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Home My WebLink AboutCity of Santa Ana - 2015-11-18A-2015-213-09 AGREEMENT SUB -RECIPIENT CITY OF HUNTINGTON BEACH City Contract Number TABLE OF CONTENTS Section Description Paqe I INTRODUCTION §101 Parties to the Agreement 3 §102 Representatives of the Parties and Service of Notices 3 §103 Independent Party 4 §104 Conditions Precedent to Execution of this Agreement 4 11 TERM AND SERVICES TO BE PROVIDED §201 Time of Performance §202 Use of Grant Funds 5 5 III PAYNAFNT §301 Payment of Grant Funds and Method of Payment 8 IV STANDARD PROVISIONS §401 Construction of Provisions and Titles Herein 9 §402 Applicable Law, Interpretation and Enforcement 9 §403 Integrated Agreement 9 §404 Excusable Delays 9 §405 Breach 10 §406 Prohibition Against Assignment or Delegation 10 §407 Permits 10 §408 Non Discrimination and Affirmative Action 10 §409 Bonds 11 TABLE OF CONTENTS Section Description Paqe §410 Indemnification 11 §411 Conflict of Interest 11 §412 Restriction on Disclosures 13 §413 Statutes and Regulations Applicable to All Grant Contracts 13 §414 Federal, State, and Local Taxes 20 §415 Inventions, Patents and Copyrights 20 §416 MBEM/BE 22 V DEFAULTS, SUSPENSION, TERMINATION, AND AMENDMENTS §501 Defaults 23 §502 Amendments 23 V ENTIRE AGREEMENT §601 Complete Agreement 24 §602 Number of Pages and Attachments 24 Execution (Signature) Page 25 EXHIBITS Exhibit A Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion Lower Tier Covered Transactions Exhibit B Certification Regarding Lobbying Exhibit C Grant Assurances 11 Agreement Number AGREEMENT FOR TRANSFER OR PURCHASE OF EQUIPMENT/SERVICES OR FOR REIMBURSEMENT OF TRAINING COSTS FOR FY2015 URBAN AREAS SECURITY INITIATIVE (UASI) BETWEEN THE CITY OF SANTA ANA AND CITY OF HUNTINGTON BEACH THIS AGREEMENT is made and entered Into this 18th day of November, 2015, by and between the CITY OF SANTA ANA, a municipal corporation (the "CITY"), and CITY OF HUNTINGTON BEACH (the "SUB -RECIPIENT" or "Contractor") WITNESSETH WHEREAS, CITY, acting through the Santa Ana Police Department in Its capacity as a Core City for the Anaheim/Santa Ana Urban Area under the FY15 Urban Areas Security Initiative, has applied for, received and accepted a grant entitled "FY 2015 Urban Areas Security Initiative" from the federal Department Of Homeland Security(DHS) Federal Emergency Management Agency (FEMA), through the State of California Governor's Office of Emergency Services (CalOES), to enhance countywide emergency preparedness (the "grant"), as set forth in the grant guidelines and assurances that are incorporated to this Agreement by reference and located at "U S Department of Homeland Security "Fiscal Year 2015 Homeland Security Grant Program (HSGP) Notice of Funding Opportunity (NOFO)" http //www fema Gov/media-libra ry-data/1429291822887- 7f203c9296fde6160b727475532c7796/FY2015HSGP NOFO v3 Pdf California Governor's Office of Emergency Services "FY2015 Homeland Security Grant Program California Supplement to Federal Program Guidance and Application Kit" http //www caloes ca gov/GrantsManagementSite/Documents/FY%202015- %20HSGP%20State%20Guidance pdf Copies of the grant guidelines shall be retained in the Anaheim/Santa Ana Grant Office WHEREAS, this financial assistance is administered by the CITY OF SANTA ANA ("CITY") and is overseen by the California Governor's Office of Emergency Services ("Cal-OES"), and WHEREAS, this financial assistance is being provided to address the unique equipment, training, planning, and exercise needs of large urban areas, and to assist them in building an enhanced and sustainable capacity to prevent, respond to, and recover from threats or acts of terrorism, and WHEREAS, the Anaheim/Santa Ana Urban Area ("ASAUA") consists of 34 cities in Orange County, including the City of Santa Ana and the City of Anaheim, the County of Orange, including the unincorporated area of the County of Orange, Santa Ana Unified School District Police, California State University, Fullerton, University of California, Irvine, Municipal Water District of Orange County, and the Orange County Fire Authority, and WHEREAS, the Office of Grants Management ("OGM") awarded a FY15 UASI Grant of $4,400,000 ("Grant Funds") to the CITY OF SANTA ANA, as a Core City, for use in the ASAUA, and WHEREAS, the CITY has designated the Chief of Police, or his designee and the Santa Ana Police Department, Homeland Security Division ("UASI Grant Office") to provide for terrorism prevention and emergency preparedness, and WHEREAS, the UASI Grant Office now wishes to distribute FY15 UASI Grant Funds throughout the ASAUA, as further detailed in this Agreement ("Agreement") to CITY OF HUNTINGTON BEACH ("SUB -RECIPIENT") and others, WHEREAS, the CITY and SUB -RECIPIENT are desirous of executing this Agreement as authorized by the City Council and the City Manager which authorizes the CITY to prepare and execute the Agreement NOW, THEREFORE, IT IS MUTUALLY AGREED AS FOLLOWS 2 I INTRODUCTION §101 Parties to the Agreement The parties to this Agreement are A The CITY, a municipal corporation, having its principal office at 20 Civic Center Plaza, Santa Ana, CA 92702, and B CITY OF HUNTINGTON BEACH, a municipal corporation, 2000 Main Street, Huntington Beach, CA 92648 §102 Representatives of the Parties and Service of Notices A The representatives of the respective parties who are authorized to administer this Agreement and to whom formal notices, demands and communications shall be given are as follows 1 The representative of the CITY OF SANTA ANA shall be, unless otherwise stated in the Agreement Kenneth Gominsky, Jr, Commander Santa Ana Police Department Homeland Security Division 60 Civic Center Plaza Santa Ana, CA 92702 Phone (714) 245-8040 Fax (714) 245-8098 kgominsky@santa-ana org 2 The representative of CITY OF HUNTINGTON BEACH shall be Mark Daggett, Battalion Chief CITY OF HUNTINGTON BEACH 2000 Main Street, Huntington Beach, CA 92648 Phone (714) 375-5008 E-mail mdaggett@surfcity-hb org 3 B Formal notices, demands and communications to be given hereunder by either party shall be made in writing and may be effected by personal delivery or by registered or certified mail, postage prepaid, return receipt requested and shall be deemed communicated as of the date of mailing C If the name of the person designated to receive the notices, demands or communications or the address of such person is changed, written notice shall be given, in accord with this section, within five (5) business days of said change §103 Independent Party SUB -RECIPIENT is acting hereunder as an independent party, and not as an agent or employee of the CITY OF SANTA ANA No employee of SUB - RECIPIENT is, or shall be an employee of the CITY OF SANTA ANA by virtue of this Agreement, and SUB -RECIPIENT shall so inform each employee organization and each employee who is hired or retained under this Agreement SUB - RECIPIENT shall not represent or otherwise hold out itself or any of its directors, officers, partners, employees, or agents to be an agent or employee of the CITY OF SANTA ANA §104 Conditions Precedent to Execution of This Agreement SUB -RECIPIENT shall provide copies of the following documents to the CITY OF SANTA ANA, unless otherwise exempted A Grant Assurances in accordance with section 415C of this Agreement attached hereto as Exhibit C and made part hereof B Certifications Regarding Ineligibility, Suspension and Debarment as required by Executive Order 12549 in accordance with Section 415Al2 of this Agreement and attached hereto as Exhibit A and made a part hereof C Certifications and Disclosures Regarding Lobbying in accordance with Section 415C of this Agreement and attached hereto as Exhibit B and made a part hereof SUB -RECIPIENT shall also file a Disclosure Form at the end of each calendar quarter in which there occurs any event requiring disclosure or which materially affects the accuracy of the information contained in any Disclosure Form previously filed by SUB -RECIPIENT Iv §201 11 TERM AND SERVICES TO BE PROVIDED Time of Performance The term of this Agreement shall commence on November, 18, 2015 and end on April 30, 2018 or upon the final disbursement of all of the Grant Amount (as defined in Section 301) and any additional period of time as is required to complete any necessary close out activities Said term is subject to the provisions herein §202 Use of Grant Funds A CITY may, a) transfer to SUB -RECIPIENT, equipment or services purchased with grant funds and in accordance with grant guidelines set forth above, or, b) reimburse SUB -RECIPIENT for purchase of authorized equipment, exercises, services or training upon receiving prior written approval from CITY or its designee and in accordance with grant guidelines and in full compliance with all of the SUB -RECIPIENT'S purchasing and bidding procedures SUB -RECIPIENT shall specify the equipment, services, exercises and training to be purchased using the Application for Project Funding A paper copy of this document will be provided to SUB - RECIPIENT by CITY In addition, a compact disc with a copy of the document will be provided to SUB -RECIPIENT by CITY If additional copies of the document are needed, SUB -RECIPIENT may contact the Santa Ana Grant Coordinator and it will be provided B SUB -RECIPIENT shall provide any reports requested by the CITY regarding the performance of the Agreement Reports shall be in the form requested by the CITY, and shall be provided in a timely manner C The Authorized Equipment List (AEL) is a list of the allowable equipment which may be purchased pursuant to this Agreement and is located at http //www fema gov/media-library-data/20130726-1825-25045- 7138/fema preparedness grants authorized equipment list pdf, and incorporated to this Agreement by reference A copy of the AEL shall be retained in the Anaheim/Santa Ana Grant Office Unless otherwise stated in program guidance any equipment acquired pursuant to this Agreement shall meet all mandatory regulations and/or DHS-adopted standards to be eligible for purchase using grant funds SUB -RECIPIENT shall provide the CITY a copy of its most current procurement guidelines and follow its own procurement requirements as long as they meet the minimum federal requirements Federal procurement requirements for the FY 15 UASI Grant can be found at 2 Code of Federal Regulations (CFR) Part 200 "Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards " Any equipment acquired or obtained with Grant Funds 1 Shall be made available under the California Disaster and Civil Defense Master Mutual Aid Agreement in consultation with representatives of the various fire, emergency medical, hazardous materials response services, and law enforcement agencies within the jurisdiction of the applicant, 2 Shall be consistent with needs as identified in the National Priorities and Core Capabilities, the State Homeland Security Strategy and the Anaheim/Santa Ana Urban Area and Orange County Operational Area Homeland Security Grants Strategy, and deployed in conformance with those plans, 3 Shall be made available pursuant to applicable terms of the California Disaster and Civil Defense Master Mutual Aid Agreement and deployed with personnel trained in the use of such equipment in a manner consistent with the California Law Enforcement Mutual Aid Plan or the California Fire Services and Rescue Mutual Aid Plan, 4 Shall be subject to the requirements of Title 2 CFR Part 200 313 and 200 314 For the purposes of this subsection, "Equipment" is defined as nonexpendable property that is not consumed or does not lose its identity by being incorporated into another item of equipment, which costs $5,000 or more per unit, or is expected to have a useful life of one (1) year or more, 5 Shall be used by SUB -RECIPIENT in the program or project for which it was acquired as long as needed, whether or not the project or program continues to be supported by Federal funds When no longer useful for the original program or project, the Equipment may be used in other activities currently or previously supported by a Federal agency 6 Shall be made available for use on other projects or programs currently or previously supported by the Federal Government, providing such use will not interfere with the work on the projects or program for which it was originally acquired First preference for other use shall be given to other programs or projects supported by the awarding agency 7 Shall be recorded on a ledger This record must be updated bi- annually and forwarded to the City The record shall include (a) description of the item of Equipment, (b) a serial number or other identification number, (c) the source of funding for the property (including the FAIN), (d) who holds the title, (e) the acquisition date, (f) the cost of the property, (g) percentage of Federal participation in the project costs for the Federal award under which the property was 6 acquired, (h) location, (i) use and condition of Equipment, and 0) ultimate disposition data including the date of disposal and sale price of the property Records must be retained pursuant to 2 CFR Part 200 313 8 All equipment obtained under this Agreement shall have an ASAUA identification decal affixed to it, and, when practical, shall be affixed where it is readily visible 9 A physical inventory of the Equipment shall be taken and the results reconciled with the Equipment records at least once every two years Inventory shall also be taken prior to any UASI, State or Federal monitor visits 10 SUB -RECIPIENT shall exercise due care to preserve and safeguard equipment acquired with grant funds from damage or destruction and shall provide regular maintenance and such repairs for said equipment as necessary, in order to keep said equipment continually in good working order Such maintenance and servicing shall be the sole responsibility of SUB -RECIPIENT, who shall assume full responsibility for maintenance and repair of the equipment throughout the life of said equipment D Any training paid pursuant to this Agreement shall conform to the guidelines as listed in FY 2015 Homeland Security Grant Program, as set forth above All training expenses must be pre -authorized by Cal-OES at http //www firstrespondertraining gov/adman A catalogue of Grantor approved and sponsored training courses is available at http //www firstrespondertraining gov/odp_webforms E Any exercise paid pursuant to this Agreement shall conform to the guidelines as listed in FY 2015 Homeland Security Grant Program, as set forth above Detailed Homeland Security Exercise and Evaluation Program Guidance is available at http //hseep dhs gov F Any planning paid pursuant to this Agreement shall conform to the guidelines as listed in FY 2015 Homeland Security Grant Program, as set forth above G Any organizational activities paid pursuant to this Agreement shall conform to the guidelines as listed in FY 2015 Homeland Security Grant Program, as set forth above 7 III PAYMENT §301 Payment of Grant Funds and Method of Payment A CITY may, a) transfer to SUB -RECIPIENT, equipment or services purchased with grant funds, or, b) reimburse SUB -RECIPIENT for the purchase of authorized equipment, exercises, services or training upon receiving prior written approval from CITY or its designee and in accordance with grant guidelines and in full compliance with all of the SUB -RECIPIENT'S purchasing and bidding procedures SUB -RECIPIENT shall specify the equipment, exercises, services or training to be purchased using the Application for Project Funding A paper copy of this document will be provided to SUB -RECIPIENT by CITY In addition, a compact disc with a copy of the document will be provided to SUB - RECIPIENT by CITY If additional copies of the document are needed, SUB - RECIPIENT may contact the Santa Ana Grant Coordinator and it will be provided Funds may be used for planning, exercises, organizational and training activities, and the purchase of equipment as described in Section 202 above B SUB -RECIPIENT shall provide quarterly invoices to the CITY requesting payment and all supporting documentation Each reimbursement request shall be accompanied by the Reimbursement Request for Grant Expenditures detailing the expenditures made by SUB -RECIPIENT as authorized by Section 202 above Each reimbursement request shall be submitted to the Santa Ana UASI Grant Office For equipment for which SUB -RECIPIENT is requesting reimbursement, all appropriate back-up documentation must be attached to the reimbursement form, including invoices, proof of payment, packing slips, and Equipment Reimbursement Worksheet For training reimbursements, SUB - RECIPIENT must include a copy of any certificates issued or a copy of the class roster verifying training attendees, proof that a CalOES tracking number has been assigned to the course, timesheets and payroll registers for all training attendees, receipts for travel expenses related to the training, and Training Reimbursement Worksheet For regional project reimbursements, SUB -RECIPIENT must include approval from the lead agency for all submitted invoices C Payment of final invoice shall be withheld by the CITY until the SUB - RECIPIENT has turned in all supporting documentation and completed the requirements of this Agreement D It is understood that the CITY makes no commitment to fund this Agreement beyond the terms set forth herein E Funding for all periods of this Agreement is subject to the continuing availability to the CITY of federal funds for this program The Agreement may be terminated immediately upon written notice to SUB -RECIPIENT of a loss or reduction of federal grant funds IV STANDARD PROVISIONS §401 Construction of Provisions and Titles Herein All titles or subtitles appearing herein have been inserted for convenience and shall not be deemed to affect the meaning or construction of any of the terms or provisions hereof The language of this Agreement shall be construed according to its fair meaning and not strictly for or against either party The word "Sub -recipient" herein and in any amendments hereto includes the party or parties identified in this Agreement The singular shall include the plural If there is more than one Sub -recipient as identified herein, unless expressly stated otherwise, their obligations and liabilities hereunder shall be joint and several Use of the feminine, masculine, or neuter genders shall be deemed to include the genders not used §402 Applicable Law, Interpretation and Enforcement Each party's performance hereunder shall comply with all applicable laws of the United States of America, the State of California, and the CITY This Agreement shall be enforced and interpreted under the laws of the State of California and the CITY If any part, term or provision of this Agreement shall be held void, illegal, unenforceable, or in conflict with any law of a federal, state or local government having jurisdiction over this Agreement, the validity of the remaining portions of provisions shall not be affected thereby §403 Integrated Agreement This Agreement sets forth all of the rights and duties of the parties with respect to the subject matter hereof, and replaces any and all previous agreements or understandings, whether written or oral, relating thereto This Agreement may be amended only by a written instrument executed by both parties hereto §404 Excusable Delays In the event that performance on the part of any party hereto shall be delayed or suspended as a result of circumstances beyond the reasonable control and without the fault and negligence of said party, none of the parties shall incur any liability to the other parties as a result of such delay or suspension Circumstances deemed to be beyond the control of the parties hereunder shall include, but not be limited to, acts of God or of the public enemy, insurrection, acts of the Federal Government or any unit of State or Local Government in either sovereign or contractual capacity, fires, floods, epidemics, quarantine E restrictions, strikes, freight embargoes or delays in transportation, to the extent that they are not caused by the party's willful or negligent acts or omissions and to the extent that they are beyond the party's reasonable control §405 Breach Except for excusable delays, if any party fails to perform, in whole or in part, any promise, covenant, or agreement set forth herein, or should any representation made by it be untrue, any aggrieved party may avail itself of all rights and remedies, at law or equity, in the courts of law Said rights and remedies are cumulative of those provided for herein except that in no event shall any party recover more than once, suffer a penalty or forfeiture, or be unjustly compensated §406 Prohibition Against Assignment or Delegation SUB -RECIPIENT may not, unless it has first obtained the written permission of the CITY A Assign or otherwise alienate any of its rights hereunder, including the right to payment, or B Delegate, subcontract, or otherwise transfer any of its duties hereunder §407 Permits SUB -RECIPIENT and its officers, agents and employees shall obtain and maintain all permits and licenses necessary for SUB -RECIPIENT performance hereunder and shall pay any fees required therefore SUB -RECIPIENT further certifies to immediately notify the CITY of any suspension, termination, lapses, non renewals or restrictions of licenses, certificates, or other documents §408 Nondiscrimination and Affirmative Action SUB -RECIPIENT shall comply with the applicable nondiscrimination and affirmative action provisions of the laws of the United States of America, the State of California, and the CITY In performing this Agreement, SUB - RECIPIENT shall not discriminate in its employment practices against any employee or applicant for employment because of such person's race, color, religion, national origin, ancestry, sex, gender, gender identity, gender expression, sexual orientation, age, physical handicap, mental disability, marital status, domestic partner status, pregnancy, denial of medical and family care leave, pregnancy disability leave, or medical condition SUB - RECIPIENT shall comply with Executive Order 11246, entitled "Equal Employment Opportunity," as amended by Executive Order 11375, and as supplemented in Department of Labor regulations (41 CRF Part 60) SUB -RECIPIENT shall comply with California Public Contract Code §10295 3, which addresses discrimination based on domestic partnerships If required, SUB -RECIPIENT shall submit an Equal Employment Opportunity 10 Plan ("EEOP") to the DOJ Office of Civil Rights ("OCR") in accordance with guidelines listed at http //www ojp usdoj gov/ocr/eeop htm, Any subcontract entered into by the SUB -RECIPIENT relating to this Agreement, to the extent allowed hereunder, shall be subject to the provisions of this § 408 §409 Bonds SUB -RECIPIENT must purchase a performance bond for any equipment item over $250,000 or any vehicle (including aircraft or watercraft) financed with homeland security funds SUB -RECIPIENT must provide a copy of performance bond to CITY no later than the time of reimbursement §410 Indemnification Each of the parties to this Agreement is a public entity In contemplation of the provisions of Section 895 2 of the Government Code of the State of California imposing certain tort liability jointly upon public entities, solely by reason of such entities being parties to an Agreement as defined by Section 895 of said Code, the parties hereto, as between themselves, pursuant to the authorization contained in Section 895 4 and 895 6 of said Code, will each assume the full liability imposed upon it or upon any of its officers, agents, or employees by law, for injury caused by a negligent or wrongful act or omission occurring in the performance of this Agreement, to the same extent that such liability would be imposed in the absence of Section 895 2 of said Code To achieve the above - stated purpose, each party indemnifies and holds harmless the other party solely by virtue of said Section 895 2 The provision of Section 2778 of the California Civil Code is made a part hereto as if fully set forth herein SUB -RECIPIENT certifies that it has adequate self -insured retention of funds to meet any obligation arising from this Agreement §411 Conflict of Interest A SUB -RECIPIENT covenants that none of its directors, officers, employees, or agents shall participate in selecting, or administrating any subcontract supported (in whole or in part) by Federal funds where such person is a director, officer, employee or agent of the subcontractor, or where the selection of subcontractors is or has the appearance of being motivated by a desire for personal gain for themselves or others such as family business, etc , or where such person knows or should have known that 1 A member of such person's immediate family, or domestic partner or organization has a financial interest in the subcontract, 2 The subcontractor is someone with whom such person has or is negotiating any prospective employment, or 3 The participation of such person would be prohibited by the California Political Reform Act, California Government Code §87100 et seq if such person were a public officer, because such 11 person would have a "financial or other interest" in the subcontract B Definitions The term "immediate family" includes but is not limited to domestic partner and/or those persons related by blood or marriage, such as husband, wife, father, mother, brother, sister, son, daughter, father in law, mother in law, brother in law, sister in law, son in law, daughter in law 2 The term "financial or other interest" includes but is not limited to a Any direct or indirect financial interest in the specific contract, including a commission or fee, a share of the proceeds, prospect of a promotion or of future employment, a profit, or any other form of financial reward b Any of the following interests in the subcontractor ownership partnership interest or other beneficial interest of five percent or more, ownership of five percent or more of the stock, employment in a managerial capacity, or membership on the board of directors or governing body C The SUB -RECIPIENT further covenants that no officer, director, employee, or agent shall solicit or accept gratuities, favors, anything of monetary value from any actual or potential subcontractor, supplier, a party to a sub agreement, (or persons who are otherwise in a position to benefit from the actions of any officer, employee, or agent) D The SUB -RECIPIENT shall not subcontract with a former director, officer, or employee within a one year period following the termination of the relationship between said person and the Contractor E Prior to obtaining the CITY'S approval of any subcontract, the SUB - RECIPIENT shall disclose to the CITY any relationship, financial or otherwise, direct or indirect, of the SUB -RECIPIENT or any of its officers, directors or employees or their immediate family with the proposed subcontractor and its officers, directors or employees F For further clarification of the meaning of any of the terms used herein, the parties agree that references shall be made to the guidelines, rules, and laws of the SUB -RECIPIENT, State of California, and Federal regulations regarding conflict of interest - G The SUB -RECIPIENT warrants that it has not paid or given and will not pay or give to any third person any money or other consideration for obtaining this Agreement H The SUB -RECIPIENT covenants that no member, officer or employee of SUB -RECIPIENT shall have interest, direct or indirect, in any contract or 12 subcontract or the proceeds thereof for work to be performed in connection with this project during his/her tenure as such employee, member or officer or for one year thereafter I The SUB -RECIPIENT shall incorporate the foregoing subsections of this Section into every agreement that it enters into in connection with this project and shall substitute the term "subcontractor" for the term "SUB -RECIPIENT" and "sub subcontractor" for "Subcontractor" §412 Restriction on Disclosures Any reports, analysis, studies, drawings, information, or data generated as a result of this Agreement are to be governed by the California Public Records Act (California Government Code Sec 6250, et seq ) §413 Statutes and Regulations Applicable To All Grant Contracts A SUB -RECIPIENT shall comply with all applicable requirements of state, federal, county and SUB -RECIPIENT laws, executive orders, regulations, program and administrative requirements, policies and any other requirements governing this Agreement SUB -RECIPIENT shall comply with state and federal laws and regulations pertaining to labor, wages, hours, and other conditions of employment SUB -RECIPIENT shall comply with new, amended, or revised laws, regulations, and/or procedures that apply to the performance of this Agreement These requirements include, but are not limited to Office of Management and Budget (OMB) SUB -RECIPIENT shall comply with 2 Code of Federal Regulation (CFR) Part 200 (Uniform Administrative, Cost Principles, and Audit Requirements for Federal Awards) 2 Single Audit Act If Federal funds are used in the performance of this Agreement, SUB - RECIPIENT shall adhere to the rules and regulations of the Single Audit Act, 31 USC Sec 7501 et seq , Title 2 Code of Federal Regulations, Part 200, Subpart F Audit Requirements, and any administrative regulation or field memos implementing the Act When reporting under on the FY15 UASI Grant Program under the Single Audit Act, SUB -RECIPIENT shall use Catalog of Federal Domestic Assistance (CFDA) Program Number 97 067 "Homeland Security Grant Program", Grant Identification Number 2015-00078, and identify the CITY OF SANTA ANA as the Pass -Through 3 Americans with Disabilities Act SUB -RECIPIENT hereby certifies that it will comply with the Americans with Disabilities Act, 42 USC §§ 12101, et seq , and its implementing regulations SUB -RECIPIENT will provide reasonable 13 accommodations to allow qualified individuals with disabilities to have access to and to participate in its programs, services and activities in accordance with the provisions of the Americans with Disabilities Act SUB -RECIPIENT will not discriminate against persons with disabilities or against persons due to their relationship to or association with a person with a disability Any subcontract entered into by the SUB -RECIPIENT, relating to this Agreement, to the extent allowed hereunder, shall be subject to the provisions of this paragraph 4 Political and Sectarian Activity Prohibited None of the funds, materials, property or services provided directly or indirectly under this Agreement shall be used for any partisan political activity, or to further the election or defeat of any candidate for public office Neither shall any funds provided under this Agreement be used for any purpose designed to support or defeat any pending legislation or administrative regulation None of the funds provided pursuant to this Agreement shall be used for any sectarian purpose or to support or benefit any sectarian activity If this Agreement provides for more than $100,000 in grant funds or more than $150,000 in loan funds, SUB -RECIPIENT shall submit to the CITY a Certification Regarding Lobbying and a Disclosure Form, if required, in accordance with 31 USC §1352 A copy of the Certificate is attached hereto as Exhibit B No funds will be released to SUB -RECIPIENT until the Certification is filed SUB -RECIPIENT shall file a Disclosure Form at the end of each calendar quarter in which there occurs any event requiring disclosure or which materially affects the accuracy of any of the information contained in any Disclosure Form previously filed by SUB - RECIPIENT SUB -RECIPIENT shall require that the language of this Certification be included in the award documents for all sub -awards at all tiers and that all subcontractors shall certify and disclose accordingly 5 Records Inspection In accordance with 2 CFR §200 336,at any time during normal business hours and as often as the CITY, the U S Comptroller General, and/or the Auditor General of the State of California may deem necessary, SUB -RECIPIENT shall make available for examination all of its records with respect to all matters covered by this Agreement The CITY, the U S Comptroller General and/or the Auditor General of the State of California shall have the authority to audit, examine and make excerpts or transcripts from records, including SUB -RECIPIENT'S invoices, materials, payrolls, records of personnel, conditions of employment and other data relating to all matters covered by this Agreement 14 SUB -RECIPIENT agrees to provide any reports requested by the CITY regarding performance of the Agreement 6 Records Maintenance Records, in their original form, shall be maintained in accordance with requirements prescribed by the CITY with respect to all matters covered on file for all documents specified in this Agreement Original forms are to be maintained on file for all documents specified in this Agreement Such records shall be retained for a period of three (3) years after the date of submission of the final expenditure report by the CITY and after final disposition of all pending matters "Pending matters" include, but are not limited to, an audit, litigation or other actions involving records The CITY may, at its discretion, take possession of, retain and audit said records Records, in their original form pertaining to matters covered by this Agreement, shall at all times be retained within the County of Orange unless authorization to remove them is granted in writing by the CITY 7 Subcontracts and Procurement SUB -RECIPIENT shall comply with the federal and SUB - RECIPIENT standards in the award of any subcontracts For purposes of this Agreement, subcontracts shall include but not be limited to purchase agreements, rental or lease agreements, third party agreements, consultant service contracts and construction subcontracts SUB -RECIPIENT shall ensure that the terms of this Agreement with the CITY are incorporated into all Subcontractor Agreements The SUB -RECIPIENT shall submit all Subcontractor Agreements to the CITY for review prior to the release of any funds to the subcontractor The SUB -RECIPIENT shall withhold funds to any subcontractor agency that fails to comply with the terms and conditions of this Agreement and their respective Subcontractor Agreement 8 Labor SUB -RECIPIENT shall comply, as applicable, with the provisions of the Davis -Bacon Act (40 U S C §§276a to 276a-7), the Copeland Act (40 U S C §276c and 18 U S C §874), the Contract Work Hours and Safety Standards Act (40 U S C §§327-333), regarding labor standards for federally -assisted construction subagreements, and the Hatch Act (5 USC §§1501-1508 and 7324-7328) SUB -RECIPIENT shall comply with the Federal Fair Labor Standards Act (29 USC §201) regarding wages and hours of employment None of the funds shall be used to promote or deter Union/labor organizing 15 activities CA Gov't Code Sec 16645, et seq 9 Civil Rights SUB -RECIPIENT shall comply with all Federal statutes relating to nondiscrimination These include but are not limited to (a) Title VI of the Civil Rights Act of 1964 (P L 88-352) which prohibits discrimination on the basis of race, color or national origin, (b) Title IX of the Education Amendments of 1972, as amended (20 U S C §§1681- 1683, and 1685-1686), which prohibits discrimination on the basis of sex, (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U S C §794), which prohibits discrimination on the basis of handicaps, (d) The Age Discrimination act of 1975, as amended (42 U S C §§6101-6107), which prohibits discrimination on the basis of age, (e) the Drug Abuse Office and Treatment Act of 1972 (P L 92-255), as amended, relating to nondiscrimination on the basis of drug abuse, (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation act of 1970 (P L 91-616) as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism, (g) §§523 and 527 of the Public Health Service Act of 1912 (42 U S C §§290 dd-3 and 290 ee 3), as amended, relating to confidentiality of alcohol and drug abuse patient records, (h) Title VIII of the Civil Rights Act of 1968 (42 U S C §§3601, et seq ), as amended, relating to non-discrimination in the sale, rental or financing of housing, (i) any other nondiscrimination provisions in the specific statute(s) under which application for Federal assistance is being made, 0) the requirements of any other nondiscrimination statute(s) which may apply to the application, and (k) P L 93-348 regarding the protection of human subjects involved in research, development, and related activities supported by this award of assistance 10 Environmental SUB -RECIPIENT shall comply, or has already complied, with the requirements of Titles II and III of the Uniform relocation Assistance and Real Property Acquisition Policies Act of 1970 (P L 91-646) which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of Federal or federally - assisted programs These requirements apply to all interests in real property acquired for project purposes regardless of Federal participation in purchases SUB -RECIPIENT shall comply with environmental standards which may be prescribed pursuant to the following (a) institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P L 91-190) and Executive Order (EO) 11514, (b) notification of violating facilities pursuant to EO 11738, (c) protection of wetlands pursuant to EO 11990, (d) evaluation of flood hazards in floodplains in accordance with EO 16 11988, (e) assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972 (16 U S C §§1451, et seq ), (f) conformity of Federal actions to State (Clean Air) Implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended (42 U S C §§7401, et seq ), (g) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended (P L 93-523), (h) protection of endangered species under the Endangered Species Act of 1973, as amended (P L 93205), and (i) Flood Disaster Protection Act of 1973 §102(a) (P L 93-234) SUB -RECIPIENT shall comply with the Wild and Scenic Rivers Act of 1968 (16 U S C §§1271, et seq ) related to protecting components or potential components of the national wild and scenic rivers system SUB -RECIPIENT shall comply with the Lead -Based Paint Poisoning Prevention Act (42 U S C §§4801, et seq ) which prohibits the use of lead- based paint in construction or rehabilitation of residence structures SUB -RECIPIENT shall comply with the Federal Water Pollution Control Act (33 U S C 1251-1387) which restores and maintains the chemical, physical and biological integrity of the Nation's waters SUB -RECIPIENT shall comply with the Federal Clean Water Act (CWA) (33 U S C §1251 et seq ), which establishes the basic structure for regulating discharges of pollutants into the waters of the United States and regulating quality standards for surface waters SUB -RECIPIENT shall ensure that the facilities under its ownership, lease or supervision which shall be utilized in the accomplishment of this project are not listed in the Environmental Protection Agency's (EPA) list of Violating Facilities and that it will notify the Federal Grantor agency of the receipt of any communication from the Director of the EPA Office of Federal Activities indicating that a facility to be used in the project is under consideration for listing by the EPA By signing this Agreement, SUB -RECIPIENT ensures that it is in compliance with the California Environmental Quality Act (CEQA), Public Resources Code §21000, et seq and is not impacting the environment negatively SUB -RECIPIENT shall comply with the Energy Policy and Conservation Act (P L 94-163, 89 Stat 871) 11 Preservation 17 SUB -RECIPIENT shall comply with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U S C §470), EO 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U S C §§469a-1, et seq ) 12 Suspension and Debarment SUB -RECIPIENT shall comply with Federal Register, Volume 68, Number 228, regarding Suspension and Debarment, and SUB - RECIPIENT shall submit a Certification Regarding Debarment required by Executive Order 12549 and any amendment thereto Said Certification shall be submitted to the CITY concurrent with the execution of this Agreement and shall certify that neither SUB - RECIPIENT nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from participation in this transaction by any federal department head or agency SUB -RECIPIENT shall require that the language of this Certification be included in the award documents for all sub -award at all tiers and that all subcontractors shall certify accordingly As required by Executive Orders (EO) 12549 and 12689, and 2 CFR §200 212 and codified in 2 CFR Part 180, Debarment and Suspension, SUB -RECIPIENT will provide protection against waste, fraud and abuse by debarring or suspending those persons deemed irresponsible in their dealings with the Federal government 13 Drug -Free Workplace SUB -RECIPIENT shall comply with the federal Drug -Free Workplace Act of 1988, 41 USC §701, 44 CFR Part 67, the California Drug -Free Workplace Act of 1990, CA Gov't Code §§ 8350-8357 14 Financial Management SUB -RECIPIENT will comply with 31 U S C §3729 which sets forth that no subgrantee, recipient or subrecipient shall submit a false claim for payment, reimbursement or advance 15 Reporting — Accountability SUB -RECIPIENT agrees to comply with applicable provisions of the Federal Funding Accountability and Transparency Act (FFATA) (2 CFR Chapter 1, Part 170), specifically (a) the reporting ofsubawards obligating $25,000 or more in federal funds and (b) executive compensation data for first -tier subawards This includes the provisions of FFATA, which includes requirements on executive compensation, and also requirements implementing the Act for the non -Federal entity at 2 CFR part 25 Financial Assistance Use of Universal Identifier and Central Contractor Registration and 2 CFR part 170 Reporting Subaward and Executive Compensation Information SUB -RECIPIENT must also comply with statutory requirements for whistleblower protections at 10 U S C §2409, 41 U S C §4712, and 10 U S C §2324, 41 U S C §4304 and §4310 and 31 U S C §6101 et seq 16 Human Trafficking SUB -RECIPIENT will comply with the requirements of Section 106(g) of the Trafficking Victims Protection Act (TVPA) of 2000, as amended (22 U S C §7104) which prohibits grant award recipients or a subrecipient from (1) Engaging in severe forms of trafficking in persons during the period of time that the award is in effect (2) Procuring a commercial sex act during the period of time that the award is in effect or (3) Using forced labor in the performance of the award or subawards under the award 17 Freedom of Information Act SUB -RECIPIENT acknowledges that all information submitted in the course of applying for funding under this program or provided in the course of an entity's grant management activities which is under Federal control is subject to the Freedom of Information Act (FOIA), 5 U S C §552 SUB -RECIPIENT should also consult State and local laws and regulations regarding the release of information, which should be considered when reporting sensitive matters in the grant application, needs assessment and strategic planning process B Statutes and Regulations Applicable To This Particular Grant SUB -RECIPIENT shall comply with all applicable requirements of state and federal laws, executive orders, regulations, program and administrative requirements, policies and any other requirements governing this particular grant program SUB -RECIPIENT shall comply with new, amended, or revised laws, regulations, and/or procedures that apply to the performance of this Agreement These requirements include, but are not limited to Title 2 Code of Federal Regulations (CFR) Part 200, EO 12372, Department of Justice (DOJ) Office of Judicial Programs (OJP) Office of the Comptroller, U S Department of Homeland Security, Preparedness Directorate Financial Management Guide, U S Department of Homeland Security, Office of Grants and Training, FY 2015 Homeland Security Grant Program —Notice of Funding Opportunity, ODP WMD Training Course Catalogue, and DOJ Office 19 for Civil Rights Standardized Emergency Management System (SEMS) requirements as stated in the California Emergency Services Act, Government Code Chapter 7 of Division 1 of Title 2, § 8607 1(e) and CCR Title 19, §§ 2445-2448 Provisions of 44 CFR applicable to grants and cooperative agreements, including Part 18, Administrative Review Procedures, Part 20, Criminal Justice Information Systems, Part 22, Confidentiality of Identifiable Research and Statistical Information, Part 23, Criminal Intelligence Systems Operating Policies, Part 30, Intergovernmental Review of Department of Justice Programs and Activities, Part 35, Nondiscrimination on the Basis of Disability in State and Local Government Services, Part 38, Equal Treatment of Faith -based Organizations, Part 42, Nondiscrimination/Equal employment Opportunities Policies and Procedures, Part 61, Procedures for Implementing the National Environmental Policy Act, Part 63, Floodplain Management and Wetland Protection Procedures, Part 64, Floodplain Management and Wetland Protection Procedures, Federal laws or regulations applicable to federal Assistance Programs, Part 69, New Restrictions on Lobbying, Part 70, Uniform Administrative Requirements for Grants and Cooperative Agreements (including sub -awards) with Institutions of Higher Learning, Hospitals and other Non -Profit Organizations, and Part 83, Government- Wide Requirements for a Drug Free Workplace (grants) 2 Travel Expenses SUB -RECIPIENT as provided herein may be compensated for SUB - RECIPIENT'S reasonable travel expenses incurred in the performance of this Agreement, to include travel and per diem, unless otherwise expressed Travel including in -State and out -of - State travel shall not be reimbursed without prior written authorization from the UASI Grant Office SUB -RECIPIENT'S travel and per diem reimbursement costs shall be reimbursed based on the SUB -RECIPIENT'S travel policies and procedures If SUB -RECIPIENT does not have established travel policies and procedures, SUB -RECIPIENT'S reimbursement rates shall not exceed the amounts established under 5 U S C 5701-11, ("Travel and Subsistence Expenses, Mileage Allowances"), or by the Administrator of General Services, or by the President (or his or her designee) pursuant to any provisions of such subchapter must apply to travel under federal awards (48 CFR 31 205-46(a)) 20 3 Personally Identifiable Information SUB -RECIPIENT collecting Personally Identifiable Information (PII) must have a publically-available policy that describes what PII they collect, how they plan to use the PII, whether they share PII with third parties, and how individuals may have their PII corrected where appropriate 4 Hotel and Motel Fire Safety Act of 1990 SUB -RECIPIENT must ensure that all conference, meeting, convention, or training space funded in whole or in part with Federal funds complies with Section 6 of the fire prevention and control guidelines of the Federal Fire Prevention and Control Act of 1974, 15 U S C §2225a 5 Terrorist Financing E O 13224 SUB -RECIPIENT must comply with U S Executive Order 13224 and U S law that prohibit transactions with, and the provisions of resources and support to, individuals and organizations associated with terrorism 6 USA Patriot Act of 2001 SUB -RECIPIENT must comply with the requirements of the Uniting and Strengthening America by Providing Appropriate Tools Required to Intercept and Obstruct Terrorism Act (USA Patriot Act), which amends 18 U S C §§175-175c 7 Noncompliance SUB -RECIPIENT understands that failure to comply with any of the above assurances may result in suspension, termination or reduction of grant funds, and repayment by SUB -RECIPIENT to CITY of any unlawful expenditures C Compliance With Grant Assurances To obtain the Grant Funds, the Grantor required an authorized representative of the CITY to sign certain promises regarding the way the Grant Funds would be spent ("Grant Assurances"), attached hereto as Exhibit C By signing these Grant Assurances, the CITY became liable to the Grantor for any funds that are used in violation of the grant requirements SUB -RECIPIENT shall be liable to the Grantor for any funds the Grantor determines SUB -RECIPIENT used in violation of these Grant Assurances SUB -RECIPIENT shall indemnify and hold harmless the CITY for any sums the Grantor determines SUB - RECIPIENT used in violation of the Grant Assurances 21 §414 Federal, State and Local Taxes Federal, State and local taxes shall be the responsibility of SUB -RECIPIENT as an independent party and not as a CITY employee §415 Inventions, Patents and Copyrights A Reporting Procedure for Inventions If any project produces any invention or discovery (Invention) patentable or otherwise under title 35 of the U S Code, including, without limitation, processes and business methods made in the course of work under this Agreement, the SUB -RECIPIENT shall report the fact and disclose the Invention promptly and fully to the CITY The CITY shall report the fact and disclose the Invention to the Grantor Unless there is a prior agreement between the CITY and the Grantor, the Grantor shall determine whether to seek protection on the Invention The Grantor shall determine how the rights in the Invention, including rights under any patent issued thereon, will be allocated and administered in order to protect the public interest consistent with the policy ("Policy") embodied in the Federal Acquisition Regulations System, which is based on Ch 18 of title 35 U S C Sections 200, et seq (Pub L 95-517, Pub L 98-620, 37 CFR part 401), Presidential Memorandum on Government Patent Policy to the Heads of the Executive Departments and Agencies, dated 2/18/1983), and Executive Order 12591, 4/10/87, 52 FR 13414, 3 CFR, 1987 Comp, p 220 (as amended by Executive Order 12618, 12/22/87, 52 FR 48661, 3 CFR, 1987 Comp , p 262) SUB -RECIPIENT hereby agrees to be bound by the Policy, and will contractually require its personnel to be bound by the Policy B Rights to Use Inventions CITY shall have an unencumbered right, and a non-exclusive, irrevocable, royalty- free license, to use, manufacture, improve upon, and allow others to do so for all government purposes, any Invention developed under this Agreement C Copyright Policy Unless otherwise provided by the terms of the Grantor or of this Agreement, when copyrightable material ("Material") is developed under this Agreement, the author or the CITY, at the CITY'S discretion, may copyright the Material If the CITY declines to copyright the Material, the CITY shall have an unencumbered right, and a non-exclusive, irrevocable, royalty- free license, to use, manufacture, improve upon, and allow others to do so for all government purposes, any Material developed under this Agreement 2 The Grantor shall have an unencumbered right, and a non-exclusive, 22 irrevocable, royalty -free license, to use, manufacture, improve upon, and allow others to do so for all government purposes, any Material developed under this Agreement or any Copyright purchased under this Agreement 3 SUB -RECIPIENT shall comply with 24 CFR 85 34 D Rights to Data The Grantor and the CITY shall have unlimited rights or copyright license to any data first produced or delivered under this Agreement "Unlimited rights" means the right to use, disclose, reproduce, prepare derivative works, distribute copies to the public, and perform and display publicly, or permit others to do so, as required by 48 CFR 27 401 Where the data are not first produced under this Agreement or are published copyrighted data with the notice of 17 U S C Section 401 or 402, the Grantor acquires the data under a copyright license as set forth in 48 CFR 27 404(f)(2) instead of unlimited rights (48 CFR 27 404(a)) E Obligations Binding on Subcontractors SUB -RECIPIENT shall require all subcontractors to comply with the obligations of this section by incorporating the terms of this section into all subcontracts §416 Minority, Women, And Other Business Enterprise Outreach Program It is the policy of the CITY to provide minority business enterprises (MBEs), women business enterprises (WBEs) and all other business enterprises an equal opportunity to participate in the performance of all SUB -RECIPIENT contracts, including procurement, construction and personal services This policy applies to all Contractors and Sub -Contractors 23 V DEFAULTS, SUSPENSION, TERMINATION, AND AMENDMENTS §501 Defaults Should SUB -RECIPIENT fail for any reason to comply with the contractual obligations of this Agreement within the time specified by this Agreement, the CITY reserves the right to terminate the Agreement, reserving all rights under state and federal law §502 Amendments Any change in the terms of this Agreement, including changes in the services to be performed by SUB -RECIPIENT and any increase or decrease in the amount of compensation which are agreed to by the CITY and SUB -RECIPIENT shall be incorporated into this Agreement by a written amendment properly executed and signed by the person authorized to bind the parties thereto SUB -RECIPIENT agrees to comply with all future CITY Directives, or any rules, amendments or requirements promulgated by the CITY affecting this Agreement 24 vl ENTIRE AGREEMENT §601 Complete Agreement This Agreement contains the full and complete Agreement between the two parties Neither verbal agreement nor conversation with any officer or employee of either party shall affect or modify any of the terms and conditions of this Agreement §602 Number of Pages and Attachments This Agreement is executed in two (2) duplicate originals, each of which is deemed to be an original This Agreement includes twenty-five (26) pages and three (3) Exhibits which constitute the entire understanding and agreement of the parties 25 IN WITNESS WHEREOF, the City and CITY OF HUNTINGTON BEACH have caused this Agreement to be executed by their duly authorized representatives on the date first set forth above. ATTEST: By: >- t*r Mana D Huizar 101 Clerk of the Council RECOMMENDED F R APPROVAL By Carlos Rojas Chief of Police APPROVED AS TO FORM By Z�Gua�vt- Laura Rossini Senior Assistant City Attorney 26 CITY OF SANTA ANA, a municipal Corporation of the State of C ' mia By - David Cavazos City Manager SUB -RECIPIENT CITY OF HUNTINGTON BEACH By_e,--, / _ Pnnted Name e-p—t Title �� 1►v1 C,� hG�`� APPROVED AS TO FORM By: .D1=o � S11co Printed Name Title EXHIBIT A CERTIFICATION REGARDING DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY MATTERS ;Applicants should refer to the regulations cited below to determine the certification to which they are required to attest. Applicants should also review the instructions for certification included in the regulations before completing this form Signature of this form provides for compliance with certification requirements under the applicable CFR covering New Restrictions on Government -wide Debarment and Suspension (Nonprocurement) The certification shall be treated as a material representation of fact upon which reliance will be placed when the Agency determines to award the covered transaction or coopeaative agreement As required by Executive Order 12549, Debarment and Suspension, and implemented under the applicable CFR, for prospective participants in covered transactions, as defined in the applicable CFR A. The applicant certifies that it and its principals (a) Are not presently debarred, suspended, proposed for debarment. declared ineligible, sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily excluded from covered transactions by any Federal department or agency, (b) Have not within a three-year period preceding this application been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction, violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, orreceivmg stolen property, (c) Are not presently indicted for or otherwise criminally or civilly charged by a government entity (Federal State or local) with commission of any of these offenses enumerated in paragraph (1) (b) of this certification, and (d) Have not within a three-year period preceding this application had one or more public transactions (Federal, State or local) terminated for cause or default, and B Where the applicant is unable to certify to any of the statements in this certification. he or she shall attach an explanation to this application. C a,/ Authorized Ageo sanature E12AU (FO a B t-IZC� Printed or Typed Name Title Address C l ni t! F {-hit l-tn N[ C—Co1'i � (�— �-ODO Nlf�-I1� S7f�� l-hANfii &i-r0/q 13M4 tfv �2,tpq-y 27 INSTRUCTIONS FOR CERTIFICATION 1 By signing and submitting this document, the prospective recipient of Federal assistance funds is providing the certification as set out below 2 The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into If it is later determined that the prospective recipient of Federal assistance funds knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment 3 The prospective recipient of Federal assistance funds shall provide immediate written notice to the person to whom this agreement is entered, if at any time the prospective recipient of Federal assistance funds learns that its certification was erroneous, when submitted or has become erroneous by reason of changed circumstances 4 The terms "covered transaction," "debarred," "suspended," "ineligible," "lower tier covered transaction," "participant," "person," "primary covered transaction," "principal," "proposal," and "voluntarily excluded," as used in this clause, have the meanings set out in the Definitions and Coverage sections of rules implementing Executive Order 12549 5 The prospective recipient of Federal assistance funds agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated 6 The prospective recipient of Federal assistance funds further agrees by submitting this proposal that it will include the clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion Lower Tier Covered Transactions," without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous A participant may decide the method and frequency by which it determines the eligibility of its principals Each participant may, but is not required to, check the List of Parties Excluded from Procurement or Non Procurement Programs 8 Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings 9 Except for transactions authorized under Paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntary excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment EXHIBIT B CERTIFICATION REGARDING LOBBYING Certification for Contracts, Grants, Loans and Cooperative Agreements The undersigned certifies, to the best of his or her knowledge and belief, that No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan or cooperative agreement 2 If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form LLL "Disclosure Form to Report Lobbying" in accordance with its instructions 3 The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly 4 This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352 Title 31, U S Code Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure AGREEMENT NUMBER CONTRACTOR/BORROWER/AGENCY NAME AND TITLE OF AUTHORIZED REPRESENTATIVE SIGNATURE Y DATE 29 EXHIBIT C California Governor's Office of Emergency Services FY 2015 Grant Assurances (For All Cal OES Federal Grant Programs) Name of Applicant C i fj j Dr- W-L4 r-rWb-zot,c -AGrh Address �20O0 M A-tnl S-TLZ�E -r City H-ULATIMcPION l3L-A-fA+ State CA- Zip Code Telephone Number 53(v-54/ Fax Number -7/q- 374-155/ E-Mail Address YhdOLAAe, l-" Sur ct+v - In aYA As the duly authorized representative of the Applicant, I hereby certify that the Applicant has the legal authority to apply for Federal assistance and the institutional, managerial and financial capability (including funds sufficient to pay any non -Federal share of project cost) to ensure proper planning, management and completion of the project described in this application, within prescribed timelines I further acknowledge that the Applicant is responsible for reviewing and adhering to all requirements within the: (a) Applicable Federal Regulations (see below), (b) Federal Program Notice of Funding Opportunity (NOFO), (c) California Supplement to the NOFO, and (d) Federal and State Grant Program Guidelines Federal Regulations Government cost principles, uniform administrative requirements and audit requirements for federal grant programs are housed in Title 2, Part 200 of the Code of Federal Regulations (CFR) and in updates issued by the Office of Management and Budget (OMB) on http //www whitehouse gov/omb/ Significant state and federal grant award requirements (some of which appear in the documents listed above) are called out below. The Applicant hereby agrees to comply with the following: 1. Proof of Authority The Applicant will obtain written authorization from the city council, governing board or authorized body in support of this project This written authorization must specify that the Applicant and the city council, governing board or authorized body agree (a) To provide all matching funds required for said project and that any cash match will be appropriated as required (b) That any liability arising out of the performance of this agreement shall be the responsibility of the Applicant and the city council, governing board or authorized body (c) That grant funds shall not be used to supplant expenditures controlled by the city council, governing board or authorized body (d) That the official executing this agreement is, in fact, authorized to do so This Proof of Authority must be maintained on file and readily available upon demand 2. Period of Performance The Applicant will initiate work after approval of the award and complete all work within the period of performance specified in the grant 3. Lobbying and Political Activities As required by Section 1352, Title 31 of the U S Code (U S C ), for persons entering into a contract, grant, loan or cooperative agreement from an agency or requests or receives 30 from an agency a commitment providing for the United States to insure or guarantee a loan, the Applicant certifies that (a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement (b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying", in accordance with its instructions (c) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly The Applicant will also comply with provisions of the Hatch Act (5 U S C §§1501-1508 and §§7324-7328) which limit the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds Finally, the Applicant agrees that Federal funds will not be used, directly or indirectly, to support the enactment, repeal, modification or adoption of any law, regulation or policy without the express written approval from the California Governor's Office of Emergency Services (Cal OES) or the Federal awarding agency 4. Debarment and Suspension As required by Executive Orders (EO) 12549 and 12689, and 2 CFR §200 212 and codified in 2 CFR Part 180, Debarment and Suspension, the Applicant will provide protection against waste, fraud and abuse by debarring or suspending those persons deemed irresponsible in their dealings with the Federal government The Applicant certifies that it and its principals (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency, (b) Have not within a three-year period preceding this application been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction, violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property, (c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (2)(b) of this certification, and (d) Have not within a three-year period preceding this application had one or more public transaction (Federal, State, or local) terminated for cause or default 31 Where the Applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this application 5. Non -Discrimination and Equal Employment Opportunity The Applicant will comply with all Federal statutes relating to non-discrimination These include, but are not limited to, the following (a) Title VI of the Civil Rights Act of 1964 (Public Law (P L ) 88-352 and 42 U S C §2000d et seq ) which prohibits discrimination on the basis of race, color or national origin and requires that recipients of federal financial assistance take reasonable steps to provide meaningful access to persons with limited English proficiency (LEP) to their programs and services, (b) Title IX of the Education Amendments of 1972, as amended (20 U S C §§1681- 1683, and 1685-1686), which prohibits discrimination on the basis of sex, (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U S C §794), which prohibits discrimination on the basis of handicaps, (d) Americans with Disabilities Act (ADA) of 1990, which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to ADA (42 U S C 12101, et seq ), (e) Age Discrimination Act of 1975, as amended (42 U S C §§6101-6107), which prohibits discrimination on the basis of age, (f) Drug Abuse Office and Treatment Act of 1972) (P L 92-255), as amended (P L 96-181), relating to nondiscrimination on the basis of Treatment or recovery from drug abuse, (g) Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P L 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism, (h) Sections 523 and 527 of the Public Health Service Act of 1912 (42 U S C §§290 dd-3 and 290 ee 3), as amended, relating to confidentiality of alcohol and drug abuse patient records, (i) Title VIII of the Civil Rights Act of 1968 (42 U S C §3601 et seq ), as amended, relating to nondiscrimination in the sale, rental or financing of housing, (j) EO 11246, which prohibits federal contractors and federally assisted construction contractors and subcontractors, who do over $10,000 in Government business in one year from discriminating in employment decisions on the basis of race, color, religion, sex, or national origin, (k) EO 11375, which bans discrimination on the basis of sex in hiring and employment in both the United States federal workforce and on the part of government contractors, (1) California Public Contract Code §10295 3, which addresses discrimination based on domestic partnerships, (m) Any other nondiscrimination provisions in the specific statute(s) under which application for Federal assistance is being made, and (n) The requirements of any other nondiscrimination statute(s) which may apply to the application In addition to the items listed in (a) through (n), the Applicant will comply with California's Fair Employment and Housing Act (FEHA) FEHA prohibits harassment and discrimination in employment because of race, color, religion, sex, gender, gender identity, gender expression, sexual orientation, marital status, national origin, ancestry, mental and physical disability, medical condition, age, pregnancy, denial of medical and family care leave, or pregnancy disability leave (California Government Code sections 12940, 12945, 12945 2) and/or retaliation for protesting illegal discrimination related to one of these categories, or for reporting patient abuse in tax supported institutions 32 6. Drug -Free Workplace As required by the Drug -Free Workplace Act of 1988 (41 U S C §701 et seq ), the Applicant certifies that it will or will continue to provide a drug -free workplace and a drug - free awareness program as outlined in the Act 7. Environmental Standards The Applicant will comply with State and Federal environmental standards which may be prescribed pursuant to the following, as applicable (a) California Environmental Quality Act (CEQA) (California Public Resources Code §§21000-21177), to include coordination with the city or county planning agency, (b) CEQA Guidelines (California Code of Regulations, Title 14, Division 6, Chapter 3, §§15000-15387), (c) Federal Clean Water Act (CWA) (33 U S C §1251 et seq ), which establishes the basic structure for regulating discharges of pollutants into the waters of the United States and regulating quality standards for surface waters (d) Institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P L 91-190) and Executive Orders (EO) on the Environmental Justice Act (EO 12898) and Environmental Quality (EO 11514), (e) Notification of Environmental Protection Agency (EPA) violating facilities pursuant to EO 11738, (f) Protection of wetlands pursuant to EO 11990, (g) Evaluation of flood hazards in floodplains in accordance with EO 11988, (h) Assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972 (16 U S C §1451 et seq ), (i) Conformity of Federal actions to State (Clean Air) Implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended (42 U S C §7401 et seq ), �) Protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended (P L 93-523), (k) Protection of endangered species under the Endangered Species Act of 1973, as amended (P L 93-205), (1) Wild and Scenic Rivers Act of 1968 (16 U S C §1271 et seq ) related to protecting components or potential components of the national wild and scenic rivers system Finally, the Applicant shall not be 1) in violation of any order or resolution promulgated by the State Air Resources Board or an air pollution district, 2) subject to a cease and desist order pursuant to §13301 of the California Water Code for violation of waste discharge requirements or discharge prohibitions, or 3) finally determined to be in violation of federal law relating to air or water pollution 8. Audits For subrecipients expending $750,000 or more in Federal grant funds annually, the Applicant will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act Amendments of 1996 and Title 2 of the Code of Federal Regulations, Part 200, Subpart F Audit Requirements 9. Access to Records In accordance with 2 CFR §200 336, the Applicant will give the awarding agency, the Comptroller General of the United States and, if appropriate, the State, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the award The Applicant will require any subrecipients, 33 contractors, successors, transferees and assignees to acknowledge and agree to comply with this provision 10. Conflict of Interest The Applicant will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain 11. Financial Management False Claims for Payment The Applicant will comply with 31 U S C §3729 which sets forth that no subgrantee, recipient or subrecipient shall submit a false claim for payment, reimbursement or advance 12. Reporting - Accountability The Applicant agrees to comply with applicable provisions of the Federal Funding Accountability and Transparency Act (FFATA) (2 CFR Chapter 1, Part 170), specifically (a) the reporting of subawards obligating $25,000 or more in federal funds and (b) executive compensation data for first -tier subawards This includes the provisions of FFATA, which includes requirements on executive compensation, and also requirements implementing the Act for the non -Federal entity at 2 CFR part 25 Financial Assistance Use of Universal Identifier and Central Contractor Registration and 2 CFR part 170 Reporting Subaward and Executive Compensation Information The Applicant also must comply with statutory requirements for whistleblower protections at 10 U S C §2409, 41 U S C §4712, and 10 U S C §2324, 41 U S C §4304 and §4310 and 31 U S C §6101 et seq 13. Human Trafficking The Applicant will comply with the requirements of Section 106(g) of the Trafficking Victims Protection Act (TVPA) of 2000, as amended (22 U S C §7104) which prohibits grant award recipients or a subrecipient from (1) Engaging in severe forms of trafficking in persons during the period of time that the award is in effect (2) Procuring a commercial sex act during the period of time that the award is in effect or (3) Using forced labor in the performance of the award or subawards under the award 14. Labor Standards The Applicant will comply with the following federal labor standards (a) Comply with the provisions of the Davis -Bacon Act (40 U S C §§276a to 276a-7), as applicable, and the Copeland Act (40 U S C §3145 and 18 U S C §874) and the Contract Work Hours and Safety Standards Act (40 U S C §§327-333), regarding labor standards for federally -assisted construction contracts or subcontracts (b) Comply with the Federal Fair Labor Standards Act (29 U S C §201 et al ) as they apply to employees of institutes of higher learning (IHE), hospitals and other non- profit organizations 15 Worker's Compensation The Applicant must comply with provisions which require every employer to be insured against liability for Worker's Compensation before commencing performance of the work of this Agreement, as per California Labor Code §3700 34 16. Property -Related If applicable to the type of project funded by this Federal award, the Applicant will (a) Comply the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P L 91-646) which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of Federal or federally -assisted programs These requirements apply to all interests in real property acquired for project purposes regardless of Federal participation in purchase (b) Comply with flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P L 93-234) which requires subrecipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 or more (c) Assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U S C §470), EO 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U S C §469a-1 et seq ) (d) Comply with the Lead -Based Paint Poisoning Prevention Act (42 U S C §4831 and 24 CFR Part 35) which prohibits the use of lead -based paint in construction or rehabilitation of residence structures 17. Certifications Applicable Only to Federally -Funded Construction Projects For all construction projects, the Applicant will (a) Not dispose of, modify the use of, or change the terms of the real property title or other interest in the site and facilities without permission and instructions from the awarding agency Will record the Federal awarding agency directives and will include a covenant in the title of real property acquired in whole or in part with Federal assistance funds to assure nondiscrimination during the useful life of the project (b) Comply with the requirements of the awarding agency with regard to the drafting, review and approval of construction plans and specifications (c) Provide and maintain competent and adequate engineering supervision at the construction site to ensure that the complete work conforms with the approved plans and specifications and will furnish progressive reports and such other information as may be required by the assistance awarding agency or State 18. Freedom of Information Act The Applicant acknowledges that all information submitted in the course of applying for funding under this program or provided in the course of an entity's grant management activities which is under Federal control is subject to the Freedom of Information Act (FOIA), 5 U S C §552 The Applicant should also consult its own State and local laws and regulations regarding the release of information, which should be considered when reporting sensitive matters in the grant application, needs assessment and strategic planning process 19. California Public Records Act The Applicant acknowledges that all information submitted in the course of applying for funding under this program or provided in the course of an entity's grant management activities may be subject to the California Public Records Act (California Government Code §§6250-6276 48), which requires inspection and/or disclosure of governmental records to the public upon request, unless exempted by law 35 HOMELAND SECURITY GRANT PROGRAM - PROGRAM SPECIFIC ASSURANCES / CERTIFICATIONS 20. Personally Identifiable Information Subrecipients collecting Personally Identifiable Information (PII) must have a publically- available policy that describes what PII they collect, how they plan to use the PII, whether they share PII with third parties, and how individuals may have their PII corrected where appropriate 21. Disposition of Equipment When original or replacement equipment acquired under this award is no longer needed for the original project or program or for other activities currently or previously supported by the Department of Homeland Security/Federal Emergency Management Agency, subrecipients must request instructions from Cal OES on proper disposition of equipment 22. Reporting Accusations and Findings of Discrimination If, during the past three years, the subrecipient has been accused of discrimination on the grounds of race, color, national origin (including limited English proficiency), sex, age, disability, religion, or familial status, the subrecipient must provide a list of all such proceedings, pending or completed, including outcome and copies of settlement agreements to Cal OES for reporting to the DHS awarding office and the DHS Office of Civil Rights and Civil Liberties If any court or administrative agency makes a finding of discrimination on grounds of race, color, national origin (including limited English proficiency), sex, age, disability, religion or familial status against the subrecipient, or the subrecipient settles a case or matter alleging such discrimination, subrecipients must forward a copy of the complaint and findings to Cal OES for forwarding to the DHS Component and/or awarding office The United States has the right to seek judicial enforcement of these obligations 23. Acknowledgement of Federal Funding from DHS and Use of DHS Seal, Logo and Flags All subrecipients must acknowledge their use of federal funding when issuing statements, press releases, requests for proposal, bid invitations, and other documents describing projects or programs funded in whole or in part with federal funds All subrecipients must obtain DHS's approval prior to using DHS seal(s), Logos, crests or reproductions of DHS agency officials, including use of the United States Coast Guard seal, logo, crests or reproductions of flags or likenesses of Coast Guard officials 24. Copyright All subrecipients must affix the applicable copyright notices of 17 U S C §§401 or 402 and an acknowledgement of Government sponsorship (including award number) to any work first produced under Federal financial assistance awards, unless the work includes any information that is otherwise controlled by the Government (e g , classified information or other information subject to national security or export control laws or regulations) 25.,Energy Policy,°and Conservation Act All subrecipients must comply with the requirements of 42 U S C §6201 which contain policies relating to energy -efficiency that are defined in the state energy conservation plan issues in compliance with tthis Act 26. Hotel and Motel Fire Safety Act of 1990 All subrecipients must ensure that all conference, meeting, convention, or training space funded in whole or in part with Federal funds complies with Section 6 of the fire prevention gel and control guidelines of the Federal Fire Prevention and Control Act of 1974, 15 U S C §2225a 27. Terrorist Financing E.O. 13224 All subrecipients must comply with U S Executive Order 13224 and U S law that prohibit transactions with, and the provisions of resources and support to, individuals and organizations associated with terrorism It is the legal responsibility of subrecipients to ensure compliance with the E O and laws 28. USA Patriot Act of 2001 All subrecipients must comply with the requirements of the Uniting and Strengthening America by Providing Appropriate Tools Required to Intercept and Obstruct Terrorism Act (USA Patriot Act), which amends 18 U S C §§175-175c IMPORTANT The purpose of the assurance is to obtain federal and state financial assistance, including any and all federal and state grants, loans, reimbursement, contracts, etc The Applicant recognizes and agrees that state financial assistance will be extended based on the representations made in this assurance This assurance is binding on the Applicant, its successors, transferees, assignees, etc Failure to comply with any of the above assurances may result in suspension, termination, or reduction of grant funds All appropriate documentation, as outlined above, must be maintained on file by the Applicant and available for Cal OES or public scrutiny upon request Failure to comply with these requirements may result in suspension of payments under the grant or termination of the grant or both and the subrecipient may be ineligible for award of any future grants if the Cal OES determines that any of the following has occurred (1) the recipient has made false certification, or (2) violates the certification by failing to carry out the requirements as noted above All of the language contained within this document must be included in the award documents for all subawards at all tiers, including contracts under grants and cooperative agreements and subcontracts The undersigned represents that he/she is authorized by the above named applicant to enter into this agreement for and on behalf of the said applicant Signature of Authorized Agent C Printed Name of Authorized Agent t� - �-NC� Title '-L"7e7Z4M (=t2C Qh OE Date 37