HomeMy WebLinkAboutBucknam & Associates - 1998-05-040
CITY OF HUNTINGTON BEACH
2000 MAIN STREET
OFFICE OF THE CITY CLERK
CONNIE BROCKWAY
CRY CLERK
CALIFORNIA 92648
LETTER OF TRANSMITTAL OF ITEM APPROVED BY THE CITY COUNCIL/
REDEVELOPMENT AGENCY OF THE CITY OF HUNTINGTON BEACH
DATE: / /0--J . I / �0
TO: , 2L472k)]'1 �SLSdL'lIL�P.S ATTENTION: U�/ /��1'i �Z�C�CY_XL.�l7� cJ1�•
Name /
t3/�T/ f�i.P[r11✓Q. �?1[t�L__F�O DEPARTMENT:y.5i'Cf�3�f
s t
'//'' REGARDING: /W�(/1 W L Foe eW2& 10i-e
city, state, zip �d`i?v1 Jan.,?&'s Cm'SoP
tSW-flM DPfRR ion/ P.t:/ir1�
See Attached Action Agenda Item .067-1 Date of Approval J`
Enclosed For Your Records Is An Executed Copy Of The Above Referenced Agenda Item.
Remarks:
Connie Brockway
City Clerk
Attachments: Action Agenda Page Agreement Bonds Insurance
RCA Deed Other
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Name Departure RCA / Agreement Insurances Other
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Tame Department RCA Agreementntt Ins�uranccee Other
Name Department RCA Agreement Insurance Other
Name Department RCA Agreement Insurance Other
Risk ,Manage 1ttent Dept. Insurance
Received by Name - Company Name - Date
G:Fallowup/coverltr
I Te l e p ha n e: 714.536-6227 I
(5) • 05/04198 - CounciTfAgency Agenda - Page 5
C-3. (City Council) City Treasurer February & March, 1998 Investment Summary Reports
(310.20)
Communication from the City Treasurer transmitting the Monthly Investment Reports for
February & March, 1998.
Recommended Action:
Review monthly reports. Following review of the reports, by motion of Council, accept
the Monthly Investment Reports for February & March, 1998, pursuant to Section 17.0
of the Investment Policy of the City of Huntington Beach.
[Approved Recommended Action 7-0]
D. PUBLIC HEARINGS
Anyone wishing to speak on an OPEN public hearing is requested to complete the attached
pink form and give it to the Sergeant -at -Arms is located near the Speaker's Podium.
D-1. (City Council) Public Hearings - None
E. CONSENT CALENDAR
All matters listed on the Consent Calendar are considered by the City Council and
Redevelopment Agency to be routine and will be enacted by one motion in the form listed.
Recommended Action: Approve all items on the Consent Calendar by affirmative roll call vote.
E-1.(City Council/Redevelopment Agency) Minutes - Approve and adopt the minutes of
the City Council/Redevelopment Agency adjourned regular meetings of April 13, 1998
and April 14, 1998 as written and on file in the Office of the City Clerk. Submitted by the
City Clerk
[Approved and adopted - 7-0]
E-2. (City Council) Approval Of Agreement For Consultant Services For The Development
Of A Water Systems Operations Plan (WSOP) - Bucknam & Associates (600.10) -
Approve and authorize execution by the Mayor and City Clerk of the Professional Services
Contract between the City of Huntington Beach and Bucknam 8, Associates for
Development of a Water Systems Operations Plan (WSOP) to include Data Review and
Analysis and a Program Planning Session in the amount of $25,500. Submitted by the
Acting Public Works Director
[Approved- 7-0]
(5)
CITY OF HUNTINGTON BEACH
MEETING DATE: 514198 DEPARTMENT ID NUMBER:PW-9718-05
Council/Agency Meeting Held:
Deferred/Continued to:
O1 Approved Conditionally Approved ❑ Denied
dEPd y Clerk's Signature
Council Meeting Date: 514198
Department ID Number: PW-9718-05
CITY OF HUNTINGTON BEACH
REQUEST FOR ACTION
SUBMITTED TO: HONORABLE MAYOR AND MEMBERS OF THE CITY O NCIL
SUBMITTED BY: RAY SILVER, City Administrator
PREPARED BY: DARYL D. SMITH, Acting Director of Public Works jA
SUBJECT: Approval of Agreement for Consultant Services for the Development
of a Water ..'VCtPmz nnaratinnc Pinn NVROP1
Statement of Issue, Funding Source, Recommended Action, Alternative Action(s), Analysis, Environmental Status,
Attachment(s) mr
Statement of Issue: Over the course of the last several years, the City has been in the
process of restructuring many of its operations in an effort to improve efficiency and
customer service. Most recently, a streamlining of the development process was undertaken
with Bucknam & Associates serving the City as management consultant. With this project
now in the implementation phase, the City is seeking to develop a Water System Operations
Plan (WSOP) that will include a complete review of water operations, a needs analysis, a
betterment program and operations program.
Funding Source: Funds are available in account EW-PW-921-390-00.
Recommended Action: Motion to: Approve the contract in the amount of $25,500 with
Bucknam & Associates for the development of the Water System Operations Plan.
Alternative Action(s): Do not approve the contract and advise staff on how to proceed.
Analysis: The Water System Operations Plan (WSOP) set forth in the attached proposal
will apply modern business analysis techniques in the review of Water Operations as an
enterprise. Stages included in the proposal are: (1) Data Review and Analysis - cost $7,500,
(2) Program Planning Session - cost $5,500, and (3) Water System Operations Plan
Development - cost $12,500. Because the final product will ultimately dictate the
implementation of the plan, this stage is included in the proposal as "to be determined," but
is not included in the total fee structure of $25,500.
BUCKIRCALOT .2. E
-- �), 04/23/98 9:41 AM
REQUEST FOR ACTION
MEETING DATE: 514198 DEPARTMENT ID NUMBER:PW-9718-05
The data review stage will include meetings with an advisory committee and interviews
with staff and internal and external clients. The program planning stage includes
development of a Mission Statement and a comprehensive analysis of the strengths and
weaknesses of current programs and procedures and the opportunities facing the
organization. This analysis of internal and external factors will lead to the development of
Strategic Goals and Tactical Objectives for defined Key Result Areas for Water
Operations. The third stage includes further reviews and assessments based on the
previous stages and development of two distinct reports: an Operations Program Report
and a Betterment Program Report. The Operations Program Report will address system
operations such as administrative, budgeting, distribution and transmission systems, pump
stations, regulatory issues and engineering support. The Betterment Program will, in
conjunction with the City's Water Master Plan, address modifications and additions to that
capital improvement program. These reports will then be incorporated into a Business Plan
that would serve as the first of ongoing annual reports.
With the increasing number of municipalities moving towards privatization of their
respective water utilities, the Water Division needs to employ the same tools utilized by its
potential competition. The Water System Operations Plan will serve to continue the City's
commitment to improving operations efficiency and customer service by examining Water
Operations as a business in a competitive market.
Environmental -Status: Not applicable.
AttachmenNs):
1. Agreement for development of a Water System Operations Plan.
2. Proposal dated January 30,1998, from'Bucknam & Associates
Author: Ken Dills/Water
BUCKRCA.DOT
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ATTACHMENT 1
0019517.01
PROFESSIONAL SERVICES CONTRACT BETWEEN
THE CITY OF HUNTINGTON BEACH AND
BUCKNAM & ASSOCIATES FOR DEVELOPMENT OF
A WATER SYSTEMS OPERATIONS PLAN
THIS AGREEMENT, made and entered into this :�—B day of
222 0 1998, by and between the City of Huntington Beach, a
municipal corporation of the State of California, hereinafter referred to as "CITY", and
BUCKNAM & ASSOCIATES a California corporation, hereinafter referred to as
"CONSULTANT."
WHEREAS, CITY desires to engage the services of a consultant for development of a
Water Systems Operations Plan in the City of Huntington Beach; and
Pursuant to documentation on file in the office of the City Clerk, the provisions of
HBMC Chapter 3.03 relating to procurement of professional service contracts has been
complied with; and
CONSULTANT has been selected to perform said services,
NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows.
1. WORK STATEMENT
CONSULTANT shall provide all services as described in the Request for
Proposal, and CONSULTANT's proposal dated January 30, 1998 (hereinafter referred to as
Exhibit "A"), which is attached hereto and incorporated into this Agreement by this reference.
Said services shall sometimes hereinafter be referred to as "PROJECT."
CONSULTANT hereby designates Stephen Bucknam who shall represent it and be its
sole contact and agent in all consultations with CITY during the performance of this
Agreement.
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2. - CITY STAFF ASSISTANCE
CITY shall assign a staff coordinator to work directly with CONSULTANT in the
performance of this Agreement.
3. TIME OF PERFORMANCE
Time is of the essence of this Agreement. The services of the CONSULTANT
are to commence as soon as practicable after the execution of this Agreement and all tasks
specified in Exhibit "A" shall be completed no later than eight (8) months from the date of this
Agreement. These times may be extended with the written permission of the CITY. The time
for performance of the tasks identified in Exhibit "A" are generally to be shown in the Scope of
Services on the Work Program/Project Schedule. This schedule may be amended to benefit
the PROJECT if mutually agreed by the CITY and CONSULTANT.
4. COMPENSATION
In consideration of the performance of the services described herein, CITY
agrees to pay CONSULTANT a fee not to exceed Twenty -Five Thousand Five Hundred Dollars
($25,500).
5. PRIORITIES
In the event there are any conflicts or inconsistency between this Agreement,
the CITY's RFP, or the CONSULTANT's proposal, the following order of precedence shall
govern: 1) Agreement, 2) the CONSULTANT's proposal, and 3) the CITY's RFP.
6. EXTRA WORK
In the event CITY requires additional services not included in Exhibit "A," or
changes in the scope of services described in Exhibit "A," CONSULTANT will undertake such
work after receiving written authorization from CITY. Additional compensation for such extra
work shall be allowed only if the prior written approval of CITY is obtained.
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7 METHOD OF PAYMENT
A. CONSULTANT shall be entitled to progress payments toward the fixed
fee set forth herein in accordance with the progress and payment schedules set forth in
Exhibit "A".
B. Delivery of work product: A copy of every technical memo and report
prepared by CONSULTANT shall be submitted to the CITY to demonstrate progress toward
completion of tasks. In the event CITY rejects or has comments on any such product, CITY
shall identify specific requirements for satisfactory completion. Any such product which has
not been formally accepted or rejected by CITY shall be deemed accepted.
C. The CONSULTANT shall submit to the CITY an invoice for each
progress payment due. Such invoice shall:
1) Reference this Agreement;
2) Describe the services performed;
3) Show the total amount of the payment due;
4) Include a certification by a principal member of the
CONSULTANT's firm that the work has been performed in accordance with the
provisions of this Agreement; and
5) For all payments include an estimate of the percentage of work
completed.
Upon submission of any such invoice, if CITY is satisfied that
CONSULTANT is making satisfactory progress toward completion of tasks in accordance with
this Agreement, CITY shall promptly approve the invoice, in which event payment shall be
made within thirty (30) days of receipt of the invoice by CITY. Such approval shall not be
unreasonably withheld. If the CITY does not approve an invoice, CITY shall notify
CONSULTANT in.writing of the reasons for non -approval, within seven (7) calendar days of
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receipt of the invoice, and the schedule of performance set forth in Exhibit "A" shall be
suspended until the parties agree that past performance by CONSULTANT is in, or has been
brought into compliance, or until this Agreement is terminated as provided herein.
D. Any billings for extra work or additional services authorized by CITY shall
be invoiced separately to the CITY. Such invoice shall contain all of the information required
above, and in addition shall list the hours expended and hourly rate charged for such time.
Such invoices shall be approved by CITY if the work performed is in accordance with the extra
work or additional services requested, and if CITY is satisfied that the statement of hours
worked and costs incurred is accurate. Such approval shall not be unreasonably withheld.
Any dispute between the parties concerning payment of such an invoice shall be treated as
separate and apart from the ongoing performance of the remainder of this Agreement.
8. DISPOSITION OF PLANS ESTIMATES AND OTHER DOCUMENTS
CONSULTANT agrees that all materials prepared hereunder, including all
original drawings, designs, reports, both field and office notices, calculations, maps and other
documents, shall be turned over to CITY upon termination of this Agreement or upon
PROJECT completion, whichever shall occur first. In the event this Agreement is terminated,
said materials may be used by CITY in the completion of PROJECT or as it otherwise sees fit.
Title to said materials shall pass to the CITY upon payment of fees determined to be earned by
CONSULTANT to the point of termination or completion of the PROJECT, whichever is
applicable. CONSULTANT shall be entitled to retain copies of all data prepared hereunder.
9. HOLD HARMLESS
CONSULTANT shall protect, defend, indemnify and hold harmless CITY, its
officers, officials, employees and agents from and against any and all liability, loss, damage,
expenses, costs (including reimbursement of attorneys' costs and fees of litigation of every
nature) arising out of or in connection with CONSULTANT's performance of its services under
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•
this Agreement, or its failure to comply with any of its obligations contained in this Agreement,
except such loss or damage which was caused by the sole negligence or willful misconduct of
the CITY.
10. WORKERS COMPENSATION INSURANCE
Pursuant to California Labor Code section 1861, CONSULTANT acknowledges
awareness of section 3700 et seq. of said Code, which requires every employer to be insured
against liability for workers compensation; CONSULTANT covenants that it will comply with
such provisions prior to commencing performance of the work hereunder.
CONSULTANT shall maintain workers compensation insurance in an amount of
not less than One Hundred Thousand Dollars ($100,000) bodily injury by accident, each
occurrence, One Hundred Thousand Dollars ($100,000) bodily injury by disease, each
employee, Two Hundred Fifty Thousand Dollars ($250,000) bodily injury by disease, policy
limit.
CONSULTANT shall require all subcontractors to provide such workers
compensation insurance for all of the subcontractors' employees. CONSULTANT shall furnish
to CITY a certificate of waiver of subrogation under the terms of the workers compensation
insurance and CONSULTANT shall similarly require all subcontractors to waive subrogation.
11. GENERAL LIABILITY INSURANCE
In addition to the workers compensation insurance and CONSULTANT's
covenant to indemnify CITY, CONSULTANT shall obtain and furnish to CITY, a policy of
general public liability insurance, including motor vehicle coverage covering the PROJECT.
Said policy shall indemnify CONSULTANT, its officers, agents and employees, while acting
within the scope of their duties, against any and all claims of arising out of or in connection
with the PROJECT, and shall provide coverage in not less than the following amount:
combined single limit bodily injury and property damage, including products/completed
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operations liability and blanket contractual liability, of $1,000,000 per occurrence. If coverage
is provided under a form which includes a designated general aggregate limit, the aggregate
limit must be no less than $1,000,000. Said policy shall name CITY, its officers, and
employees as Additional Insureds, and shall specifically provide that any other insurance
coverage which may be applicable to the PROJECT shall be deemed excess coverage and
that CONSULTANT' insurance shall be primary.
12. PROFESSIONAL LIABILITY INSURANCE
CONSULTANT shall furnish a professional liability insurance policy covering the
work performed by it hereunder. Said policy shall provide coverage for CONSULTANT'S
professional liability in an amount not less than $1,000,000 per occurrence and in the
aggregate. A claims made policy shall be acceptable if the policy further provides that:
The policy retroactive date coincides with or precedes the professional services
contractors start of work (including subsequent policies purchased as renewals
or replacements).
2. CONSULTANT will make every effort to maintain similar insurance during the
required extended period of coverage following project completion, including the
requirement of adding all additional insureds.
3. If insurance is terminated for any reason, CONSULTANT agrees to purchase an
extended reporting provision of at least two (2) years to report claims arising
from work performed in connection with this Agreement.
4. The reporting of circumstances or incidents that might give rise to future claims.
13. CERTIFICATES OF INSURANCE
Prior to commencing performance of the work hereunder, CONSULTANT shall
furnish to CITY certificates of insurance subject to approval of the City Attorney evidencing the
foregoing insurance coverages as required by this Agreement; said certificates shall:
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a. provide the name and policy number of each carrier and policy;
b. shall state that the policy is currently in force; and
C. shall promise that such policies shall not be suspended, voided or
canceled by either party, reduced in coverage or in limits except after thirty days
prior written notice; however, ten days prior written notice in the event of
cancellation for nonpayment of premium.
CONSULTANT shall maintain the foregoing insurance coverages in force until
the work under this Agreement is fully completed and accepted by City.
The requirement for carrying the foregoing insurance coverages shall not
derogate from the provisions for indemnification of City by CONSULTANT under the
Agreement. City or its representative shall at all times have the right to demand the original or
a copy of all said policies of insurance. CONSULTANT shall pay, in a prompt and timely
manner, the premiums on all insurance hereinabove required,
14. INDEPENDENT CONTRACTOR
CONSULTANT is, and shall be, acting at all times in the performance of this
Agreement as an independent contractor. CONSULTANT shall secure at its expense, and be
responsible for any and all payment of all taxes, social security, state disability insurance
compensation, unemployment compensation and other payroll deductions for CONSULTANT
and its officers, agents and employees and all business licenses, if any, in connection with the
services to be performed hereunder.
15. TERMINATION OF AGREEMENT
All work required hereunder shall be performed in a good and workmanlike
manner. CITY may terminate CONSULTANT's services hereunder at any time with or without
cause, and whether or not PROJECT is fully complete. Any termination of this Agreement by
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CITY shall be made in writing, notice of which shall be delivered to CONSULTANT as provided
herein.
16. ASSIGNMENT AND SUBCONTRACTING
This Agreement is a personal service contract and the supervisory work
hereunder shall not be delegated by CONSULTANT to any other person or entity without the
consent of CITY.
17. COPYRIGHTS/PATENTS
CITY shall own all rights to any patent or copyright on any work, item or material
produced as a result of this Agreement.
18. CITY EMPLOYEES AND OFFICIALS
CONSULTANT shall employ no CITY official nor any regular CITY employee in
the work performed pursuant to this Agreement. No officer or employee of CITY shall have
any financial interest in this Agreement in violation of the applicable provisions of the California
Government Code.
19. NOTICES
Any notice or special instructions required to be given in writing under this
Agreement shall be given either by personal delivery to CONSULTANT's agent (as designated
in Section 1 hereinabove) or to CITY's Director of Public Works as the situation shall warrant,
or by enclosing the same in a sealed envelope, postage prepaid, and depositing the same in
the United States Postal Service, addressed as follows:
1111610him
Director of Public Works
City of Huntington Beach
2000 Main Street
Huntington Beach, CA 92647
TO CONSULTANT:
Stephen Bucknam, Jr., President
Bucknam & Associates
3151 Airway Avenue, Suite F208
Costa Mesa, CA 92626-4623
jmp/k/g:ngrea/bucknam/3 / 19/98
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20. IMMIGRATION
CONSULTANT shall be responsible for full compliance with the immigration and
naturalization laws of the United States and shall, in particular, comply with the provisions of
the United States Code regarding employment verification.
21. LEGAL. SERVICES SUBCONTRACTING PROHIBITED
CONSULTANT and CITY agree that CITY is not liable for payment of any
subcontractor work involving legal services, and that such legal services are expressly outside
the scope of services contemplated hereunder. CONSULTANT understands that pursuant to
Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for
CITY; and CITY shall not be liable for payment of any legal services expenses incurred by
CONSULTANT.
22. ATTORNEY'S FEES
In the event suit is brought by either party to enforce the terms and provisions of
this agreement or to secure the performance hereof, each party shall bear its own attorney's
fees,
REST OF PAGE NOT USED
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23. ENTIRETY
The foregoing, and Exhibit "A": attached hereto, set forth the entire Agreement
between the parties.
'IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed by and through their authorized offices the day, month and year -first above written.
BUCKNAM & ASSOCIATES
B 04--
C'. pen Bucknam, Jr., Pr sident
r>�
w5L�Z�k
• S JCN~,Jr - d
r'
ITS: (circle on Secreta ief Financial
Officer/Asst. Secretary - Treasurer
REVIEWED AND APPROVED:
C' Administrator
CITY OF HUNTINGTON BEACH, A
municipal corporation of the State of
California
-4f _ .. 0../,(j
Mayor/
OP
City Clerk �g/gg
APPROVED AS TO FORM.
Cit A torney
INITAIAT ND A=D:
Director of Prublic orks
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PROFESSIONAL SERVICES CONTRACT BETWEEN
THE CITY OF HUNTINGTON BEACH AND
BUCKNAM & ASSOCIATES FOR DEVELOPMENT OF
A WATER SYSTEMS OPERATIONS PLAN
Table of Contents
WorkStatement...................................................................................................1
CityStaff Assistance............................................................................................2
Time of Performance............................................................................................2
Compensation......................................................................................................2
ExtraWork...........................................................................................................2
Methodof Payment..............................................................................................2
Disposition of Plans, Estimates and Other Documents........................................4
HoldHarmless......................................................................................................4
Workers' Compensation.......................................................................................4
General Liability Insurance...................................................................................5
Professional Liability Insurance.............................................................................5
Certificates of Insurance......................................................................................7
Independent Contractor.......................................................................................7
Termination of Agreement...................................................................................8
Assignment and Subcontracting..........................................................................8
Copyrights/Patents..............................................................................................8
City Employees and Officials...............................................................................8
Notices................................................................................................................8
Immigration..........................................................................................................9
Legal Services Subcontracting Prohibited...........................................................9
AttorneyFees......................................................................................................9
Entirety................................................................................................................10
imp/k/G:agrae/bucknam/3/ 19I98
ATTACHMENT 2
0019517.01
G��.,�' `� • a
1. Executive Summary
:..
Z.. Water. System Enterprise.'.'Mission"
3: Water: Division Manager's.Niessage,
4.: 'Program:Goals &:Objectives
common goals and objectives It should be noted the.WS4P:-Business Plan is evolutionary m nature; flexing
:..:..
...
a§ahe needsctftNe:resFdent�al,bus►Hess andaoirist/visitor:clients of the City.:grow: and change inthe years.ta
come.
Services: provided'under this stage of the work would. be of an advisory nature on an on -call basis as needed '.
t . Supportapecific.irriplementation efforts.. �Separateproposals.,can'be provided..based.upan those specific
requirements to. be determined upon completion°of the �'VSOP in Stage.3 .. :
i=1:: : Mlivetdbk.- On Call Consultation
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City of A'r6dia` California
Assignmienit:!- WAW. S*sti6�n'Oi)eratioTig:Plan;":',
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.... . . .:.Di;�i'si'o"n":"o'f.t.h'e':Pubh6.W6i)6i�D6i'ft"m'e'nti:::Tbe'.workmvolv6d a'cqrpplqkqre,1o'qw,6f the functional, ... ... ". iL Oh ihe6e 4 and �idmihistrativ6 ktiviti i S GiibriONM]ey'.
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r volumeset operations 0 engineering and inistratiVe':fL�i6iion:s�::A-:f6:u-ib" 'n§ .... 140
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.. ... .. ..... ...... .............................................. ..... .. .. .. .... . ......... .. . ...
Jbis assignment, which is. .p re.s..e.n.tIy.. e..... hbs develobr6i6fi��o"p'p'iehe'
comprehensive , I ram
Pl6h(Biisffips's Pla'n'):fbi-th6.C-6. T-kt6ffia'l 'pr"e'ss'u're's':due:to'd6�l�iihkCity"r'e'v'e'n'ue"s":'a'nd:�6�6i�1'6c"o'n'o"mi'c
.....................
. . . . ... . . . . ...: : : .............. :...: ...: .. — .. . .. . . ..
''dow''nturns, over thelast several wars led tJie' City ' reassess ess its .Public Works. acid .Utilities Devartinent service
.4. jty to reass
i6cludijiga blue ribbbfi.'Ec 6 6rnfti1'tt6 'deliv&fi6§A Atffi
. 'o#plie'te, Economic 6 aN;Oi*to the.Cit y
'Council along., -withJhe: recent; retirement of the 16 tenured Public :created4::':'Chdllefi
.... ... ...... .. ...... 1-09 —gelo
Change'!;, Services were d .. ...... .... . ..... . ........ ... . . . .... . ... .......... .... M ... ... : ......... .................. .......... .
.... .......... .... .. :was delivery 'e' r .:developed.'...--- :'w' which i is� ri 6W:: :being
ng
Y.:: was
........ .. ... M.M.01 . ....... ..... . . .: . . -..;- .. :. :.... . . . .
....... ..f the ... .. .. .. . .;:-i-m-Ple-m-ente-d:on. aniongoirig.basis �b%ibbkaffD -i- ..:ihResearch.. ind Assessment pfiiIs,d:,:o - 6 Program's
tiring e:....
dev 166menf. some.45: external. .and ..:..ih..e.m..a.I..ifi...te..r.v..ie..w..s...wer.e' . or.d.u.c.t.&.d.w.'.fli :key "che' bustnesses,
professionals d66artffientcouncilheads, admifii�fi6tors,and and present :foobtain a cleanperceptton 0 . f-existirig: se'rv'ice:Ievels and to' idefttifv.� fieeds and bx6edati6hs:f6r service from the::hew: 6r'ga'hizatio'nal
...................
structure.
...... .....
;-ontacts:
... .. .....
mm mmam.: .......
. ....... .. . ...
. ...........
Tro essionA
-MAfi��6ffi�nt:T6�iii:'6f�Divi§i6ii'-'16ve'I ...... .. f ....... .... 1§arid:a�DeVet 6 n
..06bf D�Partffieht]H�ads,:d M d' _qpm.: ... t
Reviewx 6f g gf6fbs§i6i%N:to int6kt�tb -A:-66hes�iVe -D�V610P'Yfidiit.S6r�,i'c'e"s':"approach'... -'-'' " -� to 10 t 6 V i d i ri 9 � fa ft
... . .. . .. .. .. . .. ............. ..... ....... ..... ... . . integrate . ........................... . .. ....... ............. .
S es.o the CitvJ�1-h I developed
.tt;��k6Mo'e-'sto'.the'.r:e.s:ide-ri'ti'al':,:business.Atid::deVelopm6�i;66iiiifii�iiii', f bogroup also . ...... ........ ..... .. .. .. .
. . .6 S' applications; which f6r'
a comprehensive Development: Process 1716W � Chirt,-'� idalifible.fdr, future computer] MI. 'appli
th'e.first.:tim pyovjde�s the D6-�6tboip6fii':Services :.Te'a'm'sc'lients:..Succiqd,:aiid cile'a' understanding of the'
N
diveio:p*eot, process in the City": A, second°stage of f fli,iieffort ist6,:develop a�:Process i1iii6i6Veffii6fif Model which
6a:'n:' be used to, effect P rocess thr6ugh6dt'th&Devdbpnient Services Departments:;:
............ ........
_N 1 IN P
NPFR *%q-MJ'R-M
OU Standard H " "'r V R06! Scheduile'
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Program Manager :':
J.1 25 mm..
Senior. Engineer
.
m m m m m m
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.. .... .... .. .. ..... .. .. ....
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Assistafht:Eh&44r I Technician
...........
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62:''
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. ....... ..
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m m m m mm 0 m .......
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Reproduction:
Cost +10%�
Travel & Subsistence
At Cost:
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.
m s
. .. ..... ... ...... ......
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Coat puterServices(Ufdrin.a
.. .Cost .
Pldttinig; Bondm:6r:v6Ilu:,m,m
$2.50 Each
m m m -Color:::m m m
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..:Rates Effktivel/iMB:�;: ..
............ .. ............
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CAC&MBMAdrrw%_RATES iwvo::m m mm
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.. . . . .. . . . ..
ray-05-98 11:46A
P_D2
0 9
FCITY� or HUNTINGTON BEACH
INTER -DEPARTMENT COMMUNICATION
HUNTINCION BEACH
To: Connie Brockway, City Clerk
From: aryl 1). Smith, Director of Public Works
Date: April 27, 1998
Subject: Proposed d A rreeement with Bucknam & Associates for the Water System
U ratios Plan
Regarding the above referenced contract, which is scheduled for City Council
consideration on May 4, 1998, formal bids were; not solicited for this work. The proposal
presented to the City by Buckram & Associates resulted from work the firm performed
under an existing contract. Under this existing contract, Buekilam has assisted the Public
Works Department in the reorganization and streamlining of our development review
process. A good portion of the work outlined in the proposed Water System Operations
Plan relates to and eventually must integrate with the new development process.
Therefore, soliciting of formal bids for the plan would not serve the City or the
Department well in terms of costs or continuity of operations between the Water and
Engineering Divisions.
kd
Cc: Jeffrey R. Re:nna, Water operations Manager
*Pr-08-98 08:35A JHTM & Associates 1 gyp/ P_O2
�- lr
Certificate of Insurance
Agency Name and Address: THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
Professional Practice Insurance Brokers, Inc. ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
250 Newport Center Drive, Suite M-106 HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
Newport Beach. California 92660 ALTER THE COVERAGE AFFORDED THE POLICIES LISTED BELOW.
714.729.0777 Fax 714.729.0770
Insured's Name and Address: Companies Affording Coverage
BtJCKNAM & ASSOCIATEIS feCompany A — American Motorist Insurance Company
3151 Airway Avenue, Suite F448 Company B —Continental Casualty Company
Costa Mesa, California 92616-462 t p ,B k,
COVERAGES: THIS is TO CERTIFY THAT Poucirs OF INSURANCE LISTED BELOW HAVE WEN ISSUED To TN9 v+SURBD NAMED ABOVE FOR THE POLICY PERM MIDICATFA.
NOTWITI STANDWO ANY REOUIREMENT, TERM OR CONDmON OF ANY OONTRACT OR OTHER DOCUMENT WITH RESPECT To WHICH THIS CERTIFICATE MAY BE LSBUED OR MAY
PWAIK TW wSURAAICS AFFORDED BY THE PDUCIES DEaCRWG HEREW 95 &*JECT TO ALL THE TERMS. EXCLUSIONS. AND COMMM10ONs OF SUCH POLiMES.
CO.
TYPE OF
POLICY
POLICY
POLICY
LTR.
INSURANCE
NUMBER
EFFEC. DATE
EXPIR. DATE
LIMITS
GENERAL. LIABILITY
General A9922ste $ 2 000 000
Products4ordO AgR. 12 006,000
A
1 X I Comml Gen. L.iabildy
7JW304691-09
01/02/92
01/02/99
PeMwai 3 Adv- injury 111,040,000
[ j Claims Made
Each OC=ente I IA00.000
[ X I Owwrence
Fire Darnage (any one fire 11 100.000
j X I Independent Contractors
Omer
[ X I Cantruhw
X I BFPD
I
AUTO LU%BILITY
Combined Single Umd i
t I Any Automobile
Bodily injury (per Person)
1 I All awned autos
1 I Scheduled autos
i
900y injury (per accldeM)
I I Hired autos
I I Nonowned autos
i
Property Damage
f I Garage tiali ty
I
EXCESS UABiLtTY
j I Umbrella Form
Each Occurrence i
Oueer than Umbrella Form
Agmne i
WORKERS*
StsWtory Limds,.
A
COMPeNSATION
fCW304691-01
01102/98
01/021"
Each ACCldent 11,000,000
AND EMPLOYERS'
Disease -Policy Limit 11,000..000
LIABILITY
Disease -Each ETelem$1,800,000
B
PROFESSIONAL
AEN113998680
01102190
01102199
Per Claim and 6 1.900.000
Let
a.:A'WL[W
A ee+ele
plion of ODerabons/LocationstVehicles/RCSVICUons/Spe ial Items:
AD operations of the Named Insured.
General Liability Only: Additional / Primary Endorsement Attached.
Professional Liability: Retro Active Date is Full Prior Acts ADDY[',
FORKv
- L iP
rY A'.
.f :
Certificate Holder:
CITY OF HUNTINGTON BEACH
2000 MAIN STREET
HUNTINGTON REACH, CALIFORNIA 92646
ATTN: LrzS JONES,
DIRECTOR OF PUBLIC WORKS [
,rnepl
THE AGGREGATE LIMIT IS THE TOTAL WSURANCE AVAILABLE FOR CLAIMS PRESENTED
wmam THE POUGY FOR ALL OPERATIONS OF THE INSURED CANCELLATION:
SHDMO ANY OF THS ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
OV4RATION DATE THEREOF. TH% iSSUING COMPANY WILL MAIL 3D OAYS wRITTEN HORCE
TO THE CERTIFICATE HOLDER NAMED TO THE LEFT-
Authorized Representative;
Date: ApW 3,1998
r
4pr-08-98 08:36A JHTM & Associates
ARCHITECTS AND ENGINEERS
PROGRAM ENDORSEMENT
1 P_03
�5/I W
1o00./D �ZG,
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
This endorsement modifies insurance provided under the following:
1. The following provision is added to paragraph C. WHO IS AN INSURED, in the Liability Coverage Form:
The person(s) or organization(s) here named, required by a written contract to be named as an insured
(called "additional insured") is an insured, but, only with respect to liability arising out of your premises or
"your worlf' for the "additional insured".
The City of Huntington Beach Its agents, officers and employees
Z. With respect to the insurance afforded these 'additional insureds", the following additional provisions apply.
A. The limits of insurance provided on behalf of the "additional insured" are not greater than those required
by such contract. In no event shall the limits of insurance in this Coverage Form be increased by such
contract.
B. Primary Coverage
With respect to claims arising out of the operations of the Named Insured, insurance as afforded by this
policy is primary and is not additional to or contributing with any other insurance carried by or for the benefit
of the Additional Insureds.
C. Cross Liability Clause
The naming of more than one person, firm or corporation as insureds under this policy shall not, for that
reason alone, extinguish any rights of the Insured against another, but his endorsement, and the naming of
multiple Insureds, shall not increase the total liability of the Company under this policy.
D. Notice of Cancellation
1. If we cancel this policy for any reason other than non-payment of premium, we will mail written notice at
least 30 days before the effective date of cancellation to the Additional Insured on file with the Company_
2. [two cancel this policy for non-payment of premium, we will mail written notice at least 10 days before
the effective date of cancellation to the Additional Insureds on file with the Company.
Nothing herein contained shall vary, alter or extend any provision or condition of the Policy other than as above stated.
NAMED INSURED: Bucknam 3 Associates POLICY NO: 71W 304691-00
This Endorsement becomes effective: 04103/98
z
O RIST INSURANCE COMPANY
ign e: r Hlgman
ISSUED: 04MV118
ea 26 04 (E0.10 90) Print*d In U.S.A.