HomeMy WebLinkAboutCity Net - 2014-06-230, CONTRACTS SUBIVIFRU f
CITY CLERIC'S Ofiids AM I1-- 32
CITY CLERK
CITY OF
HUNTINGTON BEACH
To: JOAN FLYNN, City Clerk
Name of Contractor:
Purpose of Contract:
Amount of Contract:
City Net
Homelessness Research
$15,000
Copy of contract distributed to: The original insurance certificate/waiver distributed
Initiating Dept. Z
to Risk Management
Finance Dept. ❑ ORIGINAL bonds sent to Treasurer ❑
Sandie Frakes, ext 5249
Name/Extension
City Attorney's Office
Date: June 24, 2014
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PROFESSIONAL SERVICES CONTRACT BETWEEN
THE CITY OF HUNTINGTON BEACH AND
CITY NET
FOR
HOMELESSNESS RESEARCH
THIS AGREEMENT ("Agreement") is made and entered into by and between the City of
Huntington Beach, a municipal corporation of the State of California, hereinafter referred to as
"CITY," and City Net, a not for profit organization hereinafter referred to as "CONSULTANT."
WHEREAS, CITY desires to engage the services of a consultant to explore homelessness
conditions in Huntington Beach and provide summary of solutions and partnerships; and
Pursuant to documentation on file in the office of the City Clerk, the provisions of the
Huntington Beach Municipal Code, Chapter 3.03, relating to procurement of professional service
contracts have been complied with; and
CONSULTANT has been selected to perform these services,
NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows:
SCOPE OF SERVICES
CONSULTANT shall provide all services as described in Exhibit "A," which is
attached hereto and incorporated into this Agreement by this reference. These services shall
sometimes hereinafter be referred to as the "PROJECT."
CONSULTANT hereby designates Brad Fieldhouse who shall represent it and be
its sole contact and agent in all consultations with CITY during the performance of this
Agreement.
2. CITY STAFF ASSISTANCE
CITY shall assign a staff coordinator to work directly with CONSULTANT in the
performance of this Agreement.
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3. TERM; TIME OF PERFORMANCE
Time is of the essence of this Agreement. The services of CONSULTANT are to
commence on , u t 7 , 20)4- (the "Commencement Date"). This Agreement
shall automatically terminate three (3) years from the Commencement Date, unless extended or
sooner terminated as provided herein. All tasks specified in Exhibit "A" shall be completed no
later than 3 years from the Commencement Date. The time for performance of the tasks
identified in Exhibit "A" are generally to be shown in Exhibit "A." This schedule may be
amended to benefit the PROJECT if mutually agreed to in writing by CITY and
CONSULTANT.
In the event the Commencement Date precedes the Effective Date,
CONSULTANT shall be bound by all terms and conditions as provided herein.
4. COMPENSATION
In consideration of the performance of the services described herein, CITY agrees
to pay CONSULTANT on a time and materials basis at the ratesspecified in Exhibit ">B,"
which is attached hereto and incorporated by reference into this Agreement, a fee, including all
costs and expenses, not to exceed fifteen thousand Dollars ($15,000).
5. EXTRA WORK
In the event CITY requires additional services not included in Exhibit "A" or
changes in the scope of services described in Exhibit "A," CONSULTANT will undertake such
work only after receiving written authorization from CITY. Additional compensation for such
extra work shall be allowed only if the prior written approval of CITY is obtained.
6. METHOD OF PAYMENT
CONSULTANT shall be paid pursuant to the terms of Exhibit "B."
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7. DISPOSITION OF PLANS ESTIMATES AND OTHER DOCUMENTS
CONSULTANT agrees that title to all materials prepared hereunder, including,
without limitation, all original drawings, designs, reports, both field and office notices,
calculations, computer code, language, data or programs, maps, memoranda, letters and other
documents, shall belong to CITY, and CONSULTANT shall turn these materials over to CITY
upon expiration or termination of this Agreement or upon PROJECT completion, whichever
shall occur first. These materials may be used by CITY as it sees fit.
8. HOLD HARMLESS
CONSULTANT hereby agrees to protect, defend, indemnify and hold harmless
CITY, its officers, elected or appointed officials, employees, agents and volunteers from and
against any and all claims, damages, losses, expenses, judgments, demands and defense costs
(including, without limitation, costs and fees of litigation of every nature or liability of any kind
or nature) arising out of or in connection with CONSULTANT's (or CONSULTANT's
subcontractors, if any) negligent (or alleged negligent) performance of this Agreement or its
failure to comply with any of its obligations contained in this Agreement by CONSULTANT, its
officers, agents or employees except such loss or damage which was caused by the sole
negligence or willful misconduct of CITY. CONSULTANT will conduct all defense at its sole
cost and expense and CITY shall approve selection of CONSULTANT's counsel. This
indemnity shall apply to all claims and liability regardless of whether any insurance policies are
applicable. The policy limits do not act as limitation upon the amount of indemnification to be
provided by CONSULTANT.
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9. PROFESSIONAL LIABILITY INSURANCE
CONSULTANT shall obtain and furnish to CITY a professional liability
insurance policy covering the work performed by it hereunder. This policy shall provide
coverage for CONSULTANT's professional liability in an amount not less than One Million
Dollars ($1,000,000.00) per occurrence and in the aggregate. The above -mentioned insurance
shall not contain a self -insured retention without the express written consent of CITY; however
an insurance policy "deductible" of Ten Thousand Dollars ($10,000.00) or less is permitted. A
claims -made policy shall be acceptable if the policy further provides that:
A. The policy retroactive date coincides with or precedes the initiation of the
scope of work (including subsequent policies purchased as renewals or
replacements).
B. CONSULTANT shall notify CITY of circumstances or incidents that
might give rise to future claims.
CONSULTANT will make every effort to maintain similar insurance during the
required extended period of coverage following PROJECT completion. If insurance is
terminated for any reason, CONSULTANT agrees to purchase an extended reporting provision
of at least two (2) years to report claims arising from work performed in connection with this
Agreement.
If CONSULTANT fails or refuses to produce or maintain the insurance required
by this section or fails or refuses to furnish the CITY with required proof that insurance has been
procured and is in force and paid for, the CITY shall have the right, at the CITY's election, to
forthwith terminate this Agreement. Such termination shall not affect Consultant's right to be
paid for its time and materials expended prior to notification of termination. CONSULTANT
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waives the right to receive compensation and agrees to indemnify the CITY for any work
performed prior to approval of insurance by the CITY.
10. CERTIFICATE OF INSURANCE
Prior to commencing performance of the work hereunder, CONSULTANT shall
furnish to CITY a certificate of insurance subject to approval of the City Attorney evidencing the
foregoing insurance coverage as required by this Agreement; the certificate shall:
A. provide the name and policy number of each carrier and policy;
B. state that the policy is currently in force; and
C. shall promise that such policy shall not be suspended, voided or canceled
by either party, reduced in coverage or in limits except after thirty (30)
days' prior written notice; however, ten (10) days' prior written notice in
the event of cancellation for nonpayment of premium.
CONSULTANT shall maintain the foregoing insurance coverage in force until the
work under this Agreement is fully completed and accepted by CITY.
The requirement for carrying the foregoing insurance coverage shall not derogate
from CONSULTANT's defense, hold harmless and indemnification obligations as set forth in
this Agreement. CITY or its representative shall at all times have the right to demand the
original or a copy of the policy of insurance. CONSULTANT shall pay, in a prompt and timely
manner, the premiums on the insurance hereinabove required.
11. INDEPENDENT CONTRACTOR
CONSULTANT is, and shall be, acting at all times in the performance of this
Agreement as an independent contractor herein and not as an employee of CITY.
CONSULTANT shall secure at its own cost and expense, and be responsible for any and all
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payment of all taxes, social security, state disability insurance compensation, unemployment
compensation and other payroll deductions for CONSULTANT and its officers, agents and
employees and all business licenses, if any, in connection with the PROJECT and/or the services
to be performed hereunder.
12. TERMINATION OF AGREEMENT
All work required hereunder shall be performed in a good and workmanlike
manner. CITY may terminate CONSULTANT's services hereunder at any time with or without
cause, and whether or not the PROJECT is fully complete. Any termination of this Agreement
by CITY shall be made in writing, notice of which shall be delivered to CONSULTANT as
provided herein. In the event of termination, all finished and unfinished documents, exhibits,
report, and evidence shall, at the option of CITY, become its property and shall be promptly
delivered to it by CONSULTANT.
13. ASSIGNMENT AND DELEGATION
This Agreement is a personal service contract and the work hereunder shall not be
assigned, delegated or subcontracted by CONSULTANT to any other person or entity without
the prior express written consent of CITY. If an assignment, delegation or subcontract is
approved, all approved assignees, delegates and subconsultants must satisfy the insurance
requirements as set forth in Sections 9 and 10 hereinabove.
14. COPYRIGHTS/PATENTS
CITY shall own all rights to any patent or copyright on any work, item or material
produced as a result of this Agreement.
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15. CITY EMPLOYEES AND OFFICIALS
CONSULTANT shall employ no CITY official nor any regular CITY employee
in the work performed pursuant to this Agreement. No officer or employee of CITY shall have
any financial interest in this Agreement in violation of the applicable provisions of the California
Government Code.
16. NOTICES
Any notices, certificates, or other communications hereunder shall be given either
by personal delivery to CONSULTANT's agent (as designated in Section 1 hereinabove) or to
CITY as the situation shall warrant, or by enclosing the same in a sealed envelope, postage
prepaid, and depositing the same in the United States Postal Service, to the addresses specified
below. CITY and CONSULTANT may designate different addresses to which subsequent
notices, certificates or other communications will be sent by notifying the other party via
personal delivery, a reputable overnight carrier or U. S. certified mail -return receipt requested:
TO CITY:
City of Huntington Beach
ATTN: Teri Baker
2000 Main Street
Huntington Beach, CA 92648
17. CONSENT
TO CONSULTANT:
City Net
ATTN: Brad Fieldhouse
P.O. Box 90243
Long Beach, CA 90809
When CITY's consent/approval is required under this Agreement, its
consent/approval for one transaction or event shall not be deemed to be a consent/approval to
any subsequent occurrence of the same or any other transaction or event.
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18. MODIFICATION
No waiver or modification of any language in this Agreement shall be valid
unless in writing and duly executed by both parties.
19. SECTION HEADINGS
The titles, captions, section, paragraph and subject headings, and descriptive
phrases at the beginning of the various sections in this Agreement are merely descriptive and are
included solely for convenience of reference only and are not representative of matters included
or excluded from such provisions, and do not interpret, define, limit or describe, or construe the
intent of the parties or affect the construction or interpretation of any provision of this
Agreement.
20. INTERPRETATION OF THIS AGREEMENT
The language of all parts of this Agreement shall in all cases be construed as a
whole, according to its fair meaning, and not strictly for or against any of the parties. If any
provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be
unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the remaining
covenants and provisions of this Agreement. No covenant or provision shall be deemed
dependent upon any other unless so expressly provided here. As used in this Agreement, the
masculine or neuter gender and singular or plural number shall be deemed to include the other
whenever the context so indicates or requires. Nothing contained herein shall be construed so as
to require the commission of any act contrary to law, and wherever there is any conflict between
any provision contained herein and any present or future statute, law, ordinance or regulation
contrary to which the parties have no right to contract, then the latter shall prevail, and the
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provision of this Agreement which is hereby affected shall be curtailed and limited only to the
extent necessary to bring it within the requirements of the law.
21. DUPLICATE ORIGINAL
The original of this Agreement and one or more copies hereto have been prepared
and signed in counterparts as duplicate originals, each of which so executed shall, irrespective of
the date of its execution and delivery, be deemed an original. Each duplicate original shall be
deemed an original instrument as against any party who has signed it.
22. IMMIGRATION
CONSULTANT shall be responsible for full compliance with the immigration
and naturalization laws of the United States and shall, in particular, comply with the provisions
of the United States Code regarding employment verification.
23. LEGAL SERVICES SUBCONTRACTING PROHIBITED
CONSULTANT and CITY agree that CITY is not liable for payment of any
subcontractor work involving legal services, and that such legal services are expressly outside
the scope of services contemplated hereunder. CONSULTANT understands that pursuant to
Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for
CITY; and CITY shall not be liable for payment of any legal services expenses incurred by
CONSULTANT.
24. ATTORNEY'S FEES
In the event suit is brought by either party to construe, interpret and/or enforce the
terms and/or provisions of this Agreement or to secure the performance hereof, each party shall
bear its own attorney's fees, such that the prevailing party shall not be entitled to recover its
attorney's fees from the nonprevailing party.
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25. SURVIVAL
Terms and conditions of this Agreement, which by their sense and context survive
the expiration or termination of this Agreement, shall so survive.
26. GOVERNING LAW
This Agreement shall be governed and construed in accordance with the laws of
the State of California.
27. SIGNATORIES
Each undersigned represents and warrants that its signature hereinbelow has the
power, authority and right to bind their respective parties to each of the terms of this Agreement,
and shall indemnify CITY fully for any injuries or damages to CITY in the event that such
authority or power is not, in fact, held by the signatory or is withdrawn.
28. ENTIRETY
The parties acknowledge and agree that they are entering into this Agreement
freely and voluntarily following extensive arm's length negotiation, and that each has had the
opportunity to consult with legal counsel prior to executing this Agreement. The parties also
acknowledge and agree that no representations, inducements, promises, agreements or
warranties, oral or otherwise, have been made by that party or anyone acting on that party's
behalf, which are not embodied in this Agreement, and that that party has not executed this
Agreement in reliance on any representation, inducement, promise, agreement, warranty, fact or
circumstance not expressly set forth in this Agreement. This Agreement, and the attached
exhibits, contain the entire agreement between the parties respecting the subject matter of this
Agreement, and supersede all prior understandings and agreements whether oral or in writing
between the parties respecting the subject matter hereof.
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29. EFFECTIVE DATE
This Agreement shall be effective on the date of its approval by the City Attorney.
This Agreement shall expire when terminated as provided herein.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed
by and through their authorized officers.
CONSULTANT,
City Net
COMPANY NAME
By: ✓
print name
ITS: (circle one) amridn resident/Vice President
AND
By: ...........................
/
flt-name
ITS: (circle one Secretary/C ief Financial Officer/Asst.
Secretary — Treasurer
CITY OF HUNTINGTON BEACH,
a municipal corporation of the State of
California _ _
J a Director/Chief
(Pursuant To HBMC 0. 03.100)
APPROVED AS TO FORM:
d�__�AwC '
City Attorn
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Date b'2_:�-14
EXHIBIT "A"
A. STATEMENT OF WORK: (Narrative of work to be performed)
City Net will implement its proprietary project management system to engage city agencies, law
enforcement, health care and emergency services providers, local businesses, nonprofit
organizations, the faith community and others in a series of research activities. At the end of the
discovery phase, we will deliver recommendations about how to best strategically leverage
existing assets and resources to effectively and compassionately love and serve homeless
neighbors in Huntington Beach.
B. CONSULTANT'S DUTIES AND RESPONSIBILITIES:
1. Robust Asset Map of all homeless services and resources offered by the Huntington Beach
faith community and nonprofit community to yield partners and resources for launch phase and
beyond. We will knock on doors of as many congregational houses of worship and nonprofit
service organization in Huntington Beach as we can to conduct surveys about services and
resources delivered to homeless neighbors. Results will be compiled and mapped geographically
and in a database so that collaborative partners can access assets effectively, and so that
duplications and gaps can be noted and strategically addressed. This process invariably yields
"hidden" partners and resources that will support the collaborative's long-term goals in the
launch phase and beyond.
2. Establishment of baseline data for service calls related to homelessness reported to the
Huntington Beach Police Department (HBPD). We will establish baselines and reporting
guidelines to track and reduce the calls made related to homelessness to the HBPD, in the effort
EXHIBIT A
to save and more effectively redeploy these resources. Our experience is that this is a key area
where cities are deploying significant resources to minimally productive ends, and that the
formation of a Homeless Collaborative can engage homeless neighbors and community groups to
significantly reduce calls to the police.
3. Research into reduction of city and community health care costs through interventional care
for homeless neighbors for full implementation in later phases. Similar to the HBPD metric
above, we will gather data regarding public funds in general, and Huntington Beach city funds in
particular, regarding the provision of health services, including emergency room visits, for
homeless neighbors in Huntington Beach. We will reach out to health care, EMT, and hospital,
workers to build relationships and explore ways that the faith community in Huntington Beach.
can be mobilized to appropriately intervene before homeless neighbors require emergency health
care. We will establish a baseline of costs and service metrics that we will reduce in future
phases of the collaborative.
4. Final Report and Recommendations. We will deliver a final report with recommendations to
the City Manager's Office on or around June 30, 2014. We will determine the scope of the
homeless problem in Huntington Beach and make recommendations about how the city might
appropriately and compassionately respond in a collaborative approach, leveraging the available
assets and resources in Huntington Beach.
Key Activities: In addition to research, City Net will lead the following activities in the
discovery phase to promote and support the collaborative:
EXHIBIT A
Vision event: Joint communication, dreaming and planning session for all stakeholders,
including city officials, law enforcement, hospitals, fire and paramedics, so cia I service
non profits, businesses, civic groups and the faith community. These meetings derive a
common vision for coordinating services and mobilizing resources through a collaborative
Clergy luncheon: A lunch meeting particularly for senior leaders and decision -makers of local
faith congregations to enroll their support and cast a vision for aligning their community
service activities with each other and with public agencies for the common good.
C. CITY'S DUTIES AND RESPONSIBILITIES:
Assist and provide information and access to staff as needed.
D. WORK PROGRAM/PROJECT SCHEDULE:
M
EXHIBIT A
EXHIBIT "B"
Payment Schedule (Fixed Fee Payment)
$12,500.00
(plus reimbursable expenses submitted at cost not exceed 20% of fees)
1. CONSULTANT shall be entitled to monthly progress payments toward the fixed fee
set forth herein in accordance with the following progress and payment schedules.
2. Delivery of work product: A copy of every memorandum, letter, report, calculation
and other documentation prepared by CONSULTANT shall be submitted to CITY to demonstrate
progress toward completion of tasks. In the event CITY rejects or has comments on any such
product, CITY shall identify specific requirements for satisfactory completion.
3. CONSULTANT shall submit to CITY an invoice for each monthly progress payment
due. Such invoice shall:
A) Reference this Agreement;
B) Describe the services performed;
C) Show the total amount of the payment due;
D) Include a certification by a principal member of CONSULTANT's firm that
the work has been performed in accordance with the provisions of this
Agreement; and
E) For all payments include an estimate of the percentage of work completed.
Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is making
satisfactory progress toward completion of tasks in accordance with this Agreement, CITY shall
approve the invoice, in which event payment shall be made within thirty (30) days of receipt of the
invoice by CITY. Such approval shall not be unreasonably withheld. If CITY does not approve an
invoice, CITY shall notify CONSULTANT in writing of the reasons for non -approval and the
schedule of performance set forth in Exhibit "A" may at the option of CITY be suspended until the
parties agree that past performance by CONSULTANT is in, or has been brought into compliance, or
until this Agreement has expired or is terminated as provided herein.
4. Any billings for extra work or additional services authorized in advance and in
writing by CITY shall be invoiced separately to CITY. Such invoice shall contain all of the
information required above, and in addition shall list the hours expended and hourly rate charged for
such time. Such invoices shall be approved by CITY if the work performed is in accordance with the
extra work or additional services requested, and if CITY is satisfied that the statement of hours
worked and costs incurred is accurate. Such approval shall not be unreasonably withheld. Any
dispute between the parties concerning payment of such an invoice shall be treated as separate and
apart from the ongoing performance of the remainder of this Agreement.
Exhibit B
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
PROFESSIONAL SERVICES CONTRACT BETWEEN
THE CITY OF HUNTINGTON BEACH AND
CITY NET
FOR
HOMELESSNESS RESEARCH
Table of Contents
Scope of Services
CityStaff Assistance................................................................................................2
Term; Time of Performance.....................................................................................2
Compensation..........................................................................................................2
ExtraWork...............................................................................................................2
Methodof Payment..................................................................................................3
Disposition of Plans, Estimates and Other Documents...........................................3
HoldHarmless.........................................................................................................3
Professional Liability Insurance.............................................................................4
Certificateof Insurance............................................................................................5
Independent Contractor............................................................................................6
Termination of Agreement.......................................................................................6
Assignment and Delegation......................................................................................6
Copyrights/Patents...................................................................................................7
City Employees and Officials..................................................................................7
Notices.........................................................................................7
Consent....................................................................................................................8
Modification.............................................................................................................8
SectionHeadings.....................................................................................................8
Interpretation of this Agreement..............................................................................8
DuplicateOriginal....................................................................................................9
Immigration...............................................................................................................9
Legal Services Subcontracting Prohibited................................................................9
Attorney's Fees..........................................................................................................10
Survival.....................................................................................................................10
GoverningLaw.........................................................................................................10
Signatories.................................................................................................................10
Entirety......................................................................................................................10
EffectiveDate.................................................................................
I I
CERTIFICATE OF LIABILITY INSURANCE
611 ATE(M /DDNYYY)
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsement(s).
PRODUCER
CONTACT Maria Fredendall
PHONE 562 789-5704 FAX o• 562 789-5804
WBA Insurance
E-MAILs. License #OD79617
13304 Philadelphia Street
INSURERS AFFORDING COVERAGE
NAIC #
Ste 200
INSURER A: Philadelphia Indemnity Ins Company
Whittier CA 90601
INSURED
INSURER B :
INSURERC:
Kingdom Causes dba: City Net
INSURER D :
PO Box 90243
INSURERE:
Long Beach CA 90809
INSURER F :
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR
TYPE OF INSURANCE
ADDL
SUB
POLICY NUMBER
POLICYEFF
MOLD D EXP
LIMITS
GENERAL LIABILITY
EACH OCCURRENCE
$ 2,000,000
DAMAGE TO RENTED
$100,000
A
X COMMERCIAL GENERAL LIABILITY
MEDEXP (Any oneperson)
$5,000
CLAIMS -MADE X OCCUR
Y
PHPK1116275
01/11/2014
01/11/2015
PERSONAL & ADV INJURY
$2,000,000
GENERAL AGGREGATE
$ 4 000,000
GEN'L AGGREGATE LIMIT APPLIES PER
PRODUCTS - COMP/OP AGG
s4,000,000
$
x POLICY PRO- LOC
AUTOMOBILE LIABILITY
COMBINED SINGLE LIMIT
11
BODILY INJURY (Per person)
$
ANY AUTO
BODILY INJURY (Per accident)
$
ALL OWNED SCHEDULED
AUTOS AUTOS
HIRED AUTOS NON-OWNED'`Q
PROPERTY DAMAGE
(Per accident)
$
UMBRELLA LIAB
OCCUR
EACH OCCURRENCE
$
HCLAIMS-MADE
AGGREGATE
$
EXCESS LIAB
DED I I RETENTION
$
WORKERS COMPENSATION
WC STATU- OTH-
AND EMPLOYERS' LIABILITY Y / N
ANY PROPRIETOR/PARTNER/EXECUTIVE
E-L EACH ACCIDENT
$
E.L DISEASE - EA EMPLOYEE
$
OFFICER/MEMBER DCCLUDEDI ❑
(Mandatory in NH)
N / A
E.L DISEASE -POLICY LIMIT
$
If yes, describe under
DESCRIPTION OF OPERATIONS below
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required)
Evidence of Insurance. The City, its officers, elected or appointed officials, employees agents and volunteers as addtional insured's as
it relates to the named insured.
Ir-IC I Ir1LA I C MULL7CR _. ._ _ - - _. . - _. - - - 1— - - -
City of Huntington Beach
attn: Teri Baker
2000 Main Street, P.O. Box 190
Huntington Beach, CA 92648
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORIZED REPRESENTATIVE
W -I V00-4U IU AIrVRtJ %AJrvvrw I lVW. All IIVI.— ,CIC�Ocu.
ACORD 25 (2010/05) The ACORD name and logo are registered marks of ACORD
DATE
' lk CERTIFICATE OF LIABILITY INSURANCE 6/10M/DD/14
�� 6/10/2014
PRODUCER (310) 798-6100 FAX: (310) 798-6151 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
Kinter-Buchanan Insurance Agency ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
License Number OE40872 HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
111 Pier Ave., Suite 100
Hermosa Beach CA 90254 INSURERS AFFORDING COVERAGE NAIC #
INSURED INSURER A: Sentinel Insurance Company, 11000
KINGDOM CAUSES INSURER B:
DBA : CITYNET INSURER C:
PO BOX 90243 INSURER D:
LONG BEPtCH CA 90809 INSURER E:
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECTTOALL THE TERMS, EXCLUSIONS AND CONDITIONS OFSUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR
LTR
DD'
SR
TYPEFINSU NC
POUCYNUMBER
POLICY EFFECTIVE
DATE M/
POLICY EXPIRATION
DATE M !
LIMITS
GENERAL LIABILITY
EACH OCCURRENCE
$
COMMERCIAL GENERAL LIABILITY
DAMAGE TO RENTED
PREMISES Ea occurrence
$
CLAIMS MADE OCCUR
MED EXP (Any one person)
$
PERSONAL & ADV INJURY
$
GENERAL AGGREGATE
$
GEN'L AGGREGATE LIMIT APPLIES PER:
PRODUCTS - ODMP/OP AGG
$
POLICY PRO LOC
JECT
AUTOMOBILE
LIABILITY
ANY AUTO
COMBINED SINGLE LIMIT
(Ea accident)
$
BODILY INJURY
(Per person)
$
ALL OWNED AUTOS
SCHEDULED AUTOS
BODILY INJURY
(Per accident)
$
HIRED AUTOS
NON -OWNED AUTOS
--�
PROPERTY DAMAGE
(Per accident)
$
4�
GARAGE LIABILITY
ANY AUTO
{ ,
d 1�-;
1 „
�;,
y
AUTO ONLY - EA ACCIDENT
$
OTHER THAN EA ACC
AUTO ONLY: AGG
$
$
EXCESS/ UMBRELLA LIABILITY
EACH OCCURRENCE
$
OCCUR CLAIMS MADE
AGGREGATE
$
$
DEDUCTIBLE
$
RETENTION $
A
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY Y / N
ANY PROPRIETORMARTNER/EXECUTIVEFY7
X I WC STATU OTH-
CRY LIMITS
E.L EACH ACCIDENT
$ 1 000,000
OFFICER/MEMBER EXCLUDED?
(Mandatory in NH)
72WECDW9593
3/1/2014
3/1/2015
E.L. DISEASE - EA EMPLOYE
$ 1,000,000
If yes, describe under
SPECIAL PROVISIONS below
E.L. DISEASE - POLICY LIMIT
$ 1,000,000
OTHER
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES / EXCLUSIONS ADDED BY ENDORSEMENT/ SPECIAL PROVISIONS
Evidence of Coverage
ULKI INUAIt HL)LUtK UANULLL.AIIUN
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION
DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 10 DAYS WRITTEN
City of Huntington Beach NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL
Terry Baker Assistant to the City Manager IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR
2000 Main Street REPRESENTATIVES.
P.O. BOX 190 AUTHORIZED REPRESENTATIVE
Huntington Beach, CA 92648
Patricia Buchanan/KBI
ACORD 25 (20091011 Cc) 1988-2009 ACORD CORPORATION- All rights reserved-
INS025 (200961).01 The ACORD name and logo are registered marks of ACORD
CITY OF HUNTINGTON BEACH
Professional Service Approval Form
PART II RECEIVED
Date: 6/5/2014 Project Manager: Teri Baker JUN 10 2014
Requested by Name if different from Project Manager: Finance Department
Department: City Manager
PARTS I & II OF THE PROFESSIONAL SERVICES CONTRACTS APPROVAL FORM MUST BE
COMPLETED BY THE REQUESTING DEPARTMENT AND SIGNED FOR APPROVAL. PART I & H MUST
BE FILED WITH ALL APPROVED CONTRACTS.
1) Name of consultant: City Net
2) Contract Number: CHOOSE DEPARTMENT
(Contract numbers are obtained through Finance Administration x 5630)
3) Amount of this contract: $15,000
Account number
Contractual Dollar Amount
Business unit. object #
Year 1(estimate)
Year 2 estimate
Year 3(estimate)
10080101.69505
$15,000
$
$
4) Is this contract less than $50,000? ® Yes ❑ No
5) Does this contract fall within $50,000 and $100,000? ❑ Yes ® No
6) Is this contract over $100,000? ❑ Yes ® No
(Note: Contracts requiring City Council Approval need to be signed by the Mayor and City Clerk. Make
sure the appropriate signature page is attached to the contract.)
7) Were formal written proposals requested from at least three available qualified consultants?
❑ Yes [] No (t"—VdCari ),3z), 00c
8) Attach a list of consultants from whom proposals were requested (including a contact telephone
number.)
9). Attach Exhibit A, which describes the proposed scope of work.
10) Attach Exhibit B, which describes the payment terms of the contract.
Fiscal-S-e—rvic er (Purchasing)
Bu get Manager Approval Signature
Z2N, o,�—
Director of Finance (or designee) Signature
Date
Yl
Date
WOO, I l `�
Date
city net.doc
REV: December /2013
FY 12113
Year -End
FY 13114
FY 13114
Projected
Audited
Original
Revised
Year. to Date
Year to Date
YTD_%''
Year -End
(Over)/Under
Description
Actual
Budget
Budget(1)
°Encumbered
.Expended
Expended
Expenditure
Budget
EXPENDITURES
PERSONAL SERVICES
Salaries, Permanent
868,531
985,068
1,003,867
575,980
,57.4%
905,570
98,297
Salaries, Temporary
29,173
63,500
63,500
45;949
--72.4%
65,368
(1,868)
Salaries, Overtime
421
Leave Payout (')
25,733-
Benefits
330,470
419,515
415,682
-242,356
58.3%
374,019
41,663
PERSONAL SERVICES
1,254,328
1,468,084
1,483,049
872,773
58:80/0
1,344,957
138,092
OPERATING EXPENSES
Utilities
Equipment and Supplies
158,408
165,600
165,600
26,679
118,514
x 71.6%
153,572
12,028
Repairs and Maintenance
5,490
16,000
16,000
7,555
8,445
Conferences and Training
29,582
29,362
30,224
923
1,9;068
`
34,091
(3,867)
Professional Services
148,656
184,712
196,469
34,428
35273
= - 18 0%
140,473
55,996
Other Contract Services
49,058
77,578
105,088
=' 16,603
_ '' `47 651
m° .45.3%
60,305
44,783
Rental Expense
5,000
5,000
4 726
;274
493
4,507
Claims Expense
Insurance
x`
r
Pension Payments
Contribution to Private Agency
Payments to Other Governmeni
123,333
133,000
133,000
110,738
118,738
14,262
Interdepartmental Charges
-
-
Expense Allowances
11,948
20,900
20,900
7,438
356%
11,536
9,364
Other Expenses
OPERATING EXPENSES
626,475
632,152
672,281
77,359
338,956
- 50.4%
626,763
145,618
CAPITAL EXPENDITURES
Land Purchase
Improvements
Equipment
Vehicles:
Software - Capital
CAPITAL EXPENDITURES
NON -OPERATING EXPENSES
Debt Services Expenses
-
Pass through Payments
-
Transfer to Other Funds
`
Depreciation°
3
-
Extraordinary Loss
NON -OPERATING EXPENSES
EXPENDITURES
1,780,803
2,100,236
2,166,330
' 17;i591
T,211 728
56.20.
1,871,720
283,610
(') Leave Payouts to be monitored by Finance and appropriations may be transferred at year-end to cover these expenses if needed.
Non -Departmental currently reflects
the year-end estimate.
iProjected (Over)/Under Budget ;`_
283,610;
Attachment # 3
CITY OF HUNTINGTON BEACH
PROFESSIONAL SERVICES LISTING
FISCAL YEAR 2013/14
City Manager
Amount Requt Vendor.
Requester Date
Division/Fund Description _ _ Amount
Administration
Federal Lobbying Services
$75,341
Administration
Strategic Planning Services
$13,500
Business Development
Real Estate Services
Financial Consulting /Graphic and Other Professional Services
Creation of a computer based tracking program for all leases
$20,610
$35,000
_15,000.00 City Net
29,000.00 JDE Real Estate Module
6,500.00 Rosenow Spevacek Group
Teri Baker 5/15/2014
Luis Gomez 3/20/2014
Kellee Fritzal 3-Yr contract at $30K/yr
Real Estate Services
Appraisal /Acquisition/Right-of Way and Other Professional Services
$40,261
CDBG (815, 855 - 863, 962)
Housing Compliance Monitoring / Legal & Technical Prof Srvcs
$996,679
Home Program (843-854)
Housing Compliance Monitoring / Legal & Technical Prof Srvcs
$395,505
PLiu (3 arkin. In-e081
Professional Services
$50,000
Total Professional Services I *l,bZb,b`Jb
Avail Balance 1,576,396
City of Huntington Beach
FY 13/14 Funds Available by Business Unit Report
Friday, June 13, 2014
Object
FY 13/14
FY 13/14
FY 13/14
FY 13/14
Account
Revised
Actual
Encumbrance
Available
10080101 - Business Development Admin
51000 - PERSONAL SERVICES
180,333.74
102,955.49
77,378.25
63100 - General Supplies
500.00
597.02
0.00
-97.02
63125 - Office Supplies
1,200.00
589.55
408.26
202.19
64140 - Food
75.37
-75.37
64405 - Books/ Subscriptions
500.00
500.00
64405 - Books/ Subscriptions
500.00
0.00
500.00
64485 - Dues and Memberships
7,000.00
5,173.93
1,420.00
406.07
63000 - Equipment and Supplies
9,200.00
6,435.87
1,828.26
935.87
64520 - Repairs and Maintenance
0.00
0.00
68555 - Training - Airfare
862.00
0.00
862.00
68560 - Training - Other
40.24
-40.24
68575 - Training - Tuition
150.00
-150.00
68550 - Training
1,000.00
1,000.00
68550 - Training
1,862.00
190.24
1,671.76
68615 - Conferences - Airfare
98.00
-98.00
68620 - Conferences - Other
2,862.00
260.56
862.00
1,739.44
68625 - Conferences - Lodging
249.84
-249.84
68610 - Conferences
2,862.00
608.40
862.00
1,391.60
68500 - Conferences and Training
4,724.00
798.64
862.00
3,063.36
69325 - Prof Svcs - Economic Analysis
10,000.00
7,100.00
2,900.00
69365 - Other Professional Services
10,610.00
1,573.89
0.00
9,036.11 /
69300 - Professional Services
20,610.00
1,573.89
7,100.00
11,936.11 /
✓J
69505 - Cont Svcs - Other
55,686.00
15,244.00
0.00
40,442.00
69520 - Cont Svcs - Advertising
0.00
0.00
69450 - Other Contract Services
55,686.00
15,244.00
0.00
40,442.00
74010 - Contribution to Private Agency
0.00
0.00
0.00
0.00
75000 - Payments to Other Governments
0.00
0.00
0.00
78200 - Auto Allowance
1,200.00
796.19
403.81
78000 - Expense Allowances
1,200.00
796.19
403.81
79000 - Other Expenses
0.00
0.00
0.00
0.00
60000 - OPERATING EXPENSES
91,420.00
24,848.59
9,790.26
56,781.15
50000-EXPENDITURES
271,753.74
127,804.08
9,790.26
134,159.40
CITY OF HUNTINGTON BEACH
Professional Service Approval ForRCEIVED
PART I
MAY 15 2014
Date: 5/6/2014 Project Manager Name: Teri Baiter Finance Department
Requested by Name if different from Project Manager:
Department: City Manager
PARTS 1 OF THE PROFESSIONAL SERVICES CONTRACTS APPROVAL FORM MUST BE COMPLETED
BY THE REQUESTING DEPARTMENT AND SIGNED BY THE CITY MANAGER, FOR APPROVAL,
BEFORE PROCEEDING WITH THE SOLICITATION OR CONTRACT PROCESS. PART I MUST BE FILED
WITH ALL APPROVED CONTRACTS.
1) Briefly provide the purpose for the agreement:
City Net will provide services to explore homelessness conditions in Huntington Beach by implementing
project management to engage city agencies, law enforcement, health care and emergency service
providers, local businesses, nonprofit organizations, the faith community and others in a series of
research activities. Recommendations will be provided to the City Manager at the conclusion of this
research.
2) Estimated cost of the services being sought: $ 15,000
3) Are sufficient funds available to fund this contract? ® Yes ❑ No
If no, please explain:
4) Check below how the services will be obtained:
❑ A Bid solicitation process in accordance to the MC 3.03.060 procedures will be conducted.
❑ MC 3.03.08(b) - Other Interagency Agreement procedure will be utilized.
® MC 3.03.08 - Contract Limits of $30,000 or less exempt procedure will be utilized.
5) Is this contract generally described on the list of professional service contracts approved by the City
Council? If the a_n�sw to„this question is "No," the contract will require approval from the City Council.)
r ® Yes ❑ No
Fiscal Serviees Manager Signature (Purchasing Approval)
6) Amount, Business Unit (8 digits) and Object Code (5 digits) where funds are budgeted
(Please note that a budget check will occur at the object code level):
Date
Account number
Contractual Dollar Amount
Business unit. object #
Year 1(estimate)—Year
2 estimate
Year 3(estimate)
10080101.E
$15000
1 $
$
APPROVED O�,,IDEJ„ftO ❑
Manager's Signature
part I form - homelessness study.doe
REV: December /20I3
— 'Date
Date µ
9--ak -, q
Date
Date
Date
Exhibit A
Scope of Work
Robust Asset Map of all homeless services and resources offered by the Huntington Beach
faith community and nonprofit community to yield partners and resources for launch
phase and beyond. We will knock on doors of as many congregational houses of worship and
nonprofit service organization in Huntington Beach as we can to conduct surveys about services
and resources delivered to homeless neighbors. Results will be compiled and mapped
geographically and in a database so that collaborative partners can access assets effectively, and
so that duplications and gaps can be noted and strategically addressed. This process invariably
yields "hidden" partners and resources that will support the collaborative's long-term goals in the
launch phase and beyond.
Establishment of baseline data for service calls related to homelessness reported to the
Huntington Beach Police Department (HBPD). We will establish baselines and reporting
guidelines to track and reduce the calls made related to homeless to the HBPD, in the effort to
save and more effectively redeploy these resources. Our experience is that this is a key are where
cities are deploying significant resources to minimally productive ends, and that the formation of
a Homeless Collaborative can engage homeless neighbors and community groups to significantly
reduce calls to the police.
Research into reduction of city and community health care costs through interventional
care for homeless neighbors for full implementation in later phases. Similar to the HBPD
metric above, we will gather data regarding public funds in general, and Huntington Beach city
funds in particular, regarding the provision of health services, including emergency room visits,
for homeless neighbors in Huntington Beach. We will reach out to health care, EMT, and
hospital workers to build relationships and explore ways that the faith community in Huntington
Beach can be mobilized to appropriately intervene before homeless neighbors require emergency
health care. We will establish a baseline of costs and service metrics that we will reduce in future
phases of the collaborative.
Final Report and Recommendations. We will deliver a final report with recommendations to
the City Manager's Office on or around June 6, 2014 0, 2014. We will determine the scope of the
homeless problem in Huntington Beach and make recommendations about how the city might
appropriately and compassionately respond in a collaborative approach, leveraging the available
assets and resources in Huntington Beach.
Key activities: In addition to research, City Net will lead the following activities in the
discovery phase to promote and support the collaborative:
• Vision event: Joint communication, dreaming and planning session for all stakeholders,
including city officials, law enforcement, hospitals, fire and paramedics, social service
nonprofits, businesses, civic groups and the faith community. These meetings derive a
common vision for coordinating services and mobilizing resources through a
collaborative
• Clergy luncheon: A lunch meeting particularly for senior leaders and decision -makers of
local faith congregations to enroll their support and cast a vision for aligning their
community service activities with each other and with public agencies for the common
good.
City of Huntington Beach
FY 13114 Funds Available
by Business
Unit Report
Friday, May 16, 2014
Object
FY 13/14
FY 13/14
FY 13114
FY 13114
Account
Revised
Actual
Encumbrance
Available
10080101-Business Development Admin
51110 - Base Salaries
129,436.94
63,374.88
66,062.06
51115 - Additional Pay
0.00
0.00
51100 - Salaries - Permanent
129,436.94
63,374.88
.66,062.06
55110 - CaIPERS Employer Cost
27,921.17
13,581.68
14,339.49
55120 - CaIPERS Employee Cost
1,617.96
554.51
1,063.45
55100 - CaIPERS Payable
29,539.13
14,136.19
15,402.94
55150 - Retirement Supplement
7,581.32
4,440.73
3,140.59
55175 - Workers' Compensation
4,783.79
2,066.03
2,717.76
55260- Blue Shield - HMO
1,686.60
-1,686.50
55260 - Blue Shield - Consolidated
806.21
-806.21
55200 - Health Insurance
3,716.77
3,715.77
55200 - Health Insurance
3,715.77
2,492.71
1,223.06
55300 - Other Insurances
3,379.17
2,130.93
1,248.24
56020-FICA Medicare
1,897.62
892.47
1,005.15
55000 - Benefits
50,896.80
26,159.06
24,737.74
51000 - PERSONAL. SERVICES
180,333.74
89,533.94
90,799.80
63100 - General Supplies
500.00
597.02
0.00
-97.02
63126 - Office Supplies
1,200.00
589.55
408.26
202.19
64140 - Food
75.37
-75.37
64405 - Books/ Subscriptions
500,00
500.00
64405 - Books/ Subscriptions
500.00
0.00
500.00
64485 - Dues and Memberships
7,000.00
5,173.93
0.00
1,826.07
63000 - Equipment and Supplies
9,200.00
6,435.87
408.26
2,355.87
64520 - Repairs and Maintenance
0.00
0.00
68555- Training -Airfare
862.00
0.00
862.00
68560 - Training - Other
4024
-40.24
68575 - Training - Tuition
150.00
-150.00
68550 - Training
1,000.00
1,000.00
68550 - Training
1,862.00
190.24
1,671.76
68615 - Conferences - Airfare
98.00
-98.00
68620 - Conferences - Other
2,862.00
260.56
862.00
1,739.44
68625 - Conferences - Lodging
249.84
-249.84
68610 • Conferences
2.862.00
608.40
862.00
1,391.60
68500 - Conferences and Training
4,724.00
798.64
862.00
3,063.36
69325 - Prof Svcs - Economic Analysis
10,000.00
10,000.00
69365 - Other Professional Services
10,610.00
1,573.89
1,777.36
7,258.75
69300 - Professional Services
20,610.00
1,573.89
1,777.36
17,2
69505 - Cent Svcs - Other
55,686.00
15,244.00
0.00
Q442.00
69520 - Cent Svcs - Advertising
0.00
0.00
69450 - Other Contract Services
55,686.00
15,244.00
0.00
40,442.00
74010 - Contribution to Private Agency
0.00
0.00
0.00
0.00
75000 - Payments to Other Governments
0.00
0.00
0.00
78200-Auto Allowance
1,200.00
690.03
509.97
78000 - Expense Allowances
1,200.00
690.03
509.97
79350-Sales Tax Rebate
330A00.00
0.00
0.00
330,000.00
79000 - Other Expenses
330,000.00
0.00
0.00
330,000.00
60000-OPERATING EXPENSES
421.420.00
24,742.43
3,047.62
393,629.95
50000-EXPENDITURES
601,753.74
114.276.37
3,047.62
484,429.75
City of Huntington Beach
FY 13/14 Funds Available by Department Report
General Fund: City Manager
Friday, May 16, 2014
Object FY 13114 FY 13114 FY 13/14 FY 13114 FY 13/14
Account Adopted Revised Actual Encumbrance Available
51100 - Salaries - Permanent
985,068
985,068
505,775
479,294
52000 - Salaries - Temporary
63,500
63,500
40,755
22,745
53000 - Salaries - Overtime
0
0
54000 - Termination Pay Outs
0
0
8,488
(8,488)
55000 - Benefits
419,515
419,515
213,843
205,672
51000 - PERSONAL SERVICES
1,468,084
1,468,084
768,861
699,223
63000 - Equipment and Supplies
165,600
165,600
115,456
26,162
23,981
64520 - Repairs and Maintenance
16,000
16,000
0
16,000
68500 - Conferences and Training
29,362
30,224
15,739
4,209
10,276
69300 - Professional Services '
184,712
196,469
25,961
71,211
99,297 �--
69450- Other Contract Services
77,578
105,088
47,376
16,603
41,109
70000 - Rental Expense
5,000
5,000
219
4,781
0'
74010 - Contribution to Private Agency
0
0
0
0
0
75000 - Payments to Other Governments
133,000
133,000
110,738
0
22,262
78000 - Expense Allowances
20,900
20,900
6,547
14,353
79000 - Other Expenses
0
330,000
0
0
330,000
60000 - OPERATING EXPENSES
"' 632,152
1,002,281
322,036
122,966
557,278
50000 - EXPENUTURES
2,100,236
2.470,364
1.090.897
122,966
1,256,501
City of Huntington Beach
General Fund Expenditure Report
Fiscal Year 2013/14
City Manager.
Period Ending February 28, 2014
YTD Fiscal Year Completed =41.7%
Description
FY 12113
Year -End
Unaudited
Actual
FY 13114
Original
Budget
FY 13114
Revised
Budget (1)
Year to Data
Encumbered
Year to Date
Expended
.YTD %
Expended
Projected
Year -End
Expenditure
(Over)lUnder
Budget
EXPENDITURES
PERSONAL SERVICES
Salaries, Permanent
868,531
985,068
994,388
365,926
36.8%
950,222
44,166
Salaries, Temporary
29,173
63,500
63,500
29,790
` : 46.9%
72,774
(9,274)
Salaries, Overtime
421
Leave Payout (`)
25,733
Benefits
330,470
419,515
419,515
1,55,029
37.0%
403,678
15,837
PERSONAL SERVICES
1,264,328
1,468,084
1,477,403
660,745
. 7.3%
1,428,874
50,729
OPERATING EXPENSES
Utilities
Equipment and Supplies
158,408
165,600
165,600
11,712
100,633
fi0.8°!0
159,368
6,232
Repairs and Maintenance
5,490
16,000
16,000
6,414
9,586
Conferences and Training
29,582
29,362
30,224
862
11,259
30,898
(674)
Professional Services
148,656
184,712
196,469
21,607
20,479
10.4%
149,024
47,445
Other Contract Services
49,058
77,578
105,088
20,588
25,983
79,197
25,891
Rental Expense
51000
5,000
4,945
55
5,000
Claims Expense
Insurance
-
Pension Payments
Contribution to Private Agency
Payments to Other Government
123,333
133,000
133,000
110,738
133,446
(446)
Interdepartmental Charges
-
Expense Allowances
11,948
20,900
20,900
4,765
22.8%
20,900
Other Expenses
'
OPERATING EXPENSES
626,476
632,162
672,281
66,888
273,912
.40.7%
679,247
93,034
CAPITAL EXPENDITURES
Land Purchase
Improvements
Equipment
Vehicles
"
Software - Capital
CAPITAL EXPENDITURES
NON -OPERATING EXPENSES
Debt Services Expenses
Pass through Payments
Transfer to Other Funds
Depreciation
Extraordinary Loss
'
NON -OPERATING EXPENSES
EXPENDITURES
1,660,149
2,100,236
2,149,684
66,8881
824 667
38.4%
2,006,921
143,783
(') Leave Payouts to be monitored by Finance and appropriations may be transferred at year-end to cover these expenses if needed.
Non -Departmental currently reflects the year-end estimate.
ro/ected (Ovor)iUnder Budget 143,763
City of Huntington Beach
General Fund Expenditure Report
Fiscal Year 2013/14
City Manaaer
Period Ending March 31, 2014
YTD Fiscal Year Completed --50.0%
Description
FY 12f13
Year -End
Audited
Actual
FY 13114
Original
Budget
FY 13114
Revised
Budget(1)
Year to Date
Encumbered
Yearto Date
Expended
YTD %
Expended
Projected
Year -End
Expenditure
(Over)fUnder
Budget
EXPENDITURES
PERSONAL SERVICES
Salaries, Permanent
868,531
9135,068
1,003,867
435,001
43.3%
949,701
54,166
Salaries, Temporary
29,173
63,500
63,500
35,691
56.2%
74,634
(11,134)
Salaries, Overtime
421
-
Leave Payout (")
25,733
8,488
-
Benefits
330,470
419,515
419,515
184,441
44.0%
414,845
4,670
PERSONAL SERVICES
1,254,328
1,468,084
1,486,882
663,62.2
44.6%
1,439,180
47,702
OPERATING EXPENSES
Utilities
Equipment and Supplies
158,408
165,600
165,600
21,902
106,087
64.1%
158,213
7,387
Repairs and Maintenance
5,490
16,000
16,000
6,414
9,586
Conferences and Training
29,582
29,362
30,224
918
11,624
29,923
301
Professional Services
148,656
184,712
198,469
17,939
25,720
13.1%
141,267
55,202
Other Contract Services
40,058
77,578
105,088
20,388
26,339
25.1%
79,036
26,052
Rental Expense
5,000
5,000
4,836
164
493
4,807
Claims Expense
Insurance
Pension Payments
Contribution to Private Agency
-
Payments to Other Government
123,333
133,000
133,000
110,738
118,738
14,262
Interdepartmental Charges
Expense Allowances
11,948
20,900
20,900
5,656
27.1%
14,581
6,319
Other Expenses
-200,654
-
OPERATING EXPENSES
326,822
632,162
672,281
73,157
286,328
42.6%
648,666
123,616
CAPITAL EXPENDITURES
Land Purchase
Improvements
Equipment
Vehicles
Software - Capital
CAPITAL EXPENDITURES
NON-CPERATING EXPENSES
Debt Services Expenses
Pass through Payments
Transfer to Other Funds
'
Depredation
Extraordinary Loss
'
NON -OPERATING EXPENSES
EXPENDITURES
1,680,149
2,100,236
2,159,163
73,167
949,049
44.0%
1,987,846
171,317
(*)Leave Payouts to be monitored by Finance and appropriations maybe transferred at year-end to cover these expenses it needed.
Non -Departmental currently reflects the year-end estimate.
Projected (Over)lUnder Budget 171,317
Attachment :# 3
d.
.CITY OF. HUNTINGTON BEACH
PROFESSIONAL SERVICES LISTING:
.FISCAL YEAR 20131
City Manager
Description
Amount '
Amount Requ<Vendor Requester Date
. '15,0=00 CkyNet' Terl tinker 5/15/2014
29,000,00 JOE Real Estate Module Luis Gomez 3/20/2014
10,000.00 Housing Compliance Monitoring Services Keilee Fritzal 3-Yr contract at $30K/yr
20.000.00 Housing Compliance Monhoring Services Keilee Frltzal 3-Yr contract at $30K/yr
Federal Lobb in Services
$75341
Strategic Planning Services
$13,600
ment
Financial Consulting /Graphic and Other Professional Services
$20,610
ices
Creation of a computer based tracking program for all leases
535,000
$40,261
ices
Appraisal /Acqulsltlon/Right-of Way and Other Professional Services
- 663,E
Housing Compliance Monitoring / Legal & Technical Prof Srvcs
$996.679
M"54)
Housing Compliance Monitoring / Legal & Technical Prof Srvcs
$396,605
Total Professional Services j $1,626,896
Avail Balance 1,552,896
May 8, 2014
i rc,d Wilson
City Manager
2000 Main Street
Huntington Beach, CA 92648
Dear Fred:
Thank you for extending the invitation to City Net to submit this proposal for $12,500.00 (plus
reimbursable expenses submitted at cost not exceed 20% of fees) for a 45-day discovery phase to
explore homelessness conditions in Huntington Beach. We will implement City Net's proprietary
project management system to engage city agencies, law enforcement, health care and emergency
services providers, local businesses, nonprofit organizations, the faith community and others in a series
of research activities. At the end of the discovery phase, we will deliver recommendations about how
to best strategically leverage existing assets and resources to effectively and compassionately love and
serve homeless neighbors in Huntington Beach.
Duration: The discovery phase will commence May 15 and the final report and recommendations
will be delivered on June 30, 2014. If invited by the city, City Net will transition into a launch phase to
begin the multi -sector collaborative (see supplemental document for description of typical launch
activities).
Outcomes of Discovery Phase: City Net will conduct targeted exploratory interviews with and collect
data from key community leaders and stakeholders to achieve the following outcomes:
1. Robust Asset Map of all homeless services and resources offered by the Huntington Beach faith
community and nonprofit community to yield partners and resources for launch phase and
beyond. We will knock on doors of as many congregational houses of worship and nonprofit
service organization in Huntington Beach as we can to conduct surveys about services and
resources delivered to homeless neighbors. Results will be compiled and mapped geographically
and in a database so that collaborative partners can access assets effectively, and so that
duplications and gaps can be noted and strategically addressed. This process invariably yields
"hidden" partners and resources that will support the collaborative's long-term goals in the
launch phase and beyond.
2. Establishment of baseline data for service calls related to homelessness reported to the
Huntington Beach Police Department (HBPD). We will establish baselines and reporting
guidelines to track and reduce the calls made related to homelessness to the HBPD, in the effort
to save and more effectively redeploy these resources. Our experience is that this is a key area
where cities are deploying significant resources to minimally productive ends, and that the
formation of a Homeless Collaborative can engage homeless neighbors and community groups to
significantly reduce calls to the police.
City Net - PO Box 90243, Long Beach, CA 90809
Research into reduction of city and community health care costs through interventional care for
homeless neighbors for full implementation in later phases. Similar to the HBPD metric above,
vie will gather data regarding public funds in general, and Huntington Beach city funds in
particular, regarding the provision of health services, including emergency room visits, for
homeless neighbors in Huntington Beach. We will reach out to health care, EMT, and hospital._
workers to build relationships and explore ways that the faith community in Huntington Beach
can be mobilized to appropriately intervene before homeless neighbors require emergency health
care. We will establish a baseline of costs and service metrics that we will reduce in future phases
of the collaborative.
4. Final Report and Recommendations. We will deliver a final report with recommendations to the
City Manager's Office on or around June 30, 2014. We will determine the scope of the homeless
problem in Huntington Beach and make recommendations about how the city might
appropriately and compassionately respond in a collaborative approach, leveraging the available
assets and resources in Huntington Beach.
Key Activities: In addition to research, City Net will lead the following activities in the discovery phase
to promote and support the collaborative:
• Vision event: Joint communication, dreaming and planning session for all stakeholders,
including city officials, law enforcement, hospitals, fire and paramedics, social service
nonprofits, businesses, civic groups and the faith community. These meetings derive a
common vision for coordinating services and mobilizing resources through a collaborative
• Clergy luncheon: A lunch meeting particularly for senior leaders and decision -makers of local
faith congregations to enroll their support and cast a vision for aligning their community
service activities with each other and with public agencies for the common good.
Thank you again for your invitation to submit this proposal. We are encouraged and energized by our
initial exposure to the community spirit in Huntington Beach, and we look forward to working with
you and other community partners for the discovery phase and beyond.
Very Sincerely Yours,
Dr. Brad Fieidhouse
City Net
bfieldhouse@citynet.org
562-208-0500 cell
City Net - PO Box 90243, Long Beach, CA 90809