HomeMy WebLinkAboutAnthony & Langford Architects - 1980-04-07I
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THE A,` ERIC:AN INSTITUTE OF ARCHITECTS
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A1A Document B141
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Owner and
Architect i
1977 EDITION
THIS DOCUMENT HAS L VORTANT LEGAL CONSEQUENCES; CON _`'ULTATION lalTH
ANI ,ATTORNEY IS ENCOURAGED riYTH RESPECT TO ITS COXIPLETIO',. OR ,MODIFICATION
AGREEMENT
made as of the
Hundred and Eighty
PsawEEN the Owner :
and the Architect:
day of
it the year of Nineteen
City of Huntington Beach
t . 0. Box 190
Huntingt. nn Beach, California 92646
Anthony and La,ngford/Ai.chitects
16152 Beach Boulevard; Suite 201
Huntington Beach. California 92647
For the l'oliowing_Project
(Include de Failed description of Project lrrai ,id scope.)
A two story fire facility to house 10 15 persons and shall include an apparatus
room of approximately 75' x 45' , a hose tower, work* room, storage room, fire
suppression quarters, study, shovver, toilet and Locker rooms, kitchen, dining,
offices, janitor closet and, lobby. Total area: approximately 9, 500 square feet.
Project to be located on property at Lake Street and Sth. Street.
The Owner and the Architect agree as set forth below.
Copyright 1917, 1926, 1941, 1951, 11,153, 1958, 1961, 1963,'1956, 1967,-1970, 1974, D 1977 by The American, Institute ,
of Architects, 1,735 New York Av-nue, N.W., Washington, D.C. 20006. Reproduction of the material herein or
substantial quotation of its provisions' withcvt permission of the AIR violates the copvnght laws of the United
States and w,tl be subject.to legal prosecution.
AIA DOCUMENT 8141 • OWNER -AR yHiTECT AGREEMENT • THIRTEENTH EDITION • IUL1` 1977 • AiA* • m 1977~
TH AME,RICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N W., WASHINGTON, D.C. 20MG 8141-1977 1
TERMS ANLC• CONDITIONS OF AGREEMENT BETWOLEN OWNER AND ARCHITECT
ARTICLE 1
ARCHITECT'S SERVICES AND RESPONSIBIi iTIES
BASIC SERVICES
The Architect's Basic Services consist of the five
phases described in �aragraphs 1.1 through 1.5 and
include normal structural, mechanical and electrical
engineering services and any other services included
in Article 15 as part 6 Basic Services.
1.1 SCHEMATIC ;*:SIGN PHASE
1.1.1 The Architect shall review the program furnished
by the Owner to ascertain the requirements of the Project
and shall review the understanding of such requirements
with the Owner.
1.1.2 The Architect shall provide a preliminary evalua
tioi of • •e program and he Project budget requirements,
eac.1 in terms of the other, subject to the limitations set
forth -n Subparagraph 3.2.1.
1.1.3 The Architect shall ret,iew with the Owner alterna-
ti1e approaches to design and construction of the Project.
1.1.0 Based or, the mutually agreed upon program and
Proje-t budget requirements, the Architect shall prepare,
for ap, rovai by the Owner, Schematic Design Documents
consisting of drawings and ether documents illustrating
the scale and relationship of Project components.
1.1.5 The Architect shall submit to the Owner a State-
ment of Probable Construction Cost based on current
area, volume or other unit costs.
ments to previous St,..temenU of Probable Construction
Post indicated by changes in requirements or general
inarket conditions.
1.3.4 The Architect shall assist the Owner in connection
with t1a Owner's responsibility for filing documents re-
quired for the approval of governmental authorities hav-
in.g jurisdiction over the Project.
1.4 BIDDING OR NEGOTIATION PHASE
1.4.1 The Architect, following the Owner's epproval of
the Construction Documents and of the latest Statement
of Probable Construction Cost, shall assist the Owner in
..staining bids or negotiated proposals, and assist in
awarding and preparing contracts for construction.
1.5 COi^MUCTILN PHASE—�ADMiNiSTRATiON
OF THE CONSTRUCTION CONTRACT
1.5.1 The Construction Phase will commence with the
award cf the Contract for Construction ants, together with
ob the .,rchitect's ' , iticr. to provide Basic Services under
this Agreement, will te—ninate when final payment to the
Contractor is due, or in the absence of a find Certificate
for Payment or of such due date,-'-�tyy days after the Date
of Substantial Completion of thr )rk, whichever occurs
first.
1.5.2 Unless otherwise provided in this Agreement and
incorporated in the Contract Documents, the Architect
shall provide administration of the Contract for Construc-
tion as set forth below and in the edition of AIA Docu
merit A201, Ceneral Conditions of the Contract for Con-
struct!on, current as of the date of this Agreement,
1.2 DESIGN t3£VetOPMENT PHASE13.3
The Architect shall be a representative of the
1.2.1 Based on the ;ip,proved `;thematic 'Design Docu-
Owner during the Construction Phase, and shall advise
rnents and any adjustments authorized by the Owner in
and consult with the Owner. Instruttior,s to the ContrQc-
the program or Project budget, the Architect shall pre-
tot shall be forvarde•d through the Architect, The Archi-
pare, for approval by the Owner, Design Development
tect shall have authority to act on behalf :,f the Owr>zr
Documents consisting of drawings and other documents
only to the extent provided in the Coniracr Documents
to fig, and describe the size and character of the entire
unless otherwise modified by written instrument in ac-
Project as to architectural, structural, mechanical and elec-
cordance witF Subparagraph 1.5.16,
trical systems, m-4teriais and such other elements as may
1 5.4 The Architect shall visit the site at intervals ap-
be aapropri ite.
propriate to the stage of construction or as otherwise
1.2.2 The Architect shall submit to the Owner a further
agreed by the Architect in writing to become generally
Statement of Probable Construction Cost.
familiar with the progress and quality of the Work and ;to
1.3 CONSTRUCTION DOCUMENTS PHASE
determine in gEEleral if the Wort: is proceedhig in accord-
ance with the Contract Documents. However, the Archi-
1.3.1 Based on the approved Design Development Cloc-
tect shall not be required to inaj ; exhaustive or con-
uments and any further adjustments in the scope or quay-
tinuous on-sit;i- inspectiosis'to checK the quality or quan-
ity of the Project or in the Project budget authorized by
tity of the Work. On the basis of such on -site observa-
the Owner, the Architect shAl prepare, for approval by
tionc as an architect, the Archite4t shall keep the owner
the Ovmer, Construction Documents consistinEr of Draw-
informed of the progress and quality of the Work, and
ings and Specifications setting forth in detail the require-
shall endeavor to guard the 'Owner against defects and
meats for the construction of the Project., '
deficiencies in the Work of the Contractor.
1.3.2 The Architect �ha,f assist the Owner in the prepara-
1.5-5 The Architect shall not have control or charge of
tion of the necessary bidding information, bidding forms,
and shall not be responsible for construction means,
the Conditions of the Contract, and the form of Agree-
methods,. techniques, sequences or procedures, or for
ment between the Owner and the Contractor.
safety precauti,.. _ and programs in connection with the
1.3.3 The Architect shall advise the Owner of any adjust-
Work, for the acts or omissions of the Contractor, Sub-
AIA DOCUMENT 5141 • ow:yER-ARCFJTCCT THIRTEENTH EDITION • JULY 119,77 • ill.{a . 14Tr
7"IE AMERICLN I.4STMUTE Of ARC* UECTS, 1:15 NEW YORK AVEsiuE, NAVw. WASHINGTON, D.C, 7M 8141-1977 3
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contractors or any other persons performing any of the
Work, or for the failure of any of them to carry out the
Work in accordance with the Contract Documents.
1.5.6 The Architect shall at all times have access to the
Work wherever it is in preparation or progress.
1.5.7 The Architect shall determine the amounts owing
to the Contractor based on observations at the site and on
evaluations of the Contractor's .Applications for Payment,
and shall issue Certifirates for Payment in such ar 3ants,
as provided in the Contract Documents.
1.5.8 Vie issuance of a Certificate for Payment s'ldll
constitute a representation by the Architect to the Owner,
based on the Architect's observations at the site as pro-
vided in Subparagraph 1.5.4 and on the data comprising
the Contractor's Application for Payment, that tsie Work
has progressed to the point indicated; that, to the best of
the Architect's knowledge, information and belief, thequal-
ity of the+ Work is in accordance with the Contract Do�_u-
ments (subject to an evaluation of the Work for con-
formance with the Contract Documents upon Substantial
Completion, to the results of any subsequent tests re-
quired by or performed under the Contract Documents,
to mi.•cx deviations from the Contract Documents cor-
rectable prior to completion, and to any spe'dic qualifica-
tions stated in the Certificate for Payment), and that the
Contractor is entitled to paymerf' in the amount certified.
However, the issuance of a Certificate for Payment shall
not be a representation that the Architect has made any
examination to ascertain how and for what purpose the
Contractor has used the r- oneys paid on account of the
Contract Sum.
1.5.9 The Architect shall be the interpreter of the re-
..ulrements of the Contract Oocuments and the judge of
the performance thereunder by both the Owner and
Contractor. The Architect shall render interpretations nec-
essary for the proper execution or progress of the Work
with reasonable promptness on written regtIest of either
the Owner or the C-retractor, and small render written do-
cisions, within a reasonable time, on all claims, disputes
and other matters in question between the Owner and the
Contractor relating to the execution or progress of the
Work or .he interpretation of the Contract Documents.
1.5.10 Interpretations acid decisions of the Architect shall
be consistent with the intent of and reasonably inferable
from the Contract Documentsandshall be in written or
gr=.phic form. in the capacity of interpreter and judge,
the Architect shall endeavor to secure faithful perform-
ance by both the Owner and the Contractor, shall not
show partiality to either, and shali not be liable for the
result of any interpretation or decision rendered in goat?
faith in such capacity,
1.5.11 The Architect's decisions in matters -elating to
artistic effect shall 1"e final if consistent with the intent of
the Contract Documents.
1.5.12 1 he Architect shall have authority to reject Work
which does not conform to the Contract Documents.
Whenever, in the Architect's reasonable opinion, it is
AIA Do,
6141-1977 THE AN
necessary or advisable for the implementation of the intent
of the Contract Documents, the Architect will have author-
ity to require special inspection or testing of the Work in
accordance with the provisions of the Contra :t Docu-
ments, whether or not such Work be then fabricated, in-
stalled or completed.
1.5.13 The Architect shall review � or take
other appropriate action upon the Contractor's submittals
such as Shop Drawings, Product Data and Samples, but
only for conformance with the: design concept of the
Work and with the information given in the Contract
Documents. Such action shall be taken with reasonable
promptness soasto cause no delay. The Architect's rev-iew
pzxtP*6of a sp; cific item shall not indicate approval `, an
assembly of v.,hich the item is a comprment.
1.5.14 The Architect shall prepare Change Orders for
the Owner's approval and execution in accordance with
the Contract Documents, and shall have authority to order
minor changes in the VVork not involy;ng an adjustment
in the Contract Sum or an extension of the Contract Time
which are not inconsistent with the intent of the Contract
Documents.
1.5.15 The Architect shall conduct inspection: to deter•
mine the Dates of Substantial Completion and final com-
pletion, shall receive and fore.-ard to the Owner for the
Owner's review written warranties and related documents
required by the Contract Documents and assembled by
the Contractor, and shall issue a final Certificate for Pay-
ment.
1.5 16 The Extent cf the duties, responsibilities and lim-
itations of authority of the Architect as the Owner's rep-
resentative during construction shall not be modified or
extended without written consent of the Owner, the Con-
tractor and the Architect.
1.6 PROJECT REPRESENTATION BEYOND BASIC SERVICES
1.6.1 If the Owner and Archit- -+ree that more ex-
tensive representation at the site tan is described in
Paragraph ?.5 shall be provided, the Architect shall pro-
vide one or more Project Representatives to assist the
Architect in carrying out such responsibilities at the site.
1.6.2 Such Project Representatives shall oe selected, em-
ployed and directed by the Architect, and the Architect
shall be compensated therefor as mutually agreed be-
tween the Owner and the Architect as set forth in an ex-
hibit appended to this Agreement, which shall describe
the duties, responsibilities and limitations of authority of
such Project Representatives.
1.6.3 Through the observations by such Project Rep-i—
sentatives, the Architect shall endeavor to provide further
protection for the Owne., against defects and deficiencies
in the Work, but the furnishing of suc;, project representa-
tion shall not modify the rights, responsibilities or obliga-
tions of rchitect as described in Paragraph 1.5.
1.7 ADDITIONAL SERVICES
The following Services are not included is 'Basic
Services unless so identified in Article 15.. They shall
be provided if authorized or confirmed in writing by
the Owner, ana they shall be paid for by the Owner
as provided in this Agreement, in -addition to the
compensation for'9, ervices.
4RCHPfECT AGREEMENT - THIRTEZN1n EDITION • ILIA 1977 - AIAO -,0 1977
ARCHITECTS, 1735 NEW YOP,K AVENUE, N.w., WASHINGTON, D.C. 20006
1.7.1 Providing analyses of the Owner's needs, and pro-
gramming the requirements of the Project.
1.7.2 Providing financial feasibility or other special
studies.
1.7.3 Providing planning surveys, site evaluations, envi-
ronmental studies or comparative studies of prospective
sites, and preparing special surveys, studies al!d submis-
sions required for approvals of governmental authorities
or others having jurisdiction over the Project.
1.7.4 Providing services relative to future facilities, sys-
tems and Equipment which are not intended to be con-
structed during the C�,�7struction Phase.
1.7.5 Providing services to investigate existing conditions
or facilities or to make measurer draw:ngs thereof, or to
verify the accuracy of drawings or other information fur-
nished by the Owner.
1.7.6 Preparing documents of alternate, separate or
sequential bids or providing extra services in connection
with bidding, negotiation or construction prior to the
completion of the Construction -Documents Phase, when
requested by the Owner.
1.7.7 Providing coordination of Work performed by
separate contractors or by the. Owner's own forces,
1.7.8 Providing services in connection with the work of
a construction manager or separate consultants retained
by the Owner.
1.7.9 Providing Detailed Estimates of'Cons'ruction Cost,
analyses of owning and operating costs, or detailed quan-
tity surveys or inventories of material, equipment and
labor.
1.7.10 Prr.,vid:ng interior design and other similar ser
vices required for or in connection with the selection,
procurement or installation of furniture, furnishings and
.related equipment.
1.7.11 Providing services for planning tenarit or rental
spaces_
1.7.12 Making 'revisions in Drawings, Specificatior_.s or
other clocurrintngOg such revisions are inconsistent
with written or instructions previously given,
are required by the enactment or revision of codes, laws
or regulations subsequent to the preparation of such doc-
uments or are due to other causes not solely within the
control of the Architect.
1.7.13 Preparing Drawings, Specifications and support;ng
data and providing other services in connection with
Change Orders to the extent that the adjustment in the
Basic Compensation resulting from the adjusted Con-
struction Cost is not amm?nsurate with the services re-
quired of ti�- Architecv, provided such "Change Orders are
requirszt by causes not solely within the :ontrof of She
Arcoitec°
1.7.11 Making investigations, surveys, valuations, 'inven-
tories or detailed appraisals of existing facilities, and 'serv-
ices required in connection with construction performed
by the Owner.
1.7.15 Providing consultation cohcerning replacement of
any Work damaged by fire or other cause during con
struction, and furnishing, services as may be required in
connection with the replacenwrit of such Work.
1.7.16 Providing services made necessary by the default
of the Contractor, or by major defects or deficiencies in
the Work of the Contractor, or by failure of performance
of either the Owner or Contractor under the Contract for
Construction.
1.7.17 Preparing a set of reproducible record drawings
shcAving significant ch: ^ages in the Work made during
construction based on marked -up prints, drawings and
other data furnished by the Contractor to the Architect.
1.7.18 Providing extensive assistance in the utilization of
any equipment or system such as initial start-up or testing,
adjusting and balancing, preparation of operation and
:maintenance manuals, training personnel for eration
and maintenance, and consultation during op: on.
1 7.19 Providing services after issuance to th Iwner of
the final Certificate for Payment, or in the ice of a
final Certificate for Payment, more than sixty days after
the Date of Substantial Completion of the Work.
L7'.2Q Preparing to serve or serving as an expert witness
in connection with any pubiic hearing, arbitration pro-
ceeding or legal proceeding.
1.7.�1 Providing services of consultants for other than
the normal architectural, structural, mechanical and elec-
trical engineering services for the Project,
1.7,22 Providing any other services not otherwise in-
cluded in this Agreement or not customarily furnished in
accordance with generally accepted architectural practice.
1.8 TIME
1.8.1 The Architect shall perform Basic and Additional
services as expeditiously as is consistent with professional
skill and ca.e and the orderly progress of the Work. Upon
reques4 of the Gwsier, the Architect shalt submit for the
Owner's approval, a schedule for the performance of the
Architect's services which shall be adjusted as required as
the Project proceeds, and shall include allowances for peri-
ds of time required for the Owner's review and approval
of submissions and for approvals of authorities having
jurisdiction over the Project. This schedule, when approved
by the Owner, shall not, except for reasonable cause, be
exceeded, by the Architect.
ARTICLE 2
THE OWNER'S RESPONSMILITIES
2.1 The Owner shall provide full information regarding
requirements for the Project including a program, which
shall set forth the Owner's design objectives, constraints
and criteria, including space requirements and relation-
ships, €lex�bility and expandability; special equipment and
systems and site requirements.
2..2 If the Owner provides a budget for the Project it
shall include contingencies for bidding, changes in the
Work during construction, and other costs which are the
responsibility of the Owner, including those descr0,a- d in
this Article 2 and in Subparagraph 3.1.2. 1'he Owns, shall,
at the request of the Architect, provide a statement of
funds, available 'jr the Project, and their source.
AIA DOCUMENT •".1G7 - OWNER-ARCHi7ECTAGREEkiENT • THIR(EENTH WiTION • JULY 1977 - AIA,9 - 01977
THE AAtER!!AN Iti571YU7E OF ARCHITECTS, t 35 NEW PORK AVlr,NUE, N w., WASHINGTONr D.C. 20006 BE141-1977 s
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2.3 The Owner shall designate, when necessary, a rep-
resentative authorized to act in the Owner's behalf with
respect to the Project. The Owner or such authorized
representative shall examine the documents submitted by
the! Architect and shall render decisions pertaining thereto
promptly, to avoid unreasonable delay in the progress of
the Architect's services.
2.4 The Owner shall furnish a legal description and a
certified land survey of the site, giving, as applicable,
grades and lines of streets, alleys, pavements and adjoin-
ing property; rights -of -way, restrictions, easements, en-
croachments, zoning, deed restrictions, boundaries and
contours of the site; locations, dimensions and complete
data pertaining to existing buildings, other improvements
and trees; and full information concerning available serv-
ice and utility lines both public and private, above and
below grade, including inverts and depths.
2.5 The Owner shall furnish the services of soil engi-
neers or other consultants when such services are deemed
necessary by the Architect. Such services shall include test
borings, test pits, soil bearing values, percolation tests, air
and water pollution tests, ground corrosion and resistivity
tests, including necessary operations for determining sub-
soil, air and eater conditions, with reports and appropri-
ate professional recommendations.
2.6 The Owner shall furnish structural, mechanical,
chemical and other laboratory tests, inspections and re-
ports as required by law or the Coi_tract Documents.
2.7 The Owner shall furnish all legal, accounting and in-
surance counseling services as may be necessary at any
time for the Project, including such auditing services as
the Owner may require to verify the Contractor's App!ica-
tions for Payn•(ent or to ascertain how or for what pur-
poses the Contractor uses the moneys paid by or on be-
half of the Owner.
2.9 The services, information, surveys and reports re-
quired by Paragraphs 2..4 through 2.7 inclusive shall be
furs;shed at the Owner's expense, and the Architect shall
be entitled to rely upon the accuracy and completeness
thereon
signed, specified, selected or specially provided for by
the Architect.
3.1.3 Construction Cost does not include the compen-
sation of the Architect and the Architect's consultants,
the cost of the ta.1d, rights -of -way, or other costs which
are the responsib li',y of the Owner as provided in Arti-
cle 2.
3.2 REEPONSIBILITY FOR CONSTRUCTION COST
3.2.1 Evaluations of the: Owner's Project budget, State-
ments of Probabie Construction Cost and Detailed
Estimates of Construction Cost, if any, prep; red by the
Architect, represent the Architect's best judgment as a
design professional familiar with the construction indus-
try. It is recognized, however, that neither the Architect
nor the Owner has contrei over the cost of labor, mate-
rials or equipment, over the Contractor's method, of de-
termining bid prices, or over competitive bidding, market
or negotiating conditions. Accordingly, the Architect
cannot and does not warrant or represent that bids or
negotiatedprices will not vary from the Project budget
proposed, established or approved oy the Owner, if any,
or from any Statement of Probable Construction Cost or
other cost estimate or evaluation prepared by the Archi-
tect.
3.2.2 No fixed limit of Construction Cost shall be estab-
lished as -a condition of this Agreement by the furnishing,
proposal or establishment of a Project budget uncle
paragraph 1.1.2 or Paragraph 2.2 or otherwise, unl<•,
fixed limit has been agreed upon in writing and sip, the parties hereto. If such a fixed limit has been
fished, the Architect shall be permitted to include rr
tingencies for design, bidding and price escalation. t
termine what materials, equipment, component system..,
and types of construction are to be included in tF.--
tract Documents, to make reasonable adjt stmen;, t`.:
scope cf the Project and to include in the Contr:,•
ments alternate !yids to adjust the Construction C
fixed Limit. Any such fixed limit sha!f be increase
amount of any increase in t`1e Contract. Sum tir;.cu..,ng
after execution of the Contract for Construction.
2.9 f the Owner observes or otherwise becomes aware 3.2.3 if the Bidding or Negotiation Phase has n3i com
of any fault or defect in the Project or nonconformance menced within three months after the Architect submits
with the Contract Documents, prompt written notice the Construction documents to the Owner, any Project
thereof shall be given by the Owner to the Architect. budget or fixed limit of Construction Cost shall be ad-
2.10 The Owner shall furnish required information and justed to reflect any change in the general level of E- :ces
services and shall render approvals and decisions as ex- in the construction industry between the date of submis-
peditious!y as necessary for the orderly progress of the Sion of the Construction Documents to the Owner and
Architect's services and of the Work. the date on which proposals are sought.
3.2.4 if a Project budget or fixed limit of Construction
ARTICLE 3 Cost (adjusted as provided in Subparagraph 3.2.3) is ex-
ceeded by the lowest bona ficle bid or negotiated pro -
CONSTRUCTION COST posal, the Owner shall (1) give written approval of ;an
3.1 DEFINITION increase in such fixed limit, (2) authorize rebiddirg or re-
negotiating of the Project within, a reasonable time, (3) if
3.1.1 The Construction Cost shall be the total cost or the Project is abandoned, terminate in accor;iance with
estimated cost to the Owner of all elements of the Project Paragraph 10.2, or (4) coom: rate n ,evising the Project
designed or specified by the Architect. scope and quality as requ+red to reduce the Construction
3.1.2 The Construction Cost shall include at current Cost, In the case of t41, provided a fixed limit of Cons ruc-
market rates, including a reasonable allowance for over- tion Cost has been established as a condition of this Agree -
head and profit, the cost of labor and materials furnished ment, the Architect, without additional charge, shall mod -
by the Owner and any equipment which has been de- iffy the Drawings and Specifications as nCcessary to comply
AtA 00CUMEWT 8141 • OWNER -ARCHITECT AGREEMENT * THIRTEENTH EDITION • JULY 1977 • AIAo . 11D 1977
6 8141-1977 THE AMERICAN INSTITUTE" OF ARCHITECTS, 1735 NEW YORir AVENUE,;, N.W., WASHINGTON, D.C, 20006
[71
with the fixed limit. The providing of such service shall be
the limit of the Architect's responsibility arising from the
h,tab;ishmen: of such fixed limit, and having done so, the
Architect shall be entitled to compensation fo- all services
performed n accordance with this Agreement, whether
or not the Construction Phase -s commenced.
ARTICLE 4
p:;RECT PERSONNEL EXPENSE
4.1 Direct Personnel Expense is defined as the direct sal-
aries of all the Architect's personnel engaged on the Proj-
ect, and the portion of the cost of their mandatory and
cu, omary contributions and benefits related thereto, suci:
as employment taxes and other statutory employee bene-
fits, insurance, pick leave, holidays, vacatiot^a, pensions
and s�milar contributions and benefits.
ARTICLE S
REIMBURSABLE EXPENSES
5.1 Reimbursable Expenses are in aLidition to the Com-
pensation for Basic and Additional Services and include
actual expendlti,res made by the Architect and the Archi-
tect's employees •tnd consultants in the interest of the
)Iect for the expenses listed in the following Sub-
'graphs:
3.1.1 Expense of transportat; ,, in connection with the
o�ct, living experses in .unnection with out-of-town
21: !ong distance cocimunications, and fees paid for
securing app,ovai of authorities having jurisdiction over
the Project.
5.1.2 Exranse of reproductions, postage and handling of
Cra%�-ings, Specif cations and other &cument5, excluding
reproductions for the ,:;lice use of the Architect and the
Architect's consultants.
5.1.3 Expense of data processing and photographic pro-
duct,on techniques wl1•: t used in connection with Addi-
iinnal Services.
5.1.4 If authorized in advance by the Owner, expense of
rnertime work requiring higr.er than regular rates.
5.1.5 Expense of renderings, models and mock-ups re-
quested by the Owner.
5.1.6 Expense of any add.tional insurance coverage or
limi's, including professional liability insurance, requested
by the Owner in excess of that normally carried by the
Architect and the Architect's consultant-,.
ARTICLE 6
PAYMENTS TO THE ARCHITECT
6.1 PAYMENTS ON ACCOUNT OF BASIC SERVICES
6.1.1 An initia! payment as set forth in Paragraph 14.1
the rTi,nimum payment under this Agreement.
or extended through no fault of the Architect, compensaw
tiu+q for any Basic Services required for such extended
period of Administration of the Construction Contract
shall be computed as set ,forth in Paragraph 14.4 for Addi-
tional Services,
6.1.4 When _ompensation is based on a percentage of
Construction Cost, and any portions of the Project are
deleted or otherwise not constructed, compensation for
such portions of the Project ihall be payable to the extent
�iervic -s are performed on such portions, in accordance
-r:net'ule set forth in Subparag aph 14,2.2, based
Lowest bona fide bid or negotiated proposal or,
,t,ch bid or proposal is received, the most recent
,ent of Probable Construction Cost or Detaiied Esti-
mate of Construction Cost for such portions of the Project.
6.2 PAYMENTS ON ACCOUNT OF
ADDITIONAL SERVICES
6.2.1 Payments on account of the Architect's Additional
Services a� der?nF_.d in Paragraph 1.7 and for Reimbursable
Expenses as defined in Article 5 shall be made monthly
upon presentation of the Architect's statement of services
rendered or expenses incurred.
6.3 PAYMENTS WITHHELD
6.3.1t No deductions ;hall be made trom the Architect's
compensation on account of penalty, liquiz�a ed damages
or other sums withheld from payments to contractors, or
on account of the cost of changes in the Work other than
those for which the Architect is held legally liable.
6.4 PROJECT SUSPENSION OR TERMINATION
6.4.1 if the Project is suspended or abandoned in whole
or in part for more than three months, the Architect shall
be compensated for all services performed prior to receipt
of written notice from the Owner of such suspension or
abandonment, together with Reimbursable Expenses then
due and all Termination Expens -s as defined in Paragraph
10,A, If the 'Project is resumed after being suspended for
more than t,iree months, the Architect's compensation
shall be equitably adjusted'.
ARTICLE
ARCHITECT'S ACCOUNTING RECORDS
7.1 Records of Reimbursable Expenses and expenses per-
taining to Additional Services and services performed on
the basis of a Multiple of Direct Personnel Expense shall
be kept on the basis of genera!ly accepted accounting
principle;, and shall he available to the Owner or the
Owners authorized representative at mutually convenient
times.
ARTICLE 8
OWNERSHIP AND USE OF DOCUMENTS
is 8.1 Drawings and Specifications as instrument; of serv-
6.1.2 Subsequent payments for Basic Services shall be
made monthly and shall be in proportion to services pee-
iormed within each Phase of services, on the basis set
forth in article 14.
6.1.3 If and to the extent that the Contract Time initially
established in the Contract for Construction is exceeded
AIA U`OCUMENT 8141 - O�tiNEP•ARCHiTECT AGREEM
THE AMFRICAN INSTITUTE OF ARCHITECTS, 1rS
ice are and shall remain the property of the Architect
whethc,(' the Project for which they are made is executed
or not.. The Owner shall be permitted to retain copie<, in
,Juding reproducible copies, of Drawings and Specifica-
tions for inforr.tation and reference in connection with the
Owner's use and occupancy of the Project, The Drawings
and Specifications shall not: be used by, the Owner on
T)•IIQTEENTH EDITION ;• JULY 1977 - AIAs - O 197-
YORK AVENUE, N.W., WASHINGTON, D.C. 20006 8141-1977 7
tither projects, for additions to this Project, or for comple-
tion of this Project by others provided the Architect is not
in c+efault under this Agreement, except by agreement in
writing and w,th appropriate compensation to the Archi-
tect.
8.2 Subt ssion or distribution to meet official regulatory
requirements or for other purposes in connection with the
Project is not to be construed as publication in derogation
of the Architect's rights.
ARTICLE 9
ARBITRATION
9X, All claims, 8ispures a r!i Tv que
be Neen the parties to this Agreement, arising out of r
relatrgg to this Agreement or the breach thereof, sh be
decide b•, arbitration :n accordance with the Co struc-
tion Ina stry Arbitration Rules of the American Arbitra-
tion Asso on thp- obtaining unless the par es mutu-
ally agree o erwise. No arbitration, arising t of or re-
Ia,mg to this greement, shall include, by onsalidation,
joinat: or in a other manner, any additi hal person not
a party to i'.,s A, eement exce,at by wi•i en consent con-
t3in:ng 3 SpeCitic r "erence to this Agr ement.?nd signed
by the Architect, the v.ner, and an other person sought
to be ruined. Any co eat to arbit tion involving an ad-
diticr al person or pens s shall t constitute consent to
arbitration of any disput not escribed therein or with
=rev person not teamed or ribed therein. This Agree
ment to irbit;ate and any ement to arbitrate with an
additional oerson or per ns `uly consented to by the
parties to this Agreemer-�shali b specifically enforceable
under the prevailing a itration lay
9.2 Nonce of the mand for arbit tion shall be riled in
writing with the er party io this reement anti with
the American A itration• Association. a demand shall
be Wade withi a reasonable time after th claim, dispute
c. uther ma r in question has arisen. In o event shall
the deman for ,arbitration be made after th date where
insr•tutio of legal or equitable proceedings based on
s.ch cl m, dispute or other matter in question t ouId be
barre�y the applicable statute of limita:i^x.�.
The award rendered by the arbitrators shall
;udgment may be entered upon it in accord2
ARTICLE 10
TERMINATION OF AGREEMENT
10.1 This A ,reement may he terminated by either party
upon seven days' written notice should the other party
rat; substantially to perform in accordance with its terms -
through ;io fault of the party initiating the termination.
T0.2 Th,s Agreement may be terminated by the Owner
upon, at least seven days' written notice to the Architect
in the event that ;he Project is permanently abandoned:
10.3 In the event of termination not the fault 6' the Ar-
chitect, *he Architect shall be compensated for all services
pe-`ormed to termination date, together with Reimburs-
able Expenses then due and all Termination Expenses as
defined in Parag aph 10.4.
10.4 Termination Expenses include expenses directly at-
tributable to termination for which the Architect is not
oth,, revise compensated, plus an amount computod as a,
percentage of the total Basic and Additional Compensa-
tion earned to the time of termination, as follows:
" 20 percent if termination occurs during the Sche-
matic Design Phase or
.2 10 percent if termination occurs during the Design
Development Phase; or
.3 5 percent if termination occurs during any subse-
quent phase.
ARTICLE 11
MISCELLANEOUS PROVIS'ONS
ias� r'
.ikc Are
.11
ai�eaA--ear� sae-aa�
,
11,3 As between the parties to this Agreement: as to all
acts or failures t act by either party to this Agreement,
any applicable statute of limitations shall commence to
run and any alleged cause of action shall be deemed to
have accrued in any and all !vents not later than the rele-
vant Date of Substantial Completion of the Work, and as
to any acts or failures to -act occurring after the relevant
Date of Substantial Completion, not Later Than the date of
issuance of the final Certificate for Paymev-,t.
QwPR; a rt, +,�1 a�;.. Ids•
99
';a�t�etsear-4-
�,, TIC—
ARTICLETICLE 12
SUCCESSORS AND ASSIGNS
12.1 Via- Owner and the Architect, respectively, bind
themselves, their partners, successors, assigns and legal
representatives to the other party tc this Agreement and
to the partners, successors, assigns and legal representa-
tives of such other party with respect to all covenants of
this Agreement. Neither the Owner nor the Architect shall
assign, sublet or transfer any interest in rhis Agreement
without the written consent of the other.
ARTICLE 13
EXTENT OF AGREEMENT
13.1 This Agreement represents the entire and integrated
agreement Letween the Owner and the Architect and
supersedes all prior negotiations, representations or agree-
ments, either written ot• oral. This Agreement may be
amended only by written instrument signed by both'
Owner and Architect.
AIA DOCUMENT 6t41 • OWNER -ARCHITECT AGREEMENT + 'tiiiRT.E£NTH £DITTO:, • JULY 1974 • A,'ANW . 01977
8141-1977 THE AMERICA. INSTITUTE OF ARCHITECTS, ls?5 NEW ORK AVENUE, N..y:, WASHINGTON, D.C. 200%
ARTKLE 14
BASIS OF COMPENSATION
The Owner shall compensate the Architect for the Scope of Services provided, in accordance with Article 6, Payments
to the Architect, and the other Terms and Conditions of this Agreement, as follows:
14.1 AN ;NITiAL PAYMENT of Zero dollars ($ 0 . 00 ?
shall be made upon execution of this Agreement and credited to the Owner-, account as follow::
14.2 BASIC COMPENSATION
14.2.1 FOR BASIC SERVICES, as described in Paragraphs 1,1 through 1.5, and any other services included in Article 15
as part of Basic Services, Basic Compensation shall be computed as follows:
(Here �r;ert basis o! rompensatson, including fixed amounts, multiples or percentages, and Identify Phases to which particular methods of compensa-
I�on apply, .t necessary )
A fee equal to seven (7%) percent of the construction cost.
Not to exceed $62,000.00.
14 ...2 Where compensation, is based on a Stipuiated Sum or Percentage of Construction Cost, aaymeni; for "asic
Services shall be made as provided in Subparagraph 6.1.2, so that Basic Compensation for each Phase shall
equal the following percentages of the total Basic Compensation payable:
Include any additional Phases as appropriate,)
Schel;tatic Design Phase:
fifteen
percent (15
Design Development Phase:
thirty five
percent (3.5 %)
Construction Documents Phase:
severity fitre
percent (7 5 %)
Bidding or Negotiation Phase:
eighty
percent (80 %q)
Construction Phase:
one hundred
percent (100*/'1)
14..3 FOR PROTECT REPRESENTATION BEYG`!D BASIC SERVICES, as descx'hed in Paragraph 1.6, Compensation shall
be computed separately in acccrdance with Subparagraph 16.2.
AIA DOCUMENT 8141 • OWNER -ARCHITECT AGREEMENT THIRTEENTH EDITION JULY 1977 e AUAM • iD 1977 �i41-7��i THE AMERICAN INSTITUTE OF ARCHITECTS, 173S' NEW YORK AVENUE,, N.W., WASHINGTON, O.c, 2M�flfi
14.4 COMPENSATION FOR ADDITIONAL SERVICES
14.4.1 FOR ADDITIONAL SERVICES OF THE ARCHITECT,, as described in Paragraph 1.7, and any other services in-
cluded in Article 15 as part Tuitional Services, but exciudirlg Additional Services of consultants, Compen-
sati.en shall be c(.mputed as follows.
•ie• ,-n has,s )l rompensitio-i including rates aodbr multiples of Direct Personnel Expense for Principals and employees, and identify Principals
and , :,; ry employees, :t required Identify specific services to which ps.tticular methods of compensation apply, if necessary.)
Principal's time at a fixed rate of $45.00 per hour.
Principals. T. V. Anthony, A.I.A.
V . Wallace Langfors , A. I. A.
], . Roger Winner , A. I. A.
Employees time (other than principals) at a multiple of three (3�) times the
employees Direct Personnel Expense vs defined in Article 4.
14.4.2 FOR ADDITIONAL SERVICES OF CONSULTANTS, including additional structural, mechanical and electrical
engineering services and tho••e provided under Subparagraph 1.7.21 or identified in Article 15 as part of Addi-
tional Services, a multiple of Une & one quarter f 1 .35 t times the amounts billed
to the Architect for such services.
:deny •. spec,Q types of consultants in Article 15. it required,,
14.5 FOR REIMBURSABLE EXPENSES, as described in Article 5, and deiy other items inch ded in Article 15 as Reim-
bursable Expenses, a multiple of One & fifteen hundredth,% 1:15 ) times the amounts ax
pended by the Architect, the Architect's employees and consultants in the intereest of the Oro act.
14.6 Payments duo the Architect and unpaid under this Agreement shall bear interest frorr+ the date payment is
due at the rate entered below, or it; the absence thereof, at the legal rateprevaiiiny at the principal pl7:ce of
business of the Architecc.
- "ere nsert any rate of interest agreed •pon.) One((%) percentper mot7tl'i, on unpaidbalance after
30 days from billing
l r, taws and • gwremenis ,nder the Federal Truth in Lendhig Act, srmP it state and lord •onsumer credit .laws and other regulations at the
0wne, , and architect's principal places of business. the location of the Project and elsevvhtre may affect the validity of this presrsion Specific legal
ad. -re •hould he obtained with respect !o deletion, modification, or other requirements syah as written disclos<tres-or waivers:
14.7 The Owner and the Architect agree in accordance with the Terms and Conditions of this Agreement that:
14.7.1 IF THE SCOPE of the Project ur of the Atchitecry Se,; 'ces is changed mz terially, the amounts of compensation
shall be equitably adjusted.
14.7.2 IF THE SERVICES covered by this Agreement have 'not been completed within twelve
ti a months of the date hereof, through no Sault of the Architect, the amounts of compensation, rates and
mul ,pies set forth herein shall be equitably adjusted.
AIA DOCUMENT 8141 • OWNER ARCHITECT AGREF„„MENT • THIRTEENTH EDITiON • JULY 1977 • AIAS • sD 1977
10 8141-1977 THE A.MERICAN INSTITUTE OF ARCHITECTS, ii35 ,NEW YORK AVENUE, N.W., WASHI4GTON, O.G. 2000fs'
ARTICLE 15
OTHER CONDITIONS OR SERVICES
ArchitectucaL fee not to exceed $62,000.00
Adaitionai Articles 16 through 22, inclusive, are attached hereto
and lLncc rporated by .reference herein.
Architect agrees {-D perform this agreement in accordance with the
city specifications for this work and the architect's proposal,
which are on file with the city and incorporated' by reference hereir.
AlA DOCUMENT $141 • OWNER -ARCHITECT AGREEMENT • THIRTEENTH EDITIG?I • IULY 1977 • AIA's 1977
9 THt AMERICAN INSTITUTE OF ARCHITECTS, 1735 WEW YORK AVENUE, ;� W., WASHINGTON, D.C. 2WM 6141-1977 11
ARTICLE 16. DISPOSITION Or, It,'SPECTION FINDIN13S, REPORTS
AHD OTHER DOCUMENTS;
ARCHITECT agrees that all reports, both field and office
notes, calculations, and other documents, shall he turned over
to Oi.WER upon completion of PROJECT.
O61NER hereby agrees to indemnify, hold harmless, and defend
ARCHITECT nor and against any and all claims resulting from, or
arising out of the use of the reports prepared by ,RCTTImt?CT for
0WNTER.
ARTICLE 17. DISCRIMINATTON:
ARCHITECT agrees that in the performance of the terms of
this agreement, it will not engage in, nor permit its agents to
engage in, discrimination in employment of persons because of
race, religious creed, color, national origin, ancestry, phys W-
cal handicap, medical condition, marital status, or sex of such
persons, except as pr^-=Tided in Section 1420 of the California
Lab.jr Code. Violation of .-ovision may result i r_ the imposi-
tion of penalties referred to in Division 2, Part 7, Chapter 1
of the California Labor Code.
ARTICLE 18. INDEMNIFICATION, DEFEPTSE, HOLD HARPTLESS:
ARCHITECT shall defend, indemnify and hold harmless OWTNER,
its ofz'icers, agents and employees, from and against any and
all liability, judgments, damages, costs, losses, claims, includ-
ing l;'orkers' Compensation claims, and expenses resulting from or
connected with ARCRITECT'S negligence or other tortious conduct
in the nerformance of this agreement.
ARTICLE 19. WORMERS' COMEh"ITSATION:
ARCHITECT shall comply with all of the provisions of the
Workers' Compensation Insurance and Safety Acts of the State of
California, the applicable provisions of Division 4 and 5 of
the California Labor Code and all amendments thereto; and .11
similar State or Federal acts or laws applicable. ARCHITECT
shall ft°r_iish to OWNER a certificate of Workers' Compensation
insurance. The insurer shall not cancel or modify the policy
without thirty (30) days' prior written notic:: to the OWNER.
In the alternative, the ARCHITECT may show proof of a certificate
of consent to self -insure issu-d by the Director of Industrial
Relations according to California Labor Code Section 3800,
ARTICLE 20. INSURANCE:
ARCHITECT shall obtain a policy of ^omprehensive bodily
injury and property damage liability insurance, and maintain
such 1:olicy in effect for the pe2iod covered by this agreement,
providing coverage for bodily injury and property damage in the
minimum amount of $300,000 combined single limit per occurrence.
The policy shall name, as additional assured, OWNER and its
officers and employees, while acting within the scope of their
dutie against all claims, suits, or other actions of any
nature brought for or on account of any injuries, damage or
loss, including any deaths arising out of or connected with
the work of ARCHITECT unde3, this contract. ARCHITECT shall fur-
nish OWINER a certificate of insur•arrce from the insurer evidencing
compliance with this paragraph and providing that the insurer
2:
�'
® .A
m
s`:al L not cancel or modify the policy without thirty (30) days'
r,r�or written notice to OWNER. ARCHITECT shall give OWNER
pr..D:pt and timely notice of any claim made or suit instituted.
-r, a(l i it .-ion , ARCHITECT shall furnish to OWER a certificate of
_n2iuP once eviaenc' n.g an errors and omissions insurance policy
in an amount not less than the contract price of this agreement.
::? 7 C i s 21. I NDTL PENDENT CONTRACTOR:
I is further understood and agreed that ARCHITECT is, and
ar:ting at all times as an independent contractor herein
not as an emplcyee of OWNER. ARCHITECT shall secure at its
expc!,se , and be responsible for any and all payment of income
tax, social security, state disability insurance compensation,
une~^.ploy,nent compensation and other payroll deductions for ARCHI
and _ s officers, agents and employees, and all business
�4,-e se—,, i f any, in connection vTith the. services to be performed ..
22.
Vie
C='_' and ARCHITECT hereuy agree to delete Sections 11.1 and
4 f rom the "Standard Form of Ag,^eement between OWTIER and
AIA Document B141.
3,
_ : ._ IyrnlSaRwTlif I .. e
ATTEST: CITY OF HUNTINGTON BEACH
REVIEWED AND APPROVED: APPROVED AS TO FORM:
6/L(
�Vcy Administrator City Attorney ,k�' t
l
INITIATED AND XPPROV'r 1
AS TO CONTENT.
em
QESIGN OfE55fONALSY iNSURA OMPANY :` -•
50 CALIFORNIA STREET UNION BANK BUILDING SAN FRANCISCO,CA 8¢11 ptgA i
CERTIFICATE OF INSURANCE 8 ✓
THIS CERTIFICATE IS ISSUED AT THE REQUEST OF: L
,City of Huntington Beach r;
Risk Manager
-P.O. Box 711
.Huntington Beach, CA 92648
THE POLICY INDICATED BELOW BY POLICY NUMBER, POLICY PERT
INSURED'S NA ZE AND ADDRESS:
Anthony & Langford/Architects
16.--52 Beach Blvd., Suite 201
Puntington Bea,!h, CA 92647
DATE ISSUED: 3/11/81
AND LIMITS OF LIABILITY HAS-BEEN ISSUED'TO:
TYPE OF INSURANCE DATE LIMITS OF LIABILITY DEDUCTIBLE
POLICY NUMBER MONTH -DAY -YEAR 7 BODILY INJURY AND PROPERTY DAMAGE
PROFESSIONAL LIABILITY EFFECTIVE EXPIRATION'
800415A 3/27/81 3/27/82 ( s 100,000 $6,000
I' EACH OCCURRENCE OR IN THE AGGREGATE > EACH OCCURRENCE
COMPREHENSIVE GENERAL LIABILITY EFFECTIVE EXPIRATION
(EXCLUDING AUTOMOBILES) NONE
800415A 3/27/81 3/27/82 $ 500,000 CSL• BI&PD
EACH OCCURRENCE OR IN THE AGGREGATE
DESCRIPTION OF OPERATIONS AND LOCATION TO WHICH CERTIFICATE APPL;FS:
NOTICE: Notwithstanding any requirement, .arm, or condition of any contract or oJ' ar document with respect to which this
certihcat. or verification of insurance may be issued or may pertain, the insurance afforded by thepolicies described herein is
subject to all the terms, exclusions, and conditions of such policies.
CANCELLATION: Shoula any of the above described policies be cancelled before the expiration date thereof, tha Issuinq
v;i!I ic.YXx.`OY`.{� mail 30 days written notice to the below nameu certificate holder.
SPECIAL PROVISION,;: City of Huntington Beach is added as Additional Named insured
to Comprehensive General Liability ONLY portion of policy as respects to work
being performed for them by Anthony & Langford/Architects. In the event of
material change or cancellation, 30 days prior written notice will be given to
Certificate Holder.
This cer!iflcate of insurance is merely a recital of insurance afforded by the company on policy and endorsement forms in use by
the company. Nothing contained herein shall operate 'to alter such insurance.
ISSUED AT: South Pasadena, CAm
PRODUCER __Richard L. Narve.r, , Inc DESIGN P,ROFESS,IONALS INSURANCE COMPANY
LOCATION P.O. Box 1544 SC. Pasadena
1 le)
SIGNnTUREOFt +TfiORtZEDAEPRESENTATIV SIGNATUREOF AUTHORIZED REFRESENTA`nVE
Richard T.- Narver, Inc,
CERT WN1683-2 01-80
Return or'alinal and three copies of istrihution
campla!ed cartificate to; Original— Originating Dept.
�.,
+r CERTIFICATE ,#NSURANCE After Approval Yellow- Risk Managfr
City of Huntington Beach TO Ry City Attorney Pink — City Clerk
Dept. Gold --.City AttorneyP. O. BOX 190 CITY OF HUIVTINGTONI BEACH, CALIFORNIA
Huntiroon Reach, California 92646 A MUNICIPAL CORPORATION RE'�E1VEQ
CITY ATTORNEY
This is to certify that the policies of insurance a: described below have been issijed to the insured by the uneler-
signed and are in force at this time. If these policies are cancelled or changed in such a mannprthat will affect this MY40M980
insurance company agrees to give 30 days prior written notice, by mail, to Cite of Huntington Beach, P.,0. MW 190, Huntinc-n PM
Beach, California 92648. 71819110I11gl21112A41516
Name of Insured Anthony & Langford/Architects
Addres-. of Insured 16152 Beach Blvd., Suite 202., Huntington Beach, CA 9.2647'
L )cation of Insured Operations Ate y+.P q t} & tin i— / to %1, leLi
Description of Operations! Lake Street Fire Station and oakview Community Qa}'>ter
POLICIES IN FORCE
POLICY
NUMBER
0
TE
l
LIMITS OF LiAP.IL'TY
EFFECTIVE
EXPIRATION
A, Workeri Compensation
Statutory
Employers' Liability
,
$
B. Public Liability:
' $300,000 combined single
limit per occurrence.
Bodily Injury:
Manufacturers and
Contractors ❑
$ _ ` Each Person
Comprehensive
General ®
'': 00415
3/2 7/$
3/2 7/81
$ 5 00 t 000 Each Accident
(including products ,ompleted
operations) Prof. Liab.
1800415
3/27/8
3/27/8I
$100, 000/10, 000-DeductiblE
$ Each Accident
Property Damage--
C. Automobile Liability:
Bodily Injury
$ $Each Person
Each Accident
Froperty Damage
1
j
j w - Eadh Auzidtnt
Does policy cover: (Please chock at least ova)
All ovined automobiles 1 ) Yes i 1 No
Non -owned automobiles ( } Yea I } No
Hired automobiles ( } Yes ( } No
D. Additional Insured ►Indorsement:
The insurer agrees that the City of Huntington Beach and its City Council, and/or all City 'Council appointed: giroups,
committees, commissions, boards and any other City Council appointed body, and/or elective and appointive officers,
servants or employees of the City of Huntington Beach, when acting as such are additional insureds hereunder, for the
acts of the insured, and such insurance shall be primary to any insurance of the City of Huntington Beach.
E. !-fold Harmless Agreement: By Insured:
cpy 7��t Vic (Signature) y
4Pfevffv�vy�y��y��iT+A6y�Y�CCIIryAijyl4QyM.t�vl�rYl��ris.i.ty7iCyi�y�jo��yii�ly�sf�AXy3 t��y��41yt���'dyyN�y�7yYi�-1✓yi'�saT.fl.��eiyyy,a��'sy�+�.'�y�
7Y�?��,Lfty1XWyyr,4�F��?yBiR��CiFy �J4:t�vir�ffRS}+ilJi �,,C y�95�FK'3pEyP,C:7i,F7t�i3@;6';OyE��t££V'f{iXigr,,Aft[��ty37 y{�l�y,�F,e@'R9S�n'i7�� u,�L'flg4�i
1P1�1yYi�[Ei ylYf�'S�Pb3l �tri��g��p�PL�tS�y��.ZV�,+i,�57Yyi7iA�i�1.�7��1�1F9`d,�116At'1�17L17�09C6Si�ASi1C]Id1Y]�T�Y�[triei��S2L11�{a�tQi�1A� �
Y'�YYYti�L.��i3x'4.Y��Y9eM1'�IYd tl'7111�•
F. Rsmarks: APPROVED. AS TO FORM:
Sce Article 18 of contract-bet-7een City GAINHUTTON
City Attorney
of Huntington Beach/ owner, and Anthony &
Langford/architect, for Indemnification, By;
Defense and Hold Harmless Agreement. Deputy CityAtto:' 1
Date May 13, 1980, AUTHORIZED'Ff€PRESENTATIVE GFINSURANCE COMPANY
r
INSURANCE COMPANY i3
y
Nero, Design_ Professionals Ins. Co. s+gnatureofAutl,onzad Representative/Agent
ti-a7'CRARD' L. NAR.VER, INC.
Address 50 California St. Adi�ress .1517 Fair Oaks Ave.
San Francisco- CA 94111 South Pasadena, 'CA 91030
City ' Telephone
— Z,
f
o_ City of Huntington Beach
P.O. Box ISO
CALIFORNIA 92648
OFFICE OF CITY CLERK
A
REQUETT FOR CITY COUNCIL ACTION
y
Submitted "ay James W. Palin, Director Department Development Services
Date Prepared March 28 , 1980 Backup Material Attached Dyes []No
Subject ARCHITECTURAL SERVICES AGREEMENT FOR LAKE STREET FIRE STATION
City Administrator's Comments
ApgR®VED BY CJV11 Gougam
Apr,rve as recommended
Crry
Statement of Issue, Recommendation, Analysis, Funding Source, Alternative Actions:
STATEMENT OF ISSUE:
As part of the City's Fifth Year Housing and Community Development
Program, $600,000 was budgeted for the design and construction of
a new fire station to replace the existing Lake Street Station.
A site has been selected for the new facility and it is now possi-
ble to begin its design.
RECOMMENDATION':
Select the firm of Anthony & Langford to provide the design of the
Lake Street Mire Station and approve and order the Clerk to execute
the attached, architectural services agreement.
ANALYSIS:
Pursuant to Chapter 3.03 "Professional 'Services" of the Municipal
Code, , Request for Proposals regarding the Lake Street Fire Station
were distributed to architectural firms -listed on the City's pro-
fessional'roster and an advertisement was published in the news-
paper oof general circulation. Based on the contents of its pro-
posali the firm of Anthony & Langford was recommended to the City
Council. The `proposals received are attached for the Council's
review.
ALTERNATIVES:
Lake ,Street Fire Station may not move ahead without a=contract for
Architectural services'.
/
pits 5.. I +, q: a% 11-1.
e
ANTHONY AND LAINIGFORJ AIA
ARCHITECTURE ENGINEERING - PLANNING
Man.'i 17, 1980
Mr. Ed Vasile - Administra't�N,e ;deputy
City cr Huntington Beach
P.O. Box 190
Huntington Beach, California 92648
Re: Lake Street fire Station Proposal
Dear Mr. `;asile:
Upon a review of our recent, proposal to the City on the above
referenced project, we would like to offer the following: in view
of this project's apparent similarities to previous fire facility
work we have developed for the City, we feel the time required
to develop the schem:,`tic and design development phase of this
project could be reduced by.one (l) month.
Due to this reduction iii the der ign development effort we feel
it is appropriate to propose an architectural fee of 7%p of the
final cost of construction,.
Very truly yours,
ANTHONY and ANGFOR A H.'TECT'S
V. Wdllace Langford, A .A_
V,AfL/dg
16152 Beach Blvd..' Suite 201, Huntington Beach, California .9 ?{i47 (71,41) 848-181+8`
PROPOSAL INFORMATION
FOR
LAKE STREET FIRE STATION
CITY OF HU NTINCTON SFACH
CALIFORNIA
TABLE OF CONTENTS
ORGANIZATION OF FIRM
PARTICIPANTS
RESUME
DESIGN APPROACH
SCOPE AND TIME OF WORK
PRELIMINARY COST ESTIMATES AIJD
PROPOSED ARCHITECTURAL FEES
FIRE PROTECTION FACILITIES BY
ANTHONY AND LANGFORD
REFERENCES
'�,'.x>k�F1T�k ^S�a'ji,'$$,�P"4w , �.. � t4 �, •. t � :� � , � w b `=,_3 "
ANTHONY and LANGFORD/ARCHITECTS
A. I. A.
16152 Beach Boulevard, Suite 201
Huntington Beach, California 92647
Telephone: (714) 848-1818
A CALIFORNIA CORPORATION
T. V. Anthony 11, A.I. A.
V. Wallace Langford, A.I.A.
E. Roger Willner, A.I.A.
Practice Established 1950
r
President
Vice President
Secretary -Treasurer
m
PARTICIPANT,'"
Architects;
Principal In Charge
Project Designer
Contract Administrator &
Field Observation
Bruce Buehler/Architect or
Tom Keller/Architect
Anthony and Langford/Architects
A Corporation
T. V. Anthony II, A.I.A.
Neill Noble, A. I. A.
E. Roger Wilmer, A.I.A.
Project Architect
®,L1�'
Consultants;
Mechanical: F. T. Andrews, Inc. Fullerton
Electrical: Frank Y. Tso - Electrical Huntington Beach
Engineering Co., Inc .
Structural: Hillman, Biddison &
Los Angeles
Loevenguth
P9I
a
RESUME
The experience of our personnel in fire facilities extends over a
period of approximately 35 years beginning with research and design
by T. V. Anthony for a fourth year design problem while still at the
University, After graduation, Mr. Anthony designed several Los Angeles
County stations and remodeled several others. Following the formation
of Anthony and Langford in I950, therefollowed many stations of
v Irying sizes over the years for such public bodies as Los Angeles,
San Bernardino and Orange Counties and the Cities of El Monte, Compton,
Downey, La Habra, Whittier, Glendora, Orange, Huntington Park,
Montclair, Santa Fe Springs ,_Huntingtor Beach, Palm Springs, Norco,
Chino and Westminster. In addition to fire stations and fire department
headquarters there were airport crash/fire/rescue facilities, communications
and training facilities .
Currently we are in the design stages of a two story headquarters station
for the City of Westminster that has basic elements similar to your proposed
station plus departmental administration offices.
We have worked with a variety of clients cities, fire protection dis-
tricts counties, joint power fire autborities and- even private parties
in the case of In se back financin Pro'ects have been financed b
a _g. ) y
capital funds, general obligation bonds, E'.D.,A. financing, Federal Aviation
Authority dollars, private parties and a combination thereof. Each of these
methods of finanr:ing require special consideration in the preparation of
contract documents .
In our years of experience wehavelearned a great deal about the design
and construction of fire facilities, however, we have also learned that
the perfect station has yet to be built and we look forwardtoa new
opportunity to hone our skills in our search for the perfect solution.
APPROACHDESIGN
Our approach to the :design of this' facility would be similar to that
which has proven successful through the years for other clients. Our
first concern is for the comfort and efficiency of the occupants The
facility must�be so located on the site as to provide optimum use of
the property, provide easy ingress and egress for fire equipment.
taking into consideration location of fire hydrants, fuel tanks and
pur-ps, hose drying facilities and parking for personnel vehicles.
The interior must be so arranged that there are well conceived paths
frorn �xiministrative, work and living areas to the apparatus floor. The
interreiatlon of spaces roust be logical and efficient, and it must be a
plea. ant pla -e In which to live and work.
To achieve tl.ase goals, conferences will be held between Owner and
Architect to develop design criteria defining scope, size and interrelation
of spaces, type of construction, finish materials, maintenance and
aesthetics considerations. Energy conservation must receive special
attention. All must be carefully considered to achieve an optimum
development within art acceptable cost range.
Fire stations are 24-hour a day, intensively used facilities Only
permanent low maintenance materials will withstand the hard wear they
receive without showing distress and requiring expensive maintenance.
Life -cycle costing indicates that low maintenance, relatively permanent
materials are the least expensive over tune. Ma�erlals in this categony
are split face .:oncrete block, slump stone, brick, clay tile roofing,
anodized aluminum doors and windows, vinyl wall coverings, metal
door frames, laminated plastic casework, ceramic the wall and floor
coverings, etc.
A fire station, more than most municipal facilities, is a collection of diverse
-
details all requiring experience and careful attention in order to achieve a
unified and functional whole.
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SCOPE AND TIME OF WORK
Scope of work to be performed shall be as set forth in the attached
C . C . A. I . A. Standard Form of Agreement No. B141 between Owner
and Architect, Article I, "Architects Services and Responsibilities".
The estimated time for the phases indicated in Article I are as follows:
Schematic Design Phase
Design Development Phase
Constructi n Document. Phase
Plan Checking & Approvals
Bidding & Negotiation Phase
Construction Phase
1 month
I month
3-1/2 months
1 month
1-1/2 months
10-12 months
f;_
PRELIMINARY COST ESTIMATES AND
PROPOSED ARCHITECT-URAL PEES
The cost of all' public facilities have increased at an annual rate of
eight to as much as sixteen percent per year in the recent past. From
mid -year 1978 to mid -year 1979 building costs escalated thirteen per-
cent, and currently costs are risingat a rate of 1-3/4% per month.
Based on our most recent station for the City of Westminster, we
would estimate a project construction cost of approximately $90 00
per square foot including site development but not including loose
furniture, architectural fees, construction inspection and testing of
materials, surveys or foundation inves',igation report.
On this basis the construction cost for a 9,500 square foot facility
would be $855 , 000 ; 00. Proposed architectural fee for the project is
8% of the final cost of construction, which as outlined above mo uld
be 8% of $855, 000.00 or $68, 400.00
FIRE. PROTECTION FACILILfvS
The following is a list of the most current and representative group
of fire facilities which indicates the architect's estimate as compared
to the final; construction cost.
Westr:rinster Fire Station No. 3 Completed 1980
Architectural Estimate $784,000
Construction Cost 776,000
Garden Grove headquarters. Fire Station Completed 1979
(2 story addition)
Architectural Estimate $602,000
Construction Cost 614,000
Palm Springs Fire Station Headquarters
Completed 1976
& Airport Fire Station
Architectural Estimate
$784,000
Construction Cost
776,000
Orange County Airport Fire Station
Completed 1976
Architectural Estimate
$455, 000
Construction Cost
429,000
Joint Powers Fire Training Center
Completed 1974
Huntington Beach'
Architectural Estimate
$731,975
Construction Cost
7112,200
Murdy Fire Station - Huntington Beach
Completed 1972,
ArchitecturaLEstimate
$273, 630
Construction Cost
277,461
Montclair Headquarters Fire Station
Completed 1969
Architectural Estimate
$330,000
Construction Cost
325,000
(Split level)
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,
'....
FIRE PROTECTION FACILITIES
. (Project costs listed below include
site development_)
Westninster Fire Station No. 3
Completed
1980
Area
6,100 s . f,
Cost
$498,50,0
Property Size
1.6 acres
Garden Grove Headquarters Fire Station
Completed
1979
2 Stocy Addition
Area
7,779 s.f.
Cost
$6.14, 787
Chino Fire Station No. 5
Completed
1978
Area
5, 800 s , f .
Cost
$469, 980
Property Size
1 acre
Norco Fire Station No. 7.
Completed
1978
Area
6,600 s.f.
Cost
$475, 942
Property Size
1 acre
Joint Fire Training Center
Anaheim/ Garden Grove/Orange
Completed
1978
Area
19,000 S.f.
Coat
$1 , 585 , 522,
Property Size
3.44 acres
Orange County Crash/Fire Rescue Facility
Completed
1976
Hrea
8,900 s.f.
Cost
$429,145
Property Size
Airport Property
Palm Springs Fire Dept. Hdqutrs. & Airport Fire Station
Completed
1976
Area
14,350 s.f.
Cos
$723,000
Prop !rty Size
280' x 320'
Joint Powers Training & Communication Center
Completed
1974
(Cities of Huntington Beach, Fountain
Valley, Seal Beach and Westminste4)'
A --ea
19,000 s.f,
Cost
$730,000
Property Size
320' x 620'
Gothard Fire Station, Huntington Bench
Completed
1972
Area
10,028 s.f.
-
Cost
$285 000
Property Size
160' f 220'
FIRE PROTECTION FACILITI - Cont'd.
Murdy Fire Station, Huntington Beach
Completed 1972
Area
10,028 s.f.
Cost
$277, 500
Property Size
162' x 220'
Santa Fe Springs Fire Station No. 4 and 'training
Center
Completed 1971
Area
18,740 s.f .
Cost
$531,000
P,,oroerty Size
385' x 215'
L. A. Co. Fire Station No. 35, Cerritos
Completed 1970.
Area
4,769 s.f.
Cost
$138,000
Property Size
80' x 150'
Nlontcl- �, Fire Department Headquarters
Completed 1969
Area
12,500 s.f.
Cost
$325 , 000
Property Size
180' x 275'
Montclair Fire Station No. 2
Completed 1969
r',rea
5,600 s.f.
Cost
$140,000'
Oroperty Size
110' x. 220'
Montclair Training Tower
Completed 1969
4 Stories
$37,500
L. A. Co. Fire Station No. 49, La Mirada
Completed 1967
Area
5,570 s.f.
Cost
$119,000
Property Size
80` x 321'
Glendora Fire Department Headquarters
Completed 1966
4,r�a
11,240 s.f.
Cost
$223,500
Property Size
80' x 321'
Glendora Fire Station No. 3
Completed 1965
Area
3,600 s.f.
Cost
$65,000'
Property Size
110' c 150'
Orange Fire Station No. S
Completed 1965
Area
5,569 s.f.
Cost
$111, 500
Property Size
121' x 223'
L. A. Co. Fire Station No. 29, Baldwin Park
Completed 1964.
Area
5,570 s.f.
Cost
$97,900
Property Size
156''x. 147'
FIRE PROTECTION FACILL IE -, Cont'd.
'Huntington Park Fire Department Headquarters
Completed
1963
Area
11,958 s.f.
Cost
$207, 800
Prop--rty Size
200' x 150'
- -
GlendoLa Fire Station No. 2
Completed
1962
Area
3,600 s.f.
Cost
$52,777
Property Size
Portion of Park
Whittier Fire Station No. 4
(.•-)mpleted
1962
Area
4,585 s.f.
Cost
$69,630
Property Size
150' x 80'
Compton Fire Station No. 2
Completed
1961
Area
3,547 s.f.
Cost
$61 , 972
Property Size
56' x 110'
La Habra Central. Fire Station
Completed
1960
Area
7,000 s.f.
Cost
$131 , 000
Property Size
100' x 110'
Dow ,ey F'.re Station No. 4
Completed
1959
Area
3,600 s.f.
Cost
`
$48 000
Property Size
110' x 130'
Compton Fire Department Headquarters
Completed
1958.
Area
16,000 s.f.
: ost
$215,000
Property Size
155' x 200'
El Monte Fire Department Headquarters
Completed
1955
Area
6,450 s.f,
Cost
$85 , 000
Property Size -
125' x 150'
Several L. A. Co. Stations & Station Alterations & Additions
1948 to 1955
REF£RENCEg;
Ray Pi:ard - Fire Chief
City of Huntington Beach
714/536-•5401
Doug Spickard - Fire Chief
City of Garden Grove
714/638-0658
O. M. Short - Fire Chief
City of Chino
714/627-3621
Harold Bougher - Fire Chief
City of Orange
714/532-0351
W,,Itiani E . Knowles - Fire Chief
City of Westminster
714/803-0571
Harold Duncan - Fire Chief
City of Montclair '
714/62.6-1217
Jerry L . StickLes - Division Chief
City of Palm Springs
714/323-2661
Robert Williams - City Manager
City of Santa Fe Springs
213/431-2527
Richard Powers City Manager
City of Garden Grove
714/638-6673
D. H. Beetham - tvianager
County of Orange
Architect/Engineers Division
714/ 834-3212
I
M
richar°d layne tom a.i,ao :and associates
architecture planning engineering
16897 algonquin street, huntington harbour mall, huntington beach, calif. 92649 (714) 846-0671—(213) 592-5651
March 5, 1980
City of Huntington Beach Fire Department
P.O. Box 190
Huntington Beach, CA 92648
Attention: Mr. Ed Vasile, Administrative Deputy
RE: ARCHITECTURAL SERVICES FOR LAIC STREET FIRE STATION
Dear Mr. Vasile:
We are pleased to submit „lis proposal for arclitectural services on the Lake Street Fire
Station.
Our services would include design, working drawings, specifications, selection of colors
and finishes, revew of shop drawings and contract administration during the construction
phase.
The architectural fee will be based upon 7% of the construction cost for complete
architectural -engineering services. In the event that the Lake Street Fire Station is to
be a "re -use" of an existing facility, then this fee would be substantially reduced. This
would depend upon the extent of the re -use, site and soils conditions, conformance with
current code. requirements (handicapped, seismic, energy conservation, etc.)
Pursuant to your instructions during a phone call on February 20, 1980 to Mr. Hartfelder's
office, this proposal does not include construction techniques, floor plans, space
requirements and special facilities as requested in your letter of February 15, 1980.
This proposal is being submitted as a Joint Venture of two architectural firms with the
following information as requested in Attachment "C":
]a. J. DON -,HARTFELDER A.I.A. ARCHITECT & ASSOCIATES
lb. RICHARD LAYNE TOM A.i.A. ARCHITECT & ASSOCIATES
2• Individuals (Joint Venture for this project)
3a. J. DON HARTFELDER A.I.A.
3b. RIC'HARD LAYNF TOM A.I.A.
City of Huntington Beach Fire Department
March 5, 1980/ page 2
4. "Same as 3a & 3b above"
5a. Gary Crouse
5b. Ernie Van Roon
6. Harold Bower/Structural Engineer, Huntington Beach
Frank Tso/Electrical Engineer, Huntington Beach
William Ishii/Mechanical Engineer, Long Beach
Landscape Architect - to be selected later. Civil Engineer/Bill Hartge, Huntington Beach
7. Time Schedule in performing A/E Services:
a. Design Development - one month.
b. Working Drawings/Specifications - two months. In the event a "re -use" of an
existing facility is to be considered, then the time schedule would be reduced.
8. List of Fire Stations designed by RICHARD LAYNE TOM A.I.A. ARCHITECT:
1 . WARNER FIRE STATION for city of Huntington Beach 1978
Architect's estimate = $650,000`Actuci Final Cost = $671,081
Worked with Captain Carl Duncan
2. NORTH NIGUEL FIRE STATION for county of Orange
Plans completed 1972/cost unknown
Worked with Doug Beetham with County Building Services and county Fire Department.
3. NORTH TUSTIN FIRE STATION for county of Orange
Plans completed 1970/cost unknown
Worked with Joe Smisek, Director Building Services and County Fire Department.
4. LA PALMA FIRE STATION for county of Orange 1969
Cost of Fire Station unknown as general contract- was for entire Civic Center,
Fire Station, Police Facility and Library
Worked with County Fire Department & City of La Palma City Manager, Burt Wesenberg.
9. "Why the Joint Venture firms of J. D-ON HARTFELDER A, I.A. ARCHITECT AND
RICHARD LAYNE TOM A.I.A. ARCHITECT should be considered for this project":
Both architectural firms have been located in the City of Huntington Beach for (12) years
with their offices immediately adjacent in the Huntington Harbour Mail. We are aware
of the community, their needs, etc. having served on local commissions and being active
on the Board of Director: of the Huntington Beach Chamber of Commerce and the
Huntington Beach Rotary Club.
The principals would be immediately available for meetings, construction visits, with all phases
of service under the direct supervision of the principal.
This project would also benefit from the services of two principal Architects as compared to a
larger firm where the responsibilities would'•e delegated to a job captain or draftsman.
AF matter of interest, our firms are presently fully insured to the amounts as required by the
City.
City c,f Huntington Beach Fire Department
March 51 1980/ page 2
4. "Same as 3a & 3b above"
5a . Gary Crou e
5b. Ernie Van Roon
5. Harold Bower/Structural Engineer, Huntington Beach
Frank Tso/Electrical Engineer, Huntington Beach
William Ishii/Mechanical Engineer, Long Beach
Landscape Architect - to be selected later. Civil Engineer/Bill Hartge, Huntington Beach
7. Time Schedule in performing A/E Services;
a. Design Development - one month.
b. Working Drawings/Specifications -� two months. In the event a "re -use" of an
existing facility is to be considered, then the time schedule would be reduced.
8. List off, re Stations designed by RIC HARD LAYNE TOM A.I.A. ARCHITECT:
1 . WARNER FIRE STATION for city of Huntington Beach 1978
Architect's estimate = $650,000/Actual Final Cost = $671,081
Worked with Captain Carl Duncan
2. NORTH NIGUEL FIRE STATION for county of Orange
Plans completed 1972/cost unknown
Worked with Doug Beetham with County Building Services and County Fire De-,urtment.
3. NORTH TUSTIN FIRE STATION for county of Orange
Plans completed 1970/cost unknown
Worl u,J with Joe Smisek, Director Building Services and County Fire Department.
4. LA PALMA'IRE STATION for county of Orange 1969
Cost of Fire Station unknown as general contract was for entireCivic Center,
Fire Station, Police Facility and Library
Worked with County Fire Department & City of La Palma City Manager, 3urt Wesenberg'.
9. "Why the Joint Venture firms of J. D•ON' HARTF'1..DER A.I I.A. ARCHITECT AND
Rfk�HARD LA I'NE TOM A.I.A. ARCHITECT shou,Rj be considered for this project":
Both architectural firms have been located in the City of Huntington Beach for (12) years
with their offices immediately adjacent in the Huntington Barbour Mali'. We are aware
of the community, their needs, etc. having served on local commissions and being active
on the Board of Directors of the Huntington Beach Chamber of Commerce and the
Huntington Beach Rotary Club.
The principals would be immediately avail.,ble for meetings, construction visits, with all phases
of service under the direct supervision of the principal.
This project would also benef1i from the services of two principal Architects as compared to a
larger firm where the responsibilities would be delegated to a job captain or draftsman.
As a matter of interest, our firms are presently fully insured to the amounts as required by the
City.
Thank you for the oppoi , of considering us for this project.
Please feel free to call me if any additional information is needed.
F� P.O. BOXL ISO CALIFORNIA 92640
OFFICE OF THE CITY CLERK h,
April 10, 1980
Anthony & Langford, Architects
16152 Beach Boulevard, Suite 201
Huntington Beach, CA. 92647
Attn: V. Wallace Langford
J�NV
The City Council of the City of Huntington Beach at its regular meeting held
Monday, April 7, 1980 approved two agreements ►with your firma; the design of
the Oak View Community Center Expansion and the Lake Street Fire Station.
Mr. Steve Kohler, Department of Development Services, has provided, you with
blank certificates of insurance. When these insuranpe certificates are re-
turned to this office and approved by the City Attorney, a duly executed
copy of each contract rai l lbe forwarded to your firm.