Loading...
HomeMy WebLinkAboutCamp, Dresser & McKee Inc - 1998-01-20• 1�1 . "Ie �1 at. � CITY OF HUNTINGTON BEACH 2000 MAIN STREET CALIFARNIA 92648 OFFICE OF THE CITY -CLERK 7�7�er �f CONNIE BROCKWAY q � afed- CITY CLERK � �-- (EjC i�jLItTe OF _ UYdt./re LETTER OF TRANS`IITTAL OF ITEM APPROVED BY THE CITY COUtiCIL/ REDEVELOPMENT AGENCY OF THE CITY OF HUNTL\GTON BEACH U DATE: / q9 TO; ATTENTION: A ma-r DEPARTMENT: REGARDING: See Attached Action Agenda Item Date of Approval Enclosed For YOUr Records Is An Executed Copy Of The Above Referenced Agenda Item. Remarks: Connie Brockway City Clerk Attachments: Action Agenda Page Agreement Bonds Insurance RCA Deed Other N me artme RC Agreement Insurance Other Na a Department RCA Agreer'en: Insurance Other Name Department RCA Agxement Insurance Other Name Department RCA Agreement Insurance Other Risk Management Dept. Insurance Received by Name - Company Name - Date GTollowuplcoverlu I Te le phan e: 714-536-6227 ) AMENDMENT NO. 1 TO AGREEMENT BETWEEN THE CITY OF HUNTINGTON BEACH AND CAMP, DRESSER & MCKEE, INC. FOR ENGINEERING SERVICES TO PREPARE P S & E FOR LIFT STATION A (CC-1060) AND FOR WET WELLS AT VARIOUS LOCATIONS. ff'th APR 1 L. THIS AMENDMENT is made and entered into the —j�r day of 46%4� , 1999, by and between the CITY OF HUNTINGTON BEACH, a California municipal corporation, hereinafter referred to as "City", and CAMP, DRESSER & MCKEE, INC., a Massachusetts corporation, hereinafter referred to as CONSULTANT WHEREAS, CITY and CONSULTANT are parties to that certain agreement, dated January 20, 1998 entitled "Professional Services Contract Between the City of Huntington Beach and Camp, Dresser & McKee, Inc. for"Engineering Services to Prepare PS&E for Lift Station A, (CC-1060) and for Wet Wells at Various Locations, which agreement shall hereinafter be referred to as the "Original Agreement," and Since the execution of the Original Agreement, CITY has requested additional work from CONSULTANT and CONSULTANT has agreed to perform such work; and CITY and CONSULTANT wish to amend the Original Agreement to reflect the additional work to be performed by CONSULTANT and the additional compensation to be paid in consideration thereof by CITY to CONSULTANT. NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows: ADDITIONAL WORK CONSULTANT shall provide to CITY such additional services as required by CITY, as described in CONSULTANT's letter to CITY dated March 25, 1999, a copy of which is attached hereto as Exhibit "A," and incorporated by this reference as though fully set forth herein. 2. ADDITIONAL COMPENSATION In consideration of the additional services to be performed hereunder as described in Section 1 above, CITY agrees to pay and CONSULTANT agrees to accept from CITY as full payment for services rendered, an additional sum not to exceed Seventy Four Thousand Dollars ($74,900). 3. REAFFIRMATION Except as specifically modified herein, all other terms and conditions of the Original jmplk/agreeicampamnd104i28i99 Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized offices the day, month and year first above written. CAMP, DRESSER & MCKEE, EtiC r I. leioAIA RD Go&4 L g print name ITS: (circle one) Chairman/Presiden ice President I. 011 print name ITS: (circle one) Secretary/Chief Financial Officer/Asst. Secretary - Treasurer f 4" REVIEWED AND APPROVED: City dministrator CITY OF HUNTII`GTON BEACH, a municipal corporation of the State of California Mayor ATTEST: �� aot � - City Clerk APPROVED AS TO FORiUI:- City Attorney IN ND APPRO ED: r Director of Pub tc Works 2 j mp:'kiagree; ca mpamnd:04.127199 DEC cl '97 03:21Pi P.5 • • CDM Camp Dresser & McKee Inc. r, James S. Lacktnan, Clerk of Camp Dresser & McKee Inc., a Massachusetts corporation, hereby certify that at a duly called meeting of the Board of Directors of the Corporation, held on May 4, 1992 , a majority being present and voting throughout, it was voted to authorize Richard W. Corneiils to execute and deliver proposals, contracts and agreements for the performance of professional services in the name and on behalf of Camp Dresser & McKee Inc. I.further certify that the foregoing is consistent with the By -Laws of the said corporation, and has not been modified or rescinded. IN WITNESS WHEREOF, I have executed this certificate and have caused the corporate seal of Camp Dresser & McKee Inc.:o be hereunder affixed on ti;is 23. dd day of Dacember , 19 97 Clerk of the Corporation ITY OF HUNTINGTON BEACW MEETING DATE: 04-05-99 DEPARTMENT ID NUMBER: PW 99-1 7�_/ Council/Agency Meeting Held: Deferred/Continued to: g Appr ved ❑ Conditionally Approved ❑ Denied City Clerk's Sig a ure Council Meeting Date: 04-05-99 Department ID Number: PW 99-17 CITY OF HUNTINGTON BEACH REQUEST FOR ACTION, SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS `� `--'-- SUBMITTED BY: RAY SILVER, City AdministratoraezP PREPARED BY: ROBERT F. BEARDSLEY, Director of Public Work j S� i c, SUBJECT: Approve Additional Funds for the Design of Sewer Lift Station "A"; CC-1-060-- and Brookhurst/Effingham Lift Station; CC- 1061 nf- Statement of Issue, Funding Source, Recommended Action, Alternative Action(s), Analysis, Environmental Status, Attac Statement of Issue : Authorization is requested to increase the current consultant agreement fee amount with Camp Dresser & McKee Incorporated (CDM) for modifications to the design of Sewer Lift Station "A" located on the north side of Pacific Coast Highway, south of Admiralty Way, in the Sunset Beach/ Huntington Harbour area. New design alternative will decrease construction costs and avoid relocation of the facility. Funding Source : $82,390 Project budgeted in Sewer Fund Account: E-SL-PC-999-6-76-00 Recommended Action: Move to: Approve a $74,900 increase in the current design agreement fee amount from $271,700 to $346,600 for required modifications to the improvement plans; therefore, allowing Sewer Lift Station "A" and Brookhurst/Effingham design and construction to proceed on the current schedule. 2. Authorize the Director of Public Works to expend up to $82,390, to cover the cost of the proposal and anticipated change orders. 1060RCA .2. 03/24/99 6:06 PM • REQUEST FOR ACTION' MEETING DATE: 04-05-99 DEPARTMENT ID NUMBER: PW 99-17 3. Direct the City Attorney to prepare and authorize the Mayor and City Clerk to execute conract amendments as necessary. Alternative Action(s) : Deny approval of the request and direct staff on how to proceed with the project. Analysis : On January 20, 1998, City Council authorized a contract with CDM to design two new sewer lift stations. Station "A" located on the north side of Pacific Coast Highway (PCH), south of Admiralty Way, in the Sunset Beach/ Huntington Harbour area was one of the stations to be improved. In July 1998, CDM submitted a report identifying three potential sites for the relocation and construction of a new station. The best site was within the County's jurisdiction. Discussions with the County staff indicated that they would be the only outside agency involved in the approval and permit process and it should be a simple procedure. This location was then incorporated into the plans prepared by CDM under the original contract proposal. When staff submitted the required documents to the County for permitting, they were informed that the project would require additional environmental mitigation requirements and clearances from the State Coastal Commission (State). These new tasks and approvals required an increase in time and funds to accomplish. Given this information, staff directed CDM to explore possible alternatives, specifically, evaluate the feasibility of converting the lift station to a submersible pump type station at the existing location. The analysis indicates that this recommendation is a viable option; and it will eliminate the need to obtain County and State approvals. This design will result is a significantly lower overall construction cost. Staff recommends the agreement with CDM Engineering be amended to redesign the plans in lieu of continuing with the original design option. Additional funds are requested for this additional task. Lift Station 'A' Brookhurst/Effingham Station Totals Agreement amount $72,900 $2,000 $74,900 Allowance for change orders 7,290 * 200 " 7,490* TOTAL = $80,190 $2,200 $82,390 The Director of Public Works is requesting authorization to spend up to $7,650 on potential changes or additions to the scope of services, which cannot be specifically identified at this time. Document/ -3- 03/26199 12:27 PM 0 REQUEST FOR ACTION • MEETING DATE: 04-05-99 Environmental Status : DEPARTMENT ID NUMBER: PW 99-17 All required environmental clearances will be processed prior to future Council action to approve a construction contract. Attachments): RCA Author: S. Krieger Documend -4- 03126199 12:27 PM ATTACHMENT #1 CDMCamp Dresser & McKne Inc. c-.rummy ' i sav Von Kai man Avenue. Suite &W 9ny'n9Y:n, f•v m Ze a]A)fnia 9n 12 Yet.049752.5452 Fax:949752-13v7 D}b/dhu'1S i March 25, 1999 .N11 Steve Krieger Development Engineering City of Huntington Beach 2OC-0 Main Street is_O. Box 190 Hunting -on Beach, California 921643 Subject: Lift Station "A" Design Proposal Dear Steve_ At the request of the CI r of Huntington Beach, CDNI evaluated three alternatives for converting the existing Lift Station "A" to a submersible pump type lift station and the evaluation concluded that the least expensive and practical meads of conversian would be to lower the floor of the existing Lift Station "y" dry well, and construct anew submersible well inside the dry well. This proposal provides the City with a modified scope of work and fee estimate to complete the design of the Lift Station "A" as a submersible pump station combi,:ed with the Brookhurst/Effingharn lift station as currently proposed. Construction of Lift Station A m a stand alone project separate from the Brookhurst/Effingham lift station is also discussed. k_".ILA Only limited work completed frorr: the current Lift Station "A" wet well/dry well design will be able to be incorporated into the revised Lift Station "A" design. Portions of title sheet and standard details and notes sheets can be modified and reused, however the majority of the sheets -111 be new. Portions of the Specificatznns can 2?sa be modified and reused: however, new sections will have to be added, including jet groaring, pipe bursting, and submersible pump spec:ficacions_ Ilse following derails t 1e scopN of work/fee esti mate for Lift Station A. it is assumed that the projects will be corriNned. Separating the projects is discussed i:t another section below. r Aidition2l Caltrans Permit Ass:srazce will be required For aortal lift station construction in Calcrans right-of-way and is included in this fee proposal_ Sorne Calrram coorciinarion has already been provided for the current Lift Station `A" design. ■ The geotechnical report will be revisi.ed and ::codified to inCl:ldc :elc.'arxCy to tier grouting and pipe bursting. K NI O09(X RNArE%t5-AEY2 VJPd A�R L� IC��,�1�: ��a�l Ll'. 4a �r�'„I'.f_ t —^ ^ CDM Camp Dr -set & MdCee lnc. Mr. Steve Krieger March 25,111,99 Page 2 t! The fee for the development of cor:s:rucrion drawings is modified from the original Lift Station A fee proposal based on the addiuonal n»rnber of sheets required to redesign the Lift Station. The hours pc.r sheet is similar to the amount originally es:isuated for I.ifr. Station A, and additional sheets will be required for the grouting plan and more detailed demolition plans. The fee for specifications has been increased to account for the review and inclusion of the new specifications for submersible pumps, jet grouting and pipe bursting etc. The additional amount is reduced from the original amount, however, since a portion of the specifications will be reused. The new Lift Station 'A" design estimate reflects current staff and wage cares. The "construction services" were included in the original fee proposal, however an addition 5 percent of the original "construction services" fee has been added to this fee proposal io reflecT the increase in wage rains since the original proposal. ■ The "additional services" Ae.Ce included in the original fee proposal, however an addition 5 percent of the original "additional services" fee has been added co this fee proposal to reflect the increase in wage rates since the original proposal. The City of Huntington Beach will receive a rebate fo: vork not yet completed on the original Lift Station "A" design. S3,000 For potholing at lift Starion "A-' and 52,000 for potholing at Brookilurst/ Effing6un was applied towards the preliminary investigation to convert Lift Station "A' to a submersible pump station. ".this rno-aey has been moved to the lump sum item for the Phase B, Pro)ccr Design for Lift Station A and a equal credit provided here applicable. ..y As previously noted, the base fee estimate assumes that the projects will be designed and constructed as a single projeeL. Since E! e City originally decided to combsne the prcjecrs intn a single project, work proceeded and construction drawings and specifications were produced to meet this regt:iretnent. Seaarating the projects at this point requires additional effort to repackage tke ta'o lift stations separaLely, including duplication of common sheets, revising the specifications to apply to one pump station only: and additional priminE costs. Cons:ruction services also increase due to duplicace shop dra-wings, meetings, etc. Based on the City's current schedule and the amount of estimated additional fees, the City has decided that the turo lift station designs will remain combined. K'- �69 JPANA!3E%LS•RE Q WPO M.Aii. 1, y I 516 ..M, p CON Cam Dresser -& McKPenc. V Mr. Steve Krieger March 15, 1999 Page 3 s The cast for redesigning Lift Station "?C (Part 1, Phase B, Project Design) as a submersible pump type lifi station is $84,900 (including the $S,O: J for the additional preiimira; y investigation for Lift Station A. This cost does not ir:clude credits back to the City. With the cre&r for uncompleted work, the additional work to redesign Lift Station A Tarr 1, Phase B, Pr ojecr Design) is $76,800. All of the revised costs for the Lift Station A, Part 1, Phase B, Project Design are detailed in Table 1, including the estimated hours and labor, ssbcontractor and ODC costs. Table 2 shows all of the revised project costs, including thecredits for pothLli:ig and the increased labor rates for construction and additional services. The City has decided to keep the proiecrs together so no revised cost for designing Lift Station "A"as submersible pump lift station and separ atirg the two lift stations into two projects is provided herein. A. revised "fee proposal schedule" is also attached. The numbers are rounded from those shown in Table 2 as was also done during the original contract negotiations. To design Lift Station A as a submersible pump station, and keep the two Iift stations combined as one project, the total project cost will increase by $74,9G0 from $271,700 to $346,600. Piease review this letter summarizing the scope of work -Arid the arrached fcr proposal. Upon agreement, the City should prepare an amendment to the existing contract and issue a written notice to proceed so that work on the project may continue without delay. Very truly yours, CAMP DRESSER & lti KEE Inc. 414"Y-b, aaAho abert B. Chalmers, P.E. Project Manaver A.trachrnrnts CC; Gary Dysart, Psornas Richard Corneille, CDM KxiO"( -AANAM%--S-REV! VJPO \// } I$7E/kkBl72¢$f7/ (!2«m r�r!§a|i)n . . „�■!!!2'!In =�■�(E.ƒ�£);� I _ § ¥JsZP - !�_ . ,■�_����� �����, ��| |� »2 �i ,. �00000 ■) =,0000�__ coccoo § ,I■#;;;!§ � °®°� �� ■B ;gym!§§ 8 Laa � 8!l9ss§§I ■98s �$ o | & - F ■|(§§22k§ 2�■§�k - ■ �& ■■&§2■§=! §s■@■§ 0 0 Table 2 City of Huntington Beach Sewer Lift Stations Design 11 Manhour Estimate Amount of Percent Amt. of Contr. Previously Amount Amount Additional New Budget Task Task Description [21 Contract Complete Fee Earned lnv'd to Datc Remaining Credited Amount Amount PART 1, LIFT STATION A Phase A: Preliminary Design Report 1.1 Existing Flow Measurement $4.072 100% $4.072 $4,072 $0 $0 $0 S4,072 1.2 Lift Station Alternatives SO 1.2.1 Replacement $4,178 100% S4,178 $4.178 $0 S0 S0 S4,178 1.2.2 Rehabilitation $3.482 100% $3.482 $3.482 $0 $0 $0 $3,482 1.3 Preliminary Design Report $7,490 100% S7,490 $6.741 $0 SU so $7.4%) 1.4 Cost Estimate $1,277 100% S1.277 $1,277 so SO S0 51,277 1.5 Permits $1,898 100% S1.898 51,898 50 SO SO $1,898 1.6 Meetings (3) let 52.003 1i]0& 52.0Q3 52 40 t 54 -141 10.003 Subtotal S24,400 100% $24,400 $23,651 So $0 $0 S24,400 Phase B: Project Design 2.1 utility Coordination S1.344 100%. $1.344 51,344 S0 SO %48 $1,992 2.2 Survey/Right-of-Way S6,450 100% $6.450 56.450 So $0 So S6,450 2.3 GeotechnicalInvestigation $11.198 100% $11.198 $10.078 so $0 $4,555 $15,753 2.4 Environmental Assistance 51.210 100% $1,210 Sl.()89 SO $() $0 S1.210 2.5 Caltrans Permit Assistance S1.838 755E S1,379 $607 $460 $460 S2,222 $3.601 2.6 Prepare Construction Plans $0 $() SO 2.6.1 65% Submittal $21.925 100% S21.925 S21,925 $0 SO S25.051 $46,976 2.6.2 100% Submittal $24,572 95% S23.343 S14.743 $1,229 $1.229 S28,311 S51,654 2.6.3 Final Submittal $8,079 25% S2,020 S() S6109 S6.059 S9,639 S11,659 2.7 Specifications $3,462 90% S3,116 $2.423 $346 S-W S2,706 55.822 2.8 Cost Estimate S2,451 IW5( S2.451 S1,226 S0 so S2,451 S4,902 2.9 Meetings (5) l41 S2.600 l(K)5 S2.6(X) $2,056 $0 S0 S4,269 S6.869 2.10 Preliminary Investigation Lift Station A SQ 1005E SQ 50 M so S5_, 55-OM Subtotal S8.5,129 90% $77,035 $61.941 S8.094 $81100 384.900 $161,929 3.1 Potholing far lilt Station A $3,000 0% SO $0 S3,000 S3,000 $0 $0 Phase C: Bidding and Construction Services 4.1 Bidding Assistance 4.1.1 Answer Bid Questions S1.787 0% SO So $1.787 S0 $89 S1,876 4.1.2 Provide Clarifications during Construction S2.918 0% SO S(1 S2.918 S() S146 $3.064 4.1.3 Periodic Site Visits (4) [41 $1.686 0% SO S0 S1.686 S0 $84 S1,770 4.2 Review Shop Drawings S0 4.2.1 1st Review S6.003 0% S0 S0 $6.(K)3 S0 $3(K) $6.303 4.2.2 2nd Review S1,522 0% S0 50 S1,522 S0 $76 S1,598 4.3 Change Order Requests (1) im S1.431 0% S0 S0 $1.431 V) $72 S1.503 4.4 Record Drawings 54,000 0% S() S0 S4.000 SO $200 $4.200 4.5 Construction Surveying S55.i 4x 54 SO 5! 0 S2$ 55L Sublotal $19,900 0% $0 $0 $19.900 $0 $995 $20,895 SUBTOTAL SERVICES (Part 1) $132,429 77% $101,435 S85,592 $30,994 S11,100 $8 A95 5207.224 CDM Camp dresser McKee Inc Date: 3/29I99 File. Change2 xIslttedget2A Time: 1: 14 PM 0 Table 2 Cite of Huntington Beach Sewer Lift Stations Design Hanhour Estimate Amount of Percent Amt. of Contr. Previously Amount Amount Additional New Budget Task "task Description 121 Contract Complete Fee Earned Inv'd to irate Remainine Credited Amount Amount PART 2. BROOKHURST/EFFINGHAIti¢ LIFTS"TA770N Phase A: Project Design 1.1 utility C00tdination $1,294 100% S1,294 S1.294 S0 SO So S1,294 1.2 Survey/Right-of-Way $3,932 I(N)% $3,932 S3,932 $0 $0 S0 S3,932 1.3 GeOtechnicallnvestigation $7,402 W% $6.602 $6,662 S740 $0 S0 $7.402 1.4 Environmental Assistance S1,360 ]00% $1.360 $1.360 SO SO S() S1,360 1.5 Preliminary Design Investigations $4.960 1(%)r`E $4,960 S4,960 S0 $o S() S4,960 1.6 Prepare Comstrucii0n Plans 1.0.1 65% Submital S22,605 1(M)% $22,605 $22.605 SU SO So $22,605 1.6.2 I(X)% Submittal $25.523 90% $22,971 $15.314 S2.552 S0 $0 $25,523 1.6.3 Final Submittal 58,579 0% SO SO S8,579 SO SO $8.579 1.7 Specifications $3,498 85% S2,973 S2.449 S525 SO SO $3,498 1.8 Cost Estirnale S2,451 90% S2,206 S1,471 $245 SO S0 $2,451 1.9 Flow Monitoring S9,982 100% S9,982 S9,982 SO SO SO S9,982 1.10 Ad,�rrir___,__�n ,Ac !Rl 14j SM14 1OD S3.814 $3.05 E SD SQ �1 t_3.814 Subtotal $95.400 97% $82,759 $73,079 $12,641 $0 SO S95,400 2.1 Potholing for Brookhurst/Effin ham IS $31000 0% SO $0 $3,000 $2.000 SO $1.000 Phase B: Bidding and Construction Service 3.1 Bidding Assistance 3.1.1 Answer Bid Questions $1.797 0`)c 50 So $1,787 SO 589.35 $1.876 3 1.2 Provide Clarifications during Construction $2.918 0% SO S0 S2,918 $0 $145.90 S3.064 3.1.3 Periodic Site Visits (4) [4] S1,686 0% $0 SO S1,686 $0 S84.30 S1,770 3.2 Review Shop Drawings 3.2.1 1st Review S6,003 0% SO $0 S6.003 SO $3(IO.15 S6,303 3.2.2 2nd Review 51.522 0% $0 So S1.522 $0 S76.10 S1.598 3.3 Change Order Requests (1)131 S1,431 0% SO S I S1.431 S0 S71.55 S1.503 3.4 Record Drawings S4,000 0% SO $0 S4 U) Sn S2W.00 S4,200 35 Construction Surveying 55.i3 01 54 so 5 "'3 _CQ S77 6 SS& Subtotal $19,900 0% $0 $o $19.900 $0 S995 $20,895 SUBTOTAL SERVICES Wart 2) $118,3001 70% $82.759 1 $73,079 $35.541 $2,000 $99S $117.295 TOTAL SERVICES (Parts 1 & 2) S2S0.729 73'rrn $184,194 51513,671 $66.535 $13,101) SB(i,890.00 $324.519 Ill .Assu'l es dZI the Residrm Fstnlncerilnspectrr will be :In prt:nary pomi of contact dung wmiruaion. 121 C'larifeeauars ar limits (If srnpe slurwn in puerrheses. 131 Coml3= claims includes M-amniendanons for further ani m3 but thlcs rat include exienswe claim negucia1N.r5 JAI Mectinfis ale assumed to be cambinA between Part I atxl Pal Il Number of Mee' is in parentheses. CDM Camp Dresser McKee Inc Date: 3/29199 File, ChwV92.xlsGudgel2A Time: 1:14 PM 0 Table 2 • City of Huntington Beach Sewer Lift Stations Design Manhour F-Winatc Amount of Percent Amt. of Contr. Preriowdy Amount Amount Additional New Budget Task Tank bescri Lion [2] Contract Complete I Fee Earned I Inv'd to Date Remaining Credited Amount Amount PART 3, ADDITIONAL SERVICES 1.1 Additional Property Surveying 54.000 0% Sit SO S4,O00 SO SAX) $4,200 1.2 Standani Plans and Specifications 1.2.1 Standard Drawings $0.712 11% SO S0 56,732 SO $337 57,069 1.2.2 Standard Specifications $3.854 0% SO SO $3,854 SO $193 $4,047 1.2.3 Standard Fmnt End Documcmq $1.384 0`ie S0 SO 51.384 SO S69 $1,453 1.2.4 Standard Calculations $2.872 0% SO SO 52.872 SO 51" $3,016 1.2.5 Standard Flow Measurements S115B 03L 21 so Q 15 S0 3108 5..-2 Subtotal Task I11.1.2 517,000 0% S0 SO $17,000 SO W10 $17,950 SUBTOTAL ADD117TOtiAL SE:ItV1CFS (Part 3) 521,000 0% $0 SO $21,000 $O $1,0S0 522.050 OTAL SERVICES (Parts 1 -3) 5271.729 685E 1 $184.194 5158,67I 587,535 $13,100 $87,940 $346.569 0 CDM Camp Dresser McKee Inc Date: 3129/99 File Change2 xIWBud9e12A Time: 1:14 Py1 99 i i1 = _=Opli k'',' C S S C 'y�� d t INC. 447) [P. 2/2j L .• s FLE PROPOSAL SCHE.>DULE FOR I.IF'C SYAr1OWA" AND SR00KHURSr/LFF1NGxA-1d UFT STATIONS AS A COMWINM PTLOJECT .. - ite�t�3 �vptr+SCC A:c1�1satt : �L�%(:.reai6} 1to�sed . ::. atiniounc Ganuact Pan L, Plsase A: 124,4OO (Fn SO S24.400 (FFj Prcluuinary Design Report for Lift Staeics'A' i'Am 1, phase B: S65. IGO m $84,900 S 161,900 (Fn Fiaal Design for lift 5tatiab "A' A100) NEr 1, PbracB: $3,000 (NTE) (f3,000) so Lift Station 'A' Potholing Pan L phase Q s19,9G0 (NTE) 3110m S7019m (NTp Bidding and Cueauu[ ran Ser•4im for i.ift 5t;tiou 'A" Past 11, Phne A: $95,400 Tn so 595,400 VM- Fie&] Dear for Brooldiurat/Ef6nghmn lift Station Pare U. l'hflse A: 53,0oc IN,7) ($2,000) sum 04M Brookhurac/Effinghurn Lift Smion Potholing FaR 1r phase B. S19,9:"o (NT7r) 53 300 S20,900 (NTE) Biddiag b: Coruirucum 5m.ieas for Bruakhum/Wiineiaea Life Station Subtotal for Psrts I k U 5250,700 973,600 $324,500 Pam UL Additional Services Scrvices in suppore of the Ciry Requiring rithi of axy for S4 W (M 5200 $4,200 (FF) Lift Station 'A' and Brookhum/ Ef;inghmm WE Station Services in preparing stundardS plans, detaili, and 317,CC0 (FFj $900 $17,900 CM specifications for use by the City is coancaion with fusat•e a=ewater lift station projects. TOW for all Pares "a271,700 $74,904 1 $346,600 rr . a mind Fait. NTE - Nor Tn Exemod Name of Consultiing Firm Damp Dresser St ?McKee Inc. Signed by_ Richard W. Corneille, P.E., 7 E, Vice President rc11069%MAWAGMFEES015.W?0 ATTACHMENT #2 O CO n v D O z a �. A a i� (1) [PlotStarnp Eval] Mon, 22/Mar/99 11;44orn RCA*ROUTING SHEET INITIATING DEPARTMENT: Public Works SUBJECT: Approve Additional Funds for the Design of Sewer Lift Station "A"; CC-1060 and Brookhurst/Effingham Lift Station; CC- 1061 COUNCIL MEETING DATE: April 5, 1999 RCA ATTACHMENTS STATUS:,'; ; Ordinance (w/exhibits & legislative draft if applicable) Not Applicable Resolution (wlexhibits & legislative draft if applicable) Not Applicable Tract Map, Location Map and/or other Exhibits Attached Contract/Agreement (w/exhibits if applicable) (Signed in full by the City Attomey) Not Applicable Subleases, Third Party Agreements, etc. (Approved as to form by City Attomey) Not Applicable Certificates of Insurance (Approved by the City Attomey) Not Applicable Financial Impact Statement (Unbudget, over $5,000) Not Applicable Bonds (if applicable) Not Applicable Staff Report (If applicable) Not Applicable Commission, Board or Committee Report (If applicable) Not Applicable Findings/Conditions for Approval and/or Denial Not Applicable EXPLANATION. FOR MISSING°ATTACHMENTS REVIEWED .. RETURNED:.:' FORW ED, Administrative Staff { ) ( ) Assistant City Administrator (Initial) { ) { ) City Administrator (Initial) City. Clerk ( } EXPLANATIOWFO ,. A, 1e CITY OF HUNTINGTON BEACH 2000 MAIN STREET CALIFORNIA 92648 OFFICE OF THE CITY CLERK CONNIE BROCKWAY /fe CITY CLERK C Q c `31ra/98 CITY CLERK LETLETIER OF IRANSMITTAL REGARDING ITEM APPROVED BY THE DATE: Name street City, State, Zip • t 1 •' "C• 1FEW ATTENTION: #�#, DEPARTMENT: UP See Attached Action Agenda Item Date of Approval Enclosed For Your Records Is An Executed Copy Of The Above Referenced Item For Your Records. Connie Brockway City Clerk Attachments: Action Agenda Page RCA Agreement ✓ Bonds Insurance Deed Other Remarks: CC: z°uJ .i] a Department RCA Agreement Insurance • Other 444 " df7 i" Name Department RCA Agre— em nt Insurance Other Name Department RCA Agreement Insurance Other ia� ` 14 Risk Management Department Insurance Copy Ci FollowuplagrmtsJuansitr 1 Telephone: 714-536.6227) OTY OF HUNTINGTON BEACO MEETING DATE: JANUARY 20, 1998 DEPARTMENT ID NUMBER:PW 98- 011 Council/Agency Meeting Held: G Deferred/Continued to: bApproved 0 Conditional/ pro ed ❑ Hied _v City Clerk's tignature Council Meeting Date: JANUARY 20, 1998 Department ID Number: PW 98- 011 CITY OF HUNTINGTON BEACH REQUEST FOR COUNCIL ACTION SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS SUBMITTED BY: RAY SILVER, Acting City Administrato PREPARED BY: M. JONES, II, Director of Public orks SUBJECT: APPROVE CONSULTANT SELECTION FOR LIFT N 'A' IMPROVEMENTS; CC- 1060; and WET WELLS FOR ADAMS/ RANGER, BROOKHURST/ EFFINGHAM and EDWARDS/ BALMORAL SEWAGE LIFT STATIONS; CC- 1061 Statement of Issue, Funding Source, Recommended Action, Alternative Action(s), Analysis, Environmental Status, Attachment(s)1 Statement of Issue: Authorization is requested to proceed with the selection of a consultant to perform the necessary design services for (a) Sewer Lift Station 'A' Improvements; CC-1060, located on the north side of PCH, just south of Admiralty Way in the Sunset Beach/ Huntington Harbor area, and (b) wet well expansions for three Sewer Lift Station; CC-1061, located near the following intersections of 1) Adams Avenue and Ranger Lane and 2) Brookhurst Street and Effingham Drive and 3) Edwards Street and Balmoral Drive. Funding Source: $310,586.00 Sewer Account E-SL-PC-999-6-76-00 Recommended Action: Motion to: 1. Approve the selection of Camp Dresser & McKee Inc. (CDM), Irvine, California, to prepare plans, specifications, permit processing, and cost 0029624.01 .2. 01/07/98 1:34 PM OQUEST FOR COUNCIL ACION MEETING DATE: JANUARY 20, 1998 DEPARTMENT ID NUMBER:PW 98- 011 estimates, and to perform construction engineering services for Sewer Lift Station 'A' Improvements; and wet well expansions for three Sewer Lift; CC-1060 and 1061 respectively, And, �.:�,, � �/ X, -7 5, 2. Approve the Settlement Committee recommendation to modify the Indemnification and Hold Harmless Paragraph of the attached agreement with CDM, And, 3. Authorize the Director of Public Works to expend $310,586.00, to cover contract costs of $271,586.00, potential change orders of $17,000.00, and supplemental expenditures of $12,000.00. Alternative Actions : Deny approval of the agreement and provide staff with direction in which to proceed. Analysis: As a result of the wastewater master plan prepared for the City in 1995, all of the City's 28 sewage lift station were found to have some type of deficiencies that results in the need for total replacement or modifications. Staff is taking a cost- effective approach to each station and verifying its individual need of modifying or total replacement because of age and/ or inadequate wet well capacity. Staff has determined that Sewer Lift Station 'A' is in need of expansion or total station replacement and that the Adams/ Ranger; Brookhurst/ Effingham & Edwards/ Balmoral Sewage Lift Stations need their wet wells expanded. It is advantageous to have both projects undertaken by one consulting firm for the following reasons: (a), it will be more cost effective and save City staff time to manage only one consultant contract, and (b) there will be cost savings for the design services resulting from the projects generally involving the same scope of services and time schedule. CDMs' insurance carrier cannot provide coverage that meets City's indemnification and Hold Harmless requirements of the City's contract. A request was submitted to the Insurance Settlement Committee for a waiver to our requirements, and on January 8, 1998 a waiver was granted. The following paragraph shows the revised wording approved by the Insurance Settlement Committee. The bold underlined words are the significant changes to the original paragraph of our standard contract. The City's standard contract clause is included in the subsequent paragraph for comparison. 0029624.01 .3. 01/09/98 2:51 PM AUEST FOR COUNCIL ACTIA MEETING DATE: JANUARY 20, 1998 DEPARTMENT ID NUMBER:PW 98- 011 Approved Clause CONSULTANT shall protect, defend, indemnify and hold harmless CITY, its officers, officials, employees and agents from and against any and all liability, loss, damage, expenses, costs (including reimbursement of attorneys' costs and fees of litigation of every nature) arising out of and in connection with CONSULTANT'S negligent performance of its services under this Agreement, except for such loss, damage, expense and costs,(including attorneys' costs and court fees) caused in whole or in part by the active negligence or willful misconduct of the CITY. Standard Clause CONSULTANT shall protect, defend, indemnify and save and hold harmless City, its officers, officials, and employees, and agents from and against any and all liability, loss, damage, expenses, costs (including without limitation costs and fees of litigation of every nature) arising out of or in connection with Consultant's performance of this agreement or its failure to comply with any of its obligations contained in the agreement by Professional Services Contractors, its officers, agents or employees except such loss or damage which was caused by the sole negligence or willful misconduct of the City. Consultant Services Justification: Existing staffing is not sufficient to complete the design for the Sewer Lift Station 'A' Improvements; and wet well expansions for three Sewer Lift projects; CC- 1060 and 1061 respectively, within the current fiscal year; therefore, Requests for Proposals (RFP) were sent to consultants for the design of the improvements. Proposal Evaluation and Recommendation: On October 31, 1997, RFP's for the Sewer Lift Station 'A' Improvements; and wet well expansions for three Sewer Lift projects, were mailed to five qualified civil engineering consultants. Each firm was asked to submit a written response by November 21, 1997. Proposals were received from four firms. - Firm 1. Camp Dresser & McKee, Incorporated 2. Kennedy/ Jenks Consultants 3. Moffatt & Nichol Engineers 4. Robert Bein, William Frost & Associates Location Irvine, CA Irvine, CA Long Beach, CA Irvine, CA 0029624.01 -4- 01109/98 2:51 PM *QUEST FOR COUNCIL ACl1CN MEETING DATE: JANUARY 20, 1998 DEPARTMENT ID NUMBER:PW 98- 011 On January 8, 1997, a three member committee met and prepared written evaluations of each proposal on the basis of qualifications and experience of key individuals, staff availability, CDM, received the highest scores. Public Works staff recommends the attached agreement with CDM, be approved with the following provisions: Lift Station 'A' Agreement amount $141,788 Potential change orders 14,000 Supplemental expenses 6,000 ** TOTAL = $161,788 The grand total for both projects is $310,586. Wet Well Expansion for three Stations $129.798 13,000 6,000 $148,798 * The Director of Public Works is requesting authorization to spend up to $17,000 on potential changes or additions to the scope of services which cannot be specifically identified at this time. ** The completion of the sewer lift station's design may require expenditures for such items as printing, utility potholing and permit applications to other agencies. Therefore, staff is requesting $12,000 to be encumbered for these supplemental expenditures. Environmental Status: The proposed design activity does not constitute a "project" as defined in California Government Code, Section 15378, and environmental approval is not required. A negative declaration will be processed prior to future Council action to approve a construction contract. Attachment(s): 1. 1 Location Map 2. Agreement RCA Author: S. Krieger 0029624.01 -5- 01109/98 2:22 PM :7 I] ATTACHMENT #1 APPROXIMA TE L OCA TION � � o n rn O NOT TO SCALE a % > n E a U: 1 OF 4 [PlotStcmp Eval] G:\ACAD\KRIEGER\STA—A STATION 'A' LOCATION MAP CITY OF HUNTINGTON BEACH DEPARTMENT OF PUBLIC WORKS r010, Or/tV A Vim. ' ` NO` Eva:] G: ADAMS/RANGER LOCATION MAP CITY OF HUNTINGTON BEACH a SALE 2 n a w a E 9 O F 4 ADA_RANG DEPARTMENT OF PUBLIC WORKS L El=Fh%'GkAM D.Q. • Ti u 0 0 NAMIL TON A VE i NOT TO SCALE I APPPDXIMA TE L OCA TION 3 OF lat5tamp Eval] G:\ACAD\KRIEGER\l E a N r-; O E 0 4 RO_EFF BROOKHURST/EFFINGHAM LOCATION MAP CITY OF HUNTINGTON BEACH FOB DEPARTMENT OF PUBLIC WORKS SLA TE..P A VE. Lull 0 I - 1 � r- f NOT TO SCALE E CL Q a 0 r-� L r 0 w a E `o L UC:A 1 IUIV 0 4 OF 4 [Plo't5iemp Eva!] G:\ACA0\KR1EGER\EDW—E3AL EDWARDS/BALMORAL LOCATION MAP W 6 CITY OF HUNTINGTON BEACH DEPARTMENT OF PUBLIC WORKS n 0 ATTACHMENT #2 0 PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND CAMP, DRESSER & MCKEE, INC. FOR ENGINEERING SERVICES TO PREPARE P S & E FOR LIFT STATION A, CC-1060 AND FOR WET WELLS AT VARIOUS LOCATIONS THIS AGREEMENT, made and entered into this a6d- day of m, ffl , 199 S , by and between the City of Huntington Beach, a municipal corporation of the State of California, hereinafter referred to as "CITY", and CAMP, DRESSER & MCKEE, a Massachusetts corporation, hereinafter referred to as "CONSULTANT." WHEREAS, CITY desires to engage the services of a consultant for engineering services for preparation of P S & E for Lift Station A, (CC-1060) and for wet wells at Adams/Ranger; Brookhurst/Effingham, and Edwards/Balmoral Lift Station (CC-1061) in the City of Huntington Beach; and Pursuant to documentation on file in the office of the City Clerk, the provisions of HBMC Chapter 3.03 relating to procurement of professional service contracts has been complied with; and CONSULTANT has been selected to perform said services, NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows: 1. WORK STATEMENT CONSULTANT shall provide all services as described in the Request for Proposal, and CONSULTANT's proposal dated November 21, 1997 (hereinafter referred to as Exhibit "A"), which is attached hereto and incorporated into this Agreement by this reference. Said services shall sometimes hereinafter be referred to as "PROJECT." jmp1k/G:agredC=p1118l98 0 0 CONSULTANT hereby designates Richard W. Corneille who shall represent it and be its sole contact and agent in all consultations with CITY during the performance of this Agreement. 2. CITY STAFF ASSISTANCE CITY shall assign a staff coordinator to work directly with CONSULTANT in the performance of this Agreement. 3. TIME OF PERFORMANCE Time is of the essence of this Agreement. The services of the CONSULTANT are to commence as soon as practicable after the execution of this Agreement and all tasks specified in Exhibit "A" shall be completed no later than eighteen (18) months from the date of this Agreement. These times may be extended with the written permission of the CITY. The time for performance of the tasks identified in Exhibit "A" are generally to be shown in the Scope of Services on the Work Program/Project Schedule. This schedule may be amended to benefit the PROJECT if mutually agreed by the CITY and CONSULTANT. 4. COMPENSATION In consideration of the performance of the services described herein, CITY agrees to pay CONSULTANT a fee not to exceed Two Hundred Seventy One Thousand Seven Hundred Dollars ($271,700). 5. PRIORITIES In the event there are any conflicts or inconsistency between this Agreement, the CITY's RFP, or the CONSULTANT's proposal, the following order of precedence shall govem. 1) Agreement, 2) the CONSULTANT's proposal, and 3) the CITY's RFP. 8. EXTRA WORK In the event CITY requires additional services not included in Exhibit "A," or changes in the scope of services described in Exhibit "A," CONSULTANT will undertake such 2 jmp,WG:aVve/Camp/1 /8/98 0 work after receiving written authorization from CITY. Additional compensation for such extra work shall be allowed only if the prior written approval of CITY is obtained. 7 METHOD OF PAYMENT A. CONSULTANT shall be entitled to progress payments toward the fixed fee set forth herein in accordance with the progress and payment schedules set forth in Exhibit "A". B. Delivery of work product: A copy of every technical memo and report prepared by CONSULTANT shall be submitted to the CITY to demonstrate progress toward completion of tasks. In the event CITY rejects or has comments on any such product, CITY shall identify specific requirements for satisfactory completion. Any such product which has not been formally accepted or rejected by CITY shall be deemed accepted. C. The CONSULTANT shall submit to the CITY an invoice for each progress payment due. Such invoice shall: 1) Reference this Agreement; 2) Describe the services performed; 3) Show the total amount of the payment due; 4) Include a certification by a principal member of the CONSULTANT's firm that the work has been performed in accordance with the provisions of this Agreement; and completed. 5) For all payments include an estimate of the percentage of work Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is making satisfactory progress toward completion of tasks in accordance with this Agreement, CITY shall promptly approve the invoice, in which event payment shall be made within thirty (30) days of receipt of the invoice by CITY. Such approval shall not be 3 jmp/k1G:agree/Cnmp11 /8/98 unreasonably withheld. If the CITY does not approve an invoice, CITY shall notify CONSULTANT in writing of the reasons for non -approval, within seven (7) calendar days of receipt of the invoice, and the schedule of performance set forth in Exhibit "A" shall be suspended until the parties agree that past performance by CONSULTANT is in, or has been brought into compliance, or until this Agreement is terminated as provided herein. D. Any billings for extra work or additional services authorized by CITY shall be invoiced separately to the CITY. Such invoice shall contain all of the information required above, and in addition shall list the hours expended and hourly rate charged for such time. Such invoices shall be approved by CITY if the work performed is in accordance with the extra work or additional services requested, and if CITY is satisfied that the statement of hours worked and costs incurred is accurate. Such approval shall not be unreasonably withheld. Any dispute between the parties concerning payment of such an invoice shall be treated as separate and apart from the ongoing performance of the remainder of this Agreement. 8. DISPOSITION OF PLANS, ESTIMATES AND OTHER DOCUMENTS CONSULTANT agrees that all materials prepared hereunder, including all original drawings, designs, reports, both field and office notices, calculations, maps and other documents, shall be turned over to CITY upon termination of this Agreement or upon PROJECT completion, whichever shall occur first. In the event this Agreement is terminated, said materials may be used by CITY in the completion of PROJECT or as it otherwise sees fit. Title to said materials shall pass to the CITY upon payment of fees determined to be earned by CONSULTANT to the point of termination or completion of the PROJECT, whichever is applicable. CONSULTANT shall be entitled to retain copies of all data prepared hereunder. 9. HOLD HARMLESS CONSULTANT shall protect, defend, indemnify and hold harmless CITY, its officers, officials, employees and agents from and against any and all liability, loss, damage, 4 jmp/k/G:agee/Camp/1/8/98 CJ 0 expenses, costs (including reimbursement of attorneys' costs and fees of litigation of every nature) arising out of and in connection with CONSULTANT's negligent performance of its services under this Agreement, except for such loss, damage, expense and costs, (including attorneys' costs and court fees) caused in whole or in part by the active negligence or willful misconduct of the CITY. 10. WORKERS COMPENSATION INSURANCE Pursuant to Califomia Labor Code section 1861, CONSULTANT acknowledges awareness of section 3700 et seq. of said Code, which requires every employer to be insured against liability for workers compensation; CONSULTANT covenants that it will comply with such provisions prior to commencing performance of the work hereunder. CONSULTANT shall maintain workers compensation insurance in an amount of not less than One Hundred Thousand Dollars ($100,000) bodily injury by accident, each occurrence, One Hundred Thousand Dollars ($100,000) bodily injury by disease, each employee, Two Hundred Fifty Thousand Dollars ($250,000) bodily injury by disease, policy limit. 11. GENERAL LIABILITY INSURANCE In addition to the workers compensation insurance and CONSULTANT's covenant to indemnify CITY, CONSULTANT shall obtain and furnish to CITY, a policy of general public liability insurance, including motor vehicle coverage covering the PROJECT. Said policy shall indemnify CONSULTANT, its officers, agents and employees, while acting within the scope of their duties, against any and all claims of arising out of or in connection with the PROJECT, and shall provide coverage in not less than the following amount: combined single limit bodily injury and property damage, including products/completed operations liability and blanket contractual liability, of $1,000,000 per occurrence. If coverage is provided under a form which includes a designated general aggregate limit, the aggregate 5 jtnpWG:agfedCampl 1 l8/98 limit must be no less than $1,000,000. Said policy shall name CITY, its officers, and employees as Additional Insureds, and shall specifically provide that any other insurance coverage which may be applicable to the PROJECT shall be deemed excess coverage and that CONSULTANT's insurance shall be primary. 12. PROFESSIONAL LIABILITY INSURANCE CONSULTANT shall furnish a professional liability insurance policy covering the work performed by it hereunder. Said policy shall provide coverage for Consultant's professional liability in an amount not less than $1,000,000 per occurrence and in the aggregate. A claims made policy shall be acceptable if the policy further provides that: The policy retroactive date coincides with or precedes the professional services contractor's start of work (including subsequent policies purchased as renewals or replacements). 2. CONSULTANT will make every effort to maintain similar insurance during the required extended period of coverage following project completion, including the requirement of adding all additional insureds, if applicable. 3. If insurance is terminated for any reason, CONSULTANT agrees to purchase an extended reporting provision of at least two (2) years to report claims arising from work performed in connection with this Agreement. 4. The reporting of circumstances or incidents that might give rise to future claims. 13. CERTIFICATES OF INSURANCE Prior to commencing performance of the work hereunder, CONSULTANT shall furnish to City certificates of insurance subject to approval of the City Attorney evidencing the foregoing insurance coverages as required by this Agreement; said certificates shall: a. provide the name and policy number of each carrier and policy; b. shall state that the policy is currently in force; and 6 jmp/1-JG:agree/Camp/1 /8/98 C. shall promise that such policies shall not be suspended, voided or canceled by either party, reduced in coverage or in limits except after thirty days prior written notice; however, ten days prior written notice in the event of cancellation for nonpayment of premium. CONSULTANT shall maintain the foregoing insurance coverages in force until the work under this Agreement is fully completed and accepted by City. The requirement for carrying the foregoing insurance coverages shall not derogate from the provisions for indemnification of City by CONSULTANT under the Agreement. City or its representative shall at all times have the right to demand the original or a copy of all said policies of insurance. CONSULTANT shall pay, in a prompt and timely manner, the premiums on all insurance hereinabove required. 14. INDEPENDENT CONTRACTOR CONSULTANT is, and shall be, acting at all times in the performance of this Agreement as an independent contractor. CONSULTANT shall secure at its expense, and be responsible for any and all payment of all taxes, social security, state disability insurance compensation, unemployment compensation and other payroll deductions for CONSULTANT and its officers, agents and employees and all business licenses, if any, in connection with the services to be performed hereunder. 15. TERMINATION OF AGREEMENT All work required hereunder shall be performed in a good and workmanlike manner. CITY may terminate CONSULTANT's services hereunder at any time with or without cause, and whether or not PROJECT is fully complete. Any termination of this Agreement by CITY shall be made in writing, notice of which shall be delivered to CONSULTANT as provided herein. 7 jmp/k/G:agrWC4mp11 /&99 16. ASSIGNMENT AND SUBCONTRACTING This Agreement is a personal service contract and the supervisory work hereunder shall not be delegated by CONSULTANT to any other person or entity without the consent of CITY. 17. COPYRIGHTSMATENTS CITY shall own all rights to any patent or copyright on any work, item or material produced as a result of this Agreement. 18. CITY EMPLOYEES AND OFFICIALS CONSULTANT shall employ no CITY official nor any regular CITY employee in the work performed pursuant to this Agreement. No officer or employee of CITY shall have any financial interest in this Agreement in violation of the applicable provisions of the Califomia Govemment Code. 19. NOTICES Any notice or special instructions required to be given in writing under this Agreement shall be given either by personal delivery to CONSULTANT's agent (as designated in Section 1 hereinabove) or to CITY's Director of Public Works as the situation shall warrant, or by enclosing the same in a sealed envelope, postage prepaid, and depositing the same in the United States Postal Service, addressed as follows: 8 jmp/k/G:agreefCamp/ 1 /8/98 i 0 TO CITY: Les Jones, Director of Public Works City of Huntington Beach 2000 Main Street Huntington Beach, CA 92648 20. IMMIGRATION TO CONSULTANT: Richard W. Corneille, Vice President Camp, Dress & McKee 18881 Von Karman Avenue, Suite 650 Irvine, CA 92715 CONSULTANT shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall, in particular, comply with the provisions of the United States Code regarding employment verification. 21. LEGAL SERVICES SUBCONTRACTING PROHIBITED CONSULTANT and CITY agree that CITY is not liable for payment of any subcontractor work involving legal services, and that such legal services are expressly outside the scope of services contemplated hereunder. CONSULTANT understands that pursuant to Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for CITY; and CITY shall not be liable for payment of any legal services expenses incurred by CONSULTANT. 22. ATTORNEY'S FEES In the event suit is brought by either party to enforce the terms and provisions of this agreement or to secure the performance hereof, each party shall bear its own attorney's fees. REST OF PAGE NOT USED 9 jmplk/G:agme/Camp/118198 23. ENTIRETY The foregoing, and Exhibit "A": attached hereto, set forth the entire Agreement between the parties. .IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized offices the day, month and year first above written. CAMP, DRESS & MCKEE, By:. / IV ACA1 eft W. CQ&A1fAZ& print name ITS: (circle one) Chairman/Presiders ice Pres een AND print name ITS: (circle one) Secretary/Chief Financial Officer/Asst. Secretary - Treasurer REVIEWED AND APPROVED: CITY OF HUNTINGTON BEACH, A municipal corporation of the State of California ayor ATTEST:_ . City Clerk APPROVED S TO FORM: -.- 1 d�' "/ 9yRel"City Attorneyll INITI ROVED: Administrator t7c- Director f Pub orks 10 jmpWG:ag ee/Camp11I7i98 DEC 31 ' S7 e3: Z1Pr CDM Camp Dresser & McKee Inc. P.5 I, Jaynes S. Lackman, Clerk of Camp Dresser & McKee Inc., a Massachusetts corporation, hereby certify that at a duly called meeting of the Board of Directors of the Corporation, held on May 4, 1993 , a majority being present and voting throughout, it was voted to authorize Richard w. Corneille to execute and deliver proposals, contracts and agreements for the performance of professional services in the name and on behalf of Camp Dresser & McKee Inc. I further certify that the foregoing is consistent with the By -Laws of the said corporation, and has not been modified or rescinded. IN WITNESS WHEREOF, I have executed this certificate and have caused the corporate seal of Camp Dresser & McKee In4. to be here,.mder affixed on this 23 r d day of Dscember , 19 97 . Clerk of the Corporation IW 1 L' 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 City of Huntington Beach Lift Station A -and Wet Wells for Adams/Ranger, Brookhurstl Effingham; and Edwards/Balmoral Sewage Lift Stations November 21,1997. I,] 1 1 1 1 • CDMCamp Dresser & McKee Inc. environmental services 18881 Von Karman. Suite 650 Irvine, Cai forma W715 Tel: 714 752-5452 Fax: 714 752.1307 November 21,1997 Mr. Steve Kreiger Engineering Division Department of Public Works City of Huntington Beach City Hall 2000 Main Street Huntington Beach, CA 92648 • Subject: Proposal for Consulting Services, Sewer Lift Stations Dear Mr. Kreiger: Camp Dresser & McKee Inc. (CDM) is very pleased to submit this proposal for the design of sewage Lift Station A and wet wells for three other lift stations. Our project team has a clear understanding of this project's requirements and is ready to start working immediately on the project design. CDM's innovative design concepts and effective project management approach will deliver on - schedule a quality project at the lowest construction cost, while minimizing the impact on surrounding properties, traffic, and the community. CDM will meet this commitment through a combination of sound technical ideas, highly experienced and motivated staff, and solid project management techniques. Our project headquarters will be our Irvine office where our project manager Bruce Chalmers resides. Bruce has successfully completed a variety of complex design projects for Orange County agencies. Our assistant project manager will be Matt Dorman who has been working on the CSDOC Phase I and II Strategic Plan, a project which is examining regional collection system options in Huntington Harbor and for new development in the Bolsa Chica area of Huntington Beach. Our fee proposal and a few comments on your standard form of agreement are submitted under separate cover. Thank you for the opportunity to propose on this important project. We are very enthusiastic about working on this project for you. If you have any questions please contact the undersigned or Bruce Chalmers. Very truly yours, CAMP DRESSER & McKEE INC. ;�;;7 /7 L- g Richard Corneille, P.E. Bruce Chalmers, P.E. Vice President Project Manager 1 Contents • o U m m m m ■ter m m m m m m m m m m r m m m 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 0 Letter of Transmittal Contents Project Understanding.......................................................... 1 Project Approach............................................................... 3 Scopeof Work................................................................ 9 Statement of Qualifications...................................................... 12 ProjectTeam................................................................. 12 Project Schedule.............................................................. 17 Appendix A Insurance Certificate Appendix B Exceptions to the Agreement C©M Camp Dresser & McKee City of Huntington Beach Services for Lift Station A and Wet Wells Project Understanding Introduction ' The City of Huntington Beach is taking a proactive approach to cost-effectively meet the needs of its customers by modifying or ' replacing a number of sewage Iift stations because of age and/or inadequate wet well capacity. The new lift station and increased ' wet well capacities will reduce operation and maintenance costs and increase reliability. This Proposal provides for the planning, design and ' preparation of construction plans, specifications and bid documents for the Lift Station and new Wet Wells for the ' Adams/Ranger; Brookhurst/Effingham; and Edwards/Balmoral Lift Stations. Two complete bid packages will be prepared. Based upon our understanding of the City's needs and the specific project requirements, CDM has identified several technical issues as critical to the success of the Sewage Lift Stations project. These include: ' 0 New facilities must be designed to maintain operation of the existing lift ' stations during construction; ■ Confirming design flows to the lift station ' by flow monitoring; ■ A concise, well -developed Preliminary Design Report must provide solid data and analysis to complete the final design efficiently and successfully. The report must include a matrix evaluation to determine the merits of whether to relocate or rehabilitate Lift Station A; ■ In conjunction with our ongoing contract with the County Sanitation Districts of CDM Camp Dresser & McKee ' ww%hunrbcrtll-Its1Mproposer.wpd Orange County, CDM will consider options to coordinate regional facility improvements with the lift station design; ■ Overflow management must be considered to minimize the exposure to spills; and ■ Construction techniques minimizing groundwater dewatering reduce construction costs. Project Understanding As the result of a wastewater masterplan prepared for the City in 1995, a number of the City's 28 sewage lift stations were found to have deficiencies that result in the need for replacement or modification. Major deficiencies include aging facilities and inadequate wet well capacities. The lift stations identified to have the highest priority are to be addressed as part of this contract. The lift stations include Lift Station "A", Pacific Coast Highway (PCH) in Sunset Beach; the Adams/Ranger Lift Station; the Brookhurst/Effingham Lift Station; and the Edwards/Balmoral Lift Station. Litt Station A Lift Station A is located on the north side of PCH, just south of Admiralty Way in the Sunset Beach/Huntington Harbor area. This lift station will be either rehabilitated or relocated, pending the outcome of an analysis performed during the preliminary design. Constructed with a Bret pit/dry pit configuration, the lift station is approximately 35 years old. The dry pit is located behind the curb, with the Net well extending under PCH. 1 • 0 City of Huntington Beach Lift Station and Wet Well Proposal Two pumps are installed in the dry pit, each with a rated capacity of 750 gallons per minute (gpm) at 20 feet. Except for electrical panels and vents, all lift station equipment and appurtenances are constructed below ground. Huntington Harbor is adjacent to the site, with the groundwater level not more than 5 feet below ground surface. Based on the operational criteria established by the City, Lift Station A must be able to pump the full flow of the sewer with one pump. The second pump must act as a standby or 1 redundant pump. Based on the 1995 sewer masterplan, the future peak wet weather flow (PWWF) is estimated to be approximately 821 ' gpm, in excess of the capacity of either of the existing pumps. Current inflows to the wet well are such that the cycles per hour of the pumps ' (i.e. the number of times per hour that the pump starts) are up to 15 starts per hour. The City desires that the maximum number of cycles per pump per hour be limited to four, or one start every 15 minutes. The pumps would alternate between starts. ' Therefore, because of the age of the lift station and the inadequate capacity of the wet well, ' major modifications to the facility are required, including either complete relocation or significant rehabilitation. All in -ground ' construction must be completed by November 6,1998 to avoid potential problems associated with winter rains. Inadequate capacity is often ' the result of increased development or excess infiltration, both of which are being investigated ' by CDM in this area for the County Sanitation Districts of Orange County. The City desires that a new lift station, if required, be ' constructed in public right-of-way to avoid the cost and time required to purchase private property. Forcemain modifications may also be required. 1 CDM Camp Dresser & McKee ' wW:hunlbchWftslak.proposaLwpd Adams/Ranger, Brookhurst/Effingham, and Edwards/Balmoral Sewage Lift Stations These three existing lift stations were also found to have wet well capacity deficiencies by the masterplan. As with Lift Station A, each of these facilities are also of the wet pit/dry pit configuration. The wet wells are not attached to the dry pits. The wet wells are located in the streets while the dry pits are located behind the curbs. The stations are located within or near to residential neighborhoods where community impacts must be minimized. For this portion of the project, only the wet wells are to be modified. None of the stations will be relocated. Pertinent design information from the 1995 wastewater masterplan is shown in the table on the following page. 2 1 1.1 it 1 11 1 0 City of Huntington Beach Lift Station and Wet Well Proposal Design Criteria Adams/Ranger Brookhurst/EffIngham Edwards/Balmoral Flow Rate (gpm) 270 1280 800 PWWF (gpm) 131 558 483 Wet Well Volume (gallons) 94 14 313 Cycles per hour 11 33 10 Project Approach Several issues which could affect the overall success of the program must be addressed early on in the process to ensure the City's overall goals are met. The CDM Team has developed a comprehensive project approach which will facilitate successful completion. Key issues include: ■ Maintaining lift station operation ■ Confirming lift station flows ■ Coordination with CSDOC regional facility improvements ■ Data analysis and decisions ■ Overflow management ■ Innovative construction techniques Maintain Lift Station Operation One of the primary technical issues for both Part and Part II of this project is the requirement that the existing lift stations stay in operation during construction of either a replacement lift station or additional wet well capacity. There are three construction options for constructing the new wet wells, including (1) enlarging the existing wet well, (2) constructing a new wet well in series with the existing wet well, and (3) constructing a new wet well in parallel with the existing wet well. Option 3 has two variations: (A) construction of a new wet well large enough for the entire storage requirement, and (B) construction of a new wet well with only the incremental capacity. A preliminary analyses reveals advantages and disadvantages for each which are highlighted below: Table 1 Continuous Lift Station Options Option 1 - difficult to demolish existing WW while in operation - presents risk of damage to existing sewer pipe - minimizes space requirements - uses existing internal lift station piping with minor modifications Option 2 - minimizes additional construction - introduces possible wastewater settlement problems - requires minimal demolition - maintains existing internal lift station piping CDM Camp r)resser & McKee 3 wwAnuntbct Ulllatalpropoeal.wpd 1 1 City of Huntington Beach Lift Station and Wet Well Proposal Option 3A - Has largest space requirement - better LS hydraulics than series or incremental construction - requires suction piping modifications - existing wet well would be abandoned after tie-in - more expensive Option 36 - minimizes additional construction - would be constructed off-line from existing sewer flows - requires LS suction piping modifications - requires wet wells to operate independently provides two wet wells to allow shutdown for maintenance In all cases, tie-ins could be at night during the summer when flows are minimum. Initial proposal evaluation favors parallel installations (Option 3) with construction offline, reducing the impact to the existing lift station. Option 3A is hydraulically better than Option 3B, though somewhat more expensive. Short down times for connections to the existing ' pipes and relocation of the level controls are the only major impacts to continuous operation. 1 1 1 1 1 1 Lift Station Flow Confirmation Flows can be estimated from sewer masterplans using standardized numbers based on landuse or from field flow measurements. The required volume of the wet wells are proportional to the inflow into the stations. Flow measurement for a two - week period at each lift station is required as part of both the Lift Station A and wet well improvement design packages. Included in the 14 calendar days is January 25, 1998, Superbowl Sunday, typically a high flow day. The measured flows will be used to help confirm the flows used in the wet well design initially estimated from the sewer masterplan. As described in detail below, CDM's work for the County Sanitation Districts of Orange County (CSDOC) will assist CDM and the City in determining the ultimate flows into Lift Station A. Data Analysis and Decisions CDM will prepare a Preliminary Design Report (PDR) for Lift Station A to resolve the design issues that must be addressed to make this project a success. The PDR will provide the solid information foundation needed to complete the final design. Detailed design criteria will be developed for Lift Station A. Design data for the wet wells at the other lift stations will also be presented in an appendix. The results of the List Station A modification evaluation will be incorporated as part of the PDR. A preliminary estimate of probable construction costs will also be prepared as part of the Preliminary Design. Permit requirements will be investigated, with major permits and their significant requirements will be listed in the PDR. At this time and depending on the forcemain alignment chosen, we anticipate that permits or approvals may be required from Caltrans, the City of Huntington Beach, the County of Orange (Sunset Beach), the County Sanitation Districts of Orange County (CSDOC), the Sunset Beach Sanitation District, and Southern California Edison. We propose to begin the geotechnical investigation and surveying tasks for Lift Station A at the end of the preliminary design, after completion and preliminary approval of the lift station modification results. Beginning these efforts as early as practical during Phase B will allow initiation of Final Design drawings and specification tasks without delay. The CDM Camp Dresser & McKee a ' ww%humbrhVldtstaVropou1.wpd 1 I 1 1 1 1 • City of Huntington Beach Lift Station and Wet Well Proposal utility search will also begin as soon as possible after a lift station site is approved. Additional ROW requirements and easements, if any, will be identified in the PDR. Many variables must be evaluated to determine the best course of action for the rehabilitation or relocation of Lift Station A. These variables can include: cost; right-of-way/property availability; community impacts, such as public safety, environmental issues/public health, and traffic; utility interference; conformance with the sewer masterplan; and institutional implementation. Institutional implementation is a measurement of the ease or difficulty in getting the final relocation approved by the governing or regulatory agencies. Cost alone is not always the controlling factor in selecting the best course of action for the Lift Station A modifications. To properly compare lift station modification alternatives, cost must be weighed with these other important, though often less tangible criteria. To do this, a matrix rating and ranking of the modification alternatives for each of the criteria will be used. Both modification alternatives will be ranked from 1 to 5 for each criteria, with 1 being the least desirable and 5 the most desirable. Each criteria will be weighted according to the importance determined through discussions with the City. The alternative with the highest weighted rating is the best modification alternative and will be recommended. A sample evaluation matrix, as shown in Table 2 illustrates this approach. Table 2 Lift Station A Modification Evaluation Matrix To compare modification alternatives, cost must be weighted with other important factors. Criteria Weight Rehab Relocation NO Site A Site B Site C Cost 35 4 3 3 1 Right-of-way/ 10 5 2 1 1 Property Acquisition Community Impacts Traffic 5 3 3 3 4 EnvironmentalIPublic Health 10 1 1 2 3 Public Safety (construction) 5 3 3 3 4 Utility Interference 5 4 4 4 3 Conformance with Sewer Master 15 5 5 5 4 Plan Institutional Implementation 15 3 3 4 2 Total 100 b b b b to be determined with City input e = sum of rating x weight Estimated Rating: 5 = favorable; 1 =unfavorable CDM Camp Dresser & McKee 5 wwlh un1bChV if 1s1 a%p roposa1.wpd 1 1 1 1 1 1 1 7 L 1 Coordination with CSDOC Regional Facility Improvements In conjunction with our ongoing contract with the County Sanitation Districts of Orange County for professional engineering services for both Phase I and Phase II of their major Strategic Plan work, CDM is currently examining options for a regional wastewater collection system to serve the Huntington Harbor and new developments in the Bolsa Chica areas of the City of Huntington Beach. As part of this work, CDM is considering collection system options which could offer significant annual operation and maintenance cost savings through the elimination of several of the City's existing wastewater pump stations, including Lift Station D and the Kenilworth -Graham Pump Stations. Working closely with city staff, CDM has already become familiar with a number of key issues which impact the proposed sewer lift stations project, particularly the City's Lift Station A improvements. Lift Station A collects flows from Lift Station E, as well as its own tributary area, and pumps the combined flow to Lift Station B. w CDM is coordinating a wastewater flow monitoring and sampling program, conducted by the City and CSDOC, to evaluate the extent and potential impacts of groundwater (seawater) infiltration in the Huntington Harbor area. The results of this work will enable the City and CSDOC to assess the feasibility of pursuing sewer rehabilitation to reduce impacts of infiltration and to compare the cost/benefits relationships of a rehabilitation program with the life cycle costs for replacing or rehabilitating Lift Station A. ■ CDM has already developed a large inventory of information for Huntington • City of Huntington Beach Lift Station and Wet Well Proposal Beach. Detailed land use and population data, combined with unit land use and per capita flow rates developed through the Strategic Plan Phase I work, wvilI facilitate wastewater flow projections. ■ CDM is very familiar with the 1995 master plan; it has been a primary tool in performing our Huntington Harbor regional collection system assessment for CSDOC. In addition, CDM has already assembled a package of city wastewater collection system information, and, combined with our hydraulic modeling of the CSDOC trunk system, will enable the City to coordinate its proposed work with the regional system. Because of our knowledge of the City system and the issues in the Huntington Harbor area, CDM can move forward without a "learning curve", can focus on expediently addressing the technical issues of the project, and will provide a comprehensive, integrated approach to improvements to Lift Station A. Overflow Management One significant technical issue in the design of a new Lift Station A would be the facilities' protection against overflow. With the existing or relocated site Lift Station A situated so close to the harbor and ocean, any problem with the station can result in a spill into the water. The City has previously addressed this issue by providing an installed redundant pump and positioning alarms so that repair can be implemented before a major spill occurs. The City also has a regular maintenance program for upkeep of the piping and valves and a hookup for temporary power. Construction of a new Lift Station A at a site away from the harbor would be advantageous in reducing the risk from overflow. This CDM Camp Dresser & McKee 6 1Y*%h un tD Ch'd ilf Sta \p ro p oS a 1. wpd 1 advantage would be incorporated into the design matrix under environmental/public health issues. Additional spare parts can be 11 warehoused for immediate delivery when ' needed, if not done so already. Replacement pumps can be purchased as part of the lift station improvements to be installed upon ' pump failure of one of the existing pumps. Provisions can be made for the connection of ' temporary pumps to bypass disabled installed pumps. Temporary power connection will be required per the RFP. ' Innovative Construction Techniques Innovative construction techniques will be investigated as part of the preliminary design to ' save the City in construction cost, primarily for lift stations in which high groundwater is a concern. For a similar installation in Port ' Huenume, Ventura County, CDM designed and successfully constructed two lift stations in ' sandy, high groundwater locations similar to Lift Station A site using this method. Many standard designs require piling which can damage adjacent property and constant dewatering, which is very expensive to install and maintain. The CDM design featured ' construction of the concrete structure above ground directly over it's final location with a pointed "shoe" around the outside. This is t called caisson construction. The structure can be rectangular or round, precast or cast in the field. The interior wall for wet pit/dry pit 1 CDM Camp Dresser & McKee ' wvAhuntbWJdtsta1proposa1.wpd 0 City of Huntington Beach Lift station and Wet Well Proposal configurations is placed after installation of the outer concrete structure. A clamshell or diver with a vacuum hose removes saturated material from inside and below the structure. As the dirt is removed, the structure "sinks" into the hole created by the excavation. Water also fills the excavation because of the high groundwater. Soil is removed until the concrete structure lowers to it's required depth. At this point, concrete is placed through the water, sealing the bottom of the structure. Instead of continuous dewatering, only the water trapped inside the structure must be pumped out. Once dry, the finished floor of the lift station and the mechanical work is completed. CDM considers constructability in each of our design to (1) identify other possible construction approaches, and (2) determine the most appropriate construction method for this project. Project Management and Coordination CDM will meet schedule and budget requirements through effective project management and coordination, beginning at project initiation, along with thorough quality assurance/quality control and schedule adherence. CDM's management philosophy is to be a partner with the City —an extension of your staff. The City's project manager will be kept apprised of our activities so that there will be no surprises. Our project management staff are located in Irvine, California, just a few miles from your office. Our location provides the convenience and availability that fosters a good working relationship. Informal communications will be augmented by monthly progress meetings during final design and by periodic site meetings during construction. Critical information exchanged and decisions made will be documented. 7 1 1 1 L I 1 � i City of Huntington Beach Lift Station and Wet Well Proposal Mr. Chalmers, the project manager, is committed to providing the City with the project management and coordination effort necessary to keep the project on track and on budget. A Project Execution Plan will be prepared. The plan will describe the organization of the project, give lines of communication and reporting relationships, detail cost control and progress reporting procedures, and have space to file correspondence and memorandums. CDM's internal cost -tracking system allows us to monitor budgets and percent complete against actual expenditures by using an earned -value method. During final design, we will provide the City with a written monthly report that outlines progress for the past month and the future months's planned activities. We will keep the staff informed of the project status at our monthly meeting. During construction, progress will be charted through periodic progress meetings between the City staff, the Engineer, and the Contractor. Scheduling CDM begins every design project with a work plan that will provide for the completion of the design effort on schedule and on budget. CDM utilizes project management techniques which rely on weekly project management reviews of both schedule and costs to make sure that the project is within expected ranges. To provide the tools needed to effectively control the progress of the work, as defined in the Project Execution Plan, the CDM team will develop a preliminary work sequence which identifies all the tasks, by discipline, necessary to execute the project. The duration of each task, the relationships between the tasks, and project constraints and milestones will be established, and a final, detailed schedule developed. CDM will then coordinate the input of labor and cost information from each CDM Camp Dresser & McKee ' ww%hunU)MVi tsta'Wroposal.wpd discipline and subconsultant for each task into the baseline schedule. Each week, the project manager will review the progress to date and resources expended. This report will serve as a valuable management tool to appraise the project progress and maintain quality control. Quality Assurance/Quality Control CDM's goal is to minimize overall costs and maintain timely completion for this City project, while providing a quality design. Our technical review process emphasizes quality constructability and economy. Senior staff will perform the QA/QC functions during the design phase. These staff members are seasoned professionals each with many years of water system and reservoir design experience. Since they are not directly associated with the project, these staff members will provide a third party, independent review. The staff will evaluate the draft Preliminary Design Memorandum and the construction documents at the 65 percent completion point of the final design. A meeting will be held with the key project staff to discuss the review findings. The meeting will serve as an open forum to discuss innovative techniques and approaches, and as a clearing house for providing guidance and approval to project staff. The senior staff will seek ways to save costs without sacrificing quality and scheduling. Quality is paramount to a successful project, proven in a workable design at a competitive cost. 0 City of Huntington Beach Station and Wet Well Proposal Scope of Work The City has prepared a very detailed scope -of -work for the RFP. We have reviewed the slope of work and understand the requirements. Rather than repeating the detailed scope in this Proposal, the following describes our understanding of the scope, with specific measures CDM proposes to accomplish the tasks. CDM has assigned task numbers to the items in the City's scope of work to accurately estimate work effort in our fee proposal. The project is divided into three parts as follows: ■ Part I - Lift Station A, including preliminary design, final design and bidding/construction services. ■ Part II - Adams/Ranger L.S., Brookhurst/Effingham L.S., Edwards/Balmoral L.S., including final design and bidding/construction services ■ Part III - Additional Services, including property surveying and standard plans and specifications. There will be two construction packages, one for Lift Station A and one for the wet well construction at the other lift stations. Site surveying and geotechnical investigations will be conducted at each lift station site. Flow monitoring and utility coordination will also be performed at each site. Applicable calculations, plans, specifications and estimates of probable construction costs will be prepared for each contract. As shown in the Schedule, both bid packages will be prepared simultaneously, with adequate resources provided to expedite the work. Review submittals for the design packages will be at the 65% and 100% complete stages. Detailed discussions of each part of the work follows. If City or CDM encounters conditions that change the scope or time of performance of the work, either party will notify the other regarding such conditions and initiate negotiations for adjustment of the scope of work, fee, and/or schedule. Part i, Lift Station A Phase A: Preliminary Design Report (PDR) for Lift Station A. CDM. will prepare a PDR based on the project objectives and criteria to summarize the initial calculations and investigations performed for Lift Station A. Contained in an appendix to the PDR will be flow results from field measurements spanning 14 consecutive calendar days, including measurement on January 25, 1998, Superbowl Sunday, which is expected to produce peak flows. Recommendations from a matrix analysis to determine whether to rehabilitate or relocate the lift station will be also be included to provide a basis for the Lift Station A design as described earlier. The required wet well volume will be calculated using sewer master plan flows and potentially modified based on the flow monitoring program. The transition from the existing lift station to the modified lift station will be emphasized in the PDR with an expanded analysis similar to the brief discussion provided in the' Project Approach. The' City's Ellis Avenue Lift Station will be used as a riiodel'for equipment, controls and operations. Features to supply a temporary power source will be investigated and recommendations made based on CDM experience at similar installations and the available City equipment. Opinions of probable construction cost will be prepared for the recommended lift station modification alternative. All opinions of probable construction costs will be made from CDM's experience and best judgement. Actual construction costs are not guaranteed, and may differ from estimated costs. Permits will be identified. CDM has added a task for meetings with the City in this phase to define meeting costs as required by the RFP. Meetings for both design contracts are assumed to be held concurrently. Phase B: Project Design for Lift Station A. Based on the final preliminary design report approved by the City, CDM will prepare detailed plans and specifications for the construction of Lift Station A. For this Proposal, it is assumed that the lift station will have to be relocated. Detailed CDM Ccmo Dresser & McKee 9 0 City of Huntington Beach Lift Station and Wet Well Proposal design calculations and drawings will be developed according to the requirements of the City's scope of work. Approved utility potholes will be performed by CDM as needed up to a maximum of $3,000. A draft submittal will be made to the City at the 65% complete point, with six (6) sets of documents submitted for review and comment. CDM will continue working during the 65% submittal to meet the tight design schedule. At the 100% complete level, CDM will again submit six sets of documents for final review, including plans, specifications, evidence of contact with utility companies, cost estimates and results of the geotechnical investigation. City comments will be incorporated into the contract documents as applicable, with final contract document packages then submitted for signature. Detailed plans will be prepared in AutoCAD Release 13 using Standard City title blocks input into computer format. The sheets will be 24 x 36 inches as required. Plans (estimated at 18 drawings) will include title sheet; general sheet; civil, structural, electrical and instrumentation plans and details, and traffic control plans. The final drawings will be submitted on Mylar and diskette. Afield survey will be performed for the selected site, along with a utility search. CDM will prepare project specifications based on the Ellis Avenue lift station documents. The General Provisions will be provided by the City, supplemented with CDM prepared special provisions and bid items. CDM will assist the City in the Environmental Review process by providing data, maps and exhibits. The City will act as the lead agency. While not included in this proposal, CDM has a staff of environmental professionals experienced in the CEQA at the Irvine office that can be utilized if needed by the City. Again, CDM has added a task for meetings with the City to define meeting costs as required by the R.FP. Phase C: Biding & Construction Services for Lift Station A. CDM will provide engineering support to the City during the bidding and construction of the project. Questions will be answered and clarifications provided during the construction bidding stage of the project. While not specifically requested in the RFP, CDM will assist the City during construction in preparing responses to Contractor requests for drawing and specification clarification, interpretation of the intent of the construction documents relative to the acceptability of the work, and assistance in the resolution of field constructability problems. Periodic site visits are provided to assist the City in determining the progress of the work and the conformance with the contract documents. CDM will not supervise, direct or have control over the contractor's work.: CDM will have no authority or responsibility for the means, methods, techniques or procedures selected by the contractor: The contractor will be responsible for complying with all laws, rules, regulations, ordinances and codes. CDM doesn't guarantee nor assume responsibility for the contractor's work. Equipment and material shop drawings and samples submitted by the Contractor will be reviewed to evaluate conformance with the design concepts and for compliance with the construction drawings and specifications. A recheck time of approximately 25% of the first review estimate is assumed for second review shop drawing submittals. Assistance will be provided to the City in assessing the legitimacy of extra work claims submitted by the Contractor and the reasonableness of the value of the affected work. One change order is budgeted. Survey control points and data to be used for construction surveying, consisting of a benchmark and baseline, will be provided. CDM will prepare a record set of construction drawings from information provided by the construction Contractor. The revised drawings will show the changes that were made during construction as recorded by the Contractor. Bid packages will be prepared and distributed by City staff. Resident Engineering and inspection during construction will also be performed by City staff. The City will negotiate and prepare all construction contract change orders. CDM Ccrna Dresser & h'cKee 10 17-� City of Huntington Beach Station and Wet Well Proposal Part !l, Wet Wells - Adams/Ranger, BrookhurstlEfngham, and Edwards/Balmoral Lift Stations Phase A: Project Design for Three Lift Stations. The scope of work for the project design for the three new wet wells at the three lift stations is similar to that of Phase B, Project Design for Lift Station A. Again to avoid repetition; only the differences to the previous scope of work are provided herein. This phase of the work doesn't require a separate PDR, but information will be included in an Appendix to the Lift Station A PDR concerning the improvements to the three Part 11 lift stations. Enough information will be provided to define the work to be performed, such as the wet well configuration discussed in the key issues, and the proposed locations. The wet wells will be located in the same general area as the existing lift stations, with no modifications to the existing mechanical equipment in the lift stations. Flow will be monitored at each lift station for 14 consecutive calendar days, including January 25, 1998. Pothole construction fees are limited to $4,500. The preparation of contract documents will be almost identical. Precast manholes or vaults are assumed for the wet well structures. Phase B: Bidding and Construction Services for Three Lift Stations. There are no significant differences between the intent scope of work between Part I, Phase C and Pan II, Phase B, though the level of effort will be different. Part 111, Additional Services If the PDR for Lift Station A requires relocation of the lift station'to a site that must be purchased by the City, a plot plan will be prepared. The plot plan will contain sufficient information to all the City to purchase the property. Generic standard lift station plans will be prepared. The standard plans and specifications will be based on the design of Lift Station A. The documents for Lift Station A will be prepared with the knowledge that they will be used as the basis for the standard plans. Fill in the blank callouts will be used where appropriate. Site plans will not be provided since each site will required a different site plan. Similar considerations used for the design of Lift Station A, such as changeover time and City preferred equipment, will be incorporated. It should be noted that standard plans do not take the place of competent and responsible engineering. Reuse of any documents or materials without written verification by CDM will be at the city's sole risk. City's Responsibilities In addition to the responsibilities noted above, the City will designate in writing a person to act as the City's representative. The City's representative shall have the authority to interpret and define the City's policies.and decisions. The City will also provide project criteria, including but not limited to design objectives and performance requirements. City design construction standards, and standard specifications will be furnished as applicable. Available project information, including previous reports and other related data will be provided to CDM. Access to the sites will be provided by the City. CDM Comp J,esser C[ cKee . •- 11 1 Statement of Qualifications Qualifications of Camp Dresser & McKee Camp Dresser & McKee Inc. (CDM) is a full -service consulting, engineering, construction, and operations firm helping public and private clients improve the environment and infrastructure. With 2,500 staff in more than 90 offices worldwide, CDM focuses on drinking water, water resources, wastewater, solid and hazardous waste, and infrastructure management. CDM is an employee -owned firm of professional engineers, construction managers, and ' scientists. I 1 CDM's environmental engineers and scientists are specialists who have led in the development and application of new technologies for wastewater collection, treatment, and beneficial reuse. Knowledge and expertise go into every solution we offer —from collection system design and rehabilitation to biosolids management and wastewater reclamation and reuse. For more than 50 years, CDM has worked closely with municipal wastewater agencies like the City of Huntington Beach in planning and engineering wastewater facilities. CDM has served municipal and private clients in Southern California since 196$, and we have over 125 professionals and support staff located in offices in Irvine, Ontario, Carlsbad, San Diego, Thousand Oaks, and Long Beach. Experience of the Team CDM has planned, designed, and provided construction management services for many sewer lift stations and pump stations throughout California, and we bring our expertise from those projects to our approach for Huntington Beach. Relevant projects are highlighted in Table 3 on the following page. City of Huntington Beach Lift Station and Wet Well Proposal Project Team Organization The structure of our team is shown on the organization chart, which follows page 14. Our project team manager, Mr. Bruce Chalmers, brings experience on many lift station and pump station projects throughout Southern California. As requested in your RFP, we have assigned Mr. Matt Dorman as alternate project manager to assist Mr. Chalmers in the day-to- day management of the project. Project Team Officer -in -Charge —Richard Corneille, RE, DEE M.S. - Sanitary Engineering,1975 B.S. - Civil Engineering, 1970 Professional Engineer: California (1979) Mr. Corneille has 27 years experience in the design of wastewater collection, pumping, and treatment systems. He has worked on a variety of environmental engineering project in Southern California for the last 19 years. He has been responsible for the design of 20 wastewater lift stations ranging in size from 100 gpm to over 10,000 gpm. While Utilities Director for the City of Redlands, he had overall responsibility for the operation of the wastewater collection and treatment facilities, including the design standards for the City's first major wastewater pumping station, that was designed and constructed during his tenure with the City. CDM Camp Dresser & McKee 12 WW%n unlb0%ftela4propoefli.wpd 1 I I I 1 u • • City of Huntington Beach Lift Station and Wet Well Proposal Table 3 Relevant Lift Station Experience ProJ�ct :Cllent/Cantacts Deecrtptlon Total Key Staff Cpst Archibald Ranch Robertson Homes Design of 1.2 mgd sewage lift $300,000 Bruce Chalmers - Litt Station station which included wet Project engineer wells, two 75-hp submersible Steve Stapleton- pumps, odor control facilities. Loking CDM investigated additional 909-937-0200 flow capacity in 1996. Regional Collection County Sanitation Managing overall wastewater $85,000 Paul Gustafson - System Evaluation Districts of Orange Strategic Plan for Orange Project manager County County, including wastewater Matt Dorman - flow monitoring and sampling to Task leader evaluate impacts of groundwater infiltration in Huntington Harbor area in 1997, Results will aid in assessing options for City's Lift Station A. 1997. S.W. Hemet Eastern Municipal Preliminary and final design of $2.1 million Richard Corneille - Interceptor Sewer Water District 9-mgd wet well/dry well pump Project manager Pump Station station with associated standby Bruce Chalmers- Hootie Rugge power and odor control. 1992. Project engineer Ast. Engineering Mgr 909-766-1810 Port Hueneme Lift City of Port Hueneme Design of two sewage lift $350,000 Jay Olsen -Project Stations stations; design of flowmeters engineer Douglas Breeze for existing i'rft stations. 1996. Public Works Mgr 805-986-6506 Batiquitos Leucadia County Design, plans and $400,000 Jay Olsen - Wastewater Pump Water District specifications for Batiquitos engineering, Station pump station electrical technical review Michael Barden upgrades. October 1997. Asst. Gen. Mgr 760-753-0155 Lift Station No. 1 Vallecitos Water Preliminary and final design, $860,000 Jay Olsen - Modifications District services during construction, engineering, bioxide treatment, and technical review permitting for Lift Station No. 1 for VWD's Meadowlark WRF. Dennis Lamb New variable frequency drives 760-744-0460 were included. 1994 CDM Camp Dresser & McKee 13 wwlhuntbeh% rftstatproposal.wpd I City of Huntington Beach Lift Station and Wet Well Proposal Project fllent/Canfacts° `iieer:riptlon Tote! :Key Staff .. .. , . Coat .. . , . La Costa and Leucadla County Construction management for $650,000 Jay Olsen-Projeci Encinitas Estates Water District two lift stations. 1998 manager Lift Stations Michael Barden Asst. Gen. Mgr 760-753-0155 Meadowlark WRF Vallecitos Water Design and services during $250,000 Jay Olsen- EHluent Pump District construction for a new, 2-mgd Technical review Station pump station. Dennis Lamb 760-744-0460 Poway Pump Ramona Municipal Preliminary design for Poway MIA Matt Dorman - Station Water District pump station. 1997. Project engineer (while employed with another consulting firm) Mesa/Gilbert South City of Mesa, AZ Preliminary and final design of $15 million T. Cavanagh - Lift Station 4.3 mgd lift station to serve the Structural Peter Knudson South WRP. Services include 602-644-2514 plans and specifications, bidding assistance, permitting, construction cost estimates. 1998. Project Manager —Bruce Chalmers, P.E. M.S. - Civil Engineering,1994 B.S. - Civil Engineering,1980 Professional Engineer: California (1993) Role and Responsibilities: Mr. Chalmers will manage the day-to-day activities of the project, and will oversee the schedule and budget. He will also lead the civil/mechanical and construction services portions of the project. Mr. Chalmers has 17 years of design and managerial experience in the fields of water and wastewater engineering. He has been involved in projects encompassing the planning, design and construction management of sewage collection systems and sewage lift stations for municipalities throughout Southern California. ■ 9.O mgd S.W. Hemet Lift Station Design. Managed the preliminary and final design, including preparation of plans and specifications of a 9.0-mgd wet pit/dry pit sewage lift station and 120,000 if of interceptor sewer and force mains. ■ Archibald Ranch Sewage Lift Station Design. Project engineer for the 1-mgd lift station in Ontario, California. Lift station consisted of a wet pit with submersible type pumps and an associated dry pit for check and isolation valves. ■ Two Sewage Lift Stations for the City of Signal Hill. Project engineer for the design of two sewage lift stations, ranging in size from 2 rngd to 2.3 rngd. The lift stations were wetpit/drypit type pump stations utilizing centrifugal pumps. ■ Pump Station Preliminary Design for Fontana wastewater reclamation facility. Responsibilities included sizing and siting CDM Camp Dresser & McKee 14 ' wMhuntbch\1itts1alproposa1.wpd k fl I CDM Camp l-Xesser &McKee Project Team Organization for the RAS/WAS pump station and MLSS recycle pump station. Assistant Project Manager --Matthew Dorman, P.E. B.S: Civil Engineering,1988 Professional Certificate, Engineering Management, 1991 Professional Engineer: California (1993) Role and Responsibilities: Mr. Dorman will assist Mr. Chalmers in the day-to-day activities and management of the project. He is also leading the flow measurement and analysis task. Mr. Dorman has nine years of experience in the ' planning and design of municipal wastewater and water facilities. He has performed a variety of large diameter pipeline and utility ' designs as well as extensive analysis of data relating to pump stations, pressure reducing and sustaining stations, and storage tanks. 1 ■ Flow Measurement and Analysis for County Sanitation Districts of Orange County. ■ Poway Pump Station Preliminary Design. While employed with another consulting firm, Mr. Dorman completed the preliminary design of the pump station. ' ■ City of San Diego Metropolitan Wastewater Department's Penasquitos Relief Trunk Sewer Project. Project engineer for this project ' which included 4.5 miles of 42- and 48- inch gravity sewer and 5.0 miles of 35-inch force main. His responsibilities included design of the sewer main and design of extensive utility relocation. ■ Metropolitan Transit Deuelopnient Board Sewer Relocation Design. Project engineer for design of 6.5 miles of 66-inch, 78-inch, 1 CDM Camp Dresser & McKee wWobuntb hV&Slalpr0P0B8I.wpa City of Huntington Beach Lift Station and Wet Well Proposal and 96-inch trunk sewer relocation and various utility relocation designs. Structural —Terry Cavanagh, P.E. M.S., Structural Engineering/Structural Mechanics,1984 B.S., Civil Engineering, 1982 Structural Engineer, California (1988); Professional Engineer: California (1985) With 13 years of experience, specializing in the structural design and seismic evaluation of new and proposed environmental facilities, Mr. Cavanagh also serves as the structural group leader for CDM's California design center. Mr. Cavanagh has extensive design experience with all conventional building materials used for water and wastewater treatment facilities. Electrical/Instrumentation—Paul Giorsetto, P. E. M.B.A.,1988 M.S., Electrical Engineering and Computer Sciences, Power Systems Emphasis, 1980 B.S., Electrical Engineering and Computer Sciences, Power Systems Emphasis,1978 Professional Electrical Engineer, California (1984); Professional Control Systems Engineer, California (1990) Mr. Giorsetto is the group leader for the CDM's West Coast electrical and instrumentation staff. He is responsible for staffing, QA/QC, and design standards for the electrical and I&C group of programmers, designers, and engineers. Mr. Giorsetto has over 15 years of experience in the areas of electrical power distribution, control systems, and instrumentation. Specific experience includes electrical system modeling and planning, medium and low -voltage electrical distribution designs of water, wastewater and industrial 15 1 1 1 L fl 1 P I waste treatment facilities. He is lead electrical and 1&C engineer for the upgrade project at the Ventura Wastewater Reclamation Facility in San Buenaventura, CA. The upgrade included new flow equalization pump stations, sludge facilities, and several improvements at diverse sites within the plant. Technical Review —Paul Gustafson, P.E. Mr. Gustafson will provide technical review to the team in the area of pump station design, construction management, flown development, and overall quality control. He has been involved for 25 years in the design and construction of wastewater systems throughout the world. He has designed over a dozen wastewater treatment plants and numerous major sewerage projects; has lead large design teams on wastewater treatment systems projects; and has managed and supervised construction of sewage treatment plants, collection systems and commercial utilities projects worldwide. Since 1996, Mr. Gustafson has served as project manager for the $2.7 million master planning effort in the County Sanitation Districts of Orange County. Specific to the Huntington Beach project, Mr. Gustafson is overseeing the wastewater flow monitoring and sampling project which will evaluate the extent and potential impacts of groundwater infiltration in the Huntington Harbor area. The results of this study will be used in conjunction with flow monitoring in this contract to determine whether to replace or rehabilitate Lift Station A. Technical Review —Jay Olsen, P.E Mr. Olsen has 25 years of professional experience in the fields of civil and environmental engineering. He has been responsible for the planning, design and construction of wastewater collection, treatment and disposal facilities. Mr. Olsen was project manager for the South Corona Developer's Consortium Zone 4 pump station, City of Huntington Beach Lift Station and Wet Well Proposal also a Metlo-Roos funded project within the City of Corona. The facility is a 10-mgd ultimate capacity station designed for phased implementation. Recently, he provided construction management services for two lift stations for the Leucadia County Water Authority's Batiquitos sewer pump station. Sucontractors Surveying —Bush and Associates Bush & Associates specializes in land surveying services and has extensive experience in municipal public works projects in Southern California. Surveys for municipal agencies have focused mainly on storage reservoirs, pipelines, pump stations, and treatment facilities. Bush & Associates has completed several surveys for CDM including City of Redlands Texas/Dearborn and 1350 zone transmission mains, and Yorba Linda Water District Elk Mountain Reservoir. Other clients have included City of Long Beach, County of Los Angeles, County of Orange, San Gabriel Basin, and City of Tustin. Geotechnica! AGRA AGRA is an international consulting firm specializing in the geotechnical, hydrogeological, and environmental fields. Each of AGRA's 50 offices is professionally staffed and provides a full range of laboratory services for soil testing. AGRA's experience with geotechnical engineering evaluations for reservoirs and underground pipelines includes the full range of site geology assessments and site seismology characterization for feasibility, design, and construction. AGRA's managers have worked on Southern California projects for 20 to 30 years and are very familiar with the local geologic and soil conditions. . CDM Camp Dresser & McKee 16 VAMhYrtbCh11i1[SIaV10P05S 1. VW I 1 Project Schedule Because the schedule is such a key ingredient in the successful execution of this project, the CDM team has developed an initial project schedule, presented in Figure 1. Identified are tasks, durations, milestones and review periods. Accurate, reliable measurement of actual progress compared to planned is vitally ' important for the project because of the tight design timeframe which must be maintained. 1 f 11 1 fl 1 The design schedule for Lift Station A is aggressive because the results of the Preliminary Design Report will determine what faculties will be developed and what work must be performed. The relationship between the flow monitoring and the conclusions of the preliminary design are also critical. The draft Preliminary Design Report must be completed at about the same time as the flow monitoring to complete the Lift Station A design within the timeframe provided in the RFP. Therefore, preliminary wet well volumes will be based on City of Huntington Beach Lift Station and Wet Well Proposal the sewer masterplan flows, but finalized using the results of the flow monitoring prior to completion of the report. Since the surveying and geotechnical investigations for Lift Station A are dependent on the results of the Preliminary Design Report, these tasks will start as soon as preliminary acceptance of the report's conclusions is received from the City. The schedule for the wet well construction at the other three lift stations is not as critical as that for Lift Station A. Design can begin sooner, since surveying and geotechnical work can start at notice -to -proceed as there are no alternative sites to investigate. Construction in the ground can be completed prior to November 6,1988 as required in the RFP. The overall construction period for Lift Station A may extend past this date, requiring up to an additional 30 days to complete interior mechanical and electrical work. CDM Calrip Dresser & McKee 17 ' wwlhunibchwlrslalproi)osal.wptl ' • A • • 1998 Schedule in Tack 1 1 2 1 9 1 1 1 5 1 6 7 8 8 1 10 1 11 12 19 1 14 16 16 1 17 1 18 1 18 1 20 1 21 1 22 1 23 1 26 1 25 1 26 1 27 1 28 1 29 1 30 1 31 1 32 1 33 1 34 r -36T-36T 31 1 3e I m 40 1 41 1 42 1 43 1 44 1 46 1 46 1 n 1 48 Part 1: Uft Station A 1 Phase A Preliminary Design Report 1.1 Etdsting Flow Measurement i j I i j i 12 Lift Station Alternatives 12.1 Replacement ' 1.22 Rehabilitaton I ! 1 i 1 Part i, Phew A 1.3 Preliminary Design Report j i j ` 1 j ! ! Fart 7, Phew B ' 1.4 Cost Estimate 1.5 Permits ( i ! ; i i i i ! i ` j ! j ! Part 1, Phase C Part 2, Phase A City Review o� '• j ! I ! i 3 i { Part 2, Phase B Projed s Phase B: De l I j � � j j I I ! � { j i � City Review Panods ' 2.1 Utility Coominaton ' 21 Survey/Right-of--Way 2.3 Geotechnical Investigation 24 Environmental Assistance ! . 2.5 Caltans F9miit Assistance 2.5 26 Prepare Construction Plans 2.6.1 85% Submittal 2.62 100'/ Submittal ' 26.3 Final Submittal 27 Specifications i 2.8 Cost Esbnmte ' ! i i City Review Phase C: Bidding and Construction Services 3.1 Biddng Assistance 3.1.1 Answer Bid Questons ' 3.1.2 Provide Clarifications i j ? i 3.1.3 Periodic Site Visits 32 Review Shop Drawings i i ! 32.1 1st Review t 3.2.2 2nd Review 3.3 Change Omer requests (1) ! ! I ! 3.4 Record Drawings i 3.5 Construction Surveying Part 2: Wet Well Phase A: Project Design i 1 1.1 Utility Coordnation 12 Survey/Right-of--Way 1.3 GeotechnicalInvestigation 1.4 Environmental Assistance 1.5 Caltrms Permit Assistance (NA) 1 1.6 Prepare Construction Plans j j i 1.6.1 65% Subrmttar ! i j j j j i i eY I ! 1.62 too°o Submittal ' 1,6.3 Final Submittal 1.7 Spectficatons 1.8 Cost Estimate j i ! j ! ! ' j '• j i j I 1.9 Fow Monitoring City Review Phase B: Biddng and Construction Services 2.1 Bidding Assistance 2.1.1 Answer Bid Ouestions 2.1.2 Provide Clarifications 2.1.3 Periodic Bite Visits 22 Review shop Drawings ' 22.1 1st Review 222 2nd Review 2.3 Change Omer Requests (1) 2.4 RecordDrawings ' 2.5 Construction Surveying Figure 1 1 CDM Camp Dresser & McKee Proposed Project Schedule Appendix A 1 11 r� U i r� r. r r� r �■■� r r� r� rr r r� r �■ �■■ M1,., .}y ::, .r:•}'i;2;: i}js- 4 ARME 4 +i.�� _ ,i Sties Rf?Fti: Yi}.2.. +,d-, .\ir.t Y ilL: RTIFICATE IS ISSUED AS A MATTER OF INFORMATION q i:,.EALTER on Risk Services, Inc, Of MA AND CONFERS NO RIGHTS UPON THE CERTIFICATE . THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 99 High Street THE COVERAGE AFFORDEDBY THE POLICIES BELOW. Caton, MA 021 10-3271 COMPANIES AFFORDING COVERAGE COMPANY (11-482-3100 A Zurich Insurance Company sa COMPANY amp Dresser & McKee Inc, B Zurich Re UK Ltd.&London Can. COMPANY na Cambridge Center Cambridge, MA 02142 C COMPANY D } Y - y ?'��''. . � ':'N�':a�,: -ice ju•{'. s i. y. THISISTOCERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THEINSUREONAME:DABOVEFORTHE POLICY PERIOD DICATED,NOT WITHSTANDINGANYREOUIREMENT,TERMORCONDITiON OFANY CONTRACTOR OTHERDOCUMENT WITHRESPECT TO WHICHTHIS CERTIFICATE CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. CO TYPO OF INBURANCO L POLICY NUMBER POLICY BFFBOTIVa DATE (MMMDIYY) POLICY EXPIRATION DATO (MWDDIYY) LIMITS 081NERALLIABILITY GENERAL AGGREGATE S 2,000,000 PRODUCTS-COMP/OP AGO s 2,000,000 A X COMMERCIAL GENERAL LIABILITY GLO8378632-01 1/01/97 1/01/98 CLAIMS MARE a OCCUR PERSONAL L ADV INJURY S 1 00f)000 EACH OCCURRENCE $ 1,000,000 OWNER'S L CONTRACTOR'S PROT FIRE DAMAGE (Any one lire) S 100,000 MED EXP (Any one Person) S 5,000 AUTOMOBILE LIABILITY X ANY AUTO BAP8370531-01 1101107 1 I01 /98 COMBINED SINGLE LIMIT i 1 000 000 BODILY INJURY (Par pervert) S ALL OWNED AUTOS SCHEDULED AUTOS X HIRED AUTOS X 140"WNED AUTOS BODILY INJURY (Per accidenl) $ PROPERTY DAMAGE S GARAGE LIABarrY AUTO ONLY • EA ACCIDENT S ANY AUTO OTHER THAN AUTO ONLY } r h EACH ACCIDENT S AGGREGATE S EXCESS LIABILITY EACH OCCURRENCE I UMBRELLA FORM AGGREGATE S OTHER THAN UMBRELLA FORM S COMPENSATION AND STATUTORY LIMITS EMPLOYERS' LIABB.IfY WC8378833-02 1 /01 /97 1 /0119$ EACH ACCIDENT S:•..,.. I7000OQ JWORKER$ THE PROPRIETOR/ PARTNERS/ EXECUTIVE INCL DISEASE •POLICY LIMIT 13 1 OQQ OOO DISEASE. EACH EMPLOYEE I f 500.000 OFFICERS ARE. EXCL OTHER B Professional Llab. AA0010900 1101/97 1/01/98 $3,000,000 Aggregate DIRIPTION OF OPERATIONSA CCATIONSIVENICLBBIBPECIAL ITEMS IFOR PROPOSAL PLIPPOSES ONLY" SHOULD ANY OP THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE IBBUINO COMPANY WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO MAL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPO E COMPANY, ITS AGENTS OR REPROBENTATIVES. 'NORIMREPR TA 047180000 i • Exceptions to the Agreement ' CDM has reviewed the Standard Form of Agreement. We have a few comments on the agreement, which we believe can be discussed and resolved during contract negotiations. The comments include the following: ' ■ Section 3, Time of Performance: delete the first sentence, "time is of the essence." This language is unnecessary in a professional services agreement. ■ Section 8, Indemnification and Hold Harmless: (1) we would suggest that the word "defend" be deleted from the first line; (2) insert the work 'negligent" in the fourth line, between the ' words "Consultant's" and "performance'; and (3) delete the word "sole" from the last line. ■ Section 10, Insurance: change the third line to read: "professional liability in an amount of $3,000,000 per claim/aggregate." ■ Section 11, Certificates of Insurance: CDM can only meet the requirements of the second ' paragraph if Section 8 is changed as requested above. ■ Section 13, Termination of Agreement: add the following sentence at the end of this section: ' "In the event of termination by the City, Consultant shall be compensated for all the services and expenses provided up to the date of termination, plus all reasonable costs of demobilization." 1 1 1 1 CDM Camp Dresser & McKee 0 r - � � .- ••_fry, - 1 1 1 1 ' 1 1 CDM'Camp Dresser & McKee environmental ' services office wonowide , I COVER PAGE REQUEST FOR LATE SUBMITTAL (To accompany RCA) Professional t_1n6i Services Contra+ Public Works =Deartment:Subjectfnr approve rr_lnf;n Council Meeting Date: Jan. 20, 1998 <: Date of This Request: Jan. 8, 1998 REASON(Why is this RCA being submitted late?): Changes needed to be made in the contract -following the Settlement Committee approval of recommended changes in Indemnification and Hold Harmless Clause ,on Jan. 8th. EXPLANATION__(Why is this RCA necessa to this agenda?): This project is on a very tight time schedule in order to have the construction completed before the start of the rainy period in October 1998. CONSEQUENCES How shall delay of this RCA adversely impact the City?): .One of the lift stations in in Pacific Coast Highway. If the project is delayed and the construction isn't completed before the rainy period begins, it could adversely impact the heavy traffic on PCH and result in traffic congestion. REQLATE.nOC n711 araa RCAtOUTING SHEET INITIATING DEPARTMENT: Public Works Department SUBJECT: APPROVE CONSULANT SELECTION FOR LIFT STATION 'A' IMPROVEMENTS; CC- 1060; and WET WELLS FOR ADAMS/ RANGER, BROOKHURSTI EFFINGHAM and EDWARDS/ BALMORAL SEWAGE LIFT STATIONS; CC- 1061 COUNCIL MEETING DATE: January 20, 1998 RCA ATTACHMENTS STATUS Ordinance (wlexhibits & legislative draft if applicable) Not Applicable Resolution (wlexhibits & legislative draft if applicable) Not Applicable Tract Map, Location Map and/or other Exhibits Attached Contract/Agreement (wlexhibits if applicable) (Signed in full by the City Attomey) Attached Subleases, Third Party Agreements, etc. (Approved as to form by City Attomey) Not Applicable Certificates of Insurance (Approved by the City Attomey) Attached Financial Impact Statement (Unbudget, over $5,000) Not Applicable Bonds (If applicable) Attached Staff Report (If applicable) Not Applicable Commission, Board or Committee Report (If applicable) Not Applicable Findings/Conditions for Approval and/or Denial Not Applicable EXPLANATION FOR MISSING ATTACHMENTS REVIEWED RETURNED FORWARDED Administrative Staff ( ) ( ) Assistant City Administrator (Initial) ( ) ( ) City Administrator (Initial) ( ) ( ) City Clerk ( ) EXPLANATION FOR RETURN OF ITEM: J fwu"" � fz d 6 m C -f. 263 ROBERT BEIN, WILLIAM FROST & ASSOCIATES PROFESSIONAL ENGINEERS. PLANNERS & SURVEYORS November 21, 1997 JN34208 Mr. Steve Kreiger Engineering Division Department of Public Works City of Huntington Beach Citv Hall 2060 Main Street P.O. Box 190 Huntington Beach, CA 92648 Subject; Proposal for Lift Station "A", Pacific Coast Highway in Sunset Beach, Cash Contract No. 1060 and Wet Wells for AdamsfRanger; Brookhurst/Effingham; & Edwards/Balmoral Sewage Lift Stations, Cash Contract No. 1061 Dear Mr. Kreiger: Selecting Robert Bein, William Frost & Associates (RBF), for the above -referenced lift stations project will ensure the City of Huntington Beach a successful project, including timely completion by a local, experienced project team. Some of the major factors which contribute to achieving this success are as follows: RBF's Project Team has demonstrated experience on almost identical projects. This experience results in a Project Team who has a firm grasp of all possible design alternatives, including use of variable frequency drives to minimize facility size requirements. 2. RBF offers a Project Team with specialized experience in pump station retrofit design, ensuring a new pump station that is compatible Mth existing facilities, sensitive to the surrounding area constraints, and capable of providing continuous, uninterrupted operation during construction. 3. RBF's Project Team has an established history in the project area. 4. RBF is an engineering firm with over 450 employees, which is the right sized company to provide the City of Huntington Beach with all of the necessary resources and required disciplines to complete your project on time. The key members of the Project Team include Larry Gallery, Mike Rudinica, Bob Oertei, and Bill McInerney -- a combination of individuals who offer the City of Huntington Beach over a century of combined experience. We believe that Robert Bein, William Frost & Associates with our specialized water resources technical capabilities, makes us the best firm to work writh the City of Huntington Beach to successfully complete this project. Please note that the terms and conditions of this proposal, including fees attached separately are guaranteed for a period of 60 days, Sincerely, Lawrence E. Gallery, Jr., P.E. Vice President, Water Resources HACIRP135PDATAB'439,LETMRAkTD Professional Service Since 1944 14725 ALTON PARKWAY IRVINE, CA 92618-2069 • P.O. BOX 57057, IRVINE. CA 92619-7057 • 714.472.3505 • FAX 714.472.8373 OFFICES LCCATEC THP,CUGH01-1— CALIFORNIA, AAIZC•NA AND NEVA.CA • WE3 SFE: -, ve,r.°-rEf.ccrr raw m .x.cw o.� Kennedy/Jenks Consultants 20 November 1997 Mr. Steve Kreiger Engineering Division City of Huntington Beach 2000 Main Street Huntington Beach, California 92648 Subject: Proposal for Consulting Services - Sewer Lift Stations Dear Mr. Kreiger: Engineers & Scientists 2151 Michelson Drive Suite 100 Irvine, California 92612-1311 714-261-1577 FAX 714-261-2134 In response to the City's Request for Proposal (RFP) dated 31 October 1997, Kennedy/Jenks Consultants is pleased to submit this proposal for consulting engineering services for the design of appropriate lift station improvements. As the consultant responsible for the City's recent Wastewater System Master Plan, our firm was instrumental in the development of the design criteria and operational parameters associated with the identified system improvements. We understand the need to integrate operational flexibility, inventory management, SCADA integration, and unique site consiraintsiconditions, with construction phasing and methodologies to minimize operational disruptions and maximize system performance and reliability. Our firm embraces the premise that facility operational needs continue long after construction is complete. Kennedy/Jenks Consultants' has the experienced personnel and resources and we are prepared to commit the key staff through its successful completion. The proposed project team includes the key members of the City's master planning project and substantial additional design expertise in the areas required to accomplish this project. Key members of our project team have designed over 35 pump stations and have evaluated over 100 similar facilities. Similar to the City's needs, our design for the City of Redondo Beach's Marina Way Pump Station was modular in nature, allowing Redondo Beach to construct three additional new pumping facilities. We feel confident that our senior level staff has the experience, expertise, and teamwork to assess the inter -related design issues and assist the. City in developing appropriate and cost effective solutions for the Sewer Lift Station Project. Our firm has executed contracts with the City and meets the contracting and insurance requirements specified in the RFP. Accordingly, contractual efforts will be minimal, allowing the work to begin immediately. We look forward to the opportunity to continue our work with the City of Huntington Beach and appreciate your consideration on this important City project. Very truly yours, KENNEDYIJEN -CONSULTANTS Roger D. Null Vice President 0 hJhJJ MOFFATT & 11ICHOL November 26, 1997 City of Huntington Beach 2000 Main Street Huntington Beach, CA 92647 Attention: Mr. Steve Krieger. Engineering Dept. Subject: Sewer Lift Station — Cash Contract No 1060 and 1061 Dear Mr. Krieger: Moffatt & Nichol Engineers (M&N) welcomes the opportunity to submit this engineering scope of work and fee proposal for design of the Lift Station "A" and replacement of three wet wells at various locations within the City. Our scope of work has been designed to meet the City of Huntington Beach requirements for design criteria and preparation of construction documents. M&N's expertise in sewer lift station and pump station design will be a key element in the success of the upgrade of the Huntington Beach Sewer System. We understand the critical site issues regarding access and proximity to business and residences. In addition, we are aware of the desired schedule by the City of Huntington Beach for replacement upgrade of the subject stations. Therefore, we have proposed to complete the design of this project on a fast track schedule involving close contact and coordination with the appropriate agencies. We have also committed our design team and subconsultants to adhere to the proposed schedule. The terms and conditions of this proposal shall remain in effect for a period of 60 days after submittal. Upon your review of our proposal, we would be glad to meet with you to answer any questions you may have. Should you have any questions, please give us a call. Very truly yours, MOFFATT & NICHOL ENGINEERS h.J Walter E. Hurtienne Senior Vice President Enclosures J. Wroveh'N745 11proplir.doe 250 West Wardlow Road, Long Beach. California 90807 P.Q. Box 7707 (562) 426-9551 Fax (562) 424-7489 DEC 31 '57 03.20PM iNOR. -AS THIG CEFiTIFICATQ 111 iffilRI o A MATTER pR R1FpRMA w Aum Risk 8e r v i eep I ee ep MA ONLY AND CONMI 1 I.1, iJPOM TFIFE CEFFTIFIL"ATO 0006 a a HOLUR, T1p8 C6RTIFICATR NOT AFI M, 6'XTBIND OR. ®8 High S 1 r e s t ALT9R THE v GN LFFOR290 By THE P 61016E BELOW Boston, KA 92110-0271RMPAN MAEFORRINGO s WNPANY 81?-4q$— 00 A zv y l eh InlyclaliIi Gan B boa• ba CA I COMPANY Camp Droeaer b-Mekes Ine, I ao au e We CDmbr Idge Conjef C Ib6 i i COMPANY Cambridge, MA 08148 I C H COMPANY THIS 18 TO GM"VY TMATTHEPOLMISS OF MURAr11r,RUSTOD BELO W HAVE 866NtSBURD T * Ymff?NGUR80 NAMED ABOVE FOR THEP"T P91100 D4IITAR ED Nc vffND $A�VYCANYl4 YME MaNT7EgMOpCCNDIT'IaNOPANYCONTRACTOROTHEADOCUMFWWTTMREBPEQTTOWHICMTHIe U00 OR MAY PERTAIN, TW91NGURANWAFPCMDED BY THIN POLICIES DESdR19E0 HEAEINIS SUBJECT TO ALL THa TEMIMS, !l:XCL N 191 Ty8 Oi SIJOIy PCILIC ISe. 4d1IT$ 84iO1NN Y V 80 av PAID G.AIM& rro>a or Iileuawes ras<rer Nu11I�aR °V rya uMmwm a""'� ` 051 TV GENERAL AUMGATE a g CH�RRCIALGF]fERAl.ttilA$fLl'r BL066Ta069-06 t1d1199 �1ot�oa PF4VUC?&CW/QP AM 1 QO ,- CLAND MADE OCCUR PENOVAL a ADl INJURY Il 1 Daa logo EACH OCCURRENCE i 1 O00 OWMEA'B 1 COMRAACTO g P1i4T FIRE DAIAA4'E iAnr on! IV®I i F,�Q 5 MM III IAry om oeroW ! ,ursMoallAUW LI COMI snaGlE LIMIT a RAP8270931-02 110119111 1101168 1 scour MANY = AL OIUAM AIJlG/ 9CIN�ULED AIVI (Par par.orO X H= AV= 61 INAPT 6 X NONAWNSD AUTO$ {ow aacitw„q PROPERTY DAMAGE AS TO FOOD gD • AUTO ONLY • iA ACCIDENT I OTNFA TWM► IIuiO OKl"I: 77 ;o:r ANY AUTO jk.i ! `[" :'- RAGN ACCIDF Y S ERt�81.1A4L11T - �1 `+ EACH OCCUMENCS S UkBPFI I A FORMy;:, • A4UPIE@ATE 7 rHER TMIW UMIar1ELLA FORM WeGKEMale111PENiATieNpiB 1: OtATUTORT 6IWT8 ;:.•; �� ;,',:', `' 'rl'r " A tRATPiyOYDli`k1AaC.�' wcea� a -a� 1101100 1101/09 EACH ACCIMM 1I ego 4 TMO QTOPII PAATN6AS/M/ 6r8C1Rlvd INCJr wcea-09 iC�i � DISEM PDLICT LIMIT S7a6 1 D00 OCC D191I • ITAGI EMP6QYVj 15 ONNICiR1 &so OTiIQ11 • ' � 'Prvfssalonal Liao. 09960000E 1l01196 1/C1J0! is,OD0,000 Aggregate URI r RE@ Do$iggn, Err inaoring And CGnstPuctiom services oentraot for P lift ssaeioh(e). The City of fiuntlnnj�ten poach, to General AusMilt Its agente of ioere and employees are added as Additional Insured w th respect and Liability gut only with respect to Oerviems providod by CDHa ee��,, IIit YY -- 74'h'r1i71 r.e.:}E; F� - ..,.. � 'ti y y' '�� _4: ... �1 •I! v ameWia a" OF rA1 ABOVE M011100 POLICIaa bt CONCtUiS ee•aw "U $XPFRIIIRDN DATE TMERNK THR IDSUIMfr COMPANY W66 00119 MAL City of Her+iinglen BaDeh DO Davo+rRlr[6nHoTlaaToTlt>roan*�IaATaMDtiamneMa�DTo�T+arSPT, Risk Management civilian ]FkRki4F IX9I AM�[>1�F1I14i11F�,�r1F>ISPIIsIRtSAll odaliN 11»4 IR* 900E Main GI Feet >B91c1 xT0[ii�> rxsNe► ome FiIFRdMIwIHIN. HIanII i ngitrn 909e%. CA 8Ee46 0471$00 :I JIM�Id ''.711� i_ Z'd I wo wdSE:EO &6. SE 3-a EEC —31 '57 @�:21pr P.3 EURKWAMIRRICAN INSURANCE GROUP ENDORSEMENT THIS ENDORSEMENT CHANGES THE POLICY, PLEASE RW IT CAREFULLY. Pbliq No. dlAB�reeas.o: Efr. rjBw of pot. a,rot►aa PIP. two of pot. Otl4�189 Apenoy No.. 0Di060-000 Add'i Pn:nlurn ftwn, premium $1nEl. d Ef, , pate of End. Ot!l119$ The Insured Camp Dreamer $ McKee Ina Mr1Rng Address (Including 2I0 code) One Camhmdge Center C*mbr"e. MA 02142 dlenovsl uw1w • amrronce AddWrIal tnsU01 it le hereby agreed and undowdood that the City of Hunifngton 1te 0111eeraj Agento and Effi Rees aye added am Addtionsf InsurOds ag PaPeat$ 11ablilty arising out of the work pellotmed by Camp Dreeser A McKee, Inc. Cite► of Huntington Beech Risk Management Division 2000 Main 111"et Huntington Beach. CA SM8 Contfaet Noe.0MBoo a tall Lift $tatlon Prolaet All other terns and condition mrnsin unchanged, Typed: 12AII97 FindomemeM mumwr s IpprwIntauve I.c(D wdz : EUe G?s m cw r) I DEC 31 '97 03:21PN 0 0 P.4 @ZU111CH-AWRICAN INSURANCE GRouP COMMERCIAL COMMERCIAL INSURANCE AUTO INSURANCE ENDORS 6N7 Wauranee for this oovage poll -provided by: Zwieh Inguronoe ComP$ny Palioy Number BAP 0378831-02 Endorsement Number: 1 insured Name: Camp Dr$seer i McXae, Inc. - Renewal of Number SAP 8SM31-01 Typed: IV31/97 ADDITIONAL INSURED Nefne se P+un➢on or Orgeniaa0en: Clty of Huntington Rmh, lit Offioers, Agents and Empteyeee. City of Nu-ntington Beach, Ftisk Management Division, 2000 Main Mmet. HuanUri ion Beach. CA 112046 Deoorlpden of Conti 4iR Steffan Prnjv� Ceneraem E1080 S 1d61 VM0 IB AN INSURED is ofranged to it kft as on *InsukW Ole pgmwm Or orgBrtlaatlart named 8100e for "bvdry injury* ar "properly damage" rotting out of the use of a amrad "auto" while the waned "auto' is being used petard to s comet desoribvd in the schedule. However, the perffion or organWion named above is en "insurW orrly for "bodily Irdu y" or "prepedy damapo" resulting tram the wi or emissions of S. You; a. Any Of your amployees er agents; or S. Any peraon, wicept the employee or agent of the person of organisation named above, operating a oavored "sate" with the perrtrieeton of any of the above. U4448M (0744) WQD `vJdZ£ : EB Zia' Z E :)3a 0 FEE PROPOSAL SCHEDULE FOR. LEFT STATION "An AND WET WELLS FOR ADAMS/RANGER, BROOKHURST, EFFINGHAM, & EDWARDS/BALMORAL LIFT STATIONS .11 Sm Riry OOM V.3". IN,% N3 4N: u a , R Ix Pan 1, Phase A.- Fixed. Fee Amount of $24,000 Preliminary Design Report for Lift Station "A" Pan I, Phase B: Fixed Fee Amount of $91,500 Final Design for Lift Station "A" Part 1, Phase B: Not to Exceed Amount of $3,000 Lift Station "A" Potholing Part 1, Phase C: Not to Exceed Amount of $23,400 Bidding and Construction Services for Lift Station "A" Part H, Phase A: Fixed Fee Amount of $86,600 Design of Wet Wells at Adams/Ranger, Brookhurst/Effingham, & Edwards/Balmoral Lift Stations Pan H, Phase A Not to Exceed Amount of $4,500 3 Lift Station Potholes Part H, Phase B.- Not to Exceed Amount of $19,700 Bidding & Construction Services ..... . . .... . .......... . .......... ..... Sub tot .. . . ....... ........ . ... ...... . Part M. Additional Services 1. Services in support of the City acquiring right of way Fixed Fee Amount of $2,000 for Lift Station 'A" 2. Services in preparing standards plans, details, and Fixed Fee Amount of $17,000 specifications for use by the City in connection with future wastewater lift station projects. Total for all Farts $271,i0� . ...... . ... ... . 1. 5 M - . ... . .. .. . ... W. �zm . . ..... ... . . ... .. Name of Consulting Firm: Camp Dresser & McKee Inc. Signed by: - Richard W. Corneille, P.E., DEE, Vice President CDM Camp Dresser & McKee g;wwhmtbdUftta;foeschvffld 0 Ja!4 CITY OF HUNTINGTON BEACH .� INTER -DEPARTMENT COMMUNICATION Connie Brockway, City Clerk Office of the City Clerk Maybrice Henry Deputy City Clerk II To:—" AZA.6a -- Date: / 8 Meeting Date: d' Agenda item: 6--- % , ` A mq ync, /('ac., Aopaygd City Coil c� il_Agenda Items: The City Clerk's Office is unable to proceed with the execution of the attached Agenda Item due to the following requirements that have not been met. when your Agenda Item is ready to resubmit, please return to: Pat Dapkus, Management Assistant, City Administrator's Office. 1. Signature(s) Needed A On RCA B On Agreement C Other 2. Attachments A Missing B Not identified C Other ' 3. Exhibits A Missing B Not identified C Other 4. Insurance Certificate (Proof Of Insurance) A Not attached B Not approved by City Attorney's Office C Signed form notifying City Clerk that department will be responsible for obtaining insurance certificate on this item. (See form attached) 5. Wording On Request For Council Action (RCA) Unclear A Recommended Action on RCA not complete B Clarification needed on RCA C Other 6. City Attorney Approval Required 7. Agreement Needs To Be Changed A Page No. S. Other G-apandWmisd reand