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HomeMy WebLinkAboutAffordable Housing Clearinghouse - 2009-09-23E?°'g 7 • CONTRACTS SUBMITTAL TO 2 H 9 S=1' 23 PIN CITY CLERK'S OFFICE To: JOAN FLYNN, City Clerk Name of Contractor: Affordable Housing Clearinghouse Purpose of Contract: For Example: Audit Services or Water Quality Testing Huntington Lake —Huntington Central Park Huntington Beach First Time Homebuyers Program Amount of Contract: $30,000.00 Copy of contract distributed to: The original insurance certificate/waiver distributed Initiating Dept. to Risk Management ❑ ❑ Finance Dept. ❑ ORIGINAL bonds sent to Treasurer ❑ Date: o-2 Na'MeI'Extknsion City Attorney's Office G:AttyMisc/Contract Forms/City Clerk Transmittal PROFESSIONAL SERVICES CONTRACT BETWEEN THE REDEVELOPMENT AGENCY OF THE CITY OF HUNTINGTON BEACH AND A&ro(AW,c 't u3j*ryA FOR Nil yipj�pvi Er THIS AGREEMENT ("Agreement") is made and entered into by and between the Redevelopment Agency of the City of Huntington Beach, a public body of the State of A&ubk. California, hereinafter referred to as "AGENCY, and a c a iJ&v% - oo hereinafter referred to as "CONSULTANT." WHEREAS, AGENCY desires to engage the services of a consultant to /J Vy c, 4-.+ a v S. P�2 -k; and Pursuant to documentation on file in the office of the Agency Clerk, the provisions of the Huntington Beach Municipal Code, Chapter 3.03, relating to procurement of professional service contracts have been complied with; and CONSULTANT has been selected to perform these services, NOW, THEREFORE, it is agreed by AGENCY and CONSULTANT as follows: 1. SCOPE OF SERVICES CONSULTANT shall provide all services as described in Exhibit "A," which is attached hereto and incorporated into this Agreement by this reference. These services shall sometimes hereinafter be referred to as the "PROJECT." CONSULTANT hereby designates FXI3, QCirl'Quez who shall represent it and be its sole contact and agent in all consultations with AGENCY during the performance of this Agreement. agree/surfnet/agency prof svcs 50 to 100 12-07 1 of I 2. AGENCY STAFF ASSISTANCE AGENCY shall assign a staff coordinator to work directly with CONSULTANT in the performance of this Agreement. 3. TERM; TIME OF PERFORMANCE Time is of the essence of this Agreement. The services of CONSULTANT are to commence on j��� e n, � e-r r93 , 20 oq (the "Commencement Date"). This Agreement shall automatically terminate three (3) years from the Commencement Date, unless extended or sooner terminated as provided herein. All tasks specified in Exhibit "A" shall be completed no later than j h: - - e j e ,, �- S from the Commencement Date. The time for performance of the tasks identified in Exhibit "A" are generally to be shown in Exhibit "A." This schedule may be amended to benefit the PROJECT if mutually agreed to in writing by AGENCY and CONSULTANT. In the event the Commencement Date precedes the Effective Date, CONSULTANT shall be bound by all terms and conditions as provided herein. 4. COMPENSATION In consideration of the performance of the services described herein, AGENCY agrees to pay CONSULTANT on a time and materials basis at the rates specified in Exhibit "B," which is attached hereto and incorporated by reference into this Agreement, a fee, including all costs and expenses, not to exceed -4 ; T t4 "t s n Dollars 5. EXTRA WORK In the event AGENCY requires additional services not included in Exhibit "A" or changes in the scope of services described in Exhibit "A," CONSULTANT will undertake agree/surfnet/agency prof svcs 50 to 100 12-07 2 of 11 such work only after receiving written authorization from AGENCY. Additional compensation for such extra work shall be allowed only if the prior written approval of AGENCY is obtained. 6. METHOD OF PAYMENT CONSULTANT shall be paid pursuant to the terms of Exhibit "B." 7. DISPOSITION OF PLANS, ESTIMATES AND OTHER DOCUMENTS CONSULTANT agrees that title to all materials prepared hereunder, including, without limitation, all original drawings, designs, reports, both field and office notices, calculations, computer code, language, data or programs, maps, memoranda, letters and other documents, shall belong to AGENCY, and CONSULTANT shall turn these materials over to AGENCY upon expiration or termination of this Agreement or upon PROJECT completion, whichever shall occur first. These materials may be used by AGENCY as it sees fit. 8. HOLD HARMLESS CONSULTANT hereby agrees to protect, defend, indemnify and hold harmless AGENCY, its officers, elected or appointed officials, employees, agents and volunteers from and against any and all claims, damages, losses, expenses, judgments, demands and defense costs (including, without limitation, costs and fees of litigation of every nature or liability of any kind or nature) arising out of or in connection with CONSULTANT's (or CONSULTANT's subcontractors, if any) negligent (or alleged negligent) performance of this Agreement or its failure to comply with any of its obligations contained in this Agreement by CONSULTANT, its officers, agents or employees except such loss or damage which was caused by the sole negligence or willful misconduct of AGENCY. CONSULTANT will conduct all defense at its sole cost and expense and AGENCY shall approve selection of CONSULTANT's counsel. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are agree/surfnet/agency prof svcs 50 to 100 I2-07 3 of 11 applicable. The policy limits do not act as limitation upon the amount of indemnification to be provided by CONSULTANT. 9. PROFESSIONAL LIABILITY INSURANCE CONSULTANT shall obtain and furnish to AGENCY a professional liability insurance policy covering the work performed by it hereunder. This policy shall provide coverage for CONSULTANT's professional liability in an amount not less than One Million Dollars ($1,000,000.00) per occurrence and in the aggregate. The above -mentioned insurance shall not contain a self -insured retention without the express written consent of AGENCY; however an insurance policy "deductible" of Ten Thousand Dollars ($10,000.00) or less is permitted. A claims -made policy shall be acceptable if the policy further provides that: A. The policy retroactive date coincides with or precedes the initiation of the scope of work (including subsequent policies purchased as renewals or replacements). B. CONSULTANT shall notify AGENCY of circumstances or incidents that might give rise to future claims. CONSULTANT will make every effort to maintain similar insurance during the required extended period of coverage following PROJECT completion. If insurance is terminated for any reason, CONSULTANT agrees to purchase an extended reporting provision of at least two (2) years to report claims arising from work performed in connection with this Agreement. If CONSULTANT fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the AGENCY with required proof that insurance has been procured and is in force and paid for, the AGENCY shall have the right, at the AGENCY's agree/surfnet/agency prof Svcs 50 to 100 1 2-07 4 of I I election, to forthwith terminate this Agreement. Such termination shall not effect Consultant's right to be paid for its time and materials expended prior to notification of termination. CONSULTANT waives the right to receive compensation and agrees to indemnify the AGENCY for any work performed prior to approval of insurance by the AGENCY. 10. CERTIFICATE OF INSURANCE Prior to commencing performance of the work hereunder, CONSULTANT shall furnish to AGENCY a certificate of insurance subject to approval of the Agency Counsel evidencing the foregoing insurance coverage as required by this Agreement; the certificate shall: A. provide the name and policy number of each carrier and policy; B. state that the policy is currently in force; and C. shall promise that such policy shall not be suspended, voided or canceled by either party, reduced in coverage or in limits except after thirty (30) days' prior written notice; however, ten (10) days' prior written notice in the event of cancellation for nonpayment of premium. CONSULTANT shall maintain the foregoing insurance coverage in force until the work under this Agreement is fully completed and accepted by AGENCY. The requirement for carrying the foregoing insurance coverage shall not derogate from CONSULTANT's defense, hold harmless and indemnification obligations as set forth in this Agreement. AGENCY or its representative shall at all times have the right to demand the original or a copy of the policy of insurance. CONSULTANT shall pay, in a prompt and timely manner, the premiums on the insurance hereinabove required. agree/surfnet/agency prof svcs 50 to 100 12-07 5 of 11 11. INDEPENDENT CONTRACTOR CONSULTANT is, and shall be, acting at all times in the performance of this Agreement as an independent contractor herein and not as an employee of AGENCY. CONSULTANT shall secure at its own cost and expense, and be responsible for any and all payment of all taxes, social security, state disability insurance compensation, unemployment compensation and other payroll deductions for CONSULTANT and its officers, agents and employees and all business licenses, if any, in connection with the PROJECT and/or the services to be performed hereunder. 12. TERMINATION OF AGREEMENT All work required hereunder shall be performed in a good and workmanlike manner. AGENCY may terminate CONSULTANT's services hereunder at any time with or without cause, and whether or not the PROJECT is fully complete. Any termination of this Agreement by AGENCY shall be made in writing, notice of which shall be delivered to CONSULTANT as provided herein. In the event of termination, all finished and unfinished documents, exhibits, report, and evidence shall, at the option of AGENCY, become its property and shall be promptly delivered to it by CONSULTANT. 13. ASSIGNMENT AND DELEGATION This Agreement is a personal service contract and the work hereunder shall not be assigned, delegated or subcontracted by CONSULTANT to any other person or entity without the prior express written consent of AGENCY. If an assignment, delegation or subcontract is approved, all approved assignees, delegates and subconsultants must satisfy the insurance requirements as set forth in Sections 9 and 10 hereinabove. agree/surfnet/agency prof Svcs 50 to 100 12-07 6 of 11 14. COPYRIGHTS/PATENTS AGENCY shall own all rights to any patent or copyright on any work, item or material produced as a result of this Agreement. 15. AGENCY EMPLOYEES AND OFFICIALS CONSULTANT shall employ no AGENCY official nor any regular AGENCY employee in the work performed pursuant to this Agreement. No officer or employee of AGENCY shall have any financial interest in this Agreement in violation of the applicable provisions of the California Government Code. 16. NOTICES Any notices, certificates, or other communications hereunder shall be given either by personal delivery to CONSULTANT's agent (as designated in Section 1 hereinabove) or to AGENCY as the situation shall warrant, or by enclosing the same in a sealed envelope, postage prepaid, and depositing the same in the United States Postal Service, to the addresses specified below. AGENCY and CONSULTANT may designate different addresses to which subsequent notices, certificates or other communications will be sent by notifying the other party via personal delivery, a reputable overnight carrier or U. S. certified mail -return receipt requested: TO AGENCY: TO CONSULTANT: Redevelopment Agency of the Affordable Housinq Clearincthouse City of Huntington Beach Brenda J. Rodriquez ATTN: .514b%e Siay.o 2000 Main StreetJ Executive Director Huntington Beach, CA 92648 23861 El Toro Road, Suite 401 Lake Forest CA 92630 agree/surfnet/agency prof Svcs 50 to 100 12-07 7 of 11 17. CONSENT When AGENCY's consent/approval is required under this Agreement, its consent/approval for one transaction or event shall not be deemed to be a consent/approval to any subsequent occurrence of the same or any other transaction or event. 18. MODIFICATION No waiver or modification of any language in this Agreement shall be valid unless in writing and duly executed by both parties. 19. SECTION HEADINGS The titles, captions, section, paragraph and subject headings, and descriptive phrases at the beginning of the various sections in this Agreement are merely descriptive and are included solely for convenience of reference only and are not representative of matters included or excluded from such provisions, and do not interpret, define, limit or describe, or construe the intent of the parties or affect the construction or interpretation of any provision of this Agreement. 20. INTERPRETATION OF THIS AGREEMENT The language of all parts of this Agreement shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any of the parties. If any provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the remaining covenants and provisions of this Agreement. No covenant or provision shall be deemed dependent upon any other unless so expressly provided here. As used in this Agreement, the masculine or neuter gender and singular or plural number shall be deemed to include the other whenever the context so indicates or requires. Nothing contained herein shall be construed so as agree/surfnet/agency prof svcs 50 to 100 12-07 8 of 11 to require the commission of any act contrary to law, and wherever there is any conflict between any provision contained herein and any present or future statute, law, ordinance or regulation contrary to which the parties have no right to contract, then the latter shall prevail, and the provision of this Agreement which is hereby affected shall be curtailed and limited only to the extent necessary to bring it within the requirements of the law. 21. DUPLICATE ORIGINAL The original of this Agreement and one or more copies hereto have been prepared and signed in counterparts as duplicate originals, each of which so executed shall, irrespective of the date of its execution and delivery, be deemed an original. Each duplicate original shall be deemed an original instrument as against any party who has signed it. 22. IMMIGRATION CONSULTANT shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall, in particular, comply with the provisions of the United States Code regarding employment verification. 23. LEGAL SERVICES SUBCONTRACTING PROHIBITED CONSULTANT and AGENCY agree that AGENCY is not liable for payment of any subcontractor work involving legal services, and that such legal services are expressly outside the scope of services contemplated hereunder. CONSULTANT understands that pursuant to Huntington Beach City Charter Section 309, the Agency Counsel is the exclusive legal counsel for AGENCY; and AGENCY shall not be liable for payment of any legal services expenses incurred by CONSULTANT. agree/surfnet/agency prof Svcs 50 to 100 12-07 9 of 11 24. ATTORNEY'S FEES In the event suit is brought by either party to construe, interpret and/or enforce the terms and/or provisions of this Agreement or to secure the performance hereof, each party shall bear its own attorney's fees, such that the prevailing party shall not be entitled to recover its attorney's fees from the nonprevailing party. 25. SURVIVAL Terms and conditions of this Agreement, which by their sense and context survive the expiration or termination of this Agreement, shall so survive. 26. GOVERNING LAW This Agreement shall be governed and construed in accordance with the laws of the State of California. 27. SIGNATORIES Each undersigned represents and warrants that its signature hereinbelow has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify AGENCY fully for any injuries or damages to AGENCY in the event that such authority or power is not, in fact, held by the signatory or.is withdrawn. CONSULTANT's Initials 28. ENTIRETY The parties acknowledge and agree that they are entering into this Agreement freely and voluntarily following extensive arm's length negotiation, and that each has had the opportunity to consult with legal counsel prior to executing this Agreement. The parties also acknowledge and agree that no representations, inducements, promises, agreements or warranties, oral or otherwise, have been made by that party or anyone acting on that party's agree/surfnet/agency prof svcs 50 to 100 12-07 10 of 11 behalf, which are not embodied in this Agreement, and that that party has not executed this Agreement in reliance on any representation, inducement, promise, agreement, warranty, fact or circumstance not expressly set forth in this Agreement. This Agreement, and the attached exhibits, contain the entire agreement between the parties respecting the subject matter of this Agreement, and supersede all prior understandings and agreements whether oral or in writing between the parties respecting the subject matter hereof. 29. EFFECTIVE DATE IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers. This Agreement shall be effective on the date of its approval by the Agency Counsel. This Agreement shall expire when terminated as provided herein. CONSULTANT, h-f'Tirata ble i n� COMPANY NqME pruff name ITS: (circle one) Chairma resident/ ice President AND By: Pot V'i'Gk Pear.S0V► print name ITS: (circle oneX Secretary hief Financial Officer/Asst. Secretary — Treasurer agree/surfnet/agency prof svcs 50 to 100 12-07 11 of I 1 REDEVELOPMENT AGENCY OF THE CITY OF HUNTINqT�ON BEACH, a political body of the State of CiU?onA Director INITIATED AND APPROVED: Deput Executi irecta APPRQOVEL) AS TO FORM: Agency Counsel �l.�,til Date 4�F-02 J - o9 EXHIBIT "A" A. STATEMENT OF WORK: The Affordable Clearinghouse will be the Administrator of the City of Huntington Beach's First Time Homebuyer Downpayment Assistance Program. AHC's activities in implementing the City of Huntington Beach downpayment assistance program consist of. (1) developing program guidelines, (2) providing homebuyer education, (3) receive inquiries and provide application forms and other program information as requested by applicants, (4) review applications and determine eligibility for the City's downpayment assistance program, (5) assist applicants and participating lenders with the application process, and (6) process the downpayment assistance program application. B. CONSULTANT'S DUTIES AND RESPONSIBILITIES: 1. Develop Program Guidelines 2. Provide Homebuyer Education 3. Receive Inquiries and Provide Information to Applicants 4. Review Applications and Determine Eligibility 5. Assist Applicants and Participating Lenders With Application Process 6. Process Downpayment Assistance Program Application 7. Other Available Services Surfnet Exhibit A C. CITY'S DUTIES AND RESPONSIBILITIES: 1. Coordinate with Affordable Clearinghouse on marketing and administration. 2. Ensure availability of funding and monitor compliance with applicable Federal and State laws. 3. Update and maintain City website and link to Affordable Clearinghouse. D. WORK PROGRAM/PROJECT SCHEDULE: Program was approved by the City Council on July 6th. Guidelines and policies will be completed by September 8th. City will update website and provide link to Affordable Clearinghouse. Application package to be created and approved. City will market program through existing waiting list as well as City publications and flier to be given to all City employees through their pay stubs. Other marketing efforts will be undertaken as needed. Program to be implemented in mid -September. Surfnet Exhibit A W C EXHIBIT "B" Payment Schedule (Hourly Payment) Hourly Rate CONSULTANT'S fees for such services shall be based upon the following hourly rate and cost schedule: Homebuyer Education: $250 per application if downpayment assistance loan is funded Application Processing Fees: Pre -Qualification: Processing: Hourly Fees: $75 per application for prequalification $550 per application if Affordable Housing Clearinghouse does not originate first mortgage loan $450 per application if Affordable Housing Clearinghouse originates first mortgage loan Management: $95 per hour for planning activities, meetings, updates, coordination, and other management activities not related to specific applications Processing: $75 per hour for assisting applicants, reviewing applications, and processing applications (estimated 7 to 8 hours per closed application) Any out-of-pocket expenses such as supplies, printing, mailing, advertising, marketing, and outreach, would be discussed with the City as necessary and would be reimbursed by the City. The proposed costs include standard fees for each application in order to keep hourly billing to a minimum. Travel. Charges for time during travel are not reimbursable Billing 1. All billing shall be done monthly in fifteen (15) minute increments and matched to an appropriate breakdown of the time that was taken to perform that work and who performed it. Surfnet Exhibit B hourly 1 2. Each month's bill should include a total to date. That total should provide, at a glance, the total fees and costs incurred to date for the project. 3. A copy of memoranda, letters, reports, calculations and other documentation prepared by CONSULTANT may be required to be submitted to CITY to demonstrate progress toward completion of tasks. In the event CITY rejects or has comments on any such product, CITY shall identify specific requirements for satisfactory completion. 4. CONSULTANT shall submit to CITY an invoice for each monthly payment due. Such invoice shall: A) Reference this Agreement; B) Describe the services performed; C) Show the total amount of the payment due; D) Include a certification by a principal member of CONSULTANT's firm that the work has been performed in accordance with the provisions of this Agreement; and E) For all payments include an estimate of the percentage of work completed. Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is making satisfactory progress toward completion of tasks in accordance with this Agreement, CITY shall approve the invoice, in which event payment shall be made within thirty (30) days of receipt of the invoice by CITY." Such approval shall not be unreasonably withheld. If CITY does not approve an invoice, CITY shall notify CONSULTANT in writing of the reasons for non -approval and the schedule of performance set forth in Exhibit "A" may at the option of CITY be suspended until the parties agree that past performance by CONSULTANT is in, or has been brought into compliance, or until this Agreement has expired or is terminated as provided herein. 5. Any billings for extra work or additional services authorized in advance and in writing by CITY shall be invoiced separately to CITY. Such invoice shall contain all of the information required above, and in addition shall list the hours expended and hourly rate charged for such time. Such invoices shall be approved by CITY if the work performed is in accordance with the extra work or additional services requested, and if CITY is satisfied that the statement of hours worked and costs incurred is accurate. Such approval shall not be unreasonably withheld. Any dispute between the parties concerning payment of such an invoice shall be treated as separate and apart from the ongoing performance of the remainder of this Agreement. Surfnet Exhibit B hourly 2 Su i� INSURANCE AND INDEMNIFICATION WAIVER ffin. ® MODIFICATION REQUEST 1. Requested by: Sidney Stone/Economic Development - Housing SEP 0 4 2009 2. Date: September 4, 2009 e 3. Name of contractor/permittee: Affordable Clearinghouse City Ahorney s Oas we 4. Description of work to be performed: Administration of HB First Time Homebuyer's Program/Down Payment Assistance. 5. Value and length of contract: $30,000/3 years 6. Waiver/modification request: $110,000 retention on $1,000,000 Professional Services Liabilit 7. Reason for request and why it should be granted: Affordable Clearinghouse is the non- profit subsidary of Clearinghouse CDFI, a multi -million dollar Community Development Financial Institution. Furthermore, based on the funding the City is providing, only 10-15 loans per year will be assisted. The City also is not providing the lending and neither is CDFI. 8. Identify the risks to the City in approving this waiver/modification: That a claim will be filed that will trigger the $10,000 retention epartme ead Signature, Date: APPROVALS _. Approvals must be obtained in the order listed on this form.- Two approvals are required for a request to be granted. Approval from the City Ad Nistrator's'Officelp4ply required if Risk Management and the City At ey's Offs a Management Approved ❑ Denied Signature ate 2. City Attorney's Office proved ❑ Deni Signature Date 3. City Administrator's Office ❑ Approved ❑ Denied Signature Date If approved, the completed waiver/modification request is to be submitted to the City Attorney's Office along with the contract for approval. Once the contract has been approved, this form is to be filed with the Risk Management Division of Administrative Services waiver form 9/4/2009 9:12:00 AM A MA)n CERTIFICATE OF LIABILITY INSURANCE DATE(MMlDDIYna 08/28/2009 PRODUCER (949) 709-8800 FAX (949) 709-1668 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION Comprehensive Insurance Services ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 22342 Avenida Empresa ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Suite 200 RSM, CA 92688 INSURERS AFFORDING COVERAGE NAIC # INSURED Affordable Housing Clearinghouse INsuRERA: COLONY INSURANCE COMPANY/W.BROWN 23861 El Toro Road Suite 401 INSURERB: Lake Forest, CA 92630 INSURERC: INSURER D: INSURER E: r^n%ICDAr%_cc THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAYBE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR DD'L NSR TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE DATE MM/DD/YYYY POLICY EXPIRATION DATE MMIDDIYYYY LIMITS GENERAL LIABILITY EACH OCCURRENCE $ DAMAGE TO RENTED— PREMISES Ea occurrence) $ COMMERCIAL GENERAL LIABILITY CLAIMS MADE1-1 OCCUR MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GENERAL AGGREGATE $ GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/OP AGG $ POLICY PRO Ll LOC JECT AUTOMOBILE LIABILITY ANY AUTO COMBINED SINGLE LIMIT (Ea accident) $ BODILY INJURY (Per person) $ ALL OWNED AUTOS SCHEDULED AUTOS BODILY INJURY (Per accident) $ HIRED AUTOS NON -OWNED AUTOS PROPERTY DAMAGE (Per accident) $ - GARAGE LIABILITY APPROVED AZ) I JL AUTO ONLY - EA ACCIDENT $ ANY AUTO 'RCGIZAT 4a `r \J OTHER THAN EA ACC AUTO ONLY: AGG $ $ EXCESS I UMBRELLA LIABILITY EACH OCCURRENCE $ OCCUR CLAIMS MADE AGGREGATE $ $ DEDUCTIBLE $ RETENTION $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY YIN ANY PROPRIETOR/PARTNER/EXECUTIVE TATU- TORY LIMITS ER E.L. EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? (Mandatory in NH) E.L. DISEASE - EA EMPLOYE $ E.L. DISEASE - POLICY LIMIT $ If yes, describe under SPECIAL PROVISIONS below A OTHER ROFESSIONAL LIABILITY E0404390 12/02/2008 12/02/2009 $1,000,000 AGGREGATE $10,000 RETENTION DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES I EXCLUSIONS ADDED BY ENDORSEMENT / SPECIAL PROVISIONS `10 DAY CANCELLATION NOTICE FOR NON-PAYMENT OF PREMIUM CERTIFICATE HOLDER CANCELLATION THE CITY OF HUNTINGTON BEACH 2090 MAIN STREET ACORD 25 (2009101) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATIOP DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL " 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR REPRESENTATIVES. AUTHORIZED REPRESENTATIVE Richard Eynon, CIC/KRISTYoZ ©1988-2009 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD 1. Date: 8/28/2009 Professional Service Contracts Purchasing Certification 2. Contract Number: ECD d"e-33 00 3. Department: Economic Development 4. Requested by: Sidney Stone 5. Name of consultant: Affordable Housing Clearinghouse 6. Attach the written statement of the specification, conditions, and other requirements for the requested services provided to solicited consultants. See Exhibit A of the Contract 7. Amount of the contract: $30,000 8. Are sufficient funds available to fund this contract?* ® Yes ❑ No 9. Is this contract generally described on the list of professional service contracts approved by the City Council?* ® Yes ❑ No / 10. Business Unit and Object Code where funds are budgeted: 30680301-69325 " 11. Is this contract less than $50,000? ® Yes ❑ No 12. Does this contract fall within $50,000 and $100,000? ❑ Yes ® No 13. Is this contract over $100,000? ❑ Yes ® No (Note: Contracts requiring City Council Approval need to be signed by the Mayor and City Clerk. Make sure the appropriate signature page is attached to contract.) 14. Were formal written proposals requested from at least three available qualified consultants? ® Yes ❑ No 15. Attach list of consultants from whom proposals were requested (including a contact telephone number). 16. Attach proposed scope of work. See Attached 17. Attach proposed payment schedule. See attached &:: ee�� Department Hea Signature HARDRJeAMADRI Central Services Manager *If the answer to this question is "NO," the contract will require approval from the City Council