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HomeMy WebLinkAboutAECOM Corporation - 2011-11-21Council/Agency Meeting Held: Deferred/Continued to: ZkApp,[pve,q ❑ Conditionally Approved Council Meeting Date ❑ Denied November 21, 2011 s Department 10 Number: PW 11-065 CITY OF HUNTINGTON REACH REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Travis K. Hopkins, PE, Director of Public Works SUBJECT: Approve Professional Services Contracts for On -Call Civil Engineering Design Services with AECOM Corp., Lee and Ro, Inc., Tetra Tech, Inc., Pacific Advanced Civil Engineering, Inc. (PACE), and VA Consulting, Inc. Statement of Issue: The Public Works Department requires professional civil engineering services on an on -call or as -needed basis to support staff for the design and construction of capital improvement projects. Financial Impact: Funds are available within the budgeted capital improvement projects. Additional City Council authorization will be requested for unbudgeted projects if necessary. Recommended Action: Motion to: A) Approve and authorize the Mayor and City Clerk to execute Professional Services Contracts between the City of Huntington Beach and AECOM Corporation, Lee and Ro, Inc., and Tetra Tech, Inc. for On -Call Civil Engineering Design Services in the amount of $750,000 each; B) Approve and authorize the Mayor and City Clerk to execute Professional Services Contracts between the City of Huntington Beach and Pacific Advanced Civil Engineering, Inc. (PACE) and VA Consulting, Inc. for On -Call Civil Engineering Design Services in the amount of $500,000 each; and C) Authorize the City Manager to approve a one-year time extension. Alternative Action(s): Do not authorize the contracts and direct staff with an alternate action. Budgeted Capital Projects could be delayed until new contracts are approved. xB -145- Item 8. - I REQUEST FOR COUNCIL ACTION MEETING DATE: 11/21/2011 DEPARTMENT ID NUMBER: PIN 11-065 Analysis: The City's Capital Improvement Program (CIP) is approximately $35 million in Fiscal Year 2011/12. Water improvement projects are the largest expenditure category followed by sewer improvement projects, street improvement projects, and storm drain improvement projects. Design for the projects is assigned to firms specializing in these disciplines, as it is not possible to complete this large workload with just City staff. It is in the City's interest to retain qualified firms for capital improvement project design and engineering. Project assignments are rotated among the consultants, taking advantage of each consultant's specializations. Project assignments over $50,000 associated with these on - call contracts will require City Manager approval. Proposals were requested and submitted in compliance with Chapter 3.03 of the Huntington Beach Municipal Code. Thirty (30) proposals were received, and ranked based on qualifications listed in the proposals. The proposed new contracts allow for a three-year term with a total not to exceed amount per contract. Funding sources will be from capital improvement project accounts, using the approved project budgets. Staff does its best to align expected design schedules with the terms of the consultant agreement. However, there are circumstances such as availability of grant funds that result in project completion going past contract terms. Therefore, staff is requesting City Council to also authorize the City Manager to discretionarily approve a one-year time extension to allow consultants to complete assigned projects. An evaluation has been completed to estimate the services required for the next three years and is provided in the following chart. In addition to the projected services required the chart also provides the previous three years use of consultant services. s t D�% Art r a1 I abr to r©' t $600,000 Sewer: Design of Lift Stations and Sewer Replacement $200,000 $150,000 $450 Projects Special Projects: Emergency Repair of Facilities / I $75,OOOI I $250,000 Structures, Misc Unanticipated Projects Water: Reliability Studies including Water System I $348,OOOI $75,OOOI $225,000 Modelling Special Water Projects: Design for Emergency Repairs, I $164,OOOI $100,OOOI $300,OOO) Review of Technical Reports Totall $2,876,OOO1 $750,0001 $2,725 Item 8. - 2 HB -146- REQUEST FOR COUNCIL ACTION MEETING DATE: 11/21/2011 DEPARTMENT ID NUMBER: PW 11-065 Environmental Status: Not Applicable Public Works Commission Action: Not required. Strategic Plan Goal: Maintain, improve, and obtain funding for infrastructure and equipment. Attachment(s): 1. Professional Services Contract between the City of Huntington Beach and AECOM Corporation for On -Call Civil Engineering Design Services 2. Professional Services Contract between the City of Huntington Beach and Lee and Ro, Inc for On -Call Civil Engineering Design Services 3. Professional Services Contract between the City of Huntington Beach and Pacific Advanced Civil Engineering, Inc. PACE for On -Call Civil Engineering Design Services 4. Professional Services Contract between the City of Huntington Beach and Tetra Tech, Inc for On -Call Civil Engineering Design Services 5. Professional Services Contract between the City of Huntington Beach and VA Consulting, Inc for On -Call Civil Engineering Design Services HB -147- Item 8. - 3 A-TTACHMENT #1 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND AECOM TECHNICAL SERVICES FOR ON CALL CIVIL ENGINEERING SERVICES Table of Contents Scopeof Services.....................................................................................................I CityStaff Assistance................................................................................................2 Term; Time of Performance.....................................:...............................................2 Compensation..........................................................................................................2 ExtraWork...............................................................................................................2 Methodof Payment..................................................................................................3 Disposition of Plans, Estimates and Other Documents...........................................3 HoldHarmless.........................................................................................................3 Professional Liability Insurance.............................................................................4 Certificateof Insurance............................................................................................5 IndependentContractor............................................................................................6 Termination of Agreement.......................................................................................6 Assignmentand Delegation......................................................................................6 Copyrights/Patents...................................................................................................7 City Employees and Officials..................................................................................7 Notices.........................................................................................7 Consent....................................................................................................................8 Modification.............................................................................................................8 SectionHeadings.....................................................................................................8 Interpretation of this Agreement ..............................................................................8 DuplicateOriginal....................................................................................................9 Immigration...............................................................................................................9 Legal Services Subcontracting Prohibited................................................................9 Attorney's Fees..........................................................................................................10 Survival.....................................................................................................................10 GoverningLaw.........................................................................................................10 Signatories.................................................................................................................10 Entirety......................................................................................................................10 EffectiveDate.................................................................................I I PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND AECOM TECHNICAL SERVICES FOR ON CALL CIVIL ENGINEERING SERVICES THIS AGREEMENT ("Agreement") is made and entered into by and between the City of Huntington Beach, a municipal corporation of the State of California, hereinafter referred to as "CITY, and AECOM, a California corporation, hereinafter referred to as "CONSULTANT." WHEREAS, CITY desires to engage the services of a consultant to provide civil engineering services on an as -needed basis; and Pursuant to documentation on file in the office of the City Clerk, the provisions of the Huntington Beach Municipal Code, Chapter 3.03, relating to procurement of professional service contracts have been complied with; and CONSULTANT has been selected to perform these services, NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows: 1. SCOPE OF SERVICES CONSULTANT shall provide all services as described in Exhibit "A," which is attached hereto and incorporated into this Agreement by this reference. These services shall sometimes hereinafter be referred to as the "PROJECT." CONSULTANT hereby designates M 2t6ew L • TkamaS who shall represent it and be its sole contact and agent in all consultations with CITY during the performance of this Agreement. agree/ surfnet/professional sves mayor I of 11 12/07 2. CITY STAFF ASSISTANCE CITY shall assign a staff coordinator to work directly with CONSULTANT in the performance of this Agreement. 3. TERM; TIME OF PERFORMANCE Time is of the essence of this Agreement. The services of CONSULTANT are to commence on ���. / , 20� (the "Commencement Date"). This Agreement shall automatically terminate three (3) years from the Commencement Date, unless extended or sooner terminated as provided herein. All tasks specified in Exhibit "A" shall be completed no later than three (3) years from the Commencement Date. The time for performance of the tasks identified in Exhibit "A" are generally to be shown in Exhibit "A." This schedule may be amended to benefit the PROJECT if mutually agreed to in writing by CITY and CONSULTANT. In the event the Commencement Date precedes the Effective Date, CONSULTANT shall be bound by all terms and conditions as provided herein. 4. COMPENSATION In consideration of the performance of the services described herein, CITY agrees to pay CONSULTANT on a time and materials basis at the rates specified in Exhibit "B," which is attached hereto and incorporated by reference into this Agreement, a fee,. including all costs and expenses, not to exceed Seven Hundred and Fifty Thousand Dollars ($750,000.00). 5. EXTRA WORK In the event CITY requires additional services not included in Exhibit "A" or changes in the scope of services described in Exhibit "A," CONSULTANT will undertake agree/ surfnet/professional svcs mayor 2 of 11 12/07 such work only after receiving written authorization from CITY. Additional compensation for such extra work shall be allowed only if the prior written approval of CITY is obtained. 6. METHOD OF PAYMENT CONSULTANT shall be paid pursuant to the terms of Exhibit "B." 7. DISPOSITION OF PLANS ESTIMATES AND OTHER DOCUMENTS CONSULTANT agrees that title to all materials prepared hereunder, including, without limitation, all original drawings, designs, reports, both field and office notices, calculations, computer code, language, data or programs, maps, memoranda, letters and other documents, shall belong to CITY, and CONSULTANT shall turn these materials over to CITY upon expiration or termination of this Agreement or upon PROJECT completion, whichever shall occur first. These materials may be used by CITY as it sees fit. 8. HOLD HARMLESS CONSULTANT hereby agrees to protect, defend, indemnify and hold harmless CITY, its officers, elected or appointed officials, employees, agents and volunteers from and against any and all claims, damages, losses, expenses, judgments, demands and defense costs (including, without limitation, costs and fees of litigation of every nature or liability of any kind or nature) arising out of or in connection with CONSULTANT's (or CONSULTANT's subcontractors, if any) negligent (or alleged negligent) performance of this Agreement or its failure to comply with any of its obligations contained in this Agreement by CONSULTANT, its officers, agents or employees except such loss or damage which was caused by the sole negligence or willful misconduct of CITY. CONSULTANT will conduct all defense at its sole cost and expense and CITY shall approve selection of CONSULTANT's counsel. This indemnity shall apply to all claims and liability regardless of whether any agree/ surfnet/professional svcs mayor 3 of 11 12/07 insurance policies are applicable. The policy limits do not act as limitation upon the amount of indemnification to be provided by CONSULTANT. 9. PROFESSIONAL LIABILITY INSURANCE CONSULTANT shall obtain and furnish to CITY a professional liability insurance policy covering the work performed by it hereunder. This policy shall provide coverage for CONSULTANT's professional liability in an amount not less than One Million Dollars ($1,000,000.00) per occurrence and in the aggregate. The above -mentioned insurance shall not contain a self -insured retention without the express written consent of CITY; however an insurance policy "deductible" of Ten Thousand Dollars ($10,000.00) or less is permitted. A claims -made policy shall be acceptable if the policy further provides that: A. The policy retroactive date coincides with or precedes the initiation of the scope of work (including subsequent policies purchased as renewals or replacements). B. CONSULTANT shall notify CITY of circumstances or incidents that might give rise to future claims. CONSULTANT will make every effort to maintain similar insurance during the required extended period of coverage following PROJECT completion. If insurance is terminated for any reason, CONSULTANT agrees to purchase an extended reporting provision of at least two (2) years to report claims arising from work performed in connection with this Agreement. If CONSULTANT fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the CITY with required proof that insurance has been procured and is in force and paid for, the CITY shall have the right, at the CITY's election, to forthwith terminate this Agreement. Such termination shall not effect agree/ surfnet/professional svcs mayor 4 of 11 12/07 Consultant's right to be paid for its time and materials expended prior to notification of termination. CONSULTANT waives the right to receive compensation and agrees to indemnify the CITY for any work performed prior to approval of insurance by the CITY. 10. CERTIFICATE OF INSURANCE Prior to commencing performance of the work hereunder, CONSULTANT shall furnish to CITY a certificate of insurance subject to approval of the City Attorney evidencing the foregoing insurance coverage as required by this Agreement; the certificate shall: A. provide the name and policy number of each carrier and policy; B. state that the policy is currently in force; and C. shall promise that such policy shall not be suspended, voided or canceled by either party, reduced in coverage or in limits except after thirty (30) days' prior written notice; however, ten (10) days' prior written notice in the event of cancellation for nonpayment of premium. CONSULTANT shall maintain the foregoing insurance coverage in force until the work under this Agreement is fully completed and accepted by CITY. The requirement for carrying the foregoing insurance coverage shall not derogate from CONSULTANT's defense, hold harmless and indemnification obligations as set forth in this Agreement. CITY or its representative shall at all times have the right to demand the original or a copy of the policy of insurance. CONSULTANT shall pay, in a prompt and timely manner, the premiums on the insurance hereinabove required. 11. INDEPENDENT CONTRACTOR CONSULTANT is, and shall be, acting at all times in the performance of this Agreement as an independent contractor herein and not as an employee of CITY. agree/ surfnet/professional svcs mayor 5 of 11 12107 CONSULTANT shall secure at its own cost and expense, and be responsible for any and all payment of all taxes, social security, state disability insurance compensation, unemployment compensation and other payroll deductions for CONSULTANT and its officers, agents and employees and all business licenses, if any, in connection with the PROJECT and/or the services to be performed hereunder. 12. TERMINATION OF AGREEMENT All work required hereunder shall be performed in a good and workmanlike manner. CITY may terminate CONSULTANT's services hereunder at any time with or without cause, and whether or not the PROJECT is fully complete. Any termination of this Agreement by CITY shall be made in writing, notice of which shall be delivered to CONSULTANT as provided herein. In the event of termination, all finished and unfinished documents, exhibits, report, and evidence shall, at the option of CITY, become its property and shall be promptly delivered to it by CONSULTANT. 13. ASSIGNMENT AND DELEGATION This Agreement is a personal service contract and the work hereunder shall not be assigned, delegated or subcontracted by CONSULTANT to any other person or entity without the prior express written consent of CITY. If an assignment, delegation or subcontract is approved, all approved assignees, delegates and subconsultants must satisfy the insurance requirements as set forth in Sections 9 and 10 hereinabove. 14. COPYRIGHTS/PATENTS CITY shall own all rights to any patent or copyright on any work, item or material produced as a result of this Agreement. agree/ surfnedprofessional svcs mayor 6 of 11 12/07 15. CITY EMPLOYEES AND OFFICIALS CONSULTANT shall employ no CITY official nor any regular CITY employee in the work performed pursuant to this Agreement. No officer or employee of CITY shall have any financial interest in this Agreement in violation of the applicable provisions of the California Government Code. 16. NOTICES Any notices, certificates, or other communications hereunder shall be given either by personal delivery to CONSULTANT's agent (as designated in Section 1 hereinabove) or to CITY as the situation shall warrant, or by enclosing the same in a sealed envelope, postage prepaid, and depositing the same in the United States Postal Service, to the addresses specified below. CITY and CONSULTANT may designate different addresses to which subsequent notices, certificates or other communications will be sent by notifying the other party via personal delivery, a reputable overnight carrier or U. S. certified mail -return receipt requested: TO CITY: City of Huntington Beach ATTN: James Wagner 2000 Main Street Huntington Beach, CA 92648 17. CONSENT TO CONSULTANT: AECOM Technical Services, Inc. Attn: Chris G. Alario 515 S. Flower St, 4th floor Los Angeles, CA 90071 When CITY's consent/approval is required under this Agreement, its consent/approval for one transaction or event shall not be deemed to be a consent/approval to any subsequent occurrence of the same or any other transaction or event. agree/ surfneUprofessional svcs mayor 7 of 11 12/07 18. MODIFICATION No waiver or modification of any language in this Agreement shall. be valid unless in writing and duly executed by both parties. 19. SECTION HEADINGS The titles, captions, section, paragraph and subject headings, and descriptive phrases at the beginning of the various sections in this Agreement are merely descriptive and are included solely for convenience of reference only and are not representative of matters included or excluded from such provisions, and do not interpret, define, limit or describe, or construe the intent of the parties or affect the construction or interpretation of any provision of this Agreement. 20. INTERPRETATION OF THIS AGREEMENT The language of all parts of this Agreement shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any of the parties. If any provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the remaining covenants and provisions of this Agreement. No covenant or provision shall be deemed dependent upon any other unless so expressly provided here. As used in this Agreement, the masculine or neuter gender and singular or plural number shall be deemed to include the other whenever the context so indicates or requires. Nothing contained herein shall be construed so as to require the commission of any act contrary to law, and wherever there is any conflict between any provision contained herein and any present or future statute, law, ordinance or regulation contrary to which the parties have no right to contract, then the latter shall prevail, and the provision of this Agreement which is hereby affected shall be agree/ surfnet/professional svcs mayor 8 of 11 12/07 curtailed and limited only to the extent necessary to bring it within the requirements of the law. 21. DUPLICATE ORIGINAL The original of this Agreement and one or more copies hereto have been prepared and signed in counterparts as duplicate originals, each of which so executed shall, irrespective of the date of its execution and delivery, be deemed an original. Each duplicate original shall be deemed an original instrument as against any party who has signed it. 22. IMMIGRATION CONSULTANT shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall, in particular, comply with the provisions of the United States Code regarding employment verification. 23. LEGAL SERVICES SUBCONTRACTING PROHIBITED CONSULTANT and CITY agree that CITY is not liable for payment of any subcontractor work involving legal services, and that such legal services are expressly outside the scope of services contemplated hereunder. CONSULTANT understands that pursuant to Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for CITY; and CITY shall not be liable for payment of any legal services expenses incurred by CONSULTANT. 24. ATTORNEY' S FEES In the event suit is brought by either party to construe, interpret and/or enforce the terms and/or provisions of this Agreement or to secure the performance hereof, each party shall bear its own attorney's fees, such that the prevailing party shall not be entitled to recover its attorney's fees from the nonprevailing party. agree/ surfnet/professional secs mayor 9 Of 11 12/07 25. SURVIVAL Terms and conditions of this Agreement, which by their sense and context survive the expiration or termination of this Agreement, shall so survive. 26. GOVERNING LAW This Agreement shall be governed and construed in accordance with the laws of the State of California. 27. SIGNATORIES Each undersigned represents and warrants that its signature hereinbelow has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify CITY fully for any injuries or damages to CITY in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. CONSUI,TANT's initials 28. ENTIRETY The parties acknowledge and agree that they are entering into this Agreement freely and voluntarily following extensive arm's length negotiation, and that each has had the opportunity to consult with legal counsel prior to executing this Agreement. The parties also acknowledge and agree that no representations, inducements, promises, agreements or warranties, oral or otherwise, have been made by that party or anyone acting on that party's behalf, which are not embodied in this Agreement, and that that party has not executed this Agreement in reliance on any representation, inducement, promise, agreement, warranty, fact or circumstance not expressly set forth in this Agreement. This Agreement, and the attached exhibits, contain the entire agreement between the parties respecting the subject matter of this Agreement, and supersede all prior understandings and agreements whether oral or in writing between the parties respecting the subject matter hereof agree/ surfnet/professional Svcs mayor 10 of 11 12/07 29. EFFECTIVE DATE IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers. This Agreement shall be effective on the date of its approval by the City Council. This Agreement shall expire when terminated as provided herein. CONSULTANT, AECOM Technical Services COMPANY NAME �I M R6W L7 Tin -m-zl 5 P.e . print name ITS: (circle one) Chairman/Presiden ice President CITY OF HUNTINGTON BEACH, a municipal corporation of the State of AND INITIATED AND APPROVED: By. Director of Public orks print name ITS: (circle one) Secretary/Chief Financial Officer/Asst. Secretary - Treasurer E *w APPROVED: nj Manager APPROVED AS TO FORM: J)e� 101 311 2,-;b 11 City Attorney agree/ surfnet/professional svcs mayor 11 of 11 12/07 EXHIBIT "A" A. STATEMENT OF WORK: (Narrative of work to be performed) CONSULTANT shall provide consulting services on an 'as -needed' basis for STORM DRAIN, STREET & WATER IMPROVEMENT projects to be determined during the term of the agreement. During the term of this agreement, CITY may electe to solicit proposals from CONSULTANT. CITY shall issue task order for each project based upon the scope of services, work shcedule, and fee proposal submitted to CITY for its review and approval. B. CONSULTANT'S DUTIES AND RESPONSIBILITIES: CONSULTANTSs duties and responsibilities shall follow provisions specified in the City of Huntington Beach On -Call Civil Engineering Services Scope of Work (Exhibit A.1). Detailed services shall include but is not limited to the following scope of work shown in Exhibit A.2 Upon award and the contract period, if CONSULTANT chooses to assign different personnel to the project, CONSULTANT must submit the names and qulaification of these staff to CITY for approval before commencing work. C. CITY'S DUTIES AND RESPONSIBILITIES: 1. Furnish scope of work request for each project assigned. 2. Furnish construction plans and specifications to the consultant. D. WORK PROGRAMIPROJECT SCHEDULE: A project schedule will be developed for each project assigned by CITY. Sur&iet Exhibit A Exhibit A.I City of Huntington Beach On -Call Engineering_ Services Scope of Work In general, the Consultant shall perform civil engineering services on an "on call or as - needed" basis for various projects assigned by the City. The scope of work for any one project may involve all phases of project development and may include but not be limited to the following: Preliminary Engineering • Prepare alternative preliminary layouts, surveying, geotechnical services, and estimates of probable cost for alternatives. • Prepare engineering details and calculations. Present alternatives and provide recommendations and analyses of the advantages of each alternative. Permits • Assist the City in obtaining approvals from applicable agencies including County of Orange, CALTRANS, City of Huntington Beach Planning Department for environmental, and/or other permits as may be required. • Construction Documents • Prepare engineering calculations and designs, plans, specifications, cost estimates, and contract bidding documents. The City will provide the General Provisions and bid forms in a Microsoft Word and/or Excel Version 2003 format; the Consultant shall modify the documents by adding the necessary special provisions and project bid schedule. The City shall review the construction documents at the preliminary engineering, sixty (60%), ninety percent (90%), and final documents stages or as deemed necessary by the City. All project calculations, supporting/reference information, correspondence, photos, Microsoft office files, etc. shall be provided to City with the final submittal or upon request. • Drawings shall be prepared in a standard engineering scale using AutoCAD version 2007. All drawings shall have their bearings based upon and translated to be consistent with the California Coordinate System (Zone 6). Final Drawings shall be wet signed and stamped on 24-inch by 36-inch Mylar media. All project AutoCAD files (i.e. drawings, x-refs, blocks, fonts, etc.) shall be provided to the City on CD or DVD format. Construction specifications and bidding documents shall be provided in Microsoft Word Version 2007. Bidding Stage • Assist the City in answering bidders' questions, attend pre -bid conferences and job walks, perform constructability review of other firms or own plans and specifications, prepare addenda, analyze bids, and recommend award. Construction Stage ® Attend pre -construction conference. ® Monitor construction schedule, visit construction site as required for progress and quality of work evaluation. ® Assist the engineer, contractor, and construction manager/contract administrator with interpretation of the plans and specifications, analysis of changed conditions, development of corrective action, review of shop drawings and other submittals, and the review and negotiation of change orders. ® Upon completion of construction, the Consultant shall prepare "as -built" drawings to the satisfaction of the City. Additionally, the Consultant may also be required to perform construction staking. Special Requirement: Due to the fact that some of the City projects will be funded by Federal or State grants, the selected consulting firm must comply with requirements of Caltrans' Local Assistance Procedures Manual and the City of Huntington Beach Quality Assurance Plan for Federal and State Funded Projects and all applicable prevailing wage laws. AECOM EXHIBIT A.2 City of Huntington Beach On -Cal Civil Engineering Design Services 111- In addition delivering quality products, AECOM also provides : positive delivery process. AECOM has many on -call contracts with municipalities in and around Orange County and thoroughly understands how to approach these types of assignments. Further, AECOM (as legacy Boyle) has an ongoing on -call contract with the City and knows specific contract processes, which increase efficiency and helps to ensure a smooth process for each task order. Our project manager will marshal the talent from AECOM and our subconsultants with whom we have worked for many years. Contract Management Our Project Manager, Mr. Tim Joyce, will oversee all task orders and will be AECOM's primary point of contact with the City. He will work closely with our Client Service Manager, Matt Thomas, to manage AECOM's resources and ensure that the project is proceeding as expected. Mr. Thomas will interface with the City to ensure satisfaction from all points of view. For this contract we are proposing on three of the primary tasks that may be employed. With multiple task managers for each discipline of work, i.e., streets, storm drain, and water, the appropriate task manger will be selected depending upon the specific task and required expertise. If requested, Mr. Joyce will confer with the City when identifying the Task Manager to ensure that the City is in full agreement with the selection. With multiple branches of work under each discipline, certain task managers may be better suited for a particular task given the needed expertise, e.g., water booster stations rather than water transmission line expertise, etc. AECOM will continue the Task Order Management same positive working As task orders are received from the City, AECOM will prepare a relationship we have fee estimate and scope of work for that task. Our Project Manager enjoyed with the City and Task Manager wilt address resulting questions from the City regarding fee, schedule, or other items. Upon execution of the task on previous tusk Larder order, our Project Manager will assemble the task team and hold a assignments kick-off meeting, which will provide background and other relevant information to the team as needed to carry out the work. For small or extremely simple tasks, a kick-off meeting and format team may not be required. These tasks will be addressed as they are received, and we will not include extensive administrative burdens for simple tasks. We are sensitive to the level of administrative effort placed on a project/task and wilt only assign the required level of expertise to ensure that cost, schedule, quality, and record keeping are controlled and tracked at appropriate levels. AECOM E. Methodology City of Huntington Beach On -Call Civil Engineering Design Services Task Implementation and Stakeholders AECOM will gather the needed background information, data, and other pertinent information. This information may include as -built plans, related reports and technical documents, and survey data if available. Depending on the type of project, the Task Manager will then determine the standards to be implemented for the project and determine the format of the report for preliminary engineering tasks. This will be highly dependent upon the type of project, since the task categories are broad. For construction documents, City standards will be utilized for improvements under City control; for improvements that will be maintained and operated by others, i.e., flood control facility tie-ins, water lines, etc, we will employ the applicable agency standards. Our team has experience with the local and regional agencies and understand that a mix of standards is often needed to effectively complete a project. Preliminary Engineering For preliminary engineering tasks, the next step will be to develop and then evaluate alternatives. The evaluation wilt consider factors such as phasing, future or concurrent projects, costs, and technical sufficiency. In some cases a report will be prepared that describes the background of the report or project, the process taken to solve the issue, the possible solutions, evaluation criteria, and evaluation results. In other cases a presentation to City staff may be enough to convey the alternatives. One of the most important steps in any phase of a task, but especially in the preliminary phases, is to engage stakeholders and gather viewpoints. Failure to do so tends to lead to misunderstandings and delays later in the project as stakeholders begin to comprehend the various impacts. Regular project meetings, focused meetings, and ongoing communication and documentation alleviate the potential for future misunderstandings. In addition, workshops are a good vehicle for communicating project information and gathering project input. As alternatives evolve, we will keep City staff in the process to ensure that their views are included. Also, we understand that multiple City departments may have a stake in a project, and we will work with the City Project Manager to identify those instances. We also understand, however, that the City's Project Manager is our point of contact and will work through them when dealing with others, either within the City or outside. Thoroughness in developing solutions is very important in the preliminary phase, and each deliverable will be carefully reviewed to ensure that this is followed. Carrying alternatives that are not feasible or that are not thoroughly evaluated can lead to poor conclusions and increased time and expense for the City. Construction Documents In preparing construction documents, the task team will prepare the final construction plans, specifications, and estimates that will be used by the City to bid the project. Preparation of these packages will include the calculations and reports needed to support the construction documents. These materials will include items such as survey data and layouts, usage and load calculations, hydrology and hydraulic calculations, utility coordination, geotechnical reports, right-of-way support, landscaping design, structural calculations, environmental support, electrical engineering and controls, and traffic -related support. The construction documents will be submitted for City and other affected agency reviews at the 35 percent, 65 percent, 95 percent, and final stages of development. Tasks that include preliminary engineering wilt also be submitted for review at the end of the task for review if it is not already included as a separate task. Alt deliverables to the City will be in AutoCad 2007 format or in Microsoft Office files as specified in the RFP. In addition, signed mylars will be supplied as a final product for the plans. Permits, Bid Support, and Construction Support As needed for each task, AECOM will provide support in securing permits, bid support, and construction support. AECOM's team includes excellent experience in securing environmental and resource agency AECOM E. Methodology City of Huntington Beach On -Call Civil Engineering Design Services permits. Our team provides a wide array of experience and expertise that will be utilized as needed to support various tasks under this contract. This support may include any level desired by the City from support in completing applications, all to the way to taking full responsibility in securing the permits. Many times obtaining permits for a project requires specialized expertise and AECOM is able to supply that expertise for all of the categories contained within this contract. Bid support and construction support will include assisting the City as needed during the project bid and construction phases. These steps are important since many times the information is time sensitive. AECOM will work with the City and provide timely responses throughout the two phases to ensure that information is conveyed to support bidding and construction appropriately. Client Satisfaction and Protect Roles From our point of view, client satisfaction is the most important aspect of any project. We believe the most effective means of achieving client satisfaction is by providing a clear understanding of what is needed to deliver a particular task and then clearly outlining what will be provided by various parties. Continual communication between the Client Service Manager, City Project Manager, AECOM Project Manager and Task Manager is the first step in achieving an effective team and project success. From the outset a clear scope of work that describes these various roles is critical. On a typical task, the City's role would include providing background material such as as - built information, reports, and other data that pertain to the site or project. The City will also be an integral part of the task team and will provide input on alternatives and what may or may not be acceptable as far those alternatives are concerned. Formal reviews will also be performed by the City at points in time outlined in the task orders. These reviews wilt include the necessary City departments, and we expect that the City Project Manager will coordinate those reviews. For external reviews, we will coordinate with the various agencies, although City involvement is sometimes necessary to obtain agreement or acceptance of a project. For example, utility companies often times require City notification of a project before they will expend effort on research or design. Other City duties will include construction document reviews, construction bidding (AECOM to provide support), permit execution (if needed), and construction contract administration. These are typical duties that the City is best placed to perform or must perform due to legal issues. AECOM stands ready to take on any role requested by the City as needed for a given task. As mentioned above, City satisfaction is our primary goal, and providing the complete services needed for any phase of a task is one of AECOM's strengths. In addition, with a large number of on -call contracts within the area, AECOM understands how to efficiently and effectively execute tasks on an on -call basis. Quality Control/Quality Assurance AECOM has a highly structured QA/CeRiViCATE «k.,k QC program that is ISO/9001:2000 certified in all of its major offices' in the United States. AECOM will prepare a project work plan that encompasses a Quality Control Plan (QCP) which governs the development of both preliminary and construction document -level deliverables and provides a link between the contractual requirements and project implementation. This program is an important step in providing the City with high -quality reports, calculations, plans, specifications, and estimates. In addition, because our subconsuttants are an extension of our project team, AECOM requires each subconsuttant to have an approved QA plan that is also consistent with the project and AECOM standards. AECOM E. Methodology City of Huntington Beach 10 On-Calt Civil Engineering Design Services Cost Control and Schedule Adherence AECOM has a very effective and structured project controls system that we use to track project costs and progress. AECOM has an excellent record of meeting client schedules and controlling project costs. To maintain schedule and budget compliance, we follow a four -step process (shown graphically below). Developing a project -specific Work Breakdown Structure (WBS) and schedule to define the manageable work tasks; the associated budgets for accomplishing these tasks; and duration and sequence for performing the work. The costs and project schedule baseline will be developed for each task during task order development. 2. Monitoring the progress of the work and determining if the project is progressing on schedule and within budget. Key components in this step include identifying actual time and cost accrued on each task and accurately reporting the progress of each. 3. Reporting of any variance in the progress of the work and the establishing appropriate corrective action plans. 4. Implementing the corrective action plan, as necessary, to "get back on track." Getting back on track is a critical event, and we employ creativity in keeping the schedule on track. For example, specific tasks maybe able to be performed concurrently in order to make up for some schedule loss. Through experience we have found that the most important component of staying on track for both costs and schedule is ongoing communication among the team members (AECOM, subconsultants, City, other stakeholders). Constant communication helps the team's managers identify issues early -on which ultimately helps in getting the project back on track since there is less ground to make up. Typical Task Schedules A typical project schedule that outlines the various steps and durations of a preliminary engineering task, final design services, bidding and of developing construction documents is shown on the following page. Obviously each task order and project is unique; however, the schedule is intended to reflect the typical steps and deliverables of the three phases. EXHIBIT "B" Payment Schedule (Fixed Fee Payment) 1. CONSULTANT shall be entitled to monthly progress payments toward the fixed fee set forth herein in accordance with the following progress and payment schedules. See Exhibit B.1 — Proposed Hourly Fee Schedule Total fees shall not exceed Seven Hundred and Fifty Thousand Dollars ($750,000.00). CONSULTANT agrees to inform the CITY when CONSULTANT is at the point of reaching the maximum limit. CONSULTANT shall not continue with any work effort over the amount of the maximum limit unless first authorized in writing by City authorized representative(s). 2. Delivery of work product: A copy of every memorandum, letter, report, calculation and other documentation prepared by CONSULTANT shall be submitted to CITY to demonstrate progress toward completion of tasks. In the event CITY rejects or has comments on any such product, CITY shall identify specific requirements for satisfactory completion. 3. CONSULTANT shall submit to CITY an invoice for each monthly progress payment due. Such invoice shall: A) Reference this Agreement; B) Describe the services performed; C) Show the total amount of the payment due and remaining balance; D) Include a certification by a principal member of CONSULTANT's firm that the work has been performed in accordance with the provisions of this Agreement; and E) For all payments include an estimate of the percentage of work completed. Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is making satisfactory progress toward completion of tasks in accordance with this Agreement, CITY shall approve the invoice, in which event payment shall be made within thirty (30) days of receipt of the invoice by CITY. Such approval shall not be unreasonably withheld. If CITY does not approve an invoice, CITY shall notify CONSULTANT in writing of the reasons for non -approval and the schedule of performance set forth in Exhibit "A" may at the option of CITY be suspended until the parties agree that past performance by CONSULTANT is in, or has been brought into compliance, or until this Agreement has expired or is terminated as provided herein. 4. Any billings for extra work or additional services authorized in advance and in writing by CITY shall be invoiced separately to CITY. Such invoice shall contain all of the information required above, and in addition shall list the hours expended and hourly rate charged for such time. Such invoices shall be approved by CITY if the work performed is in accordance with the extra work or additional services requested, and if CITY is satisfied that the statement of hours worked and costs incurred is accurate. Such approval shall not be unreasonably withheld. Any dispute between the parties concerning payment of such an invoice shall be treated as separate and apart from the ongoing performance of the remainder of this Agreement. Surfnet Exhibit B EXHIBIT B Fixed Fee Payment AECOM Hourly Rate Schedule City of Huntington Beach Valid for Three-year Duration of the Contract Estimated Dates are October 1, 2011 through September 30, 2014 AECOM's billing rate schedule includes all of the labor classifications likely to be involved with the project. In addition to the hourly labor rates, it also lists the mileage charge rate that will apply to local travel and non -labor direct expense charges such as document copying and travel and postage charges. A 15% markup will be applied to subconsultant fees. Labao0ffas�s'ificafi-on quil Rates OFFICE SUPPORT STAFF ENGI N EERSIPLANNERS/ARCHITECTS/SCIENTISTS Principal $ 230.00 Senior Project Manager $195.00 Project Manager $185.00 Senior II $ 170.00 Senior 1 $155.00 Associate $140.00 Assistant II $115.00 Assistant 1 $100.00 TECHNICAL SUPPORT STAFF Engineering Intern $ 65.00 Assistant CADD Operator $ 75.00 CADD Operator $110.00 Design CADD Operator $115.00 Desi nerlrechnician $135.00 SUPPORT STAFF Clerk 1/1I, Secretary 1/II Account Clerk IAA $ 75.00 Senior Secretary 1/II Administrative Specialist Jr. or Staff Accountant $ 85.00 Non -Labor Charges: Mileage = $0.51 per mile. Allowable IRS rate. Document reproduction (8 X x I I Inches) _ $0.10 per copy Subcontractor costs, travel, postage and other direct non -labor costs = actual cost to AECOM. If overtime is authorized by the client, an overtime premium multiplier of 1.5 will be applied to the billing rate of hourly personnel who work overtime in order to meet a deadline that cannot be met during normal hours. Applicable sales taxes, if any, will be added to these rates. Invoices will be.rendered monthly. Payment is due upon presentation. Personnel classifications may be added, if appropriate and agreed upon. Rates will be modified for employees upon promotion or change of classification. V&A CONSULTING ENGINEERS 2011 FEE SCHEDULE EFFECTIVE JANUARY 1, 2011 ®eFT WHO f P Principal -in -charge $ 259 Senior Project Manager $ 210 Project Manager $ 200 Senior Project Engineer $ 180 Structural Engineer $ 180 Project En ineer $ 160 Associate Engineer $ 140 Assistant Engineer $ 124 CADD Designer $ 124 Engineering Assistant $ 108 Senior Technician $ 105 NACE Certified Coating Inspector $ 78 Technician $ 95 Project Administrator/Clerical $ 75 Forensic Engineering $ 400 Deposition/Court Appearance $ 500 RATES INCLUDE OVERHEAD AND PROFIT Subcontractor/Subconsultant Cost + 10% Soil Samples H, Cl-, SO4-, Saturated Resistivity, As -Received Resistivity, Bicarbonate $ 180/Sam le Travel Air/Hotel/Per Diem/Rent-A-Car At Cost Auto[Truck Mileage $ 0.50/Mile Field Truck Rental $ 80/Da Confined Space Entry Truck and Safety Equipment Rental $ 120/Da Reproduction At Cost BUSH & ASSOCIATES, INC. 2011 FEE SCHEDULE 2-Party Survey Crew W/Equipment.................................................... $176.00/HR 3-Party Survey Crew W/Equipment....................................................$ 216.00/HR Licensed Land Surveyor.....................................................................$ 114.00/HR Survey Technician................................................................................$ 96.00/HR Draftsperson.........................................................................................$ 90.00/HR Prints, Photocopies, Etc....................................................................... Cost + 10% Engieeringi n SENIOR PRINCIPAL ENGINEER/GEOLOGIST Geology PRINCIPAL ENGINEER/GEOLOGIST ASSOCIATE ENGINEER/GEOLOGIST Hydrageoiog,, SENIOR ENGINEER/GEOLOGIST Erthquake Engineering PROJECT ENGINEER/GEOLOGIST STAFF ENGINEER/GEOLOGIST Materials Testing & hispection SENIOR TECHNICIAN/PREVAILING WAGE Forensic Services TECHNICIAN DESIGNER/ILLUSTRATOR/AUTOCAD TECHNICAL SUPPORT CHARGES FOR EQUIPMENT VEHICLE: Vehicles Mileage NUCLEAR DENSITY GAUGE Outside services will be charged at cost plus 15 percent. $ 225 180 160 145 130 115 95 75 85 65 $ 8.00/hour $ 0.50/mile $ 8.00/hour Technician and support personnel time for work over eight (8) hours per day will be charged at 1.25 times the regular rates. Holidays and weekends hours (all hours) will be charged 1.50 times the regular rates. LITIGATION FEES Fees for participation in deposition, arbitration, trial, etc., will be charged at an hourly rate of $300.00 per hour, 4-hour minimum, portal to portal. SAY-r-DIG A WBE Firm SAF Ir DIGSM Utility Surveys, Inc. SINCE 1994 P.O. Box 1478, Palm Desert, CA 92261 41-905 Boardwalk, Ste A, Palm Desert, CA 92211 po) 326-0446 760-776-8274 Fax 760-776-8278 www.safrdia.com ~�O SPOT -HOLE' by SAF r-MG'M Is Lkemee: CA— 71402, AZ408545 "Your Safe and Accurate Window to the Underground° Fee Schedule Southern California AECOM Effective Date of July 1, 2011 to June 30, 2012 Billable Professional Staff Corporate Officer $ 360.00 Project Manager** $ 220.53 Office Manager $ 81.49 Administration $ 125.75 Journeyperson** $ 220.53 ** Note: The above items are based on Prevailing Wage Determination Compliance Prevailing Wage will be increased (but unknown at this time) Therefore, for each year after said date It will be increased by approx. 4.6% for At Site Time ONLY Pre-Paid/Other Direct Costs (substantiated with receipts) - Actual +15% Bonding Subcontractor Equipment & Supplies Encroachment Permits Mobilization and Demobilization -Per Mile Vacuum Truck $ Cost +15% $ Cost +15% $ Cost +15% $ 1.22 Mobilization and Demobilization - Per Mile Support Truck $ .61 Per Diem - Hotel & Subsistence (2-man Crew) Per Day $ 250.00 Reprographics $ Cost +15% Sub -Contracted traffic control / permits / plans $ Cost +15% Vacuum Equipment — per hr. $ 145.00 Support Vehicle — per hr. $ 80.00 An additional charge of $95.00 per foot after six (6) feet will be required $ 95.00 QPR/Suppiies — Per Spothole $ 20.00 Water Jetting (if applicable) /Back Hoe Equipment (if applicable) $ Cost +15% NOTE: In the absence of known quantities and conditions, it is suggested that Pre -bid and Pre -interview "Estimate Proposals" are based on 32 Spot -holes'"' or $40,000. Adverse Soil Conditions could require a "Change Order" As the Owner/Consultant discussions evolve and mature, the Consultant is expected to decide priorities for them to be performed. If priority, SPOT-HOLET"'s at the 75% stage, indicates that $40,000 amount will be exceeded, the Consultant has the choice of requesting a Change Order to complete the priority SPOT-HOLET""s or have the remaining potholing requirements left over for the "Construction Stage" of the project. Serving Major Cities in: CALIFORNIA AND ARIZONA 1-Dimensional Information' 'Using Non -Destructive Vacuum Soil Extraction Technology" "Performed with Surgical Skllr We Designate, Locate and Physically Verify actual depths of existing subsurface utilities and infrastructure. CERTIFICATE V LIABILITY INSURANCE DafiG(MP,9/GD/Y'fYY) THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. InfIPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ics) Riu t be endor ecl. If SUBROGATION 13 WAIVED, subject W the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certific to holder in lieu of such endorsement($). PRODUCER .. - CONrACr Marsh Risk 41sw n c Services- NAME PI/ NN FAx CA Lice Il e -,A) t,�r f rrn-r,4P1. ,_.. .._._� - _. --- I .. ..._._.... / 1 ! ,.( U111 f E-MAIL ADDFI=SS: � l Lu yeles : A 90017 r,li Rfy 7n (113=.346-54F4 _._ IN`,URER(S) ArrO1ROINC COVERAGE -- _. ._--I - NAIC r 06t 10 -BC + LE-i` AS- i I-13 NE-'!P CA 1 R IC.T. NLV- CA INSURER A Zuiic l Aiiiw ii lI sl 9n(e f oail; any INSI'RED _ilvl �� hll:� AL. U tNSURtH U �1€,535 - NE i Yt,i Tdclxn al Services,GIB INFSURCH C 11 Lois tJmci1 IrlslllaRce Co 960 151:1 Q(J;IIi. Trif-f-; 1�i I,,, Pr U Ai II 5266.. _�2� I INSURER D N!A .. . NIA IrasuR�r1 E INSURER F : COVERAGES CERTIFICATE NUMBER: LCS-001434!07-33 REVISION NUMBER: i HIS IS TC) CER T IFY THAF T iE PUi. IGAE..S OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURFD NAMED ABOVE FOR THE POLICY PERIOD INDICATED. N, IWITHS I ANDING ANY 11EQIJInI-I,,IFNT, TF,RN1 OR CONDITIOI11 OF ANY CONTRACT OR OTHER DO(:LI01 N1 W1ITI HF.SPECT TO WHICH THIS CERTIFICATE Ivi,aY BE ISSUED OR MAY PERIAII`I, IHE INSURANCE AFFORDED F3Y THE PC:LICiFS DESCRIBED HEHEIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND C0NE)ITIOi!S OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR j LTH TYPE CI INSURANCE AMA .I ,UB I t - �_ --POI ICY EFF —POI EXP POLICY NUMBE.H MM/DG(YV`fY (M141/DDIV'fVY LIMITS A I GENERAL LIABILITY X/x , _C;CU' � � " G -0 5` 65891 03 04101 -01 1 041011201; rA(ti 7 URPr;u RI �91 L fL O Cllfl Pn-`7 I�P/C-.Cr (A f1�iM gar cr I _� 5 1000 000 _ V S—.. _...._.....1 00� Q10; It€ r Ls.AG�!NJJFir 11 000 - - �.� . (;EN FF AL hGC E�ATC _ ti IC60.000 GP:CI (P'tLE I ( Elf^ �Il kl } L I',i(-)f � n UGNIP' C)P AEC � c I ( ( A AUTWOUILE LIABI1,11 Y IBAF 59M60303 704101i27t'1 i4101%201' OMf+rl I,)SINGLE LIN-11; 10I:J_300 ;�I r f_...._ ANIIC�- �� .- '. I AU U F1BRELLA LIAR I - 1 �jr i`( L(' I"i-JIL::'Dtt.,�,�1_ J,E —��.,�f__l�� L�iCr-_ =,L li OCCURRE �..... ti -~ EXCESS LIAO ! -Al113-iVA IIC.. G,0P FCIAI I.: u WORKEIS LOMYtNSA I ION ND LVIFY AWFlI FIIEE- RHFIi �rLl1LCD:( `-_�'I1C •;"� (Rland Cory rn NH) N A j Al i I E.I C1 -- al ('I(7r P1i (tt L.L UISLAS[ MF L" EF y.---- .5 + - IC)N OF Oi I..FIATIOP! . arw I UL3( _ ==--L GI EASE POLICY LIMIT $ C 1ARCHI T -B TS h EI`IC. EON G21054693 r'101081201'I tr4101121J 13 -er Claim I Aggregate $2.000.000 Pf 01 E IONAL 1 !AS. CLAMS MALL Dofense Included DESCRIPTION OF OPERATIONS r LOCATION$ 1 VEHICLES (Attach ACORD 10 I, Additional Helnarl(s Schedule, it more space is required) Cill•Cal Civil ! ), neerirg SP/IGUS I-r-H 1 Irit-A I C r9VLIJr t9 (.:HIVt-CL..LH 1IUII City cf Huntington Reach Alin: ,lapel Locl;ialt 2000 klain Shheet Hwilifiytw Beach, CA 92648-2702 SHOULD ANY OF THE. ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE of Marsh Risk 'S Insurance Services Dl1Wid Denihan O 1988-2010 ACORD CORPORATION. All rights reserved. ACORD 25 (2010/05) The ACORD name and logo are registered marks of ACORD AGENCY CUSTOMER ID: 06514 _ LOC #: Los Angeles _ ACCAR" ADDITIONAL REMARKS SCHEDULE Page 2 of 4 AGENCY NAMED INSURED Marsh Risk d Insurance Services AECOM Lechnical Services 440 Slevens Ave., Suite 250 POLICY NUMBER Solana Beach, CA 93301 CARRIER NAIC CODE I _ it EFFECTIVE DATE: ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: 25 FORM TITLE: Certificate of Liability Insurance * " 1'HIS CERI'I'rICAI'E SUPERSEDES THE PREVIOUSLY ISSUED CEIR11Fit"AtL AS THIS CERTIFICATE REFLECTS THE PROFESSIONAL LIABILITY RENEWAL POLICY, WHICH EXPIRED 1018/2011-- POLICY NUMBER: GLO 595,5091 03 COMh4ERCIAL GENERAL LIA131LITY CG 20 26 07 04 TlilS ENDORSOOENT CHANGES THE POLICY, PLEASE READ IT CAREFULLY. Ar-DITIONAL .NSURED - DESIGNATED PERSON' OR ORGANIZA1!ON This endorsen-ent;nodifies insurance ;;roviced under tfie foilowing: CCfv ERCIAL GLIALRAL Lb (iil-ITY COVERAGE PART SCHit: uIiI.E Name Of Aftlionai Insured Person(s) Or Organizalions(s} City of Huntington Beach 2000 Main SL Hcntinglon Beach, CA 92648 THE Ci?''.ITS OFFICERS, ELECTED OR r1PPCIN fED OFFICALS, EMPLOYEES informalion Iequired to complete t'r,is Schedule, if not shown above, will be s..-own in the Declaralions Section 11 -Who is An insured is amended Ic include as 2n additional in;urcd the persons) or oiganizalien,$) shown :n the Schecule, tut only with respect to liability for 'bodily injury', "properly damage"or "personal and advertising injury' caused, in whole or in par[, by your acts or omissions or the acts or omissions of lhosc aiding on your oehalf. A. In to ,rerfcrrnance of your mooing oparaGons; or 8. In cameclion wah your premises owned by or rented to you. CG 20 26 07 04 a[:vHD 101 (2008/01) ©2008 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD AGENCY CUSTOMER ID; 66510 LOC #: Los Angeles AnniTlit-WAII 01=RAADVC Qf%U1=r%111 C: ,�t -f AGENCY NAMED INSURED Marsh Risk & hlsurance ServicaS AECOM rechnical Services _ 440 Stevens Ave., Suite 250 POLICY NUMBER Solana Beach, CA %301 CARRIER I NAIC CODE EFFECTIVE DATE: THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER; 26 FORM TITLE: Certificate of LiaE�lity Ins trance POLICY NUMBER: BAP 596603 03 ADDITIONAL iNSURLD-DESIGNATED PI=RSONS OR ORGANIZATIONS Named insured: AECOM Technical Services Policy Symbol Policy Number Policy Period Effective Date of Endorsement BAP BAP 5965893 03 4!112011 - 4r1,'2012 411111 Issued By (Nerve Of Insurance Ccinpany) Zurich A.4106can. insurance Company THIS FNDORGEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. This endorsement modifies Insurance provided under the following: BUSINESS AUTO POLICY TRUCKERS POLICY GARAGE POLICY Additional Insured ($): Cily of Huntingtoa Beach 2000 Main St. Huntington ©each, CA 92648 I HL CITY, ITS OFFiCERS, ELECTED OR APPOINTED OFFICIALS, EMPLOYEES ANY AU € 0 A. For a covered "auto," Woo Is Insured is changed % include as an "insured," the persons or organizations named in Ibis endorsement. However, tinese persons or orgacizalion;; are an "insured" only for "bodily injury" or "properly damage" resulting from acts or omissions of: 1. You, 2. Any of your employees or agents. 3. Any person operating a covered "auto" with permission from You, any of your employees or agents, ACORD 101 (2008101) 02008 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD AGENCY CUSTOMER ID: 06510 LOG #: Los Angeles ADDITIONAL REMARKS SCHEDULE Page 4--of 4 AGENCY NAMED INSURED Marsh Risk &insurance Services A.ECGtd Technical Services .__------. _.___ 440 Stevens Ave., Suile 250 POLICY NUMBER Solana Beach, CA 9330? CARRIER I NAIC CODE EFFECTIVE DATE: AUUI i I#JIVAL MtiYIAHKS THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: 25, FORM TITLE: Certificate of Liability Insurance B. Thr; persors cr organizations named :n this ondcr ernent we nol'iablc for 0eyment of your pI emum. CA 20 48 02 99 ACORD 101 (2008/01) © 2008 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD E 0 AECOM Technical Services, Inc. 1501 Quail Street Newport Beach, CA 92660 T 949.476.3300 F 949.721.7141 www.aecom.com AECOM TECHNICAL SERVICES, INC. CERTIFICATE OF ASSISTANT SECRETARY The undersigned, Sarah M. Sabunas, hereby certifies that she is now and at all times relevant hereto has been the duly elected and acting Assistant Secretary of AECOM Technical Services, Inc., a California corporation, and that the Board of Directors, by resolution dated January 1, 2010, has designated that Matthew L. Thomas, Vice President, may in accordance with established administrative procedure, execute various written agreements and instruments on behalf of the corporation or its divisions. The undersigned does further certify that the foregoing resolution has not been revoked, amended or modified, and is in full force and effect as of the date hereof. IN WITNESS WHEREOF, the undersigned has executed this Certificate of Assistant Secretary and has affixed the corporate seal of this corporation this 4th day of October, 2011. AECOM TECHNICAL SERVICES, INC. By: Sarah M. Sabunas, Assistant Secretary (CORPORATE SEAL) Thomas, Malt From: Slobojan, Jim Uslobojan@surfcity-hb.orgj Sent: Monday, October 03, 2011 6:05 PM To: Thomas, Matt Subject: Agreement for of On -Call Civil Engineering Services Attachments: On Call Contract - AECOM.pdf Importance: High Matt, Attached is the Professional Services Agreement for the provision of On -Call Civil Engineering Services. Upon completion of the following requirements, the agreement will be brought to the City Council for approval and execution: ♦ Professional Services Agreement Please review and sign the attached agreement. Please make note on Page 1, Section 1, last paragraph that asks for you to designate whom will be your primary contact for all consultations on this agreement; please write this name in on the agreement. Also, please note the required initials on page 10 of the agreement. ✓ If the contractor is a corporation or a limited liability company (includes any non-profit corporation), two (2) officers of the corporation (on the Board of Directors) must sign the contract. One officer from column A and one officer from column B must sign A B Chairman of the Board Secretary President Any Assistant Secretary Any Vice President Chief Financial Officer Any Assistant Treasurer If the corporation cannot provide the above signatures, it may have one officer sign only if an authorizing resolution from the Board of Directors is also provided. If the contractor is a sole proprietorship, the signature of the owner is sufficient to bind the business. For partnerships, attach partnership documents and partnership authorization. ♦ Insurance Requirements Have your insurance carrier send a Certificate of Insurance as specified in the agreement. Please return the signed agreement and submit all necessary insurance documents to our office as soon as possible. If you have questions, feel free to email me at jslobojan(2asurfcity-hb.org or call 714-960-8820. Sincerely, Jim Slobojan Fiscal Services Manager Finance Department TABLE 1. ON -CALL CIVIL ENGINEERING DESIGN SERVICES PROPOSALS RECEIVED No. Proposers In Alphabetical Order City and State 1 A & E Consultants Group, Inc. Brea, CA 2 AECOM Newport Beach, CA 3 AKM Consulting Engineers Irvine, CA 4 APA Engineering, Inc. Irvine CA 5 Civil Source, Inc. Irvine, CA 6 Civil Works Engineers Costa Mesa, CA 7 CNC Engineering Irvine, CA 8 Duca-McCoy, Inc. Corona Del Mar, CA 9 Dudek San Juan Capistrano, CA 10 Engineering Alignment Systems, Inc. Santa Ana, CA 11 FPL and Associates, Inc. Irvine, CA 12 Harris & Associates Concord CA 13 Huitt-Zollars, Inc. Irvine, CA 92602 14 Hunsaker & Associates Irvine, Inc. Irvine, CA 15 Kabbara Engineering Orange, CA 16 KOA Corporation/CBM Consulting, Inc. Gardena, CA 17 Lee & Ro, Inc. City of Industry, CA 18 Mead & Hunt, Inc. Sacramento, CA 19 Pacific Advanced Civil Engineering, Inc. (PACE) Fountain Valley, CA 20 PENCO Engineering, Inc. Irvine, CA 21 PSOMAS Los Angeles, CA 22 RBF Consulting, Inc. Irvine, CA 23 RKA Consulting Group Walnut, CA 24 SA Associates Arcadia, CA 25 Stantec Consulting Inc. Irvine, CA 26 Tetra Tech, Inc. Pasadena, CA 27 VA Consulting, Inc. Irvine, CA 28 VCA Engineers, Inc. Los Angeles, CA 29 W.G. Zimmerman Engineering, Inc. Huntington Beach, CA 30 Winzler & Kelley Santa Ana, CA ON CALL PROPOSALS RECEIVED ON JULY 14, 2011 1 of 1 11/2/2011 �D. Date: 5/11/2011 Project Manager Name: James Wagner �P_VJ Requested by Name if different from Project Manager: Department: Public Works PARTS I OF THE PROFESSIONAL SERVICES CONTRACTS APPROVAL FORM MUST BE COMPLETED BY THE REQUESTING DEPARTMENT AND SIGNED BY THE CITY ADMINISTRATOR, FOR APPROVAL, BEFORE PROCEEDING WITH THE SOLICITATION OR CONTRACT PROCESS. PART l MUST BE FILED WITH ALL APPROVED CONTRACTS. 1) Briefly provide the purpose for the agreement: Request to advertise RFP for On -Call Civil Engineering Services. Civil Engineering firms have assisted the PW Staff in projects where either manpower or expertise is required to design the city's infrastructure including arterials, water and sewer. The current three-year contracts for On -Call Civil Engineering Services are due to expire on November 17, 2011 and an RFP and selection of the best qualified consultants (usually 3 to 6 firms) is required to ensure that the PW staff has the ability to hire an approved firm when the CIP budget allows such expenditures. These will be 3 year with a 2 year written extension contracts. 2) Estimated cost of the services being sought: $ 500,000 - $750,000 depending on firm's capabilities and City's needs. (See Attachment for the existing and projected civil engineering consultant needs) 3) Are sufficient funds available to fund this contract? ® Yes ❑ No If no, please explain: 4) Is this contract generally described on the list of professional service contracts approved by the City Council? If the answer to this question is "No," the contract will require approval from the City Council.) ❑ Yes ® No 5) Amount, Business Unit (8 digits) and Object Code (5 digits) where funds are budgeted: 6) Check below how the services will be obtained: ® A Bid solicitation process in accordance to the MC 3.03.060 procedures will be conducted. ❑ MC 3.03.08(b) — Other Interagency Agreement procedure will be utilized. ❑ MC 3.03.08 — Contract Limits of $30,000 or less exempt procedure will be utilized. Deputy City Administrator's Initials nistrator's Signature Date Dia to �Z l Date 5'- Z67 - /1 Date Date: 10/19/2011 Project Manager: James Wagner Requested by Name if different from Project Manager: Department: Public Works PARTS I & II OF THE PROFESSIONAL SERVICES CONTRACTS APPROVAL FORM MUST BE COMPLETED BY THE REQUESTING DEPARTMENT AND SIGNED FOR APPROVAL. PART/ & 11 MUST BE FILED WITH ALL APPROVED CONTRACTS, 1) Name of consultant: AECOM 2) Contract Number: PWK (Contract numbers are obtained through Finance Administration x 5630) 3) Amount of this contract: $ 750,000.00 4) Is this contract less than $50,000? ❑ Yes ® No 5) Does this contract fall within $50,000 and $100,000? ❑ Yes ® No 6) Is this contract over $100,000? ® Yes ❑ No (Note: Contracts requiring City Council Approval need to be signed by the Mayor and City Clerk. Make sure the appropriate signature page is attached to the contract.) 7) Were formal written proposals requested from at least three available qualified consultants? ❑ Yes ❑ No 8) Attach a list of consultants from whom proposals were requested (including a contact telephone number.) 9). Attach Exhibit A, which describes the proposed scope of work. 10) Attach Exhibit B, which describes the payment terms of the contract. /o 'Z.y-i� irec or of Finance (or designee) Signature Date ;4 City Of Huntington Beach 2000 Main Street ♦ Huntington Beach, CA 92648 (714) 536-5227 ♦ www.huntingtonbeachca.gov Office of the City Clerk Joan L. Flynn, City Clerk November 28, 2011 AECOM Technical Services, Inc. Attn: Chris G. Alario 515 S. Flower St., 4t" Floor Los Angeles, CA 90071 Dear Chris: Enclosed for your records is a fully executed duplicate original of the "Professional Services Contract Between the City of Huntington Beach and AECOM Technical Services for On Call Civil Engineering Services." Sincerely, Joan L. Flynn, CIVIC City Clerk JF:pe Enclosure G:followup:agrmtltr Sister Cities: Anjo, Japan ♦ Waitakere, New Zealand