HomeMy WebLinkAboutBerryman & Henigar - 2000-11-01•
(Contract less than $20,000.00)
PROFESSIONAL SERVICES CONTRACT BETWEEN
THE CITY OF HUNTINGTON BEACH AND
BERRYMAN & HENIGAR FOR PROFESSIONAL PLAN CHECK AND REVIEW SERVICES
THIS Agreement is made and entered into this 1st day of November 2000,
by and between the City of Huntington Beach, a municipal corporation of the State of California,
hereinafter referred to as "CITY," and BARRYMAN & HENIGAR, a California Corporation,
hereinafter referred to as "CONSULTANT."
WHEREAS, CITY desires to engage the services of a consultant to perform professional
plan check and review services; and
Pursuant to documentation on file in the office of the City Clerk, the provisions of
the Huntington Beach Municipal Code, Chapter 3.03, relating to procurement of professional
service contracts have been complied with; and
CONSULTANT has been selected to perform said services,
NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows:
1. SCOPE OF SERVICES
CONSULTANT shall provide all services as described in the Request for Proposal
("RFP"), and CONSULTANT's Proposal dated April 21, 2000 (both of which are hereinafter
referred to as Exhibit "A"), which are attached hereto and incorporated into this Agreement by this
reference. These services shall sometimes hereinafter be referred to as the "PROJECT."
CONSULTANT hereby designates Raimar w. Schuller, who shall represent it and be
its sole contact and agent in all consultations with CITY during the performance of this Agreement.
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2. CITY STAFF ASSISTANCE
CITY shall assign a staff coordinator to work directly with CONSULTANT in the
performance of this Agreement.
3. TIME OF PERFORMANCE
Time is of the essence of this Agreement. The services of CONSULTANT are to
commence as soon as practicable after the execution of this Agreement and all tasks specified in
Exhibit "A" shall be completed no later than the times set forth therein. These times may be
extended with the written permission of CITY. The time for performance of the tasks identified in
Exhibit "A" are generally to be shown in the Scope of Services on the Work Program/Project
Schedule. This schedule may be amended to benefit the PROJECT if mutually agreed by CITY and
CONSULTANT.
4. COMPENSATION
In consideration of the performance of the services described herein, CITY agrees to
pay CONSULTANT a fee not to exceed Twenty Thousand Dollars ($20,000.00).
5. PRIORITIES
In the event there are any conflicts or inconsistencies between this Agreement, the
CITY's RFP, or the CONSULTANT's Proposal, the following order of precedence shall govern:
(1) Agreement, (2) the CONSULTANT's Proposal, and (3) the CITY's RFP.
6. EXTRA WORK
In the event CITY requires additional services not included in Exhibit "A," or
changes in the scope of services described in Exhibit "A," CONSULTANT will undertake such
work only after receiving written authorization from CITY. Additional compensation for such extra
work shall be allowed only if the prior written approval of CITY is obtained.
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7. METHOD OF PAYMENT
A. CONSULTANT shall be entitled to progress payments toward the fixed fee
set forth herein in accordance with the progress and payment schedules set forth in Exhibit "A."
B. Delivery of work product: A copy of every memorandum, letter, report,
calculation and other documentation prepared by CONSULTANT shall be submitted to CITY to
demonstrate progress toward completion of tasks. In the event CITY rejects or has comments on
any such product, CITY shall identify specific requirements for satisfactory completion. Any such
product which has not been formally accepted or rejected by CITY shall be deemed accepted.
C. CONSULTANT shall submit to CITY an invoice for each progress payment
due. Such invoice shall:
1) Reference this Agreement;
2) Describe the services performed;
3) Show the total amount of the payment due;
4) Include a certification by a principal member of CONSULTANT's
firm that the work has been performed in accordance with the
provisions of this Agreement; and
5) For all payments include an estimate of the percentage of work
completed.
Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is
making satisfactory progress toward completion of tasks in accordance with this Agreement, CITY
shall promptly approve the invoice, in which event payment shall be made within thirty (30) days of
receipt of the invoice by CITY. Such approval shall not be unreasonably withheld. If CITY does
not approve an invoice, CITY shall notify CONSULTANT in writing of the reasons for non -
approval within seven (7) calendar days of receipt of the invoice, and the schedule of performance
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set forth in Exhibit "A" shall be suspended until the parties agree that past performance by
CONSULTANT is in, or has been brought into compliance, or until this Agreement is terminated as
provided herein.
D. Any billings for extra work or additional services authorized by CITY shall
be invoiced separately to CITY. Such invoice shall contain all of the information required above,
and in addition shall list the hours expended and hourly rate charged for such time. Such invoices
shall be approved by CITY if the work performed is in accordance with the extra work or additional
services requested, and if CITY is satisfied that the statement of hours worked and costs incurred is
accurate. Such approval shall not be unreasonably withheld. Any dispute between the parties
concerning payment of such an invoice shall be treated as separate and apart from the ongoing
performance of the remainder of this Agreement.
8. DISPOSITION OF PLANS, ESTIMATES AND OTHER DOCUMENTS
CONSULTANT agrees that all materials prepared hereunder, including all original
drawings, designs, reports, both field and office notices, calculations, maps, memoranda, letters and
other documents, shall be turned over to CITY upon termination of this Agreement or upon
PROJECT completion, whichever shall occur first. In the event this Agreement is terminated, said
materials may be used by CITY in the completion of the PROJECT or as it otherwise sees fit. Title
to said materials shall pass to CITY upon payment of fees determined to be earned by
CONSULTANT to the point of termination or completion of the PROJECT, whichever is
applicable. CONSULTANT shall be entitled to retain copies of all data prepared hereunder.
9. HOLD HARMLESS
CONSULTANT shall protect, defend, indemnify and save hold harmless CITY, its
officers, officials, employees, and agents from and against any and all liability, loss, damage,
expenses, costs (including without limitation, costs and fees of litigation of every nature) arising out
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of or in connection with CONSULTANT's performance of this Agreement or its failure to comply
with any of its obligations contained in this Agreement by CONSULTANT, its officers, agents or
employees except such loss or damage which was caused by the sole negligence or willful
misconduct of CITY. CITY shall be reimbursed by CONSULTANT for all costs and attorney's fees
incurred by CITY in enforcing this obligation.
10. WORKERS' COMPENSATION INSURANCE
Pursuant to California Labor Code Section 1861, CONSULTANT acknowledges
awareness of Section 3700 et seq. of said Code, which requires every employer to be insured
against liability for workers' compensation; CONSULTANT covenants that it will comply with
such provisions prior to commencing performance of the work hereunder; and shall indemnify,
defend and hold harmless CITY from and against all claims, demands, payments, suit, actions,
proceedings, and judgments of every nature and description, including attorney's fees and costs
presented, brought or recovered against the CITY, for or on account of any liability under any of
said acts which may be incurred by reason of any work to be performed by CONSULTANT under
this Agreement.
CONSULTANT shall maintain workers' compensation insurance in an amount of
not less than One Hundred Thousand Dollars ($100,000) bodily injury by accident, each
occurrence, One Hundred Thousand Dollars ($100,000) bodily injury by disease, each employee,
Two Hundred Fifty Thousand Dollars ($250,000) bodily injury by disease, policy limit.
CONSULTANT shall require all subcontractors to provide such workers'
compensation insurance for all of the subcontractors' employees. CONSULTANT shall furnish to
CITY a certificate of waiver of subrogation under the terms of the workers' compensation insurance
and CONSULTANT shall similarly require all subcontractors to waive subrogation.
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11. GENERAL LIABILITY INSURANCE
In addition to the workers' compensation insurance and CONSULTANT's covenant
to indemnify CITY, CONSULTANT shall obtain and furnish to CITY, a policy of general public
liability insurance, including motor vehicle coverage covering the PROJECT. The policy shall
indemnify CONSULTANT, its officers, agents and employees, while acting within the scope of
their duties, against any and all claims arising out of or in connection with the PROJECT, and shall
provide coverage in not less than the following amount: combined single limit bodily injury and
property damage, including products/completed operations liability and blanket contractual liability,
of $1,000,000 per occurrence. If coverage is provided under a form which includes a designated
general aggregate limit, the aggregate limit must be no less than $1,000,000 for this PROJECT.
The policy shall name CITY, its agents, its officers, employees and volunteers as Additional
Insureds, and shall specifically provide that any other insurance coverage which may be applicable
to the PROJECT shall be deemed excess coverage and that CONSULTANT's insurance shall be
primary.
Under no circumstances shall the above -mentioned insurance contain a self -insured
retention, or a "deductible" or any other similar form of limitation on the required coverage.
12. PROFESSIONAL LIABILITY INSURANCE
CONSULTANT shall furnish a professional liability insurance policy covering the
work performed by it hereunder. Said policy shall provide coverage for CONSULTANT's
professional liability in an amount not less than $1,000,000 per occurrence and in the aggregate. A
claims -made policy shall be acceptable if the policy further provides that:
A. The policy retroactive date coincides with or precedes the initiation of the
scope of work (including subsequent policies purchased as renewals or
replacements).
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B. CONSULTANT will make every effort to maintain similar insurance during
the required extended period of coverage following project completion,
including the requirement of adding all additional insureds.
C. If insurance is terminated for any reason, CONSULTANT agrees to purchase
an extended reporting provision of at least two (2) years to report claims
arising from work performed in connection with this Agreement.
D. The reporting of circumstances or incidents that might give rise to future
claims.
13. CERTIFICATES OF INSURANCE
Prior to commencing performance of the work hereunder, CONSULTANT shall
furnish to CITY certificates of insurance subject to approval of the City Attorney evidencing the
foregoing insurance coverages as required by this Agreement; the certificates shall:
A. . provide the name and policy number of each carrier and policy;
B. shall state that the policy is currently in force; and
C. shall promise that such policies shall not be suspended, voided or canceled by
either party, reduced in coverage or in limits except after thirty (30) days'
prior written notice; however, ten (10) days' prior written notice in the event
of cancellation for nonpayment of premium.
CONSULTANT shall maintain the foregoing insurance coverages in force until the
work under this Agreement is fully completed and accepted by CITY.
The requirement for carrying the foregoing insurance coverages shall not derogate
from the provisions for indemnification of CITY by CONSULTANT under the Agreement. CITY
or its representative shall at all times have the right to demand the original or a copy of all said
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policies of insurance. CONSULTANT shall pay, in a prompt and timely manner, the premiums on
all insurance hereinabove required.
14. INDEPENDENT CONTRACTOR
CONSULTANT is, and shall be, acting at all times in the performance of this
Agreement as an independent contractor herein and not as an employee of the CITY.
CONSULTANT shall secure at its expense, and be responsible for any and all payment of all taxes,
social security, state disability insurance compensation, unemployment compensation and other
payroll deductions for CONSULTANT and its officers, agents and employees and all business
licenses, if any, in connection with the services to be performed hereunder.
15. TERMINATION OF AGREEMENT
All work required hereunder shall be performed in a good and workmanlike manner.
CITY may terminate CONSULTANT's services hereunder at any time with or without cause, and
whether or not PROJECT is fully complete. Any termination of this Agreement by CITY shall be
made in writing, notice of which shall be delivered to CONSULTANT as provided herein. In the
event of termination, all finished and unfinished documents, exhibits, report, and evidence shall, at
the option of the CITY, become its property and shall be delivered to it by CONSULTANT.
16. ASSIGNMENT AND SUBCONTRACTING
This Agreement is a personal service contract and the supervisory work hereunder
shall not be delegated by CONSULTANT to any other person or entity without the express written
consent of CITY.
17. COPYRIGHTS/PATENTS
CITY shall own all rights to any patent or copyright on any work, item or material
produced as a result of this Agreement.
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18. CITY EMPLOYEES AND OFFICIALS
CONSULTANT shall employ no CITY official nor any regular CITY employee in
the work performed pursuant to this Agreement. No officer or employee of CITY shall have any
financial interest in this Agreement in violation of the applicable provisions of the California
Government Code.
19. NOTICES
Any notice or special instructions required to be given in writing under this
Agreement shall be given either by personal delivery to CONSULTANT's agent (as designated in
Section 1 hereinabove) or to CITY's Fire Chief as the situation shall warrant, or by enclosing the
same in a sealed envelope, postage prepaid, and depositing the same in the United States Postal
'Service, addressed as follows:
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TO CITY:
Fire Chief
City of Huntington Beach
2000 Main Street
Huntington Beach, CA 92648
20. MODIFICATION
TO CONSULTANT:
Berryman & Henigar
2001 East First Street
Santa Ana, CA 92705
No waiver or modification of any language in this Agreement shall be valid unless in
writing and duly executed -by both parties.
21. CAPTIONS
Captions of the sections of this Agreement are for convenience and reference only,
and the words contained therein shall in no way be held to explain, modify, amplify or aid in the
interpretation, construction or meaning of the provisions of this Agreement
22. SECTION HEADINGS.
The titles, captions, section, paragraph, subject headings and descriptive phrases at
the beginning of the various sections in this Agreement are merely descriptive and are included
solely for convenience of reference only and are not representative of maters included or excluded
from such provisions, and do not interpret, define, limit or describe, or construe the intent of the
parties or affect the construction or interpretation of any provision of this Agreement.
23. INTERPRETATION OF THIS AGREEMENT
The language of all parts of this Agreement shall in all cases be construed as a
whole, according to its fair meaning, and not strictly for or against any of the parties. If any
provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be
unenforceable, void, illegal or invalid or affect the remaining covenants and provisions of this
Agreement. No covenant or provision shall be deemed dependent upon any other unless so
expressly provided here. As used in this Agreement, the masculine or neuter gender and singular or
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plural number shall be deemed to include the other whenever the context so indicates or requires.
Nothing contained herein shall be construed so as to require the commission of any act contrary to
law, and wherever there is any conflict between any provision contained herein and any present or
future statute, law, ordinance or regulation contrary to which the parties have no right to contract,
then the latter shall prevail, and the provision of this Agreement which is hereby affected shall be
curtailed and limited only to the extent necessary to bring it within the requirements of the law.
24. DUPLICATE ORIGINAL
The original of this Agreement and one or more copies hereto have been prepared
and signed in counterparts as duplicate originals, each of which so executed shall, irrespective of the
date of its execution and delivery, be deemed an original. Each of the parties hereto shall retain an
originally signed copy hereof. Each duplicate original shall be deemed an original instrument as
against any party who has signed it.
25. IMMIGRATION
CONSULTANT shall be responsible for full compliance with the immigration and
naturalization laws of the United States and shall, in particular, comply with the provisions of the
United States Code regarding employment verification.
26. LEGAL SERVICES SUBCONTRACTING PROHIBITED
CONSULTANT and CITY agree that CITY is not liable for payment of any
subcontractor work involving legal services, and that such legal services are expressly outside the
scope of services contemplated hereunder. CONSULTANT understands that pursuant to
Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for
CITY; and CITY shall not be liable for payment of any legal services expenses incurred by
CONSULTANT.
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27. ATTORNEY'S FEES
In the event suit is brought by either party to enforce the terms and provisions of this
Agreement or to secure the performance hereof, each party shall bear its own attorney's fees.
28. ENTIRETY
The Agreement contains the entire agreement between the parties respecting the
subject matter of this Agreement and supercedes all prior understanding and agreements whether
oral or in writing. The foregoing, and Exhibit "A" attached hereto, set forth the entire Agreement
between the parties.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by
and through their authorized offices the day, month and year first above written.
CONSULTANT CITY OF HUNTINGTON BEACH, a
municipal corporation of the State of California
By: —
aimar W. Schuller
print name
ITS: (circle one) Chairman/President/ ice President A� ity Administrator
AND
APPROVED AS TO FORM:
By:
J R r uez
print name �l City Attorney
I TV(circle one) Secretary 'ef Financial Office /Asst.
Secretary — Treasurer
INITIATED, REVIEWED AND APPROVED:
"o-P k�f�
1 -
16(t
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ire Chie
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PROFESSIONAL SERVICES CONTRACT BETWEEN
THE CITY OF HUNTINGTON BEACH AND
BERRYMAN & HENIGAR FOR PROFESSIONAL PLAN CHECK AND REVIEW
SERVICES
Table of Contents
1
Scope of Services.....................................................................................................1
2
City Staff Assistance................................................................................................2
3
Time of Performance...............................................................................................2
4
Compensation..........................................................................................................2
5
Priorities..................................................................................................................2
6
Extra Work...............................................................................................................2
7
Method of Payment...................................................................................................3
8
Disposition of Plans, Estimates and Other Documents...........................................4
9
Hold Harmless.........................................................................................................5
10
Workers' Compensation Insurance..........................................................................5
11
General Liability Insurance......................................................................................6
12
Professional Liability Insurance..............................................................................6
13
Certificates of Insurance..........................................................................................7
14
Independent Contractor............................................................................................8
15
Termination of Agreement.......................................................................................8
16
Assignment and Subcontracting................:..............................................................9
17
Copyrights/Patents...................................................................................................9
18
City Employees and Officials..................................................................................9
19
Notices......................................................................................................................9
20
Modification.............................................................................................................10
21
Captions...................................................................................................................10
22
Section Headings.....................................................................................................10
23
Interpretation of this Agreement..............................................................................10
24
Duplicate Original....................................................................................................I
I
25
Immigration..............................................................................................................11
26
Legal Services Subcontracting Prohibited...............................................................11
27
Attorney's Fees.........................................................................................................12
28
Entirety.....................................................................................................................12
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EXHIBIT A
Submitted to:
Huntington Beach Fire Department
Attn.: Duane Olson, Division Chief Fire Marshall
2000 Main Street
Huntington Beach, CA 92648
Submitted by:
Berryman & Henigar
2001 East. First Street
Santa Ana, CA 92705
April 21, 2000
•
April 21, 2000
Mr: Duane Olson, Division Chief / Fire Marshall
City of Huntington Beach Fire Department
2000 Main Street
Huntington Beach, CA 92648
Subject: City of Huntington Beach Fire Department Plan Review Services
Dear Mr. Olson:
Berryman & Henigar appreciates the opportunity to submit this Proposal. for Fire
Prevention Plan Review Services. Our firm is capable to provide as needed plan
review to determine compliance with the City adopted guidelines of the Uniform Fire
Code, Huntington Beach Municipal Code, Title 19 of California Code of Regulations,
NFPA Standards and other state and nationally recognized Fire Standards.
While our proposal contains detailed resumes, an organizational chart, experience and
references, I want to highlight a few unique characteristics that sets Berryman &
Henigar apart:
• We have no conflict of interest, since we do no private building design work.
• We have implemented excellent quality control measures to ensure uniform policies
and procedures;
• Our staff has strong credentials and extensive municipal and county experience.
• We have continuous involvement at IFCI, ICBO as well as California conferences
and training seminars. I have personally served six years on the 1CBO Board of
Directors, and have been actively involved with the Newport Beach Fire Department
during my 16 years with the City.
We will assign Ms. Pamela Smith, our Community Development Administrator to
oversee, log, process and expedite fire plan check and inspection services for the City
of Huntington Beach Fire Department. By virtue of our close proximity and plan check
experience, we are confident that we can provide a responsive review and develop a
great working relationship where you can rely on us as an extension of your staff. If
you have any questions or would like additional information, please do not hesitate to
call Pam Smith at (714) 568-7300.
Sincerely,
Berryman & Henigar
Raimar W. Schuller, C.B.O.
Senior Vice President, Community Development Division
2001 East First Street • Santa Ana, California 92705-4020
Tel. (714) 568-7300 9 FAX (714) 836-5906 • www.bhiinc.com
City 9 of Huntington Beach
Fire Plan Review Services
SECTION 1
•
TABLE OF CONTEMTS;
METHODOLOGY/APPROACH .......................................1-1
SECTION 2 PROJECT TEAM ........... .................................................... 2-1
♦ Organizational Chart
♦ Team Resumes
SECTION 3 CONFLICT OF INTEREST ............................ 3-1
....................
SECTION 4 REFERENCES..................................................................4-1
SECTION 5 SCHEDULE OF FEES, ..................................................... 5.1
SECTION 6 INSURANCE.....................................................................6-1
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City of Huntington Beach
Fire Plan Review Services
RANGE OF SERVICES
SECTION 1
METHODOLOGYAND APPROACH - -
The following is an itemized range of services which Berryman & Henigar's fire plan review and
inspection staff is prepared to provide for the City of Huntington Beach. All work will be
performed as part of this Proposal. The range of services and the manner in which they are
performed will be in accordance with the specific requirements of the City's program.
FIRE DEPARTMENT PLAN REVIEW
Berryman & Henigar will provide to the City of Huntington Beach Fire Department, plan review
services of the "Fire Protection Systems." These projects include but are not limited to fire
sprinkler systems, standpipe systems, fire hydrants, fire alarms and heat and smoke detection
systems. Other projects that may fall under this. review include state or county regulated
occupancies. Some of these projects may include: hospitals, jails, institutional facilities, schools,
medical gas systems, commercial tenant improvements for occupancy change, spray booths,
above ground tanks and hazardous materials. These reviews would involve:
TASK 1: Traditional preliminary plan review consultation meetings can be prearranged.
TASK 2: Perform initial plan review and one recheck of plans to insure compliance with Uniform
Fire Code as adopted by the City of Huntington Beach, including:
• Huntington Beach Municipal Code
• National Fire Protection Association
• California Fire Code
• California Code of Regulations, Title 19 & 24
• Other nationally recognized fire standards
TASK 3: Provide the applicant and the City of Huntington Beach Fire Department a list of items
needing clarification or change to achieve conformance with the above regulations.
TASK 4: Perform all necessary liaison with the permit applicant by telephone, fax, mail or
meeting to complete all necessary rechecks and achieve conformance with minimum standards
and regulations.
TASK 5: Liaison with Huntington Beach Fire Department, by mail, telephone, fax, to insure
compliance with the latest adopted edition of the Uniform Fire Code Sections 103 to insure
compliance with local policy interpretations relating to alternate materials.
TASK 6: Perform reviews of revisions to plans that have previously been approved for permit
issuance.
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City 9 of Huntington Beat
Fire Plan Review Services
SECTION 1
METHODOLOGYAND APPROACH
TASK 7: Berryman & Henigar will perform extra work when requested in writing by the City of
Huntington Beach.
TASK 8: Berryman & Henigar will note the below items on the plan review correspondence to
the City of Huntington Beach Fire Department:
1. The date plans were reviewed.
2. The date initial plan review was completed.
3. The date the applicant was notified that the initial plan review was completed.
4. The calculated number of work days to complete initial plan review.
The Huntington Beach Fire Prevention Bureau division or Fire Department will provide Berryman
& Henigar with the UBC rated occupancy of the building. A statement of any conditions imposed
or agreed to in any prior meetings between the City and the owner or the owner's agent(s) shall
be submitted. Our firm will also receive and analyze flow test information from the nearest fire
hydrant to the project to insure adequate capacity.
PLAN AND CORRECTION LIST TRANSMITTAL
The plan review staff maintains a variety of correction lists, supplemental lists and guidelines for
use as deemed appropriate on each individual project. Should your jurisdiction require use of
your standard correction lists, Berryman & Henigar will maintain copies for use in our Client File:
Correction lists are developed and attached to the plans along with a transmittal form.
Completed plans are stamped, signed and forwarded by courier with a transmittal form directly
to the City of Huntington. Beach. The plan transmittal procedure used by Berryman & Henigar
eliminates the possibility of tampering :when forwarding them to the jurisdiction for permit
issuance.
Berryman & Henigar's Transmittal Forms are customized for reviews. They address items that
could otherwise be easily missed between plan check and permit issuance.
If desired, Berryman & Henigar will provide pre -labeled mailing bags for use by your staff.
RECORDS MAINTENANCE
Berryman & Henigar maintains files and logs to document the review process.
Berryman & Henigar's plan log system tracks and maintains the following:
✓ Receipt date
✓ Transmittal date
✓ Who is reviewing documents
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City g of Huntington Beach
Fire Plan Review Services
✓ Who is in possession of documents
✓ Status of project
✓ Project description
✓ Client's file number and project description
✓ Fees
SECTION 1
METHODOLOGY AND APPROACH
Our document files are in two main categories; a client master file and a file for each project.
Client files contain the following:
✓ Request for Proposal
✓ Proposal
✓ Contract/Amendments
✓ Ordinances, Standards and Guidelines
✓ _Correspondence
✓ Policies, Interpretations and Procedures
Invoices
✓ Preferred correction lists, forms, general notes, etc., as desired by the client.
A Jurisdictional Information Sheet that addresses all pertinent information needed by the plan
check staff is maintained in the client's master file. Changes requested by the client are
incorporated and distributed to staff with the updated amendments.
Each project file contains items such as the following:
✓ Correction lists
✓ Transmittal forms
✓ Calculations by plan checker
✓ Correspondence
✓ Copies of marked plans (where applicable)
All records will be available for inspection during and after the contract period for three (3) years.
Copies of records will be furnished upon request.
OFFICE HOURS
For direct communication Berryman & Henigar's staff is available between 8:00 a.m. and 5:00
p.m., Monday through Friday. Appointments are recommended.
TIMELY PERFORMANCE
Berryman & Henigar will strive to maintain efficient turnaround time on all reviews as a key
measurement of our performance for City permit applicants. The maximum turnaround time
for initial reviews will be ten (10) working days. Extremely large or complex structures would
be as agreed upon in advance with the Building Official. Rechecks will be done within five (5)
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City of Huntington Beach
Fire Plan Review Services
SECTION 1
METHODOLOGYAND APPROACH
working days but usually require less time. Turnaround time may be adjusted to
accommodate the City of Huntington Beach's specific needs once the contract is set up.
STANDARD PLAN CHECK
PLAN CHECK ITEM
PROPOSED TURN AROUND
Small Commercial (Bldg.)
10 Days
Interior T.I.
10 Days
Interior T.I.
10 Days
Large Commercial
15 Days
Auto. Sprinkler Systems (new)
15 Days
Auto. Sprinkler Systems (T.I.)
10 Days
Hood & Duct Suppression Systems
10 Days
Smoke Detection, Alarm Systems (new)
10 Days
Smoke Detection, Alarm Systems (T.I.)
10 Days
Industrial Applications & Special Processes
10 Days
Tank Installations and Removals
7 Days
Hazardous, Flammable Material Storage
10 Days
Tents, Canopies, Special Events
5 Days
Fire Access, Phase -in Plans, Misc. Permits
5 Days
EXPEDIATED FIRE DEPARTMENT
PLAN CHECK SCHEDULE
at 125% of fees shown
PLAN CHECK ITEM
PROPOSED TURN AROUND
Small Commercial (Bldg.)
7 Days
Interior T.I. Small
5 Days
Interior T.I. (Large)
7 Days
Large Commercial
10 Days
NOTE: 1 "Turn Around Time' refers to the building time for the first plan check cycle, not issuance of a
permit to build. Subsequent reviews may be shorter, depending upon the number of changes
required.
2 Days noted are working days.
3 Assumes all plans are "complete" when submitted
4 Does. not include, nor are we responsible for, EMWD Turn Around
5 Does not include, nor are we responsible for, CalTrans Turn Around
6 A. If filed between 8:00 a.m. & 12:00 noon = Stamped Received 12:00 Noon
B. If filed between 12:00 noon & 5:00 p.m. = Stamped Received Following Morning (8:00 a.m.)
\\NewbertkmrktingkProposal2000\BS\Huntington Beach\Fire\01_Scope.doc1 -4 Benyman & Hen®gar
City of Huntington Beach SECTION 2
Fire Plan Review Services PROJECT TEAM .
STAFF EXPERIENCE
Our Plan Review and Inspection staff have extensive local government experience that
helps them to understand the unique needs of a Fire and Building Safety operation. Our
team consists of licensed engineers, certified plans examiners, and CABO certified
building officials. This professional staff has experience reviewing all types of
construction and building occupancies including the associated fire protection systems.
Qualifications of our Team
Berryman & Henigar has established a highly qualified consultant team to serve your
jurisdiction. All members of our team have strong backgrounds in their respective fields,
having worked in the public and private sectors for many years.
Project Manager
Mr. Ray Schuller, C.B.O. is Berryman & Henigar's Senior Vice President of Community
Development and Director of Building Safety. Mr. Schuller has over 39 years working
with municipal jurisdictions and 27 years as Building Official. He has served six years
.on the Board of Directors .of the International Conference of Building Officials.
Plan Review
Mr. Ken Crispin's experience includes 17 years in fire suppression, 6 years in Fire
Prevention Bureau of Orange County as captain and supervisor, including serving on the
Board of the Orange County Fire Prevention Officers Association. For the last 5 years,
Mr. Crispin has worked as a private sector consultant for many governmental agencies
in California, Nevada and Washington. Most recently Mr. Crispin assignments included
the 10-story Money Store office project in West Sacramento where he was responsible
for the overall fire plan review and fire code inspection of this structure.
Ms. Anne Marie Bland's experience includes 19 years in fire prevention in the public and
private sector. Over the last three years she has worked as a private sector consultant
providing plan reviews, evaluations and administrative fire .code reports for various
clients.
\\Newbert\mrkting\Proposal2000\BS\Huntington Beach\Fire\02_TEAM.doc2-1 Berryman & /7enigar
•
City of Huntington Beach
Fire Plan Review Services
•
CITY OF HUNTINGTON BEACH
Fire Department
Duane Olson, Fire Marshal
RAY SCHULLER, C.S.O.
Berryman & Henigar
KENNETH CRISPIN
Berryman & Henigar
SECTION 2
PROJECT TEAM
ANN MARIE BLAND
Berryman & Henigar
\\Newbert\mrkting\Proposal2000\BS\Huntington Beach\Fire\02_TEAM.doc2-2 Berryman A Henigar
RAIMAR A 19 W. SCHULLER
Project Manager/City Contact
Education & Certifications
Masters in Public Administration, CSU, Long Beach, 1978
Graduate Studies in Structural Engineering, CSU,
Long Beach, 1975
B.S.C.E., University of Southern California, 1973
Lifetime Teaching Credentials, Public Services and
Administration, California Community Colleges #297829
Certified Building Official. C.A.B.O., #190 .
Certified Building Inspector. • I.C.B.O., #567
Professional Affiliations
International Conference of Building Officials
California Building Officials
Council of American Building Officials
EXPERIENCE
Mr. Schuller is Senior Vice President of Berryman & Henigar's Community Development Division,
West Coast. He brings.with him a wealth of administrative experience in Building Safety and Fire
Prevention. He is current Building Official for Laguna Hills, Laguna Niguel, Laguna Woods and Villa
Park.
• Director of Building and Safety, Newport Beach, California. Supervised a full -service department
including plan review, permit issuance, inspection, fire safety, plan review, grading and code
enforcement for a city of 70,000, with a staff of 23 and a budget of $1.75 million. His duties included
supervising plan checkers, inspectors and the on and offsite grading administration.
Deputy City Administrator, Inglewood, California. In addition to his experience in the field of
Building and. Safety, .Mr. Schuller served as the Deputy City Administrator for the City of Inglewood,
CA. He was responsible for directing the planning, building, fire prevention housing, environmental
standards and redevelopment efforts for a city of 91,000 with a staff of 55 and a budget of $4.7
million.
Mr. Schuller additionally served as Superintendent of Building and Safety in the City of Inglewood
where he administered building and fire prevention activities with a staff of 15 and a budget of
$425,000. Prior to serving as Superintendent, Mr. Schuller was Associate Civil Engineer and Plan
Check Engineer. with the City of Inglewood.
Professional Involvement. Actively prominent in his professional affiliations, Mr. Schuller served on
the ICBO Board of Directors from 1993 to 1999. He was also inducted into the CALBO Hall of Fame
in 1992. He was Chairman/Moderator of the 1990 Administrative Code Development Committee. Mr.
Schuller holds a lifetime credential as associate professor in the California College system and is
familiar with Uniform and California State Codes. He has over thirty-six years. background in
municipal government administration
Berryman & Henigar
Special Training & Registrations
Fire Prevention Officer 1, ll, & 111
Certified Fire Code Inspector
P.C. 832 Firearms & Arrest Procedures
UC Irvine Hazardous Material Management
Rancho Santiago College, Fire Technology
ANNE MARIE BLAND
Fire Department -Plan Check
Professional Affiliations
National Fire Protection Association
Orange County Fire Prevention Officer's Association
EXPERIENCE
Ms. Bland has 19 years of fire prevention experience, including fire plan check and inspection in
both the public sector and consulting plan review.
Consulting Plan Review. Prepare technical reports and provide fire code consulting for private
firms and municipalities.
Fire Safety Specialist, City of Orange Fire Department. Served in fire prevention doing the
plan check and inspections. Coordinated the underground tank installation program for plan
review and soils remediation program.
Fire Safety Specialist, City of Santa Ana Fire Department. Evaluated hazardous materials
and insured that storage use and occupancy of building was done in a code complying manner,
Berryman & Henigar
KENNETH G. CRISPIN
Fire Department Plan Check
Special Training & Registrations
Fire Prevention I A and I-B
University of California, Irvine
Fire Investigation I
University of California, Irvine
Fire Engineering (Fire Sprinklers)
Fire Code Management
National Fire Academy
California General Contractor's Licenses (Class B-1)
Professional Affiliations
National Fire Protection Association
International Conference of Building Officials
Orange County Fire Prevention Officer's Association
EXPERIENCE
Mr. Crispin brings with him more than 28 years of fire service experience, including 17 years in
suppression, 6 years fire prevention, as well as, 5 years of private sector experience in fire plan
check and inspection.
Orange County Fire Department (CA). He served in several roles, including Fire Captain
(suppression), Fire Captain Division Supervisor for the Fire Prevention Division. While in the
Fire Prevention Division he supervised the Plan Check / Engineering Section, responsible for all
code interpretations pertaining to plans reviewed by the section.
Mr. Crispin's background includes extensive experience in the review of plans for compliance
with state and local codes; review and approval of proposals for correction of Fire Code
violations; preparation of the Uniform Fire Code adopting ordinances; review of various
operations under the Hazardous Occupancies regulations and other life safety -related
ordinances for the jurisdictions served by the Orange County Fire Department.
Many of Mr. Crispin's project responsibilities included the annual and new construction
inspections of complex buildings (e.g., high-rise buildings, hospitals, hazardous occupancies,
and hotels) for compliance with the California Code of Regulations Titles 19 and 24, as well as
the Uniform Fire Code. He assisted the suppression companies with inspections, served as
liaison for Planning and Building Departments of several cities, and worked in conjunction with
the local District Attorney's office regarding compliance issues.
Berryman & Henigar
City of Huntington Beach SECTION 3
Fire Plan Review Services CONFLICT OF INTEREST
Berryman & Henigar has no Conflict of Interest since Community Development does no
design work..
Berryman & Henigar is not employed by, or associated with any landowner or developer
which have an interest associated with this Proposal.
Neither Berryman & Henigar nor any of its principals or shareholders have any financial
interest in the outcome of services to be provided, nor do they have any financial,
business or other relationship with the City of Huntington Beach or other entity that the
City Council governs, which may have an impact, effect or influence on the outcome of
the services proposed to be provided.
\\newbert\mrkting\proposal2000\bs\huntington beach\fire\03_conf.doc 3-1 Berri)/man & Henigar
City 9 of Huntington Beac� • SECTION 4
Fire Plan Review Services REFERENCES
Berryman & Henigar would like to list two municipal clients and the County of Orange
Fire Authority serving several municipal clients for whom we are providing fire plan
review services:
CITY OF ORANGE FIRE DEPARTMENT, CA
Tom Groseclese, Fire Marshall
City of Orange Fire Department
(714) 288-2541
CITY OF HEMET FIRE DEPARTMENT, CA
Richard Stacey, Fire Chief
City of Hemet Fire Department
(909) 765-2476
COUNTY OF ORANGE FIRE AUTHORITY, CA
Chief Bill Dean
County of Orange Fire Authority
(714) 744-0400
CITY OF WEST SACRAMENTO, CA
Chief Mike Foley, Fire Marshal
West Sacramento Fire Department
(916) 373-5840
CITY OF SHEL TON, WA
Chief Jim Ghiglione, Fire Marshal
Shelton Fire Department
(360) 426-3348
\\newbert\mrkting\proposal2000\bs\huntington beach\fire\04_refr.doc 4-1 Berryman .& Henigar
City of Huntington Beach • • SECTION 5
Fire Plan Review Services SCHEDULE OF FEES
AFFORDABLE SERVICES
Berryman & Henigar provides a cost effective and flexible solution to help you manage
changing workloads.
Fire suppression needs are on an hourly or job specific basis with the jurisdiction.
Service
PERCENTAGE OF CITY COLLECTED FEES
Percentage
Plan Review Services .................................... .........65% of Plan Check Fee
Accelerated Plan Review Services .........................95% of Plan Check Fee
Inspection Services.................................................65% of Fire Permit Fee
SCHEDULE OF HOURLY RATES
CLASSIFICATION
HOURLY RATE
Principal-in-Charge...............................................................$ 92.00
Senior FirePlan Check Engineer.............................................65.00
Accelerated Plan Check (Overtime Review).............................95.00
Permit Technician (Administrator).............................................45.00
All our Plan Reviews involve the first check and two rechecks
(see section 1-4 for detailed breakdown)
Type of Plan
Number of Working Days
Initial Check
Recheck
Normal Plan Review
10
5
Accelerated Plan Review
5
5
\\newbert\mrkting\proposal 2000\bs\huntington beach\fire\05 fee.doc 5-1 Berryman & i miner
. City of Huntington Beac7�
Fire Plan Review Services
0 Section 6
INSURANCE COVERAGE
INSURANCE COVERAGES AND PROFESSIONAL LIABILITY
Insurance Carrier:.
CNA Insurance Company .
c/o Meridian Agency"
16885 W. Bernardo Drive, Suite 123
San Diego, CA 92127
LIMITS LIABILITY.."
TYPE OF ."
POLICY
EFFECTIVE
EXPIRATION
In Thousands (000)
INSURANCE
NUMBER
DATE
DATE
Each
Occurrence Aggregate
GENERAL LIABILITY:
C143807126
12/31/99
12/31/2000
Comprehensive Form
Bodily Injury
Premises -Operations
and Property
$1 000
$1 000
Damage
Productions/Completed
Combined
Operations Hazard
Contractual "Insurance
Broad Form:Property Damage
Independent Contractors
Personal Injury ..
Broad:Form Comprehensive.
G L Endorsement ..
Personal
Injury
$1,000
AUTOMOBILE LIABILITY:
C1 43807143
12/31/99
12/31/2000
Comprehensive Form
Bodily Injury
Owned
and Property
$1,000
Damage
Hlred
Combined
Non -Owned.;
WORKERS COMPENSATION
WCC136937566
12/31/99
12/31/2000
Bodily Injury
$1;000
Policy
.EMPLOYERS' LIABILITY
Limit
EXCESS LIABILITY
C143867157
12/31/99
12/31/2000
$5,000
(Covers General, Automobile
and Employers' Liability
Design Professional Insurance Companies
Insurance Carrier:
Go Dealey, Renton &"Associates
575 Anton Boulevard, Suite 530
Costa Mesa, CA 92626
TYPE OF..
TRUST
EFFECTIVE
EXPIRATION
LIMITS OF LIABILITY:
COVERAGE
NUMBER
DATE
DATE
In Thousands (000)
Professional Liability
PL-700625
11/21/99.
11/21/2000.
$1,000 per claim
$2,000 annual aggregate
(Errors and Omissions)
NnewbeAlimMinglDroposap000�bn\huntirgton beacMfire�06_rnsnrance.doc - - 6-1 Berryman & Henigar
AUG-16-2000 10 : 59 MERIDIAN INS SERVICES 8Z e2 x 37
4tK i ur uiAoiw 1 1 11'MQv IMV TCOkTl 08/16/00
r
PRODUCER THIS CERTIFICATE UED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
MERIDIAN INSURANCE SERV. INC. HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
4501 E . ILL PALMA AVE. STE. 150 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
ANAHEIM CA 92807-
Phone:714-693-9100 Fax:714-693-9108 INSURERS WORDING COVERAGE
INSURER A: Transcontinental ins. Co.
INSURERB: General Securit insurance
Berryman Berryman & 8euigttr Bnte_
Berry & 8enigar Inc INsuRERc: Valle Fore Ins. Co. (CNA)
��pr�.l�es
11590 W. Bernardo Ct#100 INSURER 0; Continental Casualty Co. (CNA
San Diego CA 92127-M4
� INSURER E:
COVERAGES
THE
POLICIES OF INSURANCE LISTED BELOW
HAVE BEEN ISSUED TO THE INSURED NAMED
ABOVE FOR THE POLICY
PERIOD INDICATED. NOTWITHSTANDING
ANY
REQUIREMENT. TERM OR CONDITION OF
ANY CONTRACT OR OTHER DOCUMENT WITH
RESPECT TO WHICH
THIS CERTIFICATE MAY BE ISSUED OR
MAY
PERTAIN. THE INSURANCE AFFORDED
BY THE POLICIES DESCRIBED HEREIN IS SUBJECT
TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES.
AGGREGATE LIMITS SHOWN MAY
HAVE BEEN REDUCED BY PAID CUZS.
DATE M DD TION LIMITS
LTR
TYPE OF INSURANCE
POLICY NUMBER
POLICY E
DATE MMI D THE
GENERAL LIABILITY
I EACH OCCURRENCE j
S 1, 00 01 000
A
X COMMERCIAL GENERAL LIABILITY I
C17 516 6 5 8 8
12 / 3YC'n
_
/ 31/ 0 0 1 FIRE DAMAGE (Any one rim) , $ 50,000
CLAIMS MADE t ry U OCCUR
MED EXP (Any one person)
yS 51000
I
Ji ��wner/COAt Prot.
PERSONAL &ADVINJURY ! $1, 000, 000
`,r
rGENERALAGGREGATE 1$1,00O,D00
�GEN'L AGGREGATED LIMITAPPLIES PER:
. L � �� � „�
, _
..,i yt
PRODUCTS • COMP/OP AGG � , 0 0 0 , 0 0 0
I 'POLICY I'LOC
�
AUTOMOBILE LIABILITY
j
COMBINED SINGLE LIMIT
a, 0 0 0, 0 0 0
C
; xjl+ ANY AUTO `
BTJA1073310420
12/31/99
12/31/00 (Ea ,cciden1)
�ALL OWNED AUTOS I
..... ,I
BODILY INJURY I
—
$
SCHEDULED AUTOS
(Per person)
y!
II HIRED AUTOS
BODILY INJURY
-
S
NON -OWNED AUTO$
(Per accident) Y
—
PROPERTY DAMAGE
3
$500 DED COMP/COLL
(Peracddent)
GARAGP LIABILITY
AUTO ONLY • EA ACCIDENT
S
ANY AUTO
I FA ACC
OTHER THAN
S _
—
i
AUTO ONLY: AGO
i S
EXCESS LIABILITY
I
I EACH OCCURRENCE
j S 5, 0 0 0, 0 0 o
8
7LJ OCCUR �j CLAIMS MADE
: UM2007204
12/31/99
12/31/00
AGGREGATE
115, ID00, 000
I S
�DEDUCTIBLE
X I RETENTION $ 10 , 0 0 0
I
S
WORKERS COMPENSATION AND
X TORY LIMITS I F,R�
D FaNPLOYERS'LIAa1uTY WCC1056779829
1
12/31/9 112/31/00 E,L.EACH ACCIDENT
1 $ 1, 000, 000
E.L, DISEASE • EA EMPLOYE
. $ l , 600 , 000
E.L. DISEASE - POLICY LIMIT
1 $ 1, 0 0 0, O 0 0
iOTHER
II
A iinland Marius �C175166588
12/31/09 12/31/00I Equipment
I
$54,634
DESCRIPTION OF OPERATIONSILOCATIONSWHICLES)EXCLUSIONS ADDED BY ENDORSEMENTMPBCU1L PROVISIONS
City of Huntington Reach, its agents, officers,
and employees are named as
additional insureds per endorsement attached.
RE: Fire Department- Plan Review Services
I
CERTIFICATE HOLDER Y
I ADDITIONAL INSURED; INSURER LETTER:
CANCELLATION
CITyHB2
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION
CITY OF HONTINGTON BEACH
DATE THEREOF, THE ISSUING INSURER WILL dip MAIL
30 DAYS WRITTEN
Attn: Duane Olson
NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT,
Fire Marshall/Divisor Chief
2000 MAIN STREET
HUNTINGTON BEACH CA 92648
ti
.__[
Nicki as
AGORD rZ545 (7MT) - V WALrVKU LiUKrUKAtIIVN 1550
-16-00 01:13P BERRY AN & HENIGAR 714 42 4910 P.03
10:59 RIDIAN INS SERVICES P.02'02
CL 246
(11.85)
A.'y1 I NSURED: Berryman c$ Henigar EnterpriseilBerryman & Henigar, Inc, et al
NUMBER: 075 i588
THIS ENDORSEMENT CIWIGES THE POLICY. PLEASE READ IT CAREFULLY.
CG201011 85
� DPI TIONAL INSURED --O- WNERS, LESSEES OR CONTRACTORS
(FORM B)
'his er-d )rsement modifies insurance provided under the following:
C04MERCIAL GENERAL LIABILITY COVERAGE PART
SCHEDULE
'14me of Person or Organization:
(. ry of h'- mrington Beach, its a gents, officers, and employees
(' f no ent: y appears above, inft rmation required to complete this endorsement will be shown In the Declarations as
a. )plicablf to this endorsement, i
V KO 13. C\11NSURM (Section In is amended to include as an insured the person or organization shown in the
c hedu'.e. but only with respect to liability arising out of'your work' for that insured by or for you,
CC 20 Y, 1195 Copyright, Insurance Services Office, Inc.
TOTAL 11.02
� � kN3MC§3.03
CITY OF HUNTINGTON BEACH
INTER -DEPARTMENT COMMUNICATION
To: Connie Brockway, City Clerk
Via: Gail Hutton, City Attorney
Via: Ray Silver, City Administrator
From: Michael P. Dolder, Fire Chief/Information Systems Director "
Date: November 1, 2000
SUBJECT: BERRYMAN & HENIGAR PROFESSIONAL SERVICES CONTRACT —
COMPLIANCE WITH HBMC CHAPTER 3.03
The Fire Department desires to engage and contract to perform professional plan check and
review services for the City of Huntington Beach. Attached is the contract for Berryman &
Henigar, a California Corporation. The Certificate of Insurance has been approved as to form by
the City Attorney's Office and the original is on file in Risk Management.
The provisions of HBMC Chapter 3.03.110 have been complied with in that developer fees, not
city funds, will be used to pay for the contracted plan checks and review services..
If you have any questions or need additional information, please call my office at ext. 5402.
MPD/DSO/bjg
s:fmt\olson\Barryman & Henigar compliance to hbmc
Attachments (3)
CITY OF HUNTINGTON BEACH
INTER -DEPARTMENT COMMUNICATION
III
To. Connie Brockway, City Clerk AUG 2 2000
CITY OF HUNTINGTON BEACH
Via: Gail Hutton, City Attorney ADMI ICSTRATIVE OFFICE
Via: Ray Silver, City Administrator
From: Michael P. Dolder, Fire Chief/Information Systems Director "Y
Date: August 23, 2000
SUBJECT: BERRYMAN & HENIGAR PROFESSIONAL SERVICES CONTRACT —
COMPLIANCE WITH HBMC CHAPTER 3.03
The Fire Department desires to engage and contract to perform professional plan check and
review services for the City of Huntington Beach. Attached is the contract for Berryman &
Henigar, a California Corporation. The Certificate of Insurance has been approved as to form by
the City Attorney's Office and the original is on file in Risk Management.
The provisions of HBMC Chapter 3.03 have been complied with.
If you have any questions or need additional information, please call my office at ext. 5402.
MPD/DSO/bjg
s:fmt\olson\Barryman & Henigar compliance to hbmc
Attachments
(2)
N
3-63