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Home My WebLink AboutBoat Pumpout/Dump Station - 2005-07-18Quality Control Check — Scanning Records (2005) 1D # 3 �00.)z Entered Into Note Problems and Corrections Made: Scanned & Quality Control Check 1 Date 6J-'Siggature Note Problems and Corrections Made: G Attached to Database and Quality Control Check 2 Date Signature Note Problems and Corrections Made: Final Review and Vault Filing Date Signature Note Problems and Corrections Made: Council/Agency Meeting Held: Deferred/Continued to: Approved ❑ Conditionally Approved ❑ Denied Ity lerVs Si tune Council Meeting Date: 7/18/2005 Depart e D Number: CS05-021 CITY OF HUNTINGTON BEACH REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: HONORABLE MAYOR AND CI COUNCIL MEMBERS SUBMITTED BY: PENELO E CULBRETH-GR►4FT CITAY AQMINiSTRAT R PREPARED BY: JIM B. ENGLE, COMMUNITY SERVICES DIRECT SUBJECT: ACCEPT STATE BOATING AND WATERWAYS G T W Statement of Issue, Funding Source, Recommended Action, Alternative Action(s), Analysis, Environmental Status, Attachment(s) Statement of Issue: The State Department of Boating and Waterways approved a grant of $23,000 for the replacement of the existing boat pumpout/dump station facility at the Warner Public Dock in Huntington Harbour. At this time, the grant award must be accepted and the funds appropriated. Funding Source: New grant revenue not anticipated in the original budget. Recommended Actions: Motions to: 1. Accept the grant award of $23,000 from the Department of Boating and Waterways for replacement of the boat pumpout/dump station facility in Huntington Harbour; and 2. Authorize transfer of $23,000 from the designated grant fund into Beach Maintenance Account No. 10045206.64570 after said funds have been reimbursed by the State Department of Boating and Waterways. Alternative Action: Do not approve acceptance of the grant award, and direct staff accordingly. Analysis: On April 18, 2005, City Council approved Resolution No. 2005-30 requesting a grant for $23,000 from the California Department of Boating and Waterways for the replacement of the boat pumpout/dump station facility at the Warner Public Dock in Huntington Harbour. The Community Services Department has been notified that the state approved this grant on June 9, 2005. REQUEST FOR ACTION MEETING DATE: 7/18/2005 DEPARTMENT ID NUMBER:CS05-021 In order to meet critical California Regional Water Quality Control Board timeframes, the replacement pumpoutldump station was installed on June 22, 2005. Staff utilized the Beach Maintenance Section operating account for this purpose. The funds used for the pumpout/dump station need to be replaced in order to cover summer maintenance expenses. Staff is requesting an allocation from the appropriate grant account to reimburse the beach maintenance operating budget after the city has received the funds from the state. No matching funds were required for this grant. City Council Adopted Policy re Mid Year Appropriation Reguests from the General Fund: As adopted by City Council in March 1998, all requests for appropriation of General Funds must meet one of the following criteria: 1) unanticipated emergency; 2) required to implement labor negotiations; or 3) a new expense offset by related new revenues. This request meets criterion No. 3 because the expense will be offset by grant revenue. Environmental Status: N/A Attachment(s): GACA12005105-021 Accept Dept of Boating & Weterways Grant.doc 2- 6/30MOOS 819 AM ATTACHMENT #1 t ��X STATE OFCAiIFORNIA � 4 STANDARD AGREEMENT STD 213 (Rev 06/D3) AGREEMENT NUMBER 04-107-717 REGISTRATION NUMBER 36W D D93 I. This Agreement is entered into between the State Agency and the Contractor named below: STATE AGE[+ CY5 NAME DEPARTMENT OF BOATING AND WATERWAYS (DEPARTMENT) CONTRACTOR'S NAIM CITY OF HUNTINGTON BEACH (GRANTEE) 2. The term of this Agreement is: May 4, 200.E through Ten (.10) years from the Date of Acceptance by the Department 3. The maximum amount $23,000.00 of this Agreement is: TWENTY THREE THOUSAND DOLLARS 4. The parties agree to comply with the terms and conditions of the following exhibits, which are by this reference, made a part of the Agreement. Location: CITY OF HUNTINGTON BEACH — CVA GRANT Exhibit A — Vessel Pumpout Facility Installation Contract 3 pages Exhibit B — Vessel Pumpout Facility Installation Contract Standard Terms and Conditions 4 pages Exhibit C* — General Terms and Conditions GTC 304 Exhibit D - Clean Vessel Chant Application 13 pages Contractor Certification Clauses CCC 304 Items shown with an Asterisk (*), are hereby incorporated by reference and made part of this agreement as if attached hereto. 77tese documents can be viewed at www_dgs.ca.gav/contracts IN WrrNESS WHEREOF, this Agreement has been executed by the parties hereto. CONTRACTOR California Dqxwt—t of Genera! Services Use On# CONTRACTOR'S NAME ffotherthan an in&Yi0mt, state whether corporatiarc, partnership, etc.) CITY OF HUNTINGTON BEACH BY {Aathoriud SYgnaptre} DATE SIGNED(Do nat type) es g -l6� o PRINTED NAME PERSON StGNINGO .� ,=bF ADDRESS 2000 Main Street, Huntington Beach, CA 92648 STATE OF CALIFORNIA AGENCY NAME DEPARTMENT OF BOATING W WATERWAYS ig lurel ��= BY (Authorhze,are DATE SIGNUD(Do not type) Exempt Pe-- SCM 4. 4 PRINTED NAM$ ArV TITLE OF I MS IGMNG RAYNOR TSUNEYOSHI, Director ADDRESS 2000 EVERGREEN STREET, SUITE 100 SACRAMENTO, CALIFORNIA 95815-3888 ATTACHMENT #2 CITY OF HUNTINGTON BEACH INTERDEPARTMENTAL COMMUNICATION TO: PENELOPE CULBRETH GRAF I', DPA, CITY ADMINISTRATOR FROM: DAN T.VILLELLA, CPA, FINANCE OFFICER SUBJECT: FIS 2005 --- 22 ACCEPT BOATING AND WATERWAY GRANT FUNDS DATE: JUNE 27, 2005 As required by Resolution 4832, this Fiscal Impact Statement has been prepared for "Accept Boating and Waterway Grant Funds." If the City Council approves this action (total appropriation $23,000) there will be no effect on the General Fund Balance because the new appropriation will be offset by corresponding additional revenue.. Dan Villella, Finance Officer RCA ROUTING SHEET INITIATING DEPARTMENT: Community Services SUBJECT: Accept Boating & Waterways Grant Funds COUNCIL MEETING DATE: July 18, 2005 RCA ATTACHMENTS STATUS Ordinance (w/exhibits & legislative draft if applicable) Attached ❑ Not licable ❑ Resolution (w/exhibits & legislative draft if applicable) Attached ❑ Not Applicable 11 Tract Map, Location Map and/or other Exhibits Attached ❑ Not Applicable ❑ Contract/Agreement (w/exhibits if applicable) Not Atta` Appplpl icable Li ❑ Si ned in f 1/ b the Ci Attorne Subleases, Third Part Agreements, etc. Attached Not Applicable ❑ (Approved as to form by gLty Attome Certificates of Insurance (Approved by the City Attomey) Attached Not Applicable ❑ Fiscal Impact Statement (Unbudget, over $5,000) Attached Not Applicable ❑ Bonds if applicable) ( pp � Attached Not Applicable ❑ Staff Report (If applicable) Attached Not Applicable ❑ Commission, Board or Committee Report (If applicable ) Attached Not Applicable ❑ Findings/Conditions for Approval and/or Denial APP Attached Not Applicable ❑ EXPLANATION FOR MISSING ATTACHMENTS REVIEWED RETURNED FOR ED Administrative Staff , Assistant Cit Administrator (initial) City Administrator Initial City Clerk EXPLANATION FOR RETURN OF ITEM: