00 1.00 Administrative Secretary 1.00 1.00 1.00 1.00 Communications Operator-PD 18.00 18.00 18.00 18.00 Communications Supervisor-PD 6.00 6.00 6.00 6.00 Community Relations Specialist 1.00 1.00 1.00 1.00 Community Services Officer 5.00 8.00 8.00 8.00 Crime Analyst 1.00 1.00 1.00 1.00 Crime Scene Investigator 6.00 6.00 6.00 6.00 Detention Administrator 1.00 1.00 1.00 1.00 Detention Officer 9.00 9.00 9.00 9.00 Detention Officer-Nurse 4.00 4.00 4.00 4.00 Detention Shift Supervisor 4.00 4.00 4.00 4.00 Facilities Maintenance Crewleader 1.00 1.00 1.00 1.00 Forensic Systems Specialist 1.00 1.00 1.00 1.00 Helicopter Maintenance Technician 1.00 1.00 1.00 1.00 Latent Fingerprint Examiner 2.50 2.50 2.50 2.50 Parking/Traffic Control Officer 16.00 16.00 16.00 16.00 Parking/Traffic Control Supervisor 1.00 1.00 1.00 1.00 Police Administrative Services Manager 1.00 1.00 Police Administrative Services Division Manager 1.00 1.00 Police Captain 3.00 3.00 3.00 3.00 Police Chief 1.00 1.00 1.00 1.00 Police Communications Manager 1.00 1.00 1.00 1.00 Police Lieutenant 10.00 10.00 10.00 10.00 Police Officer 191.00 191.00 191.00 191.00 Police Photolimaging Specialst 1.00 - 1.00 1.00 1.00 Police Records Administrator 1.00 1.00 1.00 1.00 Police Records Specialist 12.00 12.00 11.00 11.00 Police Records Supervisor 3.00 3.00 3.00 3.00 Police Records Technician 6.00 6.00 6.00 6.00 Police Recruit 4.00 4.00 4.00 4.00 Police Sergeant 27.00 27.00 27.00 27.00 Police Services Specialist 11.00 11.00 11.00 11.00 Police Systems Coordinator 1.00 1.00 1.00 1.00 Property and Evidence Officer 3.00 3.00 Property and Evidence Supervisor 1.00 1.00 Property Officer 3.00 3.00 Senior Helicopter Maintenance Technician 1.00 1.00 1.00 1.00 TOTAL 361.50 364.50 364.50 384.50 77 City of Huntington Beach Authorized Full-Time Equivalent Personnel Adopted Budget - FY 2016/17 ALL FUNDS Public Works Revised Adopted Revised Adopted Title FY 2014115 FY 2015116 FY 2015/16 FY 2016/17 Accounting Technician II 3.00 3.00 3.00 3.00 Administrative Analyst Senior 2.00 2.00 2.00 2.00 Administrative Assistant 1.00 1.00 1.00 1.00 Administrative Environmental Specialist 2.00 2.00 2.00 2.00 Administrative Secretary 3.00 3.00 3.00 3.00 Associate Civil Engineer 1.00 1.00 1.00 City Engineer 1.00 1.00 1.00 1.00 Civil Engineering Assistant 3.00 3.00 3.00 3.00 Code Enforcement Officer 1 1.00 1.00 1.00 1.00 Construction Inspector II 1.00 1.00 Construction Manager 1.00 1.00 1.00 1.00 Contract Administrator 3.00 3.00 3.00 3.00 Cross Connection Control Specialist 2.00 2.00 2.00 2.00 Director of Public Works 1.00 1.00 1.00 1.00 Electrician 1.00 1.00 1.00 1.00 Engineering Aide 1.00 1.00 1.00 1.00 Equipment Support Assistant 2.00 2.00 2.00 2.00 Equipment/Auto Maintenance Crewleader 2.00 2.00 2.00 2.00 Equipment/Auto Maintenance Leadworker 3.00 3.00 3.00 3.00 Facilities Maintenance Crewleader 1.00 1.00 2.00 2.00 Facilities Maintenance Supervisor 1.00 1.00 1.00 1.00 Facilities Maintenance Technician 3.00 3.00 3.00 3.00 Field Service Representative 3.00 3.00 3.00 3.00 Fleet Operations Supervisor 1.00 1.00 1.00 1.00 General Services Manager 1.00 1.00 1.00 1.00 Irrigation Crewleader 1.00 1.00 1.00 1.00 Irrigation Specialist 1.00 1.00 Landscape Equipment Operator 2.00 2.00 1.00 1.00 Landscape Maintenance Leadworker 3.00 3.00 3.00 3.00 Landscape Maintenance Supervisor 1.00 1.00 1.00 1.00 Maintenance Operations Manager 1.00 1.00 1.00 1.00 Maintenance Service Worker 7.00 7.00 7.00 7.00 Mechanic II 4.00 4.00 4.00 4.00 Mechanic 111 6.00 6.00 6.00 6.00 Office Assistant 11 4.00 4.00 4.00 4.00 Office Specialist 1.00 1.00 1.00 1.00 Painter Leadworker 1.00 1.00 Pest Control Specialist 1.00 1.00 1.00 1.00 Plumber 1.00 1.00 1.00 1.00 Principal Civil Engineer 5.00 5.00 5.00 5.00 Project Manager 1.00 1.00 1.00 1.00 SCADA Coordinator 1.00 1.00 1.00 1.00 78 City of Huntington Beach Authorized Full-Time Equivalent Personnel Adopted Budget-FY 2016/17 ALL FUNDS Public Works continued Revised Adopted Revised Adopted Title FY 2014/15 FY 2015116 FY 2015116 FY 2016/17 SCADA Technician 1.00 1.00 1.00 1.00 Senior Accounting Technician 1.00 1.00 1.00 1.00 Senior Civil Engineer 5.00 5.00 5.00 5.00 Senior Construction Inspector 3.00 3.00 3.00 3.00 Senior Engineering Technician 2.00 2.00 2.00 2.00 Senior Traffic Engineer 1.00 1.00 1.00 1.00 Senior Wastewater Pump Mechanic 1.00 1.00 1.00 1.00 Senior Water Meter Reader 1.00 1.00 1.00 1.00 Signs&Markings Crewleader 1.00 1.00 1.00 1.00 Signs Leadworker 1.00 1.00 1.00 1.00 Signs/Markings Equipment Operator 1.00 1.00 1.00 1.00 Stock Clerk 1.00 1.00 1.00 1.00 Street Equipment Operator 3.00 3.00 3.00 3.00 Street Maintenance Crewleader 1.00 1.00 1.00 1.00 Street Maintenance Leadworker 2.00 2.00 2.00 2.00 Street Maintenance Supervisor 1.00 1.00 1.00 1.00 Survey Party Chief 1.00 1.00 1.00 1.00 Survey Technician II 2.00 2.00 2.00 2.00 Traffic Engineering Technician 1.00 1.00 1.00 1.00 Traffic Maintenance Service Worker 2.00 2.00 2.00 2.00 Traffic Signal Electrician 2.00 2.00 2.00 2.00 Traffic Signal/Light Crewleader 1.00 1.00 1.00 1.00 Transportation Manager 1.00 1.00 1.00 1.00 Tree Equipment Operator 3.00 3.00 3.00 3.00 Tree Maintenance Crewleader 1.00 1.00 1.00 1.00 Trees Maintenance Leadworker 1.00 1.00 1.00 1.00 Tree Maintenance Supervisor 1.00 1.00 1.00 1.00 Utilities Manager 1.00 1.00 1.00 1.00 Warehousekeeper 1.00 1.00 1.00 1.00 Wastewater Equipment Operator 5.00 5.00 5.00 5.00 Wastewater Maintenance Service Worker 7.00 7.00 7.00 7.00 Wastewater Operations Crewleader 1.00 1.00 1.00 1.00 Wastewater Operations Leadworker 3.00 3.00 3.00 3.00 Wastewater Pump Mechanic 1.00 1.00 1.00 1.00 Wastewater Supervisor 1.00 1.00 1.00 1.00 Water Conservation Coordinator 1.00 1.00 1.00 1.00 Water Distribution Maintenance Crewleader 2.00 2.00 2.00 2.00 Water Distribution Maintenance Leadworker 6.00 6.00 6.00 6.00 Water Distribution Meters Crewleader 1.00 1.00 1.00 1.00 Water Distribution Meters Leadworker 2.00 2.00 2.00 2.00 Water Distribution Supervisor 1.00 1.00 1.00 1.00 Water Equipment Operator 4.00 4.00 4.00 4.00 Water Meter Reader 2.00 2.00 2.00 2.00 Water Meter Repair Technician 1 5.00 1 5.00 5.00 5.00 79 City of Huntington Beach Authorized Full-Time Equivalent Personnel Adopted Budget -FY 2016/17 ALL FUNDS Public Works continued Revised Adopted Revised Adopted Title FY 2014115 FY 2015/16 FY 2015/16 FY 2016117 Water Operations Crewleader 1.00 1.00 1.00 1.00 Water Operations Leadworker 2.00 2.00 2.00 2.00 Water Production Supervisor 1.00 1.00 1.00 1.00 Water Quality Coordinator 1.00 1.00 1.00 1.00 Water Quality Supervisor 1.00 1.00 1.00 1.00 Water Quality Technician 1.00 1.00 1.00 1.00 Water Service Worker 14.00 14.00 13.00 13.00 Water Systems Technician II 5.00 5.00 5.00 5.00 Water Systems Technician III 3.00 3.00 3.00 3.00 Water Utili Locator 1.00 1.00 1.00 1.00 TOTAL1 198.00 1 199.001 199.00 199.00 CITYWIDE TOTAL 978.25 983.75 983.75 985.25 80 City of Huntington Beach Statement of Direct and Overlapping Bonded Debt Adopted Budget - FY 2016/17 2015/16 Assessed Valuation: $34,696,480,249 Debt Repaid with Property Taxes(Tax and Assessment Debt): Percent Debt Applicable Tax Debt: Applicable to City Metropolitan Water District 1.4130% 1,312,182 Coast Community College District 29.0710% 147,054,056 Huntington Beach Union High School District 72,6570% 140,326,095 Huntington Beach City School District 99.9380% 14,974,672 Westminster School Disrict 24.9860% 18,681,912 Los Alamitos Unified School District Facilities District No. 1 1.1460% 1,151.388 City of Huntington Beach Community Facilities Districts 1990-1,2000-1,2002-1, 2003-1 100.0000% 35,305.000 Tax and Assessment Debt: 358,805,305 Other Debt: Other Entities: Orange County General Fund Obligations 6.9530% 6,062,251 Orange County Pension Obligations 6.9530% 23,327,144 Orange County Board of Education Certificates of Participation 6.9530% 1,031,825 North Orange County Regional Occupation Program Certificates of Participation 0.0860% 8,523 Coast Community College District General Fund Obligations 29.0710% 1,094,523 Huntington Beach Union High School District Certificates of Participation 72.6570% 46,472,209 Los Alamitos Unified School District Certificates of Participation 1.0380% 420,030 Fountain Valley School Districts Certificates of Participation 26.5760% 1,393,911 Huntington Beach School District Certificates of Participation 99.9380% 14,373,299 Ocean View School District Certificates of Participation 93.3790% 23,564,191 Westminster School District Certificates of Participation 24.9860% 11,247,845 City of Huntington Beach Judgment Obligation Bonds 100.0000% 659,000 City of Huntington Beach General Fund Obligations: 100.0000% 46,726,382 Total Gross and Overlapping Bonded Debt Not Repaid by Property Taxes: 176,381,133 Total Net Direct and Overlapping General Fund Obligation Debt: 176,381,133 Overlapping Tax Increment Debt(Successor Agency) 100.0000% 11,835,000 Net Combined Total Debt: 547,021,438 Ratios to 2015116 Assessed Valuation: Total Overlapping Debt and Assessment Debt 1.03% Ratios to Adjusted Assessed Valuations: Combined Direct Debt($47,385,382) 0.14% Gross Combined Total Debt 1.58% Net Combined Total Debt 1.58% Ratios to Redevelopment Successor Agency Incremental Valuation ($2,068,607,691): Total Overlapping Tax Increment Debt 0.57% Source:California Municipal Statistics and City of Huntington Beach Finance Department 82 City of Huntington Beach Debt Service Administration Adopted Budget — FY 2016/17 The City's Debt Management Policy (included in the Financial Policies and Procedures Section) provides that the City will not use long-term debt to pay for current operations and will strive to construct capital and infrastructure improvements without incurring debt. Debt financing will be considered for capital and infrastructure improvements when one or more of the following circumstances exist: when the tens of the debt does not extend beyond the useful life of the improvements, when projected revenues or specific resources are sufficient to service the long-term debt, and/or when the cost of the debt is less than the impact of the cost caused by delaying the project. Bond Ratinas The City's bond ratings are strong. Fitch Rating Agency , affirmed its AAA General Obligation credit rating in June Tax Allocation Refunding Bonds�l A2 I AA- 2016. The current bond specific ratings are reflective of the I Judgment Obligation Bond I Aa3 I AA City's strong and diverse tax base, as well as rating agency I Lease Revenue Bonds Aa3 I AA confidence in our financial management and policies. Lona-Term Oblloations The City of Huntington Beach is legally restricted to issuing general obligation bonds to 12 percent of its assessed valuation. Since the City has no general obligation bonds outstanding, the limit does not apply. Debt Service is the obligation to repay principal and interest on funds borrowed through the sale of various bonds (Lease Revenue, Tax Allocation, Special Tax, and Judgment Obligation bonds) and the execution of Disposition and Development Agreements (DDAs), Owner Participation Agreements(OPAs), and other loans. Currently, the City of Huntington Beach has three Lease Revenue Refunding bonds, a Judgment Obligation Bond, a Section 108 loan (repaid with Community Development Block Grant funding), two capital leases, and three energy loans. The Successor Agency has two Tax Allocation Bonds, one Owner Participation Agreement, one Affordable Housing Agreement, three Distribution and Developer Agreements, and a Section 108 loan. The City has four Community Facilities Districts(CFDs), each with a Special Tax bond. The City's bonds are for the refinancing of former debt issuances for the construction of Pier Plaza, remodeling of the Civic Center, construction of the new Senior Center, and various other activities. The Successor Agency debt is for the repayment of various projects of the former Redevelopment Agency. Special Tax bonded debt is for the construction and improvement of each of the City's Community Facilities Districts, and is repaid through a special tax assessment on each district. The City s current debt obligations complete in Fiscal Year 2033-34. The Successor Agency's current debt obligations complete in fiscal year 2035-36. The Communities Facilities current debt obligations have maturity dates which vary by district,from Fiscal Year 2019-20 through Fiscal Year 2032-33. 83 City of Huntington Beach +3 Debt Service Administration Adopted Budget - FY 2016/17 Fiscal Year Ending September 30 Long-Term Indebtedness 2012 2013 2014 2015 2016 Governmental Activities: Judgment Obligation Bonds 4,339 3,474 2,574 1,634 659 Public Financing Authority 46,720 43,105 39,395 50,375 45,760 Redevelopment Successor Agency Trust 48,976 46,063 59,235 55,687 51,905 Other Long-Term Obligations 4,807 56 1,004 1,868 11,783 Total Governmental Activities: 104,842 92,932 102,208 109,564 110,107 Business Activities: Capital Leases - - - - - Total Business Activities: Total Long-Term Indebtedness: 104,842 92,932 102,208 109,564 110,107 Population 192,524 193,616 196,009 198,389 201,919 Debt Per-Capita 522 480 521 552 545 Total Personal Income (In Thousands) 7,573,894 7,839,899 8,278,832 8,725,545 8,880,801 Per- Capita Personal Income 39,340 40,492 42,237 43,982 43,982 Unemployment Rate 6.30% 5.00% 4.70% 3.90% 3.90% Total Employment 115,100 118,400 117,300 111,958 111,958 84 City of Huntington Beach 1 Debt Service & Interfund Interest Expenditures FY 2012/13 Through FY 2016/17 Object Account& FY 2012113 FY 2013f14 FY 2014115 FY 2014115 FY 2014115 FY 2015116 FY 2016117 Fund/Business Unit Description Actual Actual Adopted Revised Actual Adopted Adopted Non-Departmental 10040101 88030-Principal 290,440 544,245 644,245 544,245 402,135 1,100,000 10040101 88070-Interest 8,473 Total Nan-Departmental 298,913 544,245 644,245 544,245 402,135 1,100,000 Citywide Leases 10040108 88030-Principal 4,460.656 27,162 30,000 30.000 28.656 10040108 88030-Principal 182,748 1,494 Total PARS Annuity Payments 4,643,404 28,656 30,000 30,000 28,656 Capital Projects-Public Works 10040314 88030-Principal 47,864 96,542 99,853 1G040314 88070-Interest 36,240 18,257 35,326 32,015 Total Citywide Leases 84,104 18,257 131.968 131,868 Administration 20945101 88090-Interfund Interest GF 71,335 71,335 Total Administration 71,335 71,335 Rehabilitation Loans 21580301 88010-Debt Service Exp 4.500 21580301 88070-Interest 10,172 2,792 4,500 4,500 2,004 4,500 Total Rehabilitation Loans 10,172 2,792 4,500 4,500 2,004 4,500 4,500 Housing Authority 23545001 88010-Debt Service Exp 262,165 262,165 Total Park Development Impact 262,165 262,165 RDA Pmject Debt Payments 35080201 88030-Principal 1,473,535 1,479,874 5,095,250 5,095,250 1,727,222 5,095,250 4,215,251 35080201 88050-Interfund Principal GF 660.000 660,000 660,000 35080201 88070-Interest 2,088,635 2,865,544 1,100.000 1,100,000 2,489,650 1,100,000 544,476 Total RDA Project Debt Payments 3,562,170 4,345,418 6,855250 6.855,250 4,216.872 6,855.250 4.759,727 RDA 1999 Tax Allocation Bond 35080202 88030-Principal 465.000 490.000 470,372 470,372 515,000 540,000 565.000 35080202 88070-Interest 274,801 253.607 277.780 277,780 230,790 212,620 185.000 Total RDA 1999 Tax Allocation Bond 739,801 743,607 748,152 748,152 745.790 752.620 750,000 RDA 2002 Tax Allocation Bond 35080203 88030-Principal 1,040,000 1,080,000 1,037,062 1,037,062 1,115,000 1.180,000 1,235,000 35080203 88070-Interest 593,788 550,388 600,438 598,438 504,240 464,750 405,750 Total RDA 2002 Tax Allocation Bond 1,633,788 1,630,388 1,637,500 1,635,500 1,619,240 1,644,750 1,640,750 HBPFA 1997 40140105 88010-Debt Service Exp 40140105 88030-Principal 655,000 680,000 705,000 705,000 705,000 730,000 765,000 40140105 88070-Interest 584,950 558,750 531,500 531,500 531,550 503,350 474,150 Total HBPFA 2010A 1,239,950 1,238,750 1,236,500 1,236,500 1,236,550 1,233,350 1,239,150 HBPFA2011A 40140106 88010-Debt Service Exp 40140106 88030-Principal 2,960,000 3.030.000 3,180,000 3,180,000 3.180,000 3,335,000 1,915,000 40140106 88070-Interest 1,346.094 1,272.094 1,120,594 1,120,594 1.120,594 961,594 861,544 Total HBPFA 2010A 4,306.094 4,302,094 4.300,594 4,300,594 4,300,594 4,296,594 2,776,544 HBPFA Senior Center 40140107 88030-Principal 1,200,000 1,193,950 430,000 550,000 575,000 40140107 88070-Interest 442,155 539,794 512,294 Total HBPFA Senior Center 1.200,000 1,193,950 872,155 1,089,794 1,087,294 Debt Svc Grand Coast CFD2000-1 40540101 88030-Principal 430,000 40540101 88070-Interest 427,329 807,153 Total Debt Svc Grand Coast CFD2000-1 427,329 1.237,153 Debt Svc Grand Coast CFD2000-1 2013 Refund 40540105 88030-Principal 475.000 430,000 535,000 545.000 560,000 40540105 88070-Interest 613.829 807,153 555,663 685,301 528,614 Total Debt Svc Grand Coast CFD200D-1 1,088,829 1,237,153 1,090,663 1,230,301 1,088,614 Debt Svc Special Tax CFD1990-1 40640101 88030-Principal 120,000 125,000 130,000 130,000 130,000 100.000 115,000 40640101 88070-Interest 62,145 55,350 48,600 53,600 48,600 274,868 269,268 Total Debt Svc Special Tax CFD1990.1 182,145 180,350 178,600 183,600 178.600 374,868 384,268 Non-Departmental 40840101 88030-Principal 65,000 80,000 90,000 90,000 90,000 100,000 115,000 40840101 88070-Interest 287,583 284,138 279,818 279,818 279,818 274,868 269,268 85 City of Huntington Beach . ' Debt Service & Interfund Interest Expenditures FY 2012/13 Through FY 2016/17 Object Account& FY 2012/13 FY 2013/14 FY 2014115 FY 2014115 FY 2014/15 FY 2015/16 FY 2016117 Fund/Business Unit Description Actual Actual Adopted Revised Actual Adopted Adopted Non-Departmental Total Debt Svc McDonnell CFD 2002-1 352,5&3 364,138 369,818 369,818 369.818 374,868 394,268 Debt Svc Bella Terra CFD2003-1 41040101 88030-Principal 625,000 41040101 88070-Interest 618,187 10,647 1,179,860 Total Debt Svc Bella Terra CFO2D03-1 618,187 10,647 1,8134,860 Debt Svc Bella Tam CFD2003-1 2013 Refund 41040105 88030-Principal 670,000 625,000 715,000 625,000 765,000 41040105 88070-Interest 991,730 1.179,860 959,256 1,179,860 915,608 Total Debt Svc Bella Terra CFD2003-1 1,661,730 1,804,850 1,674,256 1,804,860 1,680,608 BID-Auto 70180101 88010-Debt Service Exp 70180101 88030-Principal 70180101 88070-Interest 385 198 28 28 28 Total BID-Auto 385 198 28 28 28 2004 Judgment Obligation Bond 70740101 88010-Debt Service Exp 70740101 88030-Principal 865,000 900,000 940,000 940,000 940,000 975,000 659.000 70740101 88070-Interest 156,300 121.000 84,200 84,200 84,200 45,900 13.200 Total 2004 Judgment Obligation Bond 1.021.300 1.021.000 1,024,200 1,024,200 1.024,200 1,020.900 672,200 City Gym&Pool(Section 108) 81581502 88030-Principal 150,000 81581502 88070-Interest 32,905 Total City Gym&Pool(Section 108) 182,905 City Gym&Pool(Section 108) 86381502 88030-Principal 160,000 86381502 88050-Interfund Principal GF 86381502 88070-Interest 30,895 Total City Gym&Pool(Section 108) 190,895 City Gym&Pool(Section 108) 96281502 88050-Interfund Principal GF 96281502 88070-Interest Total City Gym&Pool(Section 108) City Gym&Pool(Section 108) 120881502 88050-Interfund Principal GF 170.000 170,000 120881502 88070-Interest 28,015 28,015 Total City Gym&Pool(Section 108) 198,015 198,015 City Gym&Pool(Section 108) 121980101 88050-Interfund Principal GF 180,000 Total City Gym&Pool(Section 108) 180,000 City Gym&Pool(Section 108) 123580101 88050-Interfund Principal GF 214.167 Total Ci G m 8 Pool Section 108 214,167 GRAND TOTALS 19,219,125 16,809,492 21,504,900 21,883,969 18,119,943 21,396,658 17,913 958 The City's Charter limits Generally Bonded debt to 12%of the total assessed value of all real and personal property within Huntington Beach. The City's total net taxable assessed property value in FY 2014/15 was approximately$30.8 billion,resulting in a debt limit of$3.7 billion. The City currently holds no general bonded debt subject to the debt limit. 86 City of Huntington Beach Amortization Schedules Debt Service Adopted Budget - FY 2016/17 Type Object Account& FY17/18 FY18119 FY19M FY20121 M1/22 FY22123 FY23/24 Description Projected Projected Projected Projected Projected Projected Projected RDA 1999 Tax Allocation Bond 88030-Principal 595,000 625,000 365,000 380,000 405.000 425.000 360,000 88070-Interest 157,155 128,000 96,750 78,500 59.500 39,250 18,000 Total RDA 1999 Tax Allocation Bond 752,155 763,000 461,750 458,500 464,500 464.250 378,000 RDA 2002 Tax Allocation Bond 88030-Principal 1.295,000 1.370,000 800,000 840,000 875.000 920.000 780,000 88070-Interest 344,000 279,250 210,750 170,750 128.750 85.000 39.000 Total RDA 2002 Tax Allocation Bond 1,639.000 1,649,250 1,010,750 1,010,750 1,003,750 1,005.000 819,000 HBPFA 2010A 88030-Principal 795,000 825,000 865,000 905,000 550.000 580,000 605,000 88070-Interest 443,550 411,750 370,500 327,250 282,000 254,500 225,500 Total HBPFA 2010A 1,238.550 1.230.760 1,235,500 1,232,250 832,000 834,500 834500 HBPFA 2011A 88030-Principal 1.965,000 2,045.000 1,060,000 1,095,000 1,150,000 1,185.000 1,225.000 88070-I nterest 804,094 725,494 623,244 591,444 536,694 502,194 462.200 Total HBPFA 2011A 2,769,094 2.770.494 1,683,244 1.686.444 1,686.694 1.687.194 1,687,200 HBPFA Senior Center 88030-Principal 595,000 615,000 650,000 665,000 695.000 720,000 75D,000 98070-Interest 495,044 471,244 440,494 420,994 401.044 366.794 337.994 Taal HBPFA Senior Center 1,090,044 1,086,244 1,090,494 1,085,994 1,086,044 1.086.794 1,087.904 Debt Svc Grand Coast CFD No.2000-1 2013 Refund 88030-Principal 575,000 600,000 625.000 645,000 675,000 705,000 740,000 88070-Interest 511,813 488,813 464,813 438,813 414,013 385,325 350,075 Total Debt Svc Grand Coast CFD No.2000-1 1,086,813 1.088.813 1.089,813 1,083,813 1,099,013 1.090,325 1,090,075 Debt Svc Special Tax CFD-No.19W1 88030-Principal 155,000 160,000 170,000 98070-Interest 26,190 17,820 9,180 Total Debt Svc Special Tex CFD-No.1990.1 181.190 177.820 179.190 Debt Svc McDonnell CFD No.2002-1 88030-Principal 130,000 145,000 160,000 180,000 200.000 220,000 240,000 98070-Interest 262,713 255,173 246,618 237,018 226.038 213.738 200,098 Taal Debt Svc McDonnell CFD No.2002-1 392,713 400,173 406,618 417,018 426,038 433.738 440,099 Debt Svc Huntington CFD No.2003-1 2013 88030-Principal 790,000 820,000 855,000 890.000 925.000 965,000 1,010,000 88070-Interest 885,006 853,406 820,606 786,406 750.806 711.494 668,069 Taal Debt Svc HunOngton CFD No.2003-1 2013 1,675,006 1,673.406 1,675,606 1,676,406 1,675,806 1,676,494 1,678.069 HUD 108 Series 2010-A(City Loan) 88030-Principal 210,000 220,000 88070-Interest 13,912 7,260 Total HUD 108 Series 2010-A(City Loan) 223,812 227.250 HUD 108 Series 2010-A(Agency) 88030-Principal 490,000 520,000 98070-Interest 32,448 17,160 Taal HUD 108 Series 2010-A(Agency) 522.448 537,160 800 mHz 88030-Principal 483.051 491,311 499,713 508.258 516.949 525,789 88070-Interest 51.729 43,469 35,067 26,522 17.831 8.991 Total 800 mHz 534,780 534.780 534,780 534,780 534,780 534,780 LED Lighting Preset 88030-Principal 103,276 106,817 110,490 114.268 118.186 122.239 126.430 88070-Interest 28,592 25,050 21,368 17.599 13.681 9.629 5,437 Taal LED Lighting Phosel 131,368 131,368 131,8&8 131,868 131,868 131AM 131,868 I-Bank CLEEN 88030-Principal 276.260 282.669 289,227 295,937 302.803 309.828 317,016 88070-Interest 63.336 56.927 50,369 43,659 36,793 29,768 22,580 Annual Fee 8.190 7.361 6,515 5,646 4,758 3,849 2,920 Total l-Bank 347.786 346,957 346,111 345,241 344,354 343,M5 342,516 California Energy Commission 88030-Principal 187.407 255,294 257.927 260.513 263.124 265,717 98070-Interest 95.451 27,565 24.932 22.346 19.734 17.142 Total California Energy Commission 282,854 282,80 282,869 282,859 282,869 282.859 Fire Truck 88030-Principal 138,384 140.523 142,696 72,173 88070-Interest 7,073 4.934 2762 556 Taal Fire Tn1dc 145.458 145,458 145.458 72,729 IIRAlD TOTAL 12t730,715 13JIM112,211111, 10 10018,660 OwW7,703 9 1 177 87 Intentionally Left Blank 88 City of Huntington Beach City Council Adopted Budget — FY 2016/17 Mayor Mayor Pro-Tern City Council Member(5) Administrative Assistant 89 City Council Department Descriptions The City Council is the policy setting body of the City. Council duties include: establishing goals and policies, enacting legislation, adopting the City's operating and capital budget, and appropriating the funds necessary to provide services to the City's residents, businesses, and visitors. City Council Members also participate in a wide variety of community and regional activities and spend a considerable amount of time interacting with the residents, business owners, and community stakeholders. Clerical staff provides administrative support and customer service to seven City Council Members and the public. In January of 2016, the City Council reaffirmed the following strategic goals: • Improve quality of life; • Enhance and maintain infrastructure; • Strengthen economic and financial sustainability; • Enhance and maintain public safety; and • Enhance and maintain City service delivery. These goals are used as a frame of reference in evaluating requests for action brought before the City Council. L / � L c - <.li City Council Adopted Budget -FY 2016/17 Department Budget Summary All Funds by Object Account DEPARTMENT Percent FY 2012/13 FY 2013/14 FY 2014115 FY 2015/16 FY 2015/16 FY 2016/17 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year All Funds PERSONNEL SERVICES Salaries,Permanent 82,280 82,552 86,286 86,308 86,308 88,547 2.59% Leave Pay Outs 4,212 4,234 4,962 Benefits 78,608 77,957 68,385 113,082 113,082 120,040 6.15% PERSONNEL SERVICES 165,100 164,743 159,633 199,389 199,389 208,587 4.61% OPERATING EXPENSES Equipment and Supplies 5,178 5,629 2,302 6,000 6.000 6,000 0.00% Conferences and Training 10,606 16,510 19,206 21,100 21,100 21,100 0.00% Expense Allowances 79,170 71,013 96,646 125,900 125,900 128,036 1.70% OPERATING EXPENSES 94,953 93,151 118,154 153,000 153,000 155,136 1.40°A Grand Totals) 260,053 257,894 277,787 352,389 352,389 363,723 General Fund 260.053 257,894 277,787 352,389 352,389 363,723 Grand Total(s) 260,053 257,894 277,787 352,389 352,389 363,723 Personnel Summary 1.00 1.00 1.00 1.00 1.00 1.00 0.00 91 City Council Adopted Budget - FY 2016/17 Department Budget Summary General Fund by Object Account DEPARTMENT Percent FY 2012/13 FY 2013114 FY 2014115 FY 2015/16 FY 2015116 FY 2016/17 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year General Fund PERSONNEL SERVICES Salaries, Permanent 82,280 82,552 86,286 86,308 86,308 88,547 2.59% Leave Pay Outs 4,212 4,234 4,962 Benefits 78,608 77,957 68,385 113,082 113,082 120,040 6.15% PERSONNEL SERVICES 165100 164,743 159,633 199,389 199,389 208,587 4.61% OPERATING EXPENSES Equipment and Supplies 5,178 5,629 2,302 6,000 6,000 6,000 0.00% Conferences and Training 10,606 16,510 19,206 21.100 21,100 21,100 0.00% Expense Allowances 79,170 71,013 96,646 125,900 125,900 128,036 1.70% OPERATING EXPENSES 94,953 93,151 118,154 153,000 153,000 155,136 1.40% Total 260,053 257,894 277,787 352,389 352,389 363,723 3.22% Personnel Summary 1.00 1.00 1.00 1.00 1.00 1.00 10.00 92 City Council Adopted Budget - FY 2016/17 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2012/13 FY 2013/14 FY 2014/15 FY 2015/16 FY 2015116 FY 2016/17 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year City Council PERSONNEL SERVICES Salaries, Permanent 82,280 82,552 86,286 86,308 86,308 88,547 2.59% Leave Payouts 4,212 4,234 4,962 Benefits 78,608 77,957 68,385 113,082 113,082 120,040 6.15% PERSONNEL SERVICES 165,100 164,743 159,633 199,389 199,389 208,587 4.61% OPERATING EXPENSES Equipment and Supplies 5,178 5,629 2,302 6,000 6,000 6,000 0.00% Conferences and Training 10,606 16,510 19,206 21,100 21,100 21,100 0.00% Expense Allowances 79,170 71,013 96,646 125,900 125,900 128,036 1.70% OPERATING EXPENSES 94,953 93,151 118,154 153,000 153,000 155,136 1.40% Total 260,053 257,894 277,787 352,389 352,389 363,723 3.22% Significant Changes Permanent Salaries and Benefits increased due to recently negotiated employee contracts. Expense Allowances increase annually per Ordinance No.4044 by the Consumer Price Index(CPI). FY 2012113 FY 2013/14 FY 2014115 FY 2015116 FY 2015116 FY 2016117 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Mayor' 1.00 1.00 1,00 1.00 1.00 1.00 0.00 Mayor Pro-Tem 1.00 1.00 1,00 1.00 1.00 1.00 0,00 City Council Member• 5.00 5.00 5.00 5.00 5.00 5.00 0.00 Administrative Assistant 1.00 1.DO 1.00 1.00 1.00 1.00 0,00 Personnel not counted in FTE totals Total 1.00 0.00 93 City Council Adopted Budget - FY 2016/17 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2012/13 FY 2013114 FY 2014115 FY 2015/16 FY 2015116 FY 2016/17 Change From Department/Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year CC City Council CC CityCouncil 10020101 City Council 260,053 257,894 277,787 352,389 352,389 363,723 3.22% CC City Council 260,053 257,894 277,787 352,389 352,389 363,723 3.22% General Fund 260,053 257,894 277,787 352,389 352,389 363,723 3.22% Grand Totals) 260,053 257,894 277,787 352,389 352,389 363,7231 3.22% 94 City of Huntington Beach City Attorney Adopted Budget — FY 2016/17 LL*- City Attomey Chief Assistant City Attorney ADMINISTRATION Administrative Assistant LITIGATION ADVISORY Assistant City Attorney](22r) Senior Deputy City Attorney Assistant City Attomey Deputy Community Prose Deputy City Attorney III Legal Assistant(2) Legal Assistant 95 City Attorney Department Descriptions Our Mission: To provide the best representation to the City in all legal matters, to provide excellent, effective legal counsel and services to the City Council, and to provide superior representation to prosecutions for violations of the City Charter and Municipal Code, and to zealously defend the City from lawsuits. The Office of the City Attorney represents and advises the City Council and all City officials in matters of law pertaining to the business of the City of Huntington Beach. Among other things, the City Attorney prepares and/or reviews all City Ordinances, Resolutions, contracts and other legal documents; and, attends City Council meetings, Planning Commission meetings, and other City staff meetings. The City Attorney also prosecutes criminal cases arising from violation of the provisions of the City Charter or Huntington Beach Municipal Code, and such State misdemeanors as the City has the power to prosecute. The Office of the City Attorney also administers the Administrative Citation Program. The City Attorney's Office consists of an elected City Attorney, a Chief Assistant City Attorney, two Assistant City Attorneys, two Senior Deputy City Attorneys, a Deputy City Attorney, and four support staff. The City Attorney's Office provides both litigation and municipal advisory services. City Attorney Ongoing Activities & Projects Administration • City Attorney manages daily office operations. • City Attorney provides leadership and oversight in the handling of lawsuits. • City Attorney provides leadership and oversight in preparation of City Ordinances. • Develop and manage department annual budget. • Provide Citywide training on Ethics(AB 1234), and Sexual Harassment Prevention Training (AB 1825). • Coordinate an active internship program for college and graduate students. I 96 City Attorney Ongoing Activities & Projects Municipal Advisory Services • Interpret the City Charter and all City Ordinances. • Provide ongoing legal advice to all City Departments. • Attend, advise, and prepare for City Council meetings and Planning Commission meetings. • Coordinate Public Records Act responses. • Prosecute all criminal violations of the Municipal and Zoning Codes. • Provide for or assist in civil citation hearings. • Research, advise, and prepare all Ordinances, Resolutions, and agreements. • Review and approve all insurance forms and indemnification waivers submitted to the City. • Maintain standardized agreements and contract processing. • Review and advise regarding changes in State law impacting the City. • Assist in negotiations regarding agreements that generate revenue for the City. Litigation Services • Defend all civil matters in which the City is a party, including but not limited to police matters, land use decisions, contract disputes, personnel grievances, automobile accidents, slip and fall injuries, and constitutional challenges. • Coordinate with Risk Management on claims processing, Workers' Compensation, and liability assessment. • Actively pursue relief on behalf of the City for injunctive relief, collections, subrogation, writs, appeals, and amicus. • Supervise outside counsel on an as-needed basis. • Advise staff on opportunities to minimize liability exposure before, during, and after the filing of litigation. • Represent staff at depositions in third party litigation in which the City is not a party. • Assist staff in preparation of bankruptcy matters involving the City. • Provide assistance to staff in small claims disputes involving the City. 97 City Attorney Performance Measures The City's performance measure program is in its eleventh year. Results for the past two fiscal years in addition to goals and objectives for FY 2016/17 are presented below. FY 2014/15 FY 2015/16 FY 2016/17 Strategic Plan ACTUAL ACTUAL ADOPTED Goal Goal #1. Reduce the number of settlements Strengthen and settlement amounts by at least 25% each Economic and year for the next four years. Financial Sustainability Measure: % reduction of cases settled In Progress 100% 100% compared to previous FY. Goal #2. Increase the number of lawsuits we Strengthen take to trial and defend by 20% each year for Economic and the next four years. Financial Sustainability Measure: % increase of cases taken to trial In Progress 100% 100% compared to previous year. Goal #3. Reduce the response times to the Strengthen public and other departments and increase Economic and the quality of work product. Financial Sustainability Measure: % improvement of previous FY 100% 100% 100% response times. Goal #4. Respond to all (100%) incoming Strengthen electronic Request for Legal Services (RLS) Economic and with acknowledgment of receipt to initiating Financial department within 24 hours or less. Sustainability Measure: % of Request for Legal Services 100% 100% 100% received and responded to within 24 hours. Goal #5. Prepare and present at least four Strengthen annual in-house professional training Economic and seminars for all City Departments, City Financial Council, Committees, Commissions and HB- Sustainability based non-profits. 6 4 4 Measure: #of trainings presented. Goal #6. Staff support of at least six Improve Quality of community events through volunteerism, Life donations, participation, leadership, etc. Measure: #community events supported. 11 6 14 98 City Attorney Accomplishments & Goals FY 2015/16 Accomplishments • In the City Attorney's Office, we pride ourselves on our new level of high quality customer service. For instance, this year, we brought a new level of responsiveness (customer service oriented) to other Departments and more importantly, to the public. For instance, responded to citizen calls, successfully worked with Caltrans to modify a corner sidewalk to meet ADA compliance, successfully worked with a new store owner and Code Enforcement to resolve differences and obtain necessary approvals, and quickly responded to wildlife habitat/safety concerns in Central Park, to name a few. • We have also reduced our average turnaround times for providing research and legal opinions to other City Departments from 3 months (over a year ago), to a 2.5 week average turnaround time presently. • We are also now more proactive. For instance, between found value, our new tough negotiating style, our new aggressive approach to conflict resolution, we found/are saving taxpayers millions over the past year (in the aggregate, which includes approximately 10 different matters). Code Violations • Prosecuted 122 Municipal Code Violations on behalf of the City. Training • Presented Ethics Training to City/Public pursuant to AB 1234. • Presented Sexual Harassment Training to City/Public pursuant to AB 1825. Advisory Highlights • Conducted numerous meetings, performed necessary legal research, coordinated with State Lands, and effectuated a successful purchase and sale resolution to the Huntington Harbor Fuel Docks crisis/impasse — this deal is now done. Spent hours working with California State Lands and other parties to negotiate a deal that was very beneficial to the City. • We have already responded to over 750 Requests for Legal Services from other City Departments, more than double what the office has on record for all of 2014, and yet our response times are a fraction of what they were nearly a year ago. • We have responded to over 100 Public Records requests. • We have successfully represented the Police Department in numerous ongoing criminal discovery requests(Pitchess Motions). • Saved the taxpayers approximately $175,000 in cutting costs for outside legal services (i.e., negotiated and renegotiated invoices received from outside law firms who provide legal services in specialized areas of law). • Began identifying and revising previous ordinances in the Code that were unconstitutional, ambiguous, or contrary to other laws. • Provided the legal research, prepared, and sent a letter to SCAG regarding the City's challenge to the assumptions underlying the State's mandates of the City of Huntington Beach regarding zoning for housing. • Negotiated and secured an agreement with the County Auditor Controller to allow unpaid City fines and fees to be placed upon tax rolls for collection, providing the City an opportunity now to recover over$140,200. • Worked with the Community Services Department to negotiate and secure an agreement for the City to bring the Air Show to Huntington Beach in October 2016. • Assisted and supported the Police Department in the discovery of a complex Federal Trade Commission fraud case. 99 City Attorney Accomplishments �Goals Litigation Highlights • Resolved the nearly decade-old, Senior Center litigation (Parks Legal Defense Fund v. City of Huntington Beach), saving taxpayers hundreds of thousands of dollars in continued ligation costs and avoided a potentially very costly adverse verdict. • Obtained defense verdicts and/or straight dismissals in over a dozen significant litigation cases, resulting in a zero cost to the taxpayers. • Prevailed in a very significant jury trial involving the Police Department (Randall v. City of Huntington Beach). • Obtained numerous injunctions against multiple medical marijuana dispensaries as illegal businesses under the City's Zoning Code. • Obtained a dismissal in the Dominguez v. City of Huntington Beach, downtown parking district case. • We have saved taxpayers millions in litigation handling by aggressive negotiations and taking tough stances to defend the City and not cede to plaintiff's demands. • Obtained a "Stay" in the Surfrider v. City of Huntington Beach lawsuit challenge to the City's plastic bag ban repeal —allowing the City to observe the outcome of the November election while avoiding spending time, money and other resources litigating the case. • Filed an Opening Appeal Brief in the Fourth Circuit Court of Appeals in the Kennedy Commission v. City of Huntington Beach case. The date the Appeal will be heard by the Court of Appeal is still unknown. The City's Appeal contained four arguments: Government Code mandates relied upon by the lower court do not apply to Charter Cities like Huntington Beach, the relief that the lower court granted the Kennedy Commission was not provided for in the Government Codes invoked by the Kennedy Commission, the lower court's ruling was unconstitutionally overbroad, and the Kennedy Commission lacked standing (and the matter was not "ripe") in order to proceed with the lawsuit in the first place. • Prevailed on the City's Writ of Supersedeas in the Kennedy Commission v. City of Huntington Beach case. While the (above-discussed) main Appeal remains outstanding, this Writ was filed in response to the Superior Court's April ruling that the lawsuit was not "stayed" during the pendency of the Appeal. • Negotiated and finally settled for $0 from the City the lengthy, large CEQA dispute case, known as Bolsa Chica Land Trust v. City of Huntington Beach (in which Bolsa Chica Land Trust alleged the City's approval of The Ridge project violated the California Environmental Quality Act ("CEQA") and the California Coastal Act). This case settled for zero dollars — this settlement is now done. • We have increased our involvement in representing City workers who are called to deposition and/or trial to testify in cases in which the City is not a defendant, but where the testimony of our employees is needed to resolve a third party dispute. 100 City Attorney Accomplishments & Goals FY 2016/17 Goals For FY 2015/16, the Office of the City Attorney met and exceeded more robust, challenging goals that reflect our commitment to continually provide the best representation to the City in all legal matters. The City Attorney's Office has successfully met new challenges that prove a comprehensive and diverse municipal law practice that can be as responsive and client-centered as traditional private law practices. Continual department evaluation and the establishment of new Performance Measure goals (see Performance Measures)that relate to improving and increasing our'client-centered' work products; communications and community outreach keeps our staff sharp; and offering exemplary services to our many department clients and City Council. There are seven key Performance Measure goals that keep the City Attorney's Office moving forward and improving our service offering, they include: • Reduce settlements by at least 25% each year. • Increase the number of cases taken to trial and defended. • Reduce response times and increase quality of work product. • Immediate response to Requests for Legal Services (RLS's). • Provide timely and pertinent annual training programs. • Staff support of community organizations/events. • Update office space and create logistical efficiencies for faster/more productive workflow. The Office of the City Attorney`continues to raise the bar by creating new, more relevant and challenging goals that reflect a continued commitment to provide exceptional legal services coupled with outstanding and attentive customer service when representing the people and City departments on all legal matters. City Attorney staff are proud to be active in the community, contributing greatly to a number of local non-profit organizations by volunteering their time and talents as well. The more relevant annual Performance Measures are regularly reviewed to ensure our department is effectively implementing and `living' a daily client-centered culture that more easily facilitates exceeding our new goals so that providing the highest quality of customer service to our clients is the norm and never the exception. 101 Intentionally Left Blank City Attorney Adopted Budget - FY 2016/17 Department Budget Summary All Funds by Object Account DEPARTMENT Percent FY 2012113 FY 2013/14 FY 2014115 FY 2015/16 FY 2015/16 FY 2016/17 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year All Funds PERSONNEL SERVICES Salaries, Permanent 1,373,476 1,395,102 1,459,700 1,465,774 1,465,774 1,597,937 9.02% Salaries,Temporary 2,548 43,775 85,761 61,305 61,305 61,305 0.00% Salaries,Overtime 8,100 3,634 4,126 Leave Pay Outs 87,000 97,694 76,378 Benefits 542.681 618,574 648,652 691,737 691,737 776,138 12.20% PERSONNEL SERVICES 2,013,805 2158 779 2,274,617 2,218,816 2,218,816 2,435 380 9.76% OPERATING EXPENSES Equipment and Supplies 67,698 48,297 53,463 53,432 53,432 53,432 0.00% Repairs and Maintenance 2.620 Conferences and Training 7,867 10,998 7,039 4,000 4,000 4,000 0.00% Professional Services 42,570 46,677 44,506 117,865 117,865 117,865 0.00% Other Contract Services 82,884 50,153 37,455 44,500 44,570 44.500 0.00% Rental Expense 200 Ex ense Allowances 6,023 6,023 5,576 12,000 12,000 12,000 0.00% OPERATING EXPENSES 207,042 162,148 150,859 231,797 231,867 231.797 0.00% Grand Total(s) 2,220,847 2,320,927 2,425,476 2,450,613 2,450,683 2,667,177 8.84% General Fund 2,220,847 2,320,927 2,425,476 2,450,613 2,450,683 2,667,177 8.84% Grand Total(s) 2,220,847 2,320,927 2,425,476 2,450,613 2,450,683 2,667,177 8.84°/ Personnel Summary 11.00 11.00 11.00 11.00 11.00 12.001 1.00 103 City Attorney Adopted Budget - FY 2016/17 Department Budget Summary General Fund by Object Account DEPARTMENT Percent FY 2012/13 FY 2013/14 FY 2014115 FY 2015/16 FY 2015116 FY 2016117 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year General Fund PERSONNEL SERVICES Salaries, Permanent 1,373,476 1,395,102 1,459,700 1,465,774 1,465,774 1,597,937 9.02% Salaries,Temporary 2,548 43,775 85,761 61,305 61,305 61,305 0.00% Salaries,Overtime 8,100 3,634 4,126 Leave Pay Outs 87,000 97,694 76.378 Benefits 542,681 618,574 648,652 691,737 691,737 776.138 12.20% PERSONNEL SERVICES 2,013805 2158,779 2,274,617 2,218,816 2,218,816 2,435,380 9.76% OPERATING EXPENSES Equipment and Supplies 67,698 48,297 53,463 53,432 53,432 53,432 0.00% Repairs and Maintenance 2,620 Conferences and Training 7,867 10,998 7,039 4,000 4,000 4,000 0.00% Professional Services 42,570 46,677 44,506 117,865 117,865 117,865 0.00% Other Contract Services 82,884 50,153 37,455 44,500 44,570 44,500 0.00% Rental Expense 200 Ex ense Allowances 6.023 6,023 5,576 12,000 12,000 12,000 0.00% OPERATING EXPENSES 207,042 162,148 150,859 231,797 231,867 231,797 0.00% Total 2,220,847 2,320,927 2,425,476 2,450,613 2,450,683 2,667,177 8.84% Personnel Summary 11.00 11.00 11.00 11.00 11.00 12.00 1 1.00 104 City Attorney Adopted Budget - FY 2016/17 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2012113 FY 2013114 FY 2014/15 FY 2015/16 FY 2015/16 FY 2016117 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year City Attorney PERSONNEL SERVICES Salaries, Permanent 1,373,476 1,395,102 1,459,700 1,465,774 1.465.774 1,597.937 9.02% Salaries,Temporary 2,548 43,775 85,761 61,305 61,305 61,305 0,00% Salaries,Overtime 8,100 3,634 4,126 Leave Payout 87,000 97,694 76,378 Benefits 542.681 618,574 648.652 691.737 691,737 776,138 12.20% PERSONNEL SERVICES 2,013,805 2,158,779 2,274,617 2,218,816 2,218,816 2,435,380 9.76% OPERATING EXPENSES Equipment and Supplies 67,698 48,297 53,463 53,432 53,432 53.432 0.00% Repairs and Maintenance 2,620 Conferences and Training 7,867 10,998 7,039 4,000 4.000 4,000 0.00% Professional Services 42,570 46,677 44,506 117,865 117,865 117,865 0.00% Other Contract Services 82,884 50,153 37,455 44,500 44,570 44,500 0.00% Rental Expense 200 Ex erise Allowances 6,023 6,023 5,576 12,000 12,000 12,000 0.00%OPERATING EXPENSES 207,042 162,148 150,859 231,797 231,867 231,797 0.00% Total 2,220,847 2,320,927 2,425,476 2,450,613 2,450,683 2,667,1771 8.84% Significant Changes The FY 2016/17 Adopted Budget adds a Deputy Community Prosecutor to the City Attorney staff to support police work and increase public safety. FY 2012113 FY 2013/14 FY 2014/15 FY 2015/16 FY 2015/16 FY 2016/17 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Administrative Assistant 1.00 1.00 1.00 1.00 1.00 1,00 0,00 Assistant City Attorney 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Chief Assistant City Attorney 0.00 1.00 1.00 1.00 1.00 1.00 0.00 City Attorney 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Deputy City Attorney III 2.00 1.00 1.00 1.00 1.00 1.00 0.00 Legal Assistant 3.00 3.00 3.00 3.00 3.00 3,00 0,00 Senior Deputy City Attorney 2.00 2.00 2.00 2.00 2,00 2.00 0.00 Deputy Community Prosecutor 0.00 0.00 0.00 0.00 1.00 Total11.00 11.00 11.00 11.00 11.00 12.00 1.00 105 City Attorney Adopted Budget - FY 2016/17 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2012113 FY 2013114 FY 2014/15 FY 2015116 FY 2015/16 FY 2016/17 Change From Division/Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year ATY City Attorney ATY City Attorney 10015101 City Attorney Administration 2,220,847 2,320,927 2,425,476 2,450.613 2,450,683 2,667,177 8.84% ATY City Attorney 2,220,847 2,320,927 2,425,476 2,450,613 2,450,683 2,667,177 8.84% General Fund 2,220,847 2,320,927 2,425,476 2,450,613 2450,683 2,667,177 8.84% Grand Totals) 2,220,847 2,320,927 2,425,476 2,450,613 2,450,683 2,567,1771 8.84% 106 City of Huntington Beach City Clerk Adopted Budget — FY 2016/17 City Clerk N STRATION,SUPPORT 8 RECORDS MANAGEMENTCTIONS Assistant City Clerk Senior Deputy City Clerk Senior Deputy City Clerk 107 City Clerk Department Description The City Clerk's Office is committed to accurately recording and preserving the actions of the City Council, Public Financing Authority, Successor Agency, Housing Authority, Oversight Board and Parking Authority; providing information and support to the City Council, City staff, and the public in a timely, courteous, and fiscally responsible manner; and, administering open and free elections in accordance with statutory requirements. Administration Division Located on the second floor of City Hall,the City Clerk's staff provides service to the public, City Council, and City departments, including preparation, publication, and distribution of the City Council meeting agendas as well as preparation and recordation of City Council meeting minutes. Staff also executes resolutions and ordinances, facilitates the recordation of agreements, deeds, and other official documents, and codifies ordinances into the Municipal and/or Zoning Code. • Processes official documents for each City Council meeting. • Prepares agenda packets for regular, adjourned, and special City Council meetings using SIRE'S AgendaPlus' electronic agenda management system that automates the agenda process, integrating with Granicus iLegislateo Mobile Agenda iPad app to produce a bookmarked agenda e-Packet that is accessed by the City Council on City-issued or person iPads, and VoteCast,TM a touch-screen voting system that ensures consistency and accuracy in public records. All actions captured from touch-screen displays are recorded directly into the public record as part of the meeting workflow. All legislative data is seamlessly transferred with no additional work. • Attends all City Council meetings, records and prepares meeting minutes through Granicus Media Manager,T a proprietary web- based software tool designed to efficiently organize and manage the City's audio/video streaming content and allows public access, keyword search capability, archive ability and capability to index and integrate rich-media such as documents and slides into web casts. • Provides general support to the City Council, departments, and the public for bid openings and liability claims. Records Management The City Clerk is the official custodian of City Council records, and all documents certifying City Council actions are preserved and maintained in protective custody. These records date back to the City's incorporation on February 17, 1909. All original minutes of City Council meetings, City resolutions (policy), and City ordinances (law) adopted by the Nam City of Huntington Beach are maintained by the City Clerk in a temperature, humidity, and light-controlled vault. Also in the City Clerk's custody are deeds, agreements, annexation records, infrastructure documentation, and many other vital records, including a vast collection of historical photographs, now available in digital format on-line. The City Clerk's Office responds to records requests from the public and staff in accordance with Califomia law, and continues to improve efficiency and customer service through an electronic document management system (EDMS) designed to store electronic records within indexed cabinets. Local newspaper articles comparing Orange County cities with similar populations reported Huntington Beach as receiving the lowest number of requests for public records. We attribute this to providing public access to City Council records 24/7 — in this year alone, there were 137,787 web views of City Council documents. 108 City Clerk Department Description Elections Voter Registration forms are available in the City Clerk's Office. General Municipal Elections are conducted in November of even-numbered years, and are consolidated with the Orange County Registrar of Voters (ROV). The City Clerk's ELECTION Office oversees all municipal elections, consults with candidates for elective office, 2016 and informs the public of election matters. The City Clerk serves the official Election Filing Officer as designated by the State of California and maintains Statement of Economic Interests (SEI) forms required of City elected officials and designated City employees and board and commission members. The City Clerk also receives and files Fair Political Practices Commission (FPPC) campaign disclosure documents, and instituted mandatory electronic filing of FPPC fors to assist in preventing errors and increase public transparency. • Subscribes to NetFile, a web-based, unlimited user, data entry and report generation system publicly accessible from the City's website for the financial and campaign management of SEI filers and FPPC campaign disclosure committees. Adheres to Voters' Rights Act by publishing election information in five languages. • Staff is trained in election policy and prepares digital campaign instruction booklets for candidates during election years and posts them to the web community. • Provides outreach to encourage voter registration at public events. • Offers Civic Center meeting rooms for poll-worker training conducted by the ROV, and if needed, offers early voting opportunity to the community during municipal elections. Passport Acceptance Facility The U.S. Department of State, Bureau of Consular Affairs has authorized the Huntington Beach City Clerk's Office to serve as an authorized Passport Acceptance Facility for the past 15 years. Here members of the public can obtain passport services in a courteous and family-friendly environment. Our agents have the ability to produce approved passport photos, and our facility is a convenient location to obtain and submit passport applications — no appointment necessary! • Processes passport applications by exceptional in-person agents as well as offers telephone customer service and passport photograph services. • Advertises and markets passport acceptance services. • Community outreach provided to encourage the IF public to utilize our Passport facility in order to "* capture fees for City services. • Provide oversight of customers eligible to self- renew through submission of a DS-82 form and save them a$25.00 service fee. im • Never turn a customer away, even if they arrive cityolerkStaff. at closing time! Donna Switzer,Virginia Dodge,Robin Estanislau, Dyanne Gilliam,Pat Sullivan,Eleanor Gonzales, Glone Rerper and Patty Esparza 109 City Clerk Performance Measures The City's performance measure program is in its eleventh year. Results for the past two fiscal years in addition to goals and objectives for FY 2016/17 are presented below. FY 2014/15 FY 2015/16 FY 2016/17 Strategic Plan ACTUAL ACTUAL ADOPTED Goal Goal: 1. Attract new passport customers by advertising Strengthen passport services through online media. Each Economic and passport application fee deposits $25.00 and a Financial potential$10.00 photo fee into the City's General Sustainability Fund. Measure: #of passport customers 4,736 5,313 5,400 Goal: 2. Codify 100% of municipal, zoning and Strengthen subdivision ordinances adopted by the City Economic and Council within 14 business days of the date they Financial become effective. Sustainability Measure: %of ordinances codified within 14 business days 100% 100% 100% of effective date. Goal: 3. Host at least one internal event to promote Strengthen departmental compliance with the Council- Economic and adopted Records Retention Schedule. Financial Sustainability Measure: #of events 1 1 1 Goal: 4. Host at least one community event to educate Improve Quality citizens about public transparency/open of Life government, and opportunities to become involved through City boards and commissions. Measure: #of events 3 1 1 110 City Clerk Accomplishments & Goals FY 2015/16 Accomplishments Administration and Records Management • Participated in streamlining the 2016 fireworks sales application process to qualify 15 non-profits from a large pool of applicants to sell fireworks during the 41h of July holiday. • Upgraded City Council Chamber video display equipment. • Began televising City Council study sessions. • Processed 5,313 passport applications amounting to approximately $181,000 in General Fund revenue. • Sent one staff member to the CCAC-sponsored Nuts and Bolts workshop to learn about procedures for conducting public meetings (agendas, minutes, Brown Act compliance); and, record keeping, contracts, research methods, ordinances, resolutions, and other topics. • Sent two staff members to Election Academy, sponsored by the Orange County Registrar of Voters. • Scanned, indexed, labeled and filed to City Clerk vault and EDMS approximately 30,750 pages of City Council records. • Administered 214 SEI — Form 700 forms filed through NetFile's hosted application online; two hard- copy forms. • Administered FPPC campaign disclosure filings for twenty-four(24)active committees; received full paperless filing of all campaign documents. • Received approximately 137,787 Public Records Search web page views (Contracts, Deeds, Historic Photos, Ordinances, Resolutions, and Other items, such as campaign filing documents). • Received training and implemented SECURE G2G software for electronic recording of City documents with the County of Orange Recorder's Office. • Completed quality control of approximately 6,000 deed records, applied electronic retention, and made public images and index information online. City Council Agenda, Minute Preparation, and Municipal and Zoning Code Codification • Administered production of approximately twenty-six (26) regular and/or special meeting agenda packets (approximately 11,830 pages) in the SIRE AgendaPlusTA9 Workflow application; electronically distributed information to Council and staff (via iLegislate° software and iPad computers)and the public(via City webpage). • Implemented the Granicus VoteCastTA9 voting system, an iPad touch screen app for use by members of the City Council and Planning Commission while conducting business in the Council Chambers --works in concert with existing Granicus applications such as iLegislate,® LiveManager and MediaManager. • Produced and received Council approval for approximately 504 pages of meeting minutes. FY 2016/17 Goals • Continue imaging of historical records for online accessibility to the public. • Continue to stay apprised of new legislation that could affect our statutory duties. • Continue public outreach efforts to promote open government and transparency. • Continue expansion of advertising to increase passport revenue. • Work with the Information Services Department to compose a Request For Proposal (RFP)for new agenda management software. • Facilitate improved retention and destruction of electronic records by working with the Information Services department to utilize WORM (write once, read many) media that adheres to State guidelines which would allow electronic retention of documents. 111 Intentionally Left Blank City Clerk Adopted Budget-FY 2016/17 Department Budget Summary All Funds by Object Account DEPARTMENT Percent FY 2012113 FY 2013114 FY 2014115 FY 2015/16 FY 2015/16 FY 2016117 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year All Funds PERSONNEL SERVICES Salaries, Permanent 388,000 389,146 425,597 426,248 426,248 435,779 2.24% Salaries,Temporary 59,206 80,369 99,336 79,012 79.012 82,012 3.80% Salaries, Overtime 1,876 3,432 2,167 3,000 3,000 3,050 1.67% Leave Pay Outs 19,302 13,863 Benefits 153,071 170,945 189,158 200,817 200,817 211,602 5.37% PERSONNEL SERVICES 602154 663,194 730,122 709,077 709,077 732,444 3.30% OPERATING EXPENSES Equipment and Supplies 16,863 9,426 21,189 43,446 43,446 43,446 0.00% Repairs and Maintenance 4.212 1,414 8,000 8,000 5,000 -37.50% Conferences and Training 900 5,093 (1,225) 5,000 5,000 5,000 0.00% Professional Services 90,618 47.038 Other Contract Services 167,163 61,571 47,620 39,000 46,813 179,000 358.97% Expense Allowances 6,023 6,023 6,023 6,000 6,000 6,000 0.00% Other Expenses 45 66 281 500 500 500 0.00% OPERATING EXPENSES 195,206 83,594 164,506 101,946 156,797 238,946 134.38% Grand Total(s) 797,360 746,788 894,628 811,023 865,874 971,390 19.77% General Fund 797,360 746,788 894,628 811,023 865,874 971,390 19.77% Grand Total(s) 797,360 746,788 894,628 811,023 865,874 971,390 19.77 Personnel Summary 4.00 4.00 4.00 4.00 4.00 4.00 0.00 113 City Clerk Adopted Budget - FY 2016117 Department Budget Summary General Fund by Object Account DEPARTMENT Percent FY 2012/13 FY 2013114 FY 2014/15 FY 2015/16 FY 2015/16 FY 2016/17 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year General Fund PERSONNEL SERVICES Salaries, Permanent 388,000 389,146 425,597 426,248 426,248 435,779 2.24% Salaries,Temporary 59,206 80,369 99,336 79,012 79,012 82,012 3.80% Salaries,Overtime 1,876 3,432 2,167 3,000 3,000 3,050 1.67% Leave Payouts 19,302 13,863 Benefits 153,071 170,945 189,158 200,817 200,817 211,602 5.37% PERSONNEL SERVICES 602,154 811113,194 730,122 709,077 709,077 3.30% OPERATING EXPENSES Equipment and Supplies 16,863 9,426 21,189 43,446 43,446 43,446 0.00% Repairs and Maintenance 4,212 1,414 8,000 8,000 5,000 -37.50% Conferences and Training 900 5,093 (1,225) 5,000 5,000 5,000 0.00% Professional Services 90,618 47.038 Other Contract Services 167,163 61,571 47,620 39,000 46,813 179,000 358.97% Expense Allowances 6,023 6,023 6,023 6,000 6,000 6,000 0.00% Other Expenses 45 66 281 500 500 500 0.00% OPERATING EXPENSES 195,206 83,594 164,506 101,946 156,797 238,946 1 134.38% Total 797,360 746,788 894,628 811,023 865,874 971,390 1 19.772J Personnel Summary 4.00 4.00 4.00 4.00 4.00 4.00 0.003/ 114 City Clerk Adopted Budget - FY 2016/17 Department Budget Summary General Fund Division by Object Account DIVISION FY 2012/13 FY 2013/14 FY 2014115 FY 2015/16 FY 2015116 FY 2016/17 Percent Change Expenditure Object Account Actual Actual Actual Adopted Revised Adopted From Prior Year Administration, Public Support, Records Management, & Elections PERSONNEL SERVICES Salaries,Permanent 388.000 389,146 425,597 426,248 426,248 435,779 2.24% Salaries,Temporary 59,206 80,369 99,336 79,012 79,012 82,012 3.80% Salaries,Overtime 1,876 3,432 2,167 3,000 3,000 3,050 1.67% Leave Pay Outs 19,302 13,863 Benefits 153,071 170,945 189,158 200,817 200,817 211,602 5.37% PERSONNEL SERVICES 602,154 663194 730,122 709,077 709,077 732,444 3.30% OPERATING EXPENSES Equipment and Supplies 16,863 9,426 21,189 43,446 43,446 43,446 0.00% Repairs and Maintenance 4,212 1,414 8,000 8,000 5,000 -37.50% Conferences and Training 900 5,093 (1,225) 5,000 5,000 5,000 0.00% Professional Services 90,618 47,038 Other Contract Services 167,163 61,571 47,620 39,000 46,813 179.000 358.97% Expense Allowances 6,023 6,023 6,023 6,000 6,000 6,000 0.00% Other Expenses 45 66 281 500 500 500 0.00% OPERATING EXPENSES 195,206 83,594 164,506 101,946 156,797 238,946 134.38°/ Total 797,360 746,788 894,628 811,023 865,874 971,390 19.77% Significant Changes Permanent Salaries and Benefits increased due to recently negotiated employee contracts. Other Contract Services increased to cover the 2016 General Election costs. Repairs and Maintenance decreased by$3,000 and was transferred to Salaries, Temporary to better reflect staffing needs for the City's passport agency customer service counter. FY 2012/13 FY 2013/14 FY 2014/15 FY 2015/16 FY 2015/16 FY 2016117 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year City Clerk 1.00 1.00 1.00 1.00 1.00 1.00 0,00 Assistant City Clerk 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Senior De u Ci Clerk 2.00 2.00 2.00 2.00 2,00 2.00 0.00 Toil 4.00 4.00 4.00 4.00 4.00 4.00 0.00 115 City Clerk Adopted Budget - FY 2016/17 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2012113 FY 2013/14 FY 2014/15 FY 2015/16 FY 2015/16 FY 2016/17 Change From Division/Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year CLK City Clerk ADM Administration 10010101 City Clerk Administration 675,258 746,788 804,010 811,023 865,874 831,390 2.51% 10010201 Elections 122,102 90,618 140,000 100.00% ADM Administration 797,360 746,788 894,628 811,023 865,874 971,390 19.77% General Fund 797,360 746,788 894,628 811,023 865,874 971,390 19.77% Grand Total(s) 797,360 746,788 894,628 811,023 865,874 971,3901 19.77% 116 City of Huntington Beach City Treasurer 1107, Budget — FY 2016/17 City Treasurer Administrative A�(O 117 City Treasurer Department Descriptions The City Treasurer is an elected official who serves a four-year term. Per the City Charter, the City Treasurer is responsible to the / electorate for overseeing the receipt, collection, disbursement, custody and safekeeping of all City funds. A Through prudent fiscal investment management, the City Treasurer t ensures the City's cash liquidity needs are met and principal is preserved. The City Treasurer is accountable for the investment management of City funds, including pooled funds, bond reserve investments and trust funds, as well as the funds of Joint Powers Authorities for which the City is the administrator. Investments are - consistently reviewed for compliance with the City's approved investment policy and governmental regulations. To date, the City has not suffered any principal or interest losses due to credit issues, liquidity requirements or other issues. The City Treasurer is a member of the Deferred Compensation Committee and on the Board of the Supplemental Retirement Trust. Ongoing Activities & Projects Administration and Investments Division • Performs investment management activities including analyzing investment performance, developing and executing investment strategies, and purchasing securities for funds of the City and Joint Powers Authorities where the City is the administrator. • Responsible for investment oversight of bond reserve investments and trust funds. • Oversees and ensures the preservation of funds through prudent investment management and analysis of current economic and capital markets conditions. • Analyzes daily, monthly and annual cash flow projections to determine short and long-term liquidity and operating requirements. • Develops and maintains investment policy statements and ensures ongoing compliance for City, trust funds and Joint Powers Authorities. • Prepares quarterly investment reports and presents such reports to the City Council and Joint Powers Authorities. • Oversees Investment Management activities of City's Deferred Compensation and Supplemental Pension plans. • Oversees review process of city brokers/dealers. • Attends Investment Advisory Board, Deferred Compensation Committee, Supplemental Retirement Plan, and appropriate City Council and Joint Powers Authorities meetings. 118 City Treasurer Performance Measures The City's performance measure program is in its eleventh year. Results for the past two fiscal years in addition to goals and objectives for FY 2016/17 are presented below. FY 2014/15 FY 2015/16 FY 2016/17 Strategic ACTUAL ACTUAL ADOPTED Plan Goal Goal: 1. Provide investment report to City Council Strengthen within 30 days of fiscal year quarter end. Economic and Financial Measure: Sustainability # of investment reports provided to City 4 4 4 Council within 30 days of quarter end Goal: 2. Meet investment policy goals of preserve Strengthen principal, maintain adequate liquidity, and Economic and earn market rate of return through Financial economic and budgetary cycles. Sustainability Measure: Investment policy goals met Yes Yes Yes Goal: 3. Provide Investment Advisory Board (IAB) Strengthen annual report to City Council within three Economic and months of fiscal year end. Financial Sustainability Measure: IAB Annual Report provided to City Yes Yes Yes Council 119 City Treasurer Accomplishments & Goals FY 2015/16 Accomplishments • Estimated $2.2 million in FY 15/16 earnings from the City's investment portfolio to be utilized to offset tax-payer funds for operating expenses, capital projects and other financial obligations. Estimated increase in earnings of 22% over prior fiscal year. • Maintained the City's approximately$200 million investment portfolio while continuing to meet core investment policy objectives of safety, liquidity and obtaining a market yield through budgetary and market cycles. • Acted as elected Secretary of the Board of California Municipal Treasurers Association, serving a two-year term. • Completed the Huntington Beach Police Department's Citizens Police Academy. • Attended annual California Municipal Treasurers Association (CMTA), Government Investment Officers Association (GIOA) and Bond Buyer conferences. Participated in CMTA/CDIAC Advanced Investment Workshop. • Maintained and updated investment policies for the City and Joint Powers Authorities where the City is administrator. • Maintained Investment Advisory Board and presented Annual Report to City Council. • Participated in City-wide Annual Strategic Planning session. • Participated as a City host for the Robert Mayer Leadership Academy. FY 2016/17 Goals Strategic • Strengthen economic and financial sustainability. Operational • Meet core investment policy objectives of safety, liquidity, and obtain a market yield through budgetary and market cycles. • Successfully prepare and provide monthly and quarterly investment reporting to City Council on a timely basis. • Maintain and update investment policies for the City and Joint Powers Authorities where City is administrator. • Prepare and provide quarterly reports for Joint Powers Authorities in a timely manner. • Oversee investment process for Supplemental Pension and Deferred Compensation plans as Board member. • Direct quarterly Investment Advisory Board meetings and provide Annual Report to City Council. 120 City Treasurer Adopted Budget - FY 2016/17 Department Budget Summary All Funds by Object Account DEPARTMENT Percent FY 2012/13 FY 2013/14 FY 2014/15 FY 2015/16 FY 2015/16 FY 2016/17 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year All Funds PERSONNEL SERVICES Salaries, Permanent 81,822 83,784 86.591 88,799 88.799 90.985 2.46% Salaries,Temporary 3,841 35,000 35,000 35,000 0.00% Leave Payouts 4,685 4,501 Benefits 36,569 44,083 51,122 55,080 55,080 57,037 3.55% PERSONNEL SERVICES 118,392 132,552 146,056 178,880 178,880 183,022 2.32% OPERATING EXPENSES Equipment and Supplies 1,900 4,093 1,781 7,057 7,057 7,057 0.00% Repairs and Maintenance 8,315 8,564 8,907 8,750 8,750 8,750 0.00% Conferences and Training 2,963 2,292 4,002 3,600 3,600 3,600 0.00% Other Contract Services 960 Expense Allowances 21,224 6,023 6,400 6400 6,400 0.00% OPERATING EXPENSES 13,178 36,173 20,713 25,807 26,767 25,807 0.00% Grand Total (s) 131,570 168,725 166,768 204,687 205,647 208,829 2.02% General Fund 131,570 168,725 166,768 204,687 205,647 208,829 2.029/6 Grand Total (s) 131,570 168,725 166,768 204,687 205,647 208,829 2.02% Personnel Summary 1.50 1.50 1.50 1.50 1.50 1.50 0.00 121 City Treasurer Adopted Budget - FY 2016/17 Department Budget Summary General Fund by Object Account DEPARTMENT Percent FY 2012113 FY 2013/14 FY 2014/15 FY 2015/16 FY 2015116 FY 2016117 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year General Fund PERSONNEL SERVICES Salaries, Permanent 81,822 83,784 86,591 88,799 88,799 90,985 2.46% Salaries,Temporary 3,841 35,000 35,000 35,000 0.00% Leave Pay Outs 4,685 4,501 Benefits 36,569 44,083 51,122 55.080 55,080 57.037 3.55% PERSONNEL SERVICES 118,391 132,552 146,056 178,880 178,880 183022 2.32% OPERATING EXPENSES Equipment and Supplies 1,900 4,093 1,781 7,057 7,057 7,057 0.00% Repairs and Maintenance 8,315 8,564 8,907 8,750 8,750 8,750 0.00% Conferences and Training 2,963 2,292 4,002 3,600 3,600 3,600 0.00% Other Contract Services 960 Expense Allowances 21,224 6,023 6,400 6,400 6,400 0.00% OPERATING EXPENSES 13,178 36,173 20,713 25,807 26,767 25,807 0.00% Total 131,569 168,725 166,768 204,687 205,647 708,829 2.02% Personnel Summary 1.50 1.50 1.50 1.50 1.50 1.50 0.00 122 City Treasurer Adopted Budget - FY 2016/17 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2012/13 FY 2013114 FY 2014/15 FY 2015/16 FY 2015116 FY 2016117 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Administration & Investments PERSONNEL SERVICES Salaries, Permanent 81,822 83,784 86,591 88,799 88,799 90,985 2.46% Salaries,Temporary 3,841 35,000 35,000 35,000 0.00% Leave Payouts 4,685 4,501 Benefits 36.569 44,083 51,122 55.080 55,080 57.037 3.55% PERSONNEL SERVICES 118,391 132,552 146,056 178,880 178,880 183,022 2.32% OPERATING EXPENSES Equipment and Supplies 1,900 4,093 1,781 7,057 7,057 7,057 0.00% Repairs and Maintenance 8,315 8,564 8,907 8,750 8,750 8,750 0.00% Conferences and Training 2,963 2,292 4,002 3,600 3,600 3,600 0.00% Other Contract Services 960 Expense Allowances 21.224 6,023 6,400 6400 6.400 0.00% OPERATING EXPENSES 13,178 36,173 20,713 25,807 26,767 25,807 0.00% Total 131,569 168,725 166,768 204,687 205,647 208,829 2.0n/ Significant Changes Personnel Salaries and Benefits increased due to recently negotiated employee contracts. FY 2012/13 FY 2013114 FY 2014/15 FY 2015116 FY 2015116 FY 2016117 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year City Treasurer 1,00 1.00 1,00 1.00 1.00 1,00 0.00 Administrative Assistant 0.50 0.50 0.50 0.50 0,50 0,50 0.00 Total 1.50 1.50 1.50 1.50 1.50 1.50 0.00 123 City Treasurer Adopted Budget - FY 2016/17 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2012113 FY 2013/14 FY 2014115 FY 2015116 FY 2015116 FY 2016/17 Change From Division/Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year THE City Treasurer ADM Administration/investments 10025101 Administration/Investments 131.570 168,725 166,768 204,687 205,647 208,829 2.02% ADM Administration/investments 131,570 168,725 166,768 204,687 205,647 208,829 2.02 General Fund 131,570 168,725 166,768 204,687 205,647 208,829 2.02% Grand Total(s) 131,570 168,725 166,768 204,687 205,647 203,529 2.02°/, 124 City of Huntington Beach City Manager Adopted Budget — FY 2016/17 City Manager ADMINISTRATION Assistant City Manager Assistant to the City Manager Executive Assistant PUBLIC INFORMATION SUSTAINABILITV OFFICE OF BUSINESS DEVELOPMENT Deputy Director of Economic Community Relations Officer Energy Project Manager Development Economic Development Project Manager Real Estate&Project Manager Administrative Analyst Administrative Secretary(.50) Administrative Aide 125 City Manager Department Descriptions City Manager's Office The City Manager's Office provides professional leadership in the management of the City and is responsible for the coordination of all municipal programs and the executive supervision of all City departments and agencies. Working in a collaborative environment with a team-based approach, the City Manager implements the vision of the City Council. The City Manager assists the members of the City Council in formulating policies and responds to City Council issues and concerns, either directly or through various City staff members,to recommend options and potential solutions. In addition to managing the administrative functions of the City, the City Manager ensures the effective coordination and implementation of public policies, programs, and initiatives by utilizing the talents of nine City departments. Divisions of the City Manager's Office consist of Administration, Public Information, Sustainability, and the Office of Business Development. Administration The Administration Division assists in planning, directing and reviewing the administrative activities and operations of the City including implementing City policies and procedures, participating in major negotiations, strategic planning, budget coordination, special projects, and coordinating assigned activities with other City departments and outside agencies. Administration is also responsible for federal, state, and regional legislation impacting the City. The Administrative Division assists City departments with locating outside funding sources from federal,state, local, and private foundations. The Assistant City Manager ensures effectiveness of daily operations for assigned City departments and activities, provides management direction by expediting workflow, and ensures achievement of departmental work programs through coordination and facilitation of assigned executive management team members. Public Information The Public Information Division provides city-related information to all media outlets and implements the City's Communication Plan and various strategic plans for communication campaigns. Public Information is also responsible for the City's cable channel (HBTV-3). Sustainability The Sustainability Division develops and implements initiatives that promote local economic, environmental, and community sustainability. This Division integrates resource management, conservation, and sustainability practices with ongoing City operations. Additionally, this Division works closely with the Office of Business Development to promote economic efficiency measures to the business community through a variety of workshops and programs like the Recycling Market Development Zone and the Sustainable Business Certification Program. Office of Business Development The Office of Business Development administers the business development, real estate, housing, and Successor Agency functions for the City. Although the Office of Business Development administers the activities of the Successor Agency and the Housing Authority, the budget, descriptions, goals, and objectives for these programs are located in the Non-Departmental portion of the City Budget. The Office of Business Development is divided into the following: 126 [City Manager Department Descriptions Business Development Division This Division focuses on retention, attraction, and expansion of City businesses, which supports one of the City Council's strategic goals - "Strengthen Economic and Financial Sustainability." Two of the current strategies that the Business Development Division is working on are: (1) develop and present to the City Council for consideration a plan to create an incentive based Business Retention, Attraction, and Expansion Program; and (2) attend relevant industrial trade shows to attract manufacturers and retailers to the City and report the results to the City Council. Implementation of the Economic Development Strategic Plan is the Division's main focus through partnerships with the Chamber of Commerce, Business Improvement Districts (BIDs), City Departments, and the general business community. Staff serves as business advocates for local businesses or those looking to expand or relocate to the City. The City has also created a "Business Roundtable"; comprised of the top businesses(sales/propertyfjob creation)leaders who meet quarterly to discuss relevant topics. Staff also oversees three BIDs comprised of the Auto Dealers BID, the Downtown BID, and the Tourism BID (Visit Huntington Beach). BID assessments financially support the Citys economic development objectives by creating specialized funding for the targeted goals for each group. Real Estate Services Division The Real Estate Services Division provides centralized real estate services for City departments. These services include technical support for acquisition of land and easements, relocation, property disposition, appraisals, escrow processing and title research, negotiating leases of City-owned land and facilities (including beach and park concessions, land leases, telecommunications, and pipeline franchise agreements), strategic planning for City property, and maintenance of City and Agency real property inventory. Real Estate Services staff provides assistance to the public and all City departments regarding any real property issues related to City-owned properties, including leasing and property management, as well as certain privately-owned properties. The City's real estate portfolio of land and public facilities consists of approximately 700 sites. Of this amount, over 90 leases on City-owned property yield over$3 million in revenue to the City. Additionally, staff works on acquiring the public rights-of-way for public works projects to support infrastructure needs. HUD/Community Development Block Grant (CDBG) and HOME Through the Citys Consolidated Plan the City Council annually approves �ZUENT Or priorities for eligible activities for the CDBG and HOME programs. The City tip Council approved a new Consolidated Plan for the five-year term of 2015- 2020. The objective of the CDBG program is to provide decent housing, a suitable living environment, and to expand economic opportunities for 7 y * Z• persons with low and moderate incomes. The objective of HOME is to s provide affordable housing or services. The Citizen Participation Advisory 1� II�I� II Board (CPAB) provides annual recommendations to the City Council on the CDBG program allocations. Staff is responsible for ensuring that sub- grantees remain in HUD compliance and to report the ongoing accomplishments of the program. Staff also provides technical assistance to government or non-profit service providers receiving grant funding. Through CDBG funding, the Cky contracts with the Fair Housing Foundation to provide fair housing services to the community. HOME funding is approved through review by the Economic Development Committee and City Council. 127 City Manager Ongoing Activities and Projects Administration • Provide citywide leadership, management, oversight, evaluation, strategic planning, budget coordination, and financial planning. • Coordinate and manage the City Council agenda process in coordination with the City Clerk. • Provide administrative support, customer service, and reception to more than 20,000 public contacts and visitors each year. • Coordinate the City's involvement in regional and state agencies including assisting Council Member participation in regional and state policy bodies. • Provide analysis of, and response to, proposed and enacted federal and state legislation impacting the City. Provide staff assistance to the Intergovernmental Relations Committee. • Receive and coordinate responses to citizen inquiries to the City Council and City Manager. • Coordinate grant writing efforts and facilitate collaboration amongst City departments. • Coordinate internal policies and procedures(e.g. Administrative Regulations). • Liaison to California Energy Commission on AES re-permitting. • Manage the Mills Act Program. • Negotiate with employee bargaining groups. Public Information • Manage and administer operations of public information and cable television functions. • Establish and maintain relationships with, as well as respond to, inquiries from members of broadcast and print media, including four different newspapers. • Coordinate City information with respect to social media, publications, press releases, media responses, and website content. Sustainability • Administer the Orange County Recycling Market Development Zone. • Manage the Sustainable Business Certification Program — working closely with the business community and the investor owned utilities to provide incentive and rebate application assistance. • Oversee the City's Green Team. • Develop, promote, and implement a comprehensive, long-range energy management program and maintain energy savings achieved to date. • Oversee the City's internal telecommunications committee ensuring uniformity. • Support the Orange County Energy Efficiency partnerships with SCE and SCG and maintain HB's Platinum status. • Work with the University of California Irvine, on the EPIC Challenge—accelerating an advanced energy community within the City. • Oversee the City s Rideshare and Bicycle programs. 128 City Manager Ongoing Activities and Projects Office of Business Development e0 Business Development Division • Actively solicit retail/industrial/office tenants for the City. • Market Huntington Beach for commercial and industrial attraction, retention, and expansion. • Work with property owners and developers regarding potential redevelopment of properties. • Provide technical assistance (Business Advocate) for existing and start-up businesses. • Manage the City's sales tax sharing agreements. • Administer the City's Business Improvement Districts (BIDs). • Provide technical support for the "Surf City Nights" weekly street fair, managed by the Downtown Business Improvement District(BID). • Partner with the Chamber of Commerce to enhance business opportunities. • Implement the City's Economic Development Strategic Plan. • Partner with Visit HB to facilitate increased tourism and marketing opportunities. • Manage a program that connects the OCTA transit routes with a new free shuttle service on July 4th and during the US Open weekends to Downtown Huntington Beach, named the Surf City Downtown Shuttle Program. • Assist Visit HB on a pilot shuttle program during the peak summer season. • Work with Visit HB on a multi-year wayfinding system which will include the downtown area. CDBG/HOME • Manage and direct the City's Consolidated Plan for the Community Development Block Grant (CDBG)and HOME funds, including Annual Action Plans. • Monitor sub-grantees for compliance and performance. • Work with non-profit housing organizations to retain and create affordable housing. • Develop programs to utilize CDBG to develop job creation, training, and business retention. Real Estate Services • Provide assistance to City departments on property issues related to City-owned properties. • Coordinate the acquisition of land and easements, along with relocation for various right-of- way projects. • Manage leases and license agreements for City land and facilities, including beach and park concessions, land leases, and telecommunications agreements. • Maintain City and Agency property inventory logs. • Perform property research and coordinate property appraisals, escrow activities, and title research for real estate matters with City departments. • Determine the value, market and sell surplus City/Agency-owned properties. • Provide assistance to Risk Management in the valuation and documentation of City facilities for insurance purposes. • Monitor all City leases and track appropriate revenue to the City's General Fund. Legislative and Advisory Bodies • Successor Agency Oversight Board. • Economic Development Committee (Council Subcommittee). • Downtown Economic Development Committee (Council Subcommittee). • Citizen Participation Advisory Board (CPAB). • Mobile Home Advisory Board (MHAB). • Homeless Taskforce. 129 City Manager Performance Measures The City s performance measure program is in its eleventh year. Results for the past two fiscal years in addition to goals and objectives for FY 2016/17 are presented below. FY 2014115 FY 2015116 FY 2016117 Strategic Plan ACTUAL ACTUAL ADOPTED Goal Goal: 1. Manage City resources to ensure expenditures Strengthen do not exceed resources by presenting a Economic and balanced budget to the City Council, including Financial required reserves. Sustainability Measure: Balanced budget presented to City Council Yes Yes Yes Goal: 2. Review legislation for potential impact on the Strengthen City; assist the City Council in participating in Economic and regional, state, and federal policy bodies, and Financial assist City departments in identifying potential Sustainability funding opportunities. Measure: Maintain regional appointments and identify Yes Yes Yes state and/or federal funding Goal: 3. Increase visits to the City's website by fifteen Strengthen percent and explore social media options for Economic and outreach to the community. Financial Sustainability Measure: % increase in visits to the City's website from 10% 20% 15% prioryear 4. Goal: Upgrade street lights to long-life energy Enhance and efficient light sources. Maintain Infrastructure Measure: #of City-owned street lights upgraded to LED 2,300 Complete Complete #of Utility-owned street lights to purchase from N/A 11,045 Complete SCE 5. Goal: Certify businesses to the Sustainable Business Strengthen Certification Program. Economic and Financial Measure: Sustainability #of businesses certified N/A N/A 15 6. Goal: Recruit businesses to the Orange County Strengthen Recycling Market Development Zone. Economic and Financial Measure: Sustainability #of new businesses recruited to the Recycling N/A N/A 2 Market Development Zone(RMDZ) #of RMDZ loans N/A N/A 1 130 City Manager Performance Measures FY 2014/15 FY 2015/16 FY 2016/17 Strategic Plan ACTUAL ACTUAL ADOPTED Goal Goal: 7. Conduct ongoing relationship with existing local Strengthen businesses as outlined in the Economic Economic and Development Strategic Plan. Financial Sustainability Measure: #of Shopping Center Meetings 8 8 8 #of conducted or co-hosted business seminars 4 4 4 with the Chamber of Commerce or other resource groups Goal: 8. Provide Real Estate services to all City Strengthen departments by monitoring leases and Economic and conducting audits. Financial Sustainability Measure: #of audits conducted 4 5 5 City Manager Accomplishments and Goals FY 2015/16 Accomplishments • Successfully implemented Real Estate Module for management of City real estate assets. • Established a Business Roundtable for interaction with local business leaders. • Issued a Notice of Funding Availability(NOFA)for HOME and inclusionary funds. • Submitted the new Five Year Consolidated Plan for CDBG/HOME. • Implemented a successful HB Open for Business Expo at City Hall in cooperation with the Chamber of Commerce. • Created and implemented a Commercial Facade Rehabilitation Program. • Managed and administered operation of public information for HBTV Channel 3 government access television (PCTA), as well as updated program to include a better variety and current information. • Increased visitors to the City's social media sites by more than 1,000 percent and expanded use of Facebook, Twitter, Instagram and Nextdoor to engage the local and regional community. • Worked with and responded to local, regional, and national media to promote the City in a positive light. • Approved the Waste Disposal Agreement with the County of Orange. • Wrote and provided timely City information to local publications, distributed press releases, conducted ongoing media relations and managed website content. • In collaboration with the University of California Irvine and the Advanced Power and Energy Program received $1.5 million from the California Energy Commission to create a blueprint for an Advanced Energy Community within the City. • Received funding from the California Environmental Protection Agency, SCE, Southern California Gas Company, and Republic Services to fund the Sustainable Business Certification program. Supported ACC-OC's Energy and Environment Committee. • Awarded the prestigious "Golden Hub of Innovation Award" from the Association of California Cities — Orange County for the retrofit of 2,300 City-owned streetlights to energy efficient LED fixtures. • Launched a new Office of Business Development website to promote business attraction and retention. • Through the Business Advocacy Program, assisted in the retention and expansion of golf apparel firm Travis Mathew Golf, worked with Pasea to ensure a timely opening, and assisted Stacked Food—Well Built, Restaurant Depot, Miguel Jrs., Icerna, LA Fitness, and the remodeling of the Newland Center. 131 City Manager Accomplishments and Goals FY 2015/16 Accomplishments (Continued) • Provided improved service to the public by integrating the City's existing grant funded July 4`h and US Open of Surfing shuttle program with the summer shuttle program operated by Visit Huntington Beach. • Completed the purchase and sale of Mariner's Point Fuel Docks to Maxum Petroleum. • Assisted obtaining appraisals for sale and disposition of Hilton and Hyatt Hotels. • Completed the sale of remaining LRPMP properties— Hilton and Hyatt. FY 2016/17 Goals • Provide administrative support to operating departments to ensure an attractive physical environment is maintained throughout the community. • Provide administrative support to ensure the City maintains and enhances a sound fiscal base. • Oversee the development of the City's annual budget and financial forecasting. • Develop a comprehensive approach to capital planning efforts within the City. • Create and launch a free interactive Citizen's Academy. • Expand the Sustainable Business Certification program and certify 15 businesses. • Finalize the streetlight acquisition from Southern California Edison and begin the LED conversion. • Oversee the Orange County Recycling Market Development Zone and secure one to three loans within the first year. • Expand communication about the role of the Office of Business Development as a business advocate. • Review options and reuse for the Rodgers Senior Center. • Continue promotion of the City's Mills Act program. • Continue to work with state and federal lobbyists on legislation that impacts the City. • Continue collaboration with City departments on creating successful grant applications that meet the City Council's Strategic Goals. • Support the coordination of City services and departments to ensure that homeless issues are effectively addressed. • Continue to update and add links to the City's Transparency Website to ensure open and transparent governance. • Plan and promote the inaugural Surf City Airshow locally, regional, and nationally. • Continue meeting with commercial property owners to reinforce assistance and advocacy message. • Utilize social media targeted to promoting programs that assist businesses and promoting the City's business-friendly approach. • Research best practices for outreach and support of the business community. • Reassess outdoor dining in the downtown area/catalog all outdoor dining permits. • Further promote the Commercial Fagade Rehabilitation program and issue additional grants/loans. • Complete the process of turning the 1s`and Atlanta lot into a fully functioning parking lot. • Continue to expand Huntington Beach's influence as a film friendly community. • Allocate HOME funds to acquire housing for very-low and low income households. • Amend CDBG Rehabilitation Loan Program Guidelines to better serve multi-family apartments that serve low income households to assist more residents. • Launch Real Estate Module(REM)customization reports for Real Estate Agreement Portfolio. • Complete real estate negotiations for Atlanta Widening Project and dispose of eight mobile home units. • Continue to work with all departments to ensure that City assets are utilized and that the City is receiving all payments through RFP's or lease extensions. • Obtain CIP budget appropriations and complete Planning application for 1s` Street / Atlanta temporary parking lot. • Grand opening for Marriott Springhill Suites Hotel (Edinger Hotel). 132 City Manager Adopted Budget- FY 2016/17 Department Budget Summary All Funds by Object Account DEPARTMENT Percent FY 2012/13 FY 2013/14 FY 2014/15 FY 2015/16 FY 2015116 FY 2016117 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year All Funds PERSONNEL SERVICES Salaries, Permanent 994,795 963,932 1,177,705 1,284,501 1,201,945 1,310,531 2.03% Salaries, Temporary 69,467 72,460 79,108 63,500 91,239 148,500 133.86% Salaries,Overtime 421 2,124 25,000 100.00% Leave Payouts 25,733 23,676 20,177 Benefits 373,112 401,033 526,070 586,150 529,603 622,389 6.18% PERSONNEL SERVICES 1463,528 1461,101 1,805,184 1,934,150 1822787 2,10GA20 8.91% OPERATING EXPENSES Equipment and Supplies 158,976 163,150 116,463 68,413 75,483 68,413 0.00% Repairs and Maintenance 5,490 3,956 20,231 11,050 11,050 11,050 0.00% Conferences and Training 29,582 28,744 23,483 27,300 27,300 32,800 20.15% Professional Services 432,227 251,906 365,415 307,545 490,459 386,742 25.75% Other Contract Services 77,101 95,486 150,069 747,404 169,470 270,685 -63.78% Rental Expenses 567 4,991 6,000 6,000 6,000 0.00% Contribution to Private Agency 95,832 81,167 72,500 53,777 Payments to Other Governments 123,333 140,516 113,107 131,000 505,156 131,000 0.00% Expense Allowances 11,948 12,940 19,455 27,000 27,000 31,700 17.41% OPERATING EXPENSES 934,488 778,432 885,715 1,325,712 1,365,695 938390 -29.22% CAPITAL EXPENDITURES Improvements 1,414,114 62,846 453,345 134,324 993,847 611,350 355.13% Equipment 11,103 CAPITAL EXPENDITURES 1,425,217 62,846 453,345 134,324 993,847 611,350 355.13% NON-OPERATING EXPENSES Debt Service Expenses 193,077 193,687 200,019 184,500 208,775 218,667 18.52% Transfers to Other Funds 67,884 Loans Made 190,802 800,644 42,670 295,500 1,132,564 677,196 129.17% NON-OPERATING EXPENSES 383,878 994,331 310,573 480,000 1,341,339 895,863 86.64% Grand Total(s) 4,207,111 3,296,710 3,454,817 3,874,186 5,523,669 4,552,023 17.50% General Fund 1,780,803 1,852,722 2,132,415 2,175,938 2,243,099 2,377,531 Other Funds 2,426,308 1,443,988 1,322,402 1,698,248 3,280,569 2,174,492 28.04% Grand Total(s) 4,207,111 3,296,710 3,454,817 3,874,186 5,523,669 4,552,023 17.50% Personnel Summary 11.50 11.50 11.50 11.50 11.50 11.501 0.00 133 City Manager Adopted Budget - FY 2016/17 Department Budget Summary General Fund by Object Account DEPARTMENT Percent FY 2012/13 FY 2013114 FY 2014115 FY 2015/16 FY 2015116 FY 2016117 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year General Fund PERSONNEL SERVICES Salaries, Permanent 868,531 884,696 936,403 1,026,618 1.026,618 1,118,894 8.99% Salaries,Temporary 29,173 72,460 64,816 63,500 63,500 63,500 0.00% Salaries,Overtime 421 1,389 Leave Pay Outs 25,733 23,676 20,177 Benefits 330,470 375,721 413,671 465.012 465,012 528,329 13.62% PERSONNEL SERVICES 1,254,328 1,356,553 1,436AN 1,555,130 1,555,130 1,710,723 10.01% OPERATING EXPENSES Equipment and Supplies 158,408 162,215 85,955 68,413 68,413 68,413 0.00% Repairs and Maintenance 5,490 3,956 20.231 11,050 11,050 11,050 0.00% Conferences and Training 29,582 28,744 23,483 27,300 27,300 26,300 -3.66% Professional Services 148,656 117,428 248.365 257,545 299,236 293,915 14.12% Other Contract Services 49,058 58,986 113,359 92,500 117,970 98,430 6.41% Rental Expenses 567 4,991 6,000 6,000 6,000 0.00% Payments to Other Governments 123,333 111,463 113,107 131,000 131,000 131,000 0.00% Expense Allowances 11,948 12,810 18,583 27,000 27,000 31.700 17.41% OPERATING EXPENSES 526,475 496,169 628,075 620,808 687,969 666,808 7.41% NON-OPERATING EXPENSES Transfers to Other Funds 67,884 NON-OPERATING EXPENSES 67,884 Total 1,780,803 1,852,722 2,132,415 2,175,938 2,243,099 2,377,531 9.26% Personnel Summary 8.92 10.57 10.57 10.77 7.95 8.30 0.35 134 City Manager Adopted Budget - FY 2016/17 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2012113 FY 2013114 FY 2014/15 FY 2015/16 FY 2015/16 FY 2016/17 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Administration PERSONNEL SERVICES Salaries, Permanent 720,302 734,253 754,861 762,635 762,635 837,862 9.86% Salaries,Temporary 23,859 26,379 24,428 16,000 16,000 16,000 0.00% Salaries,Overtime 421 1,389 Leave Payouts 25,733 23,676 20,177 Benefits 274,068 308,309 333,753 351,163 351,163 390,319 11.15% PERSONNEL SERVICES 1,044,382 1,092,617 1,134,607 1,129,798 1,129798 1,244,181 10.12% OPERATING EXPENSES Equipment and Supplies 150,464 151,384 81,593 61,763 61.763 61,763 0.00% Repairs and Maintenance 1,000 1,000 1,000 0.00% Conferences and Training 27.199 25,696 22,109 22,000 22,000 22,000 0.00% Professional Services 92,861 81,284 124,274 157,000 171,620 157,000 0.00% Other Contract Services 15,390 17,647 8,837 21,000 21,000 21,000 0.00% Expense Allowances 10,880 11,374 15.702 19,700 19,700 25,700 30,46% OPERATING EXPENSES 296,794 287,385 252,513 282,463 297,083 288,463 2.12% Total 1,341,176 1,380,001 1,387,121 1,412,261 1,426,881 1,532,644 8.52% Significant Changes Permanent Salaries and Benefits increased due to recently negotiated employee contracts. Expense Allowances increased by$6,000 due to administrative cap in the RORF Fund. FY 2012/13 FY 2013114 FY 2014115 FY 2015116 FY 2015116 FY 2016117 Percent Actual Actual Actual Adopted Revised Adopted Change From Permanent Personnel Prior Year City Manager 1.00 1.00 1.00 1.00 1,00 1,00 0.00 Deputy City Manager 1.50 0.00 0.00 0.00 0,00 0.00 0.00 Assistant City ManagerA 0.00 0.77 0.77 0.77 1 0.50 0.77 0.27 Assistant to the City Manager 0.00 1.00 1.00 1.00 1.00 1.00 0.00 Community Relations Officer 1.00 1.00 1.06 1.00 1.00 1.00 0.00 Energy Project Manager' 0.50 1.00 1.00 1.001 1.00 .95 Executive Assistant 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Office Assistant II 1.00 1.00 0.00 0.00 0.00 0.00 0.00 "0.27 FTE previously funded by Non-Departmental RORF Administration,but in FY 16117 funded in Genera/Fund Administration. FTE funded by Public Works Air Quality Fund. 6.09 &77 &77 &77 5.50 5.72 0.22 135 City Manager Adopted Budget - FY 2016/17 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2012/13 FY 2013114 FY 2014115 FY 2015/16 FY 20151'16 FY 2016/17 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Office of Business Development PERSONNEL SERVICES Salaries,Permanent 85,989 113,053 122,853 205,724 205,724 198,170 -3.67% Salaries,Temporary 332 Benefits 30,597 47,580 52,576 86,954 86,954 96,359 10.82% PERSONNEL SERVICES 116,918 160,633 175,428 292,679 292,679 294,529 0.63% OPERATING EXPENSES Equipment and Supplies 6,276 8,339 2,301 3,900 3.900 3.900 0.00% Repairs and Maintenance 38 Conferences and Training 2,328 2,116 1,375 4,300 4.300 3,300 -23.26% Professional Services 7,504 13,354 37,271 66.328 82,963 62,698 -5.47% Other Contract Services 5,381 16,509 79,699 41,320 63,790 47,250 14.35% Payments to Other Governments 3,903 Expense Allowances 1,068 1,437 2,882 7,300 7,300 6,000 -17.81% OPERATING EXPENSES 26,498 41,754 123,527 123,148 162,253 123,148 0.00% NON-OPERATING EXPENSES Transfers to Other Funds 41,018 NON-OPERATING EXPENSES 41,018 Total 143,416 202,387 339,973 415,827 454,932 417,677 0.440/6 Significant Changes Conferences and Training, Professional Services, and Expense Allowances appropriations were reduced to increase Other Contract Services by$6,080 for advertising,web site maintenance,and funding for other strategic business improvement strategies. FY 2012113 FY 2013/14 FY 2014/15 FY 2015/16 FY 2015116 FY 2016/17 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Deputy Director` 0.50 0.84 0.84 0.84 0.32 0.20 (0.12) Assistant City Manager 0.00 0.23 0.23 0.23 0.23 0.23 0.00 Eoon Development Project Manager" 0.64 0.71 0.71 0.71 0.35 0.35 0.00 Administrative Aide 0.00 0.00 1.00 1.00 1.00 1.00 0.00 Administrative SecretaryA 0.50 0.50 0.50 0.50 0.00 0.00 0.00 -0.50 FTE funded by Non-Departmental RORFAdmmistration. "0.35 FTE funded by Non-Departmental RORFAdministration and 0.33 FTE funded by CD8G. A0.50 FTE/unded by Non-Departmental RORF Administration. otal .80 1.78 136 City Manager Adopted Budget - FY 2016/17 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2012/13 FY 2013/14 FY 2014/15 FY 2015/16 FY 2015/16 FY 2016/17 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Real Estate Services PERSONNEL SERVICES Salaries, Permanent 40,469 26,508 38,242 36,199 36,199 36,923 2.00% Salaries,Temporary 4,983 46,081 40,388 47.500 47,500 47,500 0.00% Benefits 14,329 13,918 17,791 16,298 16,298 17,451 7.07% PERSONNEL SERVICES 59,781 86,507 96,421 99,997 99,997 101,874 1.88% OPERATING EXPENSES Equipment and Supplies 1,554 2,427 26 2,700 2,700 2,700 0.00% Repairs and Maintenance 250 Conferences and Training 55 932 1,000 1,000 1,000 0.00% Professional Services 48,291 22,790 86,821 34,217 44,653 74,217 116.90% Other Contract Services 387 1,745 1,211 6,000 6,000 6,000 0.00% Rental Expenses 567 4,991 6,000 6,000 6,000 0.00% Payments to Other Governments 119,430 111,463 113,107 125,000 125,000 125,000 0.00% OPERATING EXPENSES 169,717 139,924 206,406 174,917 185,353 214,917 22.87% NON-OPERATING EXPENSES Transfers to Other Funds 17,208 NON-OPERATING EXPENSES 17,208 Total 229,497 226,431 320,035 274,914 285,351 316,791 15.23 Significant Changes Permanent Salaries and Benefits increased due to recently negotiated employee contracts. Professional Services increased by $41,600 to fund required services such as appraisals..title reports,escrow,and needed studies for the purchase/sale/easements of right-of-way services and for the Real Estate Module. FY 2012/13 FY 2013/14 FY 2014/15 FY 2015/16 FY 2015116 FY 2016/17 Percent Actual Actual Actual Adopted Revised Adopted Change From Permanent Personnel Prior Year Deputy Director 0.21 0.00 0.00 0.00 0.00 0.00 0.00 Real Property Agent 0.50 1.00 0.00 0.00 0.00 0,00 0.00 Real Estate 8 Project Manager' 0.00 0.00 1.00 1.00 0.31 0,31 0.00 '0.19 FTE funded by Non-Departmental RORF Administration and.50 FTE funded by Public Works Sewer Service Fund. Total 0.71 1.00 1.00 1.00 0.31 0.31 0.00 137 City Manager Adopted Budget - FY 2016/17 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2012113 FY 2013114 FY 2014115 FY 2015/16 FY 2015116 FY 2016/17 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Ocean View Estates PERSONNEL SERVICES Salaries, Permanent 21.771 10,881 20,448 22,060 22,060 45,939 108.25% Benefits 11,476 5,915 9,552 10,596 10,596 24,200 128.38% PERSONNEL SERVICES 33,247 16,796 30,000 32,656 32,656 70,139 114.78% OPERATING EXPENSES Equipment and Supplies 115 65 2,036 50 50 50 0.00% Repairs and Maintenance 5,452 3,956 19,981 10,050 10,050 10,050 0.00% Other Contract Services 27,900 23,086 23,612 24,180 27,180 24,180 0.00% Payments to Other Governments 6,000 6.000 6,000 0.00% OPERATING EXPENSES 33,467 27,106 45i629 40 43,280 40,280 0.00% NON-OPERATING EXPENSES Transfers to Other Funds 9,658 NON-OPERATING EXPENSES 9,658 Total 66,714 43,903 85,287 72,936 75,936 110,419 51.39°h Significant Changes Permanent Salaries and Benefits increased due to recently negotiated employee contracts and the reallocation of the Administrative Analys (0.25 FTE)previously funded by RORF Administration. FY 2012113 FY 2013/14 FY 2014115 FY 2015/16 FY 2015/16 FY 2016117 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Administrative Aide 0.57 0.52 0.00 0.00 0.00 0.00 0.00 Administrative Analyst' 0.00 0.00 0,52 0.72 1 0.24 0.49 0.25 '0.25 FTE previously funded by Non-Depert nentat RORF Administration. TOW .S7 0.52 0.52 0.72 0.24 0.49 0.25 138 City Manager Adopted Budget- FY 2016/17 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2012/13 FY 2013114 FY 2014/15 FY 2015/16 FY 2015116 FY 2016/17 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Donations(103,126), Energy(807), and Sustainability(1233,1234) PERSONNEL SERVICES Salaries. Permanent 10,265 2,611 Benefits 2,729 807 PERSONNEL SERVICES 12,994 3,418 OPERATING EXPENSES Equipment and Supplies 656 30,508 3.570 Conferences and Training 6,500 100.00% Professional Services 219,989 63,411 Contribution to Private Agency 2,777 OPERATING EXPENSES 219,989 64,067 30,508 6,347 6,500 100,00% CAPITAL EXPENDITURES Equipment 11,103 CAPITAL EXPENDITURES 11,103 Total 244,086 67,486 30,508 6,347 6,5001 100.00% Significant Changes The City is the Zone Administrator for the Orange County Recycling Market Development Zone (HB, Santa Ana, Orange, Garden Grove, Stanton and the County of Orange)and receives$6,500 grant funding from CalRecycle to promote and administer the Zone. FY 2012113 FY 2013114 FY 2014115 FY 2015116 FY 2015/16 FY 2016117 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Deputy City Manager 0.50 0,00 0.00 0.00 0.00 0.00 0.00 Energy Project Manager 0.so 0.00 0.00 0.00 0.00 0.00 0.00 Total 1.00 0.00 0.00 0.00 0.00 0.00 0.00 FY 2012113 FY 2013/14 FY 2014/15 FY 2015116 FY 2015116 FY 2016/17 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00807 Energy Efficiency 585.670 233,493 1,072,902 01233 OC Recycling Market Dev Zone 4,250 6,500 6,500 01234 Sustainable Business Ced Program 20.000 Total 585,670 233,493 1,072,902 24,250 6,500 6,500 FY 2012J1 3 FY 2U13J14 FY ZU14115 FY 2015116 FY 2015/16 FY 2016117 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Administrative Analyst 0.00 0.00 0.00 0.00 1 0.48 0.20 (0.28) Deputy Director 0.00 0.00 0.00 0.00 0.52 0.50 (0.02) Assistant City Manager 0.00 0.00 0.00 0.001 0.27 0.00 (0.27) Econ Development Project Manager 0.00 0.00 0.00 0.00 0.35 0.35 0.00 Real Estate&Project Manager 0.00 0.00 0.00 0.00 0.69 0.69 0.00 Energy Project Manager 0.00 0.00 0.00 0.001 0.00 0.05 0.05 Administrative Secretary 0.00 0.00 0.00 0.00 0.50 0.50 0.00 Note:FTEs listed here are funded by other departments. otal0.00 0.00 0.00 0.00 2.81 2.29 139 City Manager Adopted Budget - FY 2016/17 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2012113 FY 2013/14 FY 2014115 FY 2015/16 FY 2015/16 FY 2016/17 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Specific Events (101) PERSONNEL SERVICES Salaries, Overtime 25,000 100.00% PERSONNEL SERVICES 25,000 100.00% Total 25,0001 100.00"�. Significant Changes Effective FY 2014/15, the issuing of film permits function was transferred from Community Services Department to the Office of Business Development. This includes revenue associated with permit applications, filming fees, site fees, parking fees, and overtime fees. Historical data can be found in the Specific Events (Fund 101)budget page in the Community Services Department. Overtime appropriation of$25,000 covers overtime costs incurred by the Police Department and Marine Safety Division of the Fire Department. FY 2012113 FY 2013114 FY 2014115 FY 2015116 FY 2015116 FY 2016117 Change from Revenue SummaryActual Actual Actual Adopted Revised Adopted Prior Year 00101 Specific Events 25.000 25,000 Total 25,000 25,000 140 City Manager Adopted Budget - FY 2016/17 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2012113 FY 2013114 FY 2014115 FY 2015/16 FY 2015116 FY 2016/17 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Rehabilitation Loans(215) NON-OPERATING EXPENSES Debt Service Expenses 10,172 2,792 2,004 4,500 4,500 4,500 0.00% Loans Made 125,487 112,708 42,670 295,500 295,500 295,500 0,00% NON-OPERATING EXPENSES 135,659 115,500 44,674 300,000 300,000 300,000 0.00°% Total 135,659 115,500 44,674 300,000 300,000 300,0001 0.00% Significant Changes The Rehabilitation Loan Program is funded through a Community Development Block Grant(CDBG)revolving loan fund. The loans/grants are for building and safety improvements for mobile homes, single family homes and multi-family apartments for low and moderate qualifying households. FY 2012/13 FY 2013114 FY 2014115 FY 2015/16 FY 2015/16 FY 2016/17 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00215 Rehab Loans 347,342 213,287 229,534 80,000 80,000 200,000 120,000 Total 347,342 213,287 229,534 80,000 80,000 200,000 120,000 Actual as of Actual as of Actual as of Estimated Use of Fund Estimated Change from Fund Balance 9/30/2013 9/30/2014 9/30/2015 9130/2016 Balance 913 012 01 7 Prior Year 00215 Rehab Loans 1,441,917 1,539,704 1.724,563 1,666.838 100,000 1,566.838 (100,000) ota Tl 1,441,917 1,539,704 1,724,563 1,666,838 100,000 1,566,838 1 (100,000 141 City Manager Adopted Budget - FY 2016/17 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2012113 FY 2013/14 FY 2014/15 FY 2015116 FY 2015/16 FY 2016/17 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Community Development Block Grant(815,855.863,962,1208, 1219,1235) PERSONNEL SERVICES Salaries,Permanent 87,782 59,587 218,839 234,681 144,016 167,972 -28.43% Salaries,Temporary 40,294 14,292 27,739 85,000 100.00% Salaries, Overtime 736 Benefits 31,675 19,064 102,433 110,606 50,874 82,570 -25.35% PERSONNEL SERVICES 159751 78,651 336,300 345,286 222,628 335,542 -2.82% OPERATING EXPENSES Equipment and Supplies 567 279 3,500 Professional Services 63,581 67,014 36,456 138,220 42,827 100.00% Other Contract Services 28,043 30,000 30,000 310,951 30,000 165.000 -46.94% Contribution to Private Agency 95,832 81,167 72,500 51,000 Payments to Other Governments 29,053 Expense Allowances 59 445 OPERATING EXPENSES 188,023 207,572 139,401 310,951 222,720 207,827 -33.16% CAPITAL EXPENDITURES Improvements 1,414,114 62,846 147,795 134,324 957,174 111,350 -17.10% CAPITAL EXPENDITURES 1,414,114 62,846 147,795 134,324 957174 111,350 -17.10% NON-OPERATING EXPENSES Debt Service Expenses 182,905 190,895 198,015 180,000 204,275 214,167 18.98% NON-OPERATING EXPENSES 182,905 190,895 198,015 180,000 204,275 214,167 18.98% Total 1,944,792 539,964 821,511 970,561 1,606,798 868,886 -10.48% Significant Changes The FY 2016/17 Community Development Block Grant(CDBG)allocation from the Federal Department of Housing and Urban Development (HUD) is $995,023, a slight increase (3%) from FY 2015/16. The balance of $126,138 can be found in the Community Development Departments Other Funds section. The total expenses are inclusive of City personnel costs associated with managing the program. A program of services allocating these funds was presented to the City Council in July 2016. 142 City Manager Adopted Budget - FY 2016/17 Department Budget Summary Other Funds by Object Account OTHER FUNDS Community Development Block Grant (815.855-863,962,1208,1219,1235) (continued) FY 2012113 FY 2013114 FY 2014115 FY 2015/16 FY 2015116 FY 2016117 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Deputy Director 0.10 0.07 0.07 0.07 0.07 0.21 0.14 Econ Development Project Manager 0.36 0.29 0.29 0.29 0.30 0.30 0.00 Administrative Aide 0.40 0.37 0.00 0.00 0.00 0.00 0.00 Administrative Analyst 0.00 0.00 0.37 0.171 0.17 0.20 0.03 Administrative Secretary 0.33 0.00 0.00 0.00 0.00 0.00 0.00 Code Enforcement Officer II(2.0 FTE funded by the CDBG program;see the Community Development Department budget for details). 0.00 Total 1.19 0.73 0.73 0.53 0.54 0.71 0.17 FY 2012113 FY 2013114 FY 2014115 FY 2015116 FY 2015116 FY 2016117 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00859 CDBG 08/09 1 58,841 00860 CDBG 09/10 133,125 71,901 174,746 00861 CDBG 10/11 306,432 55,432 00962 CDBG 11/12 622,578 37,198 152,839 00815 CDBG 12113 1,066,626 53,141 18.730 63,320 00863 CDBG 13/14 713,311 143,822 253,200 01208 CDBG 14/15 749,641 186,246 01219 CDBG 15/16 970,561 970,561 (970,561) 01235 CDBG 16/17' 868,886 868,886 The remaining revenue of$125,138 can be found in the Community Development Other Funds section. Total 2,128,761 803,651 984,094 970,561 1,915,185 868,886 (101,675) 143 City Manager Adopted Budget- FY 2016/17 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2012/13 FY 2013/14 FY 2014/15 FY 2015/16 FY 2015116 FY 2016117 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year HOME Program (843,850-852,1209, 1220,1236) PERSONNEL SERVICES Salaries, Permanent 28,217 17,038 22,462 23,202 31,311 23.666 2.00% Benefits 8,238 5,441 9,965 10,532 13,718 11,490 9.09% PERSONNEL SERVICES 36,455 22,479 32,428 33,734 45,029 35,155 4.21% OPERATING EXPENSES Professional Services 36,949 1,486 Other Contract Services 6,500 343,953 21,500 7,255 -97.89% Payments to Other Governments 374,156 Expense Allowances 71 427 OPERATING EXPENSES 6,571 37,376 343953 397,142 7,255 -97,89% CAPITAL EXPENDITURES Improvements 305.550 36,673 CAPITAL EXPENDITURES 305,550 36,673 NON-OPERATING EXPENSES Loans Made 65,315 687,936 837,064 381,696 100.00% NON-OPERATING EXPENSES 65,315 687,936 837,064 381,696 100.00% Total 101,770 716,987 375,354 377,687 1,315,908 424,106 12.29% Significant Changes The FY 2016/17 allocation from the Federal Department of Housing and Urban Development(HUD)is$424,106,a slight increase(12%)from FY 2015/16. The total expenses are inclusive of City personnel costs associated with managing the program. Projects will be funded through separate City Council consideration, after review of projects. FY 2012/13 FY 2013/14 FY 2014/15 FY 2015116 FY 2015116 FY 2016/17 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Deputy Director 0.19 0.09 0.09 0.09 0.09 0.09 0.00 Administrative Aide 0.03 0.11 0.00 0.00 0.00 0.00 0.00 Administrative Analyst 0.00 0.00 0.11 0.11 0.11 0.11 0.00 Administrative Secretary 0.17 0.00 0.00 0,00 0.00 0.00 0.00 Total 0.39 0.20 0.20 0.20 0.20 0.20 0.00 FY 2012/13 FY 2013114 FY 2014/15 FY 2015/16 FY 2015/16 FY 2016117 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00854 HOME Program 05106 17,507 15,814 00848 HOME Program 08/09 16,155 (7,188) 00849 HOME Program 09/10 19,288 (1,919) 00850 HOME Program 10/11 40,240 85,949 22,160 128,719 00851 HOME Program 11/12 629,202 15,143 8,619 00852 HOME Program 12/13 52,781 48,824 40,557 362,210 00843 HOME Program 13/14 29,051 309,545 56,856 01209 HOME Program 14/15 28,860 381,817 01220 HOME Program 15/16 377,687 377,687 (377,687) 01236 HOME Program 16/17 421 106 424,106 Total 128,464 793,026 407,158 377,687 1,315,908 424,106 46,419 144 City Manager Adopted Budget- FY 2016/17 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2012113 FY 2013114 FY 2014/15 FY 2015/16 FY 2015/16 FY 2016/17 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Parking In-Lieu 130e1 OPERATING EXPENSES Professional Services 4,052 43,645 50.000 51,517 50.000 0.00% Other Contract Services 6,710 OPERATING EXPENSES 4,052 50,355 50,000 51,517 50,000 0.00% CAPITAL EXPENDITURES Improvements 500,000 100.00% CAPITAL EXPENDITURES 500,000 100.00% Total 4,052 50,355 50,000 51,517 550,000 1000.000/6 Significant Changes Parking in lieu fees are collected as development occurs in the City's downtown area. Fees are used to create additional parking opportunities in the downtown area. The budget includes Professional Services of$50,000 for parking consultant services and a Capital Improvement Project amounting to$500,000 for the construction of a parking lot on a City-owned parcel on the corner of list and Atlanta. FY 2012113 FY 2013114 FY 2014115 FY 2015/16 FY 2015/16 FY 2016117 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00308 In-Lieu Parking Downtown 39,836 25,887 36,281 40,946 40,946 20,000 (20,946) Total 39,836 25,887 36,281 40,946 40,946 20,000 (20,946) Actual as of Actual as of Actual as of Estimated Use of Fund Estimated Change from Fund Balance 9/30/2013 9/30/2014 9/30/2015 9/30/2016 Balance 913 012 01 7 Prior Year 00308 In-Lieu Parking Downtown 871,865 911,702 933,536 919,462 530,000 422,256 (497,206) Total 871,865 911,702 933,536 919,462 530,000 422,256 (497,206) 145 City Manager Adopted Budget - FY 2016/17 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2012/13 FY 2013/14 FY 2014115 FY 2015116 FY 2015116 FY 2016/17 Change From Division/Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year City Manager ADM Administration 10030101 City Manager's Office 975,697 1,034,503 1,205,259 1,2D0,048 1,216.668 1,306,806 8.90% 10030201 Intergovernmental Relations 163,674 167,230 861 10030301 Public Information 201,806 178,269 181,001 212,213 210,213 225,838 6.42% ADM Administration 1,341,176 1,380,001 1,387,121 1,412,261 1,426,881 1,532,644 8.52% OBD Office of Business Development 10080101 Business Development Admin 143,416 202,387 339,973 415,827 454,932 417,677 0.44% OBD Office of Business Development 143,416 202,387 339,973 415,827 454,932 417,677 0.44% OBD Ocean View Estates 10080510 Ocean View Estates MHP 66,714 43,903 85,287 72,936 75,936 110,419 51.39% OBD Ocean View Estates 66,714 43,903 85,287 72,936 75,936 110,419 51.39% OBD Real Estate Services 10080501 Real Estate Services 229,497 226,431 320,035 274.914 285,351 316,791 15.23% OBD Real Estate Services 229,497 226,431 320,035 274,914 285,351 316,791 15.23% Donations, Energy and Sustainability 10330103 Donations Centennial Celebration 3,570 123330101 OC Recycling Market Development Zone 6,500 100.00% 12630101 Donations Historic Wintersburg 656 30,508 2.777 80787007 EEMIS 55,790 64,389 80787008 LGEMSP 188,296 2,440 !Donations, Energy and Sustainability 244,086 67,486 30,508 8347 8500 100.00% Specific Events 10180101 Business Development Film Permit 25,000 100.00% S ecific Events 25,000 100.00% Rehab Loans 21580301 Rehabilitation Loans 135,659 115,500 44,674 300,000 300,000 300,000 0.00% Rehab Loans 135,659 115,500 44,674 300,000 300,000 300,000 0.00% CDBG 81545102 Project Self Sufficiency 12113 4,795 81545502 Senior Outreach 12113 34,021 81550601 Oakview Family Literacy 12/13 7,204 81580101 CDBG Administration 12/13 130,064 13,600 81581001 Fair Housing Counsel Svcs 12/13 27,014 81581015 Housing Rehab Loan Pgm 12/13 41,046 81581501 Keelson Lane Reconstruction 350,333 32,479 81581502 Section 108 Loan Pymt 12/13 182,905 81582002 CDBG Subgrantees 12/13 95,832 81582003 Unprogrammed CDBG 63,320 84380402 Proj Self Suff Afford Housing Proj 305,550 36,673 84380403 Tenant Based Rental Assistance 13,683 85982003 HBPD Limited ADA Improvements 58,841 86081501 ADA Renov Central Park Restroom 60,830 86082003 Unprogrammed CDBG 6,104 86082005 ADA Oakview Community Center 30,448 86082026 ADA Renv Banning Library 09/10 48,061 86082027 HBPD Limited ADA Improvements 31,159 86085101 HB PW ADA Renov Maint Zone 12 77,483 86085102 HB Comm Svcs/Oakview Classroom 60,000 86181501 ADA Compliance-Civic Center 306,432 86182003 Unprogrammed CDBG 55,432 146 City Manager Adopted Budget - FY 2016/17 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2012113 FY 2013114 FY 2014115 FY 2015/16 FY 2015/16 FY 2016117 Change From Division/Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year 86380101 CDBG Admin 13/14 87,301 1,410 86381001 Fair Housing Foundation 30,000 86381015 Housing Rehab Loan Pgm 13/14 44,824 86381501 Main St Library ADA Improvement 22,500 126,730 86381502 Section 108 Loan Payment 190,895 86381503 Citywide ADA Improvements 142,545 7,455 86382002 CDBG Subgrantees 13/14 81,167 86382003 Unprogrammed CDBG 119,015 96260301 Code Enforcement 11/12 3.089 96281501 ADA Renovations-City Hall 620,119 37,198 96282003 Unprogrammed CDBG 152,839 96282005 ADA Ramps and Curb Cuts 2,600 120860301 Special Code Enforcement 14/15 204,496 21,291 120880101 CDBG Admin 14115 174,645 18,135 120881015 Housing Rehab Loan Admin 17,650 80,085 120881501 HBPD Limited ADA Improvements 10,250 64,470 120881502 Section 108 Loan 198,015 1 120882002 CDBG Subgrantees 14/15 72,500 121980101 CDBG Admin 15/16 970.561 139,838 -100.00% 121980102 Fair Housing Foundation 30,000 121980502 Section 108 Loan 204,275 121980503 OBD 8 HBPD Homeless Svcs Coord 25,000 121981015 Housing Rehab Loan Admin 80,000 121982002 CDBG Subgrantees 15/16 51,000 121985001 HB PW ADA Renov Maint Zone 12 134,327 123580101 CDBG Admin 16/17 838,886 100,00% 123581015 Housing Rehab Loan Admin 30,000 100.00% CDBG 1,944,793 539,964 1,127,061 970,561 1,657,154 868,886 -10,48% HOME 84380401 HOME Program 13/14 29,051 3,995 6,500 85080401 HOME Program 10/11 75,118 46,436 22,160 128,719 85180401 HOME Program 11/12 641,500 2,845 8,618 85280401 HOME Program 12113 26,652 11,944 1,485 85280402 HOME Program AMCAL 201,149 85280403 Tenant Based Rental Assistance 159,576 120980401 HOME Program 14/15 28,860 190,974 120980402 Tenant Based Rental Assistance 200,897 122080401 HOME Program 15/16 377,687 367,633 -100.00% 123680401 HOME Program 16/17 424,106 100.00% HOME 101770 716,987 69,804 377,687 1,265,552 424,106 12.29% Parking In Lieu 30880101 Parkin In-Lieu 4,052 50,355 50,000 51,517 550,000 1000.00% Parking In Lieu 4,052 50,355 50,000 51,517 550,000 1000.00% Other Funds 2,426,308 1,443,988 1,322,402 1,698,248 3,280,569 2,174,492 28.04% General Fund 1,780,803 1,852,722 2,132,415 2,175,938 2,243,099 2,377,531 9.26% Other Funds 2,426,308 1,443,988 1,322,402 1,698,248 3,280,569 2,174,492 28.04% Grand Total(s) 4,207,111 3,296,710 3,454,817 3,874,186 5,523,669 4,552,023 17.50% 147 Intentionally Left Blank 148 City of Huntington Beach Community Development Adopted Budget — FY 2016/17 Director of Community Development PUINNING COMMISSION Deputy Director of Community Development ADMINISTRATION Administrative Analyst Senior Administrative Assistant Administrative Secretary(2) Office Assistant II C :) NEIGHBORHOOD PERMIT 8 PLAN CHECK PLANNING PRESERVATIONS INSPECTION SERVICES SERVICES CODE ENFORCEMENT CURRENT PLANNING Code Enforcement Supervisor Inspection Supervisor(2) Buiklirg Manager Planning Manager Senior Code Enforcement Officer Principal Electrical Inspector Senior Planner(1) Code Enforcement Officer II(2) Principal Plumbing&Mechanical Plan Check Engineer(2) Associate Planner(3) Code Enforcement Officer I Inspector Permit&Plan Check Supervisor Assistant Planner Code Enforcement Technics Building Inspector 1/II/III(9) Senior Pernik Technician(3) ADVANCE PLANNING Planning Manager Senior Planner(2) Associate Planner(1) Assistant Planner 149 Community Development Department Descriptions The Community Development Department is responsible for administering land use and development in the City. The Planning Division implements California State law for the development and maintenance of a comprehensive General Plan and the corresponding Zoning Code, as well as reviewing and processing applications for various development projects based upon those documents. Neighborhood Preservation and Code Enforcement seeks to preserve and maintain the quality and livability of our community. Building's mission is to administer and enforce state and local construction regulations in order to protect the safety of all occupants in or near buildings while they work, recreate, and live in our community. The Department is comprised of six Divisions to deliver services to the community: Administration, Planning, Code Enforcement, Planning Commission, Permit and Plan Check Services, and Inspection Services. Administration Division The Administration Division provides for the overall coordination of the City's development activities, provides administrative support to the other divisions, assists in the preparation of analyses, scheduling of development projects, _ r and developing policy recommendations. Administration prepares progress reports, monitors special studies, prepares R r-- the budget and ensures spending does not exceed approved '� .�• limits, tracks revenues, maintains the department website, and attends and represents the Department at committee meetings. Administration also ensures the maximization of personnel and material resources for the Department. Planning Division The Planning Division is comprised of two sections, Current Planning and Advance Planning. Current Planning reviews and processes development applications according to the General Plan, Zoning Code and Subdivision Ordinance, staffs the zoning counter, provides plan checking services, and acts as liaison to Planning Commission, Zoning Administrator and Design Review Board. Advance Planning maintains the General Plan, provides environmental review (CEQA), processes amendments to the General Plan and Zoning Code, staffs the zoning counter, assists in the review and coordination of long-term projects, overseas and implements the City's Local Coastal Program and drafts policy documents. Neighborhood Preservation and Code Enforcement Division The Neighborhood Preservation/Code Enforcement division goals are to eliminate blight within the City's neighborhoods; educate citizens on property maintenance, code violations, and neighborhood preservation issues; respond to complaints regarding property maintenance issues and code violations in a timely manner; and maintain compliance with the Zoning Code and applicable Municipal Codes. Planning Commission The Planning Commission is a quasi-judicial decision making body with authority over a variety of land use and legislative ' matters. Each City Council Member makes a personal ti appointment to the Planning Commission. The Planning Commission meets twice a month on the second and fourth Tuesday at 7:00 p.m. in the City Council Chambers. This Division was created to account for meeting expenses as well as to provide educational opportunities and conference/workshop opportunities for Planning Commissioners. Staff time (e.g., staff support)for these meetings is indicated under other divisions. 150 Community Development Department Descriptions Permit and Plan Check Services Division The Permit and Plan Check Division's primary function is to perform permit processing and plan review of proposed buildings and miscellaneous structures to be built in the City. The Permit section of the Division is charged with processing and issuing building, combination, swimming pool, mechanical, electrical, plumbing, and solar permits, as well as certificates of occupancy to developers, designers, and the general public. The permit section also provides coordination and information services lot to internal and external customers and manages and archives permit records and construction documents. The Plan Check section enforces all applicable federal, state, and local building codes pertaining to structures. The purpose of plan check review is to produce construction documents for use in the field, which meet minimum life safety provisions. The application of these regulations can be particularly challenging to the average owner-builder. To facilitate permit issuance and meet the customers design needs, plan check staff offer code-compliant alternatives during the review process. This Division also assists in coordinating inspection activities between builders and inspection staff for issued permits and on-going projects. Staff engineers sometimes accompany inspection staff on larger projects and for those having challenging structural or life safety elements. Construction activity in Huntington Beach dramatically influences the basic service activities and projects of this Division. The Building Division anticipates construction activity exceeding $225 million in permit valuation in the 2016/2017 fiscal year. Inspection Services Division The Inspection Services Division performs construction inspections at specified progress benchmarks on a wide variety t of commercial, industrial, and residential structures. These _ inspections focus on structural components, life safety elements, energy conservation, handicapped accessibility, and electrical, p. plumbing, and mechanical systems. The purpose of these inspections is to ensure that contractors and owner-builders construct their projects in a manner consistent with the approved F _ construction plans and adopted codes and standards. The Division staff provides information on adopted code requirements and helps our customers through the inspection process without violating or compromising important safety laws and regulations. Future occupants of the building are provided with a safe environment in which to live, work, or recreate, and the building owner is assured that minimum construction standards have been followed. Division staff also inspects existing commercial and industrial buildings when there is a change in occupancy to ensure that the proposed use is compatible with the construction type of the building. In addition to conducting inspections, the Division also provides plan review services for the more complicated plumbing, mechanical, and electrical systems when required. 151 Community Development Ongoing Activities&Projects Administration Division • Provide overall leadership and management for the Department. • Direct large planning projects related to planning and zoning. • Coordinate 18 Planning Commission meetings Zoning Administrator meetings. • Provide financial forecasting for development departments and department revenue. � .a• Provide statistical tracking information to various state and local agencies. • Prepare and organize department records,files, and public meeting agenda materials per SB90. • Process 54,150 required mailings and public notices annually. • Annually respond to 390 citizen inquiries regarding flood plain concerns and process individual inquiries within one business day. • Provide customer service for daily walk-in traffic and phone inquiries for the Community Development Department. Planning Division • Process approximately 135 entitlements annually in accord with the state-mandated Permit Streamlining Act and approximately 125 temporary sign permits and temporary activity permits. • Respond to 7,200 phone requests, 11,500 walk-in inquiries,and 570 e-mail requests. • Plan check 1,425 plans for zoning compliance annually; process 720 over the counter plan checks; and process 66 address assignments. • Provide staffing to: Planning Commission, Zoning Administrator, Design Review Board, Historic Resources Board, Environmental Assessment Committee and the Development Assistance Team. • Complete processing for major projects including Airport Circle Residential, Hilton Hotel Expansion, Pacific City Residential, Parkside Estates, LeBard Park and Residential, Springhill Suites Hotel, Monogram Residential, and Urban Art Lofts. • Continue efforts to enhance customer service and participate in the City's award winning 10-Point Plan for Businesses. Neighborhood Preservation and Code Enforcement Division • Respond to 16,600 phone calls, 1,250 walk-in inquiries, 27,300 e-mails, and 155 Pipeline requests. • Initiate 2,650 proactive cases per year to address code violations. • Conduct over 7,975 field inspections annually. • Resolve over 2,200 code enforcement cases annually. • Conduct 32 on-site visits with property owner groups, explaining code requirements and providing resource referrals to assist them in their effort to maintain their properties to the Citys standards. • Coordinate efforts with the Public Nuisance Task Force to address 72 nuisance properties with the cooperation of Police, Fire, Building, Planning, Public Works, and the City Attorneys Office. • Improve code enforcement efforts relative to news rack installations, abandoned shopping carts, vacation rentals(less than 30 days)and illegal signs. 152 Community Development Ongoing Activities& Projects Planning Commission • Attend conferences and training seminars (one to two per Commissioner, per year). Permit and Plan Check Services Division Provide customer service to 21,900 counter customers (90/day). Answer over 61,500 phone contacts. Review and approve 9,400 permits with a construction valuation of$235,000,000. • Perform 650 over-the-counter building plan reviews. Perform 865 large or complicated building plan reviews. .•�i • Process 400 certificates of occupancy for new and change of business. • Schedule and conduct 120 counter meetings/appointments. • Mail approximately 10,000 permit notification letters and 3,000 inspection reminder letters. • Mail 100 Notice of Non-Compliance letters. • Receive and respond to 80 citizen inquiries via Surf City Pipeline. • Prepare all public records, except plans,to be available via the kiosk. • 3,800 customers access SIRE documents using department kiosk system. Provide Project Coordination to 16 Large Mixed Use Projects. QR reader: 3,500 customers schedule inspections, using their Smart Phone. Inspection Services Division • Perform over 38,300 building, mechanical, plumbing, and certificate of occupancy inspections annually; an average of 180 daily. • Perform over 2,100 plumbing, mechanical, and electrical plan checks annually. • Perform over 770 inspections and plan checks on structures for code compliance. • Performed over 550 NPDES inspections on properties for construction runoff standards and best management practices. • Issue 100 actions on a property either 30 Day Notice or Administrative Citation. • Conduct 52 inspection meetings/training sessions reviewing over 150 issues/topics. • Conduct 350 Field Meetings with developers and contractors. • Conduct 475 Counter meetings/appointments with customers. • Issue 360 photovoltaic permits, with associated plan checks and field inspections. Now 153 Community Development Performance Measures The City's performance measure program is in its eleventh year. Results for the past two fiscal years in addition to goals and objectives for FY 2016/17 are presented below. FY 2014115 FY 2015116 FY 2016117 Strategic Plan ACTUAL ACTUAL ADOPTED Goal Goal: 1. Perform 95%of construction inspections on the Enhance& same day scheduled. Maintain Public Safety Measure: % of construction inspections performed on 93% 95% 95% same day scheduled Goal: 2. Complete 85% of projects submitted (first Enhance and submittal) for initial plan check within 20 Maintain City business days. Service Delivery Measure: % of first submittal plan checks completed 95% 95% 100% within 20 business days Goal: 3. Process 85% of building, electrical, plumbing, Enhance and and mechanical permits in less than 45 Maintain City minutes. Service Delivery Measure: % of building, electrical, plumbing, and 95% 90% 95% mechanical permits processed in less than 45 minutes Goal: 4. Perform enforcement actions and close 75% of Enhance& cases within 30 days. Maintain Public Safety Measure: %of enforcement action cases closed within 30 78% 75% 80% days Goal: 5. Receive and respond to 95% of citizen phone Enhance and inquiries within two business days. Maintain City Service Delivery Measure: % of citizen inquiries responded to within two 93% 95% 95% business days Goal: 6. Process 100% of entitlement applications and Enhance and environmental reviews within State of California Maintain City recommended guidelines. Service Delivery Measure: % of entitlement applications processed within 100% 100% 100% recommended guidelines 154 Community Development Accomplishments FY 2015/16 Accomplishments • Continued work on the General Plan Update including: held three remaining GPAC meetings, held a joint City Council/Planning Commission study session, obtained City Council direction on land use alternatives and key policies, released the Notice of Preparation (NOP)of the Program EIR, held two public NOP scoping meetings and a 30-day public review and comment period, completed administrative drafts of the General Plan and Coastal Resiliency Program, and met with Coastal Commission staff on the Sea Level Rise Vulnerability Assessment. • Completed an amendment to the Historic and Cultural Resources Element of the General Plan. • Entitlements approved: Pacific City Residential, Beach Medical Pavilion, LA Fitness Sports Club, LeBard Park and Residential, Old Crow Smokehouse live entertainment, Medical Marijuana ZTA and the Sign Code Update. • Maintained plan check service levels through the use of outside contract services. • Commenced/continued inspection work on Tri-Pointe Homes-Truwind Tract, Boardwalk Apartments, Beach & Ocean Apartments, Elan Apartments, Oceana Apartments, Ford, Chrysler/Dodge and Chevrolet showrooms, Stacked restaurant, Harbor Distribution and Shea industrial buildings on Gothard. • Completed Building, Mechanical, Electrical, and Plumbing Plan Checks for the major projects: Pacific City Residential, Monogram Apartments, Hilton Hotel expansion, HB Medical Office Building, Peirside Pavilion, 818 PCH, Newland condominiums and HB Senior Center. • Provided project specific Inspection Services to facilitate a timely construction process at: Pacific City-Commercial, Pasea Hotel, Tri-Pointe Homes-Fairwind tract, HB Lofts, Coastal Walk Homes, Springhill Suites Hotel, and the HB Senior Center. • Coastal Commission approved the last phase of the Brightwater and Sandover Residential Developments. • Processed and completed three (3) Mills Act contracts. • Completed Granicus system for live-streaming of Planning Commission agendas, staff reports, and meetings. • Completed the transfer of Sunset Beach building and land use records, processing of minor building permits and land use entitlements from the County of Orange to the City of Huntington Beach. • Processed CEQA documents for projects including: Mitigated Negative Declarations for the Admiralty, Humboldt and Brookhurst Street bridge rehabilitation projects and provided environmental review and CEQA determinations for other City projects such as the Recycling Market Development Zones, California Energy Commission Grant Application, Edinger/Beach widening/right turn lane, Huntington Street/Yorktown Avenue intersection improvements, and Sunset Beach Water Main project. • Streamlined the Certificate of Occupancy program to be more business friendly. 155 Community Development 7 Goals FY 2016/17 Goals • Complete the overall General Plan Update, Coastal Resiliency Program and Program EIR. • Complete the Sunset Beach Specific Plan through the California Coastal Commission. • Adopt the 2016 California Building and Safety Codes, including staff training. • Continue processing zoning entitlements in a timely manner. • Complete processing major projects through construction including Pasea Hotel, Marriott Springhill Suites Hotel, Pacific City Residential, LeBard School Acquisition, Hilton Hotel expansion, Monogram Apartments, Newland Townhomes and other various residential projects. • Integrate and improve upon entitlement processing and permit issuance procedures for Sunset Beach residents and property owners. • Continue staff development through Certified Access Specialist(CASp)certification program. • Update the Inspection Policy and Procedure Manual. • Begin to implement an online permitting system, in conjunction with electronic plan checking and online inspection requests. • Successfully configure a new permitting software system to decrease permit issuance times and increase communication levels to all applicants. • Continue processing plan checks, building permits, and photovoltaic permits in a timely manner. • Complete.Planning Division Digital Imaging Management System and continue efforts to scan all entitlements and planning documents. • Continue efforts on the update and maintenance of the Huntington Beach Zoning and Subdivision Ordinance; and the Beach and Edinger Corridors Specific Plan. • Continue enhancing customer service and improving the efficiency of the development review process with customers and other development services Departments. 156 Community Development Adopted Budget- FY 2016/17 Department Budget Summary All Funds by Object Account DEPARTMENT Percent FY 2012/13 FY 2013114 FY 2014115 FY 2015/16 FY 2015/16 FY2016/17 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year All Funds PERSONNEL SERVICES Salaries, Permanent 3,566.085 3,603,043 3,508,603 4,128,685 4,189,868 4,279,880 3.66% Salaries,Temporary 60,647 55,648 52,932 151,735 126,735 151,436 -0.20% Salaries,Overtime 31,409 31,958 25,570 32.250 32,250 32,850 1.86% Leave Payouts 107,568 73,762 88,151 Benefits 1,589,472 1,694,865 1,703,098 2,024,943 2,054,076 2,194,548 8.38% PERSONNEL SERVICES 5,355,181 5,459,277 5,378,354 6,337,613 6,402,928 6,658,714 5.07% OPERATING EXPENSES Equipment and Supplies 165,988 202,711 113,277 162,160 181,974 161,160 -0.62% Repairs and Maintenance 1,200 2,000 2,000 2,000 0.00% Conferences and Training 30,088 22,888 30,934 48,000 50,000 49,000 2.08% Professional Services 794,030 1,595,949 1,394,492 527,697 1,556,475 527,697 0,00% Other Contract Services 18,141 24,490 27,127 28,000 28,000 28,000 0.00% Contribution to Private Agency 2,139 Expense Allowances 11,444 11,444 11,444 12,100 12,100 12,100 0.00% OPERATING EXPENSES 1,020,891 1,857,481 1,577,274 779,057 1,832,688 779,957 0.00% CAPITAL EXPENDITURES 56,099 CAPITAL EXPENDITURES 56,099 NON-OPERATING EXPENSES Transfer to Other Funds 9,031 NON-OPERATING EXPENSES 9,031 Grand Total 6,376,072 7,316,758 6,964,659 7,117,570 8,291,716 7,438,671 4.51% General Fund 6,154,992 7,090,537 6,963.430 7,117.570 8,051,025 7,312,533 2.74% Other Funds 221,080 226.221 1.229 240,691 126,138 100.00% Grand Total 6,376,072 7,316,758 6,964,659 7,117,570 8,291,716 7,438,671 4.519/u Personnel Summary 42.75 43.00 44.00 43.50 43.50 44.00 0.50 157 Community Development Adopted Budget -FY 2016117 Department Budget Summary General Fund by Object Account DEPARTMENT Percent FY 2012113 FY 2013/14 FY 2014115 FY 2015/16 FY 2015116 FY 2016/17 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year General Fund PERSONNEL SERVICES Salaries,Permanent 3,414,019 3,447,594 3,508,603 4,128,685 4,027.595 4,196,055 1.63% Salaries,Temporary 57.763 53,744 52,932 151,735 126,735 151,436 -0.20% Salaries,Overtime 30,080 30,144 25,570 32,250 32.250 32,850 1.86% Leave Pay Outs 106,881 73,762 88,151 Benefits 1,527,233 1,629,531 1,703,098 2.024,943 1,979,810 2,152,235 6.29% PERSONNEL SERVICES 5135977 5234775 5378354 6337613 6,166390 8532576 3.08% OPERATING EXPENSES Equipment and Supplies 164,113 200,992 112,048 . 162,160 179,960 161,160 -0.62% Repairs and Maintenance 1,200 2,000 2,000 2,000 0.00% Conferences and Training 30,088 22,888 30,934 48,000 50,000 49,000 2.08% Professional Services 794,030 1,595.949 1.394,492 527,697 1,556,475 527,697 0.00% Other Contract Services 18,141 24,490 27,127 28,000 28,000 28,000 0.00% Expense Allowances 11,444 11,444 11,444 12,100 12,100 12,100 0.000/0 OPERATING EXPENSES 1,019,015 1,855,762 1,576,045 779,957 1,826,5 0.00% CAPITAL EXPENSES Equipment 56,099 CAPITAL EXPENDITURES 56.099 NON-OPERATING EXPENSES Transfers to Other Funds 9,031 NON-OPERATING EXPENSES 9.031 Total 6,154,992 7,090,537 6,963,430 7,117,570 8,051,025 7,312,533 2.74% Personnel Summary 42.75 43.00 44.00 43.50 43.50 44.00 0.50 158 Community Development Adopted Budget- FY 2016/17 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2012113 FY 2013114 FY 2014115 FY 2015116 FY 2015/16 FY 2016117 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Administration PERSONNEL SERVICES Salaries, Permanent 449,297 462,692 488,087 705,075 631,760 713,824 1.24% Salaries,Temporary 23,748 26,109 15,304 28,000 28,000 28,000 0.00% Salaries, Overtime 3,265 2,113 2,756 3,250 3,250 3,300 1.54% Benefits 205,051 214,541 242,305 339,533 303,900 348,573 2.66% PERSONNEL SERVICES 11118111W 705455 748,452 1,075,857 9W918 1 897 1.66% OPERATING EXPENSES Equipment and Supplies 81,838 102,556 65,620 100,060 117,860 100,060 0.00% Repairs and Maintenance 1,200 2,000 2,000 2,000 0.00% Conferences and Training - 5,922 3,438 804 8,000 8,000 8,000 0.00% Professional Services 25,628 17 46,867 40,000 Other Contract Services 261 2,000 2,000 2.000 0.00% Expense Allowances 6.023 6,023 6,023 12,100 12.100 12,100 0.00% OPERATING EXPENSES 120,611 112,295 119,314 124,160 181,960 124,1601 0.00% Total 801,972 817,750 867,766 1,200,017 1,148,870 1,217,857 1.49% Significant Changes Permanent Salaries and Benefits increased due to recently negotiated employee contracts. No significant operational changes. FY 2012/13 FY 2013114 FY 2014115 FY 2015/16 FY 2015/16 FY 2016117 Change from Permanent Personnel Actual Actual Actual Adopted Revised Ado Prior Year Director of Community Devel. 0.00 0.00 0.00 0.00 1.00 1.00 0.00 Deputy Director of Community Devel. 0.00 0.00 0.00 0.00 1.00 1.00 0.00 Director of Planning/Bldg. 1.00 1.00 1.00 1.00 0.00 0.00 0.00 Deputy Director of Planning/Bldg. 0.00 0.00 0.00 1.00 0.00 0.00 0.00 Administrative Analyst Senior 0.75 1.00 1.00 1.00 1.00 1.00 0.00 Administrative Assistant 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Administrative Secretary 1.00 2.00 2.00 2.00 2.00 2.00 0.00 Office Assistant II 2.00 1.00 1.00 1.00 1.00 1.00 0.00 Total 5.75 6.00 6.00 7.00 7.00 7.00 0.00 159 Community Development Adopted Budget - FY 2016/17 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2012/13 FY 2013114 FY 2014/15 FY 2015/16 FY 2015/16 FY 2016/17 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Planning PERSONNEL SERVICES Salaries,Permanent 1,047,232 1,100,426 1,044,727 1,182,604 1,182,604 1,203,090 1.73% Salaries,Temporary 5,831 60,000 35,000 60,000 0.00% Salaries,Overtime 265 860 1,514 3,000 3,000 3,050 1.67% Leave Payouts 38,011 22,913 15,450 Benefits 409,459 453,710 460,141 538,033 538,033 580,889 T97% PERSONNEL SERVICES 1,500,798 1,577,909 1,521,831 1,783,636 1,758,636 1,847,028 3.55% OPERATING EXPENSES Equipment and Supplies 1,540 2,183 1,770 4,750 4,750 4,750 0.00°% Conferences and Training 2,267 3.312 9,278 13.000 13,000 13,000 0.00% Professional Services 202,385 152,994 131,182 147,697 438,734 147,697 0.00% Other Contract Services 18,141 24,228 27.127 26,000 26,000 26,000 0.00% OPERATING EXPENSES 224,333 182,717 169,357 191,447 482,484 191,447 0.00°% CAPITAL EXPENDITURES Equipment 56,099 CAPITAL EXPENDITURES 56,099 Total 1,725,131 1,760,626 1,691,189 1,975,083 2,297,219 2,038,475 3.21% Permanent Salaries and Benefits increased due to recently negotiated employee contracts. No significant operational changes FY 2012/13 FY 2013/14 FY 2014/15 FY 2015/16 FY 2015/16 FY 2016117 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Planning Manager 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Senior Planner 3.50 3.50 3.50 3.00 3.00 3.00 0.00 Associate Planner 4.00 4.00 4,00 4.00 4.00 4.00 0.00 Assistant Planner 2,00 2.00 2.00 2.00 200 2.00 0.00 Total 11.50 11.50 11.50 11.00 11.00 11.001 0.00 160 Community Development Adopted Budget- FY 2016/17 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2012/13 FY 2013/14 FY 2014/15 FY 2015/16 FY 2015116 FY 2016117 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Code Enforcement& Neighborhood Preservation PERSONNEL SERVICES Salaries, Permanent 275,228 207,120 223,534 301,463 301,463 309,493 2.66% Salaries,Temporary 12,662 11,462 12,000 12,000 12,601 5.01% Salaries,Overtime 2,471 4,058 4,423 2,000 2,000 2,100 5.00% Leave Payouts 11,201 8,276 6,997 Benefits 140,603 119,660 112,127 151,868 151,868 167,897 10.55% PERSONNEL SERVICES 429,502 351,777 358542 467,331.M 467,331 492,091 5.30% OPERATING EXPENSES Equipment and Supplies 2,766 2,909 1,325 4,500 4,500 4,500 0.00% Conferences and Training 1,865 779 1,121 2,000 2,000 2,000 0.00% Professional Services 25,000 OPERATING EXPENSES 4,631 3,688 2,446 6,500 31,500 6,500 0.00% NON-OPERATING EXPENSES Transfer to Other Funds 9,031 NON-OPERATING EXPENSES 9,031 Total 434,133 355,464 370,020 473,831 498,831 498,591 5.23% Significant Changes Permanent Salaries and Benefits increased due to recently negotiated employee contracts. No significant operational changes. This Division adds an additional Y2 of a Code Enforcement Officer II position that will be fully offset by the conversion of two Code Enforcemen Officer II positions to one Code Enforcement Officer I and one Code Enforcement Technician position for a net neutral impact. FY 2012/13 FY 2013114 FY 2014115 FY 2015/16 FY 2015116 FY 2016117 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Code Enforcement Supervisor 0.00 0.00 0.00 1.00 1.00 1.00 0.00 Senior Code Enforcement Officer 2.00 2.00 2.00 1.00 1.00 1.00 0.00 Code Enforcement Officer 1 0.00 0.00 0.00 0.00 0.00 1.00 1.00 Code Enforcement Officer II' 3.50 3.50 3.50 3.50 3.50 2.00 (1.50) Code Enforcement Technician 0.00 0.00 0.00 0.001 0.00 1.00 1.00 '2.00 FTEs are funded by the CDBG program ITOW 5.50 5.50 5.50 5.50 5.50 6.00 1 0.60 161 Community Development Adopted Budget - FY 2016/17 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2012/13 FY 2013/14 FY 2014115 FY 2015116 FY 2015/16 FY 2016/17 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Permit and Plan Check Services PERSONNEL SERVICES Salaries, Permanent 344,565 429,516 519,533 692,875 692,875 704,453 1.67% Salaries,Temporary 19,861 8,005 15,246 41,735 41,735 40,835 -2.16% Salaries,Overtime 1,673 1,379 3,165 5,000 5,000 5,100 2.00% Leave Payouts 1,694 5,604 19,420 Benefits 164,947 203,442 239,627 330,983 330,983 353,429 6.78% PERSONNEL SERVICES 532,740 6479" 796"1 1,070593 1,070,593 1,103,817 3.10% OPERATING EXPENSES Equipment and Supplies 62,798 78,239 33,939 33,100 33.100 33,100 0.00% Conferences and Training 5,364 3,122 2,127 7,000 7.000 7,000 0.00% Professional Services 413,671 1,218,191 912,454 230,000 725,343 230,000 0.00% Expense Allowances 3,157 5,421 OPERATING EXPENSES 481,833 1,302,709 953,940 270,100 7 443 270100 0.00% Total 1,014,573 1,950,655 1,750,931 1,340,693 1,836,036 1,373,917 2.48 Significant Changes Permanent Salaries and Benefits increased due to recently negotiated employee contracts. No significant operational changes. increased due to recently FY 2012/13 FY 2013/14 FY 2014/15 FY 2015/16 FY 2015116 FY 2016117 Change from negotiated employee contracts.No Actual Actual Actual Adopted Revised Adopted Prior Year Building Manager 0.00 1.00 1,00 1.00 1.00 1,00 0.00 Permit and Plan Check Manager 1.00 0.00 0.00 0.00 0.00 0.00 0,00 Permit and Plan Check Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 0,00 Plan Check Engineer 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Senior Permit Technician 2.00 2.00 3.00 3.00 3.00 3.00 0,00 Building Inspector I/II/III 1.00 1.00 1,00 1.00 1,00 1.00 0.00 Total 7.00 7.00 8.00 8.00 8.00 8.00 1 0.00 162 Community Development Adopted Budget - FY 2016/17 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2012113 FY 2013/14 FY 2014115 FY 2015/16 FY 2015/16 FY 2016117 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Inspection Services PERSONNEL SERVICES Salaries,Permanent 1,297,697 1,247.840 1,232,723 1,246,669 1,218,894 1,265,195 1.49% Salaries,Temporary 8,323 6,968 10,920 10,000 10,000 10,000 0.00% Salaries,Overtime 22,406 21,734 13,711 19,000 19,000 19,300 1.58% Leave Payouts 55,976 36.969 46,284 Benefits 607,173 638,178 648,898 664,527 655,027 701,448 5.56% PERSONNEL SERVICES 1,991,575 1,951,689 1,952,537 1,940,196 1,902,921 1,995,943 2.87% OPERATING EXPENSES Equipment and Supplies 11,711 13,969 6,333 11,750 11,750 11,750 0.00% Conferences and Training 6,891 5,102 5,497 7,000 9,000 7,000 0.00% Professional Services 152,345 224,748 303,990 150,000 327,398 150,000 0.00% Expense Allowances 5,421 2.264 OPERATING EXPENSES 176,367 246,082 315,819 168,750 348,148 168,750 0,00% Total 2,167,942 2,197,771 2,268,356 2,108,946 2,251,069 2,164,693 2.64X Significant Changes Permanent Salaries and Benefits increased due to recently negotiated employee contracts.No significant operational chan es. increased due to recently FY 2012113 FY 2013/14 FY 2014115 FY 2015/16 FY 2015116 FY 2016/17 Change from negotiated employee contracts.No Actual Actual Actual Adopted Revised Adopted Prior Year Inspection Manager 1.00 1.00 1,00 0,00 0.00 0.00 0.00 Inspection Supervisor 2.00 2.00 2.00 2,00 2.00 2.00 0.00 Principal Mech/Plumbing Inspector 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Principal Electrical Inspector 1.00 1.00 1.00 1,00 1.00 1.00 0.00 Building Inspector I/II/III 8.00 8.00 8.00 8.00 8.00 8.00 0.00 Total 13.00 13.00 13.00 12.00 12.00 12.00 0.00 163 Community Development Adopted Budget - FY 2016117 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2012/13 FY 2013114 FY 2014/15 FY 2015116 FY 2015/16 FY 2016/17 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Planning Commission OPERATING EXPENSES Equipment and Supplies 3.460 1,137 3,061 8,000 8,000 7,000 -12.50% Conferences and Training 7,780 7,135 12,108 11,000 11,000 12,000 9,09°% OPERATING EXPENSES 11,240 8,271 15,168 19,000 19,000 19,000 0.00% Total 11,240 8,271 15,168 19,000 19,000 19,000 1 0.00% Significant Changes No significant changes. 164 Community Development Adopted Budget - FY 2016/17 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2012/13 FY 2013114 FY 2014115 FY 2015/16 FY 2015/16 FY 2016/17 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Donations (103) OPERATING EXPENSES Equipment and Supplies 1,876 1,719 1,229 2,014 Contribution to Private Agency 2,139 OPERATING EXPENSES 1,876 1,719 1=9 4,153 Total 1,876 1,719 1,229 4,153 Significant Changes The FY 2015116 Revised Budget reflects donation amounts carried forward and appropriated under Equipment and Supplies for the Historic Resources Board HRB . 165 Community Development Adopted Budget - FY 2016/17 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2012/13 FY 2013114 FY 2014115 FY 2015116 FY 2015/16 FY 2016/17 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year CDBG Code Enforcement (a15,859,860,861,863,962,1208, 1219.1235) PERSONNEL SERVICES Salaries, Permanent 152,066 155,449 162,273 83,825 100.00% Salaries,Temporary 2,883 1,905 Salaries,Overtime 1,329 1,814 Leave Payouts 687 Benefits 62.239 65,334 74.265 42,313 100.00% PERSONNEL SERVICES 219,204 224502 236,538 126,138 100.00% Total 219,204 224,502 236,538 126,138 100.00% Significant Changes The Community Development Block Grant program is administered by the Office of Business Development in the City Manager's Office. This grant supports Code Enforcement activities. FY 2012/13 FY 2013114 FY 2014115 FY 2015/16 FY 2015116 FY 2016/17 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Code Enforcement Officer II 2,00 2,00 0.00 0.00 2.00 2.00 0.00 Total 2.00 2.00 0.00 0.00 2.00 2.001 0.00 FY 2012113 FY 2013/14 FY 2014115 FY 2015116 FY 2015116 FY 2016/17 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year Permanent Salaries and Benefits increased due to recently negotiated employee contracts. No significant op 126,138 126,138 *Remainder of FY 2016117 revenues for the CDBG program are found in the City Manager's Other Funds Section, Total 126,138 126,138 166 Community Development Adopted Budget- FY 2016/17 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2012/13 FY 2013/14 FY 2014115 FY 2015116 FY 2015/16 FY 2016117 Change From Division/Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year CMD Community Development ADM Administration 10060101 Planning Administration 801,972 817,750 867,766 1,200,017 1,148,870 1,217,857 1.49% ADM Administration 801,972 817,750 867,766 1,200,017 1,148,870 1,217,857 1.49% PLN Planning 10060201 Planning 1,725,131 1,760,626 1,691,189 1,975,083 2,297,219 2,038,475 3.21% PLN Planning 1,725,131 1,760,626 1,691,189 1,975083 2,297,219 2038475 3.21% CE Code Enforcement&Neighborhood Preservation 10060301 Code Enforcement 434.133 355,464 370,020 473,831 498,831 498,591 5.23% CE Code Enforcement 434133 355,464 370,020 473,831 498831 498591 5.23% IS Inspection Services 10060201 Inspection Services 6 10060401 Inspection Services 2,167,942 2,197,764 2,268,356 2,108,946 2.251,069 2,164,693 2.64% IS Inspection Services 2,167,942 2,197 771 2,268,356 2,108,946 2,251,069 2,164,693 2.64% PPS Permit&Plan Check Services 10055301 Permit&Plan Check Services 5 10060501 Permit&Plan Check Services 1,014,573 1,144,506 1,413,871 1,340,693 1,499,490 1,373,917 2.48% 10060601 General Plan Update 806,145 337.060 336,545 PPS Permit&Plan Check Services 1,014,573 1,950,655 1,750,931 1,340,693 1,836,036 1,373,917 2.48% PC Planning Commission Permanent Salaries and Benefits increased do( 11,240 8,271 15,168 19,000 19,000 19,000 0.00% PC Planning Commission 11,240 8,271 15,168 19,000 19,000 19,000 0.00% Other Funds 10361002 Donations HRB 1,876 1,719 1,229 4,153 Other Funds 1,876 1,719 1,229 4,153 CDBG-Code Enforcement 81560301 Code Enforcement 12/13 219,204 86360301 Code Enforcement 13/14 224,502 121960301 Special Code Enforcement 15/16 236,538 123560301 Special Code Enforcement 16117 126,138 100.0U% CDBG-code Enforcement 2119,204 224,502 236,538 126,138 100.00% Other Funds 221,080 226,221 1,229 240,691 126,138 100.00% General Fund 6,154,992 7,090,537 6,963.430 7,117,570 8,051,025 7,312533 2.74% Other Funds 221,080 226,221 1,229 240,691 126:138 100.00% Grand Total(s) 6,376,072 7,316,758 6,964,659 7,117,570 8,291,716 7,438,6711 4.51% 167 Intentionally Left Blank 168 City of Huntington Beach Community Services Adopted Budget — FY 2016/17 Director of Community Services ADMINISTRATION Administrative Analyst Senior Administrative Assistant FACILITIES,DEVELOPMENT& RECREATION,HUMAN&CULTURAL CHEED CONCESSIONS SERVICES FACILITIES AND DEVELOPMENT RECREATION.HUMAN.AND CULTURAL BEACH MAINTENANCE SERVICES Beach Operations Supervisor Facilities,Development&Concession Beach Maintenance Crevisleader(2) Manager Community Services Manager Facilities Maintenance Technician Sr. Administrative Secretary(.50) Beach Equipment Operator(3) Community Services 8 Recreation Specialist Beach Maintenance Service Worker Administrative Secretary(.50) PARK ACQUISITION AND DEVELOPMENT ADULT SPORTS PARKING METERS Community Services Recreation Community Services Recreation Supervisor Parking Meter Repair Technician Supervisor Maintenance Service Worker Parking Meter Repair Worker(2) SPECIFIC EVENTS PROJECT SELF-SUFFICIENCY PARKING&CAMPING Community Services Recreation Human Services Program Coordinator Supervisor Parking&Camping Facilities Supervisor Community Services&Recreation SENIOR SERVICES Specialist Senior Supervisor Human Services Parking&Camping CreWeader Office Assistant II Parking&Camping Leadworker Volunteer Services Coordinator Parking&Camping Assistant Social Worker Senior Services Transportation Coordinator Senior Services Assistant SENIOR RECREATION Community Services Recreation Supervisor Community Services&Recreation Specialist CULTURAL SERVICES Senior Supervisor Cultural Affairs Community Services&Recreation Specialist CITY GYM&POOL (Youth Boosts&Aauatirsl Community Services Recreation Supervisor Community Services&Recreation Specialist EDISON CENTER Community Services Recreation Supervisor Community Services&Recreation Specialist MURDY CENTER Community Services Recreation Supervisor Community Services&Recreation Specialist 169 Community Services Department Descriptions The mission statement of the Community Services Department is to "provide outstanding programs, services and facilities that enhance and enrich the lives of our residents and visitors." The Community Services Department carries out this mission by providing a full spectrum of year-round and seasonal recreational, cultural, and human service programs, in addition to special events at the City's parks, beaches, and community facilities, including major annual citywide events, such as the U.S. Open of Surfing and Surf City Marathon. Maintenance of the Citys beaches, pier, and harbor, as well as revenue collection for all beach parking lots and parking meters is performed by the Community Services Department. The Department also actively interfaces with the community it serves by participating on 21 boards,commissions,task forces, and local citizens groups. Administration Division Administration oversees and supports the functions of the department's operating Par S divisions. This includes strategic planning, supervision, budget preparation, accounts payable, and clerical services. Administration responds to community concerns and e inquiries, serves as the primary liaison to a wide variety of citizens groups, implements City Council policies, and ensures quality control department-wide for ' programs and services to the public. Administration creates public/private partnerships with corporations, agencies, and non-profits such as Adopt-A-Highway, erg" Abercrombie & Fitch, Huntington Beach Council on Aging, Hoag Memorial Hospital • Presbyterian and Children's Bureau that allow the City to provide a higher level of service and a greater number of programs. Support staff process registrations and reservations for the department's rental facilities, recreation events, special permits, beach passes, and adult sports programs. Support staff also process instructor payments, issue program refunds, and prepare parking meter credit card collection reports. Facilities, Development, & Concessions Division This Division manages concessionaire-operated facilities at the beach, pier, Huntington Central Park, and Meadowlark Golf Course. It supervises the planning of multi-departmental specific _ event activities at Pier Plaza and other locations, such as the Smooth Jazz Festival and the U.S. Open of Surfing, and the implementation of partnership agreements. This Division also coordinates rehabilitation and construction of new development > projects at parks and beaches, and authors and manages grants to fund them. Beach Operations Division This Division is comprised of three sections: Parking and Camping, Parking Meters, and Beach Maintenance. Parking and Camping is responsible for the Sunset Vista RV campground and parking operations at the Main Promenade Parking Structure and the City beach lots. Responsibilities include revenue collection, traffic management, staffing, and facility maintenance. Parking Meter staff service all aspects of the Citys parking meters and pay stations, including revenue collection, maintenance, and repairs. Beach Maintenance is responsible for cleaning the pier, beach, fire rings, bike paths, parking lots, Main Promenade Parking Structure, and Pier Plaza. Staff also maintains the Huntington Harbor and Sunset Beach beaches and oversees the Huntington Harbour maintenance service contract and pier concessions. 170 Community Services Department Descriptions Recreation, Human, & Cultural Services Division This Division is responsible for planning, coordinating, and staffing the City's recreation, a' human and cultural services programs. The Recreation section of this Division manages and 1 operates the Murdy and Edison Community Centers, the City Gym and Pool, the Huntington + _ Central Park Sports Complex, and coordinates City facility and clubhouse rentals. In addition, Recreation will be responsible for implementing _ temporary rental uses at the Michael E. Rodgers Seniors' Center as directed by City Council during further review of the existing facilities. Recreation programs are available through the SANDS Community Services Guide and can be found on-line at www.hbsands.org. It includes year-round activities such as instructional classes; adult, youth, peewee, and "shooting stars" sports; special events and programs such as "Friday Night Funtime Dances," the Family Camp Out; "Ole Fishing Hole" fishing derby, or the Summer Surf Contest; and seasonal programs such as aquatics, summer sports programs, and Adventure Playground. Human Services oversees the operation of the new Senior Center in Central Park effective July 2016, as well as the management and development of senior service and senior outreach programs, including senior recreation, transportation, meals, and case management; and liaises with the Huntington Beach Council on Aging. A new fitness center and fitness program will also debut as part of the opening of the new Senior Center in Central Park. Human Services also manages the City's Project Self-Sufficiency program, which assists highly motivated, low-income, single parents achieve independence through case management community support; provides contract management for the Oak View Family and Community Center; and liaises with the City's Children's Needs Task Force. Cultural Services coordinates art programming, including exhibits, instructional classes, and day camps. Additionally, staff liaises with the Art Center Foundation and the City's Allied Arts Board. Ongoing Activities & Projects Administration Division -- • Provide support to City Council and the City Manager's Office o e j eBrr—'�I�r sun is�cru" including implementing City Council policies and responding to citizen Tk01(talUt01NUN, inquiries and other public follow up as needed. • Manage the department, providing oversight, planning, budget preparation, and clerical support. • Implement the Strategic Planning Goals & Objectives of the City and the Department. • Liaise with 21 City boards, commissions, task forces, committees, foundations, and other citizen groups. • Process facility and program reservations, recreational class instructor payments, refunds, parking passes; and prepare credit card parking meter collection reports. • Develop partnerships/sponsorships with private and non-profit organizations. -- 171 Community Services Ongoing Activities & Projects Facilities, Development, & Concessions Division • Manage park use issues and coordinate clubhouse rentals and maintenance. • Responsible for park and beach development projects oil including Capital Improvement Program submission and budget. • Serve as Secretary to the Community Services Commission. Prepare grant applications and monitor funds. • Manage concessions and partnership contracts. • Oversee citywide events and Specific Events. • Liaisons with Friends of Shipley Nature Center and the Huntington Beach Comunity Garden non-profit organizations. Beach Operations Division • Operate and manage the beach parking lots, Pier " Plaza, Main Promenade Parking Structure (MPPS), and Sunset Vista RV Campground. • Collect revenue from the south beach lots, Pier Plaza, MPPS, Sports Complex, Blufftop lots, Warner A R Fire Station and all metered spaces. • Clean and maintain the Pier and Pier Plaza. Maintain all beaches, including Huntington Harbour and Sunset Beach. • Sweep and clean the beach parking lots and multi- use paths. • Remove debris from 120 fire pits. Recreation, Human, & Cultural Services Division • Provide coordinated recreation classes, workshops, summer camps, tennis, aquatics, and special events for all ages. • Operate Murdy and Edison Community Centers, Huntington Central Park Sports Complex, City Gym and Pool; oversee Oak View Center contractor. • Coordinate clubhouse rentals and maintenance. • Produce and distribute the SANDS Community Services Guide both on-line and in print to nearly 80,000 households. • Provide youth, adult, and special needs sports program. • Provide senior programs, including volunteer coordination, recreation, fitness. transportation, case management, and nutrition. • Provide case management and enlist community support to assist highly motivated, single parents become independent. • Operate the Huntington Beach Art Center, providing cultural and educational programs in all media. 172 Community Services Performance Measures The City's performance measure program is in its eleventh year. Results for the past two fiscal years in addition to goals and objectives for FY 2016/17 are presented below. FY 2014/15 FY 2015/16 FY 2016/17 Strategic Plan ACTUAL ACTUAL ADOPTED Goal Goal: 1. Conduct a minimum of 30 audits of parking lot Strengthen ticket sales and cash collected by gate Economic and attendants. Financial Sustainability Measure: #of audits conducted 30 30 30 Goal: 2. Market instructional class registration and Improve Quality program information on a quarterly basis using a of Life minimum of three different mediums. Measure: # of communication media used to market 3 3 3 registration Goal: 3. Market each of the City's Clubhouse facilities on a Improve Quality quarterly basis using a minimum of three different of Life media. Measure: # of communication media used to market 3 3 3 registration 173 Community Services Accomplishments & Goals FY 2015/16 Accomplishments Administration • Generated $275,000 in additional donations for the new Senior Center in Central Park from Huntington Beach Council on Aging, the Edinger Medical Group, and Orange Coast Memorial Medical Center. • Processed over $130,000 in Clubhouse reservations, over $370,000 in 41h of July revenues, and over $450,000 in Specific Event fees and reimbursement revenues. • Processed almost $1.4 million in contractor payments for recreational programs, including tennis lessons, art classes, and instructional classes. • Sold over 1,500 annual beach parking passes totaling over$125,000. • Updated the Department website pages to provide the latest information for our residents and visitors. Beach Operations • Provided pre-event support and clean up for 30 major beach events. • Removed 3.75 million pounds of trash from the beach. • Installed lids on over 550 trash cans on the city's main beach. • Replaced 120 unsightly metal trash cans in Sunset Beach with 60 plastic barrels with lids. • Completed trial of 10 sensor parking meters in the downtown business district. • Installed senior parking meters in the downtown business district. • Completed sand replenishment project at the beaches in Huntington Harbour. • Completed installation of new parking equipment. • Completed new employee manual. • Implemented new Veteran's Pass program. • Installed new spikes at two of the beach parking lot exits. • Increased steam cleaning and restroom maintenance at the Main Promenade Parking Structure. Facilities, Development & Concessions • Processed over 60 permits for Specific Events held either at Pier Plaza, on the beach, downtown, or Huntington Central Park. • Completed the permit processing for the city's first air show. • Completed construction of the new Senior Center in Central Park. • Initiated construction of the Worthy Park project. • Completed a Citywide Parks and Recreation Master Plan. • Completed trail improvements, new fencing, and parking lot refurbishing at Bartlett Park per the approved Master Plan. Recreation, Human, & Cultural Services • Received California Parks & Recreation Society Award of Excellence in Digital Marketing for the monthly"Rec Report" airing on Channel 3. • Initiated contracts with additional surf schools to provide safe, affordable, high quality surf lessons. • Utilized the Community Services Department Marketing Plan and Social Media Guidelines to increase accessibility to programs, services, and events that enhance quality of life. • Marketed class registration and program information using the SANDS Community Services Guide and social media on a quarterly basis generating over 30,000 enrollments. • Enrolled over 5,500 participants in year round swimming aquatics, including summer outdoor. • Awarded $10,000 from the National Endowment for the Arts and $5,000 from the Lester Foundation for Day of the Dead Skulls and Bones exhibition. • Presented 101h Annual Creative Visions exhibition, featuring the art of more than 900 students, grades K-12 from the local school districts. • Featured an art center exhibition entitled "Time Lines" in recognition of the long awaited opening of the Senior Center in Central Park. • Offered Partners in Art school tours program for third grade students, with financial support from Theresa Plunkett Foundation and the Women's Club of HB. • Volunteered over 54,000 hours in support of Senior Services programs valued at over$1.5 million. 174 Community Services Accomplishments & Goals Recreation, Human, & Cultural Services (Accomplishments continued) • Logged 32,000 senior transportation trips travelling over 166,000 miles. • Delivered almost 95,000 meals to seniors through the Home Delivered Meals program. • Served over 50 single parent families through Project Self Sufficiency. • Hosted inaugural events for the opening of the new Senior Center in Central Park. • Released special edition SANDS celebrating the new Senior Center in Central Park. FY 2016/17 Goals Administration • Complete the successful transition of senior service recreation and human services programs to the new Senior Center in Central Park. • Complete a needs assess ment/feasi bi I ity study of future uses of the Michael E. Rodgers Seniors' Center and Senior Outreach Center to implement temporary rental uses as directed by City Council. • Continue to work with the Huntington Beach Council on Aging, senior services and management staff to cultivate interest and sponsorship for the new Senior Center in the Park. • Implement the objectives associated with Department's Strategic Plan three-year goals of creating a user-friendly environment for internal and external customers; attracting, developing and retaining quality part and full-time staff; increasing visibility of and participation in our events and programs; developing and implementing a park and beach safety and enforcement program; and maintaining and increasing funding. • Continue to revise and maintain the Community Services Department web pages to provide up-to-date information for our residents and visitors. Beach Operations • Continue installation of improved drainage at beach showers. • Install showers adjacent to beach restrooms located north of the pier. rd • Rebuild & install new showers and pads at 5 locations on the beach front. • Replace 90 toilet paper dispensers with newer, more robust design. • Replace 40 rusty restroom doors. ; • Increase security around the Main Promenade Parking Structure lobby. (p fl �� • Review options to increase automation at attended beach parking lots. 1 • Review camping software for future modifications to improve customer service. Facilities, Development, &Concessions • Complete design of the permanent parking lot in Huntington Central Park as described in the current Capital Improvement Plan. • Complete entitlements and begin construction for the beach playground as described in the current Capital Improvement Plan. • Develop a relationship with Pacific City and Pasea Hotel and explore special event ideas that are mutually beneficial. • Continue researching and attracting new special events that bolster business in the City. • Initiate feasibility study to address subsidence issues at the Edison Park tennis courts and playground. Recreation, Human, & Cultural Services • Complete the successful transition of activities, programs and services to the new Senior Center in Central Park. • Collaborate with City departments and the Homeless Task Force to provide resources for addressing homelessness. • Collaborate with the Police Department on pilot Safety and Enforcement Program to decrease unpermitted activities, while providing safe, high quality recreational opportunities throughout our beaches and parks. • Utilize the Community Services Department Marketing Plan and Social Media Guidelines to increase accessibility to programs, services, and events that enhance quality of life. 175 Intentionally Left Blank Community Services Adopted - FY 2016/17 Department Budget Summary All Funds by Object Account DEPARTMENT Percent FY 2012/13 FY 2013114 FY 2014/15 FY 2015/16 FY 2015/16 FY 2016/17 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year All Funds PERSONNEL SERVICES Salaries, Permanent 4,516,130 2,920,221 3,130,456 3,062,271 3,705,811 3,200,925 4.53% Salaries,Temporary 2,404,458 1,526.056 1,567,054 1,557,295 1,839,250 1,603,945 3.00% Salaries,Overtime 835,629 383,870 383,044 457,646 457,646 649,031 41.82% Leave Payouts 214,232 241,886 318,480 Benefits 2,844,620 1,616,935 1,734,532 1,753,107 1,839,145 1,944,445 10.91% PERSONNEL SERVICES 10,815,070 6,688,968 7,133,565 6,830,319 7841,852 7398346 8.32% OPERATING EXPENSES Utilities 33,181 35,038 31,565 36,400 36,400 35,400 -2.75% Equipment and Supplies 554,636 542,083 423,100 423,279 566,145 427,869 1.08% Repairs and Maintenance 563.919 707,282 750,688 761,412 883.719 770,262 1.16% Conferences and Training 42,061 9,298 11,138 11,350 11,350 13,500 18.94% Professional Services 243,847 325,994 211,431 171,000 287,352 320,000 87.13% Other Contract Services 2,200.517 2,029,208 1,943,894 2,084,287 2,112,978 2.142,587 2.80% Rental Expense 104,471 80,294 87,477 84,350 93,872 91,450 8.42% Insurance 35.153 41,675 30,175 36,000 41,825 36,000 0.00% Payments to Other Governments 842 Expense Allowances 25,543 22,883 27,706 28,680 28,680 28,680 0.00% Other Expenses 8,353 2,437 1,838 3,620 3,620 3,620 0.00% OPERATING EXPENSES 3,811,679 3,797,034 3,519,013 3,640,378 4,065.941 3,869,368 6.29% CAPITAL EXPENDITURES Land Purchase 43,865 1,208,542 32,265 316,800 331,300 316,800 0.00% Improvements 70,651 723,679 2,520,469 394,475 4,509,638 305,422 -22.58% Vehicles 60.135 30,874 CAPITAL EXPENDITURES 174,651 1,963,095 2,552,735 711,275 4,840,938 622,222 -12.52% NON-OPERATING EXPENSES Transfers to Other Funds 9,662 75,064 75,064 -100.00% NON-OPERATING EXPENSES 9,662 75,064 75,064 -100.00% Grand Total(s) 14,801,400 12,449,097 13,214,975 11,257,036 16,823,795 11,889.936 5.62% General Fund 13,049,806 9,042,382 9,197,737 9,516,054 9,598,181 9,865,039 3.677% Other Funds 1,751,594 3,406,715 4,017,238 1,740,982 7,225,615 2,024,898 16.31% Grand Total(s) 14,801,400 12,449,097 13,214,975 11,257,036 16,823,795 11,889,936 5.62% Personnel Summary 56.00 42.00 43.00 44.00 44.00 44.00 0,00 177 Community Services Adopted - FY 2016117 Department Budget Summary General Fund by Object Account DEPARTMENT Percent FY 2012/13 FY 2013/14 FY 2014/15 FY 2015116 FY 2015116 FY 2016/17 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year General Fund PERSONNEL SERVICES Salaries, Permanent 4,250,234 2,654,397 2,874,603 3,001,202 3,015,202 3,099,935 3.29% Salaries,Temporary 2,214,743 1,320,554 1,349,344 1,540,757 1,520,357 1.585,407 2.90% Salaries,Overtime 459,663 33,854 29,374 46,694 46,694 42,164 -9.70% Leave Pay Outs 206,932 236,110 311,662 Benefits 2,702.312 1,493,947 1,598,810 1,723,988 1,730,388 1,886,945 9.45% PERSONNEL SERVICES 9,833883 5738862 6163783 6,312,641 6,312641 6,614AS1 4.78% OPERATING EXPENSES Utilities 28,178 31,926 31,565 36,400 36,400 35,400 -2.75% Equipment and Supplies 490.535 434,718 368,187 383,769 386,032 388,869 1.33% Repairs and Maintenance 542.079 690,827 745,017 744,412 804,931 759,262 1.99% Conferences and Training 37,891 5,131 7,485 8,350 8,350 9,500 13.77% Professional Services 5,089 Other Contract Services 1,976,446 1,827,462 1,775,739 1,883.787 1,887,284 1,941,587 3.07% Rental Expense 53,439 44,677 48,778 48,350 57,872 51,450 6.41% Insurance 28,533 41,675 30,175 36.000 41,825 36,000 0.00% Payments to Other Governments 842 Expense Allowances 22,677 20,276 25,160 24,900 24,900 24,900 0.00% Other Expenses 3,853 2,437 1,838 3,620 3,620 3,620 0.00% OPERATING EXPENSES 3,188,720 3,099,971 3,033,944 3,169,588 3251,214 3,250,588 2.560/6 CAPITAL EXPENDITURES Improvements 11.985 203,549 33,825 34.325 -100.00% Vehicles 15,217 CAPITAL EXPENDITURES 27,202 203,549 33,825 34,325 -100.00% Total 13,049,805 9,042,382 9,197,737 9,516,054 9,598,181 9,865,039 3.67% Personnel Summary 51.75 36.75 37.75 38.75 38.75 38.25 1 (0.50) 178 Community Services Adopted - FY 2016/17 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2012113 FY 2013/14 FY 2014/15 FY 2015/16 FY 2015116 FY 2016117 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Administration PERSONNEL SERVICES Salaries, Permanent 381,081 430,541 398,394 406,603 406,603 419,707 3,22% Salaries,Temporary 11,361 21,897 24,702 24,000 24,000 24,450 1.88°% Salaries,Overtime 120 301 Leave Payouts 16,344 25,292 32,191 Benefits 165,254 199,583 186,129 196,718 196,718 210,245 6.88% PERSONNEL SERVICES 574,159 677,615 641,416 627,322 627,322 654,402 4.32% OPERATING EXPENSES Equipment and Supplies 12,039 14,474 13,759 13,750 13,750 13,750 0.00% Repairs and Maintenance 4,203 4,487 4,726 4,500 4,500 4,500 0.00% Conferences and Training 100 40 2,673 5,000 5,000 5,000 0.00% Other Contract Services 150 Expense Allowances 4,145 5,956 6,023 6,000 6,000 6,000 0.00% OPERATING EXPENSES 20,486 26,107 27,181 29,250 29,250 29,250 0.00% Total 594,645 702,722 668,597 656,572 656,572 683,6521 4.12% Significant Changes Permanent Salaries and Benefits increased due to recently negotiated employee contracts. The increase in Personnel Services also relates to the realignment of permanent positions to the appropriate divisions. FY 2012113 FY 2013/14 FY 2014115 FY 2015116 FY 2015116 FY 2016117 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Director of Community Services 1.00 1.00 1.00 1.00 1,00 1.00 0.00 Administrative Analyst Senior 1_00 1.00 1.00 1.00 1.00 1.00 0.00 Administrative Assistant 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Administrative Secretary 2.00 0.00 0.00 0.00 0.00 0.00 0.00 Office Assistant II 1.00 1.00 1.00 1.00 0.00 0.00 0.00 Total 6.00 .4.00 4.00 4.00 3.00 3.00 0.00 179 Community Services Adopted - FY 2016117 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2012113 FY 2013/14 FY 2014/15 FY 2015/16 FY 2015/16 FY 2016/17 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Beach Operations PERSONNEL SERVICES Salaries,Permanent 1,161,733 1,160,987 1,139,903 1,210,419 1,224,419 1,245.107 2.87% Salaries,Temporary 606,722 588,864 610,211 705,774 685,774 699,704 -0.86% Salaries,Overtime 7,369 21,346 19,110 33,900 33,900 29,300 -13.57% Leave Payouts 124,683 138,264 193,130 Benefits 675,177 712,354 710,118 753,171 759,171 823,996 9.40% PERSONNEL SERVICES 2,575.684 2,621,815 2,672,472 2,703,265 2,703,265 2,798,108 3.51% OPERATING EXPENSES Utilities 23,825 30,587 28,015 32,500 32,500 32,500 0.00% Equipment and Supplies 70,607 94,729 71.662 78,000 78,000 78,000 0.00% Repairs and Maintenance 391,314 514,911 521,175 576,912 637,431 591,762 2.57% Conferences and Training 2,204 8 2,929 850 850 1,000 17.65% Other Contract Services 220,435 243,727 226,937 250,000 250,000 235,000 -6.00% Rental Expense 2,475 6,169 7,190 12,000 21,500 12,000 0.00% Payments to Other Governments 842 Expense Allowances 10,841 10,841 10,841 10,800 10,800 10,800 0.00% Other Expenses 175 735 635 OPERATING EXPENSES 721,525 902,549 869,383 961,062 1,031,081 961,062 0.00% CAPITAL EXPENDITURES Improvements 11,985 33,825 34.325 -100.00% CAPITAL EXPENDITURES 11,985 33,825 34,325 -100.00% Total 3,309,194 3,524,364 3,541,856 3,698,152 3,768,671 3,759,170 1.65% Significant Changes Permanent Salaries and Benefits increased due to recently negotiated employee contracts. FY 2012113 FY 2013/14 FY 2014115 FY 2015/16 FY 2015116 FY 2016/17 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Beach Operations Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Supervisor Prkng&Camping Fac 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Beach Maint Crewleader 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Parking/Camping Crewleader 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Parking&Camping Leadworker 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Senior Facilities Maint Technician 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Parking Meter Repair Technician 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Parking Meter Repair Worker 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Beach Equip Operator 3.00 3.00 3.00 3.00 3.00 3.00 0.00 Beach Maint Service Worker 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Parking&Camping Assistant 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Administrative Secretary 1.00 1.00 0.00 0.00 0.00 0.00 0.00 C unitySvcs Rec Specialist 0.00 0.00 0.00 1.00 1.00 1.00 0.00 Total 16.00 15.00 16.00 16.00 16.00 0.00 180 Community Services Adopted -FY 2016/17 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2012/13 FY 2013/14 FY 2014115 FY 2015116 FY 2015/16 FY 2016117 Change From Expenditure Object Account Actual Actual Actual Adopted ,. Revised Adopted Prior Year Facilities, Development, and Concessions PERSONNEL SERVICES Salaries,Permanent 128,272 138,470 172,954 175,760 175.760 178,910 1.79% Salaries,Temporary 419 3,430 1.868 39.248 39,248 39,248 0.00% Salaries,Overtime 3,475 5,708 1,977 6,000 6,000 6,000 0.00% Leave Payouts 16,285 25,074 30,280 Benefits 64,568 73,009 90,921 97,805 97.805 105,433 7.80% PERSONNEL SERVICES 213,020 245,691 298,000 318,813 318,813 329590 3.38% OPERATING EXPENSES Utilities 41 Equipment and Supplies 2,714 6,039 4,769 8,800 8,800 8,800 0.00% Repairs and Maintenance 33,604 31,234 54,227 43,120 43,120 43,120 0.00% Professional Services 5,089 Other Contract Services 90 162 104 200 200 200 0.00% Expense Allowances 2,555 2,814 2,875 2,700 2,700 2,700 0.00% Other Expenses 201 0.00% OPERATING EXPENSES 40,249 62,176 54,820 54,820 54,820 0.00% Total 257,114 285,940 360,176 373,633 373,633 384,410 2.88% Significant Changes Permanent Salaries and Benefits increased due to recently negotiated employee contracts. The previously defunded Senior Administrative Analyst 0.50 FTE position was replaced with a Community Services Supervisor position and transferred to Park Funds 226 and 228.Oversight of the City's Clubhouses transferred to the Recreation,Human and Cultural Services Division. FY 2012113 FY 2013114 FY 2014115 FY 2015/16 FY 2015/16 FY 2016/17 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Facilities, Development&Concession Mgr 0.50 0.50 0.50 0.50 0.50 0.50 0,00 Administrative Analyst Senior' 0.50 0.50 0.50 0.50 0.50 0.00 (0.50) Community Svcs Rec Coordinator 0.00 0.00 0.00 0.00 0.00 0,00 0.00 Community Svcs Rec Supervisor 1.00 1.00 1.00 1,00 1.00 1,00 0.00 Administrative Secretary 0.00 0.50 0.50 0.50 0.50 0.50 0.00 '0.5 FTE Defuneee Total 2.50 2.50 2.50 2.00 (0.50) 181 Community Services Adopted - FY 2016/17 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2012/13 FY 2013/14 FY 2014/15 FY 2015116 FY 2015116 FY 2016117 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Marine Safety PERSONNEL SERVICES Salaries, Permanent 1,695,797 (32) Salaries,Temporary 845,322 103 886 Salaries,Overtime 441,717 31 739 Leave Payouts 2,389 Benefits 1,315,208 29 66 PERSONNEL SERVICES 4,300AW 130 1,691 OPERATING EXPENSES Utilities 3,092 Equipment and Supplies 157,405 (717) Repairs and Maintenance 17,147 Conferences and Training 33,546 Other Contract Services 250,000 Rental Expense 23,312 Expense Allowances 3,744 Other Expenses 543 OPERATING EXPENSES 4811l 717 CAPITAL EXPENDITURES Vehicles 15,217 CAPITAL EXPENDITURES 15217 Total 4,804,439 587 1,691 Significant Changes In FY 2013/14, based upon the recommendation of Ralph Anderson & Associates' study dated May 7, 2013, entitled, "Final Report Organizational Options, Marine Safety Division, Community Services Department, City of Huntington Beach,"the Marine Safety Division was transferred from the Community Services Department to the Fire Department. FY 2012/13 FY 2013/14 FY 2014115 FY 2015116 FY 2015/16 FY 2016117 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Marine Safety Division Chief 1.00 0.00 0.00 0.00 0.00 0.00 0.00 Marine Safety Lieutenant 3.00 0.00 0.00 0.00 0.00 0,00 0.00 Marine Safety Officer II 10.00 0.00 0.00 0,00 0.00 0.00 0.00 Total 14.00 0.00 0.00 0.00 0.00 0.00 0.00 182 Community Services Adopted - FY 2016/17 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2012/13 FY 2013114 FY 2014/15 FY 2015116 FY 2015116 FY 2016/17 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Recreation, Human, and Cultural Services PERSONNEL SERVICES Salaries, Permanent 883,351 924,431 1,163,351 1.208.419 1.208,419 1,256,211 3.95% Salaries,Temporary 750,918 706,259 711,677 771,735 771,335 822,005 6.51% Salaries,Overtime 6,983 6,467 7,548 6,794 6,794 6,864 1.03% Leave Payouts 47,231 47,480 56,062 Benefits 482,105 508,973 611,575 676,294 676,694 747,270 10.49% PERSONNEL SERVICES 2,170,587 2193,611 2,550,213 2663242 2,663242 2,832,351 6.35% OPERATING EXPENSES Utilities 1,220 1,338 3,550 3,900 3,900 2,900 -25.64% Equipment and Supplies 247,770 320,194 277,996 283,219 285,482 288,319 1.80% Repairs and Maintenance 95.810 140.195 164,889 119.880 119,880 119,880 0.00% Conferences and Training 2,042 5.083 1,883 2,500 2,500 3,500 40.00% Other Contract Services 1,505.921 1,583.424 1,548,699 1.633,587 1,637,084 1,706,387 4.46% Rental Expense 27,653 38,509 41,588 36,350 36.372 39,450 8.53% Insurance 28.533 41,675 30,175 36,000 41,825 36,000 0.00% Expense Allowances 1,392 665 5,421 5,400 5,400 5,400 0.00% Other Expenses 3,485 1,701 1,002 3,620 3,620 3,620 0.00% OPERATING EXPENSES 1,913,826 2,132783 2075,204 2,124.456 2,136,063 2,205,456 3.81% CAPITAL EXPENDITURES Improvements 203,549 CAPITAL EXPENDITURES 203,549 Total 4,084,413 4,529,943 4,625,417 4,787,698 4,799,306 5,037,807 5.22% Significant Changes Permanent Salaries and Benefits increased due to recently negotiated employee contracts. The increase in Personnel Services is also associated with the transfer-in of City Clubhouses staff as well as minimum wage increases scheduled for January 1, 2017. Other Contract Services increased by $76,000 to fund janitorial maintenance costs for the new Senior Center in Central Park. Operating Expenses also increased due to the transfer of Clubhouses from the Facilities, Development and Concessions Division. FY 2012113 FY 2013114 FY 2014115 FY 2015/16 FY 2015/16 FY 2016/17 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Rec& Human Svcs Superintendent 1.00 1.00 0.00 0.00 0.00 0.00 0.00 Community Services Manager 0.00 0.00 1.00 1.00 1.00 1.00 0.00 Community Svcs Rec Supervisor 5.00 5.00 5.00 5.00 5.00 5.00 0.00 Community Svcs Rec Coordinator 1.00 1.00 1.00 1.00 0.00 0.00 0.00 Community Svcs Rec Specialist 0.00 0.00 2.00 2.00 5.00 5.00 0.00 Senior Supervisor,Human Services 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Volunteer Services Coordinator 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Social Worker 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Senior Supervisor Cultural Affairs 1.D0 1.00 1.00 1.00 1.00 1.00 0.00 Maintenance Service Worker 1.00 1.D0 1.00 1.00 1.00 1.00 0.00 Office Assistant II 1.75 1.75 1.75 1.75 0.75 0.75 0.00 Administrative Secretary 0.00 0.50 0.50 0.50 0.50 0.50 0.00 Total 13.75 . 55 16.25 16.25 17.25 17.25 10.00 183 Community Services Adopted - FY 2016/17 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2012/13 FY 2013/14 FY 2014/15 FY 2015/16 FY 2015/16 FY 2016117 Change From RureObject Account Actual Actual Actual Adopted Revised Adopted Prior Year Park Special Revenue Funds(209, 226,228,235) PERSONNEL SERVICES Salaries,Permanent 62,371 60,756 58,955 61,069 61,069 100,990 65.37% Salaries,Temporary 8,042 13,000 13.000 15.000 15.38% Benefits 23,685 26,266 26,983 29.119 29,119 57,500 97.47% PERSONNEL SERVICES FMM 87 022 93,979 103,18E 103,188 173,491 68.13% OPERATING EXPENSES Equipment and Supplies 500 500 500 0.00% Professional Services 4,500 265,032 150,214 20,000 102,572 195,000 875.00% Other Contract Services 74 535 266 1,000 1,000 1,000 0.00% Rental Expense 25,486 9,516 8,907 10.000 10,000 10,000 0.00% Expense Allowances 2,866 2,606 2,546 3,780 3,780 3,780 0.00% Other Expenses 4,500 OPERATING EXPENSES 37,426 277,689 161,933 357280 17852 210290 496.03% CAPITAL EXPENDITURES Land Purchase 43,865 1,208,542 32.265 316,800 331,300 316,800 0.00% Improvements 58,666 326,887 254.995 360,650 2,173,872 305,422 -15.31% CAPITAL EXPENDITURES 102,531 1,535,429 287,261 677,450 2,505,172 622,222 -8.15% Total 226,012 1,900,140 543,173 815,918 2,726,212 1,005,993 23.30% Significant Changes Personnel Services reflects the exchange of the previously defunded Sr. Administrative Analyst position with a funded Community Services Supervisor position. Increases in Operating and Capital Expenses include contract design costs and improvements associated with park projects included in the FY 2016/17 Capital Improvement Program(CIP). Since Qumby Fund 226 is a Park Development Fund,the Fund was transferred to the Park Special Revenue Funds budget page from Donations and Grants Funds. The annual payment of $316,800 for the acquisition of the LeBard School site is reflected under Land Purchase. FY 2012/13 FY 2013/14 FY 2014115 FY 2015/16 FY 0015/16 FY 2016/17 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Facilities, Develop&Concession Mgr 0.50 0.50 0.50 0.50 0.50 0.50 0.00 Administrative Analyst Senior' 0.50 0.50 0.50 0.50 1 0.50 0.00 (0.50) Community Svcs Rec Supervisor 0.00 0.00 0.00 0.00 1 0.00 1.00 1.00 '0.5 FTE Derunded Total 1.00 1.00 1.00 1.00 1.00 1.50 0.50 184 Community Services Adopted - FY 2016/17 Department Budget Summary Other Funds by Object Account OTHER FUNDS Park Special Revenue Funds (209, 226,226,23 s) FY 2012113 FY 2013/14 FY 2014/15 FY 2015/16 FY 2015/16 FY 2016/17 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00209 Park Acquisition and Develop 85,603 1,168,105 91,578 00226 Quimby Fund 351,130 267,467 2,015,031 1,383,399 1,383,399 450,000 (933,399) 00228 Park Dev Impact-Res 712,858 231,142 644,502 500.000 500,000 6,000,000 5,500,000 00235 Park Dev Impact-Non-Res 59,580 208,652 205,050 200,000 200,000 100,000 (100,000) Total 1,209,171 1,875,366 2,956,161 2,083,399 2,083,399 6,550,000 4,466,601 Actual as of Actual as of Actual as of Estimated Use of Fund Estimated Change from Fund Balance 9/30/2013 9/30/2014 9130/2015 913012016 Balance 9/30/2017 Prior Year 00209 Park Acquisition and Develop 3,341,910 2,610,254 2,297,052 2,197,675 70,000 2,127,675 (70,000) 00226 Quimby Fund 451,420 718,887 2,733,918 3,241,662 3,559,079 317,417 00228 Park Dev Impact-Res 714,012 944,775 1,450,884 1,722,808 7,236,199 5,513,391 00235 Park Dev Impact-Non-Res 59,580 268.262 473281 312,614 216,800 95,814 (216,800) Total 4,566,922 4,642,178 6,955,135 7,474,759 286,800 13,018,767 5,544,008 185 Community Services Adopted - FY 2016117 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2012/13 FY 2013/14 FY 2014115 FY 2015/16 FY 2015116 FY 2016/17 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year 4th of July(204),Safe and Sane Fireworks(223) PERSONNEL SERVICES Salaries, Permanent 6,765 24,891 Salaries,Temporary 39,095 26,787 9,614 3,538 3,538 3,538 0.00% Salaries,Overtime 52,299 52,446 18,635 51,952 51,952 51,952 0.00% Benefits 1,035 2,261 19,054 PERSONNEL SERVICES 92,428 88,259 72,195 55,490 55,490 55,490 0.00% OPERATING EXPENSES Equipment and Supplies 30,350 45,726 35,295 36,510 36,510 36,000 -1.40% Conferences and Training 1,270 630 3,653 3,000 3,000 4,000 33.33% Professional Services 32,394 49,470 61,217 101,000 106,280 125,000 23.76% Other Contract Services 213,074 175,653 161,042 178,000 178,025 180,000 1.12% Rental Expense 25,019 25,576 29,792 26,000 26,000 30,000 15.38% Insurance 6,620 OPERATING EXPENSES 308,726 297,054 291000 344,510 349,815 375,000 8.85% NON-OPERATING EXPENSES Transfer to Other Funds 75,064 75,064 -100.00% NON-OPERATING EXPENSES 75,064 75,064 -100.00% Total 401,154 385,313 363,195 475,064 480,369 430,490 -9.38°/ Significant Changes The 4th of July Fund receives revenues from parade entry fees, merchandise sales, event admissions, sponsorships, parking, donations and fireworks sales. The revenues offset the cost of the annual 4th of July celebration. Increases in Professional Services are associated with increased contractor rates for event coordinators. FY 2012/13 FY 2013114 FY 2014/15 FY 2015116 FY 2015/16 FY 2016/17 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00204 Fourth of July Parade 440,121 353,117 371.695 400,000 400,000 400,000 00223 Safe and Sane Fireworks 69,297 567 878 Total 509,418 353,684 372,573 400,000 400,000 400,000 0.00 Actual as of Actual as of Actual as of Estimated Use of Fund Estimated Change from Fund Balance 9/30/2013 9/30/2014 9/30/2015 9/30/2016 Balance 913012017 Prior Year 00204 Fourth of July Parade 95,418 63,222 71,721 74,633 30,490 44,143 (30,490) 00223 Safe and Sane Fireworks 74,439 75,006 75,884 759 759 Total 169,857 138,228 147.605 75,392 30,490 44,902 (30,490 186 Community Services Adopted - FY 2016/17 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2012113 FY 2013/14 FY 2014/15 FY 2015116 FY 2015116 FY 2016117 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Specific Events Itotl PERSONNEL SERVICES Salaries,Permanent 20.455 11,804 5,980 Salaries,Temporary 1,744 2,381 2,922 Salaries,Overtime 319.679 296,353 335,035 359,000 359,000 554,915 54.57% Benefits 40,478 11,028 11,911 PERSONNEL SERVICES 382,357 321,578 111111F 359,00 3359,000 554,915 54.57% OPERATING EXPENSES Equipment and Supplies 661 487 655 2,500 2,500 2,500 0.00% Repairs and Maintenance 5,688 5,909 4,606 17,000 17,000 11,000 -35.29% Other Contract Services 17,307 (2,930) 21,500 21,500 20,000 -6.98% Rental Expense 527 OPERATING EXPENSES 6,876 23,703 2,331 41,000 41,000 33,500 -18.29% Total 389,233 345,278 358,179 400,000 400,000 588,4151 47.10% Significant Changes The Specific Events Fund is used for all major reimbursable events held in the City, such as the Surf City Marathon, U.S. Open of Suiting, Smooth Jazz Festival,etc.Effective FY 2014115,the issuing of film permits function was transferred from the Community Services Department to the City Manager Department. This function includes revenue associated with permit applications,filming fees,site fees, parking fees, and overtime fees. Personnel Services expenses, including overtime charges, are reimbursed by the event promoter. The increase in Overtime relates to additional reimbursable staffing costs associated with the Air Show scheduled in FY 2016/17. FY 2012/13 FY 2013/14 FY 2014/15 FY 2015116 FY 2015116 FY 2016/17 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00101 Specific Events 373,661 421,394 454,057 400,000 400,000 608,000 208,000 Total 373,661 421,394 454,057 400,000 400,000 608,000 208,000 187 Community Services Adopted - FY 2016/17 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2012/13 FY 2013114 FY 2014/15 FY 2015/16 FY 2015116 FY 2016117 Change From Expencifturs Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Donations and Grants (various), Gun Range(225) PERSONNEL SERVICES Salaries,Permanent 183,070 186,499 166,026 629,540 Salaries,Temporary 148,877 176,335 197,132 302.356 Salaries,Overtime 3,987 1,207 Termination Pay Outs 7,301 5,776 6,818 Benefits 77,111 83,432 77,774 79,639 PERSONNEL SERVICES 420,345 453,249 447,750 1,011,535 OPERATING EXPENSES Utilities 5,003 3,113 Equipment and Supplies 33,090 61,153 18,963 140,603 Repairs and Maintenance 16,152 10,546 1,065 61,788 Conferences and Training 2,900 3,537 Professional Services 201,864 11,492 50,000 78,500 -100.00% Other Contract Services 10,923 8,252 9,776 25,168 Rental Expense 525 OPERATING EXPENSES 269,932 98,618 29,804 50,000 306,059 -100.00°/ CAPITAL EXPENDITURES Improvements 193,243 2.265,474 2,301,441 Vehicles 44,918 30,874 CAPITAL EXPENDITURES 44,918 224,117 2,265,474 2,301,441 NON-OPERATING EXPENSES Transfers to Other Funds 9,662 NON-OPERATING EXPENSES 9,662 Total 735,195 775,983 2,752,690 50,000 3,619,035 -100.00% Significant Changes The Community Services Department receives various grants and donations associated with senior services,as well as other programs.As per Resolution 2015-47, grants and donations up to the $100,000 threshold are appropriated as received throughout the year. Quimby Fund 226 transferred to the Parks Special Revenue Funds. Historical information transferred as well. 188 Community Services Adopted - FY 2016/17 Department Budget Summary Other Funds by Object Account OTHER FUNDS Donations and Grants (various), Gun Range(225) FY 2012/13 FY 2013/14 FY 2014/15 FY 2015116 FY 2015/16 FY 2016/17 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Program Coordinator, Human Services 1.00 100 1,00 1.00 1.00 1.00 0.00 Senior Services Assistant 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Senior Services Transport Coordinator 1.00 1.00 1,00 1.00 1,00 1.00 0.00 Community Svcs Rao Specialist 0.00 1.00 1.00 1.00 1.00 1.00 0.00 Office Assistant II 0.25 0.25 0.25 0.25 0.25 0.25 0.00 Total 3.25 4.25 4.25 4.25 4.25 4.25 0.00 FY 2012/13 FY 2013114 FY 2014115 FY 2015/16 FY 2015/16 FY 2016117 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00103 Donations 659,886 545,149 1,237,142 497,236 00225 Gun Range Settlement (926) 2,334 3,789 00963 Sr Mobility Program 7/11-6/12 165,416 222,943 215,199 173,281 Total 824,376 770,426 1,456,130 670,517 189 Community Services Adopted - FY 2016/17 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent Change FY 2012113 FY 2013/14 FY 2014115 FY 2015/16 FY 2015/16 FY 2016/17 From Prior Division I Business Unit Actual Actual Actual Adopted Revised Adopted Year CMS Community Services ADM Administration 10045101 Community Services Admin 594,646 702,722 668.597 656,572 656,572 683,652 4.12% ADM Administration 594,646 702,722 668,597 656,572 656,572 683AS 4.12% BO Beach Operations 10045202 Parking/Camping 1,023,251 1,114,395 1,114,493 1,223,715 1,258,831 1,268,921 3.69% 10045203 Parking Meters 478.791 573,887 556,882 527,560 527,560 537,701 1.92% 10045205 Beach Administration 86,523 87,134 (300) 10045206 Beach Maintenance 1,632,716 1,669.443 1,826,978 1,787,376 1.816,779 1,793,048 0.32% 10045208 Pier Plaza North Beach 87,913 79,505 43,803 159,500 165,500 159,500 0.00% BO Beach Operations 3,309,194 3,524,364 3,541,856 3,698,152 3,768,671 3,759,170 1.65% FDC Facilities, Dev,&Concessions 10045201 Nature Center 30,000 30,000 40,000 40,000 40.000 40,000 0.00% 10045210 Specific Events 128,774 151,953 156,276 146,075 146,075 150,993 3.37% 10045401 Facilities and Development 98,339 103,987 163,901 187,558 187,558 193,417 3.12% FDC Facilities Dev,&Concessions 257,114 285,940 360,176 373,633 373,633 384,410 2.88% MS Marine Safety 10045204 Junior Lifeguards 560,688 (93) 10045207 Marine Safety 4,221,672 (493) 1,691 10045601 Beach Special Events 22,079 MS Marine Safety 4,804439 587 1,691 ML RHC Rec,Human,&Cultural Service 10045301 Adult Soccer 8,370 5,720 8,433 12,200 12,200 12,200 0.00% 10045402 Youth Sports 79,658 57,170 62,032 72,706 72,706 87,235 19.98% 10045403 Adult Sports 518,345 715,814 573,326 529,751 542,371 543,512 2.60% 10045404 Tennis 145,737 196,282 82.860 5,000 6,061 5,000 0.00% 10045405 Aquatics 174,712 190,747 177,345 186,840 186,840 190,231 1.81% 10045406 Instructional Classes 1,287,482 1,417,513 1,361,305 1,529,664 1,535,776 1,527.664 -0.13% 10045407 Day Camps 27,619 35.628 35,628 35,800 0.48% 1D045408 Recreation Events 28,005 28,812 25,154 32,814 32,836 32,860 0.14% 10045409 Adventure Playground 20,001 24.019 28.678 24,190 24,190 27,650 14.30% 10045410 City Gym&Pool 260.155 281,994 316,076 335,229 336,454 355,156 5.94% 10045411 Community Centers 442,279 525,300 575,734 600,105 601,143 633.435 5.55% 10045501 Rec.Human&Cultural Svcs 58.801 39,632 207,491 226,964 226.964 333,453 46.92% 10045502 Senior Recreation 205,479 205.479 256.236 24.70% 10045503 Senior Services 614,255 560,956 644,076 438,823 438,823 541,794 23.47% 10045504 Project Self Sufficiency 39,080 36,712 36,712 39,291 7.02% 10045505 Clubhouses 69.098 81,219 63,473 81,951 70,951 61,908 -24.46% 10045551 Art Center Camps-Classes 74,097 74,584 78,897 72,433 72.962 75,644 4.30% 10045552 Art Center 303,419 330,181 352,884 361,209 361,209 278,838 -22.80% 10045554 Community Band 954 RHC Rec,Human,&Cultural Services 4,084,413 4,529,943 4,625,417 4,787,698 4,799,306 5,037,807 5.22% Park Special Revenue Funds 20945001 Sports Complex Team Room 68,802 93,938 20945003 Shipley Permanent Parking Lot 12,373 5,921 278,546 20945004 Worthy Park Reconfiguration 19,331 2,060 36.236 1,410,239 20945005 Central Park Senior Center 22,813 237,528 120,159 499 20945006 Murdy Patio Reconfiguration 81,378 29.368 20945007 Beach Playground 228,550 228,550 -100.00010 20945008 Clegg-Stacey Park Playground 60,500 90,500 -100.00% 20945009 Edison Park Playground 70,000 100.00% 190 Community Services Adopted - FY 2016/17 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent Change FY 2012/13 FY 2013/14 FY 2014/15 FY 2015/16 FY 2015/16 FY 2016117 From Prior Division/Business Unit Actual Actual Actual Adopted Revised Adopted Year 20945101 Administration 171,495 1,572,874 150,215 97,072 22645001 Bartlett Park Phase 1 60,600 60,600 132,583 118.78% 22845001 Park Dev Impact-Res 379 138,394 149,468 149,468 261,609 75.03% 22845002 Central Park Tot Lot Surfacing 85,000 100.00% 22845003 Mundy Park Sports Fields 50,000 100.00% 22845004 Edison Playground-Reconfigure 40,000 100.00% 22845005 Rodgers Senior Center Site 50,000 100.00% 23545001 Park Dev Impact-Non Res 316,800 316.800 316,800 0.00% Park Special Revenue Funds 226,012 1,900.140 543,173 815,918 2,726,212 1,005,993 23.30% 4th of July&Safe and Sane Fireworks 20445803 4th of July Celebration 401,154 385,313 363,195 400,000 405,305 430,490 7.62% 22345101 Safe and Sane Fireworks 75,064 75,064 -100.00% 4th of July&Safe and Sane Fireworks 401,154 385,313 363,195 475,064 480369 430 -9.38% Specific Events 10145101 Specific Events Administration 65,457 16.822 27,400 19,000 19,000 7,000 -63.16% 10145102 Specific Events Beach/Parking 527 5,909 3,646 15,000 15,000 13,325 -11.17% 10145103 Specific Events Lifeguards 25,437 35,078 41,665 35,000 35,000 96,960 177.03% 10145104 Specific Events Fire 30,955 31,970 32,000 35.000 35,000 101,225 189.21% 10145105 Specific Events Police 238,193 238,000 225,968 275,000 275,000 339,405 23.42% 10145106 Specific Events Public Works 28,665 17,500 27,500 21,000 21,000 30,500 45.24% Specific Events 389,233 345,278 358,179 400,000 400,000 588,415 47.10% Donations and Grants and Gun Range 10345101 Donations Community Services 22 10345102 Donations PSS Misc 97,402 62,817 23,702 26,765 10345103 Donations Disabled Park 40,500 10345124 Human Relations-Misc 250 1.682 59 1,814 10345202 Donations PSS Case Mgmt 14,926 27.680 22.754 19,439 10345206 Donations Beach Maintenance 7,977 28,012 7,995 10345209 Skateboard Park 2,500 10345210 Youth Board 583 823 1,487 4,447 10345401 Funtime Dance 6,650 4,523 4,681 3,070 10345402 Youth Sports 1,111 57 10345407 Fishing Derby 2,187 993 1,407 2,204 10345408 Family Camp-out 1 10345411 Community Centers 500 500 1,065 625 10345501 Children's Needs 354 2,710 1,428 192 10345502 Donations Sr Transportation 99,722 87,332 74,801 149,363 10345503 Donations Senior Services 93 3,160 3,506 53,667 10345505 Clubhouses 8,292 10345506 Donations Senior Outreach 45.588 26,690 18,044 49,746 10345507 HOAG Sr Center Fitness Center 500,000 10345551 Donations Art Center 4,388 2,269 279 11,476 10345552 Donations Family Arts 4,666 3,231 3,845 2,741 10345553 Donations Summer Art Camp 446 331 327 292 10345554 Art Center Partners in Art 3,481 5,794 6,572 21,408 10345555 Allied Arts Board 846 1,284 10345556 HB Community Band 843 1.278 1,282 10345557 Donations Art Center Exhibition 22,748 6,515 867 9,282 10345604 Donations Meals to the Home 31,464 28,257 27,696 72,501 22545001 Gun Range Settlement 110,379 11,492 50,000 50,000 -100.00% 31445001 Arena Soccer Turf Field 168,715 191 Community Services Adopted - FY 2016/17 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent Change FY 2012113 FY 2013/14 FY 2014/15 FY 2015/16 FY 2015/16 FY 2016117 From Prior Division/Business Unit Actual Actual Actual Adopted Revised Adopted Year 31445002 Worthy Park Phase 1 500,000 31445003 Main Prom P.S.Improvements 96.759 1,403,241 31945302 Senior Center Development 2,000.000 86345102 Project Self Sufficiency 18,167 86345502 Senior Outreach 40,167 95945101 Edison Yth Sports Reconfiguration 95945102 Playground Equip 02 Park Bond 193,243 9,662 96345502 Sr Mobility Program 7111-6/12 19,315 96345503 Sr Mobility Program 7/12-6/13 152,180 96345504 Sr Mobility Program 7/13-6114 15,530 188,457 905 96345505 Sr Mobility Program 7/14-6/15 21,570 161,826 31,851 96345506 Sr Mobility Program 7/15-6116 57,653 167,051 99445101 HUD EDI#90-Sr.Center Dev 91,565 99445102 HUD EDI#130-Sr.Center Dev 142,500 120845102 Project Self Sufficiency 22,085 120845502 Senior Outreach 40,000 121945102 Project Self Sufficiency 20,585 121945502 Senior Outreach 39,499 122945101 Housing Related Parks Grant 284,200 Donations and Grants 735,195 775,983 2,752,690 50,000 3,619,033 -100.00% Other Funds 1,751,594 3,406,715 4,017,238 1,740,982 7,225,615 2,024,898 16.31% General Fund 13,049,806 9,042,382 9.197,737 9.516,054 9,598,181 9,865,039 3.67% Other Funds 1,751,594 3,406,715 4,017,238 1,740,982 7,225,615 2.024,898 16.31% Grand Total(s) 14,801,400 12,449,097 13,214,975 11,257,036 16,823,795 11,889,936 5.62°/ 192 City of Huntington Beach Finance Adopted Budget — FY 2016/17 Chief Financial Officer ADMINISTRATION Administrative Analyst Senior Administrative Assistant(1.5) ACCOUNTING SERVICES BUDGET MANAGEMENT CASHIERING 8 FISCAL SERVICES COLLECTIONS SERVICES Finance Manger-Accounting Finance Manager- Budget Finance Man n Manager Finance Mager—Fiscal Services GENERAL ACCOUNTING Administrative Analyst Senior Administrative Analyst Senior MUNICIPAL SERVICES Project Manager (2) Senior Accounting Technician Senior Accountant Accounting Technician Accounting Technician II(2) Supervisor ACCOUNTS PAYABLE BUSINESS LICENSE Senior Accounting Technician CASHIERING Accounting Technician Supervisor Accounting Technician II(2) Accounting Technician II(2) Senior Accounting Technician Accounting Technician II(2) PAYROLL ACCOUNTS RECEIVABLE/ Field Service Representative COLLECTIONS Payroll Specialist Accounting Technician II PROCUREMENT Senior Payroll Technician(2) Buyer(2) REPROGRAPHICS MAIL 193 Finance Department Descriptions The Finance Department, through its five Divisions, provides financial management, oversight, monitoring and reporting functions for the Citys complex financial resources. The department accomplishes this objective by providing budgetary oversight, monitoring and preparation; purchasing and procurement expertise; accounting and financial reporting services; cashiering, accounts receivable and collections services; payroll and accounts payable services; utility billing; and, business license customer service. 7 r- Administration Division Finance Administration is responsible for the day-to-day operations of the Finance Department. The Director of Finance reviews operations to ensure compliance with federal, state, and local laws, as well as, City regulations and financial policies. Administration manages the annual operating and capital budgets, long-term financial plan, business enterprise system, citywide cost allocation study, fixed asset inventory, financial reporting, and annual audits. This Division is also responsible for providing staff support to the newly appointed Finance Commission established pursuant to Section 2.109 of the Municipal Code. AWARD OF FINANCIAL REPOKFING ACHIEVEMENT FWvDgrds� 1 194 Finance Department Descriptions Accounting Services Division The Accounting Services Division consists of General Accounting, Payroll, Accounts Payable and Financial Reporting. General Accounting is responsible for A maintaining a system of internal controls that preserves and safeguards the Citys assets. This Division is also responsible for serving as the audit liaison for all departments. Accounts Payable is responsible for the processing of all City obligations and for serving as the City's liaison for all financial audits of the City. Financial Reporting prepares the Comprehensive Annual Financial Report (CAFR), + _ _ annual bond disclosures, and other financial reports. Payroll is responsible for the processing of employee paychecks, Federal and State tax reporting, retirement plan payments,and maintenance of all relevant records related to payroll. Budget Management Division Fr 2015/2016 The Budget Management Division is responsible for assisting the City Council and Adopted Budget Executive Management team in managing the City's resources, developing and maintaining the Citys long-range financial projections, and evaluating the fiscal impact of legislative initiatives and judicial decisions affecting municipalities. Budget Management coordinates the development and preparation of the annual budget. Quarterly revenue and expenditure reports are prepared and provided to City management and the City Council to assist with budget monitoring and forecasting. surf cit USA Budget management also assists in the labor negotiations process by providing cost projections and related analyses to the City's negotiations team pursuant to Ordinance No. 4078—Openness in Labor Negotiations' requirement. ee - .. ._ Fiscal Services Division Comprised of Procurement, Municipal Services, and Business License Units,the Fiscal Services Division provides and/or coordinates the purchase of goods and services, coordinates the competitive bidding process, maintains the list of qualified vendors and processes all municipal services start-ups and disconnections (e.g., water, sewer, etc.). In addition, the Division handles most billing questions on the municipal services statements that include water, refuse, sewer, and utility tax billed amounts. The Division also licenses all individuals or companies doing business in the City in accordance with the Huntington Beach Municipal Code, and may issue permits on behalf of other City departments. In addition, the Division administers office supply orders, administers the procurement card, leasing, equipment replacement, professional services, fuel management and copy machine programs. Reprographics provides printing services to all City departments, and mail operations provides for the daily collection, sorting, metering, and delivery of City interoffice, U.S. Postal Service mail and special deliveries for all City departments. 195 Finance Department Descriptions Cashiering & Collections Services Division The Cashiering & Collections Services Division is responsible for receiving, depositing, and collecting on behalf of the City, all taxes, assessments, fees, and other revenues. Due to the significant technological improvements in how payments can be received and made,this Division is continually offering new services to customers and vendors. In addition, this Division processes and records all revenue received at City Hall, as well as, all City off-site locations.This Division also ensures revenue is deposited in a timely manner into the City's financial depository accounts. Another important function of this Division is to ensure proper controls over cash deposits, as well as, collection of delinquent taxes and fees. This Division is responsible for helping ensure revenues owed to the City are received and may use a variety of methods to collect these funds, including sending delinquent notices, making collections calls, placing a lien on property, filing a claim in Small Claims Court or sending delinquent receivables to an outside collection agency. Finally, this Division is responsible for disbursing all approved funds and processes all checks and electronic payments for the payment of goods and services approved in the budget and the City's financial system. Ongoing Activities & Projects Administration Division • Provide policy direction, vision, and leadership enabling the department to achieve its goals while complying with federal, state, local, and other statutory and regulatory requirements. • Oversee and coordinate long-term financial plan. • Promote sound fiscal policies and protect local revenues. • Help ensure competent use of financial and material resources. • Prepare and distribute quarterly financial reports to the City Council and City Manager. • Prepare updates to the Cost Allocation Plan and Fee Study as needed. • Support the Meet and Confer and negotiations processes with the employee associations. • Provide staff support to the newly appointed Finance Commission. Accounting Services Division • Prepare the Comprehensive Annual Financial Report and Popular Annual Financial Report. • Prepare the Annual Schedule of Financial Accounting for compliance with Federal Single Audit guidelines. • Prepare State Controller reports for City and component units. • Maintain the general ledger and various reconciliations. • Process 45,600 accounts payable invoices within 30 days and achieve less than 1%of voided checks. • Maintain accounts payable records and respond to departmental and vendor inquiries. • Understand and implement Memoranda of Understanding changes to the payroll system. • Process over 34,000 payroll advices and checks annually. • Produce and distribute approximately 1,640 W-2s annually and process 1099s on an annual basis. • Provide updates and training to departmental timekeepers. • Maintain and troubleshoot database calculations for time, attendance,and payroll. • Process supplemental retirement payments to over 670 retirees. • Process retiree medical payments and subsidies according to required timelines. • Maintain records for and distribute 38,600 accounts receivable invoices within 30 days of rendering service. • Prepare annual employee compensation report pursuant to State Controller's Office guidelines. 196 Finance Ongoing Activities & Projects Budget Management Division • Manage and coordinate the annual budget development process. • Maintain the budget manual and coordinate the budget development process with departments by preparing consolidated budget requests for review by the City Manager. • Prepare quarterly revenue and expenditure reports and projections. • Conduct budgetary analysis as needed. • Assist departments with budget monitoring and control. • Maintain the long-term financial plan. • Identify federal, state and local legislation that impacts the City's finances. • Provide labor cost projections and related analyses for various labor negotiation scenarios and proposals. • Implement the new Ordinance No. 4078 Openness in Labor Negotiations as it relates to costing of employee labor contracts and costing. • Review and analyze citywide fees and propose changes accordingly. Fiscal Services Division • Provide billing services for 55,000 accounts for water, sewer, and trash/recycling services. • Provide quality customer service to both internal and external customers. • Maintain approximately 21,000 business licenses and issue over 3,200 new business licenses annually. • Annually issue and process over 18,000 renewal notices and 8,900 second and final notices. • Annually respond to over 33,000 business license customer inquiries. • Coordinate with the Police Department on the administration of approximately 150 regulatory permits. • Administer the notification and collection of the quarterly oil production reports from 19 operators reporting annual revenue of approximately$700,000 from 298 wells. • Manage the records of more than 300 Downtown Business Improvement District accounts. • Continue data matching with City and other governmental agencies to accurately identify businesses requiring a business license. • Oversee and provide guidance to departments in the procurement of goods and services to ensure compliance with City Municipal Codes and Administrative Regulations. • Process over 8,000 purchase requisitions within a nine-day turnaround period. • Manage on-going procurement programs including the procurement card and lease programs. • Provide continued outreach with local vendors to increase local dollars spent in Huntington Beach. • Process over 1,000,000 pieces of mail (annually). • Automate the receipt of over 315,000 payments by customers for City utility charges representing approximately 50 percent of total utility transactions. • Process payments on business licenses of$2.3 million annually. Cashiering and Collections Division • Process over$12 million of revenue annually at City Hall from permits and fees. • Process over $15 million of revenue annually for off-site locations including parking meter revenue and recreation fees, and deposit funds daily in the bank. • Process and collect miscellaneous receivables of over $29 million from over 72,000 invoices, follow up on delinquent accounts, and answering payment questions. • Collect and process payments of over $9 million annually for Transient Occupancy Taxes and over $2.9 million for Business Improvement District assessments from three assessment areas. • Collect and process payments for oil taxes in the amount of approximately$745,000. • Process over 525,000 transactions at the City Hall counter's cashiering stations annually. • Print, sign, and release over 55,000 accounts payable, and payroll checks or electronic payments annually. • Monitor and process monthly banking fees and negotiate banking contracts and services. • Prepare delinquent accounts for collection and place liens on property tax rolls. • Maintain cash and surety bonds to secure construction projects within the City. • Provide front counter customer service in City Hall to the public daily Monday through Friday. • Assist in identifying permitting and other software programs that better track City revenues and deposit. 197 Finance Performance Measures The City's performance measure program is in its eleventh year. Results for the past two fiscal years in addition to goals and objectives for FY 2016/17 are presented below. FY 2014/15 FY 2015/16 FY 2016/17 Strategic Plan ACTUAL ACTUAL ADOPTED Goal Goal: 1. Prepare the Comprehensive Annual Financial Strengthen Report (CAFR) and complete the Federal Economic and Schedule of Financial Expenditures (SEFA)for Financial the Federal Single Audit within six months and Sustainability nine months of fiscal year-end, respectively. Measure: CAFR prepared within six months of fiscal Yes Yes Yes year-end SEFA prepared within nine months of fiscal Yes Yes Yes year-end Goal: 2. Achieve CAFR Certificate of Excellence in Strengthen Financial Reporting. Economic and Financial Sustainability Measure: Certificate of Excellence awarded Yes Yes Yes Goal: 3. Achieve Government Finance Officers Strengthen Association (GFOA) Excellence in Budgeting Economic and Award. Financial Sustainability Measure: GFOA Excellence in Budgeting Award Yes Yes Yes achieved Goal: 4. Receive unmodified (clean) audit opinion on Strengthen the CAFR. Economic and Financial Sustainability Measure: Unmodified (clean)audit opinion received Yes Yes Yes 198 Finance Accomplishments & Goals FY 2015/16 Accomplishments • Maintained a "AAA" Implied General Obligation credit rating from Fitch Ratings, one of the few cities in California to achieve this prestigious recognition. • Achieved an upgrade to the Tax Allocation Refunding Bonds to an "A2" rating. • The Department was once again an honored recipient of the "Certificate of Achievement for Excellence in Financial Reporting" award bestowed by the Government Finance Officers Association (GFOA) for the City's Comprehensive Annual Financial Report (CAFR) for Fiscal Year 2013/14. This was the 29`h consecutive year the City has received this award. • The Department also received the GFOA award for Outstanding Achievement in Popular Financial Reporting for the City's Popular Annual Financial Report (PAFR) for Fiscal Year 2013/14. This was the 9`h consecutive year the City has received this award. • The Department also earned the Government Finance Officers Association's Distinguished Budget Award for Fiscal Year 2014/15. To receive the award, a governmental unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a financial plan, and as a communications device. • The City received an unmodified (clean) audit opinion for the Fiscal Year 2014/15 CAFR by the independent accounting firm Vavrinek, Trine, Day and Co., LLP. • The City received an unmodified (clean)audit opinion for the Fiscal Year 2014/15 Federal Single Audit. • Implemented a new accounting requirement, GASB 68, "Accounting and Financial Reporting for Pensions." • Maintained implementation of the City's award-winning, three-pronged approach to reduce the unfunded liabilities within the City's CalPERS, Retiree Medical and Retiree Supplemental Plans. These plans will potentially save taxpayers $73 million over the long term. • Successfully recommended the creation of a new Section 115 Trust to pay down the City's unfunded pension liabilities and deposited $2.5 million into the Trust. • Secured a $3.0 million California Infrastructure Bank loan for the City's Street Light Retrofit project. Huntington Beach is the first city to receive a loan through the IBank's CLEEN Center program. • Worked closely with the City's negotiating team by providing labor cost projections to facilitate the development of labor contracts in accordance with Ordinance No.4078—Openness in Labor Negotiations. • Completed a new Cost Allocation Plan pursuant to guidelines in OMB Circular A-87. FY 2016/17 Goals • Work with the City's external auditors to perform transient occupancy tax, lease revenue, concession and utility user tax audits to ensure the timely and accurate remittance of taxes and lease revenues to the City. • Submit an updated Citywide Master Fee and Charges Schedule for City Council consideration. • Work with departments to control costs and ensure a balanced Fiscal Year 2016/17 Budget. • Successfully complete the implementation of a new Utility Billing software system that improves staff and customer efficiencies while allowing for improved tracking of water utility charges and fees. • Create strategic alliances internally to eliminate unnecessary and duplicative work processes to increase productivity and reduce costs. • Pursue innovative technology for efficiency and customer convenience to replace and enhance antiquated systems and processes. • Upgrade Kronos, the City's timekeeping software, to maintain continued functionality of the software. • Increase businesses registered in the City's online database, PlanetBids, by 10 percent. • Work with Citywide departments to help implement a new Enterprise Land Management software system. • Implement a new Cashiering System to replace existing antiquated system. • Provide cash flow forecasting tools to facilitate timely investment of City cash balances. 199 Intentionally Left Blank Finance Adopted Budget - FY 2016/17 Department Budget Summary All Funds by Object Account DEPARTMENT Percent FY 2012113 FY 2013114 FY 2014115 FY 2015/16 FY 2015116 FY 2016/17 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year All Funds PERSONNEL SERVICES Salaries, Permanent 2.124,854 2,230,067 2.493,841 2,714,869 2,714,869 2,772.745 2.13% Salaries,Temporary 56,574 70,249 67,866 79,530 79,530 79,530 0.00% Salaries,Overtime 207 1,963 74 Leave Payouts 72,758 90,174 107,824 Benefits 1,839,604 1,791,734 1,931,294 3,671,896 3,671,896 3,251,369 -11.45% PERSONNEL SERVICES 4,093,996 4,184,187 4,600,899 6,466,295 6466,295 6,103,644 -5.61% OPERATING EXPENSES Equipment and Supplies 579,967 736,901 605,938 586,620 557,278 565,983 -3.52% Repairs and Maintenance 90,990 88,962 82,480 101,959 97,959 105,096 3.08% Conferences and Training 7,418 16,422 10,956 19,365 18,365 19,365 0.000/0 Professional Services 111,714 342,807 227,641 291,614 341,846 261.300 -10.40% Other Contract Services 716,085 827,866 742.102 641,575 658,914 686,575 7.01% Pension Payments 3,333.943 3,547,877 3,587,775 4,533,925 4,533,925 3,838,661 -15.33% Payments to Other Governments 20 Interdepartmental Charges 200,828 206,853 213,058 219,450 219,450 220,806 0.62% Expense Allowances 11,444 11,446 11,444 11,700 11,700 11,700 0.00% Other Expenses 188 135 221 OPERATING EXPENSES 5,052,577 5,779,019 5,481,172 6,406,208 6,439,437 5,709,486 -10.88% Grand Totals) 9,146,574 9,963,206 10,082,071 12,872,503 12,905,732 11,813,130 -8.23°/ General Fund 4,824,871 5,313,661 5,451,956 5,728,945 5,762,174 5,884,130 2.71% Other Funds 4,321,703 4,649,545 4,630,114 7,143,558 7,143,558 5,929,000 -17.00% Grand Total(s) 9,146,574 9,963,206 10,082,071 12,872,503 12,905,732 11,813,130 -8.23°/ Personnel Summary 29.50 30.00 31.50 32.50 32.50 32.50 10.00 201 Finance Adopted Budget - FY 2016/17 Department Budget Summary General Fund by Object Account DEPARTMENT Percent FY 2012113 FY 2013114 FY 2014115 FY 2015/16 FY 2015/16 FY 2016/17 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year General Fund PERSONNEL SERVICES Salaries, Permanent 2,124,854 2,230,067 2,493,841 2,714,869 2,714,869 2,772,745 2.13% Salaries,Temporary 56,574 70,249 67,866 79,530 79,530 79,530 0.00% Salaries,Overtime 207 1,963 74 Leave Pay Outs 72,758 90,174 107,824 Benefits 1,012,371 1,066,992 1,216404 1413,727 1,413.727 1,511,036 6.88% PERSONNEL SERVICES 3,266,763 3,459,445 3,886,010 4,208,126 4,208,126 4,363 311 3.69% OPERATING EXPENSES Equipment and Supplies 579,967 736,901 605.938 586,620 557,278 565,983 -3.52% Repairs and Maintenance 90,990 88,962 82,480 101,959 97,959 105,096 3.08% Conferences and Training 7,418 16,422 10,956 19,365 18,365 19,365 0.00% Professional Services 110,279 307,221 225,182 239,600 289,832 257,100 7.30% Other Contract Services 757,821 693,379 630,169 561,575 578,914 561,575 0.00% Payments to Other Governments 20 Expense Allowances 11,444 11,446 11,444 11,700 11,700 11,700 0.00°% Other Expenses 188 135 221 OPERATING EXPENSES 1,558,108 1,854,215 1,565,947 1,520,819 1,554,048 1,520,819 0,00°% Total 4,824,871 5,313,661 5,451,956 5,728,945 5,762,174 5,884,130 2.71% Personnel Summary 29.50 30.00 31.50 32.50 32.50 32.50 0.00 202 Finance Adopted Budget - FY 2016/17 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2012/13 FY 2013/14 FY 2014/15 FY 2015/16 FY 2015/16 FY 2016/17 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Administration PERSONNEL SERVICES Salaries, Permanent 226,574 283,962 310,449 394,441 394,441 403,277 2.24% Salaries,Temporary 10,616 9,630 9,630 9,630 0.00% Salaries,Overtime (147) Leave Payouts 177 10,207 Benefits 96,305 124,506 141,770 185,757 185,757 196,471 5.77% PERSONNEL SERVICES 322,731 408,645 473,041 589,828 589,828 609,378 3.31% OPERATING EXPENSES Equipment and Supplies 19,588 29,767 7,922 16,300 8,300 13,913 -14.64% Repairs and Maintenance 4,000 6,014 50.35% Conferences and Training 3,125 3,420 2,042 5,865 5,865 5,865 0.00% Professional Services 8,000 50,000 72,500 67,500 35.00% Other Contract Services 71,731 11,424 9,863 2,851 Expense Allowances 6,023 6,025 6,023 6,000 6,000 6.000 0.00% OPERATING EXPENSES 100,467 50,636 33,850 82,165 95,516 99,292 20.84% Total 423,198 459,281 506,891 671,993 685,343 708,670 5.46% Significant Changes Permanent Salaries and Benefits increased due to recently negotiated employee contracts. Finance Administration includes a transfer of$17,500 from Fiscal Services to cover increase in professional services related to Utility Users Tax Audit Services. FY 2012/13 FY 2013/14 FY 2014115 FY 2015/16 FY 2015116 FY 2016/17 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Chief Financial Officer 0.00 0.00 0.00 0.00 1.00 1.00 0.00 Director of Finance" 1.00 1.00 1.00 1.00 0.00 0.00 0.00 Administrative Analyst Senior 0.00 0.00 1.00 1.00 1.00 1,00 0,00 Administrative Assistant 1.00 1.00 1.50 1.50 1.50 1.50 0.00 A 0.05 FTE funded by Workers'Compensation Fund, TOW 2-00 2.00 3.50 &50 3.50 3.50 0.00 203 Finance Adopted Budget -FY 2016/17 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2012/13 FY 2013114 FY 2014115 FY 2015/16 FY 2015/16 FY 2016/17 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Accounting Services PERSONNEL SERVICES Salaries, Permanent 503,136 457,654 661,534 743,080 743,080 748,559 0.74% Salaries,Temporary 3,380 753 3,018 Leave Payouts 20,333 12,737 30,389 Benefits 218,190 216,871 322,416 376,357 376,357 404,581 7.50% PERSONNEL SERVICES 745,038 688,015 1017 358 1,119AW 1119 11,153,U0 3.01% OPERATING EXPENSES Equipment and Supplies 27,645 31,073 38,645 4,650 4,650 4,650 0.00% Repairs and Maintenance 2,849 Conferences and Training 2,420 9,185 4,555 5,000 5,000 5,000 0,00% Professional Services 110,279 183,650 144,540 189,600 197.733 189,600 0.00% Other Contract Services 29,722 42,436 5,700 20,014 Payments to Other Governments 20 Other Expenses 110 OPERATBYG EXPENSES 170175 26DA12 193AU 109 227,397 199 0.00% Total 915,214 957,227 1,210,797 1,318,688 1,346,835 1,35$390 2.56GA Significant Changes Permanent Salaries and Benefits increased due to recently negotiated employee contracts. The Accounting Services Division includes funding for professional services related to audit and other consulting services. No significant changes are included in the FY 2016/17 Adopted Budget. FY 2012/13 FY 2013114 FY 2014/15 FY 2015116 FY 2015/16 FY 2016117 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Accounting Manager 1.00 1.00 0.00 0.00 0,00 0,00 0.00 Finance Manager-AccountingA 0.00 0.00 1.00 1.00 1.00 1.00 0.00 Accounting Technician II 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Accounting Technician Supvsr 1.00 1.00 0.00 0.00 0.00 0.00 0.00 Administrative Analyst Senior 1.00 1.50 0.00 0.00 0.00 0.00 0.00 Payroll Specialist* 0.00 0.00 1.00 1.00 1.00 1.00 0.00 Project ManagerAA 0.00 0.00 1.00 1.00 1.00 1.00 0.00 Senior Accountant 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Senior Accounting Technician^ 0.00 0.00 1.00 1.00 1.00 1.00 0.00 Senior Payroll Technician' 0.00 0.00 1.00 2.00 2.00 2.00 0.00 A 0.10 FTE funded by Workers'Compensation Fund. AA 0.05 FTE funded by Workers Compensation Fund. Payroll FTE transferred Imm Budget Management in FY 14115 Total 5.00 6.50 8.00 9.00 9.00 9.00 0.00 204 Finance Adopted Budget - FY 2016/17 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2012/13 FY 2013/14 FY 2014/15 FY 2015/16 FY 2015/16 FY 2016/17 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Budget Management PERSONNEL SERVICES Salaries, Permanent 272,693 370,101 324,875 306,582 306,582 322,964 5.34% Salaries,Temporary 35,993 32,768 Salaries,Overtime 339 1,715 Leave Payouts 10,736 33,276 15,442 Benefits 121,012 167,806 136,064 154,268 154,268 164,164 6.42% PERSONNEL SERVICES 440,773 605,665 W6,380 460,849 460,849 487,128 5.70% OPERATING EXPENSES Equipment and Supplies 425 1,081 15,563 5,000 14,515 15,000 200.00% Repairs and Maintenance 5,200 100.00% Conferences and Training 2,116 2,145 5,000 4,000 5,000 0.00% Professional Services 123,571 72,642 19,599 Other Contract Services 57,460 36,622 OPERATING EXPENSES 57,885 163,390 90,349 10,000 38,114 25,200 152.00% Total 498,658 769,055 566,729 470,849 498,963 512,3281 8.81 Significant Changes Permanent Salaries and Benefits increased due to recently negotiated employee contracts. The Budget Management Division's budget includes a $15,200 increase in Operating Expenses to cover funding for equipment and supplies related to costs associated with the development of the annual Proposed and Adopted Budget books, as well as, maintenance costs for the HUBBLE financial software installed in FY 2015/16. FY 2012/13 FY 2013/14 FY 2014115 FY 2015116 FY 2015/16 FY 2016/17 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Budget Manager 1.00 1.00 0.00 0.00 0.00 0.00 0.00 Finance Manager-Budget^ 0.00 0.00 1.00 1.00 1.00 1.00 0.00 Administrative Analyst Senior" 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Payroll Specialist' 0.00 1.00 0.00 0.00 0.00 0.00 0.00 Senior Accounting Technician' 1.00 1.00 0.00 0.00 0.00 0.00 0.00 Senior Payroll Technician' 1.00 1.00 0.00 0.00 0.D0 0.00 0.00 A 0.05 FTE funded by Workers'Compensaton Fund. AA 0.15 FTE funded by Workers'Compensation Fund. Rol l FTEs transferred to Accounting Services in FY 14115 5.00 6.00 3.00 3.00 3.00 3.00 0.00 205 Finance Adopted Budget-FY 2016/17 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2012/13 FY 2013114 FY 2014/15 FY 2015M6 FY 2015/16 FY 2016/17 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Fiscal Services PERSONNEL SERVICES Salaries, Permanent 714,478 723,351 790,391 827,099 827,099 843,107 1.94% Salaries,Temporary 10,079 8,009 17,550 17,550 17,550 0.00% Salaries,Overtime 25 Leave Payouts 24,426 23,773 28,238 Benefits 351,281 378,501 421,043 461,390 461,390 501,610 8.72% PERSONNEL SERVICES 1090185 1135705 1,247,706 1 038 1 098 1,362267 4.31% OPERATING EXPENSES Equipment and Supplies 520,209 654,200 527,012 550,670 516,534 522,420 -5.13% Repairs and Maintenance 79,018 76,240 70,662 82,959 82,959 78,882 4.91% Conferences and Training 196 761 1,338 1,000 1,000 1,000 0.00% Other Contract Services 263,427 250,068 263,122 267,000 261,475 267,000 0.00% Other Expenses 39 135 192 OPERATING EXPENSES 862,8111 981135 881942 801828 881968 BM 302 3.59% Total 1,952,996 2,116,839 2,109,648 2,207,667 2,168,006 2,231,589 1.08°.6 Significant Changes Permanent Salaries and Benefits increased due to recently negotiated employee contracts. The Fiscal Services Division's budget contains funding for Citywide paper, supplies, reprographics, utility billing processing, printing, and mailing services. The Temporary Salaries budget will continue to fund one part-time position. Total Operating Expenses budget for this Division was reduced in line with actual expenditures. FY 2012/13 FY 2013114 FY 2014/15 FY 2015/16 FY 2015/16 FY 2016/17 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Fiscal Services Manager 1.00 1.00 0.00 0.00 0.00 0.00 0.00 Finance Manager-Fiscal Services 0.00 0.00 1.00 1.00 1.00 1.00 0.00 Senior Accounting Technician 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Field Service Representative 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Accounting Technician II 4.00 4.00 4.00 4.00 4.00 4.00 0.00 Accounting Technician Supervisor 0.00 0.00 1.00 1.00 1.00 1.00 0.00 Buyer 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Total 10.00 10.00 11.00 11.00 11.00 11.00 0.00 206 Finance Adopted Budget - FY 2016117 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2012113 FY 2013/14 FY 2014/15 FY 2015116 FY 2015116 FY 2016117 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Cashiering &Collections Services PERSONNEL SERVICES Salaries,Permanent 407,973 394,998 406,592 443,667 443,667 454,837 2.52% Salaries,Temporary 17,202 26,649 46,223 52,350 52,350 52,350 0.00% Salaries,Overtime 15 248 49 Leave Payouts 17.263 20,210 23,548 Benefits 225,583 179,310 195,112 235,956 235,956 244,210 3.50% PERSONNEL SERVICES 668,036 621,416 671,524 731,973 731,973 751,398 2.65% OPERATING EXPENSES Equipment and Supplies 12,100 20,780 16,796 10,000 13,279 10,000 0.00% Repairs and Maintenance 11,971 9.874 11,818 15.000 15,000 15,000 0.00% Conferences and Training 1,678 941 877 2.500 2,500 2,500 0.00% Professional Services Other Contract Services 335,481 352,828 351,483 294,575 294,575 294,575 0.00% Expense Allowances 5,421 5,420 5,421 5,700 5,700 5,700 0.00% Other Expenses 117 29 OPERATING EXPENSES 366,769 389,843 386,366 327,775 331,054 327,775 0.00% Total 1,034,805 1,011,258 1,057,890 1,059,748 1,063,027 1,079,173 1.83% Significant Changes Permanent Salaries and Benefits increased due to recently negotiated employee contracts. The Cashiering and Collections Services Division's budget contains funding for contract services related to parking citation processing fees and credit card fees. The Temporary Salaries budget will continue to fund three(3)part-time positions. FY 2012113 FY 2013114 FY 2014115 FY 2015/16 FY 2015116 FY 2016117 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Deputy City Treasurer 1.00 1.00 0.00 0.00 0.00 0.00 0.00 Finance Manager-Treasury 0.00 0.00 1.00 1.00 1.00 1.00 0,00 Administrative Analyst Senior 1.00 0.00 1.00 1.00 1.00 1.00 0.00 Administrative Assistant 0.50 0.50 0.00 0.00 0.00 0.00 0.00 Accounting Technician Supervisor 2.00 2.00 1.00 1.00 1.00 1.00 0.00 Senior Accounting Technician 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Accounting Technician II' 2.00 2.00 3.00 3.00 3.00 3.00 0.00 '0.75 FTE funded by the Public Works Department. Tdsl 6.50 5.50 6.00 6.00 6.00 6.0010.00 207 Finance Adopted Budget - FY 2016/17 Department Budget Summary Other Funds by Object Account OTHERFUNDS Percent FY 2012/13 FY 2013/14 FY 2014/15 FY 2015/16 FY 2015/16 FY 2016/17 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Retiree Insurance Fund(702), Retirement Supplement(703) PERSONNEL SERVICES Benefits 827,233 724,742 714,889 2,258,169 2,258.169 1.740.333 -22.93% PERSONNEL SERVICES 827,233 724,742 714,889 2,258,169 2,258,169 1,740,333 -22.93% OPERATING EXPENSES Professional Services 1,435 35,586 2,459 52,014 52,014 4,200 -91.93% Other Contract Services (41,736) 134,487 111,933 80,000 80.000 125,000 56.25% Pension Payments 3,333,943 3,547,877 3,587,775 4,533,925 4,533,925 3,838,661 -15.33% Interdepartmental Charges 200,828 206,853 213,058 219,450 219,450 220.806 0.62% OPERATING EXPENSES 3,494,470 3,924,804 3,915,225 4,885,389 4,885,389 4,188,667 -14.26% Total 4,321,703 4,649,545 4,630,114 7,143,558 7,143,558 5,929,000 -17.00% Significant Changes The budget reflects retiree medical and retiree supplemental pension costs in accordance with employee contracts. Pension payments reflect the City's contribution toward the Retiree Supplemental Pension Plan and the City's prepayment plans for unfunded liabilities. The Benefits payment reflects the City's contribution toward the Retiree Medical (OPEB) plan and the City's prepayment plans for the Plan's unfunded liabilities.As of 9/30/14,the unfunded liability for Miscellaneous employees has been paid off six years ahead of schedule,therefore, the FY 2016/17 Benefits budget reflects the City's contribution towards the normal costs for both miscellaneous and safety with unfunded liability for safety only. The FY 2016/17 Adopted Budget continues funding for the City's award-winning "25 to 10" and "16 to 10" Plans for Retiree Medical and Supplemental Benefits respectively. Annual savings totaling$1.2 million have been achieved due to the City's prepayment efforts. FY 2012/13 FY 2013114 FY 2014115 FY 2015116 FY 2015116 FY 2016117 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00702 Retiree Insurance Fund 2.673,647 5.921,872 1,890,949 2,358,394 2.358,394 1,809,000 (549,394) 00703 Retirement Supplement 10.728,670 8,378,357 6,643.240 4,785,164 4.785,164 4,120,000 (665,164) Total 13,402,317 14,300,229 8,534,189 7,143,558 7,143,558 5,929,000 (1,214,558) 208 Finance Adopted Budget - FY 2016/17 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2012/13 FY 2013/14 FY 2014/15 FY 2015/16 FY 2015116 FY 2016/17 Change From Division I Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year FIN Finance ADM Administration 10035201 Finance Administration 423,198 459,281 506,891 671,993 685,343 708,670 5.46% ADM Administration 423.198 459,281 506.891 671,993 685.343 708,670 5.46% ATG Accounting Services 10035205 Accounting Services 915,214 957,227 1,210,797 1,318,688 1,346,835 1,352,390 2.56% ATG Accounting Services 915,214 957,227 1,210,797 1,318,688 1,346,635 1,352,390 2.56% BGT Budget Management 10035204 Budget Management 498,658 769,055 566,729 470,849 498,963 512,328 8.81% BGT Budget Management 498,658 769,055 566,729 470,849 498,963 512.328 8.81% CSC Cashierin 8.Collections 10035209 Cashiering/Collections 1,034,804 1,011,258 1,057,890 1,059,748 1,063,027 1,079,173 1.83% CSC CashierinliCollections 1,034,804 1,011,258 1,057890 1,059,748 1,063027 1,079,173 1.83% FS Fiscal Services 10035206 Fiscal Services 1,952,996 2,116,839 2,109,648 2,207,667 2,168,006 2,231,569 1.08% FS Fiscal Services 1,952,996 2,116 839 2109,648 2,207 667 2,168 006 2,231,569 1.08% Other Funds 70235202 Retirement Med Supplement 887,828 809.460 777,155 2,358,394 2,358,394 1,809,000 -23.30% 70335203 Retirement Supplement 3,433,875 3,840,085 3,852,959 4,785,164 4,785,164 4,120,000 -13.90% Other Funds 4,321,703 4,649,545 4,630114 7,143,558 7,143,558 5,929,000 -17.00% General Fund 4,824,871 5,313,661 5,451,956 5,728,945 5,762,174 5,884,130 2.71% Other Funds 4,321,703 4,649,545 4,630,114 7,143,558 7,143,558 5,929,000 -17.00% Grand Totals 9,146,574 9,963,206 10.082,071 12,872,503 12,905,732 11,313,130 .8.23% 209 Intentionally Left Blank 210 City of Huntington Beach LLQ 71 Fire Adopted Budget — FY 2016/17 Fire Chief FIRE PREVENTION ADMINISTRATION EMERGENCY RESPONSE MARINE SAFETY Fire Division Chief ADMINISTRATION Fire Division Chief Marine Safety Division Chief Administrative Secretary Administrative Analyst Senior Marine Safety Lieutenant(3) Administrative Aide FIRE SUPPRESSION Marine Safety Officer II(10) PROGRAMS Administrative Assistant Fire Battalion Chief(3) Administrative Secretary Assistant Fire Marshal Accounting Technician II Deputy Fire Marshal(2) Fire Protection Analyst(2) Fire Captain(30) Fire Prevention Inspector (3) FIREMED Fire Engineer(30) Senior Permit Technician Fire Medical Coordinator Firefighter Paramedic(48) Accounting Technician II(2) Firefighter(12) CERTIFIED UNIFIED Office Assistant II Ambulance Operator(30) PROGRAM AGENCY Haz Mat Program Specialist EMERGENCY MANAGEME TRAINING Administrative Secretary &HOMELAND SECURITY Fire Battalion Chief Fire Battalion Chief Deputy Fire Marshal Emergency Services Coordinator EMERGENCY MEDICAL SERVICES CENTRAL NET OPERATIONS Emergency Medical Services AUTHORITY Coordinator Fire Training Maintenance Technician Administrative Secretary 211 Fire Department Descriptions The Huntington Beach Fire Department is dedicated to providing the highest quality fire, marine safety and emergency medical services to protect our community. Providing a balanced approach to life and property protection supports this mission. The Department provides"all-risk"services and response for fire suppression, fire prevention, technical rescue, hazardous materials and weapons of mass destruction, disaster preparedness, marine safety, emergency medical and ambulance transport. Fire training is provided through the regional Central Net Training Center located in the center of the City. FireMed, a membership-based program, continues to provide significant financial support to the level of emergency medical services provided for the City, while offsetting delivery costs. Fire Administration The purpose of the Fire Administration Division is to provide management, research, clerical, financial, and records support for all Fire Department programs. Fire Administration establishes and modifies Fire Department strategies, tactics, and policies; administers the Central Net Operations Joint Powers Authority Training Center and FireMed Membership Program; and is a member of MetroNet, an eight-city Joint Powers Authority for fire and medical emergency communications. The Fire Department is also a member of the Orange County-City Hazardous Materials Emergency Response Authority. Fire Prevention The Fire Prevention Division has responsibility for enforcing local, state, and federal codes in order to reduce the loss of life and property from preventable fires and other emergencies. This is accomplished through the efforts of personnel in the Development, Life Safety, Petroleum/Chemical, Hazardous Materials, Fire Investigations and Fire Safety sections. Fire Prevention Inspectors conduct various inspections of buildings and facilities to ensure that the construction and use is compliant with the Fire Code. The Fire Protection Analysts review and approve development plans, as well as various fire protection and life safety system plans to maintain compliance with the Fire Code and other regulations. Oil field inspections are conducted to enforce regulations in environmental and oil industry safety, including the Huntington Beach Oil Code. The Hazardous Materials section operates the Certified Unified Program Agency (CUPA), which is responsible for identifying, inspecting, and monitoring businesses that use and store hazardous materials. Fire Investigators determine the origin and cause of fires and conduct criminal investigations in cooperation with the Police Department. Finally, the Fire Safety section oversees a volunteer Senior Home Inspection Program (SHIP); and the coordination of special events and city-specific events. Emergency Response The Emergency Response Division provides a professionally trained and well-equipped emergency force for fire, medical, rescue, and hazardous materials response. This Division conducts annual life safety inspections; education programs; fire service training; and apparatus, equipment and fire station maintenance. Emergency response is delivered from eight stations that are strategically located to provide for timely emergency responses. Paramedic engine companies are located in each of the eight stations and staffed by four personnel. This configuration provides a uniform level of life safety protection for fire and emergency medical calls to meet the rapidly increasing call volumes the City has been experiencing over a number of years. Additionally, two truck companies, a State OES engine, a hazardous materials response vehicle, a mobile decontamination unit, an urban search and rescue/light and air vehicle, five City-operated emergency transport units and a Battalion Chief/shift commander complete the 24-hour emergency response capabilities. Hazmat personnel provide emergency response and train Fire Department employees in hazmat response protocols and procedures. The Fire Department is able to provide this broad scope of emergency service delivery through cross training of personnel in various disciplines. The Division includes the Central Net Training Center staff who provide mandated training for Fire Department personnel. The Division also coordinates with the Fleet Services Division of the Public Works Department for apparatus procurement, repairs, and maintenance. The Division includes the Emergency Management and Homeland Security Office, which develops and coordinates disaster plans and programs for businesses, schools, civic groups, and the public. This office provides City disaster preparedness and weapons of mass destruction programs and coordinates the Community Emergency Response Team (CERT) and Radio Amateur Civil Emergency Services(RACES)volunteers. 212 Fire Department Descriptions Marine Safety The primary goal and purpose of Marine Safety is to provide quality open water and beach safety through education, prevention, and emergency response. Marine Safety provides year-round lifeguard services on the City's beach, including medical aid and code enforcement services, manages the summer Junior Lifeguard program and provides staffing as required. This Division also provides lifeguard services in Sunset Beach. The Division is comprised of 14 permanent Marine Safety Officers and management staff, and is supported by more than 150 recurrent ocean lifeguards. LOngoing Activities& Projects Fire Administration • Provide overall administration, leadership, management and support for the Fire Department. r ". 0 • Maintain auto aid agreements with surrounding fire suppression and medical response agencies. IN • Administer Homeland Security Grants, purchase designated equipment, and coordinate City weapons of mass destruction training.• Continue strategic planning and accomplish all goals identified in the three year plan. • Represent the City of Huntington Beach on Metro Net Joint Powers Authority Board, Central Net Training Authority Board and Orange County-City Hazardous Materials Emergency Response Authority. Fire Prevention • Complete fire protection system plan reviews. • Conduct fire investigations. • Enforce the 2013 California Fire Code, Huntington Beach Municipal Code and City specifications. • Complete plan reviews for development projects and permit issuance. • Conduct developmenticonstruction related inspections, permit inspections and mandated City and State fire prevention/life safety inspections. • Provide review and planning for emergency responses to major events and activities in the City. • Maintain records retention system for occupancies, fire protection systems and Hazardous Materials Certified Unified Program Agency(CUPA) Program. • Respond to records requests for occupancy files, fire protection systems, HazMat CUPA Program and emergency responses. • Complete development reviews for entitlements and zoning administrator approvals and provide Fire Department requirements to the Planning Department. • Perform methane barrier and oil well plan reviews and inspections. • Conduct hazardous materials disclosure inspections and maintain hazardous materials disclosure records and emergency plans. • Respond to citizen inquiries regarding fire prevention, inspection, and education. • Provide fire prevention support and training to emergency response personnel. 213 Fire Ongoing Activities & Projects Emergency Response • Provide rapid emergency response for medical, fire, urban search and rescue, wildland fire and hazardous materials 'L p incidents. 91, • Continue Emergency Medical Service, electronic patient care �4& documentation and emergency medical service skills review for all Emergency Medical Technicians (EMT) and Firefighter Paramedics. • Update department Organization and Operations Manuals, policies and plans to reflect current procedures and M' regulations. • Update Training Manual to reflect current standards and procedures. • Coordinate inspections, repairs and/or preventive maintenance on emergency response apparatus and facilities. • Complete the purchase of a fire truck, a fire engine and continue ongoing purchasing of firefighter turnouts, hose, air cylinders, and other essential firefighting and safety equipment. • Continue to train firefighters on emergency response skills and techniques necessary for safe and effective operations during "all-risk" incidents and events. • Identify, purchase, store and maintain personal protective equipment, pharmaceuticals and response equipment used for incidents involving hazardous materials and weapons of mass destruction. • As part of the Urban Search and Rescue Program (US&R), continue to maintain a state of operational readiness to respond to complex rescue incidents, such as collapsed buildings, trench rescues, confined space rescues and other related emergencies. Marine Safety • Provide year-round lifeguard, medical and enforcement services to three and half mile City beach area and Sunset Beach. • Manage and coordinate the City's Junior Lifeguard Program, including beach safety education, medical and lifesaving training, competitions and field trips for 1,000 participants. • Continue to provide training of Marine Safety Division personnel in order to maintain operational readiness for responses in the marine environment, medical aids and enforcement incidents. • Meet all training and other requirements in order to maintain Advance Lifeguard Agency Certification through the United States Lifesaving Association. �r M� t . T 214 Fire Performance Measures The City's performance measure program is in its eleventh year. Results for the past two fiscal years in addition to goals and objectives for FY 2016/17 are presented below. FY 2014/15 FY 2015/16 FY 2016/17 Strategic ACTUAL ACTUAL ADOPTED Plan Goal Goal: 1. Provide at least 10,000 emergency medical transports Enhance and annually. Maintain Public Safety Measure: #of emergency medical transports provided 9,900 10,000 10,700 Goal: 2. Provide emergency response to fires and medical aid Enhance and calls in five minutes or less 80% of the time and in ten Maintain minutes or less 100%of the time. Public Safety Measure: •of responses to fire calls in five minutes or less 62% 63% 64% • of response to medical aid calls in five minutes or 62% 63% 65% less % of responses to fires and medical aid calls in ten 100% 100% 100% minutes or less Goal: 3. Complete 90% of life safety inspections and 100% of Enhance and fire code permit inspections assigned. Maintain Public Safety Measure: •of life safety inspection completed 94% 100% 100% •of fire code permit inspections completed 100% 100% 100% Goal: 4. Maintain 250 Community Emergency Response Team Enhance and (CERT), 75 Radio Amateur Civil Emergency Services Maintain (RACES), and 10 Senior Home Inspection Program Public Safety (SHIP)volunteers. Measure: #CERT volunteers 250 250 250 #of RACES volunteers 75 75 75 #of SHIP volunteers 10 10 10 Goal: 5. Ensure 100% of Lifeguards and Marine Safety Officers Enhance and complete United States Lifesaving Association (USLA) Maintain requirements to maintain Advanced Certified Lifeguard Public Safety Agency status. Measure: % of Lifeguards and Marine Safety Officers completing 100% 100% 100% USLA Advanced Certified Lifeguard Agency status 215 Fire Accomplishments &Goals FY 2015/16 Accomplishments • Provided 19,500 medical, fire, hazardous materials and other emergency responses in 2015. • Provided 9,900 emergency medical transports, as part of a program generating $6 million in revenue. • Received a 99.2% customer service satisfaction rating for FY 2015/16. • Increased use of technology for emergency response, mapping and personnel training. • Continued to refine use of an Electronic Pre-Hospital Care (e-PCR) reporting system. • Performed 7,300 bureau fire inspections, 3,900 fire company fire inspections and 2,400 development and fire protection/life safety plan checks, yielding over$1.3 million in general fund revenue. • Completed 300 hazardous materials inspections. • Conducted Fire Department Open House with over 900 attendees. • Received several federal, state, and private grants/reimbursements for equipment, training, fire prevention, disaster preparedness, homeland security, and emergency incident responses. • Implemented automated vehicle locator dispatching system to deploy emergency response apparatus. • The Marine Safety Division was recognized by the United States Lifesaving Association for maintaining its Advanced Lifeguard Agency Certification. • Performed over 220,000 Lifeguard preventative actions and conducted over 5,400 water rescues. • Conducted a Junior Lifeguard Program with 920 participants. • Revised and implemented risk based fire prevention inspection frequencies. • Replaced swiftwater/flood rescue equipment, two lifeguard towers, Dive Team dry suits and completed installation of two 800 Megahertz Marine Safety dispatch consoles. • Began participation in Community Paramedicine Pilot Study to evaluate the feasibility of offering patients, with specific types of injuries or illnesses, the option to be transported to an urgent care center instead of a hospital emergency department. FY 2016/17 Goals • Maintain a state of operational readiness to meet the increasing demand for response to fire, medical, hazardous materials, urban search and rescue, and other all-risk emergency incidents. • Complete purchase and place into service firefighter safety equipment and complete placing new fire truck and fire engine into service. • Continue quality assurance for Emergency Medical Service technology upgrades. • Adopt 2016 California Fire Code with local amendments. • Transition to simplified and valuation based fire prevention fees. • Continue process to revise the Marine Safety Policies and Procedures manual. • Maintain Advance Lifeguard Agency Certification. • Maintain corporate sponsorships for lifeguard uniforms, towers, and vehicles. • Transition to an integrated software system to increase efficiency in completing inspections, pre-fire planning, and retrieval of hazardous materials information using custom iPad application. • Complete a Standards of Cover evaluation to assess the overall distribution and effectiveness of Fire Department services to meet community risks. 216 Fire Adopted Budget -FY 2016/17 Department Budget Summary All Funds by Object Account DEPARTMENT Percent FY 2012113 FY 2013/14 FY 2014115 FY 2015116 FY 2015/16 FY 2016117 Change From Expenditure Object Account Actual d6 Actual Actual Adopted Revised Adopted Prior Year All Funds PERSONNEL SERVICES Salaries, Permanent 17,025,600 18,905,265 20,421,837 21,670,946 21,643,946 21,945,744 1.27% Salaries,Temporary 88,850 1,074,213 1,082,045 1,162,070 1,138,626 1,140,401 -1.86% Salaries,Overtime 5,197,333 5,663,770 6,219,819 4,443,231 4,444,231 4,764,514 7.23% Leave Pay Outs 339,211 412,100 454,043 Benefits 10,533,651 13,206,912 13,713,233 14,546,575 14,546,575 15.205,888 4.53% PERSONNEL SERVICES ;3184,"S 39,262,261 41,890,977 41,822,822 41,773,378 43,056,548 2.95% OPERATING EXPENSES Utilities 48,638 46,971 50,323 39,400 39,400 39,400 0.00% Purchased Water 438 411 489 1.000 1.000 1,000 0.00% Equipment and Supplies 1,019.799 1,351,087 1,051.127 938.632 1,024,639 972,342 3.59% Repairs and Maintenance 225,321 293,226 333,222 270,628 270,628 260,128 -3.88% Conferences and Training 58.411 108,102 114.950 115.534 115,534 125,534 8.66% Professional Services 448,879 853,075 849,853 570,372 755,294 539,241 -5.46% Other Contract Services 203,300 174.592 142,212 178.552 291,673 178,302 -0.14% Rental Expense 49,337 67,113 90,215 82,200 82,200 98,300 19.59% Payments to Other Governments 1,122,533 948,444 993,098 1,035,046 1,035,046 1,111,046 7.34% Expense Allowances 22,066 21,487 27,099 27,552 27,552 22,152 -19.60% Other Expenses 9,410 10,750 11,941 14,300 14,300 14,300 0.00% OPERATING EXPENSES 3,208132 3,875,259 3,664,530 3,273,216 3,657,265 3,361,745 2.70% CAPITAL EXPENDITURES Improvements 213,970 139,453 215,720 271,300 271,300 20,500 -92.44% Equipment 19,892 190,160 198,392 -100.00% CAPITAL EXPENDITURES 213,970 139,453 235,612 461,460 469,692 20,500 -95.56% NON-OPERATING EXPENSES Transfers to Other Funds 14,817 13.000 13,000 13,000 13,000 -100.00% NON-OPERATING EXPENSES 14,817 13,000 13,000 13,000 13,000 -100.00% Grand Total(s) 36,621,564 43,289,973 45,804,118 45,570,498 45,913,335 46,438,793 A` General Fund 35,498,396 42,192,310 44,891,741 44,647,169 44,811,786 45,783,822 2.55% Other Funds 1,123,168 1,097,663 912,378 923,328 1,101,549 654,971 Grand Total(s) 36,621,564 43,289,973 45,804,118 45,570,498 45,913,335 46,438,7931 1.91 Personnel Summary 176.50 196.50 198.00 198.00 198.00 198.001 0,00 217 Fire Adopted Budget - FY 2016117 Department Budget Summary General Fund by Object Account DEPARTMENT Percent FY 2012/13 FY 2013/14 FY 2014/15 FY 2015116 FY 2015/16 FY 2016/17 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted I Prior Year General Fund PERSONNEL SERVICES Salaries, Permanent 16,S41,072 18,651,639 20,156,809 21,388,748 21,361,748 21,658,747 1.26% Salaries,Temporary 57,784 1,036,841 1,045,130 1,134,570 1,096,901 1,112,901 -1.91% Salaries,Overtime 5,174,557 5,644,395 6,211,293 4,436,731 4,437,731 4,758,014 7.24% Leave Pay Outs 334,084 399,892 440,469 Benefits 10,438,646 13,090,477 13,579,112 14,382,663 14,382,663 15,041,193 4.58% PERSONNEL SERVICES 32,846142 38,823,245 41A32,813 41,342 711 41,279,042 42,570,855 2.97% OPERATING EXPENSES Utilities 1,986 5,906 8,308 2,900 2,900 2,900 0.00% Equipment and Supplies 592.588 949,842 938,891 879.001 885,476 915,651 4.17% Repairs and Maintenance 192,560 278,042 316,927 243,301 243,301 233,501 -4.03% Conferences and Training 56,996 106,745 108,038 111,034 111,034 121,034 9.01% Professional Services 448,029 851,575 849,646 557,622 742,544 526,491 -5.58% Other Contract Services 155,100 129,204 94,904 171,342 199,998 171.092 -0.15% Rental Expense 49,337 67,113 90,215 75,700 75,700 98,300 29.85% Payments to Other Governments 1,122,533 948,400 993,098 1,035,046 1,035,046 1,111,046 7.34% Expense Allowances 22,066 21,487 27,099 27,552 27,552 22,152 -19.60% Other Expenses 9,243 10,750 11,909 10,800 10,800 10,800 0.00% OPERATING EXPENSES 2,650,437 3,369,065 3,439,035 3,114,298 3334,351 3212967 3.17% CAPITAL EXPENDITURES Equipment 19,892 190,160 198,392 -100.00% CAPITAL EXPENDITURES 19,892 190,160 198,392 -100.00% NON-OPERATING EXPENSES Transfers to Other Funds 1,817 NON-OPERATING EXPENSES 1,817 Total 35,498,396 42,192,310 44,891,741 44,647,169 44,811,786 45,783,822 2.55% Personnel Summary 172.50 192.63 194.00 194.00 194.00 194.00 0.00 218 Fire Adopted Budget - FY 2016/17 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2012113 FY 2013114 FY 2014115 FY 2015/16 FY 2015/16 FY 2016117 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Administration PERSONNEL SERVICES Salaries,Permanent 682.976 646,675 656,523 654,382 627,382 657,589 0.49% Salaries,Temporary (28) 16,000 100.00% Salaries,Overtime 3,350 7,527 6,603 10,500 10,500 10,700 1.90% Leave Payouts 21,690 27,747 32,909 Benefits 352,861 369,417 383,081 378,569 378,569 393,135 3.85% PERSONNEL SERVICES 1,060,876 1,051,365 1,079,087 1,043,451 1,016,451 1,077,425 3.26% OPERATING EXPENSES Utilities 170 665 2,304 Equipment and Supplies 11.134 16,831 14,822 16,090 16,090 51,090 217.53% Repairs and Maintenance 266 75 300 2,750 2,750 2,750 0.00% Conferences and Training 1.933 3.298 2,637 2,500 2,500 2,500 0.00% Professional Services 425 48 Other Contract Services 243 274 5,137 6,250 33.250 6,250 0.00% Rental Expense 2,549 2,562 3,155 3,000 3,000 3,000 0.00% Other Expenses 123 140 OPERATING EXPENSES 16,843 23,705 28,544 30,590 57,590 A5jR 114.42% CAPITAL EXPENDITURES Equipment 10,000 CAPITAL EXPENDITURES 10,000 NON-OPERATING EXPENSES Transfer to Other Funds 1.817 NON-OPERATING EXPENSES 1,817 Total 1,079,536 1,075,070 1,117,631 1,074,041 1,074,041 1,143,015 6.42 Significant Changes Permanent Salaries and Benefits increased due to recently negotiated employee contracts.Temporary Salaries of$16,000 funds a part-time Emergency Operations Center position previously funded by an EMPG grant.The increase in Equipment and Supplies of$35,000 will pay for Citywide emergency training and certification, such as Community Emergency Response Team (CERT), Radio Amateur Civil Emergency Service(RACES), National Incident Management System(NIMS)and Safety Officer training and equipment. FY 2012/13 FY 2013114 FY 2014/15 FY 2015/16 FY 2015/16 FY 2016/17 Change from Permanent Personnel A4 wl AcUW Actual Adopted Revised Adopted Prior Year Fire Chief 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Fire Battalion Chief 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Administrative Analyst Senior 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Emergency Services Coordinator 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Administrative Assistant 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Administrative Secretary 0.50 0.50 0.00 0.00 0.00 0.00 0.00 Administrative Aide 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Accountin Technician II 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Tohl7.50 7.50 7.00 7.00 7.00 7.00 0.00 219 Fire Adopted Budget-FY 2016117 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2012/13 FY 2013/14 FY 2014/15 FY 2015/16 FY 2015116 FY 2016117 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Emergency Response PERSONNEL SERVICES Salaries,Permanent 13,155,308 13,314,043 14,271,382 15,221,051 15,221,051 15,353,648 0.87% Salaries,Temporary 23,088 3,453 529 10,000 10,000 10,000 0.00% Salaries,Overtime 4,300,937 4,085,217 4,625,286 3,332,936 3,332,936 3,623,630 8.72% Leave Pay Outs 261,556 298,824 307,200 Benefits 8,320,500 9,427,174 9,684,497 10,216,412 10.216,412 10,660,475 4.35% PERSONNEL SERVICES 26061389 27'128712 28888894 28780399 28780399 29647753 3.01% OPERATING EXPENSES Utilities 290 3,764 2,759 Equipment and Supplies 259,495 349,232 351,302 312,088 312,088 0.00% Repairs and Maintenance 93,843 145,512 142,768 130,318 130,318 130,318 0.00% Conferences and Training 41,081 45,358 49,196 22,334 22,334 22,334 0.00% Professional Services 30,001 107,788 26,711 91,050 99,650 41,050 -54.91% Other Contract Services 9,052 9,064 11,893 6,000 7,656 6,000 0.00% Payments to Other Governments 1,122,533 948,400 993,098 1,035,046 1,035,046 1,111,046 7.34% Expense Allowances 15,788 15,276 22,976 15,950 15,950 15,950 0.00% Other Expenses 4,418 3,385 2,502 3,300 3,300 3,300 0.00% OPERATING EXPENSES 1,576,502 1627779 1 603 1,616,086 1314 54 1642086 1.61% CAPITAL EXPENDITURES Equipment 1,468 110,160 118,392 -100.00% CAPITAL EXPENDITURES 1,468 110100 118392 -100.00% Total 27,637,891 28,756,491 30,493,568 30,506,645 30,213,045 31,289,839 2.57% Significant Changes Permanent Salaries, Overtime and Benefits increased due to recently negotiated employee contracts. Professional Services decreased due to a one-time FY 2015/16 allocation for the Standards of Cover evaluation. Payments to Other Governments increased to fund the additional cost of the City's share of emergency dispatching services provided by Metro Cities Joint Powers Authority of$76,046. Funding for the first year of a five-year lease for a new Emergency One Engine of $165,000 is included in the Equipment Replacement budget in Non- De artmental. FY2012fl3 FY 2013114 FY 2014/'15 FY 2015116 FY 2015/16 FY 2016117 Change from Permanent Personnel Actual Actual AcWal Adopted RwIsW Adopted Prior Year Fire Division Chief 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Fire Battalion Chief' 4.00 4.00 4.00 4.00 4.00 4.00 0.00 Deputy Fire Marshal" 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Fire Captain 30.00 30.00 30.00 30.00 30.00 30.00 0.00 Fire Engineer 30.00 30.00 30.00 30.00 30.00 30.00 0.00 Firefighter Paramedic 36.00 36.00 36.00 36.00 36.00 36.00 0.00 Firefighter 12.00 12.00 12.00 12.00 12.00 12.00 0.00 '1.0 FTE Defunded "2.0 FTEs Defunded -0.10 FTE Hazardous Materials Specialist funded here but reflected in Other Funds CUPA Fund 501 Total 115.00 115.00 115.00 115.00 115.00 115.00 0.00 220 Fire Adopted Budget - FY 2016/17 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2012/13 FY 2013/14 FY 2014115 FY 2015/16 FY 2015116 FY 2016/17 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Fire Prevention PERSONNEL SERVICES Salaries, Permanent 779,605 768,791 869,967 940,601 940,601 973,729 3.52% Salaries,Temporary 250 7,610 3,059 37,669 -100.00% Salaries,Overtime 54.138 57,247 106,323 75,901 75,901 76,184 0.37% Leave Payouts 35.598 37,492 53,071 Benefits 406,535 424,712 466,359 510,319 510,319 558,564 9.45% PERSONNEL SERVICES 1,276,126 1.295,851 1,498,780 1,564,490 1,526,821 1,608,477 2.81% OPERATING EXPENSES Utilities 1,394 474 385 900 900 900 0.00% Equipment and Supplies 19,884 13,322 24.160 18,423 23,632 18,673 1.36% Repairs and Maintenance 97,736 84,093 141,579 64,600 64,600 60,800 -5.88% Conferences and Training 1,828 8,706 5,949 16,700 16,700 16,700 0,00% Professional Services 137,027 385,599 454,849 101,600 277,922 120,469 18.57% Other Contract Services 93.507 93,085 54,976 111,167 111,167 110,917 -0.22% Rental Expense 46.788 46,788 73,800 51,200 51,200 73,800 44.14% Expense Allowances 4,478 4,390 4,124 4,402 4,402 4,402 0.00% Other Ex enses 4,701 6,726 7,582 7,000 7,000 7,000 0.00% OPERATING EXPENSES 407,344 643,183 767,403 375,992 557,523 413,661 10.02% Total 1,683,470 1,939,035 2,266,183 1,940,482 2,084,345 2,022,138 4.21% Significant Changes Permanent Salaries and Benefits increased due to recently negotiated employee contracts. Temporary Salaries funding transferred to Professional Services for oil well inspections. Rental Expenses increased due to a new ten-year lease of the Miley-Keck Tank Farm for oil storage.The Haz Mat Program Specialist position split between the General Fund(ten percent)and CUPA(501)Fund for oil related services. FY 2012/13 FY 2013114 FY 2014115 FY 2015/16 FY 2015/16 FY 2016/17 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Fire Division Chief 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Deputy Fire Marshal(Safety) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Assistant Fire Marshal(Non-Safety) 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Haz Mat Program Specialist 0.00 0.13 0.00 0.00 0.00 0.00 0.00 Fire Protection Analyst 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Fire Prevention Inspector 3.00 3.00 3.00 3.00 3.00 3.00 0.00 Administrative Secretary 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Senior Permit Technician 0.00 0.00 1.00 1.00 1.00 1.00 0.00 Total 8.00 8.13 9.00 9.00 9.00 9.00 0.00 221 Fire Adopted Budget - FY 2016117 Department Budget Summary General Fund Division By Object Account DIVISION Percent FY 2012113 FY 2013/14 FY 2014/15 FY 2015/16 FY 2015116 FY 2016/17 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Fire Medical Program PERSONNEL SERVICES Salaries, Permanent 2,218,446 2,254,457 2,394,815 2,527,722 2,527,722 2,557,792 1.19°/ Salaries,Temporary 33,634 17,676 20,468 72,961 72,961 72,961 0.00% Salaries,Overtime 814,762 917.111 906,520 550,000 550,000 568,900 3.44% Leave Payouts 15,241 20,644 21,714 Benefits 1,355,643 1,525,851 1.595,952 1,748.640 1,748,640 1,819,586 4.06% PERSONNEL SERVICES 4,437,725 4,735,738 4,939,468 4,899,323 4,899,323 ,2 99 2.45% OPERATING EXPENSES Utilities 471 Equipment and Supplies 301,589 357,095 387,222 351,400 351,400 351,400 0.00% Repairs and Maintenance 714 17,776 640 9,500 9,500 9,500 0.00% Conferences and Training 12,154 6,214 5,343 11,500 11,500 11,500 0.00% Professional Services 280,576 356,067 365,081 364,972 364,972 364,972 0.00% Other Contract Services 52,297 25,446 19,812 47,925 47,925 47,925 0.00% Expense Allowances 1,800 1,650 1,800 1,800 1,800 0.00% Other Expenses 86 129 OPERATING EXPENSES 849,131 764,804 778,227 787,097 787,097 787,097 0.00% Total 5.086,857 5,500,543 5,717,696 5,686,420 5,686,420 5,806,3361 2.11% Significant Changes Permanent Salaries, Overtime,and Benefits increased due to recently negotiated employee contracts. Funding of$35,000 for the first year o a five-year lease for a new Ambulance is included in the Equipment Replacement budget. FY 2012113 FY 2013/14 FY 2014/15 FY 2015/16 FY 2015/16 FY 2016/17 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Deputy Fire Marshal 1.00 1.00 1.00 1.00 1.00 1.00 0,00 Firefighter Paramedic 12.00 12.00 12.00 12.00 12.00 12.00 0.00 Emergency Medical Srvs Coord 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Fire Medical Coordinator 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Ambulance Operator 24.00 30.00 30.00 30.00 30.00 30.00 0.00 Accounting Technician II 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Office Assistant 11 1.00 1.00 1.00 1.00 1.00 1,00 0.00 Total 42.00 48.00 48.00 48.00 48.00 48.00 0.00 222 Fire Adopted Budget - FY 2016/17 Department Budget Summary General Fund Division By Object Account DIVISION Percent FY 2012/13 FY 2013114 FY 2014/15 FY 2015/16 FY 2015/16 FY 2016/17 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Marine Safety PERSONNEL SERVICES Salaries,Permanent 4,738 1,667,673 1,964,122 2,044,992 2,044,992 2,115,990 3.47% Salaries,Temporary 812 1,008,102 1,021,103 1,013,940 1,013,940 1,013,940 0.00% Salaries,Overtime 1,370 577,293 566,560 467,394 467,394 478,600 2.40% Leave Payouts 15,187 25,575 Benefits 3,107 1,343.323 1.449.223 1,528,723 1,528,723 1,609,432 5.28% PERSONNEL SERVICES 10,027 4,611,578 5,026,584 5,055,048 5,055,048 5,217,961 3.22% OPERATING EXPENSES Utilities 132 533 2,859 2,000 2,000 2,000 0.00% Equipment and Supplies 484 213,363 161,385 181,000 181,000 182,400 0.77% Repairs and Maintenance 30,587 31,640 36.133 36.133 30,133 -16.61% Conferences and Training 43,169 44,912 58,000 68,000 68,000 17.24% Professional Services 2,120 2,956 Other Contract Services 1,336 3,086 Rental Expense 17,763 13,261 21,500 21,500 21,500 0.00% Expense Allowances 171 5,400 5,400 -100.00% Other Expenses 554 1,556 500 500 500 0.00% OPERATING EXPENSES 616 309,594 261,656 304,533 304,533 304,533 0.00% CAPITAL EXPENDITURES Equipment 8,424 80,000 80,000 -100,00% CAPITAL EXPENDITURES 8,424 80,000 80,000 -100.00% Total 10,643 4,921,172 5,296,663 5,439,581 5,439,581 5,522,494 1.52% Significant Changes Permanent Salaries, Overtime, and Benefits increased due to recently negotiated employee contracts. Public Works is assisting in maintenance of the Marine Safety facilities.As a result, Repairs and Maintenance appropriation was transferred to Conferences and Training to meet mandated training requirements. Expense Allowances decreased due to the issuance of a City vehicle to the Division Chief. Funding of$75,000 for the replacement of the Beachfront Emergency Alerting/Address System is included in the Capital Improvement Program. FY 2012/13 FY 2013114 FY 2014/15 FY 2015/16 FY 2015/16 FY 2016117 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Marine Safety Division Chief 0.00 1.00 1.00 1.00 1.00 1.00 0,00 Marine Safety Lieutenant 0.00 3.00 3.00 3.00 3.00 3.00 0.00 Marine Safety Officer II' 0,00 10.00 10.00 10.00 10.00 10.00 0.00 Administrative Secretary 0.00 0.00 1.00 1,00 1,00 1.00 0.00 '1.0 FTE De/unded 0.00 Total 0.00 14.00 15.00 15.00 15.00 15.00 0.00 223 Fire Adopted Budget - FY 2016/17 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2012113 FY 2013114 FY 2014115 FY 2015116 FY 2015116 FY 2016117 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year HAZMAT CUPA(501), Training Center pal, Grants (various) PERSONNEL SERVICES Salaries,Permanent 184,528 253.626 265,028 282,198 282,198 286,997 1.70% Salaries,Temporary 31,065 37,373 36,915 27,500 41,725 27,500 0.00% Salaries,Overtime 22,777 19,375 8,525 6,500 6,500 6,500 0.00% Leave Payouts 5,127 12,208 13,575 Benefits 95,005 116,435 134,121 163,912 163,912 164,696 0.48% PERSONNEL SERVICES 338,503 439,017 458,163 480,110 494,335 485,693 1.16% OPERATING EXPENSES Utilities 46,652 41,064 42,015 36,500 36,500 36,500 0.00% Purchased Water 438 411 489 1,000 1,000 1,000 0.00% Equipment and Supplies 427.212 401,245 112,236 59,631 139.162 56,691 4.93% Repairs and Maintenance 32,761 15,184 16,295 27,327 27.327 26.627 -2.56% Conferences and Training 1,416 1,358 6,912 4,500 4,500 4,500 0.00% Professional Services 850 1,500 207 12,750 12,750 12.750 0.00% Other Contract Services 48,201 45,388 47,308 7,210 91,675 7,210 0.00% Rental Expense 6,500 6,500 -100.00% Payments to Other Governments 44 Other Expenses 167 32 3,500 3,500 3,500 0.00% OPERATING EXPENSES 557,895 506,194 225,494 158,918 322,914 148,778 -6.38% CAPITAL EXPENDITURES Improvements 213,970 139.453 215,720 271,300 271,300 20,500 -92.44% CAPITAL EXPENDITURES 213,970 139.453 215,720 271,300 271,300 20,500 -92.44% NON-OPERATING EXPENSES Transfers to Other Funds 13,000 13,000 13,000 13,000 13,000 -100.00% NON-OPERATING EXPENSES 13,000 13,000 13,000 13,000 13,000 -100.00% Total 1,123,168 1,097,663 912,378 923,328 1,101,549 854,971 •29.08% Significant Changes Permanent.Salaries and Benefits increased due to recently negotiated employee contracts. Rental Expense reduced due to a change in Central Net Operations Authority (CNOA) copier lease arrangements. Improvements reduced due to the completion of the CNOA multi-year concrete replacement program. Funding in Transfers to Other Funds was eliminated since the CUPA (501) Fund can no longer support a General Fund transfer.The Haz Mat Program Specialist position was split between the General Fund(ten percent)and CUPA(501)Fund for oil related services. FY 2012113 FY 2013/14 FY 2014/15 FY 2015/16 FY 2015/16 FY 2016/17 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Haz Mat Program Specialist 1.00 0.87 1,00 1.00 1.00 1.00 0.00 Fire Training Maintenance Technician 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Administrative Secretary 2.00 2.00 2,00 2.00 2.00 2.00 0,00 '0.10 FTE Funded in General Fund Emergency Response but reflects here Tcftl 4.00 3.87 4.00 4.00 4.00 4.00 0.00 224 Fire Adopted Budget - FY 2016117 Department Budget Summary Other Funds by Object Account OTHER FUNDS HAZMAT CUPA(5o1),Training Center (704), Grants(vzdous)(continued) FY 2012/13 FY 2013/14 FY 2014115 FY 2015/16 FY 2015116 FY 2016/17 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00231 Fire Facilities Dev Impact 10,477 91,478 118,678 00501 CUPA 279,231 183,604 222,475 240,000 240,000 272,837 32,837 00704 Fire JPA Fund 355,288 345,767 371,470 388,067 351,617 336,227 (51,840) 00764 EMPG Grants 750 00894 WMD-DHHS 228 (41) 163 00926 Homeland Security MMRS 08/09 173,700 00934 Fireman's Fund Heritage 09/10 (1) 00941 Homeland Security UASITLO 0910 275 00945 Homeland Security MMRS 09/10 316,402 00947 EMPG 10111 293 00960 Used Oil OPP1 85,224 54,960 54,272 54,512 00974 Assistance to Firefighters Grant 1 00975 EMPG 11/12 43,199 00976 Homeland Security MMRS 10/11 313,425 268,212 9,255 00990 EMPG 12113 37,299 00996 Homeland Security UASI 2012 11,948 01202 DHS Fire Prevention Grant 9,840 01204 EMPG 13/14 30,051 01207 UASI 2013 3,898 01216 EMPG 14/15 30,329 01218 DHS Fire Equipment Grant 69,952 01225 EMPG 15/16 59,410 Total 1,578,494 1,003,067 910,543 628,067 705,539 609,064 (19,003) Actual as of Actual as of Actual as of Estimated Use of Fund Estimated Change from Fund Balance Summary 9/30/2013 9/3012014 9/3012015 9130/2016 Balance 9/3012017 Prior Year 00501 CUPA 200.537 141,208 129.885 90,047 104,647 14,600 00704 Fire JPA Fund 1,050,870 951,275 761,202 538,518 60.506 478,011 (60,506) Total 1,251,407 1,092,483 891,087 628,565 60,506 582,658 (45,907) 225 Fire Adopted Budget - FY 2016/17 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2011112 FY 2012113 FY 2013114 FY 2014115 FY 2015116 FY 2015/16 FY 2016/17 Change From Department/Business Unit Actual Actual Actual Actual Adopted Revised Adopted Prior Year FIR Fire ADM Administration 10065101 Fire Administration 891,006 937,783 912,725 928,130 895,669 895,669 909,787 1.58% 10065301 Emergency Operations Center 128,497 141,752 162,345 189,501 178,372 178,372 233,227 30.75% ADM Administration 1,019,503 1,079,536 1,075,070 1,117,631 1,074,041 1,074,041 1.143.015 6.42% ER Emergency Response 10065203 Fire Suppression 24,361,477 24,816,502 25,916,379 27.403,633 27,286,690 27,306,444 28,021,848 2.69% 10065303 Hazmat Response 2,786,618 2,820,496 2,839,437 3,089,383 3,216,805 3,216,805 3,264.841 1.49% 10065304 Search/Rescue 953 893 674 552 3,150 3,150 3,150 0.00% ER Emergency Response 27149 048 27,637,891 28 756,491 30,493,568 30,506 645 30,526,399 31,289 839 2.57% FM FlreMed 10065401 FlreMed Administration 704.440 740,276 814,763 772,423 819,911 819,911 854,292 4.19% 10065402 FlreMed Program 2,766,290 3,034,075 3,072,238 3,238,428 3,292,824 3,292,824 3,304,374 0.35% 10065403 Emergency Transport Program 1,291.146 1,312,506 1,613,542 1,706,846 1,573,685 1,573,685 1,647,669 4.70% FM FlreMed 4,761,875 5,086 857 5,500,543 5,717,696 5,686,420 5,686,420 5,806,336 2.11% FP Fire Prevention 10065201 Fire Prevention 1,428,141 1,454,574 1,718,949 1,969,574 1,677,546 1,821,409 1,745,190 4.03% 10065204 Oil Production 293,343 228,896 220,086 296.609 262,936 262,936 276,949 5.33% 10065501 Out of County Response/Fire Invest 1,000 FP Fire Prevention 1721484 1,683,470 1,939035 2266,183 1,940,482 2,085,345 2,022,138 4.21% MS Marine Safety 10065205 Junior Lifeguards 476 553,757 568,457 605,471 605,471 609,486 0.66% 10065207 Marine Safety 9,640 4,052,138 4,394,926 4,324,558 4,324,558 4,913,008 13.61% 10065208 Sunset Beach Lifeguards 527 315,277 333,281 509,552 509,552 -100.00% MS Marine Safety 10,643 4921 172 5,296,663 5,439,581 5,439,581 5,522,494 1.52% UASI 95865302 UASI 2609 TLO 2,148 120765101 UASI 2013 2,518 UASI 2,148 2,518 CUPA 50165501 Hazmat CUPA 215,444 220,525 229,933 220.798 266,838 266,838 258,237 -3.22% 50165999 CUPA-Fire Transfers 13,000 13,000 13,000 13,000 13,000 13,000 -100.00% CUPA 226,444 233,525 242,933 233,798 279,838 279,838 258,237 -7.72% Used Oil 96066002 Used Oil OPP1 10/11 58,341 96066003 Used Oil OPP212/13 8,593 21,100 (2,532) 96066004 Used Oil OPP3 12/13 9.658 44,764 17,839 96066040 Used Oil OPP4 13114 34,868 96066041 Used Oil OPPS 14/15 24,319 29,953 96066042 Used Oil OPP6 15/16 54,512 Used Oil 66,934 30,758 77,099 421 - 84,465 Homeland Security 97665301 Homeland Security MMRS 10/11 8,558 304,867 (30,710) 30,710 97665302 Homeland Security MMRS 2011 505 276,962 99665301 Homeland Security UASI 2012 3,802 8,146 Homeland Security 8,558 309,174 285,108 30,710 30,710 EMPG 97565001 EMPG 11112 43,199 99065001 EMPG 12113 36,691 120465001 EMPG 13/14 30,051 121665001 EMPG 14/15 4,005 26,324 122565001 EMPG 15/16 4,689 24,599 226 Fire Adopted Budget - FY 2016/17 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2011/12 FY 2012/13 FY 2013114 FY 2014115 FY 2015116 FY 2015116 FY 2016117 Change From Department I Business Unit Actual Actual Actual Actual Adopted Revised Adopted Prior Year FIR Fire EMPG 43,199 36,691 34,056 31,014 24.599 Donations and Other Grants 10365101 Donations Fire 34 747 914 10,741 22365101 Safe and Sane Fireworks 17,807 11,283 23865001 EOC 1 70465101 CNOA Administration 555,236 462,502 443,585 559,815 643,490 643,490 396,733 -38.35% 70465102 FV Member Specific Account 8,354 4,815 1,776 1,729 26,864 89465301 WMD-DHHS 64,067 34,386 3,991 93465301 Fireman's Fund Heritage 09110 192 95265301 Fireman's Fund Heritage 10111 365 120266001 DHS Fire Prevention Grant 9,840 121866001 DHS Fire Equipment Grant 69,112 842 Donations and Other Grants 645,465 513,020 455,949 636,118 643,490 681,938 396,733 -38.35% Other Funds 994747 1,123,168 1,097,663 912,378 923,328 1,101,549 654,971 -29.060% General Fund 34,651,911 35,498,396 42,192,310 44,891,741 44,647,169 44,811,786 45,783,8221 2.550% Other Funds 994,747 1,123,168 1,097,663 912,378 923,328 1,101,549 654,971 -29.060A Grand Total(s) 35,646,657 36,621,564 43,289,973 45,804,118 45,570,498 45,913,335 45,433,793 1.91 227 Intentionally Left Blank 228 City of Huntington Beach Human Resources 40' Adopted Budget — FY 2016/17 Director of Human Resources Administrative Assistant RISK MANAGEMENT ADMINISTRATION LABOR TNEFITS R SELECTION & LOBILITV Human Resources Porsonnel Analyst Personnel Analyst Personnel Analyst Risk Manager Manager Principal Senior Senior Liability Claims Coordinator Risk Management Specialist Personnel Analyst Personnel Assistant Personnel Assistant (2) Senior (2) SAFETY/WORKERS COMPENSATION Safety&Loss Prevention Analyst 229 Human Resources Department Descriptions The Human Resources Department's primary role is to provide responsive professional human resource management assistance to City departments and to attract and develop quality employees. The Department is operationally comprised of five divisions: Administration, Benefits and Training, Employee Relations, Recruitment and Selection, and Risk Management. Human Resources supports City departments in all aspects of recruitment, selection, training, and professional development of skilled employees providing the highest quality service to internal and external stakeholders. Human Resources oversees a variety of functions including: employee training and development via Surf City University classes and workshops, labor negotiations and contract administration, employee relations, benefits administration, and classification and compensation. The Risk Management Division is responsible for managing the City s risk and employee safety programs. This Division develops, administers, and coordinates citywide liability insurance and risk management programs including workers' compensation, public claims liability, loss prevention, and safety. The Division also coordinates loss control training and directs safety activities at all levels to avoid or reduce loss exposure. This Division manages the City's liability insurance claims process including the investigation and settling of claims against the City. Ongoing Activities & Projects Human Resources • Manage the recruitment, testing, and selection processes, including administration of the NEOGOV online recruitment system. • Plan and implement citywide training programs and courses offered through Surf City University. • Coordinate labor relations meetings, process follow-up items, and handle contract interpretation issues. • Administer the City's health and retirement plans. • Administer the classification and compensation plan. • Oversee labor and employee relations administration. Risk Management Division • Prepare annual risk management report including claims statistics, evaluation, insurance coverage, and renewals. • Investigate, evaluate, process, and settle or deny all liability claims. • Process property, liability, and benefit insurance renewals and file claims for reimbursement. • Process insurance certificates annually and monitor compliance. • Oversee the workers'compensation program. • Maintain a comprehensive occupational health and safety program. 230 Human Resources Performance Measures The City's performance measure program is in its eleventh year. Results for the past two fiscal years in addition to goals and objectives for FY 2016/17 are presented below. FY 2014/15 FY 2015/16 FY 2016/17 Strategic Plan ACTUAL ACTUAL ADOPTED Goal Goal: 1. Provide professional guidance to departments on Strengthen HR related issues. Economic and Financial Sustainability Measure: #of departments assisted 2 5 5 Goal: 2. Continue open communication with employees Strengthen and labor groups through Labor Management Economic and Relations Committee (LMRC) meetings, meet & Financial confer,and department newsletters. Sustainability Measure: #of annual meetings conducted and newsletters 20 10 10 published Goal: 3. Provide at least four safety training workshops to Strengthen employees to reduce accidents and injuries. Economic and Financial Sustainability Measure: #of safety workshops conducted 30 10 10 Goal: 4. Provide at least four training workshops to Strengthen Department Directors and Managers to enhance Economic and understanding of Human Resources processes Financial and procedures. Sustainability Measure: #of workshops conducted 2 2 2 231 Human Resources Accomplishments &Goals FY 2015/16 Accomplishments • Facilitated 68 recruitment examinations. • Conducted and completed recruitments (from posting date to creation of eligible list) in an average of 47 days. • Filled over 150 requisitions (regular, promotional, and PT/Temporary) resulting in over 230 hires/promotions. • Received and processed over 15,000 online job applications. • Inspected City locations quarterly, identified deficiencies and assisted in coordinating the hazard correction. • Audited and inspected employee working procedures for adherence to safety rules, programs and Cal/OSHA requirements. • Successfully recovered approximately$111,000 in property damage claims. • Provided a comprehensive menu of training and staff development options for all levels of City staff via Surf City University. • In conjunction with the Payroll Division of the Finance Department and Information Services, developed a tracking system to identify variable hour employees eligible for medical insurance as full-time employees. • Implemented procedure to document non-election of medical coverage to comply with the Affordable Care Act(ACA). • Created and distributed 1095C forms to employees 6 weeks before the ACA deadline for W-2 filing supporting documentation. • Assisted with the City's Security Assessment Committee. • Coordinated with the Police Department active shooter response training of approximately 400 employees. • Launched a Risk Management Newsletter. • Performed approximately 20 ergonomic evaluation and office ergonomic assessments. FY 2016/17 Goals • Complete assigned internal investigations within 30—45 days. • Develop training on grievance processing for first-line supervisors. • Develop and implement training on amended Department of Fair Employment and Housing (DFEH) regulations regarding discrimination, harassment and retaliation. • Distribute Risk Management Newsletters twice annually. • Update the Insurance Requirements Resolution. • Work with the Information Systems department to update the City's Employment web pages to improve ease of navigation on different devices, and to attract a wider range of applicants. • Update Classification Plan by creating new job classes to accommodate department's needs, deleting obsolete job classes, and revising current class specifications to reflect changes in job duties, requirements or other components. • Develop a comprehensive training program for new supervisors and managers regarding key human resources topics. • Develop a"lunch and learn"training series for Department Heads and Division Managers. • Facilitate Sexual Harassment AB 1825 training and track attendance to ensure compliance with mandates. • Inspect City locations quarterly to identify deficiencies and assist in coordinating the correction of hazard. • Respond to all requests for ergonomic evaluations within 10 business days of request. • Active participation on-City's Security Assessment Committee. 232 Human Resources Adopted Budget - FY 2016/17 Department Budget Summary All Funds by Object Account DEPARTMENT Percent FY 2012113 FY 2013114 FY 2014/15 FY 2015/16 FY 2015/16 FY 2016/17 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year All Funds PERSONNEL SERVICES Salanes,Permanent 1,271,725 1,267,031 1,422,651 1,483,243 1.483,243 1,535,637 3,53% Salaries,Temporary 22,735 10,000 10,000 15,000 50.00% Salaries,Overtime 1,242 699 222 Leave Payouts 21,978 69,528 33,763 Benefits 550,711 596.556 678,153 745,938 745,938 803,920 7.77% PERSONNEL SERVICES 1,845,656 1,933 814 Z1157,523 2,239,181 2,239,181 ZM,557 5.15% OPERATING EXPENSES Utilities 304 Equipment and Supplies 44,328 28,485 48,688 55,275 55,729 54,275 -1.81% Repairs and Maintenance 10,958 10,958 6,935 20,000 20,000 20,000 0.00% Conferences and Training 95,082 64,702 62,379 135,200 135,329 125,200 -7.40% Professional Services 849,492 932,064 859,397 956,500 997,973 962,500 0.63% Other Contract Services 80,842 77,573 20,437 80,000 80,000 80,000 0.00% Claims Expense 5,371,856 4,643,979 9,034,108 5,415,932 5,415,932 5,415,932 0.00% Insurance 2,514,437 2,624,382 2,648,630 2,803,165 2,803,165 3,165,805 12.94% Payments to Other Govts 172,676 161,064 223.809 241,714 241,714 241,714 0.00% Expense Allowances 6,023 6,023 6,023 6,000 6,000 6,000 0.00% OPERATING EXPENSES 9,145,999 8,549,229 12,910,407 9,713,786 9,755,842 10,071,426 3.68% NON-OPERATING EXPENSES Extraordinary Loss 11.354,412 NON-OPERATING EXPENSES 11,354,412 Grand Total(s) 22,346,067 10,483,043 15,067,930 11,952,967 11,995,023 12,425,983 3.88 General Fund 5,442,204 4,073,414 4,606,198 5,414,059 5.455,661 5,863,724 8.31% Other Funds 16,903,863 6.409,629 10,461,731 6,538,908 6,539,362 6,562,259 0.36% Grand Totals) 22,346,067 10,483,043 15,067,930 11,952,967 11,995,023 12,425,983 3.96% Personnel Summary 14.50 15.00 15.00 15.00 15.00 15.00 0.00 233 Human Resources Adopted Budget - FY 2016/17 Department Budget Summary General Fund by Object Account DEPARTMENT Percent Change FY 2012113 FY 2013/14 FY 2014115 FY 2015/16 FY 2015116 FY 2016/17 From Prior Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Year General Fund PERSONNEL SERVICES Salaries, Permanent 938.608 969,238 1.065,226 1,083,081 1,083,081 1,125,747 3.94% Salaries,Temporary 22,735 10,000 10,000 15,000 50.00% Salaries,Overtime 1.170 699 222 Leave Pay Outs 19,765 24,082 30,504 Benefits 403,025 449,195 501,225 540,838 540,838 585,197 8.20% PERSONNEL SERVICES 1, 1,443,213 1,619,912 1,633,919 1,633,919 1,725,944 5.63% OPERATING EXPENSES Utilities 304 Equipment and Supplies 42,219 25.846 45,389 52,275 52,275 51,275 -1.91% Repairs and Maintenance 10,958 10,958 6,935 20,000 20,000 20,000 0.00% Conferences and Training 93,488 62,457 56,411 128,200 128,329 118,200 -7.80% Professional Services 159,824 266,922 174,438 266,500 307,973 272,500 2.25% Other Contract Services 80,842 77,573 20,437 80,000 80,000 80,000 0.00% Claims Expense 1,171,541 (443,960) 270,998 662,000 662,000 662,000 0.00% Insurance 2,514,437 2,624,382 2,405,656 2,565,165 2,565,165 2,927,805 14.14% Expense Allowances 6,023 6,023 6,023 6,000 6,000 6.000 0.00% OPERATING EXPENSES 4,079,636 2,630,201 2,986,287 3,780,140 3,821,742 4,137.780 9.46% Total 5,442,204 4,073,414 4,606,198 5,414,059 5,455,661 5,863,7241 8.31°h Personnel Summary 14.50 11.00 11.00 11.35 11.35 11.35 0.00 234 Human Resources Adopted Budget - FY 2016/17 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2012113 FY 2013/14 FY 2014/15 FY 2015/16 FY 2015116 FY 2016117 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Human Resources PERSONNEL SERVICES Salaries, Permanent 938,608 969,238 1,065,226 1,083,081 1,083,081 1,125,747 3.94% Salaries,Temporary 22,735 10,000 10,000 15,000 50.00% Salaries,Overtime 1,170 699 222 Leave Payouts 19,765 24,082 30,504 Benefits 403,025 449,195 501,225 540,838 540,838 585,197 8.20% PERSONNEL SERVICES 1,362,568 1,443,213 1,619,912 1,633,919 1,633,919 1,725,944 5.63% OPERATING EXPENSES Utilities 304 Equipment and Supplies 42,219 25,846 - 45,389 52,275 52,275 51,275 -1.91% Repairs and Maintenance 10,958 10,958 6,935 20,000 20.000 20,000 0.00% Conferences and Training 93,488 62,457 56,411 128,200 128,329 118,200 -7.80% Professional Services 159,824 266,922 174,438 266,500 307.973 272,500 2.25% Other Contract Services 80,842 77,573 20,437 80,000 80,000 80,000 0.00% Claims Expense 1,171,541 (443,960) 270,998 662,000 662,000 662,000 0.00% Insurance 2,514,437 2,624,382 2.405,656 2,565,165 2,565,165 2,927,805 14.14% Expense Allowances 6,023 6,023 6,023 6,000 6,000 6,000 0.00% OPERATING EXPENSES 41,071111,,111W XSW,201 2 287 $780140 3,821 117 780 9.46% Total 5,442,204 4,073,414 4,606,198 5,414,059 5,455,661 5,863,7241 8.31% Significant Changes Permanent Salaries and Benefits increased due to recently negotiated employee contracts. Temporary Salaries increased by $5,000 to provide clerical support. Due to nationwide market conditions in the public sector insurance industry, the overall insurance premium costs for excess general liability insurance for FY 2016/17 is projected to increase by 14%. As a result, an additional $362,640 is included in the Insurance FY 2016/17 Adopted Budget for the BICEP program. FY 2012/13 FY 2013/14 FY 2014115 FY 2015/16 FY 2015/16 FY 2016/17 Change from Permanent Personnel Actual Actual Adopted Revised Adopted Prior Year Director of Human Resources 1.00 1.00 1.00 0.85 0.85 0.85 0.00 Human Resources Manager 0.00 0.00 0.00 0.00 1.00 1.00 0.00 Administrative Assistant 0.50 1.00 1.00 1.00 1.00 1.00 0.00 Administrative Secretary' 1.00 0.00 0.00 0.00 0.00 0.00 0.00 Liability Claims Coordinator 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Office Assistant II* 1.00 0.00 0.00 0.00 0.00 0.00 0.00 Personnel Analyst 2.00 2.00 2.00 2.00 0.00 0.00 0.00 Personnel Analyst Principal 3.00 3.00 3.00 3.00 1.00 1.00 0.00 Personnel Analyst Senior 1.00 1.00 1.00 1.00 3.00 3.00 0.00 Personnel Assistant 2.00 2.00 2.00 2.00 3.00 3.00 0.00 Risk Management Specialist 0.00 0.00 0.00 0.30 0.30 0.30 0.00 Risk Manager' 1.00 0.00 0.00 0.10 0.10 0.10 0.00 Safety&Loss Prevention Analyst' 1.00 0.00 0.00 0.10 0.10 0.10 0.00 FY 2015`16 FTE reflects reallocation of personnel costs horn the General Fund to the Workers'Compensation Fund to appropriately reffeof prrgrem cost. 'Positions transferred Iron,General Fund.Business Unit 10030503,in FY 2013,14. Total .00 11.35 11.35 11.351 0.00 235 Human Resources Adopted Budget - FY 2016/17 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2012113 FY 2013/14 FY 2014115 FY 2015/16 FY 2015/16 FY 2016117 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Self Insurance Workers' Comp(551( PERSONNEL SERVICES Salaries, Permanent 333.117 297,793 357,425 400,162 400.162 409,890 2.43% Salaries,Overtime 72 Termination Payouts 2,213 45,446 3,260 Benefits 147,686 147,361 176,927 205,100 205,100 218,723 6.64% PERSONNEL SERVICES 483,088 490,601 537,612 605,262 605,262 628,613 3.86% OPERATING EXPENSES Equipment and Supplies 2,110 2,638 3,299 3,000 3,454 3,000 0.00% Conferences and Training 1,594 2,245 5,968 7.000 7,000 7,000 0.00% Professional Services 689,668 665,142 684,960 690,000 690,000 690,000 0.00% Claims Expenses 4.200,314 5,087,939 8.763,110 4,753.932 4,753,932 4,753,932 0.00% Insurance 242,974 238,000 238,000 238,000 0.00% Payments to Other Governments 172,676 161,064 223,809 241,714 241,714 241,714 0.00% OPERATING EXPENSES 5,066,363 5,919,029 9,924,120 5,933,646 5,934,100 5,933,646 0.00% NON-OPERATING EXPENSES Extraordinary Loss 11,354,412 NON-OPERATING EXPENSES 11,354,412 Total 16,903,863 6,409,629 10,461,731 6,538,908 6,539,362 6,562,259 Significant Changes Permanent Salaries and Benefits increased due to recently negotiated employee contracts. FY 2012/13 FY 2013114 FY 2014/15 FY 2015/16 FY 2015116 FY 2016117 Change from Permanent Pamonnel Actual Actual Actual Adopted Revised Adopted Prior Year Director of Human Resources 0.00 0.00 0.00 0.15 0.15 0.15 0.00 Risk Manager* 0.00 1.00 1.00 0.90 0.90 0.90 0.00 Safety&Loss Prevention Analyst` 0.00 1.00 1.00 0.90 0.90 0.90 0.00 Risk Management Specialist 0.00 2.00 2.00 1.70 1.70 1.70 0.00 Budget Analyst Senior 0.15 FTE funded here but accounted for in the Finance Department Chief Financial Officer 0.05 FTE funded here but accounted for in the Finance Department Finance Manager-Accounting 0.10 FTE funded here but accounted for in the Finance Department Finance Manager-Budget 0.05 FTE funded here but accounted for in the Finance Department Project Manager 0.05 FTE funded here but accounted for in the Finance Department Senior Accounting Technician 0.05 FTE funded here bug accounted for in the Finance Department FY 2015116 FTE reflects reallocation of personnel costs from the General Fund to the Workers'Compensation Fund to appropriately reflect program cost. 'Positions transferred from General Fund,Business Unit 10030503,in FY 2013114. Total 0.00 4.00 4.00 3.65 3.65 3.65 0.00 FY 2012113 FY 2013114 FY 2014/15 FY 2015116 FY 2015/16 FY 2016/17 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00551 Self Insurance Workers'Comp 6,400,000 7,708,840 8,883,554 6,785,711 6,785,711 7,069,338 283,627 Total 6,400,000 7,708,840 8,883,554 6,785,711 6,785,711 7,069,338 283,627 236 Human Resources Adopted Budget - FY 2016117 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2012113 FY 2013114 FY 2014/15 FY 2015/16 FY 2015116 FY 2016117 Change From Division/Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year HR Human Resources HR Human Resources 10030402 Human Resources Administration 389,016 320,645 421,429 421,165 421,165 436,733 3.70% 10030403 Recruitment&Retention 288,710 359,040 437,682 443,422 443,422 457.682 3.22% 1DO30404 Employee Relations 296,065 352,981 326,539 354,218 354,347 378,549 6.87% 10030405 Employee Training&Development 240,559 213.104 215,434 259,495 259,495 279,803 7.83% 10030501 Employee Benefits 310,971 339,822 280,254 336,940 336,940 343,577 1.97% 10030502 Liability Insurance 3,916,884 2.487,821 2,924,860 3,598,818 3,640.292 3,967,379 10.24% HR Human Resources 5,442,204 4,073,414 4,606,198 5,414,059 5,455,661 5,863,724 8.31% Other Funds 55131001 Self Insurance Workers'Comp 16,903,863 6,409,629 10,461,731 6,538,908 6,539,362 6,562,259 .0.36% Other Funds 16,903,863 6,409,629 10 461,731 6,538,908 6,539,362 6,562,259 0.36% General Fund 5,442,204 4,073,414 4,606,198 5,414,059 5.455,661 5,863,724 8.31% Other Funds 16,903,863 6,409,629 10,461,731 6,538,908 6,539,362 6,562,259 0.36% Grand Total(s) 22,346,067 10,483,043 15,067,930 11,952,967 11,995,023 12,425,983 3. 237 Intentionally Left Blank 238 City of Huntington Beach Information Services Adopted Budget — FY 2016/17 Chief Information Officer ADMINISTRATION Administrative Assistant INFRASTRUCTURE CUSTOMER APPLICATIONS AND PUBLIC SAFETY SYSTEMS SYSTEMS SUPPORT DATABASE SUPPORT IS Communications Manager IS Computer Operations Business Systems Manager Business Systems Manager Manager (0.50) (0.50) Network Systems Administrator IS Analyst Senior IS Analyst I IS Analyst Senior(2) IS Ana"IV(3) IS Technician Senior IS Technician Senior IS Analyst IV(2) IS Analyst II IS Technician IV(2) IS Technician III IS Analyst III IS Technician IV IS Technician II IS Analyst II(2) IS Technician I GIS Analyst II(3) 239 information Services Department Description Our team of technology professionals, in partnership with each department and the community, is dedicated to actively leading,supporting and advancing innovative and reliable technology solutions. Information Services supports and develops the City of Huntington Beach's technology infrastructure, including: computers, software, networks, telephones, data centers, systems and radios. The department is comprised of business analysts, technicians and targeted technology area specialists. The department is made up of two main divisions and seven functional areas. The budget is comprised of Administration, Infrastructure Systems, Customer Support, Applications and Database Systems, and Public Safety Systems. �I Administration The Administration area is responsible for overall leadership of the department, including strategic technology planning, project management, budget _ development and implementation, goal setting, and implementation of city-wide technology planning, standards, policies and procedures. Infrastructure Systems Infrastructure Systems maintains and secures the data, voice and wireless network infrastructure. This area also coordinates, procures and processes billing for all phones, cellular phones and broadband wireless. Maintaining the City's shared server hardware, coordinating data backup and offsite storage are essential functions of the division. Customer Support Customer Support provides hardware, software and systems support for all City employees. The Help Desk processes over 2,500 calls for service every year. Analysts also maintain the City's mapping data layers supporting spatial analysis, 3-D modeling and map atlas production, as well as supporting desktop and mobile users. Applications and Database Support Applications and Database Support analysts are responsible for the support of the City's enterprise software applications including Oracle (Financial and Human Resources/Payroll), Kronos (Timekeeping), Utiligy (Municipal Billing), Cityview (Permits & Licenses), E-mail, the City's internet/intranet and business tr applications. Public Safety Systems Public Safety Systems support the specialized applications used by the City's police and fire departments. Systems supported include: Police Computer-Aided Dispatch, Police and Fire Records Management systems, Emergency Medical systems for FireMed, Fire Scheduling, Jail Booking, Traffic Accident Investigation, Internal Affairs and surveillance camera systems. Technicians in this division maintain the City's mobile data computers. 240 Information Services Ongoing Activities and Projects Administration • Provide overall management and leadership of the department. • Develop and update City technology standards, policies and procedures. • Implement recommendations of the City's technology master plan. • Provide governance for city-wide major technology projects, currently including: 0 800 MHz radio upgrade, o Enterprise Land Management system replacement, o Utility billing and cashiering system replacement. Infrastructure Systems — • Provide technical security support for City's voice and data networks. • Manage acquisition and billing for the City's land lines, phones and pagers. • Manage wired and wireless intemet access at all City facilities. • Provide support for servers, virtual infrastructure, storage devices, uninterrupted power supplies and LANIWAN network. • Provide backup of all City data files and manage offsite data storage. • Maintain the wireless point-to-point wide-area network. Customer Support/GIS • Provide support for all City desktop, laptop and mobile data computers. • Perform replacement of City desktop and laptop computers. • Provide Help Desk for technology application support city-wide. • Support computer operations for Library branches. • Maintain geographic data, products and services. • Support desktop and mobile users of GIS applications. • Develop and support City intranet and internet websites, applications and reports. Applications and Database Support • Streamline business processes through automation and process reengineering. • Support all City applications, databases and systems including: Payroll/Human Resources, Timekeeping, Utility Billing, Permit, Document Imaging and Library Systems. • Develop and conduct computer application training classes for City employees. • Manage and support remote access technology resources and client computing. • Support City's intemet, intranet and mobile applications. Public Safety Systems • Provide technical support for law enforcement, I PA suppression and emergency medical response systems. • Support development of all police, fire application databases and support including: Computer-Aided Dispatch and records management systems. 241 information Services Performance Measures The City's performance measure program is in its eleventh year. Results for the past two fiscal years in addition to goals and objectives for FY 2016/17 are presented below. FY 2014/15 FY 2015116 FY 2016117 Strategic ACTUAL ACTUAL ADOPTED Plan Goal Goal: 1. Increase City website usage by increasing the number of total visits five percent. Measure: Enhance • increase in total number of visits 10% 10% 10% and Maintain City Service • increase in number of first-time visits 3% 4% 4% Delivery • increase in number of page 12% 5% 5% views/documents downloaded Goal: 2. Resolve 95% of computer support calls to Information Services Help Desk within caller time requirement. Enhance and Maintain Measure: City Service % of calls to Help Desk resolved within 91% 95% 95% Delivery caller time requirement Goal: 3. Maintain reliability of city network by having less than 0.02% of unscheduled downtime. Enhance and Maintain Measure: Public of unscheduled network downtime 0.4% 0.04% 0.02% Safety 242 Information Services Accomplishments&Goals FY 2015/16 Accomplishments • Continued to implement sections of the IT Strategic Technology Plan. • Initiated the replacement of the City's ELM (Enterprise Land Management)system. • Initiated the replacement of the City's Enterprise Cashiering system. • Continued the replacement of the City's intranet(Surfnet)with SharePoint technology. • Continued development of the City's Utility Billing system. • Completed replacement of Police mobile data computers. • Continued the replacement of Fire mobile data computers. • Implemented the"Hot Red" radio program for Public Safety(800MHz system upgrade). • Replaced obsolete computers for the Central Library and branch locations. • Integrated a common City address database with ELM and Utility Billing applications. • Continued deployment of internally developed business intelligence system. • Replaced all inspector/code enforcement laptops with new durable systems. • Implemented new Help Desk Call Center to increase call answering consistency. • Built and configured new printer servers to increase consistency and reliability. • Streamlined the computer user account creation process to meet employee start dates. • Implemented water meter data capture to support new Utility Billing system. • Upgraded Help Desk software to increase performance and availability. • Continued GIS support for the General Plan update. • Created and deployed new Coyote siting and monitoring mapping application. • Created and deployed new Public Works Capital Improvement Projects mapping application. • Developed the next generation Police mobile mapping application for the new mobile computers. • Revised Water Valve Maintenance GIS application for new interface standards. • Completed 2015 Water, Sewer and Storm atlases for Utilities. • Converted and deployed new city-wide aerial photography for the 2015 update. • Redesigned the City of Huntington Beach's public website. FY 2016/17 Goals • Implement the IS restructuring plan to improve customer service and IT governance. • Continue replacement of the City's ELM (Enterprise Land Management)system. • Continue migrating the City's intranet to Microsoft SharePoint technology. • Continue to streamline internet content management with department owners. • Continue the replacement of the City's Enterprise Cashiering system. • Purchase and replace all remaining City radio equipment for the 800MHz upgrade project. • Implement Police Department Microsoft SharePoint collaboration system pilot. • Evaluate upgrade/replacement of CAD/RMS for funding in 2017/2018. • Continue the replacement of the City Hall and Jail surveillance systems. • Continue integrating GIS with the public website. • Complete GIS maps supporting the General Plan. • Continue uploading GIS data and applications to the GIS Cloud site. • Continue with the water meter GIS data capture for Utilities. • Expand and simplify mobility solutions and remote access for city employees. • Evaluate remote site connectivity to improve performance. • Implement new systems to thwart ransomware and other malicious attacks. • Continue to improve computer security across all areas of the network. • Complete installation of security event management to improve security incident response. • Implement upgraded backup and disaster recovery system to improve dependability. • Replace the obsolete City Hall data center core network switch to improve network speed. • Replace wired and wireless network equipment at all Library locations. • Replace the remaining 65 obsolete Library computers. • Expand the service hours of the Help Desk call center. • Implement the upgrade of desktop computers to Windows 10. 243 Intentionally Left Blank Information Services Adopted Budget - FY 2016/17 Department Budget Summary All Funds by Object Account DEPARTMENT Percent FY 2012/13 FY 2013/14 FY 2014115 FY 2015116 FY 201516 FY 2016/17 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year All Funds PERSONNEL SERVICES Salaries, Permanent 2,782,753 2,835,634 2,941,759 2,999,924 2,999,924 3,013,567 0.45% Salaries,Temporary 77,928 15,462 39,288 78,716 78,716 45,216 -42.56% Salaries, Overtime 27,917 34,258 36,072 33,000 33,000 33,765 2.32% Leave Payouts 99,692 116,757 133,815 Benefits 1,197,205 1,346,582 1,400,162 1,467,405 1,467,405 1,532,525 4.44% PERSONNEL SERVICES 4,185,495 4,348,693 4,551,095 4,579,045 4,579,045 4,625,073 1.01% OPERATING EXPENSES Utilities 731,321 691,869 761,455 816,686 816,686 776,686 -4.90% Equipment and Supplies 100,832 117,381 65,194 78,774 86,780 78,774 0.00% Repairs and Maintenance 901,113 1,147,865 1,267,225 1,183,411 1,229,043 1,275,711 7.80% Conferences and Training 58,810 71,366 41,763 58,650 70,712 58,650 0.00% Professional Services 350 77,175 35,000 62,089 35,000 0.00% Other Contract Services 21,776 22,137 13,077 15,000 15,000 15,000 0.00% Expense Allowances 40,308 48,598 57,448 66.000 66,000 66,000 0.00% Other Expenses 500 500 500 0.00% OPERATING EXPENSES 1,854,510 2,099,217 2,283,336 2,254,021 2,346,811 2,306,321 2.32% CAPITAL EXPENDITURES Capital - Software 55.804 7,920 11,865 CAPITAL EXPENDITURES 55,804 7,920 11,865 Grand Total(s) 6,095,809 6,455,830 6,846,296 6,833,066 6,925,856 6,931,394 1.44°/u General Fund 6,095.809 6,455,830 6.846,296 6,833,066 6.925,856 6,931,394 1.44% Grand Total(s) 6,095,809 6,455,830 6,846,296 6,833,066 6,925,856 6,931,394 1.44% Personnel Summary 29.50 30.00 30.00 30.00 30.00 30.00 1 0.00 245 Information Services Adopted Budget - FY 2016/17 Department Budget Summary General Fund by Object Account DEPARTMENT Percent FY 2012113 FY 2013/14 FY 2014/15 FY 2015/16 FY 2015/6 FY 2016/17 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year General Fund PERSONNEL SERVICES Salaries, Permanent 2,782,753 2,835,634 2,941,759 2,999,924 2,999,924 3.013,567 0.45% Salaries,Temporary 77,928 15,462 39,288 78,716 78,716 45,216 -42.56% Salaries,Overtime 27,917 34,258 36,072 33,000 33,000 33,765 2.32% Leave Pay Outs 99,692 116,757 133,815 Benefits 1,197,205 1,346,582 1,400,162 1,467,405 1,467,405 1,532,525 4.44% PERSONNEL SERVICES 4,185,495 4,348,693 4,551,095 4,579,045 4,579,045 4,625,073 1.01% OPERATING EXPENSES Utilities 731,321 691,869 761,455 816,686 816,686 776,686 -4.90% Equipment and Supplies 100,832 117,381 65,194 78,774 86,780 78,774 0.00% Repairs and Maintenance 901,113 1,147,865 1,267,225 1,183,411 1,229,043 1,275,711 7.80% Conferences and Training 58,810 71,366 41,763 58,650 70,712 58,650 0.00% Professional Services 350 77,175 35,000 62,089 35,000 0.00% Other Contract Services 21,776 22,137 13,077 15,000 15,000 15,000 0.00% Expense Allowances 40,308 48,598 57,448 66,000 66,000 66,000 0.00% Other Expenses 500 500 500 0.00% OPERATING EXPENSES 1,854,510 2,099,217 2,283,336 2,254,021 2,346,811 2,306,321 2.32% CAPITAL EXPENDITURES Software- Capital 55,804 7,920 11,865 CAPITAL EXPENDITURES 55,804 7,920 11,865 Total 6,095,809 6,455,830 6,846,296 6,833,066 6,925,856 6,931,394 1.44°% Personnel Summary 29.50 30.00 30.00 30.00 30.00 30.00 0.00 246 Information Services Adopted Budget - FY 2016117 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2012/13 FY 2013114 FY 2014/15 FY 2015/16 FY 2015/6 FY 2016117 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Administration PERSONNEL SERVICES Salaries, Permanent 231,828 247,174 260,478 292,308 292,308 248,286 -15.06% Salaries, Temporary 37,906 338 Salaries,Overtime 77 500 500 505 1.00% Leave Pay Outs 10,279 12,455 8,702 Benefits 87,370 99,982 106,445 111,828 111,828 104,048 -6.96% PERSONNEL SERVICES 367,383 359948 375705 404,637 404,637 352839 -12.80% OPERATING EXPENSES Equipment and Supplies 4,284 8,917 4,592 9,400 11,594 9,400 0.00% Repairs and Maintenance 407 312 Conferences and Training 5,808 7,785 2,296 7,050 7,050 7,050 0.00% Expense Allowances 6,023 6,023 5,966 6,000 6,000 6,000 0.00% OPERATING EXPENSES 16,522 23036 12854 22AN 24,W 22AN 0.00% Total 383,905 382,985 388,557 427,087 429,280 375,289 -12TH; Significant Changes Permanent Salaries decreased by $30,000 as a result of one-time funding in the FY 2015/16 budget for a department-wide classification study. FY 2012113 FY 2013/14 FY 2014/15 FY 2015116 FY 2015/6 FY 2016117 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Chief Information Officer 0.00 0.00 0.00 0.00 1.00 1 00 0.00 Director of Information Services 1.00 1.00 1.00 1.00 0.00 0.00 0.00 Administrative Assistant 0.50 1.00 1.00 1.00 1.00 1.00 0.00 Total 1.50 2.00 2.00 2.00 2.00 2.00 0.00 247 Information Services Adopted Budget - FY 2016/17 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2012113 FY 2013114 FY 2014115 FY 2015/16 FY 2015/6 FY 2016117 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Applications & Database Support PERSONNEL SERVICES Salaries, Permanent 787,085 803,616 872,378 868,178 868,178 889,616 2.47% Salaries, Overtime 1,000 1,842 1,644 5,000 5,000 5,050 1.00% Leave Payouts 20,047 28,224 35,547 Benefits 319,747 361,746 394,837 404,081 404,081 427,669 5.84% PERSONNEL SERVICES 1,127,879 1,195,429 1,304,406 1,277,259 1,277,259 1,322,335 3.53% OPERATING EXPENSES Equipment and Supplies 1,744 14,087 6,516 3,075 3,075 3,075 0.00% Repairs and Maintenance 423,860 542,546 611,502 597,793 638,544 636,093 6.41% Conferences and Training 15,252 13,905 12,863 5,500 15,562 5,500 0.00% Professional Services 40,997 12,500 19,903 12,500 0.00% Other Contract Services 5,350 2,000 OPERATING EXPENSES 446,206 572,537 671,878 618,868 677,084 657,168 6.19% CAPITAL EXPENDITURES Software-Capital 55,804 7,920 11,865 CAPITAL EXPENDITURES 55,804 7,920 11,865 Total 1,629,889 1,775,886 1,988,150 1,896,127 1,954,343 1,979,503 4.40% Significant Changes Permanent Salaries, Overtime, and Benefits increased due to newly negotiated employee contracts. Repairs and Maintenance increased by$38,300 to cover additional annual software maintenance costs. FY 2012/13 FY 2013114 FY 2014/15 FY 2015/16 FY 201516 FY 2016/17 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Business Systems Manager 0,50 0,50 0,50 0.50 C.50 0.50 0.00 Info Systems Analyst Senior 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Info Systems Analyst IV 1.00 1.00 2.00 2.00 2.00 2.00 0.00 Info Systems Analyst III 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Info Systems Analyst II 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Info Systems Analyst 1 1.00 1.00 0.00 0.00 0.00 0.00 0.00 Total 7.50 7.50 7.50 7.50 7.50 7.50 1 0.00 248 Information Services Adopted Budget - FY 2016117 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2012/13 FY 2013/14 FY 2014/15 FY 2015/16 FY 2015/6 FY 2016117 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Infrastructure Systems PERSONNEL SERVICES Salaries, Permanent 591,177 601,430 627,138 624,936 624,936 637,435 2.00% Salaries, Overtime 6.947 9,366 16,342 7,500 7,500 7,850 4.67% Leave Payouts 12,543 5,558 10,665 Benefits 247,160 291,265 289,619 299,571 299,571 323,678 8.05% PERSONNEL SERVICES 857,827 907,619 943,763 932,007 932,007 968,963 3.97% OPERATING EXPENSES Utilities 731,323 682,237 761,455 816,686 816,686 776,686 -4.90% Equipment and Supplies 13,111 30,639 17,511 15,400 15,400 15,400 0.00% Repairs and Maintenance 220,524 283,846 287,076 175,534 180,415 218,534 24.50% Conferences and Training 16,443 21,407 7,435 11,000 11,000 11,000 0,00% Professional Services 10,000 10,000 10,000 0.00% Other Contract Services 16,776 20,137 13,077 15,000 15,000 15,000 0.00% Expense Allowances 34,285 42,575 51,481 60,000 60.000 60,000 0.00% OPERATING EXPENSES 1,032,462 1,080,842 1,138,035 1,103,620 1,108,501 1,106,620 0.27% Total 1,890,289 1,988,461 2,081,798 2,035,627 2,040,508 2,075,583 1.96% Significant Changes Permanent Salaries, Overtime, and Benefits increased due to newly negotiated employee contracts. Utilities transferred $40,000 to Repairs and Maintenance due to the shift in technology and dependence on new security systems. Repairs and Maintenance increased by$3,000 to cover additional annual software maintenance costs. FY 2012113 FY 2013114 FY 2014/15 FY 2015/16 FY 201516 FY 2016117 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Info System Communications Mgr 1,00 1.00 1 00 1 00 1.00 1.00 0.00 Network Systems Administrator 1.00 1.00 1.00 1.00 1.00 1.00 0,00 Info Systems Analyst Senior 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Info Systems Technician Senior 1.00 1.00 1.00 1.00 1.00 1.00 0,00 Info Systems Technician IV 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Total 6.00 6.00 6.00 6.00 6.00 6,00 0.00 249 Information Services Adopted Budget - FY 2016/17 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2012/13 FY 2013/14 FY 2014/15 FY 2015/16 FY 201516 FY 2016/17 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Customer Support PERSONNEL SERVICES Salaries, Permanent 598,546 606,866 587,457 609,232 609,232 621,416 2.00% Salaries,Temporary 22,400 10,471 14,344 45,216 45,216 45,216 0.00% Salaries,Overtime 2,532 2,553 2,330 10,000 10,000 10,050 0.50% Leave Payouts 9,859 15,274 22,722 Benefits 279,449 311,883 318,639 339,781 339,781 365,254 7.50% PERSONNEL SERVICES 912,786 947,047 945,493 1,004,229 1,004 229 l,"1,937 3.75% OPERATING EXPENSES Equipment and Supplies 57,352 47,198 28,807 37,399 43,212 37,399 0.00% Repairs and Maintenance 62,391 70,719 79,146 81,572 81,572 82,572 1.23% Conferences and Training 10,455 13,450 10,221 18,600 18,600 18,600 0.00% Professional Services 12,955 Other Expenses 500 500 500 0.00% OPERATING EXPENSES 130,198 131,367 131,127 138,071 143,884 139,071 0.72% Total 1,042,984 1,078,414 1,076,620 1,142,300 1,148,112 1,181,008 3.39% Significant Changes Permanent Salaries, Overtime, and Benefits increased due to newly negotiated employee contracts. Repairs and Maintenance increased by$1,000 to cover additional annual software maintenance costs. FY 2012/13 FY 2013/14 FY 2014115 FY 2015116 FY 201516 FY 2016117 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Info Systems Computer Ops Mgr 1.00 1.00 1.00 1 00 1.00 1.00 0.00 GIS Analyst II' 3.00 3.00 3.00 3.00 3.00 3.00 0.00 Info Systems Analyst IV 1.00 1.00 0.00 0.00 0.00 0.00 0.00 Info Systems Analyst I 0.00 0,00 1.00 1.00 1.00 1.00 0.00 Info Systems Technician Senior 1.00 1,00 1.00 1.00 1.00 1.00 0.00 Info Systems Technician III 1.00 1,00 1.00 1.00 1.00 1.00 0.00 Info Systems Technician II 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Info Systems Technician 1,00 1.00 1.00 1.00 1.00 1.00 0.00 '2.00 FTE funded by the Public Works Department but reflected here 0.00 Total 9.00 9.00 9.00 9.00 9.00 9.00 0.00 250 Information Services Adopted Budget - FY 2016/17 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2012/13 FY 2013114 FY 2014/15 FY 2015116 FY 201516 FY 2016/17 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Public Safety Systems PERSONNEL SERVICES Salaries, Permanent 574.116 576,548 594,309 605,270 605,270 616,814 1.91% Salaries,Temporary 17,623 4,653 24,943 33.500 33,500 -100.00% Salaries,Overtime 17,438 20,497 15,680 10,000 10,000 10,310 3.10% Leave Payouts 46,964 55,246 56,178 Benefits 263,479 281,705 290,621 312,144 312,144 311,876 -0.09% PERSONNEL SERVICES 919,620 938,649 981,731 960,914 939,000 -2.28% OPERATING EXPENSES Utilities 9.632 Equipment and Supplies 24,340 16,541 7,769 13,500 13,500 13,500 0.00% Repairs and Maintenance 193,930 250,441 289,501 328,512 328,512 338,512 3.04% Conferences and Training 10,852 14,820 8,948 16,500 18,500 16,500 0.00% Professional Services 23,223 12,500 32,186 12,500 0.00% OPERATING EXPENSES 229,123 291,434 329,441 371,012 392,698 381,012 2.70% Total 1,148,743 1,230,084 1,311,172 1,331,926 1,353,612 1,320,012 Significant Changes Permanent Salaries, Overtime, and Benefits increased due to newly negotiated employee contracts. Repairs and Maintenance increased by $10,000 to cover additional annual software maintenance costs. Temporary Salaries reduced by $33,500 due to one-time use of part-time staff for the installation of mobile command systems for the Police Department patrol vehicles. Going forward,this function will be performed by an existing, permanent Information Systems Technician IV position. FY 2012/13 FY 2013/14 FY 2014/15 FY 2015116 FY 2015/6 FY 2016/17 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Business Systems Manager 0.50 0.50 0.50 0.50 0.50 0.50 0.00 Info Systems Analyst IV 3.00 3.00 3.00 3.00 3.00 3.00 0.00 Info Systems Analyst II 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Info Systems Technician IV 1.00 1.00 1.00 1.00 1.00 1 00 0.00 Tole) 5.50 5.50 5.50 5.50 5.50 5.50 0.00 251 Information Services Adopted Budget - FY 2016/17 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2012113 FY 2013/14 FY 2014115 FY 2015116 FY 2015/16 FY 2016/17 Change From Division/Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year NIS Information Services ADM Administration 10042101 IS Administration 383,905 382,985 388,557 427,087 429,280 375,289 -12.13% ADM Administration 383,905 382,985 388,557 427,087 429,280 375,289 -12.13% ADS App&Database Support 10042102 IS Technology Contracts 195,242 146,358 148,303 136,438 136,438 136,438 0.00% 10042154 IS Application Database Sup 1,434,647 1,629,528 1,839,847 1,759,689 1,817,905 1,843,065 4.74% ADS App&Database Support 1,629,889 1,775,886 1,988,150 1,896,127 1,954,343 1,979,503 4.40% INF Infrastructure Systems 10042201 IS Infrastructure Systems 1,890,289 1,988A61 2.081,798 2,035,627 2.040,508 2,075,583 1.96% INF Infrastructure Systems 1,890,289 1,988,461 2,081,798 2,035,627 2,040,508 2,075,583 1.96% CUS Customer Support 10042156IS Customer Support 1.042.984 1.078.414 1.076,620 1,142,300 1,148,112 1,181,008 3.39% CUS Customer Support 1,042,984 1,078,414 1,076,620 1,142,300 1,148,112 1,181,008 3.39% SAF Public Safety Systems 10042155 IS Safety 1,148,743 1,230,084 1,311,172 1,331,926 1,353,612 1,320,012 -0.89% SAF Public Safety Systems 1,148,743 1,230,084 1,311,172 1,331,926 1,353,612 1,320,012 -0.89% General Fund 6,095,809 6,455,830 6,846,296 6,833,066 6,925,856 6,931,394 1.440% Grand Totals 6,095,809 6,455,830 6,846,296 6,833,066 6,925,856 6,931,394 1.44°h 252 City of Huntington Beach Library Services Adopted Budget — FY 2016/17 Director of Library Services Principal Libraden MINI AD8,BUISLD NG N gFAMILUYTMPROGRAMMING COMMUNITY OUTREACH SUPPORTOSERVICES MANAGEMENT Senior Librarian Senior Librarian Senior Librarian Senior Librarian ADMINISTRATION CHILDRFN•S LIRRARY PUBLIC SERVICES TECHNICAL SERVICES Administrative Assistant Library Services Clark(2) Librarian(2) Librarian(2) Volunteer Services Coordinator Library Services Clerk(3.50) Library Services Clark FACILITY RENTALS CIRCULATION ACQUISITIONS Library Facilities Senior Library Specialist(0.75) Accounting Tectnician II(2) Coordinator SECURITY FACILITIES MAINTENANCE Media Services Specialist Library Specialist ADULT LITERACY Literacy Program Specialist(2) BRANCHES BANNING Library Specialist OAKVIEW Library Specialist HELEN MURPHY MAIN STREET 253 Library Services Department Descriptions The Huntington Beach Public Library and Cultural Center welcomes, empowers, and enriches our community by providing innovative and traditional library services that inspire and encourage transformation and growth. Our traditional services continue to provide seniors, children, and students with a book and information rich environment, while our literacy programs and online presence use evolving tools to help users change their(and our)future. The Central Library and Cultural Center, designed by architects Richard & Dion Neutra, is set in Huntington Beach Central Park surrounded by trees and water. The building and location is a natural draw for all kinds of meetings and events at the facility, providing seven rooms of varying sizes, a 300+- seat theater, and a 100 seat Children's Tabby Theater. The Library includes a 3,500 sq. ft. art gallery with permanent panels and a private Corner Gallery, overlooking fountains and the Central Park. The exhibits rotate monthly and provide WI [ works in a variety of mediums.The Central Library is open six days (60 r hours) per week, annually serving 792,488 visitors, housing 236,712 volumes, and circulating 920,000 items. Collectively the other four Library branches are open 148 hours per week, serving 118,170 visitors, circulating 85,000 items and housing 48,485 volumes. 0"hi Administration and Building Management Division This Division provides the leadership and vision needed to bring users the best possible library services. This involves a strong knowledge of library principles and values, a trained and engaged staff, and a dynamic dialogue with Huntington Beach residents. Over the past year, Administration has coordinated the upgrade to the CaIREN network for high speed Internet access, the interior improvements at Main Street and Central Library, and successfully applied for a variety of grants through the California State Library. Administration is responsible for the operation of the entire library system and serves as the liaison to the City Council-appointed library board, various library affiliated groups, and to residents. This Division also manages the collection of revenues and monitors expenditures from the General Fund and donations. Administration is responsible for all building maintenance and repairs, including painting, carpeting, plumbing, and electrical systems. This Division initiates, organizes and coordinates rentals and events in the meeting rooms and Theater at the Central Library. Youth Services and Family Programming Division The Children's Library provides access to useful '0 ` information and resources for children. Besides a wide selection of children's literature, the - Department also has computers, which students can use to access the Internet, educational databases such as EBSCOHost's Explore, Credo Reference and HelpNow, and software applications for their schoolwork. Early Literacy computers are also available, to engage even the youngest child in learning to read. To help children reach their educational goals, the Central Library and Oak View Library offer a homework club throughout the school year. Committed to the goal of fostering a love of reading and creating lifelong readers, the Youth Services and Family Programming Division offers a variety of storytimes six days of the week. 254 Library Services Department Descriptions The Youth Services and Family Programming Division also offers special monthly programs and year-long reading programs for children. To re-enforce the Library's importance in the community, and to involve the community with the library, the Division offers teens and adults various volunteer opportunities. Monthly and quarterly workshops are held to teach teens and adults about library resources and offer them a chance to become a part of the library family. Public Services and Community Outreach Division Public Services is responsible for all customer service functions of the Huntington Beach Public Library, Professional librarians and trained support staff work with all library patrons, introducing them to the wide variety of resources available in a modem library. Public Service desks are strategically located throughout Central Library. The Circulation Desk guides inquiries, answers telephone calls, issues library cards, collects fines, maintains borrower accounts, and processes reserve requests. The Children's Desk offers a welcoming environment for families, guiding children and parents to homework, computing and reading resources. The Information Desk links users with the information and services they need via U reference and computer assistance, sharing employment resources, offering interactive resources and tools, and marketing the Library's resources to the community. Community ■. Outreach Services is focused on extending library service out into the community with four branch libraries. The Main Street Library is located in the heart of downtown Huntington and is listed on the National Registry of Historic Places. The Oak View Library is adjacent to the Oak View Elementary School and hosts a variety of children's events, literacy services and an active Homework and Science club. The Banning and Helen Murphy Libraries also feature story times, special children's events, a wide variety of library materials and computer access to meet the needs of the local community. All branch locations rely heavily on volunteer support and are geographically located in outlying areas of the city to better serve the entire community. Literacy Services at Central and Oak View libraries train community volunteers to help adults transform their lives by learning to read,to write, and to speak English more effectively. Technology and Support Services Division This Division includes Acquisitions, Technical Services, Support Services and Technology. Acquisitions orders and pays for books, periodicals, films, and recordings added to the collection as well as other operating supplies and items. Accounting Technicians prepare and analyze budget reports, handle cash deposits, monitor fund balances, and enter requisitions. They also work with the Finance and Treasury departments to process collection accounts, donations, grants, and other payments. Technical Services manages the librarys print and electronic collection by selecting, cataloging, processing, and weeding materials. They make collection materials publicly accessible by labeling and categorizing items, and creating useful computer records that connect users and materials. Support services staff manage the returns and circulation of materials back onto our shelves. Technology staff supports the library's computers by working with the Information Services department, managing the ILS automation system, supporting the new Automated Book sorting system and maintaining the library's online presence on internal and external websites. 255 Library Services Ongoing Activities & Projects Administration and Building Management Division • Recruit, train and coordinate volunteers who donate many hours of service. • Promote meeting room and theater rentals. • Provide support for all building maintenance activities in all library locations, in coordination with the City's Public Works Department. • Coordinate all safety and security programs for the Library system. • Provide guidance and direction for policy, procedure and service development for the Library. • Establish a UX—User Experience team to work on and improve the overall customer experience at the Central Library. • Work with a consultant, to plan and design a new Wayfinding system for the Central Library, and develop a model for implementation at all library locations. Youth Services and Family Programming Division • Collaborate with the various library support groups and charitable organizations in their fundraising activities and programs for the Library. • Provide a variety of storytimes throughout the community. • Recruit teen and adult volunteers to assist with homework programs and fundraising activities. • Develop a plan to get every student in Huntington Beach Schools a library card. Public Services and Community Outreach Division • Guide inquiries, answer telephone calls, issue library cards, collect fines, maintain borrower accounts, and process reserve requests. • Staff public service desks and guide patrons to homework, research and reading resources. • Host computer and eBook training for the community. • Recruit and train literacy volunteer tutors and students to the Literacy Program, and continue to assess literacy students and outcomes. • Work with the Literacy Board to support Literacy Services in the community. • Manage neighborhood branch locations. • Study and develop a plan for expanding adult programming through a series of workshops and events at all library locations. • Improve patron access to materials by making it more convenient to place holds on materials and have them transferred to neighborhood libraries. Technology and Support Services Division • Manage print and electronic collection by ordering, cataloging, processing, and weeding materials. • Support public computing via computer labs, Internet access, websites, and databases. • Support library functions utilizing technology. • Continue to assess the Library's digital collections, to expand and improve access to eBooks and other digital resources. • Implement new mobile circulation module of Horizon Library system. • Coordinate with the Information Systems Department on the upgrade and enhancement of the Web site, to improve overall UX for online Library Services. 256 Library Services Performance Measures The City's performance measure program is in its eleventh year. Results for the past two fiscal years in addition to goals and objectives for FY 2016/17 are presented below. FY 2014/15 FY 2015/16 FY 2016/17 Strategic Plan ACTUAL ACTUAL ADOPTED Goal Goal: 1. Foster early literacy skills by providing Improve Quality children's storytime programs and events. of Life Measure: # of participants in children's programs and 70,000 65,500 68,000 events Goal: 2. Provide homework help resources to students Improve Quality through in-person and remote programs. of Life Measure: #of Homework Support Program attendees 6,000 6,000 6,000 #of Brainfuse online homework help sessions 2,100 3,376 3,000 Goal: 3. Provide public access to the online world via Improve Quality Internet computer lab. of Life Measure: #of public computer lab sessions 100,000 84,038 85,000 Goal: 4. Provide reading materials to enrich the Improve Quality community by circulating books, CDs, videos, of Life audiobooks, downloadable audiobooks, and eBooks. Measure: #of items circulated 950,000 943,000 975,000 Goal: 5. Promote support of the library by managing a Improve Quality volunteer program that fosters community of Life engagement. Measure: #of annual volunteer hours 58,000 58,664 59,000 Goal: 6. Promote the use of meeting rooms, video Strengthen conferences, and theater rentals and generate Economic and revenue to the City. Financial Sustainability Measure: Amount of annual room rental revenue $341,895 $249,000 $250,000 257 Library Services Accomplishments & Goals FY 2015/16 Accomplishments • Circulated over 940,000 Books, DVDs, eBooks, digital magazines, and other Library collection materials. • 80% of Central Library circulation being handled via self service kiosks. • 75% of Central Library check in coming through new Book sorting system. • Golden Hub of Innovation Award for the Library Book Shack for 2015. • Over 2,400 events, programs and cultural activities in the Library Theater and meeting rooms. • Celebrated the 40th Anniversary of the Central Library and the 20th Anniversary of the Oak View Library with programs, events and activities culminating in an Architect's tour of the building In November 2015. • Launched new video and music streaming service, hoopla, adding over 50,000 items to the digital collection, available 24/7. • Launched new eBook service, Total Boox, adding an additional 50,000 titles to the eBook collection. • Developed new Digital Story time program, Library App Time, with a grant from the California State Library. • Launched new online reading program, Beanstack, to foster and encourage year round reading. • One of the first libraries selected by the State Library for the launch of Career Online High School, an online accredited High School Diploma program, to help adults complete their high school education. • Completed the connection to the CaIREN network, for high speed Internet, increasing the speed to the Central Library to 1 G. • Launched new Seed Library in partnership with Garden Pool, to support local sustainability and urban farming. • Completed interior improvements at the Banning and Main Street Library locations. • Published our third Library Annual Report and posted on the web site. • Continued to work on improving online tools and resources for Library patrons. • Held 4th Wine&Words and 41h Literacy Walk fundraisers. • Continued to actively recruit and expand the use of volunteers at all library locations, with over 57,000 hours of volunteer time given in 2015. FY 2016/17 Goals • Explore and implement at least one mobile technology to enhance customer service. • Expand the Library's digital collections. • Implement new technology training models for staff. • Continue to actively fundraise, and work with Library support groups to enhance fundraising activities and opportunities. • Continue to pursue grants in support of all Library programs and services. • Enhance adult age programming at all library locations. • Partner with the New Senior Center in the Park, to enhance services to seniors. • Enhance Digital Literacy learning opportunities at all library locations. 258 Library Services Adopted Budget - FY 2016117 Department Budget Summary All Funds by Object Account DEPARTMENT Percent FY 2012113 FY 2013114 FY 2014115 FY 2015/16 FY 2015/16 FY 2016117 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year All Funds PERSONNEL SERVICES Salaries, Permanent 1,716,459 1,728,332 1,915,373 1.971,857 1,971,857 2,015,163 2.20% Salaries,Temporary 564,570 611,933 587,039 580,830 662,028 569,880 -1.89% Salaries,Overtime 244 109 169 Termination Pay Outs 12,202 10,211 5,139 Benefits 899,343 937,610 1,029,862 1,138,569 1,138.569 1,199,381 5.34% PERSONNEL SERVICES 3.192,817 3,298,195 3,537,583 3,691,257 3,772,455 3784425 2.52% OPERATING EXPENSES Equipment and Supplies 420,045 558,528 699,901 292,898 607,924 291,698 -0.41% Repairs and Maintenance 84,519 64,956 61,408 61,200 72,522 61,200 0.00% Conferences and Training 105 1,082 1,773 1,000 1,000 1,000 0.00% Professional Services 4,840 10,000 15,160 -100.00% Other Contract Services 146.417 160,304 168,742 149,750 154,750 175,950 17.50% Expense Allowances 6,023 6,023 6,023 6,000 6,000 6,000 0.00% Other Expenses 66 1 18 OPERATING EXPENSES 657,175 790,892 942,705 520,848 857,355 535,848 2.88% NON-OPERATING EXPENSES Transfers to Other Funds 497.614 428,848 442,808 442.881 442,881 442,881 0.00% NON-OPERATING EXPENSES 497,614 428,848 442,808 442,881 442,881 442,881 0.00% Grand o a s 4,347,606 4,507,935 4,923,096 4,664,986 5,072,691 4,763,154 2.32 General Fund 3,988,977 4,091,646 4,426,319 4,604,986 4,612,765 4,713,154 2.351k Other Funds 358,628 416,289 496,777 50,000 459,926 50,000 0.00% Grand Total(.) 4,347,606 4,507,935 4,923,096 4,654,986 5,072,691 4,763,154 2.32% Personnel Summary 27.75 27.75 28.25 28.25 28.25 28.25 0.00 259 Library Services Adopted Budget - FY 2016/17 Department Budget Summary General Fund by Object Account DEPARTMENT Percent FY 2012/13 FY 2013114 FY 2014/15 FY 2015/16 FY 2015/16 FY 2016/17 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year General Fund PERSONNEL SERVICES Salaries, Permanent 1,716,435 1,728,332 1,915,373 1,971,857 1,971,857 2,015,163 2.20% Salaries,Temporary 517,614 548,572 520,940 580,830 575,830 569,880 -1_89% Salaries,Overtime 244 109 169 Leave Payouts 12,202 10,211 5,139 Benefits 895,237 936,053 1,027,582 1,138,569 1,138,569 1,199,381 5.34% PERSONNEL SERVICES 3,141,732 3,223,277 3,469,205 3,691,257 3,686,257 3,784,425 2.52% OPERATING EXPENSES Utilities Equipment and Supplies 177,139 220,421 278,666 242,898 245,517 241,698 -0.49% Repairs and Maintenance 75,641 51,692 54,244 61,200 61,200 61,200 0.00% Conferences and Training 105 1,082 1,773 1,000 1,000 1,000 0,00% Professional Services 4,840 10,000 15,160 -100.00% Other Contract Services 146,417 160,304 168,742 149,750 154,750 175,950 17.50% Expense Allowances 6,023 6,023 6,023 6,000 6,000 6,000 0.00% Other Expenses 66 1 18 OPERATING EXPENSES 405,392 439,521 514,306 470,848 483,627 485,848 3.19% NON-OPERATING EXPENSES Transfers to Other Funds 441.854 428,848 442,808 442.881 442,881 442,881 0.00% NON-OPERATING EXPENSES 441,854 428,848 442,808 442,881 442,881 442,881 0.00% Total 3,988,977 4,091,646 4,426,319 4,604,986 4,612,765 4,713,154 2.35% Personnel Summary 27.75 27.75 28.25 28.25 28.25 28.25 0.00 260 Library Services Adopted Budget - FY 2016/17 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2012113 FY 2013114 FY 2014115 FY 2015/16 FY 2015116 FY 2016117 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Administration & Building Management PERSONNEL SERVICES Salaries,Permanent 450,416 619,035 613,199 627,691 627,691 640,239 2,00% Salaries,Temporary 148,313 158,584 160,522 181,660 176,660 165,660 -&81°% Salaries,Overtime 244 109 169 Leave Payouts 7,680 3.819 Benefits 235,753 297,261 293,774 328,233 328,233 336,884 2.64% PERSONNEL SERVICES 834,725 1,082,668 1,071,483 1,137,583 1,132,583 1,142,783 0.46% OPERATING EXPENSES Utilities Equipment and Supplies 43,598 69.383 73,558 50,400 53,399 51.300 1.79% Repairs and Maintenance 61,871 51,692 53,074 61,200 61,200 61,200 0.00% Conferences and Training 105 1,082 1,698 1,000 1,000 1.000 0.00% Professional Services 4,840 10,000 15,160 -100.00% Other Contract Services 115,497 126,187 120,879 115,000 120,000 152,600 32.70% Expense Allowances 6,023 6,023 6,023 6,000 6,000 6,000 0.00% Other Expenses 66 1 18 OPERATING EXPENSES 227,161 254367 260,088 243,600 256,759 272,100 11.70% NON-OPERATING EXPENSES Transfers to Other Funds 441,854 428,848 442,808 442,881 442,881 442,881 0.00% NON-OPERATING EXPENSES 441,854 428,848 442,808 442,881 442,881 442,881 0.00% Total 1,503,740 1,765,883 1,774,380 1,824,064 1,832,223 1,857,764 Significant Changes Permanent Salaries and Benefits increased due to newly negotiated employee contracts. Library staff has been reviewing the overall organizational structure and some changes have been made to improve full time staffing levels without increasing expenses. Professional Services and Other Contract Services from the Technology and Support Services Division transferred funds to Other Contract Services to cover the additional costs for janitorial minimum wage increases. FY 2012113 FY 2013114 FY 2014/15 FY 2015/16 FY 2015/16 FY 2016/17 Change from Permanent Personnel Actual AlSO Actual Adopted Revised Adopted Prior Year Director of Library Services 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Principal Librarian 0.00 1.00 1.00 1.00 1.00 1.00 0.00 Senior Librarian 0.00 1.00 1.00 1.00 1.00 1.00 0.00 Administrative Assistant 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Volunteer Services Coordinator 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Library Facilities Coordinator 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Library Specialist 0.00 1.00 1.00 1.00 1.00 1.00 0.00 Library Services Clerk 2.50 0.00 0.00 0.00 0.00 0.00 0.00 Total &50 7.000.00 261 Library Services Adopted Budget - FY 2016117 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2012/13 FY 2013/14 FY 2014115 FY 2015/16 FY 2015116 FY 2016/17 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Public Services & Community Outreach PERSONNEL SERVICES Salaries, Permanent 578.714 662,915 776,403 786,883 786,883 790,196 0.42% Salaries,Temporary 219,632 232,547 193,523 232,570 232,570 237.170 1.98% Termintation Pay Outs 3,281 2,531 1,321 Benefits 308,666 392,299 454,516 495,871 495,871 513,695 3.59% PERSONNEL SERVICES 1,110,293 1,290,292 1,425.763 1,515,325 1,515,325 1,541,062 1.70% OPERATING EXPENSES Equipment and Su lies 4.663 5.475 7,491 12,800 12.800 9.900 -22.66% OPERATING EXPENSES 4,663 5,475 7,491 12,800 12,800 9,900 -22.66% Total 1,114,956 1,295,767 1,433,254 1,528,125 1,528,125 1,550,962 1.49% Significant Changes The Permanent Salaries and Benefits increased due to newly negotiated employee contracts.The Public and Information Services Division and the Outreach and Training Services Division merged into the Public Services and Community Outreach Division. This change will enable the Library Services Department to more effectively staff Central Library and other library branches. FY 2012/13 FY 2013/14 FY 2014/15 FY 2015116 FY 2015/16 FY 2016117 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Principal Librarian 1,00 0,00 0.00 0.00 0,00 0,00 0.00 Senior Librarian 1.00 0.00 1.00 1.00 1.00 1.00 0.00 Librarian 2.50 2.50 2.00 2.00 2.00 2.00 0.00 Senior Library Specialist 0.00 0.75 0.75 0.75 0.75 0.75 0.00 Literacy Program Specialist 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Library Specialist 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Library Services Clerk 0.00 2.50 3.50 3.50 3.50 3.50 0.00 Media Services Specialist 1.00 1.00 1.00 1.00 1.00 1.00 0.00 ota 9.50 10.75 12.25 12.25 12.25 12.25 0.00 262 Library Services Adopted Budget - FY 2016/17 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2012/13 FY 2013/14 FY 2014/15 FY 2015116 FY 2015116 FY 2016117 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Youth Services& Family Programming PERSONNEL SERVICES Salaries,Permanent 307,321 124,645 155,712 161,298 161,298 181.027 12.23% Salaries,Temporary 27,106 25,558 29,061 30,000 30,000 30,000 0.00% Leave Payouts 5,592 Benefits 151,949 81,054 84,488 95,896 95,896 109,906 14.61% PERSONNEL SERVICES 491,968 231,258 269,260 287,194 287,194 320933 11.75% OPERATING EXPENSES Equipment and Supplies 30.929 29,334 29,850 29,900 29,900 29,500 -1.34% OPERATING EXPENSES 30,929 29,334 29,860 29,900 29,900 29,500 -1.34% Total 522,897 260,592 299,110 317,094 317,094 350,433 10.51 Significant Changes Permanent Salaries and Benefits increased due to newly negotiated employee contracts. FY 2012/13 FY 2013/14 FY 2014/15 FY 2015116 FY 2015116 FY 2016/17 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Senior Librarian 2.00 1.00 1.00 1.00 1,00 1,00 0,00 Librarian 2.00 1.00 1.00 0,00 0.00 0,00 0,00 Library Services Clerk 2.00 2.00 2.00 2.00 2,00 2,00 0.00 Total 6.00 4.00 4.00 3.00 3.00 3.00 0.00 263 Library Services Adopted Budget - FY 2016/17 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2012113 FY 2013114 FY 2014115 FY 2015116 FY 2015/16 FY 2016/17 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Technology&Support Services PERSONNEL SERVICES Salaries,Permanent 379,984 321,738 370,059 395,986 395,986 403,701 1.95% Salaries,Temporary 122,564 131,883 137,835 136,600 136,600 137,050 0.33% Leave Payouts 3,329 Benefits 198,870 165,439 194,804 218,569 218,569 238,896 9.30% PERSONNEL SERVICES W 702.698 751,155 751,155 779,647 3.79% OPERATING EXPENSES Equipment and Supplies 97,949 116,229 167.768 149,798 149,418 150,998 0.80% Repairs and Maintenance 13,770 1,170 Conferences and Training 75 Other Contract Services 30,920 34.116 47,863 34,750 34,750 23,350 -32.81% OPERATING EXPENSES 142,639 150,345 216,877 184,548 184,168 174348 -5.53% Total 647,384 769,405 919,575 935,703 935,323 953,995 1.95 Significant Changes Permanent Salaries and Benefits increased due to newly negotiated employee contract.Other Contract Services decreased as a result of a reduction in the usage of online database and software to increased digital content usage; and was transferred to cover janitorial contract increases in the Administration and Building Division. FY 2012/13 FY 2013/14 FY 2014115 FY 2015116 FY 2015/16 FY 2016117 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Senior Librarian 1.00 2.00 1.00 1.00 1.00 1.00 0.00 Librarian 0.00 1.00 1.00 2.00 2.00 2.00 0.00 Senior Library Specialist 0.75 0.00 0.00 0.00 0.00 0.00 0.00 Library Specialist 1.00 0.00 0.00 0.00 0.00 0.00 0.00 Library Services Clerk 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Accounting Technician II 2.00 2.00 2.00 2.00 2,00 2,00 0.00 Total 5.75 6.00 5.00 6.00 6.00 6.00 0.00 264 Library Services Adopted Budget- FY 2016/17 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2012113 FY 2013114 FY 2014/15 FY 2015/16 FY 2015116 FY 2016117 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Donations, Grants, and Equipment Replacement PERSONNEL SERVICES Salaries, Permanent 24 Salaries, Temporary 46,955 63,361 66,099 86,198 Benefits 4.106 1,557 2,279 PERSONNEL SERVICES 51,085 64,918 68,378 86,198 OPERATING EXPENSES Equipment and Supplies 242,905 338,107 421,235 50,000 362,407 50,000 0.00% Repairs and Maintenance 8,878 13,264 7,164 11,322 OPERATING EXPENSES 251,783 351,371 428,399 50,000 373,728 50,000 0,00% NON-OPERATING EXPENSES Transfers to Other Funds 55,760 NON-OPERATING EXPENSES 55,760 Total 358,628 416,289 496,777 50,000 459,926 50,000 077 Significant Changes The Library Services Department continues to pursue donations and grants in support of all library services. Donations and grant opportunities vary from year to year. Grant funds from the California State Library are expected to improve slightly from prior fiscal year, so the City may receive a slight increase in the literacy and digital materials budget. Actual grant award amounts may not be known until after July 2016. FY 2012113 FY 2013/14 FY 2014/15 FY 2015116 FY 2015116 FY 2016117 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00103 Donations Fund 237,593 00229 Library Dev Impact 118,519 120.758 237,325 50,000 50,000 75,000 50,00% 00880 Library Equipment 89 227 333 00916 State Literacy Grant 08/09 591 00930 State Literacy Grant 09/10 2,279 00940 LSTA Computers to Go Grant 397 00944 State Literacy Grant 10/11 2,932 00948 Gates Broadband Grant 10/11 4,380 00985 State Literacy Grant 12113 37,577 01200 LSTA Pitch Grant 13/14 16,650 16,650 2,580 01201 State Literacy Grant 13114 10,000 19,943 01217 State Literacy Grant 14/15 44,156 01223 LSTA Pitch Grant 15116 21,000 01226 State Literacy Grant 15/16 18,000 35,357 Total 431,007 157,578 302,394 50,000 106,357 75,000 50.00% 265 Library Services Adopted Budget - FY 2016/17 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2012/13 FY 2013114 FY 2014115 FY 2015/16 FY 2015116 FY 2016/17 Change From Division/Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year LIB Library Services ADM Administration&Building M 10050101 Library Services Administration 504,897 782,528 759,732 800,120 805,280 811,128 1.38% 10050201 Security 254,122 60,748 64,380 64,650 64,650 69,750 7.89% 10050206 Facility Rentals 147,569 251,656 244,376 247,460 250,459 243,783 -1.49% 10050501 Facilities Maintenance 161,497 242,102 263,084 268,953 268,953 290,222 7.91% 10050999 General Fund Library Svcs Trfs 435,655 428,848 442,808 442,881 442,881 442,881 0.00% ADM Administration&Building Mgt 1,503,740 1,765,883 1,774,380 1,824,064 1,832,223 1,857,764 1.85% PSC Public Services&Comm.Outreach 10050202 Public Service 599,164 729,884 825.903 881,960 881,960 892,067 1.15% 10050205 Media 91,917 1,816 10050401 Main Street Branch 104,909 111,284 119,052 119,450 119,450 153,411 28.43% 10050402 Banning Branch 7,118 19,536 26,122 39,200 39,2D0 13,600 -65.31% 10050403 Helen Murphy Branch 5,963 111,863 118,476 126,128 126,128 141,282 12.02% 10050404 Oakview Branch 119.117 121,930 131,770 128,635 128,635 135,674 5.47% 10050601 Adult Literacy 186,767 199,453 211,932 232,751 232,751 214,927 -7.66% PSC Public Services&Comm. Outreach 1,114,956 1,295,767 1,433,254 1,528,125 1,528,125 1,550,962 1.49% YSF Youth Services&Family P m 10050203 Children's Library 522,897 260,592 299,110 317,094 317,094 350,433 10.51% YSF Youth Services&Family P m 522,897 260,592 299,110 317,094 317,094 350,433 10.51% TSS Technology&Support Services 10050152 Technical Services 407,745 312,591 458,605 451,626 451,626 458,436 1.51% 10050204 Circulation 211,885 133,010 133,650 122,500 122,500 126,337 3.13% 10050301 Acquisitions 227,755 323,804 327,319 361,577 361,197 369,222 2.11% TSS Technology&Support Services 847,394 769,405 919,575 935,703 935,323 953,995 1.95% Other Funds 10350101 Donations Library 12,840 13,264 58,004 91,177 10350102 Donations Adult Books 185,170 208,664 175,767 103,394 10350103 Donations Children's Books 50,094 88,147 82,122 88,159 10350104 Donations Oakview Library 5.568 8.342 5,367 46,156 10350105 Donations Literacy 5,621 17,317 10,207 4,362 10350201 Donations HB Reads 1,036 10350401 Donations Main Street Branch 1,705 3,599 1,847 3,934 10350402 Donations Banning Branch 323 169 994 3,652 10350403 Donations Murphy Branch 11 894 212 226 22950001 Library Dev Impact 92,824 50,000 50,000 50,000 0.00% 86350601 Oakview Family Literacy 10,000 9165D602 State Literacy Grant 08/09 55,760 94450602 State Literacy Grant 10/11 2,925 98550602 State Literacy Grant 12/13 37,577 120050101 LSTA Pitch Grant 13/14 35,949 (69) 120150602 State Literacy Grant 13/14 29,943 120850601 Oakview Family Literacy 10,000 121750602 State Literacy Grant 14/15 44,156 121950601 Oakview Family Literacy 9,500 122350101 LSTA Pitch Grant 15/16 14,989 6,011 122650602 State Literacy Grant 15/16 356 53,357 Other Funds 358,628 416,289 496,777 50,000 459,920 50,000 0.00% General Fund 3,988,977 4,091.646 4.426,319 4.604,986 4,612,765 4,713,101 2.105 Other Funds 358.628 416,289 496,777 50.000 459,926 50,000 0.00 Grand Total(s) 4,347,606 4,507,935 4,923,096 4,654,986 5,072,691 4,763,154 266 City of Huntington Beach Police Adopted Budget — FY 2016/17 II Police Chief Administrative Assistant UNIFORM INVESTIGATIONS ADMINISTRATIVE OPERATIONS Police Captain Police Captain Police Captain Administrative Secretary INVESTIGATIONS PROFESSIONAL STANDARDS PATROL Police Lieutenant Police Lieutenant Police Lieutenant(6) Police Sergeant(3) Police Sergeant(2) Police Sergeant(13) Police Officer(22) Police Officer(2) Police Officer(120) Forensic Systems Specialist Police Recruit(4) Crime Analyst SUPPORT SERVICES Community Services Officer(3) Police Services Specialist Police Administrative Services Division Community Services Officer(4) Manager TRAFFIC Facilities Maintenance Crewleader Police Lieutenant NARCOTICS/VICE/INTEUCTF Community Relations Specialist Police Sergeant(3) Police Lieutenant Police Officer(19) Police Sergeant(2) RECORDS Police Records Specialist Police Officer(12) Police Records Administrator Police Services Specialist Police Records Supervisor(3) AIR SUPPORT Community Services Officer Police Records Specialist(10) Police Sergeant Police Records Technician(6) Police Officer(6) OCIAC TASK FORCE Police Services Specialist(5) Senior Helicopter Maintenance Police Officer Police Systems Coordinator Technician Helicopter Maintenance Technician ,JAIL TRAINING Detention Administrator Police Sergeant PARKING ENFORCEMENT Detention Shift Supervisor(4) Police Officer Parking?raffic Control Supervisor Detention Officer,Nurse(4) Police Services Specialist Parking/Traffic Control Officer(16) Detention Officer(9) ALARMS SPECIAL ENFORCEMENT Police Services Specialist Police Sergeant(2) Police Officer(8) PERSONNEL Administrative Analyst Senior Police Services Specialist BUDGET/PAYROLL Administrative Analyst Senior Accounting Technician II(3) COMMUNICATIONS Police Communications Manager Communications Supervisor(6) Communications Operator(18) GENERAL SERVICES/PROPERTY EVIDENCE Property and Evidence Supervisor Property and Evidence Officer(3) CRIME LAB Police Photo/imaging Specialist Latent Fingerprint Examiner(2.50) Police Services Specialist Crime Scene Investigator(6) 267 Police Department Descriptions The Police Department is responsible for responding to and investigating all aspects of criminal activity occurring within the City of Huntington Beach. The Department responds to residential, commercial, industrial and recreational locations and spaces in order to document and stop criminal activity. The Department performs these public safety efforts through community education efforts and aggressive enforcement of all applicable laws. The Department performs initial and follow-up investigation on suspected crimes occurring in the City and conducts forensic examinations of many types of evidence. The Department also monitors and facilitates orderly ingress/egress throughout the City through aggressive enforcement of both vehicular and pedestrian traffic within the City's boundaries. Police Chief The Police Chief is responsible for the overall leadership and coordination of department operations. The Department is divided into three Divisions, Uniform, Investigation, and Administrative Operations, Uniform Division The Uniform Division is the most visible division of the Police Department and performs core law enforcement functions. It is comprised of both sworn and civilian employees and includes uniform patrol, traffic enforcement & investigations, DUI enforcement, parking enforcement, airborne patrol, the Canine Ke '•" Unit, the Mounted Unit, the Homeless Task Force, the Special Enforcement Team, and Special Events. The Uniform Division is also responsible for the resolution of critical incidents through the use of specialized teams such as S.W.A.T. (Special Weapons and Tactics)and C.N.T. (Crisis Negotiation Team). Investigation Division The Investigation Division performs four primary duties: providing investigative follow-up for all non-traffic related crimes; identifying, apprehending, and prosecuting criminal suspects; and assisting crime victims and the department in suppression of crime and the recovery of property. The Division enforces laws related to the sale, manufacture, transportation, and use of illegal drugs; reviews and issues permits for a wide variety of regulated businesses; enforces Alcohol Beverage Control laws; attempts to identify and prevent organized crime and terrorism; maintains criminal intelligence files; investigates vice related activity within the City, works collectively with the Orange County Human Trafficking Task Force to identify, investigate and prevent human trafficking and maintains the City Jail. The Jail Bureau is responsible for processing, housing and transporting inmates of the department, as well as other contract law enforcement agencies. The Investigation Division has responsibility for processing and examining computer forensic evidence as well as coordinating similar efforts with other law enforcement computer forensics labs. There are also two Probation Department Officers assigned to work closely with the investigators. The Division has a relationship with the U.S. Secret Service where two task force agents are assigned to the department on a regular basis. This relationship provides additional grant funding to the department. Administrative Operations Division The Administrative Operations Division provides the people, equipment, training and budget oversight that supports all the programs in the Police Department. The Division includes the following bureaus and units: Professional Standards, Budge!/Payroll, Personnel, Communications, Records, Training, Support Services, General Services, Community Relations, Property/Evidence and Alarms. Primary duties include: managing the use of budgeted funds, keeping accurate payroll records, recruiting/conducting background checks on new employees, receiving 9-1-1 calls and routine business requests for police services, providing a state of the art records —-- keeping function, conducting training of all sworn officers, performing maintenance of the police facility and three substations, purchasing and issuing all equipment, promoting police/community partnerships, maintaining the inventory of all seized property/evidence, tracking and billing for services related to alarm permits. The Professional Standards Bureau is responsible for receiving and managing citizen complaints regarding allegations of employee misconduct, internal affairs investigations and auditing of police services. 268 Police Ongoing Activities & Projects Uniform Division • Respond to and handle 83,839 calls for service. • Investigate 2,100 traffic accident investigations(926 injuries& 16 fatalities). • Issue 18,600 hazardous/non-hazardous traffic citations. • Identify, interdict, and arrest 975 DUI offenders. Issue 89,000 parking citations. • Conduct 6,700 citation reviews. Investigation Division • Investigate 2,700 crimes against persons. • Investigate 8,500 property crimes. • Investigate 1,250 economic crimes. • Investigate 20 internet crimes against children. • Receive 1,750 CopLogic online crime reports. • Perform 14,000 crime analyses to identify trends and assist in detecting suspects. • Assist 450 Domestic Violence victims through the Victim Assistance Program. • Investigate 125 narcotic related citizen complaints. • Book,fingerprint, photograph, and house over 5,033 arrestees. • Document, fingerprint, and update photos of over 650 drug and sex registrants. • Copy over 500 hours of video for investigation and prosecution. • Collect DNA from over 125 felony arrestees for State Database. • Collect over 650 blood,breath,and urine samples as evidence. • Secure feed and care for an average daily population of 14 inmates. • Book, house, and GPS track over 25 sentenced Pay-to-StayMork Release Inmates. • Compile 26 data reports on jail detainees as required by Federal/State agencies. • Transported over 1,200 in-custody inmates to the county jail. Administrative Operations Division • Conduct 12 recruitments, process 5,000 applications. • 283,000 incoming/outgoing calls receivedlinitiated in the 9-1-1 center. • Officers dispatched to 67,000 calls for service. • 140,000 calls created in the CAD system documenting officer initiated activity and calls for service. • Process,disseminate and enter into RMS 21,000 crime, incident and traffic reports. • Respond to 600 media contacts and daily engagement with the community through social media. • Investigate 70 complaints/intemal affairs issues. • Process over 4,800 bookings, including want/warrant checks, RMS entry, logging/copying. • Process and file 4,800 court packages electronically and 725 physical court packages. • Answer 70,000 incomingioutgoing calls receivedlinitiated in the Records Bureau. • Process 13,748 subpoenas. • Arrange over 2,000 training classes and records of completion. • Arrange 150 on-site training sessions. • Conduct 350 contacts with citizenstgroups and organizations. • Process, secure and track 17,000 pieces of evidence and property. • Process and dispose of 28,000 pieces of evidence and property. • Process approximately 6,500 alarm permits a year. • Receives and assists with 5,637 alarm related calls a year. 269 Police Performance Measures The City's performance measure program is in its eleventh year. Results for the past two fiscal years in addition to goals and objectives for FY 2016/17 are presented below. FY 2014/15 FY 2015116 FY 2016/17 Strategic Plan ACTUAL ACTUAL ADOPTED Goal Goal: 1. Through the use of a pilot program developed Enhance and with the Orange County District Attorney's Maintain Public Office, to obtain 100 consensual DNA Safety samples from a select group of arrestees who because of Proposition 47 are no longer required to submit DNA samples upon arrest. Measure: Number of events 0 20 100 Goal: 2. Through a combination of public education, Enhance and Driving Under the Influence(DUI)checkpoints, Maintain Public DUI Saturation Patrols, and the assignment of Safety an officer specifically to identify and arrest impaired drivers, our goal is to reduce DUI involved collisions by another five percent. Measure: %reduction in DUI involved collisions 5% 5% 5% Goal: 3. Develop more proactive crime analysis and Enhance and investigative methods for monitoring and Maintain Public policing the increased criminal activity Safety resulting from Prop 47 and AB 109. Increase the number of targeted compliance checks by 50%. Measure: Number of probationary compliance checks. 30 45 50 270 Police Accomplishments & Goals FY 2015/16 Accomplishments • Conducted a 90-day evaluation period on body worn cameras for the Police Officers. • Conducted monthly training for all sworn officers to include firearms training, arrest and control/defensive tactics training, and training in the use and deployment of less lethal devices. • Started a Spanish speaking Citizen's Academy to complement our existing Citizen Academy Program. • Replaced the obsolete "Gold Elite" law enforcement radio consoles in preparation for the countywide upgrade of the 800 MHz system to P25 compliance. • Worked collectively with the other City departments to implement, monitor and enforce the provisions of the updated Massage Ordinance. • Continued education to prevent DUI related traffic collision with our Know Your Limit, Choose Your Ride and Every 15 Minutes programs. Maintained strict DUI enforcement with daily patrols, saturation patrols and checkpoints. • Assigned a detective to the Orange County Regional Narcotic Suppression Program to support the multi-agency effort to target, investigate and prosecute individuals who organize, direct, finance or otherwise engage in high-level drug trafficking or money laundering enterprises. • Expanded our community engagement and policing efforts with Coffee with a Cop, Police Department Open House, Tip A Cop, and social media. • Opened the Huntington Beach Police Department Canine Training Facility on the Boeing Campus. • Recognized our employees with an enhanced Department Awards Program sponsored by the Huntington Beach Police and Community Foundation. • Dedicated two officers to focus on helping the homeless population in Huntington Beach and networking with other agencies and NGOs for the long term solutions to homelessness. FY 2016/17 Goals • Enhance detectives' and officers' efficiency with expanded technology training and data management with the Records Management System. • Select a vendor and implement a body worn camera system for the police officers. • Finish construction and remodeling of the Police Department front desk to enhance security and improve customer service. • Plan, design and start construction on a future Police Gun Range at the City Corporate Yard. 271 Intentionally Left Blank Police Adopted Budget- FY 2016/17 Department Budget Summary All Funds by Object Account DEPARTMENT Percent FY 2012/13 FY 2013114 FY 2014115 FY 2015/16 FY 2015/16 FY 2016/17 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year All Funds PERSONNEL SERVICES Salaries,Permanent 29,428,317 31,111,664 33.431,391 35,392,978 35,671,041 36,732,562 3.78% Salaries,Temporary 387,919 453,829 458,878 310,398 425,443 364.398 17.40% Salaries,Overtime 4,186,488 5,463,359 4,648.148 4,021,916 4,305,781 3,976,664 -1.13% Leave Payouts 1,280,294 1,146,195 1,309,772 Benefits 20,195,146 22,316,289 23,520,063 25,676,117 25,890,842 27,790,775 8.24% PERSONNEL SERVICES 55,478,164 60,491,337 63,368,251 65,401,409 66,293,106 68,864,399 5.29% OPERATING EXPENSES Utilities 9,142 10,766 15,334 13,500 13,500 19,500 44.44% Equipment and Supplies 1,469,165 1,669,763 1.280.394 1,033,671 1,349,463 976,109 -5.57% Repairs and Maintenance 621,369 1,008,153 966,769 1,010,744 981,510 991,630 -1.89% Conferences and Training 230,355 358,766 356,548 321,934 346,069 319,105 -0.88% Professional Services 423,866 517,517 485,855 333,408 483,856 630,443 89.09% Other Contract Services 1,129,917 1,395,888 1,270,567 1,428,203 1,876,397 1,751,967 22.67% Rental Expense 12,159 13,289 17,076 10,884 10,884 10,884 0.00% Insurance 1,852 Payments to Other Governments 775,454 874,365 900,131 920,000 920,000 928,540 0.93% Interdepartmental Charges Expense Allowances 317,219 324,618 327,137 368,300 368,300 367,000 -0.36% Other Expenses 13,707 7,130 6,474 8,000 8,000 8,000 0.00% OPERATING EXPENSES 5,004,205 6,180,255 5,626,285 5448,644 6,357,979 6,003,178 10.18% CAPITAL EXPENDITURES Equipment 198,274 191,457 7,869 48,306 Vehicles 218,754 36,466 Capital-Software 28,448 CAPITAL EXPENDITURES 198,274 438,659 44,335 48,306 NON-OPERATING EXPENSES Transfers to Other Funds 446,727 222,220 9,910 NON-OPERATING EXPENSES 446.727 222,220 9,910 Grand Total(s) 61,127,371 67,332,470 69,048,781 70,850,053 72,699,391 74,867,577 5.67% General Fund 59,720,612 65,361,972 67,802,070 70,299,627 71,122,332 74,127.146 5.44°/n Other Funds 1,406,759 1,970,498 1,246,711 550,426 1,577,059 740,431 34,52°/ Grand Total(s) 61,127,371 67,332,470 69,048,781 70,850,053 72,699,391 74,867,577 5.67% Personnel Summary 358.50 360.50 361.50 364.50 364.50 364.50 0.00 273 Police Adopted Budget - FY 2016/17 Department Budget Summary General Fund by Object Account DEPARTMENT Percent FY 2012113 FY 2013/14 FY 2014/15 FY 2015/16 FY 2015/16 FY 2016117 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year General Fund PERSONNEL SERVICES Salaries,Permanent 29,240,806 30,917,120 33,211,797 35,247,008 35,525,071 36,555,680 3.71% Salaries,Temporary 324,355 381,518 395,078 310,398 310,398 364,398 17.40% Salaries,Overtime 3.845,210 5,075,639 4,229,278 3,765,002 3,765,002 3,877,950 3.00% Leave Payouts 1,271,898 1,139,016 1,304,632 Benefits 20,077,422 22,146,349 23,343,453 25,562,208 25,776,933 27,642,440 8.14% PERSONNEL SERVICES 54,759,691 59,659,644 62,484,238 64,894,616 65,377,404 68,440,468 5.48% OPERATING EXPENSES Utilities 9,142 10,766 15,023 13,500 13,500 19,500 44.44% Equipment and Supplies 1,101,860 1,402,618 1,071,186 1,002,867 1,077,092 959,609 -4.31% Repairs and Maintenance 621,369 1,003,088 966,769 1,010,744 981,510 991,630 -1.89% Conferences and Training 223,714 347,426 346,762 319,105 324,411 319,105 0.00% Professional Services 310,918 398,163 374,856 333,408 449,809 330,443 -0.89% Other Contract Services 1,129,825 1,320,866 1,270,567 1,428,203 1,591,423 1,751,967 22.67% Rental Expense 9,881 13,289 17,076 10,884 10,884 10.884 0.00% Insurance 1,852 Payments to Other Governments 775,454 874,365 900,131 920,000 920.000 928,540 0.93% Expense Allowances 317,219 324,618 327,137 368,300 368,300 367,000 -0.35% Other Expenses 12,961 7,130 6,474 8,000 8,000 8,000 0.00% OPERATING EXPENSES 4,514,194 5,702,328 5,295,981 5,415,011 5,744,928 5,686,678 5.02% CAPITAL EXPENDITURES Vehicles 11,942 CAPITAL EXPENDITURES 11,942 NON-OPERATING EXPENSES Transfers to Other Funds 446,727 9,910 NON-OPERATING EXPENSES 446,727 9,910 Total 59,720,612 66,361,972 67,802,070 70,299,627 71,122,332 74,127,146 5.44% Personnel Summary 358.50 360.50 361.50 364.50 364.50 364.50 0.00 274 Police Adopted Budget - FY 2016/17 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2012/13 FY 2013114 FY 2014115 FY 2015/16 FY 2015/16 FY 2016117 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Acloptil Prior Year Administrative Operations PERSONNEL SERVICES 71 Salaries, Permanent 4,736,167 4,628,905 4,936,745 6,601.867 6.601,867 6,732,226 1.97% Salaries,Temporary 90,229 107,286 160,223 172,258 172,258 226,258 31.35% Salaries,Overtime 665,042 912,357 932,500 616,164 616,164 695,950 12.95% Leave Payouts 201,215 134.282 207,992 Benefits 2,688,691 2,789,266 2,907,055 3,886,613 3,886,613 4,228,583 8.80% PERSONNEL SERVICES 8,381,344 8,572,096 9,144,515 11,276,902 11,276,902 11.883.017 5.37% OPERATING EXPENSES Utilities 4,915 5,173 7,754 7,000 7,000 11,500 64.29% Equipment and Supplies 734,445 1.030,173 620,469 594,605 623,700 563,144 -5.29% Repairs and Maintenance 322,002 377,854 392,678 467,214 457,214 462,466 -1.02% Conferences and Training 190,615 289,988 306.478 231,705 237,011 231,705 0.00% Professional Services 90,044 79.715 124,413 62,000 129,033 57,310 -7.56% Other Contract Services 787,286 924,964 882,996 990,616 1,151,541 1,314,380 32.68% Rental Expense 8,970 10,022 11,881 10.884 10,884 10,884 0.00% Insurance 1,852 Payments to Other Governments 4,000 18,945 8,540 100.00% Expense Allowances 307,656 316,322 320,116 359,700 359,700 359,700 0.00% Other Expenses 4,829 2,263 3,765 3,000 3,000 3,000 0.00% OPERATING EXPENSES 2,456 614 3,036,476 2,689,495 2,726,724 2,979,083 3,022,629 10.85% NON-OPERATING EXPENSES Transfers to Other Funds 296,970 NON-OPERATING EXPENSES 296,970 Total 11,134,927 11,606,573 11,834,010 14,003,626 14,255,985 14,905,646 6.44°h Significant Changes Permanent Salaries, Benefits and Overtime increased due to recently negotiated employee contracts. Temporary Salaries increased by$54,000 to fund an additional six(6)Police Cadets to provide valuable assistance throughout the Police Department. Equipment and Supplies,Repairs and Maintenance,and Professional Services appropriations were reallocated to Utilities($4,500) for cable services and Payments to Other Governments ($8,540)for increased fingerprinting services and fees. Other Contract Services reflects an increase of$323,764 due to rising Animal Control Services contract costs estimated at $315,000 and the minimum wage increase for custodian services of$8,764. 275 Police Adopted Budget - FY 2016/17 Department Budget Summary General Fund Division by Object Account DIVISION Administrative Operations (continued) FY 2012113 FY 2013/14 FY 2014115 FY 2015/16 FY 2015/16 FY 2016/17 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Police Captain 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Police Lieutenant" 1.00 0.00 0.00 1.00 1.00 1.00 0.00 Police Administrative Services Mgr 0.00 1.00 1.00 1.00 0.00 0.00 0.00 Police Administrative Srvns Div Mgr 0.00 0.00 0.00 0.00 1.00 1.00 0.00 Police Sergeant" 1.00 1.00 1.00 3.00 3.00 3.00 0.00 Police Officer- 4.00 3.00 3.00 3.00 3.00 3.00 0.00 Police Communications Manager 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Police Records Administrator 0.00 1.00 1.00 1.00 1.00 1.00 0.00 Police Records Supervisor 0.00 3.00 3.00 3.00 3.00 3.00 0.00 Police Records Specialist 0.00 10.00 10.00 10.00 10.00 10.00 0.00 Police Records Technician 0.00 6.00 6.00 6.00 6.00 6.00 0.00 Court Liaison Specialist 0.00 1.00 0.00 0.00 0.00 0.00 0.00 Police Systems Coordinator 0.00 1.00 1.00 1.00 1.00 1.00 0.00 Police Services Specialist"" 4.00 9.00 9.00 10.00 9.00 9.00 0.00 Community Relations Specialist 0.00 1.00 1.00 1.00 1.00 1.00 0.00 Communications Supervisor-PD 6.00 6.00 6.00 6.00 6.00 6.00 0.00 Communications Operator-PD' 18.00 18.00 18.00 18.00 18.00 18.00 0.00 Crime Scene Investigator" 0.00 0.00 0.00 6.00 6.00 6.00 0.00 Latent Fingerprint Examiner"" 0.00 0.00 0.00 2.50 2.50 2.50 0.00 Police Photo/Imaging Specialists^ 0.00 0.00 0.00 1.00 1.00 1.00 0.00 Property Officer 2.00 2.00 3.00 3.00 0.00 0.00 0.00 Property&Evidence Officer 0.00 0.00 0.00 0.00 3.00 3.00 0.00 Property&Evidence Supervisor 0.00 0.00 0.00 0.00 1.00 1.00 0.00 Administrative Analyst Senior 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Accounting Technician II 3.00 3.00 3.00 3.00 3.00 3.00 0.00 Facilities Maintenance Crewleader 1.00 1.00 1.00 1.00 1.00 1.00 0.00 1.0 FTE Defunded "Transferred from Executive Division in FY 15,16 1.0 FTE funded in the Non-Departmental Housing Authority Fund ending in FY 19/10. "Transferred from Uniform Division in FY 15116 ""Transferred fmm Investigations Division in FY 15116 Total 44.00 71.00 71.00 84.50 84.50 84.50 0.00 276 Police Adopted Budget - FY 2016/17 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2012113 FY 2013114 FY 2014115 FY 2015116 FY 2015116 FY 2016117 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Executive PERSONNEL SERVICES Salaries, Permanent 679,035 819,855 751,235 305,093 305,093 320,431 5,03% Salaries,Overtime 26,148 40,248 38,503 Leave Payouts 44,391 37,172 45,866 Benefits 460,205 570,895 521,262 199,326 199,326 216,251 8.49% PERSONNEL SERVICES 1,209,779 1,468,170 1,356,866 504,419 504,419 536,682 6.40% OPERATING EXPENSES Utilities 492 609 613 2,500 2,500 2,500 0.00% Equipment and Supplies 15,849 11,078 14,792 12,500 13,970 12,500 0.00% Repairs and Maintenance 128 287 Conferences and Training 75 5,198 476 Professional Services 171 882 928 1,190 Other Contract Services 44 Expense Allowances 450 1,275 Other Ex enses 4 115 OPERATING EXPENSES 17,208 19,333 16,923 15,000 17,660 15,000 0.00% Total 1,226.987 1,487,503 1,373,789 519,419 522,079 551,682 6.21°/, Significant Changes Permanent Salaries and Benefits increased due to recently negotiated employee contracts. FY 2012113 FY 2013114 FY 2014/15 FY 2015116 FY 2015116 FY 2016117 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Police Chief 1,00 1.00 1.00 1.00 1.00 1.00 0.00 Police Lieutenant' 1.00 1.00 1.00 0.00 0.00 0.00 0,00 Police Sergeant' 2.00 2.00 2.00 0.00 0.00 0.00 0.00 Community Relations Specialist 1.00 0.00 0.00 0.00 0.00 0.00 0,00 Administrative Assistant 1.00 1.00 1.00 1.00 1.00 1.00 0.00 'Transreoed to Administrative Operations Division in FY 15116 Total 6.00 5.00 5.00 2.00 2.00 2.00 0.00 277 Police Adopted Budget - FY 2016/17 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2012/13 FY 2013/14 FY 2014/15 FY 2015/16 FY 2015116 FY 2016/17 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Investigations PERSONNEL SERVICES Salaries, Permanent 5,630,644 6,033,365 6,706,594 7,372,508 7,372,508 7,815.076 6.00% Salaries,Temporary 76,570 81,518 58,380 72,374 72,374 72,374 0.00% Salaries,Overtime 531,820 741,734 568,792 687,390 687,390 709,350 3.19% Leave Payouts 245,035 216,232 301,322 Benefits 3,748,590 4,247,563 4,687,727 5.406,518 5,406,518 5,972,158 10.46% PERSONNEL SERVICES 10,232,658 11,320,411 12,322,816 13,538,789 13,538,789 14,568,958 7.61% OPERATING EXPENSES Utilities 3,735 4,008 4,605 3,000 3,000 4,500 50.00% Equipment and Supplies 223,868 153,856 143,334 166,040 196,118 166,540 0.30% Repairs and Maintenance 23,776 105,151 32,348 26,680 43,547 26,680 0.00% Conferences and Training 630 3,922 300 300 300 0.00% Professional Services 160,026 165,800 158,427 262,488 310,309 260,488 -0.76% Other Contract Services 11,762 35,630 7,458 34,320 34,320 34,320 0.00% Rental Expense 621 2,596 68 Expense Allowances 5,421 5,421 5,421 5,700 5,700 5,700 0.00% Other Expenses 8,131 4,863 2,593 4,000 4,000 4,000 0.00% OPERATING EXPENSES 437.90 481,248 354,254 502,528 597,294 502,528 0.00% NON-OPERATING EXPENSES Transfers to Other Funds 9,910 NON-OPERATING EXPENSES 9,910 Total 10,670,627 11,801,659 12,686,980 14,041,317 14,136,084 15,071,486 7.34% Significant Changes Permanent Salaries and Benefits increased due to recently negotiated employee contracts. Professional Services appropriation amounting to$2,000 was transferred to Equipment and Supplies($500)and Utilities($1,500)due to new cellular services in the Detective Bureau. 278 Police Adopted Budget- FY 2016/17 Department Budget Summary General Fund Division by Object Account DIVISION Investigations (continued) FY 2012113 FY 2013114 FY 2014/15 FY 2015/16 FY 2015/16 FY 2016/17 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Police Captain 1.00 1.00 1.00 1.06 1.00 1.00 0.00 Police Lieutenant^ 1.00 1.00 1.00 2.00 2.00 2.00 0.00 Police Sergeant' 4.00 5.00 5.00 5.00 7.00 7.00 0.00 Police Officer' 32.00 32.00 32.00 35.00 35.00 35.00 0.00 Police Records Administrator 1.00 0.00 0.00 0.00 0.00 0.00 0.00 Police Records Supervisor 3.00 0.00 0.00 0.00 0.00 0.00 0.00 Police Records Specialist 10.00 0.00 0.00 0.00 0.00 0.00 0.00 Police Records Technician 6.00 0.00 0.00 0.00 0.00 0.00 0.00 Community Services Officer 0.00 2.00 5.00 5.00 5.00 5.00 0.00 Court Liaison Specialist 1.00 0.00 0.00 0.00 0.00 0.00 0.00 Crime Analyst 1.00 1.00 1.D0 1.00 1.00 1.00 0.00 Police Systems Coordinator 1.00 0.00 0.00 0.00 0.00 0.00 0.00 Civilian Check Investigator 2.00 2.00 0.00 0.00 0.00 0.00 0.00 Forensic Systems Specialist 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Latent Fingerprint Examiner- 2.50 2.50 2.50 0.00 0.00 0.00 0.00 Police Photo/Imaging Specialist" 1.00 1.00 1.00 0.00 0.00 0.00 0.00 Police Services Specialist" 8.00 3.00 3.00 2.00 2.00 2.00 0.00 Detention Administrator 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Detention Shift Supervisor 4.00 4.00 4.00 4.00 4.00 4.00 0.00 Detention Officer 9.00 9.00 9.00 9.00 9.00 9.00 0.00 Detention Officer, Nurse 4.00 4.00 4.00 4.00 4.00 4.00 0.00 1.0 FTE Defunded "Trans/erred to the Administrative Operations Division in FY 15116 ^Transferred from the Uniform Division in FY 15116 VOW 93.50 69.50 70.50 70.00 72.00 72.00 0.00 279 Police Adopted Budget - FY 2016/17 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2012/13 FY 2013114 FY 2014115 FY 2015116 FY 2015/16 FY 2016117 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Uniform PERSONNEL SERVICES Salaries, Permanent 18,194,961 19,434.995 20,817.222 20,967,540 21.245,603 21.687,948 3.44% Salaries, Temporary 157.556 192,714 176,475 65,766 65,766 65,766 0.00% Salaries, Overtime 2,622,200 3,381,301 2,689,482 2,461,448 2,461,448 2,472,650 0.46% Leave Payout 781,258 751,330 749,452 Benefits 13,179,935 14,538,627 15,227,408 16,069,751 16,284,476 17,225,448 7.19% PERSONNEL SERVICES 34,935,910 38,298,966 39,660,040 39,564,505 40,057,293 41,451,812 4.77% OPERATING EXPENSES Utilities 975 2,051 1,000 1,000 1,000 0.00% Equipment and Supplies 127,698 207,511 292,591 229,722 243,303 217,425 -5.35% Repairs and Maintenance 275.463 519,796 541,743 516,850 480,749 502,484 -2.78% Conferences and Training 32,394 48,318 39,808 87,100 87,100 87,100 0.00% Professional Services 60,678 151,765 91.089 8,920 9.276 12,645 41.76% Other Contract Services 330,734 360,272 380,113 403,267 405,562 403,267 0.00% Rental Expense 290 670 5,128 Payments to Other Governments 771,454 874.365 881.186 920,000 920,000 920,000 0.000/0 Expense Allowances 3,692 1,600 1,600 2,900 2,900 1,600 -44.83% Other Expenses 1 1,000 1,000 1,000 0.00% OPERATING EXPENSES 1,602,403 2,165,271 2,235,309 2,170,759 2,150,891 2,146,521 -1.12% CAPITAL EXPENDITURES Vehicles 11,942 CAPITAL EXPENDITURES 11,942 NON-OPERATING EXPENSES Transfers to Other Funds 149,757 NON-OPERATING EXPENSES 149757 Total 36,688,071 40,464,237 41,907,290 41,735,264 42,208,184 43,598,333 4.46% Significant Changes Permanent Salaries and Benefits increased due to recently negotiated employee contracts. Equipment and Supplies, Repairs and Maintenance, and Expense Allowances appropriations were reallocated to Professional Services to cover increases in medical exams costs. During Fiscal Year 2015/16,funding for eight previously defunded Police Officer positions was restored bringing the total number of sworn Police Officer positions to 222 FTEs Department-wide. In addition, since Fiscal Year 2012/13, funding for a total of 15 Police Officer positions has been restored. As reference, the Police Department underwent a reorganization in Fiscal Year 2015/16 wherein seven FTE's transferred out of the Uniform Division to the Administrative Operations Division. 280 Police Adopted Budget - FY 2016117 Department Budget Summary General Fund Division by Object Account DIVISION Uniform (continued) FY 2012/13 FY 2013114 FY 2014115 FY 2015/16 FY 2015/16 FY 2016/17 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Police Captain 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Police Lieutenant' 8.00 8.00 8.00 7.00 7.00 7.00 0.D0 Police Sergeant 20.00 20.00 19.00 19.00 17.00 17.00 0.00 Police Officer" 155.00 155.00 156.00 153.00 153.00 153.00 0.00 Police Recruit" 4.00 4.00 4.00 4.00 4.00 4.00 0.00 Community Services Officer 0.00 0.00 0.00 3.00 3.00 3.00 0.00 Crime Scene Investigator^^ 6.00 6.00 6.00 0.00 0.00 0.00 0.00 Senior Helicopter Maint Technician 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Helicopter Maintenance Technician 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Parking/Traffic Control Supervisor 1.00 1.00 1.00 1.DD 1.00 1.00 0.00 Parking/Traffic Control Officer 16.00 16.00 16.00 16.00 16.00 16.00 0.00 Police Records Specialist 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Administrative Secretary 1.00 1.00 1.00 1.00 1.00 1.00 0.00 '1.0 FTE Defunded 1.0 FTE transferred to the Investigations Division in FY 1&16 8.0 FTEs Defunded 1.0 FTE funded by OTS Grent. 3.0 FTE transferred to the Investigations Division in FY W16 ^4.0 FTEs Defunded Translened to the Adminishative Operations Division in FY 1&16 Total 215.00 215.00 215.00 208.00 206.00 206.00 0.00 281 Police Adopted Budget - FY 2016/17 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2012113 FY 2013114 FY 2014115 FY 2015116 FY 2015/16 FY 2016/17 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Inmate Welfare(122(, Narcotic Forfeiture State and Federal (212 a 214), Property and Evidence (216( OPERATING EXPENSES Utilities 311 Equipment and Supplies 120,190 154,612 132,340 147,580 16,500 100.00% Conferences and Training 3,405 9,931 Other Contract Services 47,300 OPERATING EXPENSES 120,190 158,017 132,651 204,811 16,500 100,00% CAPITAL EXPENDITURES Equipment 130,114 171670 7.869 48,306 Vehicles 4.664 CAPITAL EXPENDITURES 130,114 171,670 12,533 48,306 Total 250,303 329,686 145,185 253,117 16,500 100.00% Significant Changes California Penal Code Section 4025 allows for the City's Police Chief to maintain a fund for the benefit, education and welfare of the inmates confined within the City Jail. The appropriation of$16,500 in the Equipment and Supplies is allocated for the annual costs of inmate television services, local daily newspaper, magazines/books, fitness equipment, games, inmate clothingluniforms, bus passes and clothing for indigent inmates estimated at $6,500. It also includes funding for new industrial level dryer/appliances ($5,000),commercial level ice machine($2,000),an industrial vacuum cleaner($1,000)and new inmate storage lockers($2,000). FY 2012113 FY 2013114 FY 2014/15 FY 2015116 FY 2015116 FY 2016117 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00122 Inmate Welfare Fund 43,700 41,097 57,179 16,500 16,500 00212 Narcotics Forfeiture Fed 82,241 160,945 5,927 00214 Narcotic Forfeiture/State 115,098 15,954 24,158 00216 Property and Evidence 2,356 10,885 237,568 Total 243,396 228,881 324,832 16,500 16,500 282 Police Adopted Budget - FY 2016/17 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2012113 FY 2013/14 FY 2014115 FY 2015/16 FY 2015116 FY 2016117 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Service Authority for Abandoned Vehicles (SAAV)(875)and Grants (various) PERSONNEL SERVICES Salaries,Permanent 187,510 194,544 219.594 145,970 145,970 176,882 21.18% Salaries,Temporary 63,564 72,312 63,800 115,045 Salaries,Overtime 341,278 387,720 418,870 256,914 540,779 98,714 -61,58% Leave Payouts 8,396 7,178 5,140 Benefits 117,725 169,940 176,610 113,909 113,909 148,335 30.22% PERSONNEL SERVICES 718,473 831,693 884,014 516,793 915,703 423,931 -17.97% OPERATING EXPENSES Equipment and Supplies 247,116 112,534 76,868 30,804 124,792 -100.00% Repairs and Maintenance 5,065 Conferences and Training 6,641 7,935 9.786 2,829 11,727 -100.00% Professional Services 112,948 119,354 110.999 34,047 300,000 100.00% Other Contracted Services 92 75,022 237,674 Rental Expense 2,279 Other Expenses 746 OPERATING EXPENSES 369,822 319,910 197,653 33,633 408,240 300,000 791.98% CAPITAL EXPENDITURES Equipment 68,161 19,788 Vehicles 218,754 19,860 Capital-Software 28,448 CAPITAL EXPENDITURES 68,161 266,989 19,860 NON-OPERATING EXPENSES Transfers to Other Funds 222,220 NON-OPERATING EXPENSES 222,220 Total 1,156,456 1,640,812 1,101,527 550,426 1,323,943 723,931 31.52°/ Significant Changes Permanent Salaries and Benefits includes the funding of one-half(0.5) FTE Police Officer position by the UASI/OCIAC Grant(Fund 909). This fund is expected to end by April 30, 2018. This Division also includes funding for one(1.0) FTE Police Officer position funded by the Office o Traffic Safety Grant (Fund 1227). approved by City Council on September 8, 2015, to increase traffic/DUI enforcement actions and work to identify behaviors that contribute to the root cause of traffic collisions. Overtime costs reflect funding of$65,000 by the Orange County Regional Narcotics Suppression Program (Fund 1224). Professional Services increased by$300,000 for the initial design and environmental phase of a Police Gun Range capital improvement project funded by the Police Facilities Development Impact Fund(Fund 227). FY 2012113 FY 2013114 FY 2014115 FY 2015/16 FY 2015116 FY 2016/17 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year 0.50 FTE Police Officer is reflected in the General Fund/Uniform Division,bur funded by the UASI/OCIAC Fund. 1.00 FTE Police Officer is reflected in the General Fund/Uniform Division but funded by the OTS Grant. Total 0.00 0.00 0.00 0.00 0.00 0.00 0.00 283 Police Adopted Budget - FY 2016/17 Department Budget Summary Other Funds by Object Account OTHER FUNDS Service Authority for Abandoned Vehicles (SAAV)(875) and Grants (various)(continued) FY 2012113 FY 2013114 FY 2014/15 FY 2015116 FY 2015/16 FY 2016117 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00909 UASI/OCIAC Program 89,670 284,907 205,351 50,426 54,286 136,000 85,574 01224 OC Regional Narc Suppression 315 54,060 65,000 65,000 01227 Office of Traffic Safe 15/16 500,000 500,000 222,931 (277,069) Total 89,670 284,907 205,666 550,426 499,774 423,931 (126,495) Actual as of Actual as of Actual as of Estimated Use of Fund Estimated Change from Fund Balance 9/30/2013 9/30/2014 9/3012015 9/30/2016 Balance 9/30/2017 Prior Year 00227 Police Facilities Dev Impact 16,149 231,467 345,808 460,747 300,000 160,747 (300,000) Total 16,149 231,467 345,808 460,747 300,000 160,747 (300,000) 284 Police Adopted Budget- FY 2016/17 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2012113 FY 2013114 FY 2014/15 FY 2015116 FY 2015116 FY 2016117 Change From Division I Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year POL Police ADM Administrative Operations 10070102 Administrative Operations 2,299,102 2,306,884 2,377,683 2,098,063 2,337,525 2,475,117 17.97% 10070103 Budget 232,886 251,980 260,998 274,488 274,488 284,209 3.54% 10070108 Payroll 188,603 199,456 232,988 221.553 221.553 226,717 2.33% 10070109 Personnel 724,501 714,103 798,161 334,357 357,543 290,696 -13.06% 10070111 Community Support 108,839 118,472 122,632 118.690 118.725 123,146 3.75% 10070112 Professional Standards-Admin 9 1,263,298 1,263,298 1,398,672 10.72% 10070151 Alarms 94,887 100,165 105,001 101,505 101,505 105,500 3.94% 10070211 Facilities Maintenance 319,963 295,412 327,956 344,164 329.164 349,283 1.49% 10070301 Properly/Evidence 257,096 247,131 319,368 647,936 637,306 648,232 0.05% 10070302 Records 2,435,028 2,420,720 2,499,438 2,592,561 2,592,561 2,682,969 3A9% 10070303 PD-Training 1,316,535 1,736,501 1,298,641 1,178,799 1,194,105 1,264,520 7.27% 10070402 Crime Lab-Admin 378 1,325,444 1,325,444 1,400,564 5.67% 10070501 Communications 3,157,488 3,217,747 3,490,758 3,502,766 3,502,766 3,666,020 4.38% ADM Administrative Operations 11,134,927 11,608,573 11,834,010 14.003,626 14,255,985 14,905,646 6.44% EXE Executive 10070101 Police Admin-Executive 741,814 947,339 812,384 519419 520,889 551,682 6.21% 10070110 Professional Standards 485,173 540,163 561,405 1,190 EXE Executive 1,226,987 1,487,503 1,373,789 519,419 522,079 551,682 6.21% INV Investigations 10070203 Detective Bureau 6,068,466 6,402,654 7,024,957 7,169.909 7,222,429 8,107.206 13.07% 10070204 Narcotics 1,034,294 1,327,706 1,718,628 1.841,006 1,841,006 1,856,541 0.84% 10070206 Vicelintelligence 472,056 677,831 566,005 2,198,377 2,198,377 2.136,351 -2.82% 10070304 Fingerprinting 3,265 10070401 Crime Lab 557,335 575,703 605,618 10070601 Jail 2,535,212 2,817.865 2,771,772 2,832,024 2,874.271 2,971,388 4.92% INV Investigations 10,670,627 11,801,659 12,686,980 14,041,317 14138 084 15,071,486 7.34% UNI Uniform 10070106 Special Enforcement Bureau 3,960,212 4,040,809 3,948,715 4.003 4,394 460.425 11401.47% 10070201 Patrol 23.901.437 26.352,267 27,125,957 28,277.269 28,770,057 29.242,895 3.41% 10070202 Traffic 4,268.980 4,679.320 5,271,647 7,708,081 7,682.511 8.288,276 7.53% 10070207 SWAT 62,300 79,680 127,001 99.020 102,035 99,020 0.00% 10070208 Air Support 1,928.234 2,524,084 2,560,794 2,567,415 2,567.415 2,363.621 -7.94% 10070209 Parking Enforcement 2,183,591 2,334,902 2,499,897 2,589,858 2,592,153 2,654,479 2.50% 10070210 Crossing Guard 329,417 326,687 381,777 382.118 382,118 382,118 0.00% 10071002 PD-Special Events OT 53,898 126,487 8,498 107,500 107,500 107,500 0.00% UNI Uniform 36,688071 40,464,237 41,907,290 41,735,264 42,208,184 43,598333 4.46% Inmate Welfare,Narcotic Forfeiture State & Federal,Property&Evidence 12270101 Inmate Welfare Fund 20,690 25,922 53,347 1,649 16,500 100.00% 21270101 Narcotics Forfeiture-Federal 99,500 237,659 91,838 58,162 21670101 Property&Evidence 130,114 66,105 193,306 Inmate Welfare,Narcotic Forfeiture State & Federal,Property&Evidence 250,304 329,686 145,185 253,117 16,500 100.00% Service Authority for Abandoned Vehicles SAAV 875 and Grants various 10370101 Donations Police 14,212 12,348 18,105 10370102 Donations Police Admin 442 893 11,610 10470101 School Events 1,441 943 120570101 Justice Assistance Grant 13/14 28,448 285 Police Adopted Budget - FY 2016/17 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2012/13 FY 2013/14 FY 2014/15 FY 2015/16 FY 2015116 FY 2016/17 Change From Division I Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year 120670100 Domestic Violence CY2014 153,597 34,344 120770101 UAS12013 1,381 121270101 Alcoholic Beverage Ctrl 14115 15,811 33.185 121370101 Office of Traffic Safety 14/15 411,461 121470101 Justice Assistance Grant 14/15 28,962 122170101 LE14076860 Dom Violence 2015 142.928 46,047 122470101 OC Regional Narc Suppression 5.940 54,060 65,000 100.00% 122770101 Office of Traffic Safety 15/16 500,000 500,000 222,931 -55.41% 123070101 AB 109 Reimbursement 73,045 123170101 ABC Grant 15/16 25,000 123270101 Justice Assistance Grant 15/16 25,359 22370101 Safe and Sane Fireworks 9,339 22770101 Police Facilities Dev Impact 300,000 100.00% 75070101 Alcohol Prevention Services 51.533 74,920 20,311 80165101 Anaheim/Santa Ana UASI FYI 4,500 80170101 Anaheim/Santa Ana UASI FY10 83,199 80265111 Anaheim/Santa Ana UASI FYI 32,283 519 80270101 Anaheim/Santa Ana UASI FYI 27,577 83870601 Jail Training Grant 11,275 13,484 10,235 10,250 87570209 State Abandoned Vehicle Funds 81,127 77,975 47,099 90970101 UASI-OCIAC Program 2007 163,100 174,424 198,354 50,426 54,286 136,000 169.70% 92470101 Domestic Violence 09/10 222,220 92770101 Justice Assistance Grant 09/10 5,086 93770101 Justice Assist Grant 09 Regular (215) 94970101 SLESF Grant 10/11 21,678 95370101 Justice Assistance Grant 10/11 8,853 95570101 Prop 69 Funding 27,450 96470101 OCATT Program 62,058 (18,803) 96870101 SLESF Grant 11/12 172,044 78,284 73,041 97170101 Asset Forfeiture 15%State Set 157,550 27.676 17,184 97770101 Domestic Violence 2012 58,673 97870101 US Secret Services(USSS) 10,251 8,500 8,500 8,500 97970101 AB109 Public Safety Realignment 55,636 70,209 20,982 181,507 98070101 Alcoholic Beverage Ctrl 12/13 21,992 98170101 OC Real Estate Trust Find 12113 4,003 15,722 5.275 98270101 Ofc of Traffic 12113#SC13184 92,742 (6) 98370101 Ofc of Traffic 12/13#PT1368 79,311 98470101 SLESF Grant 12/13 56,051 164,633 98670101 Avoid the 26 FY12/13 2,689 98770101 Justice Assistance Grant 12/13 20,624 7,419 98870101 Human Trafficking 13,371 25,097 36,005 25,730 98970101 OCDETF 2,655 20,935 10,000 99170100 Domestic Violence CY2013 136,629 85,364 99370101 Anaheim/Santa Ana UASI FY12 2,061 99770101 Ofc of Traffic 13/14#PT1482 237,717 99870101 Ofc of Traffic 13/14#SC14184 94,512 Service Authority for Abandoned Vehicles SAAV (875)and Grants various 1,156,455 1,640,812 1,101,527 550,426 1,323,943 723,931 31.52% Other Funds 1,406,759 1,970,498 1,246,711 550,426 1,577,059 740,431 34.52% General Fund 59,720,612 65.361,972 67,802,070 70,299,627 71,122,332 74,127,146 5.44% Other Funds 1,406,759 1,970,498 1,246,711 550,426 1,577,059 740,431 34.52% Grand Total(s) 61,127,371 67,332,470 69,048,781 70,850,053 72,699,391 74,867,577 5.67% 286 City of Huntington Beach Public Works Adopted Budget— FY 2016/17 Director of Public Works ADMINISTRATION Project Manager Administrative Assistant Senior Accounting Technidan Accounting Technician II Administrative Secretary once Specialist ENGINEERING TRANSPORTATION UTILITIES NMNTENANCEOPERATIONS GENERAL SERVICES City Engines Transportation Manage wiles Manager Maintenance Operations Man ager merger General Services Manager CONSTRUCTION NEERING ENGINEERINGICIP WATER&SEWER ADMINISTRATION MAINTENANCEADMINISTRATION GENERAL SERVICES Construction Manager Princpal CMI Engineer Administrative Analyst Senior Administrative Analyst Senior ADMINISTRATION Senior Construction Inspector(3) Senior Traffic Engineer Water Consenalion Coordinator Administrative Secretary Corte Enforcement ORcerI Survey Party Chia! Traffic Erglneenng Technical Field Service Representative Accoan.tg Tedlnician II Fleio Service Representative Survey Tedmician d(2) SCADA Coordinator OMce Assistant II Office Assistant II Contact Adminislaku(3) SIGNAL&LIGHTS MAINTENANCE SCADA Technician Cuns"coon Inspector ll Traffic SlgnaRight Crewleader Warehousakeepor LANDSCAPE MAINTENANCE FLEET MAINTENANCE TiallK Signal Electrician(2) Equipment Support Assistant Landscape Maintenance Supervsor Plate Operations Su,Mspr DESIGN ENGINEERING Traffic Main Service Worker(2) Stock Clerk Imgation Crewleader Equip Services Crewleader Senior Civil Engineer(2) Admnisrative Secretary Landscape Main.Leadworker(3) EquiWAuto Mand Crewleader Senior Engineenng Te tmiden SIGNS&MARKINGS Office Assistant II(2) Landscape Equipment Operator Equip/Auto Maint.Leadw rusr(3) MAINTENANCE Pest Control Specialist Equipment Support Aacstant DEVELOPMENT ENGINEERING Signs&standngs Crewleader WATER PROOUCTIOWOUALITY Irrigation Specialist Madam,111(6) Principal Civil Engineer Signs Lsa two ui, Water Production Supervisor Mechanic It(A) Senior Civil Ergineer(2) Equipment rotor WaterO tenons Creweader TREE MAINTENANCE 9 P Da Pe FitiesMYMAINTENANCE Senior Engineering T istant Water Operationschrucon111(3)) Tree Maintenance Supervisor visor Civil Engimantg Assistant Water Systems Technidan 111(5) Tree Maintenance Crewteror Facilities Maidenmp5uper(2) Water Systems Technician ll(5) Tree Maintenance L rama,O Facilities Malna c ewteader(2) WATE0.AND SEWER Water QualitySupervisor Tree Equipment Opeabr 131 Facilities Maintenance TeMnitlan(3) pervl Maintenance Service Worker 2 Electrician ENGINEERING Water Quality Cool Speco ( ) Plumner Principal Civil Engineer(2) Casa Connection Control Spedalisl 121 STREET MAINTENANCE Senor Civil Engineer Water Quality Technician Civil Enginendng Assistant(2) Street Maintenance Maintenance rewlea or Associate Civil Engineer WATER DISTRIBUTIONI METERS Street Maintenance Gawleader Water Distribution Supervisor Street Maintenance Leadwaker(2) greet Equipment Operator(3) STORM WATER QUALITY Watery DL.Milt Crewleader(2) Maintenance Service Wotkm(5) Principal Civil Engineer Spie Water Dist Mears Aide er Admin.Envimnmenid Specialist(2) Et,Maiming Aide Water Dist.Maint.Leatlwurkar(6) Water D'rsL Meters Operators (2) Water Wat Equipment Operator O Water Service Worch ila Water Meter Repair Technician(5) Senior Water Meter Reader Field Service Representative Water Meter Reader ' AxpunOg Techniciann It 11 Water UtIIRy Locator WASTEWATER Wastewater Supervisor Wastewater Ops Crewleader Wastewater Ops Leadworker(3) Waalewaler Equipment Operator(5) Senior Wastewater Pump Mechanic Wastewater Pump Mechanic Wastewater Main.Service Worker(7) 287 Public Works Department Descriptions The Public Works Department delivers a wide range of services to the public as well as other City departments. The Department is responsible for the planning, construction, and maintenance of the City- owned infrastructure. The infrastructure includes buildings, streets, parks, landscaping, flood control, and utilities. Essential services such as water, sewer, drainage, and traffic control systems are operated and maintained 24 hours a day. Public Works manages over 30 percent of the City's total budget, including three enterprise funds and seven designated funds, as well as the citywide Capital Improvement Program. The six Public Works divisions are committed to providing the highest quality of service to the community. Administration Division Administration provides general planning and management for five divisions, including policy direction and program evaluation. Administrative staff coordinates interdepartmental and regional program efforts; develops and monitors the budget; assist divisions on specific tasks and projects; and prepares special reports for the City Manager, City Council, Public Works Commission, and the public. Other functions include personnel matters, clerical coordination, record keeping, accounting, and front office customer service. Specialists maintain the City's infrastructure record-drawings and project information. Engineering Division Engineering processes and coordinates conditions of approval, plan checks, and permits required for the entitlement of private developments. Engineering oversees right-of-way permits, dock modifications, and road use. The Water Quality Section inspects, monitors, and administers the storm water program for compliance with various regulations and permits governing urban runoff and storm water. Inspection reviews developer- installed infrastructure, landscaping, utility work, and capital improvement projects. The Capital Project Section plans and designs City-funded public improvement projects such as street, sewer, water, and drainage facilities. This program also provides construction management services for new public facilities such as parks, recreation centers, fire stations, and beach improvements. General Services Division General Services is responsible for facility and fleet maintenance and administers the city s solid waste and recycling contract. Skilled craft personnel perform a variety of maintenance activities to preserve the value of facilities and equipment and provide a safe and comfortable environment in City buildings including the Civic Center, libraries, fire stations, recreation centers, and Pier. ASE-certified mechanics provide a full range of maintenance and repair services for City vehicles and large equipment. General Services' staff manages commercial and residential trash collection programs, recycling and public education programs, and the residential trash billing. Maintenance Operations Division Maintenance Operations includes Streets, Trees, and Landscape maintenance programs. The Street Maintenance section maintains, cleans, and repairs City streets, sidewalks, and parking lots. The Tree Maintenance section provides routine and emergency trimming, lifting, removal, and planting at City parks, facilities, and in the City's right of way. The Landscape section keeps City parks and play areas, City facilities, and landscaped medians and roadside areas in a safe and attractive condition. Most Landscape maintenance, scheduled tree trimming, and street sweeping functions are provided through contracted forces. Staff members respond to requests for service from the public, supervise contract services, and provide support to other departments at special events and activities. 288 Public Works Department Descriptions Transportation Division FEi The purpose of the Transportation Division is to provide a safe and efficient transportation system supporting vehicular, pedestrian, transit, and bicycle activity while servicing the needs of the community. BICYCLE MASTER PLAN Transportation oversees the design and maintenance of all traffic control devices and pole lighting on City property. Staff reviews development =. projects, provides advance transportation planning for both local and regional activities, and responds to public requests on traffic concerns. The Signal and Lighting Maintenance Section provides service to all traffic signals, city streetlights, and parks and sports field lighting. The Signs and Markings Section maintains all required traffic delineation, signage, and pavement and curb markings. Staff supplies traffic control planning for City-sponsored special events. Utilities Division Utilities staff operate and maintain the City's water, wastewater, and storm drain systems. Water services include groundwater production, reservoir operations, water quality testing, backflow,device test program, distribution line maintenance, and water meter reading and repair services. Wastewater crews ensure City sewer lines and sewer lift stations are always operational. The drainage system directs the flow of storm water and runoff into local channels and outlets by the use of large pump stations. Sewer lift stations, drainage pump stations, and water wells are monitored constantly by sophisticated remote data acquisition and control systems. Water conservation education and practices are an important function of the division. Ongoing Activities & Projects • Plan, develop, and construct over$27 million in infrastructure public improvement projects. • Respond to thousands of customer phone calls and direct the public to appropriate departments. • Process development project entitlements and plan checks within specified time period. • Issue encroachment permits and grading permits. • Perform over 250 water quality inspections of industrial and commercial facilities. • Inspect new development infrastructure, capital projects, and utility installation and repairs. • Install and maintain traffic signs and markings for 1,120 lane miles of public streets and facilities. • Maintain and operate 143 signalized intersections, all city-owned street lights and outdoor lighting at City Slater Avenue-Before parks, parking lots and facilities. • Complete 12,000 service work orders for facilities maintenance and in response, to respond and remove over 250 hazardous materials incidents annually. • Sweep debris from 29,000 curb miles of public streets and parking lots. • Operate, service, and maintain 15 pump stations for both storm water and urban runoff diversion. • Maintain 3.4 million square feet of landscaping. • Mow, edge, remove trash, and clean play areas for 760 acres in 70 park sites each week. • Inspect and repair over 200 pieces of play equipment, benches,tables,and picnic facilities. • Trim street trees as needed. • Perform over 9,000 preventative maintenance and mechanical repairs for the City's fleet. • Maintain 2.4 million square feet of facilities. 289 Public Works Ongoing Activities & Projects • Clean 2,000 catch basins, drain inlets, and 12 miles channels to comply with state and federal water quality regulations. IA • Operate and maintain 8 water wells, four reservoirs, four booster pump stations, three imported water connections, and over 500 miles of distribution mains in order to provide 30,000 acre-feet of high quality drinking water. 9 • Read 52,500 customer water meters on a monthly — basis. Slater Avenue -After • Perform over 30,000 water system water quality tests each year. • Manage the City's sewer lateral repair program. • Maintain 360 miles of sewer lines and 27 lift stations that pump 9.5 million gallons of sewage daily; clean and inspect entire sanitary sewer system on an 18-month cycle. • Coordinate traffic operations and construction work with Caltrans on Beach Boulevard and Pacific Coast Highway. • Participate in regional transportation issues and activities with adjacent jurisdictions, the Orange County Transportation Authority and Caltrans. • Maintain 146 traffic signal and over 2,000 street, park and sports lights throughout the City. • Provide 24/7 emergency response for traffic signal operational issues (malfunctions, accidents, natural disasters, etc.). 290 Public Works Performance Measures The City's performance measure program is in its eleventh year. Results for the past two fiscal years in addition to goals and objectives for FY 2016/17 are presented below. FY 2014/15 FY 2015/16 FY 2016/17 Strategic ACTUAL ACTUAL ADOPTED Plan Goal Goal: 1. Process 85% of first development plan Strengthen checks within 20 business days of receipt. Economic and Financial Measure: Sustainability %of first development plan checks 90% 85% 90% processed Goal: 2. Award 80%of Capital Improvement Program Enhance and (CIP)projects indicated in the annual CIP. Maintain the City's Measure: Infrastructure %of CIP projects awarded as indicated 85% 80% 85% Goal: 3. Abate 100% of graffiti on City property within Enhance and three business days of report. Maintain the City's Measure: Infrastructure/ %of graffiti abated within three business 100% 100% 100% Enhance and days Maintain Public Safety Goal: 4. Complete 90% of work orders and service Enhance and requests within requested schedule. Maintain the City's Measure: Infrastructure %of work orders completed within 88% 90% 90% requested schedule Goal: 5. Manage Central Warehouse operations with Strengthen a variance of less than one percent of Economic and inventory value. Financial Sustainability Measure: %variance of inventory value <1% <1% <1% Goal: 6. Respond to and address 95% of Water Enhance and Quality, NPDES, and Fats, Oils, and Maintain Greases(FOG)complaints within 24 hours. Public Safety Measure: % of water quality complaints responded to 95% 95% 95% and addressed within 24 hours 291 Public Works Accomplishments & Goals FY 2015/16 Accomplishments • Obtained permits from both County of Orange and City of Westminster for the relocation of OC-9 Pressure Control connection vault on Bolsa & Newland. • Install check valves at one of the three locations between Zone 1 and Zone 2 interconnection. • Completed the 2016 Water Master Plan and Financial Plan Update that includes approximately $200 million in improvement projects over next 20 years. • Completed the 2015 Urban Water Management Plan. • Completed security improvement at Water Well No. 5. • Acquired old Navy Railroad Easement for future water improvement projects, and other long term bike/pedestrian path project. • Began design on two new water wells (Well No. 1 replacement and new Well No. 14) facility projects to replace existing facilities that are nearing or have met the end of their useful life. • Constructed approximately 85% of the projects identified in the CIP. • Completed $250,000 Sewer Lining Project. • Completed Senior Center. • Completed Trinidad Sewer Lift Station. • Developed proper staffing levels to compensate for increased development in the City, including procurement.of consultant contracts for as-needed demands. • Efficiently processed development project entitlements and plan checks in conjunction with other development services sections within the City. • Inspected 36 municipal sites per the NPDES Permit. • Performed 457 construction inspections per the Construction General Permit. • Performed 113 industrial inspections per the Industrial General Permit and NPDES Permit. • Performed 87 commercial inspections per the NPDES Permit. • Conducted 87 inspections of properties with Water Quality Management Plans. • Performed 498 FOG inspections per the Fats, Oil, and Grease Program. • Responded to 235 complaints/incidents reported for water pollution. • Participated in 15 events including: Coastal and Inner-Coastal Cleanup Day; Children's Water Festival, Earth Day Overlook Park Cleanup, OC Garden Friendly at Home Depot, etc.. • Conducted Pre-Wet Construction Training for Community Development's Building Division and Public Works Construction Inspectors. • Attended County sponsored training opportunities. • Urban Runoff diverted 251,631,940 gallons to OCSD. • Used Oil Grant—installed 8 grate inlet skimmer boxes in the 61h Street Beach Parking Lot, 3 grate inlet skimmer boxes in the Lifeguard Headquarters Parking lot, and 2 grate inlet skimmer boxes adjacent to the Junior Lifeguard Headquarters. • Overhauled 3 used engines and installed at Slater Flood Control Pump Station. Engine overhaul and installation was performed by Production Section staff. • Replaced the 3 pump drivers at Meredith Flood Control Pump Station with new Waukesha VHP engines. • The remaining 2 (used) engines to be installed at Slater pump station were overhauled. • Completed facility security enhancements at the Utilities Yard, Well 10, Well 3, Well 8 and Newland Flood Control Station. • The 4 booster pumps were replaced with new assemblies at Peck Reservoir. 4 new stainless steel heat exchangers were installed as part of this same project. • Well 3 water quality testing was completed. The well structure was modified in a way to reduce odor without sacrificing output capacity. The new vertical turbine pump was installed and placed into operation. • Well 7 vertical turbine pump replacement and well structure rehabilitation was completed. • Well 5 vertical turbine pump replacement and well structure rehabilitation was completed. This was an unscheduled project for 2015/16. • Installed 2 new flood control pumps at Indianapolis Flood Control Station and 2 new pumps at Marilyn Flood Control Pump Station. 292 Public Works Accomplishments & Goals FY 2015/16 Accomplishments (Continued) • Completed remodel of office space into 120 sq ft microbiology water quality lab room, including new analytical equipment. • Started up new Utilities Division Water Quality Micro Lab. • Construction of Lift Station Trinidad is complete. Edgewater LS Lift Station is currently under design. • CCTV Program inspected 111,429 lineal foot of sewer line. • Enhanced cleaning program cleaned 275,223 lineal foot of sewer line. • Routine cleaning program cleaned 469,674 lineal foot of sewer line. • Cleaned and inspected 86,021 manholes. • The sewer lateral program performed 119 sewer lateral repairs, including clean-out installations, C.T.V of 175 laterals, jetted 450 laterals, Installed 11 Top Hats and Slip- Lined 13 laterals. This work included 960 linear feet of curb and gutter repair and replacement of 4,827 square feet of sidewalk. • Cleaned CDS units and jetted the infiltrations galleries. • Cleaned City clarifiers and Storm Ceptor unit. • Crews cleaned 10,600 linear feet of storm drain pipes and channels. • Crews Inspected and 2,107 catch basins and removed approximately 120 tons of material.and debris from the storm drain pipes and channels and catch basins. • Maintained over 300 structures totaling more than 2.5 million square feet. • Replaced over 2,000 pleated air filters on AC units. • Replaced over 100 motor belts on AC units. • Cleaned over 50 AC condenser coils. • Replaced and recycled over 1500 fluorescent lamps. • Replaced and recycled over 1200 ballasts. • Serviced and repaired over 300 plumbing fixtures monthly. • Snaked and water jetted over 3,000 ft of sewer lines per month in City parks and facilities. • Serviced and tested 35 back flow devices. • Responded to over 5,000 service requests for building repairs, graffiti removal and pipeline requests. • Provided setup and breakdown for over 30 events. • Re-insulation of ductwork at Gothard Fire. • Completed Hazardous Materials Business Plan for all City facilities. • Implemented El Nino preparedness plan and sandbag program including two additional sandbag locations. • Main Street Library ADA restroom project. • Property inspections with property insurance carrier. • Completed annual fire alarm testing for Civic Center and PD. • Completed Facilities Condition Assessment for 28 City facilities. • Refinished Oak View Gym and City Gym floors. • Rebuilt hot water pump and motor at Lifeguard HQ. • Completed inspections and maintenance on 11 emergency generators. • Completed 4,547 Work orders, 1,835 Preventive Maintenance Services on fleet rolling stock. • Updated Fleet Operations Manual (ongoing). • Provide fleet operation metrics and vehicle purchase status monthly. • Develop 10 Year Replacement Schedule. • Develop citywide fuel system infrastructure reference manual. • Reduced fleet inventory by 10 vehicles, fleet size is currently 814. Reduced fleet inventory by 166 vehicles since 2011. 293 Public Works Accomplishments & Goals FY 2015/16 Accomplishments (Continued) • Developed specifications to purchase 57 replacement vehicles. • Maintained ASE Blue Seal Certification. • Review fleet management system (FASTER) and fuel management system (Fuel Master) with representatives from each vendor. • Maintained Top 100 Fleet and Green Fleet Status, being in the top 50 in each. • Completed Zone 12 slurry seal and pavement project. • Reconstructed nine Tree Petition streets in Maintenance Zone 12. • Trimmed all parkway trees in Zone 12 and Zone 2. • Performed annual trimming of City palm trees. • Continued to work towards achieving a four-year tree trimming cycle. • Continued to convert median island irrigation systems to a network controlled weather based system (Calsense), incorporating wireless controls and solar power whenever practical. • Reconstructed Trinidad Island Park seawall. • Began Central Park Landscape and Tree rehabilitation. • Bid out new Street Sweeping Contract. • Bid out New Tree Trimming Contract. • Constructed and dedicated Central Park Drive Median Island project. • Completed Fire Station turf removal and replacement with artificial turf. • Completed drought-tolerant landscape beautification at City Hall. FY 2016/17 Goals • Complete 85% of projects identified in the CIP. • Complete Design of Edgewater Sewer Lift Station. • Begin construction to replace OC-44 transmission main by the San Diego Creek with Mesa Water District. • Complete design of Well No. 1 for drilling of well. • Complete environmental documents for new Well No. 14, located within City of Westminster. • Begin construction of Water Well No. 9 treatment facility for Hydrogen Sulfide removal. • Begin construction for Peck Reservoir Facility Upgrade project. • Adopt a Water Master Plan fund replenishment plan as recommended in the 2016 Water Master Plan and Financial Plan Update. • Continue to make improvements on making information readily available to the public regarding specific projects in residential areas that affect the residents. • Work with Information Services to develop tools to assist staff interfacing with the public and improve project delivery. • Respond to and address 95% of Water Quality, NPDES, and Fats, Oils, and Grease (FOG) complaints within 24 hours. • Install access control, security systems and upgrade existing perimeter fencing at Flood Control Pump Stations and Water Facilities. • Upgrade electrical service and install natural gas fueled, backup power generators at Flood Control Pump Stations. This will maintain pump driver battery chargers, emergency lighting, security system and access control power. • Replace Overmyer Reservoir booster pumps, unit 1 and 2 with new assemblies. • Replace Adams Flood Control pump, unit 1 and Meredith Flood Control pump, unit 1 with new assemblies. • Purchase and replace pump and driver assemblies at Reservoir Hill pump station for Zone 2. • Purchase and replace pump drivers for Edwards Hill Zone 1. • Revise the City's Drinking Water Bacteriological Monitoring Plan with State Division of Drinking Water(revision due once every 10 years). • Install new emergency backup sampling taps at 88 water meters upstream & downstream of our existing water quality sampling stations. • Submit new Revised Total Coliform Rule sampling plan to State Division of Drinking Water. 294 Public Works Accomplishments & Goals FY 2016/17 Goals (Continued) • Convert existing backflow device testing software program into new program used by water billing. • Work with Information Services Department to improve Facilities Service Request System to manage facilities requests and resources. • Develop facilities preventive maintenance programs. • Implementation of Facilities Condition Assessment recommendations. • Continue to develop Fleet Operations Manual to include policies and procedures. • Provide fire mechanic training and certification for Fire Mechanic Level II. • Continue to be rated in the Top 100 Fleets in North America. • Continue to be rated in the Top Greenest Fleets in North America. • Maintain 100%ASE Certified Mechanic Staffing and be an ASE Blue Seal Certified Facility. • Complete Zone 10 slurry seal and pavement project. • Reconstruct three Tree Petition streets in Maintenance Zone 10. • Continue to work towards achieving a four-year tree trimming cycle. • Continue to convert median island irrigation systems to a network controlled weather based system (Calsense), Incorporating wireless controls and solar power whenever practical. • Implement new Street Sweeping contract. • Implement new Tree Trimming contract. 295 Intentionally Left Blank Public Works Adopted Budget - FY 2016/17 Department Budget Summary All Funds by Object Account DEPARTMENT Percent FY 2012113 FY 2013/14 FY 2014/15 FY 2015/16 FY 2015/16 FY 2016/17 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year All Funds PERSONNEL SERVICES Salaries, Permanent 13,918,303 14,104,985 14,904,126 16,053,488 16,053,488 16,481,994 2.67% Salaries,Temporary 426,980 386,274 360,586 878,892 878,892 626,107 -28.76% Salaries,Overtime 671,873 806,508 763,044 798,895 798,895 704,430 -11.82% Termination Pay Outs 499,419 680,898 609,336 Benefits 7,430,450 8,044,480 8,482,522 9,326,503 9,326,503 10,011,609 7.35% PERSONNEL SERVICES 22,947,025 24,023,144 25,119 613 27,057,778 27,057,778 27 824140 2.83% OPERATING EXPENSES Utilities 924,032 1,188,961 901,873 1,699,759 .1,699,759 1,088,750 -35.95% Purchased Water 14,183,937 15,661,751 14,907,002 12,210,540 12,210,540 15,000.000 22.84% Equipment and Supplies 2,801,632 3,168,560 3,101.540 3.827.300 3,872,721 3.724,410 -2.69% Repairs and Maintenance 9,485,328 10,554,808 10,598,180 10.908.718 11,910,744 11.588,125 6.23% Conferences and Training 129,372 108,546 139.759 172.200 187,800 193,000 12.08% Professional Services 1,554.087 1,914.175 2,184,616 3,867.200 5.957,875 3,855,000 -0.32% Other Contract Services 10,626,799 10,898,954 11,076.361 11.591,199 11.665,761 11,156,457 -3.75% Rental Expense 83.605 23,150 13.397 25,200 25,200 24,500 -2.78% Claims Expense 800,000 Insurance 8,649 4,210 9,324 9,000 9,000 9.500 5.56% Payments to Other Governments 35.591 33,724 35,654 42.000 42.000 42,000 0.00% Interdepartmental Charges 7,386,623 7,608,221 7.836,467 8,055,060 8.055.060 8,173,075 1.47% Expense Allowances 65,674 86,844 78,132 73,900 73,900 73,900 0.00% Other Expenses 796,655 1,033,478 1,038,678 1,290.170 1,290,517 1.218,550 -5.55% OPERATING EXPENSES 48081905 53,085,383 51,920962 53,772,2A 57,000,875 56,147,267 4.42% CAPITAL EXPENDITURES Land Purchase Improvements 17,275,168 22,867,546 17,671.064 21,592,770 60,025,940 17,256,900 -20.08% Equipment 2,752,170 2,600,372 719,467 99,360 3,757,218 2,300,000 2214.81% Vehicles 253,265 574,064 1,513.408 1,465,760 1,536,653 592,000 -59.61% Software-Capital 62,543 24,000 Capitalized PPBE Offset 7,506,280 13,267,550 6,108,955 CAPITAL EXPENDITURES 12,836,865 12,774,431 13,794,983 23,157,890 65,319,811 20,172,900 -12.89% NON-OPERATING EXPENSES Debt Service Expenses 16,159 Transfers to Other Funds 950,500 1,217,785 1,640,134 50.500 50,500 50,500 0.00% Depreciation 4,748,600 4,435,352 4,998,026 NON-OPERATING EXPENSES 5,699,100 5,653,138 6,653,319 50,500 50,500 50,500 0.00% Grand Total(s) 89,564,975 95,536,095 97,488,898 104,038,414 149,428,964 104,194,807 0.15 General Fund 20,259,642 20,378,795 22,198,896 22,461,802 23,044,367 23,004,911 2,42% Other Funds 69,305,334 75,157,300 75,290,002 81,576,612 126,384,598 81,189,89E -0.47% Grand Total(s) 39,564,975 95,536,095 97,488,898 104,038,414 149,423,954 11114,194,807 0.15% Personnel Summary 196.00 196.00 198.00 199.00 199.00 199.00 10.00 297 Public Works Adopted Budget - FY 2016/17 Department Budget Summary General Fund by Object Account DEPARTMENT Percent FY 2012/13 FY 2013/14 FY 2014115 FY 2015/16 FY 2015116 FY 2016/17 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year General Fund PERSONNEL SERVICES Salaries, Permanent 6,594,831 6,436,001 6,727,185 7,305,688 7,305,688 7,530,277 3.07% Salaries,Temporary 98,665 72,170 69,539 160,957 160,957 160.957 0.00% Salaries,Overtime 305,563 313,853 334,406 297,550 297,550 301,680 1.39% Leave Pay Outs 249,653 263,864 244,200 Benefits 3,500,092 3,666,441 3,786,617 4,206,318 4,206.318 4,520,707 7.47% PERSONNEL SERVICES 10,748,804 10,752,330 11,161,947 11,970,512 11,970,512 12,513,621 4.54% OPERATING EXPENSES Utilities 140 469 22 3,750 3,750 3,750 0.00% Equipment and Supplies 1,968,745 2,060,668 1,917,831 2,088,000 2,067,429 2,088,000 0.00% Repairs and Maintenance 6,584,928 6,644,952 7,015,191 7,300,790 7,819,684 7,298,790 -0.03% Conferences and Training 62,405 37,858 69,162 69.100 69,100 71,100 2.89°% Professional Services 221,529 330,704 995,620 325,700 409,942 385,700 18.42% Other Contract Services 179,106 147,441 203,507 211,000 211.000 151,000 -28.44% Rental Expense 52,905 2,840 Payments to Other Governments 34,191 31,924 34,254 39,500 39,500 39,500 0,00% Expense Allowances 46,670 47,564 50,611 44.900 44.900 44,900 0.00% Other Expenses 247,177 243,091 294,065 358,050 358.050 358,050 0,00% OPERATING EXPENSES '912 10,680,261 10,440,790 11,023,354 10,440,790 0.00% CAPITAL EXPENDITURES Vehicles 25,947 Capital -Software 62,543 CAPITAL EXPENDITURES 62,543 25,947 NON-OPERATING EXPENSES Transfers to Other Funds 50,500 79,553 430,741 50,500 50,500 50.500 0.00% NON-OPERATING EXPENSES 50,500 79,553 430,741 50,500 50,500 50,500 0.00% Total 20,259,642 20,378,795 22,198,896 22,461,802 23,044,367 23,004,911 2.42% Personnel Summary 90.95 90.95 90.95 91.20 91.20 91.20 0.00 298 Public Works Adopted Budget - FY 2016/17 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2012/13 FY 2013/14 FY 2014115 FY 2015/16 FY 2015/16 FY 2016117 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Administration PERSONNEL SERVICES Salaries, Permanent 444,220 430,263 417,714 422,156 422.156 429,043 1.63% Salaries,Temporary 9,853 15,627 16,847 17,000 17,000 17,000 0.00% Salaries,Overtime 64 44 200 200 200 0.00% Leave Payouts 18,310 21,787 14,846 Benefits 192,661 204,032 207,506 212,568 212,568 225,966 6.30% PERSONNEL SERVICES 665,044 671,773 656,957 3.11% OPERATING EXPENSES Equipment and Supplies 22,473 15,061 16,703 18,000 18.000 21,000 16.67% Repairs and Maintenance 2,727 3,312 4,127 8,000 8,000 5,000 -37.50% Conferences and Training 9,048 7,930 3,293 1,000 1,000 1,000 0.00% Expense Allowances 3,946 3,809 3,818 3,800 3.800 3,800 0.00% Other Expenses 1,003 423 OPERATING EXPENSES 39,197 30,534 27,942 30,800 30,800 30,800 0.00% NON-OPERATING EXPENSES Transfers to Other Funds 50.500 50,500 430.741 50,500 50,500 50,500 0.00% NON-OPERATING EXPENSES 50,500 50,500 430,741 50,500 50,500 50,500 0.00% Total 754,741 752,807 1,115,640 733,224 733,224 753,509 2.77% Significant Changes Permanent Salaries and Benefits increased due to newly negotiated employee contracts. Funds have been shifted within the Administration Division budget to address additional maintenance costs of document imaging equipment. FY 2012/13 FY 2013/14 FY 2014/15 FY 20151'I6 FY 2015116 FY 2016/17 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Director of Public Works 0.75 0.75 0.75 0.75 0.75 0.75 0.00 Project Manager 0.70 0.70 0.70 0.70 0.70 0.70 0.00 Administrative Assistant 0.75 0.75 0.75 0.75 0.75 0.75 0.00 Administrative Secretary 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Accounting Technician II 0.75 0.75 0.75 0.75 0.75 0.75 0.00 Office Specialist 1.00 1.00 1.00 1.00 1,00 1.00 0.00 ota 4.95 4.95 4.95 4.95 4.95 5 0.00 299 Public Works Adopted Budget - FY 2016/17 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2012/13 FY 2013114 FY 2014115 FY 2015116 FY 2015/16 FY 2016117 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Engineering PERSONNEL SERVICES Salaries, Permanent 1,296,331 1,231,711 1,273,998 1.394,826 1,394,826 1,422,799 2.01% Salaries,Temporary 8.938 9,249 11,519 30,000 30,000 30.000 0.00% Salaries,Overtime 2,712 2,888 1,572 6,200 6,200 6,240 0,65% Leave Payouts 48.833 36,489 25,175 Benefits 576,866 604,490 630,887 707,748 707,748 740,035 4,56% PERSONNEL SERVICES 1,933,681 1,884,826 1,943,151 2,138,773 2,138,773 2,199,073 2.82% OPERATING EXPENSES Utilities 191.98 Equipment and Supplies 19,933 22,708 27,735 8,000 8.000 8,000 0.00% Conferences and Training 4,444 9,125 4,134 8,500 8,500 8,500 0,00% Professional Services 207,649 328,197 373,802 280,700 360,962 340.700 21.38% Other Contract Services 346 1,176 107 60,000 60,000 -100.00% Expense Allowances 8,331 6,632 4,743 2,000 2,000 2,000 0.00% Other Expenses 232,288 233,739 269,605 333,000 333,000 333,000 0.00% OPERATING EXPENSES 472,990 601,770 680,127 692,200 772,462 692,200 0.00% Total 2,406,671 2,486,596 2,623,278 2,830,973 2,911,235 2,891,273 2.13% Significant Changes Permanent Salaries, Overtime and Benefits increased due to newly negotiated employee contracts. Professional Services increase o $60,000 was transferred from Other Contract Services to better align ongoing Division activities and expenses in Urban Runoff Management. FY 2012113 FY 2013114 FY 2014115 FY 2015/16 FY 2015/16 FY 2016117 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year City Engineer 0.75 0.75 0.75 0.75 0.75 0.75 0.00 Principal Civil Engineer 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Senior Civil Engineer 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Civil Engineering Assistant 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Construction Manager 0.25 0.25 0.25 0.25 0.25 0.25 0.00 Admin Environmental Specialist 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Survey Parry Chief 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Associate Civil Engineer 0.00 0.00 0.00 0.25 0.25 0.25 0.00 Senior Construction Inspector 1.25 1.25 1.25 1.25 1.25 1.25 0.00 Senior Engineering Technician 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Survey Technician II 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Total 13.25 13.25 13.25 13.50 13.50 13.50 0.00 300 Public Works Adopted Budget- FY 2016/17 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2012113 FY 2013/14 FY 2014/15 FY 2015/16 FY 2015116 FY 2016117 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year General Services PERSONNEL SERVICES Salaries, Permanent 1,856,431 1,795,994 2,033,686 2,133,248 2,133,248 2,182,140 2.29% Salaries,Temporary 24,191 17,674 6,323 45,750 45,750 45,750 0.00% Salaries,Overtime 9,596 13,651 12,996 22,500 22,500 22,820 1.42% Leave Payouts 72,901 68,894 60,914 Benefits 1,036,040 1,070,357 1,151,014 1,281,007 1,281,007 1,366,896 6.70% PERSONNEL SERVICES 2,999.159 2,966,569 3AK933 3 3 506 3,617,606 3.88% OPERATING EXPENSES Utilities 106 Equipment and Supplies 1,596,205 1,669,417 .1,501,075 1,629,500 1,584,500 1,629,500 0.00% Repairs and Maintenance 2,428,279 2,237,297 2,492,356 2,693,830 2,880,603 2,693,830 0.00% Conferences and Training 4,342 1,819 179 25,000 25,000 25,000 0.00% Professional Services 2,000 2,000 1,815 20,000 20,000 20,000 0.00% Other Contract Services 176,145 145,416 201,407 146,000 146,000 146,000 0.000/6 Rental Expense 528 Payment to Other Governments 34,191 31,924 34,254 35,000 35,000 35,000 0.00% Expense Allowances 16,621 18,635 24,422 22,200 22,200 22,200 0.00% Other Expenses 243 OPERATING EXPENSES 4,258,310 4,106,857 4,255,508 4,571,530 4,713,303 4,571,530 0.00% CAPITAL EXPENDITURES Vehicles 25,947 Capital Software 62,543 CAPITAL EXPENDITURES 62,543 25,947 NON-OPERATING EXPENSES Transfer to Other Funds 29.053 NON-OPERATING EXPENSES 29,053 Total 7,320,012 7,102,479 7,546,388 8,054,035 8,195,808 8,189,136 1.68 Significant Changes Permanent Salaries and Benefits increased due to newly negotiated employee contracts.To better address Facilities Maintenance needs,the Painter Leadworker position was exchanged for a Facilities Maintenance Crewleader. _ 301 Public Works Adopted Budget - FY 2016/17 Department Budget Summary General Fund Division by Object Account DIVISION General Services (continued) FY 2012/13 FY 2013114 FY 2014115 FY 2015116 FY 2015/16 FY 2016/17 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year General Services Manager 0.85 0.85 0.85 0.85 0.85 0.85 0.00 Administrative Analyst Senior 0.25 0.25 0.25 0.25 0.25 0.25 0.00 Equip Services Crewleader 1.00 1.00 0.00 0.00 0.00 0.00 0.00 Equip/Auto Maint Crewleader 1.00 1.00 2.00 2.00 2.00 2.00 0.00 Facilities Maint Crewleader 1.00 1.00 1.00 1.00 2.00 2.00 0.00 Painter, Leadworker 1.00 1.00 1.00 1.00 0.00 0.00 0.00 Equip/Auto Maint Leadworker 3.00 3.00 3.00 3.00 3.00 3.00 0.00 Electrician 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Mechanic 111 6.00 6.00 6.00 6.00 6.00 6.00 0.00 Mechanic II 4.00 4.00 4.00 4.00 4.00 4.00 0.00 Marine Equipment Mechanic 1.00 0.00 0.00 0.00 0.00 0.00 0.00 Plumber 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Facilities Maintenance Technician 3.00 3.00 3.00 3.00 3.00 3.00 0.00 Facilities Maintenance Supervisor 0.00 0.00 1.00 1.00 1.00 1.00 0.00 Equipment Support Assistant 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Fleet Operations Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Administrative Secretary 0.50 0.50 0.50 0.50 0.50 0.50 0.00 Maintenance Service Worker 0.00 1.00 0.00 0.00 0.00 0.00 0.00 Accounting Technician 11 0.50 0.50 0.50 0.50 0.50 0.50 0.00 Office Assistant II 1.00 1.00 1.00 1.00 1.00 1.00 0.00 TOfal 28.10 28.10 28.10 28.10 26.10 20.101 0.00 302 Public Works Adopted Budget - FY 2016/17 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2012/13 FY 2013114 FY 2014115 FY 2015116 FY 2015/16 FY 2016/17 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Maintenance Operations PERSONNEL SERVICES Salaries, Permanent 2,130,293 2,094,278 2,108,514 2,363,978 2,363,978 2,461,724 4.13% Salaries,Temporary 38,812 16,704 7.830 45,207 45,207 45,207 0.00% Salaries,Overtime 197.845 209,999 224,519 166,600 166,600 169,720 1.87% Leave Payouts 102,651 108,991 119,755 Benefits 1,218,350 1,275,001 1,271,238 1,430,646 1,430,646 1,556,045 8,77% PERSONNEL SERVICES 3687951 3,704,973 3731855 4,006,431 4,006,431 4,232,696 5.65% OPERATING EXPENSES Utilities (79) 22 Equipment and Supplies 184.382 183,912 194,619 329,400 329,400 326,400 -0.91% Repairs and Maintenance 3,528,604 3,859,968 3,935,388 3,921.000 4,077.583 3,922,000 0.03% Conferences and Training 43,836 18,519 59,916 28,000 28,000 30,000 7.14% Professional Services 5,880 508 2,393 15,000 15,000 15,000 0.00% Other Contract Services 2,615 849 1,993 5,000 5,000 5,000 0.00% Rental Expense 52,377 2,840 Payments to Other Governments 4,500 4,500 4,500 0.00% Expense Allowances 10,841 10,841 10,841 11,500 11,500 11,500 0.00% Other Expenses 5,870 6,291 6.172 3,000 3,000 3,000 0.00% OPERATING EXPENSES 3,834,404 4,083,650 4,211,344 4,317,400 4,473,983 4,317,400 0.00% Total 7,522,355 7,788,622 7,943,198 8,323,831 8,480,415 8,550,096 2.72% Significant Changes Permanent Salaries, Overtime and Benefits increased due to newly negotiated employee contracts. To better address Landscape Maintenance needs,a Landscape Equipment Operator position was exchanged for an Irrigation Specialist during FY 2015/16, FY 2012/13 FY 2013114 FY 2014/15 FY 2015116 FY 2015116 FY 2016/17 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Maintenance Operations Manager 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Landscape Maint Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Street Maintenance Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Tree Maintenance Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Administrative Analyst Senior 0.50 0.50 0.50 0.50 0.50 0.50 0.00 Park Maintenance Crewleader 1.00 1.00 0.00 0.00 0.00 0.00 0.00 Irrigation Crewleader 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Street Maint Crewleader 0.00 0.00 1.00 1.00 1.00 1.00 0.00 Trees Maintenance Crewleader 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Trees Maintenance Leadworker 0.00 0.00 1.00 1.00 1.00 1.00 0.00 Street Maint Leadworker 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Landscape Maint Leadworker 3.00 3.00 3.00 3.00 3.00 3.00 0.00 Landscape Equip Operator 2.00 2.00 2.00 2.00 1.00 1.00 0.00 Irrigation Specialist 0.00 0.00 0.00 0.00 1.00 1.00 0.00 Street Equip Operator 3.00 3.00 3.00 3.00 3.00 3.00 0.00 Tree Equipment Operator 3.00 3.00 3.00 3.00 3.00 3.00 0.00 Pest Control Specialist 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Maintenance Service Worker 8.00 8.00 7.00 7.00 7.00 7.00 0.00 Administrative Secretary 0.50 0.50 0.50 0.50 0.50 0.50 0.00 Accounting Technician II 0.50 0.50 0.50 0.50 0.50 0.50 0.00 Stock Clark 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Office Assistant II 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Total 32.50 32.50 32.50 32.50 32.50 32.50 0.00 303 Public Works Adopted Budget - FY 2016/17 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2012/13 FY 2013/14 FY 2014115 FY 2015116 FY 2015116 FY 2016117 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Transportation PERSONNEL SERVICES Salaries, Permanent 751,440 758,702 773,032 807,734 807,734 837,081 3.63% Salaries,Temporary 16,793 12,917 25,817 23,000 23,000 23,000 0.00% Salaries,Overtime 52,146 49,531 62,482 56,500 56,500 57,150 1.15% Leave Payouts 6,957 27,703 23,510 Benefits 399,814 430,120 442,405 461,378 461,378 499,995 8.37% PERSONNEL SERVICES 1,227,149 1,278,974 1,327.M 1 612 1 612 1 17 5.09% OPERATING EXPENSES Utilities 140 250 3,750 3,750 3,750 0.00% Equipment and Supplies 145,753 165,233 169,284 102,500 126,929 102,500 0.00% Repairs and Maintenance 175,669 176,158 174,967 270,900 390,836 270.900 0.00% Conferences and Training 735 464 1,639 6,600 6,600 6,600 0.00% Professional Services 6,000 617,611 10,000 13,980 10,000 0.00% Expense Allowances 5,421 5,421 5,421 5,400 5,400 5,400 0.00% Other Expenses 3,172 OPERATING EXPENSES 336,890 347,525 968,921 399,150 547,495 399,150 0.00% Total 1,564,039 1,626,499 2,296,167 1,747,762 1,896,107 1,816,376 3.939/0 Significant Changes Permanent Salaries and Benefits increased due to newly negotiated employee contracts. No significant changes to operating expenses from prior year. FY 2012/13 FY 2013114 FY 2014/15 FY 2015/16 FY 2015/16 FY 2016/17 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Transportation Manager 0.50 0.50 0.50 0.50 0.50 0.50 0.00 Principal Civil Engineer 0.50 0.50 0.50 0.50 0.50 0.50 0.00 Senior Traffic Engineer 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Traffic Engineering Technician 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Signs&Markings Crewleader 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Traffic Signal/Light Crewleader 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Signs Leadworker 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Traffic Signals Electrician 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Traffic Maint Service Worker 2.00 2.00 2.00 2.00 2.00 2,00 0.00 Total 9.00 9.00 9.00 9.00 9.00 9.00 0.00 304 Public Works Adopted Budget- FY 2016/17 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2012113 FY 2013/14 FY 2014/15 FY 2015/16 FY 2015/16 FY 2016117 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Utilities PERSONNEL SERVICES Salaries, Permanent 116,115 125,054 120,241 183,747 183,747 197,491 7.48% Salaries,Temporary 78 1,204 Salaries,Overtime 43,264 37,720 32,794 45,550 45,550 45,550 0.00% Benefits 76.361 82,442 83,567 112,970 112,970 131,770 16.64% PERSONNEL SERVICES 235,819 245,215 237807 342,267 342,267 374,811 9.51% OPERATING EXPENSES Equipment and Supplies 3,738 8,413 600 600 600 0.00% Repairs and Maintenance 449,649 368,218 408,353 407,060 462,661 407,060 0.00% Expense Allowances 1,510 2,226 1,366 Other Expenses 4.844 2,395 18,288 22,050 22,050 22,050 0.00% OPERATING EXPENSES 456,004 376,577 436,420 429710 485,311 429,710 0.00% Total 691,823 621,792 674,226 771,977 827,579 804,521 4.22°/, Significant Changes Permanent Salaries and Benefits increased due to newly negotiated employee contracts. Salaries are charged based on work assignments for Storm Drain and Flood Control Station maintenance and can vary greatly depending on storm activity during the fiscal year. FY 2012/13 FY 2013/14 FY 2014115 FY 2015116 FY 2015/16 FY 2016/17 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Wastewater Supervisor 0,10 0A0 0.10 0.10 0.10 0.10 0.00 Water Production Supervisor 0.20 0.20 0.20 0.20 0.20 0.20 0.00 SCADA Technician 0.30 0.30 0.30 0.30 0.30 0.30 0.00 Water Operations Crewleader 0.20 0.20 0.20 0.20 0.20 0.20 0.00 Water Operations Leadworker 0.30 0.30 0.30 0.30 0.30 0.30 0.00 Wastewater Operations Leadworker 0.10 0.10 0.10 0.10 0.10 0.10 0.00 Water Systems Technician III 0.75 0.75 0.75 0.75 0.75 0.75 0.00 Water Systems Technician II 0.70 0.70 0.70 0.70 0.70 0.70 0.00 Wastewater Equipment Operator 0.20 0.20 0.20 0.20 0.20 0.20 0.00 Wastewater Maint Service Worker 0,30 0.30 0.30 0.30 0.30 0.30 0.00 Total 3.15 3.15 3.15 3.15 3.15 3.15 0.00 305 Public Works Adopted Budget - FY 2016/17 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2012113 FY 2013/14 FY 2014/15 FY 2015116 FY 2015116 FY 2016/17 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Traffic Impact(206) PERSONNEL SERVICES Salaries, Permanent 37,288 6,202 4,117 Salaries,Temporary 809 Benefits 14,366 3,058 1,487 PERSONNEL SERVICES 52463 8259 5804 OPERATING EXPENSES Professional Services 113,325 2,181 1,100 100,000 40,412 -100.0% Expense Allowances 3 OPERATING EXPENSES 113328 2181 1100 100000 40412 CAPITAL EXPENDITURES Improvements 157,117 500,000 643,039 -100.0% CAPITAL EXPENDITURES 157117 500,000 643039 -100.0% Total 165,791 11,441 163,821 600,000 683,451 -100.0°h Significant Changes No expenditures are budgeted in the Traffic Impact Fee Fund for FY 2016/17, however, it is likely that funds for a number of projects in the CIP will be carried over. FY 2012113 FY 2013114 FY 2014115 FY 2015/16 FY 2015/16 FY 2016/17 Change from Revenue SummaryActual Actual Actual Adopted Revised Adopted Prior Year 00206 Traffic Impact 1,404,632 1,570,621 1,140,323 713,000 713,000 1,370,000 657,000 Total 1,404,632 1,570,621 1,140,323 713,000 713,000 1,370,000 557,000 306 Public Works Adopted Budget - FY 2016/17 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2012113 FY 2013114 FY 2014115 FY 2015116 FY 2015/16 FY 2016117 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Gas Tax Fund (207) PERSONNEL SERVICES Salaries, Permanent 112,149 101,349 99,179 Salaries,Temporary 962 2,898 366 Salaries, Overtime 500 Benefits 44,808 46,896 46,582 PERSONNEL SERVICES 158,419 151,143 146,128 OPERATING EXPENSES Repairs and Maintenance 54,317 668,758 263,165 250,000 252,620 500,000 100.00% Professional Services 109,973 40,783 235,000 160,597 35,000 -85.11% Expense Allowances 254 81 OPERATING EXPENSES 54,570 778,812 303,948 485,000 413217 535,000 10.31% CAPITAL EXPENDITURES Improvements 2,214,600 753,919 1,170,307 5,434,555 5,085,577 2.965,000 -45.44% CAPITAL EXPENDITURES 2,214,600 753,919 1,170,307 5,434,555 5,085,577 2,965,000 45.44% NON-OPERATING EXPENSES Transfers to Other Funds 900,000 900,000 900,000 NON-OPERATING EXPENSES 900,000 900,000 900,000 Total 3,327,589 2,583,874 2,520,382 5,919,555 5,498,793 3,500,000 40.87% Significant Changes The Gas Tax Fund receives revenue from the statewide sales tax on gasoline purchases. These funds are dedicated to street improvements and rehabilitation.Repairs and Maintenance increased by$250,000 for concrete repairs, including curbs, gutters and sidewalk repairs. FY 2012/13 FY 2013/14 FY 2014115 FY 2015116 FY 2015/16 FY 2016/17 Change from �M0207 nue Summary Actual Actual Actual Adopted Revised Adopted Prior Year Gas Tax Fund 3,111,284 3,727,553 3,777251 3,377,537 3,377.537 3,590,321 212,784 TOtal 3,111,284 3,727,553 3,777,251 3,377,537 3,377,537 3,590.321 212,784 307 Public Works Adopted Budget - FY 2016/17 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2012/13 FY 2013114 FY 2014115 FY 2015/16 FY 2015116 FY 2016/17 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Measure M Fund (213) PERSONNEL SERVICES Salaries, Permanent 371,329 467,791 571,204 801,049 801,049 811.397 1.29% Salaries,Temporary 6,455 66 Salaries,Overtime 14,447 15,995 21,624 10,000 10,000 10,000 0.00% Leave Payouts 13,401 13,245 12,603 Benefits 190.816 249,445 301,200 402,624 402,624 430,041 6.81% PERSONNEL SERVICES 596,448 7461M OW630 1,213,M 1,213,M 1251439 3.11% OPERATING EXPENSES Equipment and Supplies 3,114 3,461 4,005 20,000 20,000 20,000 0.00% Conferences and Training 286 Professional Services 350,000 350,000 250,000 -28.57% Expense Allowances 87 306 945 OPERATING EXPENSES 3,487 3,767 4,950 370,000 370,000 270,000 -27.03% CAPITAL EXPENDITURES Improvements 2.131,445 2,268,787 418,994 3.050,000 5,145,804 1,950,000 -36.07% CAPITAL EXPENDITURES 2,131,445 2,268,787 418,994 3,050,000 5,145,804 1,950,000 -36.07% NON-OPERATING EXPENSES Transfer to Other Funds 238,232 NON-OPERATING EXPENSES 238,232 Total 2,731,380 3,257,328 1,330,575 4,633,673 6,729,477 3,471,439 -25.08% Significant Changes The Measure M Fund receives revenue from a one-half cent sales tax levied in the County of Orange and dedicated to street and traffic improvement projects. Permanent Salaries and Benefits increased due to newly negotiated employee contracts. FY 2012/13 FY 2013/14 FY 2014/15 FY 2015/16 FY 2015/16 FY 2016/17 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Transportation Manager 0.50 0.50 0.50 0.50 0.50 0.50 0.00 Principal Civil Engineer 0.75 0.75 0.75 0.75 0.75 0.75 0.00 Senior Civil Engineer 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Civil Engineering Assistant 1.00 1.00 0.00 0.00 0.00 0.00 0.00 Contract Administrator 0.75 0.75 1.75 1.75 1.75 1.75 0.00 Construction Manager 0.25 0.25 0.25 0.25 0.25 0.25 0.00 Senior Engineering Technician 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Traffic Signals Electrician 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Signs/Markings Equipment Operator 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Total 7.25 7.25 7.25 7.25 7.25 7.251 0.00 FY 2012113 FY 2013114 FY 2014115 FY 2015/16 FY 2015/16 FY 201W17 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00213 Measure M Fund 2,594,457 3,668,997 3.022,285 3,264,400 3,264,400 3,342,328 77.928 Total 2,594,457 3,668,997 3,022,285 3,264,400 3,264,400 3,342,328 77,928 Actual as of Actual as of Actual as of Estimated Use of Fund Estimated Change from Fund Balance 9/30/2013 9/30/2014 9/30/2015 9/30/2016 Balance 9/30/2017 1 Prior Year 00213 Measure M Fund 2,680.132 3,091.800 4,783,510 1,318,433 129,111 1,189,322 129.111 Total 2,680,132 3,091,800 4,783,510 1,318,433 129,111 1,189,322 129,111 308 Public Works Adopted Budget- FY 2016/17 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2012/13 FY 2013/14 FY 2014/15 FY 2015/16 FY 2015116 FY 2016117 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Infrastructure Fund (314) PERSONNEL SERVICES Salaries, Permanent 1,007 11,200 Salaries, Overtime 341 Benefits 473 5,546 PERSONNEL SERVICES 1,480 17,088 OPERATING EXPENSES Professional Services 13,000 105,000 -100.00% OPERATING EXPENSES 13,000 105,000 -100,00% CAPITAL EXPENDITURES Improvements 110,522 169,039 1,328,256 130,000 6,685,144 1,200,000 823.08% CAPITAL EXPENDITURES 110,522 169,039 1,328,256 130,000 6,685,144 1,200,000 823.08% Total 110,522 170,519 1,345,344 143,000 6,790,144 1,200,000 739,16% Significant Changes Funds for a portion of the annual Arterial Rehabilitation capital improvements project. FY 2012/13 FY 2013/14 FY 2014115 FY 2015/16 FY 2015/16 FY 2016/17 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00314 Infrastructure Fund 1,888,295 2,058,987 3,337,535 10,000 10,000 Total 1,888,295 2,058,987 3,337,535 10,000 10,000 Actual as of Actual as of Actual as of Estimated Use of Fund Estimated Change from Fund Balance 9130/2013 9/3012014 9/30/2015 9/30/2016 Balance 9/30/2017 Prior Year 00314 Infrastructure Fund 5,671,176 7,559.644 9,551,836 6,941,495 1,190,000 5,751,495 (1,190,000) Total 5,671,176 7,559,644 9,551,836 6,941,495 1,190,000 5,751,495 1 (1,190,000) 309 Public Works Adopted Budget - FY 2016/17 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2012113 FY 2013/14 FY 2014/15 FY 2015/16 FY 2015/16 FY 2016/17 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Refuse Collection Service (504,509,1228) PERSONNEL SERVICES Salaries,Permanent 160,290 160,564 170,932 177,689 177,689 181.243 2.00% Salaries,Temporary 1,000 1,000 1,000 0.00% Salaries Overtime 357 379 590 Termination Payouts 6,604 4,874 6,121 Benefits 76,551 86,905 92,608 97,084 97.084 104,387 7.52% PERSONNEL SERVICES 243,802 252,723 270,252 275,773 275,773 286,630 3.94% OPERATING EXPENSES Equipment and Supplies 18,721 27,056 7,446 27,371 27,371 27,000 -1.36% Repairs and Maintenance 30,003 25,667 42,836 Conferences and Training 21 583 2,000 2,000 2,000 0.00% Other Contract Services 10,070,448 10,305,413 10,463,813 10,531,649 10,532,946 10,532,707 0.01% Interdepartmental Charges 518,462 534,016 550,036 550,036 550,036 765,142 39.11% OPERATING EXPENSES 10,637,634 10,892,173 11,064,715 11,111,056 11,112,353 11,326,849 1.94% CAPITAL EXPENDITURES Equipment 214,900 CAPITAL EXPENDITURES 214,900 NON-OPERATING EXPENSES Transfers to Other Funds 72,700 NON-OPERATING EXPENSES 72,700 MR Total 10,881,436 11,144,896 11,407,667 11,386,829 11,603,026 11,613,479 1."% Significant Changes The Refuse Fund is one of the four primary enterprise funds in the City. This fund accounts for the residential refuse contract with Rainbow Environmental Services and receives funding from customer service fees. This fund also supports recycling education and scavenge enforcement activities. Permanent Salaries and Benefits increased due to newly negotiated employee contracts. The fund's costs are increasing due to the implementation of a new billing system and an updated OMB A-87 Cost Allocation Plan.Without increased revenues,a negative fund balance is projected by the end of FY 2015116. FY 2012/13 FY 2013/14 FY 2014/15 FY 2015116 FY 2015116 FY 2016/17 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year General Services Manager 0.15 0.15 0.15 0.15 0,15 0.15 0.00 Administrative Analyst Senior 0,25 0,25 0.25 0.25 0,25 0.25 0,00 Field Service Representative 1.00 1.00 1.00 1,00 1,00 1.00 0.00 Code Enforcement Officer 1 1.00 1.00 1,00 1.00 1.00 1.00 0.00 Total 2.40 2.40 2.40 2.40 2.40 2.40 0.00 FY 2012/13 FY 2013/14 FY 2014115 FY 2015116 FY 2015/16 FY 2016117 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00504 Refuse Collection Service 10,948,771 11,003,989 11,269,059 11,336,732 11,336,732 11,354,381 17,649 01228 Refuse Education 51,377 51,348 73,870 50,097 51,071 50,207 110 Total 11,000,148 11,055,337 11,342,929 11,386,829 11,387,803 11,404,588 17,759 Actual as of Actual as of Actual as of Estimated Use of Fund Estimated Change from Fund Balance 9/30/2013 9/30/2014 9/30/2015 9/30/2016 Balance 9/30/2017 Prior Year 00504 Refuse Collection Service 97,255 (4,441) (25,773) (141,537) (350,428) (208,891) 01228 Refuse Education 103,968 116,105 72,700 49,073 49,073 Total 201,223 111,664 46,927 92,464 (301,355) (208,891) 310 Public Works Adopted Budget - FY 2016/17 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2012/13 FY 2013114 FY 2014115 FY 2015/16 FY 2015/16 FY 2016117 Change From Expenditure Object Account ji.Actual Actual Actual Adopted Revised Adopted Prior Year Water(506) PERSONNEL SERVICES Salaries, Permanent 4,580,894 4,757,451 5,150,460 5,741,356 5,741,356 5,742,723 0.02% Salaries,Temporary 174,620 210,187 245,799 654,435 654,435 408,700 -37.55% Salaries,Overtime 247,022 333,744 290,578 408,845 408,845 310,250 -24.12% Leave Pay Outs 138,264 288,022 272,244 Benefits 2,549,754 2,824,240 3,039,088 3,426,719 3,426,719 3,614,337 5.48% PERSONNEL SERVICES 7,690,554 8,413,545 8,998,170 10,231,355 10,231,355 10,076,010 -1.52% OPERATING EXPENSES Utilities 763,456 1,047,356 769,435 1,581,509 1,581,509 1,069,500 -32.37% Purchased Water 14,183,937 15,661,751 14,907,002 12,210,540 12,210,540 15,000,000 22.84% Equipment and Supplies 648,979 740,204 909,616 1,223,579 1,283,937 1,091,060 -10.83% Repairs and Maintenance 1,550,282 1,718,713 1,818,649 1,634,928 2,109,098 2,021,039 23.62% Conferences and Training 65,441 68,813 65,974 96,600 112,200 115,400 19.46% Professional Services 560,700 694,364 575,661 1,690,500 2,414,785 599,300 -64.55% Other Contract Services 320,874 419,334 385,792 831,550 904,815 430,750 -48.20% Rental Expense 28,218 20,310 10,071 21,700 21,700 21,000 -3.23% Interdepartmental Charges 5,505,541 5,670,707 5.840,828 6,016,053 6,016,053 5,485,036 -8.83% Expense Allowances 12,160 25,636 17,484 23,200 23,200 23,200 0.00% Other Expenses 525,768 763,367 730,306 851,120 851,120 859,500 0.98% OPERATING EXPENSES 24,165,357 26,830,553 26,030,819 26,181 279 27 528,957 28 715,785 2.04% CAPITAL EXPENDITURES Improvements 4,852,170 1,965,503 939,349 1,100,000 7,056,269 100,000 -90.91% Equipment 2,601,031 2,519,093 438,803 3,221,073 2,300.000 100.00% Vehicles 42,121 496,543 619,563 459,000 460,805 592,000 28.98% Capital-Software 24,000 100.00% Capitalized PPBE Offset 4,085.083 1,561,578 254,000 CAPITAL EXPENDITURES 3,410,238 3,419,661 1,743,714 1,559000 10,738,147 3,018000 93.46% NON-OPERATING EXPENSES Depreciation 2430,432 2,245.174 2,207,014 NON-OPERATING EXPENSES 2,430,432 2,245,174 2,207,014 Total 37,696,581 40,908,934 38,979,717 37,971,634 48,498,458 39,807,795 Significant Changes The Water Fund is one the City's four primary enterprise funds and provides funding to maintain the Citys water distribution system. Funding is received from customer service charges. Permanent Salaries and Benefits increased due to newly negotiated employee contracts. 311 Public Works Adopted Budget-FY 2016/17 Department Budget Summary Other Funds by Object Account OTHER FUNDS Water tsosl(continued) FY 2012113 FY 2013114 FY 2014115 FY 2015/16 FY 2015/16 FY 2016117 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Director of Public Works 0.25 0.25 0.25 0.25 0.25 0.25 0.00 City Engineer 0.25 0.25 0.25 0.25 0.25 0.25 0.00 Utilities Manager 0.70 0.70 0.70 0.70 0.70 0.70 0.00 Principal Civil Engineer 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Senior Civil Engineer 2.00 2.00 1.00 1.00 1.00 1.00 0.00 Construction Manager 0.25 0.25 0.25 0.25 0.25 0.25 0.00 Project Manager 0.15 0.15 0.15 0.15 0.15 0.15 0.00 Water Distribution Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Water Production Supervisor 0.80 0.80 0.80 0.80 0.80 0.80 0.00 Administrative Analyst Senior 0.70 0.70 0.70 0.70 0.70 0.70 0.00 Water Conservation Coordinator 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Civil Engineering Assistant 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Associate Civil Engineer 0.00 0.00 0.00 0.25 0.25 0.25 0.00 Contract Administrator 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Senior Construction Inspector 0.75 0.75 0.75 0.75 1.50 1.50 0.00 Construction Inspector II 0.00 0.00 0.00 0.00 0.75 0.75 0.00 SCADA Coordinator 0.70 0.70 0.70 0.70 0.70 0.70 0.00 SCADA Technician 0.40 0.40 0.40 0.40 0.40 0.40 0.00 Water Dist Maint Crewleader 1.00 1.00 2.00 2.00 2.00 2.00 0.00 Water Dist Meters Crewleader 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Water Operations Crewleader 0.80 0.80 0.80 0.80 0.80 0.80 0.00 Water Quality Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Water Quality Coordinator 0.00 0.00 1.00 1.00 1.00 1.00 0.00 Water Operations Leadworker 1.70 1.70 1.70 1.70 1.70 1.70 0.00 Cross Conn.Control Spec 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Water Dist Maint Leadworker 6.00 6.00 6.00 6.00 6.00 6.00 0.00 Water Quality Technician 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Water Utility Locator 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Water Systems Technician III 2.25 2.25 2.25 2.25 2.25 2.25 0.00 Engineering Aide 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Water Dist Meters Leadworker 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Water Equipment Operator 4.00 4.00 4.00 4.00 4.00 4.00 0.00 Administrative Assistant 0.25 0.25 0.25 0.25 0.25 0.25 0.00 Warehousekeeper 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Water Systems Technician II 4.30 4.30 4.30 4.30 4.30 4.30 0.00 Water Meter Repair Technician 4.00 4.00 5.00 5.00 5.00 5.00 0.00 Field Service Representative 1.00 1.00 2.00 2.00 2.00 2.00 0.00 Senior Water Meter Reader 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Equipment Support Assistant 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Water Service Worker 14.00 14.00 14.00 14.00 13.00 13.00 0.00 Accounting Technician II 1.25 1.25 1.25 1.25 1.25 1.25 0.00 Senior Accounting Technician 0.00 0.00 0.50 0.50 0.50 0.50 0.00 Administrative Secretary 0.70 0.70 0.70 0.70 0.70 0.70 0.00 Water Meter Reader 4.00 4.00 2.00 2.00 2.00 2.00 0.00 Office Assistant II 1.50 1.50 1.50 1.50 1.50 1.50 0.00 Accounting Technician II 0.75 FTE funded here but accounted for in the Finance Department 0.00 III Analyst 1.00 FTE funded here but accounted form the information Services Department 0.00 Total 70.70 70.70 72.20 72.45 72.95 72.95 0.00 312 Public Works Adopted Budget - FY 2016/17 Department Budget Summary Other Funds by Object Account OTHER FUNDS Water(506) (continued) FY 2012113 FY 2013114 FY 2014115 FY 2015/16 FY 2015/16 FY 2016117 Change from Revenue SummaryActual Actual Actual Adopted Revised Adopted Prior Year 00506 Water 45,567,429 30.098,994 35.044.797 37,178,568 37,168,668 37,928,130 749,462 Total 45,567,429 30,098,994 35,044,797 37,178,668 37,163,663 37,928,130 749,462 Actual as of Actual as of Actual as of Estimated Use of Fund Estimated Change from Fund Balance 9/30/2013 9/30/2014 9/30/2015 9130/2016 Balance 9/30/2017 Prior Year 00506 Water 38,610,650 33,131,950 31,155,532 26,185,478 1,879,665 24,305,813 (1,879,665) Total 38,610,650 33,131,950 31,155,532 26,185,478 1,879,665 24,305,813 (1,879,665) 313 Public Works Adopted Budget - FY 2016/17 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2012/13 FY 2013114 FY 2014/15 FY 2015/16 FY 2015/16 FY 2016/17 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Water Master Plan (507) PERSONNEL SERVICES Salaries, Permanent 88,043 24,615 73,469 Salaries,Temporary 349 Salaries,Overtime 6,598 1,076 Benefits 37,674 11,552 31,010 PERSONNEL SERVICES 132,663 36,167 105,555 OPERATING EXPENSES Professional Services 167,912 462,588 420,000 100.00% Interdepartmental Charges 154,043 158,664 163,424 168,327 168,327 251,936 49.67% Expense Allowances 95 OPERATING EXPENSES 154,138 1S8,664 331,336 168,327 630,915 6711,936 299.18% CAPITAL EXPENDITURES Improvements 721,287 56.950 915,368 700,000 931,205 5,530.000 690.00% Capitalized PP&E Offset 692.325 114,435) 1,015,784 CAPITAL EXPENDITURES 28,962 57,486 100,416 700,000 931,205 5,530,000 690.00% NON-OPERATING EXPENSES Depreciation 1,005,720 857,126 876,993 NON-OPERATING EXPENSES 1,005,720 857,126 876,993 Total 1,321,483 994,471 1,213,468 868,327 1,562,121 6,201,936 614.24% Significant Changes Projects undertaken in this fund are in accordance with the adopted Water Master Plan. Staff assignments are adjusted annually according to project activity. An update of the Master Plan is underway and will be presented to Council for adoption. In FY 2016/17,the Water Master Plan Fund appropriates over$5.5 million for various capital improvement projects including, but not limited to, water main replacements;the construction,replacement or treatment of three water wells;water distribution system improvements; and the Peck Reservoir Dual Drive. FY 2012113 FY 2013/14 FY 2014115 FY 2015116 FY 2015/16 FY 2016/17 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Senior Construction Inspector 0.25 0.25 0.25 0.25 0.00 0.00 0.00 Total 0.25 0.25 0.25 0.25 0.00 0.00 0.00 FY 2012/13 FY 2013114 FY 2014115 FY 2015116 FY 2015/16 FY 2016117 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00507 Water Master Plan 1,042,512 790.015 1,344.985 850.000 850.000 900,000 50,000 Total 1,042,512 790,015 1,344,985 850,000 850,000 900,000 50,000 Actual as of Actual as of Actual as of Estimated Use of Fund Estimated Change from Fund Balance 9/30/2013 9130/2014 9/3012015 9/3012016 Balance 9130/2017 Prior Year 00507 Water Master Plan 27,901.176 28,085,897 28,078,623 27,366,502 5,301,936 22,064,566 15,301,9315 Total 27,901,176 28,085,897 28,078,623 27,366,502 5,301,936 22,064,566 (5,301,935) 314 Public Works Adopted Budget - FY 2016/17 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2012/13 FY 2013114 FY 2014115 FY 2015116 FY 2015/16 FY 2016/17 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Sewer Service Fund (511) PERSONNEL SERVICES Salaries, Permanent 1,733,702 1.859,051 1.905.019 2,021,662 2,021,662 2,198,299 8.74% Salaries,Temporary 82,080 55,523 44,455 62,500 62,500 55,450 -11.28% Salaries,Overtime 96,846 141,819 114,165 82,500 82,500 82,500 0.00% Termination Pay Outs 91,498 110,892 74,168 Benefits 920,181 1,032,714 1,101,137 1,189,954 1,189,954 1,339,318 12.55% PERSONNEL SERVICES 2,924,307 3.199.998 3,238,945 5 3,356,615 3,675,568 9.50% OPERATING EXPENSES Utilities 156,406 136,751 128,163 110,000 110,000 11,000 -90.00% Equipment and Supplies 106,261 227,872 148,441 348,350 350,730 348.350 0.00% Repairs and Maintenance 975,212 1,264,352 1,259,261 1,543,000 1,549,342 1,621,000 5.06% Conferences and Training 1,241 1,853 4,040 4,000 4.000 4,000 0.00% Professional Services 370,553 576,124 334,238 1,030.000 1,168,974 260,000 -74.76% Other Contract Services 10,000 Rental Expense 2,482 3,326 3,500 3,500 3,500 0.00% Claims Expense 800,000 Interdepartmental Charges 1,208,577 1,244,834 1,282,179 1,320,644 1.320,644 1,670,961 26.53% Expense Allowances 6,228 12,923 8,020 5,800 5,800 5,800 0.00% Other Expenses 23,194 25,451 13,504 75,000 75,347 -100.00% OPERATING EXPENSES 2,850,153 4300159 3181,172 4440294 4,588,337 3924611 -11.61% CAPITAL EXPENDITURES Improvements 2,566,809 12,310,661 4,010,041 2,270,000 4,475,573 1,520,000 -33.04% Equipment 49,919 81,278 252,306 99,360 305,664 -100.00% Vehicles 211,144 77,521 748,077 806,760 806,760 -100.00% Capitalized PP&E Offset 2,728,872 (11,591,537) (4,839,171 CAPITAL EXPENDITURES 99,000 877,924 171,253 3,176,120 5,587,997 1,520,000 -52.14% NON-OPERATING EXPENSES Depreciation 1,312,449 1,333,053 1,914,019 NON-OPERATING EXPENSES 1,312,449 1,333,053 1,914,019 Total 7,185,908 9,711,134 8,505,389 10,973,029 13,532,949 9,120,179 -16.69% Significant Changes The Sewer Service Fund provides the collection of wastewater from all residences,businesses, industries,and all other sewer connections in the City of Huntington Beach and delivers it to the Orange County Sanitation District sewer mains for final collection and treatment. Operations include maintenance of sewer lift stations, sewer line cleaning and repair and sewer lateral repair. Revenues are provided by a fixed charge to all wastewater customers. The Sewer Service Fund is also one of the City's four primary enterprise funds and provides funding to maintain the City's wastewater distribution system. Permanent Salaries and Benefits increased due to newly negotiated employee contracts. 315 Public Works Adopted Budget - FY 2016/17 Department Budget Summary Other Funds by Object Account OTHER FUNDS Sewer Service Fund (511) (continued) FY 2012/13 FY 2013114 FY 2014115 FY 2015116 FY 2015/16 FY 2016/17 Change from Permanent Personnel Actual Actual Actual Adopted Revbad Adopted Prior Year Utilities Manager 0.30 0.30 0.30 0.30 0.30 0.30 0.00 Principal Civil Engineer 0.75 0.75 0.75 0.75 0.75 0.75 0.00 Construction Manager 0.25 0.25 0.25 0.25 0.25 0.25 0.00 Project Manager 0.15 0.15 0.15 0.15 0.15 0.15 0.00 Associate Civil Engineer 0.00 0.00 0.00 0.50 0.50 0.50 0.00 Senior Civil Engineer 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Senior Accounting Technician 0.00 0.00 0.50 0.50 0.50 0.50 0.00 Administrative Analyst Senior 0.30 0.30 0.30 0.30 0.30 0.30 0.00 Wastewater Supervisor 0.90 0.90 0.90 0.90 0.90 0.90 0.00 Construction Inspector II 0.00 0.00 0.00 0.00 0.25 0.25 0.00 Contract Administrator 0.25 0.25 0.25 0.25 0.25 0.25 0.00 Civil Engineering Assistant 1.00 1.00 1.00 1.00 1.00 1.00 0.00 SCADA Coordinator 0.30 0.30 0.30 0.30 0.30 0.30 0.00 SCADA Technician 0.30 0.30 0.30 0.30 0.30 0.30 0.00 Senior Construction Inspector 0.75 0.75 0.75 0.75 0.25 0.25 0.00 Wastewater Operations Crewleader 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Wastewater Operations Leadworker 2.90 2.90 2.90 2.90 2.90 2.90 0.00 Senior Wastewater Pump Mechanic 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Wastewater Equipment Operator 4.80 4.80 4.80 4.80 4.80 4.80 0.00 Wastewater Pump Mechanic 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Wastewater Mart Service Worker 6.70 6.70 6.70 6.70 6.70 6.70 0.00 Administrative Secretary 0.30 0.30 0.30 0.30 0.30 0.30 0.00 Office Assistant II 0.50 0.50 0.50 0.50 0.50 0.50 0.00 Real Estate and Property Manager 0.50 FTE funded here but amounted for in the City Manager's Department 0.00 GIS Analyst 1.00 FTE funded here but accounted for the Information Services Department 0,00 Total 24.45 24.45 24.95 25.45 25.20 25.20 0.00 FY 2012113 FY 2013/14 FY 2014115 FY 2015116 FY 2015116 FY 2016/17 Change from Revenue SummaryActual Actual Actual Adopted Revised Adopted Prior Year 00511 Sewer Service Fund 12,197,919 10,970,304 11,480,522 10,830,000 10,830,000 10,685,000 (145,000) Total 12,197,919 10,970,304 11,480,522 10,830,000 10,830,000 10,685,000 (145,000) 316 Public Works Adopted Budget - FY 2016/17 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2012113 FY 2013114 FY 2014/15 FY 2015116 FY 2015/16 FY 2016/17 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Air Quality(201) PERSONNEL SERVICES Salaries, Permanent 318 428 6,044 6,044 5,350 -11.49% Salaries,Temporary 57,572 37,286 213 Benefits 2,061 1.810 947 3,805 3,805 2,819 -25.91% PERSONNEL SERVICES 59,952 39,096 1,589 9,850 9,850 8,189 -17.06% OPERATING EXPENSES Equipment and Supplies 25,492 36,516 56,618 40,000 43,254 70,000 75.00% Repairs and Maintenance 4,752 3,813 9,950 10,000 100.00% Conferences and Training 500 500 500 0.00% Professional Services 40,246 6,061 5,475 Other Contract Services 53,404 14,948 22,000 17,000 17,000 40,000 135.29% Other Expenses 516 1,570 802 6,000 6,000 1,000 -83.33% OPERATING EXPENSES 124,409 62,908 94,845 63,500 66784 121500 91.34% CAPITAL EXPENDITURES Improvements 5,448 97,185 261,495 414,522 100.00% Equipment 20.808 2,081 Vehicles 119,821 200,000 269,083 -100.00% CAPITAL EXPENDITURES 5,448 97,185 140,629 200,000 532,664 414,522 107.26% Total 189,808 199,188 237,062 273,350 609,268 544,191 99.08% Significant Changes The Air Quality Fund receives quarterly subventions from the State to use towards air quality improvement efforts. Air Quality Fund 201 capital improvement projects include the Brookhurst Street and Magnolia Street Synchronization projects. FY 2012/13 FY 2013/14 FY 2014/15 FY 2015/16 FY 2015/16 FY 2016/17 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Energy Project Manager 0,05 FTE funded here,but accounted for in city Manager.Administration. Total 0.00 0.00 0.00 0.00 0,00 0.00 0.00 FY 2012113 FY 2013114 FY 2014115 FY 2015116 FY 2015116 FY 2016117 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00201 Air Quality Fund 230,471 245,781 310,967 252.350 252.350 260,000 7,650 Total 230,471 245,781 310,967 252,350 252,350 260,000 7,650 Actual as of Actual as of Actual as of Estimated Use of Fund Estimated Change from Fund Balance 9/30/2013 9/3012014 9/30/2015 9/3012016 Balance 913 012 01 7 Prior Year 00201 Air Quality Fund 726,336 773,336 847,240 285,498 284.191 1,307 (284,191) Total 726,336 773,336 847,240 285,498 284,191 1,307 (284,191) 317 Public Works Adopted Budget - FY 2016/17 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2012/13 FY 2013/14 FY 2014115 FY 2015/16 FY 2015116 FY 2016/17 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Grants and Restricted Funds PERSONNEL SERVICES Salaries,Permanent 239,400 290,954 190,931 Salaries,Temporary 5,467 8,144 213 Salaries, Overtime 541 718 263 Benefits 94,127 120,946 76.299 PERSONNEL SERVICES 339.535 61 267,706 OPERATING EXPENSES Utilities 4,030 4,386 4,253 4,500 4,500 4,500 0.00% Equipment and Supplies 30,322 73,384 57,584 80,000 80,000 80,000 0.00% Repairs and Maintenance 285,835 228,554 189,128 180,000 180,000 150,000 -16.67% Professional Services 247,734 194,768 63,827 123,D00 660,577 1,905,000 1448.78% Other Contract Services 2,966 1,818 1,249 2,000 100.00% Insurance 8,649 4,210 9,324 9,000 9,000 9,500 5.56% Payments to Other Governments 1,400 1,8D0 1,400 2,500 2,500 2,500 0.00% Expense Allowances 178 334 1,072 OPERATING EXPENSES 581113 509254 327837 399,000 936,577 2,153,500 439.72% CAPITAL EXPENDITURES Improvements 4,672,889 5.245,501 8,997,106 8,408,215 27,563,134 3,577,378 -57.45% Equipment 101,220 7,550 13,500 CAPITAL EXPENDITURES 4,774,109 5,245,501 9,004,656 8,408,215 27,576,634 3,577,378 -57.45% NON-OPERATING EXPENSES Debt Service Expenses 15,159 Transfers to Other Funds 236.693 NON-OPERATING EXPENSES 251,853 Total 5,694,756 6,175,517 9,852,052 8,807,215 28,513,211 5,730,878 34.93X Significant Changes Grants and Restricted Funds include appropriations related to traffic improvement projects.The Capital Improvement Program projects covered by these restricted funds include the Drainage Master Plan update,traffic signal modifications,the Utica Avenue"Bicycle Boulevard",the design for the rehabilitation of four City bridges,the Edgewater Sewer Lift Station,and the installation of Huntington Harbour Marina Trash Skimmers. 318 Public Works Adopted Budget - FY 2016/17 Department Budget Summary Other Funds by Object Account OTHER FUNDS Grants and Restricted Funds (continued) FY 2012/13 FY 2013/14 FY 2014115 FY 2015/16 FY 2015/16 FY 2016/17 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00210 Sewer Impact Fee 2,717,756 735,150 1,611,690 896,000 896,000 1,690,000 794,000 00211 Drainage 317,349 255,874 494,777 227,000 227,000 356,000 129,000 00218 Hwy Safety Traffic Reduct 1B 9,725 1.525,990 85 00219 Traffic Congestion Relief 42 1,803,776 2,628,581 1,923,156 924,696 924,696 484,131 (440,565) 00505 Systems Fund (238) 678 1,117 00508 WOCWB 189,679 163,784 202,459 201,718 201,718 293,500 91,782 00556 Energy Efficiency Fund (3,011) 1,222 148 00807 Energy Efficiency Fund 585,670 233,493 1,072,902 00814 HES Grant 190,356 00873 OCTA/Cip Grant 186,916 524,077 3,518.215 3.518.215 757,378 (2,760,837) 00878 Caltrans Grants 201,769 2,373 343,769 00890 TEA Grant 189,885 00917 OC Waste&Recycling Grant 00961 Hwy Bridge Replace Rehab 174,240 247,917 36,648 1,100,000 1,100,000 00965 Master Plan of Arterial Highways 570,638 00970 Bridge Prevent Maint Program 80 51,607 00995 Hwy Safety Improve Program 16,333 14,675 2,188,000 2,188,000 (2,188,000) 01222 Hazard Mitigation Grant Frog 2,550,000 2,550.000 (2,550,000) Total 5,996,715 5,998,391 7,227,989 10,505,629 10,505,629 4,681,009 (5,824,620) Actual as of Actual as of Actual as of Estimated Use of Fund Estimated Change from Fund Balance 9130/2013 9/30/2014 9130/2015 9/3012016 Balance 9/30/2017 Prior Year 00210 Sewer Impact Fee 4,515,059 4,623,345 6,156,735 8,073,631 810.000 7,263,631 (810.000) 00211 Drainage 42,219 298,093 792,870 1,363,529 1,419,529 56,000 00218 Hwy Safety Traffic Reduct 1B (210,238) 368 368 368 368 00219 Traffic Congestion Relief 42 1,420,103 1,613,988 757,620 946.512 311,970 634,542 (311,970) 00505 Systems Fund 94,994 95,672 96,789 96,789 96,789 00508 WOCWB 131,302 88,305 15,498 70,707 70,707 00556 Energy Efficiency Fund 146,565 12,610 12,758 12,758 12,758 00807 Energy Efficiency Fund 1,270 155,428 1.162,890 476,346 476,346 00814 HES Grant (190,356) (190,356) 00873 OCTA/Cip Grant 32,624 (122,143) 145.731 103,282 103,282 00878 Caltrans Grants (205,493) (357,009) (260,973) (247,612) (247,612) 00890 TEA Grant (189,885) (189,885) 00917 OC Waste&Recycling Grant 9,745 9,745 9,745 9,745 9,745 00961 Hwy Bridge Replace Rehab (246,846) (161,799) (290.419) (573,846) (573,846) 00965 Master Plan of Arterial Highways (785,224) (310,476) (349,214) (349,214) 00970 Bridge Prevent Maint Program (320,923) (376,636) (948,857) (777,248) (777,248) 00995 Hwy Safety Improve Program 16,333 (396,863) 50,481 50,481 01222 Hazard Mitigation Grant Frog Total 5,030,140 4,730,835 6,943,416 9,256,228 1,121,970 8,190,258 1 (1,065,970) 319 Public Works Adopted Budget- FY 2016/17 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2012/13 FY 2013/14 FY 2014MS FY 2015116 FY 2015/16 FY 2016/17 Change From Division I Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year PWK Public Works ADM Administration 10085101 Public Works Administration 704,241 702,307 684,899 682,724 682,724 703.009 2,97% 10085999 Gen Fund-Public Works Transfers 50,500 50,500 430,741 50,500 50,500 50.500 0.00% ADM Administration 754.741 752,807 1,115,640 733,224 733,224 753,509 2.77% ENG En ineerin 10085102 Urban Runoff Management 677,530 698,854 791,589 920,465 935,237 944,309 2.59% 10085201 Engineering Design/Construction 870,916 880,290 928,718 958,161 997,589 963,845 0.59% 10085251 Development Services 858,226 907,451 902,971 952,347 978,409 983,120 3.23% ENG Engineering 240667U 2,623,278 2830973 2911235 2 2.13% GS General Services 10085402 Building/Grounds Maintenance 1,363,944 1,215,064 1,750,301 1,729,061 1,838,497 1,752,700 1.37% 10085403 Civic Center Maintenance 491,999 427,974 530,052 549,615 586,379. 553,813 0.76% 10085404 Central Library Maintenance 150,720 178,219 152,510 194,000 216,200 194,000 0.00% 10085416 Weed Abatement 20,212 17,982 21,077 22,500 22,500 22,500 0.00% I OD85601 General Services Administration 392,299 410,419 430,341 417,882 417,882 432,898 3.59% 1 DD85701 Fleet Management 2,202,090 2,139,331 1,989,527 2,228,895 2,153,895 2,364,516 6.08% 10085703 Equipment Maintenance 1,466,438 1,232,365 1,194,576 1,408,962 1,392,047 1,330,436 -6.57% 10085704 Police Fleet Maintenance 502,669 595,977 617,708 643,329 644,241 657,048 2.13% 10085705 Fire Fleet Maintenance 500,551 614,323 666,189 628,488 678,488 645,080 2.64% 10085706 Beach O s Fleet Maintenance 229,089 270,825 194,105 231,303 245.679 236,146 2.09% GS General Services 7,320,012 7,102,479 7,546,388 8,054,035 8,195,808 8,189,136 1.68% MTN Maintenance Operations 10085401 Maintenance Administration 489,571 501,296 574,914 618,486 618,486 642,841 3.94% 10085412 Street Maintenance 1,384,210 1,548,423 1,448,115 1,569,588 1,722,952 1,594,786 1.61% 10085414 Hazardous Materials 171,572 156,556 173,995 156,000 156,000 156,000 0.00% 10085415 Street Sweeping 849,467 869,894 911,108 884,000 884,000 884,000 0.00% 10085602 Landscape Maintenance 3,178,774 3,138,874 3,112,465 3,199,235 3.202,455 3,294,360 2.97% 10085611 Park Maintenance 12 10085621 Street Tree Maintenance 1,448,750 1,573,581 1,722,195 1,896,523 1,896,523 1,978,110 4.30% 10087027 Sports Complex Central Park 407 MTN Maintenance Operations 7,522 355 7,788,622 7,943,198 8,323,831 8,480,415 8,550,096 2.72% TSP Transportation 10085301 Transportation Management 468,185 497,427 1,149,609 540,236 544.216 560,017 3.66% 10085302 Sign 8 Marking Maintenance 436,642 433,916 466,397 469,551 493,980 478,589 1.92% 10085304 Signal 8 Lighting Maintenance 625,522 660,164 654,542 702,476 822,412 742,271 5.67% 10085305 Parks and Sports Lighting 33,691 34,992 25,619 35,500 35,500 35,500 D.DO% TSP Transportation 1564039 1626499 2,296,167 1747762 1896107 -1,816,376 3,93% UT Utilities 10085501 Storm Drain Maintenance 287.817 209,534 321,629 302,903 324,047 321,408 6.11% 10085502 Pump Station Maintenace 404.006 412,259 352,597 469,074 503,531 483,113 2.99% UT Utilities 691,823 621,792 674,226 771,977 827 579 521 4.22% Traffic Impact 20685201 TI Design Construction 113,325 2,181 91 176,412 20690001 Street Widening 600.000 -100.00% 20690002 Atlanta Avenue Widening 52,388 9,259 162,631 428,112 20690003 Newland Avenue Widening 78 20690012 Brookhurst Adams IIP 78,927 20690013 Edin er Widening 1,100 600,000 Traffic Impact 165,791 11,441 163,821 600,000 1,283,4517 -100.00% Gas Tax 20785412 Street Maintenance 54,317 668,758 382,243 250,000 303,010100.00% 20785417 Residential Pavement 6,112 635,114 2,100,000 2.102.886 -100.00% 20785999 Gas Tax-Public Works Transfers 900,000 900,000 900,000 20790001 Sidewalk Improvements 320 Public Works Adopted Budget -FY 2016117 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2012/13 FY 2013114 FY 2014115 FY 2015/16 FY 2015/16 FY 2016117 Change From Division I Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year 20790003 Arterial Rehab Design 2013/14 149 225,301 147,107 197 20790006 Minor Street Improvements 16.353 20790008 Arterial Rehabilitation 1,153,824 18,770 90 1,400,000 -100.00% 20790010 Bridge Rehabilitation 194 10,944 278,935 324,680 20790013 Intersection Pavement Replace 1,419,555 (100) -100.00% 20790015 Slater Ave Rehabilitation 957 20790017 Tree Petition 535,797 4,500 750,000 1,692 -100.00% 20790021 Beach/Wamer IIP 35,000 20790022 Seventh Street Lighting 9,387 212,782 20790023 Beach and Edinger 111,520 59,129 77,236 20790025 Tree Petition 2012/13 633,067 20,042 20790027 10th Street Lighting 706 20790029 Yorktown-Hunfington Modification 2,465 1,702 681 59,606 20790031 Banning Median Retrofit 20790032 Bushard/Adams Water Quality 59,510 476,445 20790033 Tree Petition 2013/14 69 35,832 42,432 20790035 Tree Petition 2014115 27,149 624,141 20790036 Gothard/Center Rehabilitation 1,400,000 20790037 Main/Florida Signal Equip Replacement 20,000 20790038 Utica Bicycle Blvd 1,000 74,000 20790040 Residential Tree Petitionl5-16 750,000 20790041 Signal Interconnects 59,900 20790042 Boise ChicalPearce Traffic Signal 72,500 20790043 Brookhurst/Indianapolis Signal 5.000 20790044 Goldenwest/Heil Signal Modification 30,500 20790045 Gothard/Slater Signal Modification 31.000 20790046 Gothard/Center Signal Modification 39,900 20790048 Newland/Ellis Signal Modification 39,900 20790050 Nichols Street Rehabilitation 735.000 20790062 Residential Tree Petition 16-17 600,000 100.00% 20790053 Residential Overlay 16-17 2,100,000 100.00% 20790054 Residential Curb Ramp 300,000 100.00% 20791006 Water Main Replacements 21,262 367,612 13,964 Gas Tax 3,327,589 2,583,874 2,520,382 5,919,555 7 3,560,000 40.87% Measure M 21385201 Engineering Design/Construction 559,718 726,688 842,983 1,433,673 1,597,863 1.471,439 2.63% 2139DO02 Residential Pavement 21390004 Pedestrian Improvements 69 2139DO08 Arterial Highway Rehabilitation 1,367,197 445,691 131,508 3,200,0D0 1,208,697 -100.00% 21390010 Bridge Prevention Maintenance 2,082 42,918 21390019 Arterial Rehab 2011/12 328 21390020 Arterial Rehab Const 2012/13 523,415 1,187,498 21390022 Edinger Parkway 280.722 111,863 21390023 Arterial Rehab 2013/14 785,520 354,002 21390024 Atlanta Avenue Widening 680,000 21390025 Arterial Rehabilitation 15-16 3,200,000 21390026 Arterial Rehabilitation 16-17 2,000,000 100.00% Measure M - -1 330 575 4 633 673 6,729,477 3,471,439 -25.08% Infrastructure 31485201 Infrastructure Engineer Design 110,522 60,522 816,206 143.000 1,589,027 -100.00% 31485304 LED Lighting Retrofit 224,147 68,591 31487002 City Yard Improvements 34,701 11,864 31487003 Senior Center 31,805 17,145 2,545,340 31488001 Heil Pump Station 7,130 10,508 2,323,548 31490001 Bella Terra Pedestrian Crossing 36,361 263,639 321 Public Works Adopted Budget- FY 2016/17 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2012113 FY 2013114 FY 2014/15 FY 2015116 FY 2015/16 FY 2016/17 Change From Division/Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year 31490003 Arterial Rehabilitation 16-17 1.200.000 100.00% Infrastructure 110522 170519 1,079,870 143,000 6790144 1200000 739.16% Refuse 50485103 Refuse 10,258,027 10,515,791 10,665,854 10,701,696 10,916,597 10,713,130 0.11% 50485104 Public Education Program 69,911 55,878 74,502 85,000 86,296 85.000 0.00% 50485999 Refuse-Public Works Transfer 518,462 534,016 550,036 550,036 550,036 765,142 39,11% 50985103 Refuse 35,114 39,211 117,275 50,097 -100.00% 122885001 CalRec cle City/County City/County CRV 50,097 50,207 100.00% Refuse 10,881,514 111,144,111 11,407,666 11,386,829 11 603 028 79 1.99% Water 50685028 Water Production System 3.424 76,576 50685201 Water Engineer Design/Construction 677,833 684,897 809,995 1,401,181 1,647,914 1.453,311 3.72% 50685801 Water Administration 4,721,269 4,941,377 5,228,797 3,114,205 3,849,894 3,443,970 10.59% 50685802 Water Quality 704,032 656,458 775,803 1,112.830 1.427,619 872,140 -21.63% 50685803 Water Production 16.910,261 19,045,365 18,533,609 15,840,939 16,636,662 18,552,512 17.12% 50685804 Water Distribution 3,997,851 4.261.137 4,362,475 4,956.296 4,956,097 4,972.632 0.33% 50685805 Water Meters 4,315,797 4,656,297 2,090,154 2,288,010 4,646,044 4,327,331 89.13% 50685806 Water Use Efficiency 558,858 607,584 798,788 1,592,120 1.683.660 700.864 -55.98% 50685999 Water Fund-Public Works Transfer 5,505,541 5,670,707 5,840,828 6,016,053 6,016,053 5,485,036 -8.83% 50690001 Peck Reservoir Dual Drive 28,760 1,471,240 50691001 Well 5 Building 1,401 50691005 Water Security Improvements 47,403 174,550 169.821 500.000 1,313,536 -100.00% 50691006 Water Main Replacement 7,000 5,999 (418) 200,000 1,765.632 -100.00% 50691008 Talbert Valley Res Booster St 394 50691016 Corrosion Control 740 69,321 22,397 100,000 127,603 -100.00% 50691024 Well 8 GAP 21,072 46,491 45,119 50691025 Distribution Improvements 211,921 127,285 133,897 200,000 262,476 -100.00% 50691026 Well 10 8,056 2,047 50691028 Water Production Improvements 5,517 75,914 200.000 1.109,744 -100.00% 50691029 Well 9 Treatment 350,000 1,310,001 -100.00% 50691041 Water System Feasibility Study 7,547 50691042 Water Engineering Studies 58,982 100,000 152,588 -100.00% Water 37,696,581 40,908,934 38,979,717 37,971,634 48,498,458 39,807,795 4.84% Water Master Plan 50785101 PLC Reimbursement Agreement 1.005,720 857,126 876,993 50785201 WMP Eng Design/Construction 1,513 2,316 50785999 Water Master Plan-PW Transfer 154.043 158,664 163,424 168,327 168,327 251,936 49.67% 50791005 Water Security Improvements 25,000 100.00% 50791006 Water Main Replacements 272 392 24,385 1,400,000 100.00% 50791016 Corrosion Control 8,925 (68,899) 176 55,000 100.00% 50791025 Distribution Improvements 151,010 44,873 4,963 700,000 906,820 810.000 15.71% 50791028 Water Production Improvements 167,912 462,588 110,000 100.00% 50791029 Well 9 Treatment 600.000 100.00% 50791030 Well 1 Replacement 1,250,000 100.00% 50791031 Well 14 400.000 100.00% 50791040 Southeast Reservoir/Main 50791043 Peck Reservoir Dual Drive 1,300.000 100.00% Water Master Plan 1,321AN 1 1,213,468 868,327 1,562,121 201 936 614.24% Sewer 51185101 PW Sewer Administration 847,269 1,002,040 931,399 1,084,787 1,286,628 1,090,594 0.54% 51185201 Waste Water 2.418,636 (4,895,631) 2,208,306 5,717,598 5,953,104 4,908,624 -14.15% 51185999 Sewer Fund-Public Works Transfer 1,208,577 2,044,834 1,282,179 1,320,644 1,320,644 1,670,961 26.53% 51189001 Sewer Lift Station CIP 530 51189002 Sewer Line CIP 204,052 14,247 198,055 350,000 689,800 450,000 28.57% 51189003 Telemetry 38266 25,151 2,881 322 Public Works Adopted Budget-FY 2016117 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2012113 FY 2013/14 FY 2014/15 FY 2015/16 FY 2015116 FY 2016117 Change From Division I Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year 51189007 Warner Avenue Gravity Sewer 186,986 8,515,141 2,372,081 214,223 51189008 Lift Station#10 Algonquin/Boardwalk 2,171,546 714,780 1,880 104,620 51189009 Lift Station#29 Trinidad/Aquarius 18,998 23,126 1,485,702 1,458,709 51189010 Lift Station#6 Edgewater/Davenport 2,500,000 2.500,000 1,000,000 -60.00% 61189013 Lift Stations#15&16 Oceanhill&Adams 32,216 (21,209) 51189014 Sewer Replacement Project 97,630 2,275,008 636 2,340 51191042 Water Engineering Studies Sewer 7,185,908 9,711,134 8505389 10973029 13532949 9120179 -16.89% Air Quality 20185101 Administration 25.463 31,064 26,123 41,500 41,500 41,500 0.00% 20185201 AQMD Design Construction 164,345 158,125 210,939 231,850 386,273 88,169 -61.97% 20190010 Goldenwest Signal Synchronization 10,000 20190011 Adams Synchronization 181.495 20190012 Brookhurst Synchronization 214,733 100.00% 20190013 Magnolia Synchronization 199,789 100.00% Air Quality 189,808 199188 237062 273,350 609,268 544191 99.08% Grants 21085201 Sewer Engineering/Construction 69 42,393 268,710 21089007 Lift Station#'s 15&16 113,431 10,723 21089010 Warner Avenue Gravity Sewer 67,696 592,322 27,196 21089012 Trinidad Lift Station 1,103 10,097 1,606 21089013 Lift Station Design 13,653 7,105 2.895 21089014 Edgewater Lift Station 2,500,000 100.00% 21185201 Engineering Design/Construction 300,000 100.00% 21890008 Arterial Rehabilitation 21890010 Arterial Rehab Const 2012/13 99,934 1,315,384 21985201 Design/Construction 188.443 163,175 228,275 357,000 200,000 205,000 -42.58% 21990002 Atlanta Avenue Widening 46,825 89,614 13,970 296,000 21990003 Bridge Preventative Maintenance 21990008 Arterial Rehabilitation 1,372,566 198,192 47,770 200,000 100.00% 21990010 Utica Bicycle Blvd 157,000 21990410 Concrete Maintenance 7.800 21990417 Residential Pavement 42,816 21990418 Residential Overlay 1,547.502 1,955,160 2,381,010 101.960 21990419 CC1464 Traffic Signal Modification 16,584 97,844 1,000 21990420 CC1465 Traffic Signal Modification 9,472 5,105 58.543 21990421 Main/Florida Signal Replacement 60,000 265,000 100.00% 21990422 Bolsa Chica/Bolsa Signal Replace. 2,500 5,551 328,489 21990423 Downtown Street Lighting 50,000 100,00% 21990424 Brookhurst-Indianapolis TS Mod 60,000 100.00% 31987001 Senior Center Development 4,827,292 10,172,708 50885101 WOCWB Administration 224,260 151,432 48,009 194,000 207,500 293.500 51.29% 55685001 Energy Efficiency Fund 949,309 135,178 80785412 Solar Project Tree Planting 24,946 80787002 EE Retrofits 80787009 EE Retrofits Utility Incentive 98,253 12,505 80787010 City Installed LEDs 50,280 183,720 80787012 LED Streetlight&Parking 15,159 1,047,924 87390005 PCH Transit Center 635,955 -100.00% 87390006 Traffic Studies 15,210 33,699 682,260 6.652 -100.00% 87390007 Goldenwest IC 163 507 2,714 87390008 Talbert IC 492 87390009 OCTA/SIP Grant 1,000,000 1,000,000 73,118 -92.69% 87390010 Warner IC 7,590 87 1,169 87390011 Beach/Wamer IIP 1,304 21,940 21,840 54,224 323 Public Works Adopted Budget- FY 2016/17 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2012/13 FY 2013/14 FY 2014M 5 FY 2015116 FY 2015116 FY 2016/17 Change From Division/Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year 87390013 NW Catch Basin Phase 1 190,841 4.388 87390014 NW Catch Basin Phase II 178,927 87390015 Urban Runoff SCADA 1st St 57,391 (2,391) 87390016 Adams Synchronization 690 87390017 Atlanta Avenue Widening 1.200,000 1,200,000 -100.00% 87390018 Bushard/Adams Bioswale 635,955 87390019 Utica Bicycle Blvd 682,260 684,260 100.00% 87890006 Safe Rtes 2 School Golden View 178,181 87890007 SR2S7 StaceyClegg 18.538 153,889 247,733 38,204 8909DO05 Edinger Parkway Improvements 89285201 Storm Water Engineering 236.693 89990001 Keelson Lane Rehabilitation 96185001 Hwy Bridge Replacement&Rehab 421.085 162,869 165,268. 2,377,653 1,100,000 100.00% 96585001 Master Plan of Arterial Hwys 785,224 95,891 1,328,249 97085001 Bridge Preventative Maint Program 115.337 55,793 623,828 1,790,D64 99585001 CC 1464 Hwy Safety Improvement 427,871 2,188,000 2,620,012 -100.00% 99585002 CC 1465 Hwy Safety Improvement 673,200 99590001 Boise Chica/Pearce Traffic Signal 21,600 99590002 GoldenwesUHeil Signal Modification 10,800 99590003 Gothard/Center Signal Modification 10,800 99590004 Gothard/Slater Signal Modification 10,800 99590005 Newland/Ellis Signal Modification 10,800 99590006 Signal Interconnect Newland 10,800 99590007 Newland/Slater Signal Modification 10,800 121090001 OCTA Beach/Edinger Grant 136,331 122285001 Heil Pump Station 2,550,000 2,550,000 -100.00% Grants 5,694,756 6175 517 9,852,052 8,807,215 28 513,211 5,730 878 -34.93% Other Funds 69,305 334 75,157,300 75,290,002 81,576,612 126,394,598 81 189,896 -0.47% General Fund 20,259,642 20,378,795 22,198,896 22,461,802 23,044,367 23,004,911 2.42% Other Funds 69,305,334 75,157,300 75,290,002 81,576,612 126,384,598 81,189,896 -0.47% GrandTotal(s) 89,5 ,975 95,536,095 97,488,898 104,038,414 149,428,964 104,194,807 324 Non-Departmental Department Description The Non-Departmental series of accounts are used to account for citywide expenditures including debt service payments, equipment leases and purchases, utility costs, unemployment insurance, termination leave payouts as well as Capital Improvement Projects that do not have a correlation to any one particular department. The Finance Department manages this set of Non-Departmental accounts. In FY 2013/2014, the Economic Development Department integrated with the City Manager's Office and Non-Departmental as a result of the State's dissolution of the Citys Redevelopment Agency. The Office of Business Development, formerly part of the Economic Development Department, oversees the Business Development Division, Successor Agency to the former Redevelopment Agency, and Housing Authority Funds contained within Non-Departmental. Equipment Replacement Non-Departmental supports the funding of the Citys Equipment Replacement Program. This program funds the replacement of the city's equipment and rolling stock so that the City's vehicle fleet, equipment and technology remain up-to-date and in good working condition. The FY 2016/17 Equipment Replacement maintains a$5.0 million budget to fund the replacement of the City's aging equipment. Infrastructure Improvements Non-Departmental also helps to support the City's General Fund share of infrastructure spending. Per the City's Charter, Section 617, General Fund expenditures for infrastructure improvements and maintenance shall not be reduced below 15% of General Fund revenues based on a five-year rolling average. The Capital Improvement Program Section provides detailed information regarding the infrastructure projects funded by the General Fund and other funds, including grants. Debt Service Non-Departmental includes annual debt service payments for the City's bonded debt. The City's Charter limits General Obligation debt to 12 percent of the total assessed value of all real and personal property within Huntington Beach. The Citys total net taxable assessed property value in Fiscal Year 2014/15 was approximately$30.8 billion, resulting in a debt limit of $3.7 billion. The City currently holds no General Obligation bonds subject to the debt limit. In addition, it ' is not anticipated that the City's outstanding debt will bb have an appreciable impact on the operating budget. _ Progressively Financing the Future The City has long practiced a commitment to prudent financial management. As a result, these accounts support the lease payment for a new Fire Engine, a new ambulance, 800 MHZ, debt service for the new Senior Center, and the LED Phase I and Phase II project to upgrade the City-owned street, area and pole lighting to long life, energy efficient LED light sources. This project is estimated to save the City approximately $4.6 million over the useful life of the project, or 20 years, as well as reduce energy consumption and green house gas emissions. 325 Non-Departmental Department Description OFFICE OF BUSINESS DEVELOPMENT Successor Agency The Successor Agency is responsible for overseeing the "winding down" of the City's former Redevelopment Agency. Under Assembly BiII1X 26, AB 1484, SB 107 and the California Supreme Court's decision on December 29, 2011, all redevelopment agencies were dissolved as of February 1, 2012. The State Legislature created "Successor Agencies". All assets, properties, contracts, and leases of the former Redevelopment Agency transferred to the Successor Agency in conformance with State law. The Successor Agency continues to oversee the development of certain properties under contractual obligation until the project or obligation is completed, can be transferred to other parties, or is sold. The Successor Agency prepares a Recognized Obligation Payment Schedule (ROPS) annually (July—June) for the enforceable obligations of the former Redevelopment Agency. During the previous year, the Successor Agency obtained an approved Long Range Property Management Plan (LRPMP) from the Department of Finance. With the SPRINGHILL approval of the LRPMP, the Successor agency was able to close escrow on the Edinger Property for construction of a Marriott Spring Hill Suites Hotel. The Successor Agency approved the sale of The Strand to Cypress Equities and DiamondRock. The Shorebreak Hotel is now operated by Kimpton Hotels. In addition, the Successor Agency approved the sale of a portion of the Bella Terra Shopping Center to Prudential. Four parcels were transferred from the Successor Agency to the City—Vans Skate Park, International Surf Museum, McFadden Property and a downtown alleyway. The Hilton, Parcel C and the Hyatt Parcels were sold to the leasee, in conformance with the right of first refusals that were in the Redevelopment Agency Agreements. The Successor Agency is working with existing redevelopment project obligations to ensure quality projects occur, such as Pacific City, the Waterfront third hotel (now under construction), as well as the expansion of the Pierside Pavilion. Housing Authority The Citys Housing Authority assumed the housing functions and assets of the former Redevelopment Agency. It also received related rights, powers, liabilities, duties, and II T obligations,thereby becoming"Successor Housing Agency." The Housing Authority administers the housing assets of the former Redevelopment Agency; manages the Inclusionary f 1 Housing Program; implements the Housing Rehabilitation Program; and manages the Oceanview Mobile Home Park. Staff monitors over 47 multifamily projects and 1,812 residential units that have affordability covenants/affordable restrictions associated with the development and over 350 oceans Affordable Housing Project on Beach Blvd residential restricted units. Housing focuses on the implementation of the adopted City Housing Element. Staff will continue working with developers to seek out sites and potential funding such as HUD's HOME program to develop affordable rental units. Last fiscal year, the Housing Authority assisted the Oceana Affordable Housing Project — a 78 unit very-low and low-income housing project, with the Grand Opening held in January 2016. 326 Non-Departmental Department Description Housing Authority (continued) To help preserve the housing stock, Housing oversees the Housing Rehabilitation Loan Program. This program is funded through HUD's CDBG program for eligible households. This program provides technical assistance, grants, and loans to very low and low-income residents who need to make repairs, address health and safety issues, and correct code violations. Through the repayment from the Redevelopment Agency to the Housing funds, one Homeless Liaison Police Officer has been funded for five (5)years, as part of the overall City's Homeless Program. A -4 t 1 327 Intentionally Left Blank 328 Non-Departmental Adopted Budget- FY 2016/17 Department Budget Summary All Funds by Object Account DEPARTMENT Percent FY 2012113 FY 2013/14 FY 2014/15 FY 2015116 FY 2015/16 FY 2016117 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year All Funds PERSONNEL SERVICES Salaries,Permanent 274,114 234,349 241,244 1,601,372 1,699,797 (1,810,869) -213.08% Salaries,Temporary 2,389 158 13,575 Salaries,Overtime 119 468 173,640 173,640 -100.00% Termination Payouts 799,462 558,828 516,974 3,500,000 3,500,000 3,725,000 6.43% Benefits 116,073 3,860,362 1.143,364 1,553,740 1,550.315 2,390,008 53.82% PERSONNEL SERVICES 1,192,157 4654166 1915158 6,828,752 6923,752 4,304,139 -36.97% OPERATING EXPENSES Utilities 4,734,001 5,615,088 4,958,594 5,481,615 5,481,615 5,170,000 -5.68% Equipment and Supplies 182,428 212,891 269,581 402,100 403,956 300,000 -25.39% Repairs and Maintenance 857,481 174,148 720,304 1,071,500 2.054,341 1,002,500 -6.44% Conferences and Training 8,815 9,874 8,075 18,700 18,700 14,700 -21.39% Professional Services 1.557,449 922,685 803,216 780,809 1,153,782 470,903 -39.69% Other Contract Services 2,745,398 3,379,565 4,265,215 6,402,473 6.612,333 5.431,529 -15.17% Rental Expense 73,379 108,042 134.082 146,000 146,000 140,000 -4.11% Claims Expense 175,000 500,000 500,000 500,000 0.00% Insurance 6,000 Contributions to Private Agency 762,826 843,104 920,834 1,030,000 1,030,000 1,050,000 1.94% Payments to Other Governments 18,700,642 538,866 3,589,877 10,300 84,300 685,300 6553.40% Expense Allowances 1,621 2,213 4,979 1,200 1,200 -100.00% Other Expenses 941.481 1,425,606 1,473,421 1,797,320 1,797,320 1,797,320 0.00% OPERATING EXPENSES 30,565,521 13,232,081 17,329,178 17,642,017 19,283,548 16,562,252 -6.12% CAPITAL EXPENDITURES Land Purchase 26,112 Improvements 4,592,982 3,587,727 2,335,900 3,210,100 5,272,915 3,604,186 12.28% Equipment 2,589,617 1,880,498 2,571,143 5,000,000 3,473,100 4,921.200 -1.58% Vehicles 1,166,024 1,434,214 3,691,178 2,533,829 Software-Capital 186,702 75,953 40,720 129,830 300,000 100.00% Capitalized PP&E Offset 428,846 396,910 735,409 CAPITAL EXPENDITURES 6,106,479 6,581,482 7903,632 8,210,100 11,435,786 8,825,386 7.49% NON-OPERATING EXPENSES Debt Service Expenses 52,571,123 13,612,839 13,461,626 21,038,598 21,532,477 17,521,391 -16.72% Transfers to Other Funds 14,714,950 9,544,997 13,751,179 8,581,532 8,694,480 8,799,824 2.54% Depreciation 14,035,481 11,841,811 16,275,488 Loans Made 17,000,000 100,000 NON-OPERATING EXPENSES 81,321,553 51,999,647 43,588,293 29,620,130 30,226,956 26,321,215 -11.14% Grand Total(s) 121,185,710 76,467,376 70,736,161 62,300,999 67,870,042 56,012,992 -10.09% General Fund 38.491,498 28,963,322 31,936,838 34,096,440 39,288,118 30,355,497 -%97% Other Funds 82,694,212 47,504,054 38,799,323 28,204,560 28,507,924 25,657.495 -9.03°/ Grand Totals 121,185,710 76,487,376 70,736,161 62,300,999 67,796,042 56,012,992 -10.09°/ Personnel Summary 0.00 0.00 0.00 0.00 0.00 0.00 0.00 329 Non-Departmental Adopted Budget - FY 2016/17 Department Budget Summary General Fund by Object Account DEPARTMENT Percent FY 2012113 FY 2013114 FY 2014115 FY 2015/16 FY 2015116 FY 2016/17 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year General Fund PERSONNEL SERVICES Salaries, Permanent 36,880 33,590 10,006 1,338,916 1,338,916 (2,116.317) -258.06% Salaries,Temporary 2,389 158 Salaries,Overtime 23 468 173,640 173,640 -100.00% Leave Payouts 785,330 543,344 503,139 3,500,000 3,500,000 3,725,000 6.43% Benefits 32,461 3,780,763 1,057,089 1,434,003 1,359,003 2,201,188 53.50% PERSONNEL SERVICES 857,083 4,358,323 1,570,233 6,446,559 6,371,559 3,809,871 -40.90% OPERATING EXPENSES Utilities 4,734,001 5,615,088 4,958,594 5,481,615 5,481,615 5,170,000 -5.68% Equipment and Supplies 178,790 210,541 264,426 400,000 401,856 300,000 -25.00% Repairs and Maintenance 375,919 174,148 720,304 1,060,000 2,042,841 1,000,000 -5.66% Conferences and Training 5,600 Professional Services 1,349,315 648,926 558,157 293,695 631,754 293,695 0.00% Other Contract Services 65,861 44,470 20,403 995,000 1,195,000 220,000 -77.89% Rental Expense 69,147 102,772 134,023 140,000 140,000 140,000 0.00% Claims Expense 175,000 500.000 500,000 500,000 0.00% Insurance 6,000 Contributions to Other Agencies 762,826 843,104 920,834 1,030,000 1,030,000 1,050,000 1.94% Payments to Other Governments 2,764,255 524,102 485,298 675,000 100.00% Expense Allowances 430 369 454 Other Expenses 1,094,033 1,433,288 1,478,909 1,797,320 1,797,320 1.797,320 0.00% OPERATING EXPENSES 11,394,579 9,596,808 9,728,001 11,697,630 13,220311116 1111,146,0115 -4.72% CAPITAL EXPENDITURES Land Purchase 26,112 Improvements 4,592.982 3,587.727 2.057,072 3,210,100 5,267.773 3,604,186 12.28% Equipment 2,589,617 1,880,498 2,571,143 5,000.000 3,473,100 4,921,200 -1.58% Vehicles 1,166,024 1,434,214 3,691,178 2,533,829 Software-Capital 186,702 75,953 40,720 129,830 300,000 100.00% CAPITAL EXPENDITURES 8,535,325 6,978,391 8,360,113 8,210,100 11,430,644 8,825,386 7.49% NON-OPERATING EXPENSES Debt Service Expenses 4,942,316 28,656 46,913 534,DO3 1,057,382 1,231,868 130.69% Transfers to Other Funds 12,762,195 8,001,144 12,131,578 7,208,147 7,208,147 5,342,357 -25.88% Loans Made 100,000 NON-OPERATING EXPENSES 17,704,511 8,029,799 12,278,491 7,742,150 8,265,529 6,574,225 -15.09% Total 38,491,498 28,963,322 31,936,838 34,096,439 39,288,118 30,355,497 -10.97 Personnel Summary 0.00 0.00 0.00 0.00 0.00 0.00 1 0.00 330 Non-Departmental Adopted Budget - FY 2016/17 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2012/13 FY 2013/14 FY 2014/15 FY 2015116 FY 2015116 FY 2016117 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Capital Improvement Projects PERSONNEL SERVICES Salaries, Permanent 36,836 33,564 9.751 Salaries,Temporary 2,389 158 Salaries, Overtime 23 468 Benefits 16,224 14,000 3,461 PERSONNEL SERVICES 55,472 48,190 13,212 OPERATING EXPENSES Expense Allowances 128 184 OPERATING EXPENSES 128 184 CAPITAL EXPENDITURES Improvements 4,390,382 3,587,727 1,904,320 3,210,100 5,146,445 3,604,186 12.28% Equipment 173,851 CAPITAL EXPENDITURES 4,564,233 3,587,727 1,904,320 3,210,100 5146,445 3,604,186 12.28% NON-OPERATING EXPENSES Debt Service Expense 18,257 131.868 158,002 131,868 0.00% Transfers to Other Funds 640,000 NON-OPERATING EXPENSES 640,000 18,257 131,868 158,002 131,868 0.00% Total 5,259,833 3,636,101 1,935,789 3,341,968 5,304,446 3,736,054 11.79% Significant Changes The FY 2016/17 budget includes$3.6 million,an increase of$394,000,for improvements in various City facilities, parks,beaches,and arterial rehabilitation. These expenditures comply with the City's Infrastructure Charter requirements. Detailed capital improvement projects are located in the Capital Improvement Projects(CIP)Section of the budget. Debt Service Expenses are related to the annual debt service cost associated with the City's LED Phase I energy efficient upgrades. 331 Non-Departmental Adopted Budget - FY 2016117 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2012113 FY 2013114 FY 2014115 FY 2015116 FY 2015116 FY 2016117 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Citywide Expenses PERSONNEL SERVICES Salaries, Permanent 44 26 255 1,338,916 1,338,916 (2,116,317) -258.06% Salaries,Overtime 173,640 173,640 -100.00% Leave Payouts 785,330 543,344 503,139 3,500,000 3,500,000 3,725,000 6.43% Benefits 16,237 3,766,763 1,053,628 1,434,003 1,359,003 2,201,188 53.50% PERSONNEL SERVICES M511 4,310,1133 1557022 6,446,559 6,371559 3809871 40.90% OPERATING EXPENSES Utilities 4,734,001 5,615,088 4,958,594 5,481,615 5,481,615 5,170,000 -5.68% Equipment and Supplies 175,636 201,558 264,426 400,000 401,856 300,000 -25.00% Repairs and Maintenance 174,148 720,304 1,060,000 2,042,841 1,000,000 -5.66% Conferences and Training 5,600 Professional Services 1,349,315 581,930 365,207 293,695 403,815 293,695 0.00% Other Contract Services 62,111 44,470 20,403 995,000 1,195,000 220,000 -77.89% Claims Expense 175,000 500,000 500,000 500,000 0.00% Insurance 6,000 Payments to Other Governments 2,764,255 524,102 485,298 675,000 100.00% Expense Allowances 302 185 454 Other Expenses 740,379 674,243 552,408 947,320 947,320 947,320 0.00% OPERATING EXPENSES 9,826,001 7,815,724 7 553 6% 9,677,630 10,972,448 9,106,015 -5.91% CAPITAL EXPENDITURES Equipment 6,593 17,505 Capital-Software 12,000 112,000 CAPITAL EXPENDITURES 8593 29505 112000 NON-OPERATING EXPENSES Debt Service Expenses 4,942,316 28.656 28,656 402,135 899,380 1,100,000 173.54% Transfers to Other Funds 12,122,195 8,001,144 12,131,578 7,208,147 7,208,147 5,342,357 -25.88% Loans Made 12,122,195 8,001,144 100,000 NON-OPERATING EXPENSES 17.064,511 8,029,799 12,200,234 7,610,21112 8107 8,442,357 -15.35% Total 27,698,717 20,155,657 21,400,454 23,734,471 25,563,534 19,358,243 -18.440/0 Significant Changes The Citywide Expenses Division tracks Citywide expenditures that cannot be accounted for in individual departments. In FY 2016/17, the proposed budget includes a 2.5 percent Citywide attrition factor. Leave Payouts increased by $225,000 to reflect current trends. The CaIPERS One Equals Five payment of$1 million for the Safety Plan, to expedite paying down unfunded liabilities is included in Benefits, along with Unemployment Insurance. Estimated cost savings of over$300,000 in electric utilities is expected to be realized due to the City's LED upgrades related to street lights. FY 2015/16 included a one-time appropriation of $100,000 in Equipment and Supplies for the helicopter fuel and $60,000 in Repair and Maintenance for technology systems contract adjustment. An appropriation of$675,000 in Other Contract Services transferred to Payments to Other Governments to better align the annual property tax administrative fee. Transfers to Other Funds reduced by 25%reflecting the City's reduction of debt payments, including$1.5 million for the HBPFA 2011A Lease Revenue Bond and$300.000 for the Judgment Obligation Bond. 332 Non-Departmental Adopted Budget - FY 2016/17 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2012/13 FY 2013114 FY 2014115 FY 2015/16 FY 2015/16 FY 2016/17 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Equipment Replacement OPERATING EXPENSES Equipment and Supplies 3,154 8,983 Repairs and Maintenance 375,919 Professional Services 66,996 192,949 207.051 Other Contract Services 3,750 OPERATING EXPENSES 7 979 192949 207051 CAPITAL EXPENDITURES Improvements 202,600 152,752 121,328 Equipment 2,409,173 1,880,498 2,553,638 5,000,000 3,473,100 4,921,200 -1.58% Vehicles 1,166,024 1,434,214 3,691,178 2,533,829 Software-Capital 186,702 75,953 28.720 17,830 300,000 100.00% CAPITAL EXPENDITURES 3,964,498 3,390,665 6,426,289 5,000,000 6,146,087 5,221,200 4.42% Total 4,347,321 3,466,643 6,619,238 5,000,000 6,353,138 5,221,200 4.42% Significant Changes Citywide General Fund equipment replacement purchases are budgeted and tracked by department within this Division. These funds support the replacement of the City's vehicle fleet, machinery,and technology systems. 333 Non-Departmental Adopted Budget - FY 2016117 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2012/13 FY 2013114 FY 2014115 FY 2015116 FY 2015116 FY 2016/17 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Leases OPERATING EXPENSES Rental Expense 69,147 102.772 134.023 140.000 140,000 140,000 0.00% OPERATING EXPENSES 69,147 102,772 134,023 140,000 140,000 140,000 0.00 Total 69,147 102,772 134,023 140,000 140,000 140,000 Significant Changes The Leases Division within Non-Departmental manages the Citywide copier lease program. 334 Non-Departmental Adopted Budget - FY 2016/17 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2012/13 FY 2013114 FY 2014115 FY 2015116 FY 2015116 FY 2016/17 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Office of Business Development OPERATING EXPENSES Professional Services 20,888 Contribution to Private Agency 762.826 843,104 920,834 1.030,000 1,030,000 1,050,000 1.94% Other Expenses 353,654 759,045 926,501 850,000 850,000 850,000 0.00% OPERATING EXPENSES 1,116,480 1,602,149 1,847,335 1,880,000 1,900,888 1,900,000 1.06% CAPITAL EXPENDITURES Land Purchase 26,112 CAPITAL EXPENDITURES 26,112 Total 1,116,480 1,602,149 1,847,335 1,880,000 1,927,000 1,900,000 1.06% Significant Changes Contribution to Private Agency increased by$20,000 due to higher Transient Occupancy Tax(TOT)projections and resulting adjustments to the 10% contract with "Visit HB". Other Expenses includes sales tax sharing agreements with Pinnacle Petroleum and Applied Compute Solutions. 335 Non-Departmental Adopted Budget - FY 2016/17 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2012/13 FY 2013114 FY 2014115 FY 2015116 FY 2015116 FY 2016117 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Debt Service&Transfers OPERATING EXPENSES Professional Services 16,253 35,823 18,737 26,114 57.158 22.208 -14.96% Other Expenses 152,936 7,681 5,488 OPERATING EXPENSES 136683 28142 13 26,114 57,158 22,208 -14.96% CAPITAL EXPENDITURES Capitalized PP&E Offset 428,846 396,910 735,409 CAPITAL EXPENDITURES 428,846 396,910 33409 NON-OPERATING EXPENSES Debt Service Expenses 44,667,811 9,909,511 10,185,992 11,251,975 11,222,475 9,139,046 -18.78% Transfers to Other Funds 619,631 621,981 632,789 668,018 668,018 773,256 15.75% Depreciation 14,035,481 11,841,811 12,387,026 NON-OPERATING EXPENSES 59,322,923 22,373,303 23,205,807 11,919,993 11,890,493 9,912,302 -16.84% Total 58,757,394 22,004,535 22,483,647 11,946,107 11,947,651 9,934,510 -16.84% Significant Changes These funds cover City and Community Facilities District debt service payments and auditing fees related to debt obligations. FY 2012113 FY 2013114 FY 2014115 FY 2015116 FY 2015/16 FY 2016/17 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00401 Debt Svc HBPFA 5,555,674 5,334,817 6,718,041 6,625,738 6,625,738 5,109,738 (1,516,000) 00405 Debt Svc Grand Coast CFD2000-1 14.174,894 824,760 1,378,313 1,246,339 1,246,339 1,104.652 (141,687) 00406 Debt Svc Mello Roos 232,038 263,352 264,988 300,645 300,645 274,916 (25,729) 00408 Debt Svc McDonnell CFD 2002-1 371,833 378,164 384.010 388,028 388,028 398,382 10,354 00410 Debt Svc Bella Terra 23,158,403 2,217,803 2,250,423 2,360,957 2,360,957 2,371,122 10,165 00707 Debt Svc Judgment Oblig Bonds 1,024.219 1,024.039 1,028,616 1,024,400 1,024,400 675,700 (348,700) otal 44,517,061 10,042,935 12,024,391 11,946,107 11,946,107 9,934,510 (2,011,597) 336 Non-Departmental Adopted Budget - FY 2016117 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2012/13 FY 2013114 FY 2014115 FY 2015/16 FY 2015116 FY 2016/17 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Disability Access(234) OPERATING EXPENSES Equipment and Supplies 500 1,350 Conferences and Training 3,700 6,050 2,425 14,700 14,700 14,700 a00% Payments to Other Governments 4,759 5.981 4,579 10,300 10,300 10,300 0M% OPERATING EXPENSES 8,459 12,531 8,354 25,000 25,000 25,000 0.00% Total 8,459 12,531 8,354 25,000 25,000 25,000 Significant Changes Senate Bill 1186, effective January 1, 2013, requires the City to charge and collect a $1.00 fee on any new or renewed business license issued between 2013 and 2018; to submit 30 percent of the fees collected to the State; and to use the remainder "to facilitate compliance with construction-related accessibility requirements." FY 2012/13 FY 2013/14 FY 2014115 FY 2015116 FY 2015/16 FY 2016117 Change from Revenue Summary Actual Actual Actual Adopted Revised Ado ted Prior Year 00234 Disability Access 15,859 20,022 20,516 25,000 25,000 25,000 0,00% Total 15,859 20,022 20,516 25,000 25,000 25,000 1 0.00% 337 Non-Departmental Adopted Budget - FY 2016/17 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2012113 FY 2013114 FY 2014/15 FY 2015/16 FY 2015/16 FY 2016/17 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year RORF Administration (350) PERSONNEL SERVICES Salaries, Permanent 237.234 200,759 228,793 244,073 244,073 166,197 -31.91% Salaries,Temporary 96 11,269 Termination Pay Outs 14,131 15,484 13,836 Benefits 83,612 79,600 85,627 110.907 110,907 81,420 -26.59% PERSONNEL SERVICES 335073 295,842 339,525 364,980 354980 247,617 -30.24% OPERATING EXPENSES Equipment and Supplies 3,639 1,850 3,755 2,100 2,100 -100.00% Repairs and Maintenance 11,500 11,500 2,500 -78.26% Conferences and Training 5,115 3,824 50 4,000 4,000 -100.00% Professional Services 171,931 231,396 169,270 331,000 331,924 25,000 -92.45% Other Contract Services 8,528 26,103 1.155 59,200 59,200 -100.00% Rental Expense 4,232 5,270 59 6,000 6,000 -100.00% Payments to Other Governments 11,071,092 8,783 3,100,000 Expense Allowances 1,191 1,844 4,525 1,200 1,200 -100.00% OPERATING EXPENSES 27500 -93.37% NON-OPERATING EXPENSES Debt Service Expenses 2,960,611 3,674,474 3,228,694 9,252,620 9,252,620 7.150,477 -22.72% Transfers to Other Funds 828,193 671,873 686,812 112,948 1,978,844 100.00% Depreciation 17,000,000 3,888,462 NON-OPERATING EXPENSES 3,788,804 21,346,346 7,803,968 9,252,620 9,365,568 9,129,321 -1.33% Total 15,389,603 21,921,258 11,422,306 10,022,600 10,136,471 9,404,438 -6.17% Significant Changes Pursuant to AB x1 26,the Successor Agency receives RPTTF funding from the County Auditor-Controller to pay Enforceable Obligations o the City's former Redevelopment Agency (RDA). The Successor Agency receives a 3% or a minimum of $250,000 for administration expenses related to the winding down of the former RDA. Permanent Salaries and Benefits were reduced due to the administrative cap imposed by the State. Operating Expenses include $2,500 for building and grounds facilities maintenance, and $25,000 in Professional Services for economic analysis consulting services. Debt Service Expenses include the 1999 and 2002 Tax Allocation Bonds, property tax sharing agreements,and payments related to the Bella Terra Phase 1 and 2,Strand,and Hilton development projects. FY 2012/13 FY 2013/14 FY 2014115 FY 2015/16 FY 2015/16 FY 2016/17 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Administrative Secretary 0.50 FTEfundedhere.but accounted forin City Manager.Other Funds 0.00 Deputy Director 0.50 FTE funded here,but accounted for in City Manager,Other Funds 0.00 Econ Development Project Manager 0.35 FTE funded here,but accounted for in City Manager,Other Funds 0.00 Real Estate&Project Manager 0.19 FTE funded here,but accounted for in City Manager,Other Funds 0.00 Total 0.00 FY 2012/13 FY 2013/14 FY 2014/15 FY 2015/16 FY 2015/16 FY 2016/17 Change from Revenue SummaryActual Actual Actual Adopted Revised Ado fed Prior Year 00350 RORF Administration 18,619,717 8,432,376 7,742,993 10.022,771 10,022.771 9,404,438 (618,333) Total 18,619,717 8,432,376 7,742,993 10,022,771 10,022,771 9,404,438 (618,333) 338 Non-Departmental Adopted Budget - FY 2016/17 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2012/13 FY 2013114 FY 2014115 FY 2015116 FY 2015/16 FY 2016117 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Housing Authority(220,233,352) PERSONNEL SERVICES Salaries, Permanent 2,445 18,383 116,808 139,251 657.50% Salaries,Temporary 2.307 Benefits 648 8,830 80,405 107,400 1116.28% PERSONNEL SERVICES 5,400 27,213 197,213 246,651 806.36% OPERATING EXPENSES Equipment and Supplies 50 Professional Services 19,950 6,539 57,053 130,000 132,947 130,000 0.00% Other Contract Services 49 18,555 5,000 8,978 5,000 0.00% Payments to Other Governments 4,860,535 OPERATING EXPENSES 4,880,534 6,539 75,658 135,000 141,925 135,000 0.00% NON-OPERATING EXPENSES Transfers to Other Funds 404,931 405,367 405,367 405,367 0.00% NON-OPERATING EXPENSES 404,931 405,367 405,367 405,367 0.00% Total 5,285,465 6,539 81,058 567,580 744,505 787,018 38.66 Significant Changes The City's Housing Authority manages the City's Housing Assets. The Permanent Salaries and Benefits increased due to the funding of one (1) FTE Homeless Liaison Police Officer position. On December 21, 2015, City Council approved to fund one (1) FTE Homeless Liaison Police Officer position per fiscal year for the next five years provided by SB 341 for homeless prevention and rapid re-housing services. FY 2012113 FY 2013/14 FY 2014/15 FY 2015/16 FY 2015/16 FY 2016/17 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Administrative Analyst 0.20 FTE funded here,but accounted for in City Manager,Other Funds 0.00 Police Officer 1.0 FTE funded here,but accounted for in the Police Department,Administrative Operations 0.00 Total .00 0.00 0.00 0.00 0.00 0.00 0.00 FY 2012/13 FY 2013/14 FY 2014115 FY 2015/16 FY 2015/16 FY 2016/17 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00233 Housing Residual Receipts 108.454 375,980 481,717 420,000 420,000 382,669 (37,331) 00352 LMIHAF 1.036.786 22,148 183,428 400,000 400,000 400,000 0.00 Total 1,145,240 398,128 665,145 820,000 820,000 782,669 (37,331) Actual Actual Actual Estimated Use of Fund Estimated Change from Fund Balance 9130/2013 9/3012014 9/3012015 9/30/2016 Balance 9/30/2017 Prior Year 00233 Housing Residual Receipts 108,454 484.433 964.828 885,441 72,698 812,743 (72,698) 00352 LMIHAF 5,637.210 5.652,819 5,756,512 5,633,973 5,702,322 68,349 Total 1,145,240 398,128 6,721,339 6,519,414 72,698 6,515,065 (4,349) 339 Non-Departmental Adopted Budget - FY 2016/17 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2012/13 FY 2013114 FY 2014/15 FY 2015/16 FY 2015116 FY 2016/17 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year BID-Auto(701), BID-Hotel/ Motel 709), BID-Downtown (710) OPERATING EXPENSES Other Contract Services 1,774,346 1,938,219 2,926,888 3,157,520 3,163,402 3.330,800 5.49% Other Expenses 384 OPERATING EXPENSES 1774730 1938 9 2,926,811111 3157520 3163402 3330800 5.49% NON-OPERATING EXPENSES Debt Service Expenses 385 198 28 NON-OPERATING EXPENSES 385 198 28 Total 1,775,115 1,938,417 2,926,916 3,157,520 3,163,402 3,330,800 5.49% Significant Changes There are three Business Improvement Districts (BIDS) within the City: Auto Dealers, Downtown and Hotel/Motel. The businesses in each district have self-assessed a fee, which is collected by the City and redistributed back to the districts. Annually, as required by the State o California,the operating budgets for the Downtown and Auto Dealers BIDS are reviewed and approved by the City Council. The new ten(10) auto dealers and all downtown merchants have a self assessment through the BID that City Council approves annually. All hotels and motels have a self assessment of 3% on top of the City's Transient Occupancy Tax(TOT)of 10 percent. The FY 2016/17 Hotel/Motel BID budget reflects an increase of$162,000 due to increased TOT revenue projection. FY 2012/13 FY 2013/14 FY 2014/15 FY 2015/16 FY 2015/16 FY 2016/17 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00701 BID-Auto 172,800 172,800 110,920 101,520 101,520 112,800 11,280 00709 BID-Hotel/Motel 1,509,288 1,814,805 2,735,313 2,946,000 2,946,000 3.108,000 162,000 00710 BID-Downtown 101,695 106,614 107,313 110,000 110,000 110,000 Total 1,783,783 2,094,219 2,953,546 3,157,520 3,157,520 3,330,800 173,280 340 Non-Departmental Adopted Budget - FY 2016/17 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2012/13 FY 2013/14 FY 2014/15 FY 2015116 FY 2015/16 FY 2016/17 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Bella Terra Parking Structure(711) OPERATING EXPENSES Repairs and Maintenance 481,562 Other Contract Services 56,408 538,529 455,530 583,930 583,930 635,799 8.88°k OPERATING EXPENSES 537,970 538,529 455,530 583,930 583,930 635,799 8.88% Total 537,970 538,529 455,530 583,930 583,930 635,799 8.88% Significant Changes Maintenance and operation expenditures for the Bella Terra retail center public parking structure is funded through a special maintenance fee paid by the owner of the center. Other Contract Services increased by$51,869 due to higher maintenance costs. FY 2012/13 FY 2013/14 FY 2014/15 FY 2015116 FY 2015/16 FY 2016/17 Change from Revenue Summary Actual Actual Actual Adopted Revised Ado ted Prior Year 00711 Parking Structure-Bella Terra 529,718 530.181 539.417 641,406 641,406 635,799 (5,607) Total 529,718 530,181 539,417 641,406 641,406 635,799 1 (5,607) 341 Non-Departmental Adopted Budget - FY 2016117 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2012113 FY 2013/14 FY 2014115 FY 2015/16 FY 2015/16 FY 2016117 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Strand Parking Structure(712) OPERATING EXPENSES Other Contract Services 840.206 832,244 842,685 1,601,823 1,601,823 1,239,930 -22.59% OPERATING EXPENSES 840,206 832,244 842,685 1,601,823 1,601,823 1,239,930 -22.59% CAPITAL EXPENDITURES Improvements 278,827 5,142 CAPITAL EXPENDITURES 278,827 5,142 NON-OPERATING EXPENSES Transfers to Other Funds 100,000 250,000 300,000 300,000 300,000 300.000 0.00% NON-OPERATING EXPENSES 100000 250,000 300,000 300,000 300,000 300,000 0.00% Total 940,206 1,082,244 1,421,512 1,901,823 1,906,965 1,539,930 -19.03% Significant Changes The Strand mixed use project includes a public parking structure. The City owns the parking structure; however it is operated by Cypress Equities/Arrow Realty according to the terms of the Parking Operating Agreement. Annually, the City Council approves the budget for The Strand Parking structure, including parking rates. Other Contract Services appropriations support common area maintenance in accordance with various agreements and new parking equipment. Actual as of Actual as of Actual as of Estimated Use of Fund Estimated Change from Revenue Summary 9/30/2013 9/3012014 9/30/2015 9/30/2016 Balance 9/30/2017 Prior Year 00712 Parking Structure-Strand 1,660,060 1,581,208 1,498,188 1,640,439 1,640,439 1,770,225 1 129,786 ITOtal 1,660,060 1,581,208 1,498,188 1,640,439 1,540,439 11,770,225 129,786 342 Non-Departmental Adopted Budget - FY 2016117 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2012/13 FY 2013/14 FY 2014/15 FY 2015116 FY 2015116 FY 2016/17 Change From Division I Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year NON Non-Departmental CIP Capital Improvement Projects 10040314 Cap Purch. -Public Works 5,259,833 3,636,101 1,935,789 3,341,968 5,304.446 3,736,054 11.79% CIP Capital Improvement Projects 5,259,933 3,636101 1,935,789 3,341,968 5,304,446 3 736 054 11.79% CW Citywide Expenses 10040101 Non-Departmental 10,933,118 8,377,457 9,240,220 21.326,324 19,867,441 19,037,086 -10.73% 10040108 PARS Annuity Payments 4,643,404 28,656 28,656 ID040110 Commercial Revolving Loan Fund 200,000 400,000 200.000 0.00% 10040999 General Fund-Non Dept Trfs 12,122,195 11,749,544 12,131,578 7,208,147 7,208,147 5,342,357 -25.88% CW Citywide Expenses 27 698,717 20,155,657 21,400.454 28,734,471 27,475 588 24,579,443 -14.46% EQ Equipment Replacement 10040207 Equip Replace-Comm Svcs 72,516 191.252 28,653 10040209 Equip Replace-Fire 1.117,461 544,541 495,829 444.813 IOD40211 Equip Replace-Info Svcs 405,616 539,314 1,018,404 493,084 10040213 Equip Replace-Police 669,749 744,607 1,209,184 1,340,434 10040214 Equip Replace-Public Works 2,081,979 1,439,660 1,864,108 1,817,398 10040216 Equip Replace-HR 7,268 EQ Equipment R lacement 4,347,321 3,466643 6,619,238 4441083 LS Leases 10040102 Citywide Leases 69,147 102,772 134,023 140,000 140,000 140,000 0.00% LS Leases 69,147 102,772 1 023 140,000 140,000 140,000 0.00% BD Office of Business Development 10080103 Office of Business Development 1,116,480 1,602,149 1,847,335 1,880,000 1,927,000 1,900,000 1,06% BD Office of Business Development 1,116,480 1,602,149 1,847,335 1,880,000 1,927,000 1,900,000 1.06% Debt Service&Transfers 40140105 HBPFA 2010A 1,241,238 1,242,800 1,238,600 1,235,350 1,235,350 1,241,400 0.49% 40140106 HBPFA2011A 4,307,194 4,305,694 4,302,619 4,298,594 4,298,594 2,778,794 -35.36% 40140107 Senior Center 297,439 1,091,794 1,091,794 1,089,544 -0.21% 40540101 Debt Svc Grand Coast CFD2000-1 14,195,815 40640105 Debt Svc CFD2000-1 2013 Refund 186,304 1,111,401 1,102,239 1,246,339 1,246,339 1,104,652 -11.37% 40640101 Debt Svc Special Tax CFD1990-1 196,550 197,099 186,650 190,645 191,689 274,916 44.20% 40680999 Mello Roos-Econ Dev Tds 67,942 74,828 76,276 110,000 110,000 -100.00% 40840101 Debt Svc McDonnell CFD 2002-1 363,781 385,363 381.498 388,028 388,528 398,382 2.67% 41040101 Debt Svc Bella Terra CFD2003-1 23,582,732 546,736 41040105 Debt Svc CFD2003-1 2013 Refund 137,924 1,679,244 2,224,747 2,360,957 2,360,957 2,371,122 0.43% 50640101 Non-Departmental (671,823) (404,591) (740.897) 50740101 Non-Departmental (9,959) 65040101 Non-Departmental 14,011,530 11,817,861 12,363,075 65340101 Non-Departmental 23,951 23,951 23,951 70740101 2004 Judgment Obligation Bond 1,024,215 1,024,149 1,027,449 1,024,400 1,024,400 675,700 -34.04 Debt Service&Transfers 58,757,393 22,004,535 22,483,647 11,946,107 11,947,651 9,934 510 -16.84% Disability Access Fund 23440101 Disability Access Fund-City 3,700 6,550 3,775 14,700 14,700 -100.00% 23440102 Disability Access Fund-State 4,759 5,981 4,579 10,300 10,300 25.000 142,72% DIwbIIIty Access Fund 8,459 12,531 8,354 25,000 25,000 25,000 0,00% Housing Authority 21780101 Affordable Housing In-Lieu 74,000 23380101 Housing Residual Receipts 1,322 455,367 455,367 455.367 0.00% 35280301 LMIHAF 5,285,465 6,539 79,736 112,213 289,138 331,651 195.55% Housina Authority 5,285,465 6,539 61,058 567,580 818,505 787,018 38.66% RORF Administration 35080101 RORF Administration 11,598,075 17,574,712 3,616,339 769,980 770,903 275,117 -64.27% 35080201 Project Debt Payments 2,088,636 2,865,544 2,489,649 6,855,250 6,855,250 4,759,727 -30.57% 35080202 1999 Tax Allocation Bond 278,174 256,505 234,215 752,620 762 620 750 000 -0.35% 343 Non-Departmental Adopted Budget- FY 2016/17 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2012/13 FY 2013114 FY 2014/15 FY 2015/16 FY 2015116 FY 2016/17 Change From Division/Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year 35080203 2002 Tax Alloca0on Bond 596,526 552.625 506,830 1,644,750 1,644,750 1,640,750 -0.24% 35080999 RORFTrts 828,193 671,873 4,575,274 112,948 1,978,844 100.00% RORF Administration 15389,603 21921258 11,422,306 10,022,600 10,136,471 9, -6.17% Business Improvement Districts BIDS 70180101 BID-Auto 165,685 137,196 106,136 101.520 101,520 112,800 11.11% 70980101 BID-Hotel/Motel 1,518,812 1,686,221 2,733,624 2,946.000 2,946,000 3,108,000 5.50% 71080101 BID-Downtown 90,618 115,000 87,156 110,000 115,882 110,000 0.00% Business Improvement Districts BIDs 1775,115 1938417 2926916 3,157,520 3,163.402 3,330.800 5.49% Bella Tema 71180101 Parking Structure-Bella Terra 537,970 538,529 455,530 583,930 583,930 635,799 8.80% Bella Terra 537,970 538,529 455,530 583,930 583,930 635,799 8.88% Parking Structure-Strand 71280101 Parking Structure-Strand 940,206 1,082,244 1,421.512 1,901,823 1,906,965 1,539,930 -19.03% Parking Structure-Strend 940,206 1,082,244 1,421,512 1,901 823 1,906 965 1,539,930 -19.03% Other Funds 82,694,212 47,504,054 38,799,323 28,204,560 28,581,924 25 657 495 -9.03% General Fund 38,491,498 28,963,322 31,936,838 34,096,439 39,288,118 30,355,497 -10.97% Other Funds 82,694,212 47,504,054 38,799,323 28,204,560 28,581,924 25,657,495 -9.03% rand Totals 121,1 76,467,376 70,736,161 62,300,999 67,870,042 56,012,992 .09% 344 CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROGRAM Fiscal Years 2016117 through 2020121 Introduction The Capital Improvement Program (CIP) identifies major public improvements to the city's infrastructure over the next five years and includes new projects and upgrades to existing facilities of $50,000 or more. Funding will be authorized for the first year of the program upon �. adoption of the Fiscal Year 2016/17 budget. Future ' M. years include planned programs and are described more generally. The CIP is a comprehensive document Y that includes projects with unexpended funds from the previous year. Organization of the CIP The CIP is arranged in sections. The narrative identifies funding sources and categories of projects. The second section summarizes the projects by year showing total costs for each project. The final section contains individual project sheets for each category, organized alphabetically by type of improvement. The project sheets identify the estimated cost of the project design and construction. Staff hours for design, project management, and inspection are included within the individual project budgets. CIP Goals The CIP is developed to address elements in the City's General Plan, as well as City Council adopted planning documents and master plans. Projects correspond to the Strategic Plan Goals adopted by the City Council. Specific Goals identified in the CIP include: Improve Quality of Life, Enhance and Maintain Infrastructure and, Enhance and maintain Public Safety. CIP Preparation Process The CIP is prepared with the annual budget. Proposed projects are submitted to the Public Works Department and staff compiles the document and prepares the draft program in conjunction with City Administration. The CIP is presented to the Public Works Commission (PWC) for review. During the year, individual projects are taken to the PWC prior to advertising for bids. The Planning Commission reviews the CIP to ensure conformance with the General Plan. The final CIP is adopted by the City Council with the budget. 345 CIP FUNDING SOURCES Funds for capital improvement projects are provided through a variety of sources. Two major sources for the CIP are Special Revenue Funds and Enterprise Funds. Both categories are restricted, with expenditures limited to certain types of projects. A Special Revenue Fund is used to account for the proceeds of revenue sources that are restricted to expenditures for specific purposes. Special Revenue Funds include entitlement or subvention funds and developer fee funds. Examples of entitlement funds • are Gas Tax or Measure M whereby funds are distributed based on population. Developer funds, such as Traffic Impact Fees or Drainage Fee Funds, must be used to mitigate demands on the infrastructure from new development in accordance with an adopted plan. Enterprise Funds are proprietary funds used to account for activities with an associated user charge. Enterprise Funds are maintained by adopted rates and are not subsidized by the General Fund. User rates support the full cost of operations, maintenance, capital, and reserve requirements. Water and Sewer Service are the enterprise funds most often used for CIP. 346 SPECIAL REVENUE FUNDS Air Quality Fund 201 The Air Quality Fund revenue is from AB 2766 that apportions a percentage of the air quality fee from motor vehicle registrations to local jurisdictions. Eligible expenditures must show a quantifiable reduction in exhaust emissions. An annual report on qualifying expenditures is submitted to the Southern California Air Quality Management District (SCAQMD). Capital project expenditures must meet minimum requirements for emission reductions. The Air Quality Program partially funds the replacement of certain vehicles within the City's Fleet with alternate fuel vehicles. Traffic Impact Fund 206 The Fair Share Traffic Impact Fee (TIF) program was established to implement the goals and objectives of the Circulation Element of the General Plan. Revenues ensure that the adopted Level of Service standards for arterial roadways and signalized intersections are maintained when new development occurs. Fees are calculated on a per trip generated basis. Projects eligible for TIF funding include roadway widening, certain new traffic signals, and signal modifications that improve traffic circulation. Gas Tax Fund 207 Gas Tax funds support the overall planning, maintenance, and operation of the City's transportation system. Funds may be used for development review, transportation modeling, traffic signal operation and coordination, and streetlight system maintenance. Gas Tax use complies with State regulations and is directly related to street construction or maintenance. Revenue is distributed by the State according to established percentages and based on population. Park Acquisition and Development Fund 209 The Park Acquisition and Development (PAD) Fund is comprised of developer fees to be used for acquisition, development, and renovation of parks, beaches, recreation facilities, and amenities. The goal is to improve the quality of life in Huntington Beach by creating facilities that meet the needs and 2 desires of the community. Fees are collected for parkland and open space acquisition with the intent of providing a variety of recreational opportunities for all age groups. Funds cannot be used for maintenance activities. State law requires annual and special financial reports of fund expenditures. 347 Measure M2 Fund 213 Measure M2 expenditures are programmed for street and transportation system enhancements. Costs include engineering and construction for projects such as street rehabilitation, pedestrian concrete maintenance, and street tree replacements. The use of Measure M2 funds must comply with County regulations and directly relate to street improvements. Measure M2 revenues are from the '/2 cent sales tax approved by voters and levied by the County of Orange. Funds are dispersed to cities on a per capita basis. Annually, the city presents a seven year proposed project plan to the Orange County Transportation Authority (OCTA) to maintain eligibility for Measure M2 funds. In addition to funds distributed directly to the city, the OCTA administers competitive grant programs known as the Combined Transportation Funding Program (CTFP) that has resulted in several million dollars for street improvement funds to Huntington Beach. Traffic Congestion Relief(Proposition 42) Fund 219 Assembly Bill 2928 established the Traffic Congestion Relief Fund to allocate funds to cities and counties for roadway maintenance purposes. Allocations are calculated per capita, in the proportion that the total population of a city bears to the total population of all cities in the state. ENTERPRISE FUNDS Water Fund CIP Fund 506 Water user rates fund the Water Fund Capital Improvement Program. In addition to operations and maintenance, water rates are committed for major maintenance and rehabilitation of water facilities such as wells, reservoirs, water distribution lines, and water meters. The water system operation is assisted by a sophisticated data transmission program. System upgrades, water facility security improvements, and water main replacement are anticipated capital expenditures. Water Master Plan Fund 507 The Water Master Plan (WMP), adopted in 1990 and updated in 2000 and 2005, recommends new facilities to provide the city with adequate water production and storage capabilities. The majority of projects included in the previous WMPs are complete, including three storage reservoirs, three water wells, and various pipeline improvements. In the next two years, the WMP focus is on corrosion control and transmission main improvements. Design and construction of the Southeast Reservoir, booster station and transmission lines is planned during the next ten years. The WMP is currently being updated. 348 Sewer Service Fund Fund 511 The Sewer Service Fund was established to maintain, rehabilitate, and replace sewer facilities. Revenue is derived from user charges to residents and businesses with connections to the city sewer lines. Capital projects include _ rebuilding sewer lift stations and lining or replacement of sewer lines, as designated in the 2003 Sewer Master Plan. Facilities are evaluated regularly to determine priorities to repair or replace facilities. The capital project program includes design, engineering, and all aspects of construction management. General Fund Capital Project Funding The General Fund Capital Improvement Budget is approximately $3 million per year. The use of General Fund support is discretionary as to the type of activity; however proposed projects qualify as capital improvements. Typical projects are substantial facility improvements and studies. Infrastructure Funds are used for capital projects that improve the various city systems and facilities. Grants and Minor CIP Funds Each year, City staff apply for and receive various grant awards. The CIP document includes only grant funds that assist in developing or improving the infrastructure. By pursuing grant opportunities, the City is able to maximize local project funds. The following grants are providing funding for the 2016/17 CIP. • Community Development Block Grant (CDBG) Sidewalk, curb, and gutter construction in enhancement areas; community center renovations and citywide Americans with Disabilities Act (ADA) improvements. • Safe Neighborhood, Parks, Clean Water, and Coastal Protection Bond Acts Urban runoff diversion and water quality projects; park improvements. • OCTA Competitive Measure M2 Grants Capacity improvement projects of major intersections. • Federal Hazard Mitigation Grant to mitigate flooding potential by reconstruction of a storm drain pump station. • Federal Highway Bridge Replacement Rehabilitation (HBRR) and Bridge Preventative Maintenance Program (BPMP) Grants used to extend useful life of the City's bridges. • Federal Highway Safety Improvement Program (HSIP) to help fund traffic signal modifications to include left turn arrows at intersections and other operational improvements to improve traffic safety. 349 CIP CATEGORIES Drainage and Water Quality: Drainage projects include storm drain line construction or rehabilitation, drainage pump station construction, and drainage system facilities. The water quality component addresses urban runoff, retention basins, and other facilities that may improve the quality of water discharged to local water bodies as well as comply with the Citywide Urban Runoff Management Plan (CURMP). Facilities: Capital improvements to facilities can be modifications to existing buildings or new construction. Typical projects are those _ that exceed the normal maintenance budgets such as the replacements of roofs, elevators, and climate control systems. Upgrades include energy efficiency conversions and improvements to meet technological needs. Neighborhood: Localized improvements to limited residential or other specific areas are included in this category. Annual projects include residential pavement overlays, concrete, and street tree replacement. Neighborhood projects may be in the Enhancement Areas and eligible for CDBG funding. Parks and Beaches: Parks and beaches projects include new park construction and renovation, including improvements to city beach facilities. Funding may be Park Acquisition and Development, state bond allocations, grants, or development impact fees. The park system is developed in accordance with the Park Strategy Fee and Nexus Study (2001), as well as the City's General Plan, Community Services and Recreation component. Parks and beaches contribute to the quality of living in Huntington Beach by preserving open space and providing recreational opportunities for residents and visitors. Sewer: Improvements to the city sewer system consist of sewer line and sewer lift station rehabilitation, as well as routine maintenance. Improvement projects are based upon the 2003 Sewer Master Plan, as well as maintenance demands. The program to replace sewer lift stations is on a two-year cycle, with design the first year and construction the second year. Eleven stations have been rebuilt since 2000. 350 Streets and Transportation: This category highlights improvements to the City's arterial streets and traffic control systems. Projects may include street widening, pavement rehabilitation, and traffic signal installation. Funding sources are primarily Gas Tax, Measure M, Federal grants and Traffic Impact Fees. The Pavement Management Plan, General Plan Circulation Element, and Traffic Signal Priority List are source documents for these projects. Typical street improvements are pavement and concrete replacement, road widening, and grade adjustments. Improvements to the citywide transportation system include new traffic signals, signal modifications, and signal communications upgrades. Projects are intended to improve traffic flow throughout the city. Water: Water projects include the rehabilitation of existing components, as well as, the construction of new storage and production facilities. Water main replacements and well rehabilitations are funded through the water rates as Water Fund CIP. Water Master Plan Funds provide capacity upgrades and new facilities as recommended in the Water Master Plan. The replacement, corrosion protection, and upgrade of steel water distribution mains, and large water transmission lines throughout the city are ongoing projects. 351 Capital Improvement Program Fiscal Year 2016117 In Fiscal Year 2016/17, new improvements totaling $24.4 million are proposed. It is anticipated that approximately $6 million in continuing appropriations for projects approved last year will be brought forward into the new fiscal year. The primary funding sources for capital projects remain restricted revenue funds and enterprise funds such as water, sewer and street funds. The General Fund will provide $3.6 million for infrastructure improvements in FY 2016/17. Projects for the Water, Water Master Plan, and Sewer Service enterprises correspond with the adopted master plans and major maintenance programs. Planned sewer improvements include design of one lift station, reconstruction of another and the annual sewer lining, replacement and rehabilitation. Water line replacements, corrosion control, distribution and production system improvements, booster station improvements and facility security improvements are included in the water capital improvement program. Measure M, Gas Tax and the General Fund will be used to rehabilitate three arterial highway segments consistent with the City's Pavement Management Plan. Gas Tax will provide funding for arterial street design work, median improvements and local street rehabilitation. Other transportation improvements, funded in part by grants, include intersection improvements, bridge rehabilitation and preventive maintenance, and traffic signal modifications. Local neighborhood improvements will include replacement of sidewalks, including ADA ramps where warranted, and residential street overlays. In addition, two streets will be reconstructed, including sidewalk, curb and gutter, and roadway. Park projects include construction of a playground at Edison Park, rehabilitation of a portion of the beach service road, Bartlett Park improvements, conceptual plan for development of the former gun range site and sand replenishment of the Huntington Harbour beaches. The CIP contains many projects that will further Huntington Beach as an inviting tourist destination, as well as, serve the local community. Residents and visitors will benefit from the infrastructure improvements that enhance our daily lives. 352 ° ■ ! ■ ■ § - �� \ \ kk � k | ■ � (k . . 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(n � \k / /2k ) j � \ \ ° f 22 � N ._ / » » ^ § w ) ® . § :E '� G � ) \ 0 -- - . - � LLJ L� k /- § z L w § \) 388 O O O O O O O O O O O C 0 N c 0 — N LL N = eh LL M m = m Ol� GI L a O V C O O O O O O O O O O «O p 0 0 0 C O O O o 0 0 O O N N w m a o 0 0 o 0 0 0 0 o c 1 vim- c Lnoo ip o o 00 0 0 N O = N V O N N V t O W > E LL N M LL M O � ¢ � U 2 W N m w w w w w w w w w w U W O c j N o 0 0 0 0 0 0 0 0 0 ' a ¢ o 0 0 0 0 o m o 0 0 o O } N y m O o o O o O O G O O W _ E � 0 0 Un O o o 0 0 o a U O - O � C > LL N = M LL = M Q O W m r O CL m w w w w w w E»F» e> w OF a U — L Y U r � d 2 0 0 0 0 0 0 0 0 0 0 N O C N O O O O O O O O O O p com N N 000 O O O 0 0 O O E 0 C 06 G o O O O O } 0 N N C 1 L 0 0 0 1 O O O O O O O O O � N O .� LL N 3 « m 'O 2 2c FA H3 fA N3 M w U3 M EO w N � N c E O O O O O O O O O O O C E N O O O O O O O O O O O O N d j p E C , 0 0 C O O O 0 0 0 0 O O "4 > d '� ZZ0000 0y8 ¢ a > d oo o o eo000 o p y O N z a_ U O N a O O N N V .p N (,) cD N LL cl = O LL N = O = a a LL rn Q K NN w` wcsiw Fn e» w v� www w y co � c W H OU 'C H p Q ° CCL d z J y E c 0 y a)O Q ° ~ U o Uza 0 3 ~ oa C1 O c K U d d o O EW Q G W Zow o`U ° m w o o o z aN z z U)! 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W O O� O O U O U G z O U 'i o O Z °� N H F p U U w ( W p N Z Z W (L n E r w w a o to (nil to K O a U c O O ry O. ID (O .O� C OO cq LL LL _t YViP^�6 ..___ Z O g C N tr F e (n � Q - • x L - N X Z O 1 O LU Wal o J Q 0 "�' O 0 - a F 1 W N m U CUJ r= r am Eg J O M w z3IL C H m O W a � a' o3 (n 394 ) ) / \ ) kCL , J { ■ `m Co 0 \ ) § } } ) ) \ 0 ) / .. * a | ® \ a ` LU / E b w » 2 } ) ƒ ( , ) y ) \ ® DE k - [ u § _ _ $ IL ) z � 3 § } k { & ) 5 ) - \LU § \ ) /\ /k % CL ui \ m LU LU } ) 0 \ \ (cn i) S § \\ - � #� )Q. Q k \% � \0: } # \ # k \ F � U , LU \ 2 § § § ) `§ i 2§ Zj ~ $§ z k/ Q. ! °B G ! ! { V) Gy ) ) < S ) ) 0 ® ` 3 0 } } \ \\ \ ) : - z - § ! § . . \ IL G " k � 0. - - LLI 02 k § § E ) ! ƒ § { cn /\ { 395 \ \ � _ _ ) # ) � to ! 06 } ca ) } U) k / ) 0 L uj 0 04)0 0 IL 45Z 0 § & ) » 02 § § § ) a ) \ Cam ® § § 2 > co @ ! rLL \ � E .a \ \ � 3 § § jt ) { n ) co 0 ) f � | mLU _ - z § \ / \ 5 > } - , - : ! \ ° 2 E (LCD � � I 22 A - k L .. .. k k k ) 2 R 0 k r _ $ E ° r 2 Q S § f ) } b a ` 2 § # 7 ( \ ; LU § / w o G ; ' ° $ LC(OXLCWOL k ) � ) ( k - ` ■ 3 ± LU 8 (Le: - - $ � ( / § 7 §( \ ( /\ / \$ k G@ ) ƒ / ) S ) ~ ~ � \ § $\ 0 ! B � \ � � � # ( \ IL ■ LU0 Q /\ . 06 ( Z \ E ac2 d - [ ) § / L ci § § - � ` k In 0 Acc 0 ) ƒ CO f } } ( [ ® a ! 2 § [ � £ A ° _ _ ! » / b # \ } ) - f E % § » e ) ] ) m ] \ \ _ G § ) ) S CL \ /o \ k t ) \ ) � - In § § \ ! ) } § ) - : - , � « 22 - m E ! J g § f , - % .. ) r LU CL ` / 2G § A o } LL o f § z § f ! # ) # 0 o & z D ) § ( ( ! b o % ; r C.) § � \ § § wuz Q) ( G CL cx / I Q.c ( / \ ( \\ } z G } ; \ \ \ 8 k ) ) _ $ \ \ IN u 0 I-6 } \ } It § Is . - r ; I LU } Gw © � d ! = 2 § u {\ . - o00: g CU ` ` � § B ` f i § - a f = , Ia-o k ± 3 ] , Z } $ ) e xm ® } � 9 � s ) Z } f � ] § EL I ] E % § ) � \ _ � k` G § 2 \cm \ } >\ } E Z . _ \ 7I ; k £ E ! k _ ! wE § ■ ° f m - 0 _ - - - § t ( 0 , ! 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[ ) � k ) { ( d F & \ 0 0 § G » { Im / ) ) _ k \ D - � Q � to LUk - - - - - - m A 2 \ - : - F- ) Z , , a f / � § \ \ ¥ / $ 4 r _ ■ § 0 m IL Q S § f - ° _ .. l : § / [ § §uj ) c ! � � ( \ � ( W � � ° uj / § ) \ \ ` z - . E a z - ® 2 ) $ LU � � 77 \ Q. ) \ \ \ \\ / /$ k 7 \ ; \ \ \ S } 0 ~ ~ 0 ° ; ®ffi § \ �— \ B � , � � |) . Am \ & f /a. { 222 § & CL i_� � /_ [ 2 � � ; got 22 LU { It m LU ) ) / W ) § /} 401 | I _ ) 7 \ ) \ j - � . � k k ( .. CD ) ) k % § § § i ® § [ y % /{ rz- } § ) ) \ b § # § k {k � 2 ) k ) � 0 { \ � 0 0 � m E ! » ® ° / k ; ) § a LU ( / ( \ \ \ - - M CT - 2 ) \ > 0 a - , - , ! \ Qo , | | s . ( ) � & = k f2Z & m .. ; « . .. k ) � \ 7 § t # r m § ° r � z § z o § f t k < §� )| {i \ba L) ) § ( # k# §§ ! G G 2« � § Lu / § § / \ \ � ` � � � � E ^ z - ` ) ) \ ) ZQ ' � // � \ d ! 2 (n - aa { }$ \ G@ } {7 - - % j ~ 00 o , { } } - < : \ \ k ) § 2 § - ( § « $ ; ) � /\ \ 2fwE § $ 2 z = ( f 7 / § J § k ) ® m ° ` - E 0E, r a 7 ƒ 0. ] f ` r = ! ® wco }I f ) \ \� \ ± \\ / E | \% / § f 0 LU [ u e - £ & � _ _ ! b ( \ f § £ | # C # ) 2 L ) o f § t G 2 § g / ! % \7 j , a« f§ oo a L) #W ®o0 » t « ) _ % G § f \] 2D = k c , « E ! « mE 22 ) � � = EE ! ` - - - Ni - LU yaI § ° = t z CL 7 7 § r tm c » ° � ) : ; ; f � f r F ? e ! ] 37{ / w 0 OD L ) 2 � A � 7 g2 k § - 2 / t / r _ ) ) rf 2 z o 0z - 2 /( ba ` # ) # § \ o ,@ ( \ § ! . ! ! � G o & ~ ; to LU ° ` ! 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G oQQ. 0 � \ { 2 0 � § \ § § / \ � � � � � ` Z10 ( ` � E § 2 « . k \ ) a. \ \ /\ § \ ® ® Q. ! 0 } u p , S J .. § 2 / KX £ § 2 G � a � � 0 { § u w - r . . \ 00 � E - ^ § f ) � / § § � j ) :3 LU § /) \ 415 § ) 2 } CL CD 0 - k ) f § / IL u - ( - - , ' E [co IL LO ) k ~ CD \ § » a / 000 \, ) ) 69 ) 2 = z ) \ - - - - - 0 LO J / 0 / /# 2 \ } ® f w � kLU ^ « f ) k ! § f 2 7 = a § _ . § § \ � � k ■ k \ ƒ / - ! \ LL 0� \2 / £ G m rLU z aa or, z \ � x ) |� . o = o § a ch #§b z # 0 0E :L) § § n( S LU ° § F- ( ) \ k} � 2 z «\ � ® a\- z� \ § � E 2 ) � / j \/ � \\\ k } k - % } / \ ) ! / z Is LLJ � \ ) § < e � ; / a _ E a � ` 0 = a � L IL /\ ` 2 { % 2 0 / 1321 , LU 7 m ! ) oj kk } 416 City of Huntington Beach Adopted Budget — FY 2016/17 Unfunded Liabilities Overview UNFUNDED LIABILITIES OVERVIEW In an effort to strengthen the City of Huntington Beach's ability to meet its Strategic Plan Goal to "Strengthen Economic and Financial Sustainability," the City developed an innovative, three-pronged approach to significantly reduce its pension and Other Post Employment Benefit (OPEB) unfunded liabilities over the next 10 years. These plans were first included in the FY 2013/14 Adopted Budget and have launched a multi-year effort to pay down the pension and retiree medical liabilities ahead of schedule potentially saving taxpayers an estimated$73.3 million over the next 15 to 25 years. The value of the City's retirement unfunded liabilities as of September 30, 2015, total $346.3 million. It is anticipated, by 2024, the City will have essentially eliminated the unfunded liabilities for two of the City's three retiree benefit plans. The City's unique three-pronged approach addresses the unfunded liabilities for the City's: 1) California Public Employees' Retirement (CaIPERS) Safety Pension Plan; 2) Retiree Medical Plan; and, 3) Supplemental Pension Plan. The "One Equals Five Plan," the "25 to 10 Plan," and the "16 to 10 Plan," respectively, will reduce the unfunded liabilities for each of the City's retiree benefit plans over the next several years. At the center of each plan is the expedited pre-payment of unfunded liabilities through significant reductions in each plan's amortization period. This strategy anticipates the elimination or near zeroing of the unfunded liabilities for the City's OPEB and Supplemental Pension Plans in 10 years; and, pay down of the CaIPERS safety plan's unfunded liabilities, an estimated five years ahead of schedule. The City s plans to reduce its unfunded liabilities received the prestigious "Innovation Award" from the California Society of Municipal Finance Officers in 2014. The City also received a "Golden Hub of Innovation Award" from the Association of California Cities — Orange County for being a County-wide leader in pension reform. On May 2, 2016, the City Council also adopted Resolution 2016-24 authorizing the City's participation in a tax-exempt, IRS Section 115 Trust to further pay down the City's unfunded liabilities. To help achieve this goal, the City Council approved the Public Agency Retirement Services Company (PARS) to administer the trust's assets and ensure the tax exempt status for the Trust. Funding in the amount of $2.5 million was deposited into the Trust from previously approved and available sources in the City's FY 2015/16 Adopted Budget and General Fund balances. The FY 2016/17 Adopted Budget includes an additional $1.0 million to be deposited into the Section 115 Trust to expedite paying down the City's liabilities. 5. RETIREMENT PLAN — NORMAL a. Summary Net Pension Liability Net Pension Liability is reported in the accompanying statement of net position as follows: Net Pension Liability CaIPERS Mscellaneous Plan $ 122,454 CaIPERS Safety Plan 198,618 Supplemental Plan(Note 6) 15,151 Total $ 336,223 417 City of Huntington Beach Adopted Budget — FY 2016/17 Unfunded Liabilities Overview 5. RETIREMENT PLAN — NORMAL (Continued) Deferred Outflows of Resources Deferred Outflows of Resources are reported in the accompanying statement of net position as follows: Deferred employer Investment earnings pension contributions less than made after e)pected earnings measurementdate Total CalPERS Miscellaneous Plai $ - $ 2,961 $ 2,961 CalPERS Safety Plan - 5,060 5,060 Supplemental Plan(Note 6) 3,195 3,195 Total $ 3,195 $ 8,020 $ 11,215 Deferred Inflows of Resources Deferred Inflows of Resources are reported in the accompanying statement of net position as follows: Investment earnings Differences between greaterthan Changes E)pected and etyected earnings in assumptions Actual Etyerience Total Miscellaneous Plan $ 3,389 $ 5,139 $ 1,740 $ 10,268 Safety Plan 3,788 8,145 605 12,538 Total $ 7,177 $ 13,284 $ 2,345 $ 22,806 Pension Expense Pension expenses are included in the accompanying financial statements as follows: Net Pension E)pense Miscellaneous Plan $ 4,365 Safely Plan 14,400 Supplemental Plan(Note 6) 2,703 Total $ 21,468 418 City of Huntington Beach Adopted Budget - FY 2016/17 Unfunded Liabilities Overview 5. RETIREMENT PLAN — NORMAL (Continued) b. Plan Description Substantially all City employees working the equivalent of 1,000 hours per fiscal year are eligible to participate in the Safety Plan and Miscellaneous Plan Agent multiple-employer defined benefit plans administered by California Public Employees Retirement System (CaIPERS), which acts as a common investment and administrative agent for its participating member employers. Benefit Provisions under the Plans are established by State statutes within the Public Employees Retirement Law. Following the passage of AB340, Public Employees' Pension Reform Act (PEPRA)by the California Legislature, employees hired on or after January 1, 2013, who were not previously enrolled in the PIERS system elsewhere, or who have had a break in service of at least six months are required to be enrolled in this retirement program which provides a benefit level that is lower than the benefits provided for CalPERS employees that do not meet the PEPRA qualifications previously described. CalPERS issues publicly available reports that include a full description of the pension plans regarding benefit provisions, assumptions and membership information that can be found on the CalPERS website. Copies of the CalPERS annual financial report may be obtained from the CalPERS Executive Office — 400 P Street, Sacramento, CA 95814. Benefits Provided CaIPERS provides retirement and disability benefits, annual cost-of-living adjustments, and death benefits to plan members and beneficiaries. Benefits are based on years of credited service, equal to one year of full time employment. Benefit provisions and all other requirements are established by State statute and may be amended by city contracts with employee bargaining groups. Participant is eligible for non-industrial disability retirement if becomes disabled and has at least 5 years of credited service. There is no special age requirement. The standard non-industrial disability retirement benefit is a monthly allowance equal to 1.8 percent of final compensation, multiplied by service. Industrial disability benefits are not offered to miscellaneous employees. The City provides industrial disability retirement benefit to safety employees. The industrial disability retirement benefit is a monthly allowance equal to 50 percent of final compensation. An employee's beneficiary may receive the basic death benefit if the employee dies while actively employed. The employee must be actively employed with the City to be eligible for this benefit. An employee's survivor who is eligible for any other pre-retirement death benefit may choose to receive that death benefit instead of this basic death benefit. The basic death benefit is a lump sum in the amount of the employee's accumulated contributions, where interest is currently credited at 7.5 percent per year, plus a lump sum in the amount of one month's salary for each completed year of current service, up to a maximum of six months' salary. For purposes of this benefit, one month's salary is defined as the member's average monthly full-time rate of compensation during the 12 months preceding death. Upon the death of a retiree, a one-time lump sum payment of $500 will be made to the retiree's designated survivor(s),or to the retiree's estate. Benefit terms provide for annual cost-of-living adjustments to each employee's retirement allowance. Beginning the second calendar year after the year of retirement, retirement and survivor allowances will be annually adjusted on a compound basis by 2 percent. 419 City of Huntington Beach Adopted Budget - FY 2016/17 Unfunded Liabilities Overview 4,4 5. RETIREMENT PLAN - NORMAL (Continued) The Plans' provisions and benefits in effect at September 30, 2015 are summarized as follows: Miscellaneous Agent Plans Classic PEPRA Prior to January 1, January 1, 2013 and Hire date 2013 after Benefit formula 2.5% @ 55 2% @ 62 Benefit vesting schedule 5 years of service 5 years of service Benefit payments monthly for life monthly for life Retirement age minimum 50 years minimum 52 years 2.0% -2.5%, 50 years - 1.0% -2.5%, 52 years - Monthly benefits, as a% of eligible compensation 63+years, respectively 67+ years, respectively Required employee contribution rates 8.000% 6.250% Required employer contribution rates October 1, 2014-June 30, 2015 21.938% 21.938% July 1, 2015-September 30, 2015 24.843% 24.843% Safety Agent Plans Classic PEPRA Prior to January 1, January 1, 2013 and Hire date 2013 after Benefit formula 3% @ 50 2.7% @ 57 Benefit vesting schedule 5 years of service 5 years of service Benefit payments monthly for life monthly for life Retirement age minimum 50 years minimum 52 years 2.0%-2.7%, 50 years- Monthly benefits, as a% of eligible compensation 3%, 50+years 57+ years, respectively Required employee contribution rates 9.000% 11.750% Required employer contribution rates October 1, 2014-June 30, 2015 39.051% 39.051% July 1, 2015-September 30, 2015 42.969% 42.969% 420 City of Huntington Beach Adopted Budget — FY 2016/17 Unfunded Liabilities Overview 5. RETIREMENT PLAN — NORMAL(Continued) c. Contributions Section 20814(c) of the California Public Employees' Retirement Law ("PERL") requires that the employer contribution rates for all public employers be determined on an annual basis by the actuary and shall be effective on the July 1 following notice of a change in the rate. The total plan contributions are determined through CaIPERS' annual actuarial valuation process. The actuarially determined rate is the estimated amount necessary to finance the costs of benefits earned by employees during the year, with an additional amount to finance any unfunded accrued liability. The employer is required to contribute the difference between the actuarially determined rate and the contribution rate of employees. For the measurement period ended June 30, 2015, miscellaneous participants under the Classic and PEPRA plans are required to contribute 8% and 6.25% of their annual covered salary, respectively. Safety participants under the Classic and PEPRA plans are required to contribute 9% and 11.75% of their annual covered salary, respectively. In addition, the City is required to make employer contributions at the actuarially determined rates of 21.938% and 39.051% of annual covered payroll for the miscellaneous and safety plans, respectively, for the year ended September 30, 2015. At June 30, 2014, the valuation date, the following employees were covered by the benefit terms for each Plan: Miscellaneous Safety Active employees 586 359 Inactive employees receiving benefits 885 535 Inactiue employees not receiving benefits 569 123 Total 2,040 1,017 For the year ended September 30, 2015, the contributions were: Aggregate Miscellaneous Safety Total Contributions-employer $ - 10,510 $ 19,125 $ 29,635 421 City of Huntington Beach Adopted Budget - FY 2016/17 Unfunded Liabilities Overview 5. RETIREMENT PLAN — NORMAL (Continued) d. Net Pension Liability The Citys net pension liability is measured as the total pension liability, less the pension plan's fiduciary net position. The net pension liability of the Plan is measured as of June 30, 2015, using an annual actuarial valuation as of June 30, 2014 rolled forward to June 30, 2015 using standard update procedures. A summary of principal assumptions and methods used to determine the net pension liability is illustrated below: Actuarial Assumptions — The total pension liabilities in the June 30, 2014 actuarial valuation, rolled forward to June 30, 2015 using standard update procedures, were determined using the following actuarial assumptions: Actuarial Methods and Assumptions Used to Determine Total Pension Liability Actuarial Cost Method Entry Age Normal in accordance with the requirement of GASB Statement No.68 Actuarial Assumptions: Discount Rate 7.65% Inflation 2.75% Salary Increases Varies by Entry Age and Service Investment Rate of Return 7.65%Net of Pension Plan lmestrnenl E.Venses:includes Inflation Mortality Rate Table Derived using CaIPERS'Membership Data for all Funds. Post Retirement Benefit Increase Contract COLA up to 2.75%unfit Purchasing Power Protection Allowance Floor on Purchasing Power applies,2.75%thereafter There was a change in the discount rate assumption for the June 30, 2015 measurement date. GASB 68, paragraph 68, states that the long-term expected rate of return should be determined net of pension plan investment expense but without reduction for pension plan administrative expense. The discount rate of 7.50 percent used for the June 30, 2014 measurement date was net of administrative expenses. The discount rate of 7.65 percent used for the June 30, 2015 measurement date is without reduction of pension plan administrative expense. The underlying mortality assumptions and all other actuarial assumptions used in the June 30, 2015 valuations were based on the results of a January 2014 actuarial experience study for the period 1997 to 2011. Further details of the Experience Study can be found on the CaIPERS website. 422 City of Huntington Beach Adopted Budget — FY 2016/17 Unfunded Liabilities Overview 5. RETIREMENT PLAN — NORMAL (Continued) Discount Rate—The discount rate used to measure the total pension liability at June 30, 2015 was 7.65 percent. To determine whether the municipal bond rate should be used in the calculation of a discount rate for each plan, CaIPERS stress tested plans that would most likely result in a discount rate that would be different from the actuarially assumed discount rate. Based on the testing, none of the tested plans run out of assets. Therefore, the current 7.65 percent discount rate is adequate and the use of the municipal bond rate calculation is not necessary. The long term expected discount rate of 7.65 percent is applied to all plans in the Public Employees Retirement Fund. The stress test results are presented in a detailed report called "GASB Crossover Testing Report" that can be obtained at CalPERS'website under the GASB 68 section. The long-term expected rate of return on pension plan investments was determined using a building-block method in which best-estimate ranges of expected future real rates of return (expected returns, net of pension plan investment expense and inflation) are developed for each major asset class. CalPERS is scheduled to review all actuarial assumptions as part of its regular Asset Liability Management review cycle that is scheduled to be completed in February 2018. Any changes to the discount rate will require Council action and proper stakeholder outreach. The long-term expected rate of return on pension plan investments was determined using a building-block method in which best-estimate ranges of expected future real rates of return (expected returns, net of pension plan investment expense and inflation)are developed for each major asset class. In determining the long-term expected rate of return, staff took into account both short-term and long-term market return expectations as well as the expected pension fund cash flows. Such cash flows were developed assuming that both members and employers will make their required contributions on time and as scheduled in all future years. Using historical returns of all the funds' asset classes, expected compound (geometric) returns were calculated over the short-term (first 10 years) and the long-term (11-60 years) using a building-block approach. Using the expected nominal returns for both short-term and long-term, the present value of benefits was calculated for each fund. The expected rate of return was set by calculating the single equivalent expected return that arrived at the same present value of benefits for cash flows as the one calculated using both short-term and long-term returns. The expected rate of return was then set equivalent to the single equivalent rate calculated above and rounded down to the nearest one quarter of one percent. The table below reflects long-term expected real rate of return by asset class. The rate of return was calculated using the capital market assumptions applied to determine the discount rate and asset allocation. The target allocation shown was adopted by the Board effective on July 1, 2014. Current Target Real Return Real Return Asset Class Allocation Years 1-10' Years 11+2 Global Equity 51.00% 5.25% 5.71% Global Fixed Income 19.00 0.99 2.43 Inflation sensitive 6.00 0.45 3.36 Private Equity 10.00 6.83 6.95 Real Estate 10.00 4.50 5.13 Infrastructure and Foresband 2.00 4.50 5.09 Liquidity 2.00 -0.55 -1.05 'An a)petted inflation of 2.5%used for this period 'An epecled inflation of 3.0%used for this period. 423 City of Huntington Beach Adopted Budget — FY 2016/17 Unfunded Liabilities Overview 5. RETIREMENT PLAN — NORMAL (Continued) c. Changes in the Net Pension Liability The following table shows the changes in net pension liability recognized over the measurement period: Miscellaneous Plan Total Pension Plan Fiduciary Net Pension Liability Net Position Liability Balance at June 30, 2014 $ 485,656 $ 373,141 $ 112,515 Changes in the year: Service cost 7,102 - 7,102 Interest on the total pension liabilities 35,653 - 35,653 Differences between expected and actual experience (2,900) - (2,900) Changes of Assumptions (8,565) - (8,565) Benefit payments, including refunds of members contributions (23,377) (23,377) - Plan to Plan Resource Movement - 2 (2) Contributions-employer - 9,747 (9,747) Contributions-employee - 3,790 (3,790) Net investment income - 8,230 (8,230) Administrative expenses (418) 418 Net changes 7,913 (2,026) 9,939 Balance at June 30, 2015 $ 493,569 $ 371,115 $ 122,454 Safety Plan Total Pension Plan Fiduciary Net Pension Liability Net Position Liability Balance at June 30, 2014 $ 624,982 $ 440.704 $ 184,278 Changes in the year. Service cost 11,119 - 11,119 Interest on the total pension liabilities 46,160 - 46,160 Differences between expected and actual experience (820) - (820) Changes of Assumptions (11,054) - (11,054) Benefit payments, including refunds of members contributions (30,535) (30,535) - Contributions-employer - 17,791 (17,791) Contributions-employee - 4,110 (4,110) Net investment income - 9,661 (9,661) Administrative expenses (497) 497 Net changes 14,870 530 14,339 Balance at June 30, 2015 $ 639,852 $ 441,234 $ 198,618 424 City of Huntington Beach Adopted Budget — FY 2016/17 Unfunded Liabilities Overview 5. RETIREMENT PLAN — NORMAL (Continued) Sensitivity of the Net Pension Liability to Changes in the Discount Rate- The following presents the City's net pension liability, calculated using the discount rate, as well as what the City's net pension liability would be if it were calculated using a discount rate that is one percentage point lower or one percentage point higher than the current rate: Plan's Aggregate Net Pension Liability/(Asset) Discount Rate-1% Current Discount Discount Rate+1% (6.65°/4 Rate(7.650/4 (8.65°/4 Miscellaneous Plan $ 187,119 $ 122,454 $ 69,014 Safety Plan $ 282,353 $ 198,618 $ 129,538 Pension Plan Fiduciary Net Position— Detailed information about each pension plan's fiduciary net position is available in the separately issued CalPERS financial reports. Pension Expenses and Deferred Outflows/Inflows of Resources Related to Pensions For the measurement period ending June 30, 2015 (the measurement date), the City incurred pension expense in the amounts of $4,365,000 and $14,400,000 for the miscellaneous and safety plans, respectively. The amortization period differs depending on the source of the gain or loss. The difference between projected and actual earnings is amortized over 5-years straight line. All other amounts are amortized straight-line over the average expected remaining service lives of all members that are provided with benefits (active, inactive and retired) as of the beginning of the measurement period. The Expected Average Remaining Service Lifetime ("EARSU) is calculated by dividing the total future service years of active employees by the total number of plan participants (active, inactive, and retired) in the risk pool. For the 2014-15 measurement period, the EARSL for each plan is as follows: Mscellaneous Safety E)pected Average Remaining Service Lifetime 2.5 3.8 425 City of Huntington Beach Adopted Budget - FY 2016/17 Unfunded Liabilities Overview 5. RETIREMENT PLAN— NORMAL (Continued) At September 30, 2015 the City reported deferred outflows of resources and deferred inflows of resources related to pensions from the following sources: Miscellaneous Plan Deferred outflows Deferred inflows of Resources of Resources Difference between projected and actual earnings on pension plan investments $ - $ (3,389) Changes in assumptions - (5,139) Difference between a)pected and actual experience - (1,740) Contributions made subsequent to the 2,961 - m easurem ent date Total S 2,961 $ (10,268) Safety Plan Deferred outflows Deferred inflows of Resources of Resources Difference between projected and actual earnings on pension plan investments $ - S (3,788) Changes in assumptions - (8,145) Difference between elyected and actual e)lerience - (605) Contributions made subsequent to the 5.060 - meas urement date Total $ 5,060 $ (12,538) For the Miscellaneous Plan and Safety Plan, $2,961,000 and $5,060,000, respectively, was reported as deferred outflows of resources related to pensions resulting from City's contributions subsequent to the measurement date will be recognized as a reduction of the net pension liability in the year ended September 30, 2016. Other amounts reported as deferred outflows of resources and deferred inflows of resources related to pensions will be recognized in pension expense as follows: Deferred Outflows/(inflows)of Resources Year Ended June 30, Miscellaneous Safety 2016 $ (7,033) $ (5,963) 2017 (4,740) (5,963) 2018 (2,447) (5,339) 2019 3,951 4,727 2020 - - Thereafter - - $ (10,268) $ (12,538) 426 �.. City of Huntington Beach Adopted Budget — FY 2016/17 Unfunded Liabilities Overview 6. RETIREMENT PLAN —SUPPLEMENTAL a. Plan Description and Benefits The City administers a supplemental single-employer defined benefit retirement plan (Supplemental Plan) for all employees hired prior to 1997 (exact dates are different for various associations). The Plan is governed by a three-member Supplemental Employee Retirement Plan and Trust Board consisting of the City Treasurer, Director of Finance, and the City Manager, or his/her designee. The Board has the authority, under the terms of the Trust agreement, to control and manage the operation and administration of the Plan. Benefit provisions are established and may be amended through negotiations between the City and employee bargaining associations during each bargaining period, which are then approved through resolutions of the City Council. In fiscal year 2008-09, the City established the Supplemental Employee Retirement Plan and Trust, and transferred $24,918,000 to an irrevocable trust from the prefunded amounts. The plan and trust are reported as a pension trust fund in the City's financial statements on a full accrual basis. The Supplemental Plan will pay the retiree an additional amount to his or her CalPERS retirement benefit for life. In order to be eligible for the benefit, the retiree must retire from the City. The amount that is computed as a factor of an employee's normal retirement allowance is computed at retirement and remains constant for his or her life. This benefit is payable by the City for the duration of the life of the member, and shall cease upon the employee's death. As of September 30, 2013, the date of the Plan's most recent actuarial valuation, the average monthly benefit received by inactive plan members and beneficiaries receiving benefits is $426. Effective in 1998 (exact dates are different for various associations), new City employees are ineligible to participate in the Supplemental Employee Retirement Plan. Employees Covered., At September 30, 2013, the valuation date, the following employees were covered by the benefit terms for the Plan: Inactive employees receiving benefits 676 Active employees 267 Inactive employees not receiving benefits Total 943 427 City of Huntington Beach Adopted Budget — FY 2016/17 Unfunded Liabilities Overview 6. RETIREMENT PLAN —SUPPLEMENTAL (Continued) b. Employer Contributions The City's policy is to make required contributions as determined by the Supplemental Plan's actuary. The required contributions were determined as part of the September 30, 2013 actuarial valuation. The City is required to contribute the actuarially determined rate of 4.4% of total payroll for all permanent employees for the year ended September 30, 2015. There are no employee contributions required for the plan. Survivor and termination benefits are not included in the plan. Administrative costs of this plan are financed through investment earnings. For the year ended September 30, 2015, the contributions were: Contributions -employer $ 4,678 c. Investments Investments of the Supplemental Plan are held separately from those of other City funds by investment custodians. The Supplemental Employee Retirement Plan and Trust Board is responsible for supervising all investments. Changes to the Investment Policy require approval by the Board. There were no changes to the Policy during fiscal year 2014/15. The major asset class allocation for the Supplemental Plan as of September 30, 2015 is listed below: Allocation as Long Term Strategic of September Expected Rate Asset Class Allocation 30, 2015 of Return Fixed Income 25.00% 29.00% 1.55% Equity 58.00% 57.87% 5.35% Real Estate 9.00% 8.81% 0.00% Commodities 8.00% 1.34% 0.00% Cash and Equivalents 0.00% 2.98% 0.45% Total 100.00% 100.00% 428 b City of Huntington Beach Adopted Budget — FY 2016/17 Unfunded Liabilities Overview 6. RETIREMENT PLAN —SUPPLEMENTAL (Continued) Quoted market prices have been used to value investments as of September 30, 2015. These investments are held by the Trust or by an agent in the Trust's name. A portion of these investments is subject to credit risk (including custodial credit risk and concentrations of credit risk), interest rate risk and/or foreign currency risk. The Governmental Accounting Standards Board (GASB) Statement No. 40 requires the disclosure of such risk. Please see below for a list of investments held in any one organization that represents five percent or more of the Plan's investment portfolio at September 30, 2015: Concentration of Investments Equaling or Exceeding 5% Vanguard Equity Income Fund Admiral Shares 5.90% Golden Large Cap Core I Fund 5.91% Dodge& Cox Stock Fund 5.92% Fidelity Capital Appreciation Fund 5.92% Columbia Corporate Income Y 7,67% Amer Cent Diversified Bond Ins 7.68% Baird Aggregate Bond Fd Instl 7.68% T Rowe Price International Growth and Income Fund 7.87% Laudus International Marketmasters 8.08% Nuveen Real Estate Secur R6 8.81% The City maintains an investment pool account for City funds. Monthly contributions for the Plan are held in the City's investment pool account and are used to pay recurring expenditures. For the year ended September 30, 2015, the annual money-weighted rate of return on the Plan's investments, net of pension plan investment expenses, was -2.82%. The money-weighted rate of return expresses investment performance, net of investment expenses, adjusted for the changing amounts actually invested. d. Net Pension Liability The City's net pension liability is measured as the total pension liability, less the pension plan's fiduciary net position. The net pension liability of the Plan is measured as of September 30, 2015, using an annual actuarial valuation as of September 30, 2013 rolled forward to September 30, 2015 using standard update procedures. A summary of principal assumptions and methods used to determine the net pension liability is shown on the following page. 429 City of Huntington Beach Adopted Budget — FY 2016/17 Unfunded Liabilities Overview 6. RETIREMENT PLAN — SUPPLEMENTAL (Continued) Actuarial Assumptions — The total pension liabilities in the September 30, 2013 actuarial valuations were determined using the following actuarial assumptions: Actuarial Methods and Assumptions Used to Determine Total Pension Liability Actuanal Cost Method Entry Age Normal in accordance with the requirement of GASB Statement No.68 Actuarial Assumptons: Discount Rate 7.00% Inflation 3.00% Salary Increases CalPERS 1997-2007 6perience Studyplus 325%aggregate increase Investment Rate of Return 7.00%Net oflmestment E>penses Mortality Rate Table CalPERS 1997-2007 Eperience Study Retirement,Disability,Withdrawal CalPERS 1997-2007 Epenence Study There were no changes in assumptions, benefit terms or other inputs that affected the measurement of the net pension liability. There were no changes between the measurement date of the net pension liability and the reporting date. e. Discount Rate & Sensitivity The discount rate is used in the measurement of the Total Pension Liability. This rate considers the ability of the fund to meet benefit obligations in the future. To make this determination, employee contributions, benefit payments, expenses, and investment returns are projected into the future. The Plan Net Position (assets) in future years can then be determined and compared to its obligation to make benefit payments in those years. As long as assets are projected to be on hand in a future year, the assumed valuation discount is used. For this valuation, the discount rate is 7.00%, based on the inflation assumption of 3.00% and a long-term asset allocation of 70% equities and 30% fixed income. The geometric real rates of return were assumed to be 5.35% for equities and 1.55% for fixed income. The long-term expected rate of return is applied to all future projected benefit payments. According to Paragraph 30 of Statement 68, the long-term discount rate should be determined without reduction for pension plan administrative expense. An investment return excluding administrative expenses would have been 7 percent. The long-term expected rate of return on pension plan investments was determined using a building-block method in which best-estimate ranges of expected future real rates of return (expected returns, net of pension plan investment expense and inflation) are developed for each major asset class. 430 City of Huntington Beach Adopted Budget — FY 2016/17 Unfunded Liabilities Overview 6. RETIREMENT PLAN — SUPPLEMENTAL (Continued) In determining the long-term expected rate of return, both short-term and long-term market return expectations were taken into account along with expected pension fund cash flows. Such cash flows were developed assuming that both members and employers will make their required contributions on time and as scheduled in all future years. Using historical returns of all the funds' asset classes, expected compound (geometric) returns were calculated over the short-term (first 10 years) and the long-term (11-60 years) using a building-block approach. Using the expected nominal returns for both short-term and long-term, the present value of benefits was calculated for each fund. The expected rate of return was set by calculating the single equivalent expected return that arrived at the same present value of benefits for cash flows as the one calculated using both short-term and long-term returns. The expected rate of return was then set equivalent to the single equivalent rate calculated above and rounded down to the nearest one quarter of one percent. The table below reflects long-tens expected real rate of return by asset class. The rate of return was calculated using the capital market assumptions applied to determine the discount rate and asset allocation. These geometric rates of return are net of administrative expenses Target Expected Real Asset Class Allocation Rate of Return Fixed Income Mutual Funds 28.60% 1.55% Equity Mutual Funds 70.90 5.35 Cash 0.50 0.45 Changes in the Net Pension Liability The following table shows the changes in net pension liability recognized over the measurement period: Supplemental Plan Total Pension Plan Fiduciary Net Pension Liability Net Position Liability Balance at September 30.2014 $ 57,292 $ 40,177 $ 17,115 Changes in the year. Service cost 494 - 494 Interest on the total pension liabilities 3,919 - 3,919 Benefit payments,including refunds of members contributions (3,587) (3,587) - Contributions-employer - 4,678 (4,678) Contributions-employee - - - Net investment income - (1,314) 1,314 Administrative expenses - (170) 170 Other-Prior period adjustment 3.183 (3,183) Net changes 826 2,790 (1,964) Balance at September 30,2015 $ 58,118 $ 42,967 $ 15,151 431 City of Huntington Beach j Adopted Budget — FY 2016/17 Unfunded Liabilities Overview 6. RETIREMENT PLAN —SUPPLEMENTAL (Continued) Sensitivity of the Net Pension Liability to Changes in the Discount Rate - The following presents the City's net pension liability, calculated using the discount rate, as well as what the City's net pension liability would be if it were calculated using a discount rate that is one percentage point lower or one percentage point higher than the current rate: Plan's Aggregate Net Pension Liabilityl(Asset) Discount Rate-1% Current Discount Discount Rate+1% (6.0°/d Rate(7.0°/4 (8.0°/4 $ 21.000 $ 15,151 $ 10,152 f. Pension Expenses and Deferred Outflows/Inflows of Resources Related to Pensions For the year ended September 30, 2015, the City recognized pension expense in the amount of $2,703,000, for the Supplemental plan. At September 30, 2015 the City reported deferred outflows of resources related to the supplemental pension plan from the following source: Deferred outflows of Resources Difference between projected and actual earnings on pension plan investments $ 3,195 For the Supplemental Plan, $3,195,000 was reported as deferred outflows of resources related to pensions resulting from the difference in projected and actual earnings on pension plan investments which will be recognized in pension expense as follows: Deferred Outflows of Year Ended June 30, Resources 2016 $ 799 2017 799 2018 799 2019 798 2020 - Thereafter - $ 3,195 432 City of Huntington Beach Adopted Budget — FY 2016/17 Unfunded Liabilities Overview 7. OTHER POST EMPLOYMENT BENEFITS a. Plan Description The City administers the following two other post employment benefit(OPEB) plans: Postemp/oyment Medical Insurance The City agreed, via contract, with each employee association to provide postemployment medical insurance to retirees. These Other Postemployment Benefits (OPEB) are based on years of service and are available to all retirees who meet all three of the following criteria: • At the time of retirement,the employee is employed by the City. • At the time of retirement, the employee has a minimum of ten years of service credit or is granted a service connected disability retirement. • Following official separation from the City, CalPERS grants a retirement allowance. The City's obligation to provide the benefits to a retiree ceases when either of the following occurs: • During any period the retiree is eligible to receive health insurance at the expense of another employer; and/or • The retiree becomes eligible to enroll automatically or voluntarily in Medicare. The subsidy a retiree is entitled to receive is based on the retiree's years of service credit and is limited to $344 per month after 25 years of service. If a retiree dies, the benefits that would be payable for his or her insurance are provided to the spouse or family for 12 months. The retiree may use the subsidy for any of the medical insurance plans that the City's active employees may enroll in. PEMHCA The City provides an agent multiple-employer defined benefit healthcare plan to retirees through CalPERS under the California Public Employees Medical and Hospital Care Act (PEMHCA), commonly referred to as PERS Health. PEMHCA provides health insurance through a variety of Health Maintenance Organization (HMO)and Preferred Provider Organization (PPO)options. The PEMHCA benefits are applied to all safety employee groups, based on retirement plan election. The benefits continue to the surviving spouse for one year. The Huntington Beach Firefighters' Association (HBFA) joined PEMHCA in 2011. All other safety groups (Fire Management Association (FMA), Marine Safety Management Association (MSOA), Police Management Association (PMA), and Police Officers'Association PDA)joined in 2004. 433 City of Huntington Beach Adopted Budget - FY 2016/17 Unfunded Liabilities Overview 7. OTHER POST EMPLOYMENT BENEFITS (Continued) Safety employees are eligible for PEMHCA benefits if they retire from the City on or after age 50 with at least five years of service or disability, and are eligible for a PERS pension. Below is the plan participant data as of June 30,2015: Postemployment Medical Insurance PEMHCA Retirees and beneficiares receiving benefits 236 159 Active Plan Members 883 382 Total Plan Participants 1,119 541 The City reports the financial activity of the two plans in its basic financial statements. No separate benefit plan report is issued. b. Accounting and Funding The City utilizes the California Employers' Retiree Benefit Trust (CERBT), an agent multiple- employer plan, for the postemployment medical insurance benefit. Benefits paid from the CERBT were $715,000 for fiscal year 2014-15. The assets of the CERBT are excluded from the accompanying financial statements since they are in an irrevocable trust administered by CaIPERS. Copies of CalPERS' annual financial report may be obtained from their executive office: 400 P Street, Sacramento, CA, 95814 or on their website: www.calpers.ca.gov. The City's policy is to make 100% of each year's ARC, with an additional amount to prefund benefits as determined annually by City Council in order to improve the funded status of the plan. For PEMHCA, the City selected the "unequal" method for the contribution. Under this method, the City offered a lesser contribution for retirees than for active employees. The City paid the PEMHCA minimum for actives ($115 in 2013, $119 in 2014, and$122 in 2015). Beginning in 2008, Assembly Bill 2544 changed the computation for annual increases to annuitant health care under the unequal method. Under the new provisions, the City increases annuitant health care contributions equal to an amount not less than five percent of the active employee contributions, multiplied by the number of years in PEMHCA. The City's contribution for retirees is $24.40 per employee for the Huntington Beach Firefighter's Association (HBFA) and $67.10 for all other Safety groups in 2015. The annual increase in minimum PEMHCA contribution to CalPERS will continue until the time that the City contribution for retirees equals the City contribution paid for active employees. 434 City of Huntington Beach Adopted Budget — FY 2016/17 Unfunded Liabilities Overview 7. OTHER POST EMPLOYMENT BENEFITS (Continued) The actuarial cost method used for determining the benefit obligations for the June 30, 2015 valuation were determined using the Entry Age Normal Actuarial Cost Method, which is a projected benefit full-cost method which takes into account those benefits that are expected to be earned in the future as well as those already accrued. The actuarial assumptions used were: • Amortization of unfunded liability — 7 year, level percentage of pay, amortization of initial unfunded liabilities from September 30, 2015 with assumption changes and gains/losses amortized over 15 years • Discount rate—6.00% • Projected salary increases for covered employees due to inflation — aggregate increases of 3.25% per annum • All other retirement assumptions equivalent to CalPERS' assumptions used for the City's normal retirement plans • PEMCHA minimum increases for actives - $122 in 2015, $125 in 2016, with 4.5% annual increases beginning in 2017 • The medical trend rate represents the long-term expected growth of medical benefits paid by the plan, due to non-age-related factors such as general medical inflation, utilization, new technology, and the like. The following table sets for the inflation trend assumption used for the valuation: Calendar Annual Rate Annual Rate Year Non-Medicare Medicare Year Non-Medicare Medicare 2017 7.0% 7.2% 2020 5.5% 5.6% 2018 6.5% 6.7% 2021+ 5.0% 5.0% 2019 6.0% 6.1% 435 City of Huntington Beach Adopted Budget — FY 2016/17 Unfunded Liabilities Overview 7. OTHER POST EMPLOYMENT BENEFITS (Continued) The City's actual contributions, annually required contribution (ARC), Net OPEB asset (NOA), and Annual OPEB Cost(AOC)were computed as follows (in thousands): Employer Contribution Direct Contributions -City health plan contributions 2,251 Implicit subsidy 283 Total Employer Contributions 2,534 Development of Annual OPEB Cost(AOC) Amortization of Actuarially Accrued Liability 823 Normal Cost 717 Total Annual Required Contribution(ARC) 1,540 Interest on Net OPEB Assets (NOA) (798) Adjustment to the Annual Required Contribution(ARC) 1,869 Total Annual OPEB Cost(AOC) 2,611 Development of Net OPEB Asset(NOA) Net OPEB Asset(NOA), beginning of year (12,761) Annual OPEB Cost(AOC) 2,611 Employer Contribution (2,534) Net OPEB Asset(NOA), end of year (12,684) The City's actual contributions of $2,534,000 are greater than the annual required contribution. The Annual OPEB Cost is reported as expenses in the non-departmental governmental activities program. C. Other Disclosures Three-year trend information is disclosed below(in thousands): Annual OPEB Actual Percentage of Net OPEB Asset Fiscal Year Cost AOC Contribution AOC Contributed NOA 9/30/2013 $1,484 $2,683 180.80% $10,558 9/30/2014 $2 999 $5 202 173.46% $12 761 9/30/2015 $2 611 $2 534 97.05% $12 684 436 City of Huntington Beach Adopted Budget — FY 2016/17 Unfunded Liabilities Overview 7. OTHER POST EMPLOYMENT BENEFITS (Continued) d. Funded Status and Funding Progress As of June 30, 2015, the most recent actuarial valuation date, the plan was 67.3% funded. The actuarial accrued liability for benefits was $30.8 million, and the actuarial value of assets was $20.7 million, resulting in an unfunded accrued liability (UAAL) of $10.1 million. The covered payroll (annual payroll of active employees covered by the plan)was $85.7 million, and the ratio of the UAAL to the covered payroll was 11.7%. Actuarial valuations of an ongoing plan involve estimates of the value of reported amounts and assumptions about the probability of occurrence of events far into the future. Examples include assumptions about future employment, mortality, and the healthcare cost trend. Amounts determined regarding the funded status of the plan and the annual required contributions of the City are subject to continual revision as actual results are compared with past expectations and new estimates are made about the future. Projections of benefits for financial reporting purposes are based on the substantive plan (the plan as understood by the City and plan members) and include the types of benefits provided at the time of each valuation. The actuarial methods and assumptions used include techniques that are designed to reduce the effects of short-term volatility in actuarial accrued liabilities and the actuarial value of assets, consistent with the long-term perspective of the calculations. 437 Intentionally Left Blank 438 CITY OF HUNTINGTON BEACH STRATEGIC PLANNING RETREAT January 28, 2016 * Huntington Beach Public Library Marilyn Snider,Facilitator—Snider and Associates(510)531-2904 Michelle Snider Luna,Recorder—Snider Education&Communication(510)610-8242 MISSION STATEMENT The City ofHuntington Bea ch provides sustainable quality services to maintain and enhance oursafe and vibrant community. CORE VALUES not in priority order The City of Huntington Beach values . . . o Responsiveness o Accountability o Quality customer service o Honesty,and Integrity, o Teamwork o Fiscal sustainabllity, o Comm unityinvolvement o Openness THREE-YEAR GOALS 2015-2018• not in priority order ♦ Improve quality oflife ♦ Enhance and maintain infrastructure ♦ Strengthen economic and financial sustainability, ♦ Enhance and maintain public safety ♦ Enhance and maintain city,service delivery 439 NEXT STEPS/FOLLOW-UP PROCESS WHEN WHO WHAT January 29,2016 City Manager Distribute the retreat record to attendees;place the city's Goals and Objectives on the city website. Within 48 hours All recipients Read the retreat record. February 9,2016 Management Team Review the"Weaknesses/Challenges"and"External Threats" (City Manager—lead) lists for possible action items. By February 15,2016 Department Heads Share and discuss the Strategic Plan with staff. At the February 16,2016 City Council Present the updated Strategic Plan to the public. City Council meeting (Mayor—lead) Monthly Management Team Monitor progress on the goals and objectives and revise City Council objectives(add,amend and/or delete),as needed. City Manager (Mayor—lead) Monthly City Manager Prepare and distribute the updated Strategic Plan Monitoring Matrix and post on the city's website. By July 15,2016 Management Team,with Strategic Planning Meeting to thoroughly assess progress on input from the City Council the Goals and Strategic Objectives;develop proposed 6- month objectives to present to the City Council. 440 STRATEGIC PLAN ELEMENTS Marilyn Snider,Strategic Planning Facilitator * Snider and Associates(510)531-2904 "SWOT"ANALYSIS Assess the organization's: -Internal Strengths -Internal Weaknesses -External Opportunities -External Threats MISSION/PURPOSE STATEMENT States WHY the organization exists and WHOM it serves VISION STATEMENT A vivid,descriptive image of the future—what the organization will BECOME CORE VALUES What the organization values, recognizes and rewards—strongly held beliefs that are freely chosen,publicly affirmed,and acted upon with consistency and repetition THREE YEAR GOALS WHAT the organization needs to accomplish(consistent with the Mission and moving the organization towards its Vision) —usually limited to 4 or 5 key areas KEY PERFORMANCE MEASURES What success will look like upon achievement of the goal SIX MONTH STRATEGIC OBJECTIVES HOW the Goals will be addressed:By when,who is accountable to do what for each of the Goals FOLLOW-UP PROCESS Regular,timely monitoring of progress on the goals and objectives;includes setting new objectives every six months ©1995 Snider and Associates 441 y F- Z W O V Hw W w y Q w O a V W Q W w J Z 0 W ' o m r O O N 0 m m o o m m a> o Z {j'� J CD �c r c O O o1 y f6 O N 'f6 O N C 3 m L y y cc f6 C J O (Q c ~ 2N1 C 1i C5 to c c m � a> p : U �I 2 c° E N = CD Z W Y o E o T O � c c.� m j y a) ` r n y cc o �ca °� N Y C I� Y O UCD Z Q N Q t o o d cc cLi m _n Z (` n C T a) N (Q L N w a> cm co -2 o m o E2 ca N O m 7 L C = J N C J O C, U O N C U N Co (D U) L O CDc U � o mz a Ta LL O L C f6 N N C C W > n E cca m aEi a U O ` mQ O U :E C y o oO c CD 2 CD Z5 CD- W '� U o E n c o Ccm m -o Y c o c° m a>U C cc C 0 O a) L N cc m E NC O CD- N O c n CDN L] 45 y CD N c y y U) N C O (� E y U > . > � > 3 O O CDca fn y CDU N N N y W cm c) c m o o o cca o N � o o o L Z5 o N o o ai m ai m y > o ai O C U U U C o 0 L C _U _U Y O C U (Q �j o� a) a) O a) _I-_ Un Ca CDZ O In In � U) �L m m o U) co U U a> c m Z— o .- C C C C 3 O E O C ca 7 7 L a 01 Z5d 01 7 `moo E E o E y Y a"i > .c EE° m E �- O O C O O cD cD cD cD cD cD o cD WN N N N N N N 2 L L6 L6 L L6 cc N T T T T T m m T . 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The LTFP focuses primarily on the forecast of future revenues and expenditures of the City's General Fund. The LTFP analyzes future expenditure trends with particular emphasis on negotiated labor contracts, pension costs, infrastructure needs and the current priorities of the City Council. The City utilizes the information in the LTFP as part of its annual budget development and updates the LTFP projections each year. The City's Strategic Plan, as adopted by the City Council each year, identifies the City's priorities for goals and projects for the next three years. The LTFP was developed using the City's adopted strategic goals as a guideline including: Improve Quality of Life; Enhance and Maintain Infrastructure; Strengthen Economic and Financial Sustainability; Enhance and Maintain Public Safety; and Enhance and Maintain City Service Delivery. Economic indicators are mostly favorable in Huntington Beach, as illustrated by sales and transient occupancy taxes, and parking receipts. Mixed-use projects such as Pacific City that continues to open new businesses will generate even greater revenue going forward. The opening of new hotels such as the Pasea Hotel in Pacific City will also contribute to the City's coffers. Based on the assumed growth in General Fund revenues, and the expected level and cost of City personnel and other expenditures, the LTFP reflects the following key findings: • City revenues are projected to continue to perform modestly and reflect the improved tax bases resulting from recent economic development activity; • Personnel costs, which represent by far the greatest component of General Fund costs, are expected to increase primarily due to recently negotiated employee contracts and higher pension costs; • Increases in future pension and benefit costs are a result of significant investment losses to the retirement plan assets during the Great Recession, the adoption of a 30-year fixed amortization versus a rolling amortization, the recognition that retirees will live longer and require more payouts, and the potential implementation of a new CalPERS Volatility Reduction Plan; • There continue to be risks due to inherent variability in the projected revenues and expenditures — the greatest risks relate to additional growth in pension costs, decreased revenue as a result of fluctuating business cycles, and employee contracts that are expiring and must be renegotiated; and, • Other factors remain on the horizon, such as the unfunded equipment needs of the City, a plan to address the ongoing maintenance and replacement of the City's complex technology systems, unfunded emergency interoperability equipment, and the inevitability of a cyclical economic cycle which must be factored in. 447 City of Huntington Beach 0 Long Term Financial Projections Adopted Budget — FY 2016/17 Projected Revenues and Expenditures The LTFP is comprised of a baseline five-year projection of revenues and expenditures used to evaluate the City's future financial condition and capacity to fund existing and future commitments. The growth assumptions in the baseline projection are based primarily on historical growth, projected inflation, and existing City contractual obligations (e.g. negotiated employee contracts, fixed term contracts, debt service, utilities and other fixed costs). The LTFP forecast for the next five years shows modest growth in General Fund revenue over the five- year period. However, these modest revenue increases will be almost entirely consumed by projected increases in CalPERS pension costs and other fixed costs the City is facing. The forecast is based on an annual average operating revenue growth of 2.87% over the five-year forecast period. In reality, revenue fluctuates over a period of time coinciding with economic cycles. Five-Year Long Term Financial Plan Summary Base Case In Millions FY 2016-17 FY 2017-18 FY 2018-19 1 FY 2019-20 FY 2020-21 Rewnue $ 220.4 j $ 226.8 $ 233.3 ! $ 240.0 $ __. _ . .246_8 Ex ense 220.4 226.1 233.91 237.8 243.0 Sur lus/ Deficit $ $ 0.7 $ 0.6 $ 2.2 $ 3.8 Projected General Fund expenses include a slight increase in non-personnel services costs of about 1% based on the Los Angeles/Riverside Consumer price Index for operating categories (i.e., supplies, maintenance, etc.); the projected impact of the CalPERS Volatility Reduction Plan ($7M full annual after a multi-year phase in), annual funding of $1M annually for the new 800 MHz interoperable countywide radio system, and $.5M in annual funding for Equipment Replacement until $7M is reached. Projected CalPERS Employer Rate Increases Personnel Services (including salaries, overtime, termination pay outs and benefits) comprise approximately 73% of total General Fund expenditures. The five-year projected expenditures reflect labor costs for step increases and skill pay eligibility. Due to rising employee benefit costs such as CaIPERS, labor related costs increase each year. The data below shows increases in CalPERS costs over the next five years. Projected CaIPERS Cost (Employer Share) In Millions FY 2016-17 FY 2017-18 FY 201819 FY 2019 20 FY 2020 21 --.CaIPERS Cost $ 32.5_._ --...35.07% $ _39.6 $ 41.5 $ 42.3 $ 35.0 Annual % Chan e - -13.2% 7. ''-- 13.1% ---- 4.8%I' 1.90/ 448 City of Huntington Beach Long Term Financial Projections Adopted Budget — FY 2016117 Challenges on the Horizon Despite encouraging signs of economic growth, financial stability is still fragile. In addition to rising pension costs, the City also faces a number of challenges over the next five years such as: • Deteriorating Infrastructure (streets, roads, storm drains, etc.) • 800 MHz Countywide Emergency Communication System Upgrade • Ongoing Technology Systems Maintenance and Replacement Costs • Increasing Workers' Compensation Costs The City expects General Fund revenues to modestly increase over the next several years. The recovery of General Fund revenue has provided an opportunity to realign the City's balance sheet and adequately fund commitments already made. In an effort to address some of the challenges on the horizon, the City has allocated additional resources to accelerate payments on unfunded liabilities. It is anticipated this will help save the Huntington Beach tax payers and the City millions of dollars and/or mitigate future costs. Risk Analysis The projected revenues and expenditures in the LTFP are based on the following: • Local and National Economic Indicators • Orange County Assessor's Office • Property Tax and Sales Tax Consultants (HDL) • Economic Forecasts (i.e., Chapman, Fullerton, and UCLA) • CaIPERS'Actuarial Valuations • Bartel Associates Analyses and Recommendations Inevitably, actual revenues and expenditures will differ from the LTFP projections, as there are inherent risks in local government financial projections. The State and the rest of the nation experienced a retraction in housing values during the Great Recession that resulted in reduced tax revenues to the City. Although many of the City's revenue streams are back to or greater than pre-recession level, we must not forget the past. 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The City's Budget Process, as outlined below, reinforces the City's commitment for a transparent budget process providing opportunities for public input. Below is a general overview of the budget process presented by completion dates. Date Budget Procedure Action By 03/10/16 A Budget Kick-Off meeting is held to review the directive for Chief Financial preparation of the FY 2016/17 budget. Officer Budget Manager 03/10/16 Departments begin preparing their respective budgets including Departments Through entering proposed budgets into the accounting system. 04/08/16 04/01/16 Individual Capital Improvement Project (CIP) requests are Departments completed and submitted to the Public Works Department. 04/08/16 Budgets are submitted to the Budget Management Division. Departments 04/08/16 Revenue projections are completed and submitted to the Budget Chief Financial Management Division. Officer Budget Manager 04/26/16 The City Manager's Office conducts meetings with all departments City Manager Through to review budget development forms and supplemental budget Departments 06/08/16 requests. Chief Financial Officer Budget Manager 06/13/16 Departments and Budget Management are advised regarding final City Manager budget adjustments prior to preparation of the Proposed FY Chief Financial 2016/17 Budget Document. Budget Management prepares the Officer document for submission to the City Council. Budget Manager 06/15/16 Capital Improvement Program is submitted to the Public Works Public Works Commission. 07/13/16 The Proposed Budget for FY 2016/17 is submitted to the City City Manager Council per the City Charter. 07/18/16 The City Manager conducts a budget study session and City Manager presentation of the Proposed FY 2016/17 Budget for the public and City Council City Council at their regular meeting. Direction is requested from the City Council regarding preparation of the Budget Resolution. 485 City of Huntington Beach 0 Budget Process and Calendar Adopted Budget — FY 2016117 Date Budget Procedure Action By 08/01/16 The City Manager conducts a budget study session and presentation City Manager of the Proposed FY 2016/17 CIP and Infrastructure Budget for the City Council public and City Council at their regular meeting. Direction is requested from the City Council regarding preparation of the CIP Resolution. 08/15/16 The City Manager conducts a Five Year Long Term Financial Plan City Council and User Fee study session for the public and City Council at their City Manager regular meeting. Departments 08/25/16 Accounting and Purchasing staff begin working with departments Accounting Staff regarding encumbrance carry-overs and the pending closure of"Open Purchasing Staff Purchase Orders" prior to the new fiscal year. Departments 09/06/16 A City Council public hearing is conducted for the City Manager's City Council Proposed BudgeUCIP for FY 2016/17. Following completion of the City Manager public hearing, the City Council adopts the budget by Resolution. Departments 10/01/16 Fiscal Year 2016/17 is activated and departments begin operating Accounting Staff with the new budget. Departments Adjustments to the Budget During the fiscal year, certain situations arise that may result in changes to departmental spending priorities. The Budget Resolution, included in the Council Action Section, resembles the process for making adjustments to the Adopted Budget. Budget appropriation requests that include the transfer of personnel services (i.e. permanent salaries, temporary salaries, overtime and benefits) require the City Manager's approval. The City Manager may also transfer funds from one object or purpose to another within the same department, office or agency. For budget adjustments that require an increase to the total appropriation or transfer between funds City Council approval is required. 486 City of Huntington Beach Financial Policies Adopted Budget — FY 2016/17 The City of Huntington Beach was incorporated as a Charter City in 1909. Huntington Beach has a Council/Manager form of government, wherein seven City Council members are elected to four-year terms, and the Mayor is filled on a rotating basis from the incumbent Council members. The Council sets and approves the City's Financial Policies through the adoption of a resolution. The purpose of these policies is to help frame resource allocation decisions and establish objectives, standards, and internal control for the City's funds. The following policies provide the basic legal requirements and timeliness of policies. In FY 2014/15, new policies were adopted and implemented into the General Fund Balance and Fund Balance Classifications sections in accordance with Government Accounting Standards Board Statement No. 54 to segregate and identify different categories of the City's Fund Balances in order to easily compare with other cities and local jurisdictions nationally. FINANCIAL REPORTING AND ACCOUNTING STANDARDS ❑ The City's accounting system will be maintained in accordance with generally accepted accounting practices and the standards of the Government Accounting Standards Board (GASB) and the Government Finance Officers Association (GFOA). ❑ The annual financial report will be prepared within six months of the close of the previous fiscal year. The City will use generally accepted accounting principles in preparing the annual financial statements and will attempt to qualify for the Government Finance Officers Association's Excellence in Financial Reporting Program. ❑ The City will strive for an unqualified audit opinion. An unqualified opinion is rendered without reservation by the independent auditor that financial statements are fairly presented. ❑ The City will contract for an annual audit by a qualified independent certified public accounting firm. The independent audit firm will be selected through a competitive process at least once every five years. The contract period will be for an initial period of three years, with two one-year options. FINANCIAL POLICIES ❑ The budget will be prepared consistent with the standards developed by the Government Finance Officers Association and California Society of Municipal Finance Officers (CSMFO). In addition, a summary version will be provided to the public in a user-friendly format. ❑ The City will maintain a balanced operating budget for all funds with estimated revenues being equal to, or greater than, estimated expenditures, and with periodic City Council reviews and necessary adjustments to maintain balance. ❑ On-going revenues will support on-going expenditures. Revenues from one-time or limited duration sources will not be used to balance the annual operating budget. ❑ Support function appropriations will be placed in the department in which they are managed. ❑ The annual budget will include an additional appropriation of $1 million each year to reduce the CalPERS unfunded liability for the Safety CalPERS pension plan. 487 City of Huntington Beach Financial Policies 49 Adopted Budget - FY 2016/17 GENERAL FUND BALANCE ❑ There is an established Economic Uncertainties Reserve commitment in the General Fund. The monetary goal of this commitment is equal to the value of two months of the General Fund expenditure adopted budget amount. ❑ Appropriations from the Economic Uncertainties Reserve commitment can only be made by formal City Council action. Generally, appropriations and access to these funds will be reserved for emergency situations. Examples of such emergencies include, but are not limited to: • An unplanned, major event such as a catastrophic disaster requiring expenditures over 5% of the General Fund adopted budget • Budgeted revenue in excess of$1 million taken by another government entity • Drop in projected/actual revenue of more than 5% of the General Fund adopted revenue budget ❑ Should the Economic Uncertainties Reserve commitment be used and its level falls below the minimum amount of two months of General Fund expenditures adopted budget, the goal is to replenish the fund within three fiscal years. ❑ In addition to the Economic Uncertainties Reserve, there are three permanent reserves established generally for the purposes described below. Appropriations from these reserves can only be made by formal City Council action. These permanent reserves are: • Equipment Replacement Reserve for the acquisition of rolling stock, other movable assets, pumps, engines, and any equipment needed to sustain city infrastructure. Planned appropriations from this fund are identified during the annual budget process. The replenishment of this Reserve is outlined below. • Capital Improvement Reserve for the construction or improvement of city infrastructure. Planned appropriations from this fund are identified during the annual budget process in concert with the Capital Improvement Plan or during the fiscal year as needed. The replenishment of this Reserve is outlined below. • Litigation Reserve for unforeseen litigation losses exceeding the amount budgeted in the current year. The monetary goal for this Reserve is generally set at the city's self-insured limit. This fund will be replenished each year through the annual budget process or during the fiscal year as needed. ❑ The initial allocation of audited available unassigned fund balance will go towards reducing the City's unfunded liabilities and long-term debt obligations and improving City infrastructure. The allocation of the remaining audited General Fund unassigned fund balance, if any, (or increases in the Economic Uncertainties Reserve) will be done as follows if, and until, the Economic Uncertainties Reserve commitment is fully funded (i.e., two months of General Fund expenditures): • 50%to Economic Uncertainties Reserve commitment • 25%for Infrastructure Fund • 25%to Capital Improvement Reserve (CIR) commitment ❑ Once the Economic Uncertainties Reserve commitment attains full funding, unassigned fund balance will be divided as follows: • 50%for Infrastructure Fund • 25%to Capital Improvement Reserve (CIR) commitment • 25% to Equipment Replacement commitment ❑ Any unassigned revenues received during the fiscal year will be added to the fund balance of the General Fund. 488 City of Huntington Beach Financial Policies Adopted Budget — FY 2016/17 FUND BALANCE CLASSIFICATION ❑ The City's fund balance is made up of the following components: • Nonsoendable fund balance includes amounts that are not in spendable form and typically includes inventories, prepaid items, and other items that, by definition cannot be appropriated. • The restricted fund balance category includes amounts that can be spent only for the specific purposes stipulated by constitution, external resource providers, or through enabling legislation. • The committed fund balance classification includes amounts that can be used only for the specific purposes determined by a formal action of the City Council. The City Council has authority to establish, modify, or rescind a fund balance commitment by formal action. • Amounts in the assigned fund balance classification are intended to be used by the City for specific purposes but do not meet the criteria to be classified as restricted or committed. The City Manager or designee has the authority to establish, modify, or rescind a fund balance assignment. • Unassigned fund balance is the residual classification for the City's funds and includes all spendable amounts not contained in the other classifications. ❑ When expenditures are incurred for purposes for which both restricted and unrestricted (committed, assigned or unassigned) fund balances are available, the City's policy is to first apply restricted fund balance. When expenditures are incurred for purposes for which committed, assigned, or unassigned fund balances are available, the City's policy is to first apply committed fund balance, then assigned fund balance, and finally unassigned fund balance. APPROPRIATION AUTHORITY ❑ The City Council is the appropriation authority for the City Budget. As required by state law, appropriations expire at the end of each fiscal year. NON-DEPARTMENTAL BUDGET ❑ The City shall maintain a non-departmental budget that is used for expenditures that do not apply to a specific department, are Citywide in nature, or shared by several departments. The Chief Financial Officer and City Manager shall be responsible for administration of this budget. OPERATION OF THE CAPITAL IMPROVEMENT RESERVE (CIR) COMMITMENT ❑ The Capital Improvement Reserve (CIR) will only be used to budget for, and construct, capital improvement projects identified in the City's five-year Capital Improvement Plan (CIP). ❑ Savings from completed capital improvement projects will be retained for use on other infrastructure projects. 489 City of Huntington Beach Financial Policies Adopted Budget — FY 2016/17 ENTERPRISE FUNDS ❑ An Enterprise Fund is a type of proprietary fund used to report an activity for which a fee is charged to external users for goods or services. The City will set users fees for each enterprise fund at a rate that fully recovers the direct and indirect costs of providing service. ❑ The City will adjust user fees as necessary to ensure that enterprise funds do not collect revenues at a rate in excess of the fund's operating, capital, and reserve requirements. ❑ Enterprise funds will be supported by their own rates and not subsidized by the General Fund. ❑ Enterprise funds will pay their share of overhead services provided by the General Fund. ❑ The City will maintain a reserve in the Water Fund equal to the sum of the following: • Operations and Maintenance: Thirty-three percent (33%) of the adopted annual budget to ensure adequate working capital for operating expenses. • Capital Improvement Program (CIP): One-hundred-fifty percent (150%) of the average annual planned Capital Improvement Program for the following five years. • Emergency: an amount equal to the estimated cost, as determined by the City Engineer, to replace one groundwater well plus the additional cost of thirty (30) months of imported water needed to replace the production from the average City well. ❑ The City will maintain a reserve in the Sewer Service Fund equal to the sum of the following: • Operations and Maintenance: Thirty-three percent (33%) of the adopted annual budget to ensure adequate working capital for operating expenses. • Capital Improvement Program (CIP): One-hundred percent (100%) of the average annual planned Capital Improvement Program for the following five years. • Emergency: an amount equal to the estimated cost, as determined by the City Engineer, to replace one sewer lift station. SPECIAL REVENUE FUNDS ❑ A Special Revenue Fund is used to account for the proceeds of specific revenue sources that are restricted to expenditure for specified purposes. ❑ The City Council will establish which revenues require placement into a special revenue fund. ❑ The City Council will establish which expenditures will be expensed to each special revenue fund. 490 City of Huntington Beach Financial Policies Adopted Budget — FY 2016/17 DEBT ISSUANCE & MANAGEMENT ❑ The City will not use long-term debt to pay for current operations. ❑ The City will strive to construct capital and infrastructure improvements without incurring debt. Debt financing will be considered for capital and infrastructure improvements when one or more of the following circumstances exist: • When the term of the debt does not extend beyond the useful life of the improvements. • When project revenues or specific resources will be sufficient to service the long-term debt. • When the cost of debt is less than the impact of the cost caused by delaying the project. CHARGES & USER FEES ❑ "User Fees" are fees for services that are exclusively provided by the City and cannot legally exceed the cost of the service provided nor the statutory limit (if lower). User Fees will be reviewed and/or revised periodically by the City Council. User Fees that do not recover all direct and indirect costs of service will be clearly identified and must be approved by the City Council. ❑ "Charges' are fees that have no statutory limit and typically are set at "market rates' since the public can choose to obtain these services from other sources. Charges will be reviewed and/or revised periodically by the City Council. Charges that do not recover all direct and indirect costs of service will be clearly identified and must be approved by the City Council. ❑ The City Council will be presented annually with a list of all User Fees and Charges indicating when they were last changed. ❑ Fees for infrastructure improvements required by new development will be reviewed annually to ensure that the fees recover development related expenditures. CAPITAL MANAGEMENT ❑ The City will prepare a five-year Capital Improvement Plan (CIP). The plan will be developed biannually and updated annually. The Capital Improvement Plan will include current operating maintenance expenditures, funding to support repair and rehabilitation of deteriorating infrastructure, and the construction of new infrastructure projects. ❑ Prior to planning the construction of new infrastructure, the improvement's future operating, maintenance, and replacement costs will be forecast and matched to available revenue sources in the operating budget. BASIS OF BUDGETING Governmental, agency and expendable trust fund types, and pension trust funds use a modified accrual basis of accounting. These funds recognize revenue when it is susceptible to accrual. 491 City of Huntington Beach Financial Policies Adopted Budget — FY 2016/17 BASIS OF BUDGETING (Continued) It must be measurable and available to finance current period expenditures. Examples include property taxes, sales tax, governmental grants and subventions, interest and charges for current service. Revenues not susceptible to accrual include certain licenses, permits, fines and forfeitures, and miscellaneous revenue. The City of Huntington Beach recognizes expenditures when it incurs a measurable liability, with the exception of interest on long-term debt, which is recognized when it is due. ❑ The City accounts for proprietary fund types and pension trust funds on the accrual basis, similar to private businesses, recognizing revenue when earned, regardless of the date of receipt, and recognizing expenses when they are incurred. The City selected under GASB Statement 20 (Governmental Accounting Standards Board), to apply all GASB pronouncements as well as an official statement of opinions of the Financial Accounting Board. ❑ The budget includes estimates for revenue that, along with the appropriations, comprise the budgetary fund balance. The appropriated budget covers substantially all fund type expenditures. The City Council adopts governmental fund budgets consistent with generally accepted accounting principles as legally required. There are no significant unbudgeted financial activities. Revenues for special revenue funds are budgeted by entitlements, grants, and estimates of future development and growth. Expenditures and transfers are budgeted based upon available financial resources. The City uses an encumbrance system as an aid in controlling expenditures. When the City issues a purchase order for goods or services, it records an encumbrance until the vendor delivers the goods or performs the service. At year-end, the City reports all outstanding encumbrances as reservations of fund balance in governmental fund types. The City then re-appropriates these encumbrances into the new fiscal year. FUND BALANCE DEFINITIONS AND PROJECTIONS ❑ The City is reporting estimated changes in fund balances for all funds with adopted budgets for the current fiscal year. The City has chosen to report certain major funds individually and the others combined within the annual audit. Major funds used in the City's Comprehensive Annual Financial Report (CAFR), plus selected other funds are described. Within the budget document, all funds operated by the City are individually presented. ❑ For governmental funds, the fund balances represent the estimated effort of the adopted budget on the unassigned fund balance that will be reported in the CAFR for prior fiscal year completed. This amount represents the amount available for appropriation by the City Council. ❑ For fiduciary and enterprise funds, the fund balances reported represent the net working capital (current assets minus current liabilities) shown in these funds. This amount closely parallels the unrestricted net assets shown on the CAFR. ❑ The estimated capitalized proprietary fund expenditures represent the estimated amount of expenditures that will be used for fixed assets. In enterprise funds, fixed assets are not recorded as expenditure in the year incurred, but are depreciated over their useful lives. 492 City of Huntington Beach AB1234 Disclosure Reimbursement Expenses Adopted Budget — FY 2016/17 p„N' City Council The following are activities on which the Mayor and City Council Members could expend City funds: • League of California Cities, Orange County Division monthly general membership meetings. • Quarterly League of California Cities Policy Committee meetings. • League of California Cities, Orange County Division Board of Directors or Executive Committee meetings. • League of California Cities Annual Conference. • Various League of California Cities training workshops and/or subcommittee meetings. • Meetings of the Orange County City Selection Committee. • Meetings of the Orange County Mayors' Round Table. • Orange County Council of Governments Board meetings and General Assembly. • Southern California Association of Governments meetings and General Assembly. • Various Huntington Beach Chamber of Commerce functions. • Various community organizations' events and fundraising activities. • Various state organizations' events and fundraising activities. • Various national organizations' (such as the National League of Cities, the United States Conference of Mayors, and others) events and workshops. • Various educational workshops put on by the above organizations and others. • Possible trip to one of our two sister cities, Anjo, Japan and Waitekere, New Zealand. • Trips to Washington, D. C. to meet with federal legislators or federal agencies on issues of interest to the City. • Trips to Sacramento, California to meet with state legislators and/or state agencies on issues of interest to the City. • Hosted meetings with representatives from other governmental agencies such as our state or federal legislators, agency representatives, or City Council Members from other cities. • Association of California Cities—Orange County Monthly Meetings. • Association of California Cities—Orange County Board of Directors or Executive Committee Meetings. • Association of California Cities—Orange County training workshops and/or subcommittee meetings. • Orange County Local Agency Formation Commission (LAFCO). • Meetings and events for Appointed Committees of various organizations. 493 City of Huntington Beach AB1234 Disclosure Reimbursement Expenses Adopted Budget - FY 2016/17 City Manager The following are activities on which the City Manager could expend City funds: • Various business meetings with Chamber President and Board Members. • Various business meetings with Conference and Visitors Bureau President and Board Members. • Various business meetings with business leaders and owners. • Occasional meetings with developers regarding project issues or status. • Community meetings on general or City-specific issues. • Consultant meetings on specific City projects. • Attendance at annual professional conferences and meetings such as International City Management Association, American Society of Public Administrators, League of California Cities, Municipal Management Assistants of Southern California, Alliance for Innovation Government, including specialized conferences for work-specific topics; reimbursement may include parking, transit, airfare, mileage, and other incidental expenses. • Occasional trips for lobbying on specific city issues to Sacramento, California or Washington, D.C. • Books and publications relevant to the work environment. • City events and city-supported functions such as 4t' of July, Association of Volleyball Professionals (AVP), Art Center features, activities, and expenses related to the events. 494 City of Huntington Beach AB1234 Disclosure Reimbursement Expenses Adopted Budget — FY 2016/17 -' City Attorney The following are activities on which the City Attorney could expend city funds: • Various business meetings/events with business leaders, owners, consultants, or vendors. • Community meetings or events on general or city-specific issues. • Attendance at annual professional conferences, board meetings, and other meetings such as the League of California Cities, including specialized conferences for work- specific topics; reimbursement may include parking, transit, airfare, mileage, hotel, meals, and other incidental expenses. • Books, training, certifications, and publications relevant to the work environment. • City events and city-supported functions such as 4'" of July, Association of Volleyball Professionals (AVP), Art Center features, activities, and expenses related to the events. • Litigation expenses. 495 City of Huntington Beach AB1234 Disclosure Reimbursement Expenses Adopted Budget — FY 2016/17 City Treasurer The following are activities on which the City Treasurer could expend City funds: • Various business meetings/events with business leaders, owners, consultants, or vendors. • Community meetings or events on general or City-specific issues. • Attendance at annual professional conferences, board meetings, and other meetings such as the California Municipal Treasurers Association, the Association of Public Treasurers of the United States and Canada, the League of California Cities, the Government Finance Officers Association, the California Society of Municipal Finance Officers, including specialized conferences for work-specific topics; reimbursement may include parking, transit, airfare, mileage, hotel, meals, and other incidental expenses. • Occasional trips to testify/lobby on specific City issues to Sacramento or to Board of Equalization meetings. • Books, training, certifications, and publications relevant to the work environment. • City events and city-supported functions such as 4'" of July, Association of Volleyball Professionals (AVP), Art Center events, and other similar activities. 496 City of Huntington Beach AB1234 Disclosure Reimbursement Expenses Adopted Budget — FY 2016/17 City Clerk The following are activities on which the City Clerk could expend City funds: • Various business meetings/events with business leaders, consultants, vendors, and media. • Community meetings or events on general, City, and/or department-specific issues. • Attendance at professional conferences, board meetings and other meetings and events such as the Southern California City Clerks Association (SCCCA), the Orange County City Clerks Association (OCCCA), the Beach Cities Clerks Association, the City Clerks Association of California (CCAC), the International Institute of Municipal Clerks (IIMC), the League of California Cities (LOCC), the Association of California Cities Orange County (ACCOC), the California Association of Clerks and Election Officials (CACEO), the Orange County Association of Records Managers and Administrators (ARMA), the Huntington Beach Chamber of Commerce membership meetings, the Huntington Beach Chamber of Commerce Planning Conference, the Huntington Beach Chamber of Commerce Economic Conference, California City Clerks Association New Law and Election Seminar, SIRE Conference, SIRE Roundtable meetings, the Granicus Annual Conference, Nuts & Bolts for Clerks, Senior Saturday, Surf City Nights, Technical Track for Clerks (TTC), Orange County Registrar of Voters (OCROV), National Notary Association (NNA), Easter Hunt, ICMA Conference Meetings, Women Leading Government (WLG), Leadership Committee, Youth in Government Day, Fair Political Practices Commission Seminars (FPPC), including specialized conferences for work- specific topics and economic conferences; reimbursement may include parking, transit, airfare, mileage, hotel, meals, and other incidental expenses. • City Clerk related books, training, certifications, and publications relevant to the work environment. • City events and city-supported functions such as 41" of July, Art Center features, public safety awards, and activities and expenses related to public outreach events. 497 Intentionally Left Blank 498 Dept. ID FN 16-010 Page 1 of 3 Meeting Date:9/6/2016 CITY OF HUNTINGTON BEACH REQUEST FOR. CITY COUNCIL ACTION MEETING DATE: 9/6/2016 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Lori Ann Farrell Harrison, Chief Financial Officer Carol Molina Espinoza, Budget Manager SUBJECT: Public Hearing to consider adopting Resolution No. 2016-58 to adopt a Budget for the City for Fiscal Year 2016/17 and Resolution No. 2016-33 establishing the Gann Appropriation Limit Statement of Issue: The City Charter of the City of Huntington Beach requires a Public Hearing prior to the adoption of the City's annual budget. The City Charter further requires adoption of the annual budget by September 30, 2016, for FY 2016/17. Financial Impact: The total FY 2016/17 Proposed Budget is a structurally balanced budget that funds essential and core public services. The All Funds Proposed Budget equals $345.5 million, including a General Fund Proposed Budget of $220.4 million. Individual departmental and fund level appropriations are contained in the attachments herein. Recommended Action: Conduct the Public Hearing on the Fiscal Year 2016/17 Proposed Budget of $345,539,579 as outlined in the Proposed Budget document and related Exhibits. A. Adopt Resolution No. 2016-58, "A Resolution of the City Council of the City of Huntington Beach Adopting a Budget for the City for FY 2016/17; and, B. Authorize the Professional Services included in the FY 2016/17 Proposed Budget to be representative of the services projected to be utilized by departments in FY 2016/17; and, C. Adopt Resolution No. 2016-33, "A Resolution of the City Council of the City of Huntington Beach Establishing the Gann Appropriation Limit for FY 2016/17" of$845,394,563; and, D. Approve minor technical adjustments to the FY 2016/17 Proposed Budget in the Funds and by the amounts contained in Attachment 2, Exhibit A-1; and, E. Authorize an additional '/2 FTE (Code Enforcement) in the FY 2016/17 Proposed Budget Table of Organization for the Community Development Department as shown on Attachment 2, Exhibit D-6. Item 14. - 1 HB -228- 499 Dept. ID FN 16-010 Page 2 of 3 Meeting Date: 9/6/2016 Alternative Action(s): Continue the Public Hearing until September 19, 2016, and instruct City staff regarding changes to be incorporated in the budget. Analysis: As required by the City Charter, the City Manager presented the FY 2016/17 Proposed Budget to the City Council at a study session held on July 18, 2016. The Capital Improvement Program (CIP) portion of the budget was presented to City Council on August 1, 2016. The Proposed Budget was also discussed at a study session held on September 6, 2016. These public study sessions regarding the proposed budget are valuable as they provide the City Council and City Staff opportunities to hear from the community regarding the FY 2016/17 Proposed Budget before proceeding with the formal Public Hearing on September 6, 2016. The FY 2016/17 Proposed Budget is structurally balanced and totals $345.5 million in All Funds, reflecting a 0.1 percent increase from the FY 2015/16 Adopted All Funds Budget of $345.1 million. The General Fund portion of the FY 2016/17 Proposed Budget totals $220.4 million, representing a 1.7 percent increase from the FY 2015/16 Adopted Budget of$216.7 million. The theme of next year's budget, "Back to Basics," promotes financial sustainability for the long haul, resisting the temptation to significantly increase spending at a time when the global economy is still tenuous. FY 2016/17 General Fund revenue is projected at $220.4 million, a $3.7 million or 1.7 percent increase from the current year's Adopted Budget. General Fund revenue consists of numerous sources, such as taxes and fees. Major sources of revenue include Property Tax, Sales Tax, Utility Users Tax, and Transient Occupancy Tax, among others. The FY 2016/17 Proposed Budget shared with the City Council on July 18, 2016, reflects additional funding for 2.0 FTEs across All Funds. Of this amount, 1.0 FTE is funded by the General Fund, with a 1.0 increase in Other Funds for a net 2.0 FTE impact. The FY 2016/17 Proposed Budget adds funding for one new position in the City Attorney's Office. As such, the City's Table of Organization will increase by one FTE. In addition, a previously defended Community Services position is recommended to be restored —from non-General Fund sources. Requested Revisions to the FY 2016117 General Fund Proposed Budget The FY 2016/17 Proposed Budget presented to the City Council on July 18, 2016, totaled $220.4 million. Minor adjustments to the General Fund Proposed Budget are outlined in Exhibit A-1 (Attachment 2). Staff also requests a minor modification to the Community Development Department for an additional '/2 of a Code Enforcement Officer II position which will allow for improved response times related to quality of life concerns such as: vacation rentals, abandoned shopping carts, deteriorated properties, loud noises, industrial areas and temporary signs and banners. Funding for this additional '/2 of a position will be fully offset by the conversion of two Code Enforcement Officer II positions to one Code Enforcement Officer I and one Code Enforcement Technician position for a net neutral impact. The total Citywide FTE count for FY 2016/17 is 985.25. Professional Services As established by Administrative Regulation Number 228, each department has submitted a list of professional services which are generally contained in their Proposed Budgets (Attachment #3). Professional services contracts are subject to compliance with Administrative Regulation Number 228 and City Ordinance Chapter 3.03. HB -229- Item 14. - 2 500 Dept. ID FN 16-010 Page 3 of 3 Meeting Date:9/6/2016 Gann Appropriation Limit In November 1979, California voters approved Article 13B of the State of California Constitution, which allows the City's spending of tax proceeds to increase only by factors from the base year of 1978-1979. In June 1990, Proposition 111 was passed which changed the way the limit is calculated and is outlined as follows: The City may increase its appropriation limit annually in two ways: 1. By a percentage equal to the increase from the preceding year in county or city population (whichever is greater). 2. By an amount equal to the change in per capita personal income in California or the change in the assessment roll the preceding year due to the addition of local non-residential new construction (whichever is greater). The GANN appropriation limit for FY 2015/16 was calculated as follows: FY 2015/16 Appropriation Limit $ 791,233,225 Multiplied by percentage grown in State Per Capita Personal Income 1.0537 Multiplied by percentage change in City Population 1.0140 Proposed FY 2016/17 Appropriation Limit $ 845,394,563 Appropriations of revenues controlled by the Gann Limit are primarily in the General Fund. The General Fund proposed appropriation for FY 2016/17 of $220.4 million is significantly below this appropriation limit. Examples of proceeds of taxes governed by the Gann Appropriation limit are: property taxes, sales taxes, utility taxes, state subventions, fines, forfeitures, interest revenue on regulatory licenses, user charges, and user fees to the extent that those proceeds exceed the costs reasonably borne by that entity in providing the regulation, product, or service. Public Hearing The City Charter requires that a public hearing be conducted on the City budget prior to adoption and Public Hearing notices have been published per City Charter requirements (Attachment 1). At the close of this hearing, all legal requirements for budget adoption will have been met. Environmental Status: Not Applicable. Strategic Plan Goal: Improve Quality of Life Enhance and Maintain Infrastructure Strengthen Economic and Financial Sustainability Enhance and Maintain Public Safety Enhance and Maintain City Services Delivery Attachment(s): 1. Public Hearing Notice 2. Resolution No. 2016-58, "A Resolution of the City Council of the City of Huntington Beach Adopting a Budget for the City for Fiscal Year 2016/2017" 3. Professional Services included in the Fiscal Year 2016/2017 Budget 4. Resolution No. 2016-33, "A Resolution of the City Council of the City of Huntington Beach Establishing the Gann Appropriation Limit for Fiscal Year 2016/2017" Item 14. - 3 HB -2 30- 501 T AC Fps= sn' u "IMLN -F # 1 502 FREEDOM EREP OMER: HUNTINGTON BEACH,CITY PROOF TIME 7/26/2016 11:40:41 AM , COMMUNICATIONS, INC. D: IOCDWARD IASTRUN: 08/18/16 ATTACHMENT 1 PUBLIC HEARING CRY OF HUNTINGTON BEACH Notice of Public Hearing on the Proposed City Budget for Fiscal Year 2016/2017 Notice is hereby given that a public hearing will be held by the City Council of the City of Huntington Beach,in the Council Chambers of the Civic Center,Huntington Beach,CA, located at 2000 Main Street,at the hour of 6:00 PM,or as soon as possible thereafter, on Tuesday,the 6th of September 2016,for the purpose of considering the City Budget for Fiscal Year 2016/17. The Proposed Budget for Fiscal Year 2016/2017 totals$345,528,299 including General Fund Expenditures of$220,430,000. The complete Proposed Budget for Fiscal Year 2016/2017 may be reviewed by the public from 8:00 AM to 5:00 PM,Monday through Friday in the City Clerk's Office at City Hall,2000 Main Street,second floor,the City's Central library located at 7111 Talbert Avenue;and all branch libraries.The public may obtain copies of the Proposed Budget for Fiscal Year 2016/2017 from the City's website at http://www.hudngtonbeachca.gov. Pursuant to Huntington Beach Municipal Code Section 14.54,070,as part of the annual budget process,the sewer service user charges will be presented for receipt and file. All interested persons are invited to attend the budget hearing to express their opinions for,or against,the Proposed Budget with written or oral comments.Written communications to the City Council should be mailed to the Office of the City Clerk at the address below. Further information may be obtained from the Finance Department, 2000 Main Street,Huntington Beach,CA,92648-2702 or by telephone(714)536-5630. The City of Huntington Beach endeavors to accommodate persons of handicapped status in the admission or access to,or treatment or employment in,city programs or activities.The City of Huntington Beach is an equal opportunity employer. Dated:August 18,2016 City of Huntington Beach By: Robin Estanislau,City Clerk 2000 Main Street Huntington Beach,CA 92648-2702 Telephone: (714)536-5227 http://huntingtonbeachea.gov/hbpubficcomments Published:The Huntington Beach Wave August 18,201610184746 PLEASE READ ALL COPY CAREFULLY.CHECK SPELLING AND PHONE NUMBERS. Once proof is approved FREEDOM COMMUNICATIONS will not accept responsibility for incorrect copy or layout. 503 ATTACHMENT 1 PUBLIC HEARING NOTICE PUBLIC HEARING CITY OF HUNTINGTON BEACH Notice of Public Hearing on the Proposed City Budget for Fiscal Year 2016/2017 Notice is hereby given that a public hearing will be held by the City Council of the City of Huntington Beach, in the Council Chambers of the Civic Center, Huntington Beach, CA, located at 2000 Main Street, at the hour of 6:00 PM, or as soon as possible thereafter, on Tuesday, the 6th of September 2016, for the purpose of considering the City Budget for Fiscal Year 2016/17. The Proposed Budget for Fiscal Year 2016/2017 totals $345,528,299 including General Fund Expenditures of $220,430,000. The complete Proposed Budget for Fiscal Year 2016/2017 may be reviewed by the public from 8:00 AM to 5:00 PM, Monday through Friday in the City Clerk's Office at City Hall, 2000 Main Street, second floor; the City's Central Library located at 7111 Talbert Avenue; and all branch libraries. The public may obtain copies of the Proposed Budget for Fiscal Year 2016/2017 from the City's website at http://www.huntingtonbeachca.gov. Pursuant to Huntington Beach Municipal Code Section 14.54.070, as part of the annual budget process, the sewer service user charges will be presented for receipt and file. All interested persons are invited to attend the budget hearing to express their opinions for, or against, the Proposed Budget with written or oral comments. Written communications to the City Council should be mailed to the Office of the City Clerk at the address below. Further information may be obtained from the Finance Department, 2000 Main Street, Huntington Beach, CA, 92648-2702 or by telephone (714) 536-5630. j i The City of Huntington Beach endeavors to accommodate persons of handicapped j status in the admission or access to, or treatment or employment in, city programs or activities. The City of Huntington Beach is an equal opportunity employer. Dated: City of Huntington Beach By: Robin Estanislau, City Clerk 2000 Main Street Huntington Beach, CA 92648-2702 u Telephone: (714) 536-5227 �I http://huntingtonbeachca.gov/hbpubliccomments ** Notice to City Clerk ** this copy to run in newsprint no later than 10 days prior to the j public hearing date. Run in both display format and in legal section. 504 RESOLUTION NO. 2016-58 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH ADOPTING A BUDGET FOR THE CITY FOR FISCAL YEAR 2016/17 WHEREAS, Article VI of the Huntington Beach City Charter requires the City Manager to present and the City Council to adopt an annual City Budget; and The City Council has received and considered the Proposed Budget for Fiscal Year 2016/17, staff reports, and public testimony and information received in a noticed public hearing on the City Budget, NOW, THEREFORE, the City Council of the City of Huntington Beach does resolve as follows: SECTION 1: The Proposed Budget for Fiscal Year 2016/17, a copy of which is attached hereto as Exhibit "A" and incorporated by this reference as though fully set forth herein, is hereby approved and adopted. SECTION 2: The "Estimated Revenue and Transfers In" for Fiscal Year 2016/17, a copy of which is attached hereto as Exhibit "B" and incorporated by this reference as though fully set forth herein, is hereby approved and adopted. When combined with reserves, the "Estimated Revenue and "Transfers In" for Fiscal Year 2016/17 are sufficient to fund the appropriations set forth in proposed Budget for Fiscal Year 2016/17. SECTION 3: The "Proposed Appropriations and Transfers Out" for Fiscal Year 2016/17, a copy of which is attached hereto as Exhibit "C" and incorporated by this reference as though fully set forth herein, providing appropriations surninaries of details currently contained in the City's accounting system, including technical adjustments related to "Transfers In" and "Transfers Out," and detail of estimated revenue, is hereby approved and adopted. SECTION 4: The Tables of Orgarzation, a copy of which is attached hereto as Exhibit "D" and incorporated by this reference as though fully set forth herein, is hereby approved and adopted. The City Manager, in compliance with the City Charter Section 403, may revise the Tables of Organization. SECTION 5: That from the effective date of the adopted Budget, the several amounts stated therein as proposed expenditures shall be and become appropriated to the several departments, offices and agencies for the respective objects and purposes therein named; provided, however, that the City Manager may transfer funds from one object or purpose to another within the same department, office or agency. The City Manager may also transfer non-departmental funds from one expenditure type to another within the same fund provided there is no increase in approval total appropriations contained in the budget. SECTION 6: Acquisition of new capital items shall be limited to the specific items included in the approved budget. Acquisition of capital items to replace existing capital equipment shall not exceed t RLS 8/g/1 6/1 6-5 3 90/1 4 1 5 63/PD 505 RESOLUTION NO. 2016-58 the total appropriation for the funding source. The City Manager may authorize changes to the procurement of specific items as long as the total appropriation for any department, fund or agency is not exceeded. However the City Manager must obtain City Council approval for items that exceed Five Hundred Thousand Dollars ($500,000.00). SECTION 7: That the Capital Improvement Program contained in the Proposed Budget for Fiscal Year 2016/17 (Exhibit A) is hereby approved in concept, and the Director of Public Works is authorized to publicly advertise for bids on these projects in accordance with Section 503 and Section 614 of the City Charter. SECTION 8: That construction of Capital Improvement Projects requires the use of professional services such as geo-technical, water testing, engineering oversight, project management, design, survey, and other required studies. Funding for these professional services is included within each Capital Improvement Project's budget as set forth in the Proposed Budget for Fiscal Year 2016/17 (Exhibit A). Consistent with the City Council's policy regarding professional services agreements, the City Council hereby authorizes the City Manager; or designee, to enter into any necessary professional services agreements to facilitate the completion of an approved Capital Improvement Project. SECTION 9: That the City Manager or Finance Director may, as necessary, appropriate donations and grants received during the fiscal year up to $100,000 per source or grantor. Donations and grant awards with matching requirements, or exceeding $100,000 from a single source or grantor, require City Council approval. Any resolutions authorizing budget amendments related to donations and grants in conflict herewith are hereby repealed. PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the 6th day of September , 2016. Mayor REVIEW APPROVED: APPROVED FORM: City M a er City ttorney INITI ED AND APPROVED: I Chief Financial Officer List of Exhibits Exhibit A: Proposed Budget for Fiscal Year 2016/17 as of July 18, 2016 Exhibit A-1: Proposed Budget for Fiscal Year 2016/17 Revisions Exhibit B: Estimated Revenue and Transfers In for Fiscal Year 2016/17 Exhibit C: Proposed Appropriations and Transfers Out for Fiscal Year 2016/17 Exhibit D: Tables of Organization 2 RLS 8/8i16/16.5390/141563/PD 506 !tea a i µ - EXHIBIT A Proposed Budget L Huntington 'COMPLETE COPY • • Exhibit A-1 City of Huntington Beach FY 2016/2017 Proposed Budget Appropriation Revisions General Fund Amount Department FY 2016/17 Proposed Budget submitted on July 18, 2016 220,430,000 Citywide Total FY 2016/2017 General Fund Revised Proposed Budget 220,430,000 All Funds FY 2016/17 Proposed Budget submitted on July 18, 2016 345,528,299 Citywide Fund 701 -Auto Dealers BID Budget Amendment approved on August 15, 2016 11,280 Non-Departmental Total FY 2015/2016 All Funds Revised Proposed Budget 345,539,579 'These items were approved by the City Council at the August 15, 2016 City Council meeting and are fully offset by revenue increases for a net neutral effect. 508 Exhibit B City of Huntington Beach Estimated Revenue and Transfers In Fiscal Year 2016/17 Budget Fund Title Revenue& Transfers In 100 General Fund 220,430,000 101 Specific Events 633,000 122 Inmate Welfare Fund 16,500 201 Air Quality Fund 260,000 204 Fourth of July Parade 400,000 206 Traffic Impact 1,370,000 207 Gas Tax Fund 3,590,321 210 Sewer 1,690,000 211 Drainage 356,000 213 Measure M Fund 3,342,328 215 Rehabilitation Loans 200,000 219 Traffic Congestion Relief 42 484,131 226 Quimby Fund 450,000 228 Park Dev Impact -Res 6,000,000 229 Library Dev Impact 75,000 233 Housing Residual Receipts 382,669 234 Disability Access Fund 25,000 235 Park Dev Impact-Non Res 100,000 308 In-Lieu Parking Downtown 20,000 314 Infrastructure Fund 10,000 350 RORF 9,404,438 352 LMIHAF 400,000 401 Debt Svc HBPFA 5,109,738 405 Debt Svc Grand Coast CFD2000-1 1,104,652 406 Debt Svc Mello Roos 274,916 408 Debt Svc McDonnell CFD 2002-1 398,382 410 Debt Svc Bella Terra 2,371,122 501 CUPA 272,837 504 Refuse Collection Service 11,354,381 506 Water 37,928,130 507 Water Master Plan 900,000 508 WOCWB 293,500 511 Sewer Service Fund 10,685,000 551 Self Insurance Workers'Comp 7,069,338 701 BID-Auto 112,800 702 Retiree Insurance Fund 1,809,000 703 Retirement Supplement 4,120,000 704 Fire JPA Fund 336,227 707 Debt Svc Judgment Oblig Bonds 675,700 709 BID-Hotel/Motel 3,108,000 710 BID-Downtown 110,000 711 Parking Structure-Bella Terra 635,799 712 Parking Structure-Strand 1,770,225 873 OCTA/Cip Grant 757,378 909 UASI/OCIAC Program 136,000 961 Hwy Bridge Replacement&Rehab 1,100,000 1224 OC Regional Narc Suppression 65,000 1227 Office of Traffic Safety 15/16 222,931 1228 CalRecycle City/County CRV 50,207 1233 OC RMDZ 6,500 1235 CDBG 16/17 995,023 1236 HOME Program 16/17 424,106 Total Revenue 343,836,279 509 Exhibit C City of Huntington Beach Proposed Appropriations & Transfers Out Fiscal Year 2016/17 Budget Department/Fund Title Appropriations & Transfers Out General Fund (Company 100) City Council 363,723 City Attorney 2,667,177 City Clerk 971,390 City Treasurer 208,829 City Manager 2,377,531 Community Development 7,312,533 Community Services 9,865,039 Finance 5,884,130 Fire 45,783,822 Human Resources 5,863,724 Information Services 6,931,394 Library Services 4,713,154 Police 74,127,146 Public Works 23,004,911 Non-Departmental 30,355,498 Sub-Total General Fund 220,430 000 Other Funds(Company Number and Title) 101 Specific Events 613,415 122 Inmate Welfare Fund 16,500 201 Air Quality Fund 544,191 204 Fourth of July Parade 430,490 207 Gas Tax Fund 3,500,000 209 Park Acquisition & Development 70,000 210 Sewer 2,500,000 211 Drainage 300,000 213 Measure M Fund 3,471,439 215 Rehabilitation Loans 300,000 219 Traffic Congestion Relief 42 780,000 226 Quimby Fund 132,583 227 Police Facilities Dev Impact 300,000 228 Park Dev Impact- Res 486,609 229 Library Dev Impact 50,000 233 Housing Residual Receipts 455,367 234 Disability Access Fund 25,000 235 Park Dev Impact- Non Res 316,800 308 In-Lieu Parking Downtown 550,000 314 Infrastructure Fund 1,200,000 350 RORF 9,404,438 352 LMIHAF 331,651 401 Debt Svc HBPFA 5,109,738 1of2 510 Exhibit C City of Huntington Beach Proposed Appropriations & Transfers Out Fiscal Year 2016/17 Budget Department/Fund Title Appropriations & Transfers Out Other Funds (Company Number and Title -Continued) 405 Debt Svc Grand Coast CFD2000-1 1,104,652 406 Debt Svc Mello Roos 274,916 408 Debt Svc McDonnell CFD 2002-1 398,382 410 Debt Svc Bella Terra 2,371,122 501 CUPA 258,237 504 Refuse Collection Service 11,563,272 506 Water 39,807,795 507 Water Master Plan 6,201,936 508 WOCWB 293,500 511 Sewer Service Fund 9,120,179 551 Self Insurance Workers'Comp 6,562,259 701 BID-Auto 112,800 702 Retiree Insurance Fund 1,809,000 703 Retirement Supplement 4,120,000 704 Fire JPA Fund 396,733 707 Debt Svc Judgment Oblig Bonds 675,700 709 BID-Hotel/Motel 3,108,000 710 BID-Downtown 110,000 711 Parking Structure-Bella Terra 635,799 712 Parking Structure-Strand 1,539,930 873 OCTA/Cip Grant 757,378 909 UASI/OCIAC Program 136,000 961 Hwy Bridge Replacement& Rehab 1,100,000 1224 OC Regional Narc Suppression 65,000 1227 Office of Traffic Safety 15/16 222,931 1228 CalRecycle City/County CRV 50,207 1233 OC Recycling Market Develop Zone 6,500 1235 CDBG 16/17 995,023 1236 HOME Program 16/17 424,106 Sub-Total Other Funds 125,109,578 Total City Appropriations 345,539,579 2of2 511 EXHIBIT D City of Huntington Beach City Council Proposed Budget — FY 2016/17 Mayor Mayor Pro-Tern City Council Member(5) Administrative Assistant D-1 512 EXHIBIT D City of Huntington Beach City Attorney Proposed Budget — FY 2016/17 City Attorney Chief Assistant City Attorney ADMINISTRATION Administrative Assistant LITIGATION ADVISORY Assistant City Attorney Senior Deputy City Attorney(2) Assistant City Attorney Deputy City Attorney I Deputy City Attorney III Legal Assistant(2) Legal Assistant D-2 513 EXHIBIT D - City of Huntington Beach City Clerk Proposed Budget — FY 2016/17 City Clerk:71 ADMINISTRATION, PUBLIC SUPPORT 8 RECORDS MANAGEMENT ELECTIONS Assistant City Clerk Senior Deputy City Clerk Senior Deputy City Clerk D-3 514 EXHIBIT D City of Huntington Beach City Treasurer Proposed Budget — FY 2016/17 City Treasurer Administrative Assistant(0.50) D-4 515 EXHIBIT D City of Huntington Beach City Manager Proposed Budget — FY 2016/17 City Manager ADMINISTRATION Assistant City Manager Assistant to the City Manager Executive Assistant GEEE) SUSTAINABILITY OFFICE OF BUSINESS DEVELOPMENT Deputy Director of Economic Community Relations Officer Energy Project Manager Development Economic Development Project Manager Real Estate&Project Manager Administrative Analyst Administrative Secretary(.50) Administrative Aide D-5 516 EXHIBIT D City of Huntington Beach Community Development Proposed Budget — FY 2016/17 Director of Community Development PLANNING COMMISSION Deputy Director of Community Development ADMINISTRATION Administrative Analyst Senior Administrative Assistant Administrative Secretary(2) Office Assistant II PERMITN CHECK:=NEIGHBORHOOD ERVATION 8INSPECTION SERVICESSESDE ENFORCEMENT CDRRENT PLANNING Code Enforcement Supervisor Inspection Supervisor(2) Building Manager Planning Manager Senior Code Enforcement Officer Principal Electrical Inspector Senior Planner(1) Code Enforcement Officer II(2) Principal Plumbing&Mechanical Plan Check Engineer(2) Associate Planner(3) Code Enforcement Offcer I Inspector Permit&Plan Check Supervisor Assistant Planner Code Enforcement Technician Building Inspector 11llAII(9) Senior Permit Technician(3) ADVANCE PLANNING Planning Manager Senior Planner(2) Associate Planner(1) Assistant Planner D-6 517 EXHIBIT D City of Huntington Beach Community Services Proposed Budget — FY 2016/17 III Director of Community Services ADMINISTRATION Administrative Analyst Senior Administrative Assistant FACILITIES,DEVELOPMENT 8 RECREATION,HUMAN&CULTURAL BEACH OPERATIONS CONCESSIONS SERVICES FACILITIES AND DEVELOPMENT RECREATION.HUMAN.AND CULTURAL BEACH MAINTENANCE SERVICES Beach Operations Supervisor Facilities,Development&Concession Beach Maintenance CreWeader(2) Manager Community Services Manager Facilities Maintenance Technician Sr. Administrative Secretary(.50) Community Services&Recreation Specialist Beach Equipment Operator(3) Administrative Secretary(.50) Beach Maintenance Service Worker PARK ACQUISITION AND DEVELOPMENT ADULT SPORTS PARKING METERS Community Services Recreation Community Services Recreation Supervisor Parking Meter Repair Technician Supervisor Maintenance Service Worker Parking Meter Repair Worker(2) SPECIFIC EVENTS PROJECT SELF-SUFFICIENCY PARKING&CAMPING Community Services Recreation Human Services Program Coordinator Supervisor Parking&Camping Facilities Supervisor Community Services&Recreation SENIOR SERVICES Specialist Senior Supervisor Human Services Parking&Camping Crewleader Office Assistant II Parking&Camping Leatlworker Volunteer Services Coordinator Parking&Camping Assistant Social Worker Senior Services Transportation Coordinator Senior Services Assistant SENIOR RECREATION Community Services Recreation Supervisor Community Services&Recreation Specialist CULTURAL SERVICES Senior Supervisor Cultural Affairs Community Services&Recreation Specialist CITY GYM&POOL (Youth Sports&Aquatics) Community Services Recreation Supervisor Community Services&Recreation Specialist EDISON CENTER Community Services Recreation Supervisor Community Services&Recreation Specialist MURDY CENTER Community Services Recreation Supervisor Community Services&Recreation Specialist D-7 518 EXHIBIT D City of Huntington Beach Finance Proposed Budget — FY 2016/17 Chief Financial OMcer ADMINISTRATION Administrative Analyst Senior Administrative Assistant(1.5) ACCOUNTING SERVICES BUDGET MANAGEMENT CASHIERING 8 FISCAL SERVICES COLLECTIONS SERVICES Finance Manger-Accounting Finance Manager- Budget Finance Manger—Treasury Finance Manager—Fiscal Services GENERAL ACCOUNTING Administrative Analyst Senior Administrative Analyst Senior MUNICIPAL SERVICES Project Manager (2) Senior Accounting Technician Senior Accountant Accounting Technician Accounting Technician II(2) Supervisor ACCOUNTS PAYABLE 8 BUSINESS LICENSE RECEIVABLE CASHIERING Accounting Technician Supervisor Senior Accounting Technician Accounting Technician II(2) Senior Accounting Technician Accounting Technician II(2) Accounting Technician II(2) gCCOUNITS RECEIVABLE/ Field Service Representative PAYROLI- COLLECTIONS Payroll Specialist Accounting Technician II PROCUREMENT Senior Payroll Technician(2) Buyer(2) REPROGRAPHICS MAIL D-8 519 EXHIBIT D City of Huntington Beach Fire Proposed Budget — FY 2016/17 Fire Chief FIRE PREVENTION ADMINISTRATION EMERGENCY RESPONSE MARINE SAFETY Fire Division Chief ADMINISTRATION Fire Division Chief Marine Safety Division Chief Administrative Secretary Administrative Analyst Senior Marine Safety Lieutenant(3) Administrative Aide FIRE SUPPRESSION Madne Safety Officer II(10) PROGRAMS Administrative Assistant Fire Battalion Chief(3) Adminisratve Secretary Assistant Fire Marshal Accounting Technician II Deputy Fire Marshal(2) Fire Protection Analyst(2) Fire Captain(30) Fire Prevention Inspector (3) FIREMED Fire Engineer(30) Senior Permit Technician Fire Medical Coordinator Firefighter Paramedic(48) Accounting Technician II(2) Firefighter(12) CERTIFIED UNIFIED Once Assistant II Ambulance Operator(30) PROGRAM AGENCY Haz Mat Program Specialist EMERGENCY MANAGEME TRAINING Administrative Secretary 8 HOMELAND SECURITY Fire Battalion Chief Fire Battalion Chief Deputy Fire Marshal Emergency Services Coordinator EMERGENCY MEDICAL SERVICES CENTRAL NET OPERATIONS Emergency Medical Services AUTHORITY Coordinator Fire Training Maintenance Technician Administrative Secretary D-9 520 EXHIBIT D EQProposed City of Huntington Beach Human Resources Budget — FY 2016/17 Director of Human Resources Administrative Assistant RISK MANAGEMENT ADMINISTRATION LABOR TRAIN NG8 RESELECTION & LIABILITY Human Resources Personnel Analyst Personnel Analyst personnel Analyst Risk Manager Manager Principal Senior Senior Liability Claims Coordinator Risk Management Specialist(2) Personnel Analyst Personnel Assistant personnel Assistant Senior 2) SAFETY/WORKERS COMPENSATION Safety&Loss Prevention Analyst D-10 521 EXHIBIT D City of Huntington Beach Information Services Proposed Budget — FY 2016/17 Chief Information Officer ::] ADMINISTRATION Administrative Assistant CINFRASTRUCTURE CUSTOMER APPLICATIONSAND PUBLIC SAFETY SYSTEMS SYSTEMSD C:SUPPORTD C DATABASE SUPPORT IS Communications Manager IS Computer Operations Business Systems Manager Business Systems Manager Manager (050) (050) Network Systems Administrator IS Analyst Senior IS Analyst I IS Analyst Senior(2) IS Analyst IV(3) IS Technician Senior IS Technician Senior IS Analyst IV(2) IS Analyst II IS Technician IV(2) IS Technician III IS Analyst III IS Technician IV IS Technician II IS Analyst II(2) IS Technician I GIs Analyst II(3) D-11 522 EXHIBIT D City of Huntington Beach Library Services Proposed Budget — FY 2016/17 Director of Library Services Principal Librarian MINIS GM GEMENTN SFAMILV PROGRAMMING COMMUNITY OUTREACH BUPPORT 3ERVICES Senior Librarian Senior Librarian Senior Librarian Senior Librarian ADMINISTRATION CHILDREN LIBRARY PUBLIC SERVICES TECHNICAL SERVICES Administrative Assistant Library Services Clerk(2) Libranen(2) Librarian(2) Volunteer S&Mces Coordinator Library Services Clerk(3.W) Lgtrary Senicee Clerk FACILITY RENTALS CIRCULATION ACQUISITIONS Library Facilities Senior Library Specialist(0]5) Accountlng Tecilnician II(2) Coordinator SECURITY FACILITIES MAINTENANCE Media Services Specialist Library Specialist ADULT LITERACY Literacy Program Specialist(2) BRANCHES IIANNING Library Specialist OAKVIEW Library Specialist HELEN MURPHY MAIN STREET D-12 523 EXHIBIT D City of Huntington Beach Police Proposed Budget — FY 2016/17 Police Chief Administrative Assistant II UNIFORM C INVESTIGATIONS ADMINISTRATIVE OPERATIONS Police Captain Police Captain Police Captain Administrative Secretary INVESTIGATIONS PROFESSIONAL STANDARDS PATROL Police Lieutenant Police Lieutenant Police Lieutenant(6) Police Sergeant(3) Police Sergeant(2) Police Sergeant(13) Police Officer(22) Police Officer(2) Police Officer(120) Forensic Systems Specialist Police Recruit(4) Crime Analyst SUPPORT SERVICES Community Services Officer(3) Police Services Specialist Police Administrative Services Division Community Services Officer(4) Manager TRAFFIC Facilities Maintenance Crewleader Police Lieutenant NARCOTICSNICE/INTEUCTF Community Relations Specialist Police Sergeant(3) Police Lieutenant Police Officer(19) Police Sergeant(2) RECORDS Police Records Specialist Police Officer(12) Police Records Administrator Police Services Specialist Police Records Supervisor(3) AIR SUPPORT Community Services Officer Police Records Specialist(10) Police Sergeant Police Records Technician(6) Police Officer(6) OCIAC TASK FORCE Police Services Specialist(5) Senior Helicopter Maintenance Police Officer Police Systems Coordinator Technician Helicopter Maintenance Technician ALL TRAINING Detention Administrator Police Sergeant PARKING ENFORCEMENT Detention Shift Supervisor(4) Police Officer ParkingrrraRic Control Supervisor Detention Officer,Nurse(4) Police Services Specialist Parking/Traffic Control Officer(16) Detention Officer(9) ALARMS SPECIAL ENFORCEMENT Police Services Specialist Police Sergeant(2) Police Officer(8) PERSONNEL Administrative Analyst Senior Police Services Specialist BUDGET/PAYROLL Administrative Analyst Senior Accounting Technician II(3) COMMUNICATIONS Police Communications Manager Communications Supervisor(6) Communications Operator(18) GENERAL SERVICES/PROPERTY EVIDENCE Property and Evidence Supervisor Property and Evidence Officer(3) CRIME LAB Police Photo/Imaging Specialist Latent Fingerprint Examiner(2.50) Police Services Specialist Crime Scene Investigator(6) D-13 524 EXHIBIT D City of Huntington Beach Public Works Proposed Budget— FY 2016/17 Directa of Public:Works ADMINISTRA7Cf1 Project Manager Administrative Assistant SeNa ACldrWrg Technician A.Mrg Technician II Administraave SecrHary Office Speualat ENGINEERING TRANSPORTATION UTILITIES MAINTENANCE OPERATIONS GENERAL SERVICES City Engager Trampwtimon Manager Urinals Manager Maintenance Operations Manager Genenal Services Manager CONSTRUCTION ENGINEERING ENGINEERINGI UP WATER A SEWER ADMINISTRATION MAINTENANCE ADMINISTRATION GENERAL SERVICES Construcron Manager Pnwpel Civil Engineer Adminimative Analyst Senler Administrative Analyst senior ADMINISTRATION Senior Construction Inspector(3) Sena TraRw Engineer Witter Canervaaon Coordinator Administrative Secretary Code Enforcement Officer Survey Pany Chief Traffic Engineering Technician Flak Semce Representaave Accounting Technician II Field Service Representabw Surrey Techniden 11(2) SCADA Coordinalor Office Assistant 11 Office Assistant It Conbad Administralor(3) SIGNAL S LIGHTS MAINTENANCE SCADA Technician Constructia Inspector ll Traffic SignalUght CmNeader Warehousekceper IANDSCAPE MAINTENANCE FLEET MAINTENANCE Traffic Signal Electrician(2) Equipment Support AssisbM LaMscepe Maintenance Supervisor Fleet Operations Supervisor DESIGN ENGINEERING Traffic Main)Service Worker(2) Stock Clerk Irrigatia Crewleader Equip Semces Crewbader Sava Civil Engineer(2) Administrative Secretary Landscape Maint Leadwgrker(3) Equip/Auto Maim CneMealer Senior Engineering Technician SIGNS A MARKINGS OMce Assistant II(2) La cacape Equipment Opaata Eguipi shunt Leadwakd(3) MAINTFNANCE Past Commit Splaalist Equiaant Support Assistant DEVELOPMENT ENGINEER114G Signs A Mailings Crewleadd WATER PRODUCTION QUALITY Imgaron Specialsit Mechanic 111(6) principal Cml Engineer Signs Leadworker Watar Production Suparnsa Mechanic II(4) Servo Civil Engr.,(2) Equipment Dperslar Water Operations Grewleader TREE MAINTENANCE Tree Maintenance Supernsa FACILITY MAINTENANCE Senior Ergineeling Tecimiden Water Operations Leadwaber(2) Factlities Maintenance Supenriea Civil Engineenng Assistant Water Systems Tecrmaim III(3) Tree Maintenance Cre treader Facilities Maint.CmMeadd(2) Water Systems Tecirnidan II(5) Tree Maintenance Leadworiter Facilities Maintenance Technician(3) WATERNEERIN ER Water Quality oonmaor Treenanement Op a a r( Electrician RNGINEERING Water Quality Loortlnator Maintenance Service Worker(2) Plumber Principal Civil Engineer(2) Craw Conntttia Catrd Spedalet(2) STREET MAINTENANCE Senor Civil Engineer Water Quality Technician C E Street Maintenance Supervisor ivil "r ea,Assistant(2) Asaccate Civil Engineer WATER DISTRIBUTIOW METERS Strcet MaiennceLaftorlauratla Water Distribution SuTenn. Street Maintenance Operator (2) Water Dist Maim.Crewieader(2) Street Equipment Operator(3) STORM WATER QUALITY nmro Maintenance Semce Worker(5) PEmaro Civil Ergiroa Water Dist.Meld re s Cwleader AAdmenEnmantal Specialiel(2) Duff MIL Ake Water Dist Maint I ead rli r(6) Wafer Dist Metes Opewonr( (2) Water Equipment Operator O Water Service Waled Water Meter Repair Technlclicasn(5) Senior Waterrer Reader Fieltl luer,rce RepRestenta)ve Water Matter Reste r er Aaoarrrfi Techniciann 11 Water tAiliry,Castor WASTEWATER Wastewater Supennarr Wastewater Ops Chars eader Wastewater 00 Ie adworker(3) Wastewater Equipment operator(5) Senior Wastewater Pump Mac anti Wastewater Pump Mechanic Wastewater Maint Service Woriter(T) D-14 525 Res. No. 2016-58 STATE OF CALIFORNIA COUNTY OF ORANGE ) ss: CITY OF HUNTINGTON BEACH ) I, ROBIN ESTANISLAU the duly appointed, qualified City Clerk of the City of Huntington Beach, and ex-officio Clerk of the City Council of said City, do hereby certify that the whole number of members of the City Council of the City of Huntington Beach is seven; that the foregoing resolution was passed and adopted by the affirmative vote of at least a majority of all the members of said City Council at a Regular meeting thereof held on September 6, 2016 by the following vote. AYES: Posey, O'Connell, Sullivan, Katapodis, Hardy, Delgleize, Peterson NOES: None ABSENT: None RECUSE: None la4ftu gQ74� City Clerk and ex-officio Clerk of the City Council of the City of Huntington Beach, California 526 ATTACHMENT #3 ATTACHMENT CITY OF HUNTINGTON BEACH PROFESSIONAL SERVICES FISCAL YEAR 2016/17 Citywide(All Funds) Department Description Amount City Attorney Legal related professional services $117,865 Professional services including governmental membership,state and federal consultingAobbying services.financial consulting,graphic services.legal services and other consulting and professional services related to business City Manager development.real estate services,public infonnabon,marketing and other administrative professional services. Financial consulting/eoonomic analysis,legal services,real estate services(including but not limited to appraisals, right-of-way services,acquisitions,title),parking consulting,engineering services,CDBGMOME consulting,and inspection services S386,742 Community Professional services including planning and technical services,inspection services.plan check services and other Development professional services. $527,697 Community Service Demgn/EnwronmentaVArchitectureVEnginesnng,4th of July Celebration Coordination/Run/Parade/Public Relations and other consulting and professional services $320,000 Finance Audit Professional Services,Sales Tax Auditing,Property Tax Auditing,and other consulting and professional services $261,300 Fire and Development plan check and inspection services,environmental and soils consulting,employment background Fire and other investigative services,oil production inspections,testing and document preparation,medical insurance billing. physical examinations and pulmonary consulting for personnel.hazardous maledals inspections of City businesses as part of the CUPA Program and other consulting and professional services. $539,241 Professional services including legal,recruitment,medical professional,labor consulting and other consulting and Human Resources professional services. E962,500 Information services Consulting and other professional services related to Audit Security Services,Phone Support,Workshops for Business Intelligence,Infrastructure Systems,Pubic Safety Systems and Application and Database Support Divisions $35,000 Psychological exams,polygraph.legal consultations.rape and medical exams,crime prevention, humat physical exams, Police flight a"physicals,blood withdraws,transcnpbon,juvenile diversion,gang prevention and other related consulting and professional services. $630,443 Engineering/Design,Inspection,/Construdon Management,Development Review,Water Quality Testing,Water Public Works Conservation Support Services,Engineering Studies,Traffic Studies,Special Training Services,Litigation Services,Water Rate Study,Billing System Implementation Assistance,NPDES/FOG Inspection Services,Arbonst Services and other consulting and professional services. $3.855,000 Non-Departmental Professional services including claims,litigation.auditing,recruitment services,appraisal,economic analysis,legal, housing compliance and other consulting and professional services 1 $470,903 Total Professional Services 528 ATTACHMENT #4 RESOLUTION NO. 2016-33 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH ESTABLISHING THE GANN APPROPRIATION LIMIT FOR FISCAL YEAR 2016/17 WHEREAS, Article 13B of the California Constitution imposes upon state agencies and local governments the obligation to limit each fiscal year's appropriation of the proceeds from taxes to the amount of such appropriations in fiscal year l 978/1979, adjusted for changes as prescribed under the law, NOW, THEREFORE, the City Council of the City of Huntington Beach does hereby resolve as follows: In compliance with the provisions of Article 13B of the California Constitution and the formula set out therein, there is hereby established an appropriation limit of$845,394,563 for the fiscal year 2016/17. PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the sixth day of September, 2016. Mayo REVIEWW AND APPROVED: APPROVED AS TO FORM: City na r Cit Attorney INITIATED AND APPROVED: C lief Financial Officer Exhibit A- Gann Limit Calculation 16-5261/136771 530 EXHIBIT A GANN LIMIT CALCULATION FISCAL YEAR 2016-2017 Under Proposition 111,there are two options available for each of the major adjustment factors. The values of these factors for the purpose of calculating the Fiscal Year 2016-2017 adjustment are as follows: Price Factor: (A) Percent growth in State per Capita Personal Income: 5.37% (Source: Dept of Finance,California-Attachment 1) (B) Percent change in Assessed Valuation due to new non-residential constru, 3.66% (Source: Orange County Assessor Prop 111 Report-Attachment 2) Population Factor: (C) Percent growth in County Population: 0.99% (Source: Dept of Finance,California-Attachment 1) (D) Percent growth in City Population: 1.40% (Source: Dept of Finance,California-Attachment 1) Annual Adjustment Factor: Based on the actual data,the four alternative adjustment factors are as follows: (A x C) 1.0537 x 1.0099 = 1.0641316 (A x D) 1.0537 x 1.0140 = 1.0684518 (B x C) 1.0366 x 1.0099 1.0468623 (B x D) 1.0366 x 1.0140 — 1.051 1 124 Calculation of the Fiscal Year 2016-2017 Limit FY 15/16 Limit $791,233,225 Recommended Adjustment Factor(Largest Allowable Increase) 1.0684518 FY 16/17 Limit $845,394,563 531 Res. No. 2016-33 STATE OF CALIFORNIA COUNTY OF ORANGE ) ss: CITY OF HUNTINGTON BEACH ) I, ROBIN ESTANISLAU the duly appointed, qualified City Clerk of the City of Huntington Beach, and ex-officio Clerk of the City Council of said City, do hereby certify that the whole number of members of the City Council of the City of Huntington Beach is seven; that the foregoing resolution was passed and adopted by the affirmative vote of at least a majority of all the members of said City Council at a Regular meeting thereof held on September 6, 2016 by the following vote: AYES: Posey, O'Connell, Sullivan, Katapodis, Hardy, Delgleize, Peterson NOES: None ABSENT: None ABSTAIN: None City Clerk and ex-officio Clerk of the City Council of the City of Huntington Beach, California 532 City of Huntington Beach WP.Lh Glossary of Terms Adopted Budget — FY 2016/17 Accounting Method — The City of Huntington Beach accounts for its financial position and operations according to generally accepted accounting principles (GAAP) for governmental units prescribed by the Government Accounting Standards Board (GASB). A fund or account group is an accounting entity with a self-balancing set of accounts recording the financial position and results of operations of a specific governmental activity. The City prepares financial statements on the modified accrual basis for all governmental fund types except for the financial statements of the proprietary fund types, which are prepared on the accrual basis. Accrual Basis — The basis of accounting under which transactions are recognized when they occur regardless of the timing of related cash flows. ADA—(refer to Americans with Disabilities Act). Adopted Budget — The City Council approved annual budget establishing the legal authority for the expenditure of funds set forth in the adopting City Council budget resolution. Affordable Housing Agreement—An agreement to ensure that all have access to affordable, safe, and sustainable housing that contributes to social and economic participation. AHA—(see Affordable Housing Agreement). Americans with Disabilities Act(ADA)—This Federal law requires that public facilities be accessible to individual with physical limitations. Appropriation — A legal authorization granted by a legislative body to make expenditures and to incur obligation for specific purposes. Appropriation Account— A budgetary account set up to record specific authorizations to spend. The account is credited with original and any supplemental appropriations and is charged with expenditures and encumbrances. Aporoadation Limit—As a governmental entity in the State of California, the City is subject to the Gann Spending Limit Initiative, which limits the amount of annual appropriations of tax proceeds. Assessed Valuation—A dollar value placed on real estate or other property by the County of Orange as a basis for levying property taxes. Audit— Prepared by an independent certified public accountant (CPA) to form an opinion regarding the legitimacy of transactions and internal controls. An audit is an examination and evaluation of the City's records and procedures to ensure compliance with specified rules, regulations, and best practices. Balanced Budget—A budget in which planned expenditures do not exceed planned revenues available. BID—(see Business Improvement District). Bond — A written promise issued by the City to pay a specific sum of principal amount, at a specified date(s) in the future, together with periodic interest at a special rate to raise capital, usually to pay for the construction of long-term infrastructure projects. Two major types of bonds include General Obligation Bonds and Revenue Bonds. Bond Proceeds—Funds received from the sale or issuance of bonds. 533 City of Huntington Beach Glossary of Terms Adopted Budget — FY 2016/17 Budget—A plan of financial operation embodying a summary and detail of authorized expenditures for a given period and the proposed means of financing them. Business Improvement District(BID) — Is a financing mechanism that is used to provide revenue for a variety of local improvements and services that enhance, not replace, existing municipal services. In California, there are several types of BIDs, including property based, business based, and tourism based. Business Unit — An eight or nine digit accounting reference comprised of the fund, department, and program. Expenditures and revenues are budgeted within business units. CAFR—(see Comprehensive Annual Financial Report). California Public Employees' Retirement System (CalPERS) — Statewide retirement system that covers most City of Huntington Beach employees. Ca1PERS—(see California Public Employees' Retirement System). Capital Assets — Assets of long-term character that are intended to continue to be held or used for a period of more than one year, such as land, buildings, machinery,furniture, and other equipment. Capital Improvement Program (CIP)—A long-range plan for the development and replacement of long- term assets such as streets, buildings, water and sewer systems. Capital Outlay — Expenditures, which result in the acquisition of assets with an initial cost of at least $10,000 and an expected life of at least two years. Capital Proiect Funds— Used to account for financial resources used for the acquisition or construction of major capital facilities(other than those financed by proprietary fund types). CDGB—(see Community Development Block Grant). Certified Public Accountant(CPA) —An accountant who has passed certain examinations and met all other statutory and licensing requirements of a United States state to be certified by that state. CFD—(see Community Facilities District). Charges for Services — Reimbursement for services rendered to the public or to some other program/fund in the City. CIP—(see Capital Improvement Program). City Charter—The legal authority granted by the State of California establishing the entity known as the City of Huntington Beach and giving it the ability to provide services and collect revenue to support those services. Combined Transportation Funding Program (CTFP) — The Orange County Transportation Authority (OCTA) created the CTFP to provide local agencies with a common set of guidelines and project selection criteria for a variety of funding programs. 534 City of Huntington Beach Glossary of Terms Adopted Budget — FY 2016/17 Community Development Block Grant (CDBG) — The Housing and Community Development Act of 1974 provides funds to cities and counties to develop urban communities, decent housing, a suitable living environments, and expanded economic opportunities principally for low and moderate-income persons. This federal program gives priority to activities, which benefit low and moderate-income individuals. Community Facilities District (CFD) — A special district that can issue tax-exempt bonds as a mechanism by which public entities finance construction and/or acquisition of facilities and provide public services to the district. Comprehensive Annual Financial Report (CAFR) — The official annual report of the City's financial condition, which encompasses all funds, at the conclusion of the fiscal year. Consumer Price Index (CPI) — A statistical description of price levels provided by the United States Department of Labor. The change in this index from year to year is used to measure the cost of living and economic inflation. Cost Allocation—A method used to charge General Fund overhead costs to other funds. CPA—(see Certified Public Accountant). CPI—(see Consumer Price Index). CTFP—(see Combined Transportation Funding Program). Debt Service—The repayment of principal and/or interest on borrowed funds. Debt Service Funds — Governmental fund type used to account for the accumulation of resources for, and the payment of general long-term debt principal and interest. Debt Service Requirement—The amount required to pay interest on outstanding debt, serial maturities of principal for serial bonds, and required contributions to accumulate monies for future retirement of term bonds. Deficit—The excess of liabilities of a fund over its assets. Department— The basic organizational entity of government that is functionally unique in its delivery of services. Depreciation — Expiration the service life of capital assets attributable to wear and tear, deterioration, action of the physical elements, inadequacy, or obsolescence. Developer Fees — Adopted fees requiring new development or redevelopment to pay its proportional share of the costs associated with providing the necessary public infrastructure. Encumbrances—Commitments related to unperformed contracts for goods and services. Enterprise Funds — A fund established to account for operations that are financed and operated in a manner similar to private enterprise. Examples of enterprise funds are water and sewer services. Equipment Replacement — Appropriations budgeted for the purchase of rolling stock and movable assets. 535 City of Huntington Beach Glossary of Terms Adopted Budget — FY 2016/17 Expenditure—The actual spending of funds set aside by appropriation for identified goods and services. Expense — The payment of cash on the transfer of property or services for the purpose of acquiring an asset, service, or settling a loss. Fair Share Traffic Impact Fee Program (TIF)—A program intended to implement the goals and objectives of the General Plan by providing revenue to ensure that the adopted Level of Service standards for arterial roadways and signalized intersections are maintained when new development is constructed within the City limits. Fee—A general term used for any charge levied by government for providing as service or permitting an activity. Fiscal Year(FY)—The twelve-month period to which the annual operating budget applies and at the end of which a government determines its financial position. The City of Huntington Beach's fiscal year is October 1 to September 30. Fixed Assets—Purchases of physical inventory items that are intended to be held or used for long term, such as equipment or infrastructure. FTE—(see Full-Time Equivalent Position). Full-Time Equivalent Position(FTE)—Staffing collectively based on a 2,080-hour year. Fund— A fiscal and accounting entity with a self-balancing set of accounts, recording cash and other financial resources, together with all related liabilities and residual equities or balances, and changes therein which are segregated for the purpose of carrying on specific activities of government functions. Fund Balance—The excess of the assets of a fund over its liabilities, reserves and carryovers. FY—(see Fiscal Year). GAAP—(see Generally Accepted Accounting Principles). GASB—(see Governmental Accounting Standards Board). General Fund— The fund used to account for all financial resources except those identified for special purposes. The operating fund of the City that receives unrestricted revenue such as property and sales taxes. The fund used to provide a wide range of public services. Generally Accepted Accounting Principles (GAAP) — Uniform minimum standards for financial accounting and recording. Governmental Accounting Standards Board (GASB) — Develops standardized reporting for government entities. Grants — Contributions, gifts, or assets from another government entity to be used or expended for a specified purpose, activity, or facility. 536 City of Huntington Beach Glossary of Terms Adopted Budget — FY 2016/17 HUD — U. S. Department of Housing and Urban Development. HUD's mission is to create strong, sustainable, inclusive communities and quality affordable homes for all. HUD is working to strengthen the housing market to bolster the economy and protect consumers; meet the need for quality affordable rental homes: utilize housing as a platform for improving quality of life; build inclusive and sustainable communities free from discrimination; and transform the way HUD does business. Indirect Costs—A cost necessary for the functioning of the organization as a whole, but which cannot be directly assigned to one service. Infrastructure—Facilities that support the daily life and growth of the City,for example roads, water lines, sewers, public buildings, and parks. Interfund Transfers — Monies transferred from one fund to another. Such money is transferred to finance the operations of another fund or to reimburse the fund for certain expenditures/expenses. Internal Service Fund—A fund used for the financing of goods or services provided by one department or agency to other departments or agencies on a cost-reimbursement basis. Joint Powers Authority (JPA) — A JPA is formed when it is to the advantage of two or more public entities with common powers to consolidate their forces to acquire or construct a joint-use facility. JPA—(see Joint Powers Authority). Long-Term Debt—Debt with a maturity of more than one year after the date of issue. Long Term Financial Plan — A combination of financial forecasting and strategizing to identify future challenges and opportunities, causes of fiscal imbalances and strategies to secure financial sustainability. Mandate—Legislation passed by the state or federal government requiring action or provision of services or programs. Measure M— An initiative passed by Orange County voters to fund transportation improvements using revenue generated by a countywide sales tax. Memoranda of Understandino IMOU) — As used in this budget document refers to agreements, for a specified period of time, between the City and various employee associations, outlining wage increases, provision of and contribution levels for benefits, and employment-related matters. Motor Vehicle In-Lieu Tax—(see Vehicle License Fee). MOU—(see Memoranda of Understanding). Municipal Bond—A bond issued by a state or local government. Municipal Code—A compilation of enforceable ordinances adopted by the City Council. National Pollution Discharge Elimination System WMES) — This Federal regulation sets standards for the quality of storm water discharged into rivers, lakes, and oceans. Non-Departmental — Program costs that do not relate to any one particular department, but represent costs that are general and citywide in nature. 537 �- City of Huntington Beach Glossary of Terms 1W Adopted Budget — FY 2016/17 NPDES—(see National Pollution Discharge Elimination System). Obiect Code— A five-digit accounting reference to a specific revenue or expense item. Combines with the business unit to create a revenue or expenditure account number. OCTA—(see Orange County Transportation Authority). OPA—(see Owners Participation Agreement). Operating Budaet— Plan of current non-capital and non-personal expenditures and the proposed means of financing them. Operating Expenses — The cost for materials and equipment that are required for a department to perform its functions. Operating Revenue—Funds received as income to pay for ongoing operations. Operating Transfers — Legally authorized transfers from a fund receiving revenue to the fund through which the resources are to be expended, such as transfers from the General Fund to a Special Revenue or Capital Projects Fund. Orange County Transportation Authority (OCTA) — A public sector transportation planning body and transit service provider for Orange County, California. Ordinance—A formal legislative enactment by the City Council. If it is not in conflict with any higher form of law, such as state statute or constitutional provision, it has the full force and effect of the law within the boundaries of the City. Organization Chan— A pictorial representation of the administrative and functional structure of a City unit. Other Funds — Within this budget document, those funds that are not included as part of the General Fund. Owners Participation Agreement (OPA) — Usually refers to a contract between a redevelopment agency or other public authority and a landowner, under which the landowner makes specific commitments about project development, and the government entity specifies the type of public involvement in the project, such as a subsidy. Pension Tax Rate — City Charter amendment allowing the City Council to set a tax rate and levy an override tax on the assessed value of property up to a maximum amount as determined by an annual actuarial study to recover a portion of the City's costs related to a supplemental retirement program. Performance Measures — A set of measurable objectives, linked to the City's various strategic plan goals, which are determined by a department and used to gauge a program, business unit, or division's effectiveness and efficiency. Used as a management tool during the budget development process to set priorities and shift resources as necessary. Personnel Services—Expenditures for City Employee and temporary staff compensation. Program Budget — A budget wherein expenditures are based primarily on program of work and the performance of certain functions. 538 City of Huntington Beach Glossary of Terms Adopted Budget — FY 2016/17 Professional Services — Services that involve the exercise of professional discretion and independent judgment based on an advanced or specialized knowledge, expertise or training gained by formal studies or experience or services which are not readily or efficiently procured by competitive bidding pursuant to Municipal Code, Title 3,Chapter 3.02. Such services shall include but not be limited to those services provided by appraisers, architects, attorneys, engineers, instructors, insurance advisors, physicians and other specialized consultants. Public Employees'Pension Reform Act(PEPRA)—The California Public Employees' Pension Reform Act,which includes Assembly Bill (AB) 340 and AB 197, was signed into law by Governor Jerry Brown on September 12, 2012, and it took effect on January 1, 2013. RDA—(see Redevelopment Agency.) Redevelopment Agency (RDA) — An entity formed to renovate older areas of the City to increase economic vitality. This agency was dissolved on February 1, 2012, and the Successor Agency was formed. Reserve—The City uses and designates reserves according to adopted financial policies. In addition to the required seven percent reserve, there is the: Equipment Reserve, used to replace obsolete vehicles and equipment while setting aside funds for future equipment and vehicle needs; Capital Improvement Reserve (CIR), a designated reserve for various capital projects; and the General Liability Reserve which is designated for workers'compensation and liability claims. Resolution—A special order of the City Council,which has a lower legal standing than an ordinance. Revenue—Sources of income financing the operation of government. SCAQMD—(see Southern California Air Quality Management District). Southern California Air Quality Management District(SCAQMD)—The air pollution control agency for all of Orange County and the urban portions of Los Angeles, Riverside, and San Bernardino counties in California. Special Revenue Funds— Funds that are separately administered because the City Council,the State of California, or the Federal government has placed restrictions on how revenues may be spent. Strategic Plan — The process of defining a strategy, or direction, and making decisions on allocating resources to pursue this strategy, including capital and employees. The City adopted its strategic plan in January 2015. See 18'page of Strategic Planning section. Structurally Balanced Budget—Ongoing revenues in a fiscal year are equal to or greater than ongoing expenditures. Successor Agency—Under Assembly Bill'!X 26, which was upheld by the California Supreme Court on December 29, 2011, all redevelopment agencies were dissolved as of February 1, 2012. The Assembly Bill created "Successor Agencies" that became effective on February 1, 2012. All assets, properties, contracts, and leases of the former Redevelopment Agency were transferred to the Successor Agency— which is the City. TAB—(see Tax Allocation Bond). 539 ^< City of Huntington Beach Glossary of Terms Adopted Budget — FY 2016/17 Tax Allocation Bond (TAB) — Bonds issued in conjunction with a redevelopment project. The taxes pledged to their repayment come from the increase of assessed value over and above a pre-established base. The redevelopment creates this added value, known as the tax increment. Tax Increment— Property tax collected as a result of increased valuation within the Redevelopment Area (RDA). Tax Rate—The amount of assessment stated in terms of a unit of the tax base. Taxes—Compulsory charges levied by a government for the purpose of financing services performed for the common benefit. This term does not include specific charges made against particular persons or property for current or permanent benefits such as special assessments. TIF—(see Fair Share Traffic Impact Fee Program). TOT—(see Transient Occupancy Tax). Transfers—Amounts moved from one fund to another to assist in financing the services for the recipient fund. Transient Occupancy Tax (TOT) —A tax imposed on individuals with hotel/ motel stays less than thirty days. The rate in the City of Huntington Beach is ten percent. Unencumbered Balance — The portion of an appropriation that is neither expended nor encumbered. The amount of budget still available for future purposes. Unfunded Liabilities—The unfunded liability, the present value of the expected future benefits vested to date, is the amount by which the plan's liabilities exceed the assets on a given date. U. S. Department of Housing and Urban Development—(see HUD). User Fees and Charges — A cost paid for a public service or the use of a public facility by the entity benefiting from the service. Utility Users Tax (UUT) — A tax imposed on users for various utilities in the City including water, telephone, gas, electric, and cable television services. UUT—(see Utility Users Tax). Vehicle License Fee(VLF)— Is a tax on the ownership of a registered vehicle in place of taxing vehicles as personal property, also called the motor vehicle in-lieu tax. The VLF is paid annually upon vehicle registration in addition to other fees, such as the vehicle registration fee, air quality fees, and commercial vehicle weight fees all of which fund specific state programs. The VLF funds city and county services. The State eliminated funds to the City as a result of SB 89, enacted on June 28, 2011. VLF—(see Vehicle License Fee). Water Master Plan (WMP) —The WMP was adopted by the City in 1990, and updated in 2000 and 2005. This plan recommends new facilities to provide the City with adequate water production and storage capabilities. WMP—(see Water Master Plan). 540 Res. No. 2016-58 STATE OF CALIFORNIA COUNTY OF ORANGE ) ss: CITY OF HUNTINGTON BEACH ) I, ROBIN ESTANISLAU the duly appointed, qualified City Clerk of the City of Huntington Beach, and ex-officio Clerk of the City Council of said City, do hereby certify that the whole number of members of the City Council of the City of Huntington Beach is seven; that the foregoing resolution was passed and adopted by the affirmative vote of at least a majority of all the members of said City Council at a Regular meeting thereof held on September 6, 2016 by the following vote: AYES: Posey, O'Connell, Sullivan, Katapodis, Hardy, Delgleize, Peterson NOES: None ABSENT: None RECUSE: None City Clerk and ex-officio Clerk of the City Council of the City of Huntington Beach, California