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Camp, Dresser & McKee - 2001-12-03
'a, CITY OF HUNTINGTON BEACH 2000 MAIN STREET CALI FOR NIA 92648 TO: OFFICE OF THE CITY CLERK CONNIE BROCKWAY CITY CLERK LETTER OF TRANSMITTAL OF ITEM APPROVED BY THE CITY COUNCIL/ REDEVELOPMENT AGENCY OF THE CITY OF HUNTINGTON BEACH � Uy. —, —F See Attached Action Agenda Item ATTENTION: DEPARTMENT: REGARDING: Date of Approval�� Enclosed For Your Records Is An Executed Copy Of The Above Referenced Agenda Item. 4 gate Remarks: Connie Brockway City Clerk Attachments: Action Agenda Page Agreement RCA CC:-l�c'JSL Nam,- L�Le4zs GJ �e A�ame D artmcnt Name Department Name ✓ Bonds Deed ✓ 1/ RCA ' Agre RCA Agcc-mot RCA Ag =cnt RCA Age==t Department RCA Insurance Other Insurance Other Iruurance other Insurance Other Insurance Other Insurance (Telephone: 714-536-5227 ) 2�zv 1Q• 8�-�5�,�-I, �KJ CITY OF HUNTINGTON BEACH /RlsT /S - o.0 MEETING DATE: December 15, 2003 DEPARTMENT ID NUMBER: PW-03-082 Council/Agency Meeting Held: -, .-- o- 21 Deferred/Continued to: proved O Conditionally Approved ❑ Denied �;oa City le s Pignatur Council Meeting Date: December 15, 2003 Department ID Number: PW-03-082 CITY OF HUNTINGTON BEACH REQUEST FOR COUNCIL ACTION o a SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS. --, -`_ SUBMITTED BY: RAY SILVER, City Administrator <;FA!o9 PREPARED BY: ROBERT F. BEARDSLEY, Director of Public Works iv JF r'C-) SUBJECT: APPROVE CONTRACT AMENDMENT TO CAMP DRESSER &`fl'ICKY=E, INC TO EXTEND CONTRACT TIME Statement of Issue, Funding Source, Recommended Action, Alternative Action(s), Analysis, Environmental Status, Attachment(s) I Statement of Issue: Camp Dresser & McKee, Inc. was contracted to develop a Citywide Urban Runoff Management Plan including a Drainage and Water Quality Element. The contract was written and executed with a two year time frame and it has been determined that one additional year is necessary in order to complete the scope of work. Funding Source: Funds in the amount of $660,820 are budgeted from the $4 million Water Quality Proposition 13 Grant Fund, Water Quality Master Plan, Account No. 89288002.69365. Recommended Action: Motion to: Approve and authorize the Mayor and City Clerk to execute the Amendment No. 1 to the Professional Services Agreement Between the City of Huntington Beach and Camp, Dresser & McKee, Inc. (CDM) for the Citywide Urban Runoff Management Plan. Alternative Actions : Deny the recommended action. Analysis: In March 2000, Proposition 13 was approved to support safe drinking water quality, flood protection, and water reliability projects throughout the state. Under this program, four million dollars was appropriated to the City of Huntington Beach for projects that will address coastal non -point sources of pollution. Since the fall of 2000, Public Works G:1R C A12003103-082 Dec 1 Lucas (CDm Contract Ammendment).doc 121112003 1:57 PM E_ 1 k j` REQUEST FOR COUNCIL ACAN MEETING DATE: December 15, 2003 DEPARTMENT ID NUMBER: PW-03-082 staff has coordinated with the State Water Resources Control Board to identify projects such as the Citywide Urban Runoff Management Plan (CURMP) to mitigate these issues. The CURMP will improve the City's ability to manage and track the quantity and quality of non -storm water discharges (dry weather urban runoff) generated within the City. The CURMP will encompass a revised City Master Plan of Drainage utilizing a GIS data collection component, which collectively will provide the City with a powerful, comprehensive plan to enhance current efforts to reduce polluted urban runoff in coastal waters. Since 2002, city staff has been working with CDM and a community based focus group tasked with validating the CURMP. The focus group is providing diversified input for the development of a well-balanced program and will help build consensus to ensure that the City's plans are accepted and successfully implemented. A one-year extension is being requested to the contract time of performance to allow for the project completion. The project's proposed time schedule experienced several unexpected delays due to quality assurance issues with the GIS data and personnel changes amongst the consultant team. The City Council, on December 3, 2001, approved the contract with CDM, Inc. and authorized the expenditure of up to $660,820, including a contingency amount of $50,000; however, the contract document omitted the $50,000 contingency, leaving the award at $610,820. As part of this action to extend the contract period, clarification of the Council's approval is included in this contract amendment. Since the inception of the contract, the consultant's scope of work has changed substantially, particularly with regard to the numbers of meetings which has been far in excess of what was originally environed. Also, a major, interim report was added to the consultant's work assignments along with an expanded dry weather monitoring program. So, at least a portion of the contingency fund will likely be required to complete the project. Public Works Commission Action: Not required. Environmental Status: Not applicable. AttachmentLs1: RCA Author: Geraldine Lucas ig GAR C A12003103-082 Dec 1 Lucas (CDm Contract Ammendment).doc 121112003 4:20 PM -� N'T. `� - • • AMENDMENT NO.1 TO AGREEMENT BETWEEN THE CITY OF HUNTINGTON BEACH AND CAMP DRESSER & MCKEE, INC. FOR PREPARATION OF THE CITY-WIDE WATER QUALITY MANAGEMENT PLAN (CC-1168) THIS AMENDMENT is made and entered into the 15th day of December 200 ' , by and between the CITY OF HUNTINGTON BEACH, a California municipal corporation, hereinafter referred to as "City", and CAMP DRESSER & MCKEE, INC. a Massachusetts corporation, hereinafter referred to as Consultant. WHEREAS, City and Consultant are parties to that certain agreement, dated December 3, 2001, entitled "Professional Services Contract Between the City of Huntington Beach and Camp Dresser & McKee, Inc. for Preparation of the City -Wide Water Quality Management Plan (CC- 1168)" which agreement shall hereinafter be referred to as the "Original Agreement," and Pursuant to Section 3 of the Original Agreement, the Original Agreement may be amended by mutual written agreement of the parties; and NOW, THEREFORE, it is agreed by City and Consultant as follows: ICI The term of this agreement is extended for one year from the date written above. 2. ADDITIONAL COMPENSATION The contract amount is increased by $50,000 (contingency fee) for a grand total of $660,820. 3. REAFFIRMATION Except as specifically modified herein, all other terms and conditions of the Original Agreement shall remain in full force and effect. 03agreelcamp amendl12.11103 • 0 IN WITNESS WHEREOF. the parties hereto have caused this Agreement to be executed by and through their authorized offices the day, month and year first above written. CAMP DRESSER & MCKEE. INC By: J• j t A+CIS GoftF,Zit print name ITS: (circle one) Chairman'Presiden ice Preside CITY OF HUNTINGTON BEACH, a municipal corporation of the State of California Ma }'or ATTEST: / W/ �..� �. w4-=-" L/, -/ - APPROVED AS TO FORM: �11rCi r Xttomev- AiLt-U! id REVIEWED AND APPROVED: -ITIA D AND APP OVED: C�it�� A'-dministrator re for of Public Works 03aereelcamp amend/1 1114103 7 • CDMCamp Dresser & McKee Inc. CERTIFICATE E I, James S. Lackman, Clerk of Camp Dresser & McKee Inc., a Massachusetts corporation, hereby certify that at a duly called meeting of the Board of Directors of the Corporation, held on May 4, 1992 , a majority being present and voting throughout, it was voted to authorize Richard W. Corneille to execute and deliver proposals, contracts and agreements for the performance of professional services in the name and on behalf of Camp Dresser & McKee Inc. I further certify that the foregoing is consistent with the By -Laws of the said corporation, and has not been modified or rescinded. IN WITNESS WHEREOF, I have executed this certificate and have caused the corporate seal of Camp Dresser & McKee Inc. to be hereunder affixed on this 23rd day of December , 19 97. JUN-65-2W3 16.34 AON Q!SK SUCS 1 A:_ 212 792 5197 P. 02,183 Aqn frisk Serwcros. Inc. of Masmad mM a High $use 130-99 MA02110 . (SM AA1.7647 Camp Oraasrr 6 McKee Inc. ans carob wp Pao. 50 HBMQM lrs SO" embeta. WA U13=0 USA TH9 CEM F1CAT! W =WW A9 A IMATrW OF IWORMATION OKY ANO cONFWtg NO Iu0 KM WON THE ClATN°ICATS MOLMA THIS CENfli{GTC DOES RIOT AMIEAV WEND OR RrANr Zurich American Ins Co A CaWEANY Liaytfs of London aO�AREY c COWAW TMB 18 TO CFRTIPY THAT THE P=ES OF 9ISURMCE LISTED sgOw HAVE BEEN OMED TO THE INSURED WMED ABOVE FOR THE POLICY PERIOD 9amrATO. Norw TH$TArm)mQ ANY W-W RID ENT, T8W OR CCWTION Or ANY COMTFIACT OR OTHER 00CEA40i WRH RESPECT TO WMICH THIS CERTWMATE MAT BE RMUED OR MAY PEERTAK INS Wft"WM AFFOROED BY THE POLICIES OF.SCASED raI' m IB SU LIECT TO ALL THE TEP W vvM/ , im ....n n W� . n ile m W%. 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FdNY OTNHI THAN WenoJ.A FCM E WA 00MA aEPOM AtA99NBSZJITE A wGllONG MUPwATR[!rr AMQ MRrr.oTEM LRAarArY TFmi PeiWRe;rav X viG R'ART1r9l91EJrEiCL'T1YE ARL- E]Rr:L WC 9370e3308 a1101i00 01AIM4 x we ar.Tu. rne+� EL i AM ALCMENR S1,=IWO i CL DISE426 4 cy L"TQFnCLM 51.00D.x0 EL MISLF OE -FA SUPLCV0 41 DOD.000 X AleraUJD%PdW Ca(OSO W 61 A73 APCW8C7r6 d ENGINEEFW Ea1O otA7ri4r 9Mfn CtpWAVMNNr t.#,000.aOD .F+..r.•.n. u+•�.,.�.�.nAw..+..aa.a.vmrrrarcciw�i�aw ^7+a CiCy of Pa1TRawton 3sactr, its AgeArs. O:liders and =rployees arm included as Addltionail Insured with reepece to oenerel znd autmrobllm Liability regarding work `amiaq donm by cmm. SHUM ANY OFTM AMM DEICRWD POUCM 9E CANCELU9f nEk" TM6 The City of Hunbigtors Beach F.IPAA M GAM THWMW TK MUM COWANV WILL INDRAWMW MAIL 2000 Mein Strem JO oars WRITTEN NOTC6 TO TM4 CEAT:F"T9 KOLOE'R MA1rm TO THE WT. HunWglon Beach CA 92648 USA AUnHCRM NEWAFAD TAME CmrIrAmrr NW. 570009z752o7 I' *kW kknd . JGN--05-22-003 16- 34 PON RISK SUCS 212 792 5187 P. 03,13 Callum Carrm Drawer 3 Mt2we Inc, One Camatldge Ptaoe 50 "amp mm so" Cam brlepe MA 021ZOCM USA t POLICY 1 GLOW74=47 COMMERCIAL GENERAL LIABILF Y THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY ADOMONAL INSURED - OWNERS, LESSEES OR CONTRACTORS (FORM 0) THIS uftmon4a modMer kwuraaae providad under the loltowh q: Camp Omer & kwoo Inc. COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHE13ULI: Name of Person or Olgammila m The C>ty of Muntiriptcn Saacl lts Agents, Oftwa aml Employees Gf no -inW appears abaw% Inl4rtn0w requked to =r000 this endorsement wls be ■hown In >ho Deadw&*Me as O9plfaW % to MID wV&zVrtanL) WHO IS AN INSURED (Section II) Is wnandsd ►a irteluda as an Insured Iha person or orgsrti230an ahawn In fhs Sched We. bur only wM reaped tm II&WIty ansktq 01A a] '+,roar work' for th4t Insured by or tar you. CO 20 to 11 85 Copyright, :nsaranoe Services ON1ca.:rtc �99a Csrtllloat 570006275297 TGTRL P.03 JUN-05-2iO3 16: 34 AON RISK SUDS • 212 792 5137 P.01/03 • a CLIENT SERnCES OF NEW YORK 199 Water St. New York, NY 10038 TELE.866-266-7475 • FAX:866-467-7847 email: acs—newyork@ars.aon.com VIA FAX 0 no. of PAGES:3 . DATE: 06/05/03 ATTENTION.Risk Management TELE.' FAX (714) 53&5212 COMPANY: The City of Huntington Beach EMAIL: SUBJECT: Camp Dresser & McKee i ATTACHMENTS: Cartificate of InsuranC$ ADDITIONAL RECIPIENT(S) CC: cc. - FAX. FAX cc. CC: FAX. FAX COMME l S COIYTIMNTIALM NOTIC& The nuterisls enclosed with this iaesimile transasrsaion am private utd confidential and am the property of the sends. 'Ile infortnaboa contained in tho material is privileged and is intended only for the use of the individusl(s) or entity(ies) named above_ If you AM not the intended recipient, be advrsed that atly onauthonzed disclosure, copying. Distribution or eking of any anion in reliance on the contents of this zelocapied 100n Don is strictly prohibited. if you have received Ibis facabWle Iransaisslon to error. please Immediately nutify us by telepho+tn to arrange for return of the forwarded docusnanta to us. opttr ava3 .+.s '#I /S O Page I of 3 • ATTACHMENT 2 11 pp" TITY OF HUNTINGTON BEAv l7 C • 't'°1PVj MEETING DATE: December 3, 2001 DEPARTMENT I UMBER: PW 01-144 CouncillAgency Meeting Held: i'�--- D3-� 01 Deferred/Continued to: XA roved ❑ Conditionally Approved ❑ Denied tA, I .Cler"signature Council Meeting Date: December 3, 2001 Department ID Number: PW 01-144 CITY OF HUNTINGTON BEACH REQUEST FOR ACTION SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS 4 r SUBMITTED BY: RAY SILVER, City Administrator PREPARED BY: ROBERT F. BEARDSLEY, Director of Public Works n SUBJECT: APPROVE A PROFESSIONAL SERVICES CONTRACT FOR CW(VM)E WATER QUALITY MANAGEMENT PLAN, MASTER PLAN OF DRANAGE AND GISIGPS WORK, CC1168 __' n Eatemen�tof Issue, Funding Source, Recommended Action; Altemative Action(s), Analysis, Environmental Status, Attachments) Statement of Issue: State grant funds have been authorized for the development of a Citywide Water Quality Management Plan (WQMP), Master Plan of Drainage (MPD), GIS (Geographic Information System) and GPS (Global Positioning System) work. A professional services contract with Camp, Dresser & McKee, Inc. is recommended. Funding Source: Funds in the amount of $610,820 are budgeted from the $4 million Water Quality Grant Fund, Water Quality Master Plan, Account No. 89288002.69365. rye Recommended Action: Motion to: 1 1. Approve and authorize the Mayor and City Clerk to execute the Professional Services Contract with Camp, Dresser & McKee, Inc. (CDM) for the preparation of the Citywide WQMP, MPD, and GISIGPS work; and 2. Authorize the Director of Public Works to expend up to $660,820 to cover contract costs of $610,820 and an estimated contingency of $50,000. Alternative Actions : 1. Deny approval of the contract and direct staff accordingly. This action will delay the development and implementation of the Citywide WQMP, MPD and GISIGPS work. WR C A12001101-144 Nov 19 Lucas (Water Quality Mgmt Plan)2.doc 11r26101 11:10 AM x • REQUEST FOR ACTION MEETING DATE: December 3, 2001 DEPARTMENT ID NUMBER: PW 01-144 Analysis: In March 2000, Proposition 13 was approved to support safe drinking water quality, flood protection and water reliability projects throughout the state. Under this program, four million dollars was appropriated to the City of Huntington Beach to support projects that will address coastal non -point sources of pollution. Since the fall of 2000, Public Works staff has coordinated with the State Water Resources Control Board to identify projects such as the WQMP and MPD to mitigate these issues. The WQMP will improve the City's ability to manage and track the quantity and quality of non -storm water discharges (dry weather urban runoff) generated within the City. The WQMP will encompass a revised City MPD and a GIS data collection component, which collectively will provide the City with a powerful, comprehensive plan to enhance current efforts to reduce polluted urban runoff in coastal waters. The WQMP is designed to provide a closer look at the entire City and identify areas of concern based on waterway -related infrastructure and on -going water samples. The plan will evaluate and characterize pollutants found in dry weather urban runoff through an intensive, short-term monitoring program. Once the pollutants of concern are identified, remedial actions and projects will be evaluated and prioritized for implementation. City staff will work with CDM and community organizations to develop a focus group tasked with validating the WQMP. The focus group will provide an opportunity to develop a well- balanced program, solicit diversified input, and develop a consensus of support to ensure that the City's plans are accepted and successfully implemented. Developing a revised MPD with the WQMP provides an opportunity to efficiently integrate the quality and quantity recommendations. The MPD will develop a detailed inventory of existing stormwater drainage infrastructure, compute the hydraulic capacities, document deficiencies and recommend system improvements. Requests for Proposals were sent to the following professional consultants: 1. Berryman & Henigar, Inc. 2. Brown & Caldwell Environmental Engineers 3. Camp, Dresser & McKee, Inc. 4. CH2M Hill 5. Komex 6. Moffatt & Nichol Engineers 7. RBF Consulting 8. Tetra Tech ASL 9. Tettemer & Associates, Consulting Engineers GAR C A12001101-144 Nov 19 Lucas (Water Quality Mgmt Plan)2.doc 3= 11121101 10:07 AM • REQUEST FOR ACTION MEETING DATE: December 3, 2001 DEPARTMENT ID NUMBER: PW 01-144 Proposals were received from Camp, Dresser & McKee, Komex, and Tettemer & Associates. Due to the diverse scope of work, several consultants formed partnerships and developed their responses together. The CDM team .will include Psomas to provide GIS/GPS services; and Integral Solutions to provide expertise in hydrology and hydraulics. A five -member selection committee reviewed and ranked each team's proposal and qualifications within the parameters of a fixed rating system identified in the RFP. Each proposer team was invited for a personal interview and was rated and ranked individually by each selection committee member. The CDM team was selected as the most qualified to perform the requested services pursuant to the Quality Based Selection (QBS) process legislated by the State of California and the City's Muncipal Code. Public Works Commission Review: Not required at this time, per Municipal Code Chapter 2.111. Environmental Status: Not applicable at this time. Required environmental entitlement will be provided by CDM pursuant to the scope of services. Attachment(s): 1 1. 1 Professional Services Contract with CDM 2. 1 Certificate of Insurance from CDM RCA Author: Geraldine Lucas jrn, Ext. 8494 G: ENGIDEBOWI?RCA01-080 G:IR C A12001101-144 Nov 19 Lucas (Water Quality Mgmt Plan)2.doc T4- 11/21/01 10:07 AM ..0 • ATTACHMENT #-l- 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND CAMP DRESSER & MC KEE, INTC. FOR PREPARATION OF THE CITY-WIDE WATER QUALITY MANAGEMENT PLAN (CC-1168) Table of Contents Scopeof Services.....................................................................................................I DesignatedContacts.................................................................................................2 Timeof Performance...............................................................................................2 Compensation..........................................................................................................2 ExtraWork...............................................................................................................2 Methodof Payment..................................................................................................3 Disposition of Plans, Estimates and Other Documents...........................................4 HoldHarmless.........................................................................................................4 Workers' Compensation Insurance............................................................................6 General Liability Insurance......................................................................................6 Professional Liability Insurance ........................... ... .. ..... ..6 ..... ........ ......... ................. Certificates of Insurance..........................................................................................8 Independent Contractor............................................................................................9 Termination of Agreement.......................................................................................9 Assignment and Subcontracting...............................................................................9 Copyrights/Patents.................................................................................................9 City Employees and Officials ..................................................................................10 Notices.....................................................................................................................10 Modification.............................................................................................................10 Captions............................................................................... ......10 ........................ SectionHeadings.....................................................................................................10 Interpretationof Agreement.....................................................................................I 1 DuplicateOriginal....................................................................................................I I Immigration..............................................................................................................12 Legal Services Subcontracting...............................................................................:.12 Attorney's Fees.........................................................................................................12 Entirety.....................................................................................................................13 i PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND CAMP DRESSER & MC KEE, INC. FOR PREPARATION OF THE CITY-WIDE WATER QUALITY MANAGEMENT PLAN (CC-1168) THIS Agreement is made and entered into this 3rd day of December 2001, by and between the City of Huntington Beach, a municipal corporation of the State of California, hereinafter referred to as "CITY," and CAMP DRESSER & MC KEE, INC., a Massachusetts corporation, hereinafter referred to as "CONSULTANT." WHEREAS, CITY desires to engage the services of a consultant for the preparation of a City-wide Water Quality Management Plan; and Pursuant to documentation on file in the office of the City Clerk, the provisions of the Huntington Beach Municipal Code, Chapter 3.03, relating to procurement of professional service contracts have been complied with; and CONSULTANT has been selected to perform said services, NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows: 1. SCOPE OF SERVICES The scope of CONSULTANT's services is defined by the following documents: (1) Page 1-1 to and including Page 4-1 of CONSULTANT's August 3, 2001 proposal for services (copy attached as Exhibit A and incorporated by reference); and (2) CONSULTANT's October S, 2001 supplemental proposal for services (copy attached as Exhibit B and incorporated herein by reference). In addition, CONSULTANT shall, in a sum not to exceed $15,000.00, purchase and supply to CITY computer equipment, both hardware and software (which equipment shall become the property of CITY), to accommodate the use and viewing of A new GIS stormwater drainage and water quality data. 01 agreeAnter p!an/! 11108/0111 / 13.101 2. DESIGNATED COIN"TACTS CITY shall assign a staff coordinator to work directly with CONSULTANT in the performance of this Agreement. CONSULTANT hereby designates Don Schroeder who shall represent CONSULTANT and shall be CONSULTANT's primary contract person with CITY. 3. TIME OF PERFORMANCE Time is of the essence of this Agreement. The services of CONSULTANT are to commence as soon as practicable after the execution of this Agreement and all tasks specified in Section 1 shall be completed no later than two (2) years from the date of this Agreement. These times may be extended with the written permission of CITY. The time for performance of the tasks identified in Section 1 are generally to be shown in the Scope of Services on the Work Program/Project Schedule_ .This schedule may be amended to benefit the PROJECT if mutually agreed by CITY and CONSULTANT. 4. COMPENSATION In consideration of the performance of the services described herein, CITY agrees to pay CONSULTANT a fee not to exceed Six Hundred Ten Thousand Eight Hundred Twenty Dollars ($610,820.00); as more specifically set forth in Exhibit C, attached hereto and incorporated herein by reference. A listing of costs for each category of services to be performed by CONSULTANT is set forth in Exhibit C. 5. EXTRA WORK In the event CITY requires additional services not included in Section 1, or changes in the scope of services described in Section 1, CONSULTANT will undertake such, 01 agree/water plan.'/] I i08/0111/13;01 2 i • work only after receiving written authorization from CITY. Additional compensation for such extra work shall be allowed only if the prior written approval of CITY is obtained. 6. METHOD OF PAYMENU A. CONSULTANT shall be entitled to progress payments toward the fixed fee set forth herein in accordance with the progress and payment schedules set forth in Section 1 of, and Exhibit C attached to, this Agreement. B. Delivery of work product: A copy of every memorandum, letter, report, calculation and other documentation prepared by CONSULTANT shall be submitted to CITY to demonstrate progress toward completion of tasks. In the event CITY rejects or has comments on any such product, CITY shall identify specific requirements for satisfactory completion. Any such product which has not been formally accepted or rejected by CITY shall be deemed accepted. C. CONSULTANT shall submit to CITY an invoice for each progress payment due. Such invoice shall: 1) Reference this Agreement; 2) Describe the services performed; 3) Show the total amount of the payment due; 4) Include a certification by a principal member of CONSULTAN'T's firm that the work has been performed in accordance with the provisions of this Agreement; and 5) For all payments include an estimate of the percentage of work completed. 3 01 agme/water plan/1 1!8/01 3 0 C Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is making satisfactory progress toward completion of tasks in accordance with this Agreement, CITY shall promptly approve the invoice, in which event payment shall be made within thirty (30) days of receipt of the invoice by CITY. Such approval shall not be unreasonably withheld. If CITY does not approve an invoice, CITY shall notify CONSULTANT in writing of the reasons for non -approval within seven (7) calendar days of receipt of the invoice, and the schedule of performance set forth in Section 1 shall be suspended until the parties agree that past performance by CONSULTANT is in, or has been brought into compliance, or until this Agreement is terminated as provided herein. D. Any billings for extra work or additional services authorized by CITY shall be invoiced separately to CITY. Such invoice shall contain all of the information required above, and in addition shall list the hours expended and hourly rate charged for such time. Such invoices shall be approved by CITY if the work performed is in accordance with the extra work or additional services requested, and if CITY is satisfied that the statement of hours worked and costs incurred is accurate. Such approval shall not be unreasonably withheld. Any dispute between the parties concerning payment of such an invoice shall be treated as separate and apart from the ongoing performance of the remainder of this Agreement. 7. DISPOSITION OF PLANS ESTIMATES AND OTHER DOCUMENTS CONSULTANT agrees that all materials prepared hereunder, including all original drawings, designs, reports, both field and office notices, calculations, maps, memoranda, letters and other documents, shall be turned over to CITY upon termination of this Agreement or upon PROJECT completion, whichever shall occur first. In the event this Agreement is terminated, said materials may be used by CITY in the completion of the PROJECT or as it 0 1 agree/water plan/l 1/6101 4 i 0 otherwise sees fit. Title to said materials shall pass to CITY upon payment of fees determined to be earned by CONSULTANT to the point of termination or completion of the PROJECT, whichever is applicable. CONSULTANT shall be entitled to retain copies of all data prepared hereunder. However, any reuse of the documents and data furnished by the CONSULTANT, without written verification or adaptation by CONSULTANT and CONSULTANT's Subcontractors, as appropriate, for the specific purpose intended will be at CITY's sole risk and without liability or legal exposure to CONSULTANT, or to CONSULTANT's Subcontractors. Any such verification or adaptation will entitle CONSULTANT to further compensation at rates to be agreed upon by CITY and CONSULTANT. Notwithstanding any other provision of this Agreement, all of CONSULTANT's pre-existing or proprietary computer programs, software, information or materials developed by CONSULTANT outside of this Agreement shall remain the exclusive property of CONSULTANT. 8. HOLD HARMLESS CONSULTANT shall protect, defend, indemnify, save and hold harmless CITY, its officers, officials, employees, and agents from and against any and all liability, loss, damage, expenses, costs (including without limitation, costs and fees of litigation of every nature) arising out of or in connection with CONSULTANT's performance of this Agreement or its failure to comply with any of its obligations contained in this Agreement by CONSULTANT, its officers, agents or employees except such loss or damage which was caused by the negligence or willful misconduct of CITY. CITY shall be reimbursed by CONSULTANT for all costs and attorney's fees incurred by CITY in enforcing this obligation. Ol agreehva[er plan/1118i01 5 9. WORKERS' COMPENSATION INSURANCE Pursuant to California Labor Code Section 1861, CONSULTANT acknowledges awareness of Section 3700 el seq. of said Code, which requires every employer to be insured against liability for workers' compensation; CONSULTANT covenants that it will comply with such provisions prior to commencing performance of the work hereunder; and shall indemnify, defend and hold harmless CITY from and against all claims, demands, payments, suit, actions, proceedings, and judgments of every nature and description, including attorneys fees and costs presented, brought or recovered against the CITY, for or on account of any liability under any of said acts which may be incurred by reason of any work to be performed by CONSULTANT under this Agreement. CONSULTANT shall maintain workers' compensation insurance in an amount of not less than One Hundred Thousand Dollars (S 100,000) bodily injury by accident, each occurrence, One Hundred Thousand Dollars ($100,000) bodily injury by disease, each employee, Two Hundred Fifty Thousand Dollars (S250,000) bodily injury by disease, policy limit. CONSULTANT shall require all subcontractors to provide such workers' compensation insurance for all of the subcontractors' employees. CONSULTANT shall furnish to CITY a certificate of waiver of subrogation under the terms of the workers' compensation insurance and CONSULTANT shall similarly require all subcontractors to waive subrogation. 10. GENERAL LIABILITY INSURANCE In addition to the workers' compensation insurance and CONSULTANT's covenant to indemnify CITY, CONSULTANT shall obtain and furnish to CITY, a policy of general public liability insurance, including motor vehicle coverage covering the PROJECT. 3 The policy shall indemnify CONSULTANT, its officers, agents and employees, while acting 01agreelw-ater plan/1118101 6 u • within the scope of their duties, against any and all claims arising out of or in connection with the PROJECT, and shall provide coverage in not less than the following amount: combined single limit bodily injury and property damage, including products/completed. operations liability and blanket contractual liability, of $1,000,000 per occurrence. If coverage is provided under a form which includes a designated general aggregate limit, the aggregate limit must be no less than S1,000,000 for this PROJECT or be twice the per occurrence limit. The policy shall name CITY, its agents, its officers, employees and volunteers as Additional Insureds, and shall specifically provide that any other insurance coverage which may be applicable to the PROJECT shall be deemed excess coverage and that CONSULTANT's insurance shall be primary. Under no circumstances shall the above -mentioned insurance contain a self - insured retention, or a "deductible" or any other similar form of limitation on the required coverage. 11. PROFESSIONAL LIABILITY INSURANCE CONSULTANT shall furnish a professional liability insurance policy covering the work performed by it hereunder. Said policy shall provide coverage for CONSULTANT's professional liability in an amount not less than S1,000,000 per occurrence and in the aggregate. A claims -made policy shall be acceptable if the policy further provides that: A. The policy retroactive date coincides with or precedes the initiation of the scope of work (including subsequent policies purchased as renewals or replacements). B. CONSULTANT shall notify CITY of the reporting of any circumstances or incidents that might give rise to future claims. 01 agree/water plan/1 1,18.01 7 • 0 CONSULTANT will make every effort to maintain similar insurance during the required extended period of coverage following project completion, including the requirement of adding all additional insureds. If insurance is terminated for any reason, CONSULTANT agrees to purchase an extended reporting provision of at least two (2) years to report claims arising from work performed in connection with this Agreement. 12. CERTIFICATES OF INSUR-ANCE Prior to commencing performance of the work hereunder, CONSULTANT shall furnish to CITY certificates of insurance subject to approval of the City Attorney evidencing the foregoing insurance coverages as required by this Agreement; the certificates shall: A. provide the name and policy number of each carrier and policy, B. shall state that the policy is currently in force; and C. shall promise that such policies shall not be suspended, voided or canceled by either party, reduced in coverage or in limits except after thirty (30) days' prior written notice; however, ten (10) days' prior written notice in the event of cancellation for nonpayment of premium. CONSULTANT shall maintain the foregoing insurance coverages in force until the work under this Agreement is fully completed and accepted by CITY. The requirement for carrying the for insurance coverages shall not derogate from the provisions for indemnification of CITY by CONSULTANT under the Agreement. CITY or its representative shall at all times have the right to demand the original or a copy of all said policies of insurance. CONSULTANT shall pay, in a prompt and timely manner, the premiums on all insurance hereinabove required. O[agree/w-ater plan![ 118/01 8 13. INDEPENDENT CONTRACTOR CONSULTANT is, and shall be, acting at all times in the performance of this Agreement as an independent contractor herein and not as an employee of the CITY. CONSULTANT shall secure at its expense, and be responsible for any and all payment of all taxes, social security, state disability insurance compensation, unemployment compensation and other payroll deductions for CONTSULTANT and its officers, agents and employees and all business licenses, if any, in connection with the services to be performed hereunder. 14. TERMINATION OF AGREEMENT All work required hereunder shall be performed in a good and workmanlike manner. CITY may terminate CONSULTANT's services hereunder at any time with or without cause, and whether or not PROJECT is fully complete. Any termination of this Agreement by CITY shall be made in writing, notice of which shall be delivered to CONSULTANT as provided herein. In the event of termination, all finished and unfinished documents, exhibits, report, and evidence shall, at the option of the CITY, become its property and shall be delivered to it by CONSULTANT. 15. ASSIGNMENT AND SUBCONTRACTING This Agreement is a personal service contract and the supervisory work hereunder shall not be delegated by CONSULTANT to any other person or entity without the express written consent of CITY. 16. COPYRIGHTS/PATENTS CITY shall own all rights to any patent or copyright on any work, item or material produced as a result of this Agreement. 01 agree/water plan/1118101 9 17. CITY EMPLOYEES AND OFFICIALS CONSULTANT shall employ no CITY official nor any regular CITY employee in the work performed pursuant to this Agreement. No officer or employee of CITY shall have any financial interest in this Agreement in violation of the applicable provisions of the California Government Code. 18. NOTICES Any notice or special instructions required to be given in writing under this Agreement shall be given either by personal delivery to CONSULTAN'T's agent (as designated in Section 1 hereinabove) or to CITY's Director of Public Works as the situation shall warrant, or by enclosing the same in a sealed envelope, postage prepaid, and depositing the same in the United States Postal Service, addressed as follows: TO CITY: Director of Public Works City of Huntington Beach 2000 Main Street Huntington Beach, CA 92648 19. MODIFICATION TO CONSULTANT: Don Schroeder, Vice President Camp Dresser & McKee, Inc. 2920 Inland Empire Boulevard, Ste. 108 Ontario, CA 91764 No waiver or modification of any language in this Agreement shall be valid unless in writing and duly executed by both parties. 20. SECTION HEADINGS The titles, captions, section, paragraph, subject headings and descriptive phrases at the beginning of the various sections in this Agreement are merely descriptive and are included solely for convenience of reference only and are not representative of maters included or excluded from such provisions, and do not interpret, define, limit or describe, or construe the 01agree/water plan! I I 18i'01 10 i • intent of the parties or affect the construction or interpretation of any provision of this Agreement. 21. ' LNTERPRETATION OF THIS AGREEMENT The language of all parts of this Agreement shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any of the parties. If any provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the remaining covenants and provisions of this Agreement. No covenant or provision shall be deemed dependent upon any other unless so expressly provided here. As used in this Agreement, the masculine or neuter gender and singular or plural number shall be deemed to include the other whenever the context so indicates or requires. Nothing contained herein shall be construed so as to require the commission of any act contrary to law, and wherever there is any conflict between any provision contained herein and any present or future statute, law, ordinance or regulation contrary to which the parties have no right to contract, then the latter shall prevail, and the provision of this Agreement which is hereby affected shall be curtailed and limited only to the extent necessary to bring it within the requirements of the law. 23. DUPLICATE ORIGINAL The original of this Agreement and one or more copies hereto have been prepared and signed in counterparts as duplicate originals, each of which so executed shall, irrespective of the date of its execution and delivery, be deemed an original. Each of the parties hereto shall retain an originally signed copy hereof. Each duplicate original shall be deemed an original instrument as against any party who has signed it. O1 agree/water plan/ 11 /8./01 11 24. IMMIGRATION CONSULTANT shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall, in particular, comply with the provisions of the United States Code regarding employment verification. 25. LEGAL SERVICES SUBCONTRACTING PROHIBITED CONSULTANT and CITY agree that CITY is not liable for payment of any subcontractor work involving legal services, and that such legal services are expressly outside the scope of services contemplated hereunder. CONSULTANT understands that pursuant to Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for CITY; and CITY shall not be liable for payment of any legal services expenses incurred by CONSULTANT. 26. ATTORNEY'S FEES In the event suit is brought by either party to enforce the terms and provisions of this Agreement or to secure the performance hereof, each party shall bear its own attorney's fees. 01 agree'w ater planll 1 /TO 1 12 27. ENTIRETY The Agreement contains the entire agreement between the parties respecting the subject matter of this Agreement and supercedes all prior understanding and agreements whether oral or in writing. The foregoing sets forth the entire Agreement between the parties. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized offices the day, month and year first above written. CAMP DRESSER & MC KEE, INC. CITY OF HUNTINGTON BEACH, a municipal corporation of the State of California By: Richard Corneille, Vice President AQ.40" [See attached Exbibit D 6121�� Mayor REVIEWED AND APPROVED: ATTES Ci dministrator City Clerk 12-17-0 APPROVED AS TO FORM: C'ttorney D AND APPR ED: Director of Public Works 01 agreelwaler plan!i 118/01 13 • • Exhiblt A EXHIBIT A • . Exhibit A Section 1- Introduction In the past few years, beach advisories and closings resulting from high bacterial counts in coastal waters have heightened the environmental concerns and awareness of the importance of receiving water and urban runoff duality within the City. At the same time, regulatory pressures are increasingly focusing on non -point source pollution impacts, particularly from urban runoff from developed areas discharged through municipal storm drainage systems and from industrial and construction sites. As urban runoff (both dry and wet weather) can be one source of bacterial contamination, the City hav already initiated a dry weather diversion program to minimize the impact of dry weather runoff, and extensive studies conductedby tie City have indicated that sources such as leaking sewers are not a significant contributor to the high bactenal counts. Additional studies conducted by the City and others are continuing to identify sources and work toward resolving the bacterial problems. In the meantime, the City is proposing to initiate this WQMP and MPD to address broader water quality and quantity issues associated with urban runoff. The COM Team shares the City's vision of the WQMP/MPD and System Inventory/Geographic Information System (GIS) Data Collection as a comprehensive effort to address urban runoff that accomplishes both common and distinct objectives among the two major elements. This proposal presents our approach and qualifications to meeting the City's needs. Each of the two major elements of the scope will address critical needs for the City. Water Quality Management Plan ■ Meeting regulatory requirements including NPDES storm water permit obligations, eventual TMDL requirements, and state and local public health requirements ■ Minimizing or eliminating the impact of urban runoff discharges on water quality issues of concern to the community, not only from bacterial contamination and beach closings, but also concerns such as trash and debris accumulation, and habitat protection and enhancement ■ Reducing or eliminating dry weather urban runoff quality impacts ■ Reducing the overall quantity of pollutants discharged in wet -weather urban runoff ■ Optimizing Costs for programs to meet permit requirements and goals and water quality improvement Master Plan of Drainage and System InventorylGIS ■ Reducing operational deficiencies • Replacing/upgrading substandard or deteriorating pipe materials ■ Eliminating local.hydraulic deficiencies ■ Mitigating flood hazards and flood plain impacts ■ Optimizing Costs for addressing drainage system improvements ■ Developing an inventory and mapping of system to support planning, operations and maintenance activities CDM Camp Dresser & McKee Inc. 1-1 G m+TR-RES1•n6nang1an San WSW PlAnIOW ...M . BAS1=@C1 In[roacu�on am s . SeEtibibit A Introduction There are also substantial common advantages to implementing these two major tasks jointly, and our Team has developed an approach that will maximize the value to the City of the proposed efforts. These advantages include: ■ identification of dual-purpose drainage system improvement opportunities that provide both water quality and hydraulic relief benefits (e.g. retention/infiltration facilities that reduce peak flow and volume and capture pollutants; water quality basins incorporated into peak flow detention basins) ■ Use of common land use and sub -basin mapping, impervious areas and hydrology for wet -weather pollutant load estimates and drainage system analysis . ■ Use of CIS inventory and mapping to support the drainage systems analysis, as well as analysis of both dry - weather and wet -weather urban runoff water quality evaluations The CD1vI Team, with expertise in all of the major task areas, proposes to fully integrate the work effort. The Team also recognizes that there are several distinct hydrologic regimes within an urban storm drainage system that have different impacts with respect to water quality and quantity planning. Our approach considers the full . range of these regimes, as illustrated in the figure and summarized briefly below. sn u a7 . o u12 o 40 o un C N N V$ Inches of Rainfall Diy Weather (Non-stommuter) Runoff' Wet Weather Runoff ■ Dry -weather urban runoff is a water quality concern because it can potentially be a significant source of pathogens, (or non-stormwater) and other constituents introduced through day-to-day urban activities, as well as illicit discharges, dumping or spills. plow quantities are important if measures such as diversion to the sewer, treatment and discharge or reuse are considered, and are estimated from dry weather monitoring, rather from normal hydrologic projections. Drainage system capacity is typically not a concern, unless physical deficiencies result in the introduction of contamination. ■ Sinall stonix urban runoff (typically, up to the 1 year storm) contributes 80-90% of the total annual runoff and consequently most of the pollutant loads. Typical design storm events for water quality management are the volume from less than a one-year storm, or the flow from, say,10°b of the 50-year peak. Again, in most cases, CDM Camp DresbL! IY McKee Inc. 1-2 O'W'R•RUH' rpnglon Beam Maxw a•anipocuna,h_ aAS.CLSaet Intmductan.Coc • • Exhibit A Section 9 Introduction the water quality design storms are not those that result in significant flooding potential or drainage system capacity deficiencies. However, planning and design of any water quality measures or BMPs must accommodate both the lower flows and peak flood flows. u Larae stonn peak ncnoff is of greatest concern for drainage system capacity analysis, and is not generally a significant factor in water quality management except where natural or unlined channels have the potential for erosion under peak flows or increasing flows resulting from development. While the City's scope envisions separate documents for the WQMP and MPD, the CDM Team suggests that the City consider the possibility of a single Urban Runoff Management Plan document which would integrate all of the above issues. Each element would still have a separate section within the document, but because there is clear overlap and opportunities fA.. - to efficiently manage both runoff quality and w ;mac * • quantity, such a document could provide a single, comprehensive plan to guide City Management and Council. Furthermore, the document would have educational value by heightening the awareness within the City and the general public of the linkage. Having a comprehensive plan could also facilitate developing either internal or external sources of supplemental funding. CDML will provide a responsive, knowledgeable, and diversified Team of professionals to perform as an extension of the City's staff, providing the additional benefits of good communication, and a thorough understanding of the City's expectations and requirements. For this project, we have assembled a local and highly qualified engineering Team consisting of CDM, Psomas and Integral Consultants. CDM is a recognized leader in water quality and urban runoff management in California and throughout the country. Psomas has extensive experience in both drainage and GIS capabilities in the local area, and Integral staff have conducted hydrology and drainage master planning work for Huntington Beach and numerous other Orange County agencies. COM's Team will be led by Don Schroeder, P.E., providing overall project management and direction, focusing particularly on the development of the WQMP. Integral and Psomas staff will focus on developing the MPD and the GIS components of the project. Gary Dysart, who has worked already with the City for a number of years, will direct Psomas' effort and will oversee Capital improvement Plan services for the subject plans. Staff from CDM, Psomas and Integral will participate in the technical review of all submittals to the City. Theodore Hromodka with Integral Consultants brings extensive experience in Master Planning the City's drainage infrastructure. Our integrated project Team structure will provide effective project direction, hands-on control, and comprehensive coordination. Efficient coordination within our proposal Team is facilitated by long-standing relationships among the firms. CDM and Psomas have worked together on a number of projects in a similar capacity, while Psomas and Integral have worked closely on other drainage projects including the ongoing current MPD for the City of Costa, Mesa. % CDMCnmr. [Dressy & MrKctt [nr. 1-3 G 5W-I-RSStriurt ngton Seam ..aster e;arrCMc . ent .3ASiv:Saci_agaCrctLpn.tlta: • Exhibit A Section 2 - Technical Approach This section summarizes our Team's approach and scope for the major tasks based on our project understanding presented in Section 1. The scope of work contained in the Request for Proposals is thorough and comprehensive and not repeated herein. The discussion is limited to clarifications or suggestions for additions/modifications to the RFP scope where appropriate. Water Quality Management Plan Task 1— Program Research and Assessment Approach and Scope The CDM Team will research and compile background documents in accordance with the scope of work described in the RFP. Sources of documents related to internal City programs include but are not limited to: • All reports, studies and data compiled to address the pathogen/beach impact issues ■ All data, reports and program efforts for compliance with the Orange County storm water permits ■ Descriptions of existing storm drainage system physical conditions and operations compiled under the MPD task Sources of external documents and information include but are not limited to: ■ Existing and pending Orange County storm water permit and reports and guidance documents prepared by the Orange County Public Facilities and Resources Department (PFRD). e Water quality data collected by the Orange County PFRD. ■ Existing 1998 and proposed 2002 303d water quality impairments listing ■ Other local and statewide initiatives and activities regarding urban runoff water quality management and watershed planning The CDM Team's active involvement with the California Storm Water Quality Task Force, the Santa Ana Regional Water Quality Control Board (RWQCB) on behalf of the San Bernardino County Storm Water Program, and the Orange County Storm Water Program through prior assignments and ongoing interactions will facilitate this effort. DeIiverable Ten copies of a draft Technical Memorandum that summarizes all available information, studies, documents, water quality data, and applicable regulatory requirements. A final version will be prepared as an Appendix to the WQMP. Task 2 — Meetings with City and Regulatory Agency Interfacing Approach and Scope The CDM Team will fulfill the scope of work identified in the RFP. Two meetings with the RWQCB staf`Nre anticipated, including an initial meeting near the beginning of the study and a follow-up meeting during the final development of the WQMP. CDM also welcomes the opportunity to help facilitate a focus group, as we have found this invaluable in assisting public agencies (such as Ventura County and San Bernadino County storm CDM Camp Dresser 6& McKee Inc. 2-1 0 WMAEStAAN pion Beach uaaar &aSiC,Sr_2_:K'n481 A30reiCmi.COc i Sec onlbt,4 Technical Approach water programs) develop comprehensive and effective water quality management programs. The focus group provides an opportunity to educate a diverse group of stakeholders, solicit valuable input, develop a balanced program, and solicit early buy -in to the program. We propose to conduct meetings approximately bi-monthly, and have budgeted five meetings over the course of the plan development. Meetings would be scheduled to correspond to major task progress, as shown in the schedule in Section 7. Deliverable Ten copies of a draft Technical Memorandum that summarizes discussions with the focus group and regulatory agencies. A final version will be prepared as an Appendix to the WQMP. Our Team Ieaders Will apply their proven communication skills to facilitate the decision -making process and commsus- building among project stakeholders. Task 3 — Develop Monitoring and Reporting Program Approach and Scope The scope of work in the RFP describes a short-term, intensive dry -weather monitoring program that can be used to characterize and prioritize drainage basins throughout the City with respect to sources of pollutants of concern. CDM's budget is based on this type of effort, with certain assumptions as noted below: ■ Locating up to 25 sampling sites, which may include city storm drains, pump station wet wells or discharges. ■ Conducting grab sampling once per day for every station that has flowing water for seven days. The daily - sampling schedule will be established based on preliminary observation of flow conditions at representative stations. Sampling times may vary from day to day. Analyzing for a targeted and prioritized list of constituents to achieve objectives while minimizing total costs. One of the primary objectives of a dry weather monitoring program is to screen the drainage system to identify areas with abnormally high concentrations of a particular constituent or that appears unusual based on field observations of color, odor, visual sheen, or other easily observed or field measured characteristics. The preliminary analytical program suggested is intended to meet this objective and provide a more comprehensive analysis of the most common constituents at least twice during the seven-day period. Taking this approach, CDM suggests analyzing no more than two samples per station for a more complete list of constituents, and limiting the analysis for the remaining samples to a short list of indicator parameters and constituentsof concern. A tentative list is shown in the following table. Constituents of concern are those for which Huntington Harbor is listed including coliform bacteria, pesticides and metals. CDM suggests limiting the routine pesticides to the ortho-phosphate pesticides chlorpyrophos and diazanon. Also, CDM does not recommend daily analyses for metals, as metals are less typically found at concentrations of concern in dry weather urban runoff compared to wet weather runoff. - CDM Camp Dmr er s. McKee Inc 2-2 \ G 5W'R-RESIMtwVon 9aac + %amm'PLwooCwr n - 9AS.Gti5ad_: rp l AppMaC.9 doe Exhibit A Section 2 Technical Approach ■ Observing and documenting other conditions at the time of sampling (floating material, color, sheen, odor, etc.) All Samples I a. Field_- Ph, Conductivity, Temperature, Turbidity, general physical observations Lab — Total and Fecal Coliform, COD or TOC Twice Per Site ■ All Conventional Pollutants ■ Metals (Total and Dissolved) ■ O-P Pesticides While the above approach will provide a reasonably comprehensive picture of dry weather quality, it may be desirable to supplement the monitoring with focused wet weather monitoring in conjunction with the Orange County Water Program. No wet weather monitoring is budgeted, but might be recommended as part of the BMP effectiveness assessment. The effectiveness assessment strategy will be developed in consultation with the focus group to satisfy the requirements of the updated Storm Water Permit in parallel with the development of the program under -Tasks 4 and b. Deliverables Deliverables for this task include: ■ Draft monitoring Plan, QAPP and QMP for the initial runoff monitoring program ■ Draft Technical Memorandum that presents the results of the initial dry weather monitoring program ■ Draft Technical Memorandum describing the Assessment Strategy Ten copies of each draft will be submitted. Final versions will be prepared as Appendices to the WQMP. Task 4 — Analyze'Data and Develop Draft Outline for WQMP Approach and Scope The CDM Team will prepare an outline of the WQMP as described in the RFP_ Preparation of the outline is just the culmination of what is potentially the most important step in the development of the WQMP. Under this task, the CDM Team will Iead the City in setting goals and objectives that will drive the selection of, and commitment to, programs and projects under the remaining tasks. The CDM Team understands that because urban runoff management can affect almost all aspects of municipal government operations as well as the business and development community and the general public, this is an extremely important undertaking. The water quality management strategies to be outlined for consideration under this task may address objectives such as: ■ Compliance with the existing and pending municipal storm water permit and the county -wide Drainage Area Management Plan under the permit ; ■ Reducing priority pollutants in runoff. CDM will help the focus group establish priority pollutants for the City's program. At a minimum, these should consider those that are currently listed on the 1998 303d list for CDM Camp+ Dresser & McKee Inc. 2-3 G.!W'R-RE51e+u�l�+q[�r 3ear...4hsin P4n7pocvrerx•3wS:CSec2 T�r.Ka+AKrCach ,',yC • Exhibit A Section 2 Technical Approach Huntington Harbor including pathogens, metals and pesticides. Pathogens and pesticides can be both a dry and wet weather problem, whereas higher metals are more typically associated with wet weather runoff. Under this task, the Team will identify key technical and implement issues associated with a broad range of possible water quality management measures and present these to the focus group. These typically fall into several wide categories: Source controls: these may include heightened public, business and municipal employee education and training; increased site inspections and enforcement; increased storm drain system inspections and testing and source identification and elimination; improvement in municipal activity practices. All of these measures are required under the municipal stormwater permit, and the CDM Team will assist the City to review existing programs and identify areas for additional commitment ■ New development/redevelopment controls: new development and significant redevelopment will be required to incorporate permanent measures into site planning and design to provide both source control and treatment of runoff from the completed development. The CDM Team will help the City develop a list of acceptable BMPs and guidance and criteria to City staff and developers for their selection and use. ■ Retrofit controls: this includes any structural measures that maybe incorporated into the existing storm drain system or into new drainage improvement projects. Examples range from as simple as diversion of dry - weather flows as the City is already doing, to detention basins which can be designed, if necessary to provide both water quality benefits (low flow) and drainage; to wetlands treatment, all of which CDM has•extensive experience in evaluating and designing. Various approaches to infiltration of stormwater offer the advantage flow, volume and pollutant reduction, but may be limited in Huntington Beach due to limited land area and relatively high groundwater levels. The CDM Team will apply it's experience from many related assignments to help focus the range of best management practices and treatment controls to those that will be most applicable and provide the most cost- effective solutions in terms of pollutant removal and life -cycle cost. For example, with respect to treatment controls for new development/redevelopment and retrofit applications, the Team will provide guidance that can be used by City staff and developers with respect the large array of emerging and innovative treatment devices that are available in the marketplace today. Because of the relatively highly developed status of the City, the majority of new construction may actually be redevelopment and infill, where the opportunities for more land intensive measures (e.g. detention, retention) may be limited, and similarly with retrofit projects. Such conditions can lead to consideration of the newer treatment devices, many of which are proprietary, ranging from drain inlet inserts to various types of hydrodynamic separator units. This task for the City of Huntington Beach will be underway in approximately the same time period that CDM will be doing a review and summary of proprietary devices for incorporation into the update of the California Best Management Practices Handbook that CDM is currently beginning, allowing the City to benefit from this very current research. Another example of applying applicability criteria to identify appropriate (or inappropriate) is in the consideration of treatment methods that rely on infiltration. In general, bioswales, biofilters, grass strips and . related measures may capture for plant uptake limited amounts of infiltration and evapotranspiration. On the other hand, dedicated infiltration/recharge methods, either on -site or regional may have definite limitations due the typical shallow depths to water, finer grained soils, and relative density of buildings. CDM Camp Dresscr & INAcKee Inc. 2-4 G.WRAESVwntmom Been Massa 04anlGaeumam • a"1Ct5ae2r@w.1r* Mpmaen em • . Exhibit A Section 2 Technical Approach Deliverable Ten copies of a draft Technical Memorandum WQMP outline. A final version will be prepared as an Appendix to the WQMP. Task 5 -- Program'Prioritization and Cost Estimates Approach and Scope As requested in the RFP, programs and projects will be identified and prioritized, and cost estimates prepared. The CDM Team will project implementation requirements and costs over 10 years, with more detailed cost for the first five years (approximately the next permit cycle) and additional costs forecast for the 5-10 year planning horizon. Where there are projects or programs that have dual benefits to address both water quality and drainage issues, these will be identified and noted in both the WQMP and MPD. Deliverable Ten copies of a draft Technical Memorandum on program prioritization and cost estimates. A final version will be prepared as an Appendix to the WQMP. Task b — Prepare WQMP Report Approach and Scope The CDM Team will produce a WQMP report as described in the RFP. The report will be prepared to provide clear and concise guidance to City staff, management and Council for implementation of the recommended programs and projects. The report will summarize financial requirements, operation and maintenance needs, monitoring, regulatory compliance obligations and responsibilities for each of the affected Departments and Divisions. Details will be contained in the Appendices. As an option, the CDM Team suggests the City consider preparing a single document that combines both the WQMP and the MPD (see next section) into an Urban Runoff Management Plan as discussed in the Introduction. Deliverable Ten copies of a draft WQMP with appendices. Twenty copies of a final WQMP with unbound original and electronic files. Master Plan of Drainage and GIS Task 1— System Inventory and GIS Data Collection Approach and Scope The CDM Team will fulfill the scope of work identified in the RFP. The database design and data collection process will support the modeling effort and address the City's GIS functions and standards. The Team will also address data conversion specifications and acceptance criteria standards. The standards will provide the metrics required for the proper construction of the storm drain GIS. The facilities inventory will be compiled in a manner compatible with GASB 34 requirements and will facilitate uniform and regular record keeping. The CDM Team will inventory and scan all City improvement and as -built drawings related to the City's storm drain utilities. A master inventory list will be compiled identifying all source documents, their condition, and CDMCamp Dresser & ,McKee In. 2-5 GMYTR.gE6MMUVunSeam wnrPiOtO*.nre-9ASJCL4ac2_@c ►pprofCJoe i. Exhibit A Section 2 Technical Approach legibility. The scanning of the drawings will allow the project Team to refer to information on the plans throughout the life of project. (Drawings will be scanned at 300dpi.) 6 The scanned drawings will allow the project Team to correlate the images with the GIS land -base (provided by the City), and the GPS points for quick reference and location of storm drain features. This methodology will assist the Team in identifying discrepancies and anomalies between source documents and the land -base in a timely manner. We have found this approach to he cost effective on similar projects. The CDM Team will create a graphic inventory of the City of Huntington Beach Storm Drain facilities using the existing storm drain atlas maps as a foundation. The atlas sheets will be updated to reflect the feature and attribute information shown on the plans and drawings obtained from the City, County, and other agencies. The update will include the configuration and placement of the storm drain features and the associated attribution. The City's sphere of influence will also be transferred to the drainage atlas maps and those facilities that are deemed to impact the City of Huntington Beach storm drain system will be included, as a supplemental inventory. The CDM Team will determine whether to use the digital files or hard copy source documents. The decision to use the digital files will be based on their resolution, accuracy, and, compatibility with the City of Huntington Beach GIS standards and requirements. The marked -up atlas maps will be a composite of the best available drainage information for the City of Huntington Beach and will be used as the reference source document for the GPS and mapping effort. Senior staff will perform daily quality spot checks of the composite during the data collection process as a part of their quality standards and procedures follow-up. Deliverable: ■ Master Inventory List Access Database and Composite of Storm Drain Atlas Map ■ Scanned Electronic Images of City Drawings GPS Capture and Field Verification The Psomas field data collection Team will use images of the composite maps as references for Storm Drain facility location. Psomas will complete a majority of GPS positioning using Trimble ProXR Pathfinder receivers with TDC1 data collectors. A base station will be located on the roof -of the.Psomas Costa Mesa office building. The Trimble ProXR receivers are capable of collecting data at locations that have a clear and unobstructed.view of the satellites. For areas that have partial tree coverage's and/or tall buildings, Psomas will use the latest Trimble dual -frequency GPS receivers. For those features that have no satellite visibility, Psomas will use a Geodimeter Electronic Total Station with a data collector. (GPS points will be surface captured) Deliverable: a Files containing the X, Y and Z coordinate values for the storm drain facility a Field location storm drain facility in GIS format Construction of Stone Drain Maps The CDM Team will construct the storm drain maps using the GPS points captured in the field and attribute information extracted from plans and transferred to the composite maps into a GIS format using ArcInfo 7.2.1. CDM Camp ©res2cr &' IcKee Inc. 2-6 G :w;asi£s+Wn9g7en e.aZ USCM PImlpeeorrxl . aASICSeC2 r Mnw Appro4= d= • . Exhibit A Section 2 Technical Approach Use of the composite map will provide a single source of map information for construction of the storm drain facilityrquality, control, and acceptance checking. The facilities mapped will include the conveyances (pipes, channels, boxes, etc.), point features (catch basins, inlets, maintenance holes, junction structures and outlets), and basins. Point features not found in the field will be submitted to the City for resolution and may be entered using offset dimension as noted on the composite map. Quality Control The Database Structure and Acceptance Criteria will determine the measure of quality for the data. The CDM Team' quality control approach is to address interpretation and data related conflicts prior to initiating map conversion. Data submittals from the Team will include resolution forms, source maps, check plots, validation plots, and digital data. The following are some features of the QA/QC process- ■ Check Plots depict the graphic representation of the storm drain features and attributes using line styles, color, and annotation ■ Automated feature checks verify connectivity and flow direction of the pipe network and closure of basins Automated data checks verify that each data file matches the GIS data structure, each data field is filled, and the field value is in the correct domain Data Submittals The CDM Team's conversion and quality processes will yield products that are consistent with the City of Huntington Beach GIS standards and will be delivered according to the seven step QA/QC process specified by the RFP. Task 2 — System Hydrologic Model Approach and Scope This significant task will be separated into several smaller tasks. GIS technology will be utilized to facilitate the preparation of the analysis. Much of the hydrologic data will be accumulated in Tasks 2.1 through 2.5. The hydrologic analysis will be prepared in accordance with the Orange County Hydrology Manual and Addendum. Advanced Engineering Software (AESO) Storm Water Information Management System (SIMSO) will be used to prepare the hydrologic model. Although this program is not proprietary to this project Team, the Integral technical reviewer for this project, Theodore V. Hromadka, is its principal author and can customize the system to meet the special needs of this study, a commitment that no other Team can make. The general approach will be to evaluate the City's drainage system, with channel, underground conduit, and street flow capacity being calculated. Fifteen storm drain pump stations are part of the City's drainage system. Analysis of these pump stations will not be part of this study, rather it is assumed that previous studies of the pump stations will provide the necessary information to analyze the City's drainage system. The AESO SIMS© program will identify drainage deficiencies and recommend both replacement and parallel drainage facilities to mitigate these identified deficiencies. Additionally, the AES© SIMSC program will be used to estimate wet weather pollutant loadings, calculate cost estimates, and determine the hydraulic component of the System Improvement Plan prioritization. CDM Camp Dresser & McKee Inc. 2-7 01hTR-RESU*od-W.an Ream %usw Piam7oarrux - SM1C%Sac2 Ta0-=W Aemoacm aaa Exhibit A Section 2 Technical Approach Task 21— Hydrologic Land use Map The Cit S General Plan Land Use categories will be used to determine equivalent hydrologic land uses. This data will be reviewed by the City to identify any impending changes or needed modifications. Deliverable: A GIS theme of the land use map. Task 2.2 —Hydrologic Soil Group Map The Orange County Hydrology Manual hydrologic soil group map will be reproduced for areas within the watershed boundary. Deliverable: A GIS theme of the hydrologic soil group map. Task 2.3 — Foowpath Definition To describe the drainage system, flowpath alignments will be defined based on the reports, studies and plan information identified during Task 1, street flow arrows identified during the field investigation, available topographic data, and subarea collection points such as catch basins and inlets. Natural flowpaths, open channels and underground conduits will be modeled. Within urban areas, flowpaths are generally assumed to be a coupled street and pipe flow system that is sized to keep street flow depths within City criteria. Deliverable: None directly associated with this task, delivered with hydrology maps. Task 2.4 — Subarea Definition To model the drainage system, runoff subareas will be defined based on the reports, studies and plan information identified during Task 1, street flow arrows identified during the field investigation, available topographic data, and subarea collection points such as catch basins and inlets. For modeling purposes, the subareas will generally be in the range of one to ten acres, especially in urban areas, to provide the most accurate hydrology data possible for conducting the Hydraulic Deficiency and Cost Benefit Index (CBI) analyses. Deliverable: None directly associated with this task, delivered with hydrology maps. Task 2.5—Node Definition Generally, nodes are located at subarea collection points, changes in facility conveyance type or size, abrupt changes in slope, or other points of hydrologic or hydraulic importance. These nodes are identified using a six - digit convention that facilitates identification of drainage regions and major flow paths along which they are located. Subareas are generally identified by either the upstream or downstream node number on the flowpath alignment through the subarea. Flowpath links are identified by the upstream and downstream node numbers. Deliverable: None directly associated with this task, delivered with hydrology maps. Task 2.6 — Database Design The data required for the hydrologic analysis will be assembled and reviewed. The appropriate data model will be identified. At a minimum, the attribute data for the storm drain facilities shall include size, type, slope, and elevation. Additionally, subarea attributes will include acreage, land use, and soil type. This task will result in a database definition for the storm drain system and subarea data that will be directly imported into the hydrologic model. C©M Camp Dresser & McKee Inc. 2-8 G Semi N*uw WW%G=Wu M- BIShO.W2 T*=" A99sO ZM . Exhibit A Section 2 Technical Approach Deliverable: None directly associated with this task, used as input for hydrologic model. Task 2.-7— Hydrology Maps The flowpaths, subareas, and nodal scheme developed in Tasks 2.3, 2.4, and 2.5, along with street flow arrows developed through field investigations, will be presented together to form the basis for the hydrologic analysis. A hydrology map will be prepared to reflect the drainage system. Deliverable: An AutoCAD drawing file showing the flowpaths, subareas, nodal scheme, and strett flow arrows (other information such as total area or peak flows will not be presented on these maps as this information will be available in spreadsheet form in the report). Task 2.8 — Hydrologic Modeling Using CIS technology, the hydrologic database developed in Task 2.6 will create data base files that are readable by the AESOc SIMS Oc program. These link, subarea and node files will be assembled into the AESOC SIMS© drainage model along with other non -spatial data to complete the hydrologic model. Using the AESO SIMSO program, both the rational method for smaller areas and the unit hydrograph for larger areas, are developed within one drainage model. It is proposed that three different storm frequency analyses,10-, 25-, and 100-year return events, will be prepared based on City or County standards and practices. In accordance with the Orange County Hydrology Manual Addendum, 50% confidence level discharges will be estimated and used to evaluate existing drainage systems. Additionally, in accordance with the Orange County Hydrology Manual, 83% confidence level discharges will be estimated and used to size proposed drainage systems. A cost cutting and innovative approach to estimate the wet weather pollutant loadings for the WQMP is to use the Advanced Engineering Software (AES©) Stormwater Information Management System (Sm4soc) hydrologic program. The AES© SIMS© pollutant loading module estimates non -point source annual pollutant Ioadings according to the Appendix B procedure of the State of California Best Management Practices (BMP) Handbook (Municipal). Parameters from the hydrologic model such as subarea size and land use type are combined with the Event Mean Concentration (EMC) coefficients for each of the pollutants analyzed (see cited. 8MP Handbook) to estimate the loadings. This approach is cost-effective and provides consistency in drainage areas and runoff determinations between the two plans. Deliverable: 10-, 25-, and 100-year hydrologic analysis computer data and results files for both 50% and 85% confidence interval estimates (six runs total). Deliverables The items outlined in Tasks 2.1— 2.8, above. Task 3 — Capacity Analysis Approach and Scope The hydraulic capacity of the existing mainline storm drain system elements will be calculated by the AES© SIMSO program based on coupled street flow/pipe flow energy balances in the energy loss calculations and using the 501/6 confidence level peak flow estimates. Water surface elevations from the County receiving channels will be used as controlling hydraulic grade lines in -this analysis. The program iterates computations between existing, parallel and replacement storm drain elements, assuming the maximum allowable flow in the coupled street/pipe section and the City's drainage conveyance criteria. The analysis results in both parallel and replacement system elements, sized according to current flow path directions and the conveyance capacities of CDMCamp Cresbcr & LicKee Inc. 2-9 6 swvrR.AESkKrrwgtan Baao Master Ptan%0aeA*n . SA!o Zsw2_rrnncw Apwcam Gae . Exhibit A Section 2 Technical Approach any associated public right-of-ways, which facilitate future maintenance and replacement. The parallel system assumes installation of another drainage system element parallel with the existing system element, while the replacement system replaces the existing storm drain system element with a new, optimally sized system element. An advantage to the AESO SMSOc approach is that the deficiency analysis and the recommended facility analysis are included in the same drainage model. Deliverable An AutoCAD map depicting deficient storm drain system elements and a table of existing storm drain element capacities and design flow rates. Task 4 — System Improvement Plan Development Approach arcd Scope Looking solely at drainage, or drainage as being separate from water quality, could result in an inefficient allocation of financial resources as well as numerous missed opportunities. Our approach wiII look for opportunities to achieve multiple beneficial uses. After operational, material, and hydraulic deficiencies are identified, the results will be compared with any water quality- issues to form the basis for the improvement plan: A balance will need to be reached between the level of storm -protection desired versus the cost to implement in order to develop an economically feasible drainage system. Some of the potential constraints and opportunities to mitigate drainage and water quality deficiencies and provide an economically. feasible recommended drainage system in the City of Huntington Beach include: ■ Limiting street flow depths to reduce street maintenance costs ■ Directing storm flows to potential multi -use (existing open space, park, or school fields) ■ Constructing parallel relief drains rather than replacement systems As previously discussed, the AES t0 SIMSOc program will be utilized to size recommended drainage improvements based on the 95% confidence level peak flow estimates, determine cost opinions, and prioritize system improvements based on hydraulic criteria. Operational and maintenance deficiencies will be identified through interviews with City maintenance staff and supervisors. Locations and descriptions of deficiencies will be requested. In addition, the potential solutions for these deficiencies will be discussed with City maintenance staff. It is anticipated that locations where there are material deficiencies and deterioration will be identified during this interview process as well. To the extent practical, candidate replacement segments of the storm drain system (e.g.: CMP greater than 30 years old) will be identified. Each facility recommended by this MPD will have a cost opinion developed based on City adopted unit cost values. Unit costs, generally presented as a cost per foot of facility, will be developed to reflect such components as storm drains, excavation and pavement removal and replacement. Additionally, a City approved construction contingency and an Engineering/Administration contingency will be added to each facility cost. The end product will be program level quantity and cost estimates that are indexed to the most recent Los Angeles County ENR Cost Index. COM Camp Dresser & McKcc Inc. 2-10 6 W-RAMMurtugem 8nc7 4�er P1&n0om~ • 6A$;0S=2Te0ncW APP� am . Exhibit A Section 2 Technical Approach Prioritization among the recommended flood control system elements is a key task in any MPD project. In this proposal we recommend using a combination of a CBI method, whereby a cost -to -benefit ranking is prepared for each Iinsk used in the computer model, based on estimated flood depth versus damage relationships and the computed costs opinions. This prioritization method provides a quantitative and qualitative evaluation for ranking purposes, similar to the cost -to -benefit method used by the U. S. Army Corps of Engineers. When developing the flood depth versus damage relationships, "penalties" can be imposed on drainage facility links to increase the relative priority. For instance, although street flow depths to the right of way may not cause any structural damage to buildings, they may increase the street maintenance risk for arterial roads in the City, thereby warranting an increased "penalty" in the CBI analysis. Subsequent to this hydraulics -based prioritization, the recommendations will be reviewed and adjusted based on additional parameters such as operational deficiencies, maintenance deficiencies, water quality, habitat value, and traffic impacts. A CIP will be prepared using the information compiled from the system cost estimates and the prioritized system improvement projects. The end product will be a prioritized listing of projects that have been segmented to facilitate annual budgeting, 5-year CIP preparation, and grant application preparation. Deliverable A technical memorandum including an AutoCAD map depicting recommended storm drain system elements, a table of recommended storm drain element sizes and design flow rates, and a phasing summary indicating recommended drainage improvements grouped into annual projects based on anticipated funding. Task 5 —Master Plan of Drainage Report Approach and Scope The MPD Report will include a thorough description of the assumptions and methods used during the preparation of the MPD and the findings and results of the study, including the recommendation of further studies. All summary reports prepared during the development of the MPD will be included in the report either as separate chapters or technical appendices. As previously discussed, we suggest the City consider preparing a single document that combines both the WQMP and the MPD. . Deliverable As stated in the RFP. CDMCamp Dresser & McKee Inc. 2-11 G iw-R-REw tim"ten aeac+ vmff P*kooc v`t - aA JMSeQ_r"I Wfl wa.0 dw • 0 Exhibit A Section 3 - Project Management Approach Quality Assurance and Quality Control COM's Quality Management Process (QMP) is the essential foundation for the execution of any CUM project. The QMP consists of the following key activities: Project Quality ianagement (PQ2bf): This meeting, which CDM.normaIly convenes for larger projects, includes all key client and project team staff, establishes the project mission critical success factors, and processes activity and tasks. This meeting results in the project scope being fully addressed through careful planning, and projects team members understanding their roles and responsibilities. Quality Control Reviews: The WQMP and MPD submittals will be reviewed by qualified CDM engineers to make sure they comply with the City's.specifications. Quality Assurance/Quality Control Goal: CDM's goal is to minimize overall costs and maintain timely completion for this project, while providing the City with quality work. Our QA/QC plan will yield a quality WQMP and MPD for the City. Project Coordination and Communication CDM's management philosophy is to be a partner with the City -- an extension of your staff. We have enjoyed this type of successful working relationship with numerous Southern California municipalities on past projects. Our project Team's office locations in Orange County provide the convenience and availability necessary for this project. Informal communications will be augmented by monthly progress meetings. The City's project manager will be notified of our activities so that there are no surprises. Critical information exchanged and decisions made will be documented with proven project management controls. Regular communication with the City project manager reduces the surprises that can impact any major water quality/drainage plan development project. Effective communication at every level will be an integral part of the process. Key ideas and critical decisions will be documented, and then shared as necessary among the Team. Mr. Donald Schroeder, the CDM Team's project manager will work closely with the City project manager, Ms. Geraldine Lucas, P.E., to promote a seamless, cohesive effort. He will provide the City with monthly progress reports summarizing budget information, community concerns, scheduling updates, and action items. Mr. Schroeder. Schedule and Budget Management CDM begins every project with a work plan that provides for the completion of the effort on schedule and on budget. CDM utilizes proven project management techniques that include weekly project management reviews of both schedule and costs to verify that -the project is within expected ranges. The duration of each task, the relationship between the tasks, and project constraints and milestones will be established, and a final detailed schedule developed. CDM will then coordinate the input of Iabor and cost information for each task into the baseline schedule. Each week, the project manager will review the progress to date and resources expended. This . report will serve as a valuable management tool to evaluate project progress and to maintain quality control. In addition, CDM's internal cost -tracking system allows the project manager to monitor budget and completion percentage against actual expenditures by using an earned -value method. Issue Resolution Successful issue resolution is dependent on mutual respect and trust between the major parties involved. CDM will foster mutual respect and trust through effective communication, a proven claim control/prevention strategy, and a thorough project documentation system. CDM Camp Druscr & McKee Inc. 3-1 G AW '-4-R95U4unpVW 94cn Master 01=00= ant - 9/1yC1$a P.yaa Manag+ t kmoich.wx • Exhibit A Section 4 - Project Team Team Organization CDM has organized an integrated project team structure that provides strong direction of project staff under our project manager, Mr. Donald Schroeder, P.E., while allowing for individually focused teams to be responsible for each major project component. Mr. Schroeder will be the prime contact. to the City of Huntington Beach Department of Public Works Engineering Division for this project. The Team brings together staff from CDM, Psomas and Integral. This CDM Team offers the City a responsive, knowledgeable, and diversified group of professionals, with experience in all areas of expertise necessary to successfully complete this project and perform as an extension of Huntington Beach staff. Our team is familiar with Huntington Beach and the surrounding area, and the Team's successful work together in and around Huntington Beach will provide the additional benefits of established working relationships, good communications, and a thorough understanding of the City's expectations and requirements. Team Leader Robert Harryman, P.E. Staff Michael Barton . Chung-Cheng pert, P.E. Ken SusIlo, P.E. CDM camp Eke%a & Im Donald Schroeder, P.E. Theodore Hromadka, P.E. Blake Murillo, P.E. Jon Spagenberg, P.E. Jeffrey Endicott, P.E. C. "Ji1yi Team Leader ' Team Leader Kenn Dobson Staff Thomas Quasebarth Bruce Miller Stag Louis Regenmorter Dave Manuwa Luis Leon, P.E. Novin Rashedl Psomas Integral CDM Gary Dysart, P.E.. 4-t 6 ftTR-RFSVUnWV= SRW MaVIV WIO e,XMam • RA651M=a 21M@d TMn Ca IJ 0 Exhibit EXHIBIT B 10-08-01 14:28 FROM -CM ONTA CDMCamp Dresser & McKee Inc. axrumg 0oni Aens 2920 Inland Empire BoulV aM, Suite 10E Onrario. Caffamia 91764 Tal: 909 945.300o Fax- 909 945-1333 October 8, 2001 +9099451331 T-264 P-002/002 F-281 Exhibit B City of Huntington Beach Department of Public Works - Engineering Division 2000 Main Street P.O. Box 190 Huntington Beach, CA 92648 Attention: Geraldine Lucas, P.E., Environmental Engineer Subject_ Supplemental Proposal information for Water Quality Management Plan/Master Plan of Drainage Dear Ms. Lucas: Camp, Dresser, & McKee Inc. {CDNi? is very pleased to be under conszderatiorr: for selection to prepare the City's Water Quality Management Plan and Master Plan of Drainage. The CDM team s sincerely appreciated the opportunity to meet again with the selection committee on October 3 to further review our proposal- As requested, this letter provides supplemental information to document several items discussed at the meeting. These include: * Focus group meetings and faclitation and project schedule ■ Runoff sampling program ■ GPS data collection approach ■ GIS development and QA/QC program Focus Group Meetings- and Facilitation and Pr 'ect Schedule CDM proposes to include Paul Brown as the facilitator for the focus group meetings. Paul brings exceptional skills from successfully serving in a similar capacity on stormw•ater, wastewater and water resources planning projects for a number of clients. His resume is attached. Paul would facilitate all meetings and help foster stakeholder interest in, and comanitrnent to the focus group process. Our project manager, Don Schroeder, assisted by our Water Quality Task Leader Tom Quasebarth, wonting closely with you, would have the responsibility for organizing the meetings, maintaining communications with the group and preparing the technical supporting info=ation for the process. Paul and Don or Tom would attend all meetings with the possibility of occasional attendance by other technical specialists :from the team to present specific topics. I D-"a-0 10. 54 FROM-0.4 OP P I: +frt399451333 T-258 P 903/010 F-ZT5 Exhibit B CDM Camp Dresser & McKee Inc. Ms. Geraldine Lucas October 8, 2001 Page 2 CDM's initial proposal anticipated five focus group meetings conducted over a 9-10 month schedule. In our meeting and subsequent conversations, we discussed the possibility of conducting 6-7 meetings. CDM can include additional meetings, and. our experience suggests that with this type of stakeholder process, approximately one meeting every two months is a reasonable frequency to accommodate focus group members schedules, and allow suffkient technical progress to be made to provide materials for the group to review in advance of each meeting. We also discussed the fact the schedule identified in the RFP and CDM's proposal provides very little flexibility to accommodate unforeseen conditions that could potentially impact the ability to keep progress on pace with scheduled focus group meetings (e.g., early or above average winter storm patterns that would affect the ability to schedule optimum dry weather monitoring). CDM recommends therefore, that a twelve-month total schedule be considered, through delivery of the final reports. This would also allow slightly more time for reviews of deliverables by staff and the Focus Group. Within a twelve-month schedule, CDM suggests budgeting for six Focus Group meetings or workshops. Based on the facilitation approach described above and budgeting for six meetings, CD-M proposes that the budget for Task 2 be increased to $28,000 compared to the $21,590 estimate shown in our proposal. Monitoring Program As discussed at the meeting, CDM believes it is important to have substantial initial flexibility in the scope of the monitoring program so that a detailed sampling and analysis plan can be developed after careful. review of available data and discussions with City staff and the Focus group. This will allow the plan to be tailored to optimize the value of the collected data. Therefore, CDM suggests that the contract scope of work define general obfectives with an agreed upon total budget. The final scope of a monitoring plan within the overall target budget would be defined during the development of the Monitoring Plan and QAPP/ QMP. - GPS Data Collection Approach Psomas has prepared the attached suxnmary of the proposed approach to GPS data collection that was discussed at our meeting including potential budget implications, if any. GTS Development and OA/OC Program The attached flow diagram summarizes the approach Psomas will use to develop the GIS database and mapping including both the manual and automated quality checking C1Pecpr_ac4Wun5ng�an 66ith1g10170G67taJsCx 10-00-01 10:55 FROM-COM QNTb�.I� +9099451333 T-258 P-004/010 F-275 16 . Exhibit B CDM Camp Dresser & McKee Inc. Ms. Geraldine Lucas October 8, 2001 Page 3 procedures that will be applied throughout the process. This is the process that was anticipated in the original scope of work and budget presented in our proposal Summary The CDM team, including our subconsultants Psomas and Integral Consultants are very excited about the prospect of conducting the Water Quality Management Plan and Master Plan of Drainage for the City of Huntington Beach This project represents the type of vision and commitment that is essential for communities in Southem California to responsibly manage public infrastructure and protect the environment Should you have any further questions or need additional information, do not hesitate to call. Very truly yours, CAMP DRESSER & McKEE INC Donald SchroedM P.E. Vice President Attachments (2) �tiPropabaltlVi�nGnlriAr+ 5Mh1p101100E01 djo dcc 10-CB-'Jl 10:55 FROR-COM ONTAR� +9099451333 T-259 P.005/919 f-275 0 Exhibit B City of Huntington Beach Preparation of a Water Quality Management Plan/Master Plan of Drainage GPS Data Collection Approach • Horizontal positioning accuracy will be sub 0.30 meters (subfoot). • Trimble 5700, dual frequency GPS receivers will be used for locating the storm drain facilities consisting of catch basins, manholes, pump stations, and private storm drainage facilities that be directly into public drainage facilities. in areas where the tree cover will inhibit the use of GPS equipment for data collection, the data will be compiled using conventional survey techniques using a Geodometer total station with control set by GPS. • All GPS positions will be completed using differential fast static and kinematic techniques. Base stations will be established at sites within the City to be determined in coordination with the City Surveyor. • Ouring GPS positioning, vertical accuracy will be verified by occupying known benchmarks. The results will be included in a final report, which will document the surveying procedures used and the level of accuracy achieved on the project. An attribute table (menu) will be developed with input from City staff for use with data collectors, which will record such information as catch basin type, opening size, depths of manholes and catch basins, and special observations. The observed data will then be compiled using data collectors. • The catch basins will be positioned by locating the end points of the openings at flow line and, for quality assurance, the length of the opening will be verified by manual measurement. • The depth of the catch basins and the storm drain manholes will be measured and recorded in conjunction with the GPS positioning process. Since some of the manholes are located within heavily traveled arterial highways, it is anticipated that the City may impose special traffic control and work hour requirements that may result in minor extra costs for the data collection primarily due to payment of overtime premium. The costs of any extra work will be determined after conferring with City staff to ascertain the specific requirements that will be imposed, if any. • Except for possible extra costs associated with collecting data within arterial highways, the cost of all other work items described above are within the original fee proposal amount as submitted to the City dated August 3, 2001. fC-08-09 10:55 FROM-COM ONT' +9099451333 T-253 ?.COE/910 F-275 City of Huntington Ach Exhibit s Preparation of a Water Quality Management Plan/Master Plan of Drainage Manua! Quality Check for GIS Conversion 10-0a-01 10:56 FROM-COM OYT-6 +9099451331 T-258 P-007/010 F-275 Exhibit B Paul R. Brown Senior Vice President Camp Dresser & McKee eyears experience Mr. Brown has over 25 yeaexperience in project development, project M.B.A. - The Wharton School, finance, and the planning and management of public utilities and University of Pennsylvania, environmental facilities. He has also been involved in a number of water (1982) resources planning projects with a heavy emphasis on process facilitation M.A. - English, University of and multi -objective decision malting. Mr. Brown has also served as the Rochester officer -in -charge of the firm's privatization and project development group, B,A. - English, Tufts University which completed one of the most successful water treatment plant privatization projects in the country. Lead Facilitator. City of Los Angeles Integrated Plan for the Wastewater Program. Mr. Brown served as the lead facilitator for the Steering Group that guided this long-range planning effort for the City of Los Angeles Bureau of Sanitation. The Integrated Plan describes a future vision of wastewater and stormwater management in the City of Los Angeles that explicitly recognizes the complex relationships that exist among all of the City's water resources activities and functions. The Steering Group consisted of over fifty members representing widely diversified interests. Through an extensive series of workshops led by Mr. Brown, the group developed specific planning policy recommendations for all elements of the City's water resources programs. Lead Facilitator. Owens rake Groundwater Availability Study. Mr. Brown served as lead facilitator for the Owens Lake Groundwater Availability Study for the City of Los Angeles, Department of Water and Power and Inyo Water Department. As part of a study to address *,,e potential availability of groundwater for use on Owens Lake, Mr. Brown facilitated a series of stakeholder workshops designed to insure the recognition of any community cortcems related to this sersitive resource management and environmental protection program Project Manager. City of San Diego Water Department's Strategic Plan. For the City of San Diego Water Departmenes Strategic Plan, he served as project manager, facilitating weekly meetings with City representatives and 41 designees from relevant San Diego business and environmental interest groups. The information gathered and consensus reached in these meetings served as the backbone of the initial Strategic Experience Plan. Noted for being both "creative" and "impressive in its ■ Group Facllitet on approach to water supply alternatives, the document was given an "Orchid" as part of the arnnual "Orchids and Onions" design Planning ■ water Resources an construction competition in San Diego. Planning Deputy Project Director. Orange County Sanitation District Phase I Strategic Plan. Mr. Brown was the deputy project director for the Orange County Sanitation District Phase I Stra tegic Plan work, including the Management of Peak Hydraulic Discharge CDM c,,ar &WK. 1,. GYM NE&A4UrOAP + 1s-oa-Q1 10:56 FROM -Um OY"'10 +rr09945137-� i-258 P-000/010 F-275 Exhibit B Paul R. Brown and the Financial Charges Fee Schedules projects. He facilitated more than one dozen participatory decision -mating workshops involving diverse stakeholder groups. The process included two stakeholder advisory groups that assisted the District Board in formulating policy direction for both strategic planning and rates. Team Evaluator. Policy Evaluation for Long Term Water Service Plan. Mz Brown served on the peer review team for the policy evaluation for Long Term Water Service Plan for the City of Albuquerga,e, New Mexico. The policy review and formulation are being accomplished through a series of facilitated workshops. Project Manager. Strategic Planning Study. Mx. Brown was the project manager for a strategic planning study undertaken by the Metropolitan Water District of Southem California (MWD), one of the world's largest water purveyors. Through its 27-member public agencies, MWD provides nearly 60 percent of the water used by more than 15 million people in its 5,200-square-mule service area, encompassing parts of six Southern California counties. The strategic planning study developed objectives, strategies, and action plans by which MWD's performance can be aneaswced by its Board, member agencies, and other stakeholders. Project Manager. Facilitation and Development of an Integrated Resources Plan. Mr. Brown was the project manager for the facilitation and development of an integrated resources plan (IRP) for MWD that provided . open participation for member agencies to work with MWD staff in the development of a least cost water resources plan for Southern California. The IRP balances imported and local water supplies to achieve a least cost mix that satisfies environmental, risk and reliability, and affordability considerations. The completion of the IRP emerged as one of the primary objectives of MWD's strategic plan. During the implementation phase of the IRF, Mr. Brown provided advisory services to MWD in support of the procurement of off -stream storage and dry -year supplies on the Colorado River Aqueduct System. Project Manager. Integrated Resource Planning Work flan For the Santa Clara Valley Water District in San Jose, Calzfornta, Mr. Brown served as project manager foi the development of an Integrated Resource Planning work plan. His resp=sflbihties included development and facilitation of workshops with District management and staff as well as facilitation of work-study sessions with the District's Board of Directors. Lead Facilitator. Integrated Water Reliability Planning Study Work Plan. Mr. Brown provided planning process development and group facility ion assistance to the Municipal Water District of Orange County, California, in the preparation of its integrated Water Reliability Planning Study work plan. Services included assistance to District management and several of its CDMr truer i�icK� Lx. ONAOMROOM 10-09-01 10:57 FROM —Coif ONI '1 0 +80394513?' T-252 F.009/010 F-275 Exhibit B Paul R. ararin member agencies in the development of an overall approach for addressing' : countywide water resources and reliability planning. Principal -in -Charge. Tolt Treatment Facilities DesigWBuild/Operate Project. For Seattle Public Utilities, Mr. Brown is principal -in -charge of the 1.20-mgd Tolt Treatment Facilities design/build/operate project He also serves as vice president of AzurixCDM, the joint company of CDM and Azurix Corporation selected for the project. Seattle Public Utilities serves a population close to 1.5 million in the City of Seattle and in the surrounding King and Snohomish counties. The facility is now in operation. Project Consultant- Advisory Services. Mr. Brown provided advisory services to the City of Petaluma, California fox the hunkey procurement and possible privatisation of their wastewater treatment facilities. Project Consultant Computer Control System Facilities Plan at a 250-mgd Metro Wastewater Treatment Plant. Mr. Brown participated on the human resources project team in support of process computer control system Facilities plaruiing at the 250-mgd Metro wastewater treatment plant for the Metropolitan Waste Control Commission, in Mhweapolis/St Paul, Minnesota. In this capacity, he completed an organizational assessment that addressed labor and management issues affecting the implementation of new process control technology at the facility, and recommended the implementation of an ongoing process to provide labor input to technical decision making and avoid unnecessary disputes. As a result of the success of this initiative, MWCC has incorporated its principles into an ongoing program management effort, directed by CDNL for all future projects undertaken by the Commission. Corporate Flamer. Design, Development, and implementation of an Ongoing Strategic Planning Process. From 1983 to 1986, Mr. Brown served as corporate planner for CDM, responsible for the design, development, and implementation of an ongoing strategic planning process. The planning process was designed to guide and encourage the development of new services and the transfer of technology within the firrrt, allocate discretionary resources through the operational budgeting'process for the achievement of strategic objectives, respond to changes in environmental markets, and coordinate actions across organizational boundaries. Officer -in -Charge. Privatized 18.5-3ngd Water Filtration Plant. From 19S4 to 1993, Mr. Brown has served as officer -in -charge of a privatized 18.5 mgd water filtration plant for the City of Scottsdale, Arizona. The facility was financed with proceeds from the sale of 525 million of tax-exempt industrial development bonds by the Scottsdale water Service Company Limited Partnership (SWSC), and equity contributed by Ford Motor Credit Company, a limited partner of SWSC. SWSC has a long-term full -service contract with the City of Scottsdale to finance, design, build, own and operate the . murtidpal water treatment fac Ity. Mr. Brown served on the board of directors of SWSC's managing general partner, Scottsdale Water Service, Inc. CDM Csm,N., &Man= L,- 9'.%%ft as 4"n%.ee..&%kQI .PAUL2008.0. 10-08-,'31 10:57 FROM-COM ONT "110 +S0994513? ' 7-259 P.0101010 F-275 Ezhibir* Pau! R. Brown CDM B.60ABMAW PMR ZQSQQ.d= Officer -in -Charge. joint Ventuure S18 million Wastewater Project. In Hartford, Connecticut, Mr. Brown served as officer -in -charge of a joint venture to provide an 518 mullion wastewater sludge composting facility for the Metropolitan District. Originally procured by the District as a full -service privatization project, the design -build agreement ultimately provided for engineering, construction, performance testing, and management services to be rendered by a single private company. Officer -in -Charge. Analysis and Development of Proposals. Mr. Brown served as officer -in -charge of the analysis and deveiopmer+t of proposals for the privatization of various public environmental projects and services throughout the United States and Overseas. Consultant. Development and Implementation of a Corporate Strategic Planning and Annual Budgeting System. In addition to developing and managing CDM's strategic planning process, Mr. Brown participated as a consultant in the development and implementatim of a corporate strategic planning and annual budgeting system for a $2.8 billion diversified services company based in Pbiladelphia, Pennsylvania - Prior to 1983, Mr. Brown's project experience included participation in the preparation of water rates for the Detroit Water and Sewerage Department, and he was responsible for customer relations, government relations, and industrial liaison on the Deparbnent's wastewater rates study. Mr. Brown has contributed to several financial feasibility studies, and he participated in the public involvement elements of a S27 million wastewater sludge management study for the City of New York. Mr. Brown joined CDM in 1975 as a technical editor responsible for report writing and new business proposals. He subsequently was made manager of a 12-person Management Services Group that assisted regional offices in new business development, contract negotiations, project administration, and report writing. In 1979, Mr. Brown developed, organized, and served as moderator of a CDM-sponsored, nationally -marketed seminar on "Heavy - Metal Toxic Sludge Management: The Regulations and Tecbnology of Control." He also contributed a chapter on public participation to EPA Guidelines for Water Reuse published in 1980. Prior to joining CDM, Mr. Brown was an instructor of English at the University of Rochester, Rochester, New York; Lowell State College, Lowell, Massachusetts; and Lowell Technological Institute, Lowell, Massachusetts. He is a frequent speaker on the subject of privatization of environmental facilities Memberships Water Environment Federation American Water Works Association • 0 Exhibit C EXHIBIT C Fee Proposal,: City of Huntington Beach Water Quality Management Plan/ Master Plan of Drainage - ` TASK Hours Fee Engineer/Scientist/Planner Gr. 7-10 Gr. 4-6 Gr. 1-3 I Technician Designer/ Drafter Clerical/ Admin. Other Direct Costs [$) Total (S) Water Quality Management Plan 1 Task 1 - Program Research and Assessment 34 31 100 0 16 16 $700 $21,930 ti Task 2 - Meeting with City and Regulatory Interfacing 56 30 84 0 0 4 $800 $21,590 Task 3 - Develop Monitoring and Reporting program 48 64 335 175 a 32 $48,060 $108,105 Task 4 - Analyze Data and Develop Draft Oulline for WQMP 40 64 64 0 0 16 $400 $21,720 Task 5 - Program Prioritizallon and Cost Estimates 32 72 124 0 0 16 $400 $26,e00 Task 6 - Prepare WQMP Report 36 56 76 0 24 56 $2,500 $27,600 Subtotal 246 318 783 175 48 140 $52,860 $227,825 Master Plan of Drainage Task i - System Inventory and GIS Data Collection 40 314 240 2,638 0 10 $6,000 $239,005 Task 2 - System Hydrologic Modeling 14 60 180 0 260 0 $0 $50,280 Task 3 - Capacity Analysis 20 16 40 0 40 0 $0 $12.820 Task 4 - System Improvement Plan Devolopment 56 24 40 0 0 18 $900 $29,600 Task 5 - Mapping and MPD Report 36 0 0 0 0 8 $0 $29,880 Subtotal 166 414 500 2,638 300 36 $6.900 $361,585 Project Total 412 732 1,283 2,813 348 176 $59,760 $589,410 Plus 10/8/01 Supplemental Proposal $ 6,410 Total $595,820 Plus Purchase and Supply of computer equipment, both hardware and software, to accommodate the use and viewing of new GIS storrnwater drainage and water quality data (Total cost not to exceed $15,000.00). 15,00� GRAND TOTAL $610,829 D Camp Drrsur & McKce Inc. Exhibit G CAMP DRESSER & McKEE INC. SCHEDULE OF HOURLY RATES January 1, 2001 Categories Engineers/Scientists/Planners: Grade 1 Grade 2 Gracie 3 Grade 4 Grade 5 Grade 6 Principal Associate Vice President Sr. Vice President Support Service: Designer Drafter 1 Designer Drafter 2 Designer Drafter 3 Designer Drafter 4 Designer Drafter 5 Designer Drafter 6 Designer Drafter 7 Designer Drafter 8 Inspectors (CNRI4) (CNRT5) Administrative Manager Administrative Assistant Office Clerk Clerical Manager Word Processor Technical Writer Financial Manager Contract Administrator Finance Assistant Accounting Clerk Miscellaneous Expenses. Auto Mileage Computer Time - PC Computer Time - AutoCAD Reproduction Services Black and White Copies Color.Copies Outside Services Materials and Other Expenses Rate82001.dcc Hourly Rate $ 80.00 90.00 100.00 110.00 125.00 135.00 150.00 160.00 175.00 195.00 55.00 65.00 T.00 80.00 85.00 95.00 110.00 120.00 75.00 90.00 75.00 55.00 40.00 55.00 55.00 75.00 90.00 755.00 45.00 45.00 0.345/Mile 4.00/Hour 12.00/Hour $0.10/Page $1.00/Page Cost + 10% Cost + I0% Exhibit C FEE SCHEDULE Effective July 1, 2001 CLASSIFICATION RATE ($) Senior Engineer Senior Consultant Project Engineer GIS Project Manager GIS Programmer Senior'GIS Technician GIS Technician Project Assistant Hourly rates include direct labor, overhead, fringe benefits and fee. REIMBURSABLE EXPENSES $160.00 $160.00 $135.00 $130.00 $ 90.00 $ 65.00 $ 60.00 $ 60.00 Mileage for field travel is charged at cost and parking expenses incurred by office employees are charged at cost. Prints, messenger service, subsistence and other direct expenses wiII be charged at cost plus ten percent. The services of outside consultants wiII be charged at cost plus fifteen percent. SPECIAL EQUIPMENT Standard computer and technology costs are incorporated into the hourly rates shown above. INTEGRAL CONSULTANTS SCHEDULE OF RATES & CHARGES Exhibit C Professional Fees Integral Consultants' staff is comprised of highly qualified professionals in the fields of engineering and science. Hourly fees charged to the Client for services provided reflect the individual s1dU levels of these professionals assigned to the Client's project. The following staff classifications designate relative experience, training, and accomplishments within a technical field. Principal Engineer / Scientist $195.00 - 3350.00 Senior Managing Engineer Scientist $140.00 - a250.00 Managing Engineer $130.00-$200.00 Senior Engineer / Scientist $100.D0 - $180.00 Engineer / Scientist $85.00 - $140.00 Technical Assistant $40.00 - $100.00 Please note that the above rates represent professional fees charged by Integral Consultants for work performed within the continental United States. For projects conducted outside the continental United States premium rates shall apply. Premium rates shall be no less than fifteen percent (15%) greater than the hourly rates stated above. All payments shall be made in U.S. dollars. Interest charges at the rate of twelve percent (120%) will be added to any Invoice that is more than thirty (30) days past due. Fixed -Price Services When applicable, Integral Consultants agrees to provide services on a fixed -price basis. The fixed -price will be agreed upon by Integral Consultants and its Clients and shall reasonably reflect the type of work to be performed. Special Projects Charge rates that adequately reflect development costs and technical value of any specialized software, methodologies, services, or technical products may be established. Specific prices are available upon request Equipment Charges Technical equipment that is required to be used by Integral Consultants personnel in their work will be charged according to the terms that will be provided upon request Other Project Expenses Travel expenses will be charged at the most effective fare basis for the project, with coach fares for personnel below principal classification. Such requirements shall be included on the Client's monthly invoices. Local mileage will be charged In accordance to LR.S_ guidelines. Any project expenses requiring administrative processing will be charged at premium rates, as described above. These expenses may include such things as meals, materials, equipment, outside computer charges, special printing and reproduction, shipping charges and/or supplemental income. Revision 050101 • Exhibit D EXHIBIT D „ • Exhibit D CDIM Camp Dresser & McKee Inc. 1, James S. Lackman, Clerk of Camp Dresser & McKee Inc., a Massachusetts corporation, hereby certify that at a duly called meeting of the Board of Directors of the Corporation, held on May 4, 1992 a majority being present and voting throughout, it was voted to authorize Richard W. Corneille to execute and deliver proposals, contracts and agreements for the performance of professional services in the name and on behalf of Camp Dresser & McKee Inc. I further certify that the foregoing is consistent with the By -Laws of the said corporation, and has not been modified or rescinded. IN WITNESS WIHEREOF, I have executed this certificate and have caused the corporate seal of Camp Dresser &_McKee Inc. to be hereunder affixed on this Lrd day of December . 19 97. Clerk of the Corporation 1 } -25-61 48: it FR01�-CD�I �r'4iA41 I n +H9345}333 3-519 P.OZZ/002 F-547 :Aco� -� �._�...��.. L.« .�, ... �.t_ . - .� �� �-� IWt7CYY, 21, PIMUCER THIS CEF;;TIFICATE IS ISSUEa AS A MATTER GF INFORMATICF AOti Risk Sxari>:t:s, bv- of NILueahucatea ONLY AND CONFEM NO RIGHTS UPON TKE: CERTIFICAT. 69 Hlah surest MDLDER TMS CERTIFICATE DOES NOT AMEND, EXTEND CI 0aa10O MA 02110 tTER T1i C RA E APPOADF-0 $Y THE P01jCIAS BELOsA COMPANWI S AFFORDING CavEIAGE Lloyd's of Landon P1fONE .te] 7)A82.31 D0 FAX - 19171 542-2597 A . INSUAW =MPANY ZWC1i AMerrealn Ine Ca' Camp Dm5fier d MrKee Inc. 9 COWANY One Cambridge Puce - so Hampshire SLrw C Carnllridge MA 02T38DOOC USA CdYPAW �ii� •R y. 3Efii��r�1�'. "�w�.r�•`�"i�F✓.�. `.:'�yr'�R::fii��iT �'v r-t'�15'r`.�,-�r'_i _1. +' E���, +. 743 Is TO CITIFY T+AT 7HE POLICIES OF INSURANCE WSTFO BELOW HAVE 8"'gc ,'+t ISSUED TO M INBUSED NAMED ABOVE FOR Tr!E POLICY PEPJCD INOlGTED, Na'IwITHSTAi DW6 AnY RERUIRe1MZHT, TERA OR CONCINON OF AW CCNTWT OR OTHER DOCUMENT WTH RESPECT TO WxCH Tres Gt.WOiCATE MAY BE ISSUED 09 MAY PEA TAK, THE INS<Jst14 M AFFORDED BY THE POLICES CE5Cfb8ED HEREIN IS SVOJ£CT TO ALL rMZ If, m, sNcLLwqVaAN0CQN01rj2N9 F S H LICI $- LAW 3 w AY VS 9 c REouC a7 -BY PA IO C' 41US ro YrQ ]1?l9irAstisirsHci 1otaClrXotRlk r0jvZrRC?rft =72 0"Ano'v's ?%ICYIMPI ,1710% Owls Fwfp— {7 e ce«r�wlwawm G1�083TG81I.O'S O1lC11t74 tl.rt),lGE GE!�EtA<AacREr�re S2.00S3,OOt} PROOUCTS -coMa of Paz a'1.�4GG0 X cAWMCLAL JWMERAL U SKJrY Gprrtmesdar 6a oral Lraollhlr PERSGwt,AADvIN�t7RY ;,,QQO,000 C.u�ewvoE gOCGtIR E LC�r GGCURRE 3t atm.nOO t3MAt&7 & CONrAAC. 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Wh ALrrOONLY -&.AC=Dgrrr a--rl6RTW4gA ONLLY: AAA= l� t W ; speettl Counsel s ' ID 1 EACH ACCK Xr AGGREGATE l2 14 U ANUIY EACH CCCUPAMCS AGGREGAIM UMIPAUA FOM GtF1EIl TFyW tINSHRELL4 PO)iIM E WORKINMW4a"IMONAND V4Osrr5AJ7A8 +i wCMTU TN- � a ^�a��-'+�+- W% .., V�+ MXER9 COMPENSAT1DN 01It111G1 �ifdtlC2 81. 9414-ACr.MM7 51=,C00 7wrZrMpRErOFr 1tiCl PkrIT'N0"1w=L"w ELD438ASE-FCIdtYLIAdr KOM= E.OL5E"01CAEiMK0YE S].00O= CFFICMaARG QpL 04 D98eocCcs Cii1311'99 4]lp?ro,3°"� 93,BCQ,Oaex hRt�FIRiE4T8 $ Et+IG�INEfAS i:dA Ara�ri,&rg hw Le�CRLO'rICt4Of WERAT�T�l4QCA'�MQ�YG►iC�PE:aAL�l1s The r iw of Iiurt6Hgtm suck Eta ager$s, afficom aaa attrplorees are wMa0 as addIftnal inr urado with rupw to genera! and wW ftW "rdke work belt* done by COM. 'grit MOULD AP Of T1S A=" DESMUM POWM3 ES tA>vMUM WDAETuE The City of Hun9ngban Beath WwoUTrom LATE rgAEOF. THE IMWING CGNPAfY MU. 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NMI Kid RCA ROUTING SHEET INITIATING DEPARTMENT: Public Works SUBJECT: APPROVE CONTRACT AMENDMENT TO CAMP DRESSER & MCKEE, INC COUNCIL MEETING DATE: December 15, 2003 RCA ATTACHMENTS STATUS Ordinance (w/exhibits & legislative draft if applicable) Not Applicable Resolution (w/exhibits & legislative draft if applicable Not Applicable Tract Map, Location Map and/or other Exhibits Not Applicable Contract/Agreement (wlexhibits if applicable) Signed in full by the City Attorney) Attached Subleases, Third Party Agreements, etc. (Approved as to form by qifZ Attomn Not Applicable Certificates of Insurance (Approved by the City Attomey) Not Applicable Financial Impact Statement (Unbud et, over $5,000) Not Applicable Bonds (If applicable) Not Applicable Staff Report If applicable) Not Applicable Commission, Board or Committee Report (if applicable) Not Applicable Findings/Conditions for Approval and/or Denial Not Applicable EXPLANATION FOR MISSING ATTACHMENTS REVIEWED RETURNED FOR DED Administrative Staff Assistant City Administrator Initial City Administrator Initial or�z/ Lpity Clerk EXPLANATION FOR RETURN OF ITEM: RCA Author: Geraldine Lucas CITY OF HUNTINGTON BEACH 2000 MAIN STREET CALIFORNIA 92648 OFFICE OF THE CITY CLERK CONNIE BROCKWAY CITY CLERK LETTER OF TRANSMITTAL OF ITEM APPROVED BY THE CITY COUNCILI REDEVELOPMENT AGENCY OF THE CITY OF HUNTINGTON BEACH DATE: December 177i 2001 TO: Camp Dresser & McKee, Inc. ATTENTION: Don Schroeder, V.P. Name 2920 Inland Empire Blvd., Ste. 108 DEPARTMENT: Street Ontario, CA,.91764 REGARDING:. Prof. Services Contract City, State, Zip ' See Attached Action Agenda Item ' F-2 Date of Approval 12/3/01 Enclosed For Your Records Is An Executed Copy Of The Above Referenced Agenda Item. t . 1 Remarks; Connie Brockway City Clerk Attachments: Action Agenda Page X Agreement x Bonds Insurance x RCA Deed Other CC: R. Beardsley DPW x x x Name_ Department RCA Agreement Insurance Other G. Lucas DPW x x x Name Department RCA Agreement" Insurance Other Name Department RCA Agreemm Icsurance Ocher Name Department RCA Agee-nenc Lrisurance Other C. Mendoza Risk Mgmt x x Name Department RCA Insurance (Telephone. 714-536 52Z7) AOCITY OF HUNTINGTON BE D C2• L_"'�f MEETING DATE: December 3, 2001 DEPARTMENT I UMBER: PW 01-144 Council/Agency Meeting Held: Deterred/Continued to: WA roved ❑ Conditionally Approved El Denied Sj- i y Cler s ignature Council Meeting Date: December 3, 2001 Department ID Number: PW 01-144 CITY OF HUNTINGTON BEACH REQUEST FOR ACTION SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS o F SUBMITTED BY: RAY SILVER, City Administrator PREPARED BY: ROBERT F. BEARDSLEY, Director of Public Works SUBJECT: APPROVE A PROFESSIONAL SERVICES CONTRACT FOR CI1TYW0E::;z ` WATER QUALITY MANAGEMENT PLAN, MASTER PLAN OF 6RALNAGE AND GISIGPS WORK, CC1168 —' A Statement of Issue, Funding -Source; Recommeaded'Action, Alternative.Action(s), Analysis, Environmental Status, Attachments) Statement of Issue: State grant funds have been authorized for the development of a Citywide Water Quality Management Plan (WQMP), Master Plan of Drainage (MPD), GIS (Geographic Information System) and GPS (Global Positioning System) work. A professional services contract with Camp, Dresser & McKee, Inc. is recommended. Funding Source: Funds in the amount of $610,820 are budgeted from the $4 million Water Quality Grant Fund, Water Quality Master Plan, Account No. 89288002.69365. Recommended Action: Motion to: 1. Approve and authorize the Mayor and City Clerk to execute the Professional Services Contract with Camp, Dresser & McKee, Inc. (CDM) for the preparation of the Citywide WQMP, MPD, and GISIGPS work; and 2. Authorize the Director of Public Works to expend up to $660,820 to cover contract costs of $610,820 and an estimated contingency of $50,000. Alternative Action(s): 1. Deny approval of the contract and direct staff accordingly. This action will delay the development and implementation of the Citywide WQMP, MPD and GISIGPS work. G:IR C A12001101-144 Nov 19 Lucas (Water Quality Mgmt Plan)2.doc 11/26/01 11:10 AM r" � • REQUEST FOR ACTION* MEETING DATE: December 3, 2001 DEPARTMENT ID NUMBER: PW 01-144 Analysis: In March 2000, Proposition 13 was approved to support safe drinking water quality, flood protection and water reliability projects throughout the state. Under this program, four million dollars was appropriated to the City of Huntington Beach to support projects that will address coastal non -point sources of pollution. Since the fall of 2000, Public Works staff has coordinated with the State Water Resources Control Board to identify projects such as the WQMP and MPD to mitigate these issues. The WQMP will improve the City's ability to manage and track the quantity and quality of non -storm water discharges (dry weather urban runoff) generated within the City. The WQMP will encompass a revised City MPD and a GIS data collection component, which collectively will provide the City with a powerful, comprehensive plan to enhance current efforts to reduce polluted urban runoff in coastal waters. The WQMP is designed to provide a closer look at the entire City and identify areas of concern based on waterway -related infrastructure and on -going water samples. The plan will evaluate and characterize pollutants found in dry weather urban runoff through an intensive, short-term monitoring program. Once the pollutants of concern are identified, remedial actions and projects will be evaluated and prioritized for implementation. City staff will work with CDM and community organizations to develop a focus group tasked with validating the WQMP. The focus group will provide an opportunity to develop a well- balanced program, solicit diversified input, and develop a consensus of support to ensure that the City's plans are accepted and successfully implemented. Developing a revised MPD with the WQMP provides an opportunity to efficiently integrate the quality and quantity recommendations. The MPD will develop a detailed inventory of existing stormwater drainage infrastructure, compute the hydraulic capacities, document deficiencies and recommend system improvements. Requests for Proposals were sent to the following professional consultants: 1. Berryman & Henigar, Inc. 2. Brown & Caldwell Environmental Engineers 3. Camp, Dresser & McKee, Inc. 4. CH2M Hill 5. Komex 6. Moffatt & Nichol Engineers 7. RBF Consulting 8. Tetra Tech ASL 9. Tettemer & Associates, Consulting Engineers G:1R C A12001101-144 Nov 19 Lucas (Water Quality Mgmt Plan)2.doc 11/21/01 10:07 AM • REQUEST FOR ACTION* MEETING DATE: December 3, 2001 DEPARTMENT ID NUMBER: PW 01-144 Proposals were received from Camp, Dresser & McKee, Komex, and Tettemer & Associates. Due to the diverse scope of work, several consultants formed partnerships and developed their responses together. The CDM team will include Psomas to provide GIS/GPS services; and Integral Solutions to provide expertise in hydrology and hydraulics. A five -member selection committee reviewed and ranked each team's proposal and qualifications within the parameters of a fixed rating system identified in the RFP. Each proposer team was invited for a personal interview and was rated and ranked individually by each selection committee member. The CDM team was selected as the most qualified to perform the requested services pursuant to the Quality Based Selection (QBS) process legislated by the State of California and the City's Muncipal Code. Public Works Commission Review: Not required at this time, per Municipal Code Chapter 2.111. Environmental Status: Not applicable at this time. Required environmental entitlement will be provided by CDM pursuant to the scope of services. Attachment s): 1. 1 Professional Services Contract with CDM I 2. 1 Certificate of Insurance from CDM RCA Author: Geraldine Lucas:jm, Ext. 8494 G:ENGTEBOW1? RCA01-080 G:1R C A12001101-144 Nov 19 Lucas (Water Quality Mgrnt Plan)2.doc 11/21/01 10:07 AM ATTACHMENT #1 PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND CAMP DRESSER &. MC KEE, INC. FOR PREPARATION OF THE CITY-WIDE WATER QUALITY MANAGEMENT PLAN (CC-1168) Table of Contents 1 Scope of Sexyices.......................•------...................--•.---.......---...........-----........--.--......1 2 Designated Contacts.................................................................................................2 3 Time of Performance...............................................................................................2 4 Compensation..............................•--..................-----..........................2 5 ExtraWork...............................................................................................................2 6 Method of Payment..................................................................................................3 7 Disposition of Plans, Estimates and Other Documents...........................................4 8 Hold Harmless..................................................4 9 Workers' Compensation Insurance............................................................................6 10 General Liability Insurance ..................... 11 Professional Liability Insurance..............................................................................6 12 Certificates of Insurance........................................................................•-----............8 13 Independent Contractor............................................................................................9 14 Termination of Agreement.......................................................................................9 15 Assignment and Subcontracting...............................................................................9 16 CopyTights;Patents......................................•--........-•----.....................----...................9 17 City Employees and Officials..................................................................................10 18 Notices............................................................................ ..--..10 19 Modification.. .......... ....... .............. ............. ............................. ...... .......... ...... 10 20 Captions........................................................... ......10 21 Section Headings........................................•.......-----......--------.....------.......................10 22 Interpretation of Agreement.......................................................................•.............11 2 3 Duplicate Original....................................................................................................11 24 Immigration..............................................................................................................12 25 Legal Services Subcontracting.................................................................................12 26 Attorney's Fees.........................................................................................................12 27 Entirety.................................................................................. ..13 • • PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND CAMP DRESSER & MC KEE, INC. FOR PREPARATION OF THE CITY-WIDE WATER QUALITY MANAGEMENT PLAN (CC-1168) THIS Agreement is made and entered into this 3rd day of December 2001, by and between the City of Huntington Beach, a municipal corporation of the State of California, hereinafter referred to as "CITY." and CAMP DRESSER & MC KEE, INC., a Massachusetts corporation, hereinafter referred to as "CONSULTANT." WHEREAS, CITY desires to engage the services of a consultant for the preparation of a City-wide Water Quality Management Plan; and Pursuant to documentation on file in the office of the City Clerk, the provisions of the Huntington Beach Municipal Code, Chapter 3.03, relating to procurement of professional service contracts have been complied with, and CONSULTANT has been selected to perform said services, NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows: SCOPE OF SERVICES The scope of CONSULTANT's services is defined by the following documents- (1) Page 1-I to and including Page 4-1 of CONSULTANT's August 3, 2001 proposal for services (copy attached as Exhibit A and incorporated by reference); and (2) CONSULTANT's October 8, 2001 supplemental proposal for services (copy attached as Exhibit B and incorporated herein by reference). In addition, CONSULTANT shall, in a sum not to exceed $15,000.00, purchase and supply to CITY computer equipment, both hardware and software (which equipment shall become the property of CITY), to accommodate the use and viewing of new GIS storn-iwater drainage and water quality data. 01 agreciwater plani 1 I M:-01 1 VIM] 2. DESIGNATED CONTACTS CITY shall assign a staff coordinator to work directly with CONSULTANT in the performance of this Agreement. CONSULTANT hereby designates Don Schroeder who shall represent CONSULTANT and shall be CONSULTANT's primary contract person with CITY. 3. TIME OF PERFORMANCE Time is of the essence of this Agreement. The services of CONSULTANT are to commence as soon as practicable after the execution of this Agreement and all tasks specified in Section 1 shall be completed no later than two (2) years from the date of this Agreement. These times may be extended with the w- itten permission of CITY. The time for performance of the tasks identified in Section I are generally to be shown in the Scope of Services on the Work Program/Project Schedule. This schedule may be amended to benefit the PROJECT if mutually agreed by CITY and CONSULTANT. 4. COMPENSATION In consideration of the performance of the services described herein, CITY agrees to pay CONSULTANT a fee not to exceed Six Hundred Ten Thousand Eight Hundred Twenty Dollars (5610,820.00); as more specifically set forth in Exhibit C, attached hereto and incorporated herein by reference. A listing of costs for each category of services to be performed by CONSULTANT is set forth in Exhibit C. 5. EXTRA WORK In the event CITY requires additional services not included in Section 1. or changes in the scope of services described in Section 1, CONSULTANT will undertake such 2 01 agree/waver plan:'! l 1.08 011111 _ V01 E work only after receiving written authorization from CITY. Additional compensation for such extra work shall be allowed only if the prior written approval of CITY is obtained. 6. METHOD OF PAYMENT A. CONSULTANT shall be entitled to progress payments toward the fixed fee set forth herein in accordance with the progress and payment schedules set forth in Section I of, and Exhibit C attached to, this Agreement. B. Delivery of work product: A copy of every memorandum, letter, report, calculation and other documentation prepared by CONSULTANT shall be submitted to CITY to demonstrate progress toward completion of tasks. In the event CITY rejects or has comments on any such product, CITY shall identify specific requirements for satisfactory completion. Any such product which has not been formally accepted or rejected by CITY shall be deemed accepted. C. CONSULTANT shall submit to CITY an invoice for each progress payment due. Such invoice shall: 1) Reference this Agreement; 2) Describe the services performed; 3) Show the total amount of the payment due; 4) Include a certification by a principal member of CONSULTANT's firm that the work has been performed in accordance with the provisions of this Agreement; and 5) For all payments include an estimate of the percentage of work completed. 01 agree/water plan/1 I ..S O1 3 Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is making satisfactory progress toward completion of tasks in accordance with this Agreement, CITY shall promptly approve the invoice, in which event payment shall be made within thirty (30) days of receipt of the invoice by CITY. Such approval shall not be unreasonably withheld. If CITY does not approve an invoice, CITY shall notify CONSULTANT in writing of the reasons for non -approval within seven (7) calendar days of receipt of the invoice, and the schedule of performance set forth in Section 1 shall be suspended until the parties agree that past performance by CONSULTANT is in, or has been brought into compliance, or until this Agreement is terminated as provided herein. D. Any billings for extra work or additional services authorized by CITY shall be invoiced separately to CITY. Such invoice shall contain all of the information required above, and in addition shalt list the hours expended and hourly rate charged for such time. Such invoices shall be approved by CITY if the work performed is in accordance with the extra work or additional services requested, and if CITY is satisfied that the statement of hours worked and costs incurred is accurate. Such approval shall not be unreasonably withheld. Any dispute between the parties concerning payment of such an invoice shall be treated as separate and apart from the ongoing performance of the remainder of this Agreement. 7. DISPOSITION OF PLANS, ESTIMATES AND OTHER DOCUMENTS CONSULTANT agrees that all materials prepared hereunder, including all original drawings, designs, reports, both field and office notices, calculations, maps, memoranda, letters and other documents, shall be turned over to CITY upon termination of this Agreement or upon PROJECT completion, whichever shall occur first. In the event this Agreement is terminated, said materials may be used by CITY in the completion of the PROJECT or as it 01 agreeAvater plan! 1118;01 4 • 0 otherwise sees fit. Title to said materials shall pass to CITY upon payment of fees determined to be earned by CONSULTANT to the point of termination or completion of the PROJECT, whichever is applicable. CONSULTANT shall be entitled to retain copies of all data prepared hereunder. However, any reuse of the documents and data furnished by the CONSULTANT, without written verification or adaptation by CONSULTANT and CONSULTANT's Subcontractors, as appropriate, for the specific purpose intended will be at CITY's sole risk and without liability or legal exposure to CONSULTANT, or to CONSULTANT's Subcontractors. Any such verification or adaptation will entitle CONSULTANT to further compensation at rates to be agreed upon by CITY and CONSULTANT. Notwithstanding any other provision of this Agreement, all of CONSULTANT's pre-existing or proprietary computer programs, software, information or materials developed by CONSULTANT outside of this Agreement shall remain the exclusive property of CONSULTANT. HOLD HARMLESS CONSULTANT shall protect, defend, indemnify, save and hold harmless CITY. its officers, officials, employees, and agents from and against any and all liability, loss, damage, expenses, costs (including without limitation, costs and fees of litigation of every nature) arising out of or in connection with CONSULTANT's performance of this Agreement or its failure to comply with any of its obligations contained in this Agreement by CONSULTANT, its officers, agents or employees except such loss or damage which was caused by the negligence or willful misconduct of CITY. CITY shall be reimbursed by CONSULTANT for all costs and attorney s fees incurred by CITY in enforcing this obligation. Qtagred ater glantll 8%6k 9. WORKERS' COMPENSATION INSURANCE Pursuant to California Labor Code Section 1861, CONSULTANT acknowledges awareness of Section 3700 et seq. of said Code, which requires every employer to be insured against liability for workers' compensation; CONSULTANT covenants that it will comply with such provisions prior to commencing performance of the work hereunder; and shall indemnify, defend and hold harmless CITY from and against all claims, demands, payments. suit, actions, proceedings, and judgments of every nature and description, including attorney's fees and costs presented, brought or recovered against the CITY, for or on account of any liability under any of said acts which may be incurred by reason of any work to be performed by CONSULTANT under this Agreement. CONSULTANT shall maintain workers' compensation insurance in an amount of not less than One Hundred Thousand Dollars (S100,000) bodily injury by accident, each occurrence, One Hundred Thousand Dollars (S 100,000) bodily injury by disease, each employee, Two Hundred Fifty Thousand Dollars (S250,000) bodily injury by disease, policy limit. CONSULTANT shall require all subcontractors to provide such workers' compensation insurance for all of the subcontractors' employees. CONSULTANT shall furnish to CITY a certificate of waiver of subrogation under the terms of the workers' compensation insurance and CONSULTANT shall similarly require all subcontractors to waive subrogation. 10. GENERAL LIABILITY INSURANCE In addition to the workers' compensation insurance and CONSULTANT's covenant to indemnify CITY, CONSULTANT shall obtain and furnish to CITY, a policy of general public liability insurance, including motor vehicle coverage covering the PROJECT. The policy shall indemnify CONSULTANT, its officers, agents and employees, while acting 01 agree: water plan' 1 l : $-01 6 • • within the scope of their duties, against any and all claims arising out of or in connection with the PROJECT, and shall provide coverage in not less than the following amount: combined single limit bodily injury and property damage, including products/completed operations liability and blanket contractual liability, of 51,000,000 per occurrence. If coverage is provided under a form which includes a designated general aggregate limit, the aggregate limit must be no less than 51,000,000 for this PROJECT or be twice the per occurrence limit. The policy shall name CITY, its agents, its officers, employees and volunteers as Additional Insureds, and shall specifically provide that any other insurance coverage which may be applicable to the PROJECT shall be deemed excess coverage and that CONSULTANT's insurance shall be primary. Under no circumstances shall the above -mentioned insurance contain a self - insured retention, or a "deductible" or any other similar form of limitation on the required coverage. 11. PROFESSIONAL LIABILITY INSURANCE CONSULTANT shall furnish a professional liability insurance policy covering the work performed by it hereunder. Said policy shall provide coverage for CONSULTANT's professional liability in an amount not less than 51,000,000 per occurrence and in the aggregate. A claims -made policy shall be acceptable if the policy further provides that: A. The policy retroactive date coincides with or precedes the initiation of the scope of work (including subsequent policies purchased as renewals or replacements). B. CONSULTANT shall notify CITY of the reporting of any circumstances or incidents that might give rise to future claims. 01aeredwater pian i 1 1 0 CONSULTANT will make every effort to maintain similar insurance during the required extended period of coverage following project completion, including the requirement of adding all additional insureds. If insurance is terminated for any reason, CONSULTANT agrees to purchase an extended reporting provision of at least two (2) years to report claims arising from work performed in connection with this Agreement. 12. CERTIFICATES OF INSURANCE Prior to commencing performance of the work hereunder, CONSULTANT shall furnish to CITY certificates of insurance subject to approval of the City Attorney evidencing the foregoing insurance coverages as required by this Agreement; the certificates shall: A. provide the name and policy number of each carrier and policy; B. shall state that the policy is currently in force; and C. shall promise that such policies shall not be suspended, voided or canceled by either party, reduced in coverage or in limits except after thirty (30) days' prior written notice; however, ten (10) days' prior written notice in the event of cancellation for nonpayment of premium. CONSULTANT shall maintain the foregoing insurance coverages in force until the work under this Agreement is fully completed and accepted by CITY. The requirement for carrying the foregoing insurance coverages shall not derogate from the provisions for indemnification of CITY by CONSULTANT under the Agreement. CITY or its representative shall at all times have the right to demand the original or a copy of all said policies of insurance. CONSULTANT shall pay, in a prompt and timely manner, the premiums on all insurance hereinabove required. 01 agreelwater plan%] 1, 01 8 0 13. INDEPENDENT CONTRACTOR CONSULTANT is, and shall be, acting at all times in the performance of this Agreement as an independent contractor herein and not as an employee of the CITY. CONSULTANT shall secure at its expense, and be responsible for any and all payment of all taxes, social security, state disability insurance compensation, unemployment compensation and other payroll deductions for CONSULTANT and its officers, agents and employees and all business licenses, if any, in connection with the services to be performed hereunder. 14. TER_IMINATION OF AGREEMENT All work required hereunder shall be performed in a good and workmanlike manner. CITY may terminate CONSULTANT's services hereunder at any time with or without cause, and whether or not PROJECT is fully complete. Any termination of this Agreement by CITY shall be made in writing, notice of which shall be delivered to CONSULTANT as provided herein. In the event of termination. all finished and unfinished documents, exhibits, report, and evidence shall, at the option of the CITY, become its property and shall be delivered to it by CONSULTANT. I5. ASSIGNMENT AND SLBCONTRACTII`TG This Agreement is a personal service contract and the supervisory work hereunder shall not be delegated by CONSULTANT to any other person or entity without the express written consent of CITY. 16. COPYRIGHTSIPATENTS CITY shall own all rights to any patent or copyright on any work, item or material produced as a result of this Agreement. 0l agree!water plan. 1 '8 01 9 17. CITY EMPLOYEES AND OFFICIALS CONSULTANT shall employ no CITY official nor any regular CITY employee in the work performed pursuant to this Agreement. No officer or employee of CITY shall have any financial interest in this Agreement in violation of the applicable provisions of the California Government Code. 18. NOTICES Any notice or special instructions required to be given in writing under this Agreement shall be given either by personal delivery to CONSULTANT's agent (as designated in Section 1 hereinabove) or to CITY's Director of Public Works as the situation shall warrant, or by enclosing the same in a sealed envelope, postage prepaid, and depositing the same in the United States Postal Service, addressed as follows: TO CITY: Director of Public Works City of Huntington Beach 2000 Main Street Huntington Beach, CA 92648 19. MODIFICATION TO CONSULTANT: Don Schroeder, Vice President Camp Dresser & McKee. Inc. 2920 Inland Empire Boulevard. Ste. 109 Ontario, CA 91764 No waiver or modification of any language in this Agreement shall be valid unless in writing and duly executed by both parties. 20. SECTION HEADINGS The titles, captions, section. paragraph, subject headings and descriptive phrases at the beginning of the various sections in this Agreement are merely descriptive and are included solely for convenience of reference only and are not representative of maters included or excluded from such provisions, and do not interpret, define, limit or describe, or construe the 0 1 agree''+eater plane l l r$ o 1 10 intent of the parties or affect the construction or interpretation of any provision of this Agreement. 21. INTERPRETATION OF THIS AGREEMENT The language of all parts of this Agreement shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any of the parties. If any provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the remaining covenants and provisions of this Ageement_ No covenant or provision shalt be deemed dependent upon any other unless so expressly provided here. As used in this Agreement, the masculine or neuter gender and singular or plural number shall be deemed to include the other whenever the context so indicates or requires. Nothing contained herein shall be construed so as to require the commission of any act contrary to law, and wherever there is any conflict between any provision contained herein and any present or future statute, law, ordinance or regulation contrary to which the parties have no right to contract, then the latter shall prevail, and the provision of this Agreement which is hereby affected shall be curtailed and limited only to the extent necessary to bring it within the requirements of the law. 23. DUPLICATE ORIGINAL The original of this Agreement and one or more copies hereto have been prepared and signed in counterparts as duplicate originals, each of which so executed shall, irrespective of the date of its execution and delivery. be deemed an original. Each of the parties hereto shall retain an originally signed copy hereof. Each duplicate original shall be deemed an original instrument as against any party vvho has signed it. 01 agree/wirer planil 118001 11 24. IMMIGRATION CONSULTANT shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall, in particular, comply with the provisions of the United States Code regarding employment verification. 25. LEGAL SERVICES SUBCONTRACTING PROHIBITED CONSULTANT and CITY agree that CITY is not liable for payment of any subcontractor Mork involving legal services, and that such legal services are expressly outside the scope of services contemplated hereunder. CONSULTANT understands that pursuant to Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for CITY; and CITY shall not be liable for payment of any legal services expenses incurred by CONSULTANT. 26. ATTORNEY'S FEES In the event suit is brought by either party to enforce the terms and provisions of this Agreement or to secure the performance hereof, each party shall bear its own attorney's fees. 0l agree.. water plant l lr8-01 12 27. ENTIRETY The Agreement contains the entire agreement between the parties respecting the subject matter of this Agreement and supercedes all prior understanding and agreements whether oral or in writing. The foregoing sets forth the entire Agreement between the parties. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized offices the day, month and year first above written. CAMP DRESSER & MC KEE, INC. By: ,Gc444- 1 Richard Corneille, Vice President [See attached Exhibit D] REVIEWED AND APPROVED: Cit-,4XdminiStrator 01agree;wtiterplan-li g;'01 13 CITY OF HUNTINGTON BEACH, a municipal corporation of the State of California Mayor ATTEST,; City Clerk 12-17-0 APPROVED AS TO FOR-ML : f 1 Ci�ttorney Z t D AN13 APPR 'ED. Director of Public Works 0 0 0 Exhibit A EXHIBIT A 0 . Exhibit A Section 1- Introduction In the past few years, beach advisories and closings resulting from high bacterial counts in coastal waters have heightened the environmental concerns and awareness of the importance of receiving water and urban runoff quality within the City. At the same time, regulatory pressures are increasingly focusing on non -point source pollution impacts, particularly from urban runoff from developed areas discharged through municipal storm drainage systems and from industrial and construction sites. As urban runoff (both dry and wet weather) can be one source of bacterial contamination, the City ha- already initiated a dry weather diversion program to minimize the impact of dry weather runoff, and extensive studies conducted by the City have indicated that sources such as leaking sewers are not a significant contributor to the high bacterial counts. Additional studies conducted by the City and others are continuing to identify sources and work toward resolving the bacterial problems. In the meantime, the City is proposing to initiate this WQMP and MOD to address broader water quality and quantity issues associated with urban runoff. The COM Team shares the City"s vision of the WQMP/MPD and System Inventory/Geographic Information System (GIS) Data Collection as a comprehensive effort to address urban runoff that accomplishes both common and distinct objectives among the two major elements. This proposal presents our approach and qualifications to meeting the City's needs. Each of the two major elements of the scope will address critical needs for the City. Water Quality Manageinent PIan ■ Meeting regulatory requirements including NPDES storm water permit obligations, eventual TMDL requirements, and state and local public health requirements ■ Minimizing or eliminating the impact of urban runoff discharges on water quality issues of concern to the community, not only from bacterial contamination and beach closings, but also concerns such as trash and debris accumulation, and habitat protection and enhancement ■ Reducing or eliminating dry weather urban runoff quality impacts ■ Reducing the overall quantity of pollutants discharged in wet -weather urban runoff ■ Optimizing Costs for programs to meet permit requirements and goals and water quality improvement Master PIan of Drainage and Systein InventorylGIS a Reducing operational deficiencies ■ Replacing/upgrading substandard or deteriorating pipe materials ■ Eliminating local.hydraulic deficiencies ■ Mitigating flood hazards and flood plain impacts a Optimizing Costs for addressing drainage system improvements a Developing an inventory and mapping of system to support planning, operations and maintenance activities CDM camp Dresser & McKee Inc. 1-1 GM—R-RE51rurnngw Beacn UaS.ar Par•t:)wumenl-8ASiCSea' irlmCUVq am • • SeF."tt A Introduction There are also substantial common advantages to implementing these two major tasks jointly, and our Team has developed an approach that will maximize the value to the City of the proposed efforts. These advantages include: ■ Identification of dual-purpose drainage system improvement opportunities that provide both water quality and hydraulic relief benefits (e.g. retention/infiltration facilities that reduce peak flow and volume and capture pollutants; water quality basins incorporated into peak flow detention basins) Use of common land use and sub -basin mapping, impervious areas and hydrology for wet -weather pollutant load estimates and drainage system analysis . ■ Use of GIS inventory and mapping to support the drainage systems analysis, as well as analysis of both dry - weather and wet -weather urban runoff water quality evaluations The CDM Team, with expertise in all of the major task areas, proposes to fully integrate the work effort. The Team also recognizes that there are several distinct hydrologic regimes within an urban storm drainage system that have different impacts with respect to water quality and quantity planning. Our approach considers the full . range of these. regimes, as illustrated in the figure and summarized briefly below. nnn V LO O +n o +n p W3 CV N C*i Inches of Rainfall Dry Weather (INon-stornnti ater ) Runaf f Wet Weather- Runoff ■ Dry -weather urban runoff is a water quality concern because it can potentially be a significant source of pathogens, (or non-stormwater) and other constituents introduced through day-to-day urban activities, as well as illicit discharges, dumping or spills. Flow quantities are important if measures such as diversion to the sewer, treatment and discharge or reuse are considered, and are estimated from dry weather monitoring, rather from normal hydrologic projections. Drainage system capacity is typically not a concern, unless physical deficiencies result in the introduction of contamination. ■ Small storm urban ninoff (typically, up to the 1 year storm) contributes 80-90% of the total annual runoff and consequently most of the pollutant loads. Typical design storm events for water quality management are the volume from less than a one-year storm, or the flow from, say,10% of the 50-year peak. Again, in most cases, CDM Camp Dresses & McKee Inc. G AW'R.RSSW6n, n01an Eaaen Masi PWi%Ow jmgnt - BA5;CSEC' 1n!,XuNinn JW 1-2 . . Exhibit A Section 1 Introduction the water quality design storms are not those that result in significant flooding potential or drainage system J capacity deficiencies. However, planning and design of any water quality measures or BMPs must accommodate both the lower flows and peak flood flows. ■ Large storm peak ninoff is of greatest concern for drainage system capacity analysis, and is not generally a significant factor in water quality management except where natural or unlined channels have the potential for erosion under peak flows or increasing flows resulting from development. While the City's scope envisions separate documents for the WQMP and MPD, the CDM Team suggests that the City consider the possibility of a single Urban Runoff Management Plan document which would integrate all of the above issues. Each element would still have a separate section within the document, but because there is clear overlap and opportunities to efficiently manage both runoff quality and - '�''= _ quantity, such a document could provide a StvRb single, comprehensive plan to guide City Management and Council. Furthermore, the document would have educational value by heightening the awareness within the City and the general public of the linkage. Having a comprehensive plan could also facilitate developing either internal or external sources of supplemental funding. CDM will provide a responsive, knowledgeable, and diversified Team of professionals to perform as an extension of the City's staff, providing the additional benefits of good communication, and a thorough understanding of the City's expectations and requirements. For this project, we have assembled a local and highly qualified engineering Team consisting of CDM, Psomas and Integral Consultants. CDM is a recognized leader in water quality and urban runoff management in California and throughout the country. Psomas has extensive experience in both drainage and CIS capabilities in the local area, and Integral staff have conducted hydrology and drainage master planning work for Huntington Beach and numerous other Orange County agencies. CDM's Team will be led by Don Schroeder, P.E., providing overall project management and direction, focusing particularly on the development of the WQMP. Integral and Psomas staff will focus on.developing the MPD and the CIS components of the project. Gary Dysart, who has worked already with the City for a number of years, will direct Psomas' effort and will oversee Capital Improvement Plan services for the subject plans. Staff from CDM, Psomas and Integral will participate in the technical review of all submittals to the City. Theodore Hromodka with Integral Consultants brings extensive experience in Master Planning the City's drainage infrastructure. Our integrated project Team structure will provide effective project direction, hands-on control, and comprehensive coordination. Efficient coordination within our proposal Team is facilitated by long-standing relationships among the firms. CDM and Psomas have worked together on a number of projects in a similar capacity, while Psomas and Integral have worked closely on other drainage projects including the ongoing current MPD for the City of Costa Mesa. CDMCimp Dresser & McKee Inc. 1-3 G 'W rR--RESSYcnt_^.gw Seaca Masle• Plan0mum.em - BASIp.Secl _ wvaL_ .on -,W ! M Exhibit A Section 2 - Technical Approach This section summarizes our Team's approach and scope for the major tasks based on our project understanding presented in Section 1. The scope of work contained in the Request for Proposals is thorough and comprehensive and not repeated herein. The discussion is limited to clarifications or suggestions for additions/modifications to the RFP scope where appropriate. Water Quality Management Plan Task 1— Program Research and Assessment Approach and Scope The CDM Team will research and compile background documents in accordance with the scope of work described in the RFP. Sources of documents related to internal City programs include but are not limited to: ■ All reports, studies and data compiled to address the pathogen/beach impact issues ■ All data, reports and program efforts for compliance with the Orange County storm water permits N Descriptions of existing storm drainage system physical conditions and operations compiled under the MPD task Sources of external documents and information include but are not limited to: ■ Existing and pending Orange County storm water permit and reports and guidance documents prepared by the Orange County Public Facilities and Resources Department (PFRD). ■ Water quality data collected by the Orange County PFRD. ■ Existing 1998 and proposed 2002 303d water quality impairments listing x Other local and statewide initiatives and activities regarding urban runoff water quality management and watershed planning The CDM Teams active involvement with the California Storm Water Quality Task Force, the Santa Ana Regional Water Quality Control Board (RWQCB) on behalf of the San Bernardino County Storm Water Program, and the Orange County Storm Water Program through prior assignments and ongoing interactions will facilitate this effort. Deliverable Ten copies of a draft Technical Memorandum that summarizes all available information, studies, documents, water quality data, and applicable regulatory requirements. A final version will be prepared as an Appendix to the WQMP. Task 2 — Meetings with City and Regulatory Agency Interfacing Approach and Scope The CDM Team will fulfill the scope of work identified in the RFP. Two meetings with the RWQCB staff are anticipated, including an initial meeting near the beginning of the study and a follow-up meeting during the final development of the WQMP. CDM also welcomes the opportunity to help facilitate a focus group, as we have found this invaluable in assisting public agencies (such as Ventura County and San Bernadino County storm CDMCamp Dresser & McKee Inc. 2-1 G?h7. .R_cS%F-jrnrg;on Beach Maver Ran%^m rent-6AS1MW2_Te nnca1 Awroec1 aac water programs) develop comprehensive and effective water quality management programs. The focus group provides an opportunity to educate a diverse group of stakeholders, solicit valuable input, develop a balanced program, and solicit early buy -in to the program. We propose to conduct meetings approximately bi-monthly, and have budgeted five meetings over the course of the plan development. Meetings would be scheduled to correspond to major task progress, as shown in the schedule in Section 7. Deliverable Ten copies of a draft Technical Memorandum that summarizes discussions with the focus group and regulatory agencies. A final version will be prepared as an Appendix to the WQMP. • Exhibit A Section 1 Technical Approach Our Teann leaders rz ill apply their proven commzmication skill; to facilitate the decision -making process and consensus - building among project stakeholders. Task 3 — Develop Monitoring and Reporting Program Approach and Scope The scope of work in the RFP describes a short-term, intensive dry -weather monitoring program that can be used to characterize and prioritize drainage basins throughout the City with respect to sources of pollutants of concern. CDM's budget is based on this type of effort, with certain assumptions as noted below: ■ Locating up to 25 sampling sites, which may include city storm drains, pump station wet wells or discharges. ■ Conducting grab sampling once per day for every station that has flowing water for seven days. The daily sampling schedule will be established based on preliminary observation of flow conditions at representative stations. Sampling times may vary from day to day. ■ Analyzing for a targeted and prioritized list of constituents to achieve objectives while minimizing total costs. One of the primary objectives of a dry weather monitoring program is to screen the drainage system to identify areas with abnormally high concentrations of a particular constituent or that appears unusual based on field observations of color, odor, visual sheen, or other easily observed or field measured characteristics. The preliminary analytical program suggested is intended to meet this objective and provide a more comprehensive analysis of the most common constituents at least twice during the seven-day period. Taking this approach, CDM suggests analyzing no more than two samples per station for a more complete list of constituents, and limiting the analysis for the remaining samples to a short list of indicator parameters and constituents -of concern. A tentative list is shown in the following table. Constituents of concern are those for which Huntington Harbor is listed including coliform bacteria, pesticides and metals. CDM suggests limiting the routine pesticides to the ortho-phosphate pesticides chlorpyrophos and diazanon. Also, CDM does not recommend daily analyses for metals, as metals are less typically found at concentrations of concern in dry weather urban runoff compared to wet weather runoff. - CDMCamp Dresher & ,\1cKee Inc. 2-2 G %W'R-RESll+irring- n Beach Maver PIan',O wriem--USIMSOC2_Tecnncal Apa�n d= i� Exhibit A Section 2 Technical Approach a Observing and documenting other conditions at the time of sampling (floating material, color, sheen, odor, etc.) All Samples ■ Field - Ph, Conductivity, Temperature, Turbidity, general physical observations Lab — Total and Fecal Coliforrn, COD or TOC Twice Per Site ■ All Conventional Pollutants a Metals (Total and Dissolved) ■ O-P Pesticides While the above approach will provide a reasonably comprehensive picture of dry weather quality, it may be desirable to supplement the monitoring with focused wet weather monitoring in conjunction with the Orange County Water Program. No wet weather monitoring is budgeted, but might be recommended as part of the BMP effectiveness assessment. The effectiveness assessment strategy will be developed in consultation with the focus group to satisfy the requirements of the updated Storm Water Permit in parallel with the development of the program under -Tasks 4 and 6. Deliverables Deliverables for this task include: ■ Draft monitoring Plan, QAPP and QMP for the initial runoff monitoring program a Draft Technical Memorandum that presents the results of the initial dry weather monitoring program ■ Draft Technical Memorandum describing the Assessment Strategy Ten copies of each draft will be submitted. Final versions will be prepared as Appendices to the WQMP. Task 4 - Analyze -Data and Develop Draft Outline for WQMP Approach and Scope The CDM Team will prepare an outline of the WQMP as described in the RFP. Preparation of the outline is just the culmination of what is potentially the most important step in the development of the WQMP. Under this task, the CDM Team will lead the City in setting goals and objectives that will drive the selection of, and commitment to, programs and projects under the remaining tasks. The CDM Team understands that because urban runoff management can affect almost all aspects of municipal government operations as well as the business and development community and the general public, this is an extremely important undertaking. The water quality management strategies to be outlined for consideration under this task may address objectives such as: ■ Compliance with the existing and pending municipal storm water permit and the county -wide Drainage Area Management Plan under the permit a Reducing priority pollutants in runoff. CDM will help the focus group establish priority pollutants for the City's program. At a minimum, these should consider those that are currently listed on the 1998 303d list for CDMCamp Dresacr & McKee :nc. 2-3 G •,W—R- SS': jrnrr;w Beach Master M2.11DOCLmera - BASIC.Sx2jeclicai AMPrOWh _oW • Exhibit A Section 2 Technical Approach Huntington Harbor including pathogens, metals and pesticides. Pathogens and pesticides can be both a dry and wet weather problem, whereas higher metals are more typically associated with wet weather runoff. Under this task, the Team will identify kev technical and implement issues associated with a broad range of possible water quality management measures and present these to the focus group. These typically fall into several wide categories: Source controls: these may include heightened public, business and municipal employee education and training; increased site inspections and enforcement; increased storm drain system inspections and testing and source identification and elimination; improvement in municipal activity practices. All of these measures are required under the municipal stormwater permit, and the CDM Team will assist the City to review existing programs and identify areas for additional commitment ■ New development/redevelopment controls: new development and significant redevelopment will be required to incorporate permanent measures into site planning and design to provide both source control and treatment of runoff from the completed development. The CDM Team will help the City develop a list of acceptable BMPs and guidance and criteria to City staff and developers for their selection and use. ■ Retrofit controls: this includes any structural measures that may be incorporated into the existing storm drain system or into new drainage improvement projects. Examples range from as simple as diversion of dry weather flows as the City is already doing, to detention basins which can be designed, if necessary to provide both water quality benefits (low flow) and drainage; to wetlands treatment, all of which CDM has extensive experience in evaluating and designing. Various approaches to infiltration of stormwater offer the advantage flow, volume and pollutant reduction, but may be limited in Huntington Beach due to limited land area and relatively high groundwater levels. The CDM Team will apply it's experience from many related assignments to help focus the range of best management practices and treatment controls to those that will be most applicable and provide the most cost- effective solutions in terms of pollutant removal and life -cycle cost. For example, with respect to treatment controls for new development/ redevelopment and retrofit applications, the Team will provide guidance that can be used by City staff and developers with respect the large array of emerging and innovative treatment devices that are available in the marketplace today. Because of the relatively highly developed status of the City, the majority of new construction may actually be redevelopment and infill, where the opportunities for more land intensive measures (e.g. detention, retention) may be limited, and similarly with retrofit projects. Such conditions can lead to consideration of the newer treatment devices, many of which are proprietary, ranging from drain inlet inserts to various types of hydrodynamic separator units. This task for the City of Huntington Beach will be underway in approximately the same time period that CDM will be doing a review and summary of proprietary devices for incorporation into the update of the California Best Management Practices Handbook that CDM is currently beginning, allowing the City to benefit from this very current research. Another example of applying applicability criteria to identify appropriate (or inappropriate) is in the consideration of treatment methods that rely on infiltration. In general, bioswales, biofilters, grass strips and related measures may capture for plant uptake limited amounts of infiltration and evapotranspiration- On the other hand, dedicated infiltration/recharge methods, either on -site or regional may have definite limitations due the typical shallow depths to water, finer grained soils, and relative density of buildings. CDMCamp Dresher & , McKee Inc. G MMRESF.,hry".or Beacn Mavw Pian,D=.: !-SASIOSac2_Teml.cai Apo,Wi da 2-4 • Exhibit A Section 2 Technical Approach Deliverable Ten copies of a draft Technical Memorandum WQMP outline. A final version will be prepared as an Appendix to the WQMP. Task 5 — Program Prioritization and Cost Estimates Approach and Scope As requested in the RFP, programs and projects will be identified and prioritized, and cost estimates prepared. The CDM Team will project implementation requirements and costs over 10 years, with more detailed cost for the first five years (approximately the next permit cycle) and additional costs forecast for the 5-10 year planning horizon. Where there are projects or programs that have dual benefits to address both water quality and drainage issues, these will be identified and noted in both the WQMP and MPD. Deliverable Ten copies of a draft Technical Memorandum on program prioritization and cost estimates. A final version will be prepared as an Appendix to the WQMP. Task 6 — Prepare WQMP Report Approach and Scope The CDM Team will produce a WQMP report as described in the RFP. The report will be prepared to provide clear and concise guidance to City staff, management and Council for implementation of the recommended programs and projects. The report will summarize financial requirements, operation and maintenance needs, monitoting, regulatory compliance obligations and responsibilities for each of the affected Departments and Divisions. Details will be contained in the Appendices. As an option, the CDM Team suggests the City consider preparing a single document that combines both the WQMP and the MPD (see next section) into an Urban Runoff Management Plan as discussed in the Introduction. Deliverable Ten copies of a draft WQMP with appendices. Twenty copies of a final WQMP with unbound original and electronic files. Master Plan of Drainage and CIS Task 1— System Inventory and GIS Data Collection Approach and Scope The CDM Team will fulfill the scope of work identified in the RFP. The database design and data collection process will support the modeling effort and address the City's GIS functions and standards. The Team will also address data conversion specifications and acceptance criteria standards. The standards will provide the metrics required for the proper construction of the storm drain GIS. The facilities inventory will be compiled in a manner compatible with GASB 34 requirements and will facilitate uniform and regular record keeping. The CDM Team will inventory and scan all City improvement and as -built drawings related to the City's storm drain utilities. A master inventory list will be compiled identifying all source documents, their condition, and CDMCamp Dresser & McKee Inc. 2-s G MTR-RESI.Hum.ng[on Seam Vaster aisnCrx� W., _ SAS.CSm2_Tac�i wcaMacn eat • Exhibit A Section 2 Technical Approach legibility. The scanning of the drawings will allow the project Team to refer to information on the plans throughout the life of project. (Drawings will be scanned at 300dpi.) The scanned drawings will allow the project Team to correlate the images with the GIS land -base (provided by the City), and the GPS points for quick reference and location of storm drain features. This methodology will assist the Team in identifying discrepancies and anomalies between source documents and the land -base in a timely manner. We have found this approach to be cost effective on similar projects. The CDM Team will create a graphic inventory of the City of Huntington Beach Storm Drain facilities using the existing storm drain atlas maps as a foundation. The atlas sheets will be updated to reflect the feature and attribute information shown on the plans and drawings obtained from the City, County, and other agencies. The update will include the configuration and placement of the storm drain features and the associated attribution. The City's sphere of influence will also be transferred to the drainage atlas maps and those facilities that are deemed to impact the City of Huntington Beach storm drain system will be included, as a supplemental inventory. The CDM Team will determine whether to use the digital files or hard copy source documents. The decision to use the digital files will be based on their resolution, accuracy, and, compatibility with the City of Huntington Beach GIS standards and requirements. The marked -up atlas maps will be a composite of the best available drainage information for the City of Huntington Beach and will be used as the reference source document for the GPS and mapping effort. Senior staff will perform daily quality spot checks of the composite during the data collection process as a part of their quality standards and procedures follow-up. Deliverable: ■ Master Inventory List Access Database and Composite of Storm Drain Atlas Map ■ Scanned Electronic Images of City Drawings CPS Capture and Field Verification The Psomas field data collection Team will use images of the composite maps as references for Storm Drain facility location. Psomas will complete a majority of GPS positioning using Trimble ProXR Pathfinder receivers with TDCI data collectors. A base station will be located on the roof of the.Psomas Costa Mesa office building. The Trimble ProXR receivers are capable of collecting data at locations that have a clear and unobstructed.view of the satellites. For areas that have partial tree coverage's and/or tall buildings, Psomas will use the latest Trimble dual -frequency GPS receivers. For those features that have no satellite visibility, Psomas will use a Geodimeter Electronic Total Station with a data collector. (GPS points will be surface captured) Deliverable: ■ Files containing the X, Y and Z coordinate values for the storm drain facility ■ Field location storm drain facility in GIS format Construction of Storn: Drain Maps The CDM Team will construct the storm drain maps using the GPS points captured in the field and attribute information extracted from plans and transferred to the composite maps into a GIS format using Arclnfo 7.2.1. CDMCamp Dro3ur & McKee Inc. C'.w-R-a_MHarEngw aea_p Masler P.ap.awu�ert - a4SI V Sec2-recnq"l AoprwVr. aoc 2-6 Exhibit A Section 2 Technical Approach Use of the composite map will provide a single source of map information for construction of the storm drain facility, quality control, and acceptance checking. The facilities mapped will include the conveyances (pipes, channels, boxes, etc.), point features (catch basins, inlets, maintenance holes, junction structures and outlets), and basins. Point features not found in the field will be submitted to the City for resolution and may be entered using offset dimension as noted on the composite map. Quality Control The Database Structure and Acceptance Criteria will determine the measure of quality for the data. The CD'%4 Team' quality control approach is to address interpretation and data related conflicts prior to initiating map conversion. Data submittals from the Team will include resolution forms, source maps, check plots, validation plots, and digital data. The following are some features of the QA/QC process: ■ Check Plots depict the graphic representation of the storm drain features and attributes using line styles, color, and annotation ■ Automated feature checks verify connectivity and flow direction of the pipe network and closure of basins ■ Automated data checks verify that each data file matches the GIS data structure, each data field is filled, and the field value is in the correct domain Data Submittals The CDM Team's conversion and quality processes will yield products that are consistent with the City of Huntington Beach GIS standards and will be delivered according to the seven step QA/QC process specified by the RFP. Task 2 — System Hydrologic Model Approach and Scope This significant task will be separated into several smaller tasks. GIS technology will be utilized to facilitate the preparation of the analysis. Much of the hydrologic data will be accumulated in Tasks 2.1 through 2.5. The hydrologic analysis will be prepared in accordance with the Orange County Hydrology Manual and Addendum. Advanced Engineering Software (AESOc) Storm Water Information Management System (SIMSOc) will be used to prepare the hydrologic model. Although this program is not proprietary to this project Team, the Integral technical reviewer for this project, Theodore V. Hromadka, is its principal author and can customize the system to meet the special needs of this study, a commitment that no other Team can make. The general approach will be to evaluate the City's drainage system, with channel, underground conduit, and street flow capacity being calculated. Fifteen storm drain pump stations are part of the City's drainage system. Analysis of these pump stations will not be part of this study, rather it is assumed that previous studies of the pump stations will provide the necessary information to analyze the Cites drainage system. The AESO SIMS© program will identify drainage deficiencies and recommend both replacement and parallel drainage facilities to mitigate these identified deficiencies. Additionally, the AE50c SIMSG program will be used to estimate wet weather pollutant loadings, calculate cost estimates, and determine the hydraulic component of the System Improvement Plan prioritization. CDMCamp Dre:aer & McKee Inc. G W'R.R=SII--�rUry::.n Bern M25W Dian CWL.renl - 0►.5IC:Se 2 Tm4rxal Aper n hoc 2-7 • Exhibit A Section 2 Technical Approach Task 2.1— Hydrologic Land Use Map The City's General Plan Land Use categories will be used to determine equivalent hydrologic land uses. This data will be reviewed by the City to identify any impending changes or needed modifications. Deliverable: A GIS theme of the land use rrtap. Task 2.2 — Hydrologic Soil Group Map The Orange County Hydrology Manual hydrologic soil group map will be reproduced for areas within the watershed boundary. Deliverable: A GIS theme of the hydrologic soil group map. Task 2.3 — F'louvpath Definition To describe the drainage system, flowpath alignments will be defined based on the reports, studies and plan information identified during Task 1, street flow arrows identified during the field investigation, available topographic data, and subarea collection points such as catch basins and inlets. Natural flowpaths, open channels and underground conduits will be modeled. Within urban areas, flowpaths are generally assumed to be a coupled street and pipe flow system that is sized to keep street flow depths within City criteria. Deliverable: None directly associated with this task, delivered with hydrology maps. Task 2.4 — Subarea Definition To model the drainage system, runoff subareas will be defined based on the reports, studies and plan information identified during Task 1, street flow arrows identified during the field investigation, available topographic data, and subarea collection points such as catch basins and inlets. For modeling purposes, the subareas will generally be in the range of one to ten acres, especially in urban areas, to provide the most accurate hydrology data possible for conducting the Hydraulic Deficiency and Cost Benefit Index (CBI) analyses. Deliverable: None directly associated with this task, delivered with hydrology maps. Task 2.5 — Node Definition Generally, nodes are located at subarea collection points, changes in facility conveyance type or size, abrupt changes in slope, or other points of hydrologic or hydraulic importance. These nodes are identified using a six - digit convention that facilitates identification of drainage regions and major flow paths along which they. are located. Subareas are generally identified by either the upstream or downstream node number on the flowpath alignment through the subarea. Flowpath links are identified by the upstream and downstream node numbers.. Deliverable: None directly associated with this task, delivered with hydrology maps. Task 2.6 — Database Design The data required for the hydrologic analysis will be assembled and reviewed. The appropriate data model will be identified. At a minimum, the attribute data for the storm drain facilities shall include size, type, slope, and elevation. Additionally, subarea attributes will include acreage, land use, and soil type. This task will result in a database definition for the storm drain system and subarea data that will be directly imported into the hydrologic model. CDMCamp: Drener & McKee Inc. 2-8 0 M—M-RESWN M:rr;.W R-4 Ma3IG P-10w,r [ - 13.S:CSM2_7—c ..-e Appm.0 dw Exhibit A Section 2 Technical Approach Deliverable: None directly associated with this task, used as input for hydrologic model. Task 2.7-Hydrology Maps The flowpaths, subareas, and nodal scheme developed in Tasks 2.3, 2.4, and 2.5, along with street flow arrows developed through field investigations, will be presented together to form the basis for the hydrologic analysis. A hydrology map will be prepared to reflect the drainage system. Deliverable: An AutoCAD drawing file showing the flowpaths, subareas, nodal scheme, and strett flow arrows (other information such as total area or peak flows will not be presented on these maps as this information will be available in spreadsheet form in the report). Task 2.8 - Hydrologic Modeling Using GIS technology, the hydrologic database developed in Task 2.6 will create data base files that are readable by the AESOc SIMSFOc program. These link, subarea and node files will be assembled into the AESV-, SIMS^ drainage model along with other non -spatial data to complete the hydrologic model. Using the AES.c SIMSc program, both the rational method for smaller areas and the unit hydrograph for larger areas, are developed within one drainage model. It is proposed that three different storm frequency analyses,10-, 25-, and 100-year return events, will be prepared based on City or County standards and practices. In accordance with the Orange County Hydrology Manual Addendum, 50% confidence level discharges will be estimated and used to evaluate existing drainage systems. Additionally, in accordance with the Orange County Hydrology Manual, 85% confidence level discharges will be estimated and used to size proposed drainage systems. A cost cutting and innovative approach to estimate the wet weather pollutant loadings for the WQMP is to use the Advanced Engineering Software (AESO) Stormwater Information Management System (SIMSOc) hydrologic program. The AESO SIMSO pollutant loading module estimates non -point source annual pollutant loadings according to the Appendix B procedure of the State of California Best Management Practices (BMP) Handbook (Municipal). Parameters from the hydrologic model such as subarea size and land use type are combined with the Event Mean Concentration (EMC) coefficients for each of the pollutants analyzed (see cited BMP Handbook) to estimate the loadings. This approach is cost-effective and provides consistency in drainage areas and runoff determinations between the two plans. Deliverable: 10-, 25-, and 100-year hydrologic analysis computer data and results files for both 50% and 85% confidence interval estimates (six runs total). Deliverables The items outlined in Tasks 2.1 - 2.8, above. Task 3 -- Capacity Analysis Approach and Scope The hydraulic capacity of the existing mainline storm drain system elements will be calculated by the AESOc SIMS1D program based on coupled street flow/pipe flow energy balances in the energy loss calculations and using the 50% confidence level peak flow estimates. Water surface elevations from the County receiving channels will be used as controlling hydraulic grade lines in this analysis. The program iterates computations betWeen existing, parallel and replacement storm drain elements, assuming the maximum allowable flow in the coupled street/pipe section and the City's drainage conveyance criteria. The analysis results in both parallel and replacement system elements, sized according to current flow path directions and the conveyance capacities of CDM Camp Dres,ur & NIcl ee Inc. G SW TR-RES%4un!:N[an grace Nastw Par'Tec mem - RASiOSae2_Tecn,. . ADP ^ am W • Exhibit A Section 2 Technical Approach any associated public right-of-ways, which facilitate future maintenance and replacement. The parallel system assumes installation of another drainage system element parallel with the existing system element, while the replacement system replaces the existing storm drain system element with a new, optimally sized system element. An advantage to the AES` SIMS7 approach is that the deficiency analysis and the recommended facility analysis are included in the same drainage model. Deliverable An AutoCAD map depicting deficient storm drain system elements and a table of existing storm drain element capacities and design flow rates. Task 4 — System Improvement Plan Development Approach and Scope Looking solely at drainage, or drainage as being separate from water quality, could result in an inefficient allocation of financial resources as well as numerous missed opportunities. Our approach will look for opportunities to achieve multiple beneficial uses. After operational, material, and hydraulic deficiencies are identified, the results will be compared with any water quality issues to form the basis for the improvement plan. A balance will need to be reached between the level of = storm -protection desired versus the cost to implement in order to develop an economically feasible drainage system. Some of the potential constraints and opportunities to mitigate drainage and water quality deficiencies and provide an economically feasible recommended drainage system in the City of Huntington Beach include: ■ Limiting street flow depths to reduce street maintenance costs ■ Directing storm flows to potential multi -use (existing open space, park, or school fields) ■ Constructing parallel relief drains rather than replacement systems As previously discussed, the AESO SIMSOc program will be utilized to size recommended drainage improvements based on the 85% confidence level peak flow estimates, determine cost opinions, and prioritize system improvements based on hydraulic criteria. Operational and maintenance deficiencies will be identified through interviews with City maintenance staff and supervisors. Locations and descriptions of deficiencies will be requested. In addition, the potential solutions for these deficiencies will be discussed with City maintenance staff. It is anticipated that locations where there are material deficiencies and deterioration will be identified during this interview process as well. To the extent practical, candidate replacement segments of the storm drain system (e.g.: CMP greater than 30 years old) will be identified. Each facility recommended by this MPD will have a cost opinion developed based on City adopted unit cost values. Unit costs, generally presented as a cost per foot of facility, will be developed to reflect such components as storm drains, excavation and pavement removal and replacement. Additionally, a City approved construction contingency and an Engineering/Administration contingency will be added to each facility cost. The end product will be program level quantity and cost estimates that are indexed to the most recent Los Angeles County ENR Cost Index. CDMCamp l?resxcr5t %1cKee ;ac. 2-10 G iW M-RES%HL-n' ngton Bex- V 3Ver V Un:COC.n .e,t - BASIC'.SW2_ i e 4nG' Ap:roi r a= Exhibit A Section 2 Technical Approach Prioritization among the recommended flood control system elements is a key task in any MPD project. In this proposal we recommend using a combination of a CBI method, whereby a cost -to -benefit ranking is prepared for each link used in the computer model, based on estimated flood depth versus damage relationships and the computed costs opinions. This prioritization method provides a quantitative and qualitative evaluation for ranking purposes, similar to the cost -to -benefit method used by the U. S. Army Corps of Engineers. When developing the flood depth versus damage relationships, "penalties" can be imposed on drainage facility links to increase the relative priority. For instance, although street flow depths to the right of way may not cause any structural damage to buildings, they may increase the street maintenance risk for arterial roads in the City, thereby warranting an increased "penalty" in the CBI analysis. Subsequent to this hydraulics -based prioritization, the recommendations will be reviewed and adjusted based on additional parameters such as operational deficiencies, maintenance deficiencies,.water quality, habitat value, and traffic impacts. A CIP will be prepared using the information compiled from the system cost estimates and the prioritized system improvement projects. The end product will be a prioritized listing of projects that have been segmented to facilitate annual budgeting, 5-year CIP preparation, and grant application preparation. Deliverable A technical memorandum including an AutoCAD map depicting recommended storm drain system elements, a table of recommended storm drain element sizes and design flow rates, and a phasing summary indicating recommended drainage improvements grouped into annual projects based on anticipated funding. Task 5 —Master Plan of Drainage Report Approach and Scope The MPD Report will include a thorough description of the assumptions and methods used during the preparation of the MPD and the findings and results of the study, including the recommendation of further studies. All summary reports prepared during the development of the MPD will be included in the report either as separate chapters or technical appendices. As previously discussed, we suggest the City consider preparing a single document that combines both the WQMP and the MPD. Deliverable As stated in the RFP. CDMGunp Dreher 6L %IcKee Inc. 2-11 G UTR-9ESIP=-Vy Beast' waxer=101:00cument - 9s5:QSe 2_7ec _i 4opr m e: : 0 0 Exhibit A Section 3 - Project Management Approach _ Quality Assurance and Quality Control CDM's Quality Management Process (QMP) is the essential foundation for the execution of any CDM project. The QMP consists of the following key activities: Project Quality Manageinent (PQNI): This meeting, which CDM normally convenes for larger projects, includes all key client and project team staff, establishes the project mission critical success factors, and processes activity and tasks. This meeting results in the project scope being fully addressed through careful planning, and projects team members understanding their roles and responsibilities. Quality Control Reviews: The WQMP and MPD submittals will be reviewed by qualified CDM engineers to make sure they comply with the City' s.specifications. Quality AssurancelQuality Control Goal: CDM's goal is to minimize overall costs and maintain timely completion for this project, while providing the City with quality work. Our QA/QC plan will yield a quality WQMP and MPD for the City. Project Coordination and Communication CDM's management philosophy is to be a partner with the City - an extension of your staff. We have enjoyed this type of successful working relationship with numerous Southern California municipalities on past projects. Our project Team's office locations in Orange County provide the convenience and availability necessary for this project. Informal communications will be augmented by monthly progress meetings. The City's project manager will be notified of our activities so that there are no surprises. Critical information exchanged and decisions made will be documented with proven project management controls. Regular communication with the City project manager reduces the surprises that can impact any major water quality/drainage plan development project. Effective communication at every level will be an integral part of the process. Key ideas and critical decisions will be documented, and then shared as necessary among the Team. Mr. Donald Schroeder, the CDM Team's project manager will work closely with the City project manager, Ms. Geraldine Lucas, P.E., to promote a seamless, cohesive effort. He will provide the City with monthly progress reports summarizing budget information, community concerns, scheduling updates, and action items. Mr. Schroeder. Schedule and Budget Management CDM begins every project with a work plan that provides for the completion of the effort on schedule and on budget. CDM utilizes proven project management techniques that include weekly project management reviews of both schedule and costs to verify that the project is within expected ranges. The duration of each task, the relationship between the tasks, and project constraints and milestones will be established, and a final detailed schedule developed. CDM will then coordinate the input of labor and cost information for each task into the baseline schedule. Each week, the project manager will review the progress to date and resources expended. This _ report will serve as a valuable management tool to evaluate project progress and to maintain quality control. In addition, CDM's internal cost -tracking system allows the project manager to monitor budget and completion percentage against actual expenditures by using an earned -value method. Issue Resolution Successful issue resolution is dependent on mutual respect and trust between the major parties involved. CDM will foster mutual respect and trust through effective communication, a proven claim control/prevention strategy, and a thorough project documentation system. CDMCamp Dresser & McKee Inc. G!W� �=_Sttiar;mg•.ar B6an NaY.er PamCWL-. n - BASCSec32.en luanager,er. ADP' P GPc 3-1 • . Exhibit A Section 4 - Project Team Team Organization CDM has organized an integrated project team structure that provides strong direction of project staff under our project manager, Mr. Donald Schroeder, P.E., while allowing for individually focused teams to be responsible for each major project component. Mr. Schroeder will be the prime contact to the City of Huntington Beach Department of Public Works Engineering Division for this project. The Team brings together staff from CDM, Psomas and Integral. This CDM Team offers the City a responsive, knowledgeable, and diversified group of professionals, with experience in all areas of expertise necessary to successfully complete this project and perform as an extension of Huntington Beach staff. Our team is familiar with Huntington Beach and the surrounding area, and the Team's successful work together in and around Huntington Beach will provide the additional benefits of established working relationships, good communications, and a thorough understanding of the City.s expectations and requirements. ~.1-" •`lJJ ��J �r�1JJJ J.�J J � ..'T ays' Team Leader Robert Harryman, P.E. Staff Michael Barton Chung-Cheng Yen, RE Ken Susilo, P.E. CDM c.,p Dresser & wK. in.- � 1J1211 -111:- Donald Schroeder, P.E. Theodore Hromadka, P.E. Blake Murillo, P.E. Jon Spagenberg, P.E. Jeffrey Endicott, P.E. 'J1� '�►J11J:�rl� 11h__ a Le Team Leader Kenn Dobson Team Leader Staff Thomas Quasebarth Bruce Miller Staff Dave Manuwa Louis Regenmorter Luis Leon, P.E. Novin Rashedi Psomas lntegral CDM �1 dy. .•Y I. i i'�.6.A Gary Dysart, P.E. G''-W TR-;t'cStnan;:n7:er 9eacn Master PI—CxL:neM - 9AS:C3eca Proect Team am 4-1 • . Exhibit 8 EXHIBIT B 19-08-01 i4:3e FROM-CN ON60 CDM Camp Dresser & McKee Inc. mmawng &Vo-" Qoam w 2920 Inland Ets om BoLllevard, Suite ICE Ontario, Cafifomia 91764 Tel: 909 9a5-3000 Fax: 909 94s-9333 October 8, 2001 +y0694513� City of Huntington Beach Department of Public Works - Engineering Division 2000 Main Street P.O. Box 190 Huntington Beach, CA 92648 Attention: Geraldine Lucas, P_E., Environmental Engineer T-264 P-002/04J2 -281 Exhibit S Subject: Supplemental Proposal Information for Water Quality Management Plan/ Master Tian of Drainage Dear Ms. Lucas: Camp, Dresser, & McKee Inc. (CDM) is very pleased to be under consideration for selection to prepare the City's Water Quality Management Plan and Master Plan of Drainage. The CDM team s sincerely appreciated the opportunity to meet again with the selection committee on October 3 to further review our proposal- As requested, this letter provides supplemental information to document several items discussed at the meeting. These include: M Focus group meetings and facilitation and project schedule ■ Runoff sampling program ■ CPS data collection approach ■ GIS development and QA/QCprogram Focus Group Meetings and Facilitation and Project Schedule CDM proposes to include Paul Brown as the facilitator for the focus group meetings. Paul brings exceptional skills from successfully serving in a simLar capacity on stormwater, wastewater and water resources planning projects for a number of clients. His resuume is attached. Paul would facilitate all meetings and help foster stakeholder interest in, and commitment to the focus group process. Our project manager, Don Schroeder, assisted by our Water Quality Task Leader Tom Quasebarth, working closely with you, would have the responsibility for organizing the meetings, maintaining communications with the group and preparing the technical supporting information for the process. Paul and Don or Toni would attend all meetings with the possibility of occasional attendance by other technical specialists from the team to present specific topics. 10-09-01 10:54 FROM-�Q1� oN�o +9099451336 T-258 P.003/010 F-275 Exhibit B CDM Camp Dresser 6k McKee irnc. Ms. Geraldine Lucas October 8, 2001 Page 2 CDM's initial proposal anticipated five focus group meetings conducted over a 9-10 month schedule. In our meeting and subsequent conversations, we discussed the possibility of conducting 6-7 meetings_ CDM can include additional meetings, and our experience suggests that with this type of stakeholder process, approximately one meeting every two months is a reasonable frequency to accommodate focus group members schedules, and allow sufficient technical progress to be made to provide materials for the group to review in advance of each meeting. We also discussed the fact the schedule identified in the RFP and CDM's proposal provides very little flexibility to accommodate unforeseen conditions that could potentially impact the ability to keep progress on pace with scheduled focus group meetings (e.g., early or above average winter storm patterns that would affect the ability to schedule optimum dry weather monitoring). CDM recommends therefore, that a twelve-month total schedule be considered, through delivery of the final reports. This would also allow slightly more time for reviews of deliverables by staff and the Focus Group. Within a twelve-month schedule, CDM suggests budgeting for six Focus Group meetings or workshops. Based cn the facilitation approach described above and budgeting for six meetings, CDM proposes that the budget for Task 2 be increased to $28,000 compared to the $21,590 estimate shown in our proposal. Mon i Lq Pro am As discussed at the meeting, CDM believes it is important to have substantial initial. flexibility in the scope of the monitoring program so that a detailed sampling and analysis plan can be developed after careful review of available data and discussions with City staff and the Focus group. This will allow the plan to be tailored to optimize the value of the collected data. Therefore, CDM suggests that the contract scope of world define general obiectives with an agreed upon total budget. The final scope of a monitoring plan within the overall target budget would be defined during the development of the Monitoring Plan and QAPP/QMP. GPS Data Collection Approach Psomas has prepared the attached summary of the proposed approach to CPS data collection that was discussed at our meeting including potential budget implications, if any. G15 Deyeloj2rrient and A C Pro am The attached flow diagram summarizes the approach Psomas will use to develop the GIS database and mapping including both the manual and automated quality checking CIPr-9PosaLlHunGn6!an ft3&VI0 j j 0080I Zk doc 10-09-01 10:55 1* +90994513 T-258 P-004/010 F-275 to Exhibit B CDM Camp Dresser & McKee Inc. Ms. Geraldine Lucas October 8, 2001 Page 3 procedures that will be applied throughout the process. This is the process that was anticipated in the original scope of work and budget presented in our proposal. Surnrnar�r The CDM team, including our subconsultants Psomas and Integral Consultants are very excited about the prospect of conducting the Water Quality Management Plan and Master Plan of Drainage for the City of Huntington Beach. This project represents the type of vision and commitment that is essential for communities in Southem California to responsibly manage public infrastructure and protect the environment. Should you have any further questions or need additional information, do not hesitate to call. Very truly yours, CAMP DRESSER & McKEE INC Donald Schroeder, P.E. Vine President Attachments (2) G`IPropOEa!eV14n911�ief1 9Q'8Lh1�Di 1fl6Ei;4tlj8.d6C I^.-OB-01 10:55 FROM-CDM ONJO +90994513 T-258 P.005/010 F-M Exhibit B City of Huntington Beach Preparation of a Water Quality Management Plan/Master Plan of Drainage GPS Data Collection Approach • Horizontal positioning accuracy will be sub 0.30 meters (subfoot). • Trimble 5700, dual frequency GPS receivers will be used for locating the storm drain facilities consisting of catch basins, manholes, pump stations, and private storm drainage facilities that tie directly into public drainage facilities. In areas where the tree cover will inhibit the use of GPS equipment for data collection, the data will be compiled using conventional survey techniques using a Geodometer total station with control set by GPS. • All GPS positions wilt be completed using differential fast static and kinematic techniques. Base stations will be established at sites within the City to be determined in coordination with the City Surveyor. • During GPS positioning, vertical accuracy will be verified by occupying known benchmarks. The results will be included in a final report, which will document the surveying procedures used and the level of accuracy achieved on the project. An attribute table (menu) will be developed with input from City staff for use with data collectors, which will record such information as catch basin type, opening size, depths of manholes and catch basins, and special observations. The observed data will then be compiled using data collectors. The catch basins will be positioned by locating the end points of the openings at flow line and, for quality assurance, the length of the opening will be verified by manual measurement. The depth of the catch basins and the storm drain manholes will be measured and recorded in conjunction with the GPS positioning process. Since some of the manholes are located within heavily traveled arterial highways, it is anticipated that the City may impose special traffic control and work hour requirements that may result in minor extra costs forthe data collection primarily due to payment of overtime premium. The costs of any extra work will be determined after conferring with City staff to ascertain the specific requirements that will be imposed, if any, • Except for possible extra costs associated with collecting data within arterial highways, the cost of all other work items described above are within the original fee proposal amount as submitted to the City dated August 3, 2001. 10-08-01 10:55 FROV-COM ONJ& +11,1111,16 T-258 P.006/010 'r-275 Exhibit B FAIL City of Huntington ach Preparation of a Water Quality Management Plan/Master Plan of Drainage Manual Quality Check for GiS Conversion 10% of As -Built 100% Drawings Check 90% of As -Built 30% Drawings Check Resolve I Use City Staff Data Knowledge Conflicts F GPS Field Verification/ Check Location Create GIS Create From Single Source Data 100% FXL Check Perform Plot 100% of sheets Automated Checks PASS 100% Check PASS Data Submittal 10-08-01 10:5£ FROM-CDM OP$O +90994513 I-258 P.007/010 F-275 6 Exhibit B Paul R. Brown Senior Vice President Camp Dresser & McKee Education Mr. Brown has over 25 years experience in project development, project M. B.A. -The Wharton School, finance, and the planning and management of public utilities and University of Pennsylvania, environmental facilities. He has also been involved in a number of water (1982) resouxces planning projects with a heavy emphasis on process facilitation M.a - English. University of and multi -objective decision making. Mr. Brown has also served as the Rochester officer -in -charge of the fixiWs privatization and project development group, B.A. - English, Tufts University which completed one of the most successful water treatment plant privatization projects in the country. Lead Facilitator. City of Los Angeles Integrated Plan for the Wastewater Program. Mr. Brown served as the lead facilitator for the Steering Group that guided this long-range plaraiing effort for the City of Los Angeles Bureau of Sanitation. The Integra ted flan describes a future vision of wastewater and stormwater management in the City of Los Angeles that explicitly recognizes the complex relationships that exist among all of the City 's water resources activities and functions. The Steering Group consisted of over fifty members representing widely diversified interests. Through art extensive series of workshops led by Mr. Brown, the group developed specific planning policy recommendations for all Elements of the City's water resources programs. Lead Facilitator. Owens Lake Groundwater Availability Study. Mr. Brown served as lead facilitator for the Owens Lake Groundwater Availability Study for the City of Los Angeles, Department of Water and Power and Inyo Water Department. As part of a study to address the poterdial availability of groundwater for use on Owens Lake, Mx. Brown facilitated a series of stakeholder workshops designed to insure the recognition of any community concerns related to this sensitive resource management and environmental protection program. Project Manager. City of San Diego Water Department's Strategic Plan. For the City of San Diego Water Department's Strategic Plan, he served as project manager, facilitating weekly meetings with City representatives and 41 designees £torn relevant San Diego business and envixonmental interest groups. The information gathered and consensus reached in Experience these meetings served as the backbone of the initial Strategic HighlightsPlan_ Noted for being both "creative" and "impressive" in its ■ Group Facititet;on approach to water supply alternatives, the document was given an "Orchid" as part of the annual "Orchids and Onions" design ■ Integrated Water Resources Planning and construction competition in San Diego. Deputy Project Director. Orange County Sanitation District Phase I Strategic Plan. Mr. Brown was the deputy project director for the Orange County Sanitation District Phase I Strategic Plan work, including the Management of Peak Hydraulic Discharge CDM c p n..& m r a,,, SPW REGUMEMEL/P n 10-09-01 10:56 FROM -UM 0100 +80584513 T-258 P-00010 F-275 0 Exhibit B Paul R. Brovm CDM Csmp D�sae� &McKie [ne aa»,e 01" 2050a.mc and the l'in vial Charges Fee Schedules projects. He facilitated more than one dozen participatory decision -making workshops involving diverse stakeholder groups. The process included two stakeholder advisory groups that assisted the District Board in formulating polity direction for both strategic planning and rates. Team Evaluator_ Policy Evaluation for Long Term Water Service Plan. Mr. Brown served on the peer review team for the policy evaluation for Long Term Water Service Plan for the City of Albuquerque, New Mexico. The policy review and formulation are being accomplished through a series of facilitated workshops. Project Manager. Strategic Planning Study. Mr. Brown was the project manager for a strategic plarming study underm'ken by the Metropolitan Water District of Saud -Lem California (MWD), one of the world's largest water purveyors. Through its 27-member public agencies, MWD provides nearly 60 percent of the water used by more than 15 million people in its 5,200-square-mite service area, encompassing parts of six Southern California counties. The strategic pL ming study developed objectives, strategies, and action plans by which MW D's performance can be measured by its Board, member agencies, and other stakeholders. Project Manager. Facilitation and Development of an Integrated Resources Plan. Mr. Brown was the project manager for the facilitation and development of an integrated resources plan (IRP) for MWD that provided open participation for member agencies to work with MWD staff in the development of a least cost water resources plan for Southern California. The IRP balances imported and local water supplies to achieve a least cost mix that satisfies environmental, risk and reliability, and affordability considerations. The completion of the IRP emerged as one of the primary objectives of MWD's strategic plan. During the implementation phase of the IRP, Mr. Brown provided advisory services to MWD in support of the procurement of off -stream storage and dry -year supplies on the Colorado River Aqueduct System. Project Manager. Integrated Resource Planning Work Plan. For the Santa Clara Valley Water District in San Jose, California, Mr. Brown served as project manager for the development of an Integrated Resource Planning work plan. His responsibilities included development and facilitation of workshops with District management and staff as well as facilitation of work-study sessions with the District's Board of Directors. Lead Facilitator. Integrated Water Reliability Planning Study Work Plan. Mr. Brown provided planning process development and group facilitation assistance to the Municipal Water District of Orange County, California, in the preparation of its Integrated Water Reliability Planning Study work plan. Services included assistance to District management and several of its 10-08-01 10.57 FROM-3M 01§0 +90994513 T-258 P.009/010 F-275 6 Exhibit 5 Paul R. Brown CDM Camp 17e rser & McKec Inc. g�Wootl�aLrFYiYdfnaen 9..dAB' O PMR :65GB_das member agencies in the development of an overall approach for addressing countywide water resources and reliability planning. Principal -in —Charge. Tolt Treatment Facilities Design/Build/Operate Project. For Seattle Public Utilities, Mr. Brown is principal -in -charge of the 120-mgd Tolt Treatment Facilities design/build/operate project. He also serves as vice president of AzurixCDM, the joint company of CDM and Azurix Corporation selected for the project. Seattle Public Utilities serves a population close to 1.5 million in the City of Seattle and in the surrounding King and Snohomish counties. The facility is now in operation. Project Consultant. Advisory Services. Mx. Brown provided advisory services to the City of Petaluma, California for the turnkey procurement and possible privatization of their wastewater treatment facilities, Project Consultant Computer Control System Facilities Plan at a 250-mgd Metro Wastewater Treatment Plant. Mr. Brown participated on the human resources project team in support of process computer control system facilities planning at the 250-mgd Metro wastewater treatment plant for the Metropolitan Waste Control CoTrua- fission, in Minneapolis/St. Paul, Minnesota. In this capacity, be completed an organizational assessment that addressed labor and management issues affecting the implementation of new process control technology at the facility, and recommended the implementation of an ongoing process to provide labor input to technical decision making and avoid unnecessary disputes. As a result of the success of this initiative, MWCC has incorporated its principles into an ongoing program management effort, directed by CDM, for all future projects undertaken by the Commission. Corporate Planner. Design, Development, and Implementation of an Ongoing Strategic Planning Process. From 1983 to 1986, Mr. Brown served as corporate planner for CDM, responsible for the design, development, and implementation of an ongoing strategic planting process. The planning process was designed to guide and encourage the development of new services and the transfer of technology within the firm, allocate discretionary resources through the operational budgetingprocess for the achievement of strategic objectives, respond to changes in environmental markets, and coordinate actions across organizational boundaries. Officer -in -Charge. Privatized 18.5-mgd Water Filtration Plant. From 1984 to 1993, Mr. Brown has served as officer in -charge of a privatized 18.5-mgd water filtration plant for the City of Scottsdale, Arizona. The facility was financed with proceeds from the sale of $25 million of tax-exempt industrial development bonds by the Scottsdale Water Service Company Limited Partnership (SWSC), and equity contributed by Ford Motor Credit Company, a limited partner of SWSC. SWSC has a long-term full -service contract with the City of Scottsdale to finance, design, build, own and operate the municipal water treatment facility. Mr. Brown served on the board of directors of SWSC's managing gerteral partner, Scottsdale Water Service, Inc. 10-08-01 10:57 FROM-CDM 000 +90994513 T-258 P.010/010 F-275 Ezhibifl� Paul R. 9rovm CDM Camp Dresser & ma. Inc. &%P*v-W&ftff fMOM 6.-ftQROWM Pft& 20SH.e.c Officer -in -Charge, Joint Venture $18 million Wastewater Project. In Hartford, Connecticut, Mr. 1Brownserved as officer -in -charge of ajoint venture to provide an $18 million wastewater sludge composting facility for the Metropolitan District. Originally procured by the District as a full -service privatization project, the design -build agreement ultimately provided for engineering, construction, performance testing; and management services to be -rendered by a single private company. Officer4ri-Change. Analysis and Development of Proposals. Mr. Brown served as officer -in -charge of the analysis and development of proposals for the privatization of various public environmental projects and services throughout the United States and overseas. Consultant. Development and Implementation of a Corporate Strategic Planning and Annual Budgeting System. In addition to developing and managing CDM's strategic planning process, Mr. Brown participated as a consultant in the development and implementation of a corporate strategic planning and annual budgeting system for a $2.8 billion diversified services company based in Philadelphia, Pennsylvania. Prior to 1983, Mr. Brown's project experience included participation in the preparation of water rates for the Detroit Watex and Sewerage Department, and he was responsible for customer relations, government relations, and industrial liaison on the Department's wastewater rates study. Mr. Brown has contributed to several financial feasibility studies, and he participated in the public involvement elements of a 527 million wastewater sludge management study for the City of New York. Mr. Brown joined CDM in 1975 as a technical editor responsible for report writing and new business proposals. He subsequently was made manager of a 12-person Management Services Group that assisted regional offices in new business development, contract negotiations, project administration, and report writing. In 1979, Mr. Brown developed, organized, and served as moderator of a CDM-sponsored, nationally -marketed seminar on "Heavy - Metal Toxic Sludge Management: The Regulations and Technology of Control." He also contributed a chapter on public participation to EPA Guidelines for `Hater Reuse published in 1980. Prior to joining CDM, Mr. Brown was an instructor of English at the University of Rochester, Rochester, New York; Lowell State College, Lowell, Massachusetts; and Lowell Technological Institute, Lowell, Massachusetts. He is a frequent speaker on the subject of privatization of environmental facilities Memberships Water Environment Federation American Water Works Association • Exhibit C EXHIBIT C Fee Proposal City of Huntington Beach Water Quality Management Plan/ Master Plan of Drainage TASK Hours Fee En ineedScientist/Planner I Technician Designer/ Drafter Clericat/ Admin. Other Direct Costs ($) Total ($) Gr. 7-10 Gr. 4-6 —Gr-1-3-1 Water Quality Management Plan 1 Task 1 - Program Research and Assessment 34 56 48 40 32 30 64 64 100 84 335 64 0 0 175 0 16 0 8 0 16 4 32 16 $700 $21,930 $21,590 Task 2 - Meeting with City and Regulatory Interlacing Task 3 - Develop Monitoring and Reporting Program Task 4 - Anatyze Data and Develop Draft Outffne for WOMP Task 5 - Program Prioritization and Cost Estimates Task 6 - Prepare WOMP Report $800 $48,060 $108,105 $21,720 $400 $400 32 72 124 0 0 16 36 56 76 0 24 56 $26,800 $2,500 $27,680 Subtotal 246 318 783 175 48 140 $52,860 $227,825 Master Plan of Drainage Task 1 - System Inventory and GIS Data Collection 40 14 314 60 240 180 2,638 0 0 260 10 0 $6,000 $0 $239,005 $50,280 $12,820 Task 2 - System Hydrologic Modeling Task 3 - Capacity Analysis Task 4 - System Improvement Plan Development Task 5 - Mapping and MPD Report 20 56 36 16 24 0 40 40 0 0 0 0 40 0 0 0 18 a $0 $900 $29,600 $291880 $0 Subtotal 166 414 500 2,638 300 36 $6,500 $361,585 Project Total 412 732 1,283 2,813 348 176 $59,760 $5119,410 CDM Camp Dresser & McKee Inc. Plus 10/8/01 Supplemental Proposal $- 6,410 Total $595,820 Plus Purchase and Supply of computer equipment, both hardware and software, to accommodate the use and viewing of new GIS storrnwater drainage and water quality data (Total cost not to exceed $15,000.00). 15,0011 GRAND TOTAL $610,829 0 0- 0 CAMP DRESSER & McKEE INC. SCHEDULE OF HOURLY RATES January 1, 2001 Categories Engineers/Scientists/Planners: Grade 1 Grade 2 Grade 3 Grade 4 Grade 5 Grade 6 Principal Associate Vice President Sr. Vice President Support Service: Designer Drafter 1 Designer Drafter 2 _ Designer Drafter 3 Designer Drafter 4 Designer Drafter 5 Designer Drafter 6 Designer Drafter 7 Designer Drafter 8 Inspectors (CNTR14) (CNRIS) Administrative Manager Administrative Assistant Office Clerk Clerical Manager Word Processor Technical Writer Financial Manager Contract Administrator Finance Assistant Accounting Clerk Miscellaneous Expenses: Auto Mileage Computer Time - PC Computer Time - AutoCAD Reproduction Services Black and White Copies Color Copies Outside Services Materials and Other Expenses Rates2001.doc Exhibit C , Hourly Rate $ 80.00 90.00 100.00 110.00 125.00 135.00 150.00 160.00 175.00 185.00 55.00 65.00 75.00 80.00 85.00 95.00 110.00 120.00 75.00 90.00 75.00 55.00 40.00 55.00 55.00 75.00 90.00 75.00 45.00 45.00 0.345/Mile 4.00/Hour 12.00/Hour $0.10/Page $1.00/Page Cost + 10% Cost + 10% 0 0 Exhibit C FEE SCHEDULE Effective July 1, 2001 CLASSIFICATION RATE ($) Senior Engineer Senior Consultant Project Engineer GIS Project Manager GIS Programmer Senior*GIS Technician GIS Technician Project Assistant Hourly rates include direct labor, overhead, fringe benefits and fee. REIMBURSABLE EXPENSES $160.00 $160.00 $135.00 $130.00 $ 90.00 $ 65.00 $ 60.00 $ 60.00 Mileage for field travel is charged at cost and parking expenses incurred by office employees are charged at cost. Prints, messenger service, subsistence and other direct expenses will be charged at cost plus ten percent. The services of outside consultants will be charged at cost plus fifteen percent. SPECIAL EQUIPMENT Standard computer and technology costs are incorporated into the hourly rates shown above. INTEGRAL CONSULTANTS • Exhibit C SCHEDULE OF RATES & CHARGES Professional Fees Integral Consultants' staff is comprised of highly qualified professionals in the fields of engineering and science. Hourly tees charged to the Client for services provided reflect the individual skill levels of those professionals assigned to the Client's project. The fallowing staff classifications designate relative experience, training, and accomplishments within a technical field. Principal Engineer / Scientist $195.00 - $350.00 Senior Managing Engineer Scientist $140.00 - $250.00 Managing Engineer S130.00 - S200.00 Senior Engineer / Scientist S100.00 - $180.00 Engineer / Scientist $85.00 - $140.00 Technical Assistant $40.00 - $100.00 Please note that the above rates represent professional fees charged by Integral Consultants for work performed within the continental United States. For projects conducted outside the continental United States premium rates shall apply. Premium rates shall be no less than fifteen percent (15%) greater than the hourly rates stated above. All payments shall be made in U.S. dollars. Interest charges at the rate of twelve percent (12%) will be added to any invoice that is more than thirty (30) days past due. Fixed -Price Services When applicable, Integral Consultants agrees to provide services on a fixed -price basis. The fixed -price will be agreed upon by Integral Consultants and its Clients and shall reasonably reflect the type of work to be performed. Special Projects Charge rates thatadequately reflect development costs and technical value of any specialized software, methodologies, services, or technical products may be established. Specific prices are available upon request. Equipment Charges Technical equipment that is required 10 be used by Integral Consultants personnel in their work will be charged according to the terms that vAtl be provided upon request. Other Project Expenses Travel expenses will be charged at the most effective fare basis for the project, with coach fares for personnel below principal classification. Such requirements shall be included on the Client's monthly invoices. Local mileage will be charged in accordance to I.R.S. guidelines. Any project expenses requiring administrative processing will be charged at premium rates, as described above. These expenses may include such things as meals, materials, equipment, outside computer charges, special printing and reproduction, shipping charges and/or supplemental income. Revision 050101 • 0 Exhibit D EXHIBIT D 0 • Exhibit D CDMComp Dresser & McKee Inc_ CERTIFICATE I, James S. Lackrnan, Clerk of Camp Dresser & McKee Inc., a Massachusetts corporation, hereby certify that at a duly called meeting of the Board of Directors of the Corporation, held on May 4, 1992 , a majority being present and voting throughout, it was voted to authorize Richard W. Corneille to execute and deliver proposals, contracts and agreements for the performance of professional services in the name and on behalf of Camp Dresser & McKee Inc. I further certify .that the foregoing is consistent with the By -Laws of the said corporation, and has not been modified or rescinded. IN WITNESS WHEREOF, I have executed this certificate and have caused the — corporate seal of Camp Dresser & McKee Inc. to be hereunder affixed on this 23rd day of December __ __, 19 97 , 11-26-01 u ll FROM-CDM ONIAR& 4AD994sa333 T-518 P.002/OD2 F-54T A CORD,m - - - �r ti- 0A3EIrrIIrNL�Dnr1 PRODUCER THIS CERTIFICATE IS ISSUW AS A MA'tT> A OF INFORWAT1Of Aoh Risk services, Inc. of Massaehusatee ONLY AND CONFERS NO ?UGWS UPON THE MRTIFICAT. 99 iWlah Street Boslaan MA0211a--ALTER "OLDOL IRIS CERTIFICATE DOES NOT AMEfiD, EXiE1It3 GI TMg C RA E AFFCRD90 SY TH9 POUCIES EELaW 2RMPA IES A RD1NC g0VERAGE GOWN" liayd's of LondonPHONE A -(817) �482-3100 FAX . 61715A2-2397 INSURED Camp Drier & MrKee Inc cG wANr arich Anmrtcan Ins Ca COMPAkY Oni Cambrdge Rmx 8D Hampenlry Street G Cantridae MA 0232000M USA coa,tvaa+r F+"c``�^'n�,•�F:3. r•- -�#..-tiy�=-aa�.ax .T-«. J i`�3�`h5ra°�Y'`i`io-i S%_ =1F-e',6F.0 +a •.,. Tri18 fS TO CfRT1FY THAT 7KE POLICIES OF INSURAWE 1.16TED BLOW HAVE %'SN ISSUED TO TIC 1NSUF;90 NAMED ABOVE F0fl IrJE- POLICY 99RIOD INDICATED. KGTWiTHSTAN()WG ANY RGOUIREWNT. TEFN OR COmDTTION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH 7r"s CER TOICATEMAY BE tSSUM CR MAY PERTAIN, THE INS1.10NM AFFORDED 8Y TW POIJGIES OESCPIBEO HEREIN 18 SUBJECT TO ALL TkETERMS, EXC 9 A pcomotylows F S ri IC . LlUiT3 SMWU4 MAY MEVE MEN RFgLJC 0 BY PAD C *}MS fro LTR iYlSQRArst7RwNCi I�ta[rxtar><eai +alrni"N" IA7! ddrAlA'� PGUCYaevllE►110r MR pP+mou'77 i.rKST>< B WAS" 41k rZmr }� eoiae�¢cu� GIEdIEAAL LIABrlJT1r ratw!r613" cammerew General rmua a1ra1N1 n1rolrDi WNeIVLAQWECATt 1 . PRt30Ucss-canP�ar ncia ST.ODD.004 PeRs0"LJLMvWJURY R1,t 0,0IX1 _ CLAMS MAM aOCCUR OINk & CONTRACTOWS PROT EACrf OGLtIRRENC> �1 E7UD.DDI, FIRE DA MAWthw Ern Erol 91 DO,DQD MEA 9w fAer"Owwj -.-63, DDO .01 AUTOMOOM U la UM X AWAUT() 1BIiP837E831 a5 DUSMESS AUTO COVERAW 011101101 OUDW2 =Mfiveeasi"Quuma 51,01I .000 9GOIr-Y viuw A64 O%W2J) AUTOS SCHEDUM AUTCM fPrrPK`�d BODILY INAIRY HOED WT08 xOr+CWnEaAUtos tAaraaeb�n4 PAOnEATrCwwtiGE APPROVED AS TO GAIL HUTrON FORM AlLmM QE LJABA.rTr ANYA1rrQ BY: Robert J. �i Spedsl Nvnfie� � �p1 AVO ONLY- EA ACCOCNr 0-HERTHAN AUTO EACHACCR*Xr Ar+GRErwi LrCCE%f& LuNUTY EACM OCCURORKE! AOCRPGATE WMDReW FONA E j qu a s •'+:±x• L i � O'CME1t THAN UMBRF.I,LA PORM B W0RKl:R�aoo� V9ftaTllAl ANb EWLOYERVUARWY Wo "MC3?46 IAIORItMCOMPENSATtOH 01f01f41 01fQi{Ot X I WC aTATU 154 EL EACH ACUMT ST,OQD,OOO r+1ErnovRtkraszr WCL PAIRrheRWEXECUTM FL DISEASE-POULYLIANT 21IGWAM EL a LSEMEXA fWLQYFA 11.00a.aw DFF=8RaAR4 EVA rt AARCC CTS it ENGINEERS EdA D4l011� alrolroa '� S3,OGD,DDO 1lrnraLEr4 Prof Ct'ACSCP7tCr1 OF OREAAT1QH5rLOCArtOtrlSIY6Ml. rssw The City of HurltrtgtM Sneh. its agantt, otters ane emp"ses are added as dddlUmMl irfcuredG Wd MspW to general and S& 409y regarding Work b9Irla done by COM. .Yrwo tiKOMa ARV OP Tits A MM DEWPJB D POWU eE COMELLED WFOR£ TiM The GW of Hundngfon Beech CwQAT" WE TWERE04, THE ISSU14G COWMT WILL 94EAN0=0 YA& 2OW Main Street sp Ulf$ 1rMAWN KcYltl M -nM CEAnKATE ►DUKER MWO TO THe Lr,Fr, Huntington Beach CA 926Q USlk AUTHORLYEC REPRESEkTAfft ...- :!.c 2"7 fjJ. �y' Y_r: N,-r ye! 1: ]a-•: - ,�./l a� ., y: �i,yT• d -_"�a tA- .a �. - '� ..`.: r-A"syl •s"L Wre %7rW1r11IWR T wAlmor irle.wlr . NMI Klu ZO.d =;t =Z 9Z hO 11 ATTAC-HM-ENT--#2 0 0 RCA ROUTING SHEET INITIATING DEPARTMENT: Public Works SUBJECT: Approve Contract for Water Quality Management Plan COUNCIL MEETING DATE: I December 3, 200.E RCA ATTACHMENTS i STATUS Ordinance wlexhibits & legislative draft if applicable) Not Applicable Resolution (w/exhibits & legislative draft if applicable Not Applicable Tract Map, Location Map and/or other Exhibits Not Applicable Contract/Agreement (wlexhibits if applicable) (Signed in full by the Cit Attorne Attached Subleases, Third Party Agreements, etc. (Approved as to form by City Attomey Not Applicable Certificates of Insurance (Approved PZ the City Attorney) Attached Financial Impact Statement Unbud et, over $5,000 Not Applicable--, Bonds (If applicable) Not Applicable Staff Report If applicable Not Applicable Commission, Board or Committee Report If applicable) Not Applicable Findings/Conditions for Approval and/or Denial Not Applicable EXPLANATION FOR MISSING ATTACHMENTS REVIEWED RETURNED FORWARDED Administrative Staff Assistant City Administrator Initial City Administrator(initial)sl� City Clerk EXPLANATION FOR RETURN OF ITEM: RCA Author: G.Lucas:jm FCITY OF HUNTINGTON BEACH INTER -DEPARTMENT COMMUNICATION HUNTINGTON BEACH Connie Brockway, City Clerk Office of the City Clerk Liz Ehring, Deputy City Clerk II To: Date: Meeting Date: IY,3/12 Agenda Item: The City Clerk's Office/City Administrator's Office must return your agenda item due to the following requirements that have not been met. When your Agenda Item is ready to resubmit, please return to: Elaine Kuhnke, Management Assistant, Administration I. Signature(s) Needed A On RCA B On Agreement C Other j �i 2. Attachments A Missing B Not identified C Other 3. Exhibits A Missing B Not identified C Other f ,{,� oe 4. Insurance Certificate (Proof Of Insurance) A Not attached B Not approved by City Attorney's Office C Signed form notifying City Clerk that department will be re onsible for obtaining insurance certificate on this item. (See form attached) 5. Wording On Request For Council Action (R ) Unclear A Recommended Action on RCA not complete B Clarification needed on RCA C Other 6. City Attorney Approval Required 7. Agreement Needs To Be Changed A Page No. S. Other G: a gendahnisrhralorm Professional Services Agreement with Camp, Dresser & McKee, Inc. R r E.I%,LU CITY CLERK CITY OF HUNTINGTON BEACH, CA 2001 DEC - 3 A q= 51 ■ Citywide Water Quality Management Plan (WQMP) ■ Master Plan of Drainage (MPD) ■ Global Positioning System (GPS) Data Collection ■ Geographical Information System (GIS) F:Z Water Quality Management Plan ■ Provides the City with a strategic, comprehensive ■ Ensures regulatory compliance, including the new • stringent NPDES stormwater permit ■ Minimizes the impact of polluted urban runoff to our receiving waters ■ Includes actual testing & monitoring of urban runoff ■ Develops & prioritizes WQ mitigation measures ■ Creates a WQ focus group ■ Develops source control activities ■ Better positions the City for Grant funding success • Areas Identified to Mitigate Water Quality Impacts ■ Educational outreach programs ■ Park -like basins - creative vegetative filter areas ■ Runoff treatment technologies — CDS units ■ Pollutant source control ■ New development requirements ■ Good house keeping practices ■ Storm drain facilities maintenance ■ Increased enforcement programs Water quality catch basin inlets M Master Plan of Drainage, GIS & GPS ■ Develop a detailed inventory of existing storm water infrastructure ■ compute hydraulic capacities, document deficiencies, and recommend improvements ■ GPS/GIS data collection & documentation of all storm water facilities s. • . - VC �3-03 REQUEST FOR ACTION MEETING DATE: December 3, 2001 DEPARTMENT ID NUMBER: PW 01-144 --- Analysis: In March 2000, Proposition 13 was approved to support safe drinking water quality, flood protection and water reliability projects throughout the state. Under this program, four million dollars was appropriated to the City of Huntington Beach to support projects that will address coastal non -point sources of pollution. Since the fall of 2000, Public Works staff has coordinated with the State Water Resources Control Board to identify projects such as the WQMP and MPD to mitigate these issues. The WQMP will improve the City's ability to manage and track the quantity and quality of non -storm water discharges (dry weather urban runoff) generated within the City. The WQMP will encompass a revised City MPD and a GIS data collection component, which collectively will provide the City with a powerful, comprehensive plan to enhance current efforts to reduce polluted urban runoff in coastal waters. The WQMP is designed to provide a closer look at the entire City and identify areas of concern based on waterway -related infrastructure and on -going water samples. The plan will evaluate and characterize pollutants found in dry weather urban runoff through an intensive, short-term monitoring program. Once the pollutants of concern are identified, remedial actions and projects will be evaluated and prioritized for implementation. City staff will work with CDM and community organizations to develop a focus group tasked with validating the WQMP. The focus group will provide an opportunity to develop a well- balanced program, solicit diversified input, and develop a consensus of support to ensure that the City's plans are accepted and successfully implemented. Developing a revised MPD with the WQMP provides an opportunity to efficiently integrate the quality and quantity recommendations. The MPD will develop a detailed inventory of existing stormwater drainage infrastructure, compute the hydraulic capacities, document deficiencies and recommend system improvements. Requests for Proposals were sent to the following professional consultants: 1. Berryman & Henigar, Inc. 2. Brown & Caldwell Environmental Engineers 3. Camp, Dresser & McKee, Inc. 4. CH21VI Hill 5. Komex 6. Moffatt & Nichol Engineers 7. RBF Consulting 8. Tetra Tech ASL 9. Tettemer & Associates, Consulting Engineers GAR C A12001101-144 Nov 19 Lucas (Water Quality Mgmt Plan)2.doc ;8= 11/21/01 10:07 AM