HomeMy WebLinkAboutAustin-Foust Associates - 2005-06-20Council/Agency Meeting Held:
Deferred/Continued to:
1AApproved ❑ Conditionally Approved ❑ Denied
City I rk sjtigna/e
Council Meeting Date: 6120/2005
Department I umber: PW 05-038
CITY OF HUNTINGTON BEACH
REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: HONORABLE MAYOR AND CIT)�CQLINCIL MEMBERS
SUBMITTED BY: PEN OPE CULBRETH-GRAFT, CITY ADMINISTRATOR
,0 PREPARED BY: PAUL EMERY, ACTING DIRECTOR OF PUBLIC WORKS
SUBJECT: Appropriate Funds and Approve Agreement with Austin-Fous
Associates, Inc. for Circulation Element Update
Statement of Issue, Funding Source, Recommended Action, Alternative Action(s), Analysis, Environmental Status, Attachment(s)
Statement of Issue: The Public Works Department requires professional services to
complete a comprehensive update to the City's Circulation Element of the General Plan.
These services had been anticipated and programmed in the Fiscal Year 2004/05 budget.
The current budget allocation is insufficient to complete all of the required services.
Funding Source: Funds in the amount of $250,000 have been appropriated from the Traffic
Impact Fee fund, Professional Services 20685201.69365. An additional $300,000 allocation
is being requested.
Recommended Action: Motion to:
1. Appropriate funds in the amount of $300,000 from the Traffic Impact Fee fund to the
project account.
2. Authorize the expenditure of $550,000 for professional services from Business Unit
20685201.29365.
3. Approve and authorize the Mayor and City Clerk to execute the contract between the
City of Huntington Beach and Austin -Foust Associates, Inc.
Alternative Action(s):
1. Do not authorize the appropriation. This action will require staff to reassess the
need and approach to updating the Circulation Element.
2. Do not approve the contract and provide direction regarding the selection of the
recommended consultant or the scope of the project.
REQUEST FOR ACTION
MEETING DATE: 6/6/2005 DEPARTMENT ID NUMBER:PW 05-038
Analysis: The City's existing Circulation Element of the General Plan is based on several
significant land use and traffic assumptions that have changed significantly since its
development and adoption in 1996. These changes in conditions, along with the inclusion of
some information that is contradictory and confusing, have presented significant difficulties
for staff and the City Council in recent years. The Circulation Element has significant
ramifications in reviewing and assessing development proposals and when conducting long-
range planning efforts. The City Council has expressed a strong desire to see this portion of
the General Plan updated in the past. Staff also believes that it is in the City's best interest to
complete a comprehensive update of this element.
The current budget includes a $250,000 project to update the City's Circulation Element of
the General Plan. This was expected to be a substantial effort that included the following
• Preparation of a transportation model for the City
• A planning and engineering review/update of the Circulation Element goals,
policies and technical content
• Review of current land use information
• Update of Local Coastal Plan (LCP)
• Completion of appropriate environmental documentation.
In developing the project, staff was unsure what level of effort would be required to complete
all of these elements and included a "base" budget, anticipating that the amount may need to
be amended based on the actual work plan developed and the proposals received. The level
of effort required for three of the areas noted above exceeded staffs initial estimates
significantly, with the effort to complete a comprehensive land use survey requiring the
greatest additional effort. Following consultation with the Planning Department, staff believes
that the additional expenditures are warranted and will not only contribute a significantly
improved Circulation Element, but will also provide a land use database that has significant
utility beyond the project and can be incorporated into the City's existing GIS database.
Staff completed a substantial effort in soliciting proposals for the project, in conformance with
the City's current policies for qualifications -based selection of professional services
(Municipal Code Chapter 3.03, and Administrative Regulation 228). Staff from the Public
Works Department, Planning Department, a transportation consultant and the Orange
County Transportation Authority (OCTA) participated throughout in the consultant selection
process. The process included the following key steps:
1) Circulation of a written statement of the specifications and requirements for the
requested services to more than three consultants deemed to meet the minimum
technical qualifications to perform the project on November 19, 2004.
2) Conduct a pre -proposal conference with interested consultants on December 14,
2004.
3) Receive qualifications submittals and proposals from 7 firms on January 14, 2005
in conformance with submittal requirements.
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REQUEST FOR ACTION
MEETING DATE: 6/612005 DEPARTMENT ID NUMBER:PW 05-038
4) Conduct interviews with the four consultant teams deemed most qualified based
on the submittals on February 8, 2005.
5) Review labor estimates for each of the most qualified teams.
6) Negotiate final scope of work and fee with the team most capable of completing
the project at a reasonable fee for the services provided.
This process resulted in the Austin -Foust Associates, Inc. team as the best qualified to
provide the required services to the City. Due to regional transportation planning consistency
requirements, OCTA staff participated in the selection process and concurs with the
consultant team recommendation.
Public Works Commission Action: The Public Works Commission supported the inclusion
of this project in the Capital Improvement Program when originally proposed. However, the
CIP project funding is less than the current authorization request.
Environmental Status: Appropriation and authorization of the project is not subject to
environmental regulation.
Attachments :
Recommended Professional Services Agreement with attachments
2. 1 Fiscal Impact Statement
G:IR C A12005M-038 June 20 Stachelski (Authorize Agreement with Austin Foust).doc -3-
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ATTACHMENT #1
PROFESSIONAL SERVICES CONTRACT BETWEEN
THE CITY OF HUNTINGTON BEACH AND
AUSTIN-FOUST ASSOCIATES, INC. FOR
TRAFFIC MODEL AND CIRCULATION ELEMENT SERVICES
THIS AGREEMENT ("Agreement") is made and entered into by and between the City of
Huntington Beach, a municipal corporation of the State of California, hereinafter referred to as
"CITY, and AUSTIN-FOUST ASSOCIATES, INC., a California corporation hereinafter referred
to as "CONSULTANT."
WHEREAS, CITY desires to engage the services of a consultant to prepare a City-wide
traffic model and update the Circulation Element of the General Plan; and
Pursuant to documentation on file in the office of the City Clerk, the provisions of the
Huntington Beach Municipal Code, Chapter 3.03, relating to procurement of professional service
contracts have been complied with; and
CONSULTANT has been selected to perform these services,
NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows:
1. SCOPE OF SERVICES
CONSULTANT shall provide all services as described in Exhibit "A," which is
attached hereto and incorporated into this Agreement by this reference. These services shall
sometimes hereinafter be referred to as the "PROJECT."
CONSULTANT hereby designates Terence Austin who shall represent it and be
its sole contact and agent in all consultations with CITY during the performance of this
Agreement.
05/agree/foust I
2. CITY STAFF ASSISTANCE
CITY shall assign a staff coordinator to work directly with CONSULTANT in the
performance of this Agreement.
3. TERM, TIME OF PERFORMANCE
Time is of the essence of this Agreement. The services of CONSULTANT are to
commence as soon as practicable after the execution of this Agreement by CITY (the
"Commencement Date"). This Agreement shall expire on May 25, 2008, unless sooner
terminated as provided herein. All tasks specified in Exhibit "A" shall be completed no later
than May 25, 2007 from the Commencement Date. The time for performance of the tasks
identified in Exhibit "A" are generally to be shown in Exhibit "A." This schedule may be
amended to benefit the PROJECT if mutually agreed to in writing by CITY and
CONSULTANT.
4. COMPENSATION
In consideration of the performance of the services described herein, CITY agrees
to pay CONSULTANT on a time and materials basis at the rates specified in Exhibit "B,"
which is attached hereto and incorporated by reference into this Agreement, a fee, including all
costs and expenses, not to exceed Four Hundred Ninety Seven Thousand Nine Hundred Twenty -
Five Dollars ($497, 925.00).
5. EXTRA WORK
In the event CITY requires additional services not included in Exhibit "A" or
changes in the scope of services described in Exhibit "A," CONSULTANT will undertake such
work only after receiving written authorization from CITY. Additional compensation for such
extra work shall be allowed only if the prior written approval of CITY is obtained.
05/agree/foust 2
6. METHOD OF PAYMENT
CONSULTANT shall be paid pursuant to the terms of Exhibit "B."
7. DISPOSITION OF PLANS, ESTIMATES AND OTHER DOCUMENTS
CONSULTANT agrees that title to all materials prepared hereunder, including,
without limitation, all original drawings, designs, reports, both field and office notices,
calculations, computer code, language, data or programs, maps, memoranda, letters and other
documents, shall belong to CITY, and CONSULTANT shall turn these materials over to CITY
upon expiration or termination of this Agreement or upon PROJECT completion, whichever
shall occur first. These materials may be used by CITY as it sees fit.
8. HOLD HARMLESS
CONSULTANT hereby agrees to protect, defend, indemnify and hold harmless
CITY, its officers, elected or appointed officials, employees, agents and volunteers from and
against any and all claims, damages, losses, expenses, judgments, demands and defense costs
(including, without limitation, costs and fees of litigation of every nature or liability of any kind
or nature) arising out of or in connection with CONSULTANT's (or CONSULTANT's
subcontractors, if any) negligent performance of this Agreement or its failure to comply with any
of its obligations contained in this Agreement by CONSULTANT, its officers, agents or
employees except such loss or damage which was caused by the sole negligence or willful
misconduct of CITY. CONSULTANT will conduct all defense at its sole cost and expense and
CITY shall approve selection of CONSULTANT's counsel. This indemnity shall apply to all
claims and liability regardless of whether any insurance policies are applicable. The policy
limits do not act as limitation upon the amount of indemnification to be provided by
CONSULTANT.
05(agredfoust 3
9. PROFESSIONAL LIABILITY INSURANCE
CONSULTANT shall obtain and furnish to CITY a professional liability
insurance policy covering the work performed by it hereunder. This policy shall provide
coverage for CONSULTANT's professional liability in an amount not less than One Million
Dollars ($1,000,000.00) per occurrence and in the aggregate. The above -mentioned insurance
shall not contain a self -insured retention, "deductible" or any other similar form of limitation on
the required coverage in excess of Fifteen Thousand Dollars ($15,000.00) except with the
express written consent of CITY. A claims -made policy shall be acceptable if the policy further
provides that:
A. The policy retroactive date coincides with or precedes the initiation of the
scope of work (including subsequent policies purchased as renewals or
replacements).
B. CONSULTANT shall notify CITY of circumstances or incidents that
might give rise to future claims.
CONSULTANT will make every effort to maintain similar insurance during the
required extended period of coverage following PROJECT completion. If insurance is
terminated for any reason, CONSULTANT agrees to purchase an extended reporting provision
of at least two (2) years to report claims arising from work performed in connection with this
Agreement.
10. CERTIFICATE OF INSURANCE
Prior to commencing performance of the work hereunder, CONSULTANT shall
furnish to CITY a certificate of insurance subject to approval of the City Attorney evidencing the
foregoing insurance coverage as required by this Agreement; the certificate shall:
05/agree/foust 4
A. provide the name and policy number of each carrier and policy;
B. state that the policy is currently in force; and
C. promise that such policy shall not be suspended, voided or canceled by
either party, reduced in coverage or in limits except after thirty (30) days'
prior written notice; however, ten (10) days' prior written notice in the
event of cancellation for nonpayment of premium.
CONSULTANT shall maintain the foregoing insurance coverage in force until the
work under this Agreement is fully completed and accepted by CITY.
The requirement for carrying the foregoing insurance coverage shall not derogate
from CONSULTANT's defense, hold harmless and indemnification obligations as set forth in
this Agreement. CITY or its representative shall at all times have the right to demand the
original or a copy of the policy of insurance. CONSULTANT shall pay, in a prompt and timely
manner, the premiums on the insurance hereinabove required.
11. INDEPENDENT CONTRACTOR
CONSULTANT is, and shall be, acting at all times in the performance of this
Agreement as an independent contractor herein and not as an employee of CITY.
CONSULTANT shall secure at its own cost and expense, and be responsible for any and all
payment of all taxes, social security, state disability insurance compensation, unemployment
compensation and other payroll deductions for CONSULTANT and its officers, agents and
employees and all business licenses, if any, in connection with the PROJECT and/or the services
to be performed hereunder.
45/agree/foust 5
12. TERMINATION OF AGREEMENT
All work required hereunder shall be performed in a good and workmanlike
manner. CITY may terminate CONSULTANT's services hereunder at any time with or without
cause, and whether or not the PROJECT is fully complete. Any termination of this Agreement
by CITY shall be made in writing, notice of which shall be delivered to CONSULTANT as
provided herein. In the event of termination, all finished and unfinished documents, exhibits,
report, and evidence shall, at the option of CITY, become its property and shall be promptly
delivered to it by CONSULTANT.
13. ASSIGNMENT AND DELEGATION
This Agreement is a personal service contract and the work hereunder shall not be
assigned, delegated or subcontracted by CONSULTANT to any other person or entity without
the prior express written consent of CITY. If an assignment, delegation or subcontract is
approved, all approved assignees, delegates and subconsultants must satisfy the insurance
requirements as set forth in Sections 9 and 10 hereinabove.
14. COPYRIGHTS/PATENTS
CITY shall own all rights to any patent or copyright on any work, item or material
produced as a result of this Agreement.
15. CITY EMPLOYEES AND OFFICIALS
CONSULTANT shall employ no CITY official nor any regular CITY employee
in the work performed pursuant to this Agreement. No officer or employee of CITY shall have
any financial interest in this Agreement in violation of the applicable provisions of the California
Government Code.
05/agree/foust 6
16. NOTICES
Any notices, certificates, or other communications hereunder shall be given either
by personal delivery to CONSULTANT's agent (as designated in Section 1 hereinabove) or to
CITY as the situation shall warrant, or by enclosing the same in a sealed envelope, postage
prepaid, and depositing the same in the United States Postal Service, to the addresses specified
below. CITY and CONSULTANT may designate different addresses to which subsequent
notices, certificates or other communications will be sent by notifying the other party via
personal delivery, a reputable overnight carrier or U. S. certified mail -return receipt requested:
Itex" a
City of Huntington Beach
ATTN: Robert Stachelski
2000 Main Street
Huntington Beach, CA 92648
17. CONSENT
TO CONSULTANT:
Terence Austin
Austin -Foust Associates, Inc.
2020 North Tustin Avenue
Santa Ana, CA 92705
(714) 667-0496
When CITY's consent/approval is required under this Agreement, its
consent/approval for one transaction or event shall not be deemed to be a consent/approval to
any subsequent occurrence of the same or any other transaction or event.
18. MODIFICATION
No waiver or modification of any language in this Agreement shall be valid
unless in writing and duly executed by both parties.
19. SECTION HEADINGS
The titles, captions, section, paragraph and subject headings, and descriptive
phrases at the beginning of the various sections in this Agreement are merely descriptive and are
included solely for convenience of reference only and are not representative of matters included
05/agree/foust 7
or excluded from such provisions, and do not interpret, define, limit or describe, or construe the
intent of the parties or affect the construction or interpretation of any provision of this
Agreement.
20. INTERPRETATION OF THIS AGREEMENT
The language of all parts of this Agreement shall in all cases be construed as a
whole, according to its fair meaning, and not strictly for or against any of the parties. If any
provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be
unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the remaining
covenants and provisions of this Agreement. No covenant or provision shall be deemed
dependent upon any other unless so expressly provided here. As used in this Agreement, the
masculine or neuter gender and singular or plural number shall be deemed to include the other
whenever the context so indicates or requires. Nothing contained herein shall be construed so as
to require the commission of any act contrary to law, and wherever there is any conflict between
any provision contained herein and any present or future statute, law, ordinance or regulation
contrary to which the parties have no right to contract, then the latter shall prevail, and the
provision of this Agreement which is hereby affected shall be curtailed and limited only to the
extent necessary to bring it within the requirements of the law.
21. DUPLICATE ORIGINAL
The original of this Agreement and one or more copies hereto have been prepared
and signed in counterparts as duplicate originals, each of which so executed shall, irrespective of
the date of its execution and delivery, be deemed an original. Each duplicate original shall be
deemed an original instrument as against any party who has signed it.
05/agmedoust 8
22. IMMIGRATION
CONSULTANT shall be responsible for full compliance with the immigration
and naturalization laws of the United States and shall, in particular, comply with the provisions
of the United States Code regarding employment verification.
23. LEGAL SERVICES SUBCONTRACTING PROHIBITED
CONSULTANT and CITY agree that CITY is not liable for payment of any
subcontractor work involving legal services, and that such legal services are expressly outside
the scope of services contemplated hereunder. CONSULTANT understands that pursuant to
Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for
CITY; and CITY shall not be liable for payment of any legal services expenses incurred by
CONSULTANT.
24. ATTORNEY'S FEES
In the event suit is brought by either party to construe, interpret and/or enforce the
terms and/or provisions of this Agreement or to secure the performance hereof, each party shall
bear its own attorney's fees, such that the prevailing party shall not be entitled to recover its
attorney's fees from the nonprevailing party.
25. SURVIVAL
Terms and conditions of this Agreement, which by their sense and context survive
the expiration or termination of this Agreement, shall so survive.
26. GOVERNING LAW
This Agreement shall be governed and construed in accordance with the laws of
the State of California.
05/agree/foust 9
27. ENTIRETY
The parties acknowledge and agree that they are entering into this Agreement
freely and voluntarily following extensive arm's length negotiation, and that each has had the
opportunity to consult with legal counsel prior to executing this Agreement. The parties also
acknowledge and agree that no representations, inducements, promises, agreements or
warranties, oral or otherwise, have been made by that party or anyone acting on that party's
behalf, which are not embodied in this Agreement, and that that party has not executed this
Agreement in reliance on any representation, inducement, promise, agreement, warranty, fact or
circumstance not expressly set forth in this Agreement. This Agreement, and the attached
exhibits, contain the entire agreement between the parties respecting the subject matter of this
Agreement, and supersede all prior understandings and agreements whether oral or in writing
between the parties respecting the subject matter hereof
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed
by and through their authorized officers on S , 20
SIGNATURES ON FOLLOWING PAGE
05/agree/foust 10
06/02/2005 04:48 7143741573 CHB ENG PAGE 12/12
AVSTR�('FOUST A$SOCATES, INC.
E. svP resident
erence W..Austin, Secretary
REVIEWED AND APPROVED.
C
C y Administrator
05/3grfrJf0ust I I
CITY OF HUNTINGTON BEACH a
municipal. corporation of the State of
California
APPROVED AS TO FORM:
6 cityy
ttorne �
INITZATJE AP ROVED:
Director of Publi �
05/04/2005 09:22 17146677952 AUSTIN-FOUST PAGE K
rr W
J, 4 IWj .dl/rSAN-, DUS,T . SSOCIATFS, INC.
T4AFFIC FNGINFERIA?& ANo TRAIV SRO RiAFION PCANMI N(�
2020 NORTH TUSTIN AVENUE • SANTA ANA, CALIFORNIA 92701 • TELEPHONE (714) 667-0496
PAX f714) 667-7952
November 17, 1992
Dear Sir/Madam:
By resolution of the Board of Directors of Austin -Foust Associates, Inc., contracts
with the corporation require the signature of only one of the two corporate officers named
below.
Terence W. Austin
Joe E. Foust
This resolution is part of the Minutes of Board of Directors Meeting of Austin -Foust
Associates, held June 5, 1985.
Sincerely.
Sally Garfield
Office Administrator
EXHIBIT A
Scope of Work
City of Huntington Beach
TRAFFIC MODEL AND CIRCULATION ELEMENT UPDATE
Prepared by:
Austin -Foust Associates, Inc.
2020 North Tustin Avenue
Santa Ana, CA 92705
(714) 667-0496
April 19, 2005
'��7
47AllSTIJV FDilSTASSVC/ATESI IM,
TRAFFIC ENGINEERING AND TRANSPORTATION PLANNING
2020 NORTH TUSTIN AVENUE ► SANTA ANA, CALIFORNIA 92705-7827
April 19, 2005
City of Huntington Beach
2000 Main Street
Huntington Beach, CA 92648
ATTENTION: Mr. Robert Stachelski
TELEPHONE (714) 667-0496
FAX (714) 667-7952
E-mail: mail@aus#infoust.com
SUBJECT: SCOPE OF WORK: CITY OF HUNTINGTON BEACH
TRAFFIC MODEL AND CIRCULATION ELEMENT UPDATE
Dear Mr. Stachelski:
Attached is a scope of services to be carried out by Austin -Foust Associates, Inc. (AFA) for preparing a
citywide traffic model and updating the General Plan Circulation Element. It updates the work scope
outlined in our proposal of January 13, 2005, based on our work session with you on February 24", and
follow-up comments on March 21st, 2005.
The additional work added here (compared to the work scope in our proposal) includes the following:
1. MPAH Amendment — For this task, AFA will have a lead role in the Amendment process rather
than simply providing on -call assistance as in the proposal.
2. Meetings — A specific number of meetings has been shown in Task 5.
3. Traffic Counts — 100 intersections and 150 link counts to be included in this contract.
4. Land Use Database — Preparation of existing and future land use by traffic zone.
5. Alternatives -- We had previously estimated four alternatives and have costed for six.
6. Advisory Committee — A work item has been added to include work sessions with an Advisory
Committee.
I hope this provides what you need for finalizing the scope and cost, and I look forward to working with you
on this important project.
Very truly yours,
Terence W. Austin
TABLE OF CONTENTS
PAGE
OVERVIEW...............................................................................................................................................1
KEYFEATURES........................................................................................................................................2
WORK SCOPE DESCRIPTION................................................................ ......6
...........................................
1. Traffic Model..............................................................................................................................6
2. Circulation Element...................................................................................................................13
3. Assistance in Processing MPAH Amendments.........................................................................17
4. Traffic Model Training for City Staff.......................................................................................18
5. Project Management..................................................................................................................18
TIMESCHEDULE ................................................. ..................................................... ...".."....... I ............. 19
Scope of Work
City of Huntington Beach
TRAFFIC MODEL AND CIRCULATION ELEMENT UPDATE
The following is a scope of services proposed by Austin -Foust Associates, Inc. (AFA) for
preparing a citywide traffic model for the City of Huntington Beach and updating the City's General Plan
Circulation Element.
OVERVIEW
The work proposed here involves preparing a citywide traffic model, carrying out a
comprehensive traffic analysis to use as a technical resource for updating the City's General Plan
Circulation Element, and then using that information to update the Element. The scope of work is
intended to achieve these objectives and address special areas of concern that are unique to Huntington
Beach. The major tasks to be accomplished are as follows:
1. Traffic Model - A citywide traffic model providing average daily traffic (ADT) and peak
hour intersection forecasts and including special components for impact analyses.
2. Traffic Analysis and Circulation Element Update - A comprehensive analysis of the City's
roadway system in relation to future land use projections, including recommendations with
respect to roadway classifications and improvements needed to serve future capacity needs
and an update of the existing General Plan Circulation Element.
3. MPAH Amendment - Assistance in processing Amendments to the Orange County Master
Plan of Arterial Highways (UTAH) to bring consistency to the street system component of
the Circulation Element and the MPAH.
4. Staff Training - Assisting City staff in understanding the traffic model and its various
transportation applications.
In addition to providing direct input to the Circulation Element Update, the data and modeling
procedures will have considerable utility beyond the Circulation Element work (e.g., nexus based fee
programs, analysis and design of roadway improvement projects, traffic impact analyses, etc.).
April 19, 2005 1 05HuntingtonBeachSOW2.doc
KEY FEATURES
There are a number of key features in the work proposed here, and the following discussion
outlines these, summarizing the overall approach in each case.
Traffic Model
The citywide traffic model will provide a fully calibrated and validated set of forecasting
procedures to estimate future traffic volumes on the City's roadway system. Set in a regional context, it
will have the ability to respond to land use or transportation decisions in the City and in the surrounding
area. It will be derived as a focused sub -area version extraction of the Orange County Transportation
Analysis Model, Version 3.2 (OCTAM 3.2) and will have unique capabilities designed to achieve specific
analysis objectives in the City of Huntington Beach. Some key features of the traffic model are as
follows:
1. Consistency with Orange County sub -area modeling guidelines
2. Interface with GIS land use database
3. Intersection capacity sensitivity (i.e., individual peak hour turn movements)
4. Link and intersection post -processing
5. Direct graphics interfaces
6. Efficient data extraction (select zone, select link, etc.)
7. Impact analysis capability
The third of these is a special feature of AFA's sub -area modeling. It essentially provides an
intersection "capacity feedback" loop in the peak hour assignment process. The primary application is
where future intersection improvements are being considered and where improvements are feasible at
some locations but less feasible at others. The intersection capacity capability can reassign traffic to
locations where more capacity is available, reducing traffic at intersections that are difficult to improve
and/or have less available capacity. It essentially emulates what happens in the real world where drivers
respond to intersection delays in forming their driving habits.
To achieve this intersection capacity sensitivity, special attention will be given to the peak hour
intersection forecasting capability. A sub -area model, which performs adequately for this purpose, is not
simply a regional model with a finer -grained zone structure. It requires special refinements and
April 19, 2005 2 05HuntingtonBeachSOW2.&C
techniques beyond the basic modeling outputs from the regional model. To achieve this, a sequence of
calibration/validation steps will be carried out:
a. Screenlines (ADT)
b. Link volumes (ADT)
C. Link volumes (peak hour by direction)
d. Peak hour intersection turn movements
It is not uncommon for models to be validated for "a" and possibly "b" above (i.e., ADT
volumes) and then used to derive peak hour intersection volumes. AFA believes that validation should be
carried out here for whatever level of detail the model is to be used. Accordingly, statistical validation
will be carried out for all four levels of modeling detail listed above. Measures such as average
intersection capacity utilization (ICU) and ICU standard deviation (observed versus modeled) are
important for assessing and validating model performance, and are part of the validation process carried
out by AFA in preparing traffic models for cities in Orange County.
Performance Criteria
Evaluating the arterial street component of the Circulation Element involves both policy and
technical considerations. The concept of level of service (LOS) is primarily used in this regard and part
of the work effort will be to evaluate current policy and suggest updates if appropriate. The technical
procedures used with the performance criteria will also be reviewed and updated if and where appropriate.
An example is utilizing both average daily traffic (ADT) criteria for roadway (links) and peak hour
criteria for intersections. Considerations will include different LOS thresholds for difference areas, and
reconciling ADT and peak hour performance criteria. AFA will assist the City in these important aspects
of street system evaluation, advising on policy options and recommending technical procedures to support
those policies.
Roadway Classifications
General Plan Circulation Elements tend to group streets into a few classifications based primarily
on size. For this update, consideration will be given to expanding such "design classifications" into more
customized "functional classifications" which address street characteristics in relation to adjacent land
uses. This can be particularly important for streets through residential areas or for locations where a
special street character is desired. The steps involved will be as follows:
April 19, 2005 3 05HuntingtonBeachSOw2.&C
• Review current classifications
• Evaluate alternatives for changing/expanding the current classifications
+ Revise classification system and establish attributes
The results will provide a revised set of classifications that can be customized to individual parts
of the arterial street system throughout the City and provide a basis for considering any MPAH
amendments that may be needed.
Principal Intersections
This feature involves adding the concept of "Principal Intersections" to the Circulation Element
to augment the basic descriptions in the roadway component of the Element. It recognizes that roadway
system capacity is largely determined by intersection performance, and hence addresses this in the traffic
study and in the Element itself. This feature has been added to the Circulation Element in a number of the
cities and is a valuable tool for monitoring the roadway system and implementing improvements over
time.
Traffic Analysis
This part of the work effort will address the long-range capacity needs of the circulation system
and lead to an updated roadway component of the Circulation Element. As noted above, a feature that
AFA will present for consideration is the concept of "principal intersections." These pertain to locations
throughout the City that are of strategic importance in providing adequate system performance. The
traffic analysis work will focus on the principal intersections as well as actual roadway sizing and
function. Link volumes and peak hour intersection data will be used to analyze long-range needs using
the performance criteria established for this purpose. Alternatives will be formulated and tested, and
further variations analyzed as necessary. The intersection capacity feedback loop described earlier will be
an important tool in this process, and the analysis will thereby be an iterative process leading to an
updated arterial roadway plan for inclusion in the Circulation Element.
Another important part of the traffic analysis will involve addressing special generators, and most
notably, the downtown area and the beach areas. Special techniques such as the use of seasonality factors
will be applied, thereby incorporating the characteristics of these generators into the analysis.
April 19, 2005 4 051-luntingtonBeachsOW2.doc
Special Circulation Element Features
Several special features will be introduced as potential additions to the Circulation Element.
They address traffic and related quality -of -life issues and include special topics that are pertinent in that
regard. Examples include:
• Principle Intersections — As discussed above, these, in conjunction with the functional
classifications, provide an expanded description of the street system component of the Circulation
Element.
• "Hot Spot" Designations - Such designations are a means of identifying unique locations
requiring special treatment (e.g., schools, traffic operations problem areas, etc.).
Traffic Calming - This could involve adding current practices into the Circulation Element as
policies, strategies, etc. The intent is to consider potential additions to the Circulation Element
that could facilitate traffic calming programs. Features to be considered are:
Application /restriction of measures based on street classification and abutting land use
General use and application of traffic calming techniques
Adoption of a traffic calming policy
• Transportation System Management (TSM) - Strategies for maximizing the utilization of the
existing system.
• Nexus responsibilities for future development - Guidelines for funding transportation
improvements.
• Traffic Impact studies — Policies and procedures pertaining to traffic impact studies in the City.
Other special issues may be identified during initial work sessions with the City. The intent is
that the General Plan Circulation Element provide more than simply a reporting of roadway
classifications, and instead provide guidance for addressing problems and seeking solutions within an
overall framework of community goals and objectives.
Information Display/GIS
AFA has pioneered the use of graphical information to display the type of data produced by
traffic models and the resulting evaluation information used in roadway system analysis. Some of these
are included in the overall traffic model package and others are directly input to the GIS where they can
be used for information display as part of that overall system. Of importance is that such graphics
provide valuable tools for presenting information to the public and to decision makers.
April 19, 2005 5 OSHuntingtonBeachSOW2,doc
Land Use/Socioeconomic Database
Part of this work effort involves preparing land use databases for the traffic model. An existing
database is used for model calibration/validation and a future database for deriving traffic forecast data
from the model. While that future database will represent buildout of the General Plan, decisions
generally need to be made in quantifying the buildout land uses. Floor area ratios (FAR's), absorption
time periods, and associated issues will be addressed in preparing this quantification. At the same time,
the objective is to reconcile the data with OCP 2044 socioeconomic data projections. Both AFA and
CBA have had considerable experience in such quantifications and in addressing the various issues that
arise in quantifying the General Plan Land Use Element.
WORK SCOPE DESCRIPTION
The following describes the work to be undertaken in preparing the citywide traffic model,
carrying out the traffic study and updating the Circulation Element. It generally follows the task outlines
in the RFP, but with additions and changes based on AFA and CBA's understanding of the work needed
to achieve the objectives of this study.
1. TRAFFIC MODEL
This task will develop the citywide traffic model. An overview of the primary features of this part
of the work was given in the overview section of this proposal and sub -tasks to be accomplished are as
follows:
1.1 Existing Conditions
In this sub -task, existing conditions data will be assembled. The major part of the work effort
will involve collecting and assembling traffic count data and preparing the necessary database files for
use in other tasks. Specific work items involved are as follows:
1.1.1 Roadway Link Counts - This will involve 24-hour machine counts on roadway links
throughout the City. A special citywide link coding system will be established and the count data entered
into a database keyed to this link system (it will be used for ADT analyses and graphic displays). The
April 19, 2005 6 05HuntingtonBeach5QW2.&C
cost estimate assumes 140 machine counts (24 hours) plus 10 repeat counts (summer) for five days
including a weekend.
1.1.2 Intersection Counts - Peak hour turn movement counts will be obtained for a selected
set of intersections. Each intersection will be counted for weekday AM and PM peak periods (7:00 to 9:00
AM and 4:30 to 6:30 PM). The cost estimate assumes 95 locations for a non -summer weekday AM and
PM count, and five locations for a summer weekday repeat count.
1.1.3 Physical Inventory - Information will be assembled on existing roadway lanes, both
midblock and intersection configurations. Information will also be assembled on the City's transit
system.
1.1.4 Existing Conditions - Using the existing count data, a special database will be prepared
containing all the link and intersection counts. Levels of service will be calculated for roadway links and
intersections using the performance criteria established as part of this overall work effort.
1.1.5 Special Generator Surveys — Information will be collected for selected special
generators in the City. The purpose will be to refine the standard trip generation used for such entities
and thereby provide a better representation in the model. The information will also be used to identify
seasonal characteristics associated with such area. Candidates include special use facilities such as the
beach areas.
Products: 1. Traffic count database
2. Existing conditions report summarizing the results of this sub -task.
1.2 Land Use Database
This sub -task will develop a land use database for use in the traffic model. Work items to be
carried out are as follows:
1.2.1 Zone System Development - This work item will develop a three -tiered traffic analysis
zone (TAZ) system for the sub -area model. For the Tier 3 focused portion of the model (the City) the
OCTAM zone system will be subdivided to obtain the required finer -grained zonal definition and network
loadings. Use will be made of the existing zone system as a starting point and refinements made as
April 19, 2005 7 05HuntingtonBeachSOW2.doc
necessary. As suggested in the RFP, the 18 block downtown area will be represented as individual TAZs.
In addition, existing TAZs will also be divided as necessary in those cases where access restrictions or
other physical limitations may exist which are not reflected in the current TAZ system. The remainder of
the region will then be added to create the Tier 1 and Tier 2 areas and a correspondence table will be
established for splitting/aggregating OCTAM zones. The zone system will be prepared in ArcView and
AutoCAD format, and a zone system digital file (ArcView and AutoCAD) and zone correspondence file
(OCTAM versus sub -area model) will be created.
1.2.2 Existing Land Use Database - In this work item, land use information associated with
existing land uses will be compiled by TAZ. The data will be mapped using ArcPad and ArcView and
will be available for input to the City's GIS system. Work to be carried out is as follows:
• Database Design: An ArcView database will be designed to store existing land use data for each
parcel in the City, and a field guide prepared which describes the tasks to be undertaken in the
field to accurately record existing land uses using the ArcPad system.
One electronic copy (PDF) and one hardcopy of the draft field guide will be provided for staff
review and input. The field guide will be revised based on staff input and the revised guide used
for pre-processing and field work.
Residential Land Uses: A field survey at the parcel level will be conducted using ArcPad and
handheld PCs to vei* and record parcel attributes. For residential land uses, the analysis will
rely primarily upon the City's most recent existing land use assessments (circa. 1992-1994),
County Assessor records, and digital orthophotography. Residential land uses will be recorded at
a parcel level by type (single-family vs. multiple -family, attached vs. detached, etc.), number of
units, density (General Plan land use designation), and Transportation Analysis Zone (TAZ).
Non -Residential Land Uses: A field survey at the parcel level will be conducted using ArcPad
and handheld PCs to verify and record parcel attributes. For non-residential land uses, the
analysis will rely upon the methods listed above, supplemented by use of a geocoded third -party
marketing database, such as those published by InfoUSA or Dunn and Bradstreet, which lists
businesses by name, address, and Standard Industrial Classification (SIC) code. These databases
also include information regarding number of employees at each site. Institutional uses will be
quantified based on information obtained from the local school district, City of Huntington
Beach, County of Orange, private schools, colleges, hospitals, and other major institutions. Non-
residential land uses will be recorded at a parcel level by SIC code, estimated number of
employees, square feet (for parcels where square footage is available from the assessor), General
Plan land use designation or zoning district, and TAZ.
• Processing: The existing land use data will be recorded in a Microsoft Access database, linked
to the City's GIS parcel basemap by Assessor Parcel Number and aggregated to the TAZ
shapefile by zone number. One electronic copy of the database (MS Access) will be provided,
along with up to three large format plots of the existing land use data. The cost estimate assumes
that this analysis will be performed only for areas within the current City limits.
April t9, 2005 8 05Huntin"Beach54W2.doc
• Existing Land Use by TAZ: A database summarizing existing land uses in the City of
Huntington Beach by TAZ will be prepared. Summaries will include the number of acres,
dwelling units, non-residential square feet, and population associated with each land use type
within each TAZ.
The database will be provided in .DBF or Microsoft Excel format, and will be accompanied by a
full color map illustrating existing land use overlaid by TAZs.
• Transfer and Disaggregate OCP-2004 Data to TAZs: The OCP-2004 socioeconomic data
from the OCTAM 3.2 traffic model will be disaggregated to the three -tiered TAZ structure. The
OCP-2004 socioeconomic verified data against existing land use data developed as part of this
work item.
One electronic copy (MS Word) of a technical memorandum describing the disaggregation of
OCP-2004 data by TAZ and documenting any substantive differences between the baseline
OCTAM 3.2 socioeconomic data and the citywide land use database will be provided.
Products: 1. TAZ system (Technical Memorandum, digital files, and Correspondence Table)
2. Existing land use by TAZ
1.2.3 Future Land Use Database and GIS Support
* Future Year Land Use by TAZ: A future year land use database summarizing proposed land
uses in the City of Huntington Beach by TAZ will be prepared. Summaries will include the
number of acres, dwelling units, non-residential square feet, and population associated with each
land use type within each TAZ. Up to two iterations of the future year land use database will be
carried out to allow staff input into issues such as intensity assumptions and changing uses within
General Plan or zoning classification.
The database maps will be prepared and delivered to the City in .DBF or Micrsoft Excel along
with a full color map illustrating future year land use overlaid by TAZ's.
Products: 1. Future land use by TAZ
2. Color maps of future year land use
3. Technical Memorandum describing land use databases and socioeconomic data
reconciliation
1.3 Traffic Model Development
This sub -task will prepare the City of Huntington Beach Traffic Model (HBTM). It will be
prepared in a regional context using modeling carried out by OCTA as the basis for the sub -area model
derivation. Consistency requirements will be discussed with the City and specific procedures to be
incorporated into the model will be established at that time. The intent will be to develop a traffic
April 19, 2005 9 0511untingtonBeachsOW2.doc
modeling capability that is uniquely suited to the needs of the City and yet meets the consistency
requirements of OCTA's sub -area modeling guidelines. Work items involved are as follows:
1.3.1 Network Development - This work item will prepare existing and future highway
networks for the HBTM. It is envisioned that the alternatives will include the No Project Alternative
(CE-3), the Foreseeable Alternative (CE-13), and four other alternatives of the OCTA MPAH. The
process will involve preparing the focused network in concert with the zone system developed for the
traffic model. Particular attention will be given to zonal loadings, and AFA will work with City staff in
establishing representative network depictions of how individual zones load onto the network.
Refinements will also be made with respect to the basic speed attributes used in the OCTAM model. Such
changes will be clearly documented and where applicable, additional refinements will be made as part of
the calibration and validation of the HBTM.
1.3.2 Land Ise/Socioeconomic Data - In this task, the City's land use database will be
converted to the socioeconomic database used in the sub -area model. The basic approach involves
establishing suitable relationships between land use data and socioeconomic data. This is carried out in
concert with developing trip generation relationships. The socioeconomic conversion factors and the
socioeconomic trip rates together give the final trip generation rates for each land use category (last
column of the table). These can then be compared with land use trip rates from traditional sources. The
conversion factors and rates in the HBTM will be specifically derived for City of Huntington Beach land
use categories.
1.3.3 Trip Generation - The trip generation part of the HBTM will be established in this work
item. The HBTM will use land use data as a starting point for the model input, and then the
socioeconomic data conversion will take place in the trip generation component of the model. This task
will utilize the results of that process to prepare trip generation estimates and provide the input to the
OCTAM model trip table splitting process. Comparisons will be made with OCTAM forecasts and
differences reconciled as required by the sub -area modeling guidelines.
1.3.4 Trip Table Preparation - In this work item, trip tables will be produced for 2005 and
2030. The OCTAM transfer data will comprise vehicle production -attraction (P-A) trip tables by
purpose. Hence, the information will already account for mode choice. This work item will carry out the
matrix inversion/factoring process to produce origin -destination (O-D) trip tables by time period (AM,
PM, midday, and night). Zone splitting will be applied to give HBTM zonal trip tables and P-A to O-D
factors will then be applied to produce O-D trip tables for the HBTM zone system.
Apri] 19, 2005 10 05HuntingtonBeachSOW2.doe
1.3.5 Base Year Consistency and Validation - In this work item, the 2005 version of the
HBTM will be validated against existing count data. Assignments will be made to the 2005 network and
the results used to calibrate/validate the sub -area model at a link volume level and also to provide the
necessary consistency checks as specified in the sub -area modeling guidelines. Some comments on each
of these follows:
Consistency - This involves comparing baseline assigned volumes with the corresponding
OCTAM 3.2. Screenlines will be defined and volumes compared for the screenlines and for the
freeway and arterial control points specified in the guidelines.
Validation - This involves a more detailed comparison of modeled volumes with existing counts,
this time using the 2005 trip tables produced from City land use data. As noted earlier in this
section, AFA takes this process beyond what is necessary for just the consistency requirements,
and includes peak hour intersection level validation. Hence, this more detailed validation work
will proceed concurrently with work item 1.3.7 in which intersection forecasting procedures are
tested.
The validation process has a number of model/count variance checks, including those in the
consistency guidelines. In addition to the generally accepted 10 percent for screenlines, AFA has other
criteria which have been taken from recent state of the practice publications. Experience in sub -area
modeling provides AFA with the ability to "fine tune" those aspects of the model which contribute to
greater than desired variations and hereby achieve the target validation criteria.
1.3.6 Future Year Link Volumes/Consistency Check - In this work item, year 2030 forecasts
will be produced by assigning the 2030 trip tables to the 2030 network. The baseline version will be used
to establish consistency with OCTAM 3.2, and as noted earlier, the baseline version is simply an OCTAM
3.2 trip table split into the sub -area zones and assigned to the sub -area network. It thereby compares the
effects of assigning trips to a refined sub -area network. The year 2030 City version of the HBTM will use
City data and will produce corresponding year 2030 assigned volumes. That assignment will be used to
produce peak hour intersection volumes.
1.3.7 Turn Movement Forecasts — This work item will establish the procedures for deriving
and refining peak hour intersection turn movement forecasts. The intersections to be included in the
April 19, 2005 11 0514untingtonSenh50w2.doc
model will be coded into the intersection database and will include existing and future lane
configurations. The steps involved are as follows:
+ Checking and refining intersection data files for all intersections where counts are made.
• Establishing and testing assignment procedures
• Calibrating /validating for 2005
• Establishing and testing post -processing procedures
The ability to calculate ICU values will be an integral part of the modeling process, and will be
incorporated into the overall model processing setup. Individual turn movements will be utilized within a
special process that adjusts turn movement impedances in relation to ICU values (i.e., the intersection
capacity "feedback loop" referred to in the approach section).
1.3.8 Impact Analysis Procedures - This work item will establish special modeling
procedures for traffic impact analyses. The methodology will recognize such issues as trip layering
(suitable for small projects) versus trip redistribution (needed for larger projects). The procedures will be
established within the overall HBTM, thereby ensuring compatibility with the citywide model. Features
of this process are as follows:
• Land use/socioeconomic data trip generation reconciliation/conversion
• Procedure for impact analysis trip layering (smaller projects)
• Procedures for impact modeling (larger projects)
• Guidelines for producing data for impact analyses
The procedures will be documented and integrated into the overall model training handbook.
1.3.9 Traffic Model Documentation - In this work item, a comprehensive model description
and validation report will be prepared. It will describe all the modeling procedures, validation results, and
the consistency with regional modeling. The report will provide a reference document for EIR traffic
studies that use the model for traffic forecast purposes. In addition, a traffic model certification package
will be forwarded to OCTA for model certification. AFA will respond to OCTA's comments, incorporate
revisions, and resubmit the traffic model with documentation as necessary to achieve a validated, certified
traffic model.
April 19, 2005 12 o5Huntingwi3eachsow2.doc
Products: 1. Network development technical memo
2. Existing and future networks in ASCII format
3. Traffic model documentation describing all components of the model
4. Documentation for OCTA certification
5. Validated certified traffic model
In addition, interim technical materials will be developed for the work sessions to be held during the
model development work.
2. CIRCULATION ELEMENT
This task will involve updating the General Plan Circulation Element. The work to be performed
includes a comprehensive traffic study and then using the results from that study plus other information to
update the Element. The following are the sub -tasks to be carried out:
2.1 Traffic Analysis
This work item will carry out a long-range analysis of the citywide roadway system. The analysis
will utilize the long-range land use database established in work item 1.2.2 with alternatives (land uses
and circulation) being tested as necessary. Work to be accomplished is as follows:
2.1.1 Performance Criteria - This part of the work item will establish the performance criteria
to be used in the analysis. The criteria will include peak hour intersection performance as well as ADT
link performance so that intersection augmentation can be included in the evaluation of future capacity
needs. Discussion material will be prepared and concurrence reached with the City on the performance
criteria. Policy and technical components will be addressed and specific procedures, assumptions,
methodologies, etc. integrated into an overall set of criteria that can be applied in a consistent manner
throughout the City.
2.1.2 Roadway System Functional Classifications — In this work item, the existing
classification system will be reviewed and updated as appropriate. The concept of functional
classifications within the basic design classifications will be considered, and areas where unique roadway
characteristics could be appropriate will be identified. Such characteristics will include roadway cross -
April 19, 2005 13 051-luntingtonBeachSOW2.&C
sections, intersection treatments and design standards. An initial classification of the roadway system will
be made to assist in defining the classification system.
2.1.3 Traffic Analysis - This work item will assess future roadway capacity needs in the city.
Traffic forecasts will be produced, the results will be analyzed and reviewed, and alternatives formulated
and tested as necessary. The steps involved are as follows:
a. Review land use and trip generation (existing and future)
b. Prepare initial forecasts (e.g., existing Circulation Element)
c. Evaluate initial forecasts and define alternatives
d. Test initial alternatives
e. Test additional alternatives
f. Select preferred plan
As part of the analysis, special highway issues such as the following will be addressed:
• Garfield Avenue bridge crossing of the Santa Ana River
• Banning Avenue bridge crossing of the Santa Ana River
• Edinger Avenue extension westerly to PCH
• Hamilton Avenue extension from Beach Boulevard to Newland Avenue
• Connection of Gothard Avenue to Hoover Street
• Delaware Street extension from PCH to Atlanta Avenue
This work will be an iterative process, with a number of alternatives being tested. (The cost
estimate assumes that six alternatives will be analyzed in detail.) It is envisioned that the alternatives will
include the No Project Alternative (CE-3), the Foreseeable Alternative (CE-13), and four other
alternatives of the QCTA MPAH. The final result will be a preferred roadway plan for inclusion in the
Circulation Element and for establishing improvement needs.
2.1.4. Roadway System/Traffic Report - This work item will provide recommended
additions/changes to the arterial street component of the Circulation Element and define the
improvements needed to build out the system. Work to be carried out is as follows:
April 19, 2005 14 05tiuntingtonBeachsow2.doc
Roadway Improvements - The traffic forecasting and analysis results will be used to identify
2030 capacity needs. Each intersection with future deficiencies will be evaluated and the type of
improvements needed to mitigate those deficiencies will be identified. The analysis will build on
the 2010 Transportation System Needs analysis prepared by the City, and work sessions will be
held with City staff to agree on the designated improvements.
Traffic Report - A comprehensive traffic report will be prepared summarizing the results of the
traffic analysis and presenting recommendations for updating the highway component of the
Circulation Element. It will provide the technical material to support those recommendations and
will also contain the necessary information for subsequent environmental documentation and
subsequent updating of the City's Traffic Impact Fee Program as separate work efforts not
included in this project scope of work.
Products: 1. Proposed roadway system
2. Long -Range Transportation Improvement Program
3. Comprehensive traffic study report
2.2 Circulation Element Preparation
This sub -task will update the City's current Circulation Element. The work will draw
substantially upon the roadway system traffic report with respect to the street system component, and the
current Circulation Element will be revised as necessary to incorporate all mandatory State and County
Measure M provisions and requirements adopted since May 1996. The following are the work items
involved:
2.2.1 Confirm Circulation Issues - A working paper will be prepared for staff review
identifying the key issues around which the updated Circulation Element will be framed. Each issue will
include a background discussion and potential opportunities and constraints to be considered in the
development of General Plan policy. Inconsistencies with neighboring jurisdictions along boundary
streets will be addressed, and potential MPAH changes will be discussed.
A work session will be held at the outset of this task to confirm the issues to be addressed in the
Circulation Element. A working paper will then be prepared for staff review, and staff -recommended
changes to the working paper will be incorporated into subsequent work products.
April 19, 2005 15 051iuntingtonBeachSOW2.doC
2.2.2 Draft Goals, Policies, and Implementation - Based upon input from City staff
regarding the Circulation issues, working papers will be prepared for staff review identifying proposed
goals, policies, and implementation programs for the updated Circulation Element. Goal CE 6 will be
modified to include bicycles, and the Airport Environs Land Use Plan for the County of Orange will be
referenced to include activities at the Armed Forces Reserve Center in Los Alamitos that affect a small
portion of northwest Huntington Beach. Also included will be goals, policies and implementation
mechanisms for traffic calming, transportation system management (TSM) and roundabout intersection
control.
2.2.3 Circulation System Maps and Diagrams - In this work item, updated maps and
diagrams for the General Plan Circulation Element will be prepared. A base map will be prepared, and
new data layers will be created as needed to complete the analysis and mapping required for the project.
All new layers will be presented in the same coordinate system as the City's existing GIS data. Pursuant
to the RFP, a single Roadway Plan will be produced that depicts both the Orange County MPAH and the
City's circulation plan (current Figures CE-3 and CE-13). Consistency will be established between the
figure and table used to define intersection lane configurations, document roadway deficiencies, and
display the transportation system needs analysis (current Figure CE4 and Table CE-3). Also, the City's
equestrian trail plan (Figure CE-11) and bicycle trail plan (Figure CE-9) will be updated based on
discussions with City staff and consultation with regional agencies. Other figures will also be produced
for the Element, as determined in consultation with City staff.
One electronic copy of each proposed Circulation Element figure will be prepared for City staff
review. Staff -recommended changes to the figures will be all maps delivered to the City in ArcMap .n acd
format, along with supporting shapefile or geodatabase data (as desired by the City) on a stand-alone CD-
ROM. Attribute data will be documented in a complete, clear, and concise manner that allows for easy
update.
2.2.4 Administrative Draft and Public Review Draft Circulation Element - In this work
item, an Administrative Draft Circulation Element will be prepared for City staff review. It will
incorporate all comments received regarding issues, goals, policies, implementation programs and
circulation figures. This task assumes that the review/revision process will take three separate submittals
of the Draft Circulation Element to City staff, with each subsequent submittal including revisions as
necessary. Input will also be received from the Advisory Committee. Following consultation with City
April 19, 2005 16 05HuntingtonBeachSOMAOC
staff to discuss comments made on the third draft submittal, a Public Review Draft Circulation Element
will be prepared.
2.2.5 Advisory Committee — Work sessions will be held with a specially appointed Advisory
Committee. It is anticipated that up to six work sessions will be held with the Committee at appropriate
times during the process. Working documents and presentation material will be prepared to ensure that
the committee can be fully involved in reviewing and commenting on pertinent material.
2.2.6 Final Circulation Element - Following preparation of CEQA documentation, public
hearings, and City adoption of the Circulation Element, any additional changes to the Element and will be
made and a Final Circulation Element document prepared.
One electronic copy (PDF and MS Word) of the Final Circulation Element and one camera-ready
color original copy of the Final Circulation Element will be submitted to the City.
Products: I. Proposed circulation systems (arterial streets, bikeways, etc)
2. Draft materials for Circulation Element work sessions
3. Updated Circulation Element (electronic submittals of 3 drafts andfinal
Element)
3. MPAH AMENDMENTS
While the City will be responsible for submitting these amendments to OCTA, technical
assistance will be provided to assist the City in the MPAH amendment process. Participation by AFA
will involve preparing and processing these amendments as follows:
3.1 The Cooperative Process - This involves the developmentlapproval of a work program
and assisting with the Cooperative Study Process (meetings, etc.) as per the OCTA
guidelines for MPAH Amendment.
3.2 Technical Documentation - This part of the work will prepare the necessary report for
submission to OCTA.
It is assumed that as part of the traffic analysis work, a decision will be made as to which
Amendments to process at this time and they will be included in two submittal packages.
April 19, 2005 17 OSHuntingWnSeachSOW2.doe
It is recommended that this process begin when the draft traffic report has been completed (work
item 2.1.4) so that OCTA approval can be obtained prior to final approval of the updated Circulation
Element.
4. TRAFFIC MODEL TRAENING FOR CITY STAFF
In this task, training sessions on the use of the traffic model will be held so that City staff can
become familiar with the procedures. Subject areas to be covered include:
• Use of the model for forecasting
• Procedures for socio-economic/land use data conversion
• Procedures for level of service calculations
• Procedures for analysis of network alternatives.
• Procedures for impact analyses
Brief, easy -to -follow documentation will be prepared to provide resource material for the training
sessions and for subsequent applications of the traffic model.
5. PROJECT MANAGEMENT/MEETINGS
This work task will ensure that the project schedule is maintained, and that City staff is involved
in project accomplishments, potential issues and interim technical findings. The following project
management tools will be used in this process:
1. Monthly progress reports including summary/action minutes from all meetings
2. Monthly checklist on deliverables
3. Monthly City/Project Manager meetings (18 of these per schedule)
4. Regular consultant/staff work sessions (Scheduled according to review requirements of
individual work tasks. Up to six such meetings assumed)
5. Meetings with the Advisory Committee (6)
6. Information previews submitted to the City electronically at least two weeks prior to the
scheduled meeting for City staff involvement (review of technical information for
example)
April 19, 2005 18 oSHuntin%LanBeact sow2.doc
Technical work sessions on specific topics will be scheduled on a regular basis, and will involve
selected City and AFA/CBA staff, depending on the topic. Such meetings will be scheduled at least two
months in advance, with draft agendas being prepared so that City staff attendees can be coordinated
accordingly.
In addition, AFA and CBA staff will attend formal meetings, presentations and hearings, and the
cost estimate is based on the following:
AFA CBA
Staff/Consultant Work Sessions
24
5
Advisory Committee/Outreach
6
6
Study Sessions (Commissions/CC)
6
4
Hearings (Conunissions/CC)
6
4
Total
1 42
19
In all cases, AFA's Project Manager will have the lead role, with CBA providing technical back
up for Circulation Element related topics. For the Advisory Committee work sessions, AFA/CBA will
facilitate each of the meetings, develop agendas, take notes and prepare all information, graphics, etc. for
the meetings.
TIME SCHEDULE
Figure 1 shows an estimated time schedule for the sub -tasks in bar chart forth. As part of the
regular work sessions with City staff, detailed delivery and product schedules will be prepared.
April 19, 2005 19 0514untingtonBewhsow2.doc
EXHIBIT B
Table 2
Resource Estimate - Proposed Work Scope
Austin -Foust Associates
Hourly hate
Person Hours by Labor Category
Total
Hours
Total
Labor
Cost
Principals
Associate
Trans.
Engineer
Trans.
Planner
Trans.
Analyst
Technical
Clerical
$165
$155
$110
$100
$105
$65
Work Task
1. TRAFFIC MODEL
1.1 Existing Conditions
10
10
20
40
40
80
1 200
$18,800
1.2 Land Use Database
10
10
0
40
0
20
80
$8,500
1.3 Traffic Model Development
40
280
0
120
380
40
860
$154,500
2. CIRCULATION ELEMENT
2.1 Traffic Analysis
160
100
180
100
120
10
670
$84,950
2.2 Circulation Element Update
80
0
0
100
0
80
200
$28,400
3. MPAH AMENDMENTS
3.1 Cooperative Process
40
10
0
10
0
40
100
$11,750
3.2 Documentaion
20
60
0
1 60
0
40
180
$21,200
4. TRAFFIC MODEL TRAINING
4.1 Training Program and Documentation
20
10
0
0
0
20
50
$6,150
5. PROJECT MANAGEMENT
5.1 Project Mana ement/Coordination/Meetin s
160
40
20
40
0
40
300
S41,400
Total Hours
540
520
220
510
540
1 370
2,700
Sub -Total Cost
$89,100
$80,600
$24,200
$51,000
$56.700
1 $24,050
1
$325,650
Cotton/Bridges/Associates
Hourly Rate
Person Hours byLabor Category
Principal
Associate
Planner
Analyst
Total
Hours
Labor
Cost
$175
$120
$80
$65
Work Task
1. TRAFFIC MODEL
1.2 Land Use Database
18
70
146
724
958
$70,290
2. CIRCULATION ELEMENT
2.2 Circulation Element Update
30
90
136
60
316
$30,830
5. PROJECT MANAGEMENT
5.1 Project Management/Meetings
20
116
32
0
168
$18,980
Total Hours
68
276
314
784
1442
Sub -Total {Cost
$11,900
1 $33,120
$25,120
$50,960
1 $121,100
1 $121,100
Direct Costs
100 Intersection counts @ $220
$22,000
150 Links @ 100
$15,000
Special Generator Counts
$2,500
CBA Direct Costs
$9,175
Other direct costs (copying, etc
$2,500
Sub -Total
$51,175
$121,100
$51,175
TOTAL $497,925
s `N PROFESSIONAL SERVICE CONTRACTS
Hun &wh, PURCHASING CERTIFICATION
1. Requested by: Bob Stachelski, Department of Public Works
2. Date: June 6, 2005
3. Name of consultant: Austin Foust Associates, Inc.
4. Description of work to be performed: Preparation of the Circulation Element
Update
5. Amount of the contract: $500,000.00
6. Are sufficient funds available to fund this contract?' ❑ Yes, ® No
7. Company number and object code where funds are budgeted: 20685201.69365
8. Is this contract generally described on the list of professional service contracts
approved by the City Council'? ® Yes, ❑ No
9. Is this contract within $25,000 or 25% (whichever is less) of the amount stated on
the list of professional service contracts approved by the City Council?'
❑ Yes, ® No
10. Were (at least) informal written proposals requested of three consultants?
® Yes, ❑ No
11. Attach list of consultants from whom proposals were requested (including a
contact telephone number).
12. Attach proposed scope of work.
13. Attach proposed payment schedule.
d
S;C1A1DKAlM—)61I1,'M0anageV
Purchasing/Central Services
' If the answer to any these questions is "No," the contract will require approval from the City Council.
Purchasing Certification 6/6/2005 11:06 AM
Firm Contact Names and Addresses
Mr. Terry Austin
Austin -Foust Associates, Inc.
2020 North Tustin Avenue
Santa Ana, California 92705-7827
(714) 667-0496
Mr. Herman Basmaciyan
Kimley Horn and Associates
2100 West Orangewood Avenue
Suite 140
Orange, California 92868
(714) 939-1030
Mr. Michael Meyer
Meyer, Mohaddes Associates
707 Wilshire Boulevard
Los Angeles, California 90017-3610
(213) 488-0345
Ms. Charlene Palmer
Parsons Brinkerhoff
505 South Main Street
Suite 900
Orange, California 92868
(714) 973-4880
Ms. Maureen Hayes
Parsons Transportation Group
2201 Dupont Drive
Suite 200
Irvine, California 92612
(949) 263-9322
Mr. Carlton Waters
Urban Crossroads, Inc.
41 Corporate Park
Suite 300
Irvine, California 92606
(949) 660-1994
2
su INSURANCE AND INDEMNIFICATION WAIVER
m
MODIFICATION REQUEST
1. Requested by: Bob Stachelski, Public Works
2. Date: May 2,�2005
3. Name of contractorlpermittee: Austin Foust Associates, Inc.
4. Description of work to be performed: Professional Transporation Planning
5. Value and length of contract: $500,000, 3 years
6. Waive rlmodification request: Allow insurance deductible of $15,000
T Reason for request and why it should be granted: Standard deductible for consultant.
Substantial cost to obtain $0 deductible rider
8. Identify the risks to the City in approving this waive rlmodification: Minimal risk for liability in
this type of work. Generally, only related to consultant employee injury due to accident.
No physical construction or on -going liability concerns following contract completion.
Opportunity to withhold final payments if deductible becomes a significant issue.
Departmot Head Signature
Date:
APPROVALS
Approvals must be obtained in the order fisted on this form. Two approvals are required
for a request to be granted. Approval from the City Administrator's Office is only required if
Risk Management and the City Attorney's Office disagree.
1. Risk Management IZ
L A S
P.pproved ❑ Denied
Signature Date
2. City Attorney's Office
Approved ❑ Denied
Signature D a to
3. City Administrator's Office
❑ Approved ❑ Denied
Signature Date
If approved, the completed waiver/modification request is. be submitted to the
City Attorney's Office along with the contract for approval. Once the contract has been approved,
this form is to be filed with the Risk Management Division of Administrative Services
Insurance & Indemnification Waiver 512/2005 8:46 PM
ACOCERTIFICATE OF LIABILITY INSURANCE 4DATE (M
12610 12610MlpD/YY)
5
PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
Dealey, Renton & Associates ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
199 S Los Robles Ave Ste 540 HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
Pasadena, CA 91101
626 844-3070 INSURERS AFFORDING COVERAGE
INSURED - ?INSURER A: United States Fidelity &Guaranty
Austin Foust Associates, Inc. INSURER B: St. Paul Fire & Marine Ins. Co.
2020 North Tustin Avenue INSURER c: Liberty Insurance Underwriters, Inc.
Santa Ana CA 92705 INSURER D:
I INSURER E:
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
1NSR j POLICY EFFECTIYE�POLICY EXPIRATION LIMITS
LTR TYPE OF INSURANCE POLICY NUMBER DATE M DD DATE M D Y
A GENERAL LIABILITY
BK01261229 10$115104 0$115105
EACHOCCURRENCE !$1,OaO,aaa___._._ ......
( COMMERCIALGENERALLIABILITY
i �ii
FIRE DAMAGE (Any one fire) ,$1OOOOOO
_.I CLAIMS MADEOCCUR
'MED
EXP (Any one person} ; $1Q,aaa
--- P( -..—_ ..__ _
I.-
j $1,aaa,aaa
GENEL AGGREGATERY-- s2,000,000
IEN'LAGGREGATELIMITAPPLIESPER:
GEN
PRODUCTS -COMPIOPAGG j$2_,000,000
-- —
POLICY T LOC
A AUTOMOBILE LIABILITY
SK01261229
08/15/04 a81151a5
ll
COMBINED SINGLE LIMIT
—
:ANY AUTO
(Ea accident) ----- — $1,aaa,aaa
ALL OWNED AUTOS
AS TO FCIRM
BODILY INJURY
$
SCHEDULED AUTOS
—'
is
(APPROVED
J NIFER M�GRKTH,
Tty Attorne
I
(Per person)
-
HIRED AUTOS
II,
✓ i✓df r
BODILY INJURY
Per accident)
dent] i
AUTOS
$Y Pa D A�«rsudra
�/S, A&-2 vC- "Eri
I _
-
AsgiA4ant City Attorney
4z
PROPERTY DAMAGE $
(Per accident)
I GARAGE LIABILITY
I
F AUTO ONLY - EA ACCIDENT $ -
ANY AUTO
li
EA ACC $
i 03}iER THAN
I AUTO ONLY: AGG $
A 1 EXCESS LIASILITY
I08/15/04 08/15105
s, EACH OCCURRENCE $400a,a00_ _
,�.- _. . .
_ ...,
x OCCUR CLAIMS MADE
�BKO1261229
I !
1--_.._------------ - -- _ r
i AGGREGATE — ; $4aaa,ODO
--
! I
i
�
i$
DEDUCTIBLE
--
!
$
RETENTION $
! I
$
B WORKERS COMPENSATION AND ! WVA7726345 09101 /04 09/01105
.
WC STATU- !OTH-
X TQR; LIMN
i EM PLOYERS' LIABILITY
'
E.L. EACH ACCIDENT :.$1,a00,000
I E.L. DISEASE - EA EMPLOYEE $1,000,000 _
E.L. DISEASE -POLICY LIMIT $1,000,000
C , OTHER Professional '',AEE2001410105
03/25/05 03/25/06
$1,000,000 per claim
;Liability
$2,000,000 annl aggr.
II
DESCRIPTION OF OPERATIONSILOCATIONSIVEHICLESIEXCLUSIONS ADDED BY ENDORSEMENTlsPECIAL PROVISIONS
Re: Professional Services Contract to provide Transportation Planning
Services for Traffic Model Circulation Update.
The City of Huntington Beach, its agents, officers and employees are named
as an additional insured as respects general liability for claims arising
from the operations of the named insured.
CERTIFICATE HOLDER ADDITIONAL INSURED; INSURER LETTER: CANCELLATIONe Notice tor Non I
City of Huntington Beach
Bob Stachelski
2000 Main Street
Huntington Beach, CA 92648
SHOULD ANYOFTHE ABOVE DESCRIBED POLICIESBE CANCELLED BEFORE THE EXPIRATION
DATE THEREOF, THE ISSUING INSURER WILL ZfIXiP MAIL 3.0,.. DAYS WRITTEN
NOTICE TOTH E CERTIFICATE HOLDER NAMED TO TH E LEFT, 8 j(f(J�J�1dlI! S(:OC�II7G}
REPRESENTATIVE
ACORD 25S (7197)1 of 1 #S125413IM123280 NLS 0 ACURD CURYURA I IVN IVkW
Policy Number: BKO1261229
Owners Lessees or Contractors (Form B)
ADDITIbNAL INSURED
Changes) Effective: 4 /2 6 / 0 5
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT
CAREFULLY. This endorsement modifies insurance policy under the following:
LIABILITY COVERAGE PART:
Schedule
Name of Person or Organization:
City of Huntington Beach
Bob Stachelski
2000 Main Street
Huntington Beach, CA 92648
SECTION II WHO IS AN INSURED is amended to include as an insured the
person or organization shown in the Schedule, but only with respect to liability
arising out of "your work" for that insured by or for you.
Re: Professional Services Contract to provide Transportation Planning
Services for Traffic Model Circulation Update. The City of Huntington
Beach, its agents, officers and employees are named as an additional
insured as respects general liability for claims arising from the
operations of the named insured.
NOTICE OF CANCELLATION:
IT IS UNDERSTOOD AND AGREED THAT IN THE EVENT OF CANCELLATION OF THE
POLICY FOR ANY REASON OTHER THAN NON-PAYMENT OF PREMIUM, 30 DAYS
WRITTEN NOTICE WILL BE SENT TO THE CERTIFICATE HOLDER BY MAIL. IN THE
EVENT THE POLICY IS CANCELLED FOR NON-PAYMENT OF PREMIUM, 10 DAYS
WRITTEN NOTICE WILL BE SENT TO THE ABOVE.
CL/BF 22 40 03 95
ATTACHMENT #2
CITY OF HUNTINGTON BEACH
INTERDEPARTMENTAL COMMUNICATION
TO: PENELOPE CULBRETH GRAFT, DPA, CITY ADMINISTRATOR
FROM: DAN T.VILLELLA, CPA, FINANCE OFFICER
SUBJECT: FIS 2005 - 18: APPROPRIATE FUNDS AND APPROVE AGREEMENT
WITH AUSTIN-FOUST ASSOCIATES, INC. FOR CIRCULATION
ELEMENT UPDATE
DATE: MAY 18, 2005
As required by Resolution 4832, this Fiscal Impact Statement has been prepared for
"Appropriate Funds and Approve Agreement with Austin -Foust Associates, Inc. for
Circulation Element Update."
If the City Council approves this action (total appropriation $300,000), the estimated
unreserved Traffic Impact Fee Fund balance at September 30, 2005 will be reduced to
$7,312,000.
Dan Villella, /
Finance Officer
RCA ROUTING SHEET
INITIATING DEPARTMENT:
Public Works
SUBJECT:
Appropriate Funds and Approve Agreement with Austin
Foust Associates, Inc. for Circulation Element Update
COUNCIL MEETING DATE:
June 6, 2005
RCA ATTACHMENTS
STATUS
Ordinance (w/exhibits & legislative draft if applicable)
Attached
❑
Not Applicable
El
Resolution (w/exhibits & legislative draft if applicable)
Attached
❑
Not Applicable
Tract Map, Location Map and/or other Exhibits
Attached
❑
Not Applicable
Contract/Agreement (w/exhibits if applicable)
Attached
Not Applicable
❑
(Signed in full by the City Attome
Subleases, Third Party Agreements, etc.
Attached
Not Applicable
❑
(Approved as to form by City Attome
Certificates of Insurance (Approved by the City Attomey)
Attached
Not Applicable
®
❑
Fiscal Impact Statement (Unbudget, over $5,000)
Attached
Not Ap licable
❑
AttachedNot
❑
Bonds (If applicable)
Applicable
Attached
Staff Report (If applicable)
Not Applicable
Attached
Commission, Board or Committee Re ort if applicable
P ( pp }
Not Applicable
Attached
❑
Findings/Conditions for Approval and/or Denial
pp
Not Applicable
EXPLANATION FOR MISSING ATTACHMENTS
REVIEWED
RETURNED
FOR ARDED`.
Administrative Staff
( }
)
Assistant City Administrator initial
City Administrator Initial
City Clerk
)
EXPLANATION F R RETURN OF I M:
,�. &4 4 x-
RCA Author:
el
-0
"fe
CITY OF HUNTINGTON BEACH
2000 MAIN STREET
OFFICE OF THE CITY CLERK
.LOAN L. FLYNN
CITY CLERK
CALIFORNIA 92648
LETTER OF TRANSMITTAL OF ITEM APPROVED BY THE CITY COUNCIIJ
REDEVELOPMENT AGENCY OF THE CITY OF HUNMGTON BEACH
DATE: Ica
• •. :ff
[-'Aim� .
City, State, Zip
ATTENTION: 'e 4Kk��J")
DEPARTMENT:
REGARDING: (?Z4 C, &A0ncw7-
Svc.
Geaoinvo;
See Attached Action Agenda Item — / Date of Approval '6 -10
Enclosed For Your Records Is An Executed Copy Of The Above Referenced Agenda Item.
Remarks:
Vouk
_ca
City Cleric
Attachments: Action Agenda Page ✓ Agreement r Bonds Insurance
RCA Deed Other
CC: &M&Yt, _ 6J ✓
eD4WU=1 RCA Agreement Insurwkee Other
ent RCA Agreement Insurance Other
Name De artir+ent RCA Agreement Insurance Other
Name Department RCA Agreement Insurance Other
Name Department RCA Insurance
gAbIlowupfletters/coverltr.doc
(Telephone: 714-536-52271