HomeMy WebLinkAboutChambers Group, Inc., - 2006-08-24CITY OF HUNTINGTON BEACH
INTER -DEPARTMENT COMMUNICATION
TO: Penelope Culbreth-Graft, City Administrator RECEIVED
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FROM: Scott Hess, Acting Director of Planni AUG 18 2006
SUBJECT: Professional Services Agreement with Chambers GroupCITY OF HUNTINGTON BEACH
ADMINISTRATION OFFICE
DATE: August 17, 2006
Attached for your signature in accordance with AR228 are two original Professional Services
Agreements with Chambers Group, Inc., for preparation of environmental documents for LeBard
Park Phase 11 expansion. Per the request of Community Services, the total contract was reduced
to a not -to -exceed amount of $100,000. As a result, Council approval would not be required and
the Mayor's signature block has been removed.
C: w/o attachments
Mary Beth Broeren, Principal Planner
Dave Dominguez, Facilities, Development and Concessions Manager
HCITY OF HUNTINGTON BEACH
INTER -DEPARTMENT COMMUNICATION
TO: Penelope Culbreth-Graft, City Administrator
FROM: Scott Hess, Acting Director of Plannin%�1_4v
SUBJECT: Professional Services Agreement with Chambers Group
DATE: August 10, 2006
Attached for your signature in accordance with AR228 are two original Professional Services
Agreements with Chambers Group, Inc., for preparation of environmental documents for LeBard
Park Phase II expansion.
C: w/o attachments
Mary Beth Broeren, Principal Planner
Dave Dominguez, Facilities, Development and Concessions Manager
PROFESSIONAL SERVICES CONTRACT BETWEEN
THE CITY OF HUNTINGTON BEACH AND
Chambers Group
Environmental Documents for LeBard Park
THIS AGREEMENT ("Agreement") is made and entered into this 2 4 th day of
August-_ MILE, by and between the City of Huntington Beach, a municipal
corporation of the State of California, hereinafter referred to as "CITY, and
Chambers Group California Corporation
,a
hereinafter referred to as "CONSULTANT."
WHEREAS, CITY desires to engage the services of a consultant to
perform professional planning services related to
environmental documents ;and
Pursuant to documentation on file in the office of the City Clerk, the provisions of
the Huntington Beach Municipal Code, Chapter 3.03, relating to procurement of
professional service contracts have been complied with; and
CONSULTANT has been selected to perform these services,
NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows:
1. SCOPE OF SERVICES
CONSULTANT shall provide all services as described in Exhibit "A,"
which is attached hereto and incorporated into this Agreement by this reference. These
services shall sometimes hereinafter be referred to as the "PROJECT."
Linda Brody
CONSULTANT hereby designates who shall
represent it and be its sole contact and agent in all consultations with CITY during the
performance of this Agreement.
city Of H
goy €r. 3
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JUL 21 2006
2. CITY STAFF ASSISTANCE
CITY shall assign a staff coordinator to work directly with CONSULTANT
in the performance of this Agreement.
3. TERM; TIME OF PERFORMANCE
Time is of the essence of this Agreement. The services of CONSULTANT
are to commence as soon as practicable after the execution of this Agreement by CITY (the
"Commencement Date"). This Agreement shall expire on August 22, 2008 , unless
sooner terminated as provided herein. All tasks specified in Exhibit "A" shall be
completed no later than 24 months from the Commencement Date of this
Agreement. These times may be extended with the written permission of CITY. The time
for performance of the tasks identified in Exhibit "A" are generally to be shown in
Exhibit "A." This schedule may be amended to benefit the PROJECT if mutually agreed
to in writing by CITY and CONSULTANT.
4. COMPENSATION
In consideration of the performance of the services described herein, CITY
agrees to pay CONSULTANT on a time and materials basis at the rates specified in
Exhibit "B," which is attached hereto and incorporated by reference into this Agreement,
a fee, including all costs and expenses, not to exceed
One hundred thousand Dollars ($1_00, 0() 00 )•
5. EXTRA WORK
In the event CITY requires additional services not included in Exhibit "A"
or changes in the scope of services described in Exhibit "A," CONSULTANT will
undertake such work only after receiving written authorization from CITY. Additional
agree/forms/profservi0/15/01-A 2
compensation for such extra work shall be allowed only if the prior written approval of
CITY is obtained.
6. METHOD OF PAYMENT
CONSULTANT shall be paid pursuant to the terms of Exhibit "B."
7. DISPOSITION OF PLANS, ESTIMATES AND OTHER DOCUMENTS
CONSULTANT agrees that title to all materials prepared hereunder,
including, without limitation, all original drawings, designs, reports, both field and office
notices, calculations, computer code, language, data or programs, maps, memoranda,
letters and other documents, shall belong to CITY, and CONSULTANT shall turn these
materials over to CITY upon expiration or termination of this Agreement or upon
PROJECT completion, whichever shall occur first. These materials may be used by CITY
as it sees fit.
8. HOLD HARMLESS
CONSULTANT hereby agrees to protect, defend, indemnify and hold
harmless CITY, its officers, elected or appointed officials, employees, agents and
volunteers from and against any and all claims, damages, losses, expenses, judgments,
demands and defense costs (including, without limitation, costs and fees of litigation of
every nature or liability of any kind or nature) arising out of or in connection with
CONSULTANT's (or CONSULTANT's subcontractors, if any) negligent performance of
this Agreement or its failure to comply with any of its obligations contained in this
Agreement by CONSULTANT, its officers, agents or employees except such loss or
damage which was caused by the sole negligence or willful misconduct of CITY.
CONSULTANT will conduct all defense at its sole cost and expense and CITY shall
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approve selection of CONSULTANT's counsel. This indemnity shall apply to all claims
and liability regardless of whether any insurance policies are applicable. The policy limits
do not act as limitation upon the amount of indemnification to be provided by
CONSULTANT.
9. PROFESSIONAL LIABILITY INSURANCE
CONSULTANT shall obtain and furnish to CITY a professional liability
insurance policy covering the work performed by it hereunder. This policy shall provide
coverage for CONSULTANT's professional liability in an amount not less than One
Million Dollars ($1,000,000.00) per occurrence and in the aggregate. The above -
mentioned insurance shall not contain a self -insured retention, "deductible" or any other
similar form of limitation on the required coverage except with the express written consent
of CITY. A claims -made policy shall be acceptable if the policy farther provides that:
A. The policy retroactive date coincides with or precedes the initiation
of the scope of work (including subsequent policies purchased as
renewals or replacements).
B. CONSULTANT shall notify CITY of circumstances or incidents
that might give rise to future claims.
CONSULTANT will make every effort to maintain similar insurance during
the required extended period of coverage following PROJECT completion. If insurance is
terminated for any reason, CONSULTANT agrees to purchase an extended reporting
provision of at least two (2) years to report claims arising from work performed in
connection with this Agreement.
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10. CERTIFICATE OF INSURANCE
Prior to commencing performance of the work hereunder, CONSULTANT
shall furnish to CITY a certificate of insurance subject to approval of the City Attorney
evidencing the foregoing insurance coverage as required by this Agreement; the certificate
shall:
A. provide the name and policy number of each carrier and policy;
B. shall state that the policy is currently in force; and
C. shall promise that such policy shall not be suspended, voided or
canceled by either party, reduced in coverage or in limits except
after thirty (30) days' prior written notice; however, ten (10) days'
prior written notice in the event of cancellation for nonpayment of
premium.
CONSULTANT shall maintain the foregoing insurance coverage in force
until the work under this Agreement is fully completed and accepted by CITY.
The requirement for carrying the foregoing insurance coverage shall not
derogate from CONSULTANT's defense, hold harmless and indemnification obligations as
set forth in this Agreement. CITY or its representative shall at all times have the right to
demand the original or a copy of the policy of insurance. CONSULTANT shall pay, in a
prompt and timely manner, the premiums on the insurance hereinabove required.
11. INDEPENDENT CONTRACTOR
CONSULTANT is, and shall be, acting at all times in the performance of
this Agreement as an independent contractor herein and not as an employee of CITY.
CONSULTANT shall secure at its own cost and expense, and be responsible for any and
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all payment of all taxes, social security, state disability insurance compensation,
unemployment compensation and other payroll deductions for CONSULTANT and its
officers, agents and employees and all business licenses, if any, in connection with the
PROJECT and/or the services to be performed hereunder.
12. TERMINATION OF AGREEMENT
All work required hereunder shall be performed in a good and workmanlike
manner. CITY may terminate CONSULTANT's services hereunder at any time with or
without cause, and whether or not the PROJECT is fully complete. Any termination of this
Agreement by CITY shall be made in writing, notice of which shall be delivered to
CONSULTANT as provided herein. In the event of termination, all finished and
unfinished documents, exhibits, report, and evidence shall, at the option of CITY, become
its property and shall be promptly delivered to it by CONSULTANT.
13. ASSIGNMENT AND DELEGATION
This Agreement is a personal service contract and the work hereunder shall
not be assigned, delegated or subcontracted by CONSULTANT to any other person or
entity without the prior express written consent of CITY. If an assignment, delegation or
subcontract is approved, all approved assignees, delegates and subconsultants must satisfy
the insurance requirements as set forth in Sections 9 and 10 hereinabove.
14. COPYRIGHTS/PATENTS
CITY shall own all rights to any patent or copyright on any work, item or
material produced as a result of this Agreement.
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15. CITY EMPLOYEES AND OFFICIALS
CONSULTANT shall employ no CITY official nor any regular CITY
employee in the work performed pursuant to this Agreement. No officer or employee of
CITY shall have any financial interest in this Agreement in violation of the applicable
provisions of the California Government Code.
16. NOTICES
Any notices, certificates, or other communications hereunder shall be given
either by personal delivery to CONSULTANT's agent (as designated in Section 1
hereinabove) or to CITY as the situation shall warrant, or by enclosing the same in a sealed
envelope, postage prepaid, and depositing the same in the United States Postal Service, to
the addresses specified below. CITY and CONSULTANT may designate different
addresses to which subsequent notices, certificates or other communications will be sent by
notifying the other parry via personal delivery, a reputable overnight carrier or U. S.
certified mail -return receipt requested:
TO CITY:
TO CONSULTANT:
City of Huntington Beach Chambers Group, Inc.
ATTNChristopher S. Davis Attn: Craig Neslage
2000 Main Street
Huntington Beach, CA 92648 17671 Co
bsvirte. 2R-92614
17. CONSENT
When CITY's consent/approval is required under this Agreement, its
consent/approval for one transaction or event shall not be deemed to be a consent/approval
to any subsequent occurrence of the same or any other transaction or event.
agree/forms/profservl 0/1510 1 -A 7
18. MODIFICATION
No waiver or modification of any language in this Agreement shall be valid
unless in writing and duly executed by both parties.
19. SECTION HEADINGS
The titles, captions, section, paragraph and subject headings, and descriptive
phrases at the beginning of the various sections in this Agreement are merely descriptive
and are included solely for convenience of reference only and are not representative of
matters included or excluded from such provisions, and do not interpret, define, limit or
describe, or construe the intent of the parties or affect the construction or interpretation of
any provision of this Agreement.
20. INTERPRETATION OF THIS AGREEMENT
The language of all parts of this Agreement shall in all cases be construed
as a whole, according to its fair meaning, and not strictly for or against any of the parties.
If any provision of this Agreement is held by an arbitrator or court of competent
jurisdiction to be unenforceable, void, illegal or invalid, such holding shall not invalidate
or affect the remaining covenants and provisions of this Agreement. No covenant or
provision shall be deemed dependent upon any other unless so expressly provided here.
As used in this Agreement, the masculine or neuter gender and singular or plural number
shall be deemed to include the other whenever the context so indicates or requires.
Nothing contained herein shall be construed so as to require the commission of any act
contrary to law, and wherever there is any conflict between any provision contained herein
and any present or future statute, law, ordinance or regulation contrary to which the parties
have no right to contract, then the latter shall prevail, and the provision of this Agreement
agree/forms/profsery 10/15101-A 8
which is hereby affected shall be curtailed and limited only to the extent necessary to bring
it within the requirements of the law.
21. DUPLICATE ORIGINAL
The original of this Agreement and one or more copies hereto have been
prepared and signed in counterparts as duplicate originals, each of which so executed shall,
irrespective of the date of its execution and delivery, be deemed an original. Each
duplicate original shall be deemed an original instrument as against any parry who has
signed it.
22. IMMIGRATION
CONSULTANT shall be responsible for full compliance with the
immigration and naturalization laws of the United States and shall, in particular, comply
with the provisions of the United States Code regarding employment verification.
23. LEGAL SERVICES SUBCONTRACTING PROHIBITED
CONSULTANT and CITY agree that CITY is not liable for payment of any
subcontractor work involving legal services, and that such legal services are expressly
outside the scope of services contemplated hereunder. CONSULTANT understands that
pursuant to Huntington Beach City Charter Section 309, the City Attorney is the exclusive
legal counsel for CITY; and CITY shall not be liable for payment of any legal services
expenses incurred by CONSULTANT.
24. ATTORNEY' S FEES
In the event suit is brought by either party to construe, interpret and/or
enforce the terms and/or provisions of this Agreement or to secure the performance hereof,
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each party shall bear its own attorney's fees, such that the prevailing party shall not be
entitled to recover its attorney's fees from the non -prevailing party.
25. SURVIVAL
Terms and conditions of this Agreement, which by their sense and context
survive the expiration or termination of this Agreement, shall so survive.
26. GOVERNING LAW
This Agreement shall be governed and construed in accordance with the
laws of the State of California.
27. ENTIRETY
The parties acknowledge and agree that they are entering into this
Agreement freely and voluntarily following extensive arm's length negotiation, and that
each has had the opportunity to consult with legal counsel prior to executing this
Agreement. The parties also acknowledge and agree that no representations, inducements,
promises, agreements or warranties, oral or otherwise, have been made by that party or
anyone acting on that party's behalf, which are not embodied in this Agreement, and that
that party has not executed this Agreement in reliance on any representation, inducement,
promise, agreement, warranty, fact or circumstance not expressly set forth in this
Agreement. This Agreement, and the attached exhibits, contain the entire agreement
between the parties respecting the subject matter of this Agreement, and supercede all prior
understandings and agreements whether oral or in writing between the parties respecting
the subject matter hereof.
agree/forms/profserv10/15/01-A 10
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by
and through their authorized offices the day, month and year first above written.
CONSULTANT
print name
ITS: (circle one) Chairman/Presiden ice President
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By:
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ITS: (circle one) Secreta Chief Financial Offic Asst.
Secretary - Treasurer
REVIEWED AND APPROVED:
City Administrator
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COMM. #1535189
a NOTARY PUBLIC • CALIFORNIA c
ConwWasion Expires December 16, 2M
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CITY OF HUNTINGTON BEACH, a
municipal corporation of the State of
California
APPROVED AS TO FORM:
City Attorney
INITI ED AND APPROVED:
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r of Pl nning
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Sco t H ss, Acting Di ect of Planning
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PROFESSIONAL SERVICES CONTRACT BETWEEN
THE CITY OF HUNTINGTON BEACH AND
Chambers Group, Tno
FOR
Environmental Documents for leBard Park
Table of Contents
Scopeof Services.....................................................................................................1
CityStaff Assistance................................................................................................2
Term; Time of Performance.....................................................................................2
Compensation..........................................................................................................2
ExtraWork...............................................................................................................2
Methodof Payment..................................................................................................3
Disposition of Plans, Estimates and Other Documents...........................................3
HoldHarmless.........................................................................................................3
Professional Liability Insurance.............................................................................4
Certificate of Insurance............................................................................................5
Independent Contractor............................................................................................6
Termination of Agreement.......................................................................................6
Assignmentand Delegation......................................................................................6
Copyrights/Patents...................................................................................................7
CityEmployees and Officials..................................................................................7
Notices.........................................................................................7
Consent....................................................................................................................8
Modification.............................................................................................................
8
SectionHeadings.....................................................................................................8
Interpretation of this Agreement..............................................................................8
DuplicateOriginal....................................................................................................9
Immigration...............................................................................................................
9
Legal Services Subcontracting Prohibited................................................................9
Attorney's Fees..........................................................................................................10
Survival.....................................................................................................................10
GoverningLaw.........................................................................................................10
Entirety......................................................................................................................10
EXHIBIT "A"
REQUEST FOR REVISED PROPOSAL TO PREPARE
ENVIRONMENTAL DOCUMENTS FOR LEBARD PARK
CITY OF HUNTINGTON BEACH REVISED PROPOSAL
field archaeologist, and geomorphologist, who interpreted the stratigraphy and wrote a final
geomorphology report.
Susan Underbrink, Cultural Resources. Ms. Underbrink is a cultural resources specialist with nine years of
professional experience, primarily as a field archaeologist. She is a Registered Professional Archaeologist. Ms.
Underbrink has performed many phases of both historic and prehistoric archaeology as crew chief, laboratory
technician, and field technician. Archaeological experience includes conducting and supervising surveys, test
excavations, and monitoring projects. Her technical skills include surrey, mapping, site recording, testing, labo-
ratory analysis, construction monitoring, and report preparation.
Todd Brody, Air Quality and Noise Specialist. Mr. Brody has managed the preparation of and been
responsible for air quality, noise, and limited traffic CEQA and National Environmental Policy Act (NEPA)
assessments for over 20 years, for approximately 300 projects, including roadway improvements; water
reservoir and water pipeline projects; natural gas pipeline projects; landfills; hazardous waste treatment
facilities and waste residuals repositories; waste transfer and minimization stations; geothermal projects;
marine terminal facilities; mining operations; beach erosion control projects; port and harbor improvement
projects; military facility Base Realignment and Closure Act (BRAG) closure actions; and military facility
improvement projects. He has worked on numerous projects in Huntington Beach, including the EIR/E1S
for the Bolsa Chica Wetlands Restoration Project.
Tim Landis, Hydrology/Water Ouality Specialist. Mr. Landis is a certified professional hydrologist with
over 25 years of experience in surface and ground water resources, watershed planning and regulatory
compliance. For the past 15 years, Mr. Landis served as Vice President, Program Manager and Principal
Hydrologist for environmental consulting firms, completing more than 100 projects. With the U.S. Geologi-
cal Survey, he served as supervisory hydrologist in northern and southern California, and as National
Technical Specialist of water resource programs for the Office of Chief Hydrologist, Reston, Virginia. At
the National Headquarters, he set water resource policy for state USGS districts and coordinated pro-
grams with sister agencies, including DOD, DOE, COE, and EPA.
APPROACH
Task 1: PREPARE TECHNICAL STUDIES
Chambers Group Biologists have reviewed the existing resource report prepared by ECORP Consulting,
Inc. December 2005, the Biological Reconnaissance Survey Report for the LeBard Park Extension Pro-
ject City of Huntington Beach Orange County, California (ECORP Report). Site issues raised by the
ECORP report result in the need to conduct a formal jurisdictional delineation and vernal pool assess-
ment. Plant species on the site will also be evaluated to determine presence of whether two special status
plant species may occur (southern tarplant and Coulter's goldfields). The purpose of the field surveys will
be to identify and delineate areas of the project site that fall under the regulatory jurisdiction of the U.S.
Army Corps of Engineers (USACE) pursuant to Section 404 of the Federal Clean Water Act and Califor-
nia Department of Fish and Game (CDFG) jurisdiction pursuant to Section 1602 of the California Fish and
Game Code.
Prior to surveying this site, Chambers Group will review readily available maps and documents for the
purpose of identifying potential jurisdictional waterways. The available material may include the U.S.G.S.
7.5-minute topographic quadrangle on which the site occurs, the U.S. Department of Agriculture Natural
Resource Conservation Service (NRCS) general soils maps, previous vegetation maps and biological
surveys prepared for the site, provided by the City, and aerial photographs of the site provided by the
City.
Ab
Chambers Group 9 Certified Disabled Veteran Business Enterprise • Small Business Enterprise 6
REQUEST FOR REVISED PROPOSAL TO PREPARE
ENVIRONMENTAL DOCUMENTS FOR LEBARD PARK
CITY OF HUNTINGTON BEACH REVISED PROPOSAL
Task 1 A: Conduct Biological Reconnaissance Survey and Prepare Addendum to existing Bio-
logical Technical Report (Delineation and Report)
Chambers Group biologists will review the existing ECORP Report for the proposed project and conduct
a biological reconnaissance survey of the project site. This survey will include a delineation of the poten-
tial wetlands/vernal pools on the project site. Based on the findings of the biological reconnaissance sur-
vey, Chambers Group will prepare an addendum to the existing ECORP Report in support of the CEQA
document.
Task 1 B: Project Design Analysis and Coordination
The Chambers Group will, in coordination with the City's Landscape Architect (Nuvis), review the cur-
rently proposed project site design and, based on the findings of the biological reconnaissance survey,
analyze the potential of incorporating the existing wetlands/vernal pools into the overall site design. This
would result in the avoidance of sensitive biological resources on the project site.
Task 1C: Regulatory Permitting
Potential Project Impacts to non-federal waters will require the regulatory authorization of the Regional
Water Quality Control Board (RWQCB). Per Water Quality Order No. 2004-0004-DWQ, the RWQCB will
require the preparation of a Notice of Intent (NOI) and project compliance with published statewide Waste
Discharge Requirements (WDRs) for small fills to non-federal waters. Chambers Group will prepare the
NOI filing and coordinate with the RWQCB relative to compliance with applicable WDR conditions.
Task 1 D: Dry -Season Fairy Shrimp Surveys
Working with a highly qualified permitted sub -consultant, Chambers Group will conduct dry -season vernal
pool Branchiopod (fairy shrimp) surveys according to the published protocol of the United States Fish and
Wildlife Service (USFWS). This is based upon the identification of potential habitat during the biological
reconnaissance surveys (Task 1 A).
Sediment and Cyst Collection and Microscopic Analysis
Chambers Group will collect samples of substrate from vernal pools and seasonal ponds located onsite,
record the collections on standardized data sheets, and deliver the collected samples to a permitted sub -
consultant. The sub -consultant will conduct microscopic analysis of the samples provided in order to de-
termine the, presence of Branchiopod cysts. This scope of work assumes cyst collection and presence
determination. Species -level identification may not be feasible based on microscopic analysis and may
require hatching of cysts for positive identification. No hatching of cysts is included in this task.
Optional Tasks:
Fairy Shrimp Cyst I.D.
If hatching of cysts is required in order to identify the species present, Chambers Group will
coordinate with a permitted sub -consultant to hatch and raise Branchiopods for the purpose of
species specific identification.
Fairy Shrimp Wet Season Sampling.
If fairy shrimp are found to occur in the pools during dry season sampling, one season of wet
season sampling must be conducted. Wet season sampling requires a minimum of 8 sam-
pling visits over a 120-day period during pool inundation.
Alk
Chambers Group • Certified Disabled Veteran Business Enterprise 0 Small Business Enterprise 7
REQUEST FOR REVISED PROPOSAL TO PREPARE
ENVIRONMENTAL DOCUMENTS FOR LEBARD PARK
CITY OF HUNTINGTON BEACH REVISED PROPOSAL
Fairy Shrimp Survey Scenarios
Several possible scenarios involving fairy shrimp resources on the LeBard Park Project site have been
considered and are described below:
Scenario 1: Suitable habitat (i.e. vernal or seasonal pools) determined to be absent from Pro-
ject site during reconnaissance survey. Proposed actions: Change indicated
PFO to absent or low, no protocol -level focused surveys required.
Scenario 2: Suitable habitat identified onsite, complete avoidance determined feasible. Likely
actions: No surveys required, would request a letter of concurrence from
USFWS.
Scenario 3: Suitable habitat identified onsite, presence inferred, complete avoidance deemed
infeasible. Resulting actions: Section 10 Consultation with USFWS. Potential
Compensatory Mitigation (2:1) via purchase of preservation credits from an ap-
proved mitigation bank (e.g. CNLM Skunk Hollow Mitigation Bank).
Scenario 4: Suitable habitat identified onsite, presence not -inferred, avoidance feasibility not
considered or indeterminate. Resulting actions: Initiate focused surveys.
(a): Presence confirmed during dry season surveys: Submit findings to USFWS
for concurrence. Potential Compensatory Mitigation (2:1) via purchase of preser-
vation credits from an approved mitigation bank (e.g. CNLM Skunk Hollow Miti-
gation Bank).
(b): Presence confirmed during wet season surveys: Submit findings to USFWS
for concurrence. Potential Compensatory Mitigation (2:1) via purchase of preser-
vation credits from an approved mitigation bank (e.g. CNLM Skunk Hollow Miti-
gation Bank).
Scenario 5: Focused Surveys completed, absence confirmed. Submit findings to USFWS for
concurrence. No further action.
With incorporation of appropriate mitigation into the planned park design, and with the concurrence by the
regulatory agencies, development of a detailed mitigation plan may not be required. Therefore Chambers
Group is not including costs associated with a detailed plan or mitigation planning process as a task or
cost in this revised proposal.
Task 1 E: Rare Plant Survey Surveys
Chambers Group will conduct a rare plant survey (special status) of the project site in order to determine
the presence or absence of any rare plants. These are southern tarplant and Coulter's goldfields.
Task 1 F: Agency Coordination
Chambers Group will assist the City in coordinating with the resource agencies, U.S. Army Corps of
Engineers (USACE), U.S. Fish and Wildlife Service (USFWS), and California Department of Fish and
Game (CDFG). Following concurrence by the City with the Jurisdictional Delineation and Biological
Technical Report, Chambers Group will provide copies of the report to the USACE, USFWS, and CDFG
for one round of reviews and comments from each. Coordination with the agencies will determine the
extent of and need for mitigation. This will also result in the determination of the course of CEQA
document to be prepared for the project. This effort does not include preparation of a Biological
Assessment or other consultation in compliance with Sections 7 or 10 of the Endangered Species Act.
AIM
Chambers Group • Certified Disabled Veteran Business Enterprise • Small Business Enterprise 8
REQUEST FOR REVISED PROPOSAL TO PREPARE
ENVIRONMENTAL DOCUMENTS FOR LEBARD PARK
CITY OF HUNTINGTON BEACH REVISED PROPOSAL
Task 2: KICK-OFF MEETING/PREPARE INITIAL STUDY (IS) CHECKLIST
Chambers Group staff will attend a kick-off meeting and site walk to gain a full understanding of the pro-
ject and to gather project information provided by the City. During the meeting, we would review the pro-
ject so that Chambers Group has a complete understanding of what is. proposed, and how construction
would occur. Through this meeting, we may request clarification on aspects of the project that will be
necessary to include in the project description, if needed.
The IS/Checklist will be prepared using the City's Environmental Assessment form, and based on the in-
put received from the City of Huntington Beach, the project team, and the Nuvis design document and
technical analyses. The Administrative Draft IS will be accompanied by a recommendation for the prepa-
ration of an EIR, focused EIR or MND. Per the RFP, the City will be responsible for distribution of the IS.
Forty copies of the IS will be provided for distribution.
During the project kick-off meeting the timing of the preparation of the CEQA documentation will be estab-
lished. At this time it is proposed that work on the IS/Checklist would commence immediately the Notice
to Proceed along with the fairy shrimp surveys. The results of the fairy shrimp surveys will largely deter-
mine the timing and type of CEQA documentation.
OPTION 1: PREPARATION OF AN ENVIRONMENTAL IMPACT REPORT
Task 1: Public Scooina
Prepare Notice of Preparation
Chambers Group will prepare the Notice of Preparation (NOP) for the State Clearinghouse local distribu-
tion for the project. The NOP will contain a brief description of the proposed project, maps showing loca-
tion, and a summary of the probable environmental impacts, and opportunity for public involvement. The
1S may also be attached. The comments received on the NOP will be used to further refine those impact
areas that will be analyzed in the EIR, if needed. The comments reviewed will be discussed with the City
to determine whether the scope of the EIR should be expanded. The NOP comments received, and all
correspondence will be included in the EIR appendices.
Conduct Scoping Meeting
Chambers Group will arrange, organize, and conduct one scoping meeting for the proposed project. Prior
to the meeting, public notification will be made notifying interested persons/agencies of the meeting. The
focus will be to gather concerns of the property owners/occupants adjacent to the project site, public in-
terest groups and other concerned individuals. We will prepare a summary description of the results of
the meeting for use in subsequent tasks.
Task 2: Screencheck Draft EIR
Prepare Project Description, Purpose and Need, and Alternatives
Chambers Group will develop the project description, purpose and need, and alternatives based on the
City -supplied information. The project description will include a detailed narrative and graphical presenta-
tion of the proposed project, including location and boundaries, regional and vicinity maps, and a state-
ment of the project goals and objectives. Construction schedule, phasing, methods, and operational fac-
tors (park maintenance) will be presented.
Conduct Environmental Impact Analysis
The document will contain a section for each environmental issue area or may be a focused EIR that will
evaluate only specific disciplines determined to have a potentially significant impact due to the project.
The EIR will also include a discussion of each alternative considered. Discussion of each issue will begin
with a description of the baseline conditions, followed by identification of criteria used to determine the
significance of an impact. Significance criteria will be developed based on CEQA guidelines, relevant
laws, regulations, and policies and will be quantitative wherever possible. Adverse impacts that meet or
exceed these criteria will be considered significant.
Chambers Group + Certified Disabled Veteran Business Enterprise 0 Small Business Enterprise 9
REQUEST FOR REVISED PROPOSAL TO PREPARE
ENVIRONMENTAL DOCUMENTS FOR LEBARD PARK
CITY OF HUNTINGTON BEACH REVISED PROPOSAL
Impact evaluations for each environmental issue area will contain the following elements: (1) a statement
identifying the impact and its significance; (2) a discussion of the impact and methodology used to evalu-
ate the proposed action and alternatives; (3) cumulative impacts evaluation; (4) applicable policies and
requirements; (5) recommended measures to mitigate the impact; and (6) a statement identifying the level
of significance after measures are implemented. The analyses will address direct, indirect, and cumulative
impacts relevant to the proposed action. A brief summary of all impacts will be presented at the end of
each section.
Prepare Mitigation Monitoring Program
Chambers Group will provide a Draft MMP at the time of submittal of the responses to the review com-
ments for any potential impacts that would require mitigation. The plan will include all proposed mitigation
measures and the following:
➢ project time period to which the measure applies,
➢ future review or reporting requirements involved in a measure,
➢ responsibility for implementation of the mitigation,
➢ requirements for monitoring,
➢ monitoring and reporting frequency, and
➢ sanctions for noncompliance.
Prepare Other Required Sections
In addition to the requirements previously discussed, we will prepare all other required CEQA sections,
including those discussed below.
➢ An Executive Summary will be provided in the front of the EIR to include an introduction, purpose for
the project, description of the project, alternatives, areas of controversy, issues to be resolved, and a
table of the summary of environmental impacts and mitigation measures.
➢ Listing and brief discussion of required permits.
➢ Impacts of the project found to be significant.
➢ Growth -inducing impacts.
➢ Any significant irreversible environmental changes that will be involved with the project.
➢ List of preparers.
➢ A list of organizations and persons consulted.
Submit Screencheck Draft EIR for City Review
Ten copies of the screencheck Draft EIR will be provided for City review, including technical appendices.
Task 3: Draft EIR
Complete, Print and Distribute Draft EIR (or Focused EIR)/Attendance at Public Hearing
Upon our receipt of City review comments from the Screencheck EIR the Draft EIR prepared. We assume
two iterations of the Draft EIR. Chambers Group will prepare the Notice of Completion (NOC) to be filed
with the State Clearing House (SCH), and Notice of Availability (NOA) to be filed with the County Clerk
and provided to the public, either in a newspaper of general circulation or through direct mail. At this time,
we are assuming distribution of 40 copies of the Draft EIR and 25 copies of the technical appendices.
Chambers Group's Project Manager and key technical personnel will coordinate and attend the public
hearing on the EIR.
AM
Chambers Group • Certified Disabled Veteran Business Enterprise 9 Small Business Enterprise 10
REQUEST FOR REVISED PROPOSAL TO PREPARE
ENVIRONMENTAL DOCUMENTS FOR LEBARD PARK
CITY OF HUNTINGTON BEACH REVISED PROPOSAL
Task 4: Final EIR
Response to Comments and Preparation of Final EIR
Upon receipt of comments during the public review period, Chambers Group will prepare the Final EIR.
The Final EIR will be an addendum document that will incorporate comments, responses, and changes to
the Draft. The Final EIR (as an addendum) combined with the Draft EIR comprise the Final EIR. This ap-
proach saves on not having to reproduce the Draft EIR again. Ten copies of the Screencheck Final EIR
will be provided for City review. After review by the City, 40 copies will be submitted. The Notice of De-
termination (NOD) will be prepared in the Agency preferred format to be filed with the County Clerk and
the State Clearinghouse within 5 working days of the certification of the EIR.
Chambers Group will also assist the City by preparing the draft staff reports, statement of findings of
facts, and statement of overriding considerations, if necessary.
Task 5: Meetinas
As they pertain to environmental issues, our role in public hearings and meetings will include attendance,
recordation of the meeting discussions, facilitation, and presentations. We will prepare reproducible pres-
entation materials for community distribution and discussion, as appropriate. In addition to the scoping
meeting, it is assumed that up to 9 meetings, to be attended by two Chambers Group staff will occur dur-
ing preparation of the EIR. This includes up to four meetings with the staff/park consultant, one meeting
with the Community Services Commission, two Planning Commission hearings, and two City Council
meetings.
OPTION 2: PREPARATION OF INITIAL STUDY/MITGATED NEGATIVE DECLARATION
Upon receipt of City revisions to the Administrative Draft IS/Checklist and the determination that an
IS/MND is the appropriate environmental documentation, Chambers Group will prepare the IS/MND
documentation. The IS/MND must demonstrate that the project clearly avoids or mitigates significant
impacts by incorporating the mitigation measures into the project design prior to public review of the
proposed IS/MND. The use of an IS/MND is only permissible if all potentially significant impacts are
avoided or reduced below the level of significance.
Task 1: Screencheck Draft IS/MND
Project Description
Chambers Group will develop a project description that will be sufficient for the CEQA documentation.
This will be based on information gathered for the IS, supplemented by additional information, if neces-
sary. The project description will include a detailed narrative and graphical presentation of the proposed
project, including location and boundaries, regional and vicinity maps, and a statement of the project
goals and objectives. Construction schedule, phasing, methods, and operational factors (park mainte-
nance) will be presented.
IS/MND Document
For the IS/MND, substantiation for level of impact for each checklist item or grouping of items will be pre-
pared. Mitigation, if needed, will be provided, as will determination of whether any residual impacts would
remain after implementation of mitigation measures. Chambers Group will submit five screencheck (or
administrative draft) copies for review.
Task 2: Draft IS/MIND for Public Review
Draft IS/MND
Review comments will be incorporated. It is assumed, that one iteration and revision of the screencheck
CEQA document will be prepared. Forty copies of the iS/MND and 25 copies of the technical appendices
will be produced for distribution. Chambers Group will prepare one camera-ready copy and submit an
electronic version on disk.
Chambers Group • Certified Disabled Veteran Business Enterprise • Small Business Enterprise 1 i
REQUEST FOR REVISED PROPOSAL TO PREPARE
ENVIRONMENTAL DOCUMENTS FOR LEBARD PARK
CITY OF HUNTINGTON BEACH REVISED PROPOSAL
Public Review
Chambers Group will prepare the CEQA Preparation of Notice of Intent (NOI) to Adopt a Negative Decla-
ration, which must be posted in the County Clerk's office for 20 days and the Clerk must post the notice
within 24 hours of receipt. The IS/MND will be submitted to the public for a 30-day review period if the
document is submitted through the State Clearinghouse. A 20-day review period can be conducted if the
document is not submitted to the State Clearinghouse. In either case the document will be submitted to
the County Clerk and interested parties. It is assumed that the City will have developed the mailing list,
and that Chambers Group will not be responsible for the mailing list. It is assumed that Chambers Group
would distribute the document based on the mailing list.
Task 3: Responses to Public Review Comments
The City will provide Chambers Group with copies of all oral and written public comments received on the
documents during the public review period. We will review the public comments and prepare responses.
Responses and the public comments will be included under separate cover and submitted for review.
Chambers Group will revise the responses, if necessary, and resubmit the responses. It is assumed, for
costing purposes, that one iteration and revision of responses to public review comments will be pre-
pared, and 10 copies each of the responses will be prepared.
Preparation of a Mitigation Monitoring Program (MMP)
When approving an IS/MND, the lead agency must also adopt an MMP to establish an implementation
process for project mitigation measures. Chambers Group will prepare an MMP program for the City as
part of the IS/MND package, with the same contents as presented for the EIR above in Option 1. Ten
copies of the screencheck draft MMP will be submitted to the City staff for review and comment. Cham-
bers Group will revise the MMP per City comment and include the MMP in the Final IS/MND package.
Responses to Public Comments
The Chambers Group team will prepare the responses to comments on the proposed IS/MND for
inclusion in the Administrative Record. Ten copies will be submitted to the City for review and comment
and revisions made if necessary.
Task 4: Meetings and Hearings
As they pertain to environmental issues, our role in public hearings and meetings will include attendance,
recordation of the meeting discussions, facilitation, and presentations. We will prepare reproducible pres-
entation materials for community distribution and discussion, as appropriate. It is assumed that up to 9
meetings, to be attended by two Chambers Group staff will occur during preparation of the EIR. This in-
cludes up to four meetings with the staff/park consultant, one meeting with the Community Services
Commission, two Planning Commission hearings, and two City Council meetings.
KEY ISSUES
Chambers Group will address each item of the CEQA EIR or IS/MND in relation to the City's Thresholds
of Significance, with particular attention given to the following environmental topics:
Land Use and Planning
Although not specifically requested in the RFP, we believe it beneficial to provide a land use and planning
discussion up front in the document. By presenting Land Use and Planning as the first section, the reader
can be easily acquainted with the project setting and site history. The other analyses follow in a logical
manner from the base established in the Land Use section.
The Land Use and Planning section will address the project's relationship to applicable planning
documents and policies such as the city's General Plan, relevant zoning ordinances, and other City
polices applicable to the project or the project site. Land uses proposed as part of the project will be
evaluated as to the relationship and compatibility with adjacent existing and planned land uses. The
analysis will address the project's ability to implement the environmental goals and objectives of the
Chambers Group • Certified Disabled Veteran Business Enterprise • Small Business Enterprise 12
REQUEST FOR REVISED PROPOSAL TO PREPARE
ENVIRONMENTAL DOCUMENTS FOR LEBARD PARK
CITY OF HUNTINGTON BEACH REVISED PROPOSAL
General Plan other relevant City ordinances and policies. Policies as they pertain to the Edison Company,
in terms of land use constraints will also be discussed.
Biological. Resources
The results of the biological technical studies conducted by Chambers Group, in concert with the back-
ground information provided in the ECORP report, will be used to present the existing conditions and im-
pacts in the biological resources section. Both the Chambers Group reports and the ECORP Report will
be appended to the CEQA document.
Aesthetics/Landscape Design
Chambers Group environmental planners will compare the existing to the proposed visual modifications
and enhancements and determine any potential for impacts to the residential receptors near LeBard Park.
In general it is expected that park development will enhance the area. Per conversation with Mary Beth
Broeren, Principal Planner, City of Huntington Beach, it is our understanding that no night lighting is
proposed at this time for the area of the basketball courts or the new park area. However, if any night
lighting is proposed for the park area to the east of the existing park, or if basketball court lighting may
have potential nighttime glare effects on the nearby residences, then the analysis will focus on anticipated
photometric measurements of the site's ambient lighting conditions, as well as projected conditions given
the type of lighting system proposed.
Hydrology/Water Quality and Drainage
The document will address existing and planned drainage improvements for the project site and area. Per
conversation with Mary Beth Broeren, Principal Planner, City of Huntington Beach, it is our understanding
that an existing drainage problem near the south end of the existing park area will be corrected as part of
the Master Plan improvements, as part of the new basketball courts. Chambers Group will consult with
the project engineer to determine the existing problem, the proposed modifications, if any grading would
be involved both on the existing site and on the new park site to assess determine any potential changes
on drainage patterns and stormwater control. Any impacts will be identified and mitigation proposed.
Noise
Noise generated during construction will be assessed and the associated potential for impacts on the
nearby land uses will be evaluated_ Generally, noise is subject to the local noise ordinance, and limited to
set hours. Chambers Group will qualitatively address the potential for any increased traffic and
recreational activity noise on surrounding streets as a result the park uses, which will be assumed to be
limited to passive uses on the new park area.
Air Quality
An analysis of potential construction -related and long-term, vehicular air quality impacts will be evaluated
in an air quality analysis, as required by the South Coast Air Quality Management District's CEQA imple-
mentation guidelines. The temporary impacts related to heavy equipment construction emissions will be
addressed. This includes identification of any possible daily exceedances of criteria for pollutants and the
appropriate mitigation measures to minimize any impacts. Any related odor impacts will also be ad-
dressed. Any potential long-term effects will also be addressed, and be dependent on assumptions for
increased park area use related to new traffic trips to the area, and park maintenance.
Traffic Circulation/Access & Parking
This section will be based upon information provided the City Engineering Department, which will be
consulted as to the potential for increased traffic and parking due to the enhanced park project. It would
not be expected that enough traffic would be generated to adversely affect local roadways and
intersections. The document will also address circulation relative to emergency access provisions, on/off
street parking, and the potential for automobile/pedestrian/bicycle conflicts.
Cultural Resources
ECORP Consulting, Inc. conducted a literature search and field survey for the site and found that no
archaeological sites or historic structures were identified, and concluded that no further work is required.
The ECORP Cultural Resources Survey Report will be used as the basis for the discussion in the CEQA
document. No further, work by Chambers Group's cultural specialists is recommended at this time.
Chambers Group • Certified Disabled Veteran Business Enterprise • Small Business Enterprise 13
REQUEST FOR REVISED PROPOSAL TO PREPARE
ENVIRONMENTAL DOCUMENTS FOR LEBARD PARK
CITY OF HUNTINGTON BEACH REVISED PROPOSAL
Recreation
The park extension would be used for passive recreation. The park expansion uses are limited by the site
being an Edison Company utility easement. The proposed Master Plan includes two new half -court
basketball courts and landscaping. This section will discuss the existing setting and the changes that will
occur to recreation use from the improvements.
Utilities
The site is an existing Edison Company easement with existinghigh-voltage electrical transmission
towers. An Orange County Sanitation District (OCSD) high-pressure gas pipeline runs parallel to the east
boundary of the project site near the Santa Ana River. Edison must retain access to maintenance the
transmission lines and towers, and thus will have service trucks occasionally access the site. The gas
pipeline appears to be just outside the project boundary. These utilities, and others, including any lighting,
will be presented in existing conditions. Any potential for impacts on the utilities from the park project will
be discussed.
Public Safety
Since the transmission towers already exist, the potential for public contact with electrical magnetic
frequency (EMF) already exists. However, the public will be closer to the lines in an established enhanced
park area. Since this is similar to other enhanced passive use park areas that contain transmission line
easements within the City, no increase in public safety issues is expected. A section will be presented
that will address this issue.
PROPOSED SCHEDULE
Task 1: Technical Studies
Jurisdictional Evaluation/report
Initial Vernal Pool Evaluation/report
Plant Identification/report
Dry Season Vernal Pool Surveys/report
Wet Season Vernal Pool Surveys
Task 2: Kick -Off Meeting/Prepare Initial Study Checklist
3 weeks
2 weeks
2 weeks
3 weeks
1x/week until season ends, then 2 weeks for draft
report.
3 weeks
Option 1: Preparation of Environmental Impact Report
Task 1: Public Scoping 7 weeks
Task 2: Screencheck Draft EIR 14 weeks (depends on Vernal Pool surveys)
Task 3: Draft EIR 18 weeks
Task 4: Final EIR 25 weeks
Task 5: Meetings throughout process
Option 2: Preparation of Initial Study/Mitigated ND
Task 1: Screencheck Draft IS/MND
Task 2: Draft IS/MND for Public Review
Task 3: Responses to Public Comments
Task 4: Meetings and Hearings
5 weeks (depends on Vernal Pool surveys)
8 weeks
14 weeks
throughout process
Chambers Group • Certified Disabled Veteran Business Enterprise • Small Business Enterprise 14
EXHIBIT "B"
REQUEST FOR REVISED PROPOSAL TO PREPARE
ENVIRONMENTAL DOCUMENTS FOR LEBARD PARK
CITY OF HUNTINGTON BEACH REVISED PROPOSAL
for the project including all biology, cultural resources, land use, public services, utilities, recreation, visual
resources, geology, air quality, noise, and agricultural resources.
EIR/EIS Preparation and Peer Review for Imperial Irrigation District's 230kV "BN-BS" Transmis-
sion Line Project, Imperial County - BLM
Conducted a peer review and revision of the EIR/EIS and California Desert Conservation Area Plan
Amendment for this transmission line project. The work entailed conducting a peer review of the Adminis-
trative Draft EIR/EIS that had been prepared by another consulting firm,: and subsequently preparing to
modify or completely rewrite sections of the document to comply with NEPA requirements. The compre-
hensive peer review focused on the appropriateness of the baseline data, application of the data to the
impacts analysis, whether the conclusions of impacts were substantiated by fact, and whether the mitiga-
tion measures were feasible and able to be implemented. Because the other consulting firm was not fa-
miliar with NEPA, major sections of the documentation had to be rewritten, including portions of the pro-
ject description, alternatives, visual resources, biological resources, cultural resources, and wilderness
sections.
Pipeline 85 Replacement Project, Kern County -- Sempra Energy Utilities/Southern California Gas
Company
The project involved a 21.5-mile-long natural gas replacement pipeline from the Grapevine to Frazier
Park. The replacement alignments included approximately 15 miles of relocated 24-inch-diameter pipeline
located on Tejon Ranch property within an existing Southern California Gas Company easement, and ap-
proximately 6.5 miles of smaller -diameter (6- to 12-inch-diameter) lines, mainly in public roadways adjacent to
Interstate 5. Tasks included CEQA documentation, biological resources surveys, and technical reports,
including protocol surveys; cultural resources surveys and test programs; Section 1601, 401, and 404
permitting; Storm Water Pollution Prevention Plan (SWPPP) preparation; and mitigation compliance moni-
toring during construction.
COSTS AND BIDDING ASSUMPTIONS
COSTS
The costs to prepare Technical Reports, Initial Study, Environmental Impact Report (EIR), and Mitigated
Negative Declaration are presented in the table below. The attached additional tables present details of
anticipated levels of effort and billing rates to prepare the following:
➢ Technical Studies
➢ Initial Study Checklist
➢ Environmental Impact Report
➢ Initial Study/Mitigated Negative Declaration
TASKS
Option 1
Option 2
Technical Studies
$68,211.68
$68,211.68
Initial Study Checklist
$11,775.00
$11,775.00
IS / MND
$36,617.69
EIR
$70,665.71
Subtotal
$150,652.39
$116,604.37
Contingency 15%
$22,598.00
$17,491.00
Grand Total
$173,250.39
$134,095.37
BIDDING ASSUMPTIONS
Chambers Group is an Affirmative Action employer under Federal Law 11246-60-60.
The cost options presented in this proposal are based on the following additional assumptions.
Chambers Group 9 Certified Disabled Veteran Business Enterprise • Small Business Enterprise 17
REQUEST FOR REVISED PROPOSAL TO PREPARE
ENVIRONMENTAL DOCUMENTS FOR LEBARD PARK
CITY OF HUNTINGTON BEACH REVISED PROPOSAL
➢ Scope, cost and schedule estimates are based on our best judgment of the requirements known at
the time of the proposal and can be influenced favorably or adversely by Client needs and other cir-
cumstances. Chambers Group will endeavor to perform the services and accomplish the objectives
within the estimated costs and schedule; however, if the scope of work or schedule changes, Cham-
bers Group reserves the right to revise our costs accordingly.
➢ The Client will provide Chambers Group with copies of all known documentation relating to the physi-
cal or other conditions concerning the project site within 5 working days after the Client has given au-
thorization to proceed. It is assumed that Chambers Group can use and rely on the data and informa-
tion contained in those documents. Chambers Group will not perform a technical review of these
documents and will not be responsible for the content or accuracy of these studies.
➢ If technical issues arise that are not identified herein, and it is determined that other technical studies
would be required to address potential environmental impacts and mitigation for this project, Cham-
bers Group would prepare an additional scope of work and costs for this task at a later date.
➢ The proposed cost estimate includes printing the number of documents as indicated above in the text.
Additional copies of the documents and pages will be billed at $.15 per page for text and $2.00 per
page for photographs, plus staff time.
➢ Meetings for staff are assumed at 4 hours each. Other technical staff or additional hours required to
attend meetings will be billed as an add -on at rates provided in the Schedule of Fees.
➢ Chambers Group assumes that, by receipt of notice to proceed, full access to the property will be
provided by the Client, including access to locked gates and advance notice to existing property ten-
ants of our right of entry. Should Chambers Group staff be denied access to the property at the time
prearranged for the field surveys, the additional costs incurred by Chambers Group will be billed
separately to the Client on a time -and -materials basis.
➢ Chambers Group will deliver one PDF electronic copy of the Draft Jurisdictional Delineation Report
within two weeks following completion of the field surveys. Chambers Group will incorporate one
round of comments on the Draft Report into a Final Report. Five (5) bound copies and one electronic
copy of the Final report will be submitted to the City within 2 weeks of receipt of comments on the
Draft Report. For costing purposes, the draft and final reports are assumed to contain a maximum of
25 pages (including text, graphics, and appendices).
➢ Since the time frame for protocol wet season vernal pool surveys has passed, the options are to con-
duct the wet season surveys in 2007 or conduct the protocol dry season sampling in the summer of
2006. The costs for a protocol wet season and dry season sampling are included as optional cost es-
timates, as the need for these surveys will be more firmly established following the initial site visit.
➢ The alternative fairy shrimp survey/sampling protocols are wet -season sampling in 2007 or dry sea-
son sampling in summer of 2006. Following these surveys, Chambers Group will provide review and
comment on the design documents. The reviews and comments will be limited to one (1) draft design
plan and one (1) draft final design plan. Any additional reviews of Plan related documents will be on a
time and materials basis. Chambers Group will attend up to two meetings with the design contractor
and the City. Additional meetings requested by the City will be attended by Chambers Group staff on
a time and materials basis.
Chambers Group will assist the city in coordinating with the resource agencies, U.S. Army Corps of
Engineers (USACE), U.S. Fish and Wildlife Service (USFWS), and California Department of Fish and
Game (CDFG). Following concurrence by the City with the Jurisdictional Delineation and Biological
Technical Report, Chambers Group will provide copies of the report to the USACE, USFWS, and
CDFG for their review and comment. Chambers Group assumes one (1) round of comments from the
City and preparation of responses to those comments. In addition Chambers Group assumes one (1)
round of comments by the USACE, USFWS, and CDFG, and preparation of responses to those
comments. This task assumes one (1) meeting with agency staff on the project site and potentially
Chambers Group • Certified Disabled Veteran Business Enterprise • Small Business Enterprise 18
REQUEST FOR REVISED PROPOSAL TO PREPARE
ENVIRONMENTAL DOCUMENTS FOR LEBARD PARK
CITY OF HUNTINGTON BEACH REVISED PROPOSAL
one (1) meeting in either the agency or Huntington Beach City offices. This task also assumes up to
12 hours of telephone and e-mail coordination. Meetings or coordination efforts in excess of these
limits will be conducted on a time and material basis, as authorized by the City Contracting Officer.
This effort does not include preparation of a Biological Assessment or other consultation in compli-
ance with Sections 7 or 10 of the Endangered Species Act.
➢ The number of copies of draft documents is ten, public documents is 40, with 10 copies of Draft re-
sponse to comments for the Final EIR. The number of copies is delineated in the Approach text. Elec-
tronic copy of the Draft and Final environmental documents will be formatted in Microsoft Word and
submitted to the City in PDF.
➢ it is assumed that the Final EIR will be an addendum document to the Draft EIR that will incorporate
comments, responses, and changes to the Draft EIR. The Final EIR (as an addendum) combined with
the Draft EIR will comprise the Final EIR. This approach is a cost savings measure by not having to
reproduce the Draft EIR a second time.
➢ Chambers Group assumes for costing purposes that the Client will not require project -specific insur-
ance (i.e., Waiver of Subrogation). If project -specific insurance is required, Chambers Group retains
the right to pass the increased cost on to the Client.
➢ It is assumed by Chambers Group that the Client will reimburse Chambers Group for all costs, inter-
nal and external, including legal or other contractually related issue fees that are the result of any
challenges to the document. These costs are not included in the cost estimate.
➢ Change orders will be issued and signed by the Client and Chambers Group before starting additional
work not provided for in the original proposal. If the Client's authorized representative is not available
for a signature, the additional out -of -scope work will not commence until the change order is signed.
➢ No verbal promises or changes to any part of this proposal will be honored by Chambers Group
unless documented in writing and signed with authorized signatures from the Client and Chambers
Group.
➢ This cost estimate is valid for a period of 60 days from the proposal submittal date. Beyond 60 days,
Chambers Group reserves the right to reevaluate the estimated costs.
➢ If the original scope of work is interrupted due to no fault of Chambers Group, the contract shall be
considered complete and billing for work performed up to the time of cancellation shall become due
and payable immediately upon presentation of Chambers Group's invoice.
➢ Chambers Group shall not be held responsible for work delays or cancellations caused by strikes,
accidents, acts of God, delays imposed by the Client, or other delays beyond the control of Chambers
Group. Chambers Group reserves the right to pass through actual costs resulting from any such
delays, including demobilization and remobilization costs.
➢ The cost proposal is based on hourly labor rates and material cost markups for Chambers Group pro-
vided in the Schedule of Fees. Any agreed upon out -of -scope costs and additional work will be based
on the Schedule of Fees.
➢ GIS data must be submitted in one of the following formats: (1) All ESRI, AutoCAD compatible;
(2) AutoCAD (.dwg or .dxf); or (3) Microstation (.dgn). Acceptable image formats include: (1) TIF,
(2) JPG (J-Peg), (3) SID (Mr. Sid), and (4) ECW. If the Client cannot export data to one of these
formats and it is necessary for Chambers Group to spend additional time to translate the file into one
of the above workable formats, the cost will be passed on to the Client.
Chambers Group • Certified Disabled Veteran Business Enterprise . Small Business Enterprise 19
PERCENTAGES 9.54% 10.78%
(each task as part of total)
GRAND TOTAL FOR PROJECT $68,211.68
13.13% 7.76% 29.48% 4.67% 10.76% 100.00%
Chambers Group, Inc.
$11,775.00 GRAND TOTAL FOR PROJECT
PERCENTAGES 100.00% 100.00%
(each task as part of total)
Chambers Group, Inc.
0,665.71 GRAND TOTAL FOR PROJECT
PERCENTAGES 100.00%
(each task as part of total)
Chambers Group, Inc.
$36,617.69 GRAND TOTAL FOR
PERCENTAGES 45.22% 15.09% 13.09% 26.60% 100.00%
(each task as part of total)
Chambers Group, Inc.
ACORDM CERTIFICATE OF LIABILITY INSURANCE 06/29/2 o
PRODUCER (949)833-7126 FAX (949)833-7127 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
Insurance Office of America, Inc. ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
DBA IOA Insurance Services HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
One Park Plaza, Suite 600
Irvine, CA 92614 INSURERS AFFORDING COVERAGE NAIC #
INSURED Chambers Group Inc. INSURERA: National Fire Ins. of Hartford
17671 Cowan Avenue, Suite 100 INSURERS: Hartford Underwriters Ins. Co. 30104
Irvine, CA 92614 INSURERc: Transportation Ins. Co.
INSURER D: Continental Casualty Co.
INSURER E:
nnVFRAMPR
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR
ADD'L
TYPE OF INSURANCE
POLICY NUMBER
POLICY EFFECTIVE
POLICY EXPIRATION
LIMITS
GENERAL LIABILITY
2079851160
06/01/2006
06/01/2007
EACH OCCURRENCE
$ 11000,00
7X COMMERCIAL GENERAL LIABILITY
DAMAGE TO RENTED
$ 1,000,00
CLAIMS MADE a OCCUR
MED EXP (Any one person)
$ 10,00
A
X Add'l Insured
PER FORM G-17957-G99
PERSONAL & ADV INJURY
$ 1,000,00
GENERAL AGGREGATE
$ 2,000,00
GEN'L AGGREGATE LIMIT APPLIES PER:
PRODUCTS - COMP/OP AGG
$ 2,000,00
POLICY PRC7 LOC
AUTOMOBILE LIABILITY
X ANY AUTO
S7UECTR7805
06/01/2006
06/01/2007
COMBINED SINGLE LIMIT
(Ea accident)
$
1,000,00
BODILY INJURY
(Per person)
$
B
ALL OWNED AUTOS
SCHEDULED AUTOS
X HIRED AUTOS
X NON -OWNED AUTOS
T rE� A
F V
�T��
JENNIFE MCG
F�
TL7
1 H�+ , CI tL
rn
BODILY INJURY
(Per accident)
$
PROPERTY DAMAGE
(Per accident)
$
GARAGE LIABILITY
AUTO ONLY - EA ACCIDENT
$
OTHER THAN EA ACC
AUTO ONLY: AGG
$
ANY AUTO
$
EXCESS/UMBRELLA LIABILITY
2079849991
06/01/2006
06/01/2007
EACH OCCURRENCE
$ 51000,000
X OCCUR ❑ CLAIMS MADE
AGGREGATE
$
C
$
$
DEDUCTIBLE
$
RETENTION $
WORKERS COMPENSATION AND
WC STATU- I OTH-
EMPLOYERS' LIABILITY
ANY PROPRIETOR/PARTNER/EXECUTIVE
E.L. EACH ACCIDENT
$
E.L. DISEASE - EA EMPLOYE
$
OFFICERIMEMBER EXCLUDED?
If yes, describe under
SPECIAL PROVISIONS below
E.L. DISEASE - POLICY LIMIT
$
D
Professional Liability
- Claims Made
EEA2S4087693
12/15/2005
12/1S/2006
$1,000,000 per claim
$2,000,000 aggregate
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES / EXCLUSIONS ADDED BY ENDORSEMENT / SPECIAL PROVISIONS
Evidence of insurance.
A ten (10) notice of cancellation for non-payment of premium.
rCRTICIr ATC unl nCR rAA11%Cl I ATInIJ
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL *M40M MAIL
City of Huntington Beach
30* DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT,
Attn: Christopher S. Davis
ifdbd4XJL(9EXi�(d�Elf4Y�Ii(�(XX
2000 Main Street
kk*X%WMdfK#XXIoIOG) mK)txxx* fI!(il KN*) WA*UKXXXXXXXXX
AUTHORIZED REPRESENTATIVE Z27C��
Huntington Beach, CA 92648
Earleen Thomas/BODENC
ACORD 25 (2001/08) FAX: (714) 374-1640 CACORD CORPORATION 1988
IMPORTANT
If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement
on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may
require an endorsement. A statement on this certificate does not confer rights to the certificate
holder in lieu of such endorsement(s).
DISCLAIMER
The Certificate of Insurance on the reverse side of this form does not constitute a contract between
the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it
affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon.
ACORD 25 (2001/08)
Consultant List
LeBard Park
Chambers Group.
17671 Cowan Avenue, Ste 100
Irvine, CA 92614
949.261.5414
ECORP Consulting Inc.
1801 Park Court Place, 13-103
Santa Ana, CA 92701
714.648.0630
LSA
20 Executive Park, Ste. 200
Irvine, Ca 92614
949.553.0666
Sapphos Environmental, Inc.
133 Martin Alley
Pasadena, Ca 91105
626.683.3547
P�f!��NT I NGTO,i L
��l O� , �p nee R, �s,✓�� �� � �
.:,CITY OF HUNTINGTON _
Z�cF ��o��►� ProfessionalContracts
Purchasing Certification
o �GUNTY CPfiI�
1. Date: August 10, 2006
2. Department: Planning
3. Requested by: Chris Davis
4. Name of consultant: Chambers Group, Inc.
5. Attach the written statement of the specification, conditions and other requirements for
the requested services that was provided to solicited consultants in your answer to 11
of this form.
6. Amount of the contract: $100,000.00
7. Are sufficient funds available to fund this contract?' ® Yes, ❑ No
8. Company number and object code where funds are budgeted: 20945101.69365
9. Is this contract generally described on the list of professional service contracts
approved by the City Council'? Yes, ,No .-
10. Is this contract within $25,000 or 25% (whichever is less) of the amount stated on the
list of professional servIge, contracts approved by the City Council?'
es, 1Vo
11. Were (at least) informal written proposals requested of three consultants?
® Yes, ❑ No
Explanation:
12. Attach list of consultants from whom proposals were requested (including a contact
telephone number).
13. Attach proposed scope of work.
14. Attach proposed payment schedule.
-JiR �
Depa ment Head Signature
RICHARD`AMADRIL, Manager
Purchasing/Central Services
' If the answer to any these questions is "No," the contract will require approval from the City Council.
Professional Services Contract Purchasing Certification June 2006