HomeMy WebLinkAboutCity Council - 2016-75 RESOLUTION NO. 2016-75
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON
BEACH AMENDING THE CITY'S CLASSIFICATION PLAN BY AMENDING THE
TITLE OF SAFETY AND LOSS PREVENTION ANALYST TO
SENIOR RISK MANAGEMENT ANALYST
WHEREAS, the City Council of Huntington Beach wishes to amend the City's
Classification Plan; and
The provisions of Personnel Rule 12-4 have been complied with, in that the
changes to the City Classification Plan were considered by the Personnel Commission
during a public hearing held on September 21, 2016; and
The Commission voted to recommend to the City Council that the City's
Classification Plan be amended to change the title of SAFETY AND LOSS
PREVENTION ANALYST to SENIOR RISK MANAGEMENT ANALYST,
NOW, THEREFORE, the City Council of the City of Huntington Beach does
hereby resolve that the Classification Plan be amended to change the title of SAFETY
AND LOSS PREVENTION ANALYST to SENIOR RISK MANAGEMENT
ANALYST as set forth in Exhibit A which is attached hereto and incorporated by this
reference.
PASSED AND ADOPTED by the City Council of the city of Huntington Beach
at a regular meeting thereof held on the 7th day of November, 2016.
ayor
REVIEWAPPROVED: APPROVED FORM:
Fref 1%on, City Manager Michael Gates, City Attorney r,11
INITTA` D AND�AP DROVED:
Michele *ar en,
Director of Human Resources
16-5502/146385/MV
CITY OF HUNTINGTON BEACH S40ly
CLASS SPECIFICATION Hu,°. I3-h'
TITLE: SENIOR RISK MANAGEMENT ANALYST DATE: SEPTEMBER 2016
PERSONNEL COMMISSION APPROVAL: SEPTEMBER 21, 2016
COUNCIL APPROVAL: NOVEMBER 7, 2016
JOB CODE: 0673
EMPLOYMENT STATUS: REGULAR FULL-TIME
UNIT REPRESENTATION: MEO
FLSA STATUS: EXEMPT
DUTIES SUMMARY
Under general direction, performs advanced professional and technical risk analysis and
provides program oversight and risk management expertise in the administration of safety and
risk management programs.
SUPERVISION RECEIVED
Risk Manager
SUPERVISION EXERCISED
Technical and Clerical Classifications
DISTINGUISHING CHARACTERISTICS
The Senior Risk Management Analyst performs the most complex and difficult duties relating to
the identification, assessment and management of risk exposures, including oversight of
employee safety programs and regulatory compliance.
EXAMPLES OF ESSENTIAL DUTIES
• Plans, organizes, oversees and implements a variety of risk management program
operations; assists in developing, scheduling and administering meetings, activities and
events related to workers' compensation, employee safety and liability program
functions;
• Responds to inquires from the staff and the public regarding risk management programs
and policies;
• Applies risk management techniques and practices designed to effectively manage risk
and minimize loss exposures;
• Assists in the development and implementation of strategic goals, objectives, policies
and priorities related to risk management, employee safety, and loss prevention;
• Participates in a variety of safety and loss prevention activities with various departments;
including providing input regarding safety committees and meetings;
• Develops and maintains a resource center for safety training aids, films, videos and
literature on a citywide basis; develops, implements and assists departments in safety
education and safety programs.
HB -237- Item 7. - 4
Su�i�City
CITY OF HUNTINGTON BEACH
CLASS SPECIFICATION
TITLE: SENIOR RISK MANAGEMENT ANALYST DATE: SEPTEMBER 2016
• Administers the City's Department of Motor Vehicle Employer Pull Notice program and
Department of Transportation (DOT) random drug testing;
• Stays abreast of new trends and innovations in the field of employee safety programs;
• Coordinates the implementation of and compliance with the City's Injury and Illness
Prevention Program (IIPP);
• Applies city, state and federal laws, rules and regulations pertaining to employee safety,
workers' compensation, public liability and insurance and other applicable risk
management laws and/or regulations;
• Act as liaison with the City's third-party workers' compensation and liability program
administrators; assists other risk management staff with claims handling, follow-up and
investigations as needed;
• Keeps current on federal and state legislation and effectively applies and interprets City
policies and procedures related to risk management programs and practices;
communicates program regulations and requirements to staff and the public;
• Partners with management to provide assistance to mitigate potential for loss and
establishes insurance requirements;
• Monitors the workers' compensation program;
• Assists with planning, organizing and implementing a variety of City-wide safety and loss
control programs;
• Performs professional and technical work to implement and monitor occupational safety
and loss prevention programs; develop, monitor and oversee the implementation of loss
control and cost containment strategies and programs;
• Prepares a variety of reports regarding liability and workers' compensation program
outcomes and results; creates regulatory and statistical reports of safety, liability, and
property data;
• Conducts surveys and performs statistical analysis related to areas of responsibility,
performs special projects, as needed;
• Prepares Requests for Council Action regarding the disposition, status, and settlement
of workers' compensation and liability claims; makes oral and written presentations as
needed;
• Participates in emergency response and disaster recovery planning, documentation,
exercises and communication;
• Trains City staff regarding best practices related to a variety safety and loss prevention
programs;
• Provides responsive, quality customer service to City staff, the public, and outside
agencies;
• Operates a computer and uses applicable software and other related equipment to
produce a variety of documents, correspondence and reports;
• Drives on City business as necessary.
• Works irregular hours including weekends and/or evenings.
• Performs other related work as assigned.
Item 7. - 5 HB -238,
CITY OF HUNTINGTON BEACH S4piy
Hun— T
CLASS SPECIFICATION
TITLE: SENIOR RISK MANAGEMENT ANALYST DATE: SEPTEMBER 2016
The preceding duties have been provided as examples of the essential types of work performed by
positions within this job classification. The City, at its discretion, may add, modify, change or rescind work
assignments as needed.
MINIMUM QUALIFICATIONS:
Any combination of education, training, and experience that would likely provide the knowledge, skills,
and abilities to successfully perform in the position is qualifying. A typical combination includes:
Knowledge of:
- Principles and practices of loss control and risk management program administration;
- Applicable Federal, State, and local laws, regulations, codes, policies, and practices
related to risk and insurance, employee safety, and workers' compensation;
- OSHA and Cal-OSHA mandates and reporting requirements;
- Research methods, complex quantitative and qualitative analysis;
- English usage, spelling, grammar and punctuation;
- Techniques of business letter writing and report preparation;
- Principles and procedures of filing and accurate record keeping;
- Methods and techniques of public relations and customer service.
Ability to:
- Read, interpret and correctly apply complex legislation, laws, regulations, and codes
related to risk management administration;
- Prepare reports and documents for litigated and non-litigated liability claims; negotiate
effectively with claimants and their attorneys to reach tentative settlements;
- Interview claimants and witnesses to obtain facts about the incidents; analyze and adjust
claim reserves based on claim dispositions;
- Establish and maintain appropriate professional risk management office procedures;
- Read, interpret and apply laws, regulations and procedures applicable to employee
safety in the workplace; interpret, explain and ensure compliance with City safety
policies and procedures.
- Perform detailed analysis and reviews; analyze complex risk management issues,
evaluate solutions, and recommend or adopt/implement effective alternative actions;
- Exercise tact and diplomacy in dealing with sensitive, complex and confidential issues;
- Multi-task, and continually assess and reorganize priorities to meet work deadlines;
- Report to work as scheduled; provide regular and predictable attendance;
- Communicate clearly and concisely, both orally and in writing; establish and maintain
effective working relationships with those contacted in the course of work.
- Work with minimum supervision and exercise independent judgment and initiative;
- Work independently and as a team member;
- Research, compile, and prepare a variety of reports;
- Maintain confidential records and reports; implement and maintain filing systems;
- Operate and use modern office equipment, including a computer and various software
packages;
xB _z;9- Item 7. - 6
Sub Gift'
CITY OF HUNTINGTON BEACH HB
CLASS SPECIFICATION
TITLE: SENIOR RISK MANAGEMENT ANALYST DATE: SEPTEMBER 2016
Education: Education equivalent to graduation from an accredited four-year college or
university with a Bachelor's degree in business or public administration, safety/industrial
engineering, insurance, risk management or a directly related field.
Experience: Four (4) years of responsible risk management experience. Public Agency
experience is highly desirable.
Licenses/Certifications: Possession of a valid California Class C driver license with an
acceptable driving record, required by time of appointment.
California Self-Insurers Administration Certificate, and/or Associate in Risk Management (ARM)
and/or Associate in Risk Management for Public Entities (ARM-P) and/or Certified Risk
Management (CRM) designation, preferred.
SPECIAL CONDITIONS
Employees regularly assigned/required to drive a city or personal vehicle in the course and
scope of work shall be required to participate in the DMV Employer Pull Notice program.
Public Employee Disaster Service Worker: In accordance with Government Code Section
3100, all Huntington Beach city employees are required to perform assigned disaster service
worker duties in the event of an emergency or a disaster.
PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS
The incumbent must be able to meet the physical requirements of the class and have mobility,
balance, coordination, vision, hearing and dexterity levels appropriate to the duties to be
performed. Work is primarily performed indoors. In an office environment, the work requires
sitting at a desk or table for prolonged periods of time and daily use of a computer, keyboard,
mouse and screen. The incumbent uses a computer and related equipment and sits, stands,
walks, climbs, stoops, crouches, twists, bends, pushes, pulls, reaches, grasps, lifts and moves
tools and equipment weighing 25 pounds or less. When work is occasionally performed
outdoors, there is full exposure to various weather conditions. Must utilize approved safety
equipment and protective gear including but not limited to hard hats, respirators, and/or hearing
protective devices when needed.
Reasonable accommodation(s) for an individual with a qualified disability will be considered on
a case-by-case basis.
Item 7. - 7 xB _246-
Res. No. 2016-75
STATE OF CALIFORNIA
COUNTY OF ORANGE ) ss:
CITY OF HUNTINGTON BEACH )
I, ROBIN ESTANISLAU the duly appointed, qualified City Clerk
of the City of Huntington Beach, and ex-officio Clerk of the City Council of said
City, do hereby certify that the whole number of members of the City Council of
the City of Huntington Beach is seven; that the foregoing resolution was passed
and adopted by the affirmative vote of at least a majority of all the members of
said City Council at a Regular meeting thereof held on November 7, 2016 by the
following vote:
AYES: Posey, O'Connell, Sullivan, Katapodis, Hardy, Delgleize, Peterson
NOES: None
OUT OF ROOM: None
ABSTAIN: None
City Clerk and ex-officio Clerk of the
City Council of the City of
Huntington Beach, California