HomeMy WebLinkAboutCalTrans - Department of Transportation - 2010-01-19Council/Agency Meeting Held: / - /9
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Cit Cle Signat e_OL
Council Meeting Date: 1/19/2010
Department ID Number: PW 10-002
CITY OF HUNTINGTON BEACH
REQUEST FOR CITY COUNCIL, ACTION
SUBMITTED TO: HONORABLE MAYOR AND CITY C CIL MEMBERS
SUBMITTED BY: FRED A. WILSON, CITY ADMINI OR
PREPARED BY: TRAVIS K. HOPKINS, PE, DIRECT R OF PUBLIeW—ORK
SUBJECT: Adopt Resolution Authorizing Federal Funding for Arterial Construction
Improvements
Statement of Issue, Funding Source, Recommended Action, Alternative Action(s), Analysis, Environmental Status, Attachment(s)
Statement of Issue: The resolution will authorize the Mayor and City Clerk to execute
Program Supplement Agreement for Federal Aid projects related to the Federal Highway
Administration (FHWA) grant programs.
Funding Source: No funds required for this action. Grant funds in the amount of
$1,767,187 have been budgeted in the Gas Tax Fund for FY 2009/2010. Matching funds are
not required.
Recommended Action: Motion to:
Adopt Resolution No. 2010-03 , A Resolution of the City Council of the City of Huntington
Beach authorizing the Mayor and City Clerk to execute Program Supplement No. N039 to
Agreement No. 12-5181 R for Slater Avenue Construction Improvements.
Alternative Action(s): Deny adoption of the authorizing resolution and forfeit Federal Aid
project funding of $1,767,187.
REQUEST FOR CITY COUNCIL ACTION
MEETING DATE: 1/19/2010 DEPARTMENT ID NUMBER: PW 10-002
Analysis: On February 7, 1978, the City entered into an agreement with the State of
California for the Federal Aid Program, identified as Master Agreement 12-5181. On June
16, 1997, the State and City entered into an updated Agreement that included new provisions
of the Intermodal Surface Transportation Efficiency Act (ISTEA) and the reengineering Local
Assistance procedures. On November 20, 2006, the City entered into a new Master
Agreement identified as Master Agreement 12-5181 R. Entering into Master Agreement 12-
5181 R allowed the City to execute future Supplemental Agreements for Federal Aid projects.
The Supplemental Agreements are documents mandated by the State for the City to obtain
allocated Federal Aid Project Funds.
Adopting the resolution will allow the City to execute Program Supplement No. N039 which
covers project construction and construction engineering costs for Slater Avenue
Construction Improvements. This project is funded by the American Recovery and
Reinvestment Act of 2009 (ARRA), and administered through the FHWA and Caltrans.
Construction work consists of grinding the existing pavement, removal of failed roadway
sections, and overlaying the street with asphalt rubber concrete. The project includes the
construction of concrete curb, gutter, and sidewalk, curb access ramps, and
manholes, monuments, and valves to grade, along with the installation of traffic
striping.
Public Works Commission Action: Not required
Strategic Plan Goal:
Maintain, improve and obtain funding for public improvements
Environmental Status: Not applicable
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RESOLUTION NO. 2010-03
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH
AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE PROGRAM
SUPPLEMENT NO. N039 TO MASTER AGREEMENT NO. 12-5181R FOR
SLATER AVENUE CONSTRUCTION IMPROVEMENTS
WHEREAS, on November 20, 2006, the City entered into an agreement with the State of
California for the Federal Aid Program, identified as Agreement No. 12-5181R ("Master
Agreement"); and
Program Supplement No. N039 to the above mentioned Master Agreement requires
arterial highway rehabilitation construction improvements; and
The estimated project cost for this agreement is $1,767,187; and
This estimated project cost of $1,767,187, will be appropriated from Federal and State
funds to the Slater Avenue Construction Improvement Project shown on Program Supplement
No. N039, which is attached hereto as Exhibit A and incorporated by this reference.
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Huntington
Beach that the Mayor and City Clerk are authorized and directed to execute the necessary
documents to implement Program Supplement No. N039 to Master Agreement No. 12-5181R for
the Slater Avenue construction improvements.
PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a
regular meeting thereof held on the 19th day of January , 2010.
REVIEW APPROVED: INITIATED AND APPROVED:
City A m n1s ator�-irectorlic
of Puborks
StvAROVED AS TO FORM:
Attorney ' y�Zo 9
�2 23.09
09-2371/42417
PROGRAM SUPPLEMENT NO. N039 Date: November 24, 2009
to Location: 12-ORA-0-HNTB
ADMINISTERING AGENCY -STATE AGREEMENT Project Number:ESPL-5181(166)
FOR FEDERAL -AID PROJECTS NO. 12-5181R E.A. Number:12-931970
This Program Supplement hereby incorporates the Administering Agency -State Agreement for Federal Aid which was entered into
between the Administering Agency and the State on 12/06/06 and is subject to all the terms and conditions thereof. This Program
Supplement is executed in accordance with Article I of the aforementioned Master Agreement under authority of Resolution No.
2010-03 approved by the Administering Agency on 01/19/2010 (See copy attached).
The Administering Agency further stipulates that as a condition to the payment by State of any funds derived from sources noted
below obligated to this project, the Administering Agency accepts and will comply with the Special covenants or Remarks setforth
on the following pages.
PROJECT LOCATION:
Slater Avenue from Graham Street to Goldenwest Street
TYPE OF WORK: Road rehabilitation
LENGTH: 1.5(MILES)
Estimated Cost
Federal Funds
Matching Funds
$1,767,187.00
C230 $1,767,187.00
LOCAL
$0.00
$0.00
OTHER
$0.00
CITY OF HUNTINGTON BEACH STATE OF CALIFORNIA
�._ Department of Transpo tation
7
B By
athy ee, yor
J 010
Date anu r Chief, Office of Project Implementation
/ Division of ocal Assistance
A t t e (/ pC �l/Orl
1... Flynn Date
Title
I hereby certify upon
my personal knwledge that
budgeted funds
are available for this encumbrance:
Accounting Officer
%�! , /
Date i 7 ��
$1,767,187,00
Chapter
Statutes
Item.' `
"Year
Program
BC
Category
Fund Source
AMOUNT
268 2008
2660-603-890 2008-2009
20.30.010,810
F 228010 898-F
1,767,187.00
Program Supplement 12-5181R-NQ39- ISTEA Page 1 of 5
a
12-ORA-6-HNTB
11 /24/2009
ESPL-5181(166)
SPECIAL COVENANTS OR REMARKS
1. ADMINISTERING AGENCY agrees that it will only proceed with work
authorized for specific phase(s) with an "Authorization to
Proceed" and will not proceed with future phase(s) of this
project prior to receiving an "Authorization to Proceed" from the
STATE for that phase(s) unless no further State or Federal funds
are needed for those future phase(s).
2. Pursuant to Chapters 268 and 269 of the Statutes of 2008 included
in the State Budget Act, any State and Federal funds that may
have been encumbered for this project are only available for
disbursement for a period of six (6) years and six (6) years,
respectively, from the start of the fiscal year(s) that those
funds were appropriated within the State Budget Act. All project
funds not liquidated within these periods will revert unless an
executed Cooperative Work Agreement extending these dates is
requested and is approved by the California Department of Finance
per Government Code Section 16304. The exact date of each fund
reversion will be reflected in the approved finance letter(s)
issued for this project.
Notwithstanding the unliquidated sums of project specific State
and Federal funding remaining and available to fund project work,
any invoice for reimbursement that is not submitted to the
Department on or before 60 days after that applicable fixed fund
reversion date will not be paid from that fiscal year's
encumbered funds because all of these unexpended funds will be
irrevocably reverted by the Department's Division of Accounting
on that date.
Pursuant to a directive from the State Controller's Office and
the Department of Finance, the last date to submit invoices for
reimbursed work in each fiscal year is May 15th in order for
payment to be made out of those then current appropriations.
Project work performed and invoiced after May 15th will be
reimbursed only out of available funding that might be encumbered
in the subsequent fiscal year, and then only when those funds are
actually allocated and encumbered as authorized by the California
Transportation Commission and the Department's Accounting Office.
3. The ADMINISTERING AGENCY will advertise, award and administer
this project in accordance with the current published Local
Assistance Procedures Manual.
Program Supplementl2-5181R-N039- ISTEA Page 2 of 5
12-ORA-04HNTB
11 /24/2009
ESPL-5 181(166)
SPECIAL COVENANTS OR REMARKS
4. Award information shall be submitted by the ADMINISTERING AGENCY
to the District Local Assistance Engineer within 60 days after
the project contract award. A copy of the award package shall
also be included with the submittal of the ADMINISTERING AGENCY's
first invoice for the construction contract to:
Department of Transportation
Division of Accounting
Local Programs Accounting Branch, MS #33
P. O. Box 942874
Sacramento, CA 94274-0001.
Failure to do so will cause a delay in the State processing
invoices for the construction phase. Please refer to Section
15.7 "Award Package" of the Local Assistance Procedures Manual.
5. ADMINISTERING AGENCY agrees, as a minimum, to submit invoices at
least once every six months commencing after the funds are
encumbered for each phase by the execution of this Project
Program Supplement Agreement, or by STATE's approval of an
applicable Finance Letter. STATE reserves the right to suspend
future authorizations/obligations, and invoice payments for any
on -going or future federal -aid project by ADMINISTERING AGENCY if
PROJECT costs have not been invoiced by ADMINISTERING AGENCY for
a six-month period.
If no costs have been invoiced for a six-month period,
ADMINISTERING AGENCY agrees to submit for each phase a written
explanation of the absence of PROJECT activity along with target
billing date and target billing amount.
ADMINISTERING AGENCY agrees to submit the final report documents
that collectively constitute a "Report of Expenditures" within
one hundred eighty (180) days of PROJECT completion. Failure of
ADMINISTERING AGENCY to submit a "Final Report of Expenditures"
within 180 days of PROJECT completion will result in STATE
imposing sanctions upon ADMINISTERING AGENCY in accordance with
the current Local Assistance Procedures Manual.
6. The Administering Agency shall not discriminate on the basis of
race, religion, age, disability, color, national origin, or sex
in the award and performance of any Federal -assisted contract or
Program Supplementl2-5181R-N039- ISTEA Page 3 of 5
12-ORA-O-HNTB
11124/2009
ESPL-5181(166)
SPECIAL COVENANTS OR REMARKS
in the administration of its DBE Program Implementation
Agreement. The Administering Agency shall take all necessary and
reasonable steps under 49 CFR Part 26 to ensure nondiscrimination
in the award and administration of Federal -assisted contracts.
The Administering Agency's DBE Implementation Agreement is
incorporated by reference in this Agreement. Implementation of
the DBE Implementation Agreement, including but not limited to
timely reporting of DBE commitments and utilization, is a legal
obligation and failure to carry out its terms shall be treated as
a violation of this Agreement. Upon notification to the
Administering Agency of its failure to carry out its DBE
Implementation Agreement, the State may impose sanctions as
provided for under 49 CFR Part 26 and may, in appropriate cases,
refer the matter for enforcement under 18 U.S.C. 1001 and/or the
Program Fraud Civil Remedies Act of 1986 (31 U.S.C. 3801 et
seq.).
7. As a condition for receiving federal -aid highway funds for the
PROJECT, the Administering Agency certifies that NO members of
the elected board, council, or other key decision makers are on
the Federal Government Excluded Parties List System (EPLS).
8. This project is financed, in whole or in part, with federal funds
from the American Recovery and Reinvestment Act of 2009 (Recovery
Act). ADMINISTERING AGENCY agrees:
1) Statutory provisions contained in Chapter 1 of Title 23
United States Code (U.S.C.) are applicable to all Recovery Act
funded projects,
2) Costs incurred prior to the date of authorization are NOT
eligible for reimbursement with federal Recovery Act funds,
3) Federal Prevailing Wage Rate requirements apply to all
Recovery Act funded construction projects regardless of location
(including projects on local roads and rural minor collectors,
and Transportation Enhancement projects outside the highway right
of way). ADMINISTERING AGENCY agrees to include the appropriate
wage rate information in the contract and also include a contract
provision that overrides the general applicability provisions in
form FHWA-1273, Sections IV and V,
Program Supplementl2-5181R-N039- ISTEA Page 4 of 5
12-0RA-0-HNTB
11/24/2009
ESPL-5 1$1(166)
SPECIAL, COVENANTS OR REMARKS
4) To expend and invoice for all Recovery Act funds prior to
using other funds, and
5) To comply with the reporting requirements, terms and
conditions set forth in Sections 1201 and 1512 of the Recovery
Act and as designated by the STATE. Failure to comply will
result in retentions from progress payments due ADMINISTERING
AGENCY and/or other sanctions,
6) Recovery Act funds are available for liquidation only until
September 30, 2015 when the remaining balance of Recovery Act
funds will expire. ADMINISTERING AGENCY agrees to submit an
invoice for the balance of project Recovery Act funds (if any) to
the STATE prior to July 1, 2015.
Program Supplementl2-5181R-N039- ISTEA Page 5 of 5
Res. No. 2010-03
STATE OF CALIFORNIA
COUNTY OF ORANGE ) ss:
CITY OF HUNTINGTON BEACH )
I, JOAN L. FLYNN the duly elected, qualified City Clerk of the City of
Huntington Beach, and ex-officio Clerk of the City Council of said City, do hereby
certify that the whole number of members of the City Council of the City of
Huntington Beach is seven; that the foregoing resolution was passed and adopted
by the affirmative vote of at least a majority of all the members of said City Council
at a regular meeting thereof held on January 19, 2010 by the following vote:
AYES: Carchio, Hardy, Green, Bohr, Dwyer, Hansen
NOES: None
ABSENT: Coerper
ABSTAIN: None
Ny Clerk and ex-offici Jerk of the
City Council of the City of
Huntington Beach, California
-----ATTACHMENT #2
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10 Slater (Graham—Goldenwest)
HAMILTON AVE.
LEGEND
® ARTERIAL STREET LOCATION
REV 2/18/09
REHAB OF SLATER FROM GRAHAM TO G.WEST
CC-1359 PROJECT LOCATION MAP
CITY OF HUNTINGTON BEACH
DEPARTMENT OF PUBLIC WORKS 1 OF 1
INITIATING DEPARTMENT:
Public Works
SUBJECT:
Adopt Resolution Authorizing Federal Funding for
Arterial Construction Improvements
COUNCIL MEETING DATE:
January 19, 2010
RCA �►�'TACH MgN,fS`fATS
Ordinance (w/exhibits & legislative draft if applicable)
Attached
❑
Not Applicable
Resolution (w/exhibits & legislative draft if applicable)
Attached
Not Applicable
❑
Tract Map, Location Map and/or other Exhibits
Attached
Not Applicable
❑
Contract/Agreement (w/exhibits if applicable)
Attached
❑
(Signed in full by the City Attorney)
Not Applicable
Subleases, Third Party Agreements, etc.
Attached
❑
(Approved as to form by City Attorney)
Not Applicable
Certificates of Insurance (Approved by the City Attorney)
Attached
❑
Not Applicable
Fiscal Impact Statement (Unbudgeted, over $5,000)
Attached
❑
Not Ap licable
Bonds (If applicable)
Attached
❑
Not Applicable
Staff Report (If applicable)
Attached
t Applicable
Commission, Board or Committee Report (If applicable)
Attached
❑
Not A plicable
Findings/Conditions for Approval and/or Denial
Attached
❑
Not Applicable
.REV1E-W.ED
Administrative Staff
Deputy City Administrator (Initial)
City Administrator (initial)
Citv Clerk
RCA Author: L. Taite:jg
Pagel of 3
Esparza, Patty
From: Flynn, Joan
Sent: Tuesday, January 19, 2010 10:42 AM
To: Esparza, Patty
Subject: FW: Slater Ave. Rehabilitation Project
From: Hopkins, Travis
Sent: Tuesday, January 19, 2010 10:05 AM
To: Gino J. Bruno
Cc: Keith Bohr; Hardy, Jill; Hansen, Don; Green, Cathy; Flynn, Joan; Dwyer, Devin; glcoerpl@gte.net; Carchio,
Joe; KBB123@aol.com; McGrath, Jennifer; Wilson, Fred; Hall, Bob
Subject: RE: Slater Ave. Rehabilitation Project
Mr. Bruno,
In early 2009 Federal funds were awarded to Huntington Beach in the amount of $1.76 million. The State
administers the federal grant through Caltrans who provides approval for the City to utilize the grant funds. Part
of receiving grants through Caltrans requires cities to enter into Supplemental Agreements for the expenditure of
the funds. The bidding of the project and the Supplemental Agreement are run on separate timelines and
Caltrans processed the Supplemental Agreement prior to the bid award. City Staff notified Caltrans of the
possibility of spending less than the awarded grant and they approved moving forward with the agreement as is
the case with other agencies. This doesn't allow the city to spend the funds on anything other than the approved
project and the City is required to verify all expenditures with Caltrans. This may seem somewhat confusing but it
is the processes required by the State and not developed by the City.
The cost of the entire project not only includes the construction contract approved in December by City Council
but also a 10% construction contingency and approximately 15% for construction management, inspection,
testing, and federal labor compliance administration. It is anticipated at this time that the project will cost nearly
$1.39 million overall. Any remaining amount will either not be spend and retained by the State for
preprogramming or if approved by the State the City may be able to reprogram to another project within the City.
City staff will be working to reprogram the funds for anther City project following the required process by Caltrans.
Sincerely,
Travis K. Hopkins, PE
Director of Public Works
City of Huntington Beach
(714) 536-5437
From: Gino J. Bruno [mailto:gbruno@socal.rr.com]
Sent: Friday, January 15, 2010 3:05 PM
To: Hopkins, Travis
Cc: Keith Bohr; Hardy, Jill; Hansen, Don; Green, Cathy; Flynn, Joan; Dwyer, Devin; Coerper, Gil; Carchio, Joe;
Bohr, Keith; McGrath, Jennifer; Wilson, Fred; Hall, Bob
Subject: Re: Slater Ave. Rehabilitation Project
Thank you, Mr. Hopkins. I look forward to hearing from you on Tuesday, detailing what the "other costs
associated with the project" are, that result in a 59% increase in the amount approved by the Council.
Of course, that will be after the Council will have voted on this issue Monday night ...
Gino
f -- / 9 -- / O
1/19/2010
#9
Page 2 of 3
----- Original Message -----
From: Hopkins, Travis
To: qbruno(@_socaI.rr.com
Cc: Hall, Bob ; Wilson, Fred ; McGrath. Jennifer; KBB123C@_)_aol.com ; Carchio. Joe ; glcoerp1 @-,@te.net ; Dwyer,
Devin Flynn, Joan ; Green, Cathy ; Hansen, Don ; Hardy, Jill
Sent: Friday, January 15, 2010 2:06 PM
Subject: Re: Slater Ave. Rehabilitation Project
Mr. Bruno,
I will follow-up with the details on Tuesday as I am out of the office today and providing these responses by my
blackberry.
Here is some information that I can provide at this time. The construction contract is not the only costs of the
project there are other costs associated with the project.
Sincerely,
Travis Hopkins
From: Gino J. Bruno <gbruno@socal.rr.com>
To: Hopkins, Travis
Cc: Hall, Bob; Wilson, Fred; McGrath, Jennifer; Bohr, Keith; Carchio, Joe; Coerper, Gil; Dwyer, Devin; Flynn,
Joan; Green, Cathy; Hansen, Don; Hardy, Jill
Sent: Fri Jan 15 13:46:18 2010
Subject: Re: Slater Ave. Rehabilitation Project
With all due respect, Mr. Hopkins, that is not at all what it says. See copy attached.
It specifically refers to the Project Location ("Slater Avenue from Graham Street to Goldenwest Street"), even
with a length (1.5 Miles"), and describes the Type of Work ("Road rehabilitation").
In the box marked "Estimated Cost," it shows "$1,767,187.00."
How can you say that this is "for the amount of funding granted to the city." The certification clearly asks for the
"estimated cost" of this specific project. Why was that box not filled in as "$1,110,616.00" which was the
amount approved by the City Council on December 19th? This document clearly certifies to the Federal
government that the estimated cost of this specific project is 59% higher than approved by the City Council.
Why are we telling the Federal government that it will cost 59% more than the amount you assure me it will.
cost?
How much will this Slater Avenue rehabilitation cost, Mr. Hopkins? If it is $1,110,616, why are we telling the
government it will cost $1,767,187?
Gino J. Bruno
----- Original Message -----
From: Hopkins, Travis
To: Gino J. Bruno
Cc: Hardy, Jill ; Hansen, Don ; Green. Cathy ; Flynn, Joan ; Dwyer, Devin ; Coerper, Gil Carchio, Joe ; Bohr,
Keith; McGrath. Jennifer; Wilson, Fred; Hall, Bob
Sent: Friday, January 15, 2010 12:38 PM
Subject: RE: Slater Ave. Rehabilitation Project
1/19/2010
Page 3 of 3
Mr. Bruno.
The first agreement is with the contractor for the construction costs of the construction contract.
The resolution for next week is the program supplement agreement for the amount of funding granted to the
city.
Project costs have not changed.
Sincerely,
Travis K. Hopkins, PE
Director of Public Works
City of Huntington Beach
(714) 536-5437
From: Gino J. Bruno [mailto:gbruno@socal.rr.com]
Sent: Friday, January 15, 2010 11:46 AM
To: Hopkins, Travis
Cc: Hardy, Jill; Hansen, Don; Green, Cathy; Flynn, Joan; Dwyer, Devin; Coerper, Gil; Carchio, Joe; Bohr,
Keith; McGrath, Jennifer; Wilson, Fred
Subject: Slater Ave. Rehabilitation Project
Mr. Hopkins:
I would appreciate an answer to my simple question ...
Gino J. Bruno
Huntington Beach
----- Original Message -----
From: Gino J. Bruno
To: Hopkins. Travis
Cc: Jennifer McGrath, Esq. ; Fred Wilson
Sent: Wednesday, January 13, 2010 9:28 PM
Subject: Slater Ave. Rehabilitation Project
Mr. Hopkins:
On December 21, 2009 the City Council approved an agreement with All American Asphalt to rehab Slater
Avenue between Graham and Goldenwest at a cost of $1,110,616. (Agenda Item #17)
On January 19, 2010 the City Council is being asked to approve a Program Supplement that certifies that the
"estimated cost" of the project is $1,767,187. (Agenda Item #9)
Why this 59% increase?
Gino J. Bruno
Huntington Beach
1/19/2010
STATE OF CALIFORNIA. BUSINESS,TRANSPORTATION AND HOUSING AGENCY Arnold Schwarzenegger, Governor
DEPARTMENT OF TRANSPORTATIONe
Division of Local Assistance
'^
1120 N STREET`
P.O. BOX 942874, MS# 1<
Sacramento, CA 94274-0001
TTY 711
(916) 654-3151
Fax (916) 653-7621
File: 12-ORA-0-HNTB
ESPL-5181(166)
December 3, 2009
Mr. Robert Beardsley
Director of Public Works
City of Huntington Beach
2000 Main St.
Huntington Beach, CA 92648
Attn: Mr. Larry Taite
Dear Mr. Beardsley:
Slater Avenue from Graham Street
to Goldenwest Street
Enclosed are two originals of the Program Supplement Agreement No. 039-N to Administering Agency -State
Agreement No. 12-5181 R and an approved Finance Letter for the subject project. Please retain the signed Finance
Letter for your records.
Please note that federal funding will be lost if you proceed with future phase(s) of the project prior to getting
the "Authorization to Proceed" with that phase.
Please review the covenants and sign both copies of this Agreement and return both to this office, Office of Project
Implementation - MS1 within 60 days from the date of this letter. If the signed Agreements are not received back in this
office within 60 days, funds will be disencumbered and/or deobligated. Alterations should not be made to the
agreement language or funding. Attach your local agency's certified authorizing resolution that clearly identifies the
project and the official authorized to execute the agreement. A fully executed copy of the agreement will be returned to
you upon ratification by Caltrans. No invoices for reimbursement can be processed until the agreement is fully
executed.
In accordance to Government Code 16304, Federal funds appropriated by the State budget are available for liquidation
only for seven years and the State funds are available only for five years. The attached Finance Letter shows these
deadlines as the "Reversion Date". Please ensure that your invoices are submitted at least 60 days prior to the
reversion date to avoid any lapse of funds. If your agency is unable to seek reimbursement by this date you may
request an extension through a Cooperative Work Agreement (CWA). A CWA is subject to the final approval of the
State Department of Finance. If approved, the CWA may extend the deadline for up to one year for federal funds and
up to three years for State funds.
Please note that Government Code 16304 does not supersede any other more restrictive expenditure deadlines.
Your prompt action is requested. If you have questions, please contact your District Local Assistance Engineer.
Sincerely,
��z
RAY ZHANG, Chief
Office of Project Implementation - South
Division of Local Assistance
Enclosure
c: DLA AE Project Files
(12) DLAE - Jim Kaufman
DEPARTMENT OF TRANSPORTATION FINANCE LETTER Date: 12/02/2009
DIVISION OF ACCOUNTING Agency: 12-ORA-0-HNTB
LOCAL PROGRAM ACCOUNTING BRANCH Project No: ESPL-5181(166)
EA No: 12-931970L
Attention: City of Huntington Beach
Fed. Partic:
100.00% This Finance Letter was created based on specific financial information provided by the responsible local agency. The following
encumbrance history is prepared by Local Assistance Accounting Office and is provided here for local agency's information and action.
Signature: t For questions regarding finance letter, contact:
Title: HQ Local Assistance Area Engineer Printed Name : Patrick Louie
Telephone No: (916) 653-7349
Remarks: Sec. 1511 ARRA cert. signed 7/16/09, posted on USDOT website 7/27/09. Reimbursement ratio = 100%.
ACCOUNTING INFORMATION- ESPL-5181(166)
Fund Program Fed/State Encumbrance Amount Approp Year Expenditure Amount Reversion Date
09RG ARRA STP URBAN 200 F $1,767,187.00 2008 $0.00 06/30/15
Page 1 of 1
City of Huntington Beach
2000 Main Street • Huntington Beach, CA 92648
OFFICE OF THE CITY CLERK
JOAN L. FLYNN
CITY CLERK
January 27, 2010
Department of Transportation
Division of Local Assistance
Attn: Ray Zhang, Chief
1120 "N" Street
P. O. Box 942874, MS #1
Sacramento, CA 94274-0001
Dear Mr. Zhang:
Enclosed please find two originals of the Program Supplement Agreement No. 039-N to
Administering Agency -State Agreement No. 12-5181 R, and a certified copy of
Resolution No. 2010-03 adopted by council on 1/19/2010.
Upon execution, please return all one original to:
Joan Flynn
City Clerk
2000 Main Street — 2"d Floor
Huntington Beach CA 92648
Your attention to this matter is greatly appreciated.
Sincerely,
� 0�_ jig,,()
Joan L. Flynn, CIVIC
City Clerk
JF:pe
Enclosure: Agreements
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Sister Cities: Anjo, Japan • Waitakere, New Zealand
(Telephone: 714-536-5227 )
STATE OF CALIFORNIA. BUS IN ESS,TRANSPORTATION AND HOUSING AGENCY Arnold Schwarzenegger, Governor
DEPARTMENT OF TRANSPORTATION
Division of Local Assistance
1120 N STREET
P.O. BOX 942874, MS# 1
Sacramento, CA 94274-0001
TTY 711
(916)654-3151
Fax (916) 653-7621
February 2, 2010
Mr. Robert Beardsley
Director of Public Works
City of Huntington Beach
2000 Main St.
Huntington Beach, CA 92648
Attn: Ms. Joan Flynn
Dear Mr. Beardsley:
File: 12-ORA-0-HNTB
ESPL-5181(166)
Slater Avenue from Graham Street
to Goldenwest Street
Enclosed is your fully executed copy of Program Supplement Agreement No. 039-N to Administering Agency -State
Agreement No. 12-5181 R .
Sincerely,
AY ZHANG, Chief
Office of Project Implementation --South
Division of Local Assistance
Enclosure
c: DLA AE Project Files
(12) DLAE - Jim Kaufman