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File #: 19-130 MEETING DATE: 2/19/2019
REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Fred A. Wilson, City Manager
PREPARED BY: Travis K. Hopkins, PE, Director of Public Works
Subject:
Approve and authorize execution of Amendment No. 4 to Agreement with Biggs Cardosa
Associates, Inc. (BCA) for bridge design services in the amount of $446,372, for a total
contract amount not to exceed $2,813,797 and extending the contract term three (3) years
Statement of Issue:
The City has an existing professional services contract with Biggs Cardosa Associates, Inc. to
provide bridge design services for various federally funded bridge rehabilitation projects that will
expire on February 21, 2019. Staff is requesting that the existing contract be amended for the
following reasons: 1) to extend the term of the contract to February 21, 2022, in order to comply with
the three-year environmental mitigation and monitoring requirement imposed on the Warner Ave.
Bridge by the California Coastal Commission; and 2) to provide for additional compensation for
construction engineering support and environmental monitoring services for the upcoming Admiralty
Dr. and Humboldt Dr. Bridge Rehabilitation Projects.
Financial Impact:
Funds for the $446,372 contract amendment are available in the Hwy Bridge Replacement &
Rehabilitation account 96185001.82800. It is anticipated that 100% of eligible construction
engineering costs will be reimbursable through federal highway bridge program grant funding.
Recommended Action:
Approve and authorize the Mayor and City Clerk to execute "Amendment No. 4 to Agreement
Between the City of Huntington Beach and Biggs Cardosa Associates, Inc. for Bridge Design
Services" in the amount of $446,372 and extending the contract term three (3) years.
Alternative Action(s):
Do not approve the contract amendment and advise staff on how to proceed.
Analysis:
On February 22, 2011, the City entered into a professional services agreement with Biggs Cardosa
Associates, Inc. ("BCA") to provide bridge design services for federally funded bridge maintenance
City of Huntington Beach Page 1 of 2 Printed on 2/13/2019
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File #: 19-130 MEETING DATE: 2/19/2019
and rehabilitation projects throughout the City. Although the first three bridges, Warner Ave. bridge,
Magnolia St. bridge, and Brookhurst St. bridge, were all relatively simple preventive maintenance
projects, all three were located within or adjacent to environmentally sensitive areas such as the
Bolsa Chica Reserve, Magnolia Marsh, and Brookhurst Marsh. Consequently, the additional
environmental requirements imposed by the various federal and state regulatory agencies impacted
BCA's contract schedule and budget requiring previously approved Contract Amendment Nos. 1 and
2 which increased the total contract budget and extended the original contract term, respectively.
The construction of the Warner Ave. Bridge Preventive Maintenance project was completed in the
Summer of 2015. The California Coastal Commission required the.City to revegetate a portion of the
Bolsa Chica wetlands impacted during construction of the Warner Ave. bridge improvements. The
Coastal Commission further required that the City monitor the revegetation work by a qualified
biologist for three years following the completion of construction. Amendment No. 3, approved on
December 21, 2015, extended the contract term to February 21, 2019, to complete the environmental
mitigation and monitoring work on the Warner Bridge Project required by the Coastal Commission.
The construction of the Magnolia St. and Brookhurst St. Bridge Preventive Maintenance projects was
completed in July and September of 2018, respectively. BCA and their environmental consultant,
GPA Consulting, performed the preliminary engineering, environmental, and regulatory permitting
work related to both the Admiralty Dr. and Humboldt Dr. Bridge Rehabilitation projects. Currently it is
anticipated that the federal grant construction funding for Admiralty Dr. Bridge Rehabilitation and
Humboldt Dr. Bridge Rehabilitation will be authorized by FHWA and Caltrans in federal fiscal years
2019/20 and 2020/21, respectively. As BCA's contract is due to expire on February 21, 2019, staff
recommends that Amendment No. 4 be approved in order to authorize the additional contract term
and compensation to enable BCA to provide the construction engineering support and environmental
monitoring services for these two final bridge rehabilitation projects.
Environmental Status:
Not applicable for this action.
Strategic Plan Goal:
Enhance and maintain infrastructure
Enhance and maintain public safety
Attachment(s):
1. Amendment No. 4 to Agreement Between the City of Huntington Beach and Biggs Cardosa
Associates, Inc. for Bridge Design Services.
2. Request for Contract Change Order No. 15
3. Request for Contract Change Order No. 16
City of Huntington Beach Page 2 of 2 Printed on 2/13/2019
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AMENDMENT NO. 4 TO AGREEMENT BETWEEN
THE CITY OF HUNTINGTON BEACH AND
BIGGS CARDOSA ASSOCIATES, INC.
FOR BRIDGE DESIGN SERVICES
THIS AMENDMENT is made and entered into by and between the CITY OF
HUNTINGTON BEACH, a California municipal corporation, hereinafter referred to as
"City," and BIGGS CARDOSA ASSOCIATES, INC., a California corporation,
hereinafter referred to as "Consultant."
WHEREAS, City and Consultant are parties to that certain agreement, dated
February 22, 2011, as amended, entitled"Professional Services Contract Between the
City of Huntington Beach and Biggs Cardosa Associates, Inc. for Bridge Design
Services" which agreement shall hereinafter be referred to as the "Original Agreement";
and
City and Consultant wish to further amend the Original Agreement to extend the
term thereof and increase the compensation thereof,
NOW, THEREFORE, it is agreed by City and Consultant as follows:
1. EXTENSION OF TERM.
The term of the Original Agreement is hereby extended three additional
years. The Original Agreement shall now expire on February 21, 2022, unless sooner
terminated as provided therein.
2. ADDITIONAL WORK
Consultant shall provide to City such additional services as required by
City, including construction, administration, environmental monitoring, and further
consultation and design services.
19-725 8/194964 1
3. ADDITIONAL COMPENSATION.
In consideration of the additional services to be performed, City agrees to
pay Consultant, and Consultant agrees to accept from City as full payment for services
rendered, a not to exceed amount of Four Hundred Forty-Six Thousand Three Hundred
Seventy-Two Dollars ($446,372.00) to be added to the current contract amount of Two
Million Three Hundred Sixty-Seven Thousand Four Hundred Twenty-Five Dollars
($2,367,425.00) for a new total contract amount not to exceed Two Million Eight
Hundred Thirteen Thousand Seven Hundred Ninety-Seven Dollars ($2,813,797.00).
4. REAFFIRMATION.
Except as specifically modified herein, all other terms and conditions of
the Original Agreement shall remain in full force and effect.
19-725 8/194964 2
IN WITNESS WHEREOF,the parties hereto have caused this Agreement to be
executed by and through their authorized officers on TT..SPU Q,)//7 , 2019.
BIGGS CARDOSA ASSOCIATES, INC., CITY OF HUNTINGTON BEACH, a
a California corpor ' n municipal corporation of the State of
California
By:
print name Mayor
ITS: (circle one)ChairmanEPresideice President
AND City Clerk
By: INITIATED AND APPROVED:
print name
ITS: (circle one) Secretary/Chief Financial
Officer/Asst. Secretary-Treasurer Director of Public orks
APPROVED AS TO FORM:
ccrcity Attorney J
REVIEWED AND APPROVED:
City Manager
COUNTERPART
19-7258/194964 3
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed by and through their authorized officers on A:4 ' ' zy/ /9 , 2019.
BIGGS CARDOSA ASSOCIATES, INC., CITY OF HUNTINGTON BEACH, a
a California corporation municipal corporation of the State of
California
By: — A -----.
print name Mayor
ITS: (circle one)Chairman/Presiden e Presiders e4htezzattu)
441)
AND City e 112)I140
By: INITIATED AND/ APPROVED:
print name /
ITS: (circle one) Secretary/Chief Financial Director of Public orks
Officer/Asst. Secretary-Treasurer
APP OVED A T• FIRM:
i
-City Attorney Mgt/
REVI AND APPROVED:
Cit ger
COUNTERPART
19-7258/194964 3
SECRETARY'S CERTIFICATE OF ADOPTION OF RESOLUTIONS
by the
BOARD OF DIRECTORS
of
BIGGS CARDOSA ASSOCIATES, INC.
a California Corporation
I, the undersigned, do hereby certify:
1. That I am the duly elected and acting Secretary of Biggs Cardosa Associates, Inc., a
California corporation.
2. That the Board of Directors adopted the resolutions set forth below by unanimous written
consent, dated January 3, 2011.
1. Authorized Signatories
WHEREAS, Stephen A. Biggs and Mark A. Cardosa currently are the sole
officers expressly authorized under the Corporation's bylaws to execute
instruments and enter into contracts on behalf of the Corporation: and
WHEREAS, it would be beneficial to the efficient operation of the
Corporation's business to designate additional persons as officers, managers, or
licensed professional engineers authorized to execute instruments and enter into
contracts for services within the usual course of business on behalf of the
Corporation;
RESOLVED, that the individuals named below are, along with Stephen A.
Biggs and Mark A. Cardosa, authorized to execute instruments and enter into
contracts for services valued less than or equal to one million dollars
($1,000,000.00)within the usual course of business on behalf of this Corporation.
However such instruments and contracts for services valued in excess of one
million dollars ($1,000,000.00) shall require the signature of, and may only be
authorized by, either Stephen A. Biggs or Mark A. Cardosa:
Daniel B. Devlin
Mahvash M. Harms
Roy M. Schnabel
Michael A. Thomas
RESOLVED FURTHER, that such authority grant for the above-named
persons shall be subject to the limitations and requirements as set forth within the
Bylaws and Articles of Incorporation of the Corporation;
- 1 -
RESOLVED FURTHER, that such authority grant for Daniel B. Devlin,
Mahvash M. Harms, Roy M. Schnabel, and Michael A. Thomas shall be effective
as of December 3, 2010.
IN WITNESS WHEREOF, I have hereunto subscribed my name this 6th day of August,
2014.
Biggs Cardosa Associates, Inc.,
a California corporation
—4/.(4 at-s(2044L—
Mark A. Cardosa, Secretary
1066546/20975299v.1
- 2 -
BIGGS CARDDSA
A►SS®CIA►TES I C
STRUCTURAL ENGINEERS
500 S.Maln Street, Ste 400
Orange, CA 92868-4507
Telephone 714-550-4886
F c brute 714-550-7294
January 3,2019
2010211D
Mr.Jonathan Claudio
City of Huntington Beach
2000 Main Street,P.O. Box 190
Huntington Beach, CA 92648
Subject: Bridge Rehabilitation -Admiralty Drive Bridge
Construction Engineering and Environmental Monitoring Services and
Additional Regulatory Permitting Assistance (Optional)
Request for Contract Change Order No. 15
Dear Jonathan:
As requested,Biggs Cardosa Associates,Inc. is hereby providing a proposal for construction engineering and
environmental monitoring services for the Admiralty Drive Bridge Rehabilitation Project. We understand the
City's goal is to construct the Admiralty Dr. Bridge during FY 19/20. Also,there may be a need for additional
regulatory permitting assistance before the start of construction. Additional regulatory permitting assistance
would be needed if a permit term is expiring and additional services would be required to coordinate with the
regulatory agencies to renew the expiring permits issued for the project.
Construction Engineering Services
The following items of scope have resulted in an increased scope of services:
Phase 5—Construction Engineering Services
Task 5.0—Project Management During Construction
We will provide management, administration, billing, coordination, etc. required to complete base
construction services.
Task 5.1 —Pre-construction Conference
We will participate in a pre-construction conference.
Task 5.2—Construction Observations and Site Meetings
We will monitor the construction schedule and perform periodic site visits during construction and
report on the progress and quality of the work and compliance with the final plans and specification.
Also when requested by the City,we will participate in site meetings to discuss field issues and clarify the
project drawings in person. Up to 104 hours of construction observations and site meetings are
assumed.
Task 5.3—Response to RFIs
We will respond to Contractor's Requests for Information (RFIs) to clarify our drawings and/or intent.
We will also issue any required Contract Change Orders (CCOs). Generally, CCOs are required due to
differing site conditions or because of Contractor's deviations from the plans during construction and
mitigation measures are needed. However, if the CCO is required due to errors or omissions on our
plans,it is our policy to produce the required CCO at no cost to our Client.
Request for Contract Change Order No.15
January 3,2019
Page 2
Task 5.4—Review Contractor's Submittals
We will review concrete mixes, shop drawings and all Contractor submittals required by the
specifications.
Task 5.5—Produce Record Set of Drawings
At the end of construction, we will generate a Record Set of Drawings incorporating changes to our
plans that occurred during construction. We will use information from any Contractor-generated or
inspector-generated set of red-marked drawings and information we have collected from RFIs during
construction.
The Record Set of Drawings shall include color photographs (in hard copy and jpg format) that clearly
show all components of the as-built project, and that are accompanied by a site plan that notes the
location of each photographic viewpoint and the date and time of each photograph. At a minimum, the
photographs shall be from representative viewpoints along the Huntington Beach Channel located
directly upcoast, downcoast, and seaward of the project site, and show the entirety of the restored
revetment and areas where vegetation was removed and subsequently replaced. The Record Set of
Drawings shall be submitted with certification by a licensed civil engineer.
Phase 6—Environmental Monitoring Services
Task 6.0—Project Management During Monitoring
We will provide management, administration, billing, coordination, etc. required to complete
Environmental Monitoring.
Task 6.1 —Pre-Construction Caulerpa Survey
GPA will conduct an underwater Surveillance Level Survey for Caulerpa (Caulerpa taxifolia) prior to
project initiation, as required by National Marine Fisheries Service (NMFS) and regulatory permits and
defined within the NMFS Caulerpa Control Protocol (Version 4,February 25,2008).A minimum of 20
percent of the channel bottom within the project area will be inspected by divers in SCUBA (self-
contained underwater breathing apparatus) gear using underwater transects,or from the surface using
remote underwater cameras,between 30 to 90 days of project initiation during the Caulerpa high growth
season (typically March through October). GPA estimates this will require one day of surveying. If
Caulerpa is found,the National Marine Fisheries Service (NMFS) and the California Department of Fish
and Wildlife (CDFW)will be notified within 24 hours of the discovery. GPA will submit the survey
forms and survey report to the City,NMFS, CDFW,U.S.Army Corps of Engineers (USACE), and
California Coastal Commission (CCC) within 15 days after completion of the survey.
Task 6.2—Pre-Construction Eelgrass Survey
GPA will conduct pre-construction eelgrass (Zostera marina) surveys beneath the bridge in the project
area prior to project initiation,as required by regulatory permits. The surveys will be conducted by divers
in SCUBA gear using underwater transects,or from the surface using remote underwater cameras,
between 30 to 90 days of project initiation during the eelgrass high growth season (typically March
through October).The eelgrass surveys will be performed concurrently with the Caulerpa surveys,and
will require one day of surveying. The areas vegetated with eelgrass, as well as unvegetated areas within
the survey area,will be documented and mapped. The pre-construction surveys will be conducted
according to the survey parameters provided in the Southern California Eelgrass Mitigation Policy and
will be valid until the next period of active growth. GPA will submit a survey report to the City,NMFS,
CDFW,USAGE, and CCC within 15 days following the survey.
Request for Contract Change Order No.15
January 3, 2019
Page 3
Task 6.3—Pre-Construction Plant and Wildlife Surveys
GPA will conduct pre-construction wildlife surveys no more than 48 hours prior to construction to
determine the presence/absence of wildlife species,including special-status species,within 100 feet of
the construction area. GPA will also survey for rare plant species within 50 feet of the construction area.
Surveys will be repeated if construction activities are suspended for five days or more. If any special
status or otherwise protected species are identified, appropriate measures will be developed and
implemented to avoid impacts on these species,in consultation with the City and regulatory agencies as
applicable.
Task 6.4—Pre-Construction Nesting Bird Surveys and Nest Monitoring
Based on the NES and MND completed for the project, GPA understands that the City intends to
schedule construction activities including vegetation removal, outside of the nesting bird/raptor season
(February 1 to September 15),if feasible. However,in the event that construction,including vegetation
removal,must be conducted during nesting season, GPA will perform nesting bird surveys no more
than 48 hours prior to construction to determine if nesting birds or active nests are within vegetation
slated for removal, on the bridge,beneath the bridge,or within 300 feet of the construction area.
Surveys will be repeated if construction activities are suspended for five days or more.
If nesting birds are found within 300 feet of the construction/vegetation removal area, GPA will assist
the City with installation of appropriate buffers (typically 300 feet for songbirds and 500 feet for
raptors),in coordination with the appropriate resource agencies,to ensure that nesting birds and/or
their nests are not harmed. If any occupied nests of special-status species are identified, GPA will
monitor the nests weekly (expected to be up to 12 visits over eight weeks),and construction activities
within 300 feet of the nest (500 feet for raptors) to ensure that construction noise levels do not exceed
85 dB peak until the nest is vacated,juveniles have fledged, and there is no evidence of a second attempt
at nesting.
If any special-status or otherwise protected species are found in or adjacent to the construction area,
GPA will coordinate with the City and regulatory agencies,if warranted,to develop and implement
appropriate avoidance measures. GPA will summarize the results of the surveys and any subsequent
coordination in a memo report for the project file.
Task 6.5—Construction and Permit Compliance Monitoring
GPA will assist the City with ensuring that construction-related impact avoidance,minimization, and
mitigation measures are monitored and successfully implemented. Prior to construction, GPA will
compile CEQA,NEPA,and regulatory permit requirements and prepare a construction monitoring
checklist that will be used to document compliance through the construction period and,if necessary,
provide documentation to regulatory agencies. The checklist will be included in monthly construction
monitoring reports. GPA will monitor specific activities as required by project permits,including
oversight of designation and flagging of environmentally sensitive areas,implementation of Best
Management Practices (BMP), and invasive species removal,if required. GPA will measure turbidity,
dissolved oxygen,temperature, and pH levels downstream of the Admiralty Drive Bridge construction
area per the requirements of the 401 Water Quality Certification.Water samples will be taken daily
during the time that the coffer dam is in place, expected to be approximately one to three weeks. Results
will be provided daily to the City, and will be included in the monthly construction monitoring reports.
GPA will record the results of each monitoring visit and will summarize the results in a monthly
construction monitoring report for the project file. GPA will coordinate with the City as needed to
correct any conditions that are out of compliance during monitoring visits. GPA will be on call to
conduct additional monitoring visits if any situations arise in which additional coordination is needed,
such as discovery of unanticipated resources,or other situations that could potentially result in adverse
effects on protected species or in permit non-compliance.
Request for Contract Change Order No.15
January 3, 2019
Page 4
Task 6.6—Agency Submittals and Notifications
GPA will coordinate with BCA and the City to complete any required pre-construction submittals and
notification to regulatory agencies as part of environmental approvals for the project,including the
USACE,Regional Water Quality Control Board, CCC, and Caltrans (GPA estimates up to 15 submittals
may be required). Pre-construction notifications may include those required by regulatory permits prior
to initiating construction, and submittals may include items such as final design plans. GPA will
coordinate with the City to gather and/or prepare the necessary documentation and will submit the
information to the agencies, as required.
During the construction phase, GPA will provide required notifications and/or reports to comply with
permits. These notifications may be needed if any unanticipated issues arise in the field, or if certain
project activities require additional coordination with regulatory agencies.
GPA will coordinate with BCA and the City to complete any required post-construction submittals and
notifications to regulatory agencies as part of environmental approvals for the project. Notifications may
include those required by regulatory permits to document and summarize the results of project
construction and post-construction conditions,including the USACE Post-project Implementation
Memorandum. GPA will coordinate with BCA and the City to gather and/or prepare the necessary
documentation and will submit the information to the agencies, as required.
GPA will keep a detailed written record of monitoring activities for the duration of the project,including
written monitoring report forms and a copy of all correspondence regarding environmental compliance.
Following construction, GPA will provide copies of this information to the appropriate agencies, and
will provide the necessary documentation to the resource agencies needed to comply with environmental
permits.
Task 6.7—Environmental Commitment Record Maintenance and Updates
GPA will prepare,update, and maintain the environmental commitments record (ECR) and will
document completion of all environmental commitments throughout the pre-construction and
construction monitoring phases (GPA estimates monthly updates will be required). GPA will update and
maintain both electronic and hard copies of the ECR and all documentation associated with
environmental compliance and will coordinate with the City regarding monthly updates to the ECR and
delivery of the final ECR to Caltrans.
Task 6.8— (Optional) Post-construction Eelgrass Surveys
If eelgrass is observed during pre-construction surveys, GPA will conduct two years of post-
construction eelgrass monitoring surveys per the guidelines provided in the Southern California Eelgrass
Mitigation Policy and the requirements of NMFS and USACE.The surveys will document the changes
in the eelgrass habitat (areal extent,bottom coverage,and shoot density within eelgrass bunches).The
second and third post-construction surveys will be used to evaluate any indirect impacts on eelgrass that
may have resulted from the project.
The results of each survey will be summarized in an Eelgrass Survey Report. GPA will submit the survey
reports to the NMFS, CDFW,USAGE, and CCC within 30 days of completion of the surveys. If the
post- construction surveys identify that impacts on eelgrass have resulted from the project, consultation
with NMFS and other regulatory agencies will be conducted to determine if compensatory mitigation is
necessary.
•
•
�" x
Request for Contract Change Order No.15
January 3, 2019
Page 5
*****
Construction Engineering and Environmental Monitoring Services (Construction Phase)
Please see the attached fee spreadsheet of the proposed services during the construction of the Admiralty Drive
Bridge, for further information on the fee breakdown.
The additional services requested amount to the following:
GPA Consulting $74,797
W.G. Zimmerman $17,343
Biggs Cardosa $84,386
$176,526
This requested fee is proposed to be broken up as follows:
Requested Fee
Admiralty Drive Bridge
Phase 5—Base Construction Services $92,359
Phase 6—Environmental Monitoring Services $84,167
Requested Fee Total $176,526
If needed,a 10°/ contingency for Miscellaneous Engineering and Environmental Services (Construction Phase)
is also requested.
10% Contingency $17,653
We look forward to continuing to work with you on this project. Should you have any questions or require any
additional information,please do not hesitate to contact me at the telephone number, fax number or address on
the front page of this letter, or by email at mthomas(d;biggscardosa.com.
Sincerely, Accepted,
BIGGS CARDOSA CITY OF
ASSOC TES,INC. HUNTINGTON BEACH
Michael A. Thomas,SE Name:
Principal,Project Manager Title:
Request for Contract Change Order No.15
January 3,2019
Page 6
Additional Regulatory Permitting Assistance (Optional)
GPA Consulting (GPA) will monitor the expiration timelines of the regulatory permits for the project. If a
permit term is expiring, GPA will notify Biggs Cardosa (BCA) and the City of Huntington Beach (City) and will
coordinate with the regulatory agencies to renew the expiring permits issued for the project. The additional scope
of work would impact the following tasks:
Phase 2 (Optional)—Environmental Services (Optional Services)
Task 2.5 (Optional)—Environmental Permitting
The project would involve temporary and permanent activities within the Queen Elizabeth Passage in
Huntington Harbor,which is considered a navigable water of the U.S. and is within the coastal zone.
Implementation of the project would include temporary activities that would be needed to construct the
project. As a result, the following permits and agreements were obtained and need to be
renewed if endanger of expiring before the construction period:
• ACOE Section 404 Construction Authorization (Nationwide Permit) and Rivers and Harbors Act
Section 10
• Regional Water Quality Control Board (RWQCB) Section 401 Water Quality Certification
• California Department of Fish and Game Section 1602 Streambed Alteration Agreement
• U.S. Coast Guard Rivers and Harbors Act Section 9 Bridge Permit
• California Coastal Commission Coastal Development Permit/Local Coastal Permit
GPA will compile the necessary information and will prepare the application/notification packages for
submittal when and if permit term is expiring. GPA will then submit the application package to BCA
and will coordinate with BCA, the City,Caltrans, and resource agencies (if requested) as needed to
resolve issues and obtain necessary approvals.
*****
Environmental Services (Optional Services Design Phase)
Please see the attached fee spreadsheet of the proposed Additional Regulatory Permitting Assistance for the
Admiralty Drive Bridge, for further information on the fee breakdown.
The optional services may amount to the following:
GPA Consulting S8,274
Biggs Cardosa Associates $1,057
$9,331
This requested fee is proposed to be added as follows:
Requested Added Fee
Admiralty Drive Bridge
Phase 2—Environmental Services S9,331
Requested Fee Total $9,331
Request for Contract Change Order No.15
January 3,2019
Page 7
If needed, a 10% contingency for Environmental Services (Optional Services Design Phase) is also requested.
10% Contingency $933
We look forward to continuing to work with you on this project. Should you have any questions or require any
additional information,please do not hesitate to contact me at the telephone number, fax number or address on
the front page of this letter, or by email at rnthomas@biggscarclosa.com.
Sincerely, Accepted,
BIGGS CARDOSA CITY OF
ASSOC TES,INC. HUNTINGTON BEACH
Michael A.Thomas,SE Name:
Principal,Project Manager Title:
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B GGS C CICISA
ASSOCIATESINC
STRUCTURAL ENGINEERS
500 88, rsAa,n Street., Ste 400
Orancjr, CA 82E36E-4507
Telephone 714- 0-4665
714-550-7294 January 3,2019
2010211E
Mr.Jonathan Claudio
City of Huntington Beach
2000 Main Street,P.O. Box 190
Huntington Beach, CA 92648
Subject: Bridge Rehabilitation-Humboldt Drive Bridge
Construction Engineering and Environmental Monitoring Services and
Additional Regulatory Permitting Assistance (Optional)
Request for Contract Change Order No. 16
Dear Jonathan:
As requested,Biggs Cardosa Associates,Inc.is hereby providing a proposal for construction engineering and
environmental monitoring services for the Humboldt Drive Bridge Rehabilitation Project. We understand the
City's goal is to construct the Humboldt Dr. Bridge during FY 20/21. Also,there maybe a need for additional
regulatory permitting assistance before the start of construction. Additional regulatory permitting assistance would
be needed if a permit term is expiring and additional services would be required to coordinate with the regulatory
agencies to renew the expiring permits issued for the project.
Construction Engineering Services
The following items of scope have resulted in an increased scope of services:
Phase 5—Construction Engineering Services
Task 5.0—Project Management During Construction
We will provide management, administration, billing, coordination, etc. required to complete base
construction services.
Task 5.1 —Pre-construction Conference
We will participate in a pre-construction conference.
Task 5.2—Construction Observations and Site Meetings
We will monitor the construction schedule and perform periodic site visits during construction and report
on the progress and quality of the work and compliance with the final plans and specification. Also when
requested by the City, we will participate in site meetings to discuss field issues and clarify the project
drawings in person. Up to 128 hours of construction observations and site meetings are assumed.
Task 5.3—Response to RFIs
We will respond to Contractor's Requests for Information (RFIs) to clarify our drawings and/or intent.
We will also issue any required Contract Change Orders (CCOs). Generally, CCOs are required due to
differing site conditions or because of Contractor's deviations from the plans during construction and
mitigation measures are needed. However, if the CCO is required due to errors or omissions on our
plans,it is our policy to produce the required CCO at no cost to our Client.
Task 5.4—Review Contractor's Submittals
We will review concrete mixes, shop drawings and all Contractor submittals required by the specifications.
tt
Request for Contract Change Order No.16
January 3, 2019
Page 2
Task 5.5—Produce Record Set of Drawings
At the end of construction,we will generate a Record Set of Drawings incorporating changes to our plans
that occurred during construction. We will use information from any Contractor-generated or inspector-
generated set of red-marked drawings and information we have collected from RFIs during construction.
The Record Set of Drawings shall include color photographs (in hard copy and jpg format) that clearly
show all components of the as-built project, and that are accompanied by a site plan that notes the
location of each photographic viewpoint and the date and time of each photograph. At a minimum, the
photographs shall be from representative viewpoints along the Huntington Beach Channel located directly
upcoast, downcoast, and seaward of the project site, and show the entirety of the restored revetment and
areas where vegetation was removed and subsequently replaced. The Record Set of Drawings shall be
submitted with certification by a licensed civil engineer.
Phase 6—Environmental Monitoring Services
Task 6.0—Project Management During Monitoring
We will provide management, administration, billing, coordination, etc. required to complete
Environmental Monitoring.
Task 6.1 —Pre-construction Plant and Wildlife Surveys
GPA will conduct pre-construction wildlife surveys no more than 48 hours prior to construction to
determine the presence/absence of wildlife species,including special-status species,within 100 feet of the
construction area. GPA will also survey for rare plant species within 50 feet of the construction area.
Surveys will be repeated if construction activities are suspended for five days or more. If any special status
or otherwise protected species are identified,appropriate measures will be developed and implemented to
avoid impacts on these species,in consultation with the City and regulatory agencies as applicable.
Task 6.2—Pre-construction Nesting Bird Surveys and Nest Monitoring
Based on the NES and MND completed for the project, GPA understands that the City intends to
schedule construction activities including vegetation removal, outside of the nesting bird/raptor season
(February 1 to September 15),if feasible. However,in the event that construction,including vegetation
removal,must be conducted during nesting season, GPA will perform nesting bird surveys no more than
48 hours prior to construction to determine if nesting birds or active nests are within vegetation slated for
removal,on the bridge,beneath the bridge, or within 300 feet of the construction area. Surveys will be
repeated if construction activities are suspended for five days or more.
If nesting birds are found within 300 feet of the construction/vegetation removal area, GPA will assist the
City with installation of appropriate buffers (typically 300 feet for songbirds and 500 feet for raptors),in
coordination with the appropriate resource agencies,to ensure that nesting birds and/or their nests are
not harmed. If any occupied nests of special-status species are identified, GPA will monitor the nests
weekly (expected to be up to 12 visits over eight weeks), and construction activities within 300 feet of the
nest(500 feet for raptors) to ensure that construction noise levels do not exceed 85 dB peak until the nest
is vacated,juveniles have fledged, and there is no evidence of a second attempt at nesting.
If any special-status or otherwise protected species is found in or adjacent to the construction area, GPA
will coordinate with BCA, the City, and resource agencies,if warranted,to develop and implement
appropriate avoidance measures. GPA will summarize the results of the surveys and any subsequent
coordination in a memo format report for the project file.
Task 6.3—Construction and Permit Compliance Monitoring
GPA will assist the City with ensuring that construction-related impact avoidance, minimization, and
mitigation measures are monitored and successfully implemented. Prior to construction, GPA will compile
CEQA,NEPA, and regulatory permit requirements and prepare a construction monitoring checklist that
Request for Contract Change Order No.16
January 3,2019
Page 3
will be used to document compliance through the construction period and,if necessary,provide
documentation to regulatory agencies.The checklist will be included in monthly construction monitoring
reports. GPA will monitor specific activities as required by project permits,including oversight of
designation and flagging of environmentally sensitive areas,implementation of Best Management Practices
(BMP),and invasive species removal,if required. GPA will measure turbidity,dissolved oxygen,
temperature, and pH levels downstream of the Humboldt Drive Bridge construction area per the
requirements of the 401 Water Quality Certification.Water samples will be taken daily during the time that
the coffer dam is in place,expected to be approximately one to three weeks.
Results will be provided daily to the City,and will be included in the monthly construction monitoring
reports. GPA will record the results of each monitoring visit and will summarize the results in a monthly
construction monitoring report for the project file. GPA will coordinate with the City as needed to correct
any conditions that are out of compliance during monitoring visits. GPA will be on call to conduct
additional monitoring visits if any situations arise in which additional coordination is needed, such as
discovery of unanticipated resources, or other situations that could potentially result in adverse effects on
protected species or in permit non-compliance.
Task 6.4—Agency Submittals and Notifications
GPA will coordinate with BCA and the City to complete any required pre-construction submittals and
notification to regulatory agencies as part of environmental approvals for the project,including the
USACE,Regional Water Quality Control Board, CCC, and Caltrans (GPA estimates up to 15 submittals
may be required). Pre-construction notifications may include those required by regulatory permits prior to
initiating construction, and submittals may include items such as final design plans. GPA will coordinate
with the City to gather and/or prepare the necessary documentation and will submit the information to
the agencies, as required.
During the construction phase, GPA will provide required notifications and/or reports to comply with
permits. These notifications may be needed if any unanticipated issues arise in the field, or if certain
project activities require additional coordination with regulatory agencies.
GPA will coordinate with BCA and the City to complete any required post-construction submittals and
notifications to regulatory agencies as part of environmental approvals for the project. Notifications may
include those required by regulatory permits to document and summarize the results of project
construction and post-construction conditions,including the USACE Post-project Implementation
Memorandum. GPA will coordinate with BCA and the City to gather and/or prepare the necessary
documentation and will submit the information to the agencies, as required
GPA will keep a detailed written record of monitoring activities for the duration of the project,including
written monitoring report forms and a copy of all correspondence regarding environmental compliance.
Following construction,GPA will provide copies of this information to the appropriate agencies, and will
provide the necessary documentation to the resource agencies needed to comply with environmental
permits.
Task 6.5—Environmental Commitment Record Maintenance and Updates
GPA will prepare,update, and maintain the environmental commitments record (ECR) and will document
completion of all environmental commitments throughout the pre-construction and construction
monitoring phases (GPA estimates monthly updates will be required). GPA will update and maintain both
electronic and hard copies of the ECR and all documentation associated with environmental compliance
and will coordinate with the City regarding monthly updates to the ECR and delivery of the final ECR to
Caltrans.
Request for Contract Change Order No.16
January 3,2019
Page 4
*****
Construction Engineering and Environmental Monitoring Services (Construction Phase)
Please see the attached fee spreadsheet of the proposed services during the construction of the Humboldt Drive
Bridge, for further information on the fee breakdown.
The additional services requested amount to the following:
GPA Consulting $49,522
W.G. Zimmerman $31,121
Biggs Cardosa $129,962
$210,605
This requested fee is proposed to be broken up as follows:
Requested Fee
Humboldt Drive Bridge
Phase 5—Base Construction Services $151,715
Phase 6—Environmental Monitoring Services $58,890
Requested Fee Total $210,605
If needed, a 10% contingency for Miscellaneous Engineering and Environmental Services (Construction Phase) is
also requested.
10% Contingency $21,060
We look forward to continuing to work with you on this project. Should you have any questions or require any
additional information,please do not hesitate to contact me at the telephone number, fax number or address on
the front page of this letter, or by email at mthomas@.biggscardosa.com.
Sincerely, Accepted,
BIGGS CARDOSA CITY OF
ASSOCI TES,INC. HUNTINGTON BEACH
Michael A.Thomas,SE Name:
Principal,Project Manager Title:
o.q
Request for Contract Change Order No.16
January 3, 2019
Page 5
Additional Regulatory Permitting Assistance (Optional)
GPA Consulting (GPA) will monitor the expiration timelines of the regulatory permits for the project. If a permit
term is expiring, GPA will notify Biggs Cardosa (BCA) and the City of Huntington Beach (City) and will
coordinate with the regulatory agencies to renew the expiring permits issued for the project. The additional scope
of work would impact the following tasks:
Phase 2 (Optional) —Environmental Services (Optional Services)
Task 2.5 (Optional)—Environmental Permitting
The project would involve temporary and permanent activities within the Short Channel in Huntington
Harbor,which is considered a navigable water of the U.S. and is within the coastal zone. Implementation
of the project would include temporary activities that would be needed to construct the project. As a
result, the following permits and agreements were obtained and need to be renewed if endanger
of expiring before the construction period:
• ACOE Section 404 Construction Authorization (Nationwide Permit) and Rivers and Harbors Act
Section 10
• Regional Water Quality Control Board (RWQCB) Section 401 Water Quality Certification
• California Department of Fish and Game Section 1602 Streambed Alteration Agreement
• U.S. Coast Guard Rivers and Harbors Act Section 9 Bridge Permit
• California Coastal Commission Coastal Development Permit/Local Coastal Permit
GPA will compile the necessary information and will prepare the application/notification packages for
submittal when and if permit term is expiring. GPA will then submit the application package to BCA
and will coordinate with BCA, the City, Caltrans,and resource agencies (if requested) as needed to resolve
issues and obtain necessary approvals.
*****
Environmental Services (Optional Services Design Phase)
Please see the attached fee spreadsheet of the proposed Additional Regulatory Permitting Assistance for the
Humboldt Drive Bridge, for further information on the fee breakdown.
The optional services may amount to the following:
GPA Consulting $8,274
Biggs Cardosa Associates S1,057
$9,331
This requested fee is proposed to be added as follows:
Requested Added Fee
Humboldt Drive Bridge
Phase 2—Environmental Services $9,331
Requested Fee Total $9,331
4r `::
Request for Contract Change Order No.16
January 3,2019
Page 6
If needed,a 10% contingency for Environmental Services (Optional Services Design Phase) is also requested.
10°/0 Contingency $933
We look forward to continuing to work with you on this project. Should you have any questions or require any
additional information,please do not hesitate to contact me at the telephone number,fax number or address on
the front page of this letter, or by email at mthomas@biggscardosa.com.
Sincerely, Accepted,
BIGGS CARDOSA CITY OF
ASSOC TES,INC. HUNTINGTON BEACH
Michael A. Thomas, SE Name:
Principal, Project Manager Title:
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