HomeMy WebLinkAboutCOMMUNITY SERVICE PROGRAMS, INC. - 2004-01-01Su . ity Contracts Checklist for Submittal to
City Clerk's Office
Hunt Brach•
(Please transmit this form when your contract is ready to be filed in the City Clerk's office)
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To: Connie Brockway, City Clerk
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1. Name of Contractor: Community Services Program Inc. c T `Y
2. Purpose of Contract: For Example: Audit Services or Water Quality Testing Huntington Lake —Huntington Central Park
Implementation and Management of the Juvenile Diversion Program
3. Expiration Date: If no expiration date, please put a tentative expiration date so the City Clerk's office can inquire of your
department if the file is ready to inactivate.
4. Amount of Contract: $76,656
A. Is the attached contract RELATED to a PREVIOUSLY SUBMITTED contract (renewal/amendment/etc)? O YES E3 NO
B. Did you attach the LIST OF CONSULTANTS from whom proposals were requested — pursuant to HBMC 3.03.100? )dYES ❑ N/A
OR Is the attached contract a SOLE SOURCE? O YES 0 N/A
C. Did you attach a COPY of the insurance certificate/waiver and send the ORIGINAL to Risk Management? YES
PLEASEINCLUDE:
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CITY CLERK'S OFFICE USE ONLY:
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PROFESSIONAL SERVICES CONTRACT BETWEEN
THE CITY OF HLNTINGTON BEACH AND
1,nr U#'CTY
T FOR
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THIS AGREEMENT ("Agreement") is made and entered into this S>~ day of
3G nval'y , 209 N, by and between the City of Huntington Beach, a municipal
corporation of the
State of
California, hereinafter referred
to as
"CITY, and
Wr1nt1•s17j
ItGE �
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hereinafter referred to as "CONSULTANT."
WHEREAS, CITY desires to engage the services of a consultant to
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Pursuant to documentation on file in the office of the City Clerk, the provisions of
the Huntington Beach Municipal Code, Chapter 3.03, relating to procurement of
professional service contracts have been complied with. and
CONSULTANT has been selected to perform these services.
NOW, WHEREFORE, it is agreed by CITY and CONSULTANT as follows:
I. SCOPE OF SERVICES
CONSULTANT shall provide all services as described in Exhibit "A"
which is attached hereto and incorporated into this Agreement by this reference. These
services shall sometimes hereinafter be referred to as the "PROJECT."
CONSULTANT hereby designates
represent it and be its sole contact and agent in all consultations with CITY during the
performance of this Agreement.
agree/fomis/profsery i Oil 901 1
2. CITY STAFF ASSISTANCE
CITY shall assign a staff coordinator to work directly with CONSULTANT
in the performance of this Agreement.
3. TERM; TIME OF PERFORMANCE
Time is of the essence of this Agreement. The services of CONSULTANT
are to commence as soon as practicable after the execution of this Agreement by CITY (the
"Commencement Date"). This Agreement shall expire on'qeMIY8GZ unless
sooner terminated as provided herein. All tasks specif ed , in Exhibit "A" shall be
completed no later than %—P1ZM6GC 30� o`lU , from the Commencement Date of this
Agreement. These times may be extended with the written permission of CITY. The time
for performance of the tasks identified in Exhibit "A" are generally to be shown in
Exhibit "A." This schedule may be amended to benefit the PROJECT if mutually agreed
to in writing by CITY and CONSULTANT.
4. COMPENSATION
In consideration of the performance of the services described herein. CITY
agrees to pay CONSULTANT on a time and materials basis at the rates specified in
Exhibit "B," a fee, including all costs and expenses, not to exceed
5vis,j `1 I.I Ae 7Hooio o 960 Fi ry-.52Y Dollars (� yip 5 i� )•
S. EXTRA WORK
In the event CITY requires additional services not included in Exhibit "A"
or changes in the scope of services described in Exhibit "A," CONSULTANT will
undertake such work only after receiving written authorization from CITY. Additional
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compensation for such extra work shall be allowed only if the prior written approval of
CITY is obtained.
6. METHOD OF PAYMENT
CONSULTANT shall be paid pursuant to the terms of Exhibit "B," which
is attached hereto and incorporated by reference into this Agreement.
7. DISPOSITION OF PLANS, ESTIMATES AND OTHER DOCUMENTS
CONSULTANT agrees that title to all materials prepared hereunder,
including, without limitation, all original drawings, designs, reports, both field and office
notices, calculations, computer code, language, data or programs, maps, memoranda,
letters and other documents, shall belong to CITY, and CONSULTANT shall turn these
materials over to CITY upon expiration or termination of this Agreement or upon
PROJECT completion, whichever shall occur first. These materials may be used by CITY
as it sees fit.
8. HOLD HARMLESS
CONSULTANT hereby agrees to protect, defend, indemnify and hold
harmless CITY, its officers, elected or appointed officials, employees, agents and
volunteers from and against any and all claims, damages, losses, expenses, judgments,
demands and defense costs (including, without limitation, costs and fees of litigation of
every nature or liability of any kind or nature) arising out of or in connection with
CONSULTANT's (or CONSULTANT's subcontractors, if any) negligent performance of
this Agreement or its failure to comply with any of its obligations contained in this
Agreement by CONSULTANT, its officers, agents or employees except such loss or
damage which was caused by the sole negligence or willful misconduct of CITY. CITY
agreci forms: profsery 1015: 01 3
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shall be reimbursed by CONSULTANT for all costs and attorney's fees incurred by CITY
in enforcing this obligation. CONSULTANT will conduct all defense at its sole cost and
expense and CITY shall approve selection of CONSULTANT's counsel. This indemnity
shall apply to all claims and liability regardless of .whether any insurance policies are
applicable. The policy limits do not act as limitation upon the amount of indemnification
to be provided by CONSULTANT.
9. PROFESSIONAL LIABILITY INSURANCE
CONSULTANT shall obtain and furnish to CITY a professional liability
insurance policy covering the work performed by it hereunder. This policy shall provide
coverage for CONSULTANT's professional liability in an amount not less than One
Million Dollars (SI,000,000) per occurrence and in the aggregate. The above -mentioned
insurance shall not contain a self -insured retention, "deductible" or any other similar form
of limitation on the required coverage except with the express written consent of CITY. A
claims -made policy shall be acceptable if the policy further provides that:
A. The policy retroactive date coincides with or precedes the initiation
of the scope of work (including subsequent policies purchased as
renewals or replacements).
B. CONSULTANT shall notify CITY of circumstances or incidents
that might give rise to fixture claims.
CONSULTANT will make every effort to maintain similar insurance during
the required extended period of coverage following PROJECT completion. If insurance is
terminated for any reason, CONSULTANT agrees to purchase an extended reporting
ugrcc.'forms prot"scrvl0:`15 01 4
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provision of at least two (2) years to report claims arising from work performed in
connection with this Agreement.
10. CERTIFICATE OF INSURANCE
Prior to commencing performance of the work hereunder, CONSULTANT
shall furnish to CITY a certificate of insurance subject to approval of the City Attorney
evidencing the foregoing insurance coverage as required by this Agreement; the certificate
shall:
A. provide the name and policy number of each carrier and policy;
B. shall state that the policy is currently in force; and
C. shall promise that such policy shall not be suspended, voided or
canceled by either part-, reduced in coverage or in limits except
after thirty (30) days' prior written notice; however, ten (10) days'
prior written notice in the event of cancellation for nonpayment of
premium.
CONSULTANT shall maintain the foregoing insurance coverage in force
until the work under this Agreement is fully completed and accepted by CITY.
The requirement for carrying the foregoing insurance coverage shall not
derogate from CONSULTANT's indemnification and defense obligations as set forth in
this Agreement. CITY or its representative shall at all times have the right to demand the
original or a copy of the policy of insurance. CONSULTANT shall pay, in a prompt and
timely manner, the premiums on the insurance hereinabove required.
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11. INDEPENDENT CONTRACTOR
CONSULTANT is, and shall be, acting at all times in the performance of
this Agreement as an independent contractor herein and not as an employee of CITY.
CONSULTANT shall secure at its own cost and expense, and be responsible for any and
all payment of all taxes, social security, state disability insurance compensation,
unemployment compensation and other payroll deductions for CONSULTANT and its
officers, agents and employees and all business licenses, if any, in connection with the
PROJECT and/or the services to be performed hereunder.
12. TERMINATION OF AGREEMENT
All work required hereunder shall be performed in a good and workmanlike
manner. CITY may terminate CONSULTANT's services hereunder at any time with or
without cause, and whether or not the PROJECT is fully complete. Any termination of this
Agreement by CITY shall be made in writing, notice of which shall be delivered to
CONSULTANT as provided herein. In the event of termination, all finished and
unfinished documents, exhibits, report, and evidence, shall, at the option of CITY, become
its property and shall be promptly delivered to it by CONSULTANT.
13. ASSIGNMENT AND DELEGATION
This Agreement is a personal service contract and the work hereunder shall
not be assigned, delegated or subcontracted by CONSULTANT to any other person or
entity without the prior express written consent of CITY. If an assignment, delegation or
subcontract is approved, all approved assignees, delegates and subconsultants must satisfy
the insurance requirements as set forth in Sections 9 and 10 hereinabove.
agreelforms/profsery 10.115101 6
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14. COPYRIGHTS/PATENTS
CITY shall own all rights to any patent or copyright on any work, item or
material produced as a result of this Agreement.
15. CITY EMPLOYEES AND OFFICIALS
CONSULTANT shall employ no CITY official nor any regular CITY
employee in the work performed pursuant to this Agreement. No officer or employee of
CITY shall have any financial interest in this Agreement in violation of the applicable
provisions of the California Government Code.
16. NOTICES
Any notices, certificates, or other communications hereunder shall be given
either by personal delivery to CONSULTANT's agent (as designated in Section I
hereinabove) or to CITY as the situation shall warrant, or by enclosing the same in a sealed
envelope, postage prepaid, and depositing the same in the United States Postal Service, to
the addresses specified below. CITY and CONSULTANT may designate different
addresses to which subsequent notices, certificates or other communications will be sent by
notifying the other party via personal delivery, a reputable overnight carrier or U. S.
certified mail -return receipt requested:
TO CITY:
City of Huntington Beach
ATTN: &-�L6p -K. j -I ALL
2000 Main Street
Huntington Beach, CA 92648
agre0fomis'profsery I0! 15.101 7
TO CONSULTANT:
17. CONSENT
When CITY's consent/approval is required under this Agreement, its
consent/approval for one transaction or event shall not be deemed to be a consent/approval
to any subsequent occurrence of the same or any other transaction or event.
18. MODIFICATION
No waiver or modification of any language in this Agreement shall be valid
unless in writing and duly executed by both parties.
19. SECTION HEADINGS
The titles, captions, section, paragraph and subject headings, and descriptive
phrases at the beginning of the various sections in this Agreement are merely descriptive
and are included solely for convenience of reference only and are not representative of
matters included or excluded from such provisions, and do not interpret, define, limit or
describe, or construe the intent of the parties or affect the construction or interpretation of
any provision of this Agreement.
20. INTERPRETATION OF THIS AGREEMENT
The language of all parts of this Agreement shall in all cases be construed
as a whole, according to its fair meaning, and not strictly for or against any of the parties.
If any provision of this Agreement is held by an arbitrator or court of competent
jurisdiction to be unenforceable, void, illegal or invalid, such holding shall not invalidate
or affect the remaining covenants and provisions of this Agreement. No covenant or
provision shall be deemed dependent upon any other unless so expressly provided here.
As used in this Agreement, the masculine or neuter gender and singular or plural number
shall be deemed to include the other whenever the context so indicates or requires.
agree: fomis!profsery 10115101 8
Nothing contained herein shall be construed so as to require the commission of any act
contrary to law, and wherever there is any conflict between any provision contained herein
and any present or future statute, law, ordinance or regulation contrary to which the parties
have no right to contract, then the latter shall prevail, and the provision of this Agreement
which is hereby affected shall be curtailed and limited only to the extent necessary to bring
it within the requirements of the law.
21. DUPLICATE ORIGR AL
The original of this Agreement and one or more copies hereto have been
prepared and signed in counterparts as duplicate originals, each of which so executed shall,
irrespective of the date of its execution and delivery, be deemed an original. Each
duplicate original shall be deemed an original instrument as against any party who has
signed it.
22. IMMIGRATION
CONSULTANT shall be responsible for full compliance with the
immigration and naturalization laws of the United States and shall, in particular, comply
with the provisions of the United States Code regarding employment verification.
23. LEGAL SERVICES SUBCONTRACTING PROHIBITED
CONSULTANT and CITY agree that CITY is not liable for payment of any
subcontractor work involving legal services, and that such legal services are expressly
outside the scope of services contemplated hereunder. CONSULTANT understands that
pursuant to Huntington Beach City Charter Section 309, the City Attorney is the exclusive
legal counsel for CITY; and CITY shall not be liable for payment of any legal services
expenses incurred by CONSULTANT.
agree/fonnsiprofscn° 10.115:01 9
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24. ATTORNEY'S FEES
Except as expressly set forth in Section 8 of this Agreement, in the event
suit is brought by either party to construe, interpret and/or enforce the terms and/or
provisions of this Agreement or to secure the performance hereof, each party shall bear its
own attorney's fees, such that the prevailing party shall not be entitled to recover its
attorney's fees from the non -prevailing party.
25. SURVIVAL
Terms and conditions of this Agreement, which by their sense and context
survive the expiration or termination of this Agreement shall so survive.
26. GOVERNING LAW
This Agreement shall be governed and construed in accordance with the
laws of the State of California.
27. ENTIRETY
The parties acknowledge and agree that they are entering into this
Agreement freely and voluntarily following extensive arm's length negotiation, and that
each has had the opportunity to consult with legal counsel prior to executing this
Agreement. The parties also acknowledge and agree that no representations, inducements,
promises, agreements or warranties, oral or otherwise, have been made by that party or
anyone acting on that party's behalf, which are not embodied in this Agreement, and that
that parry has not executed this Agreement in reliance on any representation, inducement,
promise, agreement, warranty, fact or circumstance not expressly set forth in this
Agreement. This Agreement, and the attached exhibits, contain the entire agreement
between the parties respecting the subject matter of this Agreement, and supersede all prior
agrm1forms profsen•10115101 10
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understandings and agreements whether oral or in writing between the parties respecting
the subject matter hereof.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed by and through their authorized offices the day, month and year first above
written.
CONSULTANT,
CITY OF HUNTINGTON BEACH,
Go thrn GVW M S�-Lo ce PRoCr,Q 11S G NC . a municipal corporation of the State of California
a •ro•••—l�aif t' Gez� F�-r�'� � Cl'ae.A-Y,a��i
Director of C)
By' (Pursuant To HB IC §3.03.100)
pnrt name
ITS: (circle one) ChairmV. Presidents ce President APPROVED AS TO FORM: Jf
IT
Se
L� 1Y� l�22�7
AND .�, /' !� d/
City Attorney j �{ o�
�Avi �. $us-H REVIEWED A APPR ED:
print name
S:(circle one) Secrctan. Chief Financial Officer:`r •5t.
cretary— Treasurer City Ad inistrator
(onls°for contra •ts over $50,000.00)
agree.`torms:profserv10115 01 11
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PROFESSIONAL SERVICES CONTRACT BETWEEN
THE CITY OF HUNTINGTON BEACH AND
MARTYNEC & DEERPVG. CPAs
FOR PENSION PLAN PAYMENT TAX FILING AND TAX WITHHOLDING SERVICES
Table of Contents
Scope of Services
CityStaff Assistance................................................................................................2
Term; Time of Performance.....................................................................................2
Compensation..........................................................................................................2
ExtraWork...............................................................................................................2
Methodof Payment..................................................................................................3
Disposition of Plans, Estimates and Other Documents...........................................3
HoldHarmless.........................................................................................................3
Professional Liability Insurance.............................................................................4
Certificate of Insurance............................................................................................5
Independent Contractor............................................................................................6
Termination of Agreement.......................................................................................6
Assignment and Delegation......................................................................................6
Copyrights/Patents...................................................................................................7
City Employees and Officials..................................................................................7
Notices.........................................................................................7
Consent....................................................................................................................8
Modification.............................................................................................................8
Section Headings...................................................................
Interpretation of this Agreement..............................................................................8
DuplicateOriginal....................................................................................................9
Immigration...............................................................................................................
9
Legal Services Subcontracting Prohibited................................................................9
Attorney's Fees..........................................................................................................10
Survival.....................................................................................................................10
GoverningLaw..............................................................................................
Entirety......................................................................................................................10
i EXHIBIT "A" 0
A. STATEMENT OF WORK: (Narrative of work to be performed)
The City of Huntington Beach desires to provide short-term diversion and early
intervention services to youth ages 18 and under who are exhibiting pre -
delinquent, emotional, behavioral or school -related problem behaviors. This
program will also provide services to youth that are victims of abuse and sexual
assault. Families are also included to help prevent future law enforcement or
justice system involvement. Referrals will be received from the Police
Department, local schools and the community. A comprehensive approach is
desired, which should include individual, family and group counseling, anger
management groups, drug, alcohol and tobacco education groups, victim
restitution, community service hours, legal awareness workshops, crisis
intervention and resource and referral linkage. These service efforts should
provide early intervention for at -risk families and youths.
The individual, family and group counseling component should identify reasons
for problem behavior, giving positive tools to help solve problems and promote
coping skills. The anger management program should teach youths to
constructively manage anger issues in an acceptable manner. The
drug/alcohol/tobacco education should give youths information about the
negative effects of chemical abuse. The restitution program should include
volunteer hours and monetary reimbursement to the victims of crime to teach the
youths the consequences of their actions. The legal awareness workshop should
educate the youths on juvenile laws and the juvenile justice system. Crisis
intervention will be provided on a case basis.
B. CONSULTANT'S DUTIES AND RESPONSIBILITIES
1. Program Director, who is a licensed clinical psychologist, will provide
program oversight, clinical and administrative supervision for program
staff, training, active case management and crisis intervention support.
2. Counselor will process all referrals and provide the requested service and
any others that are deemed necessary.
3. In service training will be conducted for patrol officers, gang unit officers,
narcotics officers and any other units the Police Departments deems
necessary one to two times per year.
4. The counselor will work during evening hours at least one time per week,
making him or herself available until 9:00 p.m. to accommodate the needs
of working parents.
jmp/contracts group/exA110/22/03
• EXHIBIT "A" 9
5. Services of the counselor will be offered at the Police Department's main
station on Main Street.
6. Upon referral the counselor will contact the family by phone as soon as
possible to schedule an assessment interview. The assessment will
determine the needs of the youth and the family, the appropriate
intervention and resource.
7. When an intake assessment is complete, the counselor reviews the
relevant issues, problems and needs with the family and youth. Future
appointments are scheduled on a case by case basis.
8. Realistic and appropriate treatment goals are established. Goals are
developed by with the family and counselor. Intervention effectiveness will
be measured against the targeted goal that is to be achieved.
10. Counselors may refer families to outside resources as part of the
treatment plan.
11. Counselors may terminate a case depending on the accomplishments of
specified goals. Termination procedures should be documented and meet
any long term need of the youth and family.
12. Termination of cases will be reviewed and supervised by clinical and
administrative supervision.
13. A diversion specialist will coordinate the community service program. An
intake assessment will be completed on the youth. Relevant information
will be gathered and considered for placement at an appropriate site for
community service hours.
14. The diversion specialist will develop community service sites, which are
non-profit organizations. The diversion specialist will train on -site staff,
make on -site inspections to address issues and answer questions, and
help develop the hours and type of work performed by the youth. The
diversion specialist will ensure that the site work provides a good learning
experience for the youth.
15. The diversion specialist will monitor each case and check all related
paperwork.
16. The contractor will provide worker's compensation insurance for youth
working in the community service program.
jmpleontracts group/exA;10/22.03
0 EXHIBIT "A" •
17. A diversion specialist will coordinate the restitution program. An intake
assessment will be completed on the youth. The diversion specialist will
contact the victim and to document and verify the validity of a claim. For
claims over $500, three estimates will be required. Once a claim is
completed a payment schedule is will be set.
18. A diversion specialist will handle all payment from the youth. When
payment is made, the youth will be given a receipt. The contractor will
submit the payments from the client to their accounting divisions to be
deposited in a restitution account. The contractor will forward a check to
the victim in order to protect the youth's confidentiality as required by law.
19. A diversion specialist will also coordinate and conduct the legal education
workshop. An intake specialist will conduct assessment. The information
on the location, date, time, and agenda of the class will be relayed to the
youth and their family. Workshops are a single three hour session. Each
workshop can be designed to meet the needs of the participants. The
curriculum includes; group discussion regarding the youth's offense and
the family response, impact of crime on victims, legal awareness
education regarding juvenile laws, sealing of records, structure of the
juvenile justice system, educational videos, police jail tours, slides of
juvenile hall, exercises on choices and decision making and
consequences of delinquent acts. The parents will also receive specific
information regarding effective parenting skill, adolescent development
and communications guidelines.
20. The counselor will provide an assessment to youth that appear to be in
need of druglalcoholltobacco education. The counselor coordinates 6-10
youths in three, two-hour sessions to increase the awareness of the
reasons for and the consequences of drug/alcohol/tobacco use. If follow-
up sessions are necessary, the counselor will provide further referrals.
21. The counselor will assess the need for an anger management program.
The counselor will lead a group of 6-10 youths in three, two-hour sessions
for aggression related problems. The group will help the youths increase
awareness of the triggers of their anger and the consequences of negative
expressions of their anger. Effective communication skill, problem solving
techniques and conflict resolution skills will be developed. The counselor
will determine if follow up programs are necessary and will provide further
referrals.
22, The contractor will provide a 24 hours a day, 7 days a week professionally
staffed helpline to help manage crisis situations.
23. The contractor will provide quarterly reports to the Police Department
reflecting referral data, client demographics and community outreach
jmpimntracts group exAJ10.22;-'03
S EXHIBIT ' Al 0
programs and any other statistics related to the program. Additionally the
program staff will meet with the supervising Police Department unit's staff
member every 6 weeks to discuss the program activities and ongoing
identification of community needs.
C. CITY'S DUTIES AND RESPONSIBILITIES:
1. Pay contractor on a quarterly basis after receiving an invoice from the
contractor.
2. Review statistical reports submitted by the contractor.
3. Provide referrals for the program, documenting the reason for the referral
and components that should be included.
4. Negotiate rates and provided services with the contractor.
5. Provide overall review of the program.
D. WORK PROGRAMIPROJECT SCHEDULE:
These services will be conducted within the annual contract period. It is
understandable that some services will continue beyond the contract period if the
services are on going. These on -going services will not have any costs that will
be assessed beyond the contract period.
jmp.'contram group'ex V10l22:-`03
s 0
EXHIBIT "B"
Payment Schedule (Alternative # 1)
1. Charges for time during travel are normally not reimbursable and will only be paid if
such time is actually used in performing services for CITY or as otherwise arranged with CITY.
2. CONSULTANT shall be entitled to progress payments toward the fixed fee set forth
herein in accordance with the following progress and payment schedules.
3. Delivery of work product: A copy of every memorandum, letter, report, calculation
and other documentation prepared by CONSULTANT shall be submitted to CITY to demonstrate
progress toward completion of tasks. In the event CITY rejects or has comments on any such
product, CITY shall identify specific requirements for satisfactory completion.
4. CONSULTANT shall submit to CITY an invoice for each progress payment due.
Such invoice shall:
1) Reference this Agreement;
2) Describe the services performed;
3) Show the total amount of the payment due;
4) Include a certification by a principal member of CONSULTANT's firm that
the work has been performed in accordance with the provisions of this
Agreement; and
5) For all payments include an estimate of the percentage of work completed.
Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is making
satisfactory progress toward completion of tasks in accordance with this Agreement, CITY shall
approve the invoice, in which event payment shall be made within thirty (30) days of receipt of the
invoice by CITY. Such approval shall not be unreasonably withheld. If CITY does not approve an
invoice, CITY shall notify CONSULTANT in writing of the reasons for non -approval and the
schedule of performance set forth in Exhibit "A" may at the option of CITY be suspended until the
parties agree that past performance by CONSULTANT is in, or has been brought into compliance, or
until this Agreement has expired or is terminated as provided herein.
5. Any billings for extra work or additional services authorized in advance and in
writing by CITY shall be invoiced separately to CITY. Such invoice shall contain all of the
information required above, and in addition shall list the hours expended and hourly rate charged for
such time. Such invoices shall be approved by CITY if the work performed is in accordance with the
extra work or additional services requested, and if CITY is satisfied that the . statement of hours
worked and costs incurred is accurate. Such approval shall not be unreasonably withheld. Any
dispute between the parties concerning payment of such an invoice shall be treated as separate and
apart from the ongoing performance of the remainder of this Agreement.
jmp.!contracts group.exB-1-10-22 03 I
EXHIBIT B
Alternative #1
sU PROFESSIONAL SERVICE CONTRACTS
H.nhn BPURCHASING CERTIFICATION
1. Requested by: Shawna Krone -Schmidt
2. Date: November 20, 2003
3. Name of consultant: Community Service Program, Inc.
4. Description of work to be performed: Juvenile Diversion
5. Amount of the contract: $79,656.00
6. Are sufficient funds available to fund this contract?' ® Yes, ❑ No
7. Company number and object code where funds are budgeted: 10070203.69300
8. Is this contract generally described on the list of professional service contracts
approved by the City Council'? ® Yes, ❑ No
9. Is this contract within $25,000 or 25% (whichever is less) of the amount stated on
the list of professional service contracts approved by the City Council?'
® Yes, ❑ No
10. Were (at least) informal written proposals requested of three consultants?
® Yes, ❑ No
11. Attach list of consultants from whom proposals were requested (including a
contact telephone number).
12. Attach proposed scope of work.
13. Attach proposed payment schedule.
%HARD AMADRIL, Manic
rchasing/Central Services
' If the answer to any these questions is "No," the contract will require approval from the City Council.
Purchasing Certification CSP-Juvenile Diversion.dot 1 1/24/2003 6:55 PM
-N i 0
Informal Proposal Contacts — J�.►c�[c.�
ShortStop 714-480-1925
Kids N Crime 714-554-8613 � S AA
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Orange County Health Department ---online
From: Steven Wright At: Chapman a ASSOCW85. Inc. FaxID: Chapman 626-405-0585 To- Joan Naideth Date: Ill3104 11:55 AM Page: 4 of 7
CCORD OP f0 S DATE IMwDDNWY)
CERTIFICATE OF LIABILITY INSURANCE COMM-6 01 12D'f
PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
Chapman & Assoc is tes ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
License #0522024 HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
P . 0. box 5455 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
poeadeTTa CA 91117-0455
Phone1676-405-6031 FaxiS26-405-05SS INSURERS AFFORDING COVERAGE NAIC0
114SURED w INSURER A livervort SaayrFaca ceapaay 1
INOVRC;nP Aloe North Amariea Into co i
CoTmnunit servic Programe.Ine IINSURERt;:
1821 K. Dyer ROed Ste. 100 INSURERD:
Santa Ana CA 92705
I INSURER E:
COVERAGES
THE POLICIES OF INSURANCE JSTED BELOW HAVE BEEN ISSUED TO THE °NSURED NAMED ABOVE FOR -HE POLICY PEILOD INDICATED- NOTW ITHSTANDING
ANY REQUIREMENT. TERM On CONDITION OF ANY CONTRACT OR OTHER DDfUMENT WITH RESPECT TO W HIC-I THIS CERTIf ICATE MAY BE ISSUED OR
MAY PERTA;N. TI•E INSURANCE AFFORDED BY THE POUCIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSICNS AND CONDITIONS OF SUCH
POLICIES- AGGREGATE LIMITS SHOWN MAY HAVE BEEN R£OLCED BY PA O CLAIMS.
LTR INSRO TYPE OF INSURANCE POLICY NUMBER DATE jmywmDDffYI DATE MM11313M LIMITS
I GENERALLIABiUTY
A I IX I COMMERCIAL GENERAL LIABILITY
CLAMS MADE FE OCCUR
X Sexual Abuse I
RP0004339
RP0004339
10/01/03 10/01/04
10/01/03 I 10/01/04
EACH OCCURRE ICE Is
101)0000
PREMISES EaaolLrellce
1100000
MEO EXP [Any ane person)
—
15000
11.000000
PERSONAL BAOVINJURY
X PROPpSSIONAL
CONTRAC'TUkL LIABIT,:dry10/O1/09
10/O1/04
GENERALAGGREGATE Is
3000000
PRODUCTS - COMPIOP AGOJ
S 1000000
GEN L AGGREGATE LIMIT APPLIES PER.
POLICY j@C7 • LOC
RMP BBt3. —
1000000
- AUTOMOBILE LIABILITY
A I X I ANY AUTO
'
�
RP0004339 10/01/03 10/01/D4
C�DMBINED SINGLE LIMIT Ia
( aCcident)
1000000
BODILY INJURY
(pal pram)
ALL OWNED AJT:)S
1 I SCHEDULEDAUTOS
I
i I
I
X . HIRED AUTOS
�NON"OWNEOAUTOS
X j
AP ROVED S TORv1;
S
__ ..
BODILY INJURY
(Peramdent)
rII
— —J
PROPERTY DAMAGE
(Par ar<+amt)
I
y�
GARAGE LIAR LITY JE NIFER MC
n A
RA r City At
Z-ey
AUTO ONLY -FA ACCIDENT
i
ANY AUTO
OTHER THAN EA ACC S
AUTO ONLY: AGO
EACHOCCURRENCE JS1000000
EXCESSAIMBRELLAUABILRY I
A ' X ° OCCUR 0 CI.AWSMADE RPX004340
10/D1/03
10/01/04
AGOREGATE ' S 1000000
_
S
_
I
DEDUCTIBLE j
S
RETENT;ON S j
WORKERS COMPENSATION AND
EMPLOYERS• LIABILITY
8
ANY PRO PRIE R,PAUEAECUTIVt:
OFF+CER/MEMSER EXCLCLUDED''
DE
MC10037=4
i
07/01/03
07/01/D4
WE; STATIJ.
X ITORY LIMITS E_R
a1000000
E.L-CAC+Iwcc+ocNT
E.L. DISEASE -EA EMPLOYE
S 1000000
5 EC A, PRr Undo
S�ECIA. PRGV1510�5 halDw
_
S 1 o 0 0 D o o
• E.L. DISEASE • POLICY LIMIT
OTHER
I
A igmpioyee Dishonest~ stp00a4339 10/01/03
10/01/04 limit 450.000
CESCRIPTION OF OPERATIONa I LOGATIONB 1 VEHICLEa I FACLUBIONS ADDED BY ENDORSEMENT 1 SPECIAL PROVISIONS
Citj► of ISUntingr-on Beach, it's Agents, EUployeae and Officere are named an
Additional Insured with respect to the operations of the named insured
except for workers' Compensation.
RSPr Suvanilo Diversion
C FRTIFIrArF Hnl nFR VAWrr1 I ATInN
I1V1
SHOULD ANY OF THE ►1143VE DESCRIBED >OLiCIES BE CANCELLED BEFORE THE EXPOW71ON
DATE THEREOF, THE LSBUING INSURER WILL L%0bAYpii49 MAIL 30 GAYS WRITTEN
NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT,
City Of Huntington Beach
Police Dapartment
2000 Main Street
REPRE
►U7 EOREPRE A E
Huntington Beach CA 92648
AGUKU 25 (2001108)
VAGVKU GUKPUKATIVN 1Waa
JPN-13-2004 12:01 Chapman 626-405-0585
P.04
Fram: Steveh Wright At: Chapman & ASSOCIAles, Inc. raMu: unapman a[a-4uruooa i o:.+oan iva-oevr uate: a 113ru4 1 1 ^1VI rage: a of ,
' T
Riverport Insurance Company Commercial General Liability
?UL1CY NUMBER: GL & AUTO #RP0004339
THIS ENDORSEMENT CHAaNULb Tht POLICY. PLEASE READ IT CAREFULLY.
CG 2010II 85
ADDITIONAL INSURED -OWNERS, LESSEES, OR CONTRACTORS (FORM B)
TlIs endorsement modifies insurance provided under t're following:
COi-44MERCIAI. GFi\ERAL LIABILITY COVERAGE PART
COMMERCIAL AUTO LIABILITY COVERAGE PART
SCHEDULE
NAME OF PERSON OR ORGANIZATION:
Cicy of IIuntington Beach, It's Agents, Officers and Employee&
Police Department
2000 Main Street
Huntington Beach, CA 92648
Juvenile Diversion
(If no entry appears above, information requited to complete this endorsement will be
shomm in the Dec:aratiors as applicable to this endorsement.)
WHO IS AN I1\SURED (Section 11) is amended to include as an insured the person or
orgariration shown in the Schedule as an insured but only with respect to liability
arising out of "your work" for that insured by or for you.
Famed Insured:
Community Service Programs. Inc.
1821 E. Dyer Road, #200
Santa Ana, CA 92705
CG 20 10 1183
JRN-13-2004 12:02 Chapman 626-405-25E5 P.05
From: Steven Wright At Cnapman a ASBOCIatee, Inc, raxlu: unapman DLD-yuo-uoa5 I o: joen rvalaem uaie: IIis+ug ii:na Ann rage: 4 al �
ACCRD CERTIFICATE OF LIABILITY INSURANCE ca° DATE (MM'DDIY\'YYI
6 Q1 12 Qa
PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
Chapman & Associates ONLY AND CONFERS NO R)GMTB UPON THE CERTIFICATE
License 00522024 HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
P . 0. Box 5455 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
Pauadena CA 91117-0445
Phones 626-405-6031 Paxe626-405-0385 INSURERS AFFORDING COVERAGE TNAICQ
INSURED INSURERA- Riven2rt iesrreeee C
INGVRCfi D: Alas North Amovica Iua Co
Cogmtunity Servic Prograats.2Ac INSU►tERL: '
1621 $. Lyer Road Ste. 200 INSURER 0'
Santa Ana CA 92705
INSURER E:
CnVERAGFS
THE POLICIES OF INSURANCE LISTED BELOW NAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY R£(]UIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT W RI• RESPECT TO WHICH THIS CERTIf CATE MAY BE ISSUED I]R
MAY PEt1TA1N. 1I4f_ INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EYCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
LTR NSR TYPE OF INSURANCE POLICY NUMBER DATE MM1001YY1 1 DATE (MMMDNVI I LIMITS
I
A I
GENERAL LIASILM
X +COLIMERCIAIGENERAL LIAHILITY
CLAIMS MADE � OCCUR
RP0004339
10/01/03
EACH OCCURRENCE
10/01/04 PREMISES Eea>sllenri
MEO EXP (Any one ppeon)
I l O Q Q 0 0 Q
i 100000
T
1 5000
I
X $exvel Abuee
RP0004339
10/01/03
10/01/04 PERSONALAADVINJURY
11000000
X .pROyz281017AL
63000000
C0VTRkCTQAL LIABILI
Y10/01/01
10/01/04 GENERAL AGGREGATE _
1 10 Q 00 0 0
GEN'L AGGREGATE LIMIT APPLIES PER.
PRODUCTS. COMWOP AGO
, POLICY JECRRqqT LOc
Ben.
100000D
A
AUTOMOBILE LIABILITY
�( ANY AUTO
RP0004339
10/01/03 I
10/01/04
CO BINEnl)
jEaCOMBINED SINGLE LIMIT �,
soeD000
BODILY INJURY
jPel perml
ALL OWNED AUTOS
SCHEDULED AUTOS
X I HIREDMJTOS
r X N0N.0VvNfOAUrOS
AP ROVED
TO ORM:
jl
ryloq
1
. BODILY INJURY
'IPSrawtlMO
1
i PROPERTY DAMAGE 1
(Per ecc.eerAl
GARAGELULSILRY
T�
JENiFER MC
T�
RA Sly At
Orney
AUTO ONLY - EA ACCIDENT I
OTHER THAN £A ACC I
AUTO ONLY; AOD I I
EACH OCCURRENCE S 1000000
ANY AUTO
EICESSIUMBRELLALIABILRY
A
X ,OCCUR L� CLAIMS MADE
RPX004340
10/01/03
10/01/04
-
JAGOREGATE I11000000
1
DEDUCTIBLE
_ _
_
1
L
RETENTION 1
B IWORKERS COMPSNSATIOM AND
EMPLOYEATUAUILITY
• ANY PRO PRIETORIPARTNERJFXECUTIVE
s OFFICERAIIEMBER EItCLUOEOT
lfC1002724
i 07/01/03
-
I 07/01/04
X I -rOWRY LIMI I ER•
E.L.CADIIACCIDENT
III 1000000
E.L. DISEASE -EA EMPLOYE
1 10 0 00 0 0dr4WD
e und&KStCALPROyISO N5 fNow
_
S 1000000
E.L.DtSWE•POLICY LIMIT
OTHER
A ENtployde Diehoneat
;IP0004339 10/01/03i 10/01/04I
limit 450,000
DEDCRI"16 OF OPERATIONS I LOCATIONS J YEHICLE6I LKCLUSIONI ADDED BY ENDORSEMENT I SPECIAL PROVISIONS
City Of H<3ntington Beach, it's Agents, Z�zpluyvaa and Officers are named an
Additional lneured with respect to the operations of the named insured
except for Workers' Cempennation.
3LEIP I Juvenile biversion
(_CRTItIPATP 1 r%i nPR CANCELLATION
xu=ZNl
eNnuLn ANv eF TRo ABOVE DESCRIBEO POLICIES ea CANCELLED SEFGAE THE EXPRATION
[LATE THEREOF, ThE 13SUING INSURER WILL L %Q iAMOB3Y MAIL 30 DAYS WRITTEN
City of Huntington Beach
NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT. @' 1: 1AILJiikLT^
Police Department
2000 Main Street
�Asr+at.
AUT)EDREPRE A E
Huntington Beach CA 92648
AGUKU Z5 QUU1106)
W A%-WKU i. VKPUKA1 IVN TBeO
JAN-13-2004 12:01 Chapman 626-405-05e5
P.04
From: Steven Wright At: Cnapman K Associates, inc. raxiu: Unapman osn-vu�uoaa o: Joan rvuiuein
R
Riverport Insurance Company Commercial General Liability
PULICY NUMBER; GL & AUTO #RP0004339
THIS ENDORSEMENT CHANGES l Itil_ POLILY. PLEASE READ IT CAREPULLY.
CG 20 10 1185
ADDITIONAL INSURED -OWNERS, LESSEES, OR CONTRACTORS (FORM B)
This endorsement modifies insurance pro47ded under the following:
COMMERCIA1 GENERAL LIABILITY COVERAGE PART
COMMERCLAL ALTO LIABILITY COVERAGE PART
SCHEDULE
NAME OF PERSON OR ORGANIZATION:
City of Huntington Beach, It's Agents, Officers and Employees
Police Department
2000 Main Street
Huntington Beach, CA 92648
Juvenile Diversion
(If no entry appears above, information required to complete this endorsement will be
shomm in the Declarations as applicable to this endorsement.)
WHO IS AN INSURED (Section II) is amended to include as an insured the person or
organization shown in the Schedule as an insured but only with respect to 1 iabili ty
arising out of `your work' for that insured by or for you.
Famed Insured:
Community Service Programs, Inc.
1821 E. Dyer Road, #200
Santa Ana, CA 92705
CG 20101183
JAN-13-2004 12:02 Chapman 626-405-0585 P.05