Loading...
HomeMy WebLinkAboutASL Consulting Engineers - 1997-11-03CITY OF HUNTINGTON BEACH 2000 MAIN STREET CALIFORNIA 92648 OFFICE OF THE CITY CLERK CONNIE BROCKWAY CITY CLERK LETTER OF TRANSMITTAL OF ITEM APPROVED BY THE CITY COUNCIL/ REDEVELOPMENT AGENCY OF THE CITY OF HUNTINGTON BEACH DATE: September 5, 2000 TO: ASL Consulting Engineers ATTENTION: Steve Tedesco Name 16241 Laguna Canyon Road, Suite 200 DEPARTMENT: Street Irvine, CA 92618 REGARDING: Amendment No. 2 to City, State, Zip Agreement for Water Master Plan/ Financing Plan Update See Attached Action Agenda Item E-13 Date of Approval 8-21-00 Enclosed For Your Records Is An Executed Copy Of The Above Referenced Agenda Item. Remarks: Connie Brockway City Clerk Attachments: Action Agenda Page x CC: R. Beardsley Name T. Rulla Name Name Name Agreement x RCA DPW Department DPW Department Department Department Risk Management Dept. x RCA x RCA RCA RCA Bonds Deed x Agreement x Agreement Agreement Agreement Insurance x Other _ x Insurance Other x Insurance Other Insurance Other Insurance Other Insurance (Telephone: 714-536-5227 ) Council/Agency Meeting Held: Deferred/Continued to: A proved ❑ Conditionally A proved ❑ Denied _ ki. City Clerk's Signature Council Meeting Date: August 21, 2000 Department ID Number: PW-00-084 CITY OF HUNTINGTON BEACH REQUEST FOR ACTION SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS SUBMITTED BY: RAY SILVER, CITY ADMINISTRATOR W �r P PREPARED BY: ROBERT F. BEARDSLEY, DIRECTOR OF PUBLIC WORKS SUBJECT: APPROVE AMENDMENT NO. 2 TO ASL CONSULTING ENGINEERS AGREEMENT FOR WATER MASTER PLAN/FINANCING PLAN UPDATE � F Statement of Issue, Funding Source, Recommended Action, Alternative Action(s), Analysis, Environmental Status, Attachment(s) III Statement of Issue: Should ASL Consulting Engineers provide additional hydraulic modeling services to update the Water System Master Plan? Funding Source: Water Master Plan Fund, Contract Services Account (EX-PW-410-3-90- 00) in the amount of $37,000. Recommended Action: Motion to: 1. Approve and authorize the Mayor and City Clerk to execute the Amendment No. 2 to the professional services contract between the City of Huntington Beach and ASL Consulting Engineers; and 2. Authorize the Director of Public Works to expend up to $37,000 to cover the contract amendment cost of $33,813 and potential change'order expenditures of $3,187. Alternative Action(s): Deny approval and direct the department to proceed with alternative action. Analysis: The Water Master Plan (WMP) and Water Master Plan financing are being updated by ASL Consulting Engineers. A critical part of the WMP is hydraulic modeling using the H2Onet software. Amendment No. 1 to the contract assumed a collaborative effort utilizing City staff to perform hydraulic modeling. This additional work for is needed because of the loss of staff members experienced with the The additional services will also validate the calibration of the base hyd the Amendment No. 2 modeling software. raulic model, refine •REQUEST FOR ACTION • MEETING DATE: August 21, 2000 DEPARTMENT ID NUMBER: PW-00-084 accuracy of water demands and provide an independent review of the base model. ASL can efficiently provide this additional work, maintain the current schedule, and provide complete hydraulic model documentation for future use by the City. Because of the loss of experienced staff support, these contract services can be provided at no increase in overall project costs to the City. Environmental Status: Not applicable Attachment(s): RCA amend no2.doc -2- 08/10/00 2:17 PM • ATTACHMENT #1 AMENDMENT NO. 2 TO AGREEMENT BETWEEN THE CITY OF HUNTINGTON BEACH AND ASL CONSULTING ENGINEERS FOR UPDATING WATER SYSTEM MASTER PLAN/FINANCING PLAN. THIS AMENDMENT is made and entered into the 21stday of August , 2000, by and between the CITY OF HUNTINGTON BEACH, a California municipal corporation, hereinafter referred to as "City", and ASL CONSULTING ENGINEERS., a California corporation hereinafter referred to as CONSULTANT. WHEREAS, CITY and CONSULTANT are parties to that certain agreement, dated November 3, 1997, entitled "Professional Services Contract Between the City of Huntington Beach and ASL Consulting Engineers for Updating of Water System Master Plan/Financing Plan which agreement shall hereinafter be referred to as the "Original Agreement," and Since the execution of the Original Agreement, CITY requested additional work from CONSULTANT. On March 20, 2000 CONSULTANT agreed to perform such work referred to as "Amendment No. 1;" and CITY and CONSULTANT'wish to further amend the Original Agreement and Amendment No. 1, to reflect the additional work to be performed by CONSULTANT, and the additional compensation to be paid in consideration thereof by CITY to CONSULTANT. NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows: ADDITIONAL WORK CONSULTANT shall provide to CITY such additional services as required by CITY, as described in CONSULTANT's Proposal to CITY dated July 20, 2000, a copy of which is attached hereto as Exhibit "A," and incorporated by this reference as though fully set forth herein. 00agree/asl amend/7/27/00 2. ADDITIONAL COMPENSATION In consideration of the additional services to be performed hereunder as described in Section I above, CITY agrees to pay CONSULTANT, and CONSULTANT agrees to accept from CITY as full payment for services rendered, an additional sum not to exceed Thirty Three Thousand Eight Hundred Thirteen Dollars ($33,813). 3. REAFFIRMATION Except as specifically modified herein, all other terms and conditions of the Original Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized offices the day, month and year first above written. ASL CONSULTING ENGINEERS. By: Z /— Steve Tedesco, Principal (per corporate resolution) REVIEWED AND APPROVED: CK Administrator CITY OF HUNTINGTON BEACH, a municipal corporation of the State of California &-�- 1T?W1 41 Lam% ayor to' Tem ATTEST: -_ City Clerk 1-5 •y, APPROVED AS TO FORM: A 1 /&� Cit Attorney .49� s-1 y- oc4 7AND APPROVED: iretor of Public Works 00agree/asl amend/7/27/00 2 AUG-09-00 WED 12:55 ASL COgSULT]NG ENGINEERS FAX N0, 94978 29 P. 02 Nn. 11. ASL CONSTILTINC ENGINEERS SIGNINQ RESOL_LIJI( h It is hereby rngnlved by the Board of Directors of ASL CvnsultittK Eagin=s, on June 17, 1991), that'the following have been given authurifatiu,r to individuMly hind ASL Consulting Engineers by signing engineering cun4acts, up to the limit Aown, in place of the President when necessary, and unless otherwise sttpnlatcd by the client. This resulutiurt mplaccs previous resulutions regrrdinZ this authority. • I,IMI�; William E. Bwaiett No Limit Steven D. 'rcdesm 3500.000 Ronald P. Sheldon 55011,000 Earl T. McArthur s20t1,000 C. Howard Arnuld S200,000 Richei d L. Clark S200,000 Dalc L. W ah $100,000 ' I'cr y L. Kerser $100,000 Thomas L. Eppersuu $100,000 Prestuu H. Lewis SS0,000 Jean M. Dia7 S50,000 Robert J. Ohlund $S►)•►)I►t1 The following notes apply: 1. PLUPOSal' mny have two signatures if the prc-parcr is an iudivirlur► nthcr than the one with signing authority, 2. Contracta with fe:s exceeding S500,000 must be reviewed by at lcast two upper -level nhanagrrs. Onc of these two managers should be the Senior viol- NreAident or the E'rocidcnt. 3. Contr2ers with fcntc exceeding S 1,000,000 must have two Signatures and must bt reviewed by tho Prr.Mrient. 4• Signing authority becomes cCfcudvc after 12 month3 of full time employment wish III,. - Company. Secretary 11V'1'J WJAIXO PRjt Irfrv.'xC)msicilr ite3•iaNGG99.Doc • is ASL Consulting Engineers 16241 Laguna Canyon Road Suite 200 Irvine, California 92618 949/727-7099 Fax 949/727-7097 www.asice.com July 20, 2000 Mr. Thomas Rulla, P.E. City of Huntington Beach Public Works Department 2000 Main Street Huntington Beach, CA 92648 Reference: Water System Master Plan Update Proposal for Computer Water Model Development Dear Mr. Rulla: It is our pleasure to submit this proposal to provide engineering services, in addition to our current contract for the Water Master Plan Update, to complete the development of the computer water system model and perform the computer runs necessary to establish the Capital Improvement Program. As we have discussed, City staff have initiated the development of the water model, however a key individual has left the employment of the City and is not available to complete the modeling tasks. In addition, we have reviewed the development of the model per our existing contract and have identified areas where the model can be refined in its completion to more accurately simulate the operation of the water system. Per the City's request, we propose the following scope of work and associated engineering fee presented in the attached table for your consideration. Scope of Work The following scope of work and associated fee is for effort in addition to our current contract. The development of the computer water model completion will be included the following tasks: 1. Land Use Because a land use map is not available identifying the existing development, we will use the City's adopted General Plan map identifying the planned, ultimate land use. This will be not only the basis for ultimate demand development, it will also be the basis of establishing a record of the existing land use. Because the City is nearly built - out, City staff will identify on the General Plan map the areas that have not yet been developed and the remainder will be assumed as representing the existing land use. Pasadena / Irvine / Palm Springs 11 Camarillo / San Diego / San Bernardino / Oceanside / Phoenix / Payson / San Antonio ASL Consulting Engineers City of Huntington Beach July 21, 2000 Page 2 For the development of water demand calculations and distribution in the network model by land use classification, we will scan the General Plan map into the computer to be used digitally with the H2Onet model of the distribution system. This task includes the coordination of obtaining and preparing this mapping for use in Task 2 below. 2. Water Requirements The main goal of developing a computer water model is to simulate the transmission and distribution of water supply to meet water demands. Therefore, the accurate projection of water use coefficients and allocation of demands throughout the City's system is critical. In addition, it is advantageous to set up the land use/water demand calculations in a manner that will be conducive to making modifications in the future as conditions change or to model proposed changes to development. With forethought in our planning, we will develop an Excel spreadsheet that will identify the land use allocation, by land use classification, to the nodes in the water system network. This spreadsheet will be used to calculate the demands per node and then be applied to the H2Onet model. This approach will additionally allow the City to verify the sum of the allocated land use by classification and water demands as a back -check once the allocation is made. Once the spreadsheet is prepared, demand data per node will be transferred digitally into the H2Onet model data file. This process will be performed for the ultimate land use conditions first, and then undeveloped areas will be deleted from the spreadsheet and water use coefficients modified to establish the existing demand allocation. The water use coefficients will be modified to account for the projected increase in population density throughout the residential areas. To facilitate the City's continued use of the water model, we will provide a "working" map of the domain areas used to allocate the land use and demands to the nodes in the network. 3. Calibrate Water Model Calibration of the model can be performed to verify that the computer model is accurately simulating the actual water system operation. How demand allocation, pipeline roughness coefficients, water supply sources, elevations, etc. are modeled can affect the validity of the computer model. We will develop an approach and set of procedures for the City to collect information regarding the water system operation. In short, data must be collected simultaneously ASL Consulting Engineers City of Huntington Beach July 21, 2000 Page 3 throughout the system such as the quantity of water being supplied by the boosters, wells and imported connections into the system and pressure recordings throughout the system. Ideally, this collection of data would be performed at a peak demand period to "stress" the system, which will create more headloss in the pipes and push the pumping facilities. Conversely, collection of this data during a low demand condition will merely reflect the system in a relatively "static" state with high pressure uniformly found across the system. Once the data is collected by the City and provided to ASL, we will modify the computer model to reflect the actual facilities in operation when the test was taken, adjust the peaking factors to result in the same water demand experienced, and run the model to compare the calculated pressures in the system with the pressures actually measured. 4. Computer Modeling We will run the computer model for the conditions identified on the attached table (Scope/Fee Breakdown table) for both existing and ultimate demand conditions. Running the computer model for the existing conditions first will identify the areas of immediate need for improvement, where as the computer runs for the ultimate conditions will identify the ultimate sizing of facilities for both existing and ultimate needs. For example, we do not want to size and build a pipeline to satisfy existing conditions only to have to come back later and build another pipeline. Design fire flow conditions will be simulated in the computer model to identify distribution system improvements. In addition, we will use the computer model as a tool to assist in recommending the location of future reservoir projects and to model other operational conditions including situations where the imported supply is not available and only wells are in operation, or vice -versa. 5. Document Model Preparation We will document the model preparation and computer runs that forms the basis for the Water System Master Plan and Capital Improvement Program. A three-ring binder will be assembled that will contain this documentation including land use/demand spreadsheet tables, the "working" model map, summary of model runs, system information such as copies of pump characteristic curves, etc. ASL Consulting Engineers City of Huntington Beach July 21, 2000 Page 4 6. Meetings We envision four meetings will be conducted for the preparation of the computer modeling: • Meet with Operations personnel to collect data and to review the system operation. Meet with City staff to review preliminary findings. • Meet with City staff to review 90-percent level findings and work product. • Meet with City staff to review the final documentation. Attached is our estimated engineering fee to complete this task and our proposed schedule based on a notice to proceed by August 1, 2000 or earlier, with the intention of completing the Water System Master Plan by October 9, 2000, which will support completion of the Financial Plan by October 31, 2000. Upon your acceptance of this proposal, we will update the overall project schedule for your review. We appreciate the opportunity to continue working with the City of Huntington Beach. If you have any questions regarding our proposal, please do not hesitate to call me at (949) 727- 7099. Sincerely, RYeJ. Ohlund, P.E. Senior Managing Engineer RJO/cg J A0600\010\L004RJO. doc(300) City of Huntington Beach WATER MODEL UPDATE Scope/Fee Breakdown 1. DescriptionTask Task August September October PM PE E1-2 Drft Typ Total •0 Labor $o Reimb Totals $o Land use a. Ultimate land use - Use General Plan ----- I I ! 1.0 8 8 17 $1,695 $500 S2,195 and prepare for use w/ H2ONet system I I _ _ _ 0 $o $0 b. Existing land use - Deduct undeveloped =__= I I I 1.0 8 4 13 $1,355 $1,355 area from General Plan as Id. By City I I _ �_-_ o $o So 2. Water requirements ---- i_ 0 $0 $0 c. Develop demand coefficients I I 1.0 8 9 s1,015 $1,015 d. Develop/allocate ult. demands to model -- ---- ---- ---- •, { _ _ 2.0 8 24 34 S3,190 $3,190 e. Develop/allocate ex. Demands to model =___= i i 2.0 8 8 18 S1,830 $1,830 I. Develop Fire flow requirements ---- I 1.0 2 3 $355 $355 3. Calibrate water model o $o So a. Develop rocedure ---- -! I 2.0 4 6 $710 $710 City collects calibration data -- b. Reviews stem data collected by City -- I _ _ _ ' I 1.0 4 5 $575 $575 c. Input data into model -- -- _ _ 1 2 3 $280 $280 d. Run Model _ _ 1 1.0 8 8 17 $1.695 $1,695 e. Evaluate results _ __ I _ _ _ 2.0 4 6 $710 $710 4. Computer Modeling _ I _ I I 0 $o $0 Existing Conditions �i - _ I _ 0 $o $0 a. Run average day conditions I --- ! 0.5 2 2 5 $458 $458 b. Run max day conditions ___= I 0.5 2 2 5 $458 $458 c. Run Peak hour conditions _ ____ _ ! 0.5 2 2 5 $458 $458 d. Run Fire Flow #1 +Max da downtown _- I __- _ J 0.5 2 2 5 $458 $458 e. Run FF#2+MDD downtown I --_-- I 0.5 2 2 5 $458 $458 I. Run FF#3+MDD Hunt. Harbor �i ---- ---- _ I 0.5 2 2 5 $458 $458 g. Run FF#4+MDD McDonnel Douglas) --- I i 0.5 2 2 5 $458 $458 h. Run FF#5+MDD Beach Blvd -_-- I _ _ _ I I 0.5 2 2 5 S458 $456 I. Run FF#6+MDD South end of City) --- 0.5 2 2 5 $458 $458 i. Run Alt O . Cond. #1 All wells/no import) ---- _ _j 1 1.0 4 4 9 $915 $915 k. Run Alt Op. Cond. #2 all import/no wells =__= _ 1 1.0 4 4 9 $915 $915 Ultimate Conditions ; 0 $o $o a. Run average day conditions =___ -- _ 0.5 2 2 5 S458 $458 b. Run max day conditions I I 0.5 2 2 5 $458 $458 c. Run Peak hour conditions -_--- _ 0.5 2 2 5 $458 $458 d. Run Fire Flow #1 + Max day downtown _ -- 0.5 2 2 5 $458 $458 e. Run FF#2+MDD downtown -_--- 0.5 2 2 5 S458 $458 I. Run FF#3+MDD Hunt. Harbor _ 0.5 2 2 5 S458 $458 Run FF#4+MDD McDonnel Douglas) I _ = I 0.5 2 2 5 $458 S458 h. Run FF#5+MDD Beach Blvd _ ---- 0.5 2 2 5 $458 $458 I. Run FF#6+MDD South end of City) i==== _ 0.5 2 2 5 $458 $458 Run wt Bolsa Chica development ---- _ 6.5 2 2 5 $458 $458 k. Run Alt Op. Cond. #1 All wells/no import) _ _ _ I ---- a a s $915 S915 I. Run Alt Op. Cond. #2 all import/no wells _ a a 9 $915 S915 m. Run w/ Proposed Storage options e 8 17 $1,695 $1,695 n. Run w/ recommended improvements K 4 8 13 o $1,255 $o $800 $1,255 S800 S. Document model preparation a. Procedure/a roach 4 1 6 $558 S558 b. Land use / Demand table -- _---- 2 3 S28e $288 c. Summary of co--- ifer model runs _ 1.0 6 4 11 $995 S995 9. Meetings I _ I o So So a. Meet w/ operations XI _ 2.0 2 4 $490 $490 b. Meet and review preliminary findings _ X l _ _ 1 2.0 2 4 S490 $490 Me et eet and review 90 % findings 1 I X. 2.0 2 4 $490 $490 d. Meet and review final ( T- I IX I 2.0 2 4 $490 $490 _" :- Subtotals : ; . ; % .:39.5 ";149 124 5':= . 318: S32 513 31 300 :=533 813 • • Modeling Schedule and fee Rev: 3:23 PM on 7/21/00 Page 1 of 1 ACORD_�- CERTIFICAT OF LIABILITY INSU C�PID MC DATE(MM/DD/YY)`_ 'XSLCO-1 12/08/99 PRODUCER C1 � VS THIS CERTIFICATE IS 1 AS A MATTER OF INFORMATION Lyons Insurance Agency, Inc. ONLY AND CONFERS N HTS UPON THE CERTIFICATE Powdermill Square Fl LF NF Fps-10 HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 3844 Kennett Pike, Suite 210 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Wilmington DE 19807 I Phone:302-658-5508 Fax:302--658-1253 I INSURERS AFFORDING COVERAGE INSURED ASL Consulting Engineers 3280 E. Foothill Blvd. Ste 350 Pasadena CA 91107 COVERAGES INSURER A. Hartford Insurance INSURERS: Twin City Fire Insurance Co. r I INSURER C: INSURER D: INSURER E: THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR 161AY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR i LTR TYPE OF INSURANCE POOCY EFFECTIVEI POLICY NUMBER DATE (MWODrM POLICY EXPIRATION DATE MM/DDIYY LIMITS GENERAL LIABILITY I j ; EACH OCCURRENCE S 10 0 0 0 0 0 A° X: COMMERCIAL GENERAL LIABILITY i 4 4 UUNM3 2 0 5 10101199 I 10 / O 1/ 0 0 i FIRE DAMAGE (Any one flre) '$ 3 0 0 0 0 O CLAIMS MADE X] OCCUR I MED EXP (Any one person) S 10 0 0 0 i I PERSONAL & ADV INJURY S 10 0 0 0 0 0 i I GENERAL AGGREGATE I S 2000000 G'eN L AGGREGATE LIMB APPLIES PER:! I PRODUCTS- COMPIOP AGG `. S 2 0 0 0 O 0 0 POLICY JET i i LOC I AUTOMOBILE LIABILITY I COMBINED SINGLE LIMIT : A X ANY AUTO i 4 4UENFU3 3 01 10 / 01 / 9 9 10 / O 1/ 0 0 I (Ea accident) S 10 0 0 0 0 0 ALL OWNED AUTOS BODILY INJURY SCHEDULED AUTOS Ii, m (� Q n' (:i i (Per person) S X HIRED AUTOS BODILY INJURY X NON -OWNED AUTOS I f. - = (Per accdent) S PROPERTY DAMAGE S i (Per accident) GARAGEUABILITY t (;: I !? v AUTO ONLY -EA ACCIDENT S ANY AUTO I j OTHER THAN EA ACC S AUTO ONLY: AGG S EXCESS LIABILITY ' EACH OCCURRENCE ' $5 0 0 0 0 0 0 A X OCCUR L 1 CLAIMS MADE i 441ZUFU0785 10/01/99 10/01/00 AGGREGATE S 5000000 I S DEDUCTIBLE j (. i _ w C I S RETENTION WORKERS COMPENSATION AND I V I ' TORY LIMITS I ER I B EMPLOYERS LIABILITY 44WBRMP33SO � 10/01/99 10/01/00 ! E.L. EACH ACCIDENT 151000000 B ' 44WLMP3351 10/01/99 10/01/00 I E.L. DISEASE -EA EMPLOYEE S 1000000 I I E.L. DISEASE -POLICY LIMIT ! S 1000000 OTHER DESCRIPTION OF OPERATIONS/LOCATIONSNEHICLESIEXCLUSIONS ADDED BY ENOORSEMENT/SPEaAL PROVISIONS The City of Huntington Beach, its Agents, Officers and Employees are included as Additional Insureds per the attahced Endorsement CG 20 11 85. With repects to the Workers Compensation Coverage shown above, Hartford Insurance Company agrees to waive all rights of Subrogation. CERTIFICATE HOLDER Y ' A13DMONAL INSURED; INSURER LETTER: _ CANCELLATION CI.1•Y= SHOULD ANY OFTHE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL: MAIL 3 0 DAYS WRITTEN City of Huntington Beach NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, Public Works Dept Gary Dysart 2000 Main Street Huntingdon Beach CA 92648 e ACORD 25-S (7/97) OACORD CORPORATION 1988 i% • i.MR-13-2000 MON 10:26 AM ASL PASADENA • POLICY NUMBER: 44ULTNFU3205 FAX NO. 6830040 P. 04/04 CM uny UnI,,LT F1,1 1. As COMMERCIAL GENERAL LIABILITY THE HARTFORD THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY ADDITIONAL INSURED --OWNERS, LESSEES OR CONTRACTORS (FORM B) This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART. SCHEDULE Name of Persons or Organization: City of Huntington Beach, its Agents , Officers and Employees Public Works Department. 2000 Main Street Huntington Beach CA 92648 (if no entry appears above, Information required to complete this endorsement will be shown in the Declarations as applicable to this endorsement.) WHO IS AN INSURED (Section 11) Is amended to Include as an inured the person or organization shown In the Schedule, but only with respects to liability arising out of 'your work' for that Insured by or for you. CG 2010 1185 Copyright, Insurance Service Office, Inc.1984 .,...,.,1 , AM nc► 1)6Q6r) XL FAX NO, 6830040 P. 03/04 . CIHK-"l:j-000U Ilulr Iu cu„� ,,•, ACORD, CERTIFIC E OF LIABILITY INSU NCEID MC OATE(MMlOD/YY) ILyona Insurance Agency, Inc. Powdersnill Square 3844 Kennett Pike, Suite'210 jp"ngton DR 19807 I' 3net302-658-5508 Faxz302-658-1253 ASL Consulting Engineers 3280 E. Foothill Blvd. Ste 350 Pasadena CA 91107 COVERAGES LCO-1 12/08/99 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INSURERS AFFORDING COVERAGE -INSURER A: Reliance National Indemnity Cc INSURER B: INSURER C: INSURER D: INSURER E. THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAYBE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES OESCRIBEO HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ILTR TYPE OF INSURANCE POLICY NUMBER DATE MhUDO/YY OATEYMMPOOM/ N I LIMITS. GENERAL LIABILITY I EACH OCCURRENCE I $ COMMERCIAL GENERAL LIABJLRY FIRE DAMAGE (Any one rite) ; S CLAIMS MADE OCCUR MEO EXP (Any one person) j S PERSONAL 6 ADV INJURY I S GENERALAGGREGATE S I GEN'L AGGREGATE LIMIT APPLIES PER I I PRODUCTS • COMPIOP AGG r S PRO - POLICY JLOC I r AUTOMOBILE LIABILITY COMBINED SINGLE LIMB S I— ANY AUTO (Ea acddenq �I i I ALL OWNED AUTOS BODILY INJURY S SCHEDULED AUTOS (Per person) I BODILY INJURY i HIRED AUTOS NON -OWNED AUTOS (Per acddenl) j�' r j PROPERTY DAMAGE S (Per accidenO I GARAGE UABILRY OF, I AUTO ONLY • EA ACCIDENT j $ EA ACC ( S OTHER THAN ANYAUTO - T. y'J:1 r AUTO ONLY: AGO = EXCESS LIABILRY c T j EACH OCCURRENCE ' $ OCCUR CLAIMS MADE By AGGREGATE j S Ci � A tortLe9 s I S _ DEDUCTIBLE 4- - I Cl I 1 S RETENTION S WORKERS COMPENSATION AND TORYLIVial ER 1 EMPLOYERS' UABILITY E.L. EACH ACCIDENT .1 E.L. DISEASE - EA EMPLOYEE! S E.L. DISEASE • POLICY LIMIT I S ( OTHER A jProfess./Pollution NT720IS13510 10/01/99 10/01/00 See Below For Limits jE&O Legal Liab DESCRIPTION OF OPEItA71ONSILOCATONSNEHICLESIEXCLUSIONS ADDED BY ENOORSEMENTISPECIAL PROVISIONS LIMITSt $2,000,000 Ea. Occ./$2,000,000 Agg. and $100,000 Retention Ea. Cl. CLAIMS MADE FORM. Maximum for all claims during the policy year. CERTIFICATE HOLDER j N i ADDITIONAL INSURED; INSURER LETTER: CANCELJ.ATIDN CITY = SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER( MAIL 30 DAYS WRITTEN City of Huntington Beach NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, Public Works Dept Gary Dysart 2000 Main Street Huntingdon Beach CA 92648 25-S (719T) !- OACORD CORPORATION RCA ROUTING SHEE-7 INITIATING DEPARTMENT: Public Works_ SUBJECT: APPROVE AMENDMENT NO. 2-TO ASL.CONSULTING ENGINEERS -CONTRACT FOR WATER MASTER PLAN/FINANCING PLAN UPDATE' - COUNCIL MEETING DATE: August 21, 2000 RCA „ATTACHMENTS STATUS Ordinance (w/exhibits & legislative draft if applicable) Not Applicable Resolution (w/exhibits & legislative draft if applicable) Not Applicable Tract Map, Location Map and/or other Exhibits Not Applicable Contract/Agreement (w/exhibits if applicable) (Signed in full by the City Attorney) Attached Subleases, Third Party Agreements, etc. (Approved as to form by City Attorney) Not Applicable Certificates of Insurance (Approved by the City Attorney) Not Applicable Financial Impact Statement (Unbudget, over $5,000) Not Applicable Bonds'(If applicable) Not Applicable Staff Report (If applicable) Not Applicable Commission, Board or CommitteeReport (If applicable) Not Applicable Findings/Conditions for Approval and/or Denial Not Applicable EXPLANATION FOR MISSING ATTACHMENTS EXPLANATION FOR RETURN ,OF ITEM: • E I. HUNTINGTON BEACH CITY OF HUNTING ON BEACH INTER -DEPARTMENT COMMUNICATION Connie Brockway, City Clerk Office of the City Clerk Liz Ehring, Deputy City Clerk II To;, Date: g,i Meeting Date:�Z//4�a _ Agenda Item:—�!/.ty���7 Proposed City Council Agenda Items: The City Clerk's Office/City Administrator's Office must return your agenda item due to the following requirements that have not been met. When your Agenda Item is ready to resubmit, please return to: Elaine Kuhnke, Management Assistant, Administration I. Signature(s) Needed A On RCA B On Agreement C Other v — 2. Attachments A Missing B Not identified C Other 3. Exhibits A Missing B Not identified C Other 4. Insurance Certificate (Proof Of Insurance) A Not attached B Not approved by City Attorney's Office C Signed form notifying City Clerk that department will be responsible for obtaining insurance certificate on this item. (See form attached) 5. Wording On Request For Council Action (RCA) Unclear A Recommended Action on RCA not complete B Clarification needed on RCA C Other b. City Attorney Approval Required 7. Agreement Needs To Be Changed A Page No. 8. Other G:agenda/misdreaform z S CITY OF HUNTINGTON BEACH 2000 MAIN STREET CALIFORNIA 92648 OFFICE OF THE CITY CLERK CONNIE BROCKWAY CITY CLERK LETTER OF TRANSMITTAL OF ITEM APPROVED BY THE CITY COUNCIL/ REDEVELOPMENT AGENCY OF THE CITY OF HUNTINGTON BEACH DATE: 03-27-00 TO: ASL Consulting Engineers ATTENTION: Steve Tedesco NaT6421 Laguna Canyon Road, #200 DEPARTMENT: Street Irvine, CA 92618 REGARDING: Amendment No. 1 to City, State, Zip Agreement for updating water system master plan/financing plan See Attached Action Agenda Item E —14 Date of Approval 3 — 2 0 — 0 0 Enclosed For Your Records Is An Executed Copy Of The Above Referenced Agenda Item. Remarks: Connie Brockway City Clerk Attachments: Action Agenda Page X Agreement X Bonds Insurance X RCA Deed Other CC: R. Beardsley DPW X X X Name Department RCA Agreement Insurance Other L. Daily DPW X X X Name Department RCA Agreement Insurance Other G. Dysart DPW X X X Name Department RCA Agreement Insurance Other Name Department RCA Agreement Insurance Other C. Mendoza X X Risk Management Dept. Insurance G: Followup/Letters/coverltr (Telephone: 714-536-5227 ) Council/Agency Meeting Held: 3 + 1—D — 0D Deferred/Continued to: — Approved ❑ Conditionally Approved ❑ Denied 7-0 _ Xf City rk's Signature Council Meeting Date: March 20, 2000 Department ID Number: PW 00-28 CITY OF HUNTINGTON BEACH REQUEST FOR COUNCIL ACTION rY SUBMITTED TO: / HONORABLE MAYOR AND CITY COUNCIL MEMBERS SUBMITTED BY: RAY SILVER, City Administrator CD PREPARED BY: Robert F. Beardsley, Director of Public Works SUBJECT: Approve Amendment to ASL Consulting Engineers Contract forWader Master Plan/Financing Plan Update Statement of Issue, Funding Source, Recommended Action, Alternative Action(s), Analysis, Environmental Status, Attachment(s) Statement of Issue: ASL Consulting Engineers has been updating the -.Water System Master Plan/Financing Plan. During this project, significant changes to relevar,,t criteria have come to light. These facts necessitate further analysis before the report is finalized. This is best accomplished through amending the ASL contract. Funding Source: Funds in the amount of $42,000 are available in the Water Master Plan contract services account. Recommended Action: 1. Approve and authorize the Mayor and City Clerk to execute the First Amendment to the -- professional services contract between the City of Huntington Beach and ASL Consulting Engineers and accept $100,000.00 self -insured retention of Professional Liability Coverage and; 2. Authorize the Director of Public Works to expend up to $42,000 to cover the contract amendment cost of $38,500 and potential change order expenditures of $3,500. Alternative Action(s1: 1) Do not approve the contract amendment, and direct the Public Works Department to solicit proposals from other firms for the services. This action would result in a delay in completing both projects that are very important planning documents for implementation of the City's Water System Capital Improvement Programs. 2) Do not approve the contract amendment, and provide alternative direction to City staff. �j�w &UEST FOR COUNCIL ACT MEETING DATE: March 20, 2000 DEPARTMENT ID NUMBER: PW 00-28 Analysis: The City's Water System Master Plan (WMP) prepared in 1988 was based on limited historical water consumption record data that was available at the time. The record data compiled since that year indicates that the water demands are not as great as originally forecast. Since the WMP was adopted, there have been significant changes to the City's ultimate build -out estimates. These conditions warrant a complete review and update of the assumptions and forecasted demands on the water system. The revised information may affect the master planned water production facilities (water wells) and water storage requirements (reservoirs). Because of these changed conditions, the City Engineering Division staff recommends that an update of the WMP be undertaken to evaluate the water storage, production, transmission and distribution deficiencies in the water system. The City Engineering staff has developed a new computer hydraulic model for the water system that more accurately reflects actual system conditions than the model used to develop the 1988 WMP. Staff and the consultant will use this model to enhance the system analysis efforts, resulting in more current and accurate information. ASL Consulting Engineers is already familiar with the City's operational system, the 1988 Master Plan, and the Master Plan of Capital Improvements because of the work it has performed in updating the Water System Master Plan/Financing Plan. Thus, they will have less cost in becoming familiar with this background information. In addition, the firm has prepared water system master plans for other southern California coastal communities. They are in the best position to undertake the work in a timely manner at a reasonable cost to the City. The scope of work includes: Review the City's record information on water usage and provide -projections of future water demands through ultimate build out of the City and compare those demands with other coastal communities. • Provide technical oversight of the City staff's hydraulic modeling efforts for the existing and ultimate water system analysis. • Evaluate local and regional and alternative water supply sources to the City. • Develop recommended system improvements for water supply, storage, booster pumping, and distribution system facilities. The storage capacity requirements will be compared to other similar coastal communities. • Prepare planning level cost estimates along with a prioritized list of capital improvement projects. • Prepare a Water Master Plan Report including exhibit maps, graphs and charts. • Incorporate the results from the water system master planning effort, including the revised capital improvement list, in the Update of the Water System Master Plan/Financial Plan. • Finalize the Update of the Water System Master Plan/Financial Plan Report. ASL WMP Contract Amendment RCA -2- 3/8/00 4:30 PM &UEST FOR COUNCIL ACT& MEETING DATE: March 20, 2000 DEPARTMENT ID NUMBER: PW 00-28 The cost for the services will be $38,500. The Public Works Director recommends that a total amount of $42,000 be authorized to include contingency amount of $3,500 for use in the event of unforeseen extra work that might be necessary to complete the assignment. Environmental Status: Not applicable. Attachment(s): 1 Amendment No. 1 to Agreement between City of Huntington Beach and ASL Consulting Engineers for updating Water System Master Plan/Financing Plan RCA Author: Daily/Dysart X 5599 ASL WMP Contract Amendment RCA -3- 3/8/00 3:55 PM 0 0 ATTACHMENT #1 09%24%97 14:44 V7144508782 0 ASL CONSULTING 0 0002.1002 AS,L Consulting Engineers RESOLUTION It is hereby resolved by the Board of Directors of ASL Consulting Engineers, on March 20, 1996, that.the following have been given authorization to individually bind ASL Consulting Engineers by signing engineering contracts, up to the limit shown, in place of the President, Zareh G. Astourian, when necessary, and unless otherwise stipulated by the client_ This resolution replaces previous resolutions regarding this authority_ Douglas J. Reinhart 'William E. Bennett Paul R. Gilmore Thomas N, O'Laughlin J. Pat Kapp Steven D. Tedesco Dale E. Wah Terry L. Kerger Earl T. McArthur Ronald P. Sheldon Howard Arnold Thomas L. Epperson Gary Baker David Nelson Richard Clark LIMIT No Limit $500,000 $500,000 $500,000 $200,000 $100,000 $100,000 $100,000 $100,000 $50,000 $50,000 $50,000 $50,000 $25,000 $25,000 x 0 • AMENDMENT NO. 1 TO AGREEMENT BETWEEN THE CITY OF HUNTINGTON BEACH AND ASL CONSULTING ENGINEERS FOR UPDATING WATER SYSTEM MASTER PLAN/FINANCING PLAN. THIS AMENDMENT is made and entered into the 20thday of March—, 2000, by and between the CITY OF HUNTINGTON BEACH, a California municipal corporation, hereinafter referred to as "City", and ASL CONSULTING ENGINEERS., a California corporation hereinafter referred to as CONSULTANT. WHEREAS, CITY and CONSULTANT are parties to that certain agreement, dated November 3, 1997, entitled "Professional Services Contract Between the City of Huntington Beach and ASL Consulting Engineers for Updating of Water System Master Plan/Financing Plan which agreement shall hereinafter be referred to as the "Original Agreement," and Since the execution of the Original Agreement, CITY has requested additional work from CONSULTANT and CONSULTANT has agreed to perform such work; and CITY and CONSULTANT wish to amend the Original Agreement to reflect the additional work to be performed by. CONSULTANT, and the additional compensation to be paid in consideration thereof by CITY to CONSULTANT. NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows: ADDITIONAL WORK CONSULTANT shall provide to CITY such additional services as required by CITY, as described in CONSULTANT's Proposal to CITY dated February 22, 2000, a copy of which is attached hereto as Exhibit "A," and incorporated by this reference as though fully set forth herein. agree/jmp/asl amend/3/7/00 • 2. ADDITIONAL COMPENSATION In consideration of the additional services to be performed hereunder as described in Section 1 above, CITY agrees to pay CONSULTANT, and CONSULTANT agrees to accept from CITY as full payment for services rendered, an additional sum not to exceed Thirty Eight Thousand Five Hundred Dollars ($38,500). 3. REAFFIRMATION Except as specifically modified herein, all other terms and conditions of the Original Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized offices the day, month and year first above written. ASL CONSULTING ENGINEERS. CITY OF HUNTINGTON BEACH, a municipal corporation of the State of California By: S eve Te esco, Principal (per corporate resolution) Mayor REVIEW A�D APPR D. <�p7—'Ci Administrator ATTEST: City Cfei-k APPROV D AS TO FORM: City Attorney g% S-S,o0� �� INITIAT D AND APPROVED: "'.ydl�. -4l-1100 V,r-Dir6ctor of Public Works agree/jmp/asl amend/3/3/00 2 ASL Consulting Engineers 16241 Laguna Canyon Road Suite 200 Irvine, California 92618 949/727-7099 Fax 949/727-7097 www.asice.com February 22, 2000 Mr. Thomas A. Rulla Principal Civil Engineer City of Huntington Beach 2000 Main Street Huntington Beach, CA 92648 Reference: Proposal to Provide Water Master Plan Update Dear Mr. Rulla: ASL Consulting Engineers is pleased to provide you with our proposal to update the City's Water Master Plan. Attached is our detailed scope of work, fee breakdown and schedule for the project. Our work will include updating water use demands; sources of supply; storage, booster and distribution requirements. We will work closely with City staff who will perform all hydraulic modeling on the City's existing model. In addition, we will compare the City of Huntington Beach system to other similar Coastal California communities. An updated list of capital improvement projects will be developed and prioritized. Once the Master Plan is completed the Update of the Financial Plan will be performed to indicate the changes. Our fee for this effort is as follows: Water Master Plan Update $35,500 Revisions to Financial Plan Update $ 3,000 Total $38, S00 A detailed fee breakdown is attached. Our staff is available to work on the project as soon as we receive your authorization. Our completion schedule is attached. We have assumed a start date of April 3, 2000 and have put together a schedule that will allow the Master Plan and Financial Plan to be presented to Council in September, 2000. Pasadena / Irvine / Palm Springs i Camarillo / San Diego / San Bernardino / Oceanside / Phoenix / Payson / San Antonio ASL Consulting Engineers City of Huntington Beach February 22, 2000 Page 2 We look forward to getting your authorization to proceed. In the meantime if you have any questions please feel free to contact us. Sincerely, te4eed:]esco Vice President SDT/lf Attachment BpropMp044skdoc cc: ✓Gary Dysart, City of Huntington Beach 0 0 SCOPE OF WORK ASL Consulting Engineers proposes to provide the City of Huntington Beach the following detailed scope of services: PART 1 - WATER MASTER PLAN Land Use and Population ASL will obtain the most recent land use documents, general plan and population projections for the City. We will prepare a map showing existing and ultimate land use. Population projects for the existing service area and proposed ultimate area will be documented. 2. Water Demands and Projections ASL will review the City's existing water demands and provide projections of future water demands through ultimate buildout. In addition, ASL will compare the City of Huntington Beach water demands with other similar California coastal communities. Our master plan will include documentation and graphics for the following: • Historical water production and consumption • Unaccounted for water • Demand coefficients • Calculated existing demands • Calculated ultimate demands • Peaking factors • Fire flow requirements Existing Water System ASL will review and document the existing City water system -and the near term improvement projects currently in the design stages. Previous reports on the City facilities will be reviewed and recommendations included where they are appropriate. Documentation, maps, graphs and charts will be provided for the following: • Water system operation • Imported water sources • Wells • Storage • Booster facilities • Distribution system ASL Consulting Engineers CITY OF HUNTINGTON BEACH Water Master Plan 1 • SCOPE OF WORK 4. Computer Hydraulic Modeling ASL will review the existing City baseline model and the calibration of the model. In addition ASL will provide direction to City staff on model analysis and will review all model runs. ASL will work closely with City staff to complete the hydraulic modeling efforts. Expert input will be provided at the following stages: • Start-up • Calibration review • Existing system analysis • Ultimate system analysis • Project phasing • Final product 5. Water Supply Sources ASL will prepare documentation of local and regional water supplies to the City. We will evaluate projected supply from MAID and 0CWD. In addition, ASL will address alternative supply sources. 6. Water System Analysis ASL will summarize and document the results of the computer hydraulic modeling effort. Tables, charts, maps and graphs will be prepared to document the following: • Existing system analysis • Ultimate system analysis • Source analysis • Storage analysis • Booster pumping analysis • Distribution system analysis 7. System Improvements and Proposed Capital Improvement Program ASL will summarize and prepare planning level cost estimates for all required system improvements. Required storage capacity will be compared to other similar coastal water systems. A prioritized list of capital improvement projects and costs will be prepared. ASL Consulting Engineers CITY OF HUNTINGTON BEACH Water Master Plan 2 SCOPE OF WORK 8. Prepare Master Plan Report ASL will prepare a detailed Master Plan report produced in 8-1/2" x 11" format with color cover, graphs and charts. The report will summarize, in easy to read format, the results of the master plan analysis. The report will be provided to the City staff for review as follows: • Draft Report - 10 copies in black and white • Revised Draft Report - 10 copies in black and white • Final Report - 10 copies in color 9. Meetings ASL will work closely with the City staff and we expect to be meeting with various City staff members throughout the process. We envision the following formal project meetings: • Kick-off meeting • Data gathering meeting • Hydraulic modeling results meeting • Draft report review meeting • Final report review meeting PART 2 - FINANCIAL PLAN UPDATE 1. ASL will take the results from the water master plan including the revised capital improvement list and revise the financial plan update. The result will be a completed financial plan which matches the capital improvements recommended in the master plan. ASL Consulting Engineers CITY OF HL`NTINGTON BEACH Water Master Plan 3 City of Huntington Beach WATER MASTER PLAN UPDATE Scope/Fee Breakdown LaborTask Task Description PE Eng III Draft[Tech Clerical Total Hours LaborPM Part 1 - Water Master Plan 1. Document land use population a. Existing land use 1 4 4 9 $915 $915 b. Ultimate land use 1 4 4 9 $915 $915 c. Population 4 4 a $780 $780 2. Summarize and document water requirements a. Historic water production/consumption 1 4 8 13 $1,255 $1,255 b. Unaccounted-for water 1 4 8 13 $1,255 $1,255 c. Demand coefficients used by city 2 2 $220 $220 d. Existing demands 4 4 $440 $440 e. Ultimate demands 4 4 $440 $440 f. Peaking factors used by city 2 2 $220 $220 g. Fire flow requirements 2 4 6 $560 $560 3. Document existing waters stem a. Waters stem operation 1 4 4 9 $915 $915 b. Imported water sources 1 4 2 7 $745 $745 c. Wells 1 4 8 13 $1,255 $1,255 d. Storage 1 4 8 13 $1,255 $1.255 e. Booster facilities 1 4 8 13 $1,255 $1,255 f. Distributions stem 1 4 4 9 $915 $915 4. Computer Modeling a. Direct and review city staff efforts 8 8 16 $1,960 $1,960 5. Document water supply sources a. Regional water supply sources 4 4 8 $980 $980 b. Alternative supply sources 4 4 1 8 $980 $980 6. Summarize and document water system analysis a. Existing system 1 a 9 $1,015 $1,015 b. Ultimates stem 1 8 9 $1,015 $1,015 c. Source Analysis 1 4 5 $575 $575 d. Storage analysis 1 4 5 $575 $575 e. Booster analysis 1 4 5 $575 $575 f. Distributions stem 1 4 5 $575 $575 �J LJ Master Plan Updatet.xls Rev: 11:04 AM on 2/21/00 Page 1 of 2 City of Huntington Beach WATER MASTER PLAN UPDATE Scope/Fee Breakdown Task Description 7. Ty -stem Improvements LaborTask PE Eng III Draft/Tech Clerical Total Hours LaborPM a. Summarize improvements identified by 2 4 4 10 $1,050 $1,050 citv staff's modeling b. Prepare cost estimates 2 4 4 10 $1,050 $1,050 8. Prepare Report 0 a. Draft report 4 24 8 8 44 $4,180 $400 $4,580 b. Final draft report 2 16 4 8 30 $2,730 $465 $3,195 c. Final report 1 4 4 4 13 $1,075 $1,000 $2,075 9. Meetin s a. Kickoff meeting 2 2 4 $490 $490 b. Data qathering meeting 2 2 4 $490 $490 c. H draulic Model Meeting d. Draft report review meeting 2 2 4 $490 $490 e. Final draft report review meeting 2 2 4 $490 $490 .Su6total i xri `' KR `!x+!; .s.,51f Kft.:.". _ . i{` °ii 53'. 16B. �, ,Ry. .t_ .c x21,. 1 �.`: 74 �_ atb::' i, b"= it • :j:: ' <.#? 1.....2 'i4"� A<:::.: ax!). a-,. c, .,-. 5 27' ,n - „�., F 3 5>, - ,�7 •i , 9 1 50.E Y:^. Part 2 - Financial Plan Update 1. U date Project Phasing & Revise Report 4 4 2 $1,080 $1,920 $3,000 .�r�:20� -T�:Total t "166' ,T ;�_327„-, 3.. ;lei; $34 7;15,y �7B5i}�:.. , _... -$38'500;�. • • Master Plan Updatel.xls Rev: 11:04 AM on 2/21/00 Page 2 of 2 ID 10 1 Task Name 1 Notice to Proceed 2 Kickoff Meeting 3 Data Gathering 4 Data Review Meeting 5 Landuse & Population 6 Water Demands 7 Review Existing System 8 Computer Model 9 Review Calibration 10 Run existing System 11 Run Ultimate System 12 Review Meeting 13 Finalize Model 14 Water Supply Sources 15 System Improvements 16 CIP Phasing 17 Draft Report 18 City Review 19 Draft Report Meeting 20 Revised Draft Report 21 City Review 22 Final Report Meeting 23 Final Report 24 Revise Financial Report 25 City Review 26 Final Financial Report 27 -Agenda Report 28 Council Presentation Duration Start Finish 3/26 4/2 0 days Mon 4=0 Mon 4/3/00 ♦ 4/3 0 days Mon 4/3100 Mon 4/3/00 10 days Mon 4/3/00 Fri 4/14/00 0 days Fri 4/14/00 Fri 4/14/00 5 days Mon 4/17/00 Fri 4/21/00 5 days Mon 4/24100 Fri 4/28100 5 days Mon 511/00 Fri 5/5/00 30 days Mon 4/10/00 Fri 5/19/00 5 days Mon 4/10/00 Fri 4/14/00 10 days Mon 4/17/00 Fri 4128/00 10 days Mon 511/00 Fri 5/12/00 0 days Fri 5/12/00 Fri 5/12/00 5 days Mon 5/15100 Fri 5/19/00 5 days Mon 5/22/00 Fri 5/26100 5 days Mon 5/29/00 Fri 612/00 5 days Mon 6/5/00 Fri 6/9/00 10 days Mon 6112/00 Fri 6/23/00 10 days Mon 6126100 Fri 7/7/00 0 days Fri 7/7/00 Fri 7/7/00 10 days Mon 7/10/00 Fri 7/21/00 10 days Mon 7/24/00 Fri 8/4/00 0 days Fri 8/4100 Fri 8/4/00 5 days Mon 8!7/00 Fri 8111/00 5 days Mon 8/14/00 Fri 8/18100 5 days Mon 8/21/00 Fri 8125/00 5 days Mon 8/28100 Fri 9/1/00 10 days Mon 9/4/00 Fri 9/15/00 0 days Fri 9/15100 Fri 9/15/00 CITY OF HUNTINGTON BEACH WATER MASTER PLAN UPDATE I May I June 4/16 1 4/23 1 4/30 1 5!7 1 5114 1 5/21 1 5/28 1 6/4 1 6/11 1 6/18 1 6/25 1 7/2 to Gathering 4 Landuse & Population Water Demands Review Existing System 7/16 1 7/23 1 7/30 1 8/6 18/13 18/20 ASL Consulting Engineers Task U Progress Summary Rolled Up Split Rolled Up Progress Project Summary Mon 2/21/00 _�_.. Split Milestone . Rolled Up Task Rolled Up Milestone O External Tasks 9/17 9115 d ACORD_ CERTIFICATEOF LIABILITY INSU CFID MC DATE(MM/DD/YY) LCO-1 1A/OB/99 PRODUCER Cl `,WV71h THIS CERTIFICATE IS IMPED AS A MATTER OF INFORMATION Lyons Insurance Agency, Inc. ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE Powdermill Square Fi l� W 60a� j0 HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 3 844 Kennett Pike, Suite 210 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Wilmington DE 19807 Phone:302-658-5508 Fax:302-658-1253 I INSURERS AFFORDING COVERAGE INSURED INSURER A: Hartford Insurance INSURER B: Twin City Fire . Insurance Co. ASL Consulting Engineers 1INSURER C: 3280 E. Foothill Blvd. Ste 350 INsuRERD: Pasadena CA 91107 INSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INS LTR TYPE OF INSURANCE POL C F CTIVE ! POLICYEXPIRATION: POLICY NUMBER DATE MM/DD DATE MM/DD LIMITS GENERAL LIABILITY ! j EACH OCCURRENCE ; S 10 0 0 0 0 0 A X COMMERCIAL GENERAL LIABILITY i 4 4UUNFU3 2 0 5 10101199 10/01/00 FIRE DAMAGE (Any one fire) I S 3 0 0 0 0 0 I ' CLAIMS MADE L X i OCCUR; �J ! ; MED EXP (Any one person) S 1 O O O O — I I ! PERSONAL & ADV INJURY $ 10 0 0 0 0 0 I GENERAL AGGREGATE I$ 2 0 0 0 0 0 0 GEWL AGGREGATE LIMIT APPLIES PER:! PRODUCTS - COMP/OP AGG ; S 2 0 0 0 O 0 O POLICY JECT i LOC AUTOMOBILE LIABILITY I I COMBINED SINGLE LIMIT S] O O O O O O A X ANY AUTO 44UENFU3301 10/01/99 10/01/00 1 (Ea accident) ALL OWNED AUTOS I BODILY INJURY —. SCHEDULED AUTOS r jrr TO FORM :1 (Per person) S AS - I zi .•D APP:. X. HIRED AUTOS BODILY INJURY S I ' X NON -OWNED AUTOS G} i _, . - (Per accident) r PROPERTY DAMAGE S 1 (Per accident) GARAGE LIABILITY t3j City A i AUTO ONLY - EA ACCIDENT S ANY AUTO OTHER THAN EA ACC S I AUTO ONLY: AGG S EXCESS LIABILITY i EACH OCCURRENCE ! S 5 0 0 0 0 0 0 r� A 'X OCCUR CLAIMS MADE 44XH"UO785 10/01/99 i 10/01/00 AGGREGATE $ 5000000 $ DEDUCTIBLE -, I r ED I S 'N RETENTION S n c: i)�^iJi' 5 WORKERS COMPENSATION AND 1 TORY LIMITSER I EMPLOYERS' LIABILITY B 44WBRMP3350 10/01/99 10/01/00 E.L. EACH ACCIDENT S 1000000 B 1 i 44WLM23351 10/01/99 i 10/01/00 I E.L. DISEASE - EA EMPLOYEE S 1000000 E.L. DISEASE - POLICY LIMIT S 10 0 0 0 0 0 OTHER 1 ! j DESCRIPTION OF OPERATIONS/LOCATIONSNEHICLESIDCCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS The City of Huntington Beach, its Agents, Officers and Employees are included as Additional Insureds per the attahced Endorsement CG 20 11 85. With repects to the Workers Compensation Coverage shown above, Hartford Insurance Company agrees to waive all rights of Subrogation. CERTIFICATE HOLDER Y ADDITIONAL INSURED; INSURER LETTER: CANCELLATION CITYHDN SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL MAIL 3 0 DAYS WRITTEN City of Huntington Beach NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, Public Works Dept Gary Dysart 2000 Main Street Huntingdon Beach CA 92648 e 25-S (7197) ��' ©ACORD CORPORATION 1988 MAR-13-2000 MON 10:26 AM ASL PASADENA • e*—, W POLICY NUMBER: 44LTUNFU3205 FAX NO, 8830040 P. 04/04 • U/�lt L C1� CL�K COMMERCIAL GENERAL LIABILITY THE HARTFORD THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY ADDITIONAL INSURED --OWNERS, LESSEES OR CONTRACTORS (FORM B) This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART. SCHEDULE Name of Persons or Organisation: City of Huntington Beach, its Agents , Officers and Employees Public Works Department, 2000 Main Street Huntington Beach CA 92648 (If no entry appears above, Information required to complete this endorsement will be shown in the Declarations as applicable to this endorsement,) WHO IS AN INSURED (Section II) Is amended to include as an inured the person or organization shown In the Schedule, but only with respects to liability arising out of "your work" for that Insured by or for you. CG 20 10 1185 Copyright, Insurance Service Office, Inc. 1984 MAR-13-2000 MON 10:26 AM ASL PASADENA FAX N0, 6830040 P. 03/04 ACORD CERTIFICATE OF LIABILITY INSURANCt'D MC DATE DU/YY) LCO-1 12/012j08J99 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION Lyons Insurance Agency, Inc. ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE Powdermill Square HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 3 844 Kennett Pike, Suite 210 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. )a\lmington DR 19807 INSURERS AFFORDING COVERAGE DnBI002-658-5508 Fax:302-658-1253 INSURED INSURER A: Reliance National Indemnity Cc INSURER B: ASL Consultingg Engineers INSURERC: 3280 E. Footh311 Slvd. Ste 350 INSURERD: Pasadena CA 91107 l INSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ILTR I TYPE OF INSURANCE POLICY NUMBER DATE MM/DD OATEYMMlDDIYY N LIMITS GENERAL LIABILITY EACH OCCURRENCE I S FIRE DAMAGE (Any one fire) ; S COMMERCIAL GENERAL LIABILITY CLAIMS MADE OCCUR ) MED EXP (Any one person) j S PERSONAL& ADV INJURY 15 r i I I u GENERAL AGGREGATE S GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP(OP AGG S POLICY JEC 7. LOC r j AUTOMOBILE LIABILITY iANY AUTO COMBINED SINGLE LIMIT (Ea accident) S ALL OWNED AUTOS I SCHEDULED AUTOS BODILYINJURY (Per Person) S BODILY INJURY I (Per accident) I S HIRED AUTOS NON -OWNED AUTOS i PROPERTY DAMAGE + S (Peraccidenl) r.► j GARAGE UASILI TY ANY AUTO Ail � T T T �� , r 7 j,j 1 l Ol7 AUTO ONLY - EA ACCIDENT I S HAN FA ACC ; E AUTOOOTHER ONLY: AUTO ONLY: AGG S I EXCE39 LIABILITY FIOCCUR CLAIMS MADE • i' '� 1' CT`1 i I�,,- By PDt Ci � Y A torney EACH OCCURRENCE S AGGREGATE IS I s I S r- 7 DEDUCTIBLE I I RETENTION SW651AIU- S WORKERS COMPENSATION AND Ur TORY LIM S I ER I EMPLOYERS' LIABILITY E.L, EACH ACCIDENT .3 E,L. DISEASE - EA EMPLOYEE! $ E.L. DISEASE - POLICY LIMIT i S i OTHER AjiProfess./Pollution NTY20IS13510 10/01/99 10/01/00 See Below For Limits S&O Legal Liab DESCRIPTION OF OPERATIONSILOCATIONSNEHICLESIFXCLUSIONS ADDED BY ENDORSEMENTISPECIAL PROVISIONS LIMITS% $2,000,000 Ea. Occ./$2,000,000 Agg. and $100,000 Retention Ea. Cl. CLAIMS MADE FORM: Maximum for all claims during the policy year. CERTIFICATE HOLDER N I ADDITIONAL INSURED; INSURER LETTER: CANCELLATION CITYIII3N i SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION City of Huntington Beach Public Works Dept Gary Dysart 2000 Main Street Huntingdon Beach CA 92648 DATE THEREOF, THE ISSUING INSURER MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT. 25-S c RCA AOUTING STHEE'T INITIATING DEPARTMENT: Public Works_ SUBJECT: Ujkprove Amendment to Co. tr,,act with A.SL-�ConsuIting'. En_ ineers for Water_Master P-Ian/-Financin -Plan-U d'te COUNCIL MEETING DATE: FMar_ch2.0,_2000r w RCA,ATTACHMENTS STATUS. Ordinance (w/exhibits & legislative draft if applicable) Not Applicable Resolution (w/exhibits & legislative draft if applicable) Not Applicable Tract Map, Location Map and/or other Exhibits Not Applicable Contract/Agreement (w/exhibits if applicable) (Signed in full by the City Attorne) Attached Subleases, Third Party Agreements, etc. (Approved as to form by City Attorne) Not Applicable Certificates of Insurance (Approved by the City Attorney) Not Applicable Financial Impact Statement (Unbudget, over $5,000) Not Applicable Bonds (If applicable) Not Applicable Staff Report If applicable) Not Applicable Commission, Board or Committee Report (If applicable) Not Applicable Findings/Conditions for Approval and/or Denial Not Applicable . EXPLANATION FOR_ MISSING ATTACHMENTS..: EXPLANATION FOR RETURN OF ITEM RCA Author: L. Daily 5599 Council/Agency Meeting Held: -7 ,z&/9 Deferred/Continued to: `Z�llnc•�► Er"A'pproved ❑ Conditionally Appr ved ❑ Denied rg _d City CI 's Signature Council Meeting Date: 11/03/97 Department ID Number: PW-97-87 CITY OF HUNTINGTON BEACH REQUEST FOR COUNCIL ACTION Q z SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS �C' SUBMITTED BY: MICHAEL T. UBERUAGA, City Administrato 070V ✓�% to s PREPARED 134 LES M. JONES, Aublic Works Director ROBERT J. FRANZ, Deputy City Administrato SUBJECT: APPROVAL OF CONTRACT FOR WATER SYSTEM MASTER P CONSTRUCTION AND FINANCING SCHEDULE UPDATE Statement of Issue, Funding Source, Recommended Action, Alternative Action(s), Analysis, Environmental Status, Statement of Issue: The pay-as-you-go financing method set forth in the Water System Master Plan (WMP) may require changes to avoid Proposition 218 legal challenges. Additionally, WMP revenue has fallen short of original projections. These issues create the need to review and update the project and financing schedules originally set forth in the WMP. Funding Source: Funds are available in account EW-PW-921-3-90-00. Recommended Action: Motion to approve the contract in the amount of thirty thousand eight hundred dollars ($30,800) with ASL Consulting Engineers for Updating of Water System Master Plan/Financing Plan. Alternative Action(s): 1) Do not approve the contract and continue Water System Master Plan progress as originally adopted. 2) Do not approve the contract and assign the necessary tasks to internal staff. This action will require an analysis of the revenues and projects by City Finance and Public Works staff. The project hours were not included in the budget. Previously planned assignments will not be completed. R QUEST FOR COUNCIL ACTI9A MEETING DATE: 11/03/97 DEPARTMENT ID NUMBER: PW-97-87 Analysis: The Water System Master Plan/Financing Plan was adopted in October 1995. The plan uses an eleven year, pay-as-you-go approach to fund multi -year construction projects. Regular rate increases over the course of the first five years are included in the plan. Two issues may now affect the construction and financing programs: Proposition 218, and, a potential revenue shortfall. The City is required to comply with Proposition 218. The City Attorney, the Attorney General for the State of California, and an Orange Councty Superior Court judge have written legal opinions supporting the City's continuations of all current water fees and charges. Other legal opinions have reached different conclusions, however, due to the vague wording of Proposition 218. In order to avoid potential legal challenges, the City may need to modify the rate structure adopted in October 1995. Since the adopted Plan is based on the accumulation of funds to undertake some of the large projects, the project priorities should be reviewed and a new schedule developed to conform with the City Attorney's advice regarding Proposition 218. The revenue that has been collected over the past 18 months has fallen short of the projections used in the adopted capital plan. It is necessary to update the revenue projections based on the current data, plus revise the projection related to new development based on more current development activities information. The apparent shortfall of revenue to fund the proposed scope of Master Plan improvements may require an adjustment in the planned projects in order to bring the planned expenditures in balance with revenues. The Public Works Department solicited proposals from six qualified firms. Proposals were received from ASL Consulting Engineers and Boyle Engineering. Proposals were evaluated, and consultants interviewed, by staff from the Public Works and Finance Departments and a Public Works Commissioner. The project team submitted by ASL Consulting Engineers was unanimously selected. In addition to ASL Engineers, the team includes Morris Water Resources and Bartle Wells and Associates. The project is anticipated to be completed in approximately three months. The result will be a revised financing plan and construction schedule, if required. These results will be reported to the City Council upon completion of the report. Any regulatory changes required will be considered at that time. Environmental Status: Not Applicable AttachmentUs : RCA Author: L. Daily 0027998.01 -2- 10/21 /97 9:08 AM PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND ASL CONSULTING ENGINEERS FOR UPDATING OF WATER SYSTEM MASTER PLAN/FINANCING PLAN THIS AGREEMENT, made and entered into this34D day of /Vo%e1n45E . , 1997, by and between the City of Huntington Beach, a municipal corporation of the State of California, hereinafter referred to as "CITY",and ASL CONSULTING ENGINEERS, a California corporation, hereinafter referred to as "CONSULTANT." WHEREAS, CITY desires to engage the services of a consultant for updating of Water System Master Plan/Financing Plan which generally involves updating of the revenue projections for the Water System Mater Plan Fund; developing a priority list of Mater Plan projects and preparing a schedule for undertaking the projects over an eleven (11) year implementation period, and preparing information for presentations and participating with CITY staff involving the Public Works Commission, the City Council and potentially a special subcommittee, the City of Huntington Beach; and Pursuant to documentation on file in the office of the City Clerk, the provisions of HBMC Chapter 3.03 relating to procurement of professional service contracts has been complied with; and CONSULTANT has been selected to perform said services, NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows: CONSULTANT shall provide all services as described in the Request for Proposal, and CONSULTANT's proposal dated August 7, 1997, (hereinafter referred to as Exhibit "A"), which is attached hereto and incorporated into this Agreement by this reference. Said services shall sometimes hereinafter be referred to as "PROJECT." 7/k/PCD/ASU10/3/97 • CONSULTANT hereby designates Steve Tedesco, who shall represent it and be its sole contact and agent in all consultations with CITY during the performance of this Agreement. 2. CITY STAFF ASSISTANCE CITY shall assign a staff coordinator to work directly with CONSULTANT in the performance of this Agreement. 3. TIME OF PERFORMANCE Time is of the essence of this Agreement. The services of the CONSULTANT are to commence as soon as practicable after the execution of this Agreement and all tasks specified in Exhibit "A" shall be completed no later than three (3) months from the date of this Agreement. These times may be extended with the written permission of the CITY. The time for performance of the tasks identified in Exhibit "A" are generally to be shown in the Scope of Services on the Work Program/Project Schedule. This schedule may be amended to benefit the PROJECT if mutually agreed by the CITY and CONSULTANT. WIMMEMOVIUVAM-YA I • In consideration of the performance of the services described herein, CITY agrees to pay CONSULTANT a fee not to exceed Thirty Thousand Eight Hundred Dollars ($30,800). •:. In the event CITY requires additional services not included in Exhibit "A," or changes in the scope of services described in Exhibit "A," CONSULTANT will undertake such work after receiving written authorization from CITY. Additional compensation for such extra work shall be allowed only if the prior written approval of CITY is obtained. 2 7/k/PCD/ASL/10/3/97 Oh L: a G Lei Mel MWWAV4 M 1 A. CONSULTANT shall be entitled to progress payments toward the fixed fee set forth herein in accordance with the progress and payment schedules set forth in Exhibit "A". B. Delivery of work product: A copy of every technical memo and report prepared by CONSULTANT shall be submitted to the CITY to demonstrate progress toward completion of tasks. In the event CITY rejects or has comments on any such product, CITY shall identify specific requirements for satisfactory completion. Any such product which has not been formally accepted or rejected by CITY shall be deemed accepted. C. The CONSULTANT shall submit to the CITY an invoice for each progress payment due. Such invoice shall: 1) Reference this Agreement; 2) Describe the services performed; 3) Show the total amount of the payment due; 4) Include a certification by a principal member of the CONSULTANT's firm that the work has been performed in accordance with the provisions of this Agreement; and completed. 5) For all payments include an estimate of the percentage of work Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is making satisfactory progress toward completion of tasks in accordance with this Agreement, CITY shall promptly approve the invoice, in which event payment shall be made within thirty (30) days of receipt of the invoice by CITY. Such approval shall not be unreasonably withheld. If the CITY does not approve an invoice, CITY shall notify CONSULTANT in writing of the reasons for non -approval, within seven (7) calendar days of 3 7/k/PCD/ASL/10/3/97 receipt of the invoice, and the schedule of performance set forth in Exhibit "A" shall be suspended until the parties agree that past performance by CONSULTANT is in, or has been brought into compliance, or until this Agreement is terminated as provided herein. D. Any billings for extra work or additional services authorized by CITY shall be invoiced separately to the CITY. Such invoice shall contain all of the information required above, and in addition shall list the hours expended and hourly rate charged for such time. Such invoices shall be approved by CITY if the work performed is in accordance with the extra work or additional services requested, and if CITY is satisfied that the statement of hours worked and costs incurred is accurate. Such approval shall not be unreasonably withheld. Any dispute between the parties concerning payment of such an invoice shall be treated as separate and apart from the ongoing performance of the remainder of this Agreement. CONSULTANT agrees that all materials prepared hereunder, including all original drawings, designs, reports, both field and office notices, calculations, maps and other documents, shall be turned over to CITY upon termination of this Agreement or upon PROJECT completion, whichever shall occur first. In the event this Agreement is terminated, said materials may be used by CITY in the completion of PROJECT or as it otherwise sees fit. Title to said materials shall pass to the CITY upon payment of fees determined to be earned by CONSULTANT to the point of termination or completion of the PROJECT, whichever is applicable. CONSULTANT shall be entitled to retain copies of all data prepared hereunder. 8. HOLD HARMLESS CONSULTANT shall protect, defend, indemnify and hold harmless CITY, its officers, officials, employees and agents from and against any and all liability, loss, damage, expenses, costs (including without limitation costs and fees of litigation of every nature) arising out of or in connection performance of this Agreement or its failure to comply with any of its 4 7/k/PCD/ASL/10/3/97 obligations contained in this Agreement, except such loss or damage which was caused by the sole negligence or willful misconduct of the CITY. Pursuant to California Labor Code section 1861, CONSULTANT acknowledges awareness of section 3700 et seq. of said Code, which requires every employer to be insured against liability for workers compensation; CONSULTANT covenants that it will comply with such provisions prior to commencing performance of the work hereunder. CONSULTANT shall maintain workers compensation insurance in an amount of not less than One Hundred Thousand Dollars ($100,000) bodily injury by accident, each occurrence, One Hundred Thousand Dollars ($100,000) bodily injury by disease, each employee, Two Hundred Fifty Thousand Dollars ($250,000) bodily injury by disease, policy limit. CONSULTANT shall require all subcontractors to provide such workers compensation insurance for all of the subcontractors' employees. CONSULTANT shall furnish to CITY a certificate of waiver of subrogation under the terms of the workers compensation insurance and CONSULTANT shall similarly require all subcontractors to waive subrogation. In addition to the workers compensation insurance and CONSULTANT's covenant to indemnify CITY, CONSULTANT shall obtain and furnish to CITY, a policy of general public liability insurance, including motor vehicle coverage covering the PROJECT. Said policy shall indemnify CONSULTANT, its officers, agents and employees, while acting within the scope of their duties, against any and all claims of arising out of or in connection with the PROJECT, and shall provide coverage in not less than the following amount: combined single limit bodily injury and property damage, including products/completed operations liability and blanket contractual liability, of $1,000,000 per occurrence. If coverage is provided under a form which includes a designated general aggregate limit, the aggregate limit must be no less 5 7/k/PCD/ASL/10/3/97 • • than $1,000,000. Said policy shall name CITY, its officers, and employees as Additional Insureds, and shall specifically provide that any other insurance coverage which may be applicable to the PROJECT shall be deemed excess coverage and that CONSULTANT's insurance shall be primary. CONSULTANT shall furnish a professional liability insurance policy covering the work performed by it hereunder. Said policy shall provide coverage for Consultant's -- professional liability in an amount not less than $1,000,000 per occurrence and in the aggregate. A claims made policy shall be acceptable if the policy further provides that: The policy retroactive date coincides with or precedes the professional services contractor's start of work (including subsequent policies purchased as renewals or replacements). 2. CONSULTANT will make every effort to maintain similar insurance during the required extended period of coverage following project completion, including the requirement of adding all additional insureds. 3. If insurance is terminated for any reason, CONSULTANT agrees to purchase an extended reporting provision of at least two (2) years to report claims arising from work performed in connection with this Agreement. 4. The reporting of circumstances or incidents that might give rise to future claims. 12. CERTIFICATES OF INSURANCE Prior to commencing performance of the work hereunder, CONSULTANT shall furnish to City certificates of insurance subject to approval of the City Attorney evidencing the foregoing insurance coverages as required by this Agreement; said certificates shall: a. provide the name and policy number of each carrier and policy; b. shall state that the policy is currently in force; and 6 7/k/PCD/Asu 10/3/97 • • C. shall promise that such policies shall not be suspended, voided or canceled by either party, reduced in coverage or in limits except after thirty days prior written notice; however, ten days prior written notice in the event of cancellation for nonpayment of premium. CONSULTANT shall maintain the foregoing insurance coverages in force until the work under this Agreement is fully completed and accepted by City. The requirement for carrying the foregoing insurance coverages shall not derogate from the provisions for indemnification of City by CONSULTANT under the Agreement. City or its representative shall at all times have the right to demand the original or a copy of all said policies of insurance. CONSULTANT shall pay, in a prompt and timely manner, the premiums on all insurance hereinabove required. W-4ikqIPLQl19M6M9•: CONSULTANT is, and shall be, acting at all times in the performance of this Agreement as an independent contractor. CONSULTANT shall secure at its expense, and be responsible for any and all payment of all taxes, social security, state disability insurance compensation, unemployment compensation and other payroll deductions for CONSULTANT and its officers, agents and employees and all business licenses, if any, in connection with the services to be performed hereunder. All work required hereunder shall be performed in a good and workmanlike manner. CITY may terminate CONSULTANT's services hereunder at any time with or without cause, and whether or not PROJECT is fully complete. Any termination of this Agreement by CITY shall be made in writing, notice of which shall be delivered to CONSULTANT as provided herein. 7 7/k/PCD/ASL/10/3/97 15. ASSIGNMENT AND SUBCONTRACTING This Agreement is a personal service contract and the supervisory work hereunder shall not be delegated by CONSULTANT to any other person or entity without the consent of CITY. ,16. COPYRIGHTS/PATENTS CITY shall own all rights to any patent or copyright on any work, item or material produced as a result of this Agreement. h17. CITY EMPLOYEES AND OFFICIALS CONSULTANT shall employ no CITY official nor any regular CITY employee in the work performed pursuant to this Agreement. No officer or employee of CITY shall have any financial interest in this Agreement in violation of the applicable provisions of the California Govemment Code. 18. NOTICES Any notice or special instructions required to be given in writing under this Agreement shall be given either by personal delivery to CONSULTANT's agent (as designated in Section 1 hereinabove) or to CITY's Director of Public Works as the situation shall warrant, or by enclosing the same in a sealed envelope, postage prepaid, and depositing the same in the United States Postal Service, addressed as follows: TO CITY: Director of Public Works City of Huntington Beach 2000 Main Street Huntington Beach, CA 92648 TO CONSULTANT: Steve Tedesco ASL Consulting Engineers One Jenner Street, Suite 200 Irvine, CA 92618 C:7 7/k/PCD/ASL/10/3/97 • 111 : t WillI CONSULTANT shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall, in particular, comply with the provisions of the United States Code regarding employment verification. •1, V__I I ► U CONSULTANT and CITY agree that CITY is not liable for payment of any subcontractor work involving legal services, and that such legal services are expressly outside the scope of services contemplated hereunder. CONSULTANT understands that pursuant to Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for CITY; and CITY shall not be liable for payment of any legal services expenses incurred by CONSULTANT. 21. ATTORNEY'S FEES In the event suit is brought by either party to enforce the terms and provisions of this agreement or to secure the performance hereof, each party shall bear its own attorney's fees. REST OF PAGE NOT USED 9 7/k/PCD/ASL/10/3/97 22. ENTIRETY The foregoing, and Exhibit "A": attached hereto, set forth the entire Agreement between the parties. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized offices the day, month and year first above written. ASL CONSULTING ENGINEERS By: Steven D. Tedesco, Principal REVIEWED AND APPROVED: CITY OF HUNTINGTON BEACH, A municipal corporation of the State of California Mayor rZ ATTEST: City Administrator City Clerk APPROVED AS TO FORM: Cit Attorney / INITIATE AND APPROVED: V Il'u-01 rw wDirector of P blic Works ITQ 7/k/PCD/ASL/10/3/97 09i241/97 14:44 V71445082 ASL CONSULTING 10002i002 ASL Consulting Engineers RESOLUTION It is hereby resolved by the Board of Directors of ASL Consulting Engineers, on March 20, 1996, that.the following have been given authorization to individually bind ASL Consulting Engineers by signing engineering contracts, up to the limit shown, in place of the President, Zareh G. Astourian, when necessary, and unless otherwise stipulated by the client_ This resolution replaces previous resolutions regarding this authority_ Douglas J. Reinhart William E. Bennett Paul R. Gilmore Tlsomas N. O'Laughlin J. Pat Kapp Steven D. Tedesco Dale E. Wah Terry L. Kerger Earl T. McArthur Ronald P. Sheldon Howard Arnold Thomas L. Epperson Gary Baker David Nelson Richard Clark ,r LIMIT No Limit $500,000 $500,000 $500,000 $200,000 $100,000 $100.000 $ 1 00, 000 $100, 000 $50,000 $50,000 $50,000 $50,000 $25,000 $25,000 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND ASL CONSULTING ENGINEERS FOR UPDATING OF WATER SYSTEM MASTER PLAN/FINANCING PLAN Table of Contents WorkStatement....................................................................................................1 CityStaff Assistance.............................................................................................2 Time of Performance............................................................................................2 Compensation......................................................................................................2 ExtraWork............................................................................................................2 Methodof Payment...............................................................................................2 Disposition of Plans, Estimates and Other Documents.........................................4 HoldHarmless......................................................................................................4 Workers' Compensation........................................................................................4 General Liability Insurance...................................................................................5 Professional Liability Insurance.............................................................................5 Certificates of Insurance......................................................................................7 Independent Contractor.......................................................................................7 Termination of Agreement...................................................................................8 Assignment and Subcontracting..........................................................................8 Copyrights/Patents..............................................................................................8 City Employees and Officials...............................................................................8 Notices.................................................................................................................8 Immigration..........................................................................................................9 Legal Services Subcontracting Prohibited............................................................9 AttorneyFees ......................................................... :............................................ 9 Entirety................................................................................................................10 7/k/PCD/ASL/10/3/97 0 ZXHrei 1 /4 • ASL Consulting Engineers One Jenner Street Suite 200 Irvine, California 92618 714/727-7099 Fax 714/727-7097 August 7, 1997 Mr. Gary P. Dysart Department of Public Works City of Huntington Beach City Hall 2000 Main Street Huntington Beach, CA 92648 Subject: Proposal for Updating Water System Master Plan/Financial Plan Dear Mr. Dysart: ASL Consulting Engineers enthusiastically submits our proposal for the City of Huntington Beach's Water System Master Plan/Financial Plan. Our firm has been involved in master planning projects, rate studies and financial plans throughout Southern California for more than 40 years. To date we have completed more than 50 water system master plans and numerous financial plans. Our proposal outlines our approach to your project, schedule, qualifications and project team. We are currently completing two similar projects in Carlsbad and Oceanside and we will:be able to incorporate the same team into the City of Huntington Beach's project. Our team brings the following items which we feel are key to successfully completing this type of project:: • Experienced team • Recent experience with similar projects • Flexible approach and understanding of City's needs • Demonstrated record of success • Excellent communication and presentation skills We sincerely thank you for considering ASL for your project and we look forward to working with you. If you have any questions regarding our proposal please feel free to contact us. Sincerely, Steve Tedesco Project Manager SDT/cg Attachment 1Aprop971prp216sdt.wpd Pasadena / Irvine / Palm Springs / Camarillo / San Diego / San Bernardino / Oceanside / Phoenix / Payson C] • ASL Consulting Engineers Transmittal/Offer Letter Project Approach/Scope of Services .................................... 1 Statement of Qualifications ............................................ 4 ProjectTeam ...................................................... 7 Project Schedule ................................................... 8 Resumes......................................................... 9 City of Huntington Beach Updating Water System Master Plan/ Financial Plan ASL Consulting Engineers We have thoroughly reviewed the City's Request for Proposal and the Water System Master Plan/Financial Plan 1995 Update. The following sections outline our Approach 10 and Scope of Services for your project. APPROACH Our team views this project as a review, analysis and consensus building process. We rdo not envision a large amount of new technical nor financial analysis to be performed as part of the project. r V I I 4 I The existing plan is a good one and our update will only need to take a fresh look at the revenues and their effect on the prioritized projects. Interpretations and options available to deal with Proposition 218 will also be key in preparing a new update. Throughout the study our approach will be to effectively communicate with City staff, Task Force and Public Works Commission members; review alternatives; provide options and solutions; and build and develop consensus among the group. I[it City of Huntington Beach Updating Water System Master Plan/ 1 Financial Plan ASL Consulting Engineers Our team will bring to the project our best communications skills including good listening, carefully planned meetings, well prepared presentations along with the training and knowledge to lead groups toward meaningful consensus. SCOPE OF SERVICES Part I - Revenue Projections - The first phase of the project will be to update the revenue projections for the Water System Master Plan Fund. Our services will include: 1. Compile data from the last 18 months which will reveal the revenues collected from the increases in both the Capital Facilities Charge and the Capital Projects Fee. Detailed review will be performed to determine why the revenues are falling short of the previous projections. With the City's assistance we will prepare a statistical analysis of a sample water billing. We have assumed that the raw data in an electronic or hard copy form can be provided by the City. 2. Review and evaluate methodologyused to develop original projections. Our PP 1 review will include researching City files, work papers, notes and minutes of the Water Task Force and Public Works Commission Meetings. We will also examine assumptions and calculations used in the development of the fee and the revenue projections. 3. Meet with City Community Development Department and -Public--Works Department staff to review new development activity and projections of future growth. We will develop a range of growth projections for use in the revenue projections. 4._ Historical data will then be compared to original projections and an estimate of potential revenue by year will be prepared. A year -by -year estimate of potential shortfalls will be provided. 5. ASL will conduct three (3) bi-weekly meetings during Part I of the project. These meetings will be well planned with an agenda and minutes for each meeting. 6. ASL will prepare 15 copies of a draft report and present it to staff for review. After receiving comments they will be incorporated into a final report and 15 additional copies provided. Part II - Project Priorities and Scheduling. Part I I will consist of tasks required to update the priority list of the master plan projects and prepare a schedule which is consistent with the revenue projections. Our scope of work will be as follows: 1. Provide review of the waters stem master plan priority list and 11 year capital improvement projects schedule. Obtain staff input of priorities for projects and take a brief look at the estimated costs. This brief look will be to identify any n City of Huntington Beach Updating Water System Master Plan/ !:� 2 Financial Plan ,4 • • oASL Consulting Engineers major changes in industry pricing on projects or to identify major regulatory changes which may affect costs. 2. Meet with and review City Attorney's opinion with respect to Proposition 218 and its application to the funding of the water master plan improvement. Analyze the impact of this opinion on financing the master plan facilities. Prepare a memorandum outlining responses to Proposition 218 and present our findings. 3. Compare updated revenue projections for Part I with the current CIP project schedule. Identify and discuss any conflicts with the intent of Proposition 218 regarding "matching expenditures to revenue." Outline conflicts and provide alternative solutions. N4. Formulate alternative solutions to reconcile the problem of revenue shortfall, over -collection and conflict with Proposition 218. Some of the solutions to be ad considered include: • Adjusting the priority and extent of projects • Borrowing from Water Fund Reserve Account • Using bond financing • Creating a separate public entity to pay project costs • Using private contractor provided financing to meet revenue shortfalls 5. Prepare an analysis of the effect on the annual and overall cost due to increase in construction costs. ASL will use a cost index method acceptable to the City and will compare these with our data base of water projects constructed over the past five years. 6. ASL will conduct bi-weekly progress meetings with City staff. We have assumed that three (3) meetings will be held. ASL will prepare agenda, minutes and conduct well run effective meetings to develop consensus. 7. ASL will submit 15 copies of a draft report (Parts I and II combined). After receiving and reviewing comments ASL will revise the report and submit 15 copies of final report. Part 111 - Meetings and Presentations - ASL will prepare information, presentation graphics and conduct meeting with Water Task Force, Public Works Commission, City Council and others as requested by the City. Our scope will include preparing graphics compatible with City's software capabilities (Powerpoint), attending meetings and making presentations. W have assumed that a total of six (6) meetings may be required during Part III of the project. City of Huntington Beach Updating Water System Master Plan/ 3 Financial Plan j, UPDATING OF WATER SYSTEM MASTER PLAN/FINANCIAL PLAN 0 q G:;.TFx11CHRnHUN7BCH.CDR ASL Consulting Engineers �i�i=�Zi 2; JK = im. : UPDATING OF WATER SYSTEM MASTER PLAN/FINANCOAL PLAN CITY OF HUNTINGTON BEACH Schedule 5 7 El 1 9 10 Notice to Proceed - ----- . ....... ....... Kick -Off Meeting j- ,'i-PkRT 6ue.Prqecfionk,,.-A 0 Compile Data Review Methodology Obtain Future Growth Projections Meeting No. 1 Compare Historical Data to Projections Meeting No. 2 Prepare Draft Report City Review Meeting No. 3 Prepare Final Report ; .M Review Priority List Research Proposition 218 .. .... ---- --- Meeting No. 1 (City Attorney & Staff)Com are RevenueProjections p, Formulate Alternative Solutions Analyze Construction Costs Meeting No. 2 Prepare Draft Report City Review Meeting No. 3 Prepare Final Reeort 177PART..-111'Meebn.99� Tr IL iseii&666, u'e4tflk i -If 0 G:tSC11WfJLf-11f1,VTBC11.C*DR AC%1 rr%r-#rziel+;rn 1:nf,;namrc WORK PLAN PROJECT: CITY OF HUNTINGTON BEACH Professional Consulting Services for Updating of Water System Master Plan/Financing Plan DATE: September 22, 1997 L:\wksht\water\feesum\hbmp.xls Project , .Project Friancial :Institutional" Graphic'" ": Words' "TOTAL;" Reimb:." .,TOT NTE< TASK,, . Manager ;Engineer Advisor Advisor,£ _ , Arttst Processor HOURS' ; Costsr SUMx x PART I - REVENUE PROJECTIONS 1. Compile Data 1 4 8 13 $ 1,727 2. Review Methodology 1 4 8 13 $ 1,727 3. Obtain Future Growth Projections 2 7 9 $ 1,280 4. Compare Historical Data to 2 4 12 4 22 $ 2,982 to Projections 5. Conduct Meetings (2) 4 7 4 15 $ 243 $ 2,293 6. Prepare Draft & Final Reports 2 4 5 2 13 $ 100 $ 1,582 are �SUBTOTAL;PAR. J . z. .y? ; . s 16 ' .4i Y 8 ;A 3I PART II - PROJECT PRIORITIES & SCHEDULING 1. Review Priority List 2 2 $ 206 2. Research Prop. 218 1 16 17 $ 2,515 3. Compare Revenue Projections 1 8 12 21 $ 2,739 4. Formulate Alternative Solutions 2 2 4 8 $ 976 5. Analyze Construction Costs 1 8 9 $ 939 6. Conduct Meetings (2) 4 7 4 15 $ 300 $ 2,350 7. Prepare Draft & Final Reports 2 4 5 2 2 2 17 $ 100 $ 1,984 . SU,BTOTAL.PART II;� 24. 1a0 2 �' $ 400 ...,... ,., p;i.t.. e,40: ..ra ; .2..89:' K$wa1:1709 PART III - MEETINGS & PRESENTATIONS 16 8 8 32 64 $ 1,268 $ 7,500 SUBTOTAL PART III 16 0 ' " z ' 8' :: " r � " 8: .32 Fes; 0 64 W� $ "1 268 7'S00' .. TOTAL..,,,....,,.;. .:.•.��-N�.:39:..:�� „40;,. ��.•.��95;� W.,.,.26R=-. �:��.�._4: �,�238.. $a .201�1��$�$0;800 • ASL Consulting Engineers EXHIBIT "A" 1997 HOURLY CHARGE RATE AND EXPENSE REIMBURSEMENT SCHEDULE Graphic Artist .............................................. $ 66.00 Project Engineer/Senior Project Coordinator ...................... $103.00 Project Manager/Managing Engineer ............................ $115.00 Word Processor/Administrative Support .......................... $ 45.00 Administrative Clerk ......................................... $ 25.00 Financial Advisor ........................................... $150.00 Institutional Advisor ......................................... $135.00 Reimbursable In -House Costs: Photo Copies (B&W) ........ $0.25/Each Color Copies (up to 8.5"x11") . $2.00/Each Color Copies (to 11N17") .... $3.00/Each Blueprints ................ $ 0.35/S.F. Computer Time ........... $15.00/Hour Vehicle Mileage, between engineer's office and project site and/or client offices, will be billed at $0.40 per mile. City of Huntington Beach Updating Water System Master Plan/ Financial Plan OCT-01-97 WED 11:51 AN DEALEY RENTON ASSOC FAX NO. 8188 P. 02105 1WO1197 :7- 7 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE Dealey, Renton & Associates DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED By THE . POLICIES BELOW (300 So, Lake Avenue. Suite 308 ............ I .... ......... .... .. ........................ ... I ................... I ....................................................... . .. ........... Pasadena CA 91106 COMPANIES AFFORDING COVERAGE (6-46)844-3070/ Fax (626)844-30741'L&/1 .......................... .. .............................. .............. ... ............... ......... .................... .............................. ......... Lic.#0020739 COMPANY LETTE A at. Paul Fire & marine R ............................... I .............. ........... .................................................................. COMPANY NY Hartford Insurance Co. INSURED LETTER ASL Consulting EngineersIASL Sierra ............... COMPANY LETTEr ................ C ................ I ........ I ............. ..... ........... .............. ........ ... ....................... Firemens Fund an". Pam Steinhart .............................. ... ....................................... ........................................ ........ ............ .. 2280 E. foothill BL, Ste. 350 COMPANY D Peaedens CA Of 107 LErTEP See. Ina. Co.of Hartford . ..... ..... COMPANY ....... ......... E ...... ... ........... ......... I .......................... ...... .. I . ..... ........................ (Design Prof. Ins. Co.) IMP I— .. ..... - ..... ........ ... ........... .............. — ................................ ..... ..... ........ ...... ....... .. ... . ...................... THIS 13 TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTk%4DING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CW11ICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERW.S, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. . .......... ... .... . . .............................. ................. ........ .... ... . .................. ............... ...... ............. ............. .. - . ......... ...... ... .... .. . ... . ............................... '0: TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE :POLICY EXPIRATION � :' LIMITS -TR DATE (MM/)D" DATE (MMIOCIM :: ...... ......... ...... .. . GENERAL LIABILITY .. ... ... ....... .. ... ........... ............ ... ...... .. ....... .. .... ..... .. ...... . .... ..... . ...... RP06621804 05122/97 05/22/98 .... ..... I ...... ....... ............... GENERAL AGGREGATE ..... .$ 2,000,000 COMMERCIAL GENERAL LIABILITY PRODUCTS-COMP/OP AGO. ........ ... .......... :$ ...... ... 2.f.0.00,0.00.. CLAIMS MADE X occun. PERSONAL & ADV, INJURY .$ 1,000,000 OWNER'S & CONTRACTOR'S PROT. EACH OCCURRENCE 100,000,0 FIRE DAMAGE (Anyone Dre) S INC,LUD,ED* ... . .. .. ............. .... .... . .... . . .......... ... .... .. ........ .. ....... .. .. ........ ...... .... ... .. MEQ. EXPENSE (Any one poicon). ..... . .... .... ... . .... ... S 5,000 .... .. .. .. AUTOMOBILE LIABILITY 57UENFH2552 05/22/97 05/22/98 COMBINED SINGLE S1,000,000 ANY AUTO LIMIT . .. .... . . ............... ALL OWNED AUTOS BODILY INJURY SCHEDULED AUTOS (Peperson) r ... ........ HRED AUTOS 801LY INJURY a NON -OWNED AUTOST. . T o (Per aceldent) .......... . .. ............. .... ...... S ... .. .. ......... . 3A9AGE LIABILITY Ii ...... .. !�r—1 T PROPERTY DAMAGE :S ..................... ............. .... ........ ' -,:. -' ' ""' ""' ' ' ",- " "' ' '' .... .. .... — " " " A ..... . .... .. .. ..... ... EXCESS LIABILITY RP06621804 --1 0 /224F /22198 EACH OCCURRENCE S 5,000,000 X UMBRELLA FORM V AGGREGATE ..... . . ................ . $ 5,000,000 OTHER THAN UMBRE-LA FORM ..... WORKER'S COMPENSATION .... .. STATUTORY LIMITS . .......... ......... ........... .. ................ ....... I C BHlWZP80710022 07/01/97 07/C1/98 ACCIDEW 1,000,000 AND AG M EN' AT-T DISEASE E � PCLICY LIMIT 1,000,000 EFAPLOYERV LIABILITY ENIDOF'St LJ :.1-1.1 ......... ..... .......... DISEASE EACH EMPLOYEE - .................... S ........ ... .... 1,000,000 OTHER oProfessional Liability PL70074B 05/22/97 05/22/98 Each Claim 2,000,000 DEX700748 . Aggregate 2,000,000 Ded. Each Claim 50,000 DESCRIPTION OF OPERAtiONSILOCATION&VEHICLESGPECIAL ITEMS PROJECT: UPDATING WATER SYSTEM MASTER PLAN/FINANCIAL PLAN. FOR PROFESSIONAL LIABILITY COVERAGE, THE AGGREGATE AS PER GENERAL ENDORSEMENTS ATTACHED, WAIVER OF SUBROGATION APPLIES TO LIMIT IS THE TOTAL AMOUNT OF INSURANCE AVAILABLE WORKERS COMPENSATION, AND THE CERTIFICATE HOLDER AND ITS ENTITIES LISTED ARE FOR ALL ZOVERED CLAIMS PRESENTED WITHIN THE POLICY NAMED AS ADDITIONAL INSUREDS AS IT PERTAINS 70 GENERAL LIABILITY AND AUTO PERIOD. THE LIMIT WILL BE REDUCED BY PAYMENTS OF LIASIL1TY COVERAGES. INDEMNITY AND EXPENSE, CITY Of HUNTINGTON SMACM - ATTN, PUBLIC WORKS ATTN: GARY DYSART 2000 WAIN ST-p HUNTINGTON BEACH CA 92648 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE IHE EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL XNERAVWXIOXXXXXX Oft. 3!1-*- DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, GILBERT M. OCT-01-97 WED 11:53 AN DEALEY RENTON ASSOC FAX NO. 8188443074 0 c&� GENERAL ENDORSEMENT i5 6 DD,/D In consideration fan additional premium op e ium of N/A , it is hereby unde s ood and agreed that the following applies: I X I ADDITIONAL INSURED is/are Additional Insured/s as respects to work done by Named Insured. CITY OF HUNTINGTON BEACH, ITS OFFICERS, AND EMPLOYEES. I X ) PRIMARY COVERAGE With respect to claims arising out of the operation of the Named Insured, such insurance as afforded by this policy is primary and is not additional to or contributing with any other insurance carried by or for the benefit of the above Additional Insured/s. [ X I WAIVER OF SUBROGATION It is understood and agreed that the Company waives the right of subrogation against the above Additional Insured/s for project described in certificate attached hereto. I X 1 CROSS LIABILITY CLAUSE The naming of more than one person, firm or corporation as Insureds under this policy shall not, for that reason alone, extinguish any rights of one insured against another, but this endorsement, and the naming of multiple Insureds, shall not increase the total liability of the Company under this policy. [ X I NOTICE OF CANCELLATION It is understood and agreed that in the event of cancellation of the Policy for any reason other than non-payment of premium, 30 days written notice will be sent to the following by mail: In the event the policy is canceled for non-payment of premium, 10 days written notice will be sent to the above. Policy No: 57UENFH2552 Effective Date: 05/22/97 Insurance Company: HARTFORD INS. CO. Issued /to: ASL CONSULTING ENGINEERS/ASL SIERRA -,dl /� t fio 4Issue Date:10/01 /97 Authorized Represent tive - Gilbert M. Ariyoshi POLICY IS CURRENTLY IN FORCE. "THE ABOVE DETAILED COVERAGES AS PERTAINS TO THE CERTIFICATE IS NOT SUBJECT TO ANY DEDUCTIBLE OR SELF -INSURED RETENTION, OR ANY OTHER FORM OF SIMILAR TYPE LIMITATION, UNLESS OTHERWISE NOTED ON THE CERTIFICATE." OCT-01-97 WED 11:54 AM DEALEY RENTON ASSOC FAX NO. 818844307 // /y� P. 04/05 GENERAL ENDORSEMENT In consideration of an additional premium of N/A , it is hereby understood and agreed that the following applies: [ X I PRIMARY COVERAGE With respect to claims arising out of the operation of the Named Insured, such insurance as afforded by this policy is primary and is not additional to or contributing with any other insurance carried by or for the benefit of the above Additional Insured/s. 1 X 1 WAIVER OF SUBROGATION It is understood and agreed that the Company waives the right of subrogation against the above Additional Insured/s for project described in certificate attached hereto. [ X I CROSS LIABILITY CLAUSE The naming of more than one person, firm or corporation as Insureds under this policy shall not, for that reason alone, extinguish any rights of one insured against another, but this endorsement, and the naming of multiple Insureds, shall not increase the total liability of the Company under this policy. I X I NOTICE OF CANCELLATION It is understood and agreed that in the event of cancellation of the Policy for any reason other than non-payment of premium, 30 days written notice will be sent to the following by mail: In the event the policy is canceled for non-payment of premium, 10 days written notice will be sent to the above. Policy No: SH1 WZP80710022 Effective Date: 07/01 /97 Insurance Company: FIREMAN'S FUND Issued to: -A1SL CONSULTING ENGINEERS/ASL SIERRA ^6J lN[ (mil D Issue Date.10/01197 Authorized Represent tive - Gilbert M. Ariyoshi POLICY IS CURRENTLY IN FORCE. "THE ABOVE DETAILED COVERAGES AS PERTAINS TO THE CERTIFICATE IS NOT SUBJECT TO ANY DEDUCTIBLE OR SELF -INSURED RETENTION, OR ANY OTHER FORM OF SIMILAR TYPE LIMITATION, UNLESS OTHERWISE NOTED ON THE CERTIFICATE." OCT-01-97 WED 11 54 AM DEALEY RENTON ASSOC FAX N0. 8113844307 //rf/ P.05/05 77 GENERAL, ENDORSEMENT X65 c0 it/3/2 In consideration of an additional premium of N/A , it is hereby understood and �eedthat the following applies: L X 1 ADDITIONAL INSURED is/are Additional Insured/s as respects to work done by Named Insured. CITY OF HUNTINGTON BEACH, ITS OFFICERS, AND EMPLOYEES. [ X 1 PRIMARY COVERAGE With respect to claims arising out of the operation of the Named Insured, such insurance as afforded by this policy is primary and is not additional to or contributing with any other insurance carried by or for the benefit of the above Additional Insured/s. [ X 1 WAIVER OF SUBROGATION It is understood and agreed that the Company waives the right of subrogation against the above Additional Insured/s for project described in certificate attached hereto. ( X I CROSS LIABILITY CLAUSE The naming of more than one person, firm or corporation as Insureds under this policy shall not, for that reason alone, extinguish any rights of one insured against another, but this endorsement, and the naming of multiple Insureds, shall not increase the total liability of the Company under this policy. ( X I NOTICE OF CANCELLATION It is understood and agreed that in the event of cancellation of the Policy for any reason other than non-payment of premium, 30 days written notice will be sent to the following by mail: In the event the policy is canceled for non-payment of premium, 10 days written notice will be sent to the above. Policy No: RP06621804 Effective Date: 05/22/97 Insurance Company: ST. PAUL FIRE & MARINE INS. CO. Issued to: A�Jltl SL CONSULTING ENGINEERS/ASL SIERRA AIssue Date:10/01197 Authorized Represent tive - Gilbert M. Ariyoshi POLICY IS CURRENTLY IN FORCE. "THE ABOVE DETAILED COVERAGES AS PERTAINS TO THE CERTIFICATE IS NOT SUBJECT TO ANY DEDUCTIBLE OR SELF -INSURED RETENTION, OR ANY OTHER FORM OF SIMILAR TYPE LIMITATION, UNLESS OTHERWISE NOTED ON THE CERTIFICATE." • • L,/Mr. Steve Tedesco ASL Consultants 1 Jenner St. Suite 200 Irvine, CA 92718 Mr. Robert Seaman Willdan Associates 888 South West Street /J' Suite 300 Anaheim, CA 92802 ✓ Mr. William Eve Boyle Engineering Corporation 1501 Quail Street Newport Beach, CA 92660 �. Mr. Roger Null Kennedy/Jenks Consultants V 2151 Michelson Drive �}✓ P Suite 100 Irvine, CA 92715 Mr. Rick Wilson D�a Camp Dresser McKee, Inc. 18881 Von Karman Avenue Suite 650 Irvine, CA 92612 CONSULTANT LIST Mr. Jerry Boyle �,�► �� , C112M Hill br 3 Hutton Centre Drive Suite 200 Santa Ana, CA 92707 -d r►t Mr. Larry Rolapp �,?. J. �ts2100 Fieldman, Rolapp & Associates y"b A1) 610Suite210 mbx Southeast Main Street CA 92714 y,(►b,,} rvine, j�rj,,a Ms. Lora Stovall '� Bartle Wells Associates 1636 Bush Street ' San Francisco, CA 94109 I C19Y OF HUNTINGTOPBEACH DEPARTMENT OF PUBLIC WORKS REQUEST FOR PROPOSALS for Professional Consulting Services for Updating of Water System Master Plan/Financing Plan July 24,1997 PROPOSAL SUBMITTALS: Responses to the Request for Proposal (RFP) are to be submitted to: Mr. Gary P. Dysart Department of Public Works City of Huntington Beach City Hall 2000 Main Street P.O. Box 190 Huntington Beach, CA 92648 no later than 4:00 P. M. on Thursday, August 7, 1997. Five (5) copies of the proposal shall be submitted in a sealed envelope and marked: "Proposal for Consultant Services, Updating of Water System Master Plan/Financing Plan." Additionally, a fee proposal shall be submitted in a separate, sealed envelope and marked "Fee Proposal for Updating of Water System Master Plan/Financing Plan." Proposals received after the specified time will not be accepted and will be returned unopened. Questions regarding this request may be addressed to Gary P. Dysart at 714/536.5915 or Linda Daily at 714/536-5599. INOR• SECTION PAGE I. Introduction 1 II. Schedule of Events 2 III. Project Background 2 IV. Scope of Work 3 V. Fee Proposal Requirements 4 VI. Proposal Requirements 4 VII. General Requirements 7 VIII. Consultant Evaluation & Selection Process 8 I. INTRODUCTION The City of Huntington Beach, Department of Public Works, is requesting proposals from qualified consulting firms for updating of the City's Water System Master Plan/Financing Plan that was prepared in March 1995 and adopted by the City Council in October 1995. DocumenU • CITY OF riUNTINGTON BEACH Updating of Water Master Plan/Financing Plan RFP July 24,1997 Page 2 II. SCHEDULE OF EVENTS July 24, 1997 Issuance of Request for Proposals August 7, 1997 Proposals due at City Hall by 4:00 P.M. September 1, 1997 City Council Approval of Consultant Contract (estimated date) September 2, 1997 Issuance of notice -to -proceed (estimated date) III. PROJECT BACKGROUND - A Water System Master Plan/Financing Plan (1995 Update) was finalized in March 1995 and adopted by the City Council in October 1995. The report, prepared by Boyle Engineering Corporation in association with Bartle Wells Associates, presented the system -wide improvements that were recommended to be undertaken to offset existing and future deficiencies which were estimated to be $43 million. In addition, it presented alternative financing strategies to implement the program. An eleven (11) year pay-as-you-go approach that included increasing the capital facilities charge (CFC) and implementation of a new Capital Projects Fee (CPF), commonly referred to as the Capital Improvement Surcharge, assessed monthly on the water billing to finance the program. The Plan included a prioritized listing of projects proposed to be undertaken over an 11 year period. Income projections were also prepared based on the anticipated monthly income to be derived from the adoption of the monthly CPF. Since the date of Plan adoption in late 1995, the following things have occurred: • The California voters passed Proposition 218. • The City has had approximately 18 months history of actual revenues received from the CPF and CFC collections. Proposition 218 requires that no fee or charge be imposed for service unless the service is actually used by, or immediately available to, the property owner. This requirement presents problems when utilizing pay-as-you-go financing. Since the adopted Plan is based on the accumulation of funds over a period of years in order to undertake some of the larger projects, it's desirable that the prioritized schedule of projects be reviewed and a new schedule developed that would allow the City to meet the requirements of Proposition 218. In addition, the revenue that has been collected over the period of time since the enactment of the new fee schedule has fallen short of the projections used in the adopted Plan. Thus, there is a need to update the revenue projections based on the City's historical data plus revise the projections relating to new development based on more current information on development activities. Also, the apparent shortfall of revenue to fund the proposed scope of master plan improvement projects will require an adjustment in the planned improvement program in order to bring the planned expenditures in balance with revenues. The City is soliciting proposals from qualified firms to undertake the tasks of developing an updated priority listing of projects as well as updated revenue projections. The tasks are more specifically defined in the following scope of work. CITY OF HUNTINGTON BEACH Updating of Water Master PlmTmancing Plan RFP July 24,1997 Page 3 Also, the City will be convening a special Water Task Force Subcommittee composed of a City Councilmember and citizens who will participate in the process of developing the updated information and Plan. IV. SCOPE OF WORK The scope of work for the consultant's services shall include but not be limited to the following items: J � Part I- Revenue Projections The scope of services for this part shall generally consist of all items necessary to update the revenue projections for the Water System Master Plan Fund. The consultant's scope of work shall include: 1. Compile historical data on revenue to date. 2. Review and evaluate methodology used to develop original projections. 3. Meet with Community Development Department and Public Works Department staff to review new development activity and projections for future growth. 4. Compare historical data to original projections and develop estimate of potential revenue by year and overall together with estimates of potential over -collections or shortfall for each year as well as overall. 5. Conduct bi-weekly progress meetings with City staff. 6. Prepare 15 copies of draft and final report summarizing findings and conclusions. The computer spreadsheet used in preparing of the Financing Plan will be made available by the City for use by the consultant in developing revenue and expenditure projections. Part II- Project Priorities & Scheduling The scope of services for this part shall generally consist of those tasks associated with developing a priority list of the master plan projects and preparing a schedule for undertaking those projects over the eleven year implementation period consistent with the updated revenue projections. The consultant's scope of work shall include: 1. Review water system master plan priority listing and 11 year capital . improvement projects schedule. 2.. Research and present a synopsis of the intent of Proposition 218 with regard to the provision that the service is actually used by or immediately available to the property owner. 3. Compare updated revenue projections from Part I with the current (October 1995) capital improvements project schedule and identify conflicts with the intent of Proposition 218 with regard to "matching expenditures to revenue." 4. Formulate alternative solutions to reconcile the problems of revenue shortfall or over -collection and conflict with Proposition 218. The solutions should consider: • Adjusting the priority and extent of projects . • Borrowing from Water Fund Reserves Account. • Using bond financing. 5. Prepare an analysis of the effect on the annual and overall cost projections due to an allowance for annual construction cost increases. A construction cost index method acceptable to the City shall be used by the consultant. 6. Conduct bi-weekly progress meetings with City staff. 7. Prepare 15 copies of draft and final report summarizing the findings and conclusions. Part I shall be combined with the Part II report. CITY OF HUNTINGTON BEACH Updating of Water Master Plan/Financmg Plan RFP July 24,1997 Page 4 Part III- Meetinas & Presentations The services for this part shall generally consist of those tasks associated with preparing information for presentations and participating with City staff in meetings involving the Special Water Task Force Subcommittee, the Public Works Commission, the City Council, and others relative to this project. It is over and above the meetings associated with Parts I and II in working with City staff and progress meetings. The services shall include: 1. Preparation of information including special reports and presentation graphics. t. The graphics shall be compatible with�the City's software capabilities (Powerpoint). 2. Attending the meetings and making presentations. V. FEE PROPOSAL REQUIREMENTS In preparing the fee proposal for this project the consultant shall take into consideration the following: 1. Compensation for services provided in completing Part I, Revenue Projections, shall be based on fixed fee amount. 2. Compensation for Part II, Project Priorities & Scheduling, shall be based on a fired fee amount and quoted separately of Part I. 3. Compensation for Part III, Meetings & Presentations, shall be based on time and materials not to exceed a budget amount. A budget of $7,500 shall be included in the fee proposal for this Part of the project. 4. A work plan together with a breakdown of labor hours by employee billing classification together with the cost of non -labor and subconsultant services shall be included with the fee proposal. The labor breakdown shall be compiled by project phases and be based on a listing of work tasks that correlates with the consultant's defined scope of work for the project proposal. This information will be used by the City staff to evaluate the reasonableness of the fee proposal and will be used in negotiating the final fee amounts for the contract agreement. 5. The consultant shall state in the fee proposal the number of hours allotted in its fee amount for Parts I and II for attending meetings with City Staff. Should the amount of hours expended during these phases exceed the amount included in the fee quote, the consultant may be authorized to invoice the City for the additional hours upon first notifying the City that the budget limit for meetings has been reached. The City shall then determine whether additional hours for meetings will be authorized. 6. The consultant's standard billing rates for all classifications of staff likely to be involved in the project shall be included with the fee proposal along with the mark-up rate for any non -labor expenses and subconsultants. 7. The consultant shall prepare progress billings reflective of the project schedule, and in the format per Attachment C (Progress Billings Format). The City will provide a diskette of the Progress Billings Format files in Microsoft Excel, version 5.0. VI. PROPOSAL REQUIREMENTS Although no specific format is required by the City, this section is intended to provide guidelines to the consultant regarding features which the City will look for and expect to be included in the proposal. CITY OF HUNTINGTON BEACH Updating of Water Master PlanTmancmg Plan RFP lo July 24, 1997 Page 5 1. Content & Format The City requests that proposals submitted be organized and presented in a neat and logical format and be relevant to these services. Consultant's proposals shall be clear, accurate, and comprehensive. Excessive or irrelevant material will not be favorably received. Proposals shall contain no more than 20 typed pages using a 10 point minimum font size, including.transmittal/offer letter and resumes of key people, but excluding Index/Table of Contents, tables, charts, and graphic exhibits. The purpose of these restrictions is to minimize the costs of proposal preparation and to ensure that the response to the RFP is fully relevant to the project. The separately submitted Fee Proposal should contain only enough pages to clearly respond with the information that is requested in the RFP. The proposal should include the following: • Transmittal/offer letter. • Page numbering. • Index/Table of Contents. • Team Organization including an organization diagram. • Approach to the Project. • Descriptions of similar projects by key staff to be used on this assignment. • Brief resumes of key staff. • Project schedule. 2. Scope of Services A description of the work program that will be undertaken shall be included in this section. It should explain the technical approach, methodology, and specific tasks and activities that will be performed to address the specific issues and work items identified in the RFP. It should also include a discussion of constraints, problems, and issues that should be anticipated during the contract, and suggestions for approaches to resolving them. Also, there should be a discussion of the special information and records expected to be provided by the City. 3. Statement of Qualifications The information requested in this section should describe the qualifications of the firm, key staff and subconsultants in performing projects within the past five years that are similar in scope and size to demonstrate competence to perform these services. The projects listed should be those that the key staff named for this project were responsible for performing services. Information shall include: • Names of key staff that participated on named projects and their specific responsibilities. • The client's name, contact person, addresses, and telephone numbers. • A brief description of type and extent of services provided. • Completion dates (estimated, if not yet completed). • Total costs of the projects. • • CITY OF HUNTINGTON BEACH Updating of Water Master Plan&mancing Plan RFP July 24,1997 Page 6 A sample format for presentation of the above prescribed information is included as Attachment D for the consultant's reference. There should be included in the section brief resumes of key personnel who will provide these services demonstrating their qualifications and experience. Resumes should highlight education, experience, licenses, relevant experience, and specific responsibilities for services described. 4. Project Team J The purpose of this section is to describe the organization of the project team including subconsultants and key staff. A project manager and an alternate project manager shall be named who shall be the prime contact and be responsible for coordinating all activities with the City. An organization diagram shall be submitted showing all key team members and illustrating the relationship between the City, the project manager, key staff, and subconsultants. There also should be a brief description of the role and responsibilities of all key staff and subconsultants identified in the team�organization. 5. Project Schedule A project schedule shall be included which identifies in graphical format the timetable for completion of tasks, activities and phases of the project which correlate with the scope of work for the project. There should be a brief discussion of any key assumptions used in preparing the timetable and identification of critical tasks and/or events that could impact the overall schedule. 6. Fee Proposal A Fee Proposal shall be submitted in a separate, sealed envelope and marked as "Fee Proposal" along with.the name of the project. The information and detail included in the fee proposal shall conform to the provisions of Section V., Fee Proposal Requirements, of this RFP. A work program together with a breakdown of labor hours by employee billing classification together with the cost of non -labor and subconsultant services shall be included with the fee proposal. The labor breakdown shall be compiled based on a listing of work tasks that correlates with the consultant's defined scope of work for the project proposal. This information will be used by the City: staff to evaluate the reasonableness of the fee proposal and may be used in negotiating the final fee amounts for the contract agreement. The Fee Proposal of the top ranked consultant will be opened at the conclusion of the consultant evaluation and selection process and will be used by the City staff as the basis of negotiating a contract agreement. The Fee Proposals of those consultants not selected will be returned to them unopened upon award of a contract to the selected consultant. Reimbursable expenses shall not be allowed unless negotiated prior to a contract. • CITY OAUUNTINGTON BEACH Up(a of Water Master Plar / mancing Plan RFP July 24, 1997 Page 7 Price escalations during the contract term are disfavored, and shall be approved in negotiations prior to a contract. 7. Statement of Offer & Signature The Proposal and separate Fee Proposal shall each be signed by an individual authorized to bind the consultant and both shall contain a statement that the proposals are a firm offer for a 60-day-period. J, VII. GENERAL REQUIREMENTS 1. Insurance Requirements The consultant shall furnish with the proposal proof of the following minimum insurance coverage. These minimum levels of coverage are required to be maintained for the duration of the project: A. General Liability Coverage - $1,000,000 per occurrence for bodily injury and property damage. If Commercial General Liability Insurance or other form with a general limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. B. Professional Liability Coverage - $1,000,000 per occurrence "(note: A "claims made' policy is acceptable). C. Worker's Compensation Coverage : State statutory limits. Deductibles, Self -Insurance Retentions, or Similar Forms of Coverage Limitations or Modifications, must be declared to and approved by the City of Huntington Beach. A sample certificate is included as Attachment E. The consultant is encouraged to contact its insurance carriers during the proposal stage to ensure that the insurance requirements can be met if selected for negotiation of a contract agreement. 2. Standard Form of Agreement The consultant will enter into an agreement with the City based upon the contents of the RFP and the consultant's proposal. The City's standard form of agreement is included as Attachment A. The consultant should describe in .its proposal any exceptions to provisions of the standard agreement. 3. Disclaimer This RFP does not commit the City to award a contract, or to pay any costs incurred in the preparation of the proposal. The City reserves the right to extend the due date for the proposal, to accept or reject any or all proposals received as a result of this request, to negotiate with any qualified consultant, or to cancel this CITY OF HUNTINGTON BEACH Updating of Water Master Plan Tmancing Plan RFP July 24,1997 Page 8 RFP in part or in its entirety. The City may require the selected consultant to participate in negotiations and to submit such technical, fee, or other revisions of their proposals as may result from negotiations. 4. Assigned Representatives The City will assign a responsible representative to administer the contract, and to assist the consultant in obtaining information. The consultant also shall assign a responsible representative (project manager) and an alternate, who shall be identified in the proposal. The consultant's representative will remain in responsible charge of the consultant's duties from the notice -to -proceed through project completion. If the consultant's primary representative should be unable to continue with the project, then the alternate representative identified in the proposal shall become the project manager. Any substitution of representatives or subconsultants identified in the proposal shall first be approved in writing by the City's representative. The City reserves the right to review and approve/disapprove all key staff and subconsultant substitution or removal, and may consider such changes not approved to be a breach of contract. VIII. CONSULTANT EVALUATION & SELECTION PROCESS The City's consultant evaluation and selection process is based on Qualifications Based Selection (QBS) for professional services. The following criteria will be used in evaluating the proposals using a point value system (100 points) based on the weighting indicated below. 1. Grasp of the project requirements including identification of critical elements and key issues. (10 points) 2. Technical approach and work plan for the project, including innovative approaches. (25 points) 3. Qualifications and experience of the project manager, other key individuals, and subconsultants. (30 points) 4. Results of reference checks. (15 points). Reference checks will only be conducted on a short list of firms or the top rated firm. 5. Clarity of proposal. (10 points) 6. Compliance with proposal requirements including the 20 page limitation. (10 points) The City may elect to interview a short list of qualified firms or to interview only the top rated firm based on the proposals submitted for the project. The City staff will negotiate a contract with the best qualified firm for the desired consulting servicesat compensation which the City staff determines is fair and reasonable to the City. Should the City staff be unable to negotiate a satisfactory contract with the firm considered to be the most qualified, negotiations with that firm shall be formally terminated. Negotiations will then be undertaken with the next most qualified firm. Failing accord with the second most qualified firm, the City staff will terminate negotiations and continue the negotiation process with the next most qualified firms in order of their evaluation ranking until an agreement is reached and a firm is selected and an agreement is executed. • CITY OF riUNTINGTON BEACH Updating of Water Master Planffimancing Plan RFP July 24, 1997 Page 9 ATTACHMENTS Attachment A ---Sample City Contract Attachment B Not Used Attachment C ... Sample Progress Billing Attachment D --- Sample Staff Related Experiencg Attachment E ... Sample Insurance Certificate I'D, CITY OF HUNTINGTON BEACH 2000 MAIN STREET CALIFORNIA 92648 OFFICE OF THE CITY CLERK CONNIE BROCKWAY CRY CLERK CITY CLERK LETTER OF TRANSMITTAL REGARDING ITEM APPROVED BY THE CITY COUNCIL/REDEVELOPMENT AGENCY APPROVED ITEM DATE: Tj / ,% q 7 TO: ASL eay,,S[J11//✓G 'E✓ta mleg S Name GNP Street City, State, Zip ATTENTION: L- /-0rp %��e s eo DEPARTMENT: REGARDING: See Attached Action Agenda Item Date of Approval Enclosed For Your Records Is An Executed Copy Of The Above Referenced Item For Your Records. &z� &,al� Connie Brockway City Clerk Attachments- Action Agenda Page ✓ Agreement ✓ Bonds Insurance " RCA Deed Other Remarks: CC: ,L�s zD t l/ _,� ./ 4 e T/ an/ L-:;,A Name Department RCA wit AN Z /�D/J%/�✓ �C�!/ , _ Agreement __� tran Insu � Other Name/ Deptvtni�RC� Agreement Insurance Other / Name Department RCA Agreement Insurance Other Other Risk Management Department Insurance .Copy G: Fol lo%%vp!agmts./transltr (Telephone: 714-536.5227 ) (5) 0 11/03/97 - Councioency Agenda - Page 5 E-2. (City Council) License Agreements With The Orange County Water District (OCWD) - Fore Installation And Groundwater Monitoring Of Two Wells - Locations: (HMB-6 site) n/s Villa Nueva Drive, s/o Slater Avenue And e/o Edwards Street And (OCWD-M38 site) Within Huntington Street Right -Of -Way, n/o Garfield Avenue - (600.25) 1. Approve the granting of License Agreements with the Orange County Water District for the monitoring of each of two (2) wells; and 2. Authorization for the Mayor and City Clerk to execute the License Agreements. Submitted by the Deputy City Administrator- Administrative Services Director [Approved 6-0 -- Green: out of room] E-3. (City Council) Approve Consultant Aareement For The Preparation Of Plans And Specifications For The Oak View Library Expansion Proiect - CC-1047 - Westbera & White, Inc. - w/o Beach Boulevard - s/o Warner - (600.10) 1. Approve the selection of Westberg & White, Inc. for the preparation of the plans, specifications, and estimate for the design of the Oak View Library Expansion, CC-1047, for $23,000; 2. Authorize the Public Works Director to expend a total of $25,000 to cover the contract amount of $23,000, and supplemental expenditures of $2,000; and 3. Approve and authorize the Mayor and City Clerk to execute the Professional Services Contract between the City of Huntington Beach and Westberg & White Inc. to Prepare Plans and Specifications for Oak View Library Expansion for a fee of $23,000. Submitted by the Public Works Director [Approved 6-0 -- Green: out of room] E-4. (City Council) Approval of Professional Services Contract For Water System Master Plan Construction And Financing Schedule Update - ASL Consulting Engineers - (600.10) Approve the Professional Services Contract between the City of Huntington Beach and ASL Consulting Engineers for Updating of Water System Master Plan/Financing Plan in the amount of $30,800 with ASL Consulting Engineers. Submitted by the Public Works Director And Deputy City Administrator -Administrative Services Director [Approved 6-0 -- Green: out of room] E-5. (City Council) Approve The Release Of Bonds And Subdivision Aareement For Tract No. 14662 - PLC Land Company - Holly-Seacliff Specific Plan - e/o Gothard Street - n/o Main Street - (120.60) Approve the release of PLC Land Company's Subdivision Agreement and Bond Nos. 3SM 886 088 00, 3SM 886 085 00, Tract No. 14662, American Motorists Insurance Company, the securities furnished for Faithful Performance, Labor & Material and Monuments respectively, and instruct the City Clerk to notify the developer, PLC Land Company of this action and the City Treasurer to notify the bonding company of this action. Submitted by the Public Works Director [Approved 6-0 -- Green: out of room] E-6. (City Council) Appoint Actina City Administrator To Central Net Operations Authorit Board - (600.40) Appoint Ray Silver, Acting City Administrator, as Huntington Beach's Central Net Operations Authority (CNOA) Board Member replacing Michael Uberuaga, effective November 1, 1997. Submitted by the Fire Chief (CNOA Board Consists of the City Manager/City Administrator of the Cities of Fountain Valley, Huntington Beach and Newport Beach.) [Approved 6-0 -- Green: out of room] E-7. Deleted E-8. (City Council/Redevelopment Agency) Approve Continuation Of Mortgage Credit Certificate (MCC) Program - First Time Home Buyers Cooperative Agreement Between County & City - (5)