HomeMy WebLinkAboutButier Engineering Corporation - 2000-10-16Lj' CITY OF HUNTINGTON BEACH
Le" 2000 MAIN STREET CALIFORNIA 92648
OFFICE OF THE CITY CLERK
CONNIE BROCKWAY
CITY CLERK
LETTER OF TRANSMITTAL OF ITEM APPROVED BY THE CITY COUNCIL/
REDEVELOPMENT AGENCY OF THE CITY OF HUNTINGTON BEACH
DATE: October 23, 2000
TO: Butier Engineering Corp.
Name -- — - —
17782 East 17th St., Suite 107
Street
Tustin, CA 92780
City, State, Zip
ATTENTION:
DEPARTMENT:
REGARDING: Prof. Services Contract
re: Construc. Mgmt. & Inspection Serv.
See Attached Action Agenda Item . E-5 Date of Approval 10-16-00
Enclosed For Your Records Is An Executed Copy Of The Above Referenced Agenda Item.
Remarks:
Connie Brockway
City Clerk
Attachments: Action Agenda Page x Agreement X
RCA
CC: R. Beardsley,
Name
D. DeBaW,
Name
Name
Name
C. Mendoza
DPW
X
Department
RCA
DPW
X
Department
RCA
Department
RCA
Department
RCA
X
X
Risk Management Dept.
Bonds _
Deed
X
Agreement
X
Agreement
Agreement
Agreement
Insurance X
Other
Insurance
X
Insurance
Insurance
Insurance
x
Insurance
Other
Other
Other
Other
( Telephone: 714-536.5227 )
Council/Agency Meeting Held:
Deferred/Continued to:
Approved ❑ Conditional) Approved ❑ Denied
D CI s Signature
Council Meeting Date: OC OBER 16, 2000
Department ID Number: PW 00-094
CITY OF HUNTINGTON BEACH
REQUEST FOR ACTION Q
SUBMITTED TO: HONORABLE
SUBMITTED BY: RAY SILVER,
PREPARED BY:
MAYOR AND CITY IL MEMB
City Administrato
ROBERT F. BEARDSLEY, Director of Public Works
SUBJECT: APPROVE A PROFESSIONAL SERVICES CONTRACT FOR AS -
NEEDED CONSTRUCTION MANAGEMENT AND INSPECTION
SERVICES FOR WATER CAPITAL IMPROVEMENT PROJECTS
IIStatement of Issue, Funding Source, Recommended Action, Alternative Action(s), Analysis, Environmental Status, Attachment(s)
f1
Statement of Issue: Should the City hire a professional consultant to supplement City staff
in the construction management and inspection of water capital improvement projects?
Funding Source: Funds in the amount of $500,000 are available in: Water Fund Capital
Improvements Project Accounts, 50691001.82100; 50691006.82100; 50691007.82100, and
Water Master Plan Engineering Design and Construction Contract Services.
Recommended Action: Motion to:
1. Approve the attached Professional Services Contract with Butier Engineering, Inc.;
authorize the Mayor and City Clerk to execute said agreement; and, authorize the
Director of Public Works to expend monies to cover contract expenditures not to exceed
$500,000 per contract year.
Alternative Actioil(s): Deny approval of the contract and direct staff accordingly. For
some of the anticipated specialized construction, there is insufficient in-house specialty
expertise, and insufficient staffing to manage and inspect proposed water capital
improvement projects. Denial of this contract will delay construction of these projects and
result in greater construction costs.
Analysis: With the progress of water capital improvement projects, the Public Works
Department has the need to retain the services of a professional engineering/inspection firm
to supplement City engineering staff and assist in performing construction management and
inspection services. Specific tasks may include the review and processing of construction
REQUEST FOR ACTION
MEETING DATE: October 16.,_ 2000 DEPARTMENT ID NUMBER: PW 00-094
submittals, progress payments, change orders, schedules and contractors' Requests for
Information (RFI's), as well as continuous inspection services, "Deputy Inspection" services
(e.g. ICBO certified inspectors), etc. for various projects. Projects will include water well
construction (two of which are scheduled to begin construction in --November 2000); and
water pipeline replacement. Other services may include aspects of water storage, pumping,
treatment and distribution. An as -needed contract will allow a construction
management/inspection firm, -to be available to perform various services when supplemental
resources are needed.
On June 23, 2000, staff mailed Requests for.. Qualifications (RFQ's) to the following
engineering consultants:
1. ASL Consulting Engineers*
2. Avery Management
3. Robert Bein, William Frost and Associates*
4. Butier Engineering*
5. John Powell and Associates*
Four engineering firms (those denoted with an asterisk, above) submitted Statements of
Qualifications (SOQ's): A three member City team evaluated each of the SOQ's on the basis
of the firm's understanding and stated approach to a typicalproject, their qualifications .and
experience, and their responsiveness to -the RFQ. The evaluations were. ranked and Butier
Engineering was selected as the best qualified responding firm. Fee schedules of all five
firms were similar and were not a determining factor in the selection.
The City will issue individual Task Orders for each project, which will be based upon an
approved scope of services, work schedule and fee proposal. Fee Proposals will be
negotiated for each specific project with a defined not -to -exceed amount. The total fees to
the consultant for all assignments authorized shall not exceed $500,000.
Public Works Commission Review: Not required per Municipal Code Chapter 2.111. As
the design of each individual project is completed, the specific project will be presented to
both the Public Works Commission and City Council for review and approval, prior to bidding.
Environmental Status: Not applicable. Each individual project will be brought forth before
City Council in accordance with current practice.
Attachment(s):
RCA Author: TAR:DMD:jm G:ENG\DeBow\RCA Re As -Needed Services
RCA -2- 9/20/00 9:53 AM
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ATTACHMENT #1
I.
PROFESSIONAL SERVICES CONTRACT BETWEEN
THE CITY OF HUNTINGTON BEACH AND BUTIER
ENGINEERING CORPORATION FOR AS -NEEDED CONSTRUCTION
MANAGEMENT AND INSPECTION SERVICES FOR WATER
CAPITAL PROJECTS
Table of Contents
1
Work Statement.......................................................................................................1
2
City Staff Assistance................................................................................................2
3
Time of Performance...............................................................................................2
4
Compensation..........................................................................................................2
5
Priorities........................................................................................2
6
Extra Work...............................................................................................................2
7
Method of Payment..................................................................................................3
8
Disposition of Plans, Estimates and Other Documents...........................................4
9
Hold Harmless.........................................................................................................5
10
Workers' Compensation Insurance............................................................................5
11
General Liability Insurance......................................................................................6
12
Professional Liability Insurance..........................................................................•....6
13
Certificates of Insurance..........................................................................................7
14
Independent Contractor............................................................................................8
15
Termination of Agreement.......................................................................................8
16
Assignment and Subcontracting...............................................................................9
17
Copyrights/Patents...................................................................................................9
18
City Employees and Officials..................................................................................9
19
Notices.....................................................................................................................9
20
Immigration..............................................................................................................10
21
Legal Services Subcontracting Prohibited...............................................................10
22
Attorney's Fees.....................................................................:...................................10
23
Entirety.....................................................................................................................10
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PROFESSIONAL SERVICES CONTRACT BETWEEN
THE CITY OF HUNTINGTON BEACH AND BUTIER
ENGINEERING CORPORATION FOR AS -NEEDED CONSTRUCTION
MANAGEMENT AND INSPECTION SERVICES FOR WATER
CAPITAL PROJECTS
THIS AGREEMENT is made and entered into this 16th day of October
1999, by and between the City of Huntington Beach, a municipal corporation of the State of
California, hereinafter referred to as "CITY," and BUTIER ENGINEERING CORPORATION, a
California corporation, hereinafter referred to as "CONSULTANT."
WHEREAS, CITY desires to engage the services of a consultant to provide CITY with
as -needed construction management and inspection services for water capital projects; and
Pursuant to documentation on file in the office of the City Clerk, the provisions of the
Huntington Beach Municipal Code, Chapter 3.03, relating to procurement of professional service
contracts have been complied with; and
CONSULTANT has been selected to perform said services,
NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows:
WORK STATEMENT
CONSULTANT shall provide all services as described in the Request for
Proposal ("RFP"), and relevant portions of CONSULTANT's Proposal dated July 17, 2000 (both
of which are hereinafter referred to as Exhibit "A"), which are attached hereto and incorporated
into this AGREEMENT by this reference. These services shall sometimes hereinafter be
referred to as the "PROJECT."
CONSULTANT hereby designates Mark Butier, Jr. who shall represent it and be its sole
contact and agent in all consultations with CITY during the performance of this AGREEMENT.
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2. CITY STAFF ASSISTANCE
CITY shall assign a staff coordinator to work directly with CONSULTANT in the
performance of this AGREEMENT.
3. TIME OF PERFORMANCE
Time is of the essence of this AGREEMENT. The services of CONSULTANT
are to commence as soon as practicable after the execution of this AGREEMENT and all tasks
specified in Exhibit "A" shall be completed no later than two (2) years from the date of this
AGREEMENT. These times may be extended with the written permission of CITY. The time
for performance of the tasks identified in Exhibit "A" are generally to be shown in the Scope of
Services on the Work Program/Project Schedule. This schedule may be amended to benefit the
PROJECT if mutually agreed by CITY and CONSULTANT.
4. COMPENSATION
In consideration of the performance of the services described herein, CITY agrees
to pay CONSULTANT a fee not to exceed Five Hundred Thousand Dollars ($500,000):
5. PRIORITIES
In the event there are any conflicts or inconsistencies between this
AGREEMENT, the CITY's RFP, or the CONSULTANT's Proposal, the following order of
precedence shall govern: 1) AGREEMENT, 2) the CONSULTANT's Proposal, and 3) the
CITY's RFP.
6. EXTRA WORK
In the event CITY requires additional services not included in Exhibit "A," or
changes in the scope of services described in Exhibit "A," CONSULTANT will undertake such
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work only after receiving written authorization from CITY. Additional compensation for such
extra work shall be allowed only if the prior written approval of CITY is obtained.
7. METHOD OF PAYMENT
A. CONSULTANT shall be entitled to progress payments toward the fixed
fee set forth herein in accordance with the progress and payment schedules set forth in
Exhibit "A."
B. Delivery of work product: A copy of every memorandum, letter, report,
calculation and other documentation prepared by CONSULTANT shall be submitted to CITY to
demonstrate progress toward completion of tasks. In the event CITY rejects or has comments on
any such product, CITY shall identify specific requirements for satisfactory completion. Any
such product which has not been formally accepted or rejected by CITY shall be deemed
accepted.
C. CONSULTANT shall submit to CITY an invoice for each progress
payment due. Such invoice shall:
1) Reference this AGREEMENT;
2) Describe the services performed;
3) Show the total amount of the payment due;
4) Include a certification by a principal member of CONSULTANT's
firm that the work has been performed in accordance with the
provisions of this AGREEMENT; and
5) For all payments include an estimate of the percentage of work
completed.
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Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is
making satisfactory progress toward completion of tasks in accordance with this AGREEMENT,
CITY shall promptly approve the invoice, in which event payment shall be made within thirty
(30) days of receipt of the invoice by CITY. Such approval shall not be unreasonably withheld.
If CITY does not approve an invoice, CITY shall notify CONSULTANT in writing of the
reasons for non -approval within seven (7) calendar days of receipt of the invoice, and the
schedule of performance set forth in Exhibit "A" shall be suspended until the parties agree that
past performance by CONSULTANT is in, or has been brought into compliance, or until this
AGREEMENT is terminated as provided herein.
D. Any billings for extra work or additional services authorized by CITY
shall be invoiced separately to CITY. Such invoice shall contain all of the information required
above, and in addition shall list the hours expended and hourly rate charged for such time. Such
invoices shall be approved by CITY if the work performed is in accordance with the extra work
or additional services requested, and if CITY is satisfied that the statement of hours worked and
costs incurred is accurate. Such approval shall not be unreasonably withheld. Any dispute
between the parties concerning payment of such an invoice shall be treated as separate and apart
from the ongoing performance of the remainder of this AGREEMENT.
DISPOSITION OF PLANS, ESTIMATES AND OTHER DOCUMENTS
CONSULTANT agrees that all materials prepared hereunder, including all
original drawings, designs, reports, both field and office notices, calculations, maps, memoranda,
letters and other documents, shall be turned over to CITY upon termination of this
AGREEMENT or upon PROJECT completion, whichever shall occur first. In the event this
AGREEMENT is terminated, said materials may be used by CITY in the completion of the
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PROJECT or as it otherwise sees fit. Title to said materials shall pass to CITY upon payment of
fees determined to be earned by CONSULTANT to the point of termination or completion of the
PROJECT, whichever is applicable. CONSULTANT shall be entitled to retain copies of all data
prepared hereunder. ----
9. HOLD HARMLESS '
CONSULTANT shall protect, defend, indemnify and save and hold harmless
CITY, its officers, officials, and employees, and agents from and against any and all liability, loss,
damage, expenses, costs (including without limitation, costs and fees of litigation of every nature)
arising out of or in connection with CONSULTANT's performance! of this AGREEMENT or its
failure to comply with any of its obligations contained in this AGREEMENT by CONSULTANT,
its officers, agents or employees except such loss or damage which was caused by the sole
negligence or willful misconduct of CITY.
10. WORKERS' COMPENSATION INSURANCE
Pursuant to California Labor Code Section 1861, CONSULTANT acknowledges.
awareness of Section 3700 et seq. of said Code, which requires every employer to be insured
against liability for workers' compensation; CONSULTANT covenants that it will comply with
such provisions prior to commencing performance of the work hereunder.
CONSULTANT shall maintain workers' compensation insurance in an amount of
not less than One Hundred Thousand Dollars ($100,000) bodily injury by accident, each
occurrence, One Hundred Thousand Dollars ($100,000) bodily injury by disease, each employee,
Two Hundred Fifty Thousand Dollars ($250,000) bodily injury by disease, policy limit.
CONSULTANT shall require all subcontractors to provide such workers'
compensation insurance for all of the subcontractors' employees. CONSULTANT shall furnish
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to CITY a certificate of waiver of subrogation under the terms of the workers' compensation
insurance and CONSULTANT shall similarly require all subcontractors to waive subrogation.
11. GENERAL LIABILITY INSURANCE
In addition to the workers' compensation insurance and CONSULTANT's
covenant to indemnify CITY, CONSULTANT shall obtain and furnish to CITY, a policy of
general public liability insurance, including motor vehicle coverage covering.the PROJECT.
Said policy shall indemnify CONSULTANT, its officers, agents and employees, while acting
within the scope of their duties, against any and all claims arising out of or in connection with
the PROJECT, and shall provide coverage in not less than the following amount: combined
single limit bodily injury and property damage, including products/completed operations liability
and blanket contractual liability, of $1,000,000 per occurrence. If coverage is provided under a
form which includes a designated general aggregate limit, the aggregate limit must be no less
than $1,000,000 for this PROJECT. Said policy shall name CITY, its agents, its officers,
employees and volunteers as Additional Insureds, and shall specifically provide that any other
insurance coverage which may be applicable to the PROJECT shall be deemed excess coverage
and that CONSULTANT's insurance shall be primary.
Under no circumstances shall the above -mentioned insurance contain a self -
insured retention, or a "deductible" or any other similar form of limitation on the required
coverage.
12. PROFESSIONAL LIABILITY INSURANCE
CONSULTANT shall furnish a professional liability insurance policy covering
the work performed by it hereunder. Said policy shall provide coverage for CONSULTANT's
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professional liability in an amount not less than $1,000,000 per occurrence and in the aggregate.
A claims -made policy shall be acceptable if the policy further provides that:
A. The policy retroactive date coincides with or precedes the professional
services contractor's start of work (including subsequent policies
purchased as renewals or replacements).
B. CONSULTANT will make every effort to maintain .similar .insurance
during the required extended period of coverage following project
completion, including the requirement of adding all additional insureds.
C. If insurance is terminated for any reason, CONSULTANT agrees to
purchase an extended reporting provision of at least two. (2) years to report
claims arising from work performed in connection with this
AGREEMENT.
D. The reporting of circumstances or incidents that might give rise to future
claims.
13. CERTIFICATES OF INSURANCE
Prior to commencing performance of the work hereunder, CONSULTANT shall
furnish to CITY certificates of insurance subject to approval of the City Attorney evidencing the
foregoing insurance coverages as required by this AGREEMENT; said certificates shall:
A. provide the name and policy number of each carrier and policy;
B. shall state that the policy is currently in force; and
C. shall promise that such policies shall not be suspended, voided or canceled
by either party, reduced in coverage or in limits except after thirty (30)
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days prior written notice; however, ten (10) days prior written notice in the
event of cancellation for nonpayment of premium.
CONSULTANT shall maintain the foregoing insurance coverages in force until
the work under this AGREEMENT is fully completed and accepted by CITY.
The requirement for carrying the foregoing insurance coverages shall not derogate
from the provisions for indemnification of CITY by CONSULTANT-.under..the AGREEMENT.
CITY or its representative shall at all times have the right to demand theoriginal or a copy of all
said policies of insurance. CONSULTANT shall pay, in a prompt and timely manner, the
premiums on all insurance hereinabove required.
14. INDEPENDENT CONTRACTOR
CONSULTANT is, and shall be, acting at all times in the performance of this
AGREEMENT as an independent contractor. CONSULTANT shall secure at its expense, and
be responsible for any and all payment of all taxes, social security, state disability insurance
compensation, unemployment compensation and other payroll deductions for CONSULTANT
and its officers, agents and employees and all business licenses, if any, in connection with the
services to be performed hereunder.
15. TERMINATION OF AGREEMENT
All work required hereunder shall be performed in a good and workmanlike
manner. CITY may terminate CONSULTANT's services hereunder at any time with or without
cause, and whether or not PROJECT is fully complete. Any termination of this AGREEMENT
by CITY shall be made in writing, notice ofwhich .shall be delivered to CONSULTANT as
provided herein.
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16. ASSIGNMENT AND SUBCONTRACTING
This AGREEMENT is a personal service contract and the supervisory work
hereunder shall not be delegated by CONSULTANT to any other person or entity without the
consent of CITY.
17. COPYRIGHTS/PATENTS
CITY shall own all rights to any patent or copyright on any work, item or material
produced as a result of this AGREEMENT.
18. CITY EMPLOYEES AND OFFICIALS
CONSULTANT shall employ no CITY official nor any regular CITY employee
in the work performed pursuant to this AGREEMENT. No officer or employee of CITY shall
have any financial interest in this AGREEMENT in violation of the applicable provisions of the
California Government Code.
19. NOTICES
Any notice or special instructions required to be given in writing under this
AGREEMENT shall be given either by personal delivery to CONSULTANT's agent (as
designated in Section 1 hereinabove) or to CITY's Director of Public Works as the situation shall
warrant, or by enclosing the same in a sealed envelope, postage prepaid, and depositing the same
in the United States Postal Service, addressed as follows:
TO CITY:
Director of Public Works
City of Huntington. Beach
2000 Main Street
Huntington Beach, CA 92648
TO CONSULTANT:
Butier Engineering Corporation
17782 East 17t" Street, Ste. 107
Tustin, CA 92780
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20. IMMIGRATION
CONSULTANT shall be responsible for full compliance with the immigration
and naturalization laws of the United States and shall, in particular, comply with the provisions
of the United States Code regarding employment verification.
21. LEGAL SERVICES SUBCONTRACTING PROHIBITED
CONSULTANT and CITY agree that CITY is not liable for payment of any
subcontractor work involving legal services, and that such legal services are expressly outside
the scope of services contemplated hereunder. CONSULTANT understands that pursuant to
Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for
CITY; and CITY shall not be liable for payment of any legal services expenses incurred -by
CONSULTANT.
22. ATTORNEY'S FEES
In the event suit is brought by either party to -enforce the termsand provisions of
this AGREEMENT or to secure the performance hereof, each party shall bear its own attorney's
fees.
SIGNATURES ON NEXT PAGE
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23. ENTIRETY
The foregoing, and Exhibit "A" attached hereto, set forth the entire
AGREEMENT between the parties.
IN WITNESS WHEREOF, the parties hereto have caused this AGREEMENT to be
executed by and through their authorized offices the day, month and year first above written.
MARK BUTLER, JR.
By: ' w' X &X0--r'
Mark M. Butier, Sr., President
REVIEWED AND APPROVED:
(2nV - 4_1
Cit dministrator
CITY OF HUNTINGTON BEACH, a
municipal corporation of the State of
California
r_ _._� .Mayor
ATTEST:
City Clerk h- u —O-1
APPROVED AS. TO FORM:
City Attorney
TIA D AND APP VED: i �lq�V V"
Director of Public Works
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Approach
Butier Engineering, Inc.'s recommended approach to a "typical" water well construction
project is presented below and is based on the assumptions set forth in the RFP.
Pre -Construction Phase
Familiarization with Program Administrative and Contractual ResRonsibilities
The Construction Manager's proposed management team will meet with the appropriate staff
and Contractor. The CM will be advised of the functions, roles, duties, and responsibilities of
the various construction team members in pre -construction, construction, start-up and
acceptance phases.
Pre -Construction Conference
Before the Notice to Proceed, the CM will meet jointly with the Contractor, appropriate City
staff, Design Engineer, and other involved entities to outline contract administration
guidelines. Contractual roles and relationships reinforcing specific requirements for safety,
security, site access and potential community and traffic impacts.
Project Schedule
The contract's approved baseline CPM schedule serves as the time control contract
document. The CM will prepare a master CPM schedule utilizing Primavera (P3) scheduling
software which will integrate all the necessary administrative requirements of CITY with
significant milestone dates for the proposed construction. This will constitute the "control of
time" document for the project.
Plans and Specifications Review
The contract documents including contract drawings, General, Special and Supplemental
Conditions, etc. will be reviewed by the CM to determine if ambiguities, errors, omissions or
conflicts exist. These conflicts will be documented and brought to the attention of the CITY
for review and the Design Engineer for action to revise, clarify or provide additional data
prior to start of construction. Special attention will be given to the technical provisions and
the language of change clauses, method of payment, payment for delays, suspension of work
and differing site condition clauses that deal with unforeseen subsurface issues and
assignments of risks to various construction contract participants.
CITY OF HUNTINGTON BEACH z BUTIER
PROPOSAL FOR AS -NEEDED CONSTRUCTION MANAGEMENT
AND INSPECTION SFRVK-TrS FnR WATPR r APITAI PMn ICr`TC EXHIBIT A
APPROACH 1
Introduce Management Information Systems
The CM will introduce necessary management information systems. These are standard and
fully documented procedures to acquire and control the dissemination of information
relative to this construction project. Butier Engineering utilizes a web -based document
control system. The Primavera "Expedition Express" product runs from the Butier home
office server and allows for complete team collaboration. The system provides real-time
project status, shortens approval cycles and ensures timely response to RFI's. Several of the
product features include:
• Alerts team members to open RFI's
• Meeting business items
• Correspondence that needs immediate attention
• Launch or Hyperlink documents, drawings, photos
Establish and Implement Cost Control Systems
The following is a short list of cost control measured
implemented by Butier:
■
+�onsiructaow rev�ew� -• .•�,
QW
Enf cement c CPM.� -
scheduling;provlslon --
•_� �Approvalsof:drawing§°l
s b IttaIs
' bValue:engineering.- �^
• mely responsescr
�••;..;„:Charge�orderJustiflcatio'� •,
"Satistaction&•Accord"
anguage
•, sarety
• ` Docu entatlo `of Issues and
Differ ng;Slte Contlltlon§ ^�
All Change Orders / project modifications must be
negotiated utilizing current industry costs for labor materials
and equipment to reach reasonable and equitable adjustments with
Change Orders must be processed concurrent with events.
Contractor. All
• Provide constructability reviews prior to construction to identify error or omissions in
plans or specifications which if not identified could result in removal and reconstruction
of defective designs.
• Ensure approved drawings and/or shop drawings are utilized by Contractor.
Construction Phase
This phase will begin with the Notice to Proceed to the Contractor. The Construction Phase
will include the following tasks to be performed by the Construction Manager.
Project Meetings
The CM or his representative and the CITY Project Manager will schedule and chair weekly
meetings with representatives of Contractors, Subcontractors, Design Engineer (if required)
CITY OF HUNTINGTON BEACH 3
PROPOSAL FOR AS -NEEDED CONSTRUCTION MANAGEMENT BUTTER
AND INSPECTION SERVICES FOR WATER CAPITAL PROJECTS
and other key individuals to addres all project matters. Each meeting MM cover site safety,
progress, job problems, actions requiring clarification of design intent, ambiguities in contract
documents, scheduled testing, and other key issues. Action monitoring will be implemented
to insure compliance and timely response by all parties. The meetings will be documented
and distributed to the City, the Contractor and the Design Engineer for a complete record of
project transactions.
Shop Drawing Review
The CM will establish a systematic tracking procedure for timely processing of shop drawing
submittals and samples with means for acceleration of review for significant critical
controlling shop drawings or submittals. Submittal tracking will be introduced into the
document control system and the status of all submittals will be known at all times. This
system will be coordinated with the. Design Engineer and City Project Manager and staff to
conform to contract documents requirements. Unresolved shop drawings and submittals will
be made subject to special shop drawing or submittal and sample testing reviews to prevent
project delays.
The Construction Management Team will review and approve typical and routine shop
drawings and submittals, which clearly meet contract documents requirements. The Design
Engineer will review critical submittals and major components of construction, and will be n
the final judge as to "or equal" determinations and requests for deviations. C
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Requests for Information
All contractual correspondence flowing between the Design Engineer, City, and the
Contractor will be processed by the CM. All responses will be monitored with suspense
action dates and follow-up procedures implemented to ensure timely action by all parties to
project issues. Should clarifications result in changes to the project, the change order
process will be implemented to provide a contract modification or make a determination
that the work is included in the original contract. The Construction Manager will consult
with Design Engineer for issues of design intent and "or equal" determinations prior to C
responding to the Contractor. The City will make final decision on disputed items. C
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Planning and Scheduling Coordination
The CM will review the Contractor's initial construction schedule verifying compliance with
project specifications and various milestone dates and implement schedule progress
monitoring. The schedule activities will be cost loaded to develop cash flow data. The CM
will prepare near term schedules .to assess and coordinate sequencing of construction of all
concurrent construction contracts. The Contractor's schedule of values will be reviewed and
I
econciled with a cost estimate prepared by the Design Engineer and the CM
CITY OF HUNTINGTON BEACH 4
PROPOSAL FOR AS -NEEDED CONSTRUCTION MANAGEMENT BUTTER
AND INSPECTION SERVICES FOR WATER CAPITAL PROJECTS
ANYKUAIH
Contractor Safety Programs
The Contractor will submit a copy of its current Health and Safety plan modified -to reflect
site specific health and safety. conditions related to the CITY project. Prior to the start of i
construction, the CM, Contractor and appropriate CITY personnel will meet to discuss the i
unique health and safety problems associated with any concurrent construction contracts.
All issues with respect to traffic, haul routes, work areas, safety clothing, hazardous waste,
etc. will be discussed. All CAL/OSHA safety regulations are to be strictly enforced by the
Contractor. The monitoring of the Contractor's safety programs will be a weekly agenda
item for the full term of the project. The Contractor, and not the Construction Manager, is x
responsible for the implementation of safety programs.
Status Report of Construction Progress
The CM with an overview will prepare a written progress report and details of construction,
citing the status of progress, schedule and costs associated with each bid package. The
report will include reconciliation of contact time, work progress and manpower usage. The
Construction Manager will be responsible for:
• Reporting on Contractor's "as -built" diagrams,
• Progress updating of planned schedule, 6
• Industrial accidents, r
c
• Estimates for progress payments,
• Major project issues developed during the reporting period, Z
• Explanation of delays impacting budget, and
• Recommendations for corrective action needed.
Photo Documentation / Video
Digital video and digital still photo documentation will be provided regularly through the
project. The digital library will be compiled within a log and key photos/clips included in
IF
monthly reporting. The still photography is adequate for general record purposes. These E
will be supplemented with digital video taken at appropriate times to correspond with C
2
construction progress for the entire construction site. A
Coordinate Other Consultant Services
Upon procurement of appropriate subcontractor services by the City, the CM will coordinate
construction staking survey, concrete tests, and geotechnical tests per project specifications.
CM may spot check the accuracy of Contractor surveys for construction staking, elevations,
reference marks, grade stakes, alignment stakes, monuments and existing utilities.
CITY OF HUNTINGTON BEACH 5
PROPOSAL FOR AS -NEEDED CONSTRUCTION MANAGEMENT BUTTER
AND INSPECTION SERVICES FOR WATER CAPITAL PROJECTS
Approve and Submit Monthly Progress Payment Requests
The Contractor's approved schedule will include a list of cost loaded activities approved. by
CM to prevent front loading of project pay requests. The Monthly Progress payments for
Contractor will be computer generated on percentage of completion of cost -loaded schedule
items prepared and verified by the CM and Contractor with a recommendation for payment
made to the City. The CM will review Contractor's "as -built" drawings to insure progress
payments are in accordance with work actually completed.
The CM staff will receive, check, and verify all Contractor progress payment requests and
other project -related invoices based upon cost -loaded CPM generated progress payments.
Progress pay requests will be checked against the approved CPM schedule of assigned values
and actual in -place quantities verified at the end of the pay period. The pay request -format
will be established by the CM team to expedite checking, processing, and subsequent
updating of project budgets and cost projections.
Monitor As-Builts Drawings
The CM will maintain a set of marked -up record drawings on a daily basis and monitor the
"as -built" drawings prepared by the Contractor on a monthly basis for technical accuracy
and acceptance standards. Additionally, CM will verify that only approved shop drawings
are being utilized to construct -the project. Monthly "as -built" drawing submittals of all '
completed work will be required and made subject to withholding of Contractor funds for
failure to provide adequate record drawings.
Certified Payrolls
The CM will solicit and receive certified payrolls from the Contractors and their
subcontractors to verify that they are paying prevailing wages to the laboring personnel. The
CM will conduct an occasional labor standards interview with a Contractor or subcontractor
employee to verify certified payroll data supplied by the Contractor and/or subcontractors.
Any discrepancy will be reported to CITY Project Manger for action.
Inspection
The CM will provide the necessary inspection staff and services on a continuous basis for all
stages of construction through acceptance of the project. The CM will coordinate all
inspections required as well as contacts with any outside firms involved in inspection and
acceptance of work product. The required inspection disciplines will provide records of
material installations and deficiencies noted by qualified inspection personnel with follow-up
procedures recommended for insuring that corrections are made for non -conforming work
necessary to comply with contract document requirements.
CITY OF HUNTINGTON BEACH 6
PROPOSAL FOR AS -NEEDED CONSTRUCTION MANAGEMENT BUTLER
AND INSPECTION SERVICES FOR WATER CAPITAL PROJECTS
• • APPROACH
Quality Control
Materials and fabricated items will be inspected by the CM at the job site. As work
proceeds, inspection and reports of material or workmanship deficiencies, along with i
required corrections will be maintained by the Construction Manager as a contract record.
The Resident Engineer will coordinate the various inspections and or testing laboratories
furnished by the Contractor and City testing laboratories under the terms of their contracts
along with recording results of contract quality control and quality assurance compliance
activities.
Support for Community Meetings
In coordination with the City's Public Affairs, the CM Team will attend community
neighborhood meetings to provide project information and to respond quickly to issues,
concerns and comments raised by the community and businesses that may be impacted by
construction. These community meetings will be held at convenient locations and at
different times during the day to accommodate different lifestyles and schedules.
The CM will attend City meetings as directed. We will attend neighborhood meetings
arranged by the City. BEI will provide project information, photos and project status if
requested by the City for presentation to all political stakeholders or neighborhood meetings. m
O
Start -Up, Acceptance And Close Out z
w
Coordinate Final Inspection, Punch Lists, Acceptance, Testing & Start -Up
When the Contractor advises the CM that the project is substantially complete, the CM,
Contractor, and CITY will prepare a final punch list of items to be completed by the
Contractor. Prior to final acceptance, the CM will verify that the punch list items have been
completed and the project is substantially complete.
rr
Upon correction of the deficiencies by the Contractor, and when the contract is deemed C'
substantially complete, a transfer and acceptance inspection will be scheduled. The Design i
professional, Owner, Contractors, and appropriate City inspection staff are involved. If
additional discrepancies are noted during the final inspection, they will be forwarded in -
writing to the Contractor. The Contractor will be required to request this final inspection in
writing.
Upon completion of these additional. items, if in the opinion of our staff, they are intact
completed, a second formal walk-through inspection may be scheduled with all interested
parties to verify punch -list completion. This process will include participation of the City of
Huntington Beach.
CITY OF HUNTINGTON BEACH 7
PROPOSAL FOR AS -NEEDED CONSTRUCTION MANAGEMENT BUTLER
AND INSPECTION SERVICES FOR WATER rAPITAI Pan IFr.TQ
• • APPROACH
Contract Acceptance
Once the City accepts any part of all of the construction for purposes of beneficial use, it will
be formalized by documentation that describes the construction, date accepted and informs
City that the warranty period has started as of that date.
All unsettled claims will be given evaluation by the CM with. recommendations for validity to
CITY or its legal counsel. Our goal is to settle disputes by negotiation during construction or
before the end of the contract.. Reasonable compromises can usually be obtained for City's
benefit without litigation.
Contract Special Provisions will be checked for contractual obligations for the completion of
each contract. All bonds, guarantees, manuals, and record drawings will be obtained from
the Contractor. A copy of the bonds, together with the guarantees, will be included in the
final modification file. All Operating and Maintenance manuals will be transmitted to the
proper persons for inclusion in the final facilities O & M manual library. Record drawings
and a set of updated specifications will be transmitted to the client for record drawing
preparation of mylars by Design Engineer. In addition, all electronic media will be
transmitted to the City of Huntington Beach.
v
rr
Final Construction Management Report
C
The CM will compile a final Construction Report summarizing the project history will all Z
4
summaries, major project problems, Contractor claims and recommendations for more cost-
effective procedures for future projects. The final report will also include as an appendix the
final report of the As -Built Record Drawings and Construction Record Drawings, which is the
basis for acceptance by the City. All files and correspondence will be turned over to City for
history including all hard copy data and electronic media.
c
r
C
C
s
i
CITY OF HUNTINGTON BEACH g
PROPOSAL FOR AS -NEEDED CONSTRUCTION MANAGEMENT BUTIER
AND INSPECTION SERVICES FOR WATER CAPITAL PROJECTS
•
•
�J • �t4
CITY OF HUNTINGTON BEACH
PUBLIC WORKS ENGINEERING DIVISION
REQUEST FOR PROPOSALS
for
Professional As -Needed Construction Management
and Inspection Services
- for
Water Capital Construction Projects
JUNE 23, 2000
PROPOSAL SUBMITTALS: Responses to the Request for Proposal (RFP) are to be submitted to:
Deborah DeBow, P.E.
Engineering Division
Public Works Department
City of Huntington Beach
City Hall
2000 Main Street
P.O. Box 190
Huntington Beach, CA 92648
no later than 11:00 A.M. on July 17, 2000. Four copies of the proposal shall be submitted in a sealed
envelope and marked: "Proposal for As -needed Construction Management and Inspection Services for Water
Capital Projects." Proposals received after the specified time will not be accepted and will be returned
unopened. Questions regarding this request may be directed to Deborah DeBow at 714/536-5528.
INDEX
0
1. Introduction
1
ii. Schedule of Events
2
III. Project Description
2
IV. Scope of Work
2
V. Proposal Requirements
3
A. General Requirements
5
vii. Consultant Evaluation & Selection Process
6
I. INTRODUCTION
The City of Huntington Beach Public Works Department, Engineering Division, is requesting proposals from
qualified construction management and inspection firms to provide services on an "as -needed" basis for
projects to be determined during the term of the contract. The contract will be for a two year term. The total
fees to consultant for all assignments shall not exceed $500,000. The City may elect to award more than one
CITY OOHUNTINGTON BEACH
As -Needed Cor>str�,�ction Management and
Inspection Savioes for WalarEngireering Services RFP
JUNE2000
Page2
consultant contract from the final list of ranked consultants within one year of the date of receiving the
proposals.
II. SCHEDULE OF EVENTS
June 23, 2000 Issuance of Request for Proposals
July 17, 2000 Proposals due at City Hall by 11:00 A.M.
August 2, 2000 Interviews of short listed firms. (estimated date)
Sept. 5, 2000 City Council Approval of Consultant Contract (estimated date)
Sept. 25, 2000 Issuance of Notice -to -Proceed (estimated date)
III. PROJECT DESCRIPTION
The City's Public Works Department has a large capital improvement program budget for water related
projects. Design, construction, management, and inspection of these projects are the responsibility of the
Engineering Division. The Division has the need to retain the services of a qualified consulting firm to provide
construction management and inspection services for large water capital projects. The immediate need is for
construction management and inspection of two new water well construction projects, tentatively scheduled
to begin construction in October 2000. However, the assignments may include construction projects related
to any aspect of water storage, pumping; treatment, operation, and distribution of domestic or non -potable
water.
The City is desirous of contracting with a qualified firm to be available to perform professional construction
management and inspection services on an "as -needed" basis when supplemental resources are needed.
Upon executing a Professional Services Contract, the City will then issue specific Task Orders for each
project, based upon a separate specific scope of services and work schedule. The consultant shall submit a
fee proposal to the City for its review and approval, prior to proceeding with the work.
IV. SCOPE OF WORK
In general, the consultant shall perform professional construction management and inspection services on an
"as -needed" basis for various water capital projects assigned by the City. The specific scope of work for any
one project may involve all phases of project construction and may include but not be limited to the following:
1. Construction Management
(a) Pre -construction Meeting. Attend meeting, generate and distribute meeting notes.
(b) Project Meetings. Conduct meetings on a weekly basis. Generate and distribute
meeting notes.
(c) Maintain Project Files
(d) Submittal Review and Processing. Create and maintain log of all (contractor's)
submittals. Distribute submittals to appropriate staff. Maintain log, and assume a pro-
active role in review process to avoid delays.
(e) Change Order (CCO) Review and Processing. Create and maintain log. Process all
Requests for CCO, and provide written recommendation to City Project Manager.
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• CITY OF BE
ACH
AS -Needed Conshdon Management and
Inspection Senn for WalerEngrawg Services RFP
JUNF2000
Page3
(f) RFIIORFI Review and Processing. Receive and process all Contractors Requests
for Information (RFI's) in a timely fashion. Generate and. process all necessary
Owner's Requests for Information (ORFI's) in a timely fashion. Maintain logs of each.
(g) Schedule. Receive/evaluate contractors initial construction schedule, and monthly
updates. Assume pro -active role to ensure that critical plan activities are not delayed,
and project remains on schedule.
(h) Financial. Review, evaluate, and recommend for payment or deny all contractor
Requests for Payment.
2. Inspection Services
Provide qualified inspection services for specific water capital projects, including the following:
• Continuous daily inspection
• Comprehensive written daily reports
• Assume pro -active role with the contractor, to anticipate potential problems in advance.
• Coordinate with Building Department, and assume responsibilities of "Deputy Inspector" as
required, including masonry, reinforced concrete, welding, and high strength bolting.
(Geotechnical and/or Materials testing services may be provided by other, as necessary.
This will be determined when a specific scope of work for each project is developed)
Please note: The above Scope of Work represents minimum general services that may be required for a
particular project. Upon execution of an As -Needed Professional Services Contract, a more specific scope of
work will be submitted to the successful proposer, for a separate proposal to be submitted in response. A
separate, specific Task Order will then be generated.
V. PROPOSAL REQUIREMENTS
Although no specific format is required by the City, this section is intended to provide guidelines to the
consultant regarding features which the City will look for and expect to be included in the proposal.
1. Content & Format
The City requests that proposals submitted be organized and presented in a neat and logical
format and be relevant to these services. Consultant's proposals shall be clear, accurate, and
comprehensive. Excessive or irrelevant material will not be favorably received.
Proposals shall contain no more than 20 typed pages using a 12 point minimum font size,
including transmittal/offer letter and resumes of key people, but excluding Index/Table of
Contents, tables, charts, and graphic exhibits. The purpose of these restrictions is to minimize
the costs of proposal preparation and to ensure that the response to the RFP is fully relevant to
the project.
At a minimum, the proposal should include the following:
• Transmittal/offer letter.
• Page numbering.
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• CITAHUNTINGTON BEACH
A,� Needed C nsln c n Managernentand
Inspection Seniioes for WaterEng'mew@ Services RFP
JUNE2000
Page4
• Index/Table of Contents.
Approach.
• Identification of proposed staff, and organization chart, if applicable:
• Statement of Qualifications including descriptions of similar projects by the key staff to
be assigned during the term of the contract. (It is recognized that staff availability may
be dependent on project scheduling. It is expected that qualifications of all potential
candidates will be included in your proposal.)
• Resumes of key staff, clearly noting qualifications.
• Schedule of Hourly Rates in a separate, sealed envelope.
2. Approach
A description of the firm's approach for a typical water capital improvement construction project
shall be included in this section. For the purposes of this proposal; assume the project to be the
construction of a new (3000 gpm) water well, with an electric motor, and all necessary utility
connections, on a major arterial street, adjacent to a residential neighborhood.
3. Team Organization
The purpose of this section. is to describe how the proposed project will be adequately staffed.
Of particular interest is the consultant's ability to provide both construction management and
inspection responsibilities: Will these responsibilities be handled by one or multiple individuals?
If appropriate, an organization diagram shall be submitted showing all proposed key team
members, illustrating the relationship between each other and the City. A description of the role
and responsibilities of all key staff should be included.
4. Statement of Qualifications
The information provided in this section should describe the qualifications of the firm and
proposed key staff in performing projects within the past five years that are similar in scope and
size to demonstrate competence to perform these services. The projects listed should be those
that the key staff named for this project were responsible for performing services.. Information
shall include:
• Names of key staff that participated on named projects and their specific
responsibilities.
• The client's name, contact person, addresses, and telephone numbers.
• A brief description of type and extent of services provided.
• Completion dates (estimated, if not yet completed).
• Total costs of the projects.
Minimum qualifications for the proposed project inspector shall include the following:
1. International Conference of Building Officials (ICBO) Certification for each appropriate
classification.
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• CITY0H1LINTINGTON BEACH
A.5-Needed Ca�shtx�ai Management and
Inspection Servioes for WabrEngreering Servioes RFP
JUNE2000
Page5
2.. American Concrete Institute (ACI) for concrete/masonry inspection.
A sample format for presentation of the above -prescribed information is included as Attachment
B for the consultant's reference.
There should be included in the section brief resumes of key personnel who will provide these
services demonstrating their qualifications and experience. Resumes should highlight
education, experience, licenses, relevant experience, and specific responsibilities for services
described.
5. Schedule of Hourly Rates
The firm's schedule of hourly rates shall be submitted with the proposal in a SEPARATE
SEALED ENVELOPE.
The percentage mark up of reimbursable expenses, if any, shall be specified.
Price escalations during the contract term shall be approved in negotiations prior to a contract.
6. Statement of Offer & Signature
The Proposal shall contain a statement that the proposals are a firm offer for a 60-day period
and signed by an individual authorized to act on behalf of the firm.
VI. GENERAL REQUIREMENTS
1. Insurance Requirements
The consultant shall furnish with the proposal proof of the following minimum insurance
coverage. These minimum levels of coverage are required to be maintained for the duration of
the project:
A. General Liability Coverage - $1,000,000 per occurrence for bodily injuryand property
damage. If Commercial General Liability Insurance or other form with a general limit is
used, either the general aggregate limit shall apply separately to this project/location or the
general aggregate limit shall be twice the required occurrence limit.
B. Professional Liability Coverage - $1,000,000 per occurrence (note: A "claims made"
policy is acceptable).
C. Worker's Compensation Coverage : State statutory limits.
Deductibles, Self -Insurance Retentions, or Similar Forms of Coverage Limitations or
Modifications, must be declared to and approved by the City of Huntington Beach.
s. everyone. she it a. rfp#2
• CITY9HUNTINGTON BEACH
A�Neecled CAf151nJC�On N�tand
Inspection Services for Water Engineering SeNm RFP
JUNE2000
Page 6
A sample certificate is included as Attachment. C.
The consultant is encouraged to contact its insurance carriers during the proposal stage
to ensure that the insurance requirements can be met if selected for negotiation of a
contract agreement.
2. Standard Form of Agreement
The consultant will enter into an agreement with the City based upon the contents of the RFP
and the consultant's proposal. The City's standard form of agreement is included as
Attachment A. The consultant shall carefully review the agreement, especially with regard
to the indemnity and insurance provisions, and include with the proposal a description of
any exceptions requested to the standard contract. If there are no exceptions, a
statement to that effect shall be included in the proposal.
3. Disclaimer
This RFP does not commit the City to award a contract, or to pay any costs incurred in the
preparation of the proposal. The City reserves the right to extend the due date for the proposal,
to accept or reject any or all proposals received as a result of this request, to negotiate with any
qualified consultant, or to cancel this RFP in part or in its entirety. The City may require the
selected consultant to participate in negotiations and to submit such technical, fee, or other
revisions of their proposals as may result from negotiations.
4. Assigned Representatives
The City will assign a responsible representative (City Project Manager) to administer the
contract. The consultant shall also assign a responsible representative as a single point of
contact with the City. The City reserves the right to review and approve/disapprove all key staff,
and may consider such changes not approved to be a breach of contract.
VII. CONSULTANT EVALUATION & SELECTION PROCESS
The City's consultant evaluation and selection process is based upon Qualifications Based Selection (QBS)
for professional services. The following criteria will be used in evaluating the proposals using a point value
system (100 points) based upon the weighting indicated below.
1. Statement of Understanding of Project Scope. (10 points)
2. Experience of firm with Construction Management and/or Inspection Services Contracts. (30
points)
3. Qualifications and experience of the proposed Construction Manager and Inspector on similar
projects. (40 points)
4. Clarity of proposal. (10 points)
5. Compliance with proposal requirements including the 20 page limitation. (10 points)
s.everyone. she ila. rfp#2
• CITYOHUNTINGTON BEACH
AS -Needed Cb s6UC60n Managernentand
Inspection Services for Water Erxj ig Services RFP
JUNE2000
Pagel
The City may elect to check the ,references of a short list of qualified firms for an additional 15 potential
points. The City may.also interview the top rated firm(s) before the final selection is made:
The City staff will negotiate a contract with the best qualified firm for the desired consulting services. Should
the City staff be unable to negotiate a satisfactory contract with the firm considered to be the most qualified,
negotiations with that firm shall be formally terminated. Negotiations will then be undertaken with the next
most qualified firm. Failing accord with the second most qualified firm, the City staff will terminate
negotiations and continue the negotiation process with the next most qualified firms in order of their
evaluation ranking until an agreement is reached and a firm is selected and an agreement is executed.
ATTACHMENTS
Attachment A --- City Sample Contract
Attachment B --- Sample Insurance Certificate
s.everyone. she ila.rfpk2
•
ATTACHMENT.#2
OCT-05-2000 16:21 DEALEY,RENTON, & ASSC 510 452 2193 P.01i02
09/27/00
PRODUCER THIS CERTIFICAT9WISSUED AS A MATTER OF INFORMATION
Dealey, Renton & Associates CTICal k ONLY AND CONF S NO RIGHTS UPON THE CERTIFICATE
P . 0. BOX 12675 i 1A}� 1 HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
V I li(i ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
Oakland, CA 94604-2675
510 465-3090 �/6, Ph cob )U
INSURED
Butier Engineering, Inc
Meredith Financial Center
17782 E 17th St Suite 107
Tustin, CA 92780
COVERAGES
INSURERS AFFORDING COVERAGE
INSURERA.Amerlcan Iris. CO.
INSURERB:American Automobile Ins. Co.
IN£URERC:ZLlrlch American Insurance Co.
INSURER D:_____
INSURER E:
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY PIAVE BEEN REDUCED BY PAID OLAIMS,
._..,..... ..........—..._....._.... _
INSR POATF i_M FECTITE POLICY EXPIRAT ON
LTR TYPE OF INSURANCE POLICY NUMBER DAT M LIMITS
A
GENERAL LIABILITY
MZX80764329
06/25/00
06/25/01
EACH OCCURRENCE
11 000 000
FIRE DAMAGE (Any ono Idol
S1.,O O O , 000
X COMMtHMAL GENERAL LIABILITY
CLAIMS MADE OCCUR
MED EXP (Any Ana Person)
510,000
81.,_000, OOO
Best Rat' ng:_
PERSONAL &ADVINJURY
>A:VII
s2,000,000
GENERAL AGGREGATE
PRODUCTS-COMPIOPACG
32 � OOP 000
GtNtAGQREGATELIMITAPPUESPER:
PRO.
POLICY F.J CT
AUTOMOBILE
LIA131LITY
COMBINED SINGLE LIMIT
S
ANY AUTO
(Ea accidanl)
ALL OWNED AUTOS
BODILY INJURY
s
SCHEDULED AUTOS
(Perperson)
HIRED AUTOfi
BODILY INJURY
NON -OWNED AUTOR
(Par accldenl)
APPROVEL AS
PO FORM:;
PROPERTY OAMAGF
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-
GATT r" '�` ''�
(Peracclacni)
GARAGE LIABILITY
C I`l` .N_T"l'Uti1:.'
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AUTO ONLY -EA ACCIDENT
5
OTHER THAN EA ACC
ANY AUTO
35' :
3
AUTO ONLY; AGC
5
ExCESS LIABILITY
EACH OCCURRENCE
S
3
OCCUR F1 CLAIMS MADE
AGGREGATE
.'• `
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DEDUCTIBLE
T 1'r r -
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, ;-,�i�L"
RETENTION S
S
B
WORKERS COMPENSATION AND
EMPLOYER& LIABILITYIMITS
WZP80853867
07/01/00
07/01/01
X WCSTATU• OTH-
OR yER...-•.-
E.L. CACH ACCIDENT
$1 000 000
Best Rating:
E.L.OISEASC--CAEM_PLOYE
$1 000 000
>A:VII
E.L. DISEASE -POLICY LIMII
31 000 000
C
OTHER professional
EOC790079307
06/25/00
06/25/01
$1,000,000 per claim
lability
Best Rating:
$1,000,000 annl aggr.
>A:VII
Deductible None
DESCRIPTION OF OPERATIONS1LOCATION S/VEHICLES/EXCLUSIONS AD DE0 BY ENDORSEMENT/SPECIALPROVISIONS
Certificate holder is named as additional insured per form CG20101185
attached here and to policy MZX80764329.
-- -- - -��� �irvu,•,o u-,nou ncn �.Glitn: %-Alvla LLAIICIM
SHOULD ANY OF THE ABOVE DESCRIBED POUCIESBECANCELLED BEFORETHE EXPIRATION
City of Huntington Beach, its DATETHERECP,THEISSUING INSURERWILLICKEWHI3,MAIL3-0_DAYSWRITTEN
agents, officers and employees NOTICE TOTHE CERTIFICATE HOLDER NAMED TOTHE LFXT,jd 3nQj=3WXX
Debbie DeBow, Risk Mgmt. xyR�
2000 Main Street
Huntington Beach, CA 92648 AUTHW13EDREPRESENTTATIVE
SRN 0 AL:URD CORPORATION 1988
OCT-05-2000 16:21 DEALEY,RENTON, & 6c�, )a
A�S,SC 510 452 2193 P.02/02
• Ce6L�Kk VN
POLICY NUMBER: MZX8076432�l� No, del 9 CO*RCIAL GENERAL LIAB
ILITY
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED - OWNERS, LESSEES or
CONTRACTORS (FORM S)
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
SCHEDULE
Name of Person or Organization:
City of Huntington Beach, its
agents, officers and employees
Debbie DeBow, Risk Mgmt.
2000 Main Street
Huntington Beach, CA 92648
(If no entry appears above, information required to complete this endorsement will be shown in the Declarations
as applicable to this endorsement.)
WHO IS AN INSURED (Section II) is amended to include as an insured the person or organization shown in the
Schedule, but only with respect to liability arising out of "your work" for that insured by or for you.
00 20 10 11 85
TOTAL P.02
RCA ROUTING SHEET �0''�
INITIATING DEPARTMENT: Public Works
SUBJECT: APPROVE A PROFESSIONAL SERVICES CONTRACT -
FOR AS -NEEDED CONSTRUCTION MANAGEMENT AND
-INSPECTION SERVICES FOR WATER CAPITAL
IMPROVEMENJ PROJECTS a
COUNCIL MEETING DATE: I Octobe , 2000
Ordinance (w/exhibits & legislative draft if applicable) Not Applicable
Resolution (w/exhibits & legislative draft. if applicable) Not Applicable
Tract Map, Location Map and/or -other Exhibits Not Applicable
Contract/Agreement (w/exhibits if applicable)
(Signed in full by the City Attome Attached
Subleases, Third Party Agreements, etc.
(Approved as to form by City Attome Not Applicable
Certificates of Insurance (Approved by the City Attorney) Attached
Financial Im act Statement Unbud et, over $5,000 Not Applicable
Bonds (If applicable) Not Applicable
Staff Report If applicable) Not Attached Explain
Commission, Board or Committee Report (If applicable) Not Attached (Explain)
Findings/Conditions for Approval and/or Denial Not Attached (Explain
f� G' V:7 G:Y:Y GLJ
Administrative Staff
Assistant City Administrator (Initial)
City Administrator (Initial)
Citv Clerk
le—
REQUEST FOR ACTIOP
MEETING DATE: October 16, 2000 DEPARTMENT ID NUMBER: PW 00-094
submittals, progress payments, change orders, schedules and contractors' Requests for
Information (RFI's), as well as continuous inspection services, "Deputy Inspection" services
(e.g._ ICBO certified inspectors), etc. for various projects. Projects will include water well
construction (two of which are scheduled to begin construction in November 2000); and
water pipeline replacement. Other services may include aspects of water storage, pumping,
treatment and distribution. An as -needed contract will allow a construction
management/inspection firm to be available to perform various services when supplemental
resources are needed.
On June 23, 2000, staff mailed Requests for Qualifications (RFQ's) to the following
engineering consultants:
1. ASL Consulting Engineers*
2. Avery Management
3. Robert Bein, William Frost and Associates*
4. Butier Engineering*
5. John Powell and Associates*
Four engineering firms (those denoted with an asterisk, above) submitted Statements of
Qualifications (SOQ's). A three member City team evaluated each of the SOQ's on the basis
of the firm's understanding and stated approach to a typical project, their qualifications and
experience, and their responsiveness to the RFQ. The evaluations were ranked and Butier
Engineering was selected as the best qualified responding firm. Fee schedules of all five
firms were similar and were not a determining factor in the selection.
The City will issue individual Task Orders for each project, which will be based upon an
approved scope of services, work schedule and fee proposal. Fee Proposals will be
negotiated for each specific project with a defined not -to -exceed amount. The total fees to
the consultant for all assignments authorized shall not exceed $500,000.
Public Works Commission Review: Not required per Municipal Code Chapter 2.111. As
the design of each individual project is completed, the specific project will be presented to
both the Public Works Commission and City Council for review and approval, prior to bidding.
Environmental Status: Not applicable. Each individual project will be brought forth before
City Council in accordance with current practice.
Attachment(s):
RCA Author: TAR:DMD:jm G:ENG\DeBow\RCA Re As -Needed Services
RCA -2- 9/20/00 9:53 AM