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HomeMy WebLinkAboutBucknam Infrastructure Group, Inc. - 2015-11-02Dept. ID PW 17-055 Page 1 of 2 Meeting Date: 9/5/2017 5-0-2- CITY OF HUNTINGTON BEACH REQUEST FOR. CITY COUNCIL ACTION MEETING DATE: . 9/5/2017 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Travis K. Hopkins, PE, Director of Public Works SUBJECT: Approve and authorize execution of Amendment No. 1 with Bucknam Infrastructure Group, Inc., in the amount of $70,000 for a total contract amount not to exceed $156,000 for Pavement Management Proqram Statement of Issue: The City is required to update its Pavement Management Plan every two years. An amendment to the existing contract with Bucknam Infrastructure Group, Inc. will allow for this update to take place. Financial Impact: Funds in the amount of $70,000, for the contract amendment, are included in the "FY 2017/18 proposed budget in Measure M account 21385201.69635. Recommended Action: Approve and authorize the Mayor and City Clerk to execute "Amendment No. 1 to Agreement Between Bucknam Infrastructure Group, Inc. for Pavement Management Program," in the amount of $70,000 for a total contract amount not to exceed $156,000. Alternative Action(s): Do not authorize Amendment No. 1 and direct staff on how to proceed. Analysis: The Orange County Transportation Authority requires member City's to maintain a Pavement Management Plan (PMP) in order to be eligible to receive Measure "M2" funding. Additionally, the PMP must be updated every two years. In 2015, the City entered into a Professional Services Contract with Bucknam Infrastructure Group, Inc. to provide the 2016 PMP update. The agreement has a time frame of three years; therefore, staff is requesting that the agreement be amended in order to provide additional funds for Bucknam Infrastructure Group to provide the City with the required 2018 PMP update. The existing contract budget for the 2016 PMP was $86,000. The additional fee for the 2018 PMP update is $70,000, bringing the total contract cost to $156,000. Environmental Status: Not applicable. Strategic Plan Goal: Enhance and maintain infrastructure HB -197- Item 8. - I Dept. ID PW 17-055 Page 2 of 2 Meeting Date: 9/5/2017 Attachment(s): 1. Amendment No. 1 to Agreement Between the City of Huntington Beach and Bucknam Infrastructure Group, Inc. for Pavement Management Program 2. Professional Services Contract Between the City of Huntington Beach and Bucknam Infrastructure Group, Inc. for Pavement Management Program, dated 11/2/15. Item 8. - 2 HB -198- ATTACHMENT #1 AMENDMENT NO. 1 TO AGREEMENT BETWEEN THE CITY OF HUNTINGTON BEACH AND BUCKNAM INFRASTRUCTURE GROUP, INC. FOR PAVEMENT MANAGEMENT PROGRAM THIS AMENDMENT is made and entered into by and between the CITY OF HUNTINGTON BEACH, a California municipal corporation, hereinafter referred to as "CITY," and BUCKNAM INFRASTRUCTURE GROUP, INC., a California corporation, hereinafter referred to as "CONSULTANT." WHEREAS, CITY and CONSULTANT are parties to that certain agreement, dated October 15, 2015, entitled "Professional Services Contract Between the City of Huntington Beach and Bucknam Infrastructure Group, Inc. for Pavement Management Program," which agreement shall hereinafter be referred to as the "Original Agreement;" and CITY and CONSULTANT wish to amend the Original Agreement to reflect the additional compensation to be paid in consideration thereof by CITY to CONSULTANT, NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows: ADDITIONAL COMPENSATION CITY agrees to pay CONSULTANT, and CONSULTANT agrees to accept from CITY as full payment for services rendered, an additional sum not to exceed Seventy Thousand Dollars ($70,000.00), in addition to the original sum of Eighty-six Thousand Dollars ($86,000), for a new total not to exceed amount of One Hundred Fifty-six Thousand Dollars ($156,000). 2. REAFFIRMATION Except as specifically modified herein, all other terms and conditions of the Original Agreement shall remain in full force and effect. 17-5968/163883/RLS 8/14/17/DO IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers on 'j— . CONSULTANT: BUCKNAM INFRASTRUCTURE, a California corporation By. print name ITS: (circle are) Chairm ir-1 eMn ice President By: print name ITS: (circle one,�TYXhief Financial Officer/Asst. Secretan, —Treasurer, Executive Director 17-5968/163883/RLS 8/14/17/DO 2 CITY: CITY OF HUNTINGTON BEACH, a municipal corporation of the State of Gslifornias ® A_-b _ Mayor ATTEST: City Cleric I� INITIATED AND A PROVED: Director of PubLe Works APPROVED City Attorney AIVV REVI D APPROVED: ty Manager ATTACHMENT #2 PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND BUCKNAM INFRASTRUCTURE GROUP, INC FOR PAVEMENT MANAGEMENT PROGRAM THIS AGREEMENT ("Agreement") is made and entered into by and between the City of Huntington Beach, a municipal corporation of the State of California, hereinafter referred to as "CITY," and , a BUCKNAM INFRASTRUCTURE GROUP, INC, a CALIFORNIA CORPORATION hereinafter referred to as "CONSULTANT " WHEREAS, CITY desires to engage the services of a consultant to PROVIDE A PAVEMENT MANAGEMENT PROGRAM, and Pursuant to documentation on file in the office of the City Clerk, the provisions of the Huntington Beach Municipal Code, Chapter 3 03, relating to procurement of professional service contracts have been complied with, and CONSULTANT has beers selected to perform these services, NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows 1. SCOPE OF SERVICES CONSULTANT shall provide all services as described in Exhibit "A," which is attached hereto and incorporated into this Agreement by this reference These services shall sometimes hereinafter be referred to as the "PROJECT " CONSULTANT hereby designates PETER BUCKNAM who shall represent it and be its sole contact and agent in all consultations with CITY during the performance of this Agreement ad ee/ surfnet/professional svcs 50 to 100 10/12 1 of l 1 2 CITY STAFF ASSISTANCE CITY shall assign a staff coordinator to work directly with CONSULTANT in the performance of this Agreement 3 TERM, TIME OF PERFORMANCE Time is of the essence of this Agreement The services of CONSULTANT are to commence on November 2, 2015 (the "Commencement Date") This Agreement shall automatically terminate three (3) years from the Commencement Date, unless extended or sooner terminated as provided herein All tasks specified in Exhibit "A" shall be completed no later than three (3) years from the Commencement Date The time for performance of the tasks identified in Exhibit "A" are generally to be shown in Exhibit "A." This schedule may be amended to benefit the PROJECT if mutually agreed to in writing by CITY and CONSULTANT In the event the Commencement Date precedes the Effective Date, CONSULTANT shall be bound by all terms and conditions as provided herein 4 COMPENSATION In consideration of the performance of the services described herein, CITY agrees to pay CONSULTANT on a time and materials basis at the rates specified in Exhibit "B," which is attached hereto and incorporated by reference into this Agreement, a fee, including all costs and expenses, not to exceed Eighty Six Thousand Dollars ($86,000 00) 5 EXTRA WORK In the event CITY requires additional services not included in Exhibit "A" or changes in the scope of services described in Exhibit "A," CONSULTANT will undertake such work only after receiving wntten authorization from CITY Additional agree, surfnet/professional Svcs 50 to 100 10n2 2 of 11 compensation for such extra work shall be allowed only if the prior written approval of CITY is obtained. 6. METHOD OF PAYMENT CONSULTANT shall be paid pursuant to the terms of Exhibit "B." 7 DISPOSITION OF PLANS. ESTIMATES AND OTHER DOCUMENTS CONSULTANT agrees that title to all materials prepared hereunder, including, without limitation, all original drawings, designs, reports, both field and office notices, calculations, computer code, language, data or programs, maps, memoranda, letters and other documents, shall belong to CITY, and CONSULTANT shall turn these materials over to CITY upon expiration or termination of this Agreement or upon PROJECT completion, whichever shall occur first These materials may be used by CITY as it sees fit. 8 HOLD HARMLESS CONSULTANT hereby agrees to protect, defend, indemnify and hold harmless CITY, its officers, elected or appointed officials, employees, agents and volunteers from and against any and all claims, damages, losses, expenses, judgments, demands and defense costs (including, without limitation, costs and fees of litigation of every nature or liability of any kind or nature) arising out of or in connection with CONSULTANT's (or CONSULTANT's subcontractors, if any) negligent (or alleged negligent) performance of this Agreement or its failure to comply with any of its obligations contained in this Agreement by CONSULTANT, its officers, agents or employees except such loss or damage which was caused by the sole negligence or willful misconduct of CITY CONSULTANT will conduct all defense at its sole cost and expense and CITY shall approve selection of CONSULTANT's counsel This indemnity shall agree/ surfnet/professional Svcs 50 to 100 10/12 3of11 apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as limitation upon the amount of indemnification to be provided by CONSULTANT 9. PROFESSIONAL LIABILITY INSURANCE CONSULTANT shall obtain and furnish to CITY a professional liability insurance policy covering the work performed by it hereunder This policy shall provide coverage for CONSULTANT's professional liability in an amount not less than One Million Dollars ($1,000,000.00) per occurrence and in the aggregate. The above - mentioned insurance shall not contain a self -insured retention without the express written consent of CITY, however an insurance policy "deductible" of Ten Thousand Dollars ($10,000 00) or less is permitted A claims -made policy shall be acceptable if the policy further provides that A The policy retroactive date coincides with or precedes the initiation of the scope of work (including subsequent policies purchased as renewals or replacements) B CONSULTANT shall notify CITY of circumstances or incidents that might give rise to future claims CONSULTANT will make every effort to maintain similar insurance during the required extended period of coverage following PROJECT completion If insurance is terminated for any reason, CONSULTANT agrees to purchase an extended reporting provision of at least two (2) years to report claims ansing from work performed in connection with this Agreement If CONSULTANT fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the CITY with required proof that agree/ surfnet/professional svcs 50 to 100 10/12 4 of 11 insurance has been procured and is in force and paid for, the CITY shall have the right, at the CITY's election, to forthwith terminate this Agreement Such termination shall not effect Consultant's right to be paid for its time and materials expended prior to notification of termination. CONSULTANT waives the right to receive compensation and agrees to indemnify the CITY for any work performed prior to approval of insurance by the CITY. 10 CERTIFICATE OF INSURANCE Prior to commencing performance of the work hereunder, CONSULTANT shall furnish to CITY a certificate of insurance subject to approval of the City Attorney evidencing the foregoing insurance coverage as required by this Agreement, the certificate shall A provide the name and policy number of each carrier and policy, B. state that the policy is currently_ in force; and C shall promise that such policy shall not be suspended, voided or canceled by either party, reduced in coverage or in limits except after thirty (30) days' prior written notice, however, ten (10) days' prior written notice in the event of cancellation for nonpayment of premium CONSULTANT shall maintain the foregoing insurance coverage in force until the work under this Agreement is fully completed and accepted by CITY The requirement for carrying the foregoing insurance coverage shall not derogate from CONSULTANT's defense, hold harmless and indemnification obligations as set forth in this Agreement CITY or its representative shall at all times have the right to demand the original or a copy of the policy of insurance CONSULTANT shall pay, in a prompt and timely manner, the premiums on the insurance hereinabove required agree/ surfnet/professional sves 50 to 100 10/12 5 of 11 11. INDEPENDENT CONTRACTOR CONSULTANT is, and shall be, acting at all times in the performance of this Agreement as an independent contractor herein and not as an employee of CITY CONSULTANT shall secure at its own cost and expense, and be responsible for any and all payment of all taxes, social security, state disability insurance compensation, unemployment compensation and other payroll deductions for CONSULTANT and its officers, agents and employees and all business licenses, if any, in connection with the PROJECT and/or the services to be performed hereunder 12 TERMINATION OF AGREEMENT All work required hereunder shall be performed in a good and workmanlike manner. CITY may terminate CONSULTANT's services hereunder at any time with or without cause, and whether or not the PROJECT is fully complete. Any termination of this Agreement by CITY shall be made in writing, notice of which shall be delivered to CONSULTANT as provided herein In the event of termination, all finished and unfinished documents, exhibits, report, and evidence shall, at the option of CITY, become its property and shall be promptly delivered to it by CONSULTANT 13 ASSIGNMENT AND DELEGATION This Agreement is a personal service contract and the work hereunder shall not be assigned, delegated or subcontracted by CONSULTANT to any other person or entity without the prior express written consent of CITY. If an assignment, delegation or subcontract is approved, all approved assignees, delegates and subconsultants must satisfy the insurance requirements as set forth in Sections 9 and 10 heremabove agree/ surfnet/professional svcs 50 to 100 10/12 6 of 11 14 COPYRIGHTS/PATENTS CITY shall own all rights to any patent or copyright on any work, item or material produced as a result of this Agreement 15. CITY EMPLOYEES AND OFFICIALS CONSULTANT shall employ no CITY official nor any regular CITY employee in the work performed pursuant to this Agreement No officer or employee of CITY shall have any financial interest in this Agreement in violation of the applicable provisions of the California Government Code 16. NOTICES Any notices, certificates, or other communications hereunder shall be given either by personal delivery to CONSULTANT's agent (as designated in Section 1 heremabove) or to CITY as the situation shall warrant, or by enclosing the same in a sealed envelope, postage prepaid, and depositing the same in the United States Postal Service, to the addresses specified below. CITY and CONSULTANT may designate different addresses to which subsequent notices, certificates or other communications will be sent by notifying the other party via personal delivery, a reputable overnight carver or U S certified mail -return receipt requested TO CITY. TO CONSULTANT: City of Huntington Beach ATTN DIRECTOR OF PUBLIC WORKS BUCKNAM INFRASTRUCTURE GROUP, INC 2000 Main Street Attn Peter Bucknam Huntington Beach, CA 92648 3548 Seagate Way, Suite 230 Oceanside, CA 92056 agree/ surfnet/professional sves 50 to 100 10/12 7ofII 17 CONSENT When CITY's consent/approval is required under this Agreement, its consent/approval for one transaction or event shall not be deemed to be a consent/approval to any subsequent occurrence of the same or any other transaction or event 18 MODIFICATION No waiver or modification of any language in tlus Agreement shall be valid unless in writing and duly executed by both parties. 19. SECTION HEADINGS The titles, captions, section, paragraph and subject headings, and descriptive phrases at the beginning of the various sections in tlus Agreement are merely descriptive and are included solely for convenience of reference only and are not representative of matters included or excluded from such provisions, and do not interpret, define, limit or describe, or construe the intent of the parties or affect the construction or interpretation of any provision of this Agreement 20. INTERPRETATION OF THIS AGREEMENT The language of all parts of this Agreement shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any of the parties. If any provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the remaining covenants and provisions of this Agreement No covenant or provision shall be deemed dependent upon any other unless so expressly provided here As used in this Agreement, the masculine or neuter gender and singular or plural number shall be deemed to include the other whenever the context so indicates or requires Nothing contained herein shall be construed so as to require the commission of any act agree/ surfnet/professional svcs 50 to 100 10/12 8 of 11 contrary to law, and wherever there is any conflict between any provision contained herein and any present or future statute, law, ordinance or regulation contrary to which the parties have no right to contract, then the latter shall prevail, and the provision of this Agreement which is hereby affected shall be curtailed and limited only to the extent necessary to bring it within the requirements of the law. 21. DUPLICATE ORIGINAL The original of this Agreement and one or more copies hereto have been prepared and signed in counterparts as duplicate originals, each of which so executed shall, irrespective of the date of its execution and delivery, be deemed an original Each duplicate original shall be deemed an original instrument as against any party who has signed it 22 IMMIGRATION CONSULTANT shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall, in particular, comply with the provisions of the United States Code regarding employment venfication 23 LEGAL SERVICES SUBCONTRACTING PROHIBITED CONSULTANT and CITY agree that CITY is not liable for payment of any subcontractor work involving legal services, and that such legal services are expressly outside the scope of services contemplated hereunder. CONSULTANT understands that pursuant to Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for CITY, and CITY shall not be liable for payment of any legal services expenses incurred by CONSULTANT agree/ surfnet/professional svcs 50 to 100 10/12 9 of 11 24 ATTORNEY' S FEES In the event suit is brought by either party to construe, interpret and/or enforce the terms and/or provisions of this Agreement or to secure the performance hereof, each party shall bear its own attorney's fees, such that the prevailing party shall not be entitled to recover its attorney's fees from the nonprevailmg party. 25 SURVIVAL Terms and conditions of this Agreement, which by their sense and context survive the expiration or termination of this Agreement, shall so survive. 26 GOVERNING LAW This Agreement shall be governed and construed in accordance with the laws of the State of California 27. SIGNATORIES Each undersigned represents and warrants that its signature herembelow has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify CITY fully for any injuries or damages to CITY in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. 28. ENTIRETY The parties acknowledge and agree that they are entering into this Agreement freely and voluntarily following extensive arm's length negotiation, and that each has had the opportunity to consult with legal counsel prior to executing this Agreement The parties also acknowledge and agree that no representations, inducements, promises, agreements or warranties, oral or otherwise, have been made by that party or anyone acting on that party's behalf, which are not embodied in this Agreement, and that that party has not executed this Agreement in reliance on any representation, inducement, agree/ surfnet/professional sves 50 to 100 10/12 10 of I1 promise, agreement, warranty, fact or circumstance not expressly set forth in this Agreement This Agreement, and the attached exhibits, contain the entire agreement between the parties respecting the subject matter of this Agreement, and supersede all prior understandings and agreements whether oral or in writing between the parties respecting the subject matter hereof 29. EFFECTIVE DATE This Agreement shall be effective on the date of its approval by the City Attorney. This Agreement shall expire when terminated as provided herein. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers. CONSULTANT, [cowANY x vE] BUCKNAM INFRASTRUCTURE GROUP, INC. By: ���- 8 UCKrv.rnti pnnt name ITS: (circle one) aauma widen ice President print name ITS: (cerc a one) �/Chief Financial Officer/Asst. Secretary — Treasurer agree) surinet/prokssional svcs 50 to 100 rot» 11 nfII CITY OF HUNTINGTON BEACH, a municipal corporation of the State of California i n J Y VG City Manager INITIATED AND !APPROVED: TRAVIS K HOPKINS, DIRECTOR OF PUBLIC WORKS APPROVED AS TO .Z City Attorney Date /© / JCONTRACTS SUBMITTAL TO iren CITY CLERK'S OFFICE To: JOAN FLYNN, City Clerk Name of Contractor: Bucknam Infrastructure /^Oc- Purpose of Contract: For Example Audit Services or Water Quality Testing Huntington Lake — Huntington Central Park Pavement Management Program Amount of Contract: $86,000 Copy of contract distributed to The original insurance Certificate/waiver distributed to Risk Management ❑ Initiating Dept ❑ Finance Dept ❑ ORIGINAL bonds sent to Treasurer ❑ Sandie Frakes, ext 5249 Name/Extension City Attorney's Office Date: 11/24/15 N .2, LUL,-CO LV Q CV 02f n 0 � at C .� G AttyMisc/Contract Forms/City Clerk Transmittal PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND BUCKNAM INFRASTRUCTURE GROUP, INC. FOR PAVEMENT MANAGEMENT PROGRAM Table of Contents 1 Scope of Services. 1 2 City Staff Assistance .. .2 3 Term, Time of Performance 2 4 Compensation. 2 5 Extra Work... ... ...... .2 6 Method of Payment ... .. ... . . . . . ................ .... ........ 3 7 Disposition of Plans, Estimates and Other Documents 3 8 Hold Harmless. 3 9 Professional Liability Insurance 4 10 Certificate of Insurance ..5 11 Independent Contractor .. .. . ..... 6 12 Termination of Agreement. 6 13 Assignment and Delegation. .......... . ... .. ............... 6 14 Copyrights/Patents ..... ..... .7 15 City Employees and Officials . .7 16 Notices 7 17 Consent ..... 8 18 Modification.. .8 19 Section Headings .. . .. ...... ... 8 20 Interpretation of this Agreement ... 8 21 Duplicate Original.. 9 22 Immigration .. ..9 23 Legal Services Subcontracting Prohibited. .9 24 Attorney's Fees . . . . 10 25 Survival. ... ..10 26 Governing Law . .. . . .... . .. .............. ..............10 27 Signatories. 10 28 Entirety . . . . . ... . ..... . ....... . 10 29 Effective Date ........ . ..... . . ... 11 PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND BUCKNAM INFRASTRUCTURE GROUP, INC FOR PAVEMENT MANAGEMENT PROGRAM THIS AGREEMENT ("Agreement") is made and entered into by and between the City of Huntington Beach, a municipal corporation of the State of California, hereinafter referred to as "CITY," and , a BUCKNAM INFRASTRUCTURE GROUP, INC, a CALIFORNIA CORPORATION hereinafter referred to as "CONSULTANT " WHEREAS, CITY desires to engage the services of a consultant to PROVIDE A PAVEMENT MANAGEMENT PROGRAM, and Pursuant to documentation on file in the office of the City Clerk, the provisions of the Huntington Beach Municipal Code, Chapter 3 03, relating to procurement of professional service contracts have been complied with, and CONSULTANT has been selected to perform these services, NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows 1. SCOPE OF SERVICES CONSULTANT shall provide all services as described in Exhibit "A," which is attached hereto and incorporated into this Agreement by this reference These services shall sometimes hereinafter be referred to as the "PROJECT " CONSULTANT hereby designates PETER BUCKNAM who shall represent it and be its sole contact and agent in all consultations with CITY during the performance of this Agreement agree/ surfnet/professional svcs 50 to 100 10/12 1 of 11 2 CITY STAFF ASSISTANCE CITY shall assign a staff coordinator to work directly with CONSULTANT in the performance of this Agreement 3 TERM, TIME OF PERFORMANCE Time is of the essence of this Agreement The services of CONSULTANT are to commence on November 2, 2015 (the "Commencement Date") This Agreement shall automatically terminate three (3) years from the Commencement Date, unless extended or sooner terminated as provided herein All tasks specified in Exhibit "A" shall be completed no later than three (3) years from the Commencement Date The time for performance of the tasks identified in Exhibit "A" are generally to be shown in Exhibit "A." This schedule may be amended to benefit the PROJECT if mutually agreed to in writing by CITY and CONSULTANT In the event the Commencement Date precedes the Effective Date, CONSULTANT shall be bound by all terms and conditions as provided herein 4 COMPENSATION In consideration of the performance of the services described herein, CITY agrees to pay CONSULTANT on a time and materials basis at the rates specified in Exhibit "B," which is attached hereto and incorporated by reference into this Agreement, a fee, including all costs and expenses, not to exceed Eighty Six Thousand Dollars ($86,000 00) 5 EXTRA WORK In the event CITY requires additional services not included in Exhibit "A" or changes in the scope of services described in Exhibit "A," CONSULTANT will undertake such work only after receiving written authorization from CITY Additional agree/ surfnet/professional sves 50 to 100 10/12 2 of 11 compensation for such extra work shall be allowed only if the prior written approval of CITY is obtained. 6. METHOD OF PAYMENT CONSULTANT shall be paid pursuant to the terms of Exhibit "B." 7 DISPOSITION OF PLANS, ESTIMATES AND OTHER DOCUMENTS CONSULTANT agrees that title to all materials prepared hereunder, including, without limitation, all original drawings, designs, reports, both field and office notices, calculations, computer code, language, data or programs, maps, memoranda, letters and other documents, shall belong to CITY, and CONSULTANT shall turn these materials over to CITY upon expiration or termination of this Agreement or upon PROJECT completion, whichever shall occur first These materials may be used by CITY as it sees fit. 8 HOLD HARMLESS CONSULTANT hereby agrees to protect, defend, indemnify and hold harmless CITY, its officers, elected or appointed officials, employees, agents and volunteers from and against any and all claims, damages, losses, expenses, judgments, demands and defense costs (including, without limitation, costs and fees of litigation of every nature or liability of any kind or nature) arising out of or in connection with CONSULTANT's (or CONSULTANT's subcontractors, if any) negligent (or alleged negligent) performance of this Agreement or its failure to comply with any of its obligations contained in this Agreement by CONSULTANT, its officers, agents or employees except such loss or damage which was caused by the sole negligence or willful misconduct of CITY CONSULTANT will conduct all defense at its sole cost and expense and CITY shall approve selection of CONSULTANT's counsel This indemnity shall agree/ surfnet/professional svcs 50 to 100 10/12 3 of 11 apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as limitation upon the amount of indemnification to be provided by CONSULTANT 9. PROFESSIONAL LIABILITY INSURANCE CONSULTANT shall obtain and furnish to CITY a professional liability insurance policy covering the work performed by it hereunder This policy shall provide coverage for CONSULTANT's professional liability in an amount not less than One Million Dollars ($1,000,000.00) per occurrence and in the aggregate. The above - mentioned insurance shall not contain a self -insured retention without the express written consent of CITY, however an insurance policy "deductible" of Ten Thousand Dollars ($10,000 00) or less is permitted A claims -made policy shall be acceptable if the policy further provides that A The policy retroactive date coincides with or precedes the initiation of the scope of work (including subsequent policies purchased as renewals or replacements) B CONSULTANT shall notify CITY of circumstances or incidents that might give rise to future claims CONSULTANT will make every effort to maintain similar insurance during the required extended period of coverage following PROJECT completion If insurance is terminated for any reason, CONSULTANT agrees to purchase an extended reporting provision of at least two (2) years to report claims arising from work performed in connection with this Agreement If CONSULTANT fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the CITY with required proof that agree/ surfnet/professional svcs 50 to 100 10/12 4 of 11 insurance has been procured and is in force and paid for, the CITY shall have the right, at the CITY's election, to forthwith terminate this Agreement Such termination shall not effect Consultant's right to be paid for its time and materials expended prior to notification of termination. CONSULTANT waives the right to receive compensation and agrees to indemnify the CITY for any work performed prior to approval of insurance by the CITY. 10 CERTIFICATE OF INSURANCE Prior to commencing performance of the work hereunder, CONSULTANT shall furnish to CITY a certificate of insurance subject to approval of the City Attorney evidencing the foregoing insurance coverage as required by this Agreement, the certificate shall A provide the name and policy number of each carrier and policy, B. state that the policy is currently in force; and C shall promise that such policy shall not be suspended, voided or canceled by either party, reduced in coverage or in limits except after thirty (30) days' prior written notice, however, ten (10) days' prior written notice in the event of cancellation for nonpayment of premium CONSULTANT shall maintain the foregoing insurance coverage in force until the work under this Agreement is fully completed and accepted by CITY The requirement for carrying the foregoing insurance coverage shall not derogate from CONSULTANT's defense, hold harmless and indemnification obligations as set forth in this Agreement CITY or its representative shall at all times have the right to demand the original or a copy of the policy of insurance CONSULTANT shall pay, in a prompt and timely manner, the premiums on the insurance heremabove required agree/ surfnet/professional sves 50 to 100 10/12 5 of 11 11. INDEPENDENT CONTRACTOR CONSULTANT is, and shall be, acting at all times in the performance of this Agreement as an independent contractor herein and not as an employee of CITY CONSULTANT shall secure at its own cost and expense, and be responsible for any and all payment of all taxes, social security, state disability insurance compensation, unemployment compensation and other payroll deductions for CONSULTANT and its officers, agents and employees and all business licenses, if any, in connection with the PROJECT and/or the services to be performed hereunder 12 TERMINATION OF AGREEMENT All work required hereunder shall be performed in a good and workmanlike manner. CITY may terminate CONSULTANT's services hereunder at any time with or without cause, and whether or not the PROJECT is fully complete. Any termination of this Agreement by CITY shall be made in writing, notice of which shall be delivered to CONSULTANT as provided herein In the event of termination, all finished and unfinished documents, exhibits, report, and evidence shall, at the option of CITY, become its property and shall be promptly delivered to it by CONSULTANT 13 ASSIGNMENT AND DELEGATION This Agreement is a personal service contract and the work hereunder shall not be assigned, delegated or subcontracted by CONSULTANT to any other person or entity without the prior express written consent of CITY. If an assignment, delegation or subcontract is approved, all approved assignees, delegates and subconsultants must satisfy the insurance requirements as set forth in Sections 9 and 10 hereinabove agree/ surfnet/professional svcs 50 to 100 10/12 6 of 11 14 COPYRIGHTS/PATENTS CITY shall own all rights to any patent or copyright on any work, item or material produced as a result of this Agreement 15. CITY EMPLOYEES AND OFFICIALS CONSULTANT shall employ no CITY official nor any regular CITY employee in the work performed pursuant to this Agreement No officer or employee of CITY shall have any financial interest in this Agreement in violation of the applicable provisions of the California Government Code 16. NOTICES Any notices, certificates, or other communications hereunder shall be given either by personal delivery to CONSULTANT's agent (as designated in Section 1 hereinabove) or to CITY as the situation shall warrant, or by enclosing the same in a sealed envelope, postage prepaid, and depositing the same in the United States Postal Service, to the addresses specified below. CITY and CONSULTANT may designate different addresses to which subsequent notices, certificates or other communications will be sent by notifying the other parry via personal delivery, a reputable overnight carrier or U S certified mall -return receipt requested TO CITY. TO CONSULTANT: City of Huntington Beach ATTN DIRECTOR OF PUBLIC WORKS BUCKNAM INFRASTRUCTURE GROUP, INC 2000 Main Street Attn Peter Bucknam Huntington Beach, CA 92648 3548 Seagate Way, Suite 230 Oceanside, CA 92056 agree/ surfnet/professional svcs 50 to 100 10/12 7 of 11 17 CONSENT When CITY's consent/approval is required under this Agreement, its consent/approval for one transaction or event shall not be deemed to be a consent/approval to any subsequent occurrence of the same or any other transaction or event 18 MODIFICATION No waiver or modification of any language in this Agreement shall be valid unless in writing and duly executed by both parties. 19. SECTION HEADINGS The titles, captions, section, paragraph and subject headings, and descriptive phrases at the beginning of the various sections in this Agreement are merely descriptive and are included solely for convenience of reference only and are not representative of matters included or excluded from such provisions, and do not interpret, define, limit or describe, or construe the intent of the parties or affect the construction or interpretation of any provision of this Agreement 20. INTERPRETATION OF THIS AGREEMENT The language of all parts of this Agreement shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any of the parties. If any provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the remaining covenants and provisions of this Agreement No covenant or provision shall be deemed dependent upon any other unless so expressly provided here As used in this Agreement, the masculine or neuter gender and singular or plural number shall be deemed to include the other whenever the context so indicates or requires Nothing contained herein shall be construed so as to require the commission of any act agree/ surfnet/professional svcs 50 to 100 10/12 8of11 contrary to law, and wherever there is any conflict between any provision contained herein and any present or future statute, law, ordinance or regulation contrary to which the parties have no right to contract, then the latter shall prevail, and the provision of this Agreement which is hereby affected shall be curtailed and limited only to the extent necessary to bring it within the requirements of the law. 21. DUPLICATE ORIGINAL The original of this Agreement and one or more copies hereto have been prepared and signed in counterparts as duplicate originals, each of which so executed shall, irrespective of the date of its execution and delivery, be deemed an original Each duplicate original shall be deemed an original instrument as against any party who has signed it 22 IMMIGRATION CONSULTANT shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall, in particular, comply with the provisions of the United States Code regarding employment verification 23 LEGAL SERVICES SUBCONTRACTING PROHIBITED CONSULTANT and CITY agree that CITY is not liable for payment of any subcontractor work involving legal services, and that such legal services are expressly outside the scope of services contemplated hereunder. CONSULTANT understands that pursuant to Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for CITY, and CITY shall not be liable for payment of any legal services expenses incurred by CONSULTANT agree/ surfnet/professional svcs 50 to 100 10112 9 of 11 24 ATTORNEY' S FEES In the event suit is brought by either party to construe, interpret and/or enforce the terms and/or provisions of this Agreement or to secure the performance hereof, each party shall bear its own attorney's fees, such that the prevailing party shall not be entitled to recover its attorney's fees from the nonprevailing party. 25 SURVIVAL Terms and conditions of this Agreement, which by their sense and context survive the expiration or termination of this Agreement, shall so survive. 26 GOVERNING LAW This Agreement shall be governed and construed in accordance with the laws of the State of California 27. SIGNATORIES Each undersigned represents and warrants that its signature hereinbelow has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify CITY fully for any injuries or damages to CITY in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. 28. ENTIRETY The parties acknowledge and agree that they are entering into this Agreement freely and voluntarily following extensive arm's length negotiation, and that each has had the opportunity to consult with legal counsel prior to executing this Agreement The parties also acknowledge and agree that no representations, inducements, promises, agreements or warranties, oral or otherwise, have been made by that party or anyone acting on that party's behalf, which are not embodied in this Agreement, and that that party has not executed this Agreement in reliance on any representation, inducement, agree/ surfnet/professional sves 50 to 100 10/12 10 of 11 promise, agreement, warranty, fact or circumstance not expressly set forth in this Agreement This Agreement, and the attached exhibits, contain the entire agreement between the parties respecting the subject matter of this Agreement, and supersede all prior understandings and agreements whether oral or in writing between the parties respecting the subject matter hereof. 29. EFFECTIVE DATE This Agreement shall be effective on the date of its approval by the City Attorney. This Agreement shall expire when terminated as provided herein. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers. CONSULTANT, [COMPANY NAME] BUCKNAM INFRASTRUCTURE GROUP, INC. By: print name ITS: (circle one) ChanmarZ/ es�t 7icePresident ;1. By - print name ITS: (circle one) re /Chief Financial Officer/Asst. Secretary — Treasurer agree✓ surfnet/professional sves 50 to 100 l n/Y» 11 of 11 CITY OF HUNTIAIGTON BEACH, a municipal corporation of the State of California i n City Manager INITIATED AND P OVED: TRAVIS K HOPKINS, DIRECTOR OF PUBLIC WORKS APPROVED AS TO City Attorney Date /© / r-l ir EXHIBIT "A" A. STATEMENT OF WORK. (Narrative of work to be performed) The Consultant shall provide all necessary pavement engineering services to update the City's Pavement Management Plan (PMP) including, but not limited to, performing field reviews and evaluating the condition of City streets, alleys and parking lots, updating PMP electronic data including MicroPAVER, spreadsheets, and graphical information system (GIS) files, developing a street maintenance capital improvement program forecast and budget to improve the Pavement Condition Index (PCI) of the City Arterials and Local streets, preparing project progress reports during the development of the PMP update, following the OCTA QA/QC Plan, incorporating the Citywide Work History in the PMP Report, drafting the PCI report per Chapter 3 MicroPAVER Guideline Manual (OCTA), Three (3) copies of the Final Pavement PMP Report (plus one original signed by a Registered Engineer), in binder and electronic form ( pdf), will be sent to the City The Consultant will perform all the tasks listed in the Project Understanding/Scope of Work which is attached as Exhibit "A 1" B CONSULTANT'S DUTIES AND RESPONSIBILITIES: 1 The Consultant shall perform all work listed in the Project Understanding/Scope of Work which is attached as Exhibit "A V C CITY'S DUTIES AND RESPONSIBILITIES Provide traffic data, communicate in a timely manner, attend a project kickoff meeting and additional meeting(s) to discuss status, review the existing pavement management program with the consultant, meet with the Consultant to discuss current strategies on maintenance and rehabilitation activities, provide existing maintenance and rehabilitation practices history and review the draft PMP report and coordinate responses with Consultant EXHIBIT A D. WORK PROGRAM/PROJECT SCHEDULE: The Consultant shall perform all work according to the Work Flow/Project Schedule, on page 1-3 and 1-4, which is included in the Project Understanding/Scope of Work which is attached as Exhibit "A I" EXHIBIT A Exhibit "A.1" Project Understanding / Scope of Work Project Understanding / Approach We have defined detailed phases to the scope of work, 1 Project Implementation 2 Client Satisfaction 3 Project Schedule 4 Scope of Work (Major Tasks) 1) Project Implementation TASK 1.1: Project Kickoff The first step in implementing a successful pavement management program (PMP) truly resides in frequent communication and timely scheduled data updates For the City of Huntington Beach it will be essential to establish, up front, the Public Works pavement management priorities for FY 2015/16 and beyond During August 2015, our firm/Project Manager discussed with Huntington Beach staff the upcoming 2015/16 work efforts and long-term management of the PMP This allowed for the identification of key project tasks while identifying tasks that could be refined, improved upon and/or removed, thus allowing for cost -savings to the City Our team will set a Project Kickoff meeting to further discuss and review in detail the expectations of the project, technical approach, zone maintenance, Orange County Transportation Authority (OCTA) compliance, finalization of the scope of work and the review of the budget/schedule This effort will continue to build upon the consensus between the Public Works and Maintenance departments as well as build stronger ARTERIAL and RESIDENTIAL maintenance programs/schedules The first key topics to be discussed will include the review and assessment of the existing PMP pavement plan/data, OCTA compliance, survey areas (based on recent maintenance work and schedules), new construction, data quality and condition, current pavement procedures, historical expenditure levels, and desired service levels After the meeting the City's official Notice -to -Proceed will be given Deliverable: Meeting minutes, revised project schedule (if necessary) TASK 1.2: Project Status Meetings - Quality Control Program Status Meetings and Progress Reports • Minimum of three meetings during the project (kickoff, field, and status meetings) • Field review meetings Monthly progress status reports will be delivered to City project manager Project Understanding / Scope of Work Quality Control (QC) We will use a statistical sampling approach for measuring the quality of our field technician's work In this manner, 10 percent of the original surveys will be re -surveyed by an independent survey crew (38 miles), supervised by a lead supervisor, and the results will be compared to the original surveys Our QC process involves checking the field crews' work in a "blind study" fashion Quality control checks will be performed at the end of each survey week This will ensure that all field personnel are properly collecting distresses and pavement quantities for all street segments Since we are collecting distress information on our field Tablets with the Huntington Beach PMP database live, our staff will perform several quality control tests within the pavement management software using a sample set of the City of Huntington Beach's street distress data. This will ensure that all system and analysis settings as well as City recommendations and standards are being followed All general draft and final reporting will follow the OCTA "Countywide Pavement Management Program, Guidelines Manual Over the past year, Bucknam has submitted fifteen (15) OCTA Measure M2 compliant reports for OC municipalities, they include: Brea _ Irvine Laguna Beach Costa Mesa Aliso Viejo RSM Laguna Hills . Laguna Niguel Tustin Fountain Malley . San Juan Capistrano Westminster Huntington Beach Newport Beach Santa Ana Our surveys follow the accepted OCTA walking requirements A copy of the QA/QC plan utilized by our staff during the project will be submitted along with the PMP certification documents Our staff has already attended the OCTA PMP Distress Training Classes held in November, 2011, 2012, 2013 In March, 2014 our staff was acknowledged as "qualified inspectors and firm" to prepare Pavement Management Plans compliant with the OCTA Countywide Pavement Management Guidelines. Registered Engineer / Lead Engineer Mr Steve Bucknam, P E will supervise all operations, review all completed data and prepare and sign a final report incorporating the results of our pavement evaluation and conditions We will provide engineered recommendations for pavement rehabilitation and replacement based upon field data and analysis 2) Client Satisfaction TASK 2.1: Project Deliverables Shown throughout our Scope of Work, each Task is summarized with project deliverables Client satisfaction will derive from frequent communication with the 1-2 Project Understanding / Scope of Work Project Manager and key staff members from the Public Services / I- � Engineering department Project success is created by delivering on three main factors, 1) Adherence to scope tasks and deliverables 2) Performing to the standard set by the Project Schedule, and 3) Controlling costs Our Project Manager will follow each of these factors throughout the duration of the project 3) Project Schedule TASK 3.1: Work Flow/ Project Schedule Our project schedule shows each major task identified in our scope of work, as well as quality control milestones and meetings Bucknam currently has ample staff to apply to this project in order to meet an aggressive schedule (two/three field technicians will drive the proactive schedule) Our Critical Path Method (CPM) project schedule shows each major task identified in our scope of work, as well as quality control milestones and meetings 640xt IS-Od 120AOd 27-0et 1 3 NW S6Nm 1 1741— 24 Nov I i Dec 8-Dec 115-Dec BASE SCOPE OF WORK 1j Gra)ec"mDkma --- Task 11 Prated KKkofE x_ — --__ Asses�PMPdata/Es' NL9 hSurrct T.sk12 Pro)<'d Siatta Meettngs_O+u§ty Coniral Prp,ec Sta us Mee' ngs _— _ __ __ .,,,-, _ 5F .... R __ __ _ _ _ _ ... R ... _y..-^--tE _ ...... _ ^�.� _^__ _ -.-- R Task21- Prgect Dekrerabks R R R SJ Pi n1eC sche.:u[e R Task 3 i -work ckw(Prgeut schedule Igggg lig 4} SMpe a' V'ark Task 4 1 Update Mmntenar e & Rehab Ad Ai_ ____ Task 42 Pavement CandRwn Survey ,�„_+ T Y x_- _— ..______ _— DeveiaD ftemmmended knprovement Progr__ _ __ _ Task43 Maintenance It OP/Budgetary Analysrs----------------- —___—____�--- y Task4A GaACTnptancegepo /CIP Report CFty Ra aeu of �ra"F nab Reprsrt P1a ec* Siatus'1eeLng Del#eery 4 Mappwy; aM GIS Update _Task _5 OPTIONAL SERVICES Ta1k51 Task 5 3 Orgstat Roadway Imaging See key milestone dates from the project schedule below • Project Kickoff— October 6, 2015 • Survey Completion —January 5, 2016 • Delivery of draft PMP —January 12, 2016 • City comments returned to Consultant — January 19, 2016 • Delivery of City CIP Final Report — January 26, 2016 1-3 Project Understanding / Scope of Work All necessary OCTA data, reporting and revenue projections will be submitted prior to February, 2016 o Huntington Beach CIP data/Final Report, reporting and revenue projections will be submitted by February, 2016 • Implementation of PMP database —Anytime after acceptance of Final PMP o All pavement and GIS data pertinent to the project deliverables will be submitted with the Final PMP report, February, 2016 4) Scope of Work (Major Tasks) TASK 4.1: Update Maintenance and Rehabilitation Activities Based on the pavement maintenance that has been performed by in-house staff as well as contractual maintenance, our staff will review all street activities that have been performed during the past two years This data will be entered into MicroPAVER to enhance the recommendations for the upcoming budgetary analysis and CIP reporting Deliverable: Citywide Work History Report TASK 4.2: Conduct Pavement Condition Survey Once the pavement segmentation has been assessed and verified, the inspection of approximately 167 centerline miles of MPAH will be performed (100% of MPAH routes) Our survey will ensure that all Master Plan of Arterial Highways (MPAH) routes are surveyed for OCTA compliance Additionally, there are 216 centerline miles of local streets that need to be surveyed in order to comply with Huntington's June 2016 OCTA submittal MPAH, Local and Alley Street Survey With two plus years since the City performed inspections it will be essential to verify that all Local / MPAH segmentation is up-to-date and that section SF quantities are accurate and reliable Once the pavement segmentation has been assessed and verified, the necessary inspections will be performed Our survey methodology will include one or a combination of the following approaches based on ASTM D6433-11, OCTA reporting guidelines and the City's cost / benefit analysis 1 Walking/Windshield All sections are surveyed through walking methodologies Distress types will be collected based upon actual surface conditions and physical characteristics of the segment Surveying methods will be conducted by remaining consistent with ASTM D6433 & the Army Corp of Engineers sampling guidelines while being flexible to current City requirements All sample locations are observed through walking surveys, additional street factors such as unique distress areas found outside our sample areas will be recorded - Project Understanding / Scope of Work According to the OCTA guidelines the following Huntington Beach Local ` °, 211 and MPAH pavement sections are to be surveyed for the upcoming 2015 PMP update • The inspection of approximately 167 miles of MPAH segments will be performed • The inspection of approximately 217 miles of residential and non- residential/industrial segments will be performed • All Alleys will be inspected (pending City's request) - TBD • Recent slurry seal and overlay maintenance will reduce total mileage of survey - TBD 2 Automated Digital Roadway Imaging (see Optional Task 5.1) survey, Bucknam has recently performed this service for the cities of Bellflower, Culver City, Fountain Valley, Cypress, RSM, Santa Ana, La Habra Heights, National City and Palm Desert for PMP and ROW inspections Our staff will establish all inspection sample locations for survey based on ASTM/OCTA PMP guidelines, this effort replaces the walking / windshield field operations; all pavement inspections are completed in-house through our automated processes. For all surveys, the use of our PMP-Tablet units allows our staff to collect pavement data with the City of Huntington Beach's PMP database live in the field At the end of the day all electronic data is transferred to our office for quality control and management Our Tablet methodology sets us apart from the competition since we are using a paper -less inventory process to enter data; this in turn generates cost savings to enhance the project schedule and other portions of the project such as CIP reporting, PMP software training, and on -call services. Roadway Verification Survey - A listing of the field attribute data that is updated/verified during the survey for the pavement management database is listed below 1. Field Attribute Data (updated and/or verified) ❖ From/to, indicating the assigned limits of the section, sample test areas, street name, ❖ Street ranking indicating local, alley, arterial, collector, # of lanes, surface type ❖ Historical PCI tracking from previous inspections and 2015 PCI inspections ❖ Segment quantities, indicating the length, width, and total true area of the section ❖ ADT volumes (if available from previous reports or current City documents) 2. Conditional data will be evaluated for all street segments and will include: ❖ ASTM 20 AC & 19 PCC distresses by type, severity and sample area ❖ PCI ratings (0-100), taking into account the surface condition, level of distress ❖ Other known or found environmental issues (standing water, site condition, etc) We welcome staff from the City to join our surveys. All pavement data will be entered into the City's most current licensed PMP software If the City has not obtained the most recent version of the PMP software we will assist the City in purchasing the software upgrade All items listed above will be maintained by our staff for the duration of this project Data management will be 1-5 Project Understanding / Scope of Work performed in-house at our Oceanside office At the completion of the project, the I:a , - PMP database will be placed within your information services network Additionally, all distress data will be submitted in paper form to the City 3. Section Distress and PCI Reporting Once inspections are completed, we will generate a draft Pavement Condition Index (PCI) Report for City staff to review This report will also include future PCI performance prediction modeling and potential causes of failure (if possible) The City and our staff will review these reports to ensure that all inventory data is correct and the project is running smoothly PCI reports will include identification of all street segments in a continuous manner (i e , W to E, S to N) as well as PCI values for each segment sorted by rank, name and PCI Deliverable: Citywide PCI reports, compliant OCTA PCI reports, updated PMP database DEVELOP RECOMMENDED IMPROVEMENT PROGRAM TASK 4,3: Maintenance & CIP/Budgetary Analysis We will assist the City in developing the most cost-effective preventative maintenance, repair and rehabilitation (M & R) strategies possible This will be accomplished by meeting with the City to discuss and strategize maintenance activities that are currently being used by the City We will conduct an historical and prospective analysis on the conditional and financial impact these practices have on the pavement network Based on our fiscal and deterioration analysis, we will present our results and recommendations to City staff This analysis will become an essential building block for the biennial (even -year) OCTA submittals and Public Works CIP programs Our staff will review the Huntington Beach database deterioration curves that have been developed based on historical pavement condition inspections, surface type, work histories and road classification The curves will be updated based on 2015 pavement conditions Maintenance strategies that are typically reviewed are rehabilitation and reconstruction (R&R), localized maintenance, grinding, slurry seals, AC on PCC patching and overlays, the expected improvement in pavement condition, the life -cycle extension that would result and the unit costs for maintenance All maintenance practices/unit costs will be integrated into software and will be derived from the most recent construction bids for pavement rehabilitation We will account for inflation rates when long-term revenues projections are made Our staff will also review and recommend an update to the existing Area/Zone residential cycle; this will allow us to proactively schedule localized maintenance efforts throughout the CIP. Our Project Manager and Principal will work closely with City in defining repair and rehabilitation strategies during each fiscal year (i e 2016-2023) Once the repair/rehabilitation strategies have been defined, the identification of a seven year Forecasted Maintenance schedule will be generated The recommended budget scenarios will be identified on the basis of several criteria • Assessment and review of the City's Pavement CIP i C' 1-6 Project Understanding / Scope of Work • Present pavement conditions, Desired levels of service and available _ resources • Cost benefit of individual strategies (e g reach a PCI of 80 in 7-years, etc ) • Recommendations budget strategies and unit costs • Demonstration of effectiveness of several M&R strategies including preventive, recycling alternatives, high -density mineral bonds and surface/base reconstruction • Scheduling with the City's major CIP projects (water, sewer, etc ) • Budgetary recommendations that satisfy OCTA Local Match Reduction guidelines • Future routine maintenance needs based on projected deterioration rates • Renewed Measure M and AHRP objectives and improving citywide weighted PCI The primary emphasis of this task is to maximize the scheduling of street maintenance using the most cost-effective strategies available and taking into account a life -cycle cost analysis A working "draft" Final Report will be generated for City staff to review The report will include an executive summary, the PCI Report as well as draft budgetary findings and recommendations TASK 4.4: Final CIP Report/OCTA Measure M Compliance Reports We will deliver the Executive Summary / Final Report to the City which will be essential for staff use/reference and beneficial for elected officials/upper management The report will be prepared in a format that uses the information delivered by the PMP in conjunction with the information and analysis performed by our team The report will provide the City with information on ❖ Current inventory and pavement conditions indices (PCI) for all road classes ❖ Projected annual rehabilitation programs for street maintenance for a seven-year period (ARTERIAL and RESIDENTIAL Forecast Maintenance Reports) that show the largest return on investment and acceptable levels of service ❖ Modeling and comparison of budget scenarios typically include ■ Maintenance required to complete all streets within 7-years ■ Current / Actual budget projection (citywide approach) ❖ Strategies and recommendations for the City's AHRP, Measure M and maintenance programs and procedures, including a preventative maintenance schedule ❖ Supporting documentation required by OCTA Renewed Measure M (January, 2015, or latest version), Chapter 3 items from Countywide PMP Guidelines Manual (OCTA) ❖ Pavement Management Plan Certification ❖ A detailed breakdown of deferred maintenance (backlog) o' r, g nnm zAc P r : rh 1-7 Project Understanding / Scope of Work ❖ The PMP will be presented to the Huntington Beach City Council and/or upper management, and we will support Huntington Beach staff in the development of the PMP presentation Deliverable: Three (3) hard copies of the Final Pavement PMP Report, in binder and digital/ electronic form (.pdf), will be sent to the City. Final PMP database will be installed at City. TASK 4.5: Mapping and GIS Update As an enhancement and proactive approach to this project, our staff will update the existing Pavement-GIS link between Micro PAVER and the City's GIS system The City's centerline will be used as the platform for updating the unique pavement-GIS layer Once the City has approved the Pavement Condition Report, we will develop the necessary Micro PAVER-GIS linkages By using the unique ID's within the PMP and the City's GIS street segment ID's, we will create a one-to-one match for each pavement section in the GIS As new pavement inspections and edits are entered into the PMP the link that we have created will display the most current PMP data through the City's GIS The maps described below will be incorporated into the City's Final PMP report ❖ PCI values for every section ❖ Work History identifications ❖ 7-yr Arterial / Residential Rehabilitation and Slurry Seal Programs ❖ Functional classification maps Our staff will upload all PMP data to the dedicated GIS layer and import the necessary GIS files into the City's GIS enterprise A demonstration of the layers use, applications and reporting will be shown to the City Deliverable: Complete GIS files/themes based on list above (shapefiles). 5) Optional Tasks TASK 5.1: Pavement Field & Software Training We will provide City staff with the quality, certified training and necessary skills needed to steward and maintain the PMP This will include operation manuals for both field data collection and software use Peter Bucknam, who is certified in the use of MicroPAVER, will conduct comprehensive multi -day training sessions covering segmentation management, reporting, and editing/updating the database This is estimated to consist of a minimum of 10 hours of training There is no minimum or maximum amount of people that can be trained under this methodology -8 Project Understanding / Scope of Work Bucknam will provide training in the AC and PCC pavement field survey p - 7, 1 techniques Engineering, Street Maintenance and GIS staff will have a clear understanding of how the system is developed and data recorded City staff will be versed in the proper procedures for field data collection, thereby ensuring the ability of the City to repeat the pavement survey on its own when the need arises At the completion of the training, the City will be able to update each individual portions of the dataset as maintenance and future inspection are completed The training will include ❖ General MicroPAVER use ❖ Annual data entry needs, reporting requests and deterioration modeling ❖ Annual budget projection reports — PCI report generation ❖ Update of maintenance costs, strategy assignments, engineering data, and deterioration curves, interpretation and utilization of management reports) ❖ Querying, managing and plotting from PMP — GIS mapping Deliverable: Training materials used in workshops, field survey forms TASK 5.2: On -Call Services Pavement Management Program Support Bucknam will provide annual support for a period of two years where we will provide quality and accurate use of the in-house operation of MicroPAVER software Once the City has approved the Pavement Condition Index Report under this year's work effort, this service will become active Our typical On -Call services include !1 Additional budget scenarios, general reporting, deterioration studies �1 Additional visual inspections above the mileage amount indicated in Task 4 2 N& Additional pavement management —GIS mapping I� Additional MicroPAVER training, operation use N& GIS Enterprise assessment, management, implementation The agreement will to include the provision of onsite and telephone support for the City staff TASK 5.3: Automated Digital Roadway Imaging Bucknam has performed numerous digital roadway imaging survey throughout Southern Califnornia over the past ten years Based on the City's infrastructure / GIS data collection priorities we have performed digital imaging surveys for local agencies that complament -9 Project Understanding / Scope of Work our pavement inspections Our services are a proactive and cost efficient GPS survey methodology that will allow for the collection of numerous GPS locations using "one" set of digital imagery (e g five citywide infrastructure surveys for the cost of one) Beyond the pavement survey capabilities, the City will be able to collect other infrastructure assets in the future such as signs, driveways, catch basins and other ROW features; a tremendous costs savings that could reach $400,000 over the next 3 years. With verification of street segmentation, the inspection of approximately 383 centerline miles will be surveyed (or citywide) MicroPAVER - Army Corp of Engineers AC and PCC distress types will be collected based upon actual surface conditions and physical characteristics of the segment while being flexible to current City practices Our automated digital imaging allows technician to collect the following • Continuous pavement imaging (images taken every 5 meters, competition typically surveys at every 8 meters/25 feet intervals) • Surface roughness ratings (IRI) • Rutting depth (full width of lane or street) • Imaging captures 100% of each pavement segment (not just one lane) • Data transfers seamlessly to MicroPAVER • Optional Ground Penetrating Radar (GPR) for arterials and collectors • 2mm pixel images allows for centimeter horizontal and vertical accuracy The first survey process will involve the mobile GPS vehicle taking approximately two -week's time to survey the Huntington Beach's street network, additionally, the vehicles drive the posted speed limits The images that are collected are taken by using Sony digital stereographic cameras (6 cameras) positioned on the vehicle The images have a resolution of 2448 x 2050 and are geo-referenced by means of inertial GPS equipment contained within the van, images are taken every 4 to 6 meters, 15 ft intervals The quality of the imagery and its GIS / record collecting capabilities within the software provided allows the technician to accurately identify the required pavement distresses defined by the pavement software and the project (distresses are collected in-house) _ ; 4� h, _w =, z_ 1-10 Project Understanding / Scope of Work All pavement GIS data associated with each pavement section will be entered into the City's working infrastructure and GIS software Survey vehicles are equipped with digital measuring instrumentation (DMI) that will be used to verify all pavement section lengths and widths Our vehicles can be equipped with road roughness rating equipment, strip mapping cameras and are set to record 360 degree street imaging The survey will be performed by the Bucknam team that is experienced and trained in infrastructure condition assessment using LambdaTech's "Feature Extraction" software We have performed this service for the cities of Fountain Valley, , Tustin, Compton, RSM, Cypress, Lake Elsinore, National City, Palmdale, Palm Desert, La Habra Heights, Lomita and Santa Ana) Through these projects we have collected the following infrastructure data sets and established GIS layering for • Sign Inventory (MUTCD compliant) • Catch Basins • Sewer and Storm Drain manholes • Fire Hydrants • Sidewalk Curb Markings • Street Striping, Legends, Crosswalks • Street Lighting • Pavement roughness and rutting • Pavement Management surveys (based on County requirements) Project Understanding / Scope of Work Proposed Fee Task Items 1 through 4 can be accomplished on a time and materials not to exceed basis in accordance with the standard hourly rate schedule attached Our anticipated fee Including labor and reimbursable expenses is projected to be $75,211 for a four -month period Should the City desire to Increase the service level above the hours outlined above for the Task items 1 through 4 or require other services not described herein, a fee adjustment would be negotiated and mutually agreed upon by both parties We have included our fee schedule below for the City consideration Project GIs Field Total i:v Description Principal Manager Planner Techn€c€an(s) Adm€n Task 2015/16 Base Fee S295/hr $180/hr $135/hr $86/h• $75/hr Task i Project Implementation Task 11 Project Kickoff ` 1 $495 Task 12 Project Status Meetings - QualityControl 1 4 4 56 $6,371 Task-2 Client Satisfaction Task 2 1 Project Deliverables 6 6 51890 Task 3 Project Schedule Task 3 1 Work FPovj / Pro,ect Schedule 2_. 2• 6 $1,146 ask 4 Scope of work Task 41 Update Maintenance and Rehabilitation Actwffies 2 2 ' 6 $2,006 Task 4 2 Pavement Condition -Survey (384 miles-Windshze'dj -•- -- - 1 - -- 20 - - 478 _ - - - $46,328 ,ask 43 Maintenacne&CIP/Budgetary Analysss 10 $1,000 Task 4 4 Compliance Reports / C€tpxide CIP Report 1._ 32 4 2-- $6,745 Task 4 5 Mapping and GIs Update 3._ 34• 10 $5,990 Reambursabies (m€wage, pranc€ng project materials) ._ _ $2,440 All deliverables w€II become propertyof the City of Huntington Beach All Tasks are negotiable Total Hours per Staff 2 75 73 566 2 2015/16 Total Base Fee $ 590 $ 13,500 $ 9,855 $ 48,676 $ 150 $75,211 Optional Tasks Task 5 1 Pavement Field & Software Training 10 $180D Task 5 2 On -Call Services (Annual) T&M Task 5 3 Automated Mg€tal Roadway imaging (Cstywv de or 384 miles) TBD Additional services outs€deotth€scontract will be negotiated with the CAy where we will usethe Standard Hourly Rate Schedule 1-12 EXHIBIT "B" Payment Schedule (Hourly Payment) A Hourly te CONSULTANT'S fees for such services shall be based upon the following hourly rate and cost schedule - The Consultant fees shall be based on the Standard Hourly Rate Schedule which is attached as Exhibit `13 1" B Travel Charges for time during travel are not reimbursable C. Billing 1 All billing shall be done monthly in fifteen (15) minute increments and matched to an appropriate breakdown of the time that was taken to perform that work and who performed it 2 Each month's bill should include a total to date That total should provide, at a glance, the total fees and costs incurred to date for the project 3 A copy of memoranda, letters, reports, calculations and other documentation prepared by CONSULTANT may be required to be submitted to CITY to demonstrate progress toward completion of tasks In the event CITY rejects or has comments on any such product, CITY shall identify specific requirements for satisfactory completion. 4 CONSULTANT shall submit to CITY an invoice for each monthly payment due Such invoice shall A) Reference this Agreement, B) Describe the services performed, C) Show the total amount of the payment due, D) Include a certification by a principal member of CONSULTANT's firm that the work has been performed in accordance with the provisions of this Agreement, and E) For all payments include an estimate of the percentage of work completed Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is making satisfactory progress toward completion of tasks in accordance with this Agreement, CITY shall approve the invoice, in which event payment shall be made within thirty (30) days of receipt of the invoice by CITY Such approval shall not be unreasonably withheld. If CITY does not approve an invoice, CITY shall notify CONSULTANT in writing of the reasons for non -approval and the schedule of performance set forth in Exhibit "A" may at the option of CITY be suspended until the parties agree that past performance by CONSULTANT is in, or has been brought into compliance, or until this Agreement has expired or is terminated as provided herein 1 Exhibit B 5 Any billings for extra work or additional services authorized in advance and in writing by CITY shall be invoiced separately to CITY. Such invoice shall contain all of the information required above, and in addition shall list the hours expended and hourly rate charged for such time Such invoices shall be approved by CITY if the work performed is in accordance with the extra work or additional services requested, and if CITY is satisfied that the statement of hours worked and costs incurred is accurate. Such approval shall not be unreasonably withheld Any dispute between the parties concerning payment of such an invoice shall be treated as separate and apart from the ongoing performance of the remainder of this Agreement 2 Exhibit B EXHIBIT "B" Payment Schedule (Fixed Fee Payment) 1. CONSULTANT shall be entitled to monthly progress payments toward the fixed fee set forth herein in accordance with the following progress and payment schedules 2 Delivery of work product- A copy of every memorandum, letter, report, calculation and other documentation prepared by CONSULTANT shall be submitted to CITY to demonstrate progress toward completion of tasks In the event CITY rejects or has comments on any such product, CITY shall identify specific requirements for satisfactory completion 3. CONSULTANT shall submit to CITY an invoice for each monthly progress payment due Such invoice shall: A) Reference this Agreement; B) Describe the services performed, C) Show the total amount of the payment due, D) Include a certification by a principal member of CONSULTANT's firm that the work has been performed in accordance with the provisions of this Agreement, and E) For all payments include an estimate of the percentage of work completed Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is making satisfactory progress toward completion of tasks in accordance with this Agreement, CITY shall approve the invoice, in which event payment shall be made within thirty (30) days of receipt of the invoice by CITY Such approval shall not be unreasonably withheld If CITY does not approve an invoice, CITY shall notify CONSULTANT in writing of the reasons for non -approval and the schedule of performance set forth in Exhibit "A" may at the option of CITY be suspended until the parties agree that past performance by CONSULTANT is in, or has been brought into compliance, or until this Agreement has expired or is terminated as provided herein 4 Any billings for extra work or additional services authorized in advance and in writing by CITY shall be invoiced separately to CITY. Such invoice shall contain all of the information required above, and in addition shall list the hours expended and hourly rate charged for such time. Such invoices shall be approved by CITY if the work performed is in accordance with the extra work or additional services requested, and if CITY is satisfied that the statement of hours worked and costs incurred is accurate Such approval shall not be unreasonably withheld. Any dispute between the parties concerning payment of such an invoice shall be treated as separate and apart from the ongoing performance of the remainder of this Agreement Exhibit B Exhibit "B.1" �Standard�l•Ivu l�/���e 5c edu/e `��� °� � � - y � ITS �p,�;,h �Ts= W�`�� ����„„ � � � �, �r"� �} Categoro Principal Senor Project Manager Senor Engineer /Planner Construction Manager Pavement Management Project Manager Management Analyst Project Eng►neer/Planner Senor Engineer/Senior Technician /GIS Planner/Senior Inspector Asst Eng►neer/Asst Techn►c►on /Asst GIS Planner/Inspector CADD Operator Administrative Assistant Feld Technician Clerical / Word Processing Forensic Services Reimbursables Mileage Subconsultant Services Reproduction Travel & Subsistence Fees & Permits Computer Services (External) Standard Hourly Rates shown will not be changed and/ar - increased during the contract period BUCKNAM INFRASTRUCTURE GROUP, INC 3548 Seagate Way, Suite 230 Gceanside, LA S2056 T 360 216 6529 F 260- 216 6549 www buckram net Rate $ 295 215 195 185 180 165 155 135 125 110 105 86 75 Quote $ 0 66/m►le Cost + 15% Cost + 15% Cost + 15% Cost + 15%� Cost + 15% AF T 1 DATE JM1AIDDy`YYY) �611` CERTIFICATE CIF LIABILITY INSURANCE 10/16/20 5 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER, THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER IMPORTANT If the certificate holder is an ADDITIONAL INSURED, the policy(les) must be endorsed If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s) PRODUCER CONTACT NAME WILLIS OF ILLINOIS, INC PHONE FAX -- - Ic Na E=sl _(888) 780-5381 _LAIC Not (877) 737-8498 233 S WACKER DR,SUITE 2000 E MAILADDRESS Certificate@hanover corn _ _ CHICAGO, IL 60606 INSURERfsLAFFORDING (OVERAGE_ I NAIC tt INSURER A Citizens Ins Co of America ! 31534 _INSURED INSURER B� Hanover American Ins Co ; 36064 BUCKNAM INFRASTRUCTURE GROUP INC _ INSURER D 3548 SEAGATE WAY SUITE 230 INSURERS _ OCEANSIDE, CA 92056 INSURER u ra,+orn RFVICI(lAl All IMRFR vTHIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS EXCLUSIONS rND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS _ INSR _ ADbL'SUSR, + POLICY EFFT� POLICY EXP T LIMITS TYPE OF INSURANCE POLICY NUMBER MMIDDJYYYY MMIDD(YYYY GENERAL LIABILITY I I EACH OCCURRENCE L_, S 1,000,000 5 1,000,000 10,000 _ X COMMERCkl- GCNERAL LLABILIT I f PREMISES (Ea occurrence-1— I I A I ; C—Ileb-NIADE X I OCCUP ' 09/16/2015 09/16/2016 A` ED EXP iAny one person) 1 OBC A399956 01 I S — —1 I PERSONAL EADV INJURY S 11000,000 _ - I 1 GENERAL AGGREGATE—_-S-1 s 2,000,000 _ I GEN L AGGREGATE LIMIT ,.PPLIE5 -ER ; PRODUCTS COMPIOP AGG s 2,000,000 POL C'v X Pc T I U;)C S I LIABILITY j X I i I tEOMaBI Dq IN3LE LIMIT I S 1,000,000 -- 5 S ^AUTOMOBILE _ _I ANY Au f0 ii I OBC A399956 01 i BODILY INJURY (Per person) 09/16/2015 , 09/16/2016 A ALL O'ANED SCHEDULED AUTOS nUTOS NGN-0v'MlED X X i BODILY INJURY (Per accident) --- I PROPERTY DAMAGE + S -- -- -- HIRE[) AUTOS H'J Fos 1 LPer acadea nt) -_ _ -- - -- ---- I I � 1 S X UMBRELLA LIAB X !OCCUR II y 1 EACH OCCURRENCE j S 9,000,000 s 9,000,000 A EXCESS LIAB CLAIMS-MADEI �F— OBC A399956 01 09/16/2015 i 09/16/2016 '' AGGREGATE ; S _ - - ^ — DED RETEtITION S I I WORKERS COMPENSATION 1 I X 'AC TATUUfAirIOTH- — $�_ER _ _ ANDEMPLOYERS LIABILITY a YYPROPR ETORP'1RT^„Ec,r/, CUTNE YIN I B NIA CLUGEG" ❑ I WZC A399946 01 I I -_ACHTORACCIDENT I EL EACH ACCIDENT S 1,000,000 09/16/2015 09/16/2016 1 _ _ _ _ _ _ 1,000,000 EL EAEMPLOYEE S Manda'cryin NR (Afandalory m NH) II yes describe urJe .^., RIOT r)F l'= 7 �4 DISEASE _ I EL DISEASE -POLICY LIMIT $ 1,000,000 I I 1 DESCRIPTION OF OPERATIONS / LOCATIONS I VEHICLES (Attach ACORD 101 Addit,o"I Remarks Schedule it more space is required) City of Huntington Beach, Its agents officers and employees are Additional Insured pursuant to the terms and conditions of form 3911586 (General Liability Supplementary Endorsement) APPROVED AS TO FORM �C ,61,12011 GEK I If-IUA It HULULK "a•�---- — IYva=1_v+r+vr. City of Huntington Beach Public Works Dept THEEXPIRATION ANY OF HABOVE XPIRATIIONDATETHEREOFBENO ICE POLICIES CANCELLED WILL BE DELIVERED RN Attn James Wagner ACCORDANCE WITH THE POLICY PROVISIONS 2000 Main Street Huntington Beach, CA 92648 AUTHORIZED REPRESENTATIVE 7 e� i Itlo 3-41J7 V AL.Vr[rJ L.Vrrtrvf[M I lvi. nu .'J rwc..�.. ACORD 25 (2010/05) The ACORD name and logo are registered marks of ACORD A��® LJ CERTIFICATE OF LIABILITY INSURANCE DATE 16/ 2015 Y) 1D,16,2015 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER IMPORTANT If the certificate holder is an ADDITIONAL INSURED, the policy(les) must be endorsed If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s) PRODUCER Willis of Illinois, Inc c/o 26 Century Blvd CONTACT NAME PHONE FAX A/C No E 1-877-945-7378 A/C No 1-888-467-2378 E-MAIL ADDRESS certificateslilivillis com P 0 Box 305191 Nashville, TN 372305191 USA INSURERS AFFORDING COVERAGE NAIC # INSURERA Continental Casualty Company 20443 INSUREDBucknam Infrastructure Group, Inc INSURER INSURERC 3548 Seagate Way, Suite 230 INSURER D Oceanside, CA 92056 INSURER E INSURER F TICIf T= A1111111GCM.111 1461 KPVI_�Itjm M1LJ1V16CR vTHIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS INSR LTR TYPE OF INSURANCE ADDL INSD SUBR WVD POLICY NUMBER POLICY EFF MM/DD/YYYY POLICY EXP MM/DD/YYYY LIMITS COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ CLAIMS -MADE OCCUR DAMAGE TO RENTED PREMISES Ea occurrence $ MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER GENERAL AGGREGATE $ PRODUCTS - COMP/OP AGG $ PRCT O ❑ LOC POLICY I JE OTHER AUTOMOBILE LIABILITY enNED SINGLE LIMIT d Ea accident) $ BODILY INJURY (Per person) $ ANY AUTO BODILY INJURY (Per accident) $ ALL OWNED SCHEDULED AUTOS AUTOS NON -OWNED HIRED AUTOS AUTOS PROPERTY DAMAGE Per accident $ UMBRELLA LIAB OCCUR EACH OCCURRENCE $ HCLAIMS-MADE AGGREGATE $ EXCESS LIAB DED RETENTION $ WORKERS COMPENSATION PER OTH- STATUTE ER $ E L EACH ACCIDENT $ AND EMPLOYERS LIABILITY Y I N ANY PROPRIETOR/PARTNER/EXECUTIVE E L DISEASE - EA EMPLOYE $ OFFICER/MEMBER EXCLUDED' (Mandatory in NH) N / A E L DISEASE - POLICY LIMIT $ If yes describe under DESCRIPTION OF OPERATIONS below A rofessional Liability MCH288359767 09/16/2015 09/16/2016 $2,000,000 Per Claim $2,000,000 Aggregate DESCRIPTION OF OPERATIONS I LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) L:tK I IF'Ik;A I t MU City of Huntington Beach Public Works Dept Attn James Wagner 2000 Hain Street #Iuntington Beach, CA 92648 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS AUTHORIZED REPRESENTATIVE 1W -I VOO-Gv IY —W." v. ter...— _....y..-... ACORD 25 (2014/01) The ACORD name and logo are registered marks of ACORD SR0430479 BATCH Batch # 178114 PARTS I OF THE PROFESSIONAL SERVICES CONTRACTS APPROVAL FORM MUST BE COMPLETED BY THE REQUESTING DEPARTMENT AND SIGNED BY THE CITY MANAGER, FOR APPROVAL, BEFORE PROCEEDING WITH THE SOLICITATION OR CONTRACT PROCESS. PART 1 MUST BE FILED WITH ALL APPROVED CONTRACTS. 1) Briefly provide the purpose for the agreement Agreement necessary to update to the HB Pavement Management Plan (PMP) to qualify for OCTA's Measure M Arterial Rehabilitation funding The Consultant has performed acceptable PMP updates 2) Estimated cost of the services being sought $ $86,000 3) Are sufficient funds available to fund this contract? ® Yes ❑ No If no, please explain 4) Check below how the services will be obtained ❑ A Bid solicitation process in accordance to the MC 3 03 060 procedures wl be conducted ® MC 3 03 08(b) —Other Interagency Agreement procedure will be utilized kJe+I M 4A 1C ) ❑ MC 3 03 08 — Contract Limits of $30,000 or less exempt procedure will be utilized 5) is this contract generally described on the list of professional service contracts approved by the City Council? If the answer to this question is "No," the contract will require approval from the City Council ) Yes ❑ No r Signature (Purchasing Approval) li—/(-, f, Date 6) Amount, Business Unit (8 digits) and Object Code (5 digits) where funds are budgeted (Please note that a budget check will occur at the object code level): Account number Contractual Dollar Amount Business unit object # iscal Yea 15/16 Fiscal Year 16/17 Fiscal Year 17/18 21385201 69365 $7 00 $5000 $5000 Bud et pproval I Date Depa Head Si natures) to 2 Directo f Financ s Signature Date Assistant anager's Signature Date APPROVEDDENIED ❑ City Man e s Signature Date professional service approval pmp- part i REV February 2015 CITY OF HUNTINGTON BEACH RECEIVED Professional Service Approval Form SEP 0 9 2015 PART 11 Finance Department Date 9/8/2015 Project Manager Todd Broussard/ James Wagner W L j Requested by Name if different from Project Manager Department Public Works PARTS I & II OF THE PROFESSIONAL SERVICES CONTRACTS APPROVAL FORM MUST BE COMPLETED BY THE REQUESTING DEPARTMENT AND SIGNED FOR APPROVAL. PART I & 11 MUST BE FILED WITH ALL APPROVED CONTRACTS. 1) Name of consultant Bucknam Infrastructure Group, Inc, 2) Contract Number PWK 1,01 11 (Contract numbers are obtained through Finance Administration x 5630) 3) Amount of this contract $86,000 Account number Contractual Dollar Amount Business unit object # Fiscal Year 15/16 Fiscal Year 16/17 Fiscal Year 17/18 21385201 69365 $76,000 $5,000 $5,000 4) Is this contract less than $50,000? ❑ Yes ® No 5) Does this contract fall within $50,000 and $100,000? ®Yes ❑ No 6) Is this contract over $100,0009 ❑ Yes ® No (Note Contracts requiring City Council Approval need to be signed by the Mayor and City Clerk Make sure the appropriate signature page is attached to the contract ) 7) Were formal written proposals requested from at least three available qualified consultants? ® Yes ❑ No 8) Attach a list of consultants from whom proposals were requested (including a contact telephone number ) 9) Attach Exhibit A, which describes the proposed scope of work 10) Attach Ex which scribes the payment terms of the contract Fiscal s ag (Purchasing) Date 'budget Manager AWroval Signature & L L / b, Director of Finance (or designee) Signature Dat Date professional service approval pmp- part u REV February 2015 REOUEST FOR PROPOSALS For COMPREHENSIVE PAVEMENT MANAGEMENT SYSTEM NETWORK UPDATE FOR ALL ROADWAY ASSETS IN THE CITY OF PALMDALE PROJECT NO. 711 Due: May 28, 2015 @ 2:00 p.m. PROPOSAL MUST BE RECEIVED AT: CITY OF PALMDALE DEPARTMENT OF PUBLIC WORKS 38250 Sierra Highway Palmdale, CA 93550 TABLE OF CONTENTS 1. Introduction 2. General Description 3. Project Purpose 4. Project Description 5. Scope of Service's to be Provided 6. Proposal Forman 7. Consultant Selection 8. Insurance Req uir,ements 9. Consultant Agreement Request for Qualifications and Proposals For COMPREHENSIVE PAVEMENT MANAGEMENT SYSTEM NETWORK UPDATE FOR ALL ROADWAY ASSETS IN THE CITY OF PALMDALE 1. INTRODUCTION The City of Palmdale is soliciting proposals from qualified consultants to provide professional engineering services for the preparation and completion of a City wide pavement management program 2. BACKGROUND/GENERAL DESCRIPTION The City of Palmdale is responsible for maintaining 91,868,501 square feet of AC pavement within its jurisdiction There are 504 miles of maintained streets within the network The Arterial and Collector network consists of 155 1 miles and 31,819,994 SF of pavement The residential network consists of 349 4 miles and 60,048,507 SF of pavement 3. PROJECT PURPOSE Pursuant to Section 2108 1 of the Streets and Highway Code, the City of Palmdale has to certify that it has a Pavement Management System (PMS) is in conformance with the criteria stipulated by the Proposition C Local Return Guidelines (identical to the criteria adopted by the Joint City/County/State Cooperation Committee The City's pavement network is broken down into manageable groups that have similar characteristics, such,as pavement rank, surface type and maintenance zones Pavement segments are identified by their branch and section numbers Pavement "branches" that have a common usage, such as Palmdale Blvd defines a "branch" within MicroPAVER Pavement "sections" are pavement segments within the defined branch that have consistent pavement rankings, construction/maintenance histories and use 4. PROJECT DESCRIPTION The proposed project will provided required pavement data and reporting criteria stipulated by the Proposition C Local Return Guidelines (identical to the criteria adopted by the Joint City/County/State Cooperation Committee, pursuant to Section 2108 1 of the Streets and Highway Code As well as other various federal agencies 5. SCOPE OF SERVICES TO BE PROVIDED The scope of services for this protect includes providing all necessary pavement engineering services to update the City's pavement management system (PMS) including, but not limited to evaluating existing PMS software, evaluating the condition of City streets and alleys, updating PMS software and graphical information systems (GIS) products, evaluating street maintenance and repair techniques, and developing a street maintenance capital improvement plan Task 5.1 - Project Management Provide all professional andl support services required to manage, control, track and report on the progress of work and expenditures provided under this scope of work, including but not limited to 11 1 Coordination and management of all consultant's subconsultants 2 Quality Assurance/ Quality Control measures 3 Customer coordination 4 Project coordination meetings 5 Earned value analysis Task 5.2 - Preliminary Investigations Review and assess existingldata, reports record documents relative to the project including, but not limited to 1 PMS data 2 Micropaver files 3 Pavement management database 4 GIS files 5 Record drawings Task 5.3 - Software Evaluation Evaluate current PMS software to assist in determining if the City should continue using Micropaver or transition to anther application Task 5.4 - Pavement Inspection Using the computer application and GPS data collection devices, the consultant shall perform the required PMS tasks including but not limited to 1 Inspect all street and alley segments and determine the PCI for each segment 2 Identify locations that require ADA ramps 3 Identify locations of potential illegal cur cuts or ramps 4 Identify locations of sidewalk displacements 5 Storm Drain Manhole and Catch Basins (Data Extraction) 6 Parkway drains (Data Extraction and Field Verification) 7 Traffic Signs (Data Extraction) 8 Traffic Striping (Data Extraction) Task 5.5 - PMS Update 1 Develop family curves for City streets 2 Enter dates of original construction and street division maintenance history Task 5.6 - Maintenance and Capital Improvement (CIP) plan Prepare a maintenance and CIP plan that considers options for minimizing cost and maximizing value of pavement maintenance and repair projects I Review and recommend current industry best practices for pavement maintenance 2 Review and recommend appropriate maintenance activities for City crews 3 Develop a 30 year:, CIP plan 4 Plan for the 10yr CIP Program Task 5.7 — Mapping and GIS As an enhancement and proactive approach to this project, Consultant will update the existing Pavement GIS link between MicroPAVER and the City's GIS system The City's centerline will be used as the platform for updating a unique pavement GIS layer I Once the City has approved the Pavement Condition Report, we will develop the necessary MicroPAVER GIS linkages By using the unique ID's within the PMP and the City's GIS street segment ID's, we will create a one to one match for each pavement section in the GIS As new pavement inspections and edits are entered into the PMP the link that we have created will display the most current PMP data through the City's GIS The maps described below will be incorporated into the City's Final PMP report i m PCI values for every section Work History identifications — Multi yr Arterial / Residential Rehabilitation and Slurry Seal Programs I m Functional classification maps — Individual layers resource loaded, • Stormdrain Catch Basins • Striping • Traffic Signage • Parkway drains • Handicap ramps Deliverable Complete GISfiles/themesbased on list above(shapefiles) Task 5.8 - PMS Report Once inspections are completed, we will generate a draft Pavement Condition Index (PCI) Report for City staff to Ireview The City and our staff will review these reports to ensure that all inventory data is correct and the project is running smoothly The submittal will include 1 Street centerline miles, lane miles, and pavement area a Reporter d as an entire network b Reported by functional classification (arterial, collector, local) I 2 Current street network Pavement Condition Index ratings a Report 'as an entire network b Reported by functional classification (arterial, collector, local) 3 Pavement segment tabular listing for the entire street network a PCI Report —sorted by PCI b PCI Report —sorted alphabetically Deliverable: Citywide draft PCI report, quality control reports Final deliverable for the project will include the following Items below 1 PCI database refinement —list of deletions/modifications 2 PCI survey data (Incorporated Into an updated PMP database — MlcroPAVER Install) 3 Pavement statistics 4 MlcroPAVER update/Install, our staff will ensure that the data collected during the project is compatible with the existing version of MicroPAVER Consultant staff will Install the database and software on the City's network and/or stand-alone workstations 5 Final Report a Executive Summary b Pavement Condition Index (PCI report) i Alphabetical order (A to Z) n PCI Ranking (0-100) ni Alphabetical by maintenance zone Task 5.9 - Quality Management 1 Identify missing street and alley sections 2 Review pavement condition index (PCI) results for unexplained changes Task 5.10 - Project Closeout 1 Closeout all project activities 2 Deliver all project files to the City 3 Prepare a final report and as -built drawings 4 Conduct quality maInagement after action review 6. PROPOSAL FORMAT I The proposal submitted in 'response to this RFQ/RFP is an opportunity to present your proposed Project Manager's, and firm's previous experience, and to present your proposed project team The proposal package should contain an executive summary of the proposal, emphasizing the consultant's approach, qualifications, and capabilities The proposal should also specifically mcl ulde the following information, in this order 1 Detailed Scope of Services to be provided 2 Proposed Team of Personnel & Sub -Consultants 3 Organizational Structureof the Team 4 Matrix of Personnel Titles with Responsibilities/Duties 5 Proposed Facilities and Equipment 6 Firm Background Information 7 Sub -Consultant Background Information 8 Experience on Federal -Aid Projects for Firm, Personnel and Sub -Consultants 9 References for Firm, Personnel and Sub -Consultants 10 Proposed Performance Schedule 11 Not to Exceed Cost Proposal (in a separate sealed envelope) The consultant shall submits four (4) hard copies and one (1) electronic copy in WORD format) and one (1) PDF of the above proposal • Schedule Item IDate 1 Release of Request for Proposals 4/29/15 2 Qualifications and Proposal Due 5/28/15 3 City Council Consideration of Consultant Agreement 7/01/15 (upon approval from Caltrans of recommended consultant) 4 Notice to Proceed 8/01/15 Agency Contact Contacts addressing this RFP should be made through the City of Palmdale Public Works Department, attention Mike Livingston, Project Manager This will assume that all information requested, and particularly the specific information or information referral the proposer receives, will be consistent, uniform, and available to all proposers, to ensure the fairness of the RFP process 11 • Proposal Submission All proposals become the property of the City of Palmdale upon submission Although the City intends to keep all proposals confidential, the City will not be responsible for materials obtained by other parties, without the consent of the proposi r Two (2) copies of the proposal, including any transmittal or cover letter, must be submitted to and received at the Department of Public Works office by 2:00 p.m. on May 28, 2015 Costs for travel expenses and proposal preparation shall be borne by the consultant Proposal and correspondence should be directed to Mike Livingston, Project Manager mlivingston@cityofpalmdale org City of Palmdale Public Works Department 38250 N Sierra Highway Palmdale, CA 93550 661-267-5300 7. CONSULTANT SELECTION Primary consideration will be given to the general appropriateness of the proposal for the project, the technical competence and creative ability of the consultants (as described in the proposal) and the firm's willingness to work closely with City staff and other professionals The City reserves the right to reject all proposals that are inappropriate, inadequate, or are otherwise non -responsive to the City's needs The Director of Public Works, with staff assistance, will evaluate all proposals for adequacy, technical competence, and suitability of the consultant Selection will be based on the content of the written proposal received by the City, and additional information received in follow-up interviews as deemed necessary The consultant's commitment of staff to the project will also be heavily weighed in the selection process Only staff who will in fact be committed to the project should be set forth in the proposal and participate in the interview process of the City The City will select the top three firms with which to negotiate an agreement for services, and letter lof the City's decision will notify the selected firm If a contractual agreement cannot be reached with the first selection, the City may elect to negotiate with second qualified participating firm The City reserves the right to select a consultant based on the review of the Qualifications, or to request the top candidates to participate in an oral interview for this project All respondents to the RFQ will be notified of the results of the selection process A prospective consultant must meet the following standards, as they pertain to this Request for Qualificati'I n 1 The consultant must have, and be able to demonstrate, adequate technical and financial resources for performance, as well as adequate equipment, or have the ability to obtain and to manage such resources and equipment as required during i the performance pent d of the proposed contract 2 The consultant must have the necessary experience, organization, technical qualifications, skills, and facilities, or have the ability to obtain and to manage them (Including any sub -contractor arrangements) 3 The consultant must have demonstrated experience performing the type of professional services requested, as well as the ability to perform/analyze the technical studies required 1 4 The consultant mush be able to comply with the proposed or required performance schedule for this project 5 The consultant must have a satisfactory record of contractual performance 6 The consultant must be an Equal Opportunity Employer and have all insurance required by the City 7 The consultant must be otherwise qualified and eligible to receive an award under all applicable laws and regulations I I RFQ EVALUATION CRITERIA POINTS 1 Qualification of tfhe Consultant • Technical expenence in performing work of similar nature particularly with California Cities • Demonstrated familiarity with Local Agency Standards • Demonstrated history of worlang together and cooperation amongst team members, 40 Points including proposed sub consultants • Financial strength and stability of the firm, strength, stability, e)perience and technical competence of subcontractors • Demonstrated record of meeting budget and schedule, as designated to budgeted design and I istructon schedule 2 Staffing and Project Organization • Qualfications of 'Rey personnel' especially the Project Manager and Task managers, including their relevant past expenence in projects of a similar nature 20 Pants • Key perso Imels level of involvement in performing related work, adequacy of labor commitment, references form past projects, and logic of project orgarumbon 3 Work Approach • Depth of how the consultant understand the Project and the City of Standards and Requirements 40 Points • Bdensive Experiencewith Mircopaver • Innovative approadhes to providing exactly what the City is requiring • Ability to meet the Scheduling requirements i 8. INSURANCE REQUIREMENTS The Offeror must be able to maintain a minimum coverage of $2M in professional errors and omissions coverage, with a comprehensive general liability and property damage insurance covering all operations hereunder of Offeror, its agents and employees, including but not limited to premises and automobiles A minimum coverage of $2 million combined single limits is required Evidence of such coverage, in the form of a certificate of insurance and policy endorsement which names the City of Palmdale, its officers, employees and agents as additional insured shall be submitted with the proposal AGREEMENT NO. A-XXXX ONGOING CONTRACT FOR SERVICES BETWEEN THE CITY OF PALMDALE AND TO BE DETERMINED I THIS CONTRACT FOR SERVICES ("Contract" herein) is made and entered into this day of , 20 , by and between the City of Palmdale, a public body corporate and politic, (hereinafter called "CITY"), and TO BE DETERMINED a corporation incorporated in the state of California, (hereinafter called "CONTRACTOR") i R E C I T A L S I WHEREAS, CONTRACTOR represents that CONTRACTOR has the expertise and is qualified to perform he services described in this Contract NOW THEREFORE, CITY and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth, agree as follows 1 DESCRIPTION OF WORK 1 1 This is an indefinite quantity and indefinite delivery Ongoing Contract to provide services including and , to the City of Palmdale For any work or project determined by CITY to be appropriate for this Ongoing Contract, CITY will issue a request fora proposal to CONTRACTOR, and upon agreement, the parties will execute Ian Authorization Agreement specifying the scope of work, cost, staffing, subcontractors, deliverables, type of pricing (fixed priced or time & materials) and completion schedule for that project Although CITY anticipates that CONTRACTOR will be issued a substantial amount of work, the total cost of work issued to the CONTRACTOR by the City of Palmdale will not exceed Dollars ($XXX,XXX) for the entire term of the Contract. CONTRACTOR is not guaranteed any minimum amount of work nor any jobs at all. CONTRACTOR is aware that there is more than one CONTRACTOR who has been awarded an Ongoing Contract for this type of work. CITY reserves the right and will issue Authorization Agreements based on ability of the contractor to meet CITY's work schedule and the availabilitv of expertise in relation to each proiect. 1 2 CONTRACTOR shall have no claim for compensation for any services or work, which has not been authorized by CITY's Authorization to Proceed i 1 3 Project deliverablesshall be reviewed and approved by CITY to determine acceptable completioIn 14 CONTRACTOR shall not accept any change of scope, or change in contract provisions, to this On, going Contract nor to any Authorization Agreement, unless issued in writing, as a contract change order or amendment and signed by CITY Agreement No A-XXXX Any extensions of time must be mutually agreed upon in writing and executed by both parties 15 CITY shall provide to CONTRACTOR, without charge, all data, program Information, Including reports, records, maps and other information, now in CITY's possession, which may facilitate the timely performance of the work 2 CITY PROJECT MANAGER To provide the services it by this Contract, CONTRACTOR shall act under the authority and approval o I Director/designee For each protect a City protect manager will be appointed who shall oversee the Authorization Agreement, assist the CONTRACTOR with any necessary information, audit billings, and approve payments The CONTRACTOR shall channel reports and special requests through the City protect manager 3 CONTRACTOR'S KEY PERSONNEL 31 CITY reserves the right to review and approve CONTRACTOR'S staff including all subcontractors to be assigned to any protect by CONTRACTOR during the term of this Contract 32 All services requiredi, under this Contract shall be performed by CONTRACTOR, or under CONTRACTOR's direct supervision, and all personnel shall possess the qualifications, permits and licenses required by State and local law to perform such services 33 CONTRACTOR shall be solely responsible for the satisfactory work performance of all personnel engaged in performing services required by this Contract, and compliance with all reasonable performance standards established by CITY 34 CONTRACTOR shall be responsible for payment of all CONTRACTOR's employees' and subcontractor's wages and benefits, and shall comply with all requirements pertaining to the employer's liability, workers' compensation, unemployment insurance, and Social Security 35 CONTRACTOR shall indemnify and hold harmless CITY, and its respective officers, agents and ',employees from and against all claims, demands, damages or costs arising from CONTRACTOR's acts or omissions with respect to any liability, damages, claims, costs and expenses of any nature arising from alleged violations of personnel practices Agreement with TO BE DETERMINED Page 2 of 14 i #6 Final Form Ongoing CONTRACTOR Services Contract Approved 02/24/15 (Do not modify without City Attorney approval) Agreement No A-XXXX 4 FEE SCHEDULE 41 CITY shall pay CONTRACTOR for each project an amount not to exceed that amount specified inj each Authorization Agreement based on the rates shown on the Fee Schedule I attached hereto as Exhibit A and incorporated herein by reference The Fee Schedule may, by mutual agreement of the parties, be annually amended to reflect changes in CONTRACTOR's rates, on January 1 st of each year, but in nio event shall the Fee Schedule be amended within the first year of this Contract CONTRACTOR must notify City in writing ninety - (90) days in advance of any requested amendment and such amendment shall not take effect until CONTRACTOR has received written consent from CITY CONTRACTOR shall perform no work in excess of the total contract price without prior written amendment to this Contract or to the Authorization Agreement, executed by both parties Total contract price Includes expenses related to travel to and from the City to meet with City and to appear before the City Council or any other board or commission of the City 42 An application for payment form must be submitted to CITY which shall include the following a clear, detailed invoice reflecting actual work completed and being billed for, a summary sheet showing percentage of work completed to date, amount/percent billed to date and current status of all tasks within a project, any/all backup documentation supporting the above items Work schedule updates must also be included with the payment requests 43 CONTRACTOR shall maintain adequate records and shall permit inspection and audit by CITY of I CONTRACTOR's charges under this Contract and any Authorization Agreements CONTRACTOR shall make such records available to CITY during normal business hours upon reasonable notice Nothing herein shall convert such records into public records, and they will be available only to CITY and any specified public agencies Such records shall be maintained by CONTRACTOR for Zone (1) year following completion of the work under this Contract unless a longer period of time is required by state or federal law, in which event CONTRACTOR shall retain its records for the time required by such laws 5 CONTRACT TERM AND DELIVERY 5 1 The term of this Contract is ( ) years' commencing on the date the Contract is executed by the last party to sign, with CITY reserving the option to extend the Contract for two additional terms of one year each 52 Within ten (10) days of the date CITY issues a request for a Proposal for a Authorization Agreement, CONTRACTOR shall submit to CITY a schedule indicating the times for starting and completing the various stages of the work, including any Milestones specified in the Authorization Agreement and as more fully described therein The schedule shall be satisfactory in form and substance I Agreement with TO BE DETERMINED i Page 3 of 14 I #6 Final Form Ongoing CONTRACTOR Services Contract Approved 02/24/15 (Do not modify without City Attorney approval) Agreement No A-XXXX to CITY Upon acceptance of these schedules by CITY, they shall be Incorporated Into the Authorization Agreement 53 Time is of the essence All of the time limits for Milestones, if any, and completion of the work as stated in the Authorization Agreement, are of the essence of both the Authorization Agreement and this Ongoing Contract 54 Failure of CONTRACTOR to perform any covenant or condition contained herein and in the Authorization Agreement within the time periods specified therein, shall constitute a material breach of both the Authorization Agreement and this Ongoing Contract, entitling CITY to terminate either or both the Authorization Agreement and this Ongoing Contract, unless CONTRACTOR applies for and receives an extension of time in accordance with the procedures set forth herein 55 Extension of Time for Completion of Work 5 5 1 if, at any time, the work is delayed due to a suspension order by CITY, or due to any other cause which, in the reasonable opinion of CITY, is unforeseeable and beyond the control and not attributable to the fault or negligence of CONTRACTOR, then CONTRACTOR shall be entitled to an extension of time equal to said delay, subject to CITY's right to terminate this Contract as provided herein 552 CONTRACTOR shall submit to CITY a written request for an extension of time within ten (10) days after the discovery of such delay, and failure to do so shall constitute a waiver thereof CITY shall, in its sole discretion, determine whether and to what extent any extensions of time shall be permitted 553 No extension of time requested or granted hereunder shall entitle CONTRACTOR to additional compensation unless, as a consequence of such extension, additional work must be performed In such event, CITY shall, in good faith, consider any request for additional compensation submitted by CONTRACTOR 6 TAXES 61 CONTRACTOR shall pay all sales, consumer, use, and other similar taxes required to be paid by CONTRACTOR in accordance with state and local laws 62 CONTRACTOR is an independent contractor and shall have no power or authority to incur any debt, obligation or liability on behalf of CITY No person employed by CONTRACTOR or acting on its behalf, in connection with this Contract shall be considered the Agent or employee of CITY 63 CONTRACTOR shall be required to obtain a current City of Palmdale business license, as required by the Palmdale Municipal Code, before the first Authorization Agreement is issued 'Agreement with TO BE DETERMINED Page 4 of 14 #6 Final Form Ongoing CONTRACTOR Services Contract Approved 02/24/15 (Do not modify without City Attorney approval) Agreement No A-XXXX 7 PATENT FEES AND ROYALTIES CONTRACTOR shall pay all license fees and royalties and assume all costs incident to the use, in the performance of the work or the incorporation in the work of any invention, design, process, product or device which is the subject of patent rights or copyrights held by others If a particular invention, design, process, product or device is specified in the contract documents for use in the performance of the work and if, to the actual knowledge of CITY, its use is subject to patent rights or copyrights calling for the payment of any license fee or royalty to others, the existence of such rights shall be disclosed by CITY in the contract documents CONTRACTOR shall indemnify and hold harmless CITY and anyone directly or indirectly employed by CITY from and against all claims, damages, losses and expenses (including attorneys' fees) arising out of any infringement of patent rights or copyrights incident to the use in the performance of the work, or resulting from the incorporation in the work of any invention, design, process, product or device not specified in the contract documents, and shall defend all such claims in connection with any alleged infringement of such rights 8 STANDARDS OF PERFORMANCE CONTRACTOR shall be responsible for the completeness and accuracy of its services and work and documents) resulting there from, and CITY shall not be responsible for discovering deficiencies therein CONTRACTOR shall correct any such deficiencies or errors without additional compensation and without cost to CITY, except to the extent any such deficiency is directly attributable to deficiencies in CITY -furnished information 9 INDEMNIFICATION CONTRACTOR agrees to indemnify, defend and hold harmless CITY, its officers, agents and employees, from and against all claims, losses, obligations, or liability which arise out of, or are in any way related to, the CONTRACTOR's acts, errors or omissions, or those of its employees or agents under Agreement 10 INSURANCE 101 CONTRACTOR, at its expense, shall maintain in effect at all times during the performance of work) under this Contract not less than the following coverage and limits of insurance, which shall be maintained with insurers listed "A" or better in the Best's Insurance Guide and authorized to do business in the State of California Proof of Insurance, as identified in Section 10.8, must be reviewed and accepted by the City Attorney 10 1 1 Workers' Compensation and Employer's Liability -Workers' Compensation -- coverage as required by the State of California -Employer's Liability -- $1,000,000 00 each accident -- $1,000,000 00 policy limit bodily injury -- $1,000,000 00 each employee bodily injury by disease Agreement with TO BE DETERMINED Page 5 of 14 #6 Final Form Ongoing CONTRACTOR Services Contract Approved 02/24/15 (Do not modify without City Attorney approval) Agreement No A-XXXX 10 1 2 Commercial General Liability -$1,000,000100 limit on per occurrence basis -$2,000,000 00 general aggregate limit 10 1 3 Commercial Automobile Liability -$1,000,0001 combined single limit Including non -owned and hired automobile coverage 10 2 All of CONTRACTOR's policies shall contain an endorsement providing that written notice shall be given to CITY at least thirty - (30) calendar days prior to termination, cancellation or reduction of coverage in the policy 10 3 Policies providing for bodily injury and property damage coverage shall contain the following A An endorsement extending coverage to the City as an additional insured, in the same manner as the named insured, as respects liability arising out of the performance of any work under the Contract Such insurance shall be primary insurance, as respects the interest of the City, and any other insurance maintained by the City shall be considered excess coverage and not contributing insurance with the insurance required hereunder The Certificate and endorsements shall state that "The City of Palmdale, City of Palmdale in its capacity as the Successor Agency to the CRA, Palmdale Civic Authority, Housing Authority, Industrial Development Authority, Airport Authority, their officers, agents, employees and volunteers are named as additional insured" B "Severability of Interest" clause 104 Promptly on execution of this Contract, and prior to commencement of any work, CONTRACTOR shall deliver to CITY certificates of insurance and endorsements to all required policies demonstrating that CONTRACTOR has the required coverage and showing the required named insureds Within five (5) days of written request from CITY, CONTRACTOR shall deliver to CITY full and complete copies of all insurance policies required by this Contract 10 5 The requirements as to the types and limits of insurance to be maintained by CONTRACTOR are knot intended to and shall not in any manner limit or qualify CONTRACTOR's liabilities and obligations under this Contract 106 Any policy or policies of insurance that CONTRACTOR elects to carry as insurance against loss or damage to its equipment and tools or other personal property used in the performance of this Contract shall include a provision waiving the insurer's right of 'subrogation against CITY 10 7 All insurance coverages must be maintained throughout the duration of this Contract (Agreement with TO BE DETERMINED Page 6 of 14 #6 Final Form Ongoing CONTRACTOR Services Contract Approved 02/24/15 (Do not modify without City Attorney approval) Agreement No A-XXXX 10 8 Acceptable Proof of Insurance 10 8 1 ACORD Certificate of Insurance listing all coverages, limits, deductibles and Insureds,1 and endorsements for all applicable coverages If agent has authority to issue it, Additional Insured Form CG20101185 or CG20100707 and CG20370704 or equivalent must be provided for general liability coverage Additional insured form CA0001 must be provided for automobile liability coverage 10 8 2 Agents must confirm that policy endorsements have been ordered from the respective insurance companies Upon issuance, policy endorsements listing all insurers must be submitted to the City Attorney 10 9 Notwithstanding any other provision of this Contract, CITY may immediately terminate this Contract if, at any time CONTRACTOR fails to maintain the required insurance for any period of time or fails to comply with any of the insurance requirements listed above i 11 TERMINATION WITHOUT CAUSE CITY reserves the right to Iterminate this Contract, any Authorization Agreement or any part thereof for its sole convenience with fifteen (15) days written notice In the event of such termination, CONTRACTOR shall immediately stop all work hereunder, and shall immediately cause any of its suppliers and subcontractors to cease such work CONTRACTOR shall also) surrender to CITY all finished or unfinished documents or programs and other materials, which shall be City's property As compensation in full for services performed to the date of such termination, the CONTRACTOR shall receive an amount equal to the value of the work completed as of the termination date in accordance with the fee schedule or as negotiated between the parties In no event shall the amount payable upon termination exceed the total maximum compensation provided for in the Authorization Agreement or this Contract 12 TERMINATION FOR CAUSE If CITY determines that CONTRACTOR has failed to supply an adequate working force, or to provide services of proper quality, or has failed in any other respect to satisfactorily perform the services specified in this Contract or in any Authorization Agreement, CITY shall give written notice to CONTRACTOR specifying all defaults to be remedied within thirty - (30) days Such notice shall set forth the basis for CITY's dissatisfaction and suggest corrective measures If, after thirty days, CONTRACTOR has failed to implement the corrective measures, CITY may elect to terminate this Contract or any Authorization Agreement, in' whole or in part 12 1 In the event CITY terminates this Contract or any Authorization Agreement, in whole or in part for cause, CITY may procure, upon such terms and in such manner, as it may deeim appropriate, services similar to those terminated 12 2 CONTRACTOR shall 'provide all finished or unfinished documents, data, studies, software, drawings, maps, photographs, reports, etc, prepared by CONTRACTOR AI greement with TO BE DETERMINED Page 7 of 14 #6 Final Form Ongoing CONTRACTOR Services Contract Approved 02/24/15 (Do not modify without City Attorney approval) Agreement No A-XXXX within fifteen (15) working days after notice of termination Upon such termination, CONTRACTOR shall be paid an amount equal to the value of the services provided and work performed as of the date of termination, taking Into consideration the costs associated with hiring another CONTRACTOR to complete the services In ascertaining the value of the work performed up to the date of termination, consideration shall be given to both completed work and work in progress, to complete and Incomplete documents when such are delivered to CITY, and to authorized reimbursement expenses The above is in addition to any other remedies available by law or equity to CITY 12 3 If, after notice of termination of the Contract under the provisions of this Section 12, it is determined, for any reason, that CONTRACTOR was not in default, or that the default was excusable, then the rights and obligations of the parties shall be the same as if the notice of termination had been issued pursuant to Section 11 13 DISPUTE RESOLUTION All claims, disputes and other matters in question between CITY and CONTRACTOR arising out of, or relating to this Contract or any Authorization Agreement, or the breach thereof shall, to the extent reasonably feasible, be resolved through good faith negotiations between the parties 14 OWNERSHIP OF DOCUMENTS All documents, including; but not limited to, research, field notes, investigations, analysis and studies which are prepared in the performance of this Contract are to be, and remain the property of CITY CONTRACTOR shall furnish CITY, upon its request, originals or reproducible I or electronic copies of reports, studies and of all other documents listed above 15 SUBCONTRACTING, DELEGATION AND ASSIGNMENT 151 CONTRACTOR shall not delegate, subcontract or assign its duties or rights hereunder, either inlwhole or in part, without the prior written consent of CITY, provided, however,) that claims for money due or to become due to CONTRACTOR from CITY under this Contract may be assigned to a bank, trust company or other financial institution without such approval Any proposed delegation, assignment or subcontract shall provide a description of the services covered, identification of the proposed assignee, delegee or subcontractor, and an explanation of why and how the same was selected, including the degree of competition involved Any proposed agreement with an assignee, delegee or subcontractor shall include the following A The amount involved, together with CONTRACTOR's analysis of such cost or price, and B A provision requining that any subsequent modification or amendment shall be subject to the prior written consent of CITY Agreement with TO BE DETERMINED Page 8 of 14 #6 Final Form Ongoing CONTRACTOR Services Contract Approved 02/24/15 (Do not modify without City Attorney approval) Agreement No A-XXXX C The requirement to hire only those persons authorized by federal law to work in the United States 152 Any assignment, delegation or subcontract shall be made in the name of CONTRACTOR and shall not bind or purport to bind CITY and shall not release CONTRACTOR from any obligations under this Contract including, but not limited to, the duty to properly supervise and coordinate the work of employees, assignees, delegees and subcontractors No such assignment, delegation or subcontract shall result in any increase in the amount of total compensation payable to CONTRACTOR under this Contract 1 16 NON-DISCRIMINATION AND EQUAL EMPLOYMENT OPPORTUNITY 161 In performance of this Contract, CONTRACTOR shall not discriminate against any employee, subcontractor or applicant for employment because of sex, color, race, religion, ancestry, national origin, disability, medical condition, marital status, sexual orientation or age CONTRACTOR will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their sex, color, race, religion, ancestry, national origin, disability, medical condition, 'marital status, sexual orientation or age Affirmative action relating to employment shall include, but not be limited to the following employment, upgrading, demotion or transfer, recruitment, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship 162 The provisions of subsection 16 1 above shall be included in all solicitations or advertisements placed by or on behalf of CONTRACTOR for personnel to perform any services under this Contract CITY shall have access to all documents, data and records of CONTRACTOR and its subcontractors for purposes of determining compliance with the equal employment opportunity and non-discrimination provisions of this Section, and all applicable provisions of Executive Order No 11246 which is incorporated herein by this reference A copy of Executive Order No 11246 is available for inspection at, and on file with, the Palmdale City Clerk's Office 17 FINANCIAL INTEREST CERTIFICATION 17 1 CONTRACTOR warrants that no person has been employed or retained to solicit or secure this Contract upon an agreement or understanding for a commission, percentage, brokerage or contingent fee, and that no officer or employee of the CITY has any interest, financially or otherwise, in CONTRACTOR's firm 17 2 For breach or violation of this warranty, CITY shall have the right to annul this Contract without liability, or at its discretion to deduct from the Contract Price or consideration, the full amount of such commission, percentage, brokerage or contingent fee I Agreement with TO BE DETERMINED Page 9 of 14 #6 Final Form Ongoing CONTRACTOR Services Contract Approved 02/24/15 (Do not modify without City Attorney approval) Agreement No A-XXXX 18 CONFLICT OF INTEREST 181 CONTRACTOR stipulates that Its officers and employees do not now have a conflict of Interest and it further agrees for Itself, Its officers and Its employees that it will not contract for or accept employment for the performance of any work or services with any Individual business, corporation or government unit that would create a conflict of interest in the performance of its obligations pursuant to this Contract or which would cause CONTRACTOR to be "financial interested" (as provided in California Government Code Section 1090 et seq or 87100 et seq ) in any contract or decision made by CITY on any matter- 18 2 CONTRACTOR shall not employ any City official or employee to perform any work required pursuant to this Contract 183 To the extent required by the City Manager or his designee, CONTRACTOR shall complete and file with the City Clerk a Form 700 Statement of Economic Interests disclosing any reportable property interests, income, gifts, investments or business positions 19 COMPLIANCE WITH LAW 191 CONTRACTOR shall comply with all state and federal laws, including but not limited to, the requirement to hire only those persons authorized by federal law to work in the United States If CONTRACTOR uses any subcontractors to complete this Contract, this same requirement shall be included in all subcontracts and strictly enforced by CONTRACTOR To assist in compliance with this section CONTRACTOR shall enroll and shall require any subcontractor to enroll, in E-Verify and the IMAGE Program with the intent to become IMAGE certified Thereafter CONTRACTOR shall provide CITY documentation affirming its enrollment and participation in the Program and shall continue its participation throughout the term ;of this Contract 19 2 The law of the state of California shall govern this Contract The venue of any legal action, either formal or informal, shall be the County of Los Angeles 20 NOTICES Any notice required under�this Contract shall be in writing, addressed to the appropriate party at its address on the signature page and given personally or by registered or certified mail postage prepaid, or by a commercial courier service All notices shall be effective upon the date of receipt 21 AUTHORITY TO EXECUTE AUTHORIZATION AGREEMENTS The Director is authorized to execute Authorization Agreements for projects issued to CONTRACTOR pursuant to this Ongoing Contract up to the amount authorized by this Contract Agreement with TO BE DETERMINED Page 10 of 14 #6 Final Form Ongoing CONTRACTORI Services Contract Approved 02/24/15 (Do not modify without City Attorney approval) Agreement No A-XXXX 22 ENTIRE AGREEMENT AND AMENDMENTS 221 This Contract together with the Authorization Agreements Issued pursuant hereto, is the complete Agreement between the parties and supersedes all prior proposals, agreements, and understandings between the parties and may not be modified or terminated orally 222 No attempted waiver of any of the provisions hereof, nor any modification in the nature, extent or duration of the work to be performed by CONTRACTOR hereunder, shall be binding unless in writing and signed by the party against whom the same is sought to be enforced 223 The failure of any party to enforce against another party any provision of this Contract shall not Iconstitute a waiver of that party's right to enforce such a provision at a later time, and shall not serve to vary the terms of this Contract 23 ATTORNEY'S FEES If any action at law or in equity is brought to enforce or Interpret any provisions of this Contract, the prevailing party in such action shall be entitled to reasonable attorney's fees, costs and necessa �, disbursements, in addition to such other relief as may be sought and awarded In Witness Whereof, thelparties hereto have caused this Contract to be executed and attested by their respective officers thereunto duly authorized CITY OF PALMDALE James C Ledford, Jr, j Date MAYOR ADDRESS FOR NOTICE City of Palmdale Palmdale, Ca 93550 I APPROVE AS TO FORM CONTRACTOR: TO BE DETERMINED ADDRESS FOR NOTICE TO BE DETERMINED Wm Matthew Ditzhazy City Attorney Agreement with TO BE DETERMINED Page 11 of 14 #6 Final Form Ongoing CONTRACTOR Services Contract Approved 02/24/15 (Do not modify with out City Attorney approval) Date Agreement No A-XXXX ATTEST ATTEST If Corporation Rebecca J Smith I Secretary City Clerk Agreement with TO BE DETERMINED Page 12 of 14 #6 Final Form Ongoing CONTRACTOR Services Contract Approved 02/24/15 (Do not modify without City Attorney approval) Agreement No A-XXXX EXHIBIT A FEE SCHEDULE The following are the rates for the various personnel categories as shown below I Agreement with TO BE DETERMINED Page 13 of 14 #6 Final Form Ongoing CONTRACTOR Services Contract Approved 02/24/15 (Do not modify without City Attorney approval) Agreement No A-XXXX FINANCIAL DISCLOSURE FOR CONTRACTOR TO BE DETERMINED ("CONTRACTOR") is hired by the City of Palmdale ("City") to perform the range of duties identified in the Scope of Services and Fee Schedule attached as Exhibits A and B Based upon this range of duties A Statement of Economic Interest (FPPC Form 700) is not required CONTRACTOR is not required to fully comply with the consultant disclosure requirements identified in the City of Palmdale's Conflict of Interest Code and Section 18 3 of Contract for Services Agreement, Agreement Number A- XXXXbecause CONTRACTOR does not meet the definition of "Contractor" under the Political Reform Act or due to the extremely limited scope of duties performed under Agreement Number A - XXXX A Statement of Economic Interest (FPPC Form 700) is required CONTRACTOR's responsibilities are too broad to allow the disclosure requirements to be narrowed or CONTRACTOR is performing a specialized or general service for the City, and there is a substantial likelihood that the CONTRACTOR's work product will be presented, either written 'or orally, for the purpose of influencing a governmental decision A Statement of Economic Interest (FPPC Form 700) is required in part CONTRACTOR's duties are limited in scope under Contract Number A— XXXX Based on these duties, CONTRACTOR's disclosure is limited to the following interests Reportable interests in real property in the jurisdiction (FPPC Form 700, Schedule B) Reportable income and business positions (FPPC Form 700, Schedules C and D) I Reportable investments (FPPC Form 700, Schedules A-1 and A-2) Reportable gifts and travel gifts (FPPC Form 700, Schedules E and F) David Childs Date City Manager IAgreement with TO BE DETERMINED Page 14 of 14 I #6 Final Form Ongoing CONTRACTOR Services Contract Approved 02/24/15 (Do not modify without City Attorney approval) Table of Contents CITY OF PALMDALE - Section Page CoverLetter......................................................... X-1 Scopeof Work ...................................................... 1-1 Project Understanding 1-1 Project Implementation 1-2 Scope of Work 1-4 Deliverables 1-11 Optional Services (based upon RFP Addendum items) 1-11 2 Proposed Team .................................................... 2-1 Project Team — Key Staff 2-1 Bucknam Team Experience —Titles -Responsibilities 2-1 Organization Chart / Structure 2-4 Matrix of Personnel Titles 2-4 Team Resumes 2-5 3 Proposed Facilities and Equipment ....................... 3-1 Facilities and Equipment 3-1 4 Firm Background Information ............................... 4-1 Firm Qualifications 4-1 Summary of Current Clients for Similar Services 4-2 Sub -Consultant Background Information 4-2 5 Project References & Experience .......................... 5-1 PMP Project Experience / References 5-1 6 Proposed Performance Schedule .......................... 6-1 Critical Path Method Project Schedule 6-2 CostProposal........................................................ 7-1 Fee Proposal (Separate Sealed Envelope) 7-2 Hourly Rate Schedule 7-3 �g e x . e r ` TOC June 4, 2015 Mr Mike Livingston Project Manager City of Palmdale Public Works Department 38250 N Sierra Highway Palmdale, CA 93550 Subject: Proposal for Comprehensive Pavement Management System Network Update Dear Mike It is our pleasure to submit our proposal to assist the City of Palmdale in continuing the proactive management of your Pavement Management Program (PMP) With the City seeking to move toward stronger infrastructure management methodologies through advanced pavement inspections, zone maintenance, MicroPAVER software use, Capital Improvement reporting (CIP), METRO compliance and GIS development, Bucknam Infrastructure Group, Inc has identified a proactive and cost efficient method to assist the City in implementing a successful PMP Our team will focus our long-term PMP knowledge, extensive Los Angeles County -Southern California experience and GIS/GPS technologies to optimize the City's maintenance dollars by implementing a manageable and reliable PMP methodology Our project staff can be relied upon to provide outstanding service to the City because we will provide o Relevant and accurate PMP services based on our ongoing work with the Los Angeles County local agencies (Bucknam has assisted seventeen (17) LA agencies comply with Proposition C / METRO in the past year) — Our firm is currently working with 26 of the 88 (30%) Los Angeles County local agencies regarding PMP's A project team familiar with Palmdale's PMP network (our Project Manager and key field inspectors have been assisting the City of Palmdale with your PMP since 2008) Army Corps of Engineers ASTM D6433 compliant surveying, reporting and pavement analysis by December, 2015 Local -Los Angeles County knowledge and experience gained through our management of 70 local agency PMP's within Southern California, Mr. Peter Bucknam is currently serving as PMP Project Manager for numerous local agencies in the Los Angeles area (i.e. Monterey Park, Rancho Palos Verdes, Norwalk, Compton, Pico Rivera, Palmdale, Alhambra, Hermosa Beach, Culver City, Diamond Bar, La Habra Heights, Arcadia, Rosemead, El Segundo, Lomita, Sierra Madre, South Pasadena, Bellflower) and he has personally managed over 200 PMP projects over the past seventeen years SUCKNAM INFRASTRUCTURE GROJP, INC Project/engineering experience that brings the understanding that Micro PAVER results are not set in stone, we proactively use the available data to enhance budget forecasting, project planning and maintenance zone development Cost effective management methodologies, from the project kickoff through final reporting, gained through our Project Manager's experience and use of GIS tablet -based / digital roadway imaging surveys Professional Engineering experience through our Principal/Lead Engineer, Mr Steve Bucknam, P E who brings 40+ years of public/private local agency experience Mr Bucknam has served as City Engineer, Deputy City Manager, Design Engineer and Utilities Director for numerous public agencies and brings a tremendous amount of relative pavement management knowledge to this project As Project Manager, my goal is not Just to meet the requirements of this project but establish a living document (Arterial & Local pavement CIP / METRO submittal) that will be used throughout the term of the CIP as well as implement achievable long-term infrastructure management goals in coordination with City schedules Offeror: Bucknam Infrastructure Group, 3548 Seagate Way, Suite 230, Oceanside, CA 92056; Company FID # 45-2723662 Mr. Peter Bucknam will represent our firm for this project and can be contacted at 760-216-6529 (work) 714-501-1024 (cell) or email at peter@bucknam-inc.com. By selecting Bucknam Infrastructure Group, Inc, the City of Palmdale will receive a strong, knowledgeable, innovative, and communicative team with the experience to implement a cost- effective pavement management program Our handpicked pavement management professionals are committed to delivering quality services to the City We have already scheduled time for your project and eagerly await our kick-off meeting with City staff and you Bucknam agrees with the Professional Services Agreement attached to this RFP (including the insurance requirements) This proposal is valid for ninety (90) days The City's RFP is incorporated in its entirety as part of our proposal and all information submitted within our proposal is true and correct Respectfully submitted, Bucknam Infrastructure Group, Inc. Peter J Bucknam Project Manager Scope of Work -*CITY CITE" F PA LMDALE Project Understanding / Approach As the City of Palmdale's infrastructure matures, the City's staff is striving to update the City's Pavement Management Program (PMP) through "annual" cost effective condition surveys, budgetary reporting, Proposition C compliance and data updates within the MicroPAVER database The City's 2015 focus for field inspections will cover all defined streets within the network (504 miles) The City requires a team that will not only resurvey the defined sections using cost-conscious methodologies but will create a comprehensive program that includes the enhancement of your ten-year CIP, zone maintenance, educational training, operational manuals, stewardship of the PMP, GIS links to the PMP, and the knowledge of the inner workings of MicroPAVER Bucknam is currently assisting 25+ Los Angeles local agencies with PMP compliance, survey and reporting During the 2013-14 project, Bucknam provided these services through our proactive and accurate implementation of your PMP, this project will extend those services where we will continue addressing the City's primary goals of • Updating MicroPAVER with 2015 inspections, work history and maintenance data, • Surveying 504 miles of Arterial, Collector and Residential, • Verifying / Updating pavement centerline and metric data (PMP vs GIS), • Generating 2015 Pavement Condition Index (PCI) ratings for each segment, • Developing a proactive preventative slurry seal / overlay maintenance schedules based on existing capital funding, • Establishing solid recommendations for current / future maintenance needs, • Utilizing the City's existing funding to generate a baseline ten (10) year Capital Improvement Program (CIP), and • Recommending alternative maintenance budgets that demonstrate realistic return -on - investments (ROI), earned value, i e 30-yr CIP plan, etc We have defined detailed phases to the scope of work in accordance to the City's RFP, 1 Project Implementation 2 Client Satisfaction 3 Project Schedule (See Section 6) 4 Scope of Work (Major Tasks) Ax '? _ y y4 z a *— r ^a m� kit g„t. Scope of Work J � CITY OF PALMDALE 1) Project Implementation TASK 1.1: Project Kickoff The first step in updating a successful pavement management program truly resides in frequent communication and timely scheduled data updates For the City of Palmdale it will be essential to implement common-sense achievable PMP methods that improve the decision making process and ensure maintenance decision consistency through multiple departments Our team will set a Project Kickoff meeting to further discuss and review in detail the expectations of the project, technical approach, finalization of the scope of work and the review of schedule and budget With five years between major pavement inspections and reporting, Bucknam will ensure that all available work history, public/private designations and street segmentation is established prior to survey, data accuracy and knowledge will be essential for this project This effort will build consensus between the Maintenance and Public Works departments as well as build stronger ARTERIAL and RESIDENTIAL maintenance programs Our staff already has the necessary data pertaining to the City's street rankings and maintenance zones If changes have been made to this data, we will incorporate the changes within the Palmdale MicroPAV+ER database The first key topics to be discussed will include the review and assessment of existing pavement plan/data, Proposition C compliance, survey areas based on recent maintenance work and schedules, new construction, data quality and condition, current pavement procedures, historical expenditure levels, MicroPAVER implementation and desired service levels TASK 1.2: Project Status Meetings - Quality Control Program Status Meetings and Progress Reports • Minimum of four meetings during the project (kickoff, field, and status meetings) • Maintain continuous communication with City's Project Manager • Field review meetings • Coordination / Management of Subconsultant's • Monthly progress status reports will be delivered to City project manager • Earned value analysis Quality Control (QC) We will use a statistical sampling approach for measuring the quality of our field technician's work In this manner, 15 percent (76 miles) of the original surveys will be re -surveyed by an independent survey crew, supervised by a field supervisor, and the results will be compared to the original surveys a 1-2 v Scope of Work -*)CITY OFP LF Our QC process involves checking the field crews' work in a "blind study" fashion Quality control checks will be performed at the end of each survey week This will ensure that all field personnel are properly collecting distresses and pavement quantities for all street segments Since we are collecting distress information on our field Tablets with the Palmdale MicroPAVER database live, our staff will perform several quality control tests within the pavement management software using a sample set of the City of Palmdale's street distress data. This will ensure that all system and analysis settings as well as City recommendations and standards are being followed Registered Engineer / Lead Engineer Mr Steve Bucknam, P E will supervise all operations, review all completed data and prepare and sign a final report incorporating the results of our pavement evaluation and conditions We will provide engineered recommendations for pavement rehabilitation and replacement design based upon field data and analysis 2) Client Satisfaction TASK 2.1: Project Deliverables Shown throughout our Scope of Work, each Task includes major work efforts and deliverables Client satisfaction will derive from frequent communication with the Project Manager and key staff members from the Public Works and Maintenance departments Project success is created by delivering on three main factors, 1) Adherence to scope tasks and deliverables, 2) Performing to the standard set by the Project Schedule and 3) Controlling costs Our Project Manager will follow each of these factors throughout the duration of the project See Task 4 6 for specific line item deliverables based upon the scope below 3) Project Schedule TASKII: Work Flow/ Project Schedule Our project schedule shows each major task identified in our scope of work, as well as quality control milestones and meetings Bucknam currently has ample staff to apply to this project in order to meet an aggressive schedule (2 to 3 field technicians will drive the proactive schedule) With a completed survey, our team will work with you to establish a PMP that provides specific, manageable pavement segments, detailed maintenance schedules of needed repairs and cost conscious maintenance recommendations that will assist you in preparing budget estimates required to complete the scheduled work for fiscal year 2015-16 and beyond See project schedule included within Section 6 of our proposal �$mm 1-3 .SS.3a'- Scope of Work * CITY OF PALM DA LE 4) Scope of Work (Major Tasks) TASK 4.1: Preliminary Investigations & Update Maintenance Activities Based on the pavement maintenance that has been performed by in-house staff as well as contractual maintenance, our staff will review all street maintenance activities that have been performed since the last major PMP update (FY 2013) All street maintenance and original construction dates data will be entered into MicroPAVER to enhance the recommendations for the upcoming budgetary analysis and CIP reporting Based upon section functional class, Bucknam will update/verify Palmdale pavement family curves for all sections During this process, Bucknam will review all street segmentation to ensure that all streets are correctly represented (i e public vs private, alley, their metrics, work histories, etc ) The City has requested that a new version of MicroPAVER be utilized (MicroPAVER 7 01), If the City has not yet purchased the new MicroPAVER 7, Bucknam will assist in the purchase and delivery of the software or use the City's already purchased version TASK 4.2: Conduct Pavement Condition Survey Once the pavement segmentation has been assessed and verified, the inspection of approximately 504 5 centerline miles of streets will be performed (155 1 miles of Arterials/Collectors and 349 4 miles of residentials Our survey methodologies will include one of the following approaches based on the City's cost and benefit analysts 1 Automated Digital Roadway Imaging (Standards survey, Bucknam has recently performed this service for the cities of Bellflower, Palmdale, Culver City, Norwalk, Fountain Valley, Beverly Hills, Cypress, RSM, Santa Ana, La Habra Heights, National City and Palm Desert for PMP and ROW inspections Our staff will establish all inspection sample locations for survey based on D6433 ASTM/MicroPAVER guidelines, 2 Windshield/Walking based Army Corps of Engineers (D6433 ASTM) MicroPAVER survey performed on Tablets live in the field Our staff will establish all inspection sample locations for survey based on ASTM/MicroPAVER guidelines, Distress types will be collected based upon actual surface conditions and physical characteristics of the segment. Both survey methods are conducted by remaining consistent with MicroPAVER & the Army Corp of Engineers sampling guidelines while being flexible to current City practices Automated Digital Roadway Imaging 1-4 Scope of Work lj� CITY OF PALM DALE I Beyond the pavement survey capabilities, the City will be able to collect other infrastructure assets in the future such as ADA ramps, traffic signs, catch basins, street lights, manhole covers, parkway drains, fire hydrants, pavement markings and other ROW features; a tremendous costs savings that reaches $300,000 over the next 3 years. With verification of street segmentation, the inspection of approximately 504 miles will be surveyed MicroPAVER - Army Corp of Engineers AC and PCC distress types will be collected based upon actual surface conditions and physical characteristics of the segment while being flexible to current City practices Our automated digital imaging allows technicians to collect the following • Continuous pavement imaging (images taken every 5 meters, competition typically surveys at every 8 meters/25 feet intervals) • MicroPAVER AC and PCC distresses (e g linear/transverse cracking, alligator, patching, bleeding, block cracking, etc • Surface roughness ratings (IRI); rutting depth (full width of lane or street) • Imaging captures 100% of each pavement segment (not just one lane) • Data transfers seamlessly to MicroPAVER • 2mm pixel images allows for centimeter horizontal and vertical accuracy The first survey process will involve the mobile GPS vehicle taking approximately two -week's time to survey the Palmdale's street network, additionally, the vehicles drive the posted speed limits The images that are collected are taken by using Sony digital stereographic cameras (6 cameras) positioned on the vehicle The images have a resolution of 2448 x 2050 and are geo- referenced by means of inertial GPS equipment contained within the van, images are taken every 4 to 6 meters, 15 ft intervals The quality of the imagery and its GIS / record collecting capabilities within the software provided allows the technician to accurately identify the required pavement distresses defined by the pavement software and the project (distresses are collected in-house) All pavement GIS data associated with each pavement section will be entered into the City's working software Survey vehicles are equipped with digital measuring instrumentation (DMI) that will be used to verify all pavement section lengths and widths Our vehicles can be equipped with road roughness rating equipment, strip mapping cameras and are set to record 360 degree street imaging s qAX R>t 7 ..._, v NF.`. — as-^i't-y 141� The survey will be performed by the Bucknam team that is experienced and trained in pavement condition assessment using LambdaTech's "Feature Extraction" software Bucknam will measure specific distress types from the digital image set A listing of the field attributes that will be collected during the survey is listed below (Roadway Verification Survey) ,_� PaF ci:: 1- Scope of Work ;IT`S' OF PALFLF Walking / Windshield For this project our quality control / field investigations will be conducted through walking / windshield surveys We will use the City's GIS centerline live in the field to reduce survey times and project schedules If the City has a recent high -resolution aerial (approx 3") we will use this file during our field survey efforts to verify street measurements and other segment attributes Our use of MicroPAVER-Tablet units allows our staff to collect pavement data with the City of Palmdale's MicroPAVER database live in the field At the end of the day all electronic data is transferred to our office for quality control and management Our Tablet methodology sets us apart from the competition since we are using a paper -less inventory process to enter data; this in turn generates cost savings to enhance other portions of the project such as CIP reporting, GIS implementation, MicroPAVER training, and on -call services. Roadway Verification Survey - A listing of the field attribute data that is updated/verified during the survey for the pavement management database is listed below 1.Field Attribute Data (updated and/or verified) ❖ From/to, indicating the assigned limits of the section, sample test areas, street name, a street codification (i a truck route, school zone, maintenance district) ❖ Street ranking indicating local, alley, arterial, collector, # of lanes, surface type ❖ Locations of ADA ramps Street segmentation implemented continuously from west to east and south to north ❖ Historical PCI tracking from previous inspections and 2015 PCI inspections ❖ Segment quantities, indicating the length, width, and total true area of the section ❖ Findings report for transverse, longitudinal, and alligator quantities/severities for each segment ❖ Presence of curb & gutter / sidewalk •:• Structural sections (if available from previous reports or City documents) 2.Conditional data will be evaluated for all street segments and will include: MicroPAVER 20 AC & 19 PCC distresses by type, severity and sample area ❖ PCI ratings (0-100), taking into account the surface condition, level of distress ❖ Drainage Condition Rating (standing water, etc ) ❖ Traffic volumes (ADT, if available) We welcome staff members from the City of Palmdale to join our surveys. Under the use of MicroPAVER all pavement data will be entered into the City's most current licensed software (version 7) All items listed above will be maintained by our staff for the duration of this project Data management will be performed in-house at our �3ti s� 1-6 Scope of Work -*CITY Or PALMDALE Laguna Niguel office At the completion of the project, the MicroPAVER database will be placed within your information services/communication network 3.Section Distress and PCI Reporting Once inspections are completed, we will generate a draft Pavement Condition Index (PCI) Report for City staff to review This report will also include a PCI variance analysis to ensure that PCI findings larger than +/- 15 PCI points can be explained and/or corrected The City and our staff will review these reports to ensure that all inventory data is correct and the project is running smoothly Our submittal will include 1 Street centerline miles, lane miles, and pavement area a Reported as an entire network b Reported by functional classification (arterial, collector, local, alley) 2 Current street network Pavement Condition Index ratings a Report as an entire network b Reported by functional classification (arterial, collector, local, alley) 3 Pavement segment tabular listing for the entire street network a PCI Report — sorted by PCI (worst to best) b PCI Report —sorted alphabetically 4 Creation of pavement performance curves and definitions for maintenance strategies, decision tree models and pavement life -cycle analysis TASK 4.3: Mapping and GIS Update As an enhancement and proactive approach to this project, our staff will implement a dynamic Pavement-GIS link between MicroPAVER and the City's GIS system The City's centerline will be used as base file for implementing a unique pavement-GIS layer Bucknam will work with the City's GIS staff and existing GIS vendors in implementing the necessary GIS project files to the GIS network Prior to the establishment of pavement surveys, we will develop the necessary MicroPAVER-GIS linkages By using the unique ID's within the PMP and the City's GIS street segment ID's, we will create a one-to-one match for each pavement section in the GIS As new pavement inspections and edits are entered into the PMP the link that we have created will display the most current PMP data through the City's GIS The color coded maps described below will be incorporated into the City's Final PMP report and all digital GIS data will be provided to the City ❖ PCI values for every section (2406) C V, `f F, i;a, — ,-,4tr 1-7 •:® Multi-yr Arterial / Residential Rehabilitation and Slurry Seal programs (24x36) ❖ Add Option Maps (project tasks described in Optional Task 5 1) o Storm Drain Catch Basins / Parkway drains o Street Striping o Traffic Signage o Handicap Ramps o Curb & Gutter / Sidewalk Gaps Alternative ArcGIS Online Implementation (replaces ArcMap option Bucknam services are unique in that we now provide your Palmdale PMP live on the web through ESRI's web hosting services, you simply need to log in through our client portal at www bucknam-inc com This functionality displays your PMP in a "editing, viewing and query" environment that allows you to view PCI's, run queries, view budgetary reports, work histories and create/delete new sections As seen above, the user has the ability to edit any pavement data shown Additionally, any electronic document / image type (i a street improvement plans, videos, digital images, site assessment photos, etc ) can be linked to the service shown above A simple hyperlink will be provided within the table structure shown As shown in the PCI map above, by using ESRI's ArcGIS Online, the existing PCI data will be uploaded to the Bucknam Infrastructure Group's ArcGIS Online organizational account The GIS data is securely stored and hosted by ESRI In addition to hosting the data, a web service is created to use in web -mapping applications f, -Y _f 1-8 Scope of Work � :=� x� CITY OF PALM A'((i _ _ The web -mapping application, ArcGIS Viewer for Flex, is a ready -to -deploy configurable client application that was built by ESRI By modifying configuration (XMQ files, the application can utilize the web service to query, view and modify the Palmdale PMP-GIS data The web -mapping application can be further customized to add more GIS layers and more functionality such as printing, exporting data, etc Bucknam will host the web -based application on its own servers City Hall will not be required to use any City resources Access to the web -based application will be secured through a username/password combination to be assigned to the City Bucknam will ensure that all past, current and future PMP-GIS data and their links to improvement plans are working and accurate We will provide the necessary training on the use of the PMS-GIS thematic data DEVELOP RECOMMENDED MASTER PLAN OF STREETS TASK 4.4: Preparation of Multi-yr Pavement CIP With the City desiring to update and develop a comprehensive ten-year Pavement CIP internally, our staff will review all pavement treatments that were previously recommended as well as current 2015 applications Through our experience in developing numerous pavement CIP reports on a yearly basis, we will support city staff through each essential phase of the development of the CIP Our teams ability (proven PMP CIP long-term projects/clients) to assist local agencies develop cost-effective PMP strategies in improve weighted PCI's and reduce deferred maintenance starts here These services will include ❖ Review and determination of maintenance best practices / strategies (stop gap, slurry/cape seal, High Density Mineral Bond (HDMB), overlay, ARHM, reconstruction, etc ❖ Review of grant applications and status ❖ Analysis of alternative pavement materials and applications for possible use by City crews in upcoming years — due to limited annual PMP preventive and rehabilitation funding ❖ Assistance with METRO (Proposition C) Pavement Compliance reporting We will assist the City by preparing the report in a format that uses the information found in the PCI reports in conjunction with the information and analyses performed by our team The report will include ❖ Current inventory and pavement conditions indices (PCI) shown in tabular and GIS layouts for all road classes and surface types (pavement condition report, priority listings) ❖ Assessment of current unit costs for materials and application of asphalt treatments as well as future costs over the ten-year program ❖ Projected Arterial / Residential -Alley, 10-yr annual repair/rehabilitation programs for street maintenance, for each street, for a defined CIP term (Pavement CIP report) that Scope of Work 0 demonstrates the greatest return on investment — Priority Listings indicating PCI's from worst to first ❖ Three options will be included in the CIP report, they typically include ■ #1— Model current "actual budget" funding against found 2015 conditions ■ #2 — Model a recommended report that proactively increases the City's weighted PCI and lowers backlog of maintenance ■ #3 — Model a recommended budget that achieves a high weighted PCI value / unlimited budget ❖ Identification of potential funding sources for the street rehabilitation projects ❖ Recommendations for each section and/or neighborhood zones will be identified that will include maintenance type, estimated cost to complete and encumbered inflation A distinct and separate section will identify the City's annual slurry seal program that will cover yearly priority recommendations, neighborhood programs and annual estimated costs ❖ A detailed breakdown of deferred maintenance (backlog) which will allow the City to measure and understand its impact to current and future capital projects ❖ Final budgetary mapping will include recommended maintenance year, specific minor/major recommendations, PCI's ❖ Bucknam will support the City with preparation and presenting the PMS report and findings to upper management / elected officials — pro-bono TASK 4.5: Pavement Field & Software Training With software use being one of the key components to a successful PMP implementation, we will provide City staff with quality, certified training and the necessary skills needed to maintain the PMP Bucknam will provide City staff with all collected pavement/GIS data, as well as updated operation manuals for both field data collection and software use Based on the number of future users, our staff will deliver as many copies as needed by City staff to facilitate the program Peter Bucknam, who is certified in the use of MicroPAVER, will conduct comprehensive multi -day training sessions covering implementation, interfacing with the system, PMP methodologies, field survey practices, PCI calculations, budget needs analysis and editing/updating the database This is estimated to consist of a minimum of 8 hours of training Training typically involves two to three hour sessions held once a week for three weeks There is no minimum or maximum amount of people that can be trained under this methodology We can train one key individual or an entire classroom using a City training facility pending on your needs, the intent of this training is to empower and allow City staff to continue updating the PMS database on their own K _ - 1-10 Scope of Work CITY OF PALMDALIE - * TASK 4.6: Deliverables Our deliverable(s) for the project will include the following items below 1 Kick-off meeting with City staff to review parameters of the project 2 Conduct monthly meetings and provide monthly progress reports (with billings) 3 Provide draft and final PCI / budgetary reports to City staff for review (3 draft copies) 4 PCI database refinement — listing of record deletions / modifications 5 Provide Executive Summary / Final PMP report (5 copies of final report) a One CD version of full MS Word report 6 Provide link for PMP to the City's GIS (i e ESRI ArcMap, ArcGIS Online, etc ) a Installation of GIS software within the City's network (if selected) b Provide final electronic copy of PMS database ( e65 file) 7 Presentation — Bucknam will provide a comprehensive PMP presentation to the City — Pro-bono (up to two (2) presentations) 8 Micro PAVER training (if required) 9 All project, database and mapping data (two (2) CD copies) 10 Installation of Micro PAVER 7 software on the City's dedicated workstations / server a Our staff will install the database and software on the City's network and/or stand-alone workstations 5) Optional Services (typically provided by our PMP Team) TASK 5.1: On -Call PMP Services Pavement Management Program Support Bucknam will provide annual support for a period of three years where we will provide quality and accurate use of the in-house operation of MicroPAVER software Once the City has approved the Pavement Condition Index Report under this year's work effort, this service will become active Our typical On -Call services include Additional budget scenarios, general reporting, deterioration studies Additional visual inspections above the mileage amount indicated in Task 4 2 Scope of Work 0 CITY OF P FM F LF '01 Additional pavement management —GIS mapping !! Additional MicroPAVER training, operational use ** GIS Enterprise assessment, management, implementation, support The agreement will to include the provision of onsite and telephone support for the City staff Infrastructure Management Program Support Additionally, the City has requested that Add -On infrastructure assessments and surveys be completed under this project (RFP Addendum) These project tasks will be completed through the utilization of the updated digital roadway imaging collected during the pavement survey The imagery will allow our staff to internally collect the following data •�• Storm Drains (approx 4,000) Parkway Drains (approx 3,500) ❖ Street/Curb Striping (approx 7,500) ❖ Traffic Signage (approx 11,500) ❖ Handicap Ramps (approx 3,500) Curb & Gutter / Sidewalk Gaps (approx 15,000 locations — TBD) y� 3� By reviewing every streets imagery are staff will collect the necessary asset and its associated attributes As each asset is captured a lat/long GPS location is calculated and recorded and displayed within the internal mapping of the Feature Extraction software Associated attributes are then populated to the asset based upon the scope of work All GIS data collected is easily imported into the City's ESRI GIS Enterprise and delivered in ESRI ArcMap 10 format Our staff will work with the City's GIS staff and their support staff regarding all GIS deliverables and integration We have approximated the quantity amounts of the assets above, these may change due to the City's adjustments and/or additional information provided prior to the beginning of the project �`$r, rj ,g. 1-12 Proposed Team <=° Project Team —Key Staff CITY OF PALM DA LE The Bucknam pavement management team's local agency expertise is demonstrated through- ❖ Our experience of managing pavement projects over the past seventeen years, ❖ Assisting cities comply with County PMP Propositions ❖ Implementing MicroPAVER throughout Southern California ❖ Extensive Los Angeles, Orange, San Diego, Ventura, and Inland Empire PMP project management experience, ❖ Our understanding of public works projects from the "city" side through City Engineer and Public Works Director experience, ❖ Implementing a realistic, proactive and repeatable PMP methodology that matches your agencies needs and goals Bucknam will continue to bring our extensive experience to the City of Palmdale by building upon our knowledge and understanding of your PMP goals Mr Bucknam's pavement team includes seven (7) dedicated, qualified managers and field technicians that have served under his management for over seventeen years on PMP projects His team of inspectors will update your PMP through sound Army Corps of Engineers - MicroPAVER inspection methodologies Mr Bucknam's experience covers the management and implementation of infrastructure management programs that exceeds 35,500 miles of pavement for more than 75 cities and 200+ PMP projects Based on the scope of work related to this project, our team brings a tremendous amount of experience to the City of No key person designated to this project will be removed Palmdale regarding field and in-house training for MicroPAVER or replaced w/o prior and innovative survey methodologies (i e Tablet -based written consent from the windshield and/or automated digital roadway imaging) We City bring a wealth of experience through projects, pavement application knowledge and relationship building through trust and adherence to schedule Bucknam Team Experience — Titles - Responsibilities PETER BUCKNAM, Project Manager, has managed numerous pavement management projects over the past 17 years in the Southern California region and will be the Project Manager for Palmdale's PMP project Within this time he has served as project manager for sixty agencies in the Southern California He is currently serving as the PM for 25 Los Angeles local agency PMP's Peter is committed to the project from the receipt of the notice -to -proceed through completion and furthermore he is a certified PMS software trainer on MicroPAVER and performed numerous training sessions for local agencies He has performed over 40 training workshops covering software's such as MicroPAVER, MTC and CarteGraph He brings his expertise to cities through converting, implementing, updating, and enhancing pavement management programs r_� 2-1 rs' : ca�'a Proposed Team 4 CITY OF PALM DALE - Mr Bucknam has spoken at numerous conferences pertaining to pavement practices, surveying, management and GIS integration as well as conducted numerous City Council pavement studies As the City moves into the "program management' phase for its pavement program, Mr. Bucknam brings his experience of working with individual cities for numerous years, where he has assisted cities from the onset (turn -key, data conversion) to high -end pavement management and GIS integration and County compliance. Our staff is proud of the numerous long-term, on -call PMP support contracts we continue to serve with local agencies (e.g. Costa, Mesa, Lake Elsinore, Ontario, Fountain Valley, Huntington Beach, Newport Beach, and Rancho Santa Margarita, Irvine, John Wayne Airport). Mr. Bucknam will bring new, fresh and proactive recommendations to this project (i.e. zone maintenance) and will identify realistic program management and fiscal goals to assist the City in its upcoming CIP. Our team brings proven conversion and survey methodologies that efficiently and accurately update all pavement data within the City's PMS The City will receive recommendations that are sound and achievable, rather than timid or unrealistic STEVE BUCKNAM, PE, Principal -in -Charge, will be responsible for the overall performance of the project and provide quality assurance review. Mr. Steve Bucknam is a licensed Civil Engineer (LIC #20903) and will oversee all tasks for this project. Mr Bucknam is a former Deputy City Manager for Public Works and City Engineer of Norwalk, and City Engineer in Arcadia and Pacifica, California He has over 45 years of professional experience and has managed street maintenance, reconstruction and improvement programs He has developed and administered Street maintenance and improvement programs in those cities as well as the City of Newport Beach where he served as Design Division head He has extensive experience in capital program planning, pavement construction and budgeting for street improvement programs PATRICK MULLEN, GIS Planner, will oversee all GIS and PMP data migration prior and during the project He drives all GIS creation, editing and deliverables for the project and is our key staffer for the ArcGIS Online web -hosting services that we provide Mr Mullen has been involved with over 56 pavement management projects within San Diego, LA and Orange counties GREGORY BUCKNAM, Lead Field Technician, will be the lead field surveyor for this project His responsibilities will include surveying, quality control, and working with our management staff ensuring the updated PMP database is complete He has been involved with over 80 pavement management projects and brings his wealth of PMP software, GIS and inspection experience to this project FERNANDO ALVAREZ, Field Technician, will be a supportive field surveyor for this project His responsibilities will include surveying, quality control, and working with our management staff ensuring the updated PMP database is complete Mr Alvarez has been involved with over 15 pavement management projects and brings his wealth of PMP software, GIS and inspection experience to this project Proposed Team /--" Ir 6 �,_JTY OF PALM DALE - DAN LIPINSKI, Field Technician, will be a supportive field surveyor for this project His responsibilities will include surveying, quality control, and working with our management staff ensuring the updated PMP database is complete He has been involved with over 48 pavement management projects and brings his wealth of PMP software, GIS and inspection experience to this project Zoom Information Systems - LambdaTech International (Optional Digital Imaging Services) The Zoom Information Systems - Lambda Tech International (Zoom-LTI) Project Team key staff has a collective total of well over 110 years of expertise in the 1Xq services identified in this project They have provided these services to federal, state and local governments and private companies throughout the United States, Canada and Asia Zoe DARWIN DAHLGREN, Field Technician, Mr Dahlgren has over 28 years' experience with automated data collection for pavement and right of way features He is responsible for the new development of all mobile data collection platforms for Zoom-LTI and the conversion of the company to pavement and imaging data collection Mr Dahlgren has directed the overall design and maintenance of wide range of data collection systems He has implemented computerized roadway and infrastructure condition data collection systems and integrated optical and infrared imaging, mechanical and laser rut depth and roughness measurement systems and other sensor technology Darwin will direct all automated digital roadway imaging surveys under the management of Mr Peter Bucknam Darwin and Peter have worked on numerous automated pavement and right- of-way survey projects since 2001 (Beverly Hills, Compton, La Habra Heights, Norwalk, National City, Cypress, Fountain Valley, Santa Ana, Rancho Santa Margarita, Palmdale 2008-09, and Palm Desert) These implementations have been worldwide Many of these implementations have included related services similar in scope and size to Palmdale Mr Dahlgren will serve as the lead Digital Roadway Imaging surveyor for this project and will ensure all post -processing of GPS / GIS data is delivered accurately and efficiently Mr Dahlgren has directed the overall design and maintenance of wide range of data collection systems. He is responsible both for the new development of all mobile data collection platforms for imaging and sensor systems He has implemented computerized roadway and infrastructure condition data collection systems and integrated optical and infrared imaging, mechanical and laser rut depth and roughness measurement systems and other sensor technology E_-=x 2-3 Proposed Team x,, CITY OF PALMDALE - GDMS (Geographic Data & Management Solutions) GDMS was established in 1994 to provide GIS & CAD solutions They provide software, system development, and customization services necessary to meet our customer's needs GDMS built the City's current GIS system in 2004 GDMS is local to Palmdale and very familiar with the City of Palmdale's current and future GIS system and is well suited for any integration needs that arise With three technicians on this project that are trained in the Army Corps of Engineers survey methodology and available to begin work immediately, our survey schedule will be expedited our team will be able to survey the entire 504 miles of pavement within eleven (11) weeks' time due to our Palmdale experience, availability and man -power. Petei Buckram Steve Buckram CPE Patrick Mullen {gill be used dDigital Gregor} Buckuam Rnadria� Tmaem�* KiisRemicke Matrix of Personnel / Responsibilities Project Staff Trask Assignments Task 1 1 Project Kickoff Project Manager, GIS Planner Task 12 Project Status Meetings -Quality Control Program Project Manager, GIS Planner, Lead Field Tech Task 2 1 Project Deliverables Project Manager, GIS Planner, Lead Field Tech Task 3 1 Work Flow f Project Schedule Project Manager, GIS Planner, Lead Field Tech Task 4 1 Preliminary Investigations & Update Maintenance Activities Project Manager, GIS Planner, Lead Field Tech Task 4 2 Conduct Pavement Condition Survey Project Manager, LTI, Lead Field Tech, Field Tech's Task 4 3 Mapping and GIS Update Project Manager, GIs Planner, GDMS Task 4 4 Preparation of Multi-Yr Pavement CIP Project Manager, GIS Planner ,Task 4 5 Pavement Field &Sof riare Training Project Manager, GIS Planner Task 6 Deliverables Project Manager, GIS Planner Task 5 1 On -Gall PMP Services Project Manager, GIS Planner, Lead Field Tech, LTI 2-4 P PROFESSIONAL DATA Member, American Public Works Association Member, Maintenance Superintendents Association Chair, Transportation Committee, Inland Empire Report Card (ASCE) — 2005/06 & 2008/09 Co -Chair, Member APWA Committee for Street and Technology 2003-2014 Certificate of Professional Development — MicroPAVER Certificate of Completion — OCTA MicroPAVER Distress Training (2011, 2012, 2013, 2014) NASSCO — Certificate, National Pipeline Assessment Certification Program (PACP) QUALIFICATIONS / EXPERIENCE OVERVIEW Peter Bucknam is an expert in infrastructure project management, training, planning, resource management, implementation and program management He has over seventeen years' experience in the area of Geographic Information Systems and infrastructure asset management Mr Bucknam has managed a wide range of infrastructure project tasks including the collection and input of infrastructure survey data, preparation of Public Works capital improvement program projections and reports, infrastructure/software needs assessments, GIS/GPS data collection, data conversion and quality control Mr Bucknam has performed infrastructure management services to over 70+ local agencies and is currently serving as project manager for numerous pavement management programs throughout Southern California He has personally served as project manager for 200+ PMP projects throughout Riverside, San Bernardino, San Diego, Orange and Los Angeles counties He has worked with over 25 Los Angeles cities and he is currently working with fifteen (15) of the 34 Orange County agencies regarding Measure M2 MicroPAVER compliance His project level and management experience covers pavement/sidewalk management, Traffic Control Device Inventories (TCDI), GIS implementation, Traffic Signal surveys, Right -of -Way (ROW) surveys, and ADA survey/compliance In managing over 200 infrastructure projects in the past sixteen years, Mr Bucknam has used a diverse amount of software to assist local agencies implement infrastructure management programs and GASB 34 These programs include MicroPAVER, MTC, LambdaTech's GPSVision, Cart6Graph, ESRI products, Crossroads, Stantec, GBA Master Series, and Mapinfo Prior to joining Bucknam Infrastructure Group, Inc, Mr Bucknam served as Director of Infrastructure Management-GIS with an Engineering consulting firm where he managed numerous public works infrastructure/ROW projects ranging from surveying, maintenance life -cycles, cost & benefit analysis, financing and construction cost estimating This included researching, surveying, converting and implementing multiple phase pavement management projects which provided better management practices, data efficiencies and GIS functionality within local governments and maintenance facilities In addition, he provided technical (software) support for the on -going citywide PMS projects as well as developing capital improvement plans/budgets for integrating Tablet-GIS data management functionality into future maintenance efforts SAMPLE OF PETER BUCKNAM'S PROJECT MANAGEMENT EXPERIENCE (1997-2015) • 2015 Pavement Management Program, City of Monterey Park 0 2015 Pavement Management Program, City of Norwalk 2015 Pavement Management Program, City of South Pasadena 2015 Pavement Management Program, City of Rosemead 2015 Sign Inventory Program, City of Beverly Hills 2015 Pavement Management Program, City of San Juan Capistrano 2014 Pavement Management Program, City of Bellflower 2014-17 Pavement Management Program, City of Hermosa Beach 2014 Pavement Management Program, City of Arcadia 2008-15 Pavement Management Program, City of Santa Ana 2014-16 Pavement Management Program, John Wayne Airport 2014 Pavement Management Program, City of Lomita 2014 Pavement Management Program, City of Sierra Madre 2014 Pavement Management Program, City of Westminster 2013-16 Pavement Management Program, City of Aliso Viejo 2013-16 Pavement Management Program, City of Huntington Beach 2013-16 Pavement Management Program, City of Lake Elsinore - Digital Roadway Imaging 2013 Pavement Management Program, City of Indian Wells HOA — Digital Roadway Imaging 2013 Pavement Management Program, City of San Juan Capistrano 2013 Pavement Management Program, City of Pomona 2013-16 GIS Annual Contract Services, City of Fountain Valley 2013 Pavement Management Program, City of Fountain Valley 2013 Pavement Management Program, City of Huntington Beach 2012-16 Pavement Management Services, City of Irvine 2012 Pavement Management Services, City of Costa Mesa 2012 Pavement Management Program, City of Vista 2012 Pavement Management Program, City of Hermosa Beach 2011 Pavement Management Program, City of Arcadia 2011-12 Pavement Management Program, City of Pico Rivera 2008-15 Pavement Management Program, City of Palmdale -Digital Roadway Imaging 2011-12 Pavement Management Program, Ontario Municipal Utilities 2011 Annual Infrastructure Management-GIS, City of Fountain Valley 2011 Record Retention Management, City of Tustin 2011 Pavement Management Program, City of Lomita 2011 Pavement Management Program, City of Culver City 2011-16 Pavement Management Program, City of Laguna Hills 2011 Pavement Management Program, City of National City -Digital Roadway Imaging 2011 Pavement Management Program, City of Diamond Bar 2011 Pavement Management Program, City of Ontario 2011 Pavement Management Program, City of Tustin 2011-14 Pavement Management Program, John Wayne Airport 2011 Pavement Management Program, City of Laguna Niguel 2010-13 Pavement Management Update, City of Newport Beach 2010 Pavement Management Update, City of La Habra 2010 Pavement Management Update, City of Brea 2010 Pavement Management Update, City of Lake Elsinore 2010-13 Pavement Management Update, City of Irvine 2010 Park/ Facility Sidewalk Inventory, City of Irvine 2010 Pavement Management Update, City of Huntington Beach 2010 Pavement Management Update, City of Costa Mesa PROFESSIONAL DATA Registered Professional Engineer, States of California (No 20903) and Washington (No 17310) California State Community College Teaching Credential Fellow, American Society of Civil Engineers Former, City Engineer, Deputy City Manager, City of Norwalk Member, Board of Directors — Urban Water Institute Life Member, American Public Works Association Member, Water Environment Foundation Member, University of California Irvine, Civil & Environmental Engineering Affiliates Honorary Member, Chi Epsilon EXPERIENCE OVERVIEW Over forty years' experience in the administration, management, planning, design and construction management of public works and development programs and projects including water and wastewater projects, transportation, drainage, including program management, master planning, infrastructure planning and maintenance programming, environmental studies, street, highway, alley, storm drain, water and sewer system design, rate studies, emergency planning, facilities design, groundwater studies, wells, reservoirs, site studies, pump stations, lift stations, intergovernmental negotiations and agreements, hydrology, treatment facilities, building design, grants, regulatory permitting, system appraisals, R/W negotiations, acquisitions and documentation, project management, production control, operations studies, capital improvement programming and budgeting, hydroelectric projects, underground utilities, assessment districts, surveying, mapping, legal testimony to public boards, commissions and councils, and direction of technical advisory committees to joint powers agencies and water districts Transportation / Streets — Highways - Traffic Served as Contract City Engineer for the City of Arcadia responsible for long range advanced planning of the City's transportation engineering program Directed the preparation of the City's Transportation Master Plan which identified, consistent with the City's General Plan the transportation related needs under these requirements so of AB 1600 nexus constraints Acted as Principal in charge over a Pacific Coast Highway (SR-1)/Newport Boulevard (SR-55) interchange, City of Newport Beach Project involves a study of various alternatives, conventional and unconventional, for improvements to the existing interchange Restraints include limited right-of-way, environmental challenges (e g, Newport channel bridge widening, "Arches" liquor store and restaurant property acquisition, and existing bridge aesthetics), and potential hazardous waste issues Alternatives were evaluated and selected to include in the PSR Included project coordination with various agencies and sub consultants, and oversight of concept geometries, cost estimating, and report preparation 1 Conceptual study, Project Study Report, and Project Report for 1-710/Firestone Boulevard interchange modification and Firestone Boulevard improvements for City of South Gate Also involved a feasibility study which included preparation of a traffic study, conceptual plans for several types of interchanges, construction cost estimates, and preliminary Caltrans Project Study Report Prepared ISTEA National Highway System funding application for authorization and appropriation Coordination with Caltrans District 7 Mr Bucknam has served as the working Principal for all pavement management related projects that Bucknam has performed This includes projects listed below • 2015 Pavement Management Program, City of Santa Ana • 2015 Pavement Management Program, City of Norwalk • 2015 Pavement Management Program, City of South Pasadena • 2015 Pavement Management Program, City of San Juan Capistrano • 2014 Pavement Management Program, City of Bellflower • 2014-17 Pavement Management Program, City of Hermosa Beach • 2014 Pavement Management Program, City of Sierra Madre • 2014 Pavement Management Program, City of Westminster • 2013-16 Pavement Management Program, City of Aliso Viejo • 2013-16 Pavement Management Program, City of Huntington Beach • 2013-16 Pavement Management Program, City of Aliso Viejo • 2013-16 Pavement Management Program, City of Huntington Beach • 2010-16 Pavement Management, City of Lake Elsinore ()-Digital Roadway Imaging • 2013 Pavement Management Program, City of Indian Wells HOA— Digital Roadway Imaging • 2013 Pavement Management Program, City of San Juan Capistrano • 2013 Pavement Management Program, City of Pomona • 2013-16 GIS Annual Contract Services, City of Fountain Valley • 2013 Pavement Management Program, City of Fountain Valley • 2013-15 Pavement Management Program, City of Huntington Beach • 2012 Pavement Management Services, City of Costa Mesa • 2012 Pavement Management Program, City of Vista • 2012 Pavement Management Program, City of Hermosa Beach • 2011-12 Pavement Management Program, City of Pico Rivera ® 2008-15 Pavement Management Program, City of Palmdale -Digital Roadway Imaging • 2011-12 Pavement Management Program, Ontario Municipal Utilities • 2012 Sign Inventory Program, City of National City • 2012 Pavement Management Program, City of Brea • 2012 Pavement Management Program, City of Ontario • 2012 Pavement Management Program, City of Lake Elsinore • 2012 Pavement Management Program, City of Alhambra • 2012 Pavement Management Program, City of Rosemead • 2012 Pavement Management Program, City of Newport Beach • 2012 Pavement Management Program, City of El Segundo • 2012 Pavement Management Program, City of Irvine • 2012 Pavement Management Program, City of Hermosa Beach • 2011 Pavement Management Program, City of Pico Rivera • 2011 Pavement Management Program, City of Palmdale • 2011 Pavement Management Program, Ontario Municipal Utilities • 2011 Annual Infrastructure Management-GIS, City of Fountain Valley 2 Facilities /Equipment CITY OF PALMDALE - Proposed Facilities and Equipment Bucknam Infrastructure Group, Inc and Zoom-LTI have teamed on numerous PMP projects as shown within Section 5 of our proposal Through this experience and 15+ years for teaming our firms have streamlined how our PMP projects are assessed, implemented, surveyed and delivered For the Palmdale project, we will be bringing implementing the following • Bucknam's main office is in Oceanside, CA (3548 Seagate Way, Suite 230, Oceanside, CA 92056) where all project management services will be handled Zoom-LTI currently has their main survey vehicles stored and ready for use in Oceanside, CA as well (holding storage facility for West Coast operations) All GIS street data will be assessed, verified and uploaded to the Zoom-LTI Digital Imaging van prior to survey We have demonstrated below the imaging technology that will be use Digital Roadway Imagery gives you: • Fast data collection driving speed vs walking Typically a route is walked at a rate of approximately 3 miles per day per individual, if not too many individual GPS points are required Mobile data collection occurs at 100+ miles per day depending on terrain Let's see how many people would I need walking to collect data to equal that? 3-1 Facilities /Equipment Q0 CITY OF P LMD LE- • Flexibility ALL items of infrastructure within the cameras' field of view are visible and measurable This means that you can use only what you need right now for a current project, then go back and pick up additional information about terrestrial objects for some other project For example, if your organization is a municipality that wants to inventory, say, bus stops for project A, you can concentrate only on bus stops now Later, when project B asks you to record fire hydrants and utility poles, you simply revisit the data already collected and perform extraction of those features, right at your PC • The visual frame of reference is what the human eye would see driving down the road or railroad as opposed to the "bird's-eye view" of aerial photography If you can see it, you can measure it and record required attributes o- • Faster, more cost effective than aerial f F� photography Mobile data collection w a- �tl�a,w can be conducted even when tree ypr' x-r a#'fib' s� 6 canopies and weather conditions prevent aerial data collection, and for one-half the cost ' • Measure anything you can see on the '� •� images Very useful for Public Works, Public Safety, Assessment, Highway maintenance, etc • Create GIS Databases and CAD Maps The information captured can easily be downloaded into most GIS formats Common applications for the data include terrestrial inventories for utilities, municipalities, railroads and engineering concerns of many kinds Any time it is important to exactly position features on the earth, measure distances between them, or view a particular setting, GPSVisionTm and Feature Extraction are the answer • More than a Map In addition to traditional paper documents, which can be created easily from the data, you now have a frame by frame visual representation of your exact route, just as if you were driving it Imagine the enhanced x ry perception's k • Integrate Georeferenced image data into your application: All images are georeferenced with extremely high` precision and can be integrated into your GIS system or other location - enabled application Integration into the most popular mapping programs are available (see Google Maps example) Once the street survey schedule has been established, Zoom-LTI will be ready to begin the survey which will involve the mobile GPS vehicle taking approximately two -week's time to survey the Palmdale's street network, additionally, the vehicles drive the posted speed limits C, G s ,: 3-2 Facilities / Equipment rMg� CITY OF PALMDALE - The images that are collected are taken by using Sony digital stereographic cameras (6 cameras) positioned on the vehicle The images have a resolution of 2448 x 2050 and are geo-referenced by means of inertial GPS equipment contained within the van, images are taken every 4 to 6 meters, 15 ft intervals The quality of the imagery and its GIS / record collecting capabilities within the software provided allows the technician to accurately identify the required pavement distresses defined by the pavement software and the project (distresses are collected in-house) All pavement GIS data associated with each pavement section will be entered into the City's working software Survey vehicles are equipped with digital measuring instrumentation (DMI) that will be used to verify all pavement section lengths and widths Our vehicles can be equipped with road roughness rating equipment, strip mapping cameras and are set to record 360 degree street imaging Once the initial Zoom-LTI imaging survey is complete, all image data will be post -processed and sent to Bucknam for their use The PMP — PCI survey will be performed by the Bucknam team that is experienced and trained in pavement condition assessment through the use of Zoom-LTI's "Feature Extraction" software Bucknam will assess and measure pavement distress types, record severities and extents through the software tools A listing of the field attributes that will be collected during the survey is listed below (Roadway Verification Survey —Task 4 2 Scope of Work) „U tr4;pr 3-3 �..s ET F zt; t' e her Firm Background Firm Profile and Qualifications J # CITYOF PALMDALE - With more than seventeen years of managing change, eucknam Infrastructure Group, Inc (S- Corp) is committed to building stronger relationships with government organizations through frequent communication and team building We build long-term partnerships with agencies that expect and require accuracy, efficiency, and integrity in all aspects of community services Our experienced staff is committed to ensuring that immediate and long-term goals are met and are a top priority in the development of pavement management, infrastructure management, financial, geographic information systems (GIS), and facility management projects Our full -service Infrastructure Management - GIS Division provides comprehensive engineering and infrastructure management services, as well as database management, pavement / ROW field inspection services, and GIS automation and management Our staff consists of registered civil engineers, former Director of Public Works -City Engineers and maintenance specialists who can help implement solutions based upon your specific facility/infrastructure needs and will provide assistance through each step of your project Our extensive professional experience includes: Public Works Management Intranet GIS Implementation ADA Self-Evaluation/Transition Planning GIS Custom Applications GASB 34 Compliance/Reporting Water Resources Planning Pavement-CIP Management (PMP) City Engineering Services Pavement Data Conversion Federal & State Funding Assistance Pavement Condition Surveys Traffic Control Device / Sign Inventory PMS/GIS Coordination Infrastructure Grant Assistance Public Right -of -Way Inventories Maintenance Management Programs PMP METRO - Compliance Reporting Record Retention / Scanning Services Digital Roadway Imaging / Survey Regarding Pavement Management Programs, our firm is currently assisting 35+ local agencies comply with the County pavement reporting requirements In addition to the extensive knowledge and experience of our infrastructure management professionals, Bucknam provides a broad scope of administrative, inspection, construction management, civil engineering, and GIS services to public agencies The extensive experience of Bucknam's staff, coupled with its service to more than 100 cities and other public agencies, assures our clients that the firm is a broad based resource with an understanding of today's infrastructure issues and knows how to provide the necessary solutions to public agencies in today's complex governmental environment We bring a wealth of experience to the City through our successful track record, pavement management knowledge through application, and relationship building through trust and adherence to schedule We look forward to working with you on your project Our handpicked management professionals are committed to delivering quality services to the City Our offices are located in Laguna Miguel and Oceanside, CA. Firm Background 0 Additional local agencies our project manager and staff have worked with over the past seventeen years regarding Pavement Management Programs City of Santa Ana City of El Segundo City of Cathedral City City of Temecula City of Sierra Madre City of Westminster City of Burbank City of Alhambra City of San Clemente City of Pico Rivera City of Yorba Linda City of Beverly Hills City of Los Alamitos City of Tustin City of Santa Barbara City of Stanton City of Rancho Palos Verdes City of Palmdale City of Culver City City of Moreno Valley City of Arcadia City of Carlsbad City of Cypress City of Huntington Park City of Costa Mesa City of Diamond Bar City of La Habra City of La Habra Heights City of Lake Elsinore City of Moreno Valley City of National City OCSD OCTA City of Norwalk City of Orange City of Palm Desert City of Santee City of Rosemead City of Santee Zoom Information Systems - LambdaTech International (Zoom-LTI) ZOOM-LTI develops Transportation Informatics solutions for City, County and State governments Our solutions include Data gathering and analysis from vehicles as part of fleet management, infrastructure management and traffic management, and Real-time traveler information to drivers via Rest Area technology platforms and in -vehicle telematics devices ZOOM Information Systems develops transportation software and systems solutions for City, County and State governments, DOTS and the traveling public This includes both on -board and back -end development of Intelligent Transportation Systems (ITS), Vehicle Connectivity and Tracking Systems (AVL), Imaging -Based Infrastructure Data Collection and Analysis Tools and The Next Generation Rest Area technology platform We focus on the following areas • Real -Time Transportation Data Gathering, Fusion and Analysis • Fleet Vehicle Connectivity, Tracking and Management (AVL) • Highway Infrastructure Imaging and Data Collection • The Next Generation Rest Area %, " kRfi ct 4-2 _�..�5. --& Project References & Experience CITY OF PALMDALE Our firm is proactive and specialized in regard to infrastructure assessments, inventories, budgetary/CIP development and GIS services, our firm consists of eight (8) employees that provide niche pavement management services on project like yours Bucknam Infrastructure Group is in excellent financial standing and has no conditions that will impede our team from performing on -time, quality professional services to the City of Palmdale Relevant Project Experience The following project experience presents our description of work, its relevance in completing similar projects for numerous other agencies, Prop A & C, METRO compliance, OCTA Measure M & M2 PMP experience, PMP software training expertise, and the broad knowledge of our pavement project team Our project team brings over 75 years of public/private engineering and data management experience to the City of Palmdale This includes over 70 PMP projects covering turn -key projects, simply training of City staff with pavement management methods, County Measure/Proposition compliancy, financial strategies and Capital Improvement Programs Mr Peter Bucknam, our Project Manager, has worked with over five (5) Riverside County local agencies seven (7) San Diego County local agencies, over half the cities within Orange County and 25+ Los Angeles county cities regarding pavement management projects He served as the Project Manager for the OCTA Pavement Management Software project in 2008-09 where he interviewed all 35 Orange County agencies regarding their unique PMP needs and successfully approved MicroPAVER for County wide use Over the past seventeen years, Mr Bucknam has worked on numerous projects similar to Palmdale's current PMP project We have listed five (5) similar pavement management projects that cover the same task descriptions as listed in your RFP (all use MicroPAVER) 1 FY 2013/15 — City of Compton, "Citywide Pavement Management Program — GIS" 2 FY 2010/16 — City of Norwalk, "Citywide Pavement Management Program-GIS" 3 FY 2008/15 — City of Sierra Madre, "Citywide Pavement Management Program" 4 FY 2010/15 — City of Lomita, "Citywide Pavement Management Program" 5 FY 2009/16 — City of Rosemead, "Citywide Pavement Management Program-GIS" Our firm has many other Los Angeles local agency PMP clients where our project team (Bucknam / Zoom-LTI) have performed similar scope's of work as Palmdale's, we can provide these upon request a 5-1 -.,-�"-`_ti-`.... fir`.. rii = R',•= Y"'=sao-"o `�- Citywide Pavement Management Program - GIS City of Compton (2013-2015) Mr Glen Kau, Director of Public Works —(310) 749-0244 205 S Willowbrook Avenue, Compton, CA 90220 (gkau@comptoncity org) Bucknam was recently selected by the City of Compton to perform a N M citywide conversion of their previous PMP to MicroPAVER as well as perform 220 miles of pavement survey Our staff developed a citywide capital improvement plan that proactively developed an LACMTA v� (METRO — Prop C) compliant "' report that included a MPAH network and a local maintenance zone program that will garner the greatest return -on -investment for the City F14- F VF 04 � a�,,.�ai bear�apereynk All MicroPAVER data was linked to the City's GIS system through the ESRI software The project included the use of Zoom-LTI "Digital Roadway Imaging" technologies that allow the Bucknam staff to survey all 220 miles of pavement through digital imaging mapping Bucknam also collected the City's traffic signage, catch basins, fire hydrants, manholes and water valves through the use of this technology The City only had to fund one major survey to allow for the multiple asset data inventory Based on our assessment, conversion and implementation efforts, the City contracted with our firm through fiscal year 2015 for additional infrastructure management services Citywide Pavement Management Program - GIS City of Norwalk (2010-2016) Mr Randy Hillman, Associate Engineer— (562) 929-5719 12700j Norwalk Blvd, Norwalk, CA 90650 rhillman@ci norwalk ca us Recently, Bucknam was contracted to perform a citywide pavement management inventory for the City of Norwalk, our firm has been assisting the City with PMP updates since 2010 This work effort was started in the winter of 2015 and includes our staff surveying 180 miles of pavement (citywide) These inspections will drive the development of the City's 2015-20 pavement management CIP ��- pa: -c_ a _ 5-2 Project References & Experience CITY OF PALMDALE - Additionally the pavement survey is being completed through the use of Zoom-LTI "Digital Roadway Imaging" technologies This effort will not only assist the City in complying with Proposition C reporting and the PMP in general, but will allow the City to inventory additional street and right-of-way assets (i a signs, catch basins, striping, etc ) in the near future Pavement Management — GIS Program City of Sierra Madre (2008-2015) Mr Bruce Inman, Director of Public Works — (626) 355-7135 232 West Sierra Madre Boulevard, Sierra Madre, CA 91024 binman@ci sierra-madre ca us Bucknam was contracted to perform pavement data conversion services where our staff converted the City's prior PMP from Stanwick to MicroPAVER The City consists of roughly 37 centerline miles of streets and all pavement records under this project were linked to the City's GIS Our staff worked closely with Public Works and IT staff to ensure the one-to-one match between the City's XY Maps and Micro PAVER system We also developed a 5-year Capital Improvement Program to assist the City in identifying the needed revenue to annually maintain an accepted Pavement Condition Index (PCI) value This was extremely useful for Public Works in that it demonstrated to City Council the annually investment needed to stay proactive with pavement management Citywide Pavement/Sidewalk Management Program City of Lomita (2010-2015) Mr Tom Shahbazi, Asst City Engineer—(310) 325-7110 ext 210 24300 Narbonne Ave, Lomita, CA 90717 t shahbazi lomitacity com Recently, Bucknam was contracted to perform a citywide pavement management inventory for the City of Lomita This work effort was completed in the summer of 2011, our staff surveyed 40 miles of pavement (citywide) These inspections drove the development of the City's 2011- 16 pavement management CIP created by Bucknam Our firm was recently selected again to perform a 2014 PMP update as well Additionally in 2010, Bucknam was contracted to perform a citywide sidewalk condition inventory for the City of Lomita This work effort was performed in late 2010 where our staff collected over 3,000 sidewalk distress locations with varying levels of severity This data was collected through GPS / GIS technologies and transferred into a working management file for City use As the City begins the process of maintaining sidewalk deficiencies the staff will be able to utilize the Sidewalk GIS layer delivered under the project a -- 5-3 Project References & Experience-* CITYOF P L E _ Citywide Pavement Management Program Pavement Management Program Update — 2009 thru 2016) Mr Rafael Fajardo, City Engineer — (626) 569-2151 8838 E Valley Blvd, Rosemead, CA 91770 rfalardo@cityofrosemead org Recently, Bucknam was contracted to perform a citywide pavement management inventory for the City of Rosemead, our firm has been assisting the City with PMP updates since 2009 This work effort was started in the winter of 2015 and includes our staff surveying 80 miles of pavement (citywide) These inspections will drive the development of the City's 2015-20 pavement management CIP Additional local agencies our project manager and staff have worked with over the past sixteen years regarding Pavement Management Programs (cities highlighted in red indicate Bucknam / Zoom-LTI projects) City of Santa Ana City of El Segundo City of Cathedral City City of Temecula City of Sierra Madre City of Westminster City of Burbank City of Alhambra City of San Clemente City of Palmdale City of Yorba Linda City of Beverly Hills City of Los Alamitos City of Tustin City of Santa Barbara City of Stanton City of Rancho Palos Verdes City of Monterey Park City of Culver City City of Moreno Valley City of Arcadia City of Carlsbad City of Cypress City of Huntington Park City of Costa Mesa City of Diamond Bar City of La Habra City of La Habra Heights City of Lake Elsinore City of Moreno Valley City of National City OCSD OCTA City of Norwalk City of Orange City of Palm Desert City of Santee City of Rosemead City of Santee 5-4 W :_a V_3in -.t e: S -t_, Performance Schedule * CITY OF PALMDALE - Proposed Performance Schedule Our Critical Path Method (CPM) project schedule shows each major task identified in our scope of work, as well as quality control milestones and meetings Our Sr Project Manager will oversee all aspects of the project schedule including annual accountability, adjustment and management Our Technical Project Manage will support the project schedule and management through weekly updates and internal project meeting Task Name I -Aug 15-Rite 29 Aue 12Seo 2&SeD 10-Oct 24-Oct 7 Nov 21-Nov 5 Dec BASE SLOPE OF WORK 1}oro7e'- Task i I - Project KtckoH — X _ _ _ _ _ _ Assess PtriP data r EstaWiSh Surveil Task 1..2 Project Status Meetings - Ouaray Lo_retrol Project Status Mee'rngs X X X X 2) Jrer• Sawa dctwn . . .. Task 21 - Project De€weraMe_s ..X .W -- ....._-_ _ .._._ ....T.__ _ _....................--- -- ..-_ _. _ .._ _=..._ _ 3)'rowt Sc^edule x 4) Stope us Wa k Task 41- Prekmmary tnvesligatwns R Update Mamtename Actwmes Task 4-2(anm nSurvey Automated MgiW goad ray imag fig PC& Repo—,ng _ _ _ _ _ _ _ _ ._3 _ _ _ »_ _ 'Y Survey/Reporung Projec' StatL_s Meetings X X X Quality Contrc4 Checksram _ _ _ __ k4�,. 3 Task 4.3 Mappmg and GES Update Task 4.4 - Preparatwn at Muknyr Pavement LIP METRO Comptt ante Reports IC t}vr ide C1� Peport _ City Rev ew of3roY Fina4 Report ' _ CiP P•DIeC Status tv1eet rg _ e _ � e e o- _ X�_ De#Every of Fenab C P Report ' Task 4 5 Pavement €_field R Sofrware Trammg _- O�MNAL SEWCES Task 5 17 Ort-Call Services i Add -On tnfras-uctu eAssessttens See key "annual" milestone dates from the project schedule above • Project Kickoff —August 1, 2015 • Digital Roadway Imaging Survey Completion — October 30, 2015 • Internal Pavement Condition Index Survey Completion — November 27, 2015 • Delivery of draft PMP — December 9, 2015 • City comments returned to Consultant — December 18, 2015 • Delivery of City CIP Final Report —January 4, 2016 o Palmdale CIP data/Final Report, reporting and revenue projections will be submitted by December, 2015 • Implementation of PMP software/database — Any time after acceptance of Final PMP • All pavement and GIS data pertinent to the project deliverables will be submitted with the Final PMP report, January, 2016 Cost Proposal Cost Proposal 0 CITY OF PALM DALE - Bucknam Infrastructure Group, Inc has included a time and materials, not -to -exceed proposed fee for the City's consideration (SEPARATE SEALED ENVELOPE) Our fee follows the described tasks shown within the Scope of Work, Hourly Rate Schedule enclosed as well As indicated within our fee, all tasks are negotiable 7-1 Standard Hourly Rate Schedule Category Principal Senior Project Manager Senior Engineer/ Planner Construction Manager Pavement Management Project Manager Management Analyst Project Engineer/ Planner Senior Engineer/Senior Technician/ GIS Planner/ Senior Inspector Asst Engineer/Asst Technician/Asst GISPlanner/Inspector CADD Operator Administrative Assistant Field Technician Clerical / Word Processing Forensic Services Reimbursables Mileage Subconsul Cant Services Reproduction Travel & Subsistence Fees & Permits Computer Services (External) Standard'Hourly Rates 01 shown will not be `changed and/or ;increased during the contract period BUCK A'A INFRASTRUCTURE GROUP, INC Rate $ 250 215 195 185 175 165 155 135 125 110 105 86 75 Quote $ 0 65/mile Cost + 15% Cost + 15% Cost + 15% Cost + 15% W ' Cost + 15% pq 5-3 AGREEMENT NO. A-5198 ONGOING CONTRACT FOR ENGINEERING SERVICES BETWEEN THE CITY OF PALMDALE AND BUCKNAM INFRASTRUCTURE GROUP, INC. This CONTRACT is made this 5th day of August, 2015, by and between the City of Palmdale, a municipal corporation (hereinafter referred to as "CITY"), and BUCKNAM INFRASTRUCTURE GROUP, INC., (hereinafter referred to as "ENGINEER") WHEREAS, ENGINEER represents that ENGINEER has the expertise and is qualified to perform the services described in this Contract. NOW THEREFORE, CITY and ENGINEER, in consideration of the mutual covenants hereinafter set forth, agree as follows 1 DESCRIPTION OF WORK 1 1 This is an indefinite quantity and indefinite delivery Ongoing Contract to provide professional services including pavement inventory and infrastructure management and evaluation, to the City of Palmdale For any project determined by CITY to be appropriate for this Ongoing Contract, CITY will issue a Project Proposal Request to ENGINEER, and upon agreement, the parties will execute an Authorization Agreement specifying the scope of work, cost, staffing, subcontractors, deliverables, type of pricing (fixed priced or time & materials) and completion schedule for that project. Although CITY anticipates that ENGINEER will be issued a substantial amount of work, the total cost of work issued to the ENGINEER by the City of Palmdale will not exceed Five Hundred Thousand Dollars ($500,000) for the entire term of the Contract. ENGINEER is not guaranteed any minimum amount of work nor any jobs at all. ENGINEER is aware that there is more than one Engineer who has been awarded an Ongoing Contract for this type of work. CITY reserves the right and will issue Authorization Agreements based on ability of the contractor to meet CITY's work schedule and the availability of trades and expertise in relation to each project. 1 2 ENGINEER shall have no claim for compensation for any services or work, which has not been authorized by CITY's Authorization to Proceed 1 3 Project deliverables shall be reviewed and approved by CITY to determine acceptable completion 14 ENGINEER shall not accept any change of scope, or change in contract provisions, to this Ongoing Contract nor to any Authorization Agreement, unless issued in writing, as a contract change order or amendment and signed by CITY Agreement No A -5198 4 FEE SCHEDULE 41 CITY shall pay ENGINEER for each project an amount not to exceed that amount specified in each Authorization Agreement based on the rates shown on the Fee Schedule attached hereto as Exhibit A and incorporated herein by reference The Fee Schedule may, by mutual agreement of the parties, be annually amended to reflect changes in ENGINEER's rates, on January 1st of each year, but in no event shall the Fee Schedule be amended within the first year of this Contract ENGINEER must notify City in writing ninety - (90) days in advance of any requested amendment and such amendment shall not take effect until ENGINEER has received written consent from CITY ENGINEER shall perform no work in excess of the total contract price without prior written amendment to this Contract, executed by both parties Total contract price includes expenses related to travel to and from the City to meet with City and to appear before the City Council or any other board or commission of the City 42 An application and certification for payment form must be submitted to CITY which shall include the following: a clear, detailed invoice reflecting hours being billed for, a summary sheet showing percentage of work completed to date, amount/percent billed to date and current status of all tasks within a project; any/all backup documentation supporting the above items Work schedule updates must also be included in the monthly progress payment requests 43 ENGINEER shall maintain adequate records and shall permit inspection and audit by CITY of ENGINEER's charges under this Contract and any Authorization Agreements ENGINEER shall make such records available to CITY during normal business hours upon reasonable notice Nothing herein shall convert such records into public records, and they will be available only to CITY and any specified public agencies Such records shall be maintained by ENGINEER for one (1) year following completion of the work under this Contract unless a longer period of time is required by state or federal law, in which event ENGINEER shall retain its records for the time required by such laws 5 CONTRACT TERM AND DELIVERY 51 The term of this Contract is three (3) yearscommencmg on the date the Contract is executed by the last party to sign, with CITY reserving the option to extend the Contract for two additional terms of one year each 52 Within ten (10) days of the date CITY issues a Protect Proposal Request for a Authorization Agreement, ENGINEER shall submit to CITY a schedule indicating the times for starting and completing the various stages of the work, including any Milestones specified in the Authorization Agreement and as more fully described therein The schedule shall be satisfactory in form and substance to CITY Upon acceptance of these schedules by CITY, they shall be incorporated into the Authorization Agreement Agreement with BUCKNAM iWRASTRUCTURE GROUID INC Wage 3 nfi '14 i,. Fr -,a, F 3,r, Ongoing E-iginee; Contract Approved 021241115 (Do nor noday tiothout CA approval) Agreement No A -5198 53 Time is of the essence All of the time limits for Milestones, if any, and completion and readiness for final payment as stated in the Authorization Agreement, are of the essence of both the Authorization Agreement and this Ongoing Contract. 54 Failure of ENGINEER to perform any covenant or condition contained herein and in the Authorization Agreement within the time periods specified therein, shall constitute a material breach of both the Authonzation Agreement and this Ongoing Contract, entitling CITY to terminate either or both the Authorization Agreement and this Ongoing Contract, unless ENGINEER applies for and receives an extension of time in accordance with the procedures set forth herein 5 5 Extension of Time for Completion of Work 5 5 1 If, at any time, the work is delayed due to a suspension order by CITY, or due to any other cause which, in the reasonable opinion of CITY, is unforeseeable and beyond the control and not attributable to the fault or negligence of ENGINEER, then ENGINEER shall be entitled to an extension of time equal to said delay, subject to CITY's right to terminate this Contract as provided herein. 552 ENGINEER shall submit to CITY a written request for an extension of time within ten (10) days after the discovery of such delay, and failure to do so shall constitute a waiver thereof CITY shall, in its sole discretion, determine whether and to what extent any extensions of time shall be permitted 553 No extension of time requested or granted hereunder shall entitle ENGINEER to additional compensation unless, as a consequence of such extension, additional work must be performed In such event, CITY shall, in good faith, consider any request for additional compensation submitted by ENGINEER. 6 TAXES 61 ENGINEER shall pay all sales, consumer, use, and other similar taxes required to be paid by ENGINEER in accordance with state and local laws. 62 ENGINEER is an independent contractor and shall have no power or authority to incur any debt, obligation or liability on behalf of CITY No person employed by ENGINEER or acting on its behalf, in connection with this Contract shall be considered the Agent or employee of CITY 63 ENGINEER shall be required to obtain a current City of Palmdale business license, as required by the Palmdale Municipal Code, before the first Authorization Agreement is issued 7 PATENT FEES AND ROYALTIES ENGINEER shall pay all license fees and royalties and assume all costs incident to the use, in the performance of the work or the incorporation in the work of any invention, design, process, product or device which is the subject of patent rights or copyrights held by others If a particular invention, design, process, product or device is specified in Agreement mth BUCKNAM'NFRAS T RUC rURE GROUP INC Dale 4 of 94 VC F�nai Pori-, GF-ge{ng Erg,nee€ 4 0rtract Approves e-2/24115 (10 r10t m;)d^y -th0Ut CA appr0Vai) Agreement No A -5198 Any extensions of time must be mutually agreed upon in writing and executed by both parties 1 5 CITY shall provide to ENGINEER, without charge, all data, program information, including reports, records, maps and other information, now in CITY's possession, which may facilitate the timely performance of the work. 2 CITY PROJECT MANAGER To provide the professional services required by this Contract, ENGINEER shall act under the authority and approval of Director of Public Works/designee For each project a City project manager will be appointed who shall oversee the Authorization Agreement, assist the ENGINEER with any necessary information, audit billings, and approve payments. The ENGINEER shall channel reports and special requests through the City project manager 3 ENGINEER'S KEY PERSONNEL 31 CITY reserves the right to review and approve ENGINEER'S staff including all subcontractors and sub -consultants to be assigned to any project by ENGINEER during the term of this Contract 32 All services required under this Contract shall be performed by ENGINEER, or under ENGINEER's direct supervision, and all personnel shall possess the qualifications, permits and licenses required by State and local law to perform such services. 33 ENGINEER shall be solely responsible for the satisfactory work performance of all personnel engaged in performing services required by this Contract, and compliance with all reasonable performance standards established by CITY. 3 4 ENGINEER shall be responsible for payment of all ENGINEER's employees' and subcontractor's wages and benefits, and shall comply with all requirements pertaining to the employer's liability, workers' compensation, unemployment insurance, and Social Security 35 ENGINEER shall indemnify and hold harmless CITY, and its respective officers, agents and employees from and against all claims, demands, damages or costs arising from ENGINEER's acts or omissions with respect to any liability, damages, claims, costs and expenses of any nature arising from alleged violations of personnel practices 36 ENGINEER will be required to pay, if applicable, not less than the general prevailing hourly wage rates, as determined by the Director of the Department of Industrial Relations pursuant to the California Labor Code, for each craft, classification, or type of worker needed to perform the Contract. Copies of the prevailing rate of per diem wages are on file in the office of the Director of Public Works Agreement with BUCKNAM INFRASTRUCTURE GROUP INC #sr F�,aG -arrilgcr� � rg reur rrrtr$Ct Wage 2 ni 14 App,oveo '12,241 t 1i , Do no, modt'y V,01101,t CA apprcdail Agreement No A -5198 the contract documents for use in the performance of the work and if, to the actual knowledge of CITY, its use is subject to patent rights or copyrights calling for the payment of any license fee or royalty to others, the existence of such rights shall be disclosed by CITY in the contract documents ENGINEER shall indemnify and hold harmless CITY and anyone directly or indirectly employed by CITY from and against all claims, damages, losses and expenses (including attorneys' fees) arising out of any infringement of patent rights or copyrights incident to the use in the performance of the work, or resulting from the incorporation in the work of any invention, design, process, product or device not specified in the contract documents, and shall defend all such claims in connection with any alleged infringement of such rights 8 STANDARDS OF PERFORMANCE 81 ENGINEER shall be responsible for the completeness and accuracy of its services and work and documents resulting therefrom, and CITY shall not be responsible for discovering deficiencies therein. ENGINEER shall correct any such deficiencies or errors without additional compensation and without cost to CITY, except to the extent any such deficiency is directly attributable to deficiencies in CiTY-furnished information. 82 ENGINEER shall be familiar with CITY's Standard Details and Specifications and other relevant CITY regulations ENGINEER shall ensure there are no conflicts among the Contract Documents including, but not limited to, the CITY's Standard Specifications and Special Provisions for Construction Contracts, the plans and specifications prepared by ENGINEER, any standard details or specifications incorporated therein by reference, and the Construction Contract 9 INDEMNIFICATION ENGINEER agrees to indemnify, defend and hold harmless CITY, and its respective officers, agents and employees, from and against all claims, losses, obligations, or liabilities which arise out of, or are in any way related to, ENGINEER's negligence, recklessness, or willful misconduct under this Contract 10 INSURANCE 101 ENGINEER, at its expense, shall maintain in effect at all times during the performance of work under this Contract not less than the following coverage and limits of insurance, which shall be maintained with insurers listed "A" or better in the Best's Insurance Guide and authorized to do business in the State of California Proof of Insurance, as identified in Section 10.8, must be reviewed and accepted by the City Attorney 10 1 1 Workers' Compensation and Employer's Liability -Workers' Compensation —coverage as required by the State of California -Employer's Liability -- $1,000,000 00 each accident -- $1,000,000 00 policy limit bodily injury $1,000,000 00 each employee bodily injury by disease Agreement vnth B CKNAM INFRASTRUCTUREGROUP `NC image 5 of t4 tt`C =ts ar Form Ongoing cngereer Cootract Aoptoved G2,24,"5 Dj not modify without CA approval) Agreement No A -5198 10 1 2 Professional Liability Insurance* -The amount of $1,000,000 with no deductible, or; -Comparable alternative as determined by the City Attorney, and -Policy form on a claims -made basis 10 1 3 Commercial General Liability - $1,000,000 00 limit on a per occurrence basis -$2,000,000 general aggregate limit 10,1 4 Commercial Automobile Liability -$1,000,000 combined single limit including owned, non -owned and hired automobile coverage 10 2 All of ENGINEER's policies shall contain an endorsement providing that written notice shall be given to CITY at least thirty - (30) calendar days prior to termination, cancellation or reduction of coverage in the policy 10 3 Policies providing for bodily injury and property damage coverage shall contain the following• A An endorsement extending coverage to the City as an additional insured, in the same manner as the named insured, as respects liability arising out of the performance of any work under the Contract Such insurance shall be primary insurance, as respects the interest of the City, and any other insurance maintained by the City shall be considered excess coverage and not contributing insurance with the insurance required hereunder The Certificate and endorsements shall state "The City of Palmdale, City of Palmdale in its capacity as the Successor Agency to the CRA, Palmdale Civic Authority, Housing Authority, Industrial Development Authority, Airport Authority, their officers, agents, employees and volunteers are named as additional insured". B "Severability of Interest" clause 104 Promptly on execution of this Contract, and prior to commencement of any work, ENGINEER shall deliver to CITY certificates of insurance and endorsements to all required policies demonstrating that ENGINEER has the required coverage and showing the required named insureds Within five (5) days of written request from CITY, ENGINEER shall deliver to CITY full and complete copies of all insurance policies required by this Contract 105 The requirements as to the types and limits of insurance to be maintained by ENGINEER are not intended to and shall not in any manner limit or qualify ENGINEER's liabilities and obligations under this Contract 106 Any policy or policies of insurance that ENGINEER elects to carry as insurance against loss or damage to its equipment and tools or other personal property used Agreement wttn BUCKNAM 1NFRASTRUCTURE GROUP INC Page 6 of t4 V 0 i mad r ,-m ONosng Engineer Co,tract 1,ppfoveo 02,'24/15 (Do not m: dry y vrthcui CA approval) Agreement No A -5198 in the performance of this Contract shall include a provision waiving the insurer's right of subrogation against CITY 10 7 All insurance coverages must be maintained throughout the duration of this Contract 10 8 Acceptable Proof of Insurance 10 8 1 ACORD Certificate of Insurance listing all coverages, limits, deductibles and insureds, and endorsements for all applicable coverages if agent has authority to issue it, Additional insured Form CG20101185 or CG20100707 and CG20370704 or equivalent must be provided for general liability coverage Additional insured form CA0001 must be provided for automobile Lability coverage 10 8 2 Agents must confirm that policy endorsements have been ordered from the respective insurance companies Upon issuance, policy endorsements listing all insurers must be submitted to the City Attorney 10 8 3 *When coverage is provided on a "claims made basis", CONTRACTOR will continue to renew the insurance for a period of five (5) years after this Agreement expires or is terminated Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement, and will cover CONTRACTOR for all claims made by CITY arising out of any acts or omissions of CONTRACTOR, or its officers, employees or agents during the time this Agreement was in effect. 10 9 Notwithstanding any other provision terminate this Contract if, at any time insurance for any period of time or requirements listed above 11 TERMINATION WITHOUT CAUSE of this Contract, CITY may immediately ENGINEER fails to maintain the required fails to comply with any of the insurance CITY reserves the right to terminate this Contract, any Authorization Agreement or any part thereof for its sole convenience with fifteen (15) days written notice In the event of such termination, ENGINEER shall immediately stop all work hereunder, and shall immediately cause any of its suppliers and sub -consultants to cease such work ENGINEER shall also surrender to CITY all finished or unfinished documents or programs and other materials, which shall be City's property As compensation in full for services performed to the date of such termination, the ENGINEER shall receive an amount equal to the value of the work completed as of the termination date in accordance with the fee schedule or as negotiated between the parties In no event shall the amount payable upon termination exceed the total maximum compensation provided for in the Authorization Agreement or this Contract 12 TERMINATION FOR CAUSE If CITY determines that ENGINEER has failed to supply an adequate working force, or to provide services of proper quality or has failed in any other respect to satisfactorily Agreement wth BJCKNAM INFRASTRUCTURE CROUP ANC Page ` of ' 4 #'0 r grad Fo--i sngom Ft=gwee� C3rxraot A,,pr3ved )2/24115 fDo not moclIN ,rfthout CA aperoval, Agreement No A -5198 perform the services specified in this Contract or in any Authorization Agreement, CITY shall give written notice to ENGINEER specifying all defaults to be remedied within thirty (30) - days Such notice shall set forth the basis for CITY's dissatisfaction and suggest corrective measures If, after thirty days, ENGINEER has failed to implement the corrective measures, CITY may elect to terminate this Contract or any Authorization Agreement, in whole or in part. 12 1 In the event CITY terminates this Contract or any Authorization Agreement, in whole or in part for cause, CITY may procure, upon such terms and in such manner, as it may deem appropriate, services similar to those terminated 122 ENGINEER shall provide all finished or unfinished documents, data, studies, software, drawings, maps, photographs, reports, etc, prepared by ENGINEER within fifteen (15) working days after notice of termination Upon such termination, ENGINEER shall be paid an amount equal to the value of the services provided and work performed as of the date of termination, taking into consideration the costs associated with hiring another consultant to complete the services. In ascertaining the value of the work performed up to the date of termination, consideration shall be given to both completed work and work in progress, to complete and incomplete drawings, and to other documents delivered to City, and to authorized reimbursement expenses 12 3 The above is in addition to any other remedies available by law or equity to CITY 12 4 If, after notice of termination of the Contract under the provisions of this Section 12, it is determined, for any reason, that ENGINEER was not in default, or that the default was excusable, then the rights and obligations of the parties shall be the same as if the notice of termination had been issued pursuant to Section 11 13 DISPUTE RESOLUTION All claims, disputes and other matters in question between CITY and ENGINEER arising out of, or relating to this Contract or any Authorization Agreement, or the breach thereof shall, to the extent reasonably feasible, be resolved through good faith negotiations between the parties 14 OWNERSHIP OF DOCUMENTS All documents, including, but not limited to, tracings, drawings, plans, specifications, original mylars, estimates, field notes, investigations, design analysis and studies which are prepared in the performance of this Contract are to be, and remain the property of, CITY ENGINEER shall furnish CITY, upon its request, originals or reproducible of technical specifications and copies of all other documents listed above ENGINEER shall endorse, by his professional seal, all plans and Consulting data furnished by him 15 RE -USE OF DOCUMENTS The parties agree the documents, drawings, specifications and designs, although the property of CITY, are prepared for a specific protect and are not intended nor represented by ENGINEER to be suitable for re -use for any other protect Any reuse Agreement'tth BUCKNAM INFRASTRUCTURE GROUP iNC a` F arm Ongoing Er ineer r ear Page 8 of 14 � g on�r� ,t AP roved (J2l--4/"5 Do n-,#'-€od�f'f without ;A aForoval) Agreement No A -5198 without written verification or adaptation by ENGINEER for the specific purpose intended will be at CITY's sole risk and without liability or legal exposure to ENGINEER 16 SUBCONTRACTING, DELEGATION AND ASSIGNMENT 161 ENGINEER shall not delegate, subcontract or assign its duties or rights hereunder, either in whole or in part, without the prior written consent of CITY, provided, however, that claims for money due or to become due to ENGINEER from CITY under this Contract may be assigned to a bank, trust company or other financial institution without such approval Any proposed delegation, assignment or subcontract shall provide a description of the services covered, identification of the proposed assignee, delegee or subcontractor, and an explanation of why and how the same was selected, including the degree of competition involved Any proposed agreement with an assignee, delegee or subcontractor shall include the following A The amount involved, together with ENGINEER's analysis of such cost or price, and B A provision requiring that any subsequent modification or amendment shall be subject to the prior written consent of CITY C The requirement to hire only those persons authorized by federal law to work in the United States 162 Any assignment, delegation or subcontract shall be made in the name of ENGINEER and shall not bind or purport to bind CITY and shall not release ENGINEER from any obligations under this Contract including, but not limited to, the duty to properly supervise and coordinate the work of employees, assignees, delegees and subcontractors No such assignment, delegation or subcontract shall result in any increase in the amount of total compensation payable to ENGINEER under this Contract 17 NON-DISCRIMINATION AND EQUAL EMPLOYMENT OPPORTUNITY 171 In performance of this Contract, ENGINEER shall not discriminate against any employee, subcontractor or applicant for employment because of sex, color, race, religion, ancestry, national origin, disability, medical condition, marital status, sexual orientation or age ENGINEER will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their sex, color, race, religion, ancestry, national origin, disability, medical condition, marital status, sexual orientation or age Affirmative action relating to employment shall include, but not be limited to the following employment, upgrading, demotion or transfer, recruitment, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship 17 2 The provisions of subsection 17 1 above shall be included in all solicitations or advertisements placed by or on behalf of ENGINEER for personnel to perform Agreement wth 3UCKNAM INFRASTRUCTURE GROUP INC t s G ^a, iron-, Ongcing E-rgweer Contract Apof o red Call, , 5 ,r)o not m odey vAt�,xr CA a;)D o�att Agreement No A -5198 any services under this Contract CITY shall have access to all documents, data and records of ENGINEER and its subcontractors for purposes of determining compliance with the equal employment opportunity and non-discrimination provisions of this Section, and all applicable provisions of Executive Order No 11246 which is incorporated herein by this reference A copy of Executive Order No 11246 is available for inspection at, and on file with, the Palmdale City Clerk's Office 18 FINANCIAL INTEREST CERTIFICATION 18 1 ENGINEER warrants that no person has been employed or retained to solicit or secure this Contract upon an agreement or understanding for a commission, percentage, brokerage or contingent fee, and that no officer or employee of the CITY has any interest, financially or otherwise, in ENGINEER's firm 18 2 For breach or violation of this warranty, CITY shall have the right to annul this Contract without liability, or at its discretion to deduct from the Contract Price or consideration, the full amount of such commission, percentage, brokerage or contingent fee 19 CONFLICT OF INTEREST 191 ENGINEER stipulates that its officers and employees do not now have a conflict of interest and it further agrees for itself, its officers and its employees that it will not contract for or accept employment for the performance of any work or services with any individual business, corporation or government unit that would create a conflict of interest in the performance of its obligations pursuant to this Contract or which would cause ENGINEER to be "financial interested" (as provided in California Government Code Section 1090 et seq or 87100 et seq ) in any contract or decision made by CITY on any matter 19 2 ENGINEER shall not employ any City official or employee to perform any work required pursuant to this Contract 193 if ENGINEER is a registered professional engineer or licensed land surveyor and the scope of work requires ENGINEER's recommendation of the actual formula to spread the costs of an assessment district's improvements, then ENGINEER shall not participate in making that recommendation if the additional elements set forth in Government Code section 87100 1(c) apply Those additional elements are (1) ENGINEER has received income of $250 or more for professional services in connection with any parcel included in the benefit assessment district within 12 months prior to the creation of the district, and (2) the district includes other parcels in addition to those parcels for which the engineer received the income In the event a conflict of interest does arise in that context, City shall select a different consultant to recommend the actual formula to spread the costs of the assessment district's improvements and the costs of such services shall be deducted from the compensation to be paid to ENGINEER Agreement wFrh BUCKNAM INFRASTRUCTURE SPOUP INC _ �afle 13 if 14 #'0 Final �oFm r noo ng Eggireer Contract J Approved 112 24,11 r i Do not mod fy vv=thout CA approval, Agreement No. A -5198 19 4 To the extent required by the City Manager or his designee, ENGINEER shall complete and file with the City Clerk a Form 700 Statement of Economic Interests disclosing any reportable property interests, income, gifts, investments or business positions. 20 COMPLIANCE WITH LAW 201 ENGINEER shall comply with all state and federal laws, including but not limited to, the requirement to hire only those persons authorized by federal law to work in the United States If ENGINEER uses any subcontractors to complete this Contract, this same requirement shall be included in all subcontracts and strictly enforced by ENGINEER 20 2 The law of the state of California shall govern this Contract The venue of any legal action, either formal or informal, shall be the County of Los Angeles 21 NOTICES Any notice required under this Contract shall be in writing, addressed to the appropriate party at its address on the signature page and given personally or by registered or certified mail postage prepaid, or by a commercial courier service All notices shall be effective upon the date of receipt 22 AUTHORITY TO EXECUTE AUTHORIZATION AGREEMENTS The Public Works Director is authorized to execute Authorization Agreements for projects issued to ENGINEER pursuant to this Ongoing Contract up to the amount authorized by this Contract 23 ENTIRE AGREEMENT AND AMENDMENTS 231 This Contract together with the Authorization Agreements issued pursuant hereto, is the complete Agreement between the parties and supersedes all prior proposals, agreements, and understandings between the parties and may not be modified or terminated orally 232 No attempted waiver of any of the provisions hereof, nor any modification in the nature, extent or duration of the work to be performed by ENGINEER hereunder, shall be bending unless in writing and signed by the party against whom the same is sought to be enforced 233 The failure of any party to enforce against another party any provision of this Contract shall not constitute a waiver of that party's right to enforce such a provision at a later time, and shall not serve to vary the terms of this Contract 24 ATTORNEYS FEES If any action at law or in equity is brought to enforce or interpret any provisions of this Contract, the prevailing party in such action shall be entitled to reasonable attorney's Agreement with BUCKNAM INFRASTRUCTURE GROUP {NC r'mflC of 14 #110 Fina; Form j-,ngoing _nQineer co —tract AppmvedJ2/Z41S5 (Do not -icaIfy dVrthodt CA approvaf) Agreement No A -6198 fees, costs and necessary disbursements, in addition to such other relief as may be sought and awarded In Witness Whereof, the parties hereto have caused this Contract to be executed and attested by their respective officers thereunto duty authorized CITY OF PALMDALE an ger ,��cw' ADDRESS FOR NOTICE City of Palmdale Director of Public Works 38250 Sierra Highway Palmdale, CA 93550 (661)-267-5300 APMOVE AS F M Wm Matffiew Ditzhazy City Atto ey ENGINEER: BUCKNAM INFRASTRUCTURE GROUP, INC. , �1 Peter B man, Date President ADDRESS FOR NOTICE BUCKNAM INFRASTRUCTURE GROUP, INC 3548 Segate Way, Suite 230 Oceanside, CA 92056 760-216-6529 ATTEST If Corporation Secreta Agreement voth BUCKNAM INFRASTRUCTURE GROUP, INC Page 12 of I #10 Final Form Ongoing Engineer Contract Aporoveo 02/24/15 (Do not modify wthout CA approval) EXHIBIT A FEE SCHEDULE The following are the rates for the various personnel categories as shown below. Category Principal Senior Project Manager Senior Engineer/Planner Construction Manager Pavement Management Project Manager Management Analyst Project Engineer/Planner Sr Engineer/Sr Tech/GIS Planner/Sr Inspector Asst. Engineer/Asst Tech/Asst GIS Planner/Inspector CADD Operator Administrative Assistant Field Technician ClencalANord Processing Reimbursable Mileage Subconsultant Services Reproduction Travel & Subsistence Fees & Permits Computer Services (external) Rate/hour $250 $215 $195 $185 $175 $165 $155 $135 $125 $110 $105 $ 86 $ 75 $0 65/mile Cost +15% Cost + 15% Cost + 15% Cost + 15% Cost + 15% Agreerren; with BUCKNAM INFRASTRUCTURE GROUP INC Wage 13 of 14 rtral Form rngotrg Frigtneer contract Appfo4ed 0212a,' 5 0o not rnodtfy without apt?-cvaf, Agreement No. A-5198 FINANCIAL DISCLOSURE FOR CONTRACTOR BUCKNAM INFRASTRUCTURE GROUP, INC., ("ENGINEER") is hired by the City of Palmdale ("CITY") to perform the range of duties identified in the Scope of Services and Fee Schedule attached as Exhibits A and B Based upon this range of duties- - A Statement of Economic Interest (FPPC Form 700) is not required. C NTRACTOR is not required to fully comply with the consultant disclosure requirements identified in the City of Palmdale's Conflict of Interest Code and Section 18.3 of Contract Services Agreement, Agreement Number A-5198 because CONTRACTOR does not meet the definition of "Contractor" under the Political Reform Act or due to the extremely limited scope of duties performed under Agreement Number A-5198 A Statement of Economic Interest (FPPC Form 700) is required. CONTRACTOR's responsibilities are too broad to allow the disclosure requirement to be narrowed or CONTRACTOR is performing a specialized or general service for the City, and there is a substantial likelihood that the CONTRACTOR's work product will be presented, either written or orally, for the purpose of influencing a governmental decision A Statement of Economic Interest (FPPC Form 700) is required in part. CONTRACTOR's duties are limited in scope under Contract Number A-5198 Based on these duties, CONTRACTOR's disclosure is limited to the following interests Reportable interests in real property in the Jurisdiction (FPPC Form 700, Schedule B) Reportable income and business positions (FPPC Form 700, Schedules C and D) Reportable investments (FPPC Form 700, Schedules A-1 and A-2) and F) Ken PuAamp Interim City Manager Reportable gifts and travel gifts (FPPC Form 700, Schedules E D to Agreement with BUCKNAM INFRASTRUCTURE GROUP, INC Page 14 of 14 e1 J Final Fom Cngoing Enginee.ing Contract poioveu' -i2'24l16 (Do Not into=pity w,thout CA appfoaai, ORGANIZATIONAL CERTIFICATE OF INCORPORATOR OF BUCKNAM INFRASTRUCTURE GROUP, INC, A CALIFORNIA CORPORATION The undersigned Incorporator, named in the Articles of Incorporation of the above named corporation, in order to record certain actions taken in connection with the organization of this corporation, pursuant to the powers conferred upon the undersigned by Section 210 of the Corporations Code of Califoriva, does hereby certify as follows ARTICLES FILED The original Articles of Incorporation of this corporation have been filed in the Office of the California Secretary of State A certified copy of the Articles, showing the filing date and corporate number, will be inserted in the minute book upon receipt from the Secretary of State. BYLAWS The Bylaws for the regulation of the affairs of this corporation, consisting of twenty-three (23) pages, are hereby adopted as the Bylaws of this corporation The Secretary of this corporation is hereby authorized and directed to see that a certified copy of the Bylaws is kept at the principal office of this corporation NUMBER AND APPOINTMENT OF DIRECTORS The number of Directors authorized by this corporation is one (1). The following persons are hereby appointed as the First Directors of this corporation until their resignation, removal or their successors are duly elected pursuant to the Bvlaws: Director's Name Peter Bucknam Signature Acc,eptina Appointment Effective Date of Acceptance June 21, 2011 ` fie First Directors are hereby vested with the powers of further organization and direction of this corporation, effective upon their acceptance of this appointment J,VT:!011\74660 011yctag552 wpd -I- CORPORATE SEAL A seal for the corporation is hereby adopted consisting of two concentric circles with the names "BUCKNAM INFRASTRUCTURE GROUP. I -NC " in the outei circle and the words and figures, "INCORPORATED" and "CALIFORNI4" and the date of incorporation in the inner circle, in the form and figures as follows £AffiK seal here.? SHARE CERTIFICATE The form of share certificate attached hereto is hereby adopted as the share certificate for the corporation PRINCIPAL OFFICE LOCATION The location of the principal office for the transaction of the business of this corporation, until hereafter changed by subsequent action of the Directors, is as follows• 3548 Seagate Way Suite 230 Oceanside, California 92056 ELECTION OF OFFICERS The following persons are hereby elected to the offices set forth opposite their names' Office Name Monthly Salary President Peter Bucknarn To Be Determined, Secretary Peter Bucknanl To Be Determined. Chief Financial Officer Peter Bucknain To Be Determined i WT201 I\74660 01\yctag552 m pa -2- ACERTIFICATE OF LIABILITY INSURANCE °A;-IMM'° NY ' 8/2015 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER IMPORTANT H the certificate holder is an ADDITIONAL INSURED, the pollcy(ies) must be endorsed If SUtBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain polkies may require an endorsement A statement on this certificate does not confer rights to the certificate holder In lieu of such andortseawnt(e► PRODUCER CONTACT WIWS OF ILLINOIS, INC 233 S WACKER DR,SUITE 2000 � (888} 780-5381 -- -- y rt Nod_ ($77} 737-8498 - E MAIL Certlficat ver Com CHICAGO, IL 60606 �th>R€53 --___ - -- ----- - --- - - _ _ INSURE LS1 AFFOnWIC�CO_VERAGE _ _ _ NAIC A _ ---_V-_-- _ -- ---___ _-- -- IlJsukER A _ rbzens Ins Co of America i 31534 INSURER R Hanover Arnencan Ins Co - ---- -- + 36064 BUCKNAM INFRASTRUCTURE GROUP INSURER - - - - --- a - --- - -- ---- - --- - --- INC INSURER p 3548 SEAGATE WAY SUITE 230- MSi1RER- OCEANSIDE, CA 92056 nlwaER F -- -- - - - - - - - - CAVFRACSES r:FRTICirATr- Ra ttuaco oe-axer�u au rae�ra_ THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS EXCLUSIONS AND CONDMONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS INSR �.-.•.•__.___..� TYPE 0 INSURANCE = _ - - - — POLICY NUMBER- - -_ _ _. -�CY EFF POLICY E UNITS LTR GENERAL uAelLrTv 1 EAC.HOCCURRENCE � s 1,0W,000 I X COMMERCIAL GENERAL LW2trTt i D7.7ii�GETtS1tEFi1•EiS----- +-- ---- —^-'-- A I I X i 1- L_ElEaoOcw !'�,0 _ CLAIMS -MADE OCCUR OBC A39995b 00 : 09/16/2014 09/16/2015 MED ExP worts psson} y S 10,000 - f- i f PERSt)NA_L 6ADVIN"Y S 1,000,000 -- ----- _ _ _ -- fNERAI AGGREGATE s 2,000,000 r�EH'L AGGREGATE LIMA' APPLIES PER A ( _.-_ _ - - _ t PRODUCTS CCMPP AGI:' S _2,000000 FN20— AuroroettF trAaturr s X 'x ( I ;Ee xcwaa ___, _ L 1 000,000 ANY AUTO t f BODILY INJURY,PW perwil A 1 f AUTOSALL OWNED SCHEDULED OBC A399956 00 09/16/2014 09/16/2015 _ -I S - - -- -- BOT�K Y INJURY IPHr a�am/T AUTOS r , AUTOS i r-F1:Y DAM'n�-E___ _ - S LX IWZEO AUTOS X ' raLro► D -j t CiPsx_1 _ -- ---___ ---- I s I X I UMBRELLA LIAO y X S OCCUR `� r I � OCCURR _ 19 000,000 A ' EXCESSLwe CLAMS MADE OBC A399956 00 1 W/16/2014 09/16/2015 r -�-- -�- f— _ Y_- - _- - _— Acca_cATE _ LL 19606,660 DED < 'RETENTIONS -- S WORKERS, COMPENSATION I Ad; 57ATU- OTN AND EMPLOYERS LIABILITY ' ; AC .Efi_____ ANY PROPQ4ETORVARTN'ER'EXECUTIVE YIN I i.._ + { E L. EACH ACL,DE.H7 S 1 __ B 0i::ICE•MEMSEREACtUOE + N/A I X ( WZC A399W DO 109/1612014 09/16/2015 ,. _ _ I !M / '^ w i I I e E t DISEASE EA EMPLaYE.t: s 1000,0()0 *OF OPERA E L DISEASE POLICY UMIT S 1 000,000 I I ' DESCRIPTfON OF OPERA TINS I LOCA PONS I /EHICLES (Attach ACORD 101 Adak�s1 Remarks Sot edw. A mxe apace +s m4u'•edt �_ s_ __�___ _ ��.�_ RE AGREEMENT NO A-5198 The City of Palmdale City of Palmdale In its capacity as ft Successor Agency to tale CRA Palmdale CIVIC Authority dousing Authority Industrial Development Authority Auport Authority their officers agents employees and murdeers are Additional Insured pursuant to the terns and condtbons of form 391-1586 Genem Liability Supplementary Endorsement) 391 1602 (Additional Insured -Owners Lessees ContnIcfors-Compteted Operations) Additional insured is primary and noncontributory to the extent provided by form 391-1586 Separation of Insureds is pursuant tote terms and conditions of form 391-1003 (Pg 58 #41 Wafer of subrogation as provided by 8P0497 Waiver of subrogation as provided by WC040306 (California Form) ti<crcllr r�.nlc rTA.tLIIGR CANCELLATION FCity of Palmdale - Public Works 38250 Sierra Hwy SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Palmdale, Ca 93550 THE EXPIRATION DATE THEREOF NOTICE WILL BE DELPVERED IN ACCORDANCE WITH THE POLICY PROVISIONS ACORID 25 i2043t(Ifil AuTHORILEO REPRESENTATIVE ,,.f¢ `s' 1 -2018 AICORD CORPORA TtOhl All rights reserved ACOP0 r arcs tngo are ;egistarr d n1arks of ACORO � nr Hanauer insurance Group_ OBCA399956 1309570 THIS ENDORSEMENT CHANGES THE POLICY PLEASE READ IT CAREFULLY GENERAL LIABILITY SUPPLEMENTARY ENDORSEMENT This endorsement modifies insurance provided under the following BUSINESSOWNERS COVERAGE FORM Additional Insured by Contract, Agreement or Permit Under SECTION II - LIABILITY, C. Who Is An Insured, Paragraph 4, is added as follows a. Any person or organization for whom you are performing operations when you and such person or organization have agreed in writing in a contract, agreement or permit that such person or organization be added as an additional insured on your policy Such person or organization is an additional insured only with respect to liability for "bodily injury", "property damage" or "personal and advertising injury" caused, in whole or in part, by (1) Your acts or omissions, or (2) The acts or omissions of those acting on your behalf, but only with respect to (3) "Your work" for the additional insured(s) at the location designated in the contract, agreement or permit, or (4) Premises you own, rent, lease, control or occupy This insurance applies on a primary basis if that is required by the written contract, agreement or permit This provision does not apply (1) Unless the written contract or written agreement has been executed or permit has been issued prior to the "bodily injury", "property damage" or "personal and advertising injury", (2) To any person or organization included as an insured by an endorsement issued by us and made part of this Policy, (3) To any lessor of equipment (a) After the equipment lease expires, or (b) if the "bodily injury", "property damage" or "personal and advertising injury" arises out of the sole negligence of the lessor (4) To any (a) Owners or other interests from whom land has been leased which takes place after the lease for that land expires, or (b) Managers or lessors of premises if (i) The occurrence takes place after you cease to be a tenant in that premises, or construction or demolition operations performed by or on behalf of the manager or lessor, or (5) To "bodily injury", "property damage" or "personal and advertising injury" arising out of the rendering of or the failure to render any professional services This includes but is not limited to any professional services as an architect or engineer arising out of any construction agreement or activities under which any insured or anyone acting on any insured's behalf provides or provided service, advice, expertise or work Construction includes, but is not limited to, the plan, conception, design, build, construct, assembly, development, safety, erection, formation, reconstruct, rehabilitation, repair, or any improvement made to real property Construction also includes the hiring, supervision or management of any of these activities However, this exclusion does not apply to liability arising out of an insured's presence at a jobsite that was not caused by professional activities listed in the above paragraph C. Additional insured coverage provided by this provision will not be broader than coverage provided to any other insured d. All other insuring agreements, exclusions, and conditions of the policy apply Additional Insured by Contract, Agreement or Permit - Primary and Non-contributory The following is added to SECTION III - COMMON POLICY CONDITIONS. M. Other Insurance 1. Additional Insureds If you agree in a written contract, written agreement or permit that the insurance provided to any person or organization included as an Additional Insured under SECTION If - LIABILITY, Part C - Who Is An Insured, is primary and non-contributory, the following applies If other valid and collectible insurance is available to the Additional Insured for a loss we cover under SECTION II - LIABILITY, Part A Coverages, Paragraph 1 , Business Liability our obligations are limited as follows a Primary Insurance (ii) The "bodily injury", "property This insurance is primary to other damage" or "personal and insurance that is available to the advertising injury" arises out of Additional Insured which covers the structural alterations, new Additional insured as a Named Insured t �� 4=jd'3yC txiprj ,si4 r��P , 41 Del+ es ter,, r , .' We will not seek contribution from any other insurance available to the (1) The total amount that all such other Additional Insured except insurance would pay for the loss in the (1) For the sole negligence of the absence of this insurance, and Additional Insured, (2) The total of all deductible and self -insured (2) When the Additional Insured is an amounts under all that other insurance Additional Insured under another primary liability policy, or We will share the remaining loss, if any, with (3) When b.(2) below applies any other insurance that is not described in If this this Excess Insurance provision and was not insurance is primary, our obligations are bought specifically to apply in excess of the not affected unless Limits of Insurance shown in the Declarations any of the other insurance is also of this Coverage Part primary Then, we will share with all that other insurance by the method c Method Of Sharing described in b.(3) below if all of the other insurance permits contribution by b. Excess Insurance equal shares, we will follow this method also This insurance is excess over Under this approach each insurer contributes (1) Any of the other insurance, whether equal amounts until it has paid its applicable limit of primary, excess, contingent or on any insurance or none of the loss remains, whichever comes first other basis (a) That is Fire, Extended Coverage, If any of the other insurance does not permit Builder's Risk, Installation Risk contribution by equal shares, we will contribute by or similar coverage for "your limits Under this method, each insurer's share is work", based on the ratio of its applicable limit of (b) That is Fire insurance for insurance to the total applicable limits of insurance of all insurers Premises rented to the Additional Insured or temporarily occupied IIi Aggregate Limit of Insurance (Per Project) by the Additional Insured with a For purposes of the coverage provided by this permission of the owner, endorsement, D. Liability and Medical Expenses (c) That is insurance purchased by Limits of Insurance under Section 11 - Liability is the Additional Insured to cover amended by adding the following the Additional Insureds liability The General Aggregate Limit under D Liability as a tenant for "property and Medical Expenses Limits of Insurance applies "your damage" to premises rented to separately to each of projects" or each location listed in the Declarations the Additional insured or temporarily occupied by the b For purposes of the coverage provided by this Additional Insured with endorsement F Liability And Medical Expenses permission of the owner, or Definitions under Section It - Liability is amended by adding the following (d) If the loss arises out of the maintenance or use of aircraft, a. "Your project" means "autos" or watercraft to the extent not subject to Exclusion L Any premises, site or location at, on, or in "your g. of SECTION it - LIABILITY, Part which work" is not yet completed; and A. Coverages, 1 Business Liability It Does not include any location listed in the When this insurance is excess we will have Declarations no duty under SECTION If - LIABILITY, Part A. iV Blanket Waiver of Subrogation Coverages, 1. Business Liability to defend the Paragraph K. Transfer Of Rights Of Recovery Against insured against any "suit" if any other insurer Others To Us in Section tit - Common Policy Conditions is has a duty to defend the insured against that amended by the addition of the following "suit" i€ no other insurer defends, we will undertake to do so, but we will be entitled to We will waive any right of recovery we may have against the insured's rights against all those other any person or organization when you have agreed in a insurers written contract, permit or agreement to waive any rights of recovery against such person or organization because When this insurance is excess over other of payments we make for injury or damage arising insurance, we will pay only our share of the out of your ongoing operations or "your work" done under a amount of the loss, ,f any that exceeds the contract with that person or organization and included in sum of the "products -completed operation haza-d" 391-1586 02 1 � � , i, �� ����rc�rti ti I r .v,tt` =5 , e-'""+rc,t, Page 2 of POLICY # OSC A399956 QO THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS -- COMPLETED OPERATIONS This endorsement modes insurance provided under the following BUSINESSOWNERS COVERAGE FORM SCHEDULE The following is added to Paragraph C. Who Is An Insured in Section II - Liability: Any person(s) or organization(s) shown in the Sched- ule is also an additional insured, but only with respect to liability for "bodily injury" or "property damage" caused, in whole or in part, by "your work" at the location designated and described in the Schedule of this endorsement performed for that additional in- sured and included in the "products -completed opera- tions hazard" 391 1601 c "kErv"#s;C 'o-4�2+'iif ice# a��#��r o)3 xxy*i'#%€`}. f 7 k # g HAnover )assurance Group_ WZCA399946 1309570 WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT-CALIFORNIA We have the right to recover our payments from anyone liable for an injury covered by this policy We will not enforce our right against the person or organization named in the Schedule (This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us ) You must maintain payroll records accurately segregating the remuneration of your employees while engaged in the work described in the Schedule The additional premium for this endorsement shall be 2% % of the California workers' compensation premium otherwise due on such remuneration Schedule Person or Organization Job Description ONLY WHERE REQUIRED BY CONTRACT This endorsement changes the po.3cy to which it is attached and is effective on the date issued unless otherwise stated (The information below is required only when this endorsement is issued subsequent to preparation of the policy ) Endorsement Effective policy No w Z C- A 3: 9 9 4 -, 0 Endorsement No Insured Premium $ Insurance CompanyTIHE HANOVER AMERICAN INSURANCE COMPANY Countersigned By_____ WC 0403 06 (Ed €-84) rx vilconaw Insurance Group- OBCA399956 1309570 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. WAIVER OF TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US This endorsement modifies insurance provided under the following BUSINESSOWNERS COVERAGE FORM SCHEDULE* Name Of Person Or Organization: ANY PERSON OR ORGANIZATION FOR WHICH THE INSURED HAS AGREED BY WRITTEN CONTRACT EXECUTED PRIOR TO LOSS TO FURNISH THIS W AIVER Information required to complete this Schedule, if not shown on this endorsement, will be shown in the—] Declarations Paragraph K Transfer Of Rights Of Recovery Against Others To Us in Section III - Common Pol- icy Conditions is amended by the addition of the following We waive any right of recovery we may have against the person or organization shown in the Schedule above because of payments we make for injury or damage arising out of your ongoing op- erations or "your work" done under a contract with that person or organization and included in the "products -completed operations hazard" This waiver applies only to the person or organization shown in the Schedule above DP 0497 07 0 Pa