HomeMy WebLinkAboutCaltrans - California Department of Transportation - 2011-05-02Council/Agency Meeting Held:_
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Council Meeting Date: May 2, 2011
Department ID Number: CS-11-005
CITY OF HUNTINGTON BEACH
REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Fred A. Wilson, City Manager
PREPARED BY: Paul Emery, Deputy City Manager/Interim Community Services
Director
SUBJECT: Conduct a public hearing and adopt Resolution Nos. 2011-30 and
2011-31 authorizing Staff to apply to the California Department of
Transportation for a Federal Transit Administration Section 5310
Program Grant and to execute and file all Certification of Assurances,
Contracts, and Agreements
Statement of Issue: There is a need to conduct a public hearing and adopt a resolution to
accompany the application for a California Department of Transportation 5310 Grant for the
purchase of four replacement vehicles for the City Senior Transportation Program.
Additionally, there is a need for the City Council to adopt a second resolution permitting staff
to execute and file all certifications of assurances, contracts, or agreements or any other
documents required by the Department on behalf of the City.
Financial Impact: No funding source will be needed, as this grant cycle is fully funded
through the California Department of Transportation FTA Section 5310 Program Grant.
Recommended Action: Motion to:
A) Adopt Resolution No. 2011-30, "A Resolution of the City Council of the City of Huntington
Beach Authorizing Staff to Apply to the California Department of Transportation for a Federal
Transit Administration Section 5310 Program Grant" to purchase four accessible vans to
transport elderly for the "Surf City Seniors on the GO!" senior transportation program; and,
B) Adopt Resolution No. 2011-31, "A Resolution of the City Council of the City of Huntington
Beach Authorizing Execution of Documents Required by California Department of
Transportation for Grant Funds Available for Capital Transportation Projects Pursuant to
Section 5310 of the Federal Transit Act."
Alternative Action(s): Do not adopt resolutions applying for and authorizing execution of
documents for a State Department grant to purchase vehicles for the Senior Transportation
Program.
H -13 - Item 9. - 1
REQUEST FOR COUNCIL ACTION
MEETING DATE: 5/2/2011 DEPARTMENT ID NUMBER: CS-11-005
Analysis: The City of Huntington Beach has an opportunity to apply for a Federal Transit
Administration Section 5310 Program Grant to purchase four replacement vans for the city of
Huntington Beach "Surf City Seniors on the GO!" senior transportation program. This
acquisition of vehicles will not increase the size of the City's fleet, but will be used to replace
four vehicles that each exceed 100,000 miles.
A public hearing must be conducted and a Council -adopted resolution must accompany the
grant application. Additionally, a second Council adopted resolution is needed to authorize
staff to execute and file all certification of assurances, contracts or agreements or any other
document required by the Department of behalf of the City of Huntington Beach. The FTA
Section 5310 grant will allow the city to replace older senior transportation vehicles with
newer and more efficient vehicles. These vehicles will meet an increasing need to transport
senior citizens to and from their residences to locations within the Huntington Beach
community.
The "Surf City Seniors on the Go!" transportation program transports seniors to doctor's
offices, shopping centers, social services, and the seniors' center. Staff and volunteers
provide approximately 3000 trips per month to city seniors. The City currently works with
several different funding sources for the ongoing operation of the program, but is in need of
this FTA 5310 funding to update the transportation fleet.
Notification of grants will be awarded will be in September of 2011. If the city is successful in
obtaining FTA 5310 funds, they will not be responsible for providing any matching funds.
The Cal Trans grant will fund $176,000 for the purchase of new vehicles, which is 100
percent of the cost of the vehicles.
Environmental Status: N/A
Strategic Plan Goal: Maintain and Enhance Public Safety — by providing non -emergency
medical/other transportation for older adults.
Attachment(s):
1. 1Resolution 2011-30, "A Resolution of the City Council of the City of Huntington Beach
Authorizing Staff to Apply to the California Department of Transportation for a
Federal Transit Administration Section 5310 Program Grant"
2. Resolution 2011-31, "A Resolution of the City Council of the City of Huntington Beach
Authorizing Execution of Documents Required by California Department of
Transportation for Grant Funds Available for Capital Transportation Projects
Pursuant to Section 5310 of the Federal Transit Act"
Item 9. - 2 HB -140-
H -141- Item 9. - 3
RESOLUTION NO. 2011-30
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH
AUTHORIZING STAFF TO APPLY TO THE CALIFORNIA DEPARTMENT
OF TRANSPORTATION FOR A FEDERAL TRANSIT ADMINISTRATION
SECTION 5310 PROGRAM GRANT
WHEREAS, the Federal Transit Administration, through its Section 5310 Program,
provides capital grants to nonprofit organizations and qualifying public agencies for the purchase
of accessible vans, buses and related equipment to meet the transportation needs of the elderly
and physically challenged; and
The City of Huntington Beach ("City"), through its Department of Community Services,
maintains an on -going program of transporting elderly and physically challenged persons to and
from their residences to such places as doctors' offices, shopping centers and stores, social
services offices and the City's senior center ('Senior Transportation Program"); and
There is a need for the City to obtain newer and more modern transportation vehicles in
order to continue with this very important program; and
The State Department of Transportation, with local assistance provided by the Orange
County Transportation Authority, administers the above -described federal transportation grant
program; and
A public Bearing was held by the City Council on May 2, 2011, at which time all
interested persons were invited to speak on the subject; and
Prior notice of the date, time and specific purpose of said public hearing was published
by the City in a newspaper of general circulation at least 30 days prior to the date of the public
hearing; and
Prior to the date of the public hearing, City staff sent a contact letter to private, nonprofit
transportation providers informing them of the date, time and place of the public hearing, as well
as the right to be heard; and
No private, nonprofit transportation agencies are readily available to provide the services
provided by the City through its Senior Transportation Program; and
The City desires to apply to the California Department of Transportation for a Section
5310 Program Grant in order to buy four (4) vans for its Senior Transportation Program,
NOW, THEREFORE, the City Council of the City of Huntington Beach does hereby
resolve as follows:
The Director of Community Services or his/her designee is hereby authorized to submit a
grant application to the California Department of Transportation, under the Federal Transit
11-2791.001159638
Resolution No. 2011-30
Administration Section 5310 Program, to obtain funds for the purchase of four (4) vans for use in
the City's Senior Transportation Program.
PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a
regular meeting thereof held on the 2nd day of May , 2011.
APPROVED:
City
AP�PROVED AS TO FORM:
y Atto ey— �t
11-2791.001/59638 2
Res. No. 2011-30
STATE OF CALIFORNIA
COUNTY OF ORANGE ) ss:
CITY OF HUNTINGTON BEACH )
I, JOAN L. FLYNN the duly elected, qualified City Clerk of the City of
Huntington Beach, and ex-officio Clerk of the City Council of said City, do hereby
certify that the whole number of members of the City Council of the City of
Huntington Beach is seven; that the foregoing resolution was passed and adopted
by the affirmative vote of at least a majority of all the members of said City Council
at a regular meeting thereof held on May 02, 2011 by the following vote:
AYES: Shaw, Harper, Hansen, Carchio, Bohr, Dwyer, Boardman
NOES: None
ABSENT: None
ABSTAIN: None
Q*n)- a C-A-�
CitV,lerk and ex-officio 6ferk of the
City Council of the City of
Huntington Beach, California
ATTACHMENT
i' i
RESOLUTION NO. 2011-31
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HUNTINGTON BEACH AUTHORIZING EXECUTION OF DOCUMENTS
REQUIRED BY CALIFORNIA DEPARTMENT OF TRANSPORATION
FOR GRANT FUNDS AVAILABLE FOR CAPITAL
TRANSPORTATION PROJECTS PURSUANT TO
SECTION 5310 OF THE FEDERAL TRANSIT ACT.
WHEREAS, the U. S. Department of Transportation is authorized to make grants to
states through the Federal Transit Administration to support capital projects for non -urbanized
public transportation systems under Section 5310 of the Federal Transit Act (FTA C9070. I F);
and
The California Department of Transportation (Department) has been designated by the
Governor to administer grant funds under Section 5310 for transportation projects for the elderly
and disabled; and
The City of Huntington Beach desires to apply for the grant funds to permit operation of
paratransit service in Huntington Beach; and
The City of Huntington Beach has, to the maximum extent feasible, coordinated with
other transportation providers and users in the region (including social service agencies).
NOW, THEREFORE, the City Council of the City of Huntington Beach does hereby
resolve as follows:
I. The Superintendent, of Recreation, Human. and Cultural Services (hereinafter
"Superintendent") or her/his designee is hereby authorized to file and execute applications on
behalf of the City of Huntington Beach with the Department to aid in the financing of capital
projects pursuant to Section 5310 of the Federal Transit Act, as amended.
2. The Superintendent is authorized to execute and file all certification of
assurances, contracts or agreements or any other document required by the Department.
3. The Superintendent is authorized to provide additional information as the
Department may require in connection with the City's application for Section 5310 project funds.
11-2791 /59155
Resolution No. 2011-31
4. The Superintendent is hereby authorized to submit and approve requests for
reimbursement of funds from the Department for the Section 5310 project(s).
PASSED. AND ADOPTED by the City Council of the City of Huntington Beach at a
regular meeting thereof held on the 2nd day of May , 2011.
0
1 C4
INITIATE D APPROVED:
Director of C unity Services
VED AS
TOO FORM:
•(U -1
2
11-2791/59155
Attorney
Res. No. 2011-31
STATE OF CALIFORNIA
COUNTY OF ORANGE ) ss:
CITY OF HUNTINGTON BEACH )
1, JOAN L. FLYNN the duly elected, qualified City Clerk of the City of
Huntington Beach, and ex-officio Clerk of the City Council of said City, do hereby
certify that the whole number of members of the City Council of the City of
Huntington Beach is seven; that the foregoing resolution was passed and adopted
by the affirmative vote of at least a majority of all the members of said City Council
at a regular meeting thereof held on May 02, 2011 by the following vote:
AYES: Shaw, Harper, Hansen, Carchio, Bohr, Dwyer, Boardman
NOES: None
ABSENT: None
ABSTAIN: None
6;�re �F
Cit Jerk and ex-officio Verk of the
City Council of the City of
Huntington Beach, California
PUBLIC HEARING NOTICE
BEFORE THE CITY COUNCIL OF THE
CITY OF HUNTINGTON BEACH
2000 Main Street
City of Huntington Beach
Huntington Beach, CA 92648
NOTICE IS HEREBY GIVEN that on Monday, May 2, 2011 at 6:00 pm in the City
Council Chambers, 2000 Main Street, Huntington Beach, the City Council will hold a
public hearing to authorize the application to the California Department of Transportation
for a Federal Transit Administration Section 5310 program grant to purchase four (4)
accessible vans and busses to transport elderly and physically challenged persons.
PURPOSE: The City of Huntington Beach Community Services Department is
conducting a public meeting before the City Council of the City of Huntington Beach to
authorize application to the California Department of Transportation for a Federal Transit
Administration Section 5310 program grant to purchase accessible vans and busses to
transport elderly and physically challenged persons.
A public hearing will be held to consider whether there are any private, nonprofit
transportation agencies readily available to carry out the Senior Transportation Program
currently being provided by the city.
ALL INTERESTED PERSONS OR PRIVATE, NONPROFIT PROVIDERS willing to
express support or opposition on the proposed grant application and the proposed use of
said grant will be given an opportunity to do so at the public hearing or may, prior to the
time of the hearing, submit written comments to the office of the City Clerk.
Joan L. Flynn, City Clerk
City of Huntington Beach
2000 Main Street, 2nd Floor
Huntington Beach, California 92648
(714) 536-5227
CityClerkAgenda(c-D-surfcity-hb. org
http://www.huntingtonbeachca.gov