HomeMy WebLinkAboutAlbert Grover & Assoc - 2002-06-17 (2)CITY OF HUNTINGTON BEACH Ob�ty
MEETING DATE: June 17, 2002 DEPARTMENT ID NUMBER: PW 02-57
Council/Agency Meeting Held: d6_�7,p2
Deferred/Continued to:
Approved I Con iti Hall pr ve ❑ Denied
bz,� Cy Cler Signature
Council Meeting Date: June 17, 2002
Department ID Number: P)K-02c57
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CITY OF HUNTINGTON BEACH - -
REQUEST FOR ACTION
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SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
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SUBMITTED BY: RAY SILVER, CITY ADMINISTRATOR ai:g'p a' _11>
PREPARED BY: ROBERT F. BEARDSLEY, DIRECTOR OF PUBLIC WORKS f�
SUBJECT: AUTHORIZE CONTRACT FOR SIGNAL _SYSTEM MANAGEMENT
SERVICES
Statement of Issue, Funding Source, Recommended Action, Alternative Action(s), Analysis, Environmental Status, Attachment(s)
Statement of Issue: Transportation Division staff needs technical support to address
several operational issues with the City's traffic signal system. Short-term consultant
services are requested, which will augment and train staff on these issues.
Funding Source: Funds in the amount of $90,000 will be appropriated from the Air Quality
Fund, undesignated balance to professional services (20185201.69365).
Recommended Action: Motion to:
Appropriate funds in the amount of $90,000 from the Air Quality Fund and authorize the City
Administrator to enter into a professional services contract,with Albert Grover & Associates
(AGA) for Signal System Management Services.
Alternative Actions :
Do not authorize a contract with AGA and direct staff to seek other proposals. This action
will delay addressing current traffic signal operation issues in the City.
Analysis: Traffic signal systems require significant, on -going management effort to
maintain safe and efficient operations. Maintaining and operating the City's traffic signal
system Involves proactive and reactive efforts. Proactive efforts include the preventive
maintenance of equipment and the development of signal timing and coordination plans for
individual intersections and corridors. Reactive efforts generally involve troubleshooting or
repairing equipment and operations problems.
�' 13
02-057 June 17 Stachelski (Signal System Services Contract)
6/12/2002 11:32 AM
REQUEST FOR ACTION
MEETING DATE: June 17, 2002 DEPARTMENT ID NUMBER: PW 02-057
The Traffic Signal and Lighting Maintenance crew addresses equipment maintenance and
minor operational issues. At times, troubleshooting signal system problems requires a more
technical review than the maintenance section can provide, and input from the engineering
staff is required.
Until recently, Kimley-Horn and Associates provided support services for signal operations.
Kimley-Horn can no longer provide this service and city technicians have not been fully
trained.
This contract is intended to fill the current gap in technical abilities and to provide training for
City staff to assume full management responsibilities of the signal system. Services are
structured to provide expertise for a period of seven to nine months, including staff training.
The contract service will provide the City with an opportunity to address many issues within
the traffic signal system and provide professional growth opportunities for staff members.
Bids were requested from three qualified firms, two of which submitted proposals. Proposals
were analyzed for qualifications of the technical staff assigned, the firm's reputation in this
specialized area and the demonstrated understanding of the City's needs. Staff is
recommending that the contract be awarded to Albert Grover & Associates on a time -and -
materials basis for a fee not to exceed $90,000.
The Air Quality revenue may be appropriately used to fund this project. The AQMD
Guidelines identify signal timing and coordination as authorized use of the fund.
Environmental Status: Not Applicable
Attachment(s):
Bob Stachelski:jm
02-057 June 17 Stachelski (Signal System Services Contract)
6/12/2002 11:35 AM
ATTACHMENT #1
�CITY OF HUNTINGTON BEACH
INTERDEPARTMENTAL COMMUNICATION
To: Ray Silver, City Administrator
From: Clay Martin, Director of Administrative Services
Subject: FIS 2002-22 Authorize Contract for Traffic Signal System
Management Services
Date: May 23, 2002
As required by Resolution 4832, this Fiscal Impact Statement has
been prepared for "Authorize Contract for Traffic Signal System
Management Services".
If the City Council approves this request (total appropriation $90,000),
the estimated unreserved, undesignated Air Quality Fund Balance at
Septem 0, 2Q92 7"educed to $201,000.
Clay Ma v
Director of Administrative Services
REQUEST FOR ACTION
MEETING DATE: June 17, 2002 DEPARTMENT ID NUMBER: PW 02-057
r 14 .
The Traffic Signal and Lighting Maintenance crew addresses-egbipment maifftenance and`
minor operational issues. At times, troubleshooting signal system problems requires a more
technical review than the maintenance section,.can provide, and input from the engineering
staff is required.
i
Until recently, Kimley-Horn and Associates provided support services for signal operations.
Kimley-Horn can no longer provide this service and city technicians have not been fully
trained.
This contract is intended to fill the current gap in technical abilities and to provide training for
City staff to assume full management responsibilities of the signal system. Services are
structured to provide expertise for a period of seven to nine months, including staff training.
The contract service will provide the City with an opportunity to address many issues within
the traffic signal system and provide professional growth opportunities for staff members.
Bids were requested from three qualified firms, two of which submitted proposals. Proposals
were analyzed for qualifications of the technical staff assigned, the firm's reputation in this
specialized area and the demonstrated understanding of the City's needs. Staff; is
recommending that the contract be awarded to Albert Grover & Associates on a time -and -
materials basis for a fee not to exceed $90,000.
The Air Quality revenue may be appropriately used to fund this project. The AQMD
Guidelines identify signal timing and coordination as authorized use of the fund.
Environmental Status: Not Applicable
Attachment(s):
02-057 June 17 Stachelski (Signal System Services Contract) - 1
6/12/2002 11:35 AM
PROFESSIONAL SERVICES CONTRACT BETWEEN
THE CITY OF HUNTINGTON BEACH AND
FOR
1 S�s�ew, (�'la✓�c�e�e✓t �erV kCe-_C
CITY OF
HOIdTINGTflI;I E3F. ACri, CA "
1003 MAY -b P 2: Og
Table of Contents
1
Scope of Services.....................................................................................................1
2
City Staff Assistance................................................................................................2
03
Term; Time of Performance.....................................................................................2
4
Compensation..........................................................................................................2
5
Extra Work...............................................................................................................2
6
Method of Payment..................................................................................................3
7
Disposition of Plans, Estimates and Other Documents...........................................3
8
Hold Harmless .... :....................................................................................................
3
9
Professional Liability Insurance.............................................................................4
10
Certificate of Insurance............................................................................................5
11
Independent Contractor............................................................................................6
12
Termination of Agreement.......................................................................................6
13
Assignment and Delegation......................................................................................6
14
Copyrights/Patents...................................................................................................7
15
City Employees and Officials..................................................................................7
16
Notices.........................................................................................7
17
Consent....................................................................................................................8
18
Modification.............................................................................................................8
19
Section Headings.....................................................................................................8
20
Interpretation of this Agreement..............................................................................8
21
Duplicate Original....................................................................................................9
22
Immigration...............................................................................................................9
23
Legal Services Subcontracting Prohibited...................................................6............9
24
Attorney's Fees..... .......... 6 .......................................... 6 ...............................................
10
25
Survival.....................................................................................................................10
26
Governing Law.........................................................................................................10
27
Entirety......................................................................................................................10
.s- k C)3
PROFESSIONAL SERVICES CONTRACT BETWEEN e�_ilcti, ca
THE CITY OF HUNTINGTON BEACH AND MAY - b P 2: 08
AUb&4 6weer ?
FOR
THIS AGREEMENT ("Agreement") is made and entered into this / % day of
,J o lle— , 200L, by and between the City of Huntington Beach, a municipal
corporation of the State of California, hereinafter referred to as "CITY, and
AI be✓1- Gtioya✓ f ."OGiotFex , a �� �� �a✓vt ; a �o Oo✓a.�t+ d ••*
hereinafter referred to as "CONSULTANT."
WHEREAS, CITY desires to engage the services of a consultant to
geovidt O,yoC- 1.P y1 -le,,44c and
Pursuant to documentation on file in the office of the City Clerk, the provisions of
the Huntington Beach Municipal Code, Chapter 3.03, relating to procurement of
professional service contracts have been complied with; and
CONSULTANT has been selected to perform these services,
NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows:
1. SCOPE OF SERVICES
CONSULTANT shall provide all services as described in Exhibit "A"
which is attached hereto and incorporated into this Agreement by this reference. These
services shall sometimes hereinafter be referred to as the "PROJECT."
CONSULTANT hereby designates Ma ✓k fn i 1 I e ✓ who shall
represent it and be its sole contact and agent in all consultations with CITY during the
performance of this Agreement.
agree/forms/profserv10/15/01 1
2. CITY STAFF ASSISTANCE
CITY shall assign a staff coordinator to work directly with CONSULTANT
in the performance of this Agreement. .
3. TERM; TIME OF PERFORMANCE
Time is of the essence of this Agreement. The services of CONSULTANT
are to commence as soon as practicable after the execution of this Agreement by CITY (the
"Commencement Date"). This Agreement shall expire on fflarc 1. 7,003 unless
sooner terminated as provided herein. All tasks specified in Exhibit "A" shall be
8 vr\ o,r.+h S
completed no later than , from the Commencement Date of this
Agreement. These times maybe extended with the written permission of CITY. The time
for performance of the tasks identified in Exhibit "A" are generally to be shown in
Exhibit "A." This schedule may be amended to benefit the PROJECT if mutually agreed
to in writing by CITY and CONSULTANT.
4. COMPENSATION
In consideration of the performance of the services described herein, CITY
agrees to pay CONSULTANT on a time and materials basis at the rates specified in
Exhibit "B," a fee, including all costs and expenses, not to exceed
`►in +�1 i a USotv�c� Dollars ($ U O C) )•
5. EXTRA WORK
In the event CITY requires additional services not included in Exhibit "A"
or changes in the scope of services described in Exhibit "A," CONSULTANT will
undertake such work only after receiving written authorization from CITY. Additional
agree/forms/profserv10/15/01 2
compensation for such extra work shall be allowed only if the prior written approval of
CITY is obtained.
6. METHOD OF PAYMENT
CONSULTANT shall be paid pursuant to the terms of Exhibit "B," which
is attached hereto and incorporated by reference into this Agreement.
7. DISPOSITION OF PLANS, ESTIMATES AND OTHER DOCUMENTS
CONSULTANT agrees that title to all materials prepared hereunder,
including, without limitation, all original drawings, designs, reports, both field and office
notices, calculations, computer code, language, data or programs, maps, memoranda,
letters and other documents, shall belong to CITY, and CONSULTANT shall turn these
materials over to CITY upon expiration or termination of this Agreement or upon
PROJECT completion, whichever shall occur first. These materials may be used by CITY
as it sees fit.
8. HOLD HARMLESS
CONSULTANT hereby agrees to protect, defend, indemnify and hold
harmless CITY, its officers, elected or appointed officials, employees, agents and
volunteers from and against any and all claims, damages, losses, expenses, judgments,
demands and defense costs (including, without limitation, costs and fees of litigation of
every nature or liability of any kind or nature) arising out of or in connection with
CONSULTANT's (or CONSULTANT's subcontractors, if any) negligent performance of
this Agreement or its failure to comply with any of its obligations contained in this
Agreement by CONSULTANT, its officers, agents or employees except such loss or
damage which was caused by the sole negligence or willful misconduct of CITY. CITY
agree/forms/profserv10/15/01 3
J
shall be reimbursed by CONSULTANT for all costs and attorney's fees incurred by CITY
in enforcing this obligation. CONSULTANT will conduct all defense at its sole cost and
expense and CITY shall approve selection of CONSULTANT's counsel. This indemnity
shall apply to all claims and liability regardless of whether any insurance policies are
applicable. The policy limits do not act as limitation upon the amount of indemnification
to be provided by CONSULTANT.
9. PROFESSIONAL LIABILITY INSURANCE
CONSULTANT shall obtain and furnish to CITY a professional liability
insurance policy covering the work performed by it hereunder. This policy shall provide
coverage for CONSULTANT's professional liability in an amount not less than One
Million Dollars ($1,000,000.00) per occurrence and in the aggregate. The above -
mentioned insurance shall not contain a self -insured retention, "deductible" or any other
similar form of limitation on the required coverage except with the express written consent
of CITY. A claims -made policy shall be acceptable if the policy further provides that:
A. The policy retroactive date coincides with or precedes the initiation
of the scope of work (including subsequent policies purchased as
renewals or replacements).
B. CONSULTANT shall notify CITY of circumstances or incidents
that might give rise to future claims.
CONSULTANT will make every effort to maintain similar insurance during
the required extended period of coverage following PROJECT completion. If insurance is
terminated for any reason, CONSULTANT agrees to purchase an extended reporting
agree/forms/profserv10/15/01 4
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provision of at least two (2) years to report claims arising from work performed in
connection with this Agreement.
10. CERTIFICATE OF INSURANCE
Prior to commencing performance of the work hereunder, CONSULTANT
shall furnish to CITY a certificate of insurance subject to approval of the City Attorney
evidencing the foregoing insurance coverage as required by this Agreement; the certificate
shall:
A. provide the name and policy number of each carrier and policy;
B. shall state that the policy is currently in force; and
C. shall promise that such policy shall not be suspended, voided or
canceled by either party, reduced in coverage or in limits except
after thirty (30) days' prior written notice; however, ten (10) days'
prior written notice in the event of cancellation for nonpayment of
premium.
CONSULTANT shall maintain the foregoing insurance coverage in force
until the.work under this Agreement is fully completed and accepted by CITY.
The requirement for carrying the foregoing insurance coverage shall not
derogate from CONSULTANT's defense, hold harmless and indemnification obligations as
set forth in this Agreement. CITY or its representative shall at all times have the right to
demand the original or a copy of the policy of insurance. CONSULTANT shall pay, in a
prompt and timely manner, the premiums on the insurance hereinabove required.
agrec/forms/profsery 10/ 15/01 5
11. INDEPENDENT CONTRACTOR
CONSULTANT is, and shall be, acting at all times in the performance of
this Agreement as an independent contractor herein and not as an employee of CITY.
CONSULTANT shall secure at its own cost and expense, and be responsible for any and
all payment of all taxes, social security, state disability insurance compensation,
unemployment compensation and other payroll deductions for CONSULTANT and its
officers, agents and employees and all business licenses, if any, in connection with the
PROJECT and/or the services to be performed hereunder.
12. TERMINATION OF AGREEMENT
All work required hereunder shall be performed in a good and workmanlike
manner. CITY may terminate CONSULTANT's services hereunder at any time with or
without cause, and whether or not the PROJECT is fully complete. Any termination of this
Agreement by CITY shall be made in writing, notice of which shall be delivered to
CONSULTANT as provided herein. In the event of termination, all finished and
unfinished documents, exhibits, report, and evidence shall, at the option of CITY, become
its property and shall be promptly delivered to it by CONSULTANT.
13. ASSIGNMENT AND DELEGATION
This Agreement is a personal service contract and the work hereunder shall
not be assigned, delegated or subcontracted by CONSULTANT to any other person or
entity without the prior express written consent of CITY. If an assignment, delegation or
subcontract is approved, all approved assignees, delegates and subconsultants must satisfy
the insurance requirements as set forth in Sections 9 and 10 hereinabove.
agree/forms/profserv10/15/01 6
14. COPYRIGHTS/PATENTS
CITY shall own all rights to any patent or copyright on any work, item or
material produced as a result of this Agreement.
15. CITY EMPLOYEES AND OFFICIALS
CONSULTANT shall employ no CITY official nor any regular CITY
employee in the work performed pursuant to this Agreement. No officer or employee of
CITY shall have any financial interest in this Agreement in violation of the applicable
provisions of the California Government Code.
16. NOTICES
Any notices, certificates, or other communications hereunder shall be given
either by personal delivery to CONSULTANT's agent (as designated in Section 1
hereinabove) or to CITY as the situation shall warrant, or by enclosing the same in a sealed
envelope, postage prepaid, and depositing the same in the United States Postal Service, to
the addresses specified below. CITY and CONSULTANT may designate different
addresses to which subsequent notices, certificates or other communications will be sent by
notifying the other party via personal delivery, a reputable overnight carrier or U. S.
certified mail -return receipt requested:
TO CITY:
City of Huntington Beach
ATTN: l�o b S-�CtCInP� S k-I
2000 Main Street
Huntington Beach, CA 92648
agrcc/forms/profscry 10/ 15101
fd
TO CONSULTANT.
P� lJVID V2i f 47S S0 c i dlits
21 l t . Zrnr�c�l ��►� Sl'e20$
(F
17. CONSENT
When CITY's consent/approval is required under this Agreement, its
consent/approval for one transaction or event shall not be deemed to be a consent/approval
to any subsequent occurrence of the same or any other transaction or event.
18. MODIFICATION
No waiver or modification of any language in this Agreement shall be valid
unless in writing and duly executed by both parties.
19. SECTION HEADINGS
The titles, captions, section, paragraph and subject headings, and descriptive
phrases at the beginning of the various sections in this Agreement are merely descriptive
and are included solely for convenience of reference only and are not representative of
matters included or excluded from such provisions, and do not interpret, define, limit or
describe, or construe the intent of the parties or affect the construction or interpretation of
any provision of this Agreement.
20. INTERPRETATION OF THIS AGREEMENT
The language of all parts of this Agreement shall in all cases be construed
as a whole, according to its fair meaning, and not strictly for or against any of the parties.
If any provision of this Agreement is held by an arbitrator or court of competent
jurisdiction to be unenforceable, void, illegal or invalid, such holding shall not invalidate
or affect the remaining covenants and provisions of this Agreement. No covenant or
provision shall be deemed dependent upon any other unless so expressly provided here.
As used in this Agreement, the masculine or neuter gender and singular or plural number
shall be deemed to include the other whenever the context so indicates or requires.
agrce/forms/profservl0/15/01 8
Nothing contained herein shall be construed so as to require the commission of any act
contrary to law, and wherever there is any conflict between any provision contained herein
and any present or future statute, law, ordinance or regulation contrary to which the parties
have no right to contract, then the latter shall prevail, and the provision of this Agreement
which is hereby affected shall be curtailed and limited only to the extent necessary to bring
it within the requirements of the law.
21. DUPLICATE ORIGINAL
The original of this Agreement and one or more copies hereto have been
prepared and signed in counterparts as duplicate originals, each of which so executed shall,
irrespective of the date of its execution and delivery, be deemed an original. Each
duplicate original shall be deemed an original instrument as against any party who has
signed it.
22. IMMIGRATION
CONSULTANT shall be responsible for full compliance with the
immigration and naturalization laws of the United States and shall, in particular, comply
with the provisions of the United States Code regarding employment verification.
23. LEGAL SERVICES SUBCONTRACTING PROHIBITED
CONSULTANT and CITY agree that CITY is not liable for payment of any
subcontractor work involving legal services, and that such legal services are expressly
outside the scope of services contemplated hereunder. CONSULTANT understands that
pursuant to Huntington Beach City Charter Section 309, the City Attorney is the exclusive
legal counsel for CITY; and CITY shall not be liable for payment of any legal services
expenses incurred by CONSULTANT.
agree/forms/profservl0/15/01 9
24. ATTORNEY' S FEES
Except as expressly set forth in Section 8 of this Agreement, in the event
suit is brought by either party to construe, interpret and/or enforce the terms and/or
provisions of this Agreement or to secure the performance hereof, each party shall bear its
own attorney's fees, such that the prevailing party shall not be entitled to recover its
attorney's fees from the non -prevailing party.
25. SURVIVAL
Terms and conditions of this Agreement, which by their sense and context
survive the expiration or termination of this Agreement, shall so survive.
26. GOVERNING LAW
This Agreement shall be governed and construed in accordance with the
laws of the State of California.
27. ENTIRETY
The parties acknowledge and agree that they are entering into this
Agreement freely and voluntarily following extensive arm's length negotiation, and that
each has had the opportunity to consult with legal counsel prior to executing this
Agreement. The parties also acknowledge and agree that no representations, inducements,
promises, agreements or warranties, oral or otherwise, have been made by that party or
anyone acting on that party's behalf, which are not embodied in this Agreement, and that
that party has not executed this Agreement in reliance on any representation, inducement,
promise, agreement, warranty, fact or circumstance not expressly set forth in this
Agreement. This Agreement, and the attached exhibits, contain the entire agreement
between the parties respecting the subject matter of this Agreement, and supercede all prior
agree/forms/profscrv10/15/01 10
FROM :AGA. FAX NO. :7149922883 Jun. 10 2002 11:09AM P2
JUN-10-2002 10322 HUNT INGTON DCACIA 714 374 1.57 P.02/22
understandings and agreements whether oral or in writing between the parties respecting
the subject matterhereo£
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed by and through their authorized offices the day, month and year first above
written.
CONSULTANT,
CITY OF HMINGTON BEACH,
Awk (a►nmer 4 ASSoc;&&eS _ a.municipal corporation of the State of California
pnnt am nc
ITS: (ciml, ow) Chaim /Ptvaidc ice pmIdent
AND
By.
"n�a1001 oele A"1444
C
ITS; (circle orb cotct,ry icf Financial OfficcdAssc
Secretary —
A0-CC/fbrme/p10fberv10/1=1
11
(Pufauemr To HBMC§3.03.100)
APPROVED AS TO FORM:
- I Z'��Lj - 012/
City Attomey 0 '
6 -�o-av 6. l
REVIEWED AND APPROVED:
City Administrator
(on& ftr ean/rocra over 550, 000.00)
TOTAL P.02
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Exhibi
t A
ALBERT
GROVER &
ASSOCIATES
February 8, 2002
Mr. Bob Stachelski
Transportation Manager
City of Huntington Beach
Public Works Department
2000 Main Street
Huntington Beach, California 92648
RE: Proposal to Provide Signal System Managemcnt Se,.wices
Dear Mr. Stachelski:
Albert Grover & Associates (AGA) is pleased to present to you this letter proposal to
provide consultant traffic engineering services to assist City staff in the management,
operation, monitoring and timing maintenance of the City's traffic signal system.
Based on our several meetings and discussions; our familiarity with the City's BI Tran
QuicNet signal control software and Model 170 controller system; the various large scale
coordination signal timing projects that we have conducted in and for the City, including
the original GMA-6 multijurisdictional signal timing project and the 2001 GMA-6 update
including approximately 100 signals in Huntington Beach; the Citywide conversion of
VMS Multisonics and Traconex timing to Model 170 timing format; and the similar
services that we provide for a multitude of cities in Southern California, we feel that we
have a good understanding of the types of problems that you currently face, and the order
of magnitude of the assistance that you require, in order to provide City residents with a
functioning, optimized traffic signal system. We also feel that we are uniquely qualified
to provide the required services in a timely and cost-effective manner.
In general, we propose to provide consultant services to the City to assist City staff in
addressing all signal interconnect and timing related issues, including but not limited to:
identifying existing hardware and software problems with the City's traffic signal control
system; developing solutions for the problems; implementing (or assist in implementing)
the solutions; and developing a long range Master Plan for the ultimate traffic signal
control system configuration. Our proposed scope of services for this project is as
follows:
Conduct a Kick -Off Meeting with appropriate City staff at City Hall. The
purpose of this meeting, which is anticipated to last for several hours, will be to
obtain a thorough understanding of the City staff s assessment of existing system
problems, and concise direction from City staff relative to prioritization of our
TRANSPORTATION CONSULTING ENGINEERS
211 E. Imperial Hwy., Suite 208, Fullerton, CA 92835
(714) 992-2990 FAX (714) 992-2883 E-Mail: algrover®compuserve.com
Mr. Bob Stachelski
February 8, 2002
Page 2
efforts. While we know that one of the overall goals of this project will be to get
as much of the system "up and running" as soon as possible, we realize that there
may be certain areas that are more critical than others in terms of identifying and
resolving problems.
Because of the importance of ensuring that all members of the City staff and all
members of AGA's Project Team are in complete agreement relative to project
goals, objectives, methodologies, schedules, etc., we propose to have Mark
Miller, John Taylor, Chalap Sadam and Art Grimes all attend this meeting. It is
strongly suggested that, at a minimum, Don Strook, George Ruff and yourself be
present.
Restore System Communications. The required baseline condition for having
an operational traffic signal control system depends heavily upon communication
between the system central control computer and the field masters and then to
individual intersection signal controllers. Based on our several meetings and our
preliminary evaluations, it is obvious that significant effort will need to be
expended to identify communication problems, develop solutions, and implement
the solutions. We propose to conduct this task on an intersection -by -intersection
basis.
Implementation in this case refers to a combination of AGA conducted tasks, City
staff conducted tasks and, as required, contractor conducted tasks. While AGA
(with City concurrence- and/or under. City supervision) can physically conduct
implementation tasks such as minor wiring modifications in controllers, we
propose that City forces or, in some cases, outside contractors be utilized for any
required tasks that involve significant construction components, such as rewiring
an intersection, or replacing faulty spread spectrum transmitters/receivers on
signal poles. Basically, once we have identified a problem, either we will fix it or
we will tell you how to fix it.
This task will be primarily conducted by Mark Miller and Art Grimes, with
occasional outside assistance (as required) provided by recognized experts in their
fields, such as Jeff Pearson of McCain (for spread spectrum installations), or John
Itagaki of BI Trans (for QuicNet 4 concerns). Our excellent long term
relationships with various hardware and software experts will serve to expedite
the completion of this task.
Address System Timing Issues. After system communication problems have
been identified and addressed, we will focus more on signal timing and
coordination issues, including both local timing and coordination timing. It is
anticipated that services provided under this task would include: ensuring that the
timing.plans developed by AGA as part of our GMA-6 timing update project in
2001 have been properly implemented; making minor timing adjustments as
required; confirming that the proper timingcharts are present in the local
controllers; preparing new local timing plans (and, as required, coordination
o Mr. Bob Stachelski
February 8, 2002
Page 3
timing plans) for any new signals added to the City's system; or any signals that
are modified; and responding to specific concerns/complaints registered by the
public and/or City staff. It is anticipated that this task will be primarily conducted
by Chalap Sadam.
Develop a Citywide Signal System Master Plan. Once the more pressing
problems of existing communication deficiencies and signal timing shortfalls
have been addressed, AGA will assist the City staff in developing a Citywide
Master Plan. This plan will serve as a blueprint for the City relative to the
interconnect of both existing and future traffic signals, recommended long-term
hardware and software components, etc. The Master Plan will consider the
existing grants that the City has received to upgrade the signal system and any
additional grant applications that the City has already submitted.
Train City staff. This will include training relative to signal interconnect
hardware troubleshooting and relative to the use of signal timing software for
minor timing plan modifications. We will not be training staff to prepare large-
scale coordinated signal timing plans.
It is anticipated that a portion of this training will take place at AGA's office in
Fullerton, and a portion will take place in Huntington Beach, primarily at the
City's Traffic Management Center, but also at field controllers if required.
Training will be conducted by those. AGA staff members most familiar with the
particular item being addressed,. e.g.; Mark Miller or Art Grimes for
communication troubleshooting, Chalap Sadam or John Taylor for coordination
timing plans, etc.
Because this project involves working closely with City Traffic Engineering Staff and
Signal Maintenance Department Staff, it is felt that few formal meetings will be required.
However, should there be a need for such meetings, we will schedule them at City Hall.
AGA currently provides similar services to various cities throughout Southern California
and is, to the best of our knowledge, the only consultant firm that manages both Model
170 (Bi Trans) Systems and Type 90 systems for local agencies. We have provided this
service for both the City of Montclair and the City of La Habra for over 10 years, and
currently also provide signal management service for the Cities of Fullerton, Palm
Springs and Loma Linda, and for the County of San Bernardino. We were also selected
earlier this week to provide signal management services for the City of Santa Clarita.
References familiar with AGA's signal system management include the following:
Mr. Mike Hudson, City Engineer
City of Montclair
5111 Benito Street
Montclair, CA 91763,
(909)625-9441
Mr. Bob Stachelski
February 8, 2002
Page 4
Mr. Nelson Wong, Transportation Manager
City of La Habra
201 E. La Habra Boulevard
La Habra, CA 90631
(562) 905-9622
Mr. Robert Hodson, Director of Engineering
City of Fullerton
303 E. Commonwealth Avenue
Fullerton, CA 92834
(714) 738-6850
While various members of AGA's staff would participate in providing the above -listed
services to the City of Huntington Beach, the key staff members involved would be Mark
Miller, P.E., Vice President; Chalap Sadam, T.E., Senior Transportation Engineer; John
Taylor, Senior Design Engineer; and Art Grimes, Signal System Specialist. Mr. Miller,
Mr. Sadam and Mr. Taylor all have extensive experience working with City staff, and
with managing, monitoring and maintaining signal timing. Mr. Taylor was previously
employed in the City of Huntington Beach, and personally developed and implemented
the Golden West Street Time Based Coordination Project. Mr. Grimes, who has been
with AGA for approximately 16 months, was previously employed by Signal
Maintenance Inc. (SMI), a signal maintenance contractor. Mr. Grimes is therefore well
versed in all aspects of signal interconnect and timing coordination, and has proven
invaluable in troubleshooting signal systems... Additionally, Mr. Grimes, who lives
nearby in Westminster, and Mr. Rob Kuehn, AGA's Director of Project Development
who has lived in Huntington Beach for more than 20 years, are quite familiar with traffic
conditions, patterns and problems throughout Huntington Beach and surrounding areas.
AGA proposes to provide these services to the City on time -and -materials basis, in
accordance with the attached Schedule of Hourly Rates. It is anticipated that over a six to
nine month expected project duration, the overall project cost would be approximately
$80-90,000, depending upon the extent of existing problems. It is also anticipated that
more time would be spent at the beginning of the project, in order to resolve the
necessary communication issues.
We look forward to working with City staff on this project. Should you have any
questions regarding this proposal, please call me.
Respectfully submitted,
ALBERTTGGROVER & ASSOCIATES
�j Albert L. Grover, P.E.
President & CEO
w4w7-02-stachelski.ltr
FROM :AGA FAX NO. :7149922ee3 Feb.
20 2002
10:24AM P2
ALBERTL
RSSOCIA
k- ES
SCHEDULE OF HOURLY RATES
EFFECTIVE AUGUST 11 2001
Principal/President
$
150.00
Vice President/Associate
$
140.00
Director of Project Development
$
140.00
Senior Engineer
$
130.00
Senior Design Engineer
$
120.00
Senior Transportation Engineer
$
120.00
Transportation Engineer
$
105.00
Design Engineer
$
90.00
Signal Systems Specialist
$
90.00
Designer
$
80.00
Construction Inspector
$
75.00
Assistant Transportation Engineer
$
75.00
Assistant Engineer
$
75.00
Senior CADD Operator
$
70.00
Project Coordinator, Engineering Technician II
$
65.00
CADD Operator
$
60.00
Traffic Enumerator, Engineering/Clerical Aide
S
40.00
Council/Commission Meetings, Hearings, etc.
$
200.00
Expert Witness
$
250.00
Expert Witness - Deposition/Court
$
280.00
Subconsultants will be billed at cost plums 15 %
C-auditions of Usaee. The above rates are typically effective for a 12 mnnth period, but AGA maintains rho. right
to change the billing rates at any time for convenience of record keeping. Therefore, all billings will always he
at the then current billing rates. This will not affect any agreed upon total or not -to -exceed fees.
INVOICES WILL BE SUBMITTED MONTHLY AND SHALL BE DUE AND PAYABLE WITHIN 30
DAYS. FINANCE CHARGES MAY BE ACCRUED DAILY ON UNPAID BALANCES BASED ON A 10%
ANNUAL PERCENTAGE RATE.
w4w7-01-rate.tlec
TRANSPORTATION CONSULTING ENGINEERS
211 E. Imperial Hwy„ Suite 208, Fullerton, CA 92835
(714) 992-2990 FAX f714) 992-2M E•Mail: algtover®compuserve.com
Exhibi
t B
EXHIBIT "B"
Payment Schedule (Hourly Payment)
A. Hourly Rate
CONSULTANT'S fees for such services shall be based upon the Schedule of Hourly Rates
(effective August 1, 2001) included in the February 8, 2002 proposal or as periodically
adjusted based on the terms of the Schedule of Hourly Rates
Travel
Charges for time during travel are normally not reimbursable and will only be paid
if such time is actually used in performing services for CITY or as otherwise
arranged with CITY.
2. As CITY sometimes uses consultants that are outside of the nearest metropolitan
area, CITY is very conscious of travel costs. Subject to .agreement otherwise,
CONSULTANT will be held to charging no fees on travel time to or from
Huntington Beach.
3. Automobile expenses are limited to Twenty-seven Cents ($0.27) per mile. All other
travel expenses must be approved in advance by CITY in writing. Requests for
approval shall be submitted at least fourteen (14) days in advance, to allow for
reduced transportation fares. Meals are not billable to CITY, without prior written
consent of CITY.
C. Billing
1. All billing shall be done monthly in one -tenth -hour (0.10) increments and matched
to an appropriate breakdown of the time that was taken to perform that work and
who performed it.
Minimum billing charges are unacceptable. CONSULTANT shall only charge for
actual time spent. For example, minimum of 0.2 hours for phone calls or 0.4 hours
for letters is unreasonable unless that is an accurate measure of time spent.
2. Each month's bill should include a total to date. That total should provide, at a
glance, the total fees and costs incurred to date for the case or matter.
Telephone, cellular phone and postage charges are billable at actual cost. A copy of
all service bills/costs should accompany the billing for each single item that exceeds
Seventy -Five Dollars ($75.00). The fee for the sending or receiving of facsimiles
shall not exceed Twenty-five Cents ($0.25) per page. CITY will not pay a fee or
charge for telephone calls or facsimiles to CITY. Photocopier costs should be no
more than the actual cost of duplication, or Ten Cents ($0.10) per page, whichever
is less.
agree/forms/exB-hourly fee/5/14/02 EXHIBIT B
Hourly Payment
EXHIBIT "B"
Payment Schedule (Hourly Payment)
4. CITY will not pay for secretarial time or secretarial overtime. CITY will not pay
for secretarial tasks or tasks that should be subsumed into CONSULTANT's
overhead. For example, time spent for faxing, mailing, arranging for messengers
and calendaring are not acceptable charges.
5. CITY will not pay for word processing charges. This includes per page or hourly
charges.
6. CITY will not pay for billing or discussion of bills. If CITY has questions about
billing or needs additional information on bills, that is not a chargeable event;
CONSULTANT should respond without charging CITY for the time required.
7. CITY appreciates when CONSULTANT has researched an issue previously and
uses that research on the present case. CITY has retained CONSULTANT because
of its past experience. CONSULTANT shall not charge CITY for work it has done
and billed another client for in the past.
8. Delivery of work product: A copy of every memorandum, letter, report, calculation
and other documentation prepared by CONSULTANT shall be submitted to CITY to
demonstrate progress toward completion of tasks. In the event CITY rejects or has
comments on any such product, CITY shall identify specific requirements for
satisfactory completion.
9. CONSULTANT shall submit to CITY an invoice for each monthly payment due. Such
invoice shall:
A) Reference this Agreement;
B) Describe the services performed;
C) Show the total amount of the payment due;
D) Include a certification by a principal member of CONSULTANT's firm that
the work has been performed in accordance with the provisions of this
Agreement; and
E) For all payments include an estimate of the percentage of work completed.
Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is
making satisfactory progress toward completion of tasks in accordance with this
Agreement, CITY shall approve the invoice, in which event payment shall be made
within thirty (30) days of receipt of the invoice by CITY. Such approval shall not be
unreasonably withheld. If CITY does not approve an invoice, CITY shall notify
CONSULTANT in writing of the reasons for non -approval and the schedule of
performance set forth in Exhibit "A" may at the option of CITY be suspended until the
parties agree that past performance by CONSULTANT is in, or has been brought into
compliance, or until this Agreement has expired or is terminated as provided herein.
agree/forms/exB-hourly fee/5/14/02 EXHIBIT B 2
Hourly Payment
EXHIBIT "B"
Payment Schedule (Hourly Payment)
10. Any billings for extra work or additional services authorized in advance and in writing
by CITY shall be invoiced separately to CITY. Such invoice shall contain all of the
information required above, and in addition shall list the hours expended and hourly
rate charged for such time. Such invoices shall be approved by CITY if the work
performed is in accordance with the extra work or additional services requested, and if
CITY is satisfied that the statement of hours worked and costs incurred is accurate.
Such approval shall not be unreasonably withheld. Any dispute between the parties
concerning payment of such an invoice shall be treated'as separate and apart from the
ongoing performance of the remainder of this Agreement.
agree/forms/exB-hourly fee/5/14/02 EXHIBIT B 3
Hourly Payment
5523
su - INSURANCE AND INDEMNIFICATION WAIVER
- MODIFICATION REQUEST
_Hunnn
azh®
1.
Requested by: Bob Stachelski, Transportation Manager/Public Works
2.
Date: June 6, 2002
3.
Name of contractor/permittee: Albert Grover & Associates
4.
Description of work to be performed: Professional Services - Traffic signal system
management
5.
Value and length of contract: $90,000, 9 months
6.
Waiver/modification request: $25,000 deductible for Professional Liability Insurance
7.
Reason for request and why it should be granted: Existing carrier does not offer $0
deductible
8.
Identify the risks to the City in approving this waiver/modification: Liability exposure based
on traffic signal timing and operations. Potential for firm to not fullfil deductible in case of
claim. Minimal exposure to liability based on traffic signal timing. Typically, exposure from
malfunction.
X11 A1106 1 o Gz
Department ad Signature ate:
APPROVALS_
Approvals ..must: be. obtained in the order listed on. this form. Two approvals are required
for request to be granfed. Approval -from the City'Administrator sOffice, is only required if
Risk.Wria enient and the Cit Attorne s Office
_ Y ydisagree. 9...._. '.
1.
Risk Management
�pproved❑ _Denied 0
Signature Date
2.
City Attorney's Office
Approved ❑ Denied
Signature Date
3.
City Administrator's Office
❑ Approved ❑ Denied
Signature Date
If:approved:the completed waiver/modification: request Is to:besubmlttedto the
CItyAttorney's Office along with -the contract for approval. Once the contract,has been -approved;;::.; .
this form Is to be filed ith the:Risk Management:Dlvlslon of Administrative Services::
Incnrnnra R Inriamniflnn inn Wnivar R/R/gnng s-ni PM
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1/�MMioorrv)
06/11/2002
rROOUVOER (949)263-0606 FAX (949)263-0906
.Complete Insurance, Inc.
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
California DOI 00437762
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW
1500 Quail St., Suite 410
Newport Beach, CA 92660
INSURERS AFFORDING COVERAGE
INSURED Albert Grover III Associates
INSURERA: Continental Casualty Company
INSURERS: (c/o Victor 0. Schinnerer)
211 E Imperial Hwy M208
INSURER
Fullerton, CA 92335
INSURER D.
INSURER E
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR
LTR
TYPE OF INSURANCE
POLICY NUMBER
P LIOY EF ECT I
TMM/DOM'
POLICY 047E MM/DPIRA
OIYV
LIMITS
GENERAL LIABILITY
EACH OCCURRENCE
E
FIRE DAMAGE Any one lire)
S
COMMERCIAL GENERAL LIABILITY
CLAIMS MADE OCCUR
I MED EAP (Any One oeroon)
I s
PERSONAL B AOV INJURY
E
GENERAL AGGREGATE
3
GEN'L AGGREGATE LIMIT APPLIES PER
PRODUCTS - COMPiOP AGG
3
71 POLICY PRO•
JECT LOC
AVTOMOBILE
LIABILITY
ANY AUTO
COMBINED SINGLE LIMIT
IEa acOft I)
s
BODILY INJURY
(Per person)
q
ALL OWNED AUTOS
SCHCDULED ALTOS
BODILY INJURY
(Par ec:ldenl)
S
HIRED AUTOS
NON -OWNED AUTOS
PROPERTY DAMAGE
(Per accident)
q
GARAGE LIABILITY
AUTO ONLY - EA ACCIDENT
S
OTHER THAN EA ACC
AUTO ONLY AGG
s
ANY AUTO
S
EXCESS LIABILITY
EACH OCCURRENCE
S
OCCUR CLAIMS MADE
AFFROV� A� TO FCRtd:�
AGGREGATE
3
DEDUCTIBLE
RETENTION s
, <,: _TL rU TTO i, C ; 1L1 Atorney
-
l.,, : Deputy City* Atto
'
ney
3
E
s
WORKERS COMPENSATION AND
EMPLOYERS' LIABILITY
�i O(SLpVIA,e r'e
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11113- 0-
TORY LIMITS ER
E.L. EACH ACCIDENT
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E L DISEASE - EA EMPLOYE
6
E L. DISEASE - POLICY LIMIT 1
3
OTHER
Professional Liability
PRE113793064
07/09/2001
07/09/2002
S2,000,000 Per Claim
A
52,000,000 Aggregate
DESCRIPTION OF OPERATIONSILOCATIONSIVEHICLESIEXCLUSIONS ADDED BY ENDORSEMENTiSPECIAL PROVISIONS
ertificate holder includes; City of Huntington Beach, its officers, elected or appointed officials,
employees, agents and volunteers
0 day notice endt. 83118 included - 10 day notice applies to non-payment
E: Signal System Management Services
,r Gf\ I Ir—, I a mul a I I A130I7I0NAL INr-IIYFn• INc11OFC I a1 rva L:ANI: FI 1 A I IIIN
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
EXPIRATION DATE THEREOF. THE ISSUING COMPANY WILLENCEAVOR TO MAIL
City of Huntington Beach
30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT,
Attn: ) o a n C i g u e r e
BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY
2 0 D 0 Main Street
OF ANY KIND UPON THE COMPANY, ITS AGENTS OR REPRESENTATIVES.
Huntington Beach, CA 92648
AUTHORIZED REPRESENTATIVE
Alicia I ram, AAI^/MICHMA c(��
•""'^" -"-"' 1""r IPAVVKU U.VKYVKAIIVN lyea
JUN-11-2002 09:50 949 263 0906 9?% P.01
JU'N, 11. 2002 9; 39AM COPLETE INSURANCE (949) 263-0906 NO, 1853 P. 2i5
PROFESSIONAL LIABILITY
ARCHITECTS/ENGINEERS
CNA
For All the Con nilmunts You Makea
INSURED: Albert Grover & Assoclates
POLICY M PRE113793064 EFFECTIVE: 07/09/01 ENDORSEMENT NUMBER: 1
ENDORSEMENT
It is agreed that this policy will not be cancelled until thirty (30) days prior written notice is given to:
City of Huntington Beach
Attn: Joan Giguere
2000 Main Street
Huntington Beach, CA 92648
All other provisions of this policy remain unchanged.
No Signature nor Countersignature is
required in the State of California
Countersigned by Authorized Representative
x3-113
(Ed. 08/83)
JUN-11-2002 09:50 949 263 0906 97% P.02
JUN, 11 2002 9: 39AM COMPLETE INSURANCE (949)263-0906 NO. 1853 P. 3%5
Ac;VHY,,,. C;t:KiIFICAIt Ur 0/1�iABI�ii Y WSURANCE -6/11MIDD/W)
1/2002
PRODUCER (949)263-0606 FAX (949)263-0906 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
Complete Insurance, Inc. ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
California 90I 00437762 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
1500 Quail St . , Suite 410 INSURERS AFFORDING COVERAGE
Newport Beach, CA 92660
INSURED Albert Grover B, Associates INSURER American Motorists Ins, Co.
211 E Imperial Hwy M209 INSURER (c/0 Kemper KSA)
Fullerton, CA 92935 INSURER
INSURER D'
INSURER E
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES, AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR TR
TYPE OF INSURANCE
POLICY NUMBER
POLICY
DATE MM/OD/W
PYXP
DATE /DOF /W
DO
LIMITS
GENERAL LIABILITY
7RS66399401
07/01/2001
07/01/2002
EACH OCCURRENCE
s 1,000,000
FIRE DAMAGE (Any one lire)
S S00,000
X COMMERCIAL GENERAL LIABILITY
CLAIMS MADE Q OCCUR
MED EXP (Any one pereon)
S 10 , 000
PERSONAL dADV INJURY
S 2,000,000
A
GENERAL AGGREGATE
13 2,000,00()
GEN'L AGGREGATE LIMIT APPLIES PER
PRODUCTS - COMPiOP AGG
S 2,000,000
POLICY PRO- LOC
JECT
AUTOMOBILE
LIABILITY
ANY AUTO
7RS66399401
-
07/01/2001
07/01/2002
COMBINED SINGLE LIMIT
(Ea aWdenl)
s
1,000,000
BODILY INJURY
(Per person)
S
A
ALL r"EO AUTOS
SCHEDULED AUT06
HIRED AUTOS
NON -OWNED AUTOS
X
BODILY INJURY
(PorecodeM)
=
X
PROPERTY DAMAGE
(Per ecvOml)
S
GARAGE LIABILITY
AUTO ONLY. EA ACCIDENT
S
OTHER THAN EA ACC
3
ANY AUTO
S
AUTO ONLY: AGG
EXCESS LIABILITY
7RS66399401
07/O1/2001
07/01/2002
EACH OCCURRENCE
s 2,000,000
X OCCUR CLAIMS MADE
AGGREGATE
S 2,000.000
A
S
S
DEDUCTIBLE
S
RETENTION S
A
WORKERS COMPENSATION AND
EMPLOYERS' LIABILITY
76COO850201
07/01/2001
07/01/2002
X TORYLIMITS ER
E L. EACH ACCIDENT
S 11000,000
EL DISEASE - EA EMPLOYEO
S 1 , 000 , 000
E,L.OISEASE- POLICY LIMIT I
S 1,000,000
OTHER
10 day notice applies to
non-payment and/or
non -reporting
DESCRIPTION OF OPERATIONSILOCATIONSNEHICLESIEXCLUSION9 ADDED BY ENDORSEMENT/SPECIAL PROVISIONS
ity of Huntington Beach, its officers, elected or appointed officials, employees, agents and
volunteers are additional insured as respects general liability but only if required by written
ontract with the named insured prior to an occurence and as per coverage form BP7434. Coverage
ubject to all policy terms and conditions.
E: Signal System Management Services
%,rm I Irm A 1 G MULUtK I I AnnITIONAI INt1IRPn• we, non I anTco CANCEI_LATInN
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL INXX1100M MAIL
City of Huntington Beach
3 O DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT,
Attn: J o a n G i g u e r e
MOI00DWL)o1lB(10QWOdx9tACM lOplI0F9Bt9fBVOro� 11DX)1i01a9f1XDf 1 BKxXJ�9it1W %
2000 Main Street
X X X X K X
AUTHORIZED REPRESENTATIVE
Huntington Beach, CA 92648
Alicia I ram, AAI" MICHMA
NVVnV LQ-,7111a1I
QAL;UKU L:UKYUKATIUN 1VUU
JUN-11-2002 09:51 949 263 0906 9?% P.03
. M. 11. 2002 9:40AM COMPLETE INSURANCE (949) 263-0906 NO. 1853 P. 4/5
ARCHITECTS AND ENGINEERS PROGRAM ENDORSEMENT
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
INSURED: Albert Grover & Associates AMERICAN MOTORISTS
POLICY NUMBER: 7RS66399401 INSURANCE COMPANY
POLICY PERIOD: 07/01/01 to 07/01/02
ADDITIONAL INSURED; City of Huntington Beach, its officers, elected or
appointed officials, employees, agents and volunteers
This endorsement modifies insurance provided under the following:
BUSINESSOWNERS POLICY C. Waiver of Subrogation:
A. Additional Insured:
The Followin; is added to the Businessowners
Liability Coverage Form, BP 71 08;
Item 5. OI' Section C. — WHO IS AN INSURED,
is deleted and replaced by the following:
5, Additional Insureds — By Contract,
Agreement Or Permit
Any person or organization to whom or to
which you are obligated by virture of a written
contract, agreement or permit to provide such
insurance as affored by this policy is an
insured, bur only with respect to liability
arising out of:
a. "Your work" for that insured by you;
b. Permits issued by state or political
subdivisions for operations performed by
you; or
c. Premises you own, rent, occupy or use.
This provision does not apply unless the
written contract or agreement has been
executed, or the permit has been issued, prior
to the `bodily injury.' "property damage,"
"personal injury" or "advertising injury."
B. Primary Coverage.
With respect to claims arising out of the
operations of the Named Insured, such insurance
as afforded by this policy is primary and is not
additional to or contributing with any other
insurance carried by or for the benefit of the
above Additional Insureds.
Paragraph 2.. of the TRANSFER OF RIGHTS
OF RECOVERY AGAINST OTHERS TO US
condition, of the Businessowners Common Policy
Conditions, BP 71 10, is deleted and replaced by
the following:
2. Applicable to Businessowners Liability
Coverage:
a. If the insured has rights to recover all or
part of any payment we have made under
this policy, those rights are transferred to
us. This insurance shall not be
invalidated should the Named Insured
waive in writing, prior to a .loss, any or
all rights of recovery against any party
for a loss occurring. However, the
insured must do nothing after a loss to
impair these rights. At our request, the
insured will bring "suit" or transfer those
rights to us and help us enforce them.
This condition does not apply to Medical
Expenses Coverage.
b. After a loss you may waive your rights
against another party in writing, only if,
at the time of the loss, that party is one .
of the following.
A business Finn:
1) Owned or controlled by you; or
2) That owns or controls you.
Countersigned by Authorized Representative
BP 7434 (Ed. 07 99) Abbreviated
JUN-11-2002 09:51 949 263 0906 97%
Printed in U.S.A.
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IMPORTANT
If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement
on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may
require an endorsement, A statement on this certificate does not confer rights to the certificate
holder in lieu of such endorsement(s).
DISCLAIMER
The Certificate of Insurance on the reverse side of this form does not constitute a contract between
the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it
affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon.
JUN-11-2002 09:52 949 263 0906 97% P.05