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HomeMy WebLinkAboutCash & Associates - 1987-01-01 (10) 0 03/16/98 - Council/Agency Agenda - Page 10 E-12. (City Council) Approve Third Amendment To Contract With Psomas And Associates For IIMP (Integrated Infrastructure Management Program)Services -&Approve Modification To Insurance Provisions—(600.10) 1. Appropriate $37,175 for the purpose of support services for the IIMP Citizens Advisory Committee. 2. Approve and authorize the Mayor and City Clerk to execute the Third Amendment to the agreement with Psomas and Associates for Professional Consulting Services to provide support to the IIMP Citizens Advisory Committee; and 3. Approve the Settlement Committee recommendation to modify the Indemnification and Hold Harmless paragraph of the attached Agreement. Submitted by the Acting Public Works Director [Approved 5-2 (Julien, Garofalo: No)] E-13. (City Council) Approve The Expenditure Of Confiscated Drug Money For Police Department Computer Network Modifications—(320.45) Approve the appropriation of General Funds and authorize the expenditure of$62,772 for needed computer network improvements in the Police Department . Submitted bV the Chief of Police [Approved 7-0] E-14. (City Council)Approve An Amendment To The Table Of Organization By Adding A Half- Time Permanent Code Enforcement Officer—(700.10) Approve an amendment to the Table of Organization to add a half-time Code Enforcement Officer position within the Community Development Department. Submitted bV the DeputV City Administrator-Administrative Services Director, Community Development Director and City Treasurer [Approved 6-1 (Garofalo: No)] E-15. (City Council) Approve Funds To Conduct Analysis And Prepare Report On Main Promenade Parking Structure Operation -Approve Budget Amendment—(320.45) Communication from the Community Services Director recommending that a consultant be hired to analyze parking options and issues for the Main Promenade Parking Structure. 1. Approve the scope of work for the analysis and report on parking operations at the Main Promenade Parking Structure; and 2. Approve an amendment to the current year budget by appropriating $12,000 into Account C-AA-CS-344-3-90-00 from the General Fund Unappropriated Fund Balance for a consultant to analyze Main Promenade Parking Structure operations; and 3. Direct staff to develop a contract with a parking operations consultant, and return to Council for approval of same. [Approved 7-01 4 it Zouncil Approve First Amendment To the September 8 1992 Agreement With Cash 7to Associates -Water Well#5 Improvements -Warner Avenue -CC-1059 -Approve mended Insurance Provisions—(600.10) 1. Approve and authorize the Mayor and City Clerk execute the First Amendment To Engineering Services Contract Between The City Of Huntington Beach And Cash And Associates, Inc. For Well#5 Improvements- CC-1059) for $114,206; approve the Settlement Committee recommendations to modify the Indemnification and E Hold Harmless paragraph of the attached contract; and approve a deductible amount of$50,000 for the Professional Liability Insurance; and 2. Authorize the Director of Public works to expend a total of$127,000 including the contract costs of$114,206, estimated contingency costs of $11,000 and estimated supplemental expenditures of$1,794; and 3. Authorize the appropriation of$127,000 from the Unappropriated Water Fund Balance to account number EW-PW-648-6-31 for the design of Well#5 Improvements and appurtenant work. Submitted by the Public Works Director [Approved 7-0] 4ti (10) ) .t.To —Dt r � /9 CITY OF HUNTINGTON BEACH -401v MEETING DATE: 3/16/98 DEPARTMENT ID NUMBER: PW 98-021 Council/Agency Meeting Held: 660./D CA VDe erred/Continued to: C Approved 0 Conditionally Approved 0 Denied City Clerk's S' nature Council Meeting Date: 3/16/98 Department ID Number: PW 98-021 CITY OF HUNTINGTON BEACH REQUEST FOR COUNCIL ACTION SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL ME BERS SUBMITTED BY: RAY SILVER, Acting City Administrator . PREPARED BY: 9 Aar I Smith Acting Director of Public Works DK . y SUBJECT: Approve First Amendment to the September 8, 1992 Agreement with Cash & Associates - Well #5 Improvements (CC-1059) Statement of Issue, Funding Source, Recommended Action,Alternative Action(s),Analysis, Environmental Status,Attachment(s) Statement of Issue: In 1992, unresolved engineering issues prevented finalizing the design and construction plans and specifications for the Well #5 Improvements. Now that the issues have been resolved, the City Council must decide whether to approve the agreement amendment with Cash & Associates for professional services in connection with final design engineering services for the Well #5 Improvements. Funding Source: Unappropriated Water Fund Balance. Recommended Action: Motion to: 1. Authorize the Mayor and City Clerk to execute the attached First Amendment to Engineering Services Contract between the City of Huntington Beach and Cash & Associates, Inc. for engineering services for the Improvements to Well #5 (1059) for $114,206-1 approve the Settlement Committee recommendation to modify the Indemnification and Hold Harmless Paragraph of the attached contract; and approve a deductible amount of $50,000 for the Professional Liability Insurance; and 2. Authorize the Director of Public Works to expend a total of $127,000 including the I�contract costs of $114,206, estimated contingency costs of $11,000 and estimated supplemental expenditures of $1,794-1 and yu 0030122.01 -2- 03/03/98 3:03 PM (QUEST FOR COUNCIL ACTION MEETING DATE: 3/16/98 DEPARTMENT ID NUMBER: PW 98-021 3. Authorize the appropriation of$127,000 from the Unappropriated Water Fund Balance to account number EW-PW-648-6-31 for the design of Well #5 Improvements and appurtenant work. Alternative Action(s): 1. Deny approval of the recommended action and direct staff to solicit proposals from other consultants for the desired professional services. 2. Deny approval of the recommended action and direct staff how to proceed. Analysis: An agreement with Cash & Associates was approved by the City Council on September 8, 1992 for professional services to prepare plans and specifications for improvements to Well #5 at 8651 Warner Avenue. The design was never finalized due to unresolved engineering issues. The City's maintenance crews would benefit from the improvements because, under the current conditions, regular maintenance must be performed under hazardous conditions due to cramped working conditions and poor access to the equipment. Nearby residents would benefit from the improvements because engine noise would be decreased. Since Cash &Associates was the original design consultant for the project, it is recommended that the professional services agreement with the firm be amended to include the following services: • Revise the previously prepared construction documents to reflect the changed conditions on the site since the original documents were prepared. • Process the construction documents for Building Department plan check and approval. • Prepare the construction specifications and bid documents. • Provide engineering assistance during the construction phase. The advantages to the City contracting with Cash & Associates for these services include: • Cash & Associates is uniquely qualified to perform these services, having acquired specific knowledge of the site because of their previous work on the project putting them way ahead of the learning curve compared to other firms who might be brought in at this point. • Cash & Associates was previously selected through a competitive selection process. • For liability reasons, it is unlikely that another firm would be willing to simply revise and update the work previously done by Cash & Associates, which would therefore result in a greater cost to the project. • There would be a time and cost savings by not having to go through a consultant selection process that could take in excess of three months. 0030122.01 -3- 03/03/98 3:03 PM *QUEST FOR COUNCIL ACTION MEETING DATE: 3/16/98 DEPARTMENT ID NUMBER: PW 98-021 Cash & Associates' insurance carrier can not provide coverage that meets the City's indemnification and Hold Harmless requirements of the City's contract. A request was submitted to the Insurance Settlement Committee for a waiver of our requirements, and on February 3, 1998 a waiver was granted. The following paragraph shows the revised wording approved by the Insurance Settlement Committee. The bold underlined words have been added to the original paragraph of our standard contract. CONSULTANT shall protect, defend, indemnify and hold harmless CITY, its officers, officials, employees, and agents from and against any and all liability, loss, damage, expenses, costs (including without limitation costs and fees of litigation of every nature) to the extent arising out of or in connection with the CONSULTANT'S negligent performance of this agreement or its failure to comply with any of its obligations contained in the agreement, except such loss or damage which was caused by the sole negligence or willful misconduct of the CITY. It is important that the City proceed as quickly as possible with the design and construction of this project because the Public Works Department is renting soundwalls at an approximate cost of$300 per month. Environmental Status: Categorically Exempt from the California Environmental Quality Act. Attachment(s): NumberCity Clerk's Page Description 1. Location Map 2. First Amendment to Professional Services Contract between the City and Cash &Associates 3. Approved Certificates of Insurance 4. Fiscal Impact Statement 5. Settlement Committee Application for Insurance Requirements Waiver or Modification RCA Author: Kato 0030122.01 -4- 03/03/98 3:03 PM ATTACHMENT 1 a � m eP �Iv F� NBOLSA AVE. O Q W cn m cn cn m Mc FADDEN AVE. zEDINGER W ', AVE. N.T.S. J z 0 Q Cn (n o > 00 OHEIL U a 3: Q AVE. m z Q z Q z = m 0 � c� m � > 0 cn a o 0 0 Q J 0 WARNER � �' o " AVE. cnQ 0 SLATER AVE. 9C) 405 TALBERT AVE. 0 PACIFIC ELLIS AVE. 00 GARFIELD AVE. o Q\ cn cn AVE. o �� ADA S AVE. w �O �1 cn D q�c INDIANAPOLIS AVE. Y F 0 a _o � � J c� 0 a ATLAN TA Q Q AVE. m cv = 0 cn Q PROJECT LOCH TION m z HAMILTON AVE. CD OCEAN i CD 'yGyr BANNING r AVE. z m 0 Q U Q C� a W d E O W ATTACHMENT # 1 PROJECT LOCATION MAP WELL #5 IMPROVEMENTS CC- 1059LAM CITY OF HUNTINGTON BEACH DEPARTMENT OF PUBLIC WORKS ATTACHMENT 2 FIRST AMENDMENT TO ENGINEERING SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND CASH AND ASSOCIATES,INC.FOR WELL#5 IMPROVEMENTS [CC-1059] THIS AGREEMENT,made and entered into this &— day of , 1998,by and between the City of Huntington Beach,a municipal corporation of the State of California,hereinafter referred to as"CITY",and CASH AND ASSOCIATES,INC., a California corporation,hereinafter referred to as "CONSULTANT." WHEREAS,CITY and CONSULTANT entered into an agreement for Aesign services for Well#5 Project on September 8, 1992. WHEREAS,CITY desires to engage the services of a consultant to provide additional engineering services for Well#5 Improvements in the City of Huntington Beach;and Pursuant to documentation on file in the office of the City Clerk,the provisions of HBMC Chapter 3.03 relating to procurement of professional service contracts has been complied with;and CONSULTANT has been selected to perform said services, NOW,THEREFORE, it is agreed by CITY and CONSULTANT as follows: 1. WORK STATEMENT CONSULTANT shall provide all services as described in the Scope of Work dated January 30, 1998(hereinafter referred to as Exhibit"A"),which is attached hereto and incorporated into this Agreement by this reference. Said services shall sometimes hereinafter be referred to as"PROJECT." 2. CITY STAFF ASSISTANCE CITY shall assign a staff coordinator to work directly with CONSULTANT in the performance of this Agreement. 3. TIME OF PERFORMANCE Time is of the essence of this Agreement. The services of the CONSULTANT are to commence as soon as practical after the execution of this Agreement and all tasks specified in Exhibit"A"shall be completed no later that sixteen(16)weeks from the date of this Agreement. These times maybe extended with the written permission of the CITY G;aggree:cashasso 1 3/6/98 • o 4. COMPENSATION In consideration of the performance of the services described herein,CITY agrees to pay CONSULTANT a fee not to exceed$114,206.00(One Hundred Fourteen Thousand Two Hundred Six Dollars) 5. EXTRA WORK In the event CITY requires additional services not included in Exhibit"A",or changes in the scope of services described in Exhibit"A."CONSULTANT will undertake such work after receiving written authorization from CITY. Additional compensation for such extra work shall be allowed only if the prior written approval of CITY is obtained. 6. METHOD OF PAYMENT A. CONSULTANT shall be entitled to monthly progress payments on the basis of the percentage of completion,toward the fixed fee set forth herein in accordance with the progress and payment schedules set forth in Exhibit"A". B. Delivery of work product: A copy of every technical memo and report prepared by CONSULTANT shall be submitted to the CITY to demonstrate progress toward completion of tasks. In the event CITY rejects or has comments on any such product,CITY shall identify specific requirements for satisfactory completion. Any such product which has not been formally accepted or rejected by CITY shall be deemed accepted. C. The CONSULTANT shall submit to the CITY an invoice for each progress payment due. Such invoice shall: 1) Reference this Agreement; 2) Describe the services performed 3) Show the total amount of the payment due; 4) Include a certification by a principal member of the CONSULTANT's firm that the work has been performed in accordance with the provisions of the Agreement;and 5) For all payments include an estimate of the percentage of work completed. Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is making satisfactory progress toward completion of tasks in accordance with this Agreement,CITY shall promptly approve the invoice, in which G;aggree:cashasso 2 3/6/98 � s event payment shall be made within thirty(30)days of receipt of the invoice by CITY. Such approval shall not be unreasonably withheld. If the CITY does not approve an invoice, CITY shall notify CONSULTANT in writing of the reasons for non-approval,within seven(7)calendar days of receipt of the invoice, and the schedule of performance set forth in Exhibit"A"shall be suspended until the parties agree that past performance by CONSULTANT is in,or has been brought into compliance,or until this Agreement is terminated as provided herein. D. Any billings for extra work or additional services authorized by CITY shall be invoice separately to the CITY. Such invoice shall contain all of the information required above, and in addition shall list the hours expended and hourly rate charged for such time. Such invoices shall be approved by CITY if the work performed is in accordance with the extra work or additional services requested,and if CITY is satisfied that the statement of hours worked and costs incurred is accurate. Such approval shall not be reasonably withheld. Any dispute between the parties concerning payment of such an invoice shall be treated as separate and apart from the ongoing performance of the remainder of this Agreement. 7. DISPOSITION OF PLANS,ESTIMATES AND OTHER DOCUMENTS CONSULTANT agrees that all materials prepared hereunder,including all original drawings, designs, reports,both field and office notices,calculations,maps and other documents, shall be turned over to CITY upon termination of this Agreement or upon PROJECT completion,whichever shall occur first. In the event this Agreement is terminated, said materials may be used by CITY in the completion of PROJECT or as it otherwise sees fit. Title to said materials shall pass to the CITY upon payment of fees determined to be earned by CONSULTANT to the point of termination or completion of the PROJECT,whichever is applicable. CONSULTANT shall be entitled to retain copies of all data prepared hereunder. 8. INDEMNIFICATION AND HOLD HARMLESS CONSULTANT shall protect,defend, indemnify and hold harmless CITY,its officers, officials, employees and agents from and against any and all liability,loss,damage, expenses,costs(including without limitation costs and fees of litigation of every nature)to the extent arising out of or in connection with the CONSULTANT's negligent performance of this agreement or its failure to comply with any of its obligations G;aggree:cashasso 3 3/30/98 • 0 contained in the agreement,except such loss or damage which was caused by the sole negligence or willful misconduct of the CITY. 9. WORKERS COMPENSATION INSURANCE CONSULTANT shall comply with all provisions of the Workers Compensation Insurance and Safety Acts of the State of California,the applicable provisions of Division 4 and 5 of the California Labor Code and all amendments thereto;and all similar state or federal acts or laws applicable;and shall indemnify, defend and hold harmless CITY from and against all claims,demands,payments, suits,actions,proceedings and judgments of every nature and description,including attorney fees and costs presented,brought or recovered against CITY,for or on account of any liability under any of said acts which may be incurred by reason of any work to be performed by CONSULTANT under this Agreement. 10. PROFESSIONAL LIABILITY INSURANCE CONSULTANT shall furnish a professional liability insurance policy covering the work performed by it hereunder. Said policy shall provide coverage for CONSULTANT's professional liability in an amount no less than$1,000,000 per occurrence and in the aggregate. A claims made policy shall be acceptable if the policy further provides that: A. The policy retroactive date coincides with or precedes the professional services contractor's start of work(including subsequent policies purchased as renewals or replacements)> B. Consultant will make every effort to maintain similar insurance during the required extended period of coverage following project completion,including the requirement of adding all additional insureds. C. If insurance is terminated for any reason, Consultant agrees to purchase an extended reporting provision of at least two(2)years to report claims arising from work performed in connection with this Agreement. D. The reporting of circumstances or incidents that might give arise to future claim. G;aggree:cashasso 4 3/30/98 r s • 11. CERTIFICATES OF INSURANCE Prior to commencing performance of the work hereunder,CONSULTANT shall furnish to CITY certificates of insurance subject to approval of the City Attorney evidencing the foregoing insurance coverages as required by this Agreement;said certificates shall: 1. provide the name and policy number of each carrier and policy; 2. shall state that the policy is currently in force;and 3. shall promise that such policies shall not be suspended,voided or canceled by either party, reduced in coverage or in limits except after thirty(30)days prior written notice;however,ten days prior written notice in the event of cancellation for nonpayment of premium CONSULTANT shall maintain the foregoing insurance coverages in force until the work under this Agreement is fully completed and accepted by CITY. The requirement for carrying the foregoing insurance coverages shall not derogate from the provisions for indemnification of CITY by CONSULTANT under the Agreement. CITY or its representative shall at all times have the right to demand the original or a copy of all said policies of insurance. CONSULTANT shall pay, in a prompt and timely manner,the premiums on all insurance hereinabove required. 12. INDEPENDENT CONTRACTOR CONSULTANT is,and shall be,acting at all times in the performance of this Agreement as an independent consultant. CONSULTANT shall secure at its expense,and be responsible for any and all payment of all taxes, social security,state disability insurance compensation,unemployment compensation and other payroll deductions for CONSULTANT and its officers,agents and employees and all business licenses,if any, in connection with the services to be performed hereunder. 13. TERMINATION OF AGREEMENT All work required hereunder shall be performed in a good and workmanlike manner. CITY may terminate CONSULTANT's services hereunder at any time with or without cause,and whether or not PROJECT is fully complete. Any termination of this Agreement by CITY shall be made in writing,notice of which shall be delivered to CONSULTANT as provided herein. G;aggree:cashasso 5 3/6/98 14. ASSIGNMENT AND SUBCONTRACTORS This Agreement is a personal service contract and the supervisory work hereunder shall not be delegated by CONSULTANT to any person or entity without the consent of CITY. 15. COPYRIGHTS/PATENTS CITY shall own all rights to any patent or copyright work,item or material produced as a result of this Agreement. 16. CITY EMPLOYEES AND OFFICIALS CONSULTANT shall employ no CITY official nor any regular CITY employee in the work performed pursuant to this Agreement. No officer or employee of CITY shall have any financial interest in this Agreement in violation of California Government Code. 17. NOTICES Any notice or special instructions required to be given in writing under this Agreement shall be given either by personal delivery to CONSULTANT's agent(as designated in Section 1 hereinabove)or to CITY's Director of Public Works as the situation shall warrant,or be enclosing the same in a sealed envelope,postage prepaid,and depositing the same in the United States Postal Service,addressed as follows: TO CITY: TO CONSULTANT: Doug Kato,Project Manager Cash&Associates City of Huntington Beach Randy Mason,President 2000 Main Street 5772 Bolsa Avenue, Suite 100 Huntington Beach,CA 92648 Huntington Beach,CA 92649-1134 18. IMMIGRATION CONSULTANT shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall, in particular,comply with the provisions of the United States Code regarding employment verification. 19. LEGAL SERVICES SUBCONTRACTING PROHIBITED CONSULTANT and CITY agree that CITY is not liable for payment of any subcontractor work involving legal services,and that such legal services are expressly outside the scope of services contemplated hereunder. CONSULTANT understands that pursuant to Huntington Beach City Charter Section 309,the City G;aggree:cashasso 6 3/6/98 Attorney is the exclusive legal counsel for CITY;and CITY shall not be liable for payment of any legal services expenses incurred by CONSULTANT. 31. ATTORNEY'S FEES In the event suit is brought by either party to enforce the terms and provisions of this agreement or to secure the performance hereof,each party shall bear its own attorney's fees. 32. ENTIRETY The foregoing,and Exhibit"A": attached hereto,set forth the entire Agreement between the parties. IN WITNESS WHEREOF,the parties hereto have caused this Agreement to be executed by and through their authorized offices the day,month and year first above written. CASH AND ASSOCIATES, INC. CITY OF HUNTINGTON BEACH,A municipal corporation of the State of California �-- print na -j-(o-9 8 Mayor ITS: (circle one)Chairman residen Vice President ATTEST: AND. 41!eGd By. City Clerk 9 , 8 `V/lLF7L/ !6 s'iM I3 o I - print n a co— 9P APPROVED AS TO F ITS: (circle one)Sccretaryeef Financial Office Asst. Secretary-Treasurer 3, -1 rty Attorney ,Ito jig ARI TED AND APPROVED: REVIEWED AND APPROVED: d 3 q " . — � Director Publi orks Administrator G;aggree:cashasso 7 3/6/98 FIRST AMENDMENT TO ENGINEERING SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND CASH AND ASSOCIATES,INC.FOR WELL#5 IMPROVEMENTS[CC-1059] THIS AGREEMENT,made and entered into this day of , 1998,by and between the City of Huntin on Beach,a municipal corporation of the State of California,h reinafter referred to as"CITY",and CASH D ASSOCIATES,INC., a California corporation,hereinafter re rred to as"CONSULTANT." WHEREAS,CITY a d CONSULTANT entered into agreement for--design services for Well#5 Project on September 8, 1992. WHEREAS,CITY desires engage the servic of a consultant to provide additional engineering services for Well#5 Improvements in th City of Hu ington Beach;and Pursuant to documentation on file the ice of the City Clerk,the provisions of HI3MC Chapter 3.03 relating to procurement of professional service ntracts has been complied with;and CONSULTANT has been selected pe said services, NOW,THEREFORE,it is agre by CITY CONSULTANT as follows: 1. WORK STATE ME T CONSULTANT hall provide all services described in the Scope of Work dated January 30, 1998(hereinafter referred to as xhibit"A"),which is attached ereto and incorporated into this Agreement by this reference. Said services hall sometimes hereinafter be referred as"PROJECT." 2. CITY S AFF ASSISTANCE CITY shall assign a staff coordinator to work directly wit CONSULTANT in the performance of this Agreement. 3. IME OF PERFORMANCE Time is of the essence of this Agreement. The services of the CON TANT are to commence as soon as pract cal after the execution of this Agreement and all tasks specified in Exhibit"A"shall be completed no later that sixteen(16)weeks from the date of this Agreement. These times may be extended with the written permission of the CITY G;aggrewcashasso 1 3/6/98 Y 1 4. COMPENSATION ' In consideration of the performance of the services described herein,CITY agrees to pay CONSULTANT a fee not to exceed$114,206.00(One Hundred Fourteen Thousand Two Hundred Six Dollars) 5. EXTRA WORK In the event CITY requires additional services not included in Exhibit"A",or changes in the scope of services described in Exhibit"A."CONSULTANT will undertake such work after receiving written authorization from CITY. Additional compensation for such extra work shall be allowed only if the prior written approval of CITY is obtained. 6. METHOD OF k4YMENT A. CONSUL NT shall be entitled to monthly progress payments on the basis of the percentage of completion,toward the fix fee set forth herein in accordance with the gress and payment schedules set forth in Exhibit"A". B. Delivery of work p oduct: A copy of every clinical memo and report prepared by CONSULTANT shall be submitted to the Cl to demonstrate pr ess toward completion of tasks. In the event CITY rejects or has comments on any such produ t,CITY sh identify specific requirements for satisfactory completion. Any such product which has not been orm y accepted or rejected by CITY shall be deemed accepted. C. The CONSULTAN shall ubmit to the CITY an invoice for each progress payment due. Such invoice shall: 1) Re rence this Agree ent; 2) Describe the services pe ormed 3) Show the total amount of a payment due; 4) Include a certification by a p cipal member of the CONSULTANT's firm that the work has been performed in accordance with the provisions of the Agreement;and 5) For all payments include an estimate of the percentage of work completed. Upon submission of any such invoice,if CITY is satisfied that CONSULTANT is making satisfactory progress toward completion of tasks in accordance with this Agreement,CITY shall promptly approve the invoice, in which G;aggree:cashasso 2 3/6/98 • event payment shall be made within thirty(30)days of receipt of the invoice by CITY. Such approval shall not be unreasonably withheld. If the CITY does not approve an invoice,CITY shall notify CONSULTANT in writing of the reasons for non-approval,within seven(7)calendar days of receipt of the invoice,and the schedule of performance set forth in Exhibit"A"shall be suspended until the parties agree that past performance by CONSULTANT is in,or has been brought into compliance,or until this Agreement is terminated as provided herein. D. Any billings for extra work or additional services authorized by CITY shall be invoice separately to the CITY. Such invoice shall contain all of the information required above,and in addition shall list the hours expended and hourly rate charged for such time. Such invoices shall be approved by CITY if the work performed is in accordance with the extra wor\sucan services requested,and if CITY is satisfied that the statement of hours worked and costs incurred h approval shall not be reasonably withheld. Any dispute between the parties concerning paymevoice shall be treatedas separate and apart from the ongoing performance of the remainder of this 7. DISPOSITION OF PLANSND OTHE DOCUMENTS CONSULTANT agrees that all materials pre azed reunder,including all original drawings, designs,reports,both field and office notices,calculations,map d other documents,shall be turned over to CITY upon termination of this Agreement or upon PROM com letion,whichever shall occur first. In the event this Agreement is terminated,said materials may be u d by CITY' the completion of PROJECT or as it otherwise sees fit. Title to said materials shall p to the CITY upo payment of fees determined to be earned by CONSULTANT to the point of termination completion of the PRO CT,whichever is applicable. CONSULTANT shall be entitled to re ' copies of all data prepared h eunder. 8. INDEMNIFICA ON AND HOLD HARMLESS CONSULTA T shall protect,defend, indemnify and ho d harmless CITY, its officers,officials, employees and agents from and against any and all liability,loss,damage,expenses,costs(including without limitation costs and fees of litigation of every nature)arising out of or in connection with the CONSULTANTS negligent performance of this agreement or its failure to comply with any of its obligations contained in the G;aggree:cashasso 3 3/6/98 agreement,except such loss or damage which was caused by the sole negligence or willful misconduct of the CITY. 9. WORKERS COMPENSATION INSURANCE CONSULTANT shall comply with all provisions of the Workers Compensation Insurance and Safety Acts of the State of California,the applicable provisions of Division 4 and 5 of the California Labor Code and all amendments thereto;and all similar state or federal acts or laws applicable;and shall indemnify,defend and hold harmless CITY from and against all claims,demands,payments,suits,actions,proceedings and judgments of every nature and description, including attorney fees and costs presented,brought or recovered against CITY,for or on account of any liability under any of said acts which may be incurred by reason of any work to be performed by CONSULTANT under th greement. 10. PROFESSIONA IABILITY INSURANCE CONSULTANT shall ish a professional liability insurance icy covering the work performed by it hereunder. Said policy shall p vide coverage for CONSUL NT's professional liability in an amount no less than$1,000,000 per occurrence an in the aggregate. A c ims made policy shall be acceptable if the policy further provides that: A. The policy retroactive date coincides wi or pr cedes the professional services contractor's start of work(including subsequent policies urchased as renewals or replacements)> B. Consultant will make every effort to ma' tain ' ilar insurance during the required extended period of coverage following projec completion, ' cluding the requirement of adding all additional insureds. C. If insurance is terminated f any reason,Consultant a ees to purchase an extended reporting provision of at least tw (2)years to report claims arisin om work performed in connection with this Agreemen . D. The reporting o circumstances or incidents that might give ari a to future claim. G;aggree:cashasso 4 3/6/98 11. CERTIFICATES OF INSURANCE Prior to commencing performance of the work hereunder,CONSULTANT shall furnish to CITY certificates of insurance subject to approval of the City Attorney evidencing the foregoing insurance coverages as required by this Agreement;said certificates shall: 1. provide the name and policy number of each carrier and policy; 2. shall state that the policy is currently in force;and 3. shall promise that such policies shall not be suspended,voided or canceled by either party, reduced in coverage or in limits except after thirty(30)days prior written notice;however,ten days prior written notice in the event of cancellation for nonpayment of premium CONSULTANT shall maintain the foregoing insurance coverages in force until the work under this Agreement is fully completed and accepted by CITY. The requirement for c ing the foregoing insurance cov ges shall not derogate from the provisions for indemnification of CITY by C NSULTANT under the A eement. CITY or its representative shall at all times have the right to demand the original r a copy of all said licies of insurance. CONSULTANT shall pay, in a prompt and timely manner,the premiums o all insurance ereinabove required. 12. INDEPENDENT CONTRACTOR CONSULTANT is,and shall be,acting a times in the performance of this Agreement as an independent consultant. CONSULTANT shall secure at its ense,and be responsible for any and all payment of all taxes,social security, state disability insurance comp sation unemployment compensation and other payroll deductions for CONSULTANT and its officers,agen and emplo es and all business licenses, if any, in connection with the services to be performed here der. 13. TERMINATION OF AGRE NT All work required hereun r shall be performed in a go d and workmanlike manner. CITY may terminate CONSULTANT's services here rider at any time with or without ause,and whether or not PROJECT is fully complete. Any termination of this eement by CITY shall be made in iting,notice of which shall be delivered to CONSULTANT as provided herein. G;aggree:cashasso 5 3/6/98 14. ASSIGNMENT AND SUBCONTRACTORS This Agreement is a personal service contract and the supervisory work hereunder shall not be delegated by CONSULTANT to any person or entity without the consent of CITY. 15. COPYRIGHTS/PATENTS CITY shall own all rights to any patent or copyright work,item or material produced as a result of this Agreement. 16. CITY EMPLOYEES AND OFFICIALS CONSULTANT shall employ no CITY official nor any regular CITY employee in the work performed pursuant to this Agreement. No officer or employee of CITY shall have any financial interest in this Agreement in violation of California Government Code. 17. NOTICES Any notice or special instructions required to be given in writing under this Agreement shall be i given either by personal delivery to ONSULTANT's agent(as designated in S ction 1 hereinabove)or to CITY's Director of Public Works as the situatio shall warrant,or be enclosing the a in a sealed envelope,postage prepaid,and depositing the same in the Un ed States Postal Service,ad essed as follows: TO CITY: T CONSULTANT: Doug Kato,Project Manager ash&Associates City of Huntington Beach Randy Mason,President 2000 Main Street 5772 Bolsa Avenue,Suite 100 Huntington Beach,CA 92648 Huntington Beach,CA 92649-1134 18. IMMIGRATION CONSULTANT shall be respon ble f full compliance with the immigration and naturalization laws of the United States and shall, in particul ,comply wi the provisions of the United States Code regarding employment verification. 19. LEGAL SERVICES S CONTRACTING P HIBITED CONSULTANT an CITY agree that CITY is no liable for payment of any subcontractor work involving legal services,and that such legal services are expressly outside the scope of services contemplated hereunder. CONSULTANT understands that pursuant to Huntington Beach City Charter Section 309,the City G;aggree:cashasso 6 3/6/98 Attorney is the exclusive legal counsel for CITY;and CITY shall not be liable for payment of any legal services expenses incurred by CONSULTANT. 31. ATTORNEY'S FEES In the event suit is brought by either party to enforce the terms and provisions of this agreement or to secure the performance hereof,each party shall bear its own attorney's fees. 32. ENTIRETY The foregoing,and Exhibit"A": attached hereto,set forth the entire Agreement between the parties. IN WITNESS WHEREOF,the parties hereto have caused this Agreement to be executed by and through their authorized offices the day,month and year first above written. CASH AND ASSOCIATES,INC. CITY OF HUNTINGTON BEAC ,A municipal corporation of the State of Calif By: W-4r'- is �--- print nan& Mayor ITS: (circle one)Chairm resider ice President A ST: AND By: ity erk rV�LFIz Q -S'//mil I3 O L» print n APPROV AS TO F . ITS: (circle one)Secret Chief Financial Office Asst. Secretary-Treasurer tty ttorneY TI TED A A PROVED: REVIEWED AND APPROVED: ° 3 q Director 4 Publi rks � Cit-f-Administrator G;aggree:cashasso 7 3/6/98 EXHIBIT "A" AGREEMENT FOR PROFESSIONAL SERVICES WELL #5 CASH & ASSOCIATES Elliott H.Boone Randy H.Mason Engineering and Architecture Wilfrido B.Simbol January 30, 1998 (Revised) City of Huntington Beach 2000 Main Street P.O. Box 190 Huntington Beach, CA 92648 Attention: Doug Kato Principal Engineer Subject: WELL NO. 5 RE-DESIGN (C&A Proposal No. 4160.02) Gentlemen: In accordance with your request we are pleased to submit this proposal for Engineering Services on the subject project. SCOPE OF WORK Engineer will provide the following services: Basic Services (Refer to Schedules 1 and 3 Attached) 1. Provide a geotechnical letter from the original Soils Consultant of Record that the recommendations previously made in 1993 are still valid. 2. Review all existing drawings and available as-builts for the facility. 3. Review current criteria for chlorine and fluoride injection systems. 4. Verify site conditions. 5. Meet with City of Huntington Beach, Building & Safety Department, officials and other appropriate agencies to determine requirements and plan check procedures for this facility. 6. Provide documents in two (2) phases: i.e., Schematic Phase and Construction Document Phase. 7. Provide outline and full "book-type" specifications for the work. Specifications to be in a CSI format. 8. Re-design muffler enclosure, to include an acoustical study. 5772 Bolsa Avenue, Suite 100 ■ Huntington Beach, CA 92649-1 134 USA ■ TEL: (714) 895-2072 ■ (562) 426-6145 ■ FAX(714) 895-1291 Mail: PO. Box 2715, Huntington Beach, CA 92647-0715 E-mail: cashassoc@aol.com • A California Corporation City of Huntington Beaco • WELL NO. 5 RE-DESIGN Mr. Doug Kato (C&A Proposal No. 4160.02) January 30, 1998 (Revised) Page 2 9. Provide Mechanical and Electrical construction documents to include: (Refer to Attachment No. 1 for Technical Scope of Work from EASI) a. Chlorine and fluoride storage, control and injection system. (Minimum System) b. Raise pump head and engine as required to be above the minimum flood plain elevations. C. Provide power and lighting for the building, to include new service panels, as required. d. Add a propane tank and controls as a back-up fuel source for the well pump engine. 10. Provide necessary foundation and pipe supports for the propane tank installation. 11. Research existing County of Orange records and provide a topographic survey of the property and flood channel to confirm existing and target elevations for the pump head. Survey to include elevations for all necessary site work. 12. Provide all necessary calculations and construction drawings for the work noted above. 13. Provide all necessary permit processing efforts to submit and respond to inquiries and comments from applicable local, county and state agencies, as may become necessary. 14. Provide Bid Assistance services to include: a. Attend Bidder's Job Walk Conference and respond to inquires as necessary. b. Assist in the review of bids. C. Respond to Contractor inquiries during the bid period. 15. All necessary printing, copying, travel and miscellaneous expenses are included in the above Scope of Work. 16. Provide plans and specifications for all landscaping and irrigation between the masonry fence wall and Warner Avenue, in accordance with City standards. Work to include selection of plants, bushes and trees. 17. Provide constructibility review and cost estimates via a general construction contractor familiar with Water Department projects such as well pump stations. Chlorine Room and Handling System/ Environmental Controls (Refer to Schedules 2 and 4 Attached) In addition to the items noted above in the"Basic Services", the following Scope of Work outlines those project elements that may be required based on special requirements related to the storage and handling of chlorine. 1. Design and document all fire protection and water containment systems. City of Huntington Be ach WELL NO. 5 RE-DESIGN Mr. Doug Kato (C&A Proposal No. 4160.02) January 30, 1998 (Revised) Page 3 a. This includes the discharge and containment of hazardous materials. 2. Emergency ventilation for hazardous materials storage. 3. Exhaust scrubber processing for toxic liquid vapors. 4. Emergency power generation, with all appurtenances, for standby power for emergency systems. 5. Signaling systems for monitoring and control of emergency systems. 6. Provide a soils report that accommodates the new equipment needed for this facility. 7. Provide all support and foundation design for piping and equipment. 8. All necessary printing, copying,travel and miscellaneous expenses are included with this Scope of Work. Construction Services (Refer to Schedules 5 and 6 Attached) 1. Provide standard Construction Services to include: a. Response to Contractor requests for information (RFI's) during the construction period. b. Visit the project site as necessary to resolve field-related issues. C. Review shop drawings as necessary. d. Provide Punch List inspection at the completion of the construction effort. CONDITIONS 1. After the City of Huntington Beach's approval of the Schematic Document submittal, any changes to the layout or design intent shall be considered a change in the project scope. 2. Additional studies, of any type, requested after the Schematic Document submittal shall be considered a change in the project scope. 3. Cash & Associates will meet with City of Huntington Beach and County of Orange agencies identified as having jurisdiction over a facility such as Well No. 5. Based on these meeting, Cash &Associates will proceed with design. If these agencies change their requirements or reverse previously made decisions that were the basis for our design, these changes will be considered a change in the project scope. City of Huntington Beach • WELL NO. 5 RE-DESIGN Mr. Doug Kato (C&A Proposal No. 4160.02) January 30, 1998 (Revised) Page 4 FEE 1. Topographic Survey $ 2,750.00 2. Acoustic Study $ 3,850.00 3. Geotechnical Letter $ 880.00 4. Chlorine Study (Completed 1993) $ 7,000.00 5. Landscape Architecture $ 2,000.00 6. Mechanical/Electrical Design $22,638.00 7. PM/Civil/Structural/Architectural Design $28,006.00 8. Constructability Review/Cost Estimate $ 3,500.00 Sub-Total: $ 70,624.00 9. Chlorine Handling Systems $17,671.00 (Mechanical/Electrical) 10. Chlorine Handling Systems $13,058.00 (Architectural/Civil/Structural) Sub-Total: $ 30,729.00 11. Construction Administration $12 853.00 Sub-Total: $ 12,853.00 Grand Total: $114,206.00 Our procedure is to invoice at the end of the month for work completed during the month, or upon completion of the work if completed within thirty days. Our terms are Net 30 Days from date of invoice. SCHEDULE Depending on the Scope of Work and availability of chlorine study information provided by other contractors working with the City of Huntington Beach, it is our opinion that the design effort could take between 14 to 18 weeks to complete, once all third party studies are complete. This timing is dependent on the timely review of our effort by the City of Huntington Beach, at the completion of the Schematic Phase. We are prepared to discuss the elements of this proposal. If you have any questions, please contact our office. If this proposal is acceptable, please prepare your standard agreement/purchase order for the work. Thank you for the invitation to present this proposal and we look forward to the opportunity of working with you. Very truly yours, CASH &ASSOCIATES Randy H. M son, P.E. President RHM:cd ref:g\wpdoc\416002a.pro Attachments CONSULTANT AGREEMENT BETWEEN THE CITY OF HUNTINGTON BEACH AND CASH & ASSOCIATES, ENGINEERS FOR DESIGN SERVICES TO REPLACE THE PUMP HOUSING ENCLOSING WELL NO. 5 TABLE OF CONTENTS PAGE SECTION 1• WORK STATEMENT . . . . . . . . . . . . . . . . . . . . 1 2 . CITY STAFF ASSISTANCE . . . . . . . . . . . . . . . . 2 3 . TIME 'OF PERFORMANCE . . . • • • • • . • • • . . . . . 2 4 . COMPENSATION . . . . . . . . . . . . . . • • 2 5 . EXTRA WORK . . . . . . . . . . . . . . . . . . . . . 2 6 . METHOD OF PAYMENT . . . . . . . . . . . . . . . . . 3 7. DISPOSITION OF PLANS, ESTIMATES AND OTHER DOCUMENTS 4 8 . INDEMNIFICATION AND HOLD HARMLESS . . . . . . . . . . 5 9 . WORKERS' COMPENSATION . . . . . . . . . . . . . . . . 5 10 . INSURANCE . . . . . . . . . . . . . . . . . . . . . 6 11.. CERTIFICATES OF INSURANCE; ADDITIONAL INSURED 7 ENDORSEMENTS . . . . . . . . . . . ` . • • • • . 12. INDEPENDENT CONTRACTOR . . . . . . . . . . . . . . . 7 4,. 13 . TERMINATION OF AGREEMENT • • . . • . • . 8 14 . ASSIGNMENT AND SUBCONTRACTING . . . . . . . . . . . . 8 15 . COPYRIGHTS/PATENTS . . . . . . . . • • • • • • • • • 8 16 . CITY EMPLOYEES AND OFFICIALS . . . . . . . . . . . . . 8 17. NOTICES . . . . . . . . . . . . . . . . . . . . . . 9 18 . IMMIGRATION . . . . . . . . 9 19 . LEGAL SERVICES SUBCONTRACTING PROHIBITED. . . . . . . . 9 20 . ENTIRETY . . . . . . . . . . . . . . . . . . . . . . . 10 CONSULTANT AGREEMENT BETWEEN THE CITY OF HUNTINGTON BEACH AND CASH & ASSOCIATES, ENGINEERS FOR DESIGN SERVICES TO REPLACE THE PUMP HOUSING ENCLOSING WELL NO. 5 THIS AGREEMENT, made and entered into this 8th day of September 1992, by and between the CITY OF HUNTINGTON BEACH, a municipal corporation of the State of California, hereinafter referred to as "CITY, " and CASH & ASSOCIATES, ENGINEERS, a California corporation, hereinafter referred - to as "CONSULTANT. " WHEREAS, CITY desires to engage the services of a consultant to provide engineering design services to replace the pump housing enclosing Well No. 5 in the City of Huntington Beach; and Pursuant to documentation on file in the office of the City Clerk, the provisions of HBMC Chapter 3 . 03 relating to procurement of. professional service contracts has been complied with; and CONSULTANT has been selected to perform said services, NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows : 1. WORK STATEMENT CONSULTANT shall provide all services as described in OPTION 2 of CONSULTANT' S Proposal dated June 25, 1992 (hereinafter collectively referred to as Exhibit ."A") , which is attached hereto and incorporated into this Agreement by this reference. Said services shall sometimes hereinafter be referred to as "PROJECT. " CONSULTANT hereby designates Randy H. Mason, who shall represent it and be its sole contact and agent in all consultations with CITY during the performance of this Agreement . AJFk 8/92413 1 2 . CITY STAFF ASSISTANCE CITY shall assign a staff coordinator to work directly with CONSULTANT in the performance of this Agreement. 3 . TIME OF PERFORMANCE Time is of the essence of this Agreement. The services of the CONSULTANT are to commence as soon as practicable after the execution of this Agreement and all tasks specified in Exhibit "A" shall be completed no later than four (4) months from the date of this Agreement. These times may be extended with the written permission of the CITY. The time for performance of the tasks - identified in Exhibit "A" are generally to be as shown in the Scope of Services on the Work Program/Project Schedule. This schedule may be amended to benefit the PROJECT if mutually ` agreed by the CITY and CONSULTANT. 4 . COMPENSATION In consideration .of the performance of the services described herein, CITY agrees to pay CONSULTANT a fee not to exceed Thirty Five Thousand, Five Hundred Fifty Dollars ($35, 550) . 5 . EXTRA WORK In the event CITY requires additional services not included in Exhibit "A, " or changes in the scope of services described in Exhibit "A, " CONSULTANT will undertake such work after receiving written authorization from CITY. Additional compensation for such extra work shall be allowed only if the prior written approval of CITY is obtained. AJFk 8/92413 2 6 . METHOD OF PAYMENT A. CONSULTANT shall be entitled to progress payments toward the fixed fee set forth herein in accordance with the progress and payment schedules set forth in Exhibit A" . B. Delivery of work product : A copy of every technical memo and report prepared by CONSULTANT shall be submitted to the CITY to demonstrate progress toward completion of tasks . In the event CITY rejects or has comments on any such product, CITY shall 'b identify specific requirements for satisfactory completion. Any such product which has not been formally accepted or rejected by CITY shall be deemed accepted. C. The CONSULTANT shall submit to the CITY an invoice for each progress payment due. Such invoice shall : 1) Reference this Agreement; 2) Describe the services performed; 3) Show the total amount of the payment due; 4) Include a certification by a principal member of the CONSULTANT' S firm that the work has been performed in accordance with the provisions of this Agreement; and 5) For all payments include an estimate of the percentage of work completed. Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is making satisfactory progress toward completion of tasks in accordance with this Agreement, CITY shall promptly approve the invoice, in which event payment shall be made within thirty (30) days ' of receipt of the invoice by CITY. Such approval shall not be unreasonably withheld. If the CTTY does not AJFk 8/92413 3 approve an invoice, CITY shall notify CONSULTANT in writing of the reasons for non-approval, within seven (7) calendar days of receipt of the invoice, and the schedule of performance set forth in Exhibit "A" shall be suspended until the parties agree that past performance by CONSULTANT is in, or has been brought into compliance, or until this Agreement is terminated as provided herein. D. Any billings for extra work or additional services s authorized by the CITY shall be invoiced separately to the CITY. Such invoice shall contain all of the information required above, and in- addition shall list the hours expended and hourly rate charged for such time. Such invoices shall be approved by CITY if the work performed is in accordance with the extra work or J additional services requested, and if CITY is satisfied that the statement of hours worked and costs incurred is accurate. Such approval shall not be unreasonably withheld. Any dispute between the parties concerning payment of such an invoice shall be treated as separate and apart from the ongoing performance of the remainder of this Agreement. 7. DISPOSITION OF PLANS, ESTIMATES AND OTHER DOCUMENTS CITY acknowledges that CONTRACTOR' S plans and specifications are instruments of professional service; nevertheless, CONTRACTOR agrees that all materials prepared hereunder, including all original drawings, designs, reports, both field and office notes, calculations, maps and other documents shall be turned over to CITY and shall become its property upon PROJECT completion or earlier termination of the Agreement. In the event this Agreement is terminated, said materials may be used by CITY in compliance of the PROJECT; however, CITY agrees to hold AJFk 8/92413 4 harmless, indemnify and defend CONTRACTOR against all damages, claims and losses, including defense costs, arising out of CITY' S re-use of CONTRACTOR' S plans and specifications, except in the completion of the PROJECT in the case of termination hereof, without CONTRACTOR' S prior written authorization. 8 . INDEMNIFICATION AND HOLD HARMLESS CONSULTANT hereby agrees to indemnify, defend, and hold and save harmless CITY, its officers and employees from any and all liability, including any claim of liability and any and all losses o'r costs arising out of the negligent performance of this agreement by CONSULTANT, its officers or employees. 9 . WORKERS' COMPENSATION CONSULTANT shall comply with all of the provisions of the Workers ' Compensation Insurance and Safety Acts of the State of California, the applicable provisions of the California Labor Code and all amendments thereto; and all similar state or federal acts or laws applicable; and shall indemnify, defend and hold harmless CITY from and against all claims, demands, payments, suits, actions, proceedings and judgments of every nature and description, including attorney' s fees and costs presented, brought or recovered against CITY, for or on account of any liability under any of said acts which may be incurred by reason of any work to be performed by CONSULTANT under this Agreement . CONSULTANT shall obtain and furnish evidence to CITY of maintenance of statutory workers ' compensation insurance and employers ' liability in an amount of not less than $100, 000 bodily injury by accident, each occurrence, $100, 000 bodily injury by disease, each employee, and $250, 000 bodily injury by disease, policy limit. AJFk 8/92413 5 10 . INSURANCE In addition to the workers ' compensation insurance and CONSULTANT' S covenant to indemnify CITY, CONSULTANT shall obtain and furnish to CITY the following insurance policies covering the PROJECT: A. General Liability Insurance. A policy of general public liability insurance, including motor vehicle coverage. Said policy shall indemnify CONSULTANT, its officers, agents and employees, while acting within the scope of their 'duties, against any and all claims of arising out of or in connection with the PROJECT, and shall provide coverage in not f. less than the following amount: combined single limit bodily injury and property damage, including products/completed operations liability and blanket contractual liability, of $1, 000, 000 per occurrence. If coverage is provided under a form which includes a designated general aggregate limit, the aggregate limit must be no less than $1, 000, 000. Said policy shall name CITY, its officers, and employees as Additional Insureds, and shall specifically provide that any other insurance coverage which may be applicable to the PROJECT shall be deemed excess coverage and that CONSULTANT'S insurance shall be primary. B. Professional Liability Insurance. CONSULTANT shall acquire a professional liability insurance policy covering the work performed by it hereunder. Said policy shall provide coverage for CONSULTANT' S professional liability in an amount not less than $500,000 per claim and aggregate. A claims made policy shall be acceptable. AJFk 8/92413 6 i 0 11 . CERTIFICATES OF INSURANCE: ADDITIONAL INSURED_ ENDORSEMENTS Prior to commencing performance of the work hereunder, CONSULTANT shall furnish to CITY certificates of insurance subject to approval of the City Attorney evidencing the foregoing insurance coverages as required by this Agreement; said Certificates shall provide the name and policy number of each carrier and policy, and shall state that the policy is currently in force and shall promise to provide that such policies will not be cancelled without thirty (30) days prior written notice to CITY. CONSULTANT shall maintain the foregoing insurance coverages in force until the work under this Agreement is fully completed and accepted by CITY. The requirement for carrying the foregoing insurance coverages shall not derogate from the provisions for indemnification of CITY by CONSULTANT under this Agreement . CITY or its representative shall at all times have the right to demand the original or a copy of all said policies of insurance. CONSULTANT shall pay, in a prompt and timely manner, the premiums on all insurance hereinabove required. Except for Professional Liability, a separate copy of the additional insured endorsement to each of CONSULTANT' S insurance policies, naming the CITY, its officers and employees as Additional Insureds shall be provided to the City Attorney for approval prior to any payment hereunder. 12 . INDEPENDENT CONTRACTOR CONSULTANT is, and shall be, acting at all times in the performance of this Agreement as an independent contractor . CONTRACTOR shall secure at its expense, and be responsible for any AJFk 8/92413 7 and all payments of all taxes, social security, state disability insurance compensation, unemployment compensation and other payroll deductions for CONSULTANT and its officers, agents and employees and all business licenses, if any, in connection with the services to be performed hereunder. 13 . TERMINATION OF AGREEMENT All work required hereunder shall be performed in a good and workmanlike manner. CITY may terminate CONSULTANT' S services hereunder at any time with or without cause, and whether or not PROJECT is fully complete. Any termination of this Agreement by CITY shall be made in writing through the Director of Public Works, notice of which shall be delivered to CONSULTANT as ~' provided herein. 14 . ASSIGNMENT AND SUBCONTRACTING This Agreement is a personal service contract and the supervisory work hereunder shall not be delegated by CONSULTANT to any other person or entity without the consent of CITY. 15 . COPYRIGHTS/PATENTS CITY shall own all rights to any patent or copyright on any work, item or material produced as a result of this Agreement. 16 . CITY EMPLOYEES AND OFFICIALS CONSULTANT shall employ no CITY official nor any regular CITY employee in the work performed pursuant to this Agreement . No . officer or employee of CITY shall have any financial interest in this Agreement in violation of the applicable provisions of the California Government Code. AJFk 8/92413 8 17 . NOTICES Any notices or special instructions required to be given in writing under this Agreement shall be given either by personal delivery to CONSULTANT' S agent (as designated in Section 1 hereinabove) or to CITY' S Director of Public Works, as the situation shall warrant, or by enclosing the same in a sealed envelope, postage prepaid, and depositing the same in the United States Postal Services, addressed as follows : b TO CITY: TO CONSULTANT: Mr. Louis F. Sandoval Randy H. Mason, Vice President _ Director of Public Works Cash &Associates Engineers City of Huntington Beach P.O. Box 38 2000 Main Street Long Beach, CA 90801 Huntington Beach, CA 92648 18 . IMMIGRATION CONSULTANT shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall, in particular, comply with the provisions of the United States Code regarding employment verification. 19 . LEGAL SERVICES SUBCONTRACTING PROHIBITED CONSULTANT and CITY agree that CITY is not liable for payment of any subcontractor work involving legal services, and that such legal services are expressly outside the scope of services contemplated hereunder. CONSULTANT understands that pursuant to Huntington Beach City Charter § 309 , the City Attorney is the exclusive legal counsel for CITY; and CITY shall not be liable for payment of any legal services expenses incurred by CONSLUTANT. AJFk 8/92413 9 20 . ENTIRETY The foregoing, and Exhibit "A" attached hereto, set forth the entire Agreement between the parties . IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers the day, month and year first above written. CONSULTANT: CITY OF HUNTINGTON BEACH, CAST. & ASSOCIATES ENGINEERS A municipal corporation a California corporation of the St to of C 1 ' fornia B • Mayor Its : roc,. /��{ 1��e By- Its • SC,C;%,Q-fGZr c� ATTEST: APPROVED AS TO FORM: City Clerk City A torney AND INI ATED AND A �VEQ- REVIEWF-D City Admi istrator Directo of Public Works AJFk 8/92413 10 ATTACHMENT 3 Mar-02-98 08: 44A Cash & ssociates (714� 5 S � P.03 18811E OAT@ „(MMRIPM�.. ,,. pao r.. ' ED A3 A MATTER OF " ouc E A TH{S CERT�ICATE IS ILI SS'. INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER, THIS CERTIFICATE / DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE Dooley, Renton i Assoclstes 3//Co/ POLICIES.BELOW. License #0020732 ` 3 Nutten Contra Suite 430 COMPANIES AFFORDING COVERAGE Santa 4;ne CA 92707 ��../Q`!'Cj :..._ _..,.. h L� A Design Pro! Ins Co. E E v M ".. C F ES y 1999COMPANY..8 _... INSURED COMPANY GCItl,�� 'S C�:ASH {G :OCIAYE$ Cash and Associates inSlneers LETTER 57Y2 !Balsa Ave,. Suite 100 D Huntington Beach CA 93049 L6T7£R OP...y- , COMPANY LETTER THIS IS TO CERTIFY THAT THE POUCIES OF INSURANCE LISTED 8fLOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TEPMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES- LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS- POLICY__._....._........... :..._......_,.. _._.._ ,_,.,.,...,.._.,... _. ._..___. .._., Tyati OF INSURANCE POLICY NUM9ER LIMITS 00 EFFECTrA POLICY EXPIRATION LTp DATE (MMIDOtM OA79(MMIDDIYY) GENERAL LIABILITY GENERAL.AOOREGATE S COMMERCIAL GENERAL LIABILITY PRODUCTS-COMPiOP A00, S CLAIMS MADE OCCUR. PERSONAL 8 ADV. INJURY 'S OWNERS 6 CONTRACTOR'S PROC i EACH OCCURRENCE :S FIRE DAMAGE(Any an$ma,) S MED.EXPENSE(A�y ono pe,a );3 .AUTONIOfn!~LIABILITY COMBINED SINGLE S LIMIT ANY AUTO ALL OWNED AUTOS BODILY INJURY t SCHEDULED AUTOS HIRED AUTOS - 90UILY INJURY S (Par acciderb NOWOWNED AUTOS 1: -GARA5E UA81l.ITY >.r PROPER TT DAMAGE S VCE6$LABILITY �' EACH OCCURRENCE S _.. ."UMBRELLA FORM C-` AGOhTF©ATE S OTHER THAN UMBRELLA FORM WORKER'S COMPENSATION .L � STATUTORY LIMITS EACH ._.. .......... . .. ........._,._..__...,.._....._...,... ACCIDENT S AND DISEASE-POLICY LIMIT S EMPLOYERS'LABILITY DISEASE-EACH EMPLOYEE 4 OTHER A Professions! Debility** PL509901.01 11/01/97 11/01/98 Per Claim 1,000,000 Annual Aggregate 1,000,000 OESCRIPTION OF OPEFATION3ILOCAT*N&WHICLE"PEC1AL ROKS "FOR PROFESSIONAL LIABILITY COVERAGE THE AGGREGATE LIMIT IS THE TOTAL INSURANCE AVAILABLE FOR ALL COVERED CLAIMS PRESENTED WITHIN THE POLICY PERIOD. THE LIMIT WILL Be REDUCED BY PAYMENTS FOR INDEMNITY AND EXPENSE. CER'1'1FiCATE..1'K?lp�ii _ ,�AkCEi.tA1'�C3�i :. SHOULD ANY OF THE ABOVE DESCRIBED POLICIE$ BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL�J�1?LXXXXX CITY OF NUNrfNQTON BEACH, PUBLIC WORKS DiPT, MAIL ?0 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE Af TN1 DOUO KATO LFFI, BIGXX3t+1R7()OIflC}iX Sayst IcxatR0�X6Ma(l�c,�QXCUUIktCtDMXXX%Xx P. 0. Box ISO »11KxDtx�lx r�xX�lxiou>LxloBCR®egftlsOCUtxxsotl9cxx HUNTINGTON 01ACN CA 93046 ,AUTHOR[ZED REPRESENTATNLe S Oradlas A:CgFtD 25�5 (Y19(1) 4ApfFtaA. dN lam..:. 740 Mar-02-98 08:44A Caste & Associates (71.4) 5RQ291 9 98 P_02 ' DATE IMMroDmi ;,_... . 98 THIS CERTIFICATE IS i88UED R5 R MATTER OF INFORMATION 041 MOM ONLY AND CQNFEfiC NQ RIGtIT8 VPpN THE C>RTIFICATE The Clougherty COmpaay P inc• � ��^ � � � � � ALTER T�N0 OR COVERAGE AFFORDED IiY THE OUGtE$BELOW. P.O, Sox 7277 ,Long Beach CA 90807 Q .4`r., COMPANIES AFFORDING COVERAGE FEB �7 COMPANY ,raig R. Daugherty A A>,sEerican Alliance Insurance Co --4 4-1621 _._. LNMAIm lam- COMPANY SP.PfA Seven Rill>Y IInsurance*2COMPANY, G Zeal,th Insurance Company Cash & Associates P. O. Box 2715 COMPANY "REVISEW4 Huntington Beach CA 92647 OQVElWGEB ;,'. TNI6 IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWiTHSTANDINO ANY REQUIREMENT,TERM OR CONDItION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERIVICAT'E MAY BE ISSUED pia MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN 19 SUBJECT TO ALL THE;TERMS, EXCLUSIONS AND CONDITIONS OF GU[.'N 0-01,1r ER-LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. CO Two Di INNLLIRANCE POLICY"wv iR POLICY wwwCTIw POLICY FXPIMTION UWT4 lTR DATE W1MJOO["I DATE OIMNJOOIYYI UA NUTY BODILY INJURY OCC t Fi X COMPRDiENOVE FORM PAC 7012836-04 07/01197 07/01/98 BODILT INJURY AGO I Y PREMINEWORDIATIONS PROPERTY DAMAGE OCC z WNDERaROVND Excludes PPOfeBBi0PI4l L11! PROPERTY O^MAOr AGO $ "PLOSION&COLLAPSE HAZARD x PRODUCTWOMMETM OFER at S PO COMBINED OCC i 1 000 i300 Z CONTRACTUAL a4 m Pro COMBINED AGO i 3�000,000 = INDEPENDENT ONTRACTORs' PERSONA,,INJURY AGG_ 111 r 000,000 g BROAD FORM PROPERTY DAMAGE X PERSONAL.INJURY AITOMMII$UAXIM BODILY INJURY 9 H = ANY AUTO CAP 7012837-04 07/01/97 07/01/98 IPwawsonf -- I ALL OWNED AUTOS(Pdvaw Pow; BODILY INJURY IO�OWNED Uor 1�v GOP _ i 1 eli` '� (For ecelm.�q i Y HIRw AIJT05 AF PROPERTY DAMAGE 0 I NON•OVMW AUTO$ "I BODILY INJURY ad GAAAGE UABIUTY ` PROPERTY DAMAGE i 1 T 0OO r 000 COMBINED Owe"UMUTV �." EACH OCCURRENCE 3 ^� UMBRELLA FORM AGGREGATE i OTHER THAN UMIRR-A FORM C WOPXWS COMPONIIATION AND STATUTORY LIMITS sAPLDYIFIS'Ll.0AWTV EACH ACCIDENT 91,000,000 THE PROPRIETi9Rl INCL Z040065603 07/01/97 07/01/95 DISEASE-POUCYI,IMIT • 1 000 000 PARTNQIS)UECUTIvE —� OFFICE"ARC: EXCL DISEASE EACH EMPLOYEE i 1,000,000 OTHER DUC00FOON OF OPIRATMNSAOCA7IORB1V0*C%.0i6 ECIAL ITEMS .. ALL O?ZRAXIONS - U.S.A. Additional I9sured EudorsemeI�is attached. *10 ays oat ee of cancellation for nonpayment of pr64411AR,, T^ .'. CANCELLATION t�lf fIFICATE HOLDER .„ HUITZ_5 SHOULD ANY OF THE AHOVI DI4CM6EO POLIOU BE CANCOAZP UIFORE THE EXRRATION DATETHCRE.OP,THE I44UIN9 VOMPANY WILL MAIL city of Huntington Beach 30*DAYS WWTTEN NOTICE TO THE curnAcwt:HOWm NAMED TO THE LOT. Attu$ DOU41 Kato Public works Dept. IF P.O. BOX 190 Huntington Beach CA 92648 rcv-rr HOPZIWRUM93ENTATIVE ig R. EIBUgberty ®ACORO CORPORATION 1993 ACCIRD 25�fi1(31H31 Mar-02-98 O : 44A Cash ssociates ( 714) 5- 1 �o . 04 CG 88 02 (Ed. 11 86) 690 W1lN�t`i SM(T.pAM1C"hkATI, =w BUS I NESSPRO GENERAL ENDORSEMENT isured Policy Number CASH 6 ASSOCIATES PAC 7012836-04 E ect ve Date Poi cy eriod —Authorized Representative 2/6/98 7/1/97 to 7/1/98 ADDITIONAL INSURED (CONTRACTING OPERATIONS) IN CONSIDERATION OF ADDITIONAL PREMIUM OF $ INCLUDED THE ADDITIONAL INSURED IS AFFORDED "BODILY INJURY" AND "PR E DAMAGE" LIABILITY INSURANCE, BUT ONLY FOR AN "OCCURRENCE", CLAIM OR "SUIT" ARISING FROM AND PROXIMATELY CAUSED BY THE WORK OF THE NAMED INSURED FOR THE ADDITIONAL INSURED. NO SUCH INSURANCE IS AFFORDED TO THE ADDITIONAL INSURED FOR ANY "OCCURRENCE", CLAIM OR "SJIT" ARISING FROM OR CAUSED IN ANY MANNEF BY THE CONDUCT OF THE ADDITIONAL INSURED. THE ADDITIONAL INSURED IS: CITY OF WWI1FIGTON BEACH, ITS ACENTS, OFFICERS AND R41"YEES AS RESPECTS THE ADDITIONAL INSURED, THE FOLLOWING EXCLUSIONS AND CONDITIONS APPLY IN ADDITION TO THE EXCLUSIONS, DEFINITIONS, COVERAGE, LIMITS AND CONDITIONS FOUND IN THE INSURING AGREEMENT OF THIS POLICY. A. EXCLUSIONS: THIS INSURANCE DOES NOT APPLY TO; 1 . DAMAGES ARISING OUT OF ANY PROFESSIONAL SERVICES PERFORMED BY OR ON BEHALF OF THE ADDITIONAL INSURED, INCLUDING: (A) THE PREPARATION OR APPROVAL OF MAPS, PLANS, OPINIONS, REPORTS, SURVEYS, DESIGNS OR SPECIFICATIONS; AND (B) SUPERVISORY, INSPECTION OR ENGINEERING SERVICES. 2. LIABILITY ASSUMED BY THE ADDITIONAL INSURED UNDER AN "INSURED CONTRACT". B. CONDITIONS: I. THIS ENDORSEMENT SHALL NOT INCREASE THE LIMITS OF INSURANCE PROVIDED IN THE DECLARATIONS OF THIS POLICY. BJSIN!-SSlRQ +�ecn U-S � 0 CC 8.; 02 1 1 83, =nC iPaoE o' Ma -02-98 8: 44 s� R ssociates ( 714) 5- 129'1 . 05 qlo IL L 88 11 85) sro w,wuir BUSINESSPR6 GENERAL ENDORSEMENT Insured Policy Number CASH 4 ASSOCIATES CAP 7012837-04 E fective Date Policy Period Authorized Representative 2/6/98 7/1/97 to 7/1/98 ADDITIONAL INSURED (CONTRACTING OPERATIONS) IN CONSIDERATION OF ADDITIONAL PREMIUM OF $ INCLUDED THE ADDITIONAL INSURED IS AFFORDED "BODILY INJURY" AND ""PRWiE- ' Y D AGE" LIABILITY INSURANCE, BUT ONLY FOR AN "OCCURRENCE", CLAIM OR "SUIT" ARISING FROM AND PROXIMATELY CAUSED BY THE WORK OF THE NAMED INSURED FOR THE ADDITIONAL INSURED. NO SUCH INSURANCE 15 AFFORDED TO THE ADDITIONAL INSURED FOR ANY "OCCURRENCE", CLAIM OR "SUIT" ARTS NG FROM OR CAUSED IN ANY MANNER BY THE CONDUCT OF THE ADDITIONAL INSURED. THE ADDITIONAL INSURED IS:CITY OF HUNTINCTON BEACH, ITS AGENTS, OFFICERS AND EPIPLOYBES AS RESPECTS THE ADDITIONAL INSURED, THE FOLLOWING EXCLUSIONS AND CONDITIONS APPLY IN ADDITION TO THE EXCLUSIONS, DEFINITIONS, COVERAGE LIMITS AND CONDITIONS FOUND IN THE INSURING AGREEMENT OF THIS POLICY. A. EXCLUSIONS: THIS INSURANCE DOES NOT APPLY TO; 1. DAMAGES ARISING OUT OF ANY PROFESSIONAL SERVICES PERFORMED BY OR ON BEHALF OF THE ADDITIONAL INSURED, INCLUDING; (A) THE PREPARATION OR APPROVAL OF MAPS, PLANS, OPINIONS, REPORTS, SURVEYS, DESIGNS OR SPECIFICATIONS; AND (B) SUPERVISORY, INSPECTION OR ENGINEERING SERVICES. 2. LIABILITY ASSUMED BY THE ADDITIONAL INSURED UNDER AN "INSURED CONTRACT". B. CONDITIONS: 1. THIS ENDORSEMENT SHALL NOT INCREASE THE LIMITS OF INSURANCE PROVIDED IN THE DECLARATIONS OF THIS POLICY. BUSINESSPRO (Reg U.S. Pat Off.! �; 88 02 (Ed. 11/85) PRO (Page of ► ATTACHMENT 4 � CITY OF HUNTINGTON BEACH ' INTERDEPARTMENTAL COMMUNICA TION To: Ray Silver, Acting City Administrator From: Dan T.Villella, Director of Finance Subject: FIS 98-28 Approval of First Amendment to the September 8, 1992 Agreement with Cash and Associates - Well #5 Improvements Date: February 19, 1998 As required by Resolution 4832, a Fiscal Impact Statement has been prepared for Approval of First Amendment to the September 8, 1992 Agreement with Cash and Associates - Well #5 Improvements If the City Council approves this r est, the estimated working capital of the Wait r Fund at Sept ber 30, 1998 will be reduced to $571 00. ertJ. rn , eputy City Administr or ATTACHMENT 5 CITY OF HUNTINGTON BEACH APPLICATION FOR INSURANCE REQUIREMENTS WAIVER OR MODIFICATION • 1. Name/I'itle/Departmentof Requesting Staff Member '�G � I FRINeWAL ENGK-, NOLB C 2. Date of Request 30 H 2 3. Name of Contractor/Permittee "Al � A} SOcIATES INC, 4. Description of work to be performed Kr FGAM EN61� EF- ING AND W-PARE FLW'11 MCiFK'PMI tJS flGZ WPPOVEOENTS -N `AEU, #5, S. Length of Contract WROX t mATr tNE YW 6. Type of Insurance Waiver or Modification Requested: KDIF(C Tlcr1 F �►�DE M([I I 1 CAj1tJt� ANC *LP tMm -F-S� �fffiuyE A DEDU(J- (OLI= trMVVA- DE 50tO( (a)Limits: (b)Coverage 7. Reason for Request for Waiver or Reduction of Limits IN'N( wcf- cyl r If:� VJIU A L IN F[ A FDI,1�Y Fop• T�tE ISROAD C VEWL aRIl.MD Iq Our, sTANDOD MJ-TRAcT, wF- I<Ectj AMEND C"\ 6(r1& IE ClAosG 1-� 11tAT SNNw IN -ME AT�C+� Q MU, THE fiKM W L0 INC'UK AN fXr\A F-xVEt4,SE 'It (SEDUCE TM KVVCfl LF- txmv#1 8. Identify the risks to the City if this request for waiver or modifications granted_ TM On QUL� I MCt{R NKIMN&L �-Kff tASH Jr UTIGA11rr 02SUEU Department Head Signature / I0 ' (Thu section to he completed by the Risk Manager) Recommendation: Approve Deny Risk Manager's Signature/Da 6 � /I/C7 /�Y (This section to he completed by the City Attornej) Recommendation Approve Deny City Attorney's Signature/Date Settlement Committee a oval [is] 's not] required for this waiver. If Settlement Committee appr9val is required, submit form to City Attorney to be placed on the agenda. Recommendation: Approve 1 eny City Council approval [is] [is not] required for this waiver. If City Council approval is required,rattach this form to the RCA after consideration by the Settlement Committee. This insurance waiver [is] [is not] on City Council agenda. jmp/k/resoutionlnsreq/9/11/97 _ 7 CONSULTANT shall protect, defend, indemnify and hold harmless CITY, its officers, officials, employees, and agents from and against any and all liability, loss, damage, expenses, costs (including without limitation costs and fees of litigation of every nature) to the extent arising out of or in connection with the CONSULTANT'S negligent performance of this agreement or its failure to comply with any of its obligation's contained in the agreement, except such loss or damage which was caused by the sole negligence or willful misconduct of the CITY. • • RCA ROUTING SHEET INITIATING DEPARTMENT: Public Works SUBJECT: Approve Amendment to Cash & Associates Contract - Well #5 Improvements (CC-1059) COUNCIL MEETING DATE: March 16, 1998 RCA ATTACHMENTS STATUS Ordinance (w/exhibits & legislative draft if applicable) Not Applicable Resolution (w/exhibits & legislative draft if applicable) Not Applicable Tract Map, Location Map and/or other Exhibits Attached Contract/Agreement (w/exhibits if applicable) (Signed in full by the City Attorney) Attached Subleases, Third Party Agreements, etc. (Approved as to form by City Attorney) Not Applicable Certificates of Insurance (Approved by the City Attorney) Attached Financial Impact Statement (Unbudget, over $5,000) Not Applicable Bonds (If applicable) Not Applicable Staff Report (If applicable) Not Applicable Commission, Board or Committee Report (If applicable) Not Applicable Findings/Conditions for Approval and/or Denial Not Applicable EXPLANATION FOR MISSING ATTACHMENTS REVIEWED RETURNED FORW DED Administrative Staff ( ) ( ) Assistant City Administrator (Initial) ( ) City Administrator (Initial) City Clerk ( ) EXPLANATION FOR RETURN OF ITEM: Only)(Below Space For City Clerk's Use RCA Author: Kato j, CITY OF HUNTINGTON BEACH Y 2000 MAIN STREET CALIFORNIA 92648 OFFICE OF THE CITY CLERK CONNIE BROCKWAY CITY CLERK LETTER OF TRANSMITTAL OF ITEM APPROVED BY THE CITY COUNCIL/ REDEVELOPMENT AGENCY OF THE CITY OF HUNTINGTON BEACH DATE: ' R /L TO: ��k5/f I¢550G�J �S ATTENTION: soil/ 7� 7A �D�SN �' �r DEPARTMENT: �,QP.S/CICyi _� , s t 9a� - REGARDING: City,Stat Z' �i17la�✓e/Y1e/7XS See Attached Action Agenda Item Date of Approval Enclosed For Your Records Is An Executed Copy Of The Above Referenced Agenda Item. Remarks: �u Connie Brockway City Clerk Attachments: Action Agenda Page Agreement Bonds Insurance RCA Deed Other / i9clioN CC: � QGJ% /BTU � � � N De artment RCA Agreem InsuranceOther me Name Department RCAF Agreements Insurances Other Name Department RCA Agreement Insurance Other Name Department RCA Agreement Insurance Other -rays a'E,GT. Risk Management Dept. Insurance Received by Name- Company Name - Date Gfollowup/coverltr (Telephone: 714-536-5227) PROPOSAL ENGINEERING SERVICES RECEIVED DEPT, OF PUBLIC WORKS FOR JUN 2 5 1992 WATER DIVISION HUNTINGTON BEACH WELENTA& I&CH, CA CITY OF HUNTINGTON BEACH PUBLIC WORKS DEPARTMENT, WATER DIVISION HUNTINGTON BEACH, CALIFORNIA CASH ASSOCIATES • ENGINEERS JUNE 25, 1992 • A. Ross Cash Elliott H. Boone Randy H. Mason CASH &ASSOCIATES ENGINEERS Wilfrido B. Simbol 1 June 25, 1992 City of Huntington Beach 1 Purchasing Department 2000 Main Street Huntington Beach, California 92648 Attention: Ms. Marilyn Goldstein Subject: HUNTINGTON BEACH WELL NO. 5 (C&A Reference No. 94160.00) Gentlemen: In accordance with your request, Cash & Associates Engineers is pleased to submit our proposal to 1 provide consulting services to the City of Huntington Beach, Department of Public Works-Water Division for the Well No. 5 project. We have developed a thorough understanding of this project based on field site visits to the existing Well No. 5 and Well No. 9 facilities, review of Well No. 9 construction drawings, and our discussions with key Water Department staff. Cash & Associates Engineers is especially qualified to complete this important work assignment, based on our familiarity with the project area as a result of our past twelve years of experience working with the City of Huntington Beach. Our work with the City's Department of Public Works - Water Division has included similar projects such as the Reservoir Hill/Overmyer Pump Station and the Slater Avenue Pump Station. We look forward to an opportunity to meet with you and discuss the options presented in our proposal. In the meantime, if you have any questions or need additional information, please contact me. Very truly yours, CASH & ASSOCIATES ENGINEERS Randy H. Mason, P.E. ' Executive Vice President RHM:cd ' Enclosure 5772 Bolsa Avenue, Suite 100 Huntington Beach, California 92649 (714) 895-2072 (310) 426-6145 Mailing Address: Post Office Box 38, Long Beach, California 90801 FAX (714) 895-1291 A California Corporation TABLE OF CONTENTS Pa e Project Understanding/Scope of Work 1 Project Approach 3 Schedule 6 Task/Progress/Cost 9 Fee 10 Appendix Insurance Information Task/Manhour Breakdown Selected Project Experience Resumes 1 ' PROJECT UNDERSTANDING/SCOPE OF WORK 1 The City of Huntington Beach wishes to replace the existing pump house enclosing Well No. 5 with a new building similar in nature to the Well No. 9 facility. Project elements are to include: 1. Demolition of the existing structure. 2. Design for a new, larger pump station building. ' 3. Utilization of existing engine mounting foundation, piping, engine controls and telemetering equipment for the new pump station building. 3. Separation of the well head and related equipment, within a new enclosure, from the 1 engine. 4. Provide a room for the chlorine tank storage with overhead hoist and trolley. 5. All power and lighting for buildings and site. ' 6. Ventilation system. 7. Provide for access and removal of all equipment, including the engine and pumps. 8. All existing foundations shall be raised to a sufficient height so as to provide acceptable access and elevate above flood control waters. ' 9. Provide an independent fluoride bottle enclosure with appropriate underground spill holding tank. ' 10. Mount the existing muffler on the exterior of the building. 1 In support of the City's Scope of Work as indicated above, Cash &Associates Engineers will provide the following: 1 1. Geotechnical report. 2. Topographic site survey. 1 3. Economic analysis of building material types. 1 4. Site planning. Cash&Associates Engineers 1 Huntington Beach Well No.5 ' 5. Preliminary Basis of Design Report. 6. Construction cost estimates. 7. Project specifications. 8. Construction document submittals (25%, 50%, 90%, 100%). 9. Construction bid package preparation. ' 10. Plan check processing. Cash&Associates Engineers 2 Huntington Beach Well No.5 ' PROJECT APPROACH Cash & Associates Engineers has visited the existing Well No. 5 site. In addition, we have visited the ' existing Well No. 9 site as well as reviewed the Well No. 9 project construction drawings. Based on these site visits and our review,we have made a preliminary construction cost estimate for the Well No. 5 facility and have reached the conclusion that the scope of work requested relates to a design fee that appears out-of-proportion to the estimated construction cost for the proposed facility. Due to this conclusion, we have decided to propose on the design for the Well No. 5 facility in two ways: OPTION 1 As requested by the City of Huntington Beach"Request for Proposal"dated June 2, 1992, and; OPTION 2 As an abbreviated °fast-track° approach. It is our opinion that Option 2 is an ' appropriate method for such a small facility. Detailed breakdowns of these options are as follows: OPTION 1 To provide the consulting services requested in the City's Request for Proposal, Cash & Associates Engineers project team will: ' 1. Provide both a topographic site survey and a geotechnical report. 2. Meet with City of Huntington Beach, Department of Public Works - Water Division, ' personnel to determine maintenance, operations and project needs for each component of the Well No. 5 Pump Station. ' 3. Provide conceptual sketches for all enclosures based on information gathered from the coordination meetings with City personnel as well as applicable code requirements. ' 4. Prepare a site plan which will integrate the buildings to facilitate truck and maintenance access. 5. Prepare an economic analysis of the various building materials and systems available for ' construction of the Pump House, Chlorine and Fluoride enclosures. 6. Prepare a Preliminary Design Report. The Preliminary Design Report will incorporate ' Items 1 through 5 as well as appropriate schematic drawings and will compose the 25% submittal. 7. Upon approval of the 25% submittal by the City of Huntington Beach, Department of Public Works - Water Division, work will begin for the Construction Document Phase. Cash&Associates Engineers 3 Huntington Beach Well No.5 i • • 8. Prepare appropriate structural and civil calculations, construction drawings, construction cost estimates and project specifications for the 50%, 90% and 100% submittals. i9. At the completion of each submittal, the City will review the submittal package, make written comments and meet with the consultant team to clarify any issues. 10. At the completion of the 90% submittal, the package will be submitted to the City of Huntington Beach for plan check processing. ' 11. Upon the completion of the plan check process and review of the final comments by the Water Division, 20 construction packages will be prepared for the bid process. ' 12. Per the City's Request for Proposal, the City of Huntington Beach will manage both the bid process as well as provide all construction administration. OPTION 2 To accomplish our proposed 'abbreviated fast-track' approach for the Well No. 5 project, the following ' is suggested: 1. A topographic survey will be provided by the City based on specific criteria requested by Cash & Associates Engineers. 2. Buildings for the Well No. 5 site will be designed using minimum Uniform Building Code (UBC) soils criteria allowables, thus eliminating the need for a soils report. ' 3. One to two workshop/meeting(s) will be held at the Cash&Associates Engineers' office, with a full compliment of the City's Operations and Maintenance staff, to discuss all pertinent design criteria and cost implications. The meeting(s) will establish and finalize building footprints, site location, and access criteria. Schematic plans and elevations for the buildings and site will be sketched and distributed to all attendees. 4. All attendees will be given two (2) weeks to re-evaluate and comment on the schematic plans and specifications. The consultant will be placed on °Hold° during this review period. ' 5. Once all comments are received, reviewed and incorporated, and/or otherwise addressed, Cash &Associates Engineers will initiate and complete final drawings. With ' the exception of the 50% design progress submittal, all other formalized pre-final submittals will not be prepared. 6. All electrical work will be handled in a performance specification format and will be design/build. 7. The City of Huntington Beach will make all reproductions for bid packages. 8. Scheduled or unscheduled °over-the-shoulder' reviews by the City of Huntington Beach, Department of Public Works -Water Division will be encouraged to assure the City that construction documents are proceeding as desired. Cash&Associates Engineers 4 Huntington Beach Well No. 5 ' Changes to the documents will be handled on an "on-occurrence" basis. If a City requested change contradicts previous direction, a change order will be initiated. If a City requested change does not contradict previous direction and does not cause significant additional work, it will be completed within the original budget. ITEMS EXCLUDED FROM THIS PROPOSAL 1. Bid and construction services. 2. Landscape construction documents. Cash&Associates Engineers 5 Huntington Beach Well No.5 SCHEDULE The following schedules reflect major tasks and their inter-relationships. The two schedules illustrate Options 1 and 2. It is Cash &Associates Engineers opinion that Option 2 is a more reasonable schedule to meet. Option 1 has many submittals and relies on the City of Huntington Beach to spend not more than three(3) days for review and comment. In contrast, Option 2 requires only two (2) City review tasks, one at the completion of schematics and one at the 50% complete stage. This schedule would also allow for uninterrupted design periods. t Cash&Associates Engineers 6 Huntington Beach Well No.5 ' Schedule Name�N *— Responsible : R.H. MASON ' As-of Date 22-Jun-92 Schedule File HBOPT1 ' 92 Jul Aug Sep Oct Nov ' Task Name 13 20 27 3 10 17 24 31 8 14 21 28 5 13 19 26 2 NOTICE-TO-PROCEED f� , ' PROJECT KICK-OFF MEETING !! ; TOPOGRAPHIC SURVEY SOILS SURVEY AND REPORT SCOPING MEETINGS WICITY STAF villa . ' SCHEMATIC DESIGN PHASE !!!1l11/ ; CITY COORDINATION MEETING /!!, PRELIMINARY REPORT PREPARATI ' CITY REVIEW AND APPROVAL 111 ; 50> DOCUMENT PREP & SUBMIT t1111!!11!!1!i CITY REVIEW AND APPROVAL PER ,111 , 90% DOCUMENT PREP & SUBMIT Nl1111f1lN! PLAN CHECK SUBMITTAL � CITY REVIEW AND APPROVAL !1! 100% DOCUMENT PREP AND SUBMI 111111//1! 1 ------------------------------------------------------------------------------------------------------------------ 11111 Detail Task =___= Summary Task °'"° Baseline ' u1// (Progress) (Progress) >>> Conflict III-- (Slack) -- (Slack) ..1/1 Resource delay Progress shows Percent Achieved on Actual 0 Milestone ------------------ Scale: 8 hours per character ------------------------------------------------------------------ ' TIME LINE Gantt Chart Report, Strip i 1 Cash&Associates Engineers 7 Huntington Beach Well No.5 ' Schedule Name : OPTION 2 �— Responsible R.H. MASON ' As-of Date 22-Jun,-92 Schedule File : HBOPT2 ' 92 Jul Aug Sep Oct Nov ' Task Name 13 20 27 3 10 17 24 31 8 14 21 28 5 13 19 26 2 NOTICE-TO-PROCEED Q . , ' PROJECT KICK-OFF MEETING 11 : TOPOGRAPHIC SURVEY 1111111111 SOILS SURVEY AND REPORT 1111111111111fi , WORKSHOP CRITERIA MEETING i111i , ' SCHEM PLAN REVIEW PERIOD 11111 ; 50% DOCUMENT PREP 6 SUBMIT /11i1111i11111111111, CITY REVIEW AND APPROVAL 1l11i1111i, 100% DOCUMENT PREP & SUBMIT IIIIIi11l1111111111f11111 PLAN CHECK SUBMITTAL a ------------------------------------------------------------------------------------------------------------------ ' 11111 Detail Task _= Summary Task ..... Baseline i+111 (Progress) __ (Progress) ;>> Conflict III-- (Slack) ___-- (Slack) ..N1 Resource delay ' Progress shows Percent Achieved on Actual A Milestone ------------------ Scale: 8 hours per character ------------------------------------------------------------------ ' TIME LINE Gantt Chart Report, Strip 1 Cash&Associates Engineers 8 Huntington Beach Well No. 5 ' TASK/PROGRESS/COST ' The following progress payment/task schedule will be acceptable to Cash &Associates Engineers: ' OPTION 1 1. Topographic Survey and Geotechnical Report . . . . . . . . . . . . . . . . . . . . . . . . $ 4,404 2. Preliminary Engineering Report (25% Submittal) . . . . . . . . . . . . . . . . . . . . . . . $19,472 ' 3. Construction Documents (50% Submittal) . . . . . . . . . . . . . . . . . . . . . . . . . . . . $13,652 4. Construction Documents (90% Submittal) . . . . . . . . . . . . . . . . . . . . . . . . . . . . $12,136 ' 5. Construction Documents (100% Submittal) . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 3,032 6. Plan Check Processing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 1,504 1 OPTION 2 1. Workshop/Meetings and Finalized Schematics . . . . . . . . . . . . . . . . . . . . . . . . $ 9,500 ' 2. Construction Documents (50% Submittal) . . . . . . . . . . . . . . . . . . . . . . . . . . . . $11,722 3. Construction Documents (90% Submittal) . . . . . . . . . . . . . . . . . . . . . . . . . . . . $13,025 1 4. Final Documents and Plan Check Processing . . . . . . . . . . . . . . . . . . . . . . . . . $ 1,303 Cash&Associates Engineers 9 Huntington Beach Well No.5 FEE ' (Time and Material, Not-To-Exceed) ' OPTION 1 . . . . . . . . . . . . . . . . . . . . . . . . $54,200 OPTION 2 . . . . . . . . . . . . . . . . . . . . . . . . $35,550 Cash&Associates Engineers 10 Huntington Beach Well No.5 � APPENDIX ' ' N r � 000 z 0 0 � !~ U 000 O a> (0 0 f~ 00010 0 r i O a) a) •r 1 . . . z O >r O �4 O Q4 r-i O O O (o 4-) itn �4 p O O O tnin0 00 1 7+ •r-1 � V} O Oa NNN a) 00 N H H '-i U Z 0 Q)-V)-t? 74 O r•-i >, �4 A 4 � (1)O + 000 1) U) ai .. 3 0 c�ioo cn 000 >1 �4 r cn '�4rMi a� S4 r� yr •• U 4-) fZ4 (14 34 O 0 m' A p d 4-)0 4-) H rti •• a) IQ a) N O �4 Q) X O a) r� ( r-i l4 •r i r� U) U a) �4 W >r O O a) 4 p N aT >r �i (d :� 4-) .Q (1) 4-3 M E-i 00 04 U pt!? a) r-q a) U In U 0 Z S4 0 3 «S H r-I O O 4) :J p �4 -r-i Q4•ri Z 0 :J •ri (1) a 4-) �4 a ri5 .ro t p ro O ro --i rc$ r-I U) 4 94 W -P H r H r•� I~ (1) r-i z tT O )4 a) i~ a) m ::% -P O O k ' a w crrrizs (0 (0 a1azx0 > oaoUcow 0 O N 00 O 00 In 0 �o r-i to O I LO d in ' z N O ch r Cl) in �10 rn rn >4 O In N 0) N U co H d' a w a 3 a a u a H U H U! Ena >r O 4-) � afo w l< (1) rrii (0a� ai m z ro U a zs W Qa ;~ �4 Z a (d 04 >~ w Z r. In ;~ O a R3 1~ -ri !~ fo 1~ O H (1) O U U O —1 O U O 4-4 U ro O OU 1 �4 � U 4 z W a) •ri �4 a) U) Na) a) a) a) a) z U 4-) 4-) a U i~ oo 14 U >~ U >~ U H H H�4 (0 co H (0 U r fo U O is S4 �4 1 4-) >4 •r-I )4 4-) S4 W Q O 04 -H :, a) 0 U (a � f4 ::$ (0 :' K4' m U) �-i U) U) 4 i` H a) U) a) in a) U) H In z O 0) 1~ 4-) a �4 r r.� 0, :~ )a H U H 4U QHOr1Q 0 ryyH C7H O N N N N N � � Ol Ol Ol Ol H x 0 0 0 0 0 UW O r-I o O O O U 0) 0) H 0) H rn rn 0, rn O H rI r1 ri ri H O O O O 0 1% \ \ \ \ -- w H [, a O H o 0 0 \ o 4-) ' • ' • � -) -) r-1 Zs � � r-1 14 N rI r A a) ,� •ri c7 r-1 3 ' H O 0 a > H a U rt H o rt ' a z In O >+ - ro � ul Q �w z 1) H , ui p O Q) >1 u) a) r-1 O a) •14 H lEi O a) I4 -r-1 14 i~ x Q SL rq w QarQ O •ri a) x3 a � Q w a u m (0 w ' 0 OPTION 1 MAN HOUR AND FEE ESTIMATING PROGRAM VERSION 10.1 --------------------------------------------------------------------------------------------- CASH- -ASSOCIATES-ENGINEERS-----------------------DATE:-06/18/92---------HUNTINGTON-BEACH,-CA ................................I...............I..... JOB NO: 94160.00 .................................................. PROJ MGR:rhm --------------------------------------------------------------------------------------------- ARCHITECTURAL DRAWING LIST PHASE 1 Description ARCH J/ENG P/DES S/DES DES DRAFT --------------------------------------------------------------------------------------------- T1-TITLE SHEET, LOCATION,INDEI ............................................. 12 Al-FLOOR PLAN ............................... 16 .......... .................................... .......... .................................... .......... ......................................................................................I...... ............................................................................................. ............................................................................................. ................................................................I........................... . ............................................................................................. ............................................................................................. ............................................................................................. ................................................................................I............ ........................................................................I............... ..............................................................I........................ ...... ....................................................................................... ............................................................................................. ....................................................................I........................ ............................................................................................. ............................................................................................. ........................................................................................... ............................................................................................. ............................................................................................. .....................................................................I....................... ............................................................................................. , ............................................................................................. TOTAL: 0 0 0 0 16 12 OPTION 1 MAN HOUR AND FEE ESTIMATING PROGRAM VERSION 10.1 --------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------- CASH & ASSOCIATES ENGINEERS -------------DATE: 06/18/92--------- -HUNTINGTON BEACH,-CA ------------------------------------- - - - ................................I......I..........I... JOB NO: 94160.00 ' ....................... PROJ MGR:rhm ARCHITECTURAL DRAWING LIST PHASE 2 --------------------------------------------------------------------------------------------- ' Description -- - - - --- - -- --ARCH J/ENG P/DES S/DES DES DRAFT ------------------------------------------------- Tl-TITLE SHEET, LOCATION, INDEX ............................................1 8 ' Al-FLOOR PLAN .................. 4 ......,.. 24 .,....,.,. ' A2-MISC FLOOR PLANS:CHLORINE,FLUORIDE .................. 2 ......... 32 ........,. A3-DETAILS .................. 2 ""..... 32 .......... A4-VENTILATION DETAILS .................. 2 ......... 24 .......... ............................................................................................. ..............................................................................I.......I...... ............................................................................................ ....................................................................I..........I............. .................................................................I..............I........... .........................................................................I................. ...............................................................................I........... ........................................................................................ .......................................................... ............................................................................................. ............................................................................................. ..............................................................I.............................. ....................................................................................I........ ...............................................................I............................ .......................................................................I.................... ............................................................................................. 1 ..............................................................................I.............. ............................................................................................. ......................................................................................I...... ..........................................-._.............---------------,..-,-'-------....., TOTAL: 0 0 10 0 112 8 I • OPTION 1 MAN HOUR AND FEE ESTIMATING PROGRAM VERSION 10.1 --------------------------------------------------------------------------------------------- CASH & ASSOCIATES ENGINEERS -- - - - -DATE_ 06/18/92--- - HUNTINGTON-BEACH, CA --------------------------- - - ....................... JOB NO: 94160.00 ...................... PROJ MGR:rhm --------------------------------------------------------------------------------------------- STRUCTURAL DRAWING LIST PHASE 1 --------------------------------------------------------------------------------------------- Description ARCH J/ENG P/DES S/DES DES DRAFT --------------------------------------------------------------------------------------------- Sl-FOUNDATION PLANS ......... 4 .................. 16 .......... ' S2-WALL ELEVATIONS/REINFORCING ......... 4 .................. 16 .......... S3-ROOF FRAMING PLANS 4 16 ............................................................................................. ........................................................................................... ...................................................................................... ....................................................................I........................ ...................................................................................... ............................................................................................. ....................................I.......I................ ............................................................................................. ............................................................................................ ............................................................................................. ............................................................................................. ..............................................................I.............................. .................................................I......I.... .................................................................................I........... 1 .................... :__:__:_::_:::___ :_:_:_:_:::: TOTAL: 0 12 0 0 48 0 OPTION 1 MAN HOUR AND FEE ESTIMATING PROGRAM VERSION 10.1 CASH & ASSOCIATES ENGINEERS - - - - -- -DATE_-06/18/92------- -HUNTINGTON BEACH, CA ........................I...........I................. JOB NO: 94160.00 ...................... PROJ MGR:rhm --------------------------------------------------------------------------------------------- STRUCTURAL DRAWING LIST PHASE 2 Description ARCH J/ENG P/DES S/DES DES DRAFT --------------------------------------------------------------------------------------------- S1-FOUNDATION PLANS ........1 2 .................. 18 .......... S2-WALL ELEVATIONS/REINFORCING ......... 2 .................. 18 .......... S3-ROOF FRAMING PLANS 2 20 S4-DETAILS ......... 2 .................. 24 .......... S5-DETAILS ........ 2 .................. 24 ....... ...............I...I..................I............... ......................... ........... ...............................................................I............................I ............................... ......................................................................I.......... ............ ............................................................................................. ..............................................................................I.............. ..................................................................................... ............................................................................................. ..................................................................I..............I.......... ..................................................................I............. ..............................................................................I.............. ..............................................................I.I.......I....... ...........................................................................I.............. ........................................................................................I..... ............................................................................................. ............................................................................................. .....................................................................I....................... ............................................................. ............................................................................................. ............................................................................................. ............................................................................................. ............................................................................................. 1 ..:.......................................................................................... ............................................................................................. ............................ --------------------------------------------------------------------------------------------- TOTAL: 0 10 0 0 104 0 • • OPTION 1 MAN HOUR AND FEE ESTIMATING PROGRAM VERSION 10.1 CASH & ASSOCIATES ENGINEERS -- -- DATE: 06/18/92 - --- HUNTINGTON BEACH, CA ...........................I........................ JOB NO: 94160.00 ...................................................... PROJ MGR:rhm --------------------------------------------------------------------------------------------- CIVIL DRAWING LIST PHASE 1 Description ARCH J/ENG P/DES S/DES DES DRAFT =- --------------------------------------------------------------------------------------------- Cl-SITE GRADING AND PAVING ......... 8 .................. 24 .......... ............................................................................................. ................................................................................I....I....... ...................................................................I........................ . .............................................................................I............ ... ............................................................................................. ...............................................................I............................ ..................................................................................I......... ............................................................................................ .........................................................................I................... ..............................................................I......I.....I............... ........................................................................I.................... ........................................................................I........... ......... ............................................................................................. ............................................................................................. ............................................................. ............................................................................................. .......................................................I........... .........................................I..................... ............................................................................................. TOTAL: 0 8 0 0 24 0 OPTION 1 MAN HOUR AND FEE ESTIMATING PROGRAM VERSION 10.1 CASH A ASSOCIATES ENGINEERS_ _ - _-- DATE: 06/18/92 __ -- _HUNTINGTON BEACH, CA .............................................I........ JOB NO; 94160.00 PROJ MGR;rhm --------------------------------------------------------------------------------------------- CIVIL DRAWING LIST PHASE 2 Description ARCH J/ENG P/DES S/DES DES DRAFT --------------------------------------------------------------------------------------------- C1-SITE GRADING AND PAVING ......... 2 .................. 24 ......,... C2-DETAILS ......... 4 .................. 32 .......... C3-DETAILS ......,. 4 .................. 24 .......... ' • 0 OPTION 1 ESTIMATE OF ENGINEERING MAN-HOURS VERSION 10.1 -------------------------------------------------------------------------------------------------------------------------------- ' .....I................. JOB NO: 94160.00 .......... DATE: 06/18/92 -------------------------------------------------------------------------------------------------------------------------------- ' PHASE 1 - PRELIMINARY (25o) PROJ MGR: rhm -------------------------------------------------------------------------------------------------------------------------------- P/DIR P/ENG S/ENG ARCH J/ENG P/DES SIDES DES DRAFT WP CLER G CONTRACT REVIEW 4 ................................................... GGENERAL 2 .................................................................................. G AGENCY CONSULTING 4 ........................................................... ' P PROJECT MANAGEMENT 4 .......................................................................... G CONSULTING ..............................I................I....I................ G REVIEW EXISTING DOCUMENTS ........ 4 4 .......................................................... ' G STRUCT. ANALYSIS-AWWA 8 ................................... G ANALYSIS OF ALTERNATIVES 16 8 .......................................................... GFLOW DIAGRAM ...............................I.........,.....,.,............................. ' G EXISTING SURVEYS/SITE RECONNAISSANCE 4 ........ 4 4 .......................................................... G TOPOGRAPHICAL SURVEY (FIELD) ..... ,I......I........ .,,.,. ......I... G CLIENT CONFERENCES, 25% 4 ................ 6 ...............,........................ 2 .......... G PRELIM DESIGN REPORT 2 8 2 2 ........................................ 4 .......... t T COMPUTER APPLICATIONS ICALCULATIONSI..............................................................I......................I.... T COMPUTER AIDED DESIGN .......................................................................................... GSTILL PHOTOGRAPHY .........................................................................I.......I........ ' G COORDINATION WITH OTHERS 4 .................................................................................. P ARCHITECTURAL DRAWINGS SUPERVISION .......................................................................................... DARCHITECTURAL DESIGN/DOCUMENTATION .......................................................................................... ' D ARCHITECTURAL DRAFTING 0 0 0 0 16 12 .................. G ARCHITECTURAL CHECK ...............................I............................ P STRUCTURAL DRAWINGS SUPERVISION .......................................................................................... E STRUCTURAL DESIGN/CALCULATIONS ............................................................ D STRUCTURAL DRAFTING 0 12 0 0 48 0 .................. GSTRUCTURAL CHECK .............................................................I....I.......I.......,....,,, P CIVIL DRAWINGS SUPERVISION .......................................................................................... ' E CIVIL DESIGN/CALCULATIONS ..............................................................................I...I.... D CIVIL DRAFTING 0 8 0 0 24 0 .................. GCIVIL CHECK .......................................................................I........ ,.....,,.. PSCHEDULING .......................................................................................... G PROBABLE CONSTRUCTION COST 4 8 .......................................................... GPRESENTATIONS .......................................................................................... GTRAVEL ........................................................... ' S SPECIFICATIONS ....,.4 ................ 8 ........................................ 8 .......... CWORD PROCESSING/TYPING .................................. ............................................... .......................................................................................... . .. ..................... ............... .....................I...................... ..,.... .......................................................................................... -------------------------------------------------------------------------------------------------------------------------------- ' TOTAL: 28 12 34 44 20 0 0 88 12 14 0 ' OPTION 1 ESTIMATE OF ENGINEERING MAN-HOURS VERSION ILL --------------------------------------------------------------------------------------------------------------- --------------- ....................... JOB NO: 94160.00 ..............................I...I......I............ DATE: 06/18/92 -------------------------------------------------------------------------------------------------------------------------------- ' PHASE 2 - --- ----WORKING DRAWINGS ----- a1 - rhm --------------------------------------------------------------------- --- ---------- P/DIR P/ENG S/ENG ARCH J/ENG P/DES S/DES DES DRAFT WP CLER -------------------------------------------------------------------------------------------------------------------------------- ' G GENERAL .......................................................................................... P PROJECT MANAGEMENT 4 .................................................................................. t G AGENCY CONSULTING/REVIEW/APPROVAL .................I...... 8 .........,.......................................... ,..,.. G DATA COLLECTION I......1 2 2 2 .......................................................... G EXISTING SURVEYS/SITE RECONNAISSANCE.........................................................................I.....I.......... G SUBMITTAL REVIEW CONF/DESIGN UPDATES 8 ........ 8 8 ..............I...I............. 24 .................. ' P ARCHITECTURAL DRAWING SUPERVISION ............................. D ARCHITECTURAL DESIGN/DOCUMENTATION ...........................................................I..............I......I........ D ARCHITECTURAL DRAFTING ...................... 0 0 10 0 112 8 ...........,,,.,.. G ARCHITECTURAL CHECK 2 .....................................................I.........,............,...., P STRUCTURAL DRAWING SUPERVISION ..... ..........................................I..................I...... E STRUCTURAL DESIGN/CALCULATIONS ............ 24 ................................................................... D STRUCTURAL DRAFTING ........................ 0 10 0 0 104 0 ..............I... ' G STRUCTURAL CHECK 4 ..................................... P CIVIL DRAWING SUPERVISION ...........I........I........ E CIVIL DESIGN/CALCULATIONS ...............1 12 .....................,...,........................................ ' D CIVIL DRAFTING ........I............... 0 0 0 0 0 0 .,,,.............I GCIVIL CHECK .......................................................................I...I............. G TOPOGRAPHICAL SURVRY (FIELD) ..........................................................................I........... ,. G COORDINATE WITH OTHERS 2 .................................................................................. G LANDSCAPE DESIGN/DOCUMENTATION .............I.............I.....I............ ...,,... S SPECIFICATIONS 4 ...I............ 8 ..........................I..................... 12 PSCHEDULING 4 .................................................... ' G PROBABLE CONSTRUCTION COST 4 ................ 8 ...........,,.,. 8 ,...I............I.......I........G PRESENTATIONS .......................I...I.......I..,...,.,........, ......I. G QUANITY SURVEYS (MTO,BILL OF MAT'L) .......................................................................................... G EQUIPMENT SELECTION .......................................I....I........I...,. T COMPUTER APLLICATIONS ................................................................................... T COMPUTER AIDED DESIGN ........................................................................I............. .... ' G PLAN CHECK CORRECTIONS 2 ................ 8 8 16 .................................. ",", " C WORD PROCESSORITYPING ........I............... ,,"„"," ..............I..........,,...........I.... G TRAVEL ..............................................................I.......................... . .........................................................................I......I..... .,., .......................................................................................... ..,........I........I.......... ........................................................................I................. ....................................................................I............... ...... -------------------------------------------------------------------------------------------------------------------------------- TOTAL: 34 2 46 42 10 18 24 216 32 0 12 ' • OPTION 1 ESTIMATE OF ENGINEERING FEE Rate Schedule: JAN '92 VERSION 10.1 ------------------------------------------------------------------------ ' PHASE 1 JOB NO: 94160.00 PRELIMINARY BILLING RATES DATE: 06/18/92 ------------------------------------------------------------------------ ' Project Director 28 MARS @ $105.00 $2,940 Project Engineer 12 M/HRS @ $85.00 $1,020 Sr. Engr. Structures 34 M/HRS @ $94.00 = $3,196 Architect 44 M/HRS @ $85.00 $3,740 Junior Engineer 20 M/HRS @ $65.00 $1,300 Project Designer 0 M/HRS @ $65.00 = $0 Senior Designer 0 M/HRS @ $56.00 $0 ' Designer 88 MARS @ $52.00 = $4,576 Drafter 12 M/HRS @ $45.00 = $540 Wordprocessor 14 MARS @ $45.00 = $630 ' Clerical - - -- - -0 M/HRS @ $38.00 = $0 -- - ------------------- - - -- SUB-TOTAL IN HOUSE..... 252 M/HRS $17,942 ------------------------------------------------------------------------ ------------------------------------------------------------------------ ' REIMBURSABLES - DRAFTING (CAD)........ C/HRS @ $10.00 $0 COMPUTER.............. __ C/HRS @ $10.00 = $0 WORD PROCESSOR........ ......__ C/HRS @ $10.00 - $0 IN HOUSE REPRO ($) ... $100 $100 MILEAGE/TRAVEL l$1 ... ......... _ $0 MISCELLANEOUS l$1 ... $100 -- -- -- -$100 ------------------------------------------------ - TOTAL REIMBURSABLES.... $200 TOTAL IN HOUSE... $17,942 ------------------------------------------------------------------------ ' THIRD PARTY SERVICES NAME AMOUNT SUBCONTRACTORS....... F TSO ELECTRICAL $1,000 GEOTECHNICAL REPORT $2,000 SURVEY $2,000 ' OUTSIDE REPRODUCTIONS — -_-- �— $200 PLAN CHECK FEES....... SUB-TOTAL-THIRD-PARTY-SERVICES............. $5,200 -------------------------------------=--------------- ' MARK-UP................ ---10- PERCENT-------$520- --------------------------- ------ TOTAL THIRD PARTY SERVICES................. $5,720 ------------------------------------------------------------------------ ' TOTAL REIMBURSABLES.AND THIRD PARTY SERVICE......................$5,920 ------------------------------------------------------------ ------ - SUB-TOTAL JOB EXPENSES............... $23,862 ------------------------------------------------- CONTINGENCY AT ..... 0 PERCENT $0 ------------------------------------------------- ------------------------------------------------- ' TOTAL FEE ................. $23,862 • OPTION 1 ESTIMATE OF ENGINEERING FEE Rate Schedule: JAN '92 VERSION 10.1 ------------------------------------------------------------------------ ' PHASE 2 JOB NO: 94160.00 WORKING DRAWINGS BILLING RATES DATE: 18-Jun-92 ------------------------------------------------------------------------ ' Project Director 34 MARS @ $105.00 $3,570 Project Engineer 2 M/HRS @ $85.00 $170 Sr. Engr. Structures 46 M/HRS @ $94.00 = $4,324 ' Architect 42 MARS @ $85.00 = $3,570 Junior Engineer 10 M/HRS @ $65.00 $650 Project Designer 18 M/HRS @ $65.00 = $1,170 Senior Designer 24 M/HRS @ $56.00 $1,344 ' Designer 216 M/HRS @ $52.00 = $11,232 Drafter 32 M/HRS @ $45.00 $1,440 Wordprocessor 0 MARS @ $45.00 = $0 Clerical - - - 12 M/HRS-@ $38.00 = $456 - -------------------- SUB-TOTAL IN HOUSE..... 436 MARS $27,926 ------------------------------------------------------------------------ ------------------------------------------------------------------------ REIMBURSABLES DRAFTING (CAD)........ CARS @ $10.00 = $0 COMPUTER.............. _ C/HRS @ $10.00 = $0 ' WORD PROCESSOR........ --___ CARS @ $10.00 = $0 IN HOUSE REPRO ($) ... $200 $200 MILEAGE/TRAVEL ($) ... _ _ $0 MISCELLANEOUS ($) ... $100 = $100 ------------------------------------------------------------------------ TOTAL REIMBURSABLES.... $300 TOTAL IN HOUSE... $27,926 ------------------------------------------------------------------------ THIRD PARTY SERVICES NAME AMOUNT SUBCONTRACTORS....... F TSO ELECTRICAL $1,000 OUTSIDE REPRODUCTIONS $900 PLAN CHECK FEES....... ---------- SUB-TOTAL-THIRD-PARTY-SERVICES............. $1,900 ----------------------------------------------------- ' MARK-UP................ 10 PERCENT $190 --------------------------- - --------- --- -- - TOTAL THIRD PARTY SERVICES................. $2,090 ------------------------------------------------------------------------ ' TOTAL REIMBURSABLES AND THIRD PARTY SERVICE...................... ................ $2,390 ----------------------------------------------------------------------- - SUB-TOTAL JOB EXPENSES............... $30,316 ------------------------------------------------- CONTINGENCY AT ..... 0 PERCENT $0 ------------------------------------------------- ------------------------------------------------- TOTAL FEE ................. $30,316 � • w 1 1 1 1 1 1 1 1 1 ' SELECTED PROJECT EXPERIENCE 1 s � 1 U 0 � a) C � C N `t=t N O � UCO) ce � U 1 o a) oCo a) w co Cc ca 1 U U m U 2 -0 -0 oc o oL U) °r° c a) ca) c o E ?-I (OD d) c gt5 0 `° 0 co � _ 10 ° z .,. 3 .. � . ., O0oc � crno .Noc0 'cm WW v°)iCEaa) 0CCn r<C) CDE2a) Gm 'D c°oaa)) Coco CoCoc°n C7w O -on ° a ,� ° Nc ° c � E o Q ° o c c c co 1 za t5o c o o. c ° o- CD ca o ca 3 i m aE-6 o -0 5 c c �-0 ELr vi ww oo � c' ° 0UccC010- *, o i � 3 � � � u ° � ° gco � a) � " H U cC O O •+ N U w a) ; N a) a) �- •C cC '' O N L a) c 3 O N a t$ Q ' � o- ,- CL) ° � ncc—' ~ oQ- Lac � E3Y ` v� ' ccrnOc�u p � � 3 � C ° � �' Q � c � ornc� � 3 � � � c"aY `� HE °_LO o � aci ¢ p c' � '- N hcs 2) o N ° c �_ _^� N E C ai 0 am o � �uc a 1 � w CU o '- ina�i � � �� � � � cccW � C ° cc � 3 •� ococo ° o ° Ec Qw � � N � �' , � � o a) aoi c 0.c 0 O) °o o � cc Es ov a) Ei 1 .. 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MASON • • PROJECT MANAGER tEDUCATION: California State University, Fullerton Bachelor of Science, Civil Engineering, 1972 California State University, Long Beach Master's Credits, Structural Engineering ' REGISTRATION: California, Civil Engineer, No. 30661, 1979 Randy Mason, a principal of Cash & Associates Engineers, has over twenty years of experience in the areas of project management, civil/structural design and construction contract administration. His project experience includes renovation and new design of office and operation/maintenance complexes in the commercial and industrial field. In addition, Mr. Mason has managed special projects involving the areas of energy management and energy storage design. Prior to joining Cash&Associates Engineers, Mr. Mason was project manager on various types of building ' projects including the Operating and Maintenance Headquarters Complex for Tucson Electric Power Company, a Material Handling and Warehouse Facility for Western Airlines, and the Western Regional Headquarters Facility and Plant Renovation for Synthane Taylor Corporation. He managed other projects for Orange County Transit District,U.S. Department of the Interior,Rockwell International,and United States ' Air Force. Representative projects for which Mr. Mason has served as Project Manager and/or Lead Engineer include: • Industrial engineering and design of vehicle maintenance warehouse including parts storage,truck wash, fuel station and underground oil storage tanks. Project included outdoor storage of bulk maintenance and truck parts, emergency power generation and paving of parking lots; City of Huntington Beach, Department of Public Works, Water Division, California. • Reservoir Hill/Overmyer Booster Pump Station. Upgrade and expansion of existing pump station including extensive site location evaluation. Pump station design included series of variable speed pumps, high flow exhaust system, and hydro-electric power generation. Building required specialized structural design and analysis to accommodate client's extensive roof-mounted equipment requirements; City of Huntington Beach, Department of Public Works-Water Division, Huntington Beach, California. • Thermal energy storage reservoir at Department of Water&Power(DWP), Los Angeles, California. ' Project design consisted of an underground concrete reservoir to store ice water for producing cold water during off-hour peak times; Engineered Automation Systems, Inc., Tustin, California. ' New chiller plant building to house mechanical equipment. Building design incorporated roof- mounted cooling towers; McDonnell Douglas Aircraft Company, Long Beach, California. • Civil, structural and architectural design for an Emergency Generator Building for Rockwell International Corporation; Rockwell Science Center, Thousand Oaks, California. • Responsible for composing performance specifications for the design/build contract for two (2) 200,000 sq. ft. tilt-up warehouses. Warehouses included hazardous storage areas requiring special retention basins,fire walls,fire protection systems, in-rack sprinkler systems,alarm systems ' and auxiliary storage tanks, as well as a fully automated product retrieval system; Bergen Brunswig, Valencia and Sacramento, California. CASH & ASSOCIATES ENGINEERS RANDY H. MASON Page 2 • Operations and maintenance complex for 200 bus fleet composed of a bus wash facility, a two-bay maintenance building with two hydraulic lifts and one pit, a fuel and vacuum facility and an administration complex; Sunline Transit Agency, Thousand Palms, California. • Various civil and structural engineering projects for new facilities and upgrade of existing facilities; ' THUMS Long Beach Company, Long Beach, California. • Various engineering projects for an oil storage tank terminal facility including grading, paving, foundation design, as well as oil leak management, containment and monitoring systems; GATX ' Tank Storage Terminals Corporation, Long Beach, California. • Building A2, tenant improvement project involving relocation of a radar repair facility, electronics standards calibration lab, EO production lab and lunch room; Hughes Aircraft Company, Support Systems, Long Beach, California. Project required detailed move-in sequencing produced on a CPM Scheduling program. ' Building Al, installation of 5,000 square foot TEMPEST room involving equipment layout and SCIF security measures; Hughes Aircraft Company, Support Systems, Long Beach, California. ' Various structural projects including roof beams, equipment foundations and switchgear building; U.S. Borax and Chemical Corporation, Wilmington, California. ' • Design for the renovation of an electronics warfare facility including computer rooms, offices, auxiliary mobile offices and theaters; U.S. Naval TACTS Facility, Fallon, Nevada. • Structural and civil engineering services for the expansion of an existing sulphur pelletizing plant including conveyor system in Wilmington, California and a new sulphur pelletizing plant in Stockton, California; California Sulphur Company, Wilmington, California. • Civil, structural, mechanical and electrical design and management for the Santa Fe Energy Company Central Shipping Terminal composed of oil storage tanks and metered pumping stations near Bakersfield, California. • Project management and engineering for upgrade of bus wash facilities in Garden Grove and Irvine, California; Orange County Transit District. • Building Survey, Long Beach Courthouse,Long Beach,CA. Project management and engineering services to determine the expected performance of an existing 6-story building during earthquake ground motion. Project included extensive computer analyses and computer modelling to simulate ' seismic activity; County of Los Angeles, Internal Services Department/Space Management Consultants, Seattle, Washington. • Structural and civil engineering for HVAC renovation and thermal energy storage facility at Peter J. Pitchess Honor Ranch, Maximum Security Prison, Castaic, California; Engineered Automation Systems, Inc., Tustin, California. • Civil,structural,architectural, mechanical and electrical engineering services for control rooms and warehouses for methane gas recovery plants at six different locations across the country, with varying terrain and soil conditions affecting the foundations and utilities;Getty Synthetic Fuels, Inc. CASH & ASSOCIATES ENGINEERS ' WILFRIDO B. SIMBOL • ORINCIPAL CIVIL ENGINEER EDUCATION: Mapua Institute of Technology, Manila, Philippines Bachelor of Science, Civil Engineering, 1969 ' REGISTRATION: California, Civil Engineer, No. 29699, 1978 Philippines, Civil Engineer, No. 9965, 1969 ' Wilfrido Simbol, a Principal and Lead Civil Engineer at Cash &Associates Engineers, has over twenty-two years of experience in civil and structural design, project specification writing, and cost estimates. Mr. Simbol has been lead civil engineer for numerous projects that include new design of various site ' developments, parking lots and storm drain projects as well as repair and alteration of existing sites. Areas of practice also include street and bridge design, hydrology studies and slope protection. ' Prior to joining Cash & Associates Engineers, Mr. Simbol was manager of the Construction Planning Branch for the Department of National Defense in the Philippines. His responsibilities included designing and providing specifications for construction of an ammunitions plant. Mr. Simbol also was the civilian construction manager for the Construction Division in which he supervised all construction. Representative projects for which Mr. Simbol has served as Project Manager and/or Lead Civil Engineer include: ' Pavement repair and replacement projects, Naval Weapons Station, Fallbrook Annex and sewer system repairs, Naval Weapons Station, Seal Beach under an annual contract; Naval Weapons Station, Seal Beach, California. • Grading plan, on-site utility plan and street improvement modifications for construction of new headquarters facility, Valencia, California; U.S. Borax & Chemical Corporation. • Access roadways, parking lots and drainage projects at major refinery facility; Ultramar Refining, Wilmington, California. • Site improvements, inspection and repairs of underground sewer system at Naval Housing, San Pedro, California; U.S. Navy, Western Division, San Bruno, California. • Various site grading, drainage, parking lots, roadways, sanitary system, storm drainage projects; Hughes Aircraft Company, Ground Systems Group, Fullerton, California. • Extension of onshore utilities for new Berthing/Repair Pier 12 at Naval Station San Diego, California; U.S. Navy, Western Division, NAVFACENGCOM, San Bruno, California. ' Grading plan, on-site utility plan and on-site storm drainage plan for new Wilmington Branch Library. Services included designs for parking lot, access driveway, paving and striping; Ernest P. Howard & Associates, A.I.A./County of Los Angeles, Los Angeles, California. • Replacement of existing underground gas piping distribution system consisting of 18,900 lineal feet of 6- and 10-inch steel main including trenching through paved areas, removal or abandonment of old lines, installation of new piping, road crossings, testing of system, and backfill and resurfacing; City of Long Beach, California. • Civil design, drawings, specifications, and cost estimate for the Camino Centroloma Storm Drain 4,800 lineal feet of 84-inch storm drain and associated drainage structures including calculations to determine the 100 year storm run-off for 460 acres of off-site and 65 acres of on-site tributary area; Hughes Aircraft Company, Ground Systems Group, Fullerton, California. CASH & ASSOCIATES ENGINEERS ' WILFRIDO B. SIMBOL Page 2 • Feasibility study and report including evaluation and recommendations for 68,000 lineal feet of pipeline for a wastewater gathering system; Oil Operators, Long Beach, California. ' Preparation of (3) separate atlases showing existing sewer, water and petroleum lines within the boundaries of Signal Hill; City of Signal Hill, California. • Santa Ana Flood Plains Study included report and cost estimates for analysis of flood potential ' hazard for (6) proposed building sites in the Orange County, California area. Report included conclusions and recommendations to alleviate flood potential hazards; Hughes Aircraft Company, Microelectronic Systems Division, Irvine, California. • Stearns Street improvements including resurfacing and repair, pavement analysis and correction of drainage problems; City of Long Beach, Long Beach, California. • Utilities Technical Study for Marine Corps Air Stations El Toro and Tustin, California. Included research of existing utilities,computer analysis of existing systems and recommendations for future needs; U.S. Navy, Western Division, San Bruno, California. ' Fresh water storage tank, pump station, and water distribution system for waterfront improvement project at the Naval Shipyard, Long Beach, California. 1 CASH & ASSOCIATES ENGINEERS MICHAEL D. EBY • • SENIOR CIVIL ENGINEER ' EDUCATION: California State University at Long Beach Bachelor of Science, Civil Engineering, 1967 REGISTRATION: California, Civil Engineer, No. 24172, 1974 Michael Eby, a Senior Civil Engineer at Cash & Associates Engineers, has over twenty four years of experience in a wide variety of civil engineering specialties that includes work on both public works and private engineering projects. Responsibilities have included engineering consulting, project management, ' project engineering and lead design. Mr. Eby has worked, as a consultant,with the County of Los Angeles and the City of Torrance as well as for various private engineering firms in Orange and Ventura Counties. His specific skills include experience performing alignment calculations, basic environmental impact analysis, grading design, basic signing and striping layout,commercial site design and management, cost estimating, drafting,dry utility coordination, entitlement processing, erosion control,feasibility studies,field coordination of design during construction, flood plain analysis, hydraulic analysis, hydrological analysis, industrial site design and management, legal descriptions, open channel design, plan layout, preliminary engineering, project budgeting and scheduling, troubleshooting, reclaimed water design, report preparation, research, residential site design and management, sewer plan design,slope analysis,specific plan preparation,storm drain system design,street design, supervision of design personnel,tentative tract map preparation, and water plan design. Mr. Eby's experience has given him the skills to work effectively with the local, state and federal governments as well as various public utility agencies. ' Representative project experience includes: • Upgrade and expansion of a hazardous waste processing/transfer facility. Work included grading and paving plans, horizontal controls, utility layout plan,and off-site street improvements for Rollins Oil Process Company, Los Angeles, California. • On-site water plans for installation of fire protection equipment as part of an upgrade/expansion project at Procter and Gamble warehouse/manufacturing facilities, Oxnard, California, for Gage- Babcock &Associates, Inc., Cerritos, California. ' Preliminary engineering, entitlement, planning and cost analysis for backbone improvements to construct a 1,005 acre specific plan community in Corona, California consisting of 3,200 dwelling units, a commercial site, schools, parks, water reservoirs and a sewerage treatment plant. • Design of a 2.2 mile long sewer trunk system and a major water main system including extensive street improvements as part of an infrastructure renovation project in an older section of the City of Santa Buenaventura (Ventura, California). • Feasibility studies for residential developments in the Rancho California area. ' Backbone street, drainage, traffic channelization and dry utility improvements including a freeway overcrossing for a City of Irvine assessment district project. • Preparation of a flood damage analysis report for a residential development near Las Vegas, Nevada. • Project management and design for the Northwood 3 backbone residential development in Irvine including street, storm drain, grading, sewer, domestic water, reclaimed water and dry utility (television, telephone and electrical) improvements. CASH & ASSOCIATES ENGINEERS MICHAEL D. EBY • • Page 2 ' Preparation of an evapotranspiration and drainage analysis report for a multi-use development in Irvine, California near a wetlands area. • Design for a unique reinforced concrete box drainage system; City of Oxnard, Oxnard, California. ' 0 Preparation of final subdivision designs including grading, streets, water and sewer systems, drainage, dry utilities, traffic control, record maps, legal descriptions and maps plus coordination with architects, landscape architects and other consultants for various residential and commercial developments in Southern California. • Preliminary engineering and/or final engineering for commercial subdivision developments throughout Orange County, California. Projects included: a commercial office complex,Anaheim; industrial complex,San Clemente; congregate care facility, Dana Point; medical center, Irvine; and a convalescent home/senior citizen center, Anaheim. • Design for a combined open channel and underground drainage system in the City of Irvine, Irvine, 1 California. • Completion of preliminary and final engineering design and processing for an industrial park in Camarillo, California. • Civil design for two (2) separate master planned drainage systems; City of Anaheim, Anaheim, California. • Detailed drainage analysis and design for Denny's Restaurant developments in Corona, Irvine,San Clemente, Brea, City of Ventura, Laguna Canyon area, Los Angeles Airport, Moorpark, San Dimas, Simi Valley, Santa Ana, and Pomona, as well as unincorporated areas of Riverside, Ventura and Orange Counties. Work also included various sites in the eastern United States. • Design and management for approximately 3 miles of backbone storm drain system for Phase II of the Rancho San Clemente planned residential, commercial and industrial development in San Clemente, California. ' Protective modifications and restoration for flood damaged slopes along Matilija Creek near Ojai, California. Work performed for the Ventura County Flood Control District. • Extensive hydrological analysis for The Irvine Company to determine flooding potential for existing and proposed developments in northern portions of the City of Irvine, California. • Preparation of a flood plain analysis for a portion of the J01 Aliso Creek facility, El Toro, California. • Preparation of sections as well as complete environmental impact reports (EIP) for various public and private projects in Orange, San Bernardino, Los Angeles and Ventura Counties. • Field supervision and technical analysis of groundwater replenishment efforts by the Los Angeles County Flood Control District. CASH & ASSOCIATES ENGINEERS ROBERT A. EBERHART 0 • SENIOR ENGINEER EDUCATION: California Polytechnic State University, San Luis Obispo Bachelor of Science, Architectural Engineering, 1963 REGISTRATION: California, Civil Engineer, No. C19790, 1969 ' Bob Eberhart has over twenty-five years of structural and civil engineering experience, including extensive structural design experience in industrial, cogeneration and petrochemical facilities. Prior to joining the Cash & Associates Engineers' staff, Mr. Eberhart served as Manager of the Structural, Architectural and ' Civil Departments at H.W. Campbell & Associates, Santa Ana, California for ten years. Mr. Eberhart has been involved in numerous building projects including buildings for Naval Stations at San Diego and Camp Pendleton, B.F. Goodrich, Edwards Air Force Base, Saudi Petrochemical Refinery and Circus World in Orlando, Florida. Mr. Eberhart has served as the Senior Structural Engineers for a variety of projects including petrochemical facilities; water, sewage and hazardous waste treatment plants; pumping stations; bridges; and cogeneration facilities. Representative project experience for which Mr. Eberhart has served as Project Manager and/or Lead Engineer and/or Lead Structural Design Engineer includes: • 30,000KW Power Generation Facility; California Portland Cement Company, Colton, CA. Project included design for (2) 15,000 KW turbine generator foundations, coal fired boiler support structure, waste heat boilers and retrofit into existing kiln systems, water and cooling water facilities, control building, electrical substation and various support facilities. • Central Plant Project; University of California, Irvine, CA. Project included design of central plant building and support equipment, cooling tower structure and below-grade walk through utility tunnels. • Central Plant Project; California State University, Dominguez, CA. Project included design of central plant building and support equipment, cooling tower structure and below-grade walk through utility tunnels. • PVC Compounding Facility; B.F.Goodrich, Carson,CA. Project included 4-story equipment tower as well as modifications to existing facilities and a 12,000 square foot warehouse. • Central Plant; Martin Luther King Jr. Hospital, Los Angeles, CA. Project included design of central plant building and support equipment, cooling tower structure and below-grade walk through utility tunnels. • Los Angeles County Water Treatment Plant; Inglewood,CA. Project included water storage tank, various concrete clarifier and treatment basins, office/pumping building constructed over main storage tank, and various equipment support structures. • Stroke Rehabilitation Center; Rancho Los Amigos Hospital, Downey, CA. Project engineering for a 4-story building, central plant and utility tunnels. ' Numerous large equipment foundations and structures over a five year period for various sites throughout ARCO Refinery, Carson, CA. • Saudi Petrochemical Facility; AI Jubail, Saudi Arabia. Project engineer for all buildings including main administration building,training facilities,medical facilities,warehousing,shops,maintenance complex and substations. 1 CASH & ASSOCIATES ENGINEERS ROBERT A. EBERHART ' Page 2 • Aliso Canyon Waste Water Treatment Plant;South Laguna,CA. Included clarifiers,settling basins, aeration basin, pumping station, office facilities and various support structures. ' Hazardous Waste Facility; I.T. Corporation; El Centro, CA. Structural design for complete loading and unloading facilities, storage and process support facilities. • Armory building, electrical maintenance shop and an automobile maintenance facility; Marine Corps Base, Camp Pendleton, CA. • Degaussing facility; U.S. Navy, Point Loma Naval Base, California. • Field engineer for two years for the SASOL Coal Gasification Plant, South Africa. CASH & ASSOCIATES ENGINEERS BLAKE R. ECKERLE • • SENIOR ENGINEER EDUCATION: Santa Ana Community College e Associate Arts, 1973 California Polytechnic State University, San Luis Obispo Bachelor of Science, Architectural Engineering, 1976 REGISTRATION: California, Civil Engineer, No. C30379, 1979 Mr. Eckerle has had over fourteen years design experience in wood, masonry, concrete and steel construction. As a Senior Engineer with Cash & Associates Engineers, he has provided project management, engineering design, calculations, specifications and cost estimating for a variety of diverse projects. He has a particular talent for finding creative solutions to difficult design problems. In addition, his thoroughness in checking calculations and ability to coordinate the drawings of various engineering disciplines, enable him to provide complete and correct detailed construction documents. Mr. Eckerle's experience in computer analysis and programming has increased Cash & Associates Engineers capability to provide complete and faster design services. He is responsible for implementing engineering software and training others on in-house computer systems. He is also responsible for CADD systems management. The following is a partial list of representative projects for Mr. Eckerle: • Building 81, McDonnell Douglas Aircraft Company, Long Beach, CA. Structural design and analysis for seismic upgrade of existing building; and design of switchgear platform for SPARVAN Engineers, Long Beach, California. • Structural designs, analysis and calculations for various tenant improvement projects; Rockwell International Corporation, Newport Beach and Newbury Park, California. • Inspection of various buildings and structures including report with proposed schedule for various remedial measures at U.S. Borax & Chemical Corporation, Wilmington and Boron, California. • Structural inspection of existing U.S. Naval personnel housing in San Pedro, California for a wholesite repair project; U.S. Navy, Western Division, San Bruno, California. • Building 505, structural design and analysis for equipment canopy modifications; Hughes Aircraft Company, Fullerton, California. ' Feasibility study to assess structural damage to Building 598; U.S. Marine Corps Logistics Base, Barstow, California. • Computer analysis, preparation of contract documents to correct deficiencies and field observations during construction for seismic upgrade to an existing six story structure; U.S. Borax & Chemical Corporation, Boron, California. • Structural calculations, design and cost estimate for pistol range baffel canopy at Marine Corps Air Station, El Toro, California. • West Seventh Street Container Terminal, structural engineering for design of new administration building/truck entry complex and marine operations building at new shipping terminal;Port of Long Beach, Long Beach, California. CASH & ASSOCIATES ENGINEERS BLAKE R. ECKERLE Page 2 • Pier J, Berths 266-270 Container Terminal, structural engineering for design of new administration 1 building/truck entry complex and marine operations building at new shipping terminal;Port of Long Beach, Long Beach, California. • Structural analysis of an existing 6-story Los Angeles County Courthouse building, Long Beach, California as part of a project for seismic evaluation of structure. Project included computer modelling to simulate seismic activity and determine effects on structure; Space Management Consultants, Seattle, Washington. i 1 i CASH & ASSOCIATES ENGINEERS ISSUE DATE(MM/DD/YY) _sF: <�ti;<u'Y'�s;:i:= i1.,�'+�.i�:��� �'^.''• 'i.+,s 6..n. x.� .� fi NC r� c'$ �` � s,a.,� � m,"$�. 1/04/91 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND Ina Cr O W e 1 I Insurance Agency CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE r O. Box 19501 DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE Y3 Corporate Park, Suite 200 POLICIES BELOW. I T-v i n e, CA 927 1 3-9 50 1 COMPANIES AFFORDING COVERAGE COMPANY LETTER A INSURED COMPANY LETTER B I _ - Cash $, Associates Engineers LETTERNY C i 5772 Balsa Avenue, Suite 100 j Huntington Bch CA 92649 COMPANY LETTER D I COMPANY RAGES LETTER E D e s a n P iCOVE � , � rr rofessionals Ins Co. ae>4ti'� ...ae_ _.a. L^rtr2:+ax' 3,.. Sr' nsw•,.a.'r�'",,�aih �..•a`-"'-,w' .xi,.," :''c�ew?=rS 'J`+'S`+ ..Lpa .,r�.+s*V "'`! t»�R, ",;` "a" ya t .x;a n THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED O FTHE INSURED NAMED ABOVE OR THE�POLICY PERIOD a ..., F,m ERE , j INDICATED, NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. TYPE OF INSURANCE ` 'LTR: .. -.. .- POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION' DATE(MM/DD/YY) I DATE(MM/DD/YY) ! LIMITS GENERAL LIABILITY _ i GENERAL AGGREGATE $ 'COMMERCIAL GENERAL LIABILITYK'FOR PROFESSIONAL L I AB I t I TY ;COVERAGE, PRODUCTS-COMP/OP AGG $ OWN'CLAIMS MADE occuR HE AGGREGATE LIMIT Is HE TOTAL INS g A--DV.INJURY $ ER'S&CONTRACTOR'SPRO VAILABLE FOR ALL t,OVERED CLAIMS PREcj_ i7f c&,RRENCE _ 'A __ - _WITHIN THE POLICY PER I OO. THE LIMIT 'WI ,,IAGE(Anyone tire) $ _..._....__._.......-(,A --- BE REDUCED BY PAYMEIVI'S £JIF .INDEMNITY A�.ExPENSE(Anyoneperson>,'$ AUTOMOBILE LIABILITY EXPENSE. ;ANY AUTO COMBINED SINGLE 'ALL OWNED AUTOS LIMIT $ I SCHEDULED AUTOS BODILY INJURY !HIRED AUTOS I (Per person) _ :$ _ _._' NON-OWNED AUTOS AP?ROVE?l C S,' T( i'rORM: ...__._.------._.............._ _ - GAIL t Tv ! Il GS' i�tOrP.eJL (ParILY accident) $ IGARAGE LIABILITY ( ) By: Deput 'i y Attorney --------- PROPERTY DAMAGE EXCESS LIABILITY "i � EACH OCCURRENCE i;UMBRELLA FORM E $ I :OTHER THAN UMBRELLA FORM (AGGREGATE $ WORKER'S COMPENSATION AND STATUTORY LIMITS /-fir ul __— _.... EACH ACCIDENT $ EMPLOYERS'LIABILITY -"-- ------ DISEASE POLICY LIMIT $ OTHER *PL.461315 DISEASE EACH EMPLOYEE $ PROFESSIONAL 1� {11/91 11/01/92 LIADILITY $1, 000, 000 EA CLAIM AND $2, 000, 000 IN SCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/SPECIAL ITEMS THE AGGREGATE Project 3055 **Except if cancelled for non-payment, then 10 _RTIFICATE HOLDER ,.1 � � days notice will be given.•-- ._,.f,,.,,.�zJ:�z�_. �'���' k:`r�>r� CANCELL`A7'IQN fi� a„a F.�F • SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED-BEFORE THE. ity of Huntington Beach EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL 1 t t n: Don N013 I e MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TOO. Box 190 ~' LEFT, �q�6cfiA4AC F�cRoc7N�DG t�(76X� K ''' Xgt9�X�X�,gCX�,@DQ�9C�5(4�+C�3d lu n t i n g t o n teach, Ca 92646 x �RIRED REPRESENTATIVE AUTHORIZED REPRESENTATIVE ORD�25 S CO C R ORATIONa1990 ISA �9��®* ® ® ® ISSUE DATE(MM/DD/YY) !� M. 7/1 /92 PRODUCER - .. 'r" THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND ' CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE The Dougherty Company, Inc. DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE P.O. BOX 7277 POLICIES BELOW. Long Beach, CA 90807 i COMPANIES AFFORDING COVERAGE coru+PnNv LE IIA American Alliance Insurance Co. COMPANY INSURED LETTER B American National Fire Insurance Co. Cash S Associates Engineers COMPANY C P.O. Box 38 Associated Indemnity Corporation Long Beach, CA 90801 COMPANY D LETTER COMPANY E LEITER _ THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. CO TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION LIMITS LTR DATE(MM/DD/YY) DATE(MM/DD/YY) GENERAL LIABILITY Excludes Professional Liability BODILY INJURY OCC. $ COMPREHENSIVE FORM BODILY INJURY AGG. $ PREMISES/OPERATIONS •, .•' �' - PROPERTY DAMAGE OCC. $ ' UNDERGROUNDS EXPLOSION R COLLAPSE HAZARD PROPERTY DAMAGE AGG. $ PRODUCTS/COMPLETED OPER. PAC 7291 072 7/1 /92 7/1 /93 BI&PD COMBINED OCC. $ 1 ,000,000. CONTRACTUAL' "` - ''� '• - 81&iPD COMBINED AGG. $ 1 ,000,000. INDEPENDENT CONTRACTORS PERSONAL INJURY AGG. $ 1 ,000,000. BROAD FORM PROPERTY DAMAGE PERSONAL INJURY AUTOMOBILE LABILITY BODILY INJURY $ ANY AUTO (Per person) ALL OWNED AUTOS(Priv.Pass. ) CAP 7028737 7/1 /92 7/1�/93 BODILY INJURY $ id Other Than Per accident) ALL OWNED AUTOS( ) ( ) Priv. Pass, HIRED AUTOS V NON-OWNED AUTOS - APPROVED AS 0 F R14: PROPERTY DAMAGE $ GARAGE LIABILITY GAIL HUTTOi, Ci y Attorney BODILY INJURY& By: Deputy i Attorney PROPERTY DAMAGE $ 11000,000. COMBINED EXCESS LIABILITY /f� EACH OCCURRENCE $ UMBRELLA FORM �/ �' 1 _ AGGREGATE $ — OTHER THAN UMBRELLA FORM ll WORKER'S COMPENSATION STATUTORY LIMITS AND EACH ACCIDENT S 1-.0001 000._ W Z P 80524500 7/1 /92 7/1 /93 DISEASE—POLICY LIMIT ` $ 1_, L00-0 _�- EMPLOYERS'LIABILITY 00 DISEASE—EACII EMPLOYEE 5 OTHER DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/SPECIAL ITEMS " ALL OPERATIONS - U.S.A. Additional Insured Endorsements Attached. SHOULD ANY OF THE ABOVE DESC';I'3ED POt_ICf';_S BE CANCELLED BEFORE THE Attn; Risk Management Division EXPIRATION DATE THEREOF, THE ISSUING CONIPANY WILL XX!XX`XXXx) City of Huntington Beach MAIL_3-0— DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER iJAMED i0 TiiE 2000 Main St. LEFT. XXXXIXXiXXXXXXxixX.XXX()CxIcxxxxx)X+xxxxExxxxxxx� Huntington Beach, CA 92648 xlxxxxxX(XXKXo IX-XX)>-xxXIxxXxxxIxxxxxxxxxXxxxxxxx;. AUTHORIZED RE RESEN IVE REQU FOR CITY COUNA ACTION Date September 8 , 1992 Submitted to: Honorable Mayor and City Council Submitted by: Michael T. Uberuaga, City Administrator Prepared by: Louis F. Sandoval, Director of Public Work` Subject: DESIGN OF HUNTINGTON BEACH WELL NO. 5 BUILDING Consistent with Council Policy? [x] Yes [ ] New Policy or Exception Statement of Issue, Recommendation, Analysis, Funding Source,Alternative Actions,Attachments: —i'PROVED BY CITY COUNCIL L C> din �19IE5- Statement of Issue: c Y cRA i Proposals were requested from qualified civil engineering firms to design a new pump station building for Huntington Beach Water Well No. 5 . Recommendations: 1. Approve the selection of Cash and Associates to provide the Design and Engineering Services for this project. 2 . Appropriate $35, 500 from the Water Reserve Fund. 3 . Authorize the Mayor and City Clerk to execute the attached Consultant Agreement with Cash and Associates Engineering for a fee not to exceed $35, 550. Analysis: The Water Division must bring the present pump station up to modern day building code and standards. The building is a safety hazard as it is too small to accommodate the equipment that is housed within. The use of chlorine gas to disinfect the water supply is currently located on site but does not meet current City adopted Uniform Fire Code Standards. The Water Division staff does not have the necessary expertise to perform the design and engineering services needed for this project. Therefore, pursuant to Chapter 3 . 03 Professional Services of the Municipal Code, proposals were solicited from qualified firms. Proposals were received on June 26, 1992 . Staff has reviewed each of the three proposals received and recommends the selection of Cash and Associates. • • RCA - DESIGN OF HUNTINGTON BEACH WELL NO. 5 BUILDING September 8, 1992 Page two Funding Source• The amount of $35, 000 was budgeted and approved in FY 91/92 for the design of this project, however, time restraints did not allow sufficient time to award the contract before the fiscal year retired. It is recommended that $35, 550 be reappropriated from the Water Reserve Fund. Attached is a Fiscal Impact Statement. Alternative Actions: 1. Deny request and direct staff on how to proceed. 2 . Forego the project. Attachments• 1. Request for Proposal, dated June 2 , 1992 2 . Consultants Proposal, dated June 25, 1992 3 . Consultant Agreement 4 . Fiscal Impact Statement LFS:JRR:HJ:bb CITY OF HUNTINGTON BEACH INTER-DEPARTMENT COMMUNICATION HUNTINGTON BEACH TO: ALL DEPARTMENT HEADS FROM: RAY SILVER, ASSISTANT CITY ADMINISTRATOR DATE: APRIL 7, 1992 SUBJECT: NEW INFORMATION FOR RCA'S WHICH INCLUDE REQUEST FOR CONSULTANT SERVICES Listed below are the issues that shall be addressed in every RCA which recommends the hiring of outside consultants. Consultant services are not to be confused with functions that have been privatized on a permanent basis such as tree trimming, equipment maintenance contracts, or forensic services. The purpose of requiring this information in every RCA is to provide the City Council and the public with a better understanding and justification as to why these tasks cannot and should not be done by existing city staff. Following are six criteria that shall be reviewed in every RCA requesting consultant services. 1) Clearly define the task to be done by a consultant and differentiate it from similar tasks normally performed by staff. 2 ) Describe why existing staff cannot perform the desired work without going outside the organization. 3) If there are other Council or city priorities which take precedence, explain what other tasks could be deferred to allow staff to perform the work that would otherwise be done by a consultant. 4 ) Describe in financial terms the cost/benefit to the city of using a consultant rather than having staff perform the task. 5) Completely describe the alternatives that staff would recommend to using an outside consultant to perform the task in question. 6) State any legal requirements that may require the use of a consultant since staff may not have the credentials to perform a certain function. If you have any questions or comments regarding the above, please contact me. -CITY OF HUNTINGTON BEACH 2000 MAIN STREET P. 0. BOX 190 CALIFORNIA 92648 Louis F. Sandoval Public Works Department Director (714) 536-5431 June 2 , 1992 SUBJECT: Request for Proposal Huntington Beach Well No. 5: The City of Huntington Beach, Department of Public Works, Water Division, is requesting proposals from qualified, civil engineering firms for the preparation of a preliminary engineering design report, construction cost estimate, preparation of final working drawings and contract specifications, up to the award 1 of the construction contract. The Scope of Work for which proposals are being solicited includes the following tasks: IV. PRELIMINARY DESIGN REPORT: A. Review all drawings and specifications for Huntington Beach Well No. 5 current site/building. B. Prepare a comprehensive design analysis of the structural analysis of any proposed work to meet current uniform building code requirements, the American Water Works Association guidelines and Hydraulic Institute Standards. C. Performance of all necessary field investigations and measurements, survey, geotechnical, etc. D. Formulate options and make recommendations to the City for the following: 1. Well No. 5 Pump Station: a. Design a new, larger building using the current design and pumping capacities as a guide. b. Analyze the options of using existing engine mounting foundation, all piping, engine controls, and telemetering equipment that will be installed within the new pumping station building. Request for Proposal Well No. 5 - continued June 2 , 1992 Page 2 C. Well head and related equipment to be housed in a separate building. d. Demolish existing station. 2 . Submit preliminary design report (minimum three copies) incorporating the results of analysis and findings of the tasks above. It shall include the following: a. Geotechnical findings. b. Economic findings. C. Sketches showing complete site plan. --- d. Preparation of a construction cost estimate. E. Submit for review, plans at the 25% , 50% and 90% completion stages. Submit specifications at the 50% and 90% stages. F. Furnish a final construction cost estimate. G. Based on approval of preliminary plans, specifications and final cost estimate, the consultant shall provide twenty (20) sets of the following: 1. Final construction drawings. 2 . Contract Specifications. 3 . Final Bid Package. H. Plans to be 100% completed by November 2 , 1992 . II. GENERAL REQUIREMENTS: A. The consultant will furnish proof of the following minimum insurance requirements with their proposals: 1 . General Liability Coverage -' $1, 000, 000. 00 CSL per occurrence (Note: If provided coverage is under a form that includes a designated general aggregate limit, the aggregate limit must be no less than $1, 000, 000. 00) . 2 . Professional Liability Coverage - $500, 000 . 00 per occurrence (Note: A claim made policy is acceptable) . Request for Proposal Well No. 5 - continued June 2 , 1992 Page 3 3 . Workers Compensation Coverage in an amount of not less than: a. $1, 000, 000 . 00 bodily injury by accident, each occurrence, and b. $1, 000, 000 . 00 bodily injury by disease, each employee, and C. $250, 000. 00 bodily injury by disease, policy limit. B. Proposals for this project must be submitted to the attention of Marilyn Goldstein, City of Huntington Beach, Purchasing Department, 2000 Main Street, P.O. Box 190, Huntington Beach, California 92648 , no later than 4 : 00 P.M. on June 26, 1992 , with the notation Well No. 5 on the envelope. Four sets of proposals, minimum, are required. C. Each proposal should include the following information: 1. A list of similar projects that your design team has recently worked on. 2 . A Statement of Understanding as to the Scope of Work and the tasks necessary to complete the project. 3 . A brief outline of how your firm will handle the project,,, if awarded. 4 . A time schedule for completing the project. 5 . A detailed list of each task to be performed and corresponding man hours and costs for each task, number each task as outlined. This will be used in establishing progress payments. 6. Your fee, based on an hourly rate. A maximum not-to- exceed fee also should be specified. Submit the item in a separate sealed attached envelope with the notation Fees. D. All consultants are required to view the project site and attend a Proposal Development Meeting on June 11, 1992 , at 10 : 00 a.m. The. site is located at 8651 Warner Avenue. This location is 'between Magnolia .and Newland Streets in Huntington Beach. Request for Proposal Well No. 5 - continued June 2 , 1992 Page 4 E. After the receipt of the proposals, the proposals will be screened and ranked relevant to: 1. Expertise and experience. 2 . The approach to be used as outlined in the proposal. 3 . Ability to complete the project in a timely manner. Should you have any questions regarding this request, please call Howard Johnson, Water Production Supervisor and Project Engineer, at (714) 536-5503 . ery truly y urs, b4 9irect ouis Sandoval r of Public Works LFS:JRR:HJ:bb cc: Robert Eichblatt Jeffrey R. Renna Howard Johnson I W m � 1 W W cn _Z ZWLLF- J O ch Y W Z n- J m t Q- ai Z p V QW W . � o Q x a W W z Or U O ca W v W U W 03 Z IW O IL U. W Q z U) x a . W _z z ° � J LLL LLI Z _ _ x Q W � N 1 X W 3NI-1 Ald�idOdd CITY OF HUNTINGTON BEACH INTER-DEPARTMENT COMMUNICATION HUNTINGTON BEACH TO: MICHAEL T. UBERUAGA, City Administrator FROM: ROBERT J. FRANZ, Deputy City Administrator SUBJECT: REQUESTED FUNDING FOR PROFESSIONAL SERVICES ASSOCIATED WITH PUMP STATION DESIGN, FIS 93-11 DATE: AUGUST 7, 1992 As required by Resolution 4832, a Fiscal Impact Statement has been prepared for the proposed appropriation of $35,550 for purposes of designing a new pump station building for the Huntington Beach Water Well No. 5. Upon approval of the City Council , the balance of the unaudited, undesignated Water Fund would be reduced to $5,135,000. DAN T. VILLELLA Acting Deputy City Administrator DTV:skd WPADSERT: 1044 • • CONSULTANT AGREEMENT BETWEEN THE CITY OF HUNTINGTON BEACH AND CASH & ASSOCIATES, ENGINEERS FOR DESIGN SERVICES TO REPLACE THE PUMP HOUSING ENCLOSING WELL NO. 5 TABLE OF CONTENTS SECTION PAGE 1. WORK STATEMENT . . . . . . . . . . . . . . . . . . . . 1 2 . CITY STAFF ASSISTANCE . . . . . . . . . . . . . . . . 2 3 . TIME OF PERFORMANCE . . . . . . . . . . . . . . . . . 2 4 . COMPENSATION . . . . . . . . . . . . . . . . . . . . . 2 5 . EXTRA WORK . . . . . . . . . . . . . . . . . . . . . . 2 6 . METHOD OF PAYMENT . . . . . . . . . . . . . . . . . . 3 7 . DISPOSITION OF PLANS, ESTIMATES AND OTHER DOCUMENTS 4 8 . INDEMNIFICATION AND HOLD HARMLESS . . . . . . . . . . 5 9 . WORKERS ' COMPENSATION . . . . . . . . . . . . . . . . 5 10 . INSURANCE . . . . . . . . . . . . . . . . . . . . . 6 11 . CERTIFICATES OF INSURANCE; ADDITIONAL INSURED ENDORSEMENTS . . . . . . . . . . . . . . . . . . . . . 7 12 . INDEPENDENT CONTRACTOR . . . . . . . . . . . . . . . . 7 13 . TERMINATION OF AGREEMENT . . . . . . . . . . . . . 8 14 . ASSIGNMENT AND SUBCONTRACTING . . . . . . . . . . . . 8 15 . COPYRIGHTS/PATENTS . . . . . . . . . . . . . . . . . . 8 16 . CITY EMPLOYEES AND OFFICIALS . . . . . . . . . . . . 8 17. NOTICES . . . . . . . . . . . . . . . . . . . . . . 9 18 . IMMIGRATION . . . . . . . . . . . 9 19 . LEGAL SERVICES SUBCONTRACTING PROHIBITED. . . . . . . . 9 20 . ENTIRETY . . . . . . . . . . . . . . . . . . . . . . 10 CONSULTANT AGREEMENT BETWEEN THE CITY OF HUNTINGTON BEACH AND CASH & ASSOCIATES, ENGINEERS FOR DESIGN SERVICES TO REPLACE THE PUMP HOUSING ENCLOSING WELL NO. 5 THIS AGREEMENT, made and entered into this 8th day of _ September , 1992, by and between the CITY OF HUNTINGTON BEACH, a municipal corporation of the State of California, hereinafter referred to as "CITY, " and CASH & ASSOCIATES, ENGINEERS, a California corporation, hereinafter referred to as "CONSULTANT. " WHEREAS, CITY desires to engage the services of a consultant to provide engineering design services to replace the pump housing enclosing Well No. 5 in the City of Huntington Beach; and Pursuant to documentation on file in the office of the City Clerk, the provisions of HBMC Chapter 3 . 03 relating to procurement of. professional service contracts has been complied with; and CONSULTANT has been selected to perform said services, NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows : 1. WORK STATEMENT CONSULTANT shall provide all services as described in OPTION 2 of CONSULTANT' S Proposal dated June 25, 1992 (hereinafter collectively referred to as Exhibit . "A" ) , which is attached hereto and incorporated into this Agreement by this reference. Said services shall sometimes hereinafter be referred to as "PROJECT. " CONSULTANT hereby designates Randy H. Mason, who shall represent it and be its sole contact and agent in all consultations with CITY during the performance of this Agreement . AJFk 8/92413 1 • 2 . CITY STAFF ASSISTANCE CITY shall assign a staff coordinator to work directly with CONSULTANT in the performance of this Agreement . 3 . TIME OF PERFORMANCE Time is of the essence of this Agreement . The services of the CONSULTANT are to commence as soon as practicable after the execution of this Agreement and all tasks specified in Exhibit "A" shall be completed no later than four (4) months from the date of this Agreement . These times may be extended with the written permission of the CITY. The time for performance of the tasks identified in Exhibit "A" are generally to be as shown in the Scope of Services on the Work Program/Project Schedule. This schedule may be amended to benefit the PROJECT if mutually agreed by the CITY and CONSULTANT. 4 . COMPENSATION In consideration of the performance of the services described herein, CITY agrees to pay CONSULTANT a fee not to exceed Thirty Five Thousand, Five Hundred Fifty Dollars ($35, 550) . 5 . EXTRA WORK In the event CITY requires additional services not included in Exhibit "A, " or changes in the scope of services described in Exhibit "A, " CONSULTANT will undertake such work after receiving written authorization from CITY. Additional compensation for such extra work shall be allowed only if the prior written approval of CITY is obtained. AJFk 8/92413 2 6 . METHOD OF PAYMENT A. CONSULTANT shall be entitled to progress payments toward the fixed fee set forth herein in accordance with the progress and payment schedules set forth in Exhibit A" . B. Delivery of work product : A copy of every technical memo and report prepared by CONSULTANT shall be submitted to the CITY to demonstrate progress toward completion of tasks . In the event CITY rejects or has comments on any such product, CITY shall identify specific requirements for satisfactory completion. Any such product which has not been formally accepted or rejected by CITY shall be deemed accepted. C. The CONSULTANT shall submit to the CITY an invoice for each progress payment due. Such invoice shall : 1) Reference this Agreement; 2) Describe the services performed; 3) Show the total amount of the payment due; 4) Include a certification by a principal member of the CONSULTANT' S firm that the work has been performed in accordance with the provisions of this Agreement; and 5) For all payments include an estimate of the percentage of work completed. Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is making satisfactory progress toward completion of tasks in accordance with this Agreement, CITY shall promptly approve the invoice, in which event payment shall be made within thirty (30) days ' of receipt of the invoice by CITY. Such approval shall not be unreasonably withheld. If the CITY does not AJFk 8/92413 3 approve an invoice, CITY shall notify CONSULTANT in writing of the reasons for non-approval, within seven (7) calendar days of receipt of the invoice, and the schedule of performance set forth in Exhibit "A" shall be suspended until the parties agree that past performance by CONSULTANT is in, or has been brought into compliance, or until this Agreement is terminated as provided herein. D. Any billings for extra work or additional services authorized by the CITY shall be invoiced separately to the CITY. Such invoice shall contain all of the information required above, and in addition shall list the hours expended and hourly rate charged for such time. Such invoices shall be approved by CITY if the work performed is in accordance with the extra work or additional services requested, and if CITY is satisfied that the statement of hours worked and costs incurred is accurate. Such approval shall not be unreasonably withheld. Any dispute between the parties concerning payment of such an invoice shall be treated as separate and apart from the ongoing performance of the remainder of this Agreement . 7 . DISPOSITION OF PLANS, ESTIMATES AND OTHER DOCUMENTS CITY acknowledges that CONTRACTOR' S plans and specifications are instruments of professional service; nevertheless, CONTRACTOR agrees that all materials prepared hereunder, including all original drawings, designs, reports, both field and office notes, calculations, maps and other documents shall be turned over to CITY and shall become its property upon PROJECT completion or earlier termination of the Agreement . In the event this Agreement is terminated, said materials may be used by CITY in compliance of the PROJECT; however, CITY agrees to hold AJFk 8/92413 4 • • harmless, indemnify and defend CONTRACTOR against all damages, claims and losses, including defense costs, arising out of CITY' S re-use of CONTRACTOR' S plans and specifications, except in the completion of the PROJECT in the case of termination hereof, without CONTRACTOR' S prior written authorization. 8 . INDEMNIFICATION AND HOLD HARMLESS CONSULTANT hereby agrees to indemnify, defend, and hold and save harmless CITY, its officers and employees from any and all liability, including any claim of liability and any and all losses or costs arising out of the negligent performance of this agreement by CONSULTANT, its officers or employees . 9 . WORKERS' COMPENSATION CONSULTANT shall comply with all of the provisions of the Workers ' Compensation Insurance and Safety Acts of the State of California, the applicable provisions of the California Labor Code and all amendments thereto; and all similar state or federal acts or laws applicable; and shall indemnify, defend and hold harmless CITY from and against all claims, demands, payments, suits, actions, proceedings and judgments of every nature and description, including attorney' s fees and costs presented, brought or recovered against CITY, for or on account of any liability under any of said acts which may be incurred by reason of any work to be performed by CONSULTANT under this Agreement . CONSULTANT shall obtain and furnish evidence to CITY of maintenance of statutory workers ' compensation insurance and employers ' liability in an amount of not less than $100, 000 bodily injury by accident, each occurrence, $100, 000 bodily injury by disease, each employee, and $250, 000 bodily injury by disease, policy limit . AJFk 8/92413 5 10 . INSURANCE In addition to the workers ' compensation insurance and CONSULTANT' S covenant to indemnify CITY, CONSULTANT shall obtain and furnish to CITY the following insurance policies covering the PROJECT: A. General Liability Insurance. A policy of general public liability insurance., including motor vehicle coverage. Said policy shall indemnify CONSULTANT, its officers, agents and employees, while acting within the scope of their duties, against any and all claims of arising out of or in connection with the PROJECT, and shall provide coverage in not less than the following amount : combined single limit bodily injury and property damage, including products/completed operations liability and blanket contractual liability, of $1, 000, 000 per occurrence. If coverage is provided under a form which includes a designated general aggregate limit, the aggregate limit must be no less than $1, 000, 000 . Said policy shall name CITY, its officers, and employees as Additional Insureds, and shall specifically provide that any other insurance coverage which may be applicable to the PROJECT shall be deemed excess coverage and that CONSULTANT' S insurance shall be primary. B. Professional Liability Insurance. CONSULTANT shall acquire a professional liability insurance policy covering the work performed by it hereunder. Said policy shall provide coverage for CONSULTANT' S professional liability in an amount not less than $500, 000 per claim and aggregate. A claims made policy shall be acceptable. AJFk 8/92413 6 11. CERTIFICATES OF INSURANCE; ADDITIONAL INSURED ENDORSEMENTS Prior to commencing performance of the work hereunder, CONSULTANT shall furnish to CITY certificates of insurance subject to approval of the City Attorney evidencing the foregoing insurance coverages as required by this Agreement; said certificates shall provide the name and policy number of each carrier and policy, and shall state that the policy is currently in force and shall promise to provide that such policies will not be cancelled without thirty (30) days prior written notice to CITY. CONSULTANT shall maintain the foregoing insurance coverages in force until the work under this Agreement is fully completed and accepted by CITY. The requirement for carrying the foregoing insurance coverages shall not derogate from the provisions for indemnification of CITY by CONSULTANT under this Agreement. CITY or its representative shall at all times have the right to demand the original or a copy of all said policies of insurance. CONSULTANT shall pay, in a prompt and timely manner, the premiums on all insurance hereinabove required. Except for Professional Liability, a separate copy of the additional insured endorsement to each of CONSULTANT' S insurance policies, naming the CITY, its officers and employees as Additional Insureds shall be provided to the City Attorney for approval prior to any payment hereunder. 12 . INDEPENDENT CONTRACTOR I CONSULTANT is, and shall be, acting at all times in the performance of this Agreement as an independent contractor . CONTRACTOR shall secure at its expense, and be responsible for any AJFk 8/92413 7 and all payments of all taxes, social security, state disability insurance compensation, unemployment compensation and other payroll deductions for CONSULTANT and its officers, agents and employees and all business licenses, if any, in connection with the services to be performed hereunder . 13 . TERMINATION OF AGREEMENT All work required hereunder shall be performed in a good and workmanlike manner . CITY may terminate CONSULTANT' S services hereunder at any time with or without cause, and whether or not PROJECT is fully complete. Any termination of this Agreement by CITY shall be made in writing through the Director of Public Works , notice of which shall be delivered to CONSULTANT as provided herein. 14 . ASSIGNMENT AND SUBCONTRACTING This Agreement is a personal service contract and the supervisory work hereunder shall not be delegated by CONSULTANT to any other person or entity without the consent of CITY. 15 . COPYRIGHTS/PATENTS CITY shall own all rights to any patent or copyright on any work, item or material produced as a result of this Agreement . 16 . CITY EMPLOYEES AND OFFICIALS CONSULTANT shall employ no CITY official nor any regular CITY employee in the work performed pursuant to this Agreement . No officer or employee of CITY shall have any financial interest in this Agreement in violation of the applicable provisions of the California Government Code. AJFk 8/92413 8 . • • 17 . NOTICES Any notices or special instructions required to be given in writing under this Agreement shall be given either by personal delivery to CONSULTANT' S agent (as designated in Section 1 hereinabove) or to CITY' S Director of Public Works, as the situation shall warrant, or by enclosing the same in a sealed envelope, postage prepaid, and depositing the same in the United States Postal Services , addressed as follows : TO CITY: TO CONSULTANT: Mr . Louis F. Sandoval Randy H. Mason, Vice President Director of Public Works Cash &Associates Engineers City of Huntington Beach P.O. Box 38 2000 Main Street Long Beach, CA 90801 Huntington Beach, CA 92648 18 . IMMIGRATION CONSULTANT shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall, in particular, comply with the provisions of the United States Code regarding employment verification. 19 . LEGAL SERVICES SUBCONTRACTING PROHIBITED CONSULTANT and CITY agree that CITY is not liable for payment of any subcontractor work involving legal services, and that such legal services are expressly outside the scope of services contemplated hereunder. CONSULTANT understands that pursuant to Huntington Beach City Charter S 309 , the City Attorney is the exclusive legal counsel for CITY; and CITY shall not be liable for payment of any legal services expenses incurred by CONSLUTANT. AJFk 8/92413 9 20 . ENTIRETY The foregoing, and Exhibit "A" attached hereto, set forth the entire Agreement between the parties . IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers the day, month and year first above written. CONSULTANT: CITY OF HUNTINGTON BEACH, CASH & ASSOCIATES ENGINEERS A municipal corporation a California corporation of the ZSt :te of C 1 ' fornia B Mayor Its : 59 Its : SC-G;r -t�lr i1. ATTEST: APPROVED AS TO FORM: City Clerk City 'Attorney L Q - S<6-� REVIEW AND INI ATED AND A �VED* City Admi istrator Directo of Public Works AJFk 8/92413 10