HomeMy WebLinkAboutBerryman & Henigar Inc - 2001-08-060 0
CITY OF HUNTINGTON BEACH
2000 MAIN STREET
CALIFORNIA 92648
OFFICE OF THE CITY CLERK
CONNIE BROCKWAY
CITY CLERK
LETTER OF TRANSMITTAL OF ITEM APPROVED BY THE CITY COUNCILI
REDEVELOPMENT AGENCY OF THE CITY OF HUNTINGTON BEACH
DATE: August 16, 2001
TO: Berryman & Henigar ATTENTION: Gary Yeo, Proj . Mgr.
Name
2001 East First Street DEPARTMENT:
Street
Santa Ana, CA 92705-4020 REGARDING: Prof. Services Contract
City, State, Zip
re__. Proi . Mgmt. Services _
See Attached Action Agenda Item E-8 Date of Approval 8 / 6 / 01
Enclosed For Your Records Is An Executed Copy Of The Above Referenced Agenda Item.
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Connie Brockway
City Clerk
Remarks:
Attachments: Action Agenda Page
x Agreement
x
Bonds
Insurance
x
RCA
Deed
Other
CC: R.
Beardsley
DPW
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Name
Department
RCA
Agreemrnt
Insurance
Other
E.
Charlonne
DPW
x
X.
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Dame
Department
RCA
Agreement
Insurance
Other
Dame
Department
RCA
Agreement
insurance
Other
Tame
Department
RCA
Ag ee rent
Insurance
Other
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Mendoza
-Risk Mgmt .
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Department
RCA
Insurance
(Telephone: 714-536.5227 )
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WITY OF HUNTINGTON BE $ � �_ oaot,)N�r Y,
MEETING DATE: August 6, 2001 DEPARTMENTID PW 01 099
Council/Agency Meeting Held: 0s—off --01
Deferred/Continued to:
Approved ❑ Conditio ally Approved ElDenied
%f. Ualer ' ignature
Council Meeting Date: August 6, 2001
Department ID Nu m er: PV 1
CITY OF HUNTINGTON BEACH
REQUEST FOR ACTION "'
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SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
SUBMITTED BY: RAY SILVER, City AdministratorQ,cp
PREPARED B OBERT F. BEARDSLEY, Director of Public Works
SUBJECT: APPROVE A PROFESSIONAL SERVICES CONTRAC FOR
PROJECT MANAGER FOR THE FIRST FLOOR TENANT
IMPROVEMENTS
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Statement of Issue, Funding Source, Recommended Action, Alternative Action(s), Analysis, Environmental Status, Attachment(s)
Statement of Issue: Should the City hire a professional consultant for project
management, contract administration, and quality control services for the first floor tenant
improvements in the Treasurer's and Administrative Services Departments?
Funding Source: Funds in the amount of $135,000 are budgeted in General Fund Capital
Improvements, Account number 30187012.82200, Civic Center Improvements.
Recommended Action: Motion to:
1. Approve and authorize the Mayor and City Clerk to execute the Professional Services
Contract with Berryman & Henigar, Inc. for Project Management for the first floor tenant
improvements; and,
2. Authorize the Director of Public Works to expend monies to cover contract amount of
$125,000 and contingencies of $10,000 for a total expenditure not to exceed $135,000.
Alternative Action(s): Deny approval of the contract and direct staff accordingly. The
Public Works Department has insufficient staffing to manage this major capital improvement
project.
Denial of this contract will delay design development and construction resulting in greater
costs.
01-099 August 6 Charlonne (Tenant Improvements) x / 7127/01 9:59 AM
40 REQUEST FOR ACTIOID
MEETING DATE: August 6, 2001 DEPARTMENT ID NUMBER: PW 01 099
Analysis: The Public Works Engineering office rehabilitation is nearing completion and the
Administrative Services' and Treasurer's Office is scheduled for tenant improvements to
complete the first floor remodel of. the Civic Center. These improvements include relocation
of the first floor kitchenette, restroom modifications to meet American with Disabilities Act
(ADA) standards, modifications to the lower level print shop and Risk Management areas to
make room for staff relocations, asbestos abatement, engineering review, construction
quality control inspection, submittal review for conformance with design criteria and overall
contract administration for the project. Important elements of the project management will
include providing outside architectural services for some of the new building improvements.
The manager will also utilize tracking and schedule analysis methodologies to monitor and
control the project. Berryman & Henigar's proposal includes the architectural services of
Studio 7 Architects. Combining the architectural services with the overall project
management will save time and money to complete the remodel.
On June 1, 2001, staff issued Requests for Proposals (RFPs) to the following firms:
1. Berryman & Henigar*
2. Amelco*
3. Red Point Builders*
4. Studio 7 Architects
Three engineering firms (those denoted with an asterisk, above) submitted written proposals
that were evaluated by a two -member City team. The highest ranked proposal was selected
for follow-up interviews. The proposal from Berryman & Henigar was selected as the best
qualified responding proposal matching the services required by the City for this project.
Berryman & Henigar, Inc. demonstrated effective organizational management and
construction management approaches to expedite the project.
The' fee will be for the actual services performed and is estimated not to exceed $135,000,
including a contingency to cover possible changes in field conditions or improvements that
evolve during the course of the project.
Public Works Commission Review: Not applicable.
Environmental Status: Not applicable.
Attachment(s):
RCA Author: ERC:Jm
01-099 August 6 Charlonne (Tenant Improvements) - ,Sr a 7127/01 9:59 AM
ATTACHMENT #1
PROFESSIONAL SERVICES CONTRACT BETWEEN
THE CITY OF HUNTINGTON BEACH AND
BERRYMAN & HENIGAR FOR PROJECT MANAGEMENT SERVICES
THIS Agreement is made and entered into this 6th day of August
2001, by and between the City of Huntington Beach, a municipal corporation of the State of
California, hereinafter referred to as "CITY," and BERRYMAN & HENIGAR, a California
corporation, hereinafter referred to as "CONSULTANT."
WHEREAS, CITY desires to engage the services of a consultant for project management
services for tenant improvements, first floor Civic Center ; and
Pursuant to documentation on file in the office of the City Clerk, the provisions of
the Huntington Beach Municipal Code, Chapter 3.03, relating to procurement of professional
service contracts have been complied with; and
CONSULTANT has been selected to perform said services,
NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows:
SCOPE OF SERVICES
The Project Manager will be responsible for the selection of outside consultants
and contractors and provide project oversight of outside contractors. The outside contractors
must specialize in asbestos abatement, HVAC, electrical, plumbing, structural, fire sprinkler, fire
alarm. The Project Manager must also coordinate the work of the modular office/partition
installation firm. Selection may be reviewed by CITY staff prior to approval
The Scope of Services, as outlined below, shall include but not be limited to:
design, environmental processing, preparation of construction documents, administration of
bidding, technical support and quality assurance during construction, and final project
acceptance.
I
05gree tenant improve!711 KO
Services to be provided by the Project Manager:
Design Development
(a) Meet with City staff to confirm scope of work, preliminary design,
materials, budget, etc. Three meetings minimum.
(b) Coordination of all tenant improvements, including floor plans, reflective
ceiling plans, partitions, walls, utilities to new cubicles, fixture locations,
restrooms renovations, kitchen improvements, coordination of fire
alarm/sprinkler plans, HVAC plans and confirm that the new
improvements meet ADA compliance. Three meetings minimum.
2. Preparation of Construction Documents by Outside Contractors. These
services include the preparation of plans, specifications, and cost estimates
including the following items:
(a) Respective building floor plans.
(b) Reflected ceiling plans.
(c) Schedules of materials used.
(d) Interior elevations (if necessary).
(e) Miscellaneous details.
(0 Electrical power and lighting plans.
(g) Electrical schedules and details.
(h) Plumbing plans, schedules, and details.
(i) Fire sprinkler and alarm plans.
0) Heating, ventilation, and air conditioning (HVAC)
(k) Acquisition of all necessary building permits including demolition,
electrical, plumbing, fire sprinkler, fire alarm and structural (if needed).
The City will pay for all building permit fees.
3. Construction Phase
(a) Secure and maintain all building permits.
(b) Confirm that all contractors have a current and valid City business license.
(c) Coordinate all activities of the outside contractors including those of pre -
selected companies such as the modular furniture/partition installers.
(d) Ensure that all work performed is in compliance with all building codes
and final designs.
(e) Verify that all signatures have been secured on the building inspection
cards.
(f} Maintain daily work reports identifying name of contractors, number of
employees and portion of work performed.
4. Technical Support During Construction
(a) Interpret plans and specifications.
01agreeitenantintprovei7/18.01 2
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(b) Review and approve all shop drawings.
(c) Review and approve all project submittals required by the work.
(d) Respond to all contractor requests for information (RFI's).
(e) Make recommendations on and prepare clarification drawings for all
construction change orders through the selected consultants.
(f) Attend weekly jab site meetings.
(g) Prepare all clarification drawings required for the construction of the
work. If needed process plan revision through the Building Department
for approval.
5. Proiect Construction Closure.
(a) Conduct final project walk through and prepare "punch list."
(b) Provide one acceptable set of reproducible "as-builts" mylar drawings.
This is a partial list. CONSULTANT will perform all tasks necessary to the effective
management of the project as required by the CITY.
DESIGNATED CONTACTS
CITY shall assign a staff coordinator to work directly with CONSULTANT in the
performance of this Agreement.
CONSULTANT hereby designates Gary Yeo who shall represent
CONSULTANT and shall be CONSULTANT's primary contract person with CITY.
TIME OF PERFORMANCE
Time is of the essence of this Agreement. The services of CONSULTANT are to
commence as soon as practicable after the execution of this Agreement and all tasks specified in
Section 1 shall be completed no later than six (6) months from the date of this Agreement. These
times may be extended with the written permission of CITY. The time for performance of the
tasks identified in Section 1 are generally to be shown in the Scope of Services on the Work
ProgramiProject Schedule. This schedule may be amended to benefit the PROJECT if mutually
agreed by CITY and CONSULTANT.
01agreertenart improve;TIM1 3
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4. COMPENSATION
In consideration of the performance of the services described herein, CITY agrees
to pay CONSULTANT a fee not to exceed One Hundred Twenty Five Thousand Dollars
(S 125,000.00).
5. EXTRA WORK
In the event CITY requires additional services not included in Section 1, or
changes in the scope of services described in Section 1, CONSULTANT will undertake such
work only after receiving written authorization from CITY. Additional compensation for such
extra work shall be allowed only if the prior written approval of CITY is obtained.
6. METHOD OF PAYMEN'T
A. CONSULTANT shall be entitled to progress payments toward the fixed
fee set forth herein in accordance with the progress and payment schedules set forth in Section 1.
B. Delivery of work product: A copy of every memorandum, letter, report,
calculation and other documentation prepared by CONSULTANT shall be submitted to CITY to
demonstrate progress toward completion of tasks. In the event CITY rejects or has comments on
any such product, CITY shall identify specific requirements for satisfactory completion. Any
such product which has not been formally accepted or rejected by CITY shall be deemed
accepted.
C. CONSULTANT shall submit to CITY an invoice for each progress
payment due. Such invoice shall:
1) Reference this Agreement;
2) Describe the services performed;
3) Show the total amount of the payment due;
01agree'lenant [mprove/W18101 4
4) Include a certification by a principal member of CONSULTANT's
firm that the work has been performed in accordance with the
provisions of this Agreement; and
5) For all payments include an estimate of the percentage of work
completed.
Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is
making satisfactory progress toward completion of tasks in accordance with this Agreement,
CITY shall promptly approve the invoice, in which event payment shall be made within thirty
(30) days of receipt of the invoice by CITY. Such approval shall not be unreasonably withheld.
If CITY does not approve an invoice, CITY shall notify CONSULTANT in writing of the
reasons for non -approval within seven (7) calendar days of receipt of the invoice, and the
schedule of performance set forth in Section 1 shall be suspended until the parties agree that past
performance by CONSULTANT is in, or has been brought into compliance, or until this
Agreement is terminated as provided herein.
D. Any billings for extra work or additional services authorized by CITY
shall be invoiced separately to CITY. Such invoice shall contain all of the information required
above, and in addition shall list the hours expended and hourly rate charged for such time. Such
invoices shall be approved by CITY if the work performed is in accordance with the extra work
or additional services requested, and if CITY is satisfied that the statement of hours worked and
costs incurred is accurate. Such approval shall not be unreasonably withheld. Any dispute
between the parties concerning payment of such an invoice shall be treated as separate and apart
from the ongoing performance of the remainder of this Agreement.
* Olfgreertenam improve/7/1 g;01 5
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7. DISPOSITION OF PLANS, ESTIMATES -AND OTHER DOCUMENTS
CONSULTANT agrees that all materials prepared hereunder, including all
original drawings, designs, reports, both field and office notices, calculations, maps, memoranda,
letters and other documents, shall be turned over to CITY upon termination of this Agreement or
upon PROJECT completion, whichever shall occur first. In the event this Agreement is
terminated, said materials may be used by CITY in the completion of the PROJECT or as it
otherwise sees fit. Title to said materials shall pass to CITY upon payment of fees determined to
be earned by CONSULTANT to the point of termination or completion of the PROJECT,
whichever is applicable. CONSULTANT shall be entitled to retain copies of all data prepared
hereunder.
HOLD HARMLESS
CONSULTANT shall protect, defend, indemnify, save and hold harmless CITY,
its officers, officials, employees, and agents from and against any and all liability, loss, damage,
expenses, costs (including without limitation, costs and fees of litigation of every nature) arising
out of or in connection with CONSULTANT's performance of this Agreement or its failure to
comply with any of its obligations contained in this Agreement by CONSULTANT, its officers,
agents or employees except such loss or damage which was caused by the sole negligence or
willful misconduct of CITY. CITY shall be reimbursed by CONSULTANT for all costs and
attorney's fees incurred by CITY in enforcing this obligation.
9. WORKERS' COMPENSATION INSURANCE
Pursuant to California Labor Code Section 1861, CONSULTANT acknowledges
awareness of Section 3700 et seq. of said Code, which requires every employer to be insured
against liability for workers' compensation; CONSULTANT covenants that it will comply with
01 agreeltenant improvel7/19101 6
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such provisions prior to commencing performance of the work hereunder; and shall indemnify,
defend and hold harmless CITY from and against all claims, demands, payments, suit, actions,
proceedings, and judgments of every nature and description, including attorney's fees and costs
presented, brought or recovered against the CITY, for or on account of any liability under any of
said acts which may be incurred by reason of any work to be performed by CONSULTANT
under this Agreement.
CONSULTANT shall maintain workers' compensation insurance in an amount of
not less than One Hundred Thousand Dollars ($100,000) bodily injury by accident, each
occurrence, One Hundred Thousand Dollars (S 100,000) bodily injury by disease, each employee,
Two Hundred Fifty Thousand Dollars ($250,000) bodily injury by disease, policy limit.
CONSULTANT shall require all subcontractors to provide such workers'
compensation insurance for all of the subcontractors' employees. CONSULTANT shall furnish
to CITY a certificate of waiver of subrogation under the terms of the workers' compensation
insurance and CONSULTANT shall similarly require all subcontractors to waive subrogation.
10. GENERAL LIABILITY INSURANCE
In addition to the workers' compensation insurance and CONSULTANT's
covenant to indemnify CITY, CONSULTANT shall obtain and furnish to CITY, a policy of
general public liability insurance, including motor vehicle coverage covering the PROJECT.
The policy shall indemnify CONSULTANT, its officers, agents and employees, while acting
within the scope of their duties, against any and all claims arising out of or in connection with
the PROJECT, and shall provide coverage in not less than the following amount: combined
single limit bodily injury and property damage, including products/completed operations liability
and blanket contractual liability, of $1,000,000 per occurrence. If coverage is provided under a
01a8reetenanlimprovel7l18101 7
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form which includes a designated general aggregate limit, the aggregate limit must be no less
than S1,000,000 for this PROJECT. The policy shall name CITY, its agents, its officers,
employees and volunteers as Additional Insureds, and shall specifically provide that any other
insurance coverage which may be applicable to the PROJECT shall be deemed excess coverage
and that CONSULTANT's insurance shall be primary.
Under no circumstances shall the above -mentioned insurance contain a self -
insured retention, or a "deductible" or any other similar form of limitation on the required
coverage.
11. PROFESSIONAL LIABILITY INSURANCE
CONSULTANT shall furnish a professional liability insurance policy covering
the work performed by it hereunder. Said policy shall provide coverage for CONSULTANT's
professional liability in an amount not less than S1,000,000 per occurrence and in the aggregate.
A claims -made policy shall be acceptable if the policy further provides that:
A. The policy retroactive date coincides with or precedes the initiation of the
scope of work (including subsequent policies purchased as renewals or
replacements).
B. CONSULTANT shall notify CITY of the reporting of any circumstances
or incidents that might give rise to future claims.
CONSULTANT will make every effort to maintain similar insurance during the
required extended period of coverage following project completion, including the requirement of
adding all additional insureds.
01agreeitenant improvei7/18/01 8
If insurance is terminated for any reason, CONSULTANT agrees to purchase an
extended reporting provision of at least two (2) years to report claims arising from work
performed in connection with this Agreement.
12. CERTIFICATES OF INSURANCE
Prior to commencing performance of the work hereunder, CONSULTANT shall
furnish to CITY certificates of insurance subject to approval of the City Attorney evidencing the
foregoing insurance coverages as required by this Agreement; the certificates shall:
A. provide the name and policy number of each carrier and policy;
B. shall state that the policy is currently in force; and
C. shall promise that such policies shall not be suspended, voided or canceled
by either party, reduced in coverage or in limits except after thirty (30)
days' prior written notice; however, ten (10) days' prior written notice in
the event of cancellation for nonpayment of premium.
CONSULTANT shall maintain the foregoing insurance coverages in force until
the work under this Agreement is fully completed and accepted by CITY.
The requirement for carrying the foregoing insurance coverages shall not derogate
from the provisions for indemnification of CITY by CONSULTANT under the Agreement.
CITY or its representative shall at all times have the right to demand the original or a copy of all
said policies of insurance. CONSULTANT shall pay, in a prompt and timely manner, the
premiums on all insurance hereinabove required.
13. INDEPENDENT CONTRACTOR
CONSULTANT is, and shall be, acting at all times in the performance of this
Agreement as an independent contractor herein and not as an employee of the CITY.
01agreeltenant improvei7118101 9
CONSULTANT shall secure at its expense, and be responsible for any and all payment of all
taxes, social security, state disability insurance compensation, unemployment compensation and
other payroll deductions for CONSULTANT and its officers, agents and employees and all
business licenses, if any, in connection with the services to be performed hereunder.
14. TERMINATION OF AGREEMENT
All work required hereunder shall be performed in a good and workmanlike
manner. CITY may terminate CONSULTANT's services hereunder at any time with or without
cause, and whether or not PROJECT is fully complete. Any termination of this Agreement by
CITY shall be made in writing, notice of which shall be delivered to CONSULTANT as
provided herein. In the event of termination, all finished and unfinished documents, exhibits,
report, and evidence shall, at the option of the CITY, become its property and shall be delivered
to it by CONSULTANT.
15. ASSIGNMENT AND SUBCONTRACTING
This Agreement is a personal service contract and the supervisory work hereunder
shall not be delegated by CONSULTANT to any other person or entity without the express
written consent of CITY.
16. COPYRIGHTS/PATENTS
CITY shall own all rights to any patent or copyright on any work, item or material
produced as a result of this Agreement.
17. CITY EMPLOYEES AND OFFICIALS
CONSULTANT shall employ no CITY official nor any regular CITY employee
in the work performed pursuant to this Agreement. No officer or employee of CITY shall have
01 agree!tenant improve: 7/18/01 to
any financial interest in this Agreement in violation of the applicable provisions of the California
Government Code.
18. NOTICES
Any notice or special instructions required to be given in writing under this
Agreement shall be given either by personal delivery to CONSULTANT's agent (as designated
in Section I hereinabove) or to CITY's Director of Public Works as the situation shall warrant, or
by enclosing the same in a sealed envelope, postage prepaid, and depositing the same in the
United States Postal Service, addressed as follows:
TO CITY:
Director of Public Works
City of Huntington Beach
2000 Main Street
Huntington Beach, CA 92648
19. MODIFICATION
TO CONSULTANT:
Gary Yeo, Project Manager
Berryman & Henigar
2001 East First Street
Santa Ana, CA 92705-4020
No waiver or modification of any language in this Agreement shall be valid
unless in writing and duly executed by both parties.
20. SECTION HEADINGS
The titles, captions, section, paragraph, subject headings and descriptive phrases
at the beginning of the various sections in this Agreement are merely descriptive and are
included solely for convenience of reference only and are not representative of maters included
or excluded from such provisions, and do not interpret, define, limit or describe, or construe the
intent of the parties or affect the construction or interpretation of any provision of this
Agreement.
Olagrceitenant improve/7/18/01 l 1
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21. INTERPRETATION OF THIS AGREEMENT
The language of all parts of this Agreement shall in all cases be construed as a
whole, according to its fair meaning, and not strictly for or against any of the parties. If any
provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be
unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the remaining
covenants and provisions of this Agreement. No covenant or provision shall be deemed
dependent upon any other unless so expressly provided here. As used in this Agreement, the
masculine or neuter gender and singular or plural number shall be deemed to include the other
whenever the context so indicates or requires. Nothing contained herein shall be construed so as
to require the commission of any act contrary to law, and wherever there is any conflict between
any provision contained herein and any present or future statute, law, ordinance or regulation
contrary to which the parties have no right to contract, then the latter shall prevail, and the
provision of this Agreement which is hereby affected shall be curtailed and limited only to the
extent necessary to bring it within the requirements of the law.
23. DUPLICATE ORIGINAL
The original of this Agreement and one or more copies hereto have been prepared
and signed in counterparts as duplicate originals, each of which so executed shall, irrespective of
the date of its execution and delivery, be deemed an original. Each of the parties hereto shall
retain an originally signed copy hereof. Each duplicate original shall be deemed an original
instrument as against any party who has signed it.
01agreeitenant improve/7/18101 12
24. IMMIGR.ATION
CONSULTANT shall be responsible for full compliance with the immigration
and naturalization laws of the United States and shall, in particular, comply with the provisions
of the United States Code regarding employment verification.
25. LEGAL SERVICES SUBCONTRACTING PROHIBITED
CONSULTANT and CITY agree that CITY is not liable for payment of any
subcontractor work involving legal services, and that such legal services are expressly outside
the scope of services contemplated hereunder. CONSULTANT understands that pursuant to
Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for
CITY; and CITY shall not be liable for payment of any legal services expenses incurred by
CONSULTANT.
26. ATTORNEY'S FEES
In the event suit is brought by either party to enforce the terms and provisions of
this Agreement or to secure the performance hereof, each party shall bear its own attorney's fees.
Iagreertenam improvei7/18101 13
27. ENTIRETY
The Agreement contains the entire agreement between the parties respecting the
subject matter of this Agreement and supercedes all prior understanding and agreements whether
oral or in writing. The foregoing sets forth the entire Agreement between the parties.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed
by and through their authorized offices the day, month and year first above written.
BERRY N & HENIGAR, a California CITY OF HUNTINGTON BEACH, a
corpora orL, municipal corporation of the State of
California
By: Q �13 VV
G orge Wentz, V cc Presi nt
Mayor
AND j
1 AT•1 EST:
B 4 W Y ��
les Miller, Secretary _
City Clerk �OS -lb-01
REVIEWED AND APPROVED:
CIdministrator
APPROVED AS TO FORM:
Ct�' ` F City Attorney ,�
� —1 14
INIT TED AND PROVED:
Director of Public Works
01agree..-enant imprnve!7/i8l01 14
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PRODUCER IMF Cj QjElk 4-- THIS CERTIFICAIW ISSUED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
MERIDIAN INSBRANCE SIRRV. INC . ;00l u HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
4501 E . LA PALMA AVE. STE. 150 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
ANAHSIM CA 92807-
Phone:714-693-9100 Fax1714-693-9108 INSURERS AFFORDING COVERAGE
;INSURERA! --Transcontinental Ina. Co.-
INSURERB- American Casualty Co. (CNA)
Berryman & Renigalr Inc
SarxYman & Henigar Enterprises ! WWRERC: Valley Forge Ina. Co. (CNA)
11590 W. Bernardo Ct#100 INSURERD: State c2Menaation Ins. Fund
San Diego CA 92127-M4 INSURERS Continental Casualty Co. (CNA)
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PENOO'NDICk-ED. NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH
RESPECT YO WHICH THIS CERTiRCATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDL•CED BY PAID CLAIMS.
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I 12/31/00 E,L.EACH ACCIDENT s 1,000,000
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12/31/00 ' 12/31/01 E.L.DISEASE•EAEMPLOYeE t l,coo, 000
EL.DISEASE-POLICYUMIT' S 1,000, 000
OTHER
I
A •Inland Marine C175166586
! 12/31/00� 12/31/01
Equipment $54,634
DESCRIPTION OP OPERATIONStOCATIONSA(MICLE91D=US(ONS ADOW BY EMPORSEMENTMPECL%L PROVISIONS
City of Huntington Beach, its agents, its officers, eMloyees and volunteers
are named as additional insureds per endorsement. Primary wording is
incl_ as required by written contract.
RE: Project Management Services - Tenant Improvements First Floor Civic Ctr
<reprint of certificate issued 7/6/015
CERTIFIGAIhMULUtIi y I ADDITIONAL INSURED; INSURER LETTER' CANGtLLAEIUN
rITYKE12 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATIO
CITY OF HUNTINGTON BEACH DATE THEREOF, THE ISSUING INSURER WILL Cii0fr14Y0A 99 MAIL 30 DAYS WRITTEN
ENGINBERIYG DIVI S ION NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT. 1UIX 9A11, Ins Yn bA cn WI,A, 1
ATTN: ERIC R. CHARLONNB
2000 MAIN STREET
};MTT1INGTON BEACH CA 92648 f'S
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RODUCER w ], THIS CEAIIPI ISSUED AS A MATTED OF INFORMATION
Dealey, Renton & Assoc la es G� (-Mt ONLY AND CONFERS No RIGHTS UPON THE CERTIFICATE
P . O. HQX 10550 f,1i1fi HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
Santa Ana, CA 92 711- 0 5 S 0 Wi`VVr ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
714 427-6810 6d0.10
INSURED
Berryman & Henigar, Inc.
2001 East First Street
Santa Ana, CA 92705-4020
COVERAGES
INSURER A: Des
INSURER B.
INSURER M
INSURER 0:
INSURERS AFFORDING COVERAGE
In Professionals Insurance
THS POLICIES OP INSURANCE LISTED SESAW HAVE BEEN ISSUED TO THE INSUR&n NAMED ABOVE FOR THE POLICY PERIOD INOICATED. NOTWITHSTANOING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED CPI
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POUCIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAWS.
WSA TYPE OF INSURANCE POLICYNUMBER A MmC
POUCY PIRATION DATE NNfflD0W
LIMITS
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11/21/0011/21/01
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08SCRiPTM OF OPERATIONS&=TION&VWUCLESWCLuS10MB AOOED 8Y ENDORSEM IENT/SPEGAL PROYISION9
If cancelled for non-payment of premium, 10 days notice given.
Re: Project Management Services - Tenant Improvements First Floor Civic
Center
City of Huntington Beach
Mr. Eric R. Charlonne
Engineering Division
2000 Main Street
Huntington Beach, ;:A 92648
SHOULD ANYOPTKE ABOVE DESCRIBED PCLJCI159$9CANCBLl@0 OGFORBTH E WIPIRAMON
OATS THEAW, TWO ISSUING INSURER WILL 3„Q_DAYS wRTTTEN
NOTICETOTHE C9FITIFICATI: HOLLBANAMCOTOTHELBFT
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ACORD 25-S (7/941 of 1 #M5112 0
A ACORD CORPORATION 1981
CERTIFI E
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PRODUCER
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THIS CERTIFICA71111111111iM ISSUED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
P O SOX
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ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
A 92711-0550 �� �CJ�-
Santa Ana, CA
714 4 2 7 - 5 810
INSURERS AFFORDING COVERAGE
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Berryman &
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INSURER&
2001 East
First Street
INSURER
Santa Ana,
CA 92705-4020
INSURP.R0:
INSURER T.
rnvs=Q a r RS
THE POUCIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO ThIE INSUR90 NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDNION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
LAAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, WLUSIONS AND CONDITIONS OF SUCH
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If cancelled for non-payment; of premium, 10 days notice given.
Re: Project Management Services - Tenant Improvements First Floor Civic
Center
City of Huntington Beach
Mr. Eric R. Charlonne
Engineering Division
2000 Main Street
Huntington Beach, CA 92548
GNOULD ANYOFTHEABOVE DESCRIBED POLICIES SS CANCELLED 8EPORE THE EXPIRA71aN
DATETHER60F, THBISSUING INSURER V1IL.L 34._DAYSWRn-MN
NOTICUMTKE CHATIFICATB HOL91ORNAMEDTOTH6L6FT
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RCA*ROUTIN'G §HE -ET
INITIATING DEPARTMENT: I Public Works
SUBJECT: APPROVE A PROFESSIONAL SERVICES CONTRACT
FOR PROJECT MANAGER FOR FIRST FLOOR TENANT
IMPROVENTS .
I COUNCIL MEETING DATE: I August 6, 2001 1
RCA ATTACHMENTS
STATUS
Ordinance (w/exhibits & legislative draft if applicable)
Not Applicable
Resolution (wlexhibits & legislative draft if applicable)
Not Applicable
Tract Map, Location Map and/or other Exhibits
Not Applicable
Contract/Agreement (wlexhibits if applicable)
(Signed in full by the City Attome
Attached
Subleases, Third Party Agreements, etc.
(Approved as to form by City Attomf
Not Applicable
Certificates of Insurance (Approved by the City Attomey)
Attached
Financial Impact Statement (Unbud et, over $5,000)
Not Applicable
Bonds (If applicable)
Not Applicable
Staff Report (If ap licable)
Not Applicable
Commission, Board or Committee Report if applicable)
Not Applicable
Findings/Conditions for Approval and/or Denial J
Not Attached Ex lain
EXPLANATION.FOR MISSING ATTACHMENTS
REVIEWED
RETURNED
FOR _ ARDED.
Administrative Staff
e_ ie_,_
Assistant City Administrator (Initial)
( )
{ )
City Administrator Initial
City Clerk
EXPLANATION
• FOR
RETURN OF ITEM:
1
RCA Author: Eric Charlonne:jm
REQUEST FOR ACTIONO 4WC 3,03
MEETING DATE: August 6, 2001 DEPARTMENT ID NUMBER: PW 01 099
Analysis: The Public Works Engineering office rehabilitation is nearing completion and the
Administrative Services' and Treasurer's Office is scheduled for tenant improvements to
complete the first floor remodel of the Civic Center. These improvements include relocation
of the first floor kitchenette, restroom modifications to meet American with Disabilities Act
(ADA) standards, modifications to the lower level print shop and Risk Management areas to
make room for staff relocations, asbestos abatement, engineering review, construction
quality control inspection, submittal review for conformance with design criteria and overall
contract administration for the project. Important elements of the project management will
include providing outside architectural services for some of the new building improvements.
The manager will also utilize tracking and schedule analysis methodologies to monitor and
control the project. Berryman & Henigar's proposal includes the architectural services of
Studio 7 Architects. Combining the architectural services with the overall project
management will save time and money to complete the remodel.
On June 1, 2001, staff issued Requests for Proposals (RFPs) to the following firms:
1.
Berryman & Henigar*
2.
Amelco*
3.
Red Point Builders*
4.
1
Studio 7 Architects
Three engineering firms (those denoted with an asterisk, above) submitted written proposals
that were evaluated by a two -member City team. The highest ranked proposal was selected
for follow-up interviews. The proposal from Berryman & Henigar was selected as the best
qualified responding proposal matching the services required by the City for this project.
Berryman & Henigar, Inc. demonstrated effective organizational management and
construction management approaches to expedite the project.
The fee will be for the actual services performed and is estimated not to exceed $135,000,
including a contingency to cover possible changes in field conditions or improvements that
evolve during the course of the project.
Public Works Commission Review: Not applicable.
Environmental Status: Not applicable.
Attachment(s):
RCA Author: ERC:jm
01-099 August 6 Charlonne (Tenant Improvements) ,5: .? 7/27101 9:59 AM