HomeMy WebLinkAboutButier Engineering Inc - 2001-05-070, CITY OF HUNTINGTON BEACH
2000 MAIN STREET CALIFORNIA 92648
OFFICE OF THE CITY CLERK
CONNIE BROCKWAY
CITY CLERK
LETTER OF TRANSNIITTAL OF ITEM APPROVED BY THE CITY COUNCIL/
REDEVELOPMENT AGENCY OF THE CITY OF HUNTINGTON BEACH
DATE: May 10, 2001
TO: Butier Engineering, Inc. ATTENTION: Mark M. Butier, Jr.
Name
DEPARTMENT:
Street
Tustin, CA 92780 REGARDING: Professional Services
City, State, zip
Contract -Design/Build Mgr.
See Attached Action Agenda Item E-12 Date of Approval 5-7-01
Enclosed For Your Records Is An Executed Copy Of The Above Referenced Agenda Item.
Remarks:
Connie Brockway
City Clerk
Attachments: Action Agenda Page x Agreement
RCA
CC: R. BeardsleyDPW
Name Department
T.. R_ulla _ _ DPW
Name Department
Name
Name
C. Mendoza
x Bonds
Deed
x x
RCA Agreement
x x
RCA Agreement
Department RCA Agreement
Department RCA
x x
Risk Management Dept.
Insurance x
Other
x
Insurance
x
Insurance
Insurance
Agreement Insurance
x
Insurance
Other
Other
Other
Other
I Tela phone: 714-536.52271
CITY OF HUNTINGTON BEA )a T
MEETING DATE: May 7, 2001 DEPARTMENT ID NUMBER: PW 61 030
o
Council/Agency Meeting Held: OS- 4i--0)
Deferred/Continued to:
A roved O Conditionally Approved ❑ Denied
I- W y CI
r 's Signat ire
Council Meeting Date: May 7, 2001
Department ID Number: _':PV*
1 030
CITY OF HUNTINGTON BEACH
REQUEST FOR ACTION
SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
SUBMITTED BY: RAY SILVER, City Administrator 0411
PREPARED B 40BERT F. BEARDSLEY, Director of Public Works
x
SUBJECT: `APPROVE A PROFESSIONAL SERVICES CONT T FOM_
DESIGN -BUILD MANAGER FOR SPRINGDALE RES RVOII
Statement of Issue, Funding Source, Recommended Action, Alternative Actions?, Analysis, Environmental
Ll
Statement of Issue: Should the City hire a professional consultant, for r`segjhdgiy`
engineering review, certified inspection, field and laboratory testing serviced s¢bedule
review, contract administration, and reporting services for the Springdale Reserv6 Project?
Funding Source: Funds in the amount of $600,000 are. available in the Water Master Plan
Fund Account No. 50791010.82100, Chlorine Room Modifications.
Recommended Action: Motion to:
Approve and authorize the Mayor and City Clerk to execute the Professional Services
Contract with Butier Engineering, Inc. for Design -Build Manager Services for Springdale
Reservoir; and,
2. Authorize the Director of Public Works to expend monies to cover contract amount of
$540,000 and contingencies of $60,000 for a total expenditure not to exceed $600,000.
Alternative Action(s): Deny approval of the contract and direct staff accordingly. The City
does not have in-house specialty expertise for geotechnical services, or ICBO certified
inspection and testing capability. The Public Works Department has insufficient staffing to
manage this major capital improvement project.
Denial of this contract will delay design development and construction resulting in greater
costs.
01-030 May 7 Rulla (Springdale Construction Mgr) -2- 4126101 3:17 PM
• REQUEST FOR ACTION •
MEETING DATE: May 7, 2001
DEPARTMENT ID NUMBER: PW 01 030
Analysis: Springdale Reservoir is a major capital Improvement utilizing the design -build
process. Important elements of the design -build process include engineering review,
construction inspection, testing, submittal review for conformance with criteria and
performance standards, and overall contract administration for the project. The manager will
provide expertise to review geotechnical reports and findings, perform value engineering, soil
and concrete testing, inspect steel, welding and other materials, and provide other services
required by the City to approve the project. The manager also will utilize tracking and
schedule analysis methodologies to monitor and control the project.
On November 20, 2000, staff issued Requests for Proposals (RFPs) to the following
engineering consultants:
1. Butier Engineering Inc.*
2. CBM Consulting, Inc.*
3. Harris & Associates
4. KJM & Associates, Ltd.
6. Kleinfelder, Inc.
6. MARRS Services, Inc.*
7. Norris-Repke, Inc. Consulting Civil Engineering and Land Surveyors
8, Parsons Engineering Science, Inc.
9. RBKA Construction and Engineering Services*
10. R.W. Beck
Four engineering firms (those denoted with an asterisk, above) submitted written proposals
that were evaluated by a three member City team. The two highest ranked proposals were
selected for follow-up interviews on February 13, 2001. The proposal from Butier
Engineering was selected as the best qualified responding proposal matching the services
required by the City for this project. Butier Engineering, Inc.. demonstrated effective
organizational management and construction management approaches to expedite the
project.
Fee schedules of all four firms were similar and were not a determining factor in the
selection. The fee will be for the actual services performed and estimated to not to exceed
$600,000, including a contingency to cover possible changes in field conditions or
improvements that evolve during the course of the project.
Public Works Commission Review: Not applicable. The Public Works Commission
recommended using the design -build process for the Springdale Reservoir Project on July
19, 2000.
Environmental Status: Not applicable. The design -builder is responsible for compliance
with the California Environmental Quality Act (CEQA).
01430 May 7 Rulla (Springdale Construction Mgr) .3-
4126101 3:17 PM
0
REQUEST FOR ACTION
MEETING DATE: May 7, 2001 DEPARTMENT ID NUMBER: PW 01 030
Attachment(s):
RCA Author: TAR:Jm
01-030 May 7 Rulla (Springdale Construction Mgr) -4- 4126/01 3:17 PM
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PROFESSIONAL SERVICES CONTRACT BETWEEN
THE CITY OF HUNTII`TGTON BEACH AND
BUTIER ENGINEERING, INC.
FOR DESIGN BUILD MANAGER SERVICES
FOR SPRINGDALE RESERVOIR
Table of Contents
Scopeof Services ............ ............. ...................................................... I ... I ............. I
DesignatedContacts.............................................................................................2
Time of Performance...........................................................................................2
Compensation..............................................................
.......................2
ExtraWork...........................................................................................................2
Methodof Payment........................:.....................................................................3
Disposition of Plans, Estimates and Other Documents.......................................4
HoldHarmless..................................................................................5
`'Yorkers' Compensation Insurance.......................................................................5
General Liability Insurance..................................................................................6
Professional Liability Insurance..........................................................................
7
Certificates of Insurance......................................................................................7
Independent Contractor.......................................................................................18
Termination of Agreement .................................................................................8
Assignment and Subcontracting...........................................................................9
Copyrights/Patents...............................................................................................9
City Employees and Officials..............................................................................9
Notices.................................................................................................................9
Modification................................................................................................
I........10
Captions...............................................................................................................10
SectionHeadings.................................................................................................10
Interpretation of Agreement.................................................................................10
DuplicateOriginal................................................................................................I
I
Immigration..........................................................................................................11
Legal Services Subcontracting.............................................................................I
I
Attorney's Fees....................................................................:................................12
Entirety.................................................................................................................12
PROFESSIONAL SERVICES CONTRACT BETWEEN
THE CITY OF HUNTINGTON BEACH AND
BUTIER ENGINEERING, INC.
FOR DESIGN BUILD MANAGER SERVICES
FOR SPRINGDALE RESERVOIR PROJECT
THIS Agreement is made and entered into this 7th day of May
2001, by and between the City of Huntington Beach, a municipal corporation of the State of
California, hereinafter referred to as "CITY," and BUTIER ENGINEERING, INC., a California
corporation, hereinafter referred to as "CONSULTANT."
WHEREAS, CITY desires to engage the services of a consultant to serve as the Design -
Build Manager for the Springdale Reservoir Project ("PROJECT"); and
Pursuant to documentation on file in the office of the City Clerk, the provisions of
the Huntington Beach Municipal Code, Chapter 3.03, relating to procurement of professional
service contracts have been complied with; and
CONSULTANT has been selected to perform said services,
NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows:
1. SCOPE OF SERVICES
CONSULTANT shall provide all services as described in the Request for
Proposals and the CONSULTANT'S proposal dated December 21, 2000, which documents are
collectively attached hereto as Exhibit A and incorporated herein by reference. CONSULTANT
shall furnish, at its own expense, all personnel, labor, tools, equipment, supplies, transportation,
and all other items necessary to perform design -build management of the Springdale Reservoir
Project.
That certain document, entitled "Revised Fee Schedule and Estimate, Design -
Build Manager for Springdale Reservoir, March S, 2001," is attached hereto as Exhibit B and
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incorporated herein by reference. Exhibit B shows the various phases and subcomponents of
CONSULTANT'S services towards the project, and a cost estimate as to each phase and
subcomponent of CONSULTANT'S services.
2. DESIGNATED CONTACTS
CITY shall assign a staff coordinator to work directly with CONSULTANT in the
performance of this Agreement.
CONSULTANT hereby designates Mark M. Butier, Jr., who shall represent it and
be its sole contact and agent in all consultations with CITY during the performance of this
Agreement.
3. TIME OF PERFORMANCE
Time is of the essence of this Agreement. The services of CONSULTANT are to
commence as soon as practicable after the execution of this Agreement and all tasks specified in
Exhibit A shall be completed no later than twenty eight (28) months from the date the issuance
of the CITY's notice to proceed. These times may be extended with the written permission of
CITY. The schedule of COI`Sl✓LTANT's services, as set forth in Exhibit A, may be amended
to benefit the PROJECT if mutually agreed by CITY and CONSULTANT.
4. COMPENSATION
In consideration of the performance of the services described herein, CITY agrees
to pay CONSULTANT a fee not to exceed Five Hundred and Forty Thousand Dollars
(S540,000.00).
5. EXTRA WORK
In the event CITY requires additional services not included in Exhibit A, or
changes in the scope of services described in Exhibit A, CONSULTANT will undertake such
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RLS 2001-0139
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work only after receiving written authorization from CITY. Additional compensation for such
extra work shall be allowed only if the prior written approval of CITY is obtained.
6. METHOD OF PAYMENT
A. CONSULTANT shall be entitled to a monthly progress payments toward
the not -to -exceed fee of $540,000.00, according to the schedule contained in Exhibit B. Each of
CONSULTANT's invoices for services rendered shall comply with Paragraph C 1) to 5) of this
section of the Agreement.
B. Delivery of work product: A copy of every memorandum, letter, report,
calculation and other documentation prepared by CONSULTANT shall be submitted to CITY to
demonstrate progress toward completion of tasks. In the event CITY rejects or has comments on
any such product, CITY shall identify specific requirements for satisfactory completion. Any
such product which has not been formally accepted or rejected by CITY shall be deemed
accepted.
C. CONSULTANT shall submit to CITY monthly invoices for each progress
payment due. Such invoice shall:
1) Reference this Agreement;
2) Describe the services performed;
3) Show the total amount of the payment due;
4) Include a certification by a principal member of CONSULTANT's
firm that the work has been performed in accordance with the
provisions of this -Agreement; and
5) For all payments include an estimate of the percentage of work
completed according to the schedule set forth in Exhibit A.
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Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is
making satisfactory progress toward completion of tasks in accordance with this Agreement,
CITY shall promptly approve the invoice, in which event payment shall be made within thirty
(30) days of receipt of the invoice by CITY. Such approval shall not be unreasonably withheld.
If CITY does not approve an invoice, CITY shall notify CONSULTANT in writing of the
reasons for non -approval within seven (7) calendar days of receipt of the invoice, and the
schedule of performance set forth in Section I shall be suspended until the parties agree that past
performance by CONSULTANT is in, or has been brought into compliance, or until this
Agreement is terminated as provided herein.
D. Any billings for extra work or additional services authorized by CITY
shall be invoiced as a separate item or items to CITY. Such invoice shall contain all of the
information required above, and in addition shall list the hours expended and hourly rate charged
for such time. Such invoices shall be approved by CITY if the wimk performed is in accordance
with the extra work or additional services requested, and if CITY is satisfied that the statement of
hours worked and costs incurred is accurate. Such approval shall not be unreasonably withheld.
Any dispute between the parties concerning payment of such an invoice shall be treated as
separate and apart from the ongoing performance of the remainder of this Agreement.
7. DISPOSITION OF PLANS ESTIMATES AND OTHER DOCUMENTS
CONSULTANT agrees that all materials prepared hereunder, including all
reports, both field and office notices, calculations, maps, memoranda, letters and other
documents, shall be turned over to CITY upon termination of this Agreement or upon PROJECT
completion, whichever shall occur first. In the event this Agreement is terminated, said materials
may be used by CITY in the completion of the PROJECT or as it otherwise sees fit. Title to said
RMAgree: E3uder E=rig.
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materials shall pass to CITY upon payment of fees determined to be earned by CONSULTANT
to the point of termination or completion of the PROJECT, whichever is applicable.
CONSULTANT shall be entitled to retain copies of all data prepared hereunder.
8. HOLD HARMLESS
CONSULTANT shall protect, defend, indemnify and save hold harmless CITY,
its officers, officials, employees, and agents from and against any and all liability, loss, damage,
expenses, costs (including without limitation, costs and fees of litigation of every nature) arising
out of or in connection with CONSULTANT's performance of this Agreement or its failure to
comply with any of its obligations contained in this Agreement by CONSULTANT, its officers,
agents or employees except such loss or damage which was caused by the sole negligence or
willful misconduct of CITY. CITY shall be reimbursed by CONSULTANT for all costs and
attorney's fees incurred by CITY in enforcing this obligation.
9. WORKERS' COMPENSATION INSURANCE
Pursuant to California Labor Code Section 1861, CONSULTANT acknowledges
awareness of Section 3700 et seq. of said Code, which requires every employer to be insured
against liability for workers' compensation; CONSULTANT covenants that it will comply with
such provisions prior to commencing performance of the work hereunder; and shall indemnify,
defend and hold harmless CITY from and against all claims, demands, payments, suit, actions,
proceedings, and judgments of every nature and description, including attorney's fees and costs
presented, brought or recovered against the CITY, for or on account of any liability under any of
said acts which may be incurred by reason of any work to be performed by CONSULTANT
under this Agreement.
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CONSULTANT shall maintain workers' compensation insurance in an amount of
not less than One Hundred Thousand Dollars (S100,000) bodily injury by accident, each
occurrence, One Hundred Thousand Dollars (S 100,000) bodily injury by disease, each employee,
Two Hundred Fifty Thousand Dollars (S250,000) bodily injury by disease, policy limit.
CONSULTANT. shall require all subcontractors to provide such workers'
compensation insurance for all of the subcontractors' employees. CONSULTANT shall furnish
to CITY a certificate of waiver of subrogation under the terms of the workers' compensation
insurance and CONSULTANT shall similarly require all subcontractors to waive subrogation.
10. GENERAL LIABILITY INSURANCE
In addition to the workers' compensation insurance and CONSULTANT's
covenant to indemnify CITY, CONSULTANT shall obtain and furnish to CITY, a policy of
general public liability insurance, including motor vehicle coverage covering the PROJECT.
The policy shall indemnify CONSULTANT, its officers, agents and employees, while acting
within the scope of their duties, against any and all claims arising out of or in connection with
the PROJECT, and shall provide coverage in not less than the following amount: combined
single limit bodily injury and property damage, including products/completed operations liability
and blanket contractual liability, of $1,000,000 per occurrence. If coverage is provided under a
form which includes a designated general aggregate limit, the aggregate limit must be no less
than $1,000,000 for this PROJECT. The policy shall name CITY, its agents, its officers,
employees and volunteers as Additional Insureds, and shall specifically provide that any other
insurance coverage which may be applicable to the PROJECT shall be deemed excess coverage
and that COl\SULTANT's insurance shall be primary.
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Under no circumstances shall the above -mentioned insurance contain a self -
insured retention, or a "deductible" or any other similar form of limitation on the required
coverage.
11. PROFESSIONAL LIABILITY INSURANCE
CONSULTANT shall furnish a professional liability insurance policy covering
the work performed by it hereunder. Said policy shall provide coverage for CONSULTANT's
professional liability in an amount not less than $1,000,000 per occurrence and in the aggregate.
A claims -made policy shall be acceptable if the policy further provides that:
A. The policy retroactive date coincides with or precedes the initiation of the
scope of work (including subsequent policies purchased as renewals or
replacements).
B. CONSULTANT will°make every effort to maintain similar insurance
during the required extended period of coverage following project
completion, including the requirement of adding all additional insureds.
C. If insurance is terminated for any reason, CONSULTANT agrees to
purchase an extended reporting provision of at least two (2) years to report
claims arising from work performed in connection with this Agreement.
D. The reporting of circumstances or incidents that might give rise to future
claims.
12. CERTIFICATES OF INSURANCE
Prior to commencing performance of the work hereunder, CONSULTANT shall
furnish to CITY certificates of insurance subject to approval of the City Attorney evidencing the
foregoing insurance coverages as required by this Agreement; the certificates shall:
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A. provide the name and policy number of each carrier and policy;
B. shalI state that the policy is currently in force; and
C. - shall promise that such policies shall not be suspended, voided or canceled
by either party, reduced in coverage or in limits except after thirty (30)
days' prior written notice; however, ten (10) days' prior written notice in
the event of cancellation for nonpayment of premium.
CONSULTANT shall maintain the foregoing insurance coverages in force until
the work under this Agreement is fully completed and accepted by CITY.
The requirement for carrying the foregoing insurance coverages shall not derogate
from the provisions for indemnification of CITY by CONSULTANT under the Agreement.
CITY or its representative shall at all times have the right to demand the original or a copy of all
said policies of insurance. CONSULTANT shall pay, in a prompt and timely manner, the
premiums on all insurance hereinabove required.
13. INDEPENDENT CONTRACTOR
CONSULTANT is, and shall be, acting at all times in the performance of this
Agreement as an independent contractor herein and not as an employee of the CITY.
CONSULTANT shall secure at its expense, and be responsible for any and all payment of all
taxes, social security, state disability insurance compensation, unemployment compensation and
other payroll deductions for CONSULTANT and its officers, agents and employees and all
business licenses, if any, in connection with the services to be performed hereunder.
14. TERMINATION OF AGREEMENT
All work required hereunder shall be performed in a good and workmanlike
manner. CITY may terminate CONSULTANT's services hereunder at any time with or without
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cause, and whether or not PROJECT is fully complete. Any termination of this Agreement by
CITY shall be made in writing, notice of which shall be delivered to CONSULTANT as
provided herein. In the event of termination, all finished and unfinished documents, exhibits,
report, and evidence shall, at the option of the CITY, become its property and shall be delivered
to it by CONSULTANT.
15. ASSIGNMENT AND SUBCONTRACTING
This Agreement is a personal service contract and the supervisory work hereunder
shall not be delegated by CONSULTANT to any other person or entity without the express
written consent of CITY.
16. COPYRIGHTS/PATENTS
CITY shall own all rights to any patent or copyright on any work, item or material
produced as a result of this Agreement.
17. CITY EMPLOYEES AND OFFICIALS
CONSULTANT shall employ no CITY official nor any regular CITY employee
in the work performed pursuant to this Agreement. No officer or employee of CITY shall have
any financial interest in this Agreement in violation of the applicable provisions of the California
Governnient Code,
18. NOTICES
Any notice or special instructions required to be given in writing under this
Agreement shall be given either by personal delivery to CONSULTANT's agent (as designated
in Section 1 hereiriabove) or to CITY's Director of Public Works as the situation shall warrant, or
by enclosing the same in a sealed envelope, postage prepaid, and depositing the same in the
United States Postal Service, addressed as follows:
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TO CITY:
Director of Public Works
City of Huntington Beach
2000 Main Street
Huntington Beach, CA 92648
19. MODIFICATION
TO CONSULTANT:
Mark M. Butier, Jr.
Butier Engineering, Inc.
1.7782. E. 171h Street, Suite 107
Tustin, CA 92780
No waiver or modification of any language in this Agreement shall be valid
unless in writing and duly executed by both parties.
20. CAPTIONS
Captions of the sections of this Agreement are for convenience and reference
only, and the words contained therein shall in no way be held to explain, modify, amplify or aid
in the interpretation, construction or meaning of the provisions of this Agreement
21 SECTION HEADINGS.
The titles, captions, section, paragraph, subject headings and descriptive phrases
at the beginning of the various sections in this Agreement are merely descriptive and are
included solely for convenience of reference only and are not representative of maters included
or excluded from such provisions, and do not interpret, define, limit or describe, or construe the
intent of the parties or affect the construction or interpretation of any provision of this
Agreement.
22. INTERPRETATION OF THIS AGREEMENT
The language of all parts of this Agreement shall in all cases be construed as a
whole, according to its fair meaning, and not strictly for or against any of the parties. If any
provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be
unenforceable, void, illegal or invalid or affect the remaining covenants and provisions of this
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Agreement. No covenant or provision shall be deemed dependent upon any other unless so
expressly provided here. As used in this Agreement, the masculine or neuter gender and singular
or plural number shall be deemed to include the other whenever the context so indicates or
requires. Nothing contained herein shall be construed so as to require the commission of any act
contrary to law, and wherever there is any conflict between any provision contained herein and
any present or future statute, law, -ordinance or regulation contrary to which the parties have no
right to contract, then the latter shall prevail, and the provision of this Agreement which is
hereby affected shall be curtailed and limited only to the extent necessary to bring it within the
requirements of the law.
23. DUPLICATE ORIGINAL
The original of this Agreement and one or more copies hereto have been prepared
and signed in counterparts as duplicate originals, each of which so executed shall, irrespective of
the date of its execution and delivery, be deemed an original. Each of the parties hereto shall
retain an originally signed copy hereof. Each duplicate original shall be deemed an original
instrument as against any party who has signed it.
24. IMMIGRATION
CONSULTANT shall be responsible for full compliance with the immigration
and naturalization laws of the United States and shall, in particular, comply with the provisions
of the Limited States Code regarding employment verification.
25. LEGAL SERVICES SUBCONTRACTING PROHIBITED
CONSULTANT and CITY agree that CITY is not liable for payment of any
subcontractor work involving legal services, and that such legal services are expressly outside
the scope of services contemplated hereunder. CONSULTANT understands that pursuant to
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Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for
CITY; and CITY shall not be liable for payment of any legal services expenses incurred by
CONSULTANT.
26. ATTORNEY'S FEES
In the event suit is brought by either party to enforce the terms and provisions of
this Agreement or to secure the performance hereof, each party shall bear its own attorney's fees.
27. ENTIRETY
The Agreement contains the entire agreement between the parties respecting the
subject matter of this Agreement and supercedes all prior understanding and agreements whether
oral or in writing. The foregoing sets forth the entire Agreement between the parties.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed
by and through their authorized offices the day, month and year first above written.
CONSULTANT
BUTIER ENGINEERING, INC., a
California corporation
By: C-11�
Mark M. Butier, President
AND
B v: -
Mark M. Butier, Jr.,
Chief Financial Officer
REVIEWED AND APPROVED:
Ci6 Administrator
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CITY OF HUNTINGTON BEACH, a
municipal corporation of the State of
California
---- Mom._ .
dyor
ATTEST:
City Clerk D�'- 1-01
APPROVED AS TO -FORM:
• �2t, a 1
p
Fity Attorney
INITIAT AND APPROVED:
Direct of Public Works
12
EXHIBIT A
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CITY OF HUNTINGTON BEACH
PUBLIC WORKS ENGINEERING DIVISION
REQUEST FOR PROPOSALS
Professional Consulting Services
Design -Build Manager for
Springdale Reservoir
PROPOSAL SUBMITTALS: Responses to the Request for Proposal (RFP) are to be
submitted to:
Thomas A. Rulla, P.E.
Engineering Division
Public Works Department
City of Huntington Beach
.City Hall
2000 Main Street
F.O. Box 190
Huntington Beach, CA 92648
no later than 4:00 P. M. on December 21, 2000. Four copies of the proposal shall be
submitted in a sealed envelope and marked: '`Proposal for Springdale Reservoir Design -
Build Manager Services." Proposals received after the specified time will not be
accepted and will be returned unopened. Questions regarding this request may be
directed to Thomas Rulla at 714/536-5524 or facsimile 714/374-1573.
INDEX
I.
Introduction
2
11,
Schedule of Events
2
Ill.
Project Description
2
IV.
Scope of Work
3
V.
Proposal Requirements
3
VI.
General Requirements
5
Vu.
Consultant Evaluation & Selection Process
7
vui.
Attachments
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I. INTRODUCTION
CITY OF HUNTINGTON BEACH
Springdale Resew&
Design -Build Management Services RFP
Page 2
The City of Huntington Beach, Engineering Division, Public Works Department, is
requesting proposals from qualified Civil Engineering firms to provide comprehensive
management services for the entire Springdale Reservoir Design -Build project. Three
Design -Build proposals were received on November 13, 2000 and are being evaluated.
The City expects to make the final selection and award the Design -Build contact in January
or February 2001. The management contract duration will extend throughout the entire
Design -Build period estimated to be 28 months or less.
SCHEDULE OF EVENTS
November 20, 2000 Issuance of Request for Proposals
December 21, 2000 Proposals due at City Hall by 4:00 P.M.
January 10, 2001 Interviews of short-listed firms. (estimated date)
February 19, 2001 City Council Approval of Contract (estimated date)
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The City of Huntington Beach (City) is proceeding with the Design -Build contract for the
Springdale Reservoir that consists of designing and building a 9 million -gallon (MG)
storage facility and related improvements necessary to increase the potable water storage
for the City of Huntington Beach (Project). The reservoir expansion storage will be
constructed on City owned property located immediately south of the existing Peck
Reservoir. The Project is also known as the Peck Reservoir Expansion Project. The
Project requires major earthwork activities, new piping connections and structural
modifications to the existing Peck Booster Pumping Station, and installation of new
isolation valves on the existing line from the existing Peck Reservoir. The Project also
includes site drainage, paving, landscaping, - fencing, lighting, and other sitework
improvements.
The Design -Builder is responsible for obtaining all necessary permits, environmental
clearance, haul route plans and other approvals from all applicable federal, state, county and
local agencies. The Design -Builder will prepare detailed design drawings and specifications
and construct the Project.
The Design -Build Manager shall be responsible for overall management of the Project acting
in conjunction with and on behalf of the City of Huntington Beach. The Design -Builder is
responsible for conformance with design criteria and performance standards (Attachment
A).
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Design -Build Management Services RFP
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The Design -Builder must complete the Project and successfully pass start-up and acceptance
tests within 840 calendar days after the Notice to Proceed is issued by the City.
The City desires contracting with a civil engineering firm with the ability to perform
various management services from the initial planning and preliminary design review
stages through construction and final acceptance of the Project. The manager services shall
include independent design review and overall construction management. The City desires
the services of a firm with broad capabilities and wants to limit the use of subconsultants to
specific tasks and expertise, such as soil or concrete testing, or welding inspection. The
specific services and use of subconsultants shall be indicated in the proposal.
Iv. SCOPE OF WORK
In general, the manager shall perform engineering review, inspect construction, provide
testing and administration for the Project. The manager will review geotechnical reports
and findings, analyze schedules, review design for conformance with criteria and
performance standards, inspect all construction activities, test soil, reinforced and/or
prestressed concrete, steel, welding, and other related inspections, testing and duties as
required by the City to approve the Project.
Please refer to Attachment B for the detailed description of the anticipated Scope of
Services.
V. PROPOSAL REQUIREMENTS
Although no specific format is required by the City, this section is intended to provide
guidelines to the consultant regarding features which the City will look for and expect to be
included in the proposal.
1. Content & Format
The City requests that proposals be organized and presented in a neat and
logical format and be relevant to this project. Proposals shall be clear, accurate,
and comprehensive. Excessive or irrelevant material will not be favorably
received.
Proposals shall contain no more than 20 typed pages including transmittal/offer
letter and resumes of key people, but excluding Index/Table of Contents, tables,
charts, and graphic exhibits. The purpose of these restrictions is to minimize
the costs of proposal preparation and to ensure that the response to the RFP is
fully relevant to the project.
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Design -Build Management Services RFP
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The proposal should include the following:
• Transmittal/offer letter.
• Page numbering.
• Index/Table of Contents.
• Approach.
• Team Organization including an organization diagram.
• Statement of Qualifications including descriptions of similar projects by
key staff to be assigned during the term of the contract.
• Brief resumes of key staff and subconsultants.
• Estimate of Services.
• Schedule of Hourly Rates.
2. Approach
The proposal should describe the firm's approach and work program for
managing a public works Design -Build project, including record keeping and
reporting methods, technical duties, specific tasks and activities that will need
to be performed by the Design -Build Manager for the Project.
3. Team Organization
The purpose of this section is to describe the organization of the Project team
including subconsultants and key staff. A Project manager and an alternate
Project manager shall be named who shall be the prime contact and be
responsible for coordinating all activities with the City. An organization
diagram shall be submitted showing all key team members and illustrating the
relationship between the City, the Project manager, key staff, and
subconsultants. There also should be a brief description of the role and
responsibilities of all key staff and subconsultants identified in the team
organization.
4. Statement of Qualifications
The information provided in this section should describe the qualifications of
the firm and key staff in performing projects within the past seven years that are
similar in scope and size to demonstrate competence to perform these services.
The projects listed should be those that the key staff named for this Project were
responsible for performing services. Information shall include:
• Names of key staff that participated on named projects and their specific
responsibilities.
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Design-Buiid Management Services RFP
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• The client's name, contact person, addresses, and telephone numbers.
• A brief description of type and extent of services provided.
• Subconsultant services provided, if any.
• Completion dates (estimated, if not yet completed).
• Total cost of the projects and consultant fees.
• Statement of Offer and Signature.
There should be included in the section brief resumes of key personnel who will
provide these services demonstrating their qualifications and experience.
Resumes should highlight education, experience, licenses, relevant experience,
and specific responsibilities for services described. Subconsultants shall be
similarly identified.
S. Estimate of services required for the Project
The Proposal shall include a cost loaded spreadsheet of management services
expected based on a 28-month Project duration. The estimate of services is
preliminary but will be utilized by the City in evaluating the Proposer's
anticipated resource level of effort, time and cost.
The actual Scope of Services will be determined from the Design -Builder's
contract proposal; however, the City estimates that the total manager services
will range from $300,000 to $400,000 depending on the project duration and
actual services provided.
6. Schedule of Hourly Rates
The firm's schedule of hourly rates shall be included with the proposal. The
percentage mark up of reimbursable expenses, if any,- shall also be specified
in the proposal. Price escalations during the contract term shall be approved
in negotiations prior to a contract.
7. Statement of Offer & Signature
The Proposal shall contain a statement that the proposal is a firm offer for a 90-
day period and signed by an individual authorized to act on behalf of the firm.
vi. GENERAL REQUIREMENTS
1. Insurance Requirements
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Springdale Reservoir
Design -Build Management Services RFP
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The consultant shall furnish with the proposal proof of the following
minimum insurance coverage. These minimum levels of coverage are
required to be maintained for the duration of the Project:
A. General LiabjgN Covers e - $1,000,000 per occurrence for bodily injury
and property damage. If Commercial General Liability Insurance or other
form with a general limit is used, either the general aggregate limit shall
apply separately to this project/location or the general aggregate limit shall
be twice the required occurrence limit.
B. Professional Liability Coverage - $1,000,000 per occurrence (note: A
"claims made" policy is acceptable).
C. Worker's Compensation Coverage : State statutory limits.
Deductibles, Self -Insurance Retentions, or Similar Forms of Coverage
Limitations or Modifications, must be declared to and approved by the City
of Huntington Beach.
A sample certificate is included as Attachment C.
The consultant is encouraged to contact its insurance carriers during
the proposal stage to ensure that the insurance requirements can be
met if selected for negotiation of a contract agreement.
2. Standard Form of Agreement
The consultant will enter into an agreement with the City based upon the
contents of this RFP and the consultant's proposal. The City's standard form of
agreement is included as Attachment D. The consultant shall carefully review
the agreement, - especially with regard to the indemnity and insurance
provisions, and include with the proposal a description of any exceptions
requested to the standard contract. If there are no exceptions, a statement to that
effect shall be included in the proposal. Exceptions to the standard contract
may delay acceptance or be the basis for rejection of the proposal.
3. Disclaimer
This RFP does not commit the City to award a contract, or to pay any costs
incurred in the preparation of the proposal. The City reserves the right to
extend the due date for the proposal, to accept or reject any or all proposals
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Design -Build Management Services RFP
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received as a result of this request, to negotiate with any qualified consultant, or
to cancel this RFP in part�or in its entirety. The City may require the selected
consultant to participate in negotiations and to submit such technical, fee, or
other revisions of their proposals as may result from negotiations.
The City shall not, in any event, be liable for any pre -contractual expenses
incurred by any Proposer. In addition, no proposer shall include any such
expenses as part of the submitted proposal to perform the requested services.
4. Assigned Representatives
The City will assign a responsible representative to administer the contract, and
to assist the consultant in obtaining information. The consultant also shall
assign a responsible representative (Project manager) and an alternate, ,vho
shall be identified in the proposal. The consultant's representative will remain
in responsible charge of the consultant's duties from the notice -to -proceed
through Project completion. If the consultant's primary representative should
be unable to continue with the project, then the alternate representative
identified in the proposal shall become the Project manager. The City's
representative shall first approve any substitution of representatives or
subconsultants identified in the proposal in writing. The City reserves the right
to review and approve/disapprove all key staff and subconsultant substitution or
removal, and may consider such changes not approved to be a breach of
contract.
vir. CONSULTANT EVALUATION & SELECTION PROCESS
The City's consultant evaluation and selection process is based upon Qualifications Based
Selection (QBS) for professional services. The following criteria will be used in
evaluating the proposals using a point value system (100 points) based upon the weighting
indicated below.
1. Approach and work program for managing the Design -Build Project. (30
points)
2. Qualifications and experience of the Design -Build Manager, key individuals
and subconsultants. (35 points)
3. Results of reference checks. (15 points). Reference checks will only be
conducted for a short list of firms or the top rated firm.
4. Clarity of proposal. (10 points)
5. Compliance with proposal requirements including the 20 page limitation. (10
points)
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Springdale Reservoir
De§gn-Buld Management Services RFP
The City may elect to interview a short list of qualified firms or to interview only the top
rated firm based upon the proposals submitted for the Project.
The City staff will negotiate a contract with the best qualified firm for the desired
consulting services. Should the City staff be unable to negotiate a satisfactory contract
with the firm considered to be the most qualified, negotiations with that firm shall be
terminated. Negotiations will then be undertaken with the next most - qualified firm.
Failing accord with the second most qualified firm, the City will terminate negotiations and
continue the negotiation process with the next most qualified firm in order of their
evaluation ranking until an agreement is reached and a firm is selected and an agreement is
executed, or the City may cancel the request.
viii. ATTACHMENTS
Attachment A --- Design Criteria and Performance Requirements
Attachment B --- Design -Build Management Scope of Services
Attachment C . --- Sample Insurance Certificate
Attachment D --- Sample City Contract
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CITY OF HUNTINGTON BEACH
Design -Build Management Services
ATTACHMENT A
Design Criteria and Performance Requirements
Peck Reservoir Expansion Project
Design Criteria and Performance Requirements
1. General Project Description and Characteristics
The project consists of designing and building a 9 million -gallon (MG) storage facility
and related improvements necessary to increase the potable water storage for the City of
Huntington Beach. The project will require major earthwork activities for construction of
the new storage facility, new.piping connections, structural modifications to the existing
Peck Booster Pumping Station, and installation of new isolation valves on the existing
line from the existing Peck Reservoir. The project includes site drainage, paving,
landscaping, fencing, lighting improvements, and all necessary offsite work to j oin or
accommodate existing facilities. The reservoir storage structure can be a single facility
of cast -in -place reinforced concrete or multiple circular prestressed concrete tanks.
Construction shall minimize disruptions to the operation of the City's existing water system
operations.
The Design -Builder is responsible for obtaining all necessary permits, environmental
clearance, haul route plans, and other approvals and shall prepare detailed design drawings
and specifications that will be reviewed by.the construction manager, City Public Works
Department, Planning Department, Building and Safety Department, and Fire Department.
2. Project Objectives
The project must increase usable potable water.storage by 9-million gallon (MG) within
the 2.47-acre property boundary and provide compatible and flexible operation with the
existing Peck Reservoir and Peck Booster Pumping Station and other existing facilities.
The new facilities must be esthetically compatible and appropriate for the general
neighborhood and geographic location. Seismic safety, low maintenance, reliability,
long-term facility life, cost effectiveness, and ease of operation are key factors that must
be incorporated into the design.
The Design -Builder shall incorporate the use of high quality materials, thoroughly
developed design details, and the highest quality craftsmanship are paramount to assure a
successful project. The final execution of the project by the Design -Builder must be
carefully managed to achieve this desired result.
3. Partnering
The City of Huntington Beach (City) will work with the Design -Builder to establish
methods to resolve disputes. This is to promote cooperation, minimize confrontation and
eliminate litigation. Partnering concepts will be utilized. A Project Charter will be
developed jointly by the City and Design -Builder immediately after the Notice to Proceed
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is issued. The Design -Builder will participate with the City to develop mutual objectives
and goals for the project.
The City wants to encourage prompt decision making and problem solving by all parties
and maintain'cooperative working relationships throughout this project even though the
Design -Build concept provides the opportunity to achieve beneficial'contact between the
designers and builders. The Charter will be a symbol of the commitment to partnering as
a process to establish cooperation for everyone's benefit, and facilitate the completion of
a successful project.
The successful proposer and their key team members shall attend a workshop to develop
a dispute avoidance system and cooperative working relationships through a Partnering
process within 30 days after the Notice to Proceed. It is recognized that the actual work to.
achieve these goals requires a team approach. City staff and the major participants from
the Design -Build team will participate.
The workshop shall be held at a City facility. The Design -Builder shall provide a
facilitator experienced in partnering concepts for the workshop. The facilitator shall
prepare an agenda and conduct the initial workshop to develop a mission statement, goals
and objectives leading to a Charter. The Charter shall include communication objectives,
a conflict resolution system, and performance objectives. Suggested language to the
Charter will include the goals for the Project such as its timely completion, a reasonable
profit for the Design -Builder, and high quality workmanship. The facilitator shall
prepare all .written materials, including summary and follow-up action items, and
schedule monthly follow-up meetings with the participants to ensure the plan is
proceeding as intended.
4. Precedence of Design Standards
The Design -Builder shall use the best commercial practice and more restrictive standards
shall prevail. In the event of conflict among the standards, the order of precedence is:
• Current laws, codes and permits
• Approved change orders; supplemental agreements, and approved revisions
• Criteria and specifications
• Detailed drawings
• General drawings
• Reference drawings and standards
5. Specifications Format
Specifications shall be prepared in the Construction Specifications Institute (CSI) format.
Construction subcontracts awarded by the Design -Builder after award of the Design -
Build contract shall be based on competitive bids prepared and administered by the
Design -Builder. Upon request by the City, the Design -Builder shall submit proposal and
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selection documents to the City for confirmation and conformance with City Council
Resolution No. 99-101.
6. Drawing Standards and Format
Design and As -Built Drawings shall be prepared in AutoCAD R14 or newer version.
Design drawings shall be 24 x 36 inch 4 mil Mylar. Drafting standards and symbols shall
be standard of the industry, except as modified by City Department of Public Works
Standard Plans and Water. Standard Plans and the City Department of Public Works
AutoCAD Standards Manual for Consultants. Upon completion and submittal to the
City, all standards utilized, including layers, pen assignments, weights, etc. shall be
summarized in drafting guidelines. The manual shall be submitted to the City as part of
the Record Drawings of the Project. Shop drawings shall be prepared to clearly show all
necessary details and submitted to the City for review and compliance with the approved
design.
Minimum standards of execution shall be the more restrictive standards as stated in this
request, or if not stated otherwise, to the level required by the City Department of Public
Works Standard Plans and the Water Division Standard Plans, as last revised. In the
event of conflict, the more restrictive standard shall apply unless otherwise approved by
the City.
7. Work Schedules and Progress Reports
Within 30 days after the Notice to Proceed, the Design -Builder shall submit to the City
the Baseline Critical Path Method (CPM) schedule for the project. This CPM schedule
shall be created on Primavera for Windows or Microsoft Project, latest version. The
schedule shall show a comprehensive and detailed plan of activities for timely completion
of the project. The schedule shall indicate the activities to complete the entire project
within the time specified. The City requires that all work be completed not later than 840
calendar days after the issuance by the City of the Notice to Proceed.
Because of the nature of Design -Build process, all activities may not be determined upon
award and mobilization by the Design -Builder. - Best estimates shall be incorporated in
the baseline CPM. Periodic updates to the baseline CPM are expected as the design
development is finalized and initial construction is begun. In general, the update
schedule. is intended to be comprehensive and an accurate model of the planned and
completed activities throughout the course of the project.
The schedule shall show precedence and duration of each activity. A comprehensive
schedule shall show individual activities with their interdependence and sequence of
performance. Activities should include lead time for preparation of drawings, submittals,
samples, approval periods, submittal of foundation reports for design, compaction and
acceptance, and shutdowns, delivery and installation of materials and equipment, and
inspections. Plan check and other submittal review periods shall be included. The
effects of adverse weather shall be incorporated in the construction schedule based upon
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regional average National Weather Service data. The Design -Builder may request, and
the City will extend the time of completion due to the effects of unforeseeable causes
(such as war, strikes, natural disasters, or abnormal amounts of adverse weather). Such
extensions of time that are approved will be excusable and not compensable.
The Design -Builder shall submit monthly detail reports to the City as the work progresses
to accurately reflect the actual progress with explanations for changed or revised
operations. The City may request additional reports whenever it becomes apparent that
scheduled milestones or completion dates will not be met. The Design -Builder shall
indicate the corrective actions including additions of staff, work schedules and
rescheduled work items to restore the schedule. Under no circumstances shall any
corrective actions be considered justification for change orders or acceleration.
8. Payment Structure and Milestones
Progress Payments shall be made in accordance with the Agreement and milestones.
The City will provide a two (2) percent mobilization payment upon receipt and
acceptance of the detailed project schedule and Schedule of Values setting forth the entire
work and milestones. The City will make payment in accordance with the milestone
payment schedule and'will retain 10 percent until successful completion, startup and
testing and complete submittal and approval of all documentation including "'as -built"
documentation. The Design -Builder may substitute an escrow holder surety of equal
value to the retention in accordance with the provisions of the California Government
Code, Section 4590. The Design -Builder shall be beneficial owner of the surety and shall
receive any interest thereon.
9. Change Orders
The Citv reserves the right at anytime before final acceptance of the entire work to order
the Design -Builder to perform extra work, or make changes altering, adding to, or
deducting from the work, without invalidating the contract or bonds. Changes in work
and markup shall be in accordance with the SSPWC (Standard Specifications for Public
Works Construction) "Greenbook" current edition.
10. Quality Assurance and Safety Programs
The Design -Builder shall develop and maintain quality assurance and safety programs
subject to review by the City. Daily fieldwork records shall be maintained by the Design -
Builder. if corrective actions are -required during the course of the work, the Design -
Builder shall maintain written documentation of their resolution. All documentation,
records, and reports shall be maintained throughout the course of the project and are
subject to review by the City.
The City's construction manager will independently review the work and maintain
separate records.
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11. Preliminary Design and Allowance for Partial Completion of Plans and Specifications
The Design -Builder shall prepare preliminary and final design drawings and
specifications. Project management staff, City Planning Department, Design Review
Board, Public Works Department and Fire Department will review the preliminary
design. Final design must also be submitted to the Department of Building and Safety for
approval.
Standard procedures for submittal of drawings to the Department of Building and Safety
must be observed and performed by the Design -Builder. It is encouraged that the Design -
Builder submit complete project plans for plan check review and the City will expedite
plan check review. The Design -Builder shall provide complete and comprehensive
submittals for the entire reservoir structure, modifications and additions to existing
facilities for plan check review to the Department of Building and Safety with all
required supporting calculations and reports, as required. It is anticipated that the first
plan check review by the Department of Building and Safety will take approximately
three (3) weeks, and re -submittal will take one (1) week for review; however, time for
review cannot be guaranteed because of ongoing workload. Electrical and plumbing
plans are separate submittals to the Department of Building and Safety. The City may
allow partial approval of segments or phases of the work. A minimum of six (6) sets of
stamped plans and other documents shall be submitted for plan check to the City, unless
otherwise authorized.
In general, four (4) complete sets all other submittals, including reports, shall be provided
unless otherwise indicated.
12. Ordinances and Codes
The Design -Builder shall adhere to all performance and design standards and conform to
all laws and local ordinances. The following applicable codes include, but are not limited
to: The City's Municipal Code including, but not limited to the Building, Mechanical,
Plumbing, Electrical, and Fire Codes. Related codes included by reference are the
Uniform Building Code (UBC), Uniform Plumbing Code, Mechanical Plumbing Code,
Electrical Code, Uniform Fire Code, National Electrical Code, SSPWC, American Water
Works Association Standards (AWWA), National Sanitation Foundation (NSF),
American National Standards Institute, American Society. for Testing and Materials
(ASTM), American Welding Society Standards and Specifications, American Institute of
Steel Construction, and National Association of Corrosion Engineers.
Specific code sections applicable to this project include, but are not limited to: concrete
design ACI 318 and 350R; prestressed concrete tank design AWWA D110; pipe and
structural steel ASTM A 36, A 53, A 123, A I53, A 283, A 307, A 386, A 500,A 501;
and AWS A2.0 and D 1.1. Ready -Mix Concrete shall conform to ASTM C. 94. Shoring
and excavations shall comply with Title 8 of the California Occupational Safety and
Health regulations.
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13. Permits and Licenses
The Design -Builder shall possess all required permits and licenses required by federal,
state, county, and local governing bodies (including the City) to perform the entire
project design and construction.
The Design -Builder must obtain various plan checks, permits, approvals, and compliance
measures. They include and are not limited to the following:
• City Business License
• Grading Plan Check and Permits
• Haul Route Permit
• Traffic Control Plan
• Building Plan Check and Permit for Reservoir (City Requirement)
• Electrical Permit
• Plumbing Permit (incidental domestic plumbing only, if required by disturbance or
addition to potable service)
• Title 8 of the State Orders, Division of industrial Safety (Cal/OSHA)
• California Department of Health Services Review
• Orange County Water District Review
Orange County Health Care Agency
• Best Management Practices.for Storm Water Pollution Prevention Plan
The.process to -obtain permits will require applications and clearances from other
intermediate agencies and review boards such as the City PIanning Department and
Zoning Administrator and Design Review Board. Public hearings may be required with
participation by the Design -Builder.
The full Planning entitlement process is anticipated to take four (4) months and must be
considered in the overall Project schedule.
The Design -Builder shall assist the City in amending its water supply permit with the
California Department of Health Services incorporating the new storage and
modifications to the existing facilities.
Proposers must possess the proper professional and contractors licenses as required by
law at the time of proposal submittal. A California Registered Professional Engineer
shall sign and stamp all plans and specifications as the responsible Engineer of Record
and as required by the Professional Engineer's Act. A General Engineering Contractor's
Class A license is required for facility construction and additional licenses shall be
provided as required and subject to California Contractor's State License Board approval.
Craft workers shall be qualified for the performance of their specialized work.
14. McDonnell Douglas Specific Plan
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Following the general guidelines of the Specific Plan is presumed. The Peck Reservoir
Expansion project is located within Planning Area 2, Subarea A of Specific Plan No. 11
(McDonnell Centre Business Park). The City's Director of Planning is required to
implement specific development projects through a Site Plan Review process. The
Design -Builder is required to submit a detailed design incorporating the development
standards and design guidelines outlined in this Specific Plan.
Maximum lot coverage of 60 percent and a floor area ratio of 65 percent are required for
the Specific Plan for Planning Area 2. The Director of Community Development may
consider deviations up to ten (10) percent. Deviations greater than (10) percent must be
approved by a Variance application before the Zoning Administrator. The Design -Builder
is responsible for all deviation requests and processing applications. The City will assist
the Design -Builder to its fullest extent possible, but no assurance can be given that
variances will be granted.
A Record of Survey has been completed and filed with the County of Orange that
includes a lot line adjustment for the Peck Reservoir Expansion Project.
15. California Environmental Quality Act
Compliance with the California Environmental Quality Act is required. It should be
assumed by the Design -Builder. that an initial study and negative declaration or mitigated
negative declaration will be necessary. In addition, all adopted mitigationmeasures
contained in the Specific Plan must be adhered to. The Design -Builder shall be
responsible for -preparation of the environmental documents, filing, notices, and
distribution in coordination with the City. Three (3) copies of the draft initial study and
other documents shall be submitted. Final submittal shall include six (6) copies and an
electronic version on disk formatted for Microsoft Word.
If it is determined that a full environmental impact report is required, the City will
consider this a change of scope for the project and issue appropriate directives to the
Design -Builder.
16. Extensions of Time
Extensions of time, when granted by the City, will be based upon the effect on the critical
path. Extensions of time will not be granted for.non-critical activities.
17. Coordination with Ongoing Water Operations
The approved schedule developed by the Design -Builder shall reflect the outage period
for the existing Peck Reservoir and other facilities. It is critical that close coordination be
maintained with ongoing water operations. It is important that the outage period for the
existing facilities be minimized, and any change in the approved schedule shall require 30
days prior written notice to and approval from the City. The City will dewater the
existing Peck Reservoir, lockout pumping and disinfection facilities, and provide access
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for the Design -Builder to perform the required modification activities. It is assumed that
the existing Peck Reservoir can be dewatered and Peck Booster Pumping Station can be
made available to the Design -Builder for at least six (6) months if Well No. 7 remains
available during that period. The City will cooperate with the Design -Builder to
accommodate construction; however, temporary operational modifications may be
required to continue providing service to customers. The Design -Builder is encouraged
to shorten the outage period; however, no monetary incentive is provided.
The City reserves the right to interrupt construction and restore the existing facilities to
operation in the event of a major emergency.
18. Construction Mitigation Measures
All grading activities shall comply with Chapter 17.05 of the Huntington Beach
Municipal Code. Limitations and requirements must be fully addressed, and restrictions
on working hours, noise, dust and other issues must be fully mitigated. Haul routes shall
be approved, and dust control shall be preemptive and include use of water trucks, street
sweepers throughout each workday involving grading operations, and other measures to
maintain clean access and egress right-of-way and adjoining streets. At the end of each
workday involving grading or earthwork activities, and as otherwise required, all
adjoining streets affected by the construction operations shall be swept and wet down.
Accumulations of mud, dust, dirt or debris on sidewalks from the working activities or by
reason of storm water runoff, or wind, shall be promptly removed. A water quality
management plan is required. Best management practices shall be provided to keep all
construction pollutants from contacting storm water with the intent of keeping all
products of erosion from moving off site. Additional preventative methods and measures
shall be taken as necessary.
19. Utility Field Services
The Design -Builder shall provide all temporary utility services for use during
construction and start up testing. Temporary power, sanitary facilities, construction
trailers and office space shall be provided in accordance with Section 7 of the SSPWC,
except the City will provide all -water for construction and initial reservoir testing and
leak detection from a designated location. Field offices shall be provided in accordance
with the SSPWC. Class "B" field office shall be provided. for City representatives.
Temporary toilet facilities for use of the workers shall be housed within a weathertight
and elevated floor structure.
20. Surveying
The City will establish property boundaries and control elevation monuments and provide
the same to the Design -Builder. The Design -Builder shalt protect control points,
monuments, and perform all construction surveying, staking, and comply with all articles
of the State's Land Surveyors Act. The City will perform independent periodic review
for conformance with the design intent.
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21. Peck Booster Pumping Station Modifications
The existing Peck Booster Pumping Station has sufficient pumping capacity to
accommodate the new reservoir. Suction grade to the pumps and pump discharge grades
are intended -to remain the same after the addition of the new:storage facility. The Peck
Booster Pumping Station hydraulic efficiency and protection from cavitation should not
be reduced by any Design -Builder modifications.
The new reservoir must be connected to the intake manifold of the existing Peck Booster
Pumping Station. A new isolation valve must be installed by the Design -Builder to stop
inflow to the suction manifold from the existing Peck Reservoir. Design of required
modifications is left to the discretion of the Design -Builder. It is assumed that the
existing Pumping Station will have to be undermined and structurally modified to gain
access to the suction manifold. The work required to gain access, remove existing piping
and equipment, installing new manifold piping and valves or other equipment
modifications, must structurally restore the pumping station to current standards.
Isolation valves for the new reservoir or each new tank are also required. The type of
valves and location must be appropriate for the intended purpose. The new reservoir or
tank isolation valves shall be accessible and provide watertight seals. The isolation
valve proposed for the existing Peck Reservoir may be retrofit within the suction header
line or submerged within the reservoir. Valve operation shall be by extended operating
shaft and shall be designed to provide equivalent reliable service as those isolation valves
developed for the new storage reservoir or tanks.
22. Payment of Applications, Permits and Plan Check Fees
The Design -Builder must pay for all business, professional, and contractor licenses, fees
and permits to engage in this type of work. The City will pay for permits and fees and
approval applications directly related to the project. In general, the City will be
responsible for payment of first time application and permit fee obligations specifically
required for the project. To prevent delay to the project, from time to time, it may be
appropriate for the Design -Builder to pay for certain permits or fees. Upon submittal and
approval of invoices or payment receipts, the City will reimburse the design -builder for
out-of-pocket expense for applications, plan check and permit fees paid directly for the
project, and without mark-up.
The Design -Builder must pay all additional fees and expenses due to re -application or
resubmittal for failure on the part of the Design -Builder to comply with the initial permit
or application.
23. Foundation Design, Seismic Concern, and Reservoir Stability
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The risk of seismic activity can be attributed to the proximity of several fault zones and
the geologic makeup of the region. Seismic hazards exist in the City and the region has
experienced several significant earthquakes in historic times. Soil characteristics are
subject to settlement, liquefaction, and expansion. Consideration must be given for
seismic safety, reliability, long-term facility life, cost effectiveness, low maintenance and
ease of operation of the new reservoir and.appurtenarit facilities.
The Design -Builder shall comply and go beyond the standards for seismic design of the
UBC. The design must consider strong ground shaking. Peak horizontal design spectra
and vertical design spectra shall be developed as part of the design. The Design -Builder
shall perform a seismic hazard analysis and prepare seismic design criteria. Analysis can
be done in the deterministic or probabilistic form. The deterministic approach shall
consider the maximum probable and maximum credible events. The facility is
considered an essential facility with appropriate importance factors in accordance with
the UBC. The preliminary seismic design included in the GPI geotechnical report dated
August 13, 1999 evaluated the seismic hazard criteria for 10 percent probability of
exceedence in 50 and 100 years. The Design -Builder shall develop a two -tiered design
approach. The facility shaIl•sustain a high level of performance without significant
damage during a tier one level event of 10 percent probability of exceedence in 50 years
or a maximum probable event. The level of performance shall result in insignificant
minor cosmetic effects on the structures that do not need immediate repair or require
draining of the_reservoir facility until it is convenient for water system operations.
The facility shall be expected to remain operable with only minor repairable damage due
to a tier two higher seismic level event of 10 percent probability of exceedence in 100
years or a maximum credible seismic event.
The effects of dynamic pressures on the structures from the impulsive and convective
forces induced from seismic activity must be considered in the design. Reservoir wave
action, freeboard, roof design, sliding, piping flexibility, overturning, uplift, and
anchorage are other factors that must be considered in the structural design.
Prior to beginning construction and in addition to all other required geotechnical
evaluations and design reports, the Design -Builder shall submit a comprehensive letter
report, signed by a registered professional engineer and/or engineering geologist, to the
City indicating that all the above performance requirements have been considered in the
design.
24. Earthwork
All procurement of earthwork material and disposal of spoil and surplus material are the
responsibilities of the Design -Builder. All earthwork necessary to construct the reservoir
shall conform to geotechnical engineering reports prepared by the Design -Builder as
submitted and accepted by the City.
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It is the responsibility of the Design -Builder to provide all final geotechnical design.
Other than the preliminary data provided by the City, all in situ, exploratory work and
borings, laboratory testing, calculations, geotechnical design, and reports are the
responsibility of the Design -Builder.
The Design.Builder shall indicate in a separate report any special considerations needed
to protect the stability of the existing Peck Reservoir and -Peck Booster Pumping Station
during dewatering and excavation stages of the work.
25. Geotechnical Inspection
The Design -Builder shall provide professional geotechnical oversight by the civil
engineer, soils engineer, and the engineering geologist as required by law.
The City will also provide limited independent geotechnical professional review during
the design and follow-up observations during construction to verify that the design meets
the City's minimum requirements, and ensure that construction is carried out in
accordance with the approved design. The City will perform compaction and other soil
testing by a separate independent testing'firm. The design shall incorporate the minimum
test frequency requirements. The cost for re -test of failures will be paid by the Design -
Builder.
Grading and shoring operations shall comply with accepted geotechnical design'reports
and recommendations. The Design -Builder shall provide all inspections by competent
persons for shoring and excavations required by Cal/OSHA.
26. Building Inspections
Called inspections to the Department of Building and Safety and compliance with
notification requirements are the responsibility of the Design -Builder. The City will
provide special inspections with prior notification by the Design -Builder. The City will
provide continuous inspection by a registered deputy inspector, per the UBC Chapter 17,
Section 1701, for special inspections required for all field welding, masonry walls,
concrete anchors, reinforced concrete, prestressed concrete, high strength bolting, pile,
pier, and caissons, nailing wood diaphragms and shear walls, and roof truss connections.
For code compliance, the City will arrange for concrete testing and other required tests
and report services. The cost of re -tests for failures. shall be the responsibility of the .
Design -Builder. The City shall be given 72 hours prior notice for deputy inspections.
The City has the right to have the construction manager or designated representative(s)
perform general inspection at any time; however, the Design -Builder shall self -inspect
and be responsible for day-to-day general oversight inspection.
Structural observations shall be performed by the Design -Builder Engineer of Record in
accordance with the UBC.
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27. Substructures
Substructures known to exist are included in the reference drawings. The I0-inch water
line that is identified in the August 1997 Site Plan Study located approximately 54 feet
south of the southerly property line of the existing Peck Reservoir -has been -
decommissioned and removed. No substructures are known to exist within the 2.47-acre
project site proposed for the Peck Reservoir Expansion Project. Minor remnants of
concrete spillage from the adjacent building construction may exist at or near the surface.
The City relies on the accuracy of the Peck Reservoir Expansion Site Phase II
Environmental Assessment Report prepared by Converse Consultants, dated August
1998. The City also presumes the testing and field data derived from the geotechnical
investigation for Peck Reservoir Expansion prepared by GPI, dated August 1999 are as
indicated. Any additional surface or subsurface tests or reports required for the project
shall be provided by the Design -Builder. Significant deviations in actual field conditions
from those previously indicated will be considered a change of scope for the Design -
Builder.
28. Protection and Restoration of Existing Improvements
Existing improvements within the project limits which are not designated within the
scope of work, but which are damaged or removed as a result of the work, shall be
restored by the Design -Builder in a manner satisfactory to the City.
29. Large Piping
In general, inlet, outlet and fabricated manifold piping shall be welded steel pipe. Spiral -
seam and straight -seam pipe are allowed. Piping 24-inches in diameter or larger shall
meet tl e'requirements of ASTM A 283, Grade D and the Supplementary Requirement S-
14, or ASTM A 36 and the Supplementary Requirement S-14. Steel for the fabrication of
pipe shall be furnished in steel plate or coil and shall not be rimmed or capped. Coil steel
sheet shall meet the requirements of ASTM A 570. Welded steel pipe with a diameter of
less than 24-inches shall be fabricated in accordance with ASTM A 53, Type E. Certified
copies of mill -test reports including the physical and chemical properties of steel and
mill -manufactured pipe shall be furnished.
Welding procedures shall be specified.and each specification shall have supporting
procedure qualification records. The welding process shall produce complete fusion of
base metal and filler metal, free from cracks, oxides, and gas pockets within the limits set
forth in engineered design standards. Welders and welding operators shall be qualified
under the applicable provisions of the standard qualification procedure of the (ASME)
Boiler and Pressure Vessel Code, Section IX.
As a minimum, welded steel pipe and joints shall be designed in accordance with
AWWA M-1 I and designed to resist all combined forces. Regardless of pressure, the
minimum wall thickness of steel pipe 16-inch and larger shall be '/4 inch. Restraint or
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flexibility shall be designed at points of piping and structure interaction. Flange bolting
materials shall be stainless steel.
30. Piping Modifications, Connections and Controls
The Design -Builder shall develop detailed modifications to the pumping station suction
manifold and connections to the existing system. External coating systems shall be
compatible with existing piping. Corrosion control systems and monitoring shall be
included, such as use of insulated joints, bonding jumpers, monitoring stations, anodes, or
other cathodic protection, as required by design. The design shall consider the hydraulic
characteristics for the existing system and carefully consider the effects of isolation
valves to efficiently utilize the existing pumping equipment and prevent cavitation at the
existing pumps.
Separate reservoir inlets and outlets are required for circulation and to avoid dead spots.
Water Quality,sample taps shall be provided for convenient access and use by water
quality testing personnel. Multi -level water quality sampling and monitoring ports and/or
access shall be provided. Service water connections and fire hydrants shall also be
included at perimeter points and reservoir wash down connections shall be included.
Isolation valves are required for each of the storage structures. Control and isolation
valves for the new storage facility shall be external to the storage structure and accessible
for maintenance. The Design -Builder can consider submerged isolation valves or gates
for the existing reservoir and must restore any reservoir lining disturbed by
modifications. Isolation valves shall be designed for reliable service with consideration
for sanding deposits from well operations.
31. Trenching, Backfill and Compaction
The Design -Builder shall design all trenching, bedding, and backf ll for pipelines,
structure support and drainage systems. Material selection and consolidation
requirements shall be designed to create full structural support, protection of pipe
systems, and with consideration for corrosive conditions and drainage requirements. All
surplus spoil and other materials shall be properly removed from the site.
32. Operational Connections to Existing Systems
The existing Peck Reservoir site includes Peck Booster Pumping Station, water Wells
No. 4 and No. 7, gas feed chlorinating, and other water operating facilities. The new
Peck Reservoir Expansion Project must take advantage of these existing facilities without
duplication of the booster pumping facilities. The Peck Booster Pumping Station takes
suction from the existing'Peck Reservoir and its discharge header connects to the Zone
One distribution system. The water Wells can feed directly into the Zone One distribution
system or into Peck Reservoir.
The new storage structure(s) and the existing Peck Reservoir must be capable of being
operated independently and isolated from each other. The new storage facility must be
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capable of operating in parallel with existing reservoir and- the operating high water
elevation must match the existing reservoir (the high water elevation = 33.67 feet NGV
datum at the reservoir spillway). The minimum suction grade to the existing Peck
Booster Pumping station must be must be maintained (suction manifold centerline
elevation = 6.00 feet NGV datum). The Design -Builder shall include linkage to the
existing.supervisory. control and data acquisition (SCADA) to monitor the new facilities.
Remote operation of valves is not required. By separate contract, the City is currently
upgrading the existing SCADA system that will utilize a spread spectrum radio link from
the Peck Booster Pumping Station.
33. Hydraulic Flow Characteristics
The maximum flow characteristics are as follows: Peck Booster Pumping Station has four
(4) natural gas engine driven pumps with a combined discharge of 18,540 gpm (4,635
gpm each). Well No. 4 has a capacity of 3,000 gpm, and Well No. 7 has a 3,800-gpm
capacity. Future Well No. 13 must be assumed to have a 3,500-gpm capacity. The
discharge system hydraulic grade is approximately 75 psi. Maximum inflow to Peck
Reservoir from the Nest Orange County Water Board OC-35 connection is 9,000 gpm.
It is assumed that all wells and OC-35 could be operating in low demand periods and the
reservoirs must provide system pressure relief into the reservoir or tanks. The combined
maximum reservoir inflow could be as high as 19,300 gpm. All combinations of
isolation and operation of reservoirs and wells must be considered in the design.
34. Concrete Structures and Prestressed Concrete Tank
Design of concrete reservoir structures shall carefully consider watertightness, structural
integrity and durability. The structures shall be designed to retain potable water with
resistance to liquid permeation though the use of quality concrete, proper design of joint
details, and adequate reinforcement.
Cast -in -place concrete for the water reservoir shall adhere to the objectives of ACI 350R
for design and analysis, watertightness, and durability. Reinforced concrete structures
must be designed for both strength and serviceability. Shrinkage cracking must be
controlled. Considerations must be made to control calculated deflections and crack
width. As recommended by ACI 350R, durability and serviceability coefficients must be
adjusted.
Concrete mix design and placement are critically important to the successful long term
performance of water containing concrete structures. Before proceeding with
construction, the Design -Builder shall furnish to the City for approval a comprehensive
engineering evaluation and letter report submittal regarding concrete mix design and
related placement and curing requirements. The purpose of this supplemental report is to
provide a technical commentary regarding the design of the structural concrete and how
placement and curing are to be carried out to assure tong term performance of the
concrete structure(s). The report should address how the City will be assured that
07/31 /00
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shrinkage is controlled, watertightness is provided and high quality concrete structures
will be built. This report shall supplement other code requirements of the Department of
Building and Safety regarding mix design, detailed design drawings, and construction
specifications.
Unless otherwise recommended by code or standard to be of a higher value, structure
footings, slabs -on -grade, columns, walls, and other structural elements shall have a
minimum ultimate compressive strength of 4,000 psi at 28 days and reinforcing steel
shall be grade 60 except #4 bars or smaller may be grade 40. Design stress levels
requiring special inspection shall be noted.
Detailed design provisions for concrete work shall be stated including requirements for
form ties, patching, sealing, release times and other curing requirements.
Quality assurance shall comply with ACI 117. All troweled finish floors shall achieve an
Fr25/FL20 tolerance. All float finished slabs shall achieve an FF20/FLI7 tolerance.
Prestressed wire -wrapped concrete tanks are acceptable alternatives if designed in
accordance with AWWA D110. Total usable volume shall equal 9 million gallons.
Tanks shall be multi -strand wire wrapped. Horizontal tendon tanks are not acceptable.
Prestressed tanks shall be constructed by a company experienced in the construction of
externally machine wrapped strand wound, circular, prestressed concrete tanks. The
Design -Builder shall have, as a minimum, designed and constructed at least three similar.
facilities within the last seven (7) years. Design -Build teams can be developed
specifically for this project and individual team member experience will satisfy detailed
experience requirements.
Prestressed concrete tank design shall incorporate satisfactory response under seismic
conditions and incorporate a "freed" condition between wall and wall footing. Vertical
galvanized threadbar prestressing tendons shall be epoxy encased. The continuous
machine wrapping of galvanized multiwire strand circumferential prestressing must
provide the desired bond with the shotcrete and achieve the designed stressing force.
Prestressed concrete tank walls shall have a minimum compressive strength of 5,000 psi.
Tank floor and roof slabs, columns and drop panels, and shotcrete shall have a minimum
compressive strength of 4,000 psi.
35..Corrosion Control and Engineering
The Design -Builder shall incorporate the services of a qualified corrosion engineer to
evaluate the components and service conditions of the entire project including
connections to the existing piping, new piping, reinforced concrete reservoir, or
prestressed concrete tank. The internal reservoir environment and external soil
corrosively shall be evaluated and the design shall incorporate corrosion control
strategies.
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Those areas of the existing Peck Booster Pumping Station that are modified within the
scope of this project shall include corrosion protection. Areas within the project
boundaries not disturbed by the project activities are not the responsibility of the Design -
Builder except as they interface with the new work. Those areas at the interface shall be
protected from further corrosion by the new work.
Prior to beginning construction, the Design -Builder shall submit a letter report, signed by
the corrosion engineer, indicating that all of the above corrosion factors were considered
in the design.
36. Roof Structures
Long life and minimum maintenance are essential. Minimum live roof loads shall be 30
psf or building code requirements, whichever is greater. Floating covers are not
acceptable. Roofing systems must consider long service life and minimum maintenance.
The Design -Builder must consider interaction of materials and environmental effects to
develop the best proposal for a roofing system. If a metal surface is included in the
design, the finish protective coating must include a 25 year guarantee. Design shall
comply with all local codes and high exposure wind uplift requirements. Internal
supporting columns shall be reinforced concrete. Other roof supporting structures can be
of various materials including steel or prestressed concrete. Timber may be used if not
directly exposed to water and properly designed for potable water use and ventilated to
not deteriorate from the exposed environment. Thermal differential expansion and
contraction shall be considered in the design.
Water quality protection and coating systems are dependent on the chosen design. If
underside -coating systems are required, they must meet NSF approval for use in a potable
water environment. Seismic design and deflection control shall be provided in the
detailed design. External drainage must be effective for diversion of rain and sanitary
protection of the contained water. Long term deflections must be considered and
adequate drainage provided. The reservoir interior environment shall be designed for
moist conditions and adequate ventilation shall be designed to control condensation and
provide corrosion protection. Inspection, water quality sampling, and maintenance
access shall be provided. Roof support columns shall be designed for minimum
maintenance.
37. Timber Roof Framing
Lumber for roof framing members and trusses shall be No. 1 Alaskan yellow -cedar,
meeting the requirements of the Western Wood Products Association (WWPA) grading
rules. All lumber shall be grade marked. Plywood roof sheathing shall be Western Red
Cedar exterior plywood manufactured in accordance with UBC Standard 25-9. All
Plywood shall have an American Plywood Association backstamp.
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Glue -laminated beams shall be heartwood Alaskan yellow.cedar manufactured for use in
wet service. Beams shall conform to American Institute of Timber Construction
Standards and grade quality marked and certified.
38. Structural Steel
Structural Steel shall meet the requirements of ASTM A 36 and ASTM A 500, Grade B .
for steel tube, or ASTM A 53, Type S, Grade B for steel pipe columns. Structural Steel
shall be protected from corrosion. Detailed design shall consider the operating
environment and determine the appropriate materials and corrosion protection required.
Timber framing shall use stainless steel for joist hangers, beam supports and fasteners.
The type of stainless steel (type 304 or 316L, as example) shall be as recommended by
the corrosion engineer for the environmental conditions. Submerged ladders, hand rails,
gratings and other features shall be stainless steel. Screening for ventilation shall be non-
corrosive. The preferred standard is to use stainless steel elsewhere for bolting, and other
fasteners, and other miscellaneous steel; however, the design and corrosion engineer may
consider hot -dipped galvanized steel, or other materials where appropriate and acceptable
to the City. All welding shall be performed in accordance with AWS D1.1.
39. Site Drainage Improvements
Drainage within the existing Peck Reservoir site is substandard and improvements to the
site drainage system are included within the. scope of work for this project. The Design -
Builder shall develop the necessary surface drainage improvements for the existing Peck
Reservoir property and combine with the drainage plan for the Peck Reservoir Expansion
Project. A 24-inch diameter HDPE drainage lateral from Skylab Road is the intended
drainage connection. The inlet capacity to that drain is approximately 13.5 cfs.
Drainage of emergency spillway flows exceeding the storm drain capacity shall be
directed to the entrance driveway to Springdale Street. The Design -Builder must develop
best management practices plan incorporating structural and non-structural practices for
construction and long term operation of the Project.
40. Landscape improvements
ShaIl_meet the requirements of the McDonnell Douglas Specific Plan and City standards,
and receive Design Review Board approval. Appropriate landscape improvements must
be developed that include automatic irrigation controllers.
41. Off -Site Fabrication
Fabricators shall be City and UBC approved. Certificates of Compliance for all offsite
fabrication shall be provided for trusses, glue -laminated members, precast concrete,
structural steel, and other major structural elements.
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0 0 h
42. Existing Well Site Modifications and Improvements
Modification of chlorine storage facilities for water Well No. 7 to provide secondary
containment is a separate project planned within the existing reservoir site and is not
included within the scope of work for this Design -Build project..
Refer to the Black and Veatch report dated January 20, 2000 for a description of the
proposed Water Well Site Chlorine Room Modifications. The location of the proposed
chlorine containment enclosure for Well No. 7 has been changed to a vacant area north of
the engine building as shown on the Peck Reservoir Expansion Project preliminary layout
reference drawing. The installation of these improvements for Well No. 7 is not included
within the scope of work for the Design -Builder for.the Peck Reservoir Expansion
Project; however, the Design -Builder is responsible for all site paving and drainage
improvements in the general area.
Pump to waste drainage improvements are required for Well No. 4, Well No. 7 are also
included within the scope of work for the Design -Builder for the Peck Reservoir
Expansion Project. This work must be incorporated into the overall site drainage
improvements by the Design -Builder. Pump to waste for each well shall be sized to
handle full flow of up to 3,000 gpm from Well No. 4 and 3,800 gpm from Well No. 7,
and 3,500 gpm from future Well No. 13. It is assumed that wells would pump to waste
non -concurrently.
43. Future Well No. 13 Improvements
A concurrent project is also underway to drill new•water Well No. 13. The Design -
Builder must allow clear space at the rear or westerly end of the new reservoir for
construction of Well No. 13. It is anticipated that drilling and initial development of the
subsurface portion of the well will be completed within the next three (3) months. The
Design -Builder must accommodate and provide access to an independent contractor to
perform its drilling and well development operations. It is necessary for the driller to
place Baker type tanks and other drilling equipment and materials near the well site for
its construction. The duration of subsurface construction for Well No. 13, including
logging, isolation testing and other well development is estimated to take 60 calendar
days or less once initiated.
The Design -Builder shall include within its scope a 12-inch diameter pipe turnout for
connection to the proposed well. The detailed design of Well No. 13 has not been
initiated; however, it is anticipated to be a natural gas driven pump Iocated within a
building enclosure. Disinfection will also be included in the same manner as Black and
Veatch proposed for Well No. 7. Since the reservoir expansion project will precede Well
No. 13 development, the Design -Builder must furnish and install four (4) 2-inch diameter
conduits and pull boxes and pull strings for future electrical, signal, and control wiring
for the proposed well. Pull boxes must begin at a location near the proposed well and
terminate at the Peck Booster Pumping Station.
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• 18
Pump to waste drainage improvements will be required for future Well No. 13 and must
be considered within the scope of work for the Design -Builder for the Peck Reservoir
Expansion Project.
44. Seepage and Monitoring Systems
The preliminary geotechnical report by GPI dated August 1999 indicates relatively
shallow groundwater. Soils between 9 and 14 feet below existing grade appeared to be
saturated. The Design -Builder shall develop a new reservoir design that considers
saturated soils and protection from flotation. Continuous pumping of groundwater to
storm drain waste is not acceptable. However, some reservoir seepage and protection
from perched water is expected and must be considered in the design.
Design shall incorporate underdrain leak detection monitoring and alarm connections to
the existing SCADA system located within the Peck Booster Pumping Station. .
Underdrain systems required to protect the facilities from buoyant floatation must include
reliable redundancy and shall include alarm provisions. Prior to construction, the Design -
Builder shall submit to the City a letter report prepared by a professional engineer and/or
engineering geologist indicating how the design will provide adequate protection of the
facilities.
45. Security and Safety
Security and safety of operations are important considerations for the Design -Builder to
address. Low level lighting shall be provided for use by operators and must be
compatible with the surrounding neighborhood and in conformance with the McDonnell
Douglas Specific Plan. Modification of the entry gate should incorporate a keyed access
automatic gate controller. Additional site enhancements, including aesthetic fencing
improvements, shall be developed by the Design -Builder and must be compatible with
the adjacent industrial building utilizing architectural enhancements, such as, wrought
iron fence sections with masonry or concrete intermediate pilasters or columns. Height
of new wall or fences are subject to the requirements of the McDonnell Douglas Specific
Plan and require Design Review Board Approval. Improvements to the existing
masonry wall along Springdale Street and relocation of the main entry gate are also
anticipated.
46. Graffiti Protection
Consideration shall be made for protect surfaces from graffiti. Anti -graffiti coatings or
materials shall be considered for exterior walls and fence surfaces subject to vandalism.
47. Paving
Asphalt paving small be provided per approved geotechnical design recommendations,
including subgrade preparation, and base material. Perimeter roadway design shall
consider heavy equipment loading and the minimum asphalt surface course shall be 3-
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inches over 6-inch base. Entry and parkway improvements are subject to approval by the
Planning Department and Design Review Board. Portland cement concrete slabs and
aprons shall be provided at entry driveways access landings and other locations as
required by the design to provide safe and functional facilities requiring minimal long-
term maintenance. Architectural stamped concrete at entrance_ sidewalks or other detail
aesthetic improvements may be required by the design.
48. Start -Up and Testing
The Design -Builder shall be responsible to prepare a detailed start-up and testing work
plan and schedule. The plan must be presented to the City for approval no later than 60
days prior to project completion.
49. Disinfection and Leak Testing
All hydrostatic and leakage testing of pressure pipelines shall be done separately from
reservoir testing by the Design -Builder in accordance with City standards and AWWA
M11.
All reservoir and tank leak testing and shall be performed and disinfection provided by
the Design -Builder in accordance with AWWA C651 and C652 with the following
requirements:
• After filling the reservoir or tank, the water level shall be held to the overflow Iine for
two weeks for absorption and stabilization.
• AlIowable leakage shall not exceed 0.05 of 1 percent of total capacity for a period of
24-hQurs after correcting for evaporation losses.
• The reservoir or tank, the inlet, outlet and drain lines shall be examined for evidence
of leaks.
• All leaks shall be repaired to the satisfaction of the City.
• Leakage testing may be conducted with the disinfection to conserve water.
• Visible leakage is not allowed and must be repaired, regardless of leakage rate.
• Leaks in floor or wall joints may be detected with the aid of a diver.
• Floor, wall, footing, column and roof cracks, which may have developed from drying
shrinkage, shall not be taped or chipped out and caulked. All cracks shall be repaired
by approved methods, such as, with the use of two part water insensitive epoxy.
• Leakage through joints, which may have resulted from displaced waterstops or
honeycomb under or around waterstops shall require the removal of concrete around
the waterstops in the suspected areas.
• The City shall approve proposed repair methods.
• Minor damp spots may be monitored during the first 6 months of operation. If damp
spots persist after the first 6 months of operation, they shall be repaired.
• Any areas that are exposed to contamination during the repair work shall be
disinfected and re -tested.
• Water from testing shall be disposed of in accordance with Regional Water Quality
Control Board requirements.
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• The City will provide all water for initial testing and disinfection purposes. The cost
of water required for re -testing and disinfection that cannot be consumed within the
distribution system will be the responsibility of the Design -Builder.
50. Water Quality Testing
The Design -Builder shall employ a qualified independent testing company, approved by
the City, for final testing and certification. Bacterial tests shall conform to City water
quality standards and AWWA C651 and C652.
51. Project Close Out
Before final acceptance by the City of all work, the Design -Builder shall provide the City
with certification that the constructed work was completed in conformance with the
approved design, met the design and performance standards, employment, clearances,
construction releases, and approvals from all regulatory agencies were obtained.
The Design -Builder shall compile and furnish to the City in organized and indexed files
all permits, and agency approval documents at the conclusion of the project and deliver to
the City together with as -built drawings and specifications of the constructed work.
The City will .then issue and record a Notice of Completion at which time the warranty
period shall begin. The Design -Builder shall warranty the work as required in the
Agreement and the City shall have the option to -exercise the extended warranty.
END OF SECTION
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CITY OFO TINGTON BEACh
Design -Build Management Services
ATTACHMENT B
Design -Build Management Scope of Services
Design -Build Manager Scope of Services
for
Springdale Reservoir Design -Build Project
The following describes the Springdale Reservoir Design -Build Project and the general
Scope of Services to be provided by the Design -Build Manager (DBM). The Project is
also known as the Peck Reservoir Expansion Project.
Project Background
The City of Huntington Beach (City) is proceeding with the Design -Build contract for the
Springdale Reservoir Project that consists of designing and building a 9 million -gallon
(MG) storage facility and related improvements necessary to increase the potable water
storage for the City of Huntington Beach. The Project involves significant grading
activities and may include surcharge loading for pre -consolidation of the foundation for a
period of up to one year.
The reservoir expansion storage will be constructed on City owned property located
immediately south of the existing Peck Reservoir located at 14561 Springdale Street.
The Project requires major earthwork activities, new piping connections and structural
modifications to the existing Peck Booster Pumping Station, and installation of new
isolation valves on the existing line from the existing Peck Reservoir. The Project also
includes site drainage, paving, landscaping, fencing, lighting, and other sitework
improvements.
The Design,Build contract will be awarded in January or February 2001. The Design -
Builder shall complete the Project and successfully pass start-up and acceptance tests within
840 calendar days after the Notice to Proceed is issued by the City.
The Springdale Reservoir (Peck Reservoir Expansion) Project is budgeted at about $7.5
million for the entire project. This includes all design, construction, administration, and
overhead expenses.
City Responsibilities
The role of the City and staff will be to provide financial control of the Project, provide
limited design review and monitor construction.
Code compliance reviews will be provided by the Department of Building and Safety,
Fire Department, Planning Department, and Public Works Department. Additional
reviews will be required by the Design Review Board and outside agencies. The
Department of Building and Safety may at some point during the course of the work
delegate all field inspection to qualified inspectors provided by the DBM.
CAMy Documents\PECKIDB Management\Scope.doc
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Design -Builder Responsibilities
Primary design and construction responsibility resides with the Design -Builder engineer-
of-record.and construction contractor, respectively.
Selection of design methods, preparation of detailed.design drawings and specifications, .
detailed checking of calculations, or review and approval of shop drawing is the
responsibility of the Design -Builder.
The Design -Builder is responsible for obtaining all necessary permits, environmental
clearance, haul route plans and other approvals from all applicable federal, state, county and
local agencies.
Design -Build Manager Responsibilities
The City desires contracting with a civil engineering firm with the ability to perform
various management services from the initial planning and preliminary design review
stages through construction and final acceptance of the Project.
The DBM shall be responsible for overall management of the Project acting in conjunction
with and on behalf of the City of Huntington Beach.
The DBM firm must have broad capabilities and limit the use of subconsultants. - The
City anticipates that the DBM firm will require special outside expertise and services,
such as soil or concrete testing, or welding inspection.
Before,construction begins during the preliminary planning and design stages, the DBM
shall provide its own office space and working facilities to manage the project.
The DBM shall initiate and maintain a project file system, including tracking and record
keeping systems.
The DBM shall review the design documents for completeness, efficient use of materials,
good engineering practice,.and conformance with the design standards and performance
standards.
The DBM shall provide independent secondary review and opinions on behalf and as an
extension of the City and assist with problem solving. The DBM shall provide secondary
review of design drawings, vendor submittals and shop drawings for general
conformance with primary responsibility residing with the Design -Builder.
The DBM will review preliminary and final design of drawings and specifications and
perform interdisciplinary checks, provide independent geotechnical review,
constructability review, evaluate proposed changes and perform value engineering.
CAMy DocumenulPECKM ManagemenMcope.doc
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The DBM shall assist with coordination and consolidation of submittal review comments
and corrections.
The DBM shall review and evaluate the base line schedule and periodic update schedules
developed by the Design -Builder, and monitor schedule progress.
The DBM will participate in the partnering process between the City and Design -Builder.
The DBM will provide construction management and administration services including
preparing a construction management procedures manual, tracking and reviewing
submittals, maintaining digital photo documentation of construction activities, preparing
responses to RFIs and change order requests, negotiating change orders, evaluating
progress payment requests, reviewing schedule updates, attending and participating at
various meetings, and preparing monthly progress reports to the City.
The DBM will assist with quality control of the project by providing field inspection and
testing including use of ICBO certified inspectors for concrete, welding, reinforcing steel,
and prestressing systems, as required. Provide inspection and certification for the proper
placement of waterstop, joint sealant, bearing pads, waterproofing and damp proofing
systems. Provide qualified inspection of in -plant pipe fabrication work and other factory
witness testing services. The DBM will provide laboratory testing services for soils and
concrete testing and other materials and prepare inspection reports.
At project closeout, the DBM will prepare detailed punch lists and verify that all
corrections are completed including final cleanup and demobilization. The DBM will
provide independent review of the Design -Builder's start-up plan, monitor start-up, and
prepare a final project report.
Outside Services
It is understood that some Design -Build Manager services are to be provided by outside
subconsultants and/or qualified inspectors or testing laboratories. The maximum labor
rate mark-up for outside services must not exceed 10 percent.
Byron Konstantinidis, G.E. from Geotechnical Professionals, Inc. (GPI) provided the
preliminary geotechnical investigation and reports for the City and was restricted from
participation in the Design -Build selection because of prior knowledge. It is anticipated
that GPI can provide as -needed subconsultant services during the design and construction
phases of the project as a validation check.
CAMy DocumentsTEMDB Management\Scope.doc
CITY OF NTiNGTON BEACH
Des ign-Buanagement Services -
ATTACHMENT C
Sample Insurance Certificate
Wrtificate of Insurance
Agency Name and Address: THIS CERTIFICATE IS ISSUES AS A MATTER OF :1NFMR-%WnON
ONLY -AND CONFERS NO RIGHTS UPON THERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMENDI ND OR
ALTER THE COVERAGE AFFORDED THE POLICIES LISD BELOW.
I
Instlred's Name and Address: ; Companies Affording Coverage
COVERAGES; THIS tS TO CERTIFY THAT POLICIES OF INSURANCE LISTED BELOW HAVE BEEN IssUEO TO THE INsUREO NAMED ABOVE FOR THE POLICY PERIOD
INOICATED. NOTWITHSTANDING ANY REQUME301017. T—E;W OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT K M RESPECT TO WHICH THIS CERTIFICATE MAY
BE 1SSUE0 OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, E ws:oNS, AND cONORIONs OF
SUCH POLICES.
C'
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z%mgmon.-=
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.�FFECZDA.
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L1MB>~
GENERAL LIABILITY
General Aggregate — S
[ ]
Comm1:Gen. LlabTrty
Pradues-ComlOps Agg. S
[ ] Claims Made
Persenal & Adv. Injury $
1 ] Occurrence
.Each Occurrence S
[ ]
Owners A Contractors
Fire Damage (any one lire) S
Protective
[ ]
Contractual Liability
Other
•
S
AUTO LIABILITY
Combined Single Limit 5
(
-Any Automobile
I I
All owned autos
Bodily Injury (per person)
( ]
Scheduled autos
( ]
Hired autos
Bodily Injury -(per accident
( ]
Nan -awned autos
$
( ]
Garage liability
Property Damage
I1
5
EXCESS LIABILITY
[ ]
Umbrella Form
Each OaUrrence .
( ]
Other than Umbrella Form
Aggregate
WORKERS'
Statutory Units:
COMPENSATION
Each Accident S
AND EMPLOYERS'
Disease-PGI[ry Limit S .
LIABILrrd--
`
Disease -Each Employee S
OTHER. -
Description of Operatons/LocationsNehicles/Rest iciions/Special Items:
Certifcate Haider:
DOC. #24BUO
CANCELLATION:
SHOULD ANY OF THE ABOVE DESCME0 PCUCES BE CANCELED BEFORE THE
EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL MAIL LD DAYS WRITTEN
NOT:CE TO THE CEPITIF:CATE HoLnER NAMED TO THE LEFT
AUTHORIZED REP RESENT:+IiVfi
Date
ATTACHED TO AN' FORMING PART OF CERTMCATF-OF INSURANCE
NO.-
CONSIERCIAL GENERAL LIABILITY SECTION POLICY NO.
It is hereby -understood and agreed the City of Huntington Beach, its agents, officers, and employees axe.
added as an additional insured under this policy but only insofar as their legal liability. arises out of the
:..operations of the Named Insuied.
1
DATED:
Authorized Representative
r
HUNTINGTGNOMH 2000 MapSltreet
• California 92048
Insurance-Rectuirements -- Consultant/Contractual Services
City Ordinance 97-20 requires that licensees, lessees and vendors have an approved Certificate of
Insurance (not a declaration or policy) on file with the City for the issuance of a permit. or contract.
Receipt of an insurance certificate does not satisfy our insurance requirements which vary for private
or public property and for contract purposes or encroachment permits as well as consultant'services.
➢ Consultant Services.-- Professional Liability insurance Certificate is required (i.e., Legal,
architectural, etc.) in addition to a General Liability Insurance Certificate and Workers'
Compensation Insurance Certificate.
➢ Professional Liability Insurance . Certificate of $1 ,000,000 as applicable (i.e., consultant
services, etc.)
a�
The additionally insured endorsement is required for contract purposes_
Type of coverage `Claims Made" designation is acceptable for professional or pollution liability
insurance.
➢ General Liability Insurance Certificate of z$1 ,000,000 combined single limit/per occurrence
Additional Insured Endorsement must name the -City of Huntington Beach, its agents, officers and
employees as additionaffy insured and, when applica':Ple, the Redevelopment Agency of the City of
Huntington Beach must also be additionally insured.
Insured definition must read as. the insured is amended to include as an insured the person or
organization shown in the Schedule, but only with respect to liability arising out of "your work for
that insured by or for you. (It is not to read, "...but only with respect to liability arising out of
your ongoing operations performed for that insured.)
Type of coverage must be "per occurrence" not "claims made". "Claims made" designation is only
acceptable for- professional or pollution liability insurance.
A brief description of work and/or nature of business and if applicable, the related City department
while not necessary, it is highly desirable.
➢ Workers' Compensation Insurance Certificate of statutory amount and
If you have no employees, you must sign a Declaration of Non -employee Status form available from
the Risk Management Department. In lieu of a certificate of insurance, a certificate of Consent to
Self-lnsure issued by the California Director of 111dL5trlal Relations is also acceptable.
In addition to the above, ALL CERTIFICATES MUST CONTAIN THE FOLLOWING:
Insurance Carrier Rating. —Insurance must be placed with a California -admitted carrier with a current
A.M. Best leating of. >_ A: VII
Certificate Holder. --The City of Huntincgton Beach (2C00 MainStreet, Huntington Beach, CA
92G4b, .Attu: Risk Managerent).
Deductible, Self -Insurance Retention (51R),--There is no acceptable deductible/SIR and all
deductibles and/or 51Rs must be listed on the certificate. If the deduct1bW51R 15 to remain in force,
the only alternative is to regLest a waiver of the zero requirement (see Waiver Procedure
below).
r�
LJ
HUNTINGTON BEACH
2000 Main Street
• r-
Callifornia 92648
30-day Cancellation Notice. --There must be a thirty (30) day notice for policy cancellation. A ten
(10) day nonce for cancellation for non pa ment of premiums and/or salary reporting is allowed in
combination with the required 30-day ncti a except for Public Works contracts.
Cancellation Clause Wording. --The following wording must either be removed or lined -out (by the
insurance agent) if they appear on the certincate:. "endeavor to". and "failure to mail. such notice
shall impose no obligation'nor.liability of -any kind upon -the company, its"Maents or.
representatives.
Waiver Procedure. —In lieu of meeting the City's insurance requirements, a permitee can request a
waiver of a specific requirement which requires a brief description of the work, the dollar amount of
the worklcontract and the timeframe involved. Waiver process is dollar driven as follows:
1 0,000 Completed waiver application form and approval of both the frisk Manager
and the CityyAttorney.
$10,001 — $24,999 Completed ,waiver application form and approval of the 5ettlement
Committee (meets on a weekly basis).
$25,000+ Completed waiver application form, an approval recommendation by the
5ettlement Committee and City Council approval (meets first Tuesday
monthly, items must be agend ized by the prior Thursday).
Again, please forward .this notice to your insurance agent
(714/53C-5252).
For assistance, call Christi Mendoza
CITY OF 9TINGTON BEACH
Desi n-Build Manal� ement Services
�
ATTACHMENT D
Sample City Contract
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SAMPLE
PROFESSIONAL SERVICES CONTRACT BETWEEN
THE CITY OF HUNTINGTON BEACH AND
-FOR DESIGN -BUILD
MANAGER SERVICES FOR SPRINGDALE RESERVOIR
THIS Agreement is made and entered into this day of
2000, by and between the City of Huntington Beach, a municipal corporation of the State of
California, hereinafter referred to as "CITY," and , a
hereinafter referred to as "CONSULTANT."
WHEREAS, CITY desires to engage the services of a consultant for design -build
manager services for Springdale Reservoir; and
Pursuant to documentation on file in the office of the City Clerk, the provisions of
the Huntington Beach Municipal Code, Chapter 3.03, relating to'procurement of professional
service contracts have been complied with; and
CONSULTANT has been selected to perform said services,
NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows:
1. SCOPE OF SERVICES
CONTRACTOR shall furnish, at its own expense, all labor, plans, tools,
equipment, supplies, transportation, utilities and all other items, services and facilities necessary
to complete and construct the PROJECT in a good and workmanlike manner.
CONTRACTOR agrees to assume the risk of all loss or damage arising out of the nature
of the PROJECT, during its progress or prior to acceptance, from the action of the elements,
from any unforeseen difficulties which may arise or be encountered in the prosecution of work,
and for all other risks of any description connection with the work, including, but not limited to,
a8MC/f0njWPr0rSVV,20 - 11 /9/00 SAMPLE
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all expenses incurred by or in consequence of the suspension or discontinuance of work, except
such as are herein expressly stipulated to be borne by CITY, and for well and faithfully
completing the work within the stipulated time and in the manner shown and described in this
Agreement, and in accordance with the requirements of CITY under them for the compensation
set forth in the accepted bid proposal.
However the total compensation to be paid is to be computed on the basis of the
units of work as it is actually performed, in accordance with the stipulated prices named in the
Bid Sheet(s).
2. DESIGNATED CONTACTS
CITY shall assign a staff coordinator to work directly with CONSULTANT in the
performance of this Agreement.
CONSULTANT hereby designates
who shall represent it and
be its sole contact and agent in all consultations with CITY during the performance of this
Agreement.
3. TIME OF PERFORMANCE
Time is of the essence of this Agreement. The services of CONSULTANT are to
commence as soon as practicable after the execution of this Agreement and all tasks specified in
Section 1 shall be completed no later than twenty-eight months from the date of the issuance of
the notice to proceed. These times may be extended with the written permission of CITY. The
time for performance of the tasks identified in Section 1 are generally to be shown in the Scope
of Services on the Work Program/Project Schedule. This schedule may be amended to benefit
the PROJECT if mutually agreed by CITY and CONSULTANT.
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4. COMPENSATION
In consideration of the performance of the services described herein, CITY agrees
to pay CONSULTANT a fee not to exceed
5. EXTRA WORK
Dollars "(S_ ).
In the event CITY requires additional services not included in Section 1, or
changes in the scope of services described in Section 1, CONSULTANT will undertake such
work only after receiving written authorization from CITY. Additional compensation for such'
extra work shall be allowed only if the prior written approval of CITY is obtained.
6. METHOD OF PAYMENT
A. CONSULTANT shall be entitled to progress payments toward the fixed
fee set forth herein in accordance with the progress and payment schedules set forth in Section 1.
B. Delivery of work product: A.copy of every memorandum, -letter, report,
calculation and other documentation prepared by CONSULTANT shall be submitted to CITY to
demonstrate,progress toward completion of tasks. In the event CITY rejects or has comments on
any such product, CITY shall identify specific requirements for satisfactory completion. Any
such product which has not been formally accepted or rejected by CITY shall be deemed
accepted.
C. CONSULTANT shall submit to CITY an invoice for each progress
payment due. Such invoice shall:
1) Reference this Agreement;
2) Describe the services performed;
3) Show the total amount of the payment due;
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4) Include a certification by a principal member of CONSULTANT's
firm that the work has been performed in accordance with the
provisions of this Agreement; and
5) For all payments include an estimate of the percentage of work
completed.
Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is
making satisfactory progress toward completion of tasks in accordance with this Agreement,
CITY shall promptly approve the invoice, in which event payment shall be made within thirty
(30) days of receipt of the invoice by CITY. Such approval shall not be unreasonably withheld.
If CITY does not approve an invoice, CITY shall notify CONSULTANT in writing of the
reasons for non -approval within seven (7) calendar days of receipt of the invoice, and the
schedule of performance set forth in Section I shall be suspended until the parties agree that past
performance -by CONSULTANT is in, or has been brought into compliance, or until this
Agreement is terminated as provided herein.
D. Any billings for extra work or additional services authorized by CITY
shall be invoiced separately to CITY. Such invoice shall contain all of the information required
above, and in addition shall list the hours expended and hourly rate charged for such time. Such
invoices shall be approved by CITY if the work performed is in accordance with the extra work
or additional services requested, and if CITY is satisfied that the statement of hours worked and
costs incurred is accurate.. Such approval shall not be unreasonably withheld. Any dispute
between the parties concerning payment of such an invoice shall be treated as separate and apart
from the ongoing performance of the remainder of this Agreement.
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7. DISPOSITION OF PLANS ESTIMATES AND OTHER DOCUMENTS
CONSULTANT agrees that all materials prepared hereunder, including all
original drawings, designs, reports, both field and office notices, calculations, maps, memoranda,
letters and other documents, shall be turned over to CITY upon termination of this Agreement or
upon PROTECT completion, whichever shall occur first. In the event this Agreement is
terminated, said materials may be used by CITY in the completion of the PROJECT or as it
otherwise sees fit. Title to said materials shall pass to CITY upon payment of fees determined to
be earned by CONSULTANT to the point of termination or completion of the PROJECT,
whichever is applicable. CONSULTANT shall be entitled to retain copies of all data prepared
hereunder.
8. HOLD HARMLESS
CONSULTANT shall protect, defend, indemnify and save hold harmless CITY,
its officers, officials, employees, and agents from and against any and all liability, loss, damage,
expenses, costs (including without limitation, costs and fees of litigation of every nature) arising
out of or in connection with CONSULTANT's performance of this Agreement or its failure to
comply with any of its obligations contained in this Agreement by CONSULTANT, its officers,
agents or employees except such loss or damage which was caused by the sole negligence or
willful misconduct of CITY. CITY shall be reimbursed by CONSULTANT for all costs and
attorneys fees incurred by CITY in enforcing this obligation.
9. WORKERS' COMPENSATION INSURANCE
Pursuant to California Labor Code Section 1861, CONSULTANT acknowledges
awareness of Section 3700 et seq. of said Code, which requires every employer to be insured
against liability for workers' compensation; CONSULTANT covenants that it will comply with
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such provisions prior to commencing performance of the work hereunder; and shall indemnify,
defend and hold harmless CITY from and against all claims, demands, payments, suit, actions,
proceedings, and judgments of every nature and description, including attorney's fees and costs .
presented, brought or recovered against the CITY, for or on account of any liability under any of
said acts which may be incurred by reason of any work to be performed by CONSULTANT
under this Agreement.
CONSULTANT shall maintain workers' compensation insurance in an amount'of
not less than One Hundred Thousand Dollars ($100,000) bodily injury by accident, each
occurrence, One Hundred Thousand Dollars ($100,000) bodily injury by disease, each employee,
Two Hundred Fifty Thousand Dollars ($250,000) bodily injury by disease, policy limit.
CONSULTANT shall require all subcontractors to provide such workers'
compensation insurance for all of the subcontractors' employees. CONSULTANT shall furnish
to CITY a certificate of waiver of subrogation under the terms of the workers' compensation
insurance'and CONSULTANT shall similarly require all subcontractors to waive subrogation.
10. GENERAL LIABILITY INSURANCE
In addition to the workers' compensation insurance and CONSULTANT's
covenant to indemnify CITY, CONSULTANT shall obtain and furnish to CITY, a policy of
general public liability insurance, including motor vehicle coverage covering the PROJECT.
The policy shall indemnify CONSULTANT, its officers, agents and employees, while acting
within the scope of their duties, against any and all claims arising out of or in connection with
the PROJECT, and shall provide coverage in not less than the following amount: combined
single limit bodily injury and property damage, including products/completed operations liability
and blanket contractual liability, of $1,000,000 per occurrence. If coverage is provided under a
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agreefformVprofsery 20 - 11/9/00 SAMPLE
form which includes a designated general aggregate limit, the aggregate limit must be no less
than $1,000,000 for this PROJECT. The policy shall name CITY, its agents, its officers,
employees and volunteers..as Additional Insureds, and shall specifically provide. that any other
insurance coverage which may be applicable to the PROJECT shall be deemed excess coverage
and that CONSULTANT's insurance shall be primary.
Under no circumstances shall the above -mentioned insurance contain a self -
insured retention, or a "deductible" or any other similar form of limitation on the required
coverage.
11. PROFESSIONAL LIABILITY INSURANCE
CONSULTANT shall furnish a professional liability insurance policy covering
the work performed by it hereunder. Said policy shall provide coverage for CONSULTANT's
professional liability in an amount not less than $1,000,000 per. occurrence and in the aggregate.
A claims -made policy shall be acceptable if the policy further provides that:
A. The policy retroactive date coincides with or precedes the initiation of the
scope of work (including subsequent policies purchased as renewals or
replacements).
B. CONSULTANT will make every effort to maintain similar insurance
during the required extended period of coverage following project
completion, including the requirement of adding all additional insureds.
C: If insurance is terminated for any reason, CONSULTANT agrees to
purchase an extended reporting provision of at least two (2) years to report
claims arising from work performed in connection with this Agreement.
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D. The reporting of circumstances or incidents that might give rise to future
claims.
12. CERTIFICATES OF INSURANCE
Prior to commencing performance of the work hereunder; CONSULTANT shall .
furnish to CITY certificates. of insurance subject to approval of the City Attorney evidencing the
foregoing insurance coverages as required by this Agreement; the certificates shall:
A. provide the name and policy number of each carrier and policy;
B. shall state that the policy is currently in force; and
C. shall promise that such policies shall not be suspended, voided or canceled
by either party, reduced in coverage or in limits except after thirty (30)
days' prior written notice; however, ten (10) days' prior written notice in
the event of cancellation for nonpayment of premium.
CONSULTANT. shall -maintain the foregoing insurance coverages in force until
the work under this Agreement is fully completed and accepted by CITY.
The requirement for carrying the foregoing insurance coverages shall not derogate
from the provisions for indemnification of CITY by CONSULTANT under the Agreement.
CITY or its representative shall at all times have the right to demand the original or a copy of all
said policies of insurance. CONSULTANT shall pay, in a prompt and timely manner, the
premiums on all insurance hereinabove required.
13. NDEPEND NT CONTRACTOR
CONSULTANT is, and shall be, acting at all times in the performance of this
Agreement as an independent contractor herein and not as an employee of the CITY.
CONSULTANT shall secure at its expense, and be responsible for any and all payment of all
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taxes, social security, state disability insurance compensation, -unemployment compensation and
other payroll deductions for CONSULTANT and its officers, agents and employees and all
business licenses, if any, in connection with the services`to be performed hereunder.
14. TERMINATION OF AGREEMENT
All work required hereunder shall be performed in a good and workmanlike
manner. CITY may terminate CONSULTANT's services hereunder at any time with or without
cause, and whether or not PROJECT is fully complete. Any termination of this Agreement by
CITY shall be made in writing, notice of which shall be delivered to CONSULTANT as
provided herein. In the event of termination, all finished and unfinished documents, exhibits,
report, and evidence shall, at the option of the CITY, become its property and shall be delivered
to it by CONSULTANT.
15. ASSIGNMENT AND SUBCONTRACTING
This Agreement is a personal service contract and the supervisory work hereunder
shall not be delegated by CONSULTANT to any other person or entity without the express
written consent of CITY.
16. COPYRIGHTSlPATENTS
CITY shall own all rights to any patent or copyright on any work, item or material
produced as a result of this Agreement.
17. CITY EMPLOYEES AND OFFICIALS
CONSULTANT shall employ no CITY official nor any regular CITY employee
in the work performed pursuant to this Agreement. No officer or employee of CITY shall have
any financial interest in this Agreement in violation of the applicable provisions of the California
Government Code.
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18. NOTICES
Any notice or special instructions required to be given in writing under this'
Agreement shall be given either by personal delivery to CONSULTANT's agent (as designated
in Section 1 hereinabove) or to CITY's Director of Public Works as the situation shall warrant, or
by enclosing the same in a sealed envelope, postage prepaid, and depositing the same in the
United States Postal Service, addressed as follows:
TO CITY:
Director of Public Works
City of Huntington Beach
2000 Main Street
Huntington Beach, CA 92648
19. MODIFICATION
TO CONSULTANT:
No waiver or modification of any language in this Agreement shall be valid
unless in writing and duly executed by both parties.
20.. CAPTIONS
Captions of the sections of this Agreement are for convenience and reference
only, and the words contained therein shall in no way be held to explain, modify, amplify or aid
in the interpretation, construction or meaning of the provisions of this Agreement
21 SECTION HEADINGS
The titles, -captions, section, paragraph, subject headings and descriptive phrases
at the beginning of the various sections in this Agreement are merely descriptive and are
included solely for convenience of reference only and are not representative of maters included
or excluded from such provisions, and do not interpret, define, limit or describe, or construe the
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intent of the parties or affect the construction or interpretation of any provision of this
Agreement.
22.- INTERPRETATION OF THIS AGREEMENT
The language of all parts of this Agreement shall in all cases be construed as a
whole, according to its fair meaning, and not strictly for or against any of the parties. If any
provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be
unenforceable, void, illegal or invalid or affect the remaining covenants and provisions of this
Agreement. No covenant or provision shall be deemed dependent upon any other unless so
expressly provided here. As used in this Agreement, the masculine or neuter gender and singular
or plural number shall be deemed to include the other whenever the context so indicates or
requires. Nothing contained herein shall be construed so as to require the commission of any act
contrary to law, and wherever there is any conflict between any provision contained herein and
any present or future statute, law, ordinance or regulation contrary to which the parties have no
right to contract, then the latter shall prevail, and the provision of this Agreement which is
hereby affected shall be curtailed and limited only to the extent necessary to bring it within the
requirements of the Iaw.
23. DUPLICATE ORIGINAL
The original of this Agreement and one or more copies hereto have been prepared
and signed in counterparts as duplicate originals, each of which so executed shall, irrespective of
the date of its execution and delivery, be deemed an original. Each of the parties hereto shall
retain an originally signed copy hereof. Each duplicate original shall be deemed an original
instrument as against any party who has signed it.
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24. ' IMMIGRATION
CONSULTANT shall be responsible for full compliance with the immigration
and naturalization laws of the United States and shall,- in particular,.comply with the provisions
of the United States Code regarding employment verification.
25. LEGAL SERVICES SUBCONTRACTING PROHIBITED
CONSULTANT and CITY agree that CITY is not liable for payment of any
subcontractor work involving legal services, and that such legal services are expressly outside '
the scope of services contemplated hereunder. CONSULTANT understands that pursuant to
Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for
CITY; and CITY shall not be liable for payment of any legal services expenses incurred by
CONSULTANT.
26. ATTORNEY'S FEES
In the event suit is brought by either party to enforce the terms and provisions of
this Agreement or to secure the performance hereof, each party shall bear its own attorney's fees.
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27.
ENTIRETY
The Agreement contains the entire agreement between the parties respecting the
subject matter of this Agreement and supercedes all prior understanding and agreements whether,
oral or in writing. The foregoing sets forth the entire Agreement between the parties.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed
by and through their authorized offices the day, month and year first above written.
CONSULTANT
By:
print name
ITS: (circle one) Chairman/President/V ice President
By:
print name
ITS: (circle one) Secretary/Chief Financial Officer/Asst.
Secretary — Treasurer
REVIEWED AND APPROVED:
City Administrator
CITY OF HUNTINGTON BEACH, a
municipal corporation of the State of
California
Mayor
ATTEST:
City Clerk
APPROVED AS TO FORM:
IE o� av City Attorney
INITIATED AND APPROVED:
Director of Public Works
13
agree/forms/profsery 20 - 1119/00 SAMPLE
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SAMPLE
PROFESSIONAL SERVICES CONTRACT BETWEEN
THE CITY OF HUNTINGTON BEACH AND
FOR DESIGN -BUILD
MANAGER SERVICES FOR SPRINGDALE RESERVOIR
Table of Contents
Scopeof Services.....................................................................................................I
DesignatedContacts..................................................................................................I
Time of Performance...............................................................................................2
Compensation......................................................................................................2
ExtraWork...............................................................................................................2
Methodof Payment..................................................................................................2
Disposition of Plans, Estimates and Other Documents............................................4
HoldHarmless.........................................................................................................4
Workers' Compensation Insurance............................................................................5
General Liability Insurance......................................................................................5
Professional Liability Insurance..............................................................................6
Certificates of Insurance..........................................................................................7
IndependentContractor............................................................................................8
Termination of Agreement.......................................................................................8
Assignment and Subcontracting..........................................................................8
Copyrights/Patents ....................................................................... ......................9
City Employees and Officials ..................................................................................9
Notices........................................:............................................................................9
Modification.............................................................................................................9
Captions............... ....... <............. ....................................................... .................. .......
10
SectionHeadings.....................................................................................................10
Interpretation of Agreement.....................................................................................10
DuplicateOriginaI....................................................................................................I
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Immigration..............................................................................................................
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Legal Services Subcontracting.................................................................................11
Attorney's Fees.........................................................................................................
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Entirety.....................................................................................................................12
agme/forms/ 1119/00 SAMPLE
UTTER
Ppoposalfop
Professional Consulting Services
Designmoufld manager for
Springdale Resepuoip
Prepared for
of Huntington Beach
Public Works
Engineering Division
Prepared by
Butier Engineering, Inc.
December 21, 2000
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Cover Letter
Letter of Commitment
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Table of C6�ei nts
Proposal highlights & Team Members.......................................................................................................2
SECTION 1
LinearResponsibility Chart......................................................................................................................... G
TaskGraphic................................................................................................................................................. G
Approach.....................................................................................................................................................3-8
ProjectInformation System......................................................................................................................... G
SECTION 2
Team Organization
Team Member Biographies & Experience..............................................................................................9-14
Organization Chart........................................................................................... ... G
.........................................
SECTION
Statement of Qualifications
Relevant Construction Management & Inspection Experience (Last 5 Years)..................................15-19
SECTION 4
Proposed Project Budget
CostTable..................................................................................................................................................... G
CostAssumptions. ...................................................................................................................................... 20
APPENDIX
Insurance Certificate
' CITY OF HUNTINCTON BEACH i BUTIER
Design Build Management Services: Springdale Reservoir
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17782 E. 17tit St.
Suite 107
Tustin
California
9780 2780
Tel (714)832-7222
Fax(714)832-7211
Fl
21 December 2000
Thomas Rulla, P.E.
Engineering Division
Public Works Department
City of Huntington Beach
City Hall
2000 Main Street
Huntington Beach, CA 92648
Re: Proposal for Design Build Management Services: Springdale
Reservoir
Dear Mr. Rulla:
Butier Engineering, Inc. (BEI) is pleased to present four (4) copies of its
Proposal for Design Build Management Services for the Springdale Reservoir.
Our proposal is fully responsive to the City's Request for Proposals dated 20
November 2000, and has been prepared in strict accordance with the instructions
given in the RFP and supplemental information provided in Addendum No. 1
dated and received by fax on 11 December 2000. BEI has carefully reviewed the
City's standard form of agreement and takes no exceptions. This proposal,
inclusive of the proposed fee structure and proposed staffing, is valid for a period
of 90 days from the submittal date of 21 December 2000.
I am confident of our staff's ability to provide design/build management services
for the Springdale Reservoir. Our firm has performed similar services on four of
the Iaraest desianlbuild water infrastructure oroiects in Southern California. if
you have any questions regarding the content of the enclosed proposal, please
call me at (714) 832-7222.
Respectfully Yours,
Mark M. Butier, Jr.
Vice President 1 CFO
I3 UTI ER
Construction Managers, Consulting Engineers
Executive Summary
PROPOSAL HIGHLIGHTS
Butier Engineering, Inc. has focused its approach on design/build management services
requested in the RFP. The following summary details the firm's unique qualifications and
experience to service the design/build management needs for the Springdale Reservoir project.
1 Unique Qualifiers
- The firm's strategic focus is unique. Butier only provides construction/program
j management and claims support services. Our project profiles illustrate our expertise in
the areas of water/wastewater plant construction. Butier has managed nearly $1 billion
of public infrastructure; not one Butler -managed project has been involved in
construction related litigation in our 25-year history.
- We service the Southern California market area exclusively. This gives us insight to the
local designers, suppliers and contractors in this area. We are very familiar with the
strengths and shortcomings of the players in the local water infrastructure market. Butier
has an excellent professional relationship with both of the City's short-listed
design -builders. This familiarity with design and construction staff will facilitate a
cooperative working atmosphere and speed delivery of the project.
• We have assembled a team with extensive experience in the design and construction
of concrete reservoirs, specifically rigid mat construction.
'
• Project Manager, Mark Butier, is a recognized expert in deep shoring systems, which
may come into use depending on the proposed methods employed by the selected
design/builder.
• Butier has significant expertise in tunneling methods, which may come into use
depending on the proposed methods employed by the selected design/builder.
'
• We have ICBO-certified inspectors to accept work constructed in conformance with
the provisions of the UBC. In addition, we have proposed staff uniquely experienced
In the design and installation of wood roofing systems should this option be
proposed by the selected design/builder.
• Butier has a local home office and past experience working and running its business
for 23 years in Huntington Beach.
• The proposed staffing for this project is a team of professionals that has worked
together extensively. The team has demonstrated history of performance.
I
CITY OF HUNTINGTON BEACH BUTIER
Design Bulld Management Services: Springdale Reservoir
LCONSTRUCTIO NAGEMENT TEAM'S LINEAR RE NSIBILITIES CHART
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TASK
DESCRIPTION
RESPONSIBILITY
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KEY
ri Primary Responsibility
J Audits 6 Reviews
V Joint Responsibility
* Final Authority
■ Approval Must Be Obtained
• Monitored By
PRE -AWARD
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1
Review besigNbullders proposal for clarity, cens.stency, consfructability. coord nation, responsiveness and gereral
Conformance with RFP and provide wrMen rI ors.
s
2
Prepare detailed Construction Management Plan Outlining roles, responsibilities, authority, line of communications, and
proposed project organization.
*
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3
Prepare master CPM schedule including pre-censtruct,on, coratruction, start-up and acceptance aCtiS+uties with durations
and com ,eticn dates.
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Provide CM Management Information Systems and establish project file systems
5
Provide City with Indpt. Geolechnical report to confirm DB assumptions
V
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B
Review Contractor's proposed Healin and Safety Plan and Monitoring Plan. CIA. CC
7
Establish pub a relatiora Plan with dasfgnlbuilder and coordinat-on w.th neighbors. Provide p•oect norma plan, public
release. and pro ect publicity programs.
8
Schedule and chair pre -construction conferences with desigrvbuilder, owner consultant, subcontractors and City staff.
Provide design/builder with Pro' Ct Management Plan and contract administration details, Partnering set-up
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PHASE 2 — DESIGN DEVELOPMENT
1
Prov.da inria design to DBM
2
Receive and review Contraa:o%s post -award CPM schedule, coat loading and proposed project delivery. Ensure
Corn IisnCe with contract substamial LOm IetiOn final com :etion, and milestone com lesion dates
3
In Conjunction with owner Consultant, prepare written Quality Control/Quality Assurance Plan for inspection procedures for
ICBO building department Coordination
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Review desigNbuilder Quality Control progra-r
5
Provide laboratory and soils test.ng consultant
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Coord nate surveyor for final protect horizontal and venical control for design,builder use
•
7
Conduct weekly design coordination meetings with owner's consultant, serving City staff, design/builder's design entity and
coordinate subrtidal reviews Irom 30% [hrou h 100% for desi n com liarca
8
Issue oesignbuilder Notice to Proceed for various Construction packages as Dacxages reach design completion and
acceptance by City
A
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Provitle initial Cash flow estimates based upon tlesignb iildar schedule
10
Establish coat control and budget reporting procedures
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9V&7 .L. _y F]
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MONITOR CONSTRUCTION SCHEDULE
• Monitor approved cost loaded CPM progress monthly updates
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• Provide shop drawing review process and long lead equipment items
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• Document affect art schedule of ell delays, c-•ranges, and impacts result-N I,= comract modifications
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• Update CPM and revise cost-dad-ng of CPM schedu-e for schedule revision
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CONTRACT ADMINISTRATION
• Scheduie weekly project meetings
• Prepare monthly pay requests
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- . Provide pariodiC-ash 'low forecast
,7
• Prepare I negotiate all change orders and contract modifications
2 Provide complete project library
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• Monitor preparation of shop drawings and submittals
P
• Shop drawing coordination
V
• Furnish monthly proect repon
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• Review claims and provide rowmmandalions
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• Coordinate regolatDry agency visits
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INSPECTION AND QUALITY CONTROL
• Furnish inspectors and inspect all contract worst
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• Provide for all test reports and results
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3
1 • Provide for testing of all materials and soils with outside laboratories
j • SChadum all necessary sirveys
Perform final inspection
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• Prepare final Construction report
4
Provitle updated cash flows and cost reports
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Partner ng. Construct cn Phase
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PHASE 4 — START-UP
1
Coordinate with designlbuilder for plant start-up and document start-up and tasting performance
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Co�pm'e punch lists and veriy completion
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Assamole, designibu ,der's waranties and gt.arantees C & M mar dale
4
Establish substantial Comp;et.on data (beneficial occupancy)
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Prepare for transfer of final records. drawings and liles to City
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O&M Manual for start-up
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Prepare traneer of Contract library
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PHASE S -ACCEPTANCE
1
Prepare all project documentation and Was for turnover to City for final acceptance
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2
Provide aft information of unresolved issues claims and recommendations for settlement and issie final pro,eci report io
City and establish finsI completion date
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Assist City in all disputed claims
•
4
Provide City with Final project report
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NOTICE TO
PROCEED TO
DS
MANAGER
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PHASE 1
Task B
Provide DBM win, Ides of p.rmity --
-
Task 5 1
Ravlawv City approval to awrard and isai.e
hlotica to pmcead to f}3 ,
Task 4
Repsa de&a, band padrage for Cry
atonal 2pprorrdl offer renew by,BM — y
Task 3
Deter nine responsive tidier a
ism negotiations for pre -award
In orpaa e:emew comments of vaiaias
desigNRbldere for assessfleM of
establishing reapcnmve and responsible
aromde DBM with all clans and
specthcations indu ftg mnoeobial pars
and design doasmema and deslgrif
!oilers proposal for DBM ,a renew.
AWARD TO
SIGN BUILD
Task 1
Review desipnr6updefs proposal for danty.
mrshl-my, mnstruciahirsy.madination.
respersnrenss and general mnfon. me
with RPP and provide written repay
Taster 2
P-aca.e dearad doMMicti l rwLagemam
Pan ou�nmg roles. resporaiNkies, authority,
fine of mmraimatias and proposed project
I BUTIER
Prepare mar CPM schedule mctldvlg
pre-crarstrucbon wistructon start-up and
acbeMme adwass with duration Ord
Systems and establish project file
systems
Provide Cary with Irdpt Geoted:Nral
repodto mnam DB design assumptions
�M r�a-, r
and Safety Psn and DNOC plan i
Task 7 '
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Estabksh public relabca plan aTh Cdy
designihuilder and coorclnaogrwC, j
neighbors
Task 8
Sch I I and char premrrs'riimon �
conferences with designlSi.•ider. ciwner
consultant
rm , subcacl and City staff
Provde desngnfbuilder with
Management Pan and cc4ruad
admhi:•ctration deteds. Padnenang Plan
City of Huntington Beach - Springdale Reservoir
PHASE 2
Task B
Provde DBM w'Lb C,ry initial proposed
pioled omgr buUa budget
Provide DB managament team
Wex wiside consultants rep"
associated with prgna
Task 4
Review all permits at al raqured by owmer
for project
Task 3
Gry staff provides !nigh and
addresses modlticabon for ahermauve bid
Task 2
DBM provides design revvw
tram to review design dawlopmard from
mrephad plans to ICU% submittals.
Task 1
Reoeive and v" all post-awward
donanant don smutrad for iss ante of
Notice to Proceed for design dftdoprmrrt
Task ?
Provide hChal desg, m DBM
Reowve and renew, DB%podaward
CPM adieCule. ical lording and proposed
project delivery. &,sine =Whame with
cnntracu,bstantid COnQl w
Task 3
In ca,junmon wth Cdy S DBM review
wren OwIlly Cactopquagly Assurance Plan
Coordinate Build Dept. InspeclKm. 0CB0J
Procedures. record Riaareniems 10.
has B
Capaaietr w.th Cry surveyor for trial
project hoRontel and vartral mitred for
C rdrad aeeldy design morda abon ieGalgs
with DMA. City staff, despNhalder and
coondmae submittal reviees trorn
3g%throigh IDD%.
TasJr s
Issue deslgr_Muilder Noba to Proceed for
varors wrdruction paciapes as packages
read, design completion and acceptance by
l Provde nAal cash flow estirades based upon
designnbadder schedule.
•Task 10 �� �
Establish coat sautiol old Midget reporting
procedures. -- �..`
)TICE TO PROCEE
DESIGN BUILDER
PHASE 3
CONSTRUCTION
Task 8
Areange Gay operating staf for requ red operauetrar,ing
mord'ralion with deagnrhiddei by DBM and participate in plannsng
pnor to sta:t�p
Opnranng Manuals ana Flur of oparabom - Remwa from DBM anti
renew all uebarrdbuildei opeebrg ranush and anal pan of
.Peraoom
Task 6
Constr`acbon Wnsuhftn - Cw,sul conlinuorsty wan DaM
on all com-aa onagers.
Task 5
Review any designtuilder dalnls for additional casts or hme for
approval m denial
Task 4
City and DBM to mate rMceesary owner deign
lunges and asprove or disapprove desgrabuilder Request for
Modlficafts. ,
Task 3
Process and mue Morrd:ly progress P'aynens to desgabmtler
approved by DBM.
Task 2
DBM and City fo review arc approve any
desigmbuider s Request for Substitution or Equal Detempuborm on
desgr. vanatiois ,
DSM to revae design;% tar critical desg:, and shop
drawing subs Is and establish cparom,ence with apprmed
deugribuilder proposal
Task 1
Alatkwa,; pncnidai twadd. 1
• Minter av-p-vad sa: rme7 CpY a�Taaa .,o l yuada.'er
a Renew shot siW.-.tld pm. -eras and brig read eqz iprrenl
rLerea
. Dearr..ad .Red as aclnd•1e ar.e da4ya mangers .nd rr.-sec-s
niw-bng ha^ wnrad mod Scaoora
e !Update CPU and Rxse pet lca=a orCPM so"deet M.r a_•w:1a
Res^.n
Task 2
Lai: act aomwnisrra.+on
a sareare aeaioy w4w.. nest
• Prepare moahy pay Rmfs'a
• ihnfdc,oe'sxdc case rba."xacm
a ra an, rw'"e:a awdnanges ceders a:nd connect rriddSaCm•.s
. r cede pirrMAN. Pr-rd" Arary
Wirer praow w— m a= eaevga
Shop dew.rg a r";aeon .
e I rash rnor. W al"a repot .
. Peruse dams provde nrrzrra:iaidW one
. Cocidrine rWWwory age+-ry .seta
l t
Task 3
InSpeL50n and quality cutrol
a F+mah am "P d ar=*ad xara
. Flowd) nor BfIMs raedta 91d retifa
. Prod. ya• retl.ip drat r`anaw.i and a b atlh d ds Aaa
. sc aidya ar rea"asy ar,.ya
a raaur.. rid r,e,acior
. phipwa find o-Wn t—nyrt
Provida updated cashllows and cost repots on a
rrorittdy basis
Task 5
Parlrierirg m ion on Phase ..
COMPLETE
CONSTRUCTION
PHASE 4
PHASE 5
START UP
ACCEPTANCE
Task 7
Waaer Operehms rever and acaertarioe
of stait up lxocetla�
Task B
Task B �
Release of ;etenhan. _
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Mciaror the ress W
aw pperrcorl°`mng I
Task 5_
Task 5 i
Esobtish at 7 Iation date '
Review OW Manuals to meat City -.
\ approval I
- -
Task 4 l
Task 4 I
Evak ate pre ipmur pre d PBM
I
desigrvbiaker and Clry staf! cur
Renew frsl'as oor,sY.udetl' drewrgs I � I
future m `. i
provided by desgnlbuilder for lit
--- - -- --
---
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Task : I
Task 3
{{11
.Make
Issue legal re•eases per conb'ad
finer paymeN to desgpabule:. 1 , ,
{I I
-
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risk z
Task 2 ;,
+
Prpceea weranry asuea I
Fie tJaCax oCpltinf upon
aCOG,tanCe.
I'
Task I
Task 1 I
obtain part cerlfrabon trvough
D9 eruct City m partidpate m. stertyp
desvvg,,budder and WIND opelabrg
and tasfng
group.
OPERATING
I
Task 1 -/ \
Q-1knan wrh aeaign'budder to pmrn
ran -up and do —a . tVefffy.1p."
and lasing pedor:nanrTask 2
Cori>pie pemdi Piste an ;
Task 3
Assemble desiGvbuilder', warranties
,
and g�rer:yees
l t
Task 4
i Ezda ch suaaur9mayl.pdale
tnm:pe••-�\) I ,
Task 5
l
l Prepare for transfer of Me! receida
i arawings and We to City .
;l.
Task 6
' t
ot3M Magus nor stamap and testing - i
Task 7
' Wepere transfer oT cor'dact Ahrary ---
PROJECT
COMPLETE
Task i /
Prepare a0 piojaci doaareriteVar
Was for turnover to Cry
Task 2
Provide City wCh a9 r,fovmadounrescived tssues cut ris and
recornnrera>atidns Tor se dortmany issue final projsdfo
Task 3
nest Cnty n a9 disputed dorm, -
erbibation or mediation
Task 4
Provide City win, w"aen 5rul project
report. Phial prof rewrla. es�uias, -- ..�
p,ologreWuc archive.
City of (Huntington Beach
Design/Build Management Team
Responsibilities and Task Schedule
SECTION 1
Project Approach / Scope of Services
PRE -CONSTRUCTION / DESIGN DELIVERY PHASE
Familiarization with Program Administrative and Contractual Responsibilities
The Construction Manager's proposed management team will meet with the appropriate CITY staff
and members of the design/build team. The DBM will be advised of the functions, roles, duties, and
responsibilities of the various construction team members in pre -construction, construction, start-up
1 and acceptance phases. The DBM will prepare and implement a Procedures Manual plan to manage
the project during the project delivery period consistent with contractual responsibilities of various
team members.
Review of Design/Builder's Bid Proposal
The DBM will review the DB's bid proposal. The review will include an evaluation of biddability and
constructability of DB's proposal, clarity of preparation and responsiveness to the DB conceptual plan
documents. Emphasis will be placed on comparison of DB's proposal for quality, cost and schedule
and responsiveness to City's RFP and design criteria.
The DB's proposal will be reviewed by the DBM to determine if ambiguities, errors, omissions or
conflicts exist. These conflicts will be documented and brought to the attention of the CITY for review
for action to revise, clarify or provide additional data before awarding the contract. The proposal will
be reviewed for continuity, and a disciplined attempt will be made to identify ambiguities, errors, and
omissions.
Partnering
The Design -Builder, with approval of City, will select a facilitator and implement a partnering program
tailored to the City's anticipated level of effort. The purpose is to establish a charter of mutually
recognized project goals and objectives, implement a professional method of disputes resolution, and
minimize the potential of claims / litigation for the benefit of the Owner, the Design -Builder, and the
project as a whole.
Partnering is achieved by the following:
a Identification of mutual project goals and objectives for costs, schedule, safety, etc.
' . Preparation of a Project Charter outlining and agreeing to listed charter goals and objectives.
• Instituting disputes resolution at the project level and ascending in order per next level of
disputes resolution through to final meetings with the City Project Manager and contractor's
Management.
• Defining principals to resolve disputes prior to exercising remedies clauses of the contract.
The process will be developed to provide discourse and dialogue, embrace good faith dealing in
disputes resolution process and establish an element of trust between the parties. The goal is to
minimize the need to exercise the contract disputes resolution clauses and resolve issues without
litigation.
Master CPM Summary Project Schedule
The DBM will prepare a master summary CPM schedule utilizing Primavera scheduling software
' which will integrate all the necessary administrative requirements required of CITY with significant
milestone dates for proposed construction schedules of all construction operations. This will
constitute the "control of time" document for the project. This schedule will be cost loaded for each
activity and will be the basis for providing cash flows for the project prior to start of and during
construction. The schedule will be updated monthly to define timely actions required by other parties
City of Huntington Beach BUTTER
Design Build Management -Springdale Reservoir
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and permit replanning of resources as necessary to maintain project time objectives and provide basis
for revised cash flow projections. The DB's initial schedule will be incorporated in the Master
Schedule and updated as the DB's schedule is finalized during the Design Development Phase.
The DBM will review City's DB's program schedule for significant milestone dates. Design and
construction contracts at the site will be integrated into the schedule. The schedule permits
expansion and revision for events affecting the project delivery schedule. Changes in planning phases
and/or delays to issuance of N.T.P. to the Design/Builder will be illustrated on the updated project
CPM schedule to maintain a complete "as built" history of the project and to provide a benchmark for
performance of all parties to the project for meeting time schedules.
Introduce Management Information Systems by Construction Manager
The DBM will introduce necessary management information systems. These are standard and fully
documented procedures to acquire and control the dissemination of information relative to this
construction project. They include various forms of computerized data, reports, documents control,
and various software programs for contract administration purposes.
DESIGN DEVELOPMENT PHASE
The DBM will chair and document design development meetings that will be initiated with the DB's
initial RFP response in their bid proposal. A minimum of 2 meetings per month will be necessary to
monitor progress of design development. The DBM team, the CITY and the DB's project management
staff will attend these meetings through the various phases to 30%, 60%, 90% and 100% completion
of DB's design. Minutes of all meetings will be taken and approval and accepted design suggestions
from DBM the City and the design -builder will be logged for inclusion in final DB design documents.
(See Organization and Linear Responsibilities Charts.) Final acceptance by the CITY of final plans
and specs will initiate or release contract plans and specifications for construction and Notice to
Proceed for Construction Phase.
CONSTRUCTION PHASE
This phase will begin with the Notice to Proceed to the Design Builder and release of plans for
construction. Construction Management of the project will include the following activities to be
performed by the Design Build Manager:
1 Pre -construction Conference
Prior to the start of construction, the DBM team will meet with other contractual entities as needed to
outline to the Design/Builder: contract administration guidelines, contractual roles, reinforcement of
specific requirements for safety, traffic access, community issues and coordination issues for the
work. DB will be provided a copy of construction management procedures manual.
Planning and Scheduling Coordination
The DBM will review the Design/Builder's initial construction phase CPM schedule verifying
compliance with project specifications and various milestone dates and implement schedule progress
monitoring during monthly updates. The DBM will incorporate the Design/Builder's latest revised
project GPM schedule utilizing Primavera Systems software schedules to assess and monitor
sequencing of construction of all construction activities on the site. The Design/Builder's schedule of
values will be reviewed by the DBM and the CPM will be cost loaded based upon approved
Design/Builder's schedule of values for purposes of payment.
Construction Schedule Monitoring
The overall construction progress will be monitored and cost loaded CPM schedule updated monthly,
as a minimum and compared to the approved project baseline schedule. Slippage of any contract
activities on the critical path and time sequence problems will be identified early so that corrective
' City Of Huntington Beach BUTTER
Design Build Management Services: Springdale Reservoir
SECTION 1 — PROJECT APPROACH
1
action may be taken if possible by the Project Management Team. Design/Builder should be required
to re-evaluate the logic of his original schedule and resubmit revised planning should the original plan
be ineffective or not followed. All Design/Builder time extensions must be supported by schedule
impact on the critical path only on the approved project schedule. All delays, regardless of source, will
be documented as to the nature and responsibility and an analysis will be made of its effect on the
project progress including the effects of all authorized change orders. This is a claims avoidance
technique. Following this procedure will assist the City in claims evaluation for recommendations of
meritorious or non -meritorious Design/Builder claims. This evaluation will also include monitoring
design engineer performance on delayed return of submittals to Design/Builder, which can affect
equipment procurement and delay project completion date.
Design/Builder Safety Programs
The Design/Builder will submit a copy of its current Health and Safety plan modified to reflect site -
specific health and safety conditions related to the CITY project. Prior to the start of construction, the
DBM. Design/Builder and appropriate CITY personnel will meet to discuss the unique health and
safety problems associated with any proposed concurrent construction contracts. All issues with
respect to traffic, haul routes, work areas, safety clothing, hazardous waste, etc. will be discussed. All
CAVOSHA safety regulations are to be strictly enforced by the Design/Builder's Safety Engineer. The
monitoring of the Design/Builder's safety programs will be a weekly agenda item for the full term of the
project. The Design/Builder, and not the Construction Manager, is responsible for the
Implementation of safety programs.
Submittals
A computerized systematic tracking procedure will be established by the DBM Project Manager for
timely submittal review and processing of shop drawings with means for acceleration of review
possible for significant critical controlling shop drawings. Submittal tracking will be introduced into the
document control system and status of submittals will be known at all times. This system will be
coordinated with the Design/Builder per contract document requirements. The DBM will provide plans
and specification reviews as design packages are completed and shop drawings are received during
construction phase and provide recommendations and review comments supplemented by City's
review comment input and summarized to provide a coordinated response.
As - Built Drawings
The Resident Engineer/inspector will monitor the as - Built drawings prepared by the Design/Builder
to insure that timely recording of As - Built drawings are being accomplished. Construction contract
documents should provide the owner with the ability to withhold a percentage of the monthly pay
request to insure timely completion of As -Built drawings.
Bulletins - Plan Clarifications and Requests for Information
The DBM will process all contractual correspondence. All responses will be monitored with suspense
action dates and follow-up procedures implemented to ensure timely action by all parties to project
issues including input from City staff and Building Department outside approvals such as McDonnell
center overview.
Project Weekly Meetings
The Resident Engineer will schedule weekly meetings with representatives of the City, DB, and other
agency representatives (if required) to resolve all project matters; e.g. progress, job problems, actions
requiring clarification of design intent, ambiguities in contract documents and assess responsibilities
for response to respective participants. DBM will implement action monitoring to insure compliance
and timely response. The meeting minutes will be documented and distributed to the City and
Design/Builder for a complete record of project transactions and shall be included in the project
library.
City Of Huntington Beach BIJTI ER
Design Build Management Services: Springdale Reservoir
r
0 0 SECTION 1— PROJECT APPROACH
Contract Change Orders & Contract Modifications
The Construction Manager will have no authority to issue changes or modifications to the contract
documents. CITY or DB may initiate a change or request for changes or modifications may arise due
to differing site conditions. The Construction Manager will track, document and negotiate ail changes
for added costs or credits with the construction Design/Builder and evaluate all schedule impacts of
changes in addition to advising the City of equitable cost and time adjustments for proposed or
authorized changes including credits, if any, that are due. The Resident Engineer will coordinate
change order procedures for preparation of change order document to be executed by the
Design/Builder and the City. Tracking logs and status for reporting of all changes is a part of the
Management information Systems proposed along with detailed change order justifications for upper
management ability to approve the need and justify same to City council for upper management.
Monthly Status Report of Construction Progress
A monthly written status report will be prepared by the DBM with an overview of details of entire
project including project costs to date citing the status of time and costs associated with the project,
reconciliation of contract time, work progress and manpower usage by the DB and major issues
Iaddressed or arising from the project requiring resolution.
Partnering Meetings
BEI will attend partnering meetings and implementation partnering process and schedule agreed per
City and DB.
Digital Photo Documentation / Digital Video
Still photo documentation will be provided regularly through the project. The photos will be compiled
within a log and key photos included in monthly reporting. The still photography is adequate for
general record purposes. These will be supplemented with video taken at appropriate times to
correspond with construction progress for the entire construction site. In addition, we perform
videotaping of the project on a monthly basis with audio input emphasizing the salient features of the
reporting period. Videotaping should be utilized to document special conditions, safety violations or
accidents where injuries occur.
Invoices and Progress Pay Requests
The DBM staff will receive, check, and verify all Design/Builder progress payment requests and other
project -related invoices based upon cost loaded CPM generated progress payments. Progress pay
requests will be checked against the approved CPM schedule of assigned values and actual in -place
quantities verified at the end of the pay period. The pay request format will be established by the DBM
team to expedite checking, processing, and subsequent updating of project budgets and cost
projections and forwarded to City for approval and payment to DB.
Project Budgets/Reporting
The DBM team will assist the City in establishing project budgets and in monitoring and updated the
budgets and cash flows. Budgets will be developed to the level of detail desired by the City and may
include construction costs, DBM costs, City administration costs, finance costs (if applicable),
engineering costs, and other costs as appropriate. Cash flow schedules will also be prepared.
Budgets and cash flow requirements will be updated as requested based on the construction cost
rreports and estimates to complete. Budget reports can be presented in a variety of formats including
several different types of graphical presentation as requested and deemed useful for City reporting
needs.
IContract Claims
The DBM and support staff will evaluate all claims by the Design/Builder seeking additional costs or
additional time for contract modifications occurring during the construction period. The documentation
of claims issues are included in the Management Information Systems and provide the DBM with
detailed data for determination of validity of all requests for additional compensation or time. The
City Of Huntington Beach BUTTER
Design Build Management Services: Springdale Reservoir
• SECTION 1 — PROJECT APPROACH
DBM will assess whether the claim is merited or not and make recommendations on resolution or
denial of claimed costs. Unresolved claims will be administered through the remedies clauses of the
construction contract under the direction of the City up to contract completion date. DB will provide
full coordination and documentation of any claim for possible purpose of litigation of arbitration of
unresolved issues remaining at project closeout.
QA/0C Monitoring
The DBM will provide the necessary ICBO inspection disciplines and services on an as- required
basis for the various stages of construction through acceptance of the project. The DBM will provide
and coordinate all inspections required as well as contacts with building department involved in
inspection and acceptance of work product. The required inspection disciplines will provide records of
material installations and deficiencies noted by qualified inspection personnel with follow-up
procedures recommended for insuring that corrections are made for non -conforming work necessary
to comply with contract document requirements. The DBM will also monitor the DB's QA/QA program
as submitted for evaluation of conformance to project criteria and final plan and specifications
including obtaining building department permits.
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'Quality Control: Materials
Materials and fabricated items will be inspected by the DB and DBM at the job site. As work
proceeds, inspection and reports of material or workmanship deficiencies, along with required
corrections will be maintained by the DBM. Shop or factory testing or witnessing will be done by the
DBM's in -plant inspection if directed by the City. The Project Manager will coordinate the various
inspections and or testing laboratories furnished by the Design/Builder and the DBM's testing
laboratories under the terms of their contracts along with recording results of contract quality control
and quality assurance compliance activities.
Geotechnical Services
The DBM will coordinate the following scope through its subcontractor, GPI:
• Provide independent geotechnical report prior to Design Development Phase to confirm DB's
subsurface design assumptions
0 Field technician services to perform observation, sampling and density testing during
earthwork
• As needed geotechnical engineering field support to evaluate the suitability and provide
recommendations for stabilization where appropriate.
Field technician services for sampling and testing fresh concrete including testing for slump,
temperature and molding compressive strength cylinder samples.
• Laboratory testing to evaluate the characteristics of backfill materials, including maximum dry
density/optimum moisture, sand equivalent, sieve
• Preparation of daily reports and field memoranda to document the earthwork operations
observed and density test results.
• Preparation of a final report summarizing the results of our laboratory and field density testing
performed during earthwork construction.
Field Survey
The DBM will coordinate construction staking survey per developed project specifications and spot
check the accuracy of Design/Builder surveys for construction staking, elevations, reference marks,
grade stakes, alignment stakes, monuments and existing utilities. The Design/Builder will be
responsible to layout its work from horizontal and vertical control surveys furnished by the City. The
City may furnish all baseline horizontal and vertical control for use by DB or alternately have the DBM
provide this service.
City Of Huntington Beach BUTIER
Design Build Management Services: Springdale Reservoir
• 0 SECTION 1 — PROJECT APPROACH
START-UP, ACCEPTANCE AND CLOSE OUT
The DBM will assist the City in coordination of operator training prior to start-up, witness and
document start-up process, and formalize start-up performances and documentation by the
Design/Builder. When the Design/Builder advises the DBM that the project is substantially complete,
the DBM and City Operations will prepare a final punch list of items to be completed by the
Design/Builder. Prior to final acceptance, the DBM will verify that the punch list items have been
completed and the project is substantially complete and certified to deliver product water to meet
water quality standards.
Once the City accepts any part of all of the construction for purposes of beneficial occupancy, it will be
formalized by documentation that describes the construction, date accepted and informs the City that
the warranty period has started as of that date. The City is responsible for proper operation and
maintenance prior to start up testing and training of City's staff of facilities to assure compliance with
warranty terms set forth in the contract documents. The DBM will assemble all warranties and
guarantees and operations and maintenance manuals for the City's operations staff.
All unsettled claims will be given evaluation by the DBM project manager with recommendations for
validity to the City or its legal counsel. Our goal is to settle disputes by negotiation during construction
or before the end of the contract. Reasonable compromises can usually be obtained for the City's
benefit without litigation. BEI has historically achieved this and no projects in 25 years managed by
BEI have ended in litigation.
' Final Project Report
The DBM will compile a project final Construction Report summarizing the project history with all
summaries of performance, a description of major project problems, identification of once resolution of
all Design/Builder claims and recommendations for more cost-effective procedures for any future City
projects. The final report will also include as an appendix the final report of the As -Built Record
Drawings and Construction Record Drawings, which is the basis for acceptance all hard copy and
electronic files and all project correspondence will be turned over to CITY for project history including
all hard copy data and computer discs.
1
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City Of Huntington Beach BUTIER
Design Build Management Services; Springdale Reservoir
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BUTIER
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SECTION 2
Project Team
Butler has assembled a team of highly skilled professionals who have successfully managed
design/build water infr structure projects of similar magnitude and complexity for numerous public
entities. Complementing the team's exceptional project management and technical skills is the
ability of its members to communicate project information to the general public and City staff.
Butier is proposing a multi -disciplined technical review team to ensure the design -builder provides
the City a product in compliance with its accepted proposal. The local design firm of Envirocon
Consulting Engineers will serve as an extension to the Butier team during design development on
' structural issues. In addition, Butier has engaged GPI to perform pre -construction geotechncial
evaluation and construction phase testing. GPI is very familiar with the conditions on the Springdale
site.
' Serving as Project Manager will be Mark Butier, P.E. Mr. Butier is an accomplished construction
management professional. He has successfully managed over $700M of design/build and
design/bid/build public works projects including over $500M of water and wastewater reclamation
projects. His background includes numerous pipeline and treatment facility projects, as well as
serving as expert witness on behalf of public agencies for multi -million dollar construction claims.
' His expertise is in providing construction management for major civil sanitary structural engineering
projects in southern California, specifically wastewater treatment.
Casey Harris, whose relevant experience as a project manager and resident engineer spans over
19 years, will serve as Alternate Project Manager. An expert CPM scheduler, Mr. Harris has
successfully managed the construction of multi -million dollar design/build and design/bid/build
water, wastewater projects throughout southern California and Arizona for major municipal, public
agency, and special district entities, representing over a quarter billion dollars in construction costs.
His most relevant projects include: Project Manager fora $17M, 16 MGD Title 22 design/build
upgrade for the West Basin Municipal Water District, which involved complex system
instrumentation, electrical, and mechanical requirements. Project Manager/ Resident Engineer for a
15M MF/RO design/build upgrade for the West Basin Municipal Water District, Phase III
Expansion and a $22M, design/build program for the Water Replenishment District of Southern
California. All of Mr. Harris's projects have been completed without litigation.
' In selecting the key project team members, Butier considered the following criteria, which we
understand to be of importance to City with regard to this project:
' . Prior experience in the management of design/build projects
• Water facility experience, specifically rectangular tank reservoirs
• Limited disruption of existing operations and constrained working areas
• Prior construction management on design/build projects with involvement of City staff
during design development.
• Project experience with short-listed design builders
• Potential for use of deep shoring systems
• Potential use oft nnelin
• Experience with wo_o_d roofing systems (Certified Inspecforsi
• Experience In monitoring QA/QC durin_o construction on a design build protect.
Cltyof Huntington Beach - BUTIER
' Design Build Management services: Springdale Reservoir
• • SECTION 2 - PROJECT TEAM
Project Manager
Mark M. Butier, P.E.
Mark M. Butler is the principal of Butler Engineering, Inc. (BEI), a construction management and
consulting engineering firm specializing in assisting public agencies, municipalities, and special
district with the management of heavy civil capital improvement. and infrastructure construction and
expansion projects. His expertise is in project management, construction management, monitoring,
inspection and contract administration services, including claims avoidance consultation,
preparation and evaluation of construction contract claims, assistance for arbitration or litigation,
CPM scheduling, value engineering and shoring. Prior to forming BEI in 1976, Mr. Butler spent 10
years as a civil designer in charge of major civil sanitary structural engineering projects in southern
California, and an additional 15 as a civil engineer in the heavy engineering construction industry in
southern California. As a management employee of major Class "A" engineering construction
contractors, Mr. Butler was responsible for estimating and construction project management of
large engineering projects totaling over $65 million in construction value.
Testimony to Mr. Butler's expertise is his appointment to the American Bar Association's Committee
on Construction Litigation in their Register of Expert Witnesses for the Construction Industry. This
committee acknowledges the following areas of expertise: construction management, construction
claims, construction inspection, construction delays and litigation support. In addition to this
recognition, Mr. Butler is frequently retained by water districts, municipalities, and public companies
as an expert witness in arbitration, litigation and evaluation of validity of claims in construction
contract disputes. As Resident Engineer or Project Manager, Mr. Butler has successfully managed
over a half -billion dollars of water and wastewater reclamation construction projects.
RELEVANT PROJECT ASSIGNMENTS.
PROJECT NAME
OWNER
PROJECT TYPE/
CONSTRUCTION $
RELEVANCY TO SPRINGDALE
a
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a
3
T
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d
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HS
cii
Upgrade for 15 MGD Title 22
West Basin Municipal
Dcs gn/Budd
Expansion
Water District
$15 million
Carson, CA
MCWD Colored Water Treatment
Mesa Consolidated Water
Desgn/ Build
Facility; Well Upgrades
District
$15 Million
Costa Mesa, CA
Chevron Facilities: Phase III
West Basin Municipal
Des gnlBuild
Expansion WBMWD
water District
$15 million
Torrance, CA
West Coast Basin Desalination
Water Replenishment
Des gn/Build
Program, Phase I
District of Southern
$22 million
Torrance, CA
I California
ACADEMIC CREDENTIALS PROFESSIONAL REGISTRATIONS
• R.S., Civil Engineering, Santa Clara University Civil Engineer. Stale of California
• Civil Engineer, State of Arizona
PROFESSIONAL AFFILIATIONS
• American Consulting Engineers Council
• Panel Member American Arbitration Association
' City of Huntington- BUTIER
Design Build Management Services: Springdale Reservoir
• • SECTION 2 - PROJECT TEAM
Casey Harris, Alternate Project Manager
Mr. Harris's relevant experience as a project manager and resident engineer spans over 18 years
He has served as Resident Engineer, Assistant Resident Engineer, and Project Manager on
Butier's largest and high -visibility water and wastewater facility construction projects, including:
West Basin Municipal Water District, Orange County Integrated Waste Management District, and
Metropolitan Water District of Southern California. His overall experience encompasses full contract
administration, CPM scheduling, shop drawing reviews, cost controls, change order negotiations,
and contractor claims resolution. He has extensive experience interacting and coordinating with
design/builders, owner consultants, regulatory agencies, and subcontractors. Mr. Harris has been
responsible for implementing and monitoring change order systems and environmental mitigation
monitoring plans; and partaking in public releases and project publicity programs.
RELEVANT PROJECT ASSIGNMENTS.
PROJECT NAME
OWNER
PROJECT TYPE/
CONSTRUCTION $
RELEVANCY TO SPRINGDALE
E
LL
m
G d
g
c
U3
3
dn`
06ii
NNU
Upgrade for 15 MGD Title 22
West Basin Municipal
Des gniauad
Expansion
Water District
=15 m11110n
Carson, CA
Chevron Facilities: Phase III
West Basin Municipal
Des,gniBuild
Expansion WBMWD
Water District
$15million
Torrance, CA
West Coast Basin Desalination
Water Replenishment
Desgn/Build
Program, Phase I
District of Southern
SU million
Torrance, CA
California
ACADEMIC CREDENTIALS
• B.S. Construction Engineering, 1977, Arizona State University
• Graduate Studies, 1977, 1978, Arizona State University
Cost and Schedule Control
Mark M. Butler, Jr.
Mark Butler has over 13 years of varied experience as an Assistant Resident Engineer and
inspector for major municipal and public agency heavy civil engineering and infrastructure projects.
Construction management assignments have exceeded $60 million in construction costs. Primary
emphasis has been in water and sewer transmission and treatment, and landfills. His
responsibilities have included project field engineer / inspector in quality control for mechanical /
civil / inspection; shop drawing review and approval; constructability analyses; full responsibilities
for contract administration; CPM scheduling and cost controls and contractor claims and changes.
Most recently, Mr. Butier has evaluated the cost and schedule impacts on a $9.8 million
construction claim for San Diego County Water Authority.
ACADEMIC CREDENTIALS PROFESSIONAL REGISTRATIONS
• University of California, Irvine, Graduate School 0 General Engineering Contractor, State of
of Management, M.B.A.: Finance California: Class A 716863
• University of Southern California, B.A./ B.A. 0 Registered Construction Inspector, ACIA:
City of Huntington. BUTI ER
Design Build Management Services: Springdale Reservoir
i i
SECTION 2 —PROJECT TEAM
' Economics / Political Science Division I Engineering 5572
California State University: Long Beach,
Graduate Studies: Civil Engineering
Mechanical and Instrumentation
Ron Collins, P.E. Instruments & Controls
Mr. Collins is a registered Professional Control System Engineer whose project experience includes
water and wastewater treatment facilities. He has worked on numerous relevant projects within
Orange and Los Angeles Counties. His capabilities include design development, material and
manpower estimating, bid evaluation and project scheduling, with special expertise in industrial
instrumentation and process piping. Mr. Collins has provided direct supervision of all phases of
piping and instrument installations from setting of equipment to calibration, checkout and start-up
assistance for computerized pneumatic /electronic instrumentation systems. Mr. Collins has also
set-up training programs for client personnel prior to plant turnover, and has also performed as
client representative supervising and evaluating subcontractor performance.
ACADEMIC CREDENTIALS PROFESSIONAL REGISTRATIONS
• Purdue University, Lafayette, Indiana Registered Professional Control System Engineer,
State of California, No, 2718
1
Electrical
Bob Clarke, E.E. Electrical Engineer
Mr. Clark is a professional Electrical Engineer with 30 years of experience in electrical engineering
' design of institutional and public works facilities with primary emphasis on wastewater and water
treatment facilities. The focus of his experience is in construction inspection and system start-up for
large and small wastewater treatment plants, including electrical and instrumentation, to ascertain
compliance with contract documents. He also designs energy management, co -generation and
emergency generations for City and County installations. Capabilities include planning, layout,
design and overhead construction with associated switchgear, substations, motor control centers,
relaying and metering, design and specifications for instrumentation systems including both analog
and digital control technology.
' Mr. Clark is currently involved with the Water Replenishment District West Coast Basin Desalination
Program, Phase I. His additional relevant experience includes serving as Electrical designer for the
Mobile and Title 22 projects; County Sanitation Districts of Orange County $77M Wastewater
' Treatment Plant expansion at Plant No. 2, Huntington Beach, California; Chief Engineer on the City
of Phoenix's partially grant funded program for construction of first phase 30 mgd expansion of 91 st
' Avenue Plant to provide controls for original plant and contemplated expansion programs (the value
of this construction contract for liquid and solid streams was $50,000,000); .and Electrical Designer
for the $40M Union Hills Water Treatment Plant expansion for the City of Phoenix.
ACADEMIC CREDENTIALS PROFESSIONAL REGISTRATIONS
• B.S. Electrical Engineering. University of 0 Professional Electrical Engineer, States of
Oklahoma California, Arizona and Nevada
• Masters Electrical Engineering, California 0 California Professional Engineer Control
Western
City of Huntington- BUTTER
Design Build Management Services: Springdale Reservoir
0 0 SECTION 2 - PROJECT TERM
1
Structural
Osama Abdel Aal, P.E., Envirocon Consulting Engineers, Inc.
Mr. Abdel Aal has over 25 years of experience in civil and structural engineering covering all
aspects of project management, project design management, project engineering, structural
design, specifications, construction document preparation and construction management. Mr.
Abdel Aal's experiences include the traditional project delivery system (Design -Bid) and the
Design -Build project delivery system. The major emphasis of his experience is the design of water
treatment facilities wastewater treatment facilities, 2urnoing stations reinforced concrete
reservoirs. -steel storage tanks, pipelines and major hydraulic structures. In addition, Mr. Abdel Aal
has extensive design experience in heavy concrete and steel structures, rigid and flexible tunnels,
cut -and -cover concrete structures and under ground stations for mass transit systems. Mr, Abdel
Aal experience also includes construction management, value engineering, supervising and
reviewing contractor performance and managing client- contractor relationship.
Mr. Abdel Aal was specifically selected for this project based on his experience with rectangular
tank, rigid mat design. He has directed the design of numerous water and wastewater treatment
plants, reservoirs, pumping stations, tunnels, and bridges both in the US and internationally.
ACADEMIC CREDENTIALS
PROFESSIONAL REGISTRATIONS
Engineering Management Program, California Instil • Civil Engineer in California, # 34252, 1982:
Technology, 1990 a Civil Engineer in Arizona, # 23017,1989
M.S., Structural Engineering, City University, a Civil Engineer in Nevada, # 09290, 1991
London, England, 1979 & Civil Engineer in Minnesota, # 21970, 1992
B.S., Civil Engineering, Cairo University, a Civil Engineer in Idaho # 8864, 1998
Egypt. 1972
Geotechncical
' Byron Konstantinidis, P.E. GPI, Consulting
The geotechnical services for this project will be managed by Byron Konstantinidis. He has 29
' years experience in geotechnical consulting practice and is a registered Civil and Geotechnical
Engineer in California. His practical experience includes a variety of public works projects.
Additionally, his heavy construction project experience includes all types of water storage and
' distribution facilities,- major power plants, transportation projects, harbor developments, as well as
commercial proiects with challenging soil conditions. Mr. Konstantinidis lives in Huntington Beach
and is very familiar Vith the Springdale project site.
' Inspection QAIQC
Kirkland Fordham
' Mr. Fordham has six years experience inspecting heavy construction projects for the Metropolitan
Water District„ of Southern California, including numerous plant expansions. During this time, Mr.
Fordham conducted various types of inspection, including reinforcing steel and concrete structures
' building and found tion subgrade preparation, pipeline installation (various sizes), welded steel,
CMCL, PVC, impermeable lining systems, rock anchor slope stabilization, masonry buildings,
structural steel erection, welding (structural and pipeline), roofing, HVAC, wood stud framing.
' Overall responsibilities included quality assurance and compliance with contract specifications, and
daily written reports. He also performed field testing of various soils, concrete, and coating
' City of Huntington- BUTTER
Design Build Management Services: Springdale Reservoir
• • SECTION 2 — PROJECT TEAM
1
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systems, and assisted with revisions of design drawings, estimating, maps, schematics, diagrams
and analysis of various construction materials incorporated in the work.
Mr. Fordham is currently serving as Inspector on the West Basin Water Recycling Plant Phase IN
Expansion Project in El Segundo. In this capacity, he provides daily inspection of construction
against contract document plans and specifications.
Education
Administrative Justice, Los Angeles Valley
College, Van Nuys, CA
Police Sciences, John Tyler Community
College. Chesterfield, VA
Bart Crawford
Registrations / Certifications
American Concrete Institute - Grade 1 Field
Technician
ICBO Certification. Structural Concrete, Masonry
Mr. Bart Crawford recently came to Butier from the Metropolitan Water District. Los Angeles, where
he spent over five years as an inspector. His inspection expertise is in concrete and steel
structures, various types of form work, bridge construction, controlled blasting, pre -stress, earth
work, roadway improvements, rock bolting, reinforcing steel, tunneling, metal decking, architectural
/ interior finish. His inspection duties also included utility / agency coordination, submittals, RFI and
field memo responses, interpretation of drawings and general correspondence with design
engineer.
Mr. Crawford currently serves as Inspector for a $22+ million design/build contract for the Water
Replenishment District of Southern California involving the construction of two desalter facilities
and associated piping and appurtenances. Butier Engineering is the Construction Manager on
record for this project.
Education
Ric Hondo Jr. College, Whittier, CA
Construction Apprenticeship, 1981
Pasadena Jr. College, Pasadena, CA
Construction Management, 1978
Certifications
American Concrete Institute Certification
Fontana, CA, 2000
ICBO Certification: Structural Concrete,
Masonry
Monty Eliassen
Mr. Monty Eliassen is an ICBO-certifled project inspector with over 25 years of inspection and
construction management experience, with a focus on building inspection. He has served as
Supervisor of Inspection, Deputy Construction Inspector, Quality Assurance Manager, and
Superintendent for a construction company. His relevant experience includes providing inspection
services for water concrete structures (prestressed) as well as inspecting construction of buildings
including airport terminals and taxiways, hospitals, medical centers and universities.
Responsibilities have generally included insuring compliance with plans, specifications and building
codes, supervising construction inspectors and testing, and general inspection of buildings.
Registrations / Certifications ICBO
• Roofing
■ Structure steel / welding
■ Reinforced concrete
• Structural masonry
• Prestressed concrete
City of Huntington- BLITIER
Design Build Management Services: Springdale Reservoir
M M r== M= M= M M= M M
Regulatory Agencies
DHS
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City of Huntington Be
Water Operations
Technical Reviews
Electrical
Robert Clark
Mechanical
Ron Collins
Instrumentation
and Controls
Ron Collins
Structural
Ossama Abdel-Aal
Geotechnical
Byron K.
City of Huntington Beach -Springdale Reservoir
City of Huntington
Beach
City Council
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Outside Entities
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City of HB Building Dept.
Public Works Department
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Public Works Director
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Project Manager
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Tom Rulla, PE
Design Build Entity
Project Manager
Springdale Reservoir
Mark Butier, PE
Casey Harris (Alt)
QA/QC
Specilaity Sub
Construction Manager
Contractors
Casey Hams
Field Engineer
Quality Control
Outside Testing
Kirkland Fordham
Training Labs
Outside
Inspection: QA/QC Geotechnical
Kirkland Fordham (ICBO) GPI
Bart Crawford (ICBO)
Monty Eliasen(ICBO)
Project Organization
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Relevant E
SECTION 3
Derience
The Butier team brings experience in all critical areas to this project. Butier has built an excellent
track record of completing major design/build and design/bid/build water and wastewater
projects on schedule and within budget. Our projects have ranged in size from $2.2 million to
over $70 million in construction value; have been largely schedule -driven; involved sensitive
residential, community, and environmental issues; required integration with existing facilities,
and coordination with design consultants, builders, owners, regulatory agencies, and specialty
subcontractors.
Provided below is a one -page table denoting the most relevant project experience of the
Butier team. Directly following the table are more detailed descriptions of the projects listed,
complete with information highlighting Butier's experience with handling issues specific to
projects constructed under difficult site constraints. All of the following projects have involved
extensive construction of large (water) retaining concrete structures.
PROJECT NAME
OWNER
PROJECT TYPE/
CONSTRUCTION 5
RELEVANCY TO SPRINGDALE
#rp
cx
2
Upgrade for 15 MGD Title 22
West Basin Municipal
Design/Build
Expansion
Water District
$15 million
Carson, CA
MCWD Colored Water
Mesa Consolidated
Design/ Build
Treatment Facility; Well
Water District
$15 Million
Upgrades
Costa Mesa, CA
Chevron Facilities: Phase III
West Basin Municipal
Design/Build
Expansion WBMWD
Water District
$15 million
0
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Torrance, CA
West Coast Basin Desalination
Water Replenishment
Design/Build
Program, Phase I
District of Southern
$22 million
Torrance CA
California
Perris Valley Regional
Eastern Municipal
Design/Bid/Build
Reclamation Facilities
Water District
$13 million
Perris, CA
Mobile Refinery 3.2 MGD
West Basin Municipal
Design/Bid/Build
Wastewater Treatment Plant
Water District
$8.3 million
Torrance, CA
Gainey Ranch Tertiary
City of Scottsdale
Design/Bid/Build
Treatment Plant
$2.2 million
Scottsdale, A2
Wastewater Treatment Facility
Orange County
Design/Bid/Build
Expansion Program
Sanitation District
$71 million
.
•
•
Huntington Beach, CA
' City of Huntington Beech 3.1
Design -Build Management Services: Springdale Reservoir
13UTIER
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Statement of Qualifications: Design Build Management Services
PROJECT INFORMATION
SERVICES PROVIDED
STAFF INVOLVED
WEST BASIN WATER RECYCLING PLANT OWNER INFORMATION
• Design Phase Mgmt.
Casey Harris
PHASE III EXPANSION PROGRAM West Basin Municipal Water
. Construction
Resident engineering
El Segundo, CA District
management
Project management
BUTIER is 17140 S. Avalon Blvd.
Scheduling
is currently Suite 210
• Inspection services
Contract negotiations
serving as Carson, CA 90746-1296
. QA/QC during
Contract
Program
construction
administration
Manager for a CONTACT
Bid solicitation
$16.4 million Mr. Paul Cook
• Monitoring change orders
Mark Butler, Sr.
design/build (310) 660-6241
• Daily construction reports
Project Principal
project
involving the design and construction of additional CONSTRUCTION VALUE
• Document tracking
Mark Butler,
reverse osmosis and microfiltration RO/MF facilities
( ) $16.4 million
•Records management
Project control l
to provide high quality boiler feed water and
• Scheduling
Contract negotiations
appurtenant facilities to the Chevron refinery, located COMPLETION DATE
across from the subject plant. The proposed March 2001 (Estimated)
• Bid solicitation
Kirkland Fordham
upgrades will be constructed at the WBWRP. Key
• Owner representation
Dail inspection
Y Pe
project challenges include maintaining service at the
Written daily reports
existingplant at all times, with the exception of
P•Extensive
District
carefully planned and timed shut downs and tie-ins.
interface
Ossama Abdel-Aal
The new facilities must also include power
Structural
redundancies in order to maintain uninterrupted flow
of boiler feed water to Chevron.
SAN DIEGO CREEK PUMP STATION OWNER INFORMATION
• Construction
Mark Butler, P.E.
Irvine, CA Irvine Ranch Water District
management
Project principal
15600 Sand Canyon Avenue
• Inspection services
Mark Butler, Jr.
BUTIER is currently providing Irvine, CA 92619-7000
Project management
construction phase services for
• Planningand scheduling
g
Scheduling
the San Diego Creek Pump CONTACT
Project control
Station project, located between Mr. Jeff Staneart, P.E.
• Contract start-up, close-
Michelson Drive and Campus (949) 453-5300
;1&
out and acceptance
Bob Clarke
Drive, adjacent to IRWD's
Electrical Review
Michelson Water Reclamation CONSTRUCTION VALUE
Plant, $800,000
DEC. 2000 COMPLETION
CRY OF HUNTINGTON BEACH BUTTER
•
CJ
Statement of Qualifications: Design Build Mana ement Services
PROJECT INFORMATION
SERVICES PROVIDED
STAFF INVOLVED
COLORED WATER TREATMENT FACILITY MC OWNER INFORMATION
• Construction
Mark Butler, P.E.
1575 Mesa Consolidated Water District
management
Project Manager
Costa Mesa, CA 1965 Placentia
• Inspection services
Claims mitigation
Costa Mesa. CA 92628
The Colored Water Treatment
• QA/QC during design
Gary Walker, P.E.
Facility project is an $11 million CONTACT
and construction, testing
Resident Engineer
design/build effort to produce Ms. Diana Leach
and start-up
Financial
high quality potable water from Assistant General Manager
. Monitoring change orders
naturally colored groundwater. (949) 631-1206
Ryan Walker, EIT
As Construction Manager,
• Daily construction reports
Field Engineer
BUTIER oversees all aspects of Mr. John Bednarski, P.E.
• Document tracking
Schedule review
facility construction. The facility Project Manager on contract from
Submittal review
consists of an ozonation Metropolitan Water District
• Records management
Change Order review
generation system and associated housing structure, (213) 217-5526
• Scheduling
biologically active filtration; disinfection system, one-
Mark Butier, Jr.
million gallon capacity water storage tank to receive CONSTRUCTION VALUE
• Owner representation
Project control
the disinfected product water; and a product water $11 million
• Monthly presentation to
Owner interface
pump station to transfer the potable water from the
the Board of Directors
Contract negotiations
storage tank into MCWD's existing water distribution COMPLETION DATE
system. Unique to the project is its location in a October 2000 (Estimated)
• Assistance with public
Bob Clarke
residential neighborhood. Also of relevance is the
relations issues
Electrical Review
installation of a new water well completed in 1999,
Mobil Refinery 3.2 MGD Wastewater OWNER INFORMATION
• Construction
Casey Harris
Treatment Plant West Basin Municipal Water
management
Resident engineering
- BUTIER provided all 17140 S. Avalon Blvd. Suite 210
• Inspection services
Project management
contract administration, Carson, CA 90746-1296
Scheduling
inspection and quality
• QA/QC during design
Mark Butler, Sr.
_ control, CPM scheduling CONTACT
and construction, testing
Project principal
monitoring and updating; Mr. Paul Shoenberger
and start-up
Claims mitigation
change order negotiation; (310) 217-2222
• Monitoring change orders
coordinated submittals with project designers and
CONSTRUCTION VALUE
• Dail construction reports
y p
Mark Butier, Jr.
contractor; and provided consultation on disputed
Project control
issues. In addition, the team was required to monitor $8.3 Million
• Document tracking
Contract negotiations
Health and Safety programs dictated by strict Mobil COMPLETION DATE
• Records management
Refinery Safety Program Standards. March 1997
• Scheduling
Ron Collins
Mech. & Instr.
CRY OF NUNRNGTON BEACH BUTTER
U
is
Statement of Qualifications: Design Build Management Services
PROJECT INFORMATION
SERVICES PROVIDED
STAFF INVOLVED
WESTCOAST BASIN DESALINATION PROGRAM, OWNER INFORMATION
• Construction
Casey Harris
PHASE 1, Torrance, CA Water Replenishment District Of
management
Resident engineering
Southern California
• Inspection services
Project management
BUTIER is 12621 E. 166th Street
Scheduling
currently Cerritos, CA 90703
• QA/QC during design
Mark Butler, Sr.
providing
and construction, testing
Project principal
- design / bid / CONTACT
and start-up
Claims mitigation
build oversight Ms. Melinda Sperry, P.E.
•Monitoring change orders
for Phase I of Project Manager
Mark Butier, Jr.
the WRD West (562) 921-5521
• Daily construction reports
Project control
- Coast Basin
• Document tracking
Contract negotiations
Desalination CONSTRUCTION VALUE
" Program. $24 million
• Records management
Stephen White
Phase I consists of the design and construction of
• Scheduling
Office/field engineer
two new desalination facilities in Torrance to remove COMPLETION DATE
Project
1
the trapped seawater plume from the West Coast June 2001 (Estimated)
• Bid solicitation
documentation
Basin and restore this affected portion of the Basin
• Owner representation
Submittal review
as a local drinking water source. Treatment at the
desalter facilities consists of cartridge filtration, acid
• Interface with cities of
Bart Crawford
addition, two -stage reverse osmosis membrane
Torrance and Redondo
Daily inspection
treatment, decarbonation, and chloramines
Beach
disinfection. The project also involves the
Bob Clarke
installation of three new water wells. Part of
Electrical Review
Butier's scope will involve the installation of all
associated well equipment, associated buildings,
landscaping, general site improvements,
transmission pipelines, and street improvements.
MY of HUHnNOM BEACH B UTI ER
•
M
M
M
M M M M M M r M M=1 M M IM w M W
Statement of Qualifications: Design Build Management Services
PROJECT INFORMATION
SERVICES PROVIDED
STAFF INVOLVED
• Construction
Casey Harris
Perris Valley Regional Reclamation Facilities OWNER INFORMATION
management
Resident engineering
Perris, California Eastern Municipal Water District
Project management
BUTIER
provided CONTACT
•Inspection services
• QA/QC during design
Scheduling
Mark Butler, Sr.
F contract Mr. Bill Plumber
and construction, testing
Project principal
1 P P
_f administration (760) 602-2768
and start-up
Claims mitigation
services,
scheduling, CONSTRUCTION VALUE
• Monitoring change orders
.' cost control $ 38 Million
• Daily construction reports
Mark Butler, Jr.
and overall
Project control
program management for this $ 38 million project. COMPLETION DATE
• Document tracking
Contract negotiations
Responsibilities included monitoring all inspection March 1993
• Records management
staff assigned to the project; interfacing with the
• Scheduling
Ossama Abdel-Aal
Structural
design engineer, EMWD staff and regulatory
agencies, and managing the Owner's quality control
forces to inspect the placement of 9,000+ CY of
Bob Clarke
quality concrete for multiple new structures without
Electrical Review
defect.
CITY OF HUNTINGTON BEACH
BUTIER
•
•
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Fee Schedule & Estimate
Construction Design Build Manager for Peck Reservoir Expansion
I. Mobilization Phase
A. Project Familiarization
PM
12 Hrs. @
I $110
$1320
RE
12 Hrs. @
$100
$1200
Subtotal
24 Hrs.
$2,500
B. Partnerinq
PM
8 Hrs. @
I S110
$ 880
RE
8 Hrs. @
$100
$ 800
FSubt toaII
1'61Rii
MIT
C. Review DB Proposal
PM
8 Hrs. @
$110
$ 880
RE
8 Hrs @
VOL
$ 800
Structural
12 Hrs. @
$125
$ 1500
Electrical
8 Hrs. 0
$ 85
$ 760
Instrumentation
8 Hrs. ®
S 80
$ 640
Mechanical
8 Hrs. @
$ 80
$ 640
jSubt to al
521Hr's
$5?2201
D. Prepare Master Schedule
PM
8 Hrs. @
$110
$ 880
Scheduler
16 Hrs. @
S 85
$ 1360
It urM3tal=
2'4 Hrs._.
_.:...
$W4_01
E. Review Health an Safety Plan Contractor QA/QC Plan,
Public Relations Plan
RE
32 Hrs. @
$100
$3,200
Mechanical
8 Hrs @
$ 85
$ 600
Structural
12 Hrs. @
$125
$ 1500
Electrical
8 Hrs. @ 1
$ 95
$ 760
SU -Offlal
�601Mrrs--
`:
$5%1L4
F. Prepare CM Procedure Manual
PM
24 Hrs. @
$110
$2,640
RE
24 Hrs @
$100
$2,400
Tech
16 Hrs. @
$ 50
$ 800
ESubtotal __.
64jHr�
M$5!840j
SUBTOTAL MOBILIZATION (ROUNDED)
$24,000
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II. Design Development Phase
30%, 60%, 90%, 100%
G. Meetings 20 EA
1PM 1112 A. rs. @1111l[$i1;00=[$i1.2T000'
H. Review Hours Various Disciplines
•
Structural
50 Hrs. @
$125
$ 6,250
Civil
40 Hrs @
$ 85
$ 3,400
Electrical
32 Hrs. @
$ 85
$ 2,720
Mechanical
32 Hrs. @
I $ 85
$ 2,720
Instrumentation
30 Hrs. @
$ 85
1 $ 2,550
[56b7tgtal
1'84IHrs.
�
I V11t7),' 01
SUBTOTAL DESIGN DEVELOPMENT (ROUNDED) $30,000
III. Construction Phase
1. Proiect Mananement Contract Administration 13 Months
PM
400 Hrs. @
$110
$ 44,000
RE
1900 Hrs @
$100
$190,000
Tech
1000 Hrs. @
$ 50
$ 50,000
[Subtotai
3300,Hr6.
[$28-74716 01
J. ICBO Inspections
111, s ection_ -J 1;OOO Hrs. ®MI[$7A0=1[$7iQTo0OM�
K. Shop Drawings Reviews Assume 60 Shop
Drawings & Submittals
[Re iew. j24.QIHrs. ®=[$85�
L. Close Out Final Report
PM
30 Hrs. @
$110
$3,300
RE
24 Hrs ®
$100
$2,400
Tech
24 Hrs. ®
$ 50
$1,200
I4Siat5.total�
�7.8IHrs.
R=-$6,9001
M, Other Direct Field Support Costs
Project Vehicle
13 MO. @
$700
$ 9000
UPS/Mailing
Lump Sum
$ 1500
Compute r/Sof tware
Lump Sum
$ 3000
Office Su lies
Lump Sum
$ 1500
[STbtotal -
�
[Si1I�r000
SUBTOTAL CONSTRUCTION PHASE (ROUNDED)
GRAND TOTAL
$396,000
$450,000
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IV. Contingency Estimated Budget Costs Outside Services/Laboratory
In plant Pipe Fabrications Estimated
iEstimated C40E.iRN @� 1 [$65=
Witness Testing Location Not Known
Construction Phase Geotechnical Services
PE
100 Hrs. @
$155
$15,500
Staff Engineer
25 Hrs. @
$80
S 2,000
Field Tech
200 Hrs. @
$81
$16,200
Word Processor
20 Hrs.
$53
$ 1,060
[STbtatal,,Y�4'
78�!Hrs..
�
�$35;000
Laboratory Testing
T,wininLraborator, [Mist. ®[$i1[5tQ00
Independent Geotechnical Report (May not be required)
Twinin lLtaborato, 1pisc. g,$;15,OOD
BUDGET COSTS SUBTOTAL W/O INDEPENDENT GEOTECHNICAL REPORT$56,600
SUBTOTAL WITH INDEPENDENT GEOTECHNICAL REPORT
$70,600
Note: The above budget cost items will be subject to evaluation of duplication of DB
efforts and will be subject to complete reevaluation for scope required. The City may
wish to subcontract directly with these entities and have coordinated by DBM.
ESTIMATE SUMMARY
I. Mobilization $24,000
il. Design Development Phases $30,000
III. Construction Phases $396,000
Subtotal $450, 000
Contingent Budget Costs: See Above
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Assumptions and Qualifications
Fee Proposal
City of Huntington Beach Peck Reservoir Expansion
The fee proposal is based upon the following assumptions and qualifications.
1. Periods of performance of 840 Calendar Days with estimated start date of
February 15, 2000.
2. The actual period of proposed construction duration by successful DB is not
presently available to DBM. It is understood that if selected, BEI will negotiate
and adjust upward or downward for any time related costs reflected in the DB's
proposal. Once the scope of work is defined and time is agreed upon, BEI's
proposal is a cost reimbursable based upon hourly fee rates with the agreed
upon defined scope and a lump sum not to exceed.
3. Should delays to project not due to negligence of BEI occur, BEI will be
compensated for the extended period of performance.
4. Cost related to in plant pipe fabrication inspection will be determined on a cost
reimbursable basis when plant location, fabrication schedule is identified. The
same holds for witness testing of other equipment if directed by City. The
reimbursable cost will include hour fee structure, transportation and per diem as
required. No transportation or per diem will be charged for facilities within 50
miles of project site.
5. Independent geotechnical report is included with an estimate scope of work. BEI
has retained GDI geotechnical subcontractor to perform geotechnical services
during construction. GDI has significant history of the site and a full additional
geotechnical report may not be required. Supplemental geotechnical information
may be required after site is excavated. DB, which may be require supplemental
geotechnical confirmation for CTW's sake.
6. The above proposal is subject to reasonable negotiations for adjustments during
the defining of the detailed scope of work with the recognition of the proposed
construction schedule of the DB and the number of plan sheets and
specifications ultimately submitted by DB. This will more closely identify number
of shop drawings and submittals and appropriate assumptions for review and
comments.
0
0
EXHIBIT B
s •
Revised Fee Schedule and Estimate
Design -Build Manager for Springdale Reservoir
March 5, 2001
I. - Mobilization Phase
A. Project Familiarization
PM 12 $110 $1,320
RE 12 $100 $1,200
Subtata - $2;8Zg -
A. Partnering
PM 8 $110 $880
RE 8 $100 $800
B.
Review DB Proposal
PM
8
$110
$880
RE
8
$100
$800
Structural
12
$125
$1,500
Electrical
8
$85
$680
Instrumentation
8
$80
$640
Mechanical
8
,$80
$640
C. Prepare Master Schedule
PM 8 $110 $880
Scheduler 16 $85 $1,360
D. Review Health an Safety Plan Contractor QA1QC Plan,
Public Relations Plan
RE
32
$100
$3,200
Mechanical
8
$85
$680
Structural
12
$125
$1,500
Electrical
8
$95
$760
E. Prepare CM Procedure Manual
PM 24 $110 $2,640
RE 24 $100 $2,400
Tech 16 $50 $800
SUBTOTAL MOBILIZATION
$23,660
1
Revised Fee Schedule and Estimate
Design -Build Manager for Springdale Reservoir
March 5, 2001
II. Design Development Phase
30%, 60%, 90%,100%
F. Meetings 20 EA
PM 85 $100 $8,500
G. Review Hours Various Disciplines
Structural
75
$125
$9,375
Civil
50
$100
$5,000
Electrical
40
$100
$4,000
Mechanical
40
$100
$4,000
Instrumentation
32
$100
$3,200
Subtotal
2---
H. Regulatory Agency Coordination
PM 50 $100 $5,000
SUBTOTAL DESIGN DEVELOPMENT
$39,075
Revised Fee Schedule and Estimate
Design -Build Manager for Springdale Reservoir
March 5, 2001
III.
Construction Phase
I.
Project Management Contract Administration 13 Months
PM
500
$110
$55,000
RE
2000
$100
$200,000
Tech
1200
$55
$66,000
Update/approve
150
$85
$12,750
Schedule
Budget for outside
50
$80
$4,000
estimates
@ 7 ^
J.
Inspections
Inspection
750
$75
$56,250
K. Shop Drawings Reviews Assume 60 Shop
Drawings & Submittals
Review 175 $85 $14,875
L. Close Out Final Report
PM 30 $110 $3,300
RE 24 $100 $2,400
Tech 24 $50 $1,200
M. Other Direct Field Support Costs
Project Vehicle 13 $700 $9,100
UPS/Mailing Lump Sum $1,500
Computer/Software Lump Sum $3,000
Office Supplies Lump Sum $1,500
SUBTOTAL CONSTRUCTION PHASE (ROUNDED)
$430,875
3
Revised Fee Schedule and Estimate
Design -Build Manager for Springdale Reservoir
March 5, 2001
Contingency Estimated Budget Costs
IV. Outside Services/Laboratory
In plant Pipe Fabrications (Estimated)
Estimated 30 $65 $1,950
Construction Phase Geotechnical Services
PE 90 $155 $13,950
Staff Engineer 25 $80 $2,000
Field Tech 150 $81 $12,150
Word Processor 20 $53 $1,060
Laboratory Testing
Twining Laboratory Misc. $15,000
SUBTOTAL CONTINGENCY
GRAND TOTAL WITH CONTINGENT BUDGET
$46,110
539,620.00
4
ATTACHMENT #3
03«01-01 05.19am Frai-BIITIER ULNEERING INC,
7148327211Agilk T-522 P.02/03 r'-554
� CERTIFIMFE OF LIABILITY' INERANCE
3; � o 1 '�'
PRODUCRA
Dealey, Renton & Associates
P . 0. BOX 12675 Ct o 4,
Oakland, CA 94604-2675 VA361*Fl\*
MIS CERTIFICATC IS ISSUED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO MCvRTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOLES NOT AMEND, EXTEVI) OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
5' 0 4 6 5- 3 0 9 0 a k 600.10
INSURERS APPORDING, COVERAGE
IN°I"D
Butier Engineering, Inc
Meredith Financial center
17782 E 17th St Suite 107
Tustin CA 92780
INMR.CRA: American Ins. Co.
INSURERB,American Automobile Ins. Co.
INSURBRa Zurich American Insurance Co.
mstll�ERD:
rNsuzzER B:
r0V F.RAr-V-q
THE POLMM OF MrSURANCB LISTED BELOW HAVE BUN ISSUED TO THQ INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. KCrIwrti{STANDIN
ANY REQUIREMW, TERM OR CONDITION OF ANY CONTRACT Olt OTHER DOCUMENT vVI'IFI RESPPCT TO WHICH THIS CERTIPICATE MAY BE ISSUED 0.
MAY PERTAIN, THS WSURANCB AMRDBD 9Y THE POLICIES DESCN$ED HEREIN IS SUB7ECT TO ALL Tiff: TERMS, MCCLUXONS AND CONDITIONS OF SU
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE SEEN REDUCED BY ?AM CLAIMS.
TYPEOPINBURANCE
POUCYNUMBER
POLICYCFRECTlVE
POLICYEXPIRATION
LIMITo
A
'GENERALLIABILITY
X COMMBRCIALOENERAL LIAR ILMY
CLAIMS MADE 7 OCCUR
Best Ratin t
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GOWLAOGREGATH LIMITAPPLIH$ PER:
POLICT � 71 I.00
MZX80764329
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110,000
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11,000,000
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APPROVED A6 TO j ORld:
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B.L. EACH ACCIDENT
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Deductible None
DuCrUPPION OP OPERATIONS/LOCATlONOMRICL.tB(ClLCLUSIONS ADDED BY BNOORSEMENTIi:PECLAL RRO{/Il3IONG
Proect: Springdale Reservoir. Certificate holder is named as additional
insured per form CG20101185 attached here and to policy MZX80764329.
City of Huntington Beach 2
its agents, officers and employees
Christi Mendoza, Risk Mgmt.
2000 Main Street
Huntington Beach, CA 92648
SHOULD ANTOFTHpA9OV1 D tacj4s&D POLicas 52 CANCELLED BRPCR&TH C WMATM
DATETHEREDP,THPISM NOINSU1=WILI,7Qg 3&X0LXWKAIL3L.DAVOWRr<'MN
NOTIC>CM'HR CERTIFICATs HOLDBRNAMBDTOTHZLZMrLXM7AN C7CZ MQi'GMXX
AUTHDOIZED,RRPP2IQNTA Vp
sr.o w A. / /t A. . .
03-01-01 09:A m From-BUTIER 6EERING INC, 7148327211 . T-522 P.03/03 F-554
C1�eJL�k—
POLICYNUMBER: M2880764329 NAN I FM COMMERCIAL GENERAL LIABILITY
aU 0• la
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED - OWNERS, LESSEES or
CONTRACTORS (FORM B)
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
SCHEDULE
Name of Person or Organization:
City of Huntington Beach 2
its agents, officers and employees
Christi Mendoza, Risk Mgmt.-
2000 Main Street
Huntington Beach, CA 92648
(If no entry appears above, information required to complete this endorsement will be shown in the Declarations
as applicable to this endorsement.)
WHO IS AN INSURED (Section II) is amended to include as an insured the person or organization shown in the
Schedule, but only with respect to liability arising out of "your work" for that insured by or for you.
REQUEST FOR ACTION �M� � �•V�
MEETING DATE: May 7, 2001 DEPARTMENT ID NUMBER: PW 01 030
Analysis: Springdale Reservoir is a major capital Improvement utilizing the design -build
process. Important elements of the design -build process include engineering review,
construction inspection, testing, submittal review for conformance with criteria and
performance standards, and overall contract administration for the project. The manager will
provide expertise to review geotechnical reports and findings, perform value engineering, soil
and concrete testing, inspect steel, welding and other materials, and provide other services
required by the City to approve the project. The manager also will utilize tracking and
schedule analysis methodologies to monitor and control the project.
On November 20, 2000, staff issued Requests for Proposals (RFPs) to the following
engineering consultants:
1. Butier Engineering Inc.`
2. CBM Consulting, Inc.*
3. Harris & Associates
4. KJM & Associates, Ltd.
5. Kleinfelder, Inc.
6. MARRS Services, Inc.*
7. Norris-Repke, Inc. Consulting Civil Engineering and Land Surveyors
8. Parsons Engineering Science, Inc.
9. RBKA Construction and Engineering Services*
10. R.W. Beck
Four engineering firms (those denoted with an asterisk, above) submitted written proposals
that were evaluated by a three member City team. The two highest ranked proposals were
selected for follow-up interviews on February 13, 2001. The proposal from Butier
Engineering was selected as the best qualified responding proposal matching the services
required by the City for this project. Butier Engineering, Inc. demonstrated effective
organizational management and construction management approaches to expedite the
project.
Fee schedules of all four firms were similar and were not a determining factor in the
selection. The fee will be for the actual services performed and estimated to not to exceed
$600,000, including a' contingency to cover possible changes in field conditions or
improvements that evolve during the course of the project.
Public Works Commission Review: Not applicable. The Public Works Commission
recommended using the design -build process for the Springdale Reservoir Project on July
19, 2000.
Environmental Status: Not applicable. The design -builder is responsible for compliance
with the California Environmental Quality Act (CEQA).
01-030 May 7 Rulla (Springdale Construction Mgr) -3- 4126101 3:17 PM
RCA*ROUTING 9HEET
INITIATING DEPARTMENT:
Public Works
SUBJECT:
APPROVE A PROFESSIONAL SERVICES CONTRACT
FOR DESIGN -BUILD MANAGER FOR SPRINGDALE
RESERVOIR
COUNCIL MEETING DATE:
May 7, 2001
:.RCA ATTACHMENTS `:...
- STATUS
Ordinance (w/exhibits & legislative draft if applicable)
Not Applicable
Resolution (w/exhibits & legislative draft if applicable)
Not Applicable
Tract Map, Location Map and/or other Exhibits
Not Applicable
Contract/Agreement (wlexhibits if applicable)
Signed in full by the CifZ Attome
Attached
Subleases, Third Party Agreements, etc.
(Approved as to fora by City Attome
Not Applicable
Certificates of Insurance (Approved by the City Attome
Attached
Financial Impact Statement Unbud et, over $5,000
Not Applicable
Bonds If applicable)
Not Applicable
Staff Report If applicable)
Not Applicable
Commission, Board or Committee Report If applicable)
Not Applicable
Find in s/Conditions for Approval and/or Denial
Not Attached Ex lain
EXPLANATION F,ORVISSING_ATTACHMENTS''
REVIEWED :.` .
RETURNED':.-:
�fORWARDED
Administrative Staff
lL
Assistant Ci Administrator Initial
City Administrator Initial
ar
City Clerk
r �: ` 2
EXPLANATION °F.OR RET.URKOF_ ITEM.
RCA Author: Tom Rulla:jm