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HomeMy WebLinkAboutCity of Fountain Valley - 2013-04-01�} Dept. ID PW13-008 Page 1 of 2 Meeting Date: 4/1/2013 CITY OF HUNTINGTON BEACH REQUEST FOR CITY COUNCIL ACTION MEETING DATE: 4/1/2013 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Travis K. Hopkins, PE, Director of Public Works SUBJECT: Approve and authorize execution of a Cooperative Agreement with the City of Fountain Valley regarding Street Rehabilitation and reimbursement for portions of Arterial Rehabilitation within the Fountain Valley City Limits Statement of Issue: An Agreement between the City of Huntington Beach and the City of Fountain Valley for street rehabilitation reimbursement is necessary to repay Huntington Beach for work performed within the Fountain Valley city limits. Financial Impact: This action would result in reimbursement of approximately $154,000 from the City of Fountain Valley to the project fund. Recommended Action: Motion to: Approve and authorize the City Manager and City Clerk to execute the Cooperative Agreement with the City of Fountain Valley for the Garfield Avenue Project. Alternative Action(s): Do not approve the agreement and instruct staff on how to proceed. Analysis: The City of Huntington Beach and City of Fountain Valley Public Works Departments have a history of cooperation regarding maintenance, rehabilitation and construction of infrastructure elements that fall on the borders of the cities. The Cooperative Agreement presented contains mutually agreed to terms to produce a street improvement project that will reduce the construction disturbance by combining the needs of both cities to one contractor. The agreement was approved by the Fountain Valley City Council at their meeting of February 5, 2013. The City of Huntington Beach will rehabilitate pavement surfaces on Garfield Avenue from Magnolia Street to Bushard Street. The project includes three lanes of pavement in Huntington Beach and one lane in Fountain Valley along the four -lane arterial highway segment. Huntington Beach will include the agreed upon items in the construction bid documents to eliminate the need for Fountain Valley to perform their street rehabilitation work at another time. Reimbursement will depend on the actual bid item awarded costs and construction quantities. Item 2. - I HB -40- Dept. ID PW13-008 Page 2 of 2 Meeting Date: 4/1/2013 The award of Construction Contract (CC) 1433 is scheduled for the City Council Agenda next month. Project funding for the total project comes from the General Fund, Measure M and Proposition 1 B (SLPP). The total construction cost estimate for the project is approximately $2.5 million. Public Works Commission Action: of project. Not required for the cost -sharing agreement portion Environmental Status: Not required for this action. Strategic Plan Goal: Improve the City's infrastructure Attachment(s): 1. Agreement between the City of Huntington Beach and the City of Fountain Valley HB -41- Item 2. - 2 A c TTA HMENT #1 Item 2. - 3 HB -42- THIS AGREEMENT, (Agreement), dated this e5 & day o4::k& zW-,0& , 2013s is made and entered into by and between the City of Huntington Beach, a m nicipal corporation, hereinafter referred to as "HUNTINGTON EACH" and the City of FOUNTAIN VALLEY, a municipal corporation, hereinafter referred to as "FOUNTAIN VALLEY'. WITNESSETH: WHEREAS, HUNTINGTON BEACH is contemplating the rehabilitation of the pavement surface of that portion of Garfield Avenue from Bushard Street to Magnolia Street located in the City of Huntington Beach, (hereinafter the "HUNTINGTON BEACH PORT/ON'l; and, WHEREAS, there is a portion of Garfield Avenue located within the boundaries of FOUNTAIN VALLEY (hereinafter "FV PORTION"); and WHEREAS, FOUNTAIN VALLEY desires to have HUNTINGTON BEACH rehabilitate the FV PORTION of Garfield Avenue in conjunction with the HUNTINGTON BEACH PORTION, collectively the "PROJECT", and HUNTINGTON BEACH is willing to do so. The exact location of the FV PORTION is described in detail in the document attached hereto as Exhibit A, incorporated by this reference. NOW, THEREFORE, in consideration of the following promises, covenants, and conditions, the parties hereto do agree as follows: DUTIES OF HUNTINGTON BEACH a. Upon commencement of the PROJECT, HUNTINGTON BEACH shall include the FV PORTION as a part of HUNTINGTON BEACH s public works pavement rehabilitation project, prepare the request for bids, hire the lowest responsible bidder (the "Successful Contractor"), and oversee and administer the PROJECT in the FV PORTION in the same manner and to the same extent as the HUNTINGTON BEACH PORTION. HUNTINGTON BEACH shall in no event be liable to FOUNTAIN VALLEYbased upon the process or result of the request for bids and/or selection of the Successful Contractor, and FOUNTAIN VALLEY hereby agrees not to contest or interfere with HUNTINGTON BEACH's performance of the bidding process nor its selection of the Successful Contractor. If HUNTINGTON BEACH, in its sole discretion, determines not to proceed with the PROJECT at any time prior to commencement of actual work, this Agreement shall terminate with no further action required by either party. Page 1 of 5 e• b. At least thirty (30) calendar days prior to release of the Notice Inviting Bids for the PROJECT, HUNTINGTON BEACH's City Engineer shall provide FOUNTAIN VALLEY's City Engineer a copy of the PROJECT's plans and .specifications for his approval, which approval shall not be unreasonably withheld. If FOUNTAIN VALLEY's City Engineer objects to the plans and specifications, and if his objections cannot be satisfied through discussions with HUNTINGTON BEACH's City Engineer, the FV PORTION shall not be included in the PROJECT; HUNTINGTON BEACH shall proceed with the HUNTINGTON BEACH PORTION only; this Agreement shall automatically terminate; and, neither party shall have any liability or obligation to the other. C. HUNTINGTON BEACH agrees that it shall not permit nor cause any Hazardous Materials to be brought upon, kept, used, stored, generated or disposed of in, or, or about the FV PORTION. "Hazardous Materials" shall mean any material that, because of its quantity, concentration, or physical or chemical characteristics, or any combination thereof, is deemed by an federal, state, or local governmental authority to pose a present or potential hazard to human health or safety or to the environment. Notwithstanding the foregoing, both parties hereby acknowledge that the pavement rehabilitation work contemplated by this Agreement may inherently require the use of Hazardous Materials on .the FV PORTION as well as the HUNTINGTON BEACH PORTION, and no liability shall inure to HUNTINGTON BEACH by the appropriate usage of such necessary Hazardous Materials in its performance of the PROJECT. 2. DUTIES OF FOUNTAIN VALLEY a. FOUNTAIN VALLEYshall pay HUNTINGTON BEACH for the actual cost of the work on the FV PORTION based upon the unit prices set forth in the bid of the Successful Contractor and quantities actually used on the FV PORTION. The estimated cost of the FV PORTION, including a ten percent (10%) contingency, is One Hundred Sixty -Eight Thousand, Seven Hundred Seventy -Five Dollars and 00/100 ($168,775.00). FOUNTAIN VALLEYshall pay HUNTINGTON BEACH an amount equal to fifty percent (50%) of the estimated cost of the FV PORTION ("Initial Payment"), based upon unit prices set forth in the Successful Contractor's bid. FOUNTAIN VALLEY shall pay the Initial Payment within fifteen (15) calendar days after the commencement of construction. FOUNTAIN VALLEY shall pay HUNTINGTON BEACH the remaining balance due for the FV PORTION upon official final approval of the work by HUNTINGTON BEACH. b. FOUNTAIN VALLEY agrees that any permits required by the Successful Contractor for the work to be performed on the FV PORTION shall be issued to the Successful Contractor at no cost to HUNTINGTON BEACH or the Successful Contractor. Page 2 of 5 C. FOUNTAIN VALLEY shall provide its own inspection services for the FV PORTION of the work at its own cost, and such inspections shall be conducted on the same basis and according to the same standards as are used on projects of a similar size, scope and nature in FOUNTAIN VALLEY d. FOUNTAIN VALLEYagrees to fully cooperate with HUNTINGTON BEACH and the Successful Contractor in the prosecution of the work, traffic control, and any other matters required for completion of the PROJECT in the FV PORTION. e. FOUNTAIN VALLEY acknowledges that HUNTINGTON BEACH is not the contractor for the PROJECT and that HUNTINGTON BEACH does not warrant any work performed by the Successful Contractor. Notwithstanding the above, HUNTINGTON BEACH shall require the Successful Contractor to provide FOUNTAIN VALLEY with any and all warranties, insurance coverage, and indemnities and any other rights the Successful Contractor agrees to provide to HUNTINGTON BEACH under the construction contract and as provided by law. f. In addition to the above, FOUNTAIN VALLEY also agrees to pay HUNTINGTON BEACH for all costs associated with any change orders pertaining to the FV PORTION, provided the change orders have been previously approved in writing by FOUNTAIN VALLEY's City Engineer. 3. ENTIRE AGREEMENT This writing constitutes the entire agreement between the parties with respect to the subject matter hereof, and supersedes all oral or written representations or written agreements that may have been entered into between the parties. No modifications or revisions shall be of any force or effect, unless the same is in writing and executed by the parties hereto. 4. ASSIGNMENT Neither FOUNTAIN VALLEY nor HUNTINGTON BEACH may assign or transfer its rights or obligations under this Agreement, or any part thereof, without the written consent of the other party. 5. GOVERNING LAW This Agreement shall be governed by the laws of the State of California. If any portion of this Agreement is held invalid under any applicable statute or rule of law, then such portion only shall be deemed invalid. Page 3 of 5 6. NO WAIVER No waiver or failure to exercise any right, option, or privilege under the terms of this Agreement on any occasion shall be construed to be a waiver of any other right, option, or privilege on any other occasion. The parties do not intend to create rights in, or to grant remedies to, any third party as a beneficiary of this Agreement or of any duty, covenant, obligation, or undertaking established herein. 8. NOTICES Notices and communication concerning this Agreement shall be sent to the following addresses: HUNTINGTON BEACH City of Huntington Beach Attention: Public Works Director 2000 Main Street Huntington Beach, CA 92648 FOUNTAIN VALLEY City of FOUNTAIN VALLEY Attention: Public Works Director 10200 Slater Avenue FOUNTAIN VALLEY, CA 92708-4736 Either party may, by notice to the other party, change the address specified above. Service of notice or communication shall be complete, if personally served, when received at the designated address, for five (5) calendar days after deposit of said notice or communication in the United States mail. 9. EFFECTIVE DATE The effective date of,this Agreement shall be the latest date of execution hereinafter set forth opposite the names of the signatures hereto. 10. INDEMNIFICATION Except for claims arising out of the sole active negligence of FOUNTAIN VALLEY, its officers, employees, or agents, HUNTINGTON BEACH . hereby agrees to indemnify, defend and hold harmless FOUNTAIN VALLEY and its elected and appointed officials, officers, agents and employees from any and all claims, liabilities, expenses or damages of any nature, including attorneys' fees, for injury to or death of, any person, and for injury to any property, including consequential damages of any nature resulting therefrom, arising out of or in any way connected with the performance of this Agreement. Except for claims arising out of the sole active negligence of HUNTINGTONBEACH, its officers, employees, or agents, FOUNTAIN VALLEY hereby agrees to indemnify, defend, and hold harmless HUNTINGTON BEACH, and its elected and appointed officials, officers, agents and Page 4 of 5 employees from any and all claims, liabilities, expenses or damages of any nature, including attorneys' fees, for injury to or death of, any person, and for injury to any property, including consequential damages of any nature resulting therefrom, arising out of or in any way connected with the performance of this Agreement. 11. SEVERABILITY If any term, provision, covenant, or condition set forth in this Agreement is held by the final judgment of a court of competentjurisdiction to be invalid, void, or unenforceable, the remaining provisions, covenants and conditions shall continue in full force and effect to the extent that the basic intent of the parties as expressed herein can be accomplished. In addition, in such event the parties shall cooperate in good faith in an effort to amend or modify this Agreement in a manner such that the purpose of the invalidated or voided provision, covenant, and condition can be accomplished to the maximum extent legally permissible; provided, however, that in no event shall any party be'required to agree to an amendment or modification of this Agreement that materially adversely impacts its rights or materially increases its obligations or risks as set forth herein. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed on the dates hereinafter respectively set forth. CITY OF HUNTINGTON BEACH, a municip,Xl,rolporation City Administrator City Attorney, IZ-4 CITY OF FOUNTAIN VALLEY, a municil' corporation By: Mayor APPROV D AS TO FORM: FOUNTAIN VALLEY City Attorney 13 ATTEST: E OF EXECUTION: ATTEST: FOUNT VALLEY City Cler a-tc, } DATE OF EXECUTION: Page 5 of 5 CITY OF H U N TI N GTON BEACH DEPARTMENT OF PUBUC WORKS GAREI EL_D�A --AVENUE REHABILITATION GENERAL NOTES: FRBM MAGNOLIA ST. TO BUSHARD ST. ,. THEE PLANS AND LSED ON OF ANY UNDERGROUND ABILITY PIPES . STRUCTURES SHOWN ON STA. 1 O + 4O . O O T O S TA J7 6 + 8 7 . J7 2 MESS PLANS APE BASED R A SEARCH OF THE AVAILABLE RECORDS, PRECAUTIONARY SURFACE FEATURES ARE BASED ON FlELU OBSERVATION, THE CONTRACTOR SHALL TAME DUE PRECAUTIONARY MEASURES TO PROTECT ALL T LANES SHOWN DR HOT SHOWN ON THESE PLANS. C . C . N o . 1433 Z. PRIOR TO THE START OF DF CCNSIRUCTIDN, THE CONTRACTOR MUST COMPLETE AND SUBMIT TO THE GENCT THE UDERGRWHO SERYCE ALERT IDENTICATON FDRM WHICH HAS BEEN PRDVIDED IN THE PROJECT SPECIFICATIONS. SHALL BE CONSTRUCTED IN ACCORDANCE TH THE S ALLWORK REEGFGAFDNS. AND CGNTRACT DOCUMENTS. THE CONTRACTOR SSHALL KEEP A COPY OF THIS INFORMATION ON THE JOB SITE 4, A PRE-CONSTRUCTDN MEETING SHALL BE HELD A MINIMUM OF 40 HOURS PRIOR TO THE COMMENCING 5. THE CWIRACNGR SHALL ACIFY THE AGENCYS CONSTRUCTION MANAGER. ERIC CHARLONN, 4) .AMINIMUM OF 5 WORKING DAYS IRIOR TO THIC START OF CONIS7RUCTON AND 4B FI IN ADVANCE MR PROJECT INSPECTIONAND SURVEH. Y $ER CESBURVEY STAKING SMALLBE PRONOEOS By THE AGENCY. S. PROJECT STATIONING REFERS TO THE BOB— NNE OF STREET. T. STOCKPIIINC OF REMOVAL MATERIAL WILLNOTBE ALLOYED IN CR AROUND THE PROJECT SITE B. DOORKNOB NOTIFICATION OF RESIDENTS AND BUSINESS DINERS DIRECTLY AFEEGTED BY 4ONSTRUCTON AND THE PDRHNO OF 'NO PARKING' NOTFICATON SIGNS SHALL DCCUR A MINIMUM GI B HOURS PRIOR TO CONSTRUCTION. 9. PUBLIG AND/Oft PRIVATE IMPR—MENIS TO BE ROTEGTED N PUCE ARE NOT LIMITED i0 THOSE SPMFCALLC Y CALLED CUT ON THE PLANS. EXISTING IMPROVEMENTS WHICH ARE NOT IDENTIFIED FOR REMOVAL AND/OR RECONSTRUCTON DN THE PLANS AND/OR SPECIFICAiIDNB SHALL BE PROTECTED IN PLACE AT THE CONTRACTOR'S EXPENSE PER SECTION T-D DF THE SPECIECATDNB. ,D. TRAFFIC AND ACCESS i0 PRIVATE/GWMERCIAL PROPERTIES AND RESICENTAL TRACTS SHALL BE GDNSTIAINE0 A M TIMES DURING ONSSTRUCTON. OMOER TEMPORARY ACCESS RAMPS DURING A CTED AND TRACTSNG TRENCH PLATING OR TEMPORARY AC. DES. GENERAL NOTES: 1. SEDIMENT FROM AREAS DISTURBED By CONSTRUCTION SHALL BE RETAINED ON SITE USING STRUCTURAL CONTROLS AS REQUIRED By THE STATEWIDE GENERAL CONSTRUCTION STORMWAIER PERMIT. Z, STOCKPILES BE SOL SHALL BE PROPERLY [OBTAINED TO MINIMIZE SEDIMENT TRANSPORT FROM THE p O STREETS, DRAINAGE FAOLITES Oft ADJACENT PROPERTIES `AA RUNOFF VEHICLE TRACKING, O D AS REWIRED BY THE STATEWIDE GENERAL CONSTRUCTION STORMNATER PERMIT. 3. PROPRIATE DMPS FOR CONSTMGTON-RELATED MATERIALS, WASTES, SPIL15 OR RESIDUES SHALL OR A—INIMPLLG PROPERTY BMENTED To ITMVAZ D ORµRUIDFFSPORT FAS REWIRED BTDTHESTAiEMDEINAGE GENERAL ICDNSTRUCFON STORMWATER PERMIT. A. RUNOFF FROM EQUIPMENT AND VEHICLE WASHING SHALL BE CONTAINED AT CWSIRUCTOB SITES AND MUST NOT BE DISCHARGED TO REGDMNC WATERS OR TO THE LOCAL STORM DRAIN SYSTEM. 5. A E RW EDDON BUT MANAGEMENTACTCE AND SUBCONTRACTOR PRACTICES AMID GOODPHRCUDSERNE_ ARE TO BE EEPNG MEASURESD`ORTHEAWARE DP PROJECT SITE AND PLAT ASSDCAATEI6 GONSTRUGTON STAGNG AREAS B. AT THE END OF EACH DAY OF CONSTRUCTION ACTIYTY ALL CONSTRUCTION DEBRIS AND WASTE TERIALS ASHALL BE CGLLNECTED AND PRDPERLT DISPOSED IN TRASH OR E LE BINS 7. CONSTRUCTIDN SITES SHALL BE MNNTNNED IN SUCH DI CDNTDN THAT A STORM ODES NOT CARRY WASTES OR POLLUTANTS OFF THE GTE. DISCHARGES OFMATERIAIS OTHER THAN STDRMWATER (NO STORMWATER DISCHARGES) ARE PRDHIBITED EXCEPT AS AUTIORIZED BY AN WDIYIDUAL NPDES PERMIT OR THE STATEWIDE GENERAL CONSTRUCTON STBRMWATER PERMIT. WAS" FROM PANTS STAINSOE�BU�T , SOLVENTSEDEIERGENTS, GIL ES,ULIME, PESTICIDE,ILLS, HERBICIDE, FERTILIZERS. WOOD PRESER.'— AND ASBESTOS FIBERS, PAINT FLAKES OR STUCCO FRAGMENTS, FUELS, ORS, LUBRICANTS, AND HYDRAULIC BACIATBR OR BATTERY FLUKM CRETE, AND RELATED CUTTING OR CURING RESIDUES; FLOATABLE WASTES; WASTES FFBM ENGINE/ EQUIPMENT STEAM GLEANING OR CXEMICAL DEGREASING, WASTES FROM STREET CLEANING, AND SLIDER -CHLORINATED POTABLE WATER FROM LINE FLUSHINGS AND TESTNG. CONSTRUCTION, DISPOSAL OF SUCH MATERIALS SHOULD OCCUR IN A SPECINEM AND CONTROLLED, IEMPORARV AREA p MTE AND PHYSICALLY SEPARATED FROM POTENTIAL REOUMWATER RUNOTE, W,TH ULTIMATE DISPOSAL IN ACCORDANCE WIH LOCAL. STATE ME FEDERAL ,D. DISCHARGING CONTAMINATED GRWNOWAIER. PRODUCED BY DEWATERING GROUNDWATER THAT HAS INFILTRATED INTO THE CDNSMUWON SITE IS PROHIBITED OISCHARGNG OF CDNTAMINATFO BOILS RFACE EROSION IS ALSO BY DEWATERING ACTINTIESBREDUIRED AHNATIONALARGONG WPOUNNANTSS DIBCHMGECONTAMINATED ELMIGROUNDWATER PRODUCEDON SYSTEM (MIDEE) PERMIT FROM THE RESPECTIVE STATE REGIONAL WATER WALItt CON= BDARO. 11. NOTICE: ALL CONTRACTORS AND CONSTRUCTON PERSONNEL SHALL MCET THE REGULATORY CONSTRUCTION REQUIREMENTS ON THE PROJECT SITE, AS SHOWN IN THE LATEST EDITION OP THE ORANGE COINTY SR6RMWATER PROGRAM 'CONSTRUCTION RUNOFF GUIDANCE MANUAL' t Service AIIBrt Call: TOLL FREE 811 APPROVED; TRAVIS K. HOPKINS, P.E. DATE DIRECTOR OF PUBLIC WORKS � yr. WO1O F FISnG AVE £ u jw.w wA. G EONS AVE. 9nVF- 9D5 // \ su N ki \ .1 OLD PAPRM q ns � OAFFBD AVE 1 PROJE�E_AAR AREA PROTECT AREA 5 � A �¢ Huo m VE YORKTOWN AYE. VICINITY MAP LOCATION MAP NT.S N.ES SHEET INDEX SHEET NO. 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TO BUSHARD ST. - 00nz [� CITY OF HUNTINGTON BEACH S'I'A 29+26.00 TO STAR. 36+87.32 u Inc ;+io9ia .rE: 14 D 3 FAZ CITY OF HUNTINGTON BEACH 0 PUBLIC WORKS INTERDEPARTMENTAL COMMUNICATION TO: Patty Esparza Deputy City Clerk FROM: James Wagner Senior Civil Engineer DATE: February 25, 2013 SUBJECT: Cooperative Agreement for Road Rehabilitation of Garfield Avenue from Magnolia Street to Bushard Street, City Project CC-1433 Presented for filing by the City Clerk are the original unexecuted copies of the Cooperative Agreement between City of Fountain valley and City of Huntington Beach for Reimbursement to the City of Huntington Beach for road construction within the portion of Fountain Valley along Garfield Avenue from Magnolia Street to Bushard Street. Upon execution by the City Council on April 1, 2013, please return one copy to Fountain Valley and file one copy for us. If you have any questions, please contact Jim Wagner at #5467 or Paul Whitely at #8444. JW: Attachment G \Engineering Division\WAGNER\MEMOS\Memo to City Clerk\2013-02-25 Memo to City Clerk re FV COOP Agreement.docx CITY OF FOUNTAIN VALLEY www.fountainvalley.org 10200 SLATER AVENUE • FOUNTAIN VALLEY, CA 92708-4736 • (714) 593-4400, FAX: (714) 593-4498 February 7, 2013 Attention: Public Works Director City of Huntington Beach 2000 Main Street Huntington Beach, CA 92648 SUBJECT: Cooperative Agreement with the City of Fountain Valley and Huntington Beach - Garfield Avenue Proiect Dear Sir: Enclosed are two (2) copies each of the above -referenced cooperative agreements which were approved by the Fountain Valley City Council at their meeting of February 5, 2013. When all signatures have been acquired, please send a fully executed copy of the agreement back to the City Clerk's office for our files. Thank you and should you have any questions regarding same, please contact the City Clerk's office at 714.593.4445. Sincerely, Kathy Heard Deputy City Clerk Enclosure c: Public Works Department Purchasing Department file ,4kt-i z-12-/3 City ®f Huntington Beach 2000 Main Street ♦ Huntington Beach, CA 92648 (714) 536-5227 ♦ www.huntingtonbeachea.gov Office of the City Clerk Joan L. Flynn, City Clerk April 3, 2013 City of Fountain Valley Attn: Kathy Heard, Deputy City Clerk 10200 Slater Avenue Fountain Valley, CA 92708-4736 Dear Ms.. Heard: Enclosed for your records is a fully executed duplicate original of the Cooperative Agreement between the City of Huntington Beach and Fountain Valley for the Garfield Avenue Project. Sincerely, ) M111)" Joan Flynn, CMC City Clerk JF:pe Enclosure G:foIIowup:agrmtltr Sister Cities: Anjo, Japan ♦ Waitakere, New Zealand