HomeMy WebLinkAboutCOMPREHENSIVE HOUSING SERVICES, INC. - 2004-03-24SU Y\
\ Hunt Beach*
Contracts Submittal to
City Clerk's Office
To: Connie Brockway, City Clerkµ
1. Name of Contractor: Comprehensive Housing Services, Inc.
Z. Purpose of Contract: For Example: Audit Set -vices or Water Quality Testing Huntington Lake Huntington Ceffoal Park
To provide as -needed wage complince services. y"
3. Amount of Contract: $50,000
Copy of contract distributed to: The ORIGINAL insurance certificate/waiver sent to Risk
Management
Initiating Dept. I,"
City Treasurer �,- ORIGINAL bonds sent to Treasurer
Name/Extension
City Attomey's Office
Date: 3/24/04
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PROFESSIONAL SERVICE CONTRACTS
PURCHASING CERTIFICATION
1. Requested by: Joe Dale, Contract Administrator
2. Date:
3. Name of consultant:�stv, �lclr*. ���'✓1 C-fs� NG.
4. Description of work to be performed:
5. Amount of the contract: so, aew, vO
6. Are sufficient funds available to fund this contract?' Yes, ❑ No
7. Company number and object code where funds are budgeted: V-+A-rva-s 0u-SJ--eJa
vA)IrJ, 649 01r, 4 .401t0.r&C-r s 144A 4_,S, zOa.? - (n5
8. It this contract generally described on the list of professional service contracts
approved by the City Council'? Q'Yes, ❑ No
9. Is this contract within $25,000 or 25% (whichever is less) of the amount stated on
the list of professional service contracts approved by the City Council?'
® Yes, ❑ No
10. Were (at least) informal written proposals requested of three cQnsu'ltants?
M Yes, [] No
11. Attach list of consultants from whom proposals were requested (including a
contact telephone number). y
12. Attach proposed scope of work.`'/
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13. Attach proposed payment schedule.
5;RHARD A ADRIL, Manager
Purchasing/Central Services
' If the answer to any these questions is "No," the contract will require approval from the City Council.
Purchasing Cert.# I Am 3/2/2044 4:19 PM
PROFESSIONAL SERVICES CONTRACT BETWEEN
THE CITY OF HUNTINGTON BEACH AND
COMPREHENSIVE HOUSING SERVICES, INC.
FOR AS NEEDED WAGE COMPLIANCE SERVICES
THIS AGREEMENT ("Agreement") is made and entered into this ZT"--day of
20 0V, by and between the City of Huntington Beach, a municipal
corporation of the State of California, hereinafter referred to as "CITY, and
COMPREHENSIVE HOUSEVG SERVICES, INC, a California corporation hereinafter
referred to as "CONSULTANT."
WHEREAS, CITY desires to engage the services of a consultant to provide as
needed wage compliance services; and
Pursuant to documentation on file in the office of the City Clerk, the provisions of
the Huntington Beach Municipal Code, Chapter 3.03, relating to procurement of
professional service contracts have been complied with; and
CONSULTANT has been selected to perform these services,
NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows:
1. SCOPE OF SERVICES
CONSULTANT shall provide all services as described in Exhibit "A,"
which is attached hereto and incorporated into this Agreement by this reference. These
services shall sometimes hereinafter be referred to as the 'PROJECT."
CONSULTANT hereby designates Ms. Gayle Bloomingdale who shall
represent it and be its sole contact and agent in all consultations with CITY during the
performance of this Agreement.
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2. CITY STAFF ASSISTANCE
CITY shall assign a staff coordinator to work directly with CONSULTANT
in the performance of this Agreement.
3. TERM, TIME OF PERFORMANCE
Time is of the essence of this Agreement. The services of CONSULTANT
are to commence as soon as practicable after the execution of this Agreement by CITY (the
"Commencement Date"). This Agreement shall expire one year after the date of this
Agreement, unless sooner terminated as provided herein. This Agreement is renewable for
two one-year terms with agreed adjustments to the rates. All tasks specified in Exhibit
"A" shall be completed no later than the deadlines specified in the RFP (Exhibit A) from
the Commencement Date of this Agreement. These times may be extended with the
written permission of CITY. The time for performance of the tasks identified in Exhibit
"A" are generally to be shown in Exhibit "A." This schedule may be amended to benefit
the PROJECT if mutually agreed to in writing by CITY and CONSULTANT.
4. COMPENSATION
In consideration of the performance of the services described herein, CITY
agrees to pay CONSULTANT on a time and materials basis at the rates specified in
Exhibit "B," which is attached hereto and incorporated by reference into this Agreement,
a fee, including all costs and expenses, not to exceed Fifty Thousand Dollars ($50,000.00).
5. EXTRA WORK
In the event CITY requires additional services not included in Exhibit "A"
or changes in the scope of services described in Exhibit "A," CONSULTANT will
undertake such work only after receiving written authorization from CITY. Additional
04agree/CHS11; 6.-04 2
compensation for such extra work shall be allowed only if the prior written approval of
CITY is obtained.
6. METHOD OF PAYMENT
CONSULTANT shall be paid pursuant to the terms of Exhibit "R."
7. DISPOSITION OF PLANS ESTIMATES AND OTHER DOCUMENTS
CONSULTANT agrees that title to all materials prepared hereunder,
including, without limitation, all original drawings, designs, reports, both field and office
notices, calculations, computer code, language, data or programs, maps, memoranda,
letters and other documents, shall belong to CITY, and CONSULTANT shall turn these
materials over to CITY upon expiration or termination of this Agreement or upon
PROJECT completion, whichever shall occur first. These materials may be used by CITY
as it sees fit.
8. HOLD HARMLESS
CONSULTANT hereby agrees to protect, defend, indemnify and hold
harmless CITY, its officers, elected or appointed officials, employees, agents and
volunteers from and against any and all claims, damages, losses, expenses, judgments,
demands and defense costs (including, without limitation, costs and fees of litigation of
every nature or liability of any kind or nature) arising out of or in connection with
CONSULTANT's (or CONSULTANT's subcontractors, if any) negligent performance of
this Agreement or its failure to comply with any of its obligations contained in this
Agreement by CONSULTANT, its officers, agents or employees except such loss or
damage which was caused by the sole negligence or willful misconduct of CITY.
CONSULTANT will conduct all defense at its sole cost and expense and CITY shall
04agree/ClIS/Il610 { 3
approve selection of CONSULTANT's counsel. This indemnity shall apply to all claims
and liability regardless of whether any insurance policies are applicable. The policy limits
do not act as limitation upon the amount of indemnification to be provided by
CONSULTANT.
9. PROFESSIONAL LIABILITY INSURANCE
CONSULTANT shall obtain and furnish to CITY a professional liability
insurance policy covering the work performed by it hereunder. This policy shall provide
coverage for CONSULTANT's professional liability in an amount not less than One
Million Dollars ($1,000,000.00) per occurrence and in the aggregate. The above -
mentioned insurance shall not contain a self -insured retention, "deductible" or any other
similar form of limitation on the required coverage except with the express written consent
of CITY. A claims -made policy shall be acceptable if the policy further provides that:
A. The policy retroactive date coincides with or precedes the initiation
of the scope of work (including subsequent policies purchased as
renewals or replacements).
B. CONSULTANT shall notify CITY of circumstances or incidents
that might give rise to future claims.
CONSULTANT will make every effort to maintain similar insurance during
the required extended period of coverage following PROJECT completion. If insurance is
terminated for any reason, CONSULTANT agrees to purchase an extended reporting
provision of at least two (2) years to report claims arising from work performed in
connection with this Agreement.
04agree/CHHs/116104 4
10. CERTIFICATE OF INSURANCE
Prior to commencing performance of the work hereunder, CONSULTANT
shall furnish to CITY a certificate of insurance subject to approval of the City Attorney
evidencing the foregoing insurance coverage as required by this Agreement; the certificate
shall:
A. provide the name and policy number of each carrier and policy;
B. shall state that the policy is currently in force; and
C. shall promise that such policy shall not be suspended, voided or
canceled by either party, reduced in coverage or in limits except
after thirty (30) days' prior written notice; however, ten (10) days'
prior written notice in the event of cancellation for nonpayment of
premium.
CONSULTANT shall maintain the foregoing insurance coverage in force
until the work under this Agreement is fully completed and accepted by CITY.
The requirement for carrying the foregoing insurance coverage shall not
derogate from CONSULTANT's defense, hold harmless and indemnification obligations as
set forth in this Agreement. CITY or its representative shall at all times have the right to
demand the original or a copy of the policy of insurance. CONSULTANT shall pay, in a
prompt and timely manner, the premiums on the insurance hereinabove required.
11. INDEPENDENT CONTRACTOR
CONSULTANT is, and shall be, acting at all times in the performance of
this Agreement as an independent contractor herein and not as an employee of CITY.
CONSULTANT shall secure at its own cost and expense, and be responsible for any and
04agree/CI-ES11/6/04 5
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all payment of all taxes, social security, state disability insurance compensation,
unemployment compensation and other payroll deductions for CONSULTANT and its
officers, agents and employees and all business licenses, if any, in connection with the
PROJECT and/or the services to be performed hereunder.
12. TERMINATION OF AGREEMENT
All work required hereunder shall be performed in a good and workmanlike
manner. CITY may terminate CONSULTANT's services hereunder at any time with or
without cause, and whether or not the PROJECT is fully complete. Any termination of this
Agreement by CITY shall be made in writing, notice of which shall be delivered to
CONSULTANT as provided herein. In the event of termination, all finished and
unfinished documents, exhibits, report, and evidence shall, at the option of CITY, become
its property and shall be promptly delivered to it by CONSULTANT.
13. ASSIGNMENT AND DELEGATION
This Agreement is a personal service contract and the work hereunder shall
not be assigned, delegated or subcontracted by CONSULTANT to any other person or
entity without the prior express written consent of CITY. If an assignment, delegation or
subcontract is approved, all approved assignees, delegates and subconsultants must satisfy
the insurance requirements as set forth in Sections R and 10 hereinabove.
14. COPYRIGHTS/PATENTS
CITY shall own all rights to any patent or copyright on any work, item or
material produced as a result of this Agreement.
04agreerCHS/ 1 /6/04 6
15. CITY EMPLOYEES AND OFFICIALS
CONSULTANT shall employ no CITY official nor any regular CITY
employee in the work performed pursuant to this Agreement. No officer or employee of
CITY shall have any financial interest in this Agreement in violation of the applicable
provisions of the California Government Code.
16. NOTICES
Any notices, certificates, or other communications hereunder shall be given
either by personal delivery to CONSULTANT's agent (as designated in Section I
hereinabove) or to CITY as the situation shall warrant, or by enclosing the same in a sealed
envelope, postage prepaid, and depositing the same in the United States Postal Service, to
the addresses specified below. CITY and CONSULTANT may designate different
addresses to which subsequent notices, certificates or other communications will be sent by
notifying the other party via personal delivery, a reputable overnight carrier or U. S.
certified mail -return receipt requested:
TO CITY:
City of Huntington Beach
ATTN: Mr. Joseph Dale
2000 Main Street
Huntington Beach, CA 92648
17. CONSENT
TO CONSULTANT:
Comprehensive Housing Services
8840 Warner Avenue, Suite 203
Fountain Valley, CA 92708
ATTN: Gayle Bloomingdale
When CITY's consent/approval is required under this Agreement, its
consent/approval for one transaction or event shall not be deemed to be a consent/approval
to any subsequent occurrence of the same or any other transaction or event.
04agrce/CHS!11604 7
18. MODIFICATION
No waiver or modification of any language in this Agreement shall be valid
unless in writing and duly executed by both parties.
19. SECTION HEADINGS
The titles, captions, section, paragraph and subject headings, and descriptive
phrases at the beginning of the various sections in this Agreement are merely descriptive
and are included solely for convenience of reference only and are not representative of
matters included or excluded from such provisions, and do not interpret, define, limit or
describe, or construe the intent of the parties or affect the construction or interpretation of
any provision of this Agreement.
20. INTERPRETATION OF THIS AGREEMENT
The language of all parts of this Agreement shall in all cases be construed
as a whole, according to its fair meaning, and not strictly for or against any of the parties.
If any provision of this Agreement is held by an arbitrator or court of competent
jurisdiction to be unenforceable, void, illegal or invalid, such holding shall not invalidate
or affect the remaining covenants and provisions of this Agreement. No covenant or
provision shall be deemed dependent upon any other unless so expressly provided here.
As used in this Agreement, the masculine or neuter gender and singular or plural number
shall be deemed to include the other whenever the context so indicates or requires.
Nothing contained herein shall be construed so as to require the commission of any act
contrary to lave, and wherever there is any conflict between any provision contained herein
and any present or future statute, law, ordinance or regulation contrary to which the parties
have no right to contract, then the latter shall prevail, and the provision of this Agreement
04agree/CHS1116104 8
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which is hereby affected shall be curtailed and limited only to the extent necessary to bring
it within the requirements of the law.
21. DUPLICATE ORIGINAL
The original of this Agreement and one or more copies hereto have been
prepared and signed in counterparts as duplicate originals, each of which so executed shall,
irrespective of the date of its execution and delivery, be deemed an original. Each
duplicate original shall be deemed an original instrument as against any party who has
signed it.
22. IMMIGRATION
CONSULTANT shall be responsible for full compliance with the
immigration and naturalization laws of the United States and shall, in particular, comply
with the provisions of the United States Code regarding employment verification.
23. LEGAL SERVICES SUBCONTRACTING PROHIBITED
CONSULTANT and CITY agree that CITY is not liable for payment of any
subcontractor work involving legal services, and that such legal services are expressly
outside the scope of services contemplated hereunder. CONSULTANT understands that
pursuant to Huntington Beach City Charter Section 309, the City Attorney is the exclusive
legal counsel for CITY; and CITY shall not be liable for payment of any legal services
expenses incurred by CONSULTANT.
24. ATTORNEY'S FEES
In the event suit is brought by either party to construe, interpret and/or
enforce the terms and/or provisions of this Agreement or to secure the performance hereof
04agree/CHS/ 1 /6iO4 9
each party shall bear its own attorney's fees, such that the prevailing party shall not be
entitled to recover its attorney's fees from the non -prevailing party.
25. SURVIVAL
Terms and conditions of this Agreement, which by their sense and context
survive the expiration or termination of this Agreement, shall so survive.
26. GOVERNING LAW
This Agreement shall be governed and construed in accordance with the
laws of the State of California.
27. ENTIRETY
The parties acknowledge and agree that they are entering into this
Agreement freely and voluntarily following extensive arm's length negotiation, and that
each has had the opportunity to consult with legal counsel prior to executing this
Agreement. The parties also acknowledge and agree that no representations, inducements,
promises, agreements or warranties, oral or otherwise, have been made by that party or
anyone acting on that party's behalf, which are not embodied in this Agreement, and that
that party has not executed this Agreement in reliance on any representation, inducement,
promise, agreement, warranty, fact or circumstance not expressly set forth in this
Agreement. This Agreement, and the attached exhibits, contain the entire agreement
between the parties respecting the subject matter of this Agreement, and supercede all prior
understandings and agreements whether oral or in writing between the parties respecting
the subject matter hereof.
04agreefclISr116104 10
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed by and through their authorized offices the day, month and year first above
written.
COMPREHENSIVE HOUSING SERVICES,
INC.
By:
GA yLE-'- gLQ0 M 1 NGDA [.1-
print name
ITS: (circle one) Chairm residen ice President
AND
Bell
y:
�15f�
ITS: (circle on Secret ;IChiefFinancial Officer/Asst.
Secretary —Treasurer
REVIEWED AND APPROVED
City Administrator
CITY OF HUNTINGTON BEACH,
a municipal corporation of the State of California
n /
Director of Public Works
(Pursuant To HBWC §3. 03.100)
APPROVED AS TO FORM:
CityAtt t Iey ,,,5_ 3�ib�r
(only for contracts $.5
00 and oven
04agree/CHS/118104
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PROFESSIONAL SERVICES CONTRACT BETWEEN
THE CITY OF HUNTINGTON BEACH AND
COMPREHENSIVE HOUSING SERVICES, INC.
FOR AS NEEDED WAGE COMPLIANCE SERVICES
Table of Contents
Scopeof Services.....................................................................................................I
CityStaff Assistance................................................................................................2
Term; Time of Performance.....................................................................................2
Compensation..........................................................................................................2
ExtraWork...............................................................................................................2
Methodof Payment..................................................................................................3
Disposition of Plans, Estimates and Other Documents ............................................
HoldHarmless.........................................................................................................3
Professional Liability Insurance.............................................................................4
Certificate of Insurance............................................................................................5
Independent Contractor............................................................................................6
Terminationof Agreement.......................................................................................6
Assignmentand Delegation......................................................................................6
Copyrights/Patents...................................................................................................7
City Employees and Officials..................................................................................7
Notices.........................................................................................7
Consent....................................................................................................................8
Modification.............................................................................................................8
SectionHeadings.....................................................................................................8
Interpretation of this Agreement..............................................................................8
DuplicateOriginal....................................................................................................9
Immigration...............................................................................................................9
Legal Services Subcontracting Prohibited................................................................9
Attorney's Fees..........................................................................................................10
Survival.....................................................................................................................10
GoverningLaw..........................................................................................................10
Entirety.....................................................................................................................10
`�L � DATE:IMMIODlYTI
.�►1Df11��1� CERTiF1CATESI= INSURANCE 01/15/2004
vRoouCE+a
THIS CERTIFICATE IS ISSM AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
WATERS INSURANCE SERVICES
HOLDER. THIS CERTIFICATE DOES NOT AUEND, EXTEND OR
LICENSE NO.: 0470726
1DD61 TALBERT AVE., SUITE 200
COMPANIES AFFORDING COVERAGE
FOUNTAIN VALLEY, CA 92708
COMPANY
GOLDEN EAGLE INSURANCE CORP.
A
INSURED COMPREHENSIVE HOUSING SERVICES
COMPANY MARKEL AMERICAN INSURANCE CO.
8840 WARNER AVENUE, SUITE 203
e
FOUNTAIN VALLEY, CA 92708
cow"T
C
D
COVERAGES
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FDA THE POLICY PERIOD
INDICATE. NOTWTTHSTANOING ANY REQUIREMENT, TERM OR CONOrrION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTADN. THE iNSURANCE AFFORDED B Y THE POLICIES DESCRIBED RENEW IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND COWDITIONS OF SUCH POLICIES. LMTS SHOWN LADY HAVE SEEN REDUCED BY PAID CLAIAIIS.
Lcol
TYPE OF INSURANCE I POLlC'I NUMOER
I POLICY EFFECTIVE I POLIGY ERPIRA710N LquTS
I DATEINVIODIYYI DATEIMMIDDIYYy i
GENERAL UAOfUty
+ GENERAL AGGRErsATE f 2 iiQOi
A COUMERCIAT GENERAL LIAOIm I CBP9079321
_
12-27-03 12-27-04 PRODUCTS - CDWIPIOP AGG
CLALLS IMDE I X ' OCCUR
I PERSONAL 6 ADV INJURY Is 1, 000 000
• OWWER'S & CONTRACTOR'S PROTj
_
I EACM OCCURRENCE 18^ 1, 000, 000,
j
I
FIRE DAIAAGE W,omlk*) F-s 100 000
......I -_. -- -- -• -- - - -- I
I 1 MED EAP (Arty one offMWJ -S .— �5,000
' AUTONDELELUIOIUTY
COM60ED SINGLE LvArF
ANY AUTO
::
ALL OWNED AUTOS
i f BODILY tWUURY L S
SCHEDULED AlfT0.5
! , (Per prf0Y1)
HIRED AUTOS
� BODILY �IiJURt
NON-OWNEDAUTOS I1
s
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1 PROPERTY DAMAGE I
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GARAGE lWB1LiTY y VED
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F j AUTO ONLY • EA ACCIDENT IS
' ANY AUTO
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EACH ACCIDENT
/ I AMPEGATT: It
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EACHOCCURRENCE is
-EXCESSLLAsnu
-
I I UMBACLLA FORM
� I • AGGREGATE
f OTRERTHANUBRELLAFORN !
f�
WORI(ER'S COMPENSATION AND
A ' i _ S1ilTUTiTRY lMt7S _ _ ^_ _.
£YPLOYER$LIAla0.T7Y I
IUCirACClDEPJT i
THE PROPRIETORI INCL
PAR7NFASIF�fEGL7TVE •
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p4SEASE-POLICv LIMB ! i
+ + 1 - _.�s.__
OFFICERS ARE: IE%CL?
I DISEASE -EACH EMPLOYEE 15
B
IERRORS 8 OMISSIONS IMC-819453
11-05-03 11-05-04 EACH CLAIM- $1,000.000
I
LIABILITY
i ,AGGREGATE: 31.000,000
DESCRIPTION1014SNEHICL.I E
CERTIFICATE HOLDER IS NAMED AS ADDITIONAL INSURED PER ENDORSEMENT ATTACHED.
'TEN (10) DAYS FOR NON-PAYMENT
CERTIFICATE HOLDER
CANCELLATION
SHOULO ANYOF THE ABOVE DESCRIBED POLICIES IIE CANCELLED 13E�F/ORE THE
CITY OF HUNTINGTON BEACH
EXPIRATION DATE THERROF, THE MWING COMPANY LLIILJ. R IVyMAL
ATT: RISK MANAGEMENT
11 DAY5 WRITTEN womE TO THE CIERTFIC,AM HOLDER NAKED TO IN LEFT,
2000 MAIN STREET
HUNTINGTON BEACH, CA 92W
AUTHORIZED REPRESENTATNE
I!
CALVIN WATERS v /�
ACORD 25S 193
0 ACORD CORPORATION 1393 I
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GOLDEN EAGLE INSURANCE CORPORATIDM
• P.O. BOX 85825 - SAM DAEGO, CA. 918
AOOITIONAL 1Ms UMM • OWNERS, LMEES Poiiry Na: C B F 9 6 7 9 3 2 t
OR CCN'1 MCTORS (FOM 131
THIS 8W30RSE319MTCHANGESTHE PCRJCY. PLEASE IWJW IT CAUMMLY.
This endomeumft modifies Imumncs pnr4Wod vavw t* foil w-
Ca NMERM LL. GEWERAL L1ASUJTY COVERAGE PART
WHO 15 AN INSURED jSeetlon A) is amended to l uhWe an an insured dw person ar
organizz a.n shown in the ftheduie, but anly rat respect to Haimift mr as M out of "Your
work" for ttrit boLued by or W you.
The cavem9a of orc ed Me adddional insured dos Am apply to any project an which.
'Maur waW vms aampieted prior to *a eflecdve dsta of this endomemm
The City of Huntington Beach, its agents, officers and employees.
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•
FEE PROPOSAL
Comprehensive Housing Services, Inc.'s Wage Compliance Monitoring Service Fees are eligible project
"soft costs" and many be included as project costs.
A. Federal and State Labor Compliance Monitoring services provided by Comprehensive Housing Services,
Inc. said fees shall be paid pursuant to the following fee schedule:
❑ Compliance Service, including pursuit of underpayment and
Section 3 compliance
❑ Outside Travel Costs to job -site, City offices, etc.
❑ Copy Costs
❑ Delivery Costs
B. Support Staff
Managing Principal:
Compliance Officer:
Onsite Interviewer:
Program Manager:
Gayle Bloomingdale
Heidi E. Hagan
Marcel Poras - Bilingual
Lupe Navarro — Bilingual
$75.00 per hour
$0.365 per mile
$0.05 per page
Market
$75.00 per hour
$75.00 per hour
$75.00 per hour
$75.00 per hour
CHS IS A FULLY STAFFED FIRM AND NO SUB -CONSULTANTS SHALL BE UTILIZED
FEE PROPOSAL
(NOT A BID)
Submitted to:
CONSTRUCTION MANAGER, ENGINEERING DIVISION
DEPARTMENT OF PUBLIC WORKS
CITY OF HUNTINGTON BEACH
CITY HALT.
2000 MAIN STREET
P.O. BOX 190
HUNTINGTON BEACH, CA 92648
Attention: SUDI SHOJA
Submitted by:
COMPREHENSIVE HOUSING SERVICES, INC. (CHS)
8840 Warner Avenue, Suite 203
Fountain Valley, CA 92708
(714) 841-6610 Phone
(714) 841-4341 FAX
www.comphouse.net
C S
Comprehensive Housing Services, Inc.
September 6, 2003
Mr. Joseph Dale
CITY OF HUNTINGTON BEACH
Department of Public Works
2000 Main Street
Huntington Beach, CA 92648
Dear Mr. Dale:
714.841 •6610
Fax 714.841 •4341
www.comphouse.net
The management and staff of Comprehensive Housing Services, Inc. wish to
express our appreciation to your agency for selecting us to provide the City
with professional services.
Per your request, we have executed and enclosed one original copy of the
Professional Services Agreement.
We look forward to working_ with the City of Huntington Beach staff to assure
compliance with State and Federal prevailing wage requirements.
Sincerely,
Ga a Bloomingdale
President
enclosure
8840 Warner Avenue • Suite 203 • Fountain Valley, CA * 92708
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PROFESSIONAL SERVICES CONTRACT BETWEEN
THE CITY OF HUNTINGTON BEACH AND
Comprehensive Housing Services, Inc.
. FOR
As —Needed Wage Compliance Services
Table of Contents
Scopeof Services.....................................................................................................I
CityStaff Assistance................................................................................................2
Term; Time of Performance.....................................................................................2
Compensation..........................................................................................................2
ExtraWork...............................................................................................................2
Methodof Payment..................................................................................................3
Disposition of Plans, Estimates and Other Documents...........................................3
HoldHarmless .......................................................................................................3
Professional Liability Insurance.............................................................................4
Certificate of Insurance.........................................-:..................................................5
Independent Contractor...............................•............................................................6
Termination of Agreement.......................................................................................6
Assignment and Delegation ............................................ .................................
.........6
Copyrights/Patents...................................................................................................7
City Employees and Officials............................................................... :................... 7
Notices.........................................................................................7
.
Consent....................................................................................................................8
Modification.................................................................................
.... ....... . ..........8
SectionHeadings....................................................................... ...................8
Interpretation of this Agreement............................................................. ........8
Duplicate Original., ..........................................................................................
........9
Immigration..............................................................................................................
9
Legal Services Subcontracting Prohibited................................................................9
Attorney's Fees..............................................................................
Survival.....................................................................................................................10
GoverningLaw.:.........................................................I..............................
.......10
Entirety.....................................................................................................................10
• 0
PROFESSIONAL SERVICES CONTRACT BETWEEN
THE CITY OF HUNTINGTON BEACH AND
FOR
/llf-
A' dJ LrlrkGE
THIS AGREEMENT ("Agreement") is made and entered into this 6th day of
September 20 03, by and between the City of Huntington Beach, a municipal
corporation of the State of California, hereinafter referred to as "CITY, and
G0�4wazke'uSa
hereinafter referred to as "CONSULTANT."
WHEREAS, CITY desires to engage the services of a consultant to
14,40yi&FE .�J-�'�c >,�y _ VA41L 6IrtJAi,0z_1ij! cC ;and
-- S441// cer J
Pursuant to documentation on file in the office of the City Clerk, the provisions of
the Huntington Beach Municipal -Code, Chapter 3.03, relating 'to procurement -of
professional service contracts have been complied with; and
CONSULTANT has been selected to perform these services,
NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows:
1. SCOPE OF SERVICES
CONSULTANT shall provide all services as described in Exhibit "A,"
which is attached hereto and incorporated into this Agreement by this reference. These
services shall sometimes hereinafter be referred to as the "PROJECT."
CONSULTANT hereby designates ho sall
represent it and be its sole contact and agent in all consultations with CITY during the
performance of this Agreement.
agree/forms/profsery 10/15101-A I
2. CITY STAFF ASSISTANCE
CITY shall assign a staff coordinator to work directly with CONSULTANT
in the performance of this Agreement. .
3. TERM, TIME OF PERFORMANCE
Time is of the essence of this Agreement. The services of CONSULTANT
are to commence as soon as practicable after the execution of this Agreement by CITY (the
DAM of riffs 1a► ��F f,tic�.d
"Commencement Date"). This Agreement shall expire av ONE ygm, Pr--rc-A, Atunless
sooner terminated as provided herein" All tasks specified in Exhibit "A" shall be
completed no later than dtI;Nc�� SAS:ciFLkh from the Commencement Date of this
1,3 Aim CExffi4if A
Agreement. These times may be extended with the written permission of CITY. The time
for performance of the tasks identified in Exhibit "A" are generally to be shown in
Exhibit "A." This schedule may be amended to benefit -the" PROJECT if mutually agreed
to in writing by CITY and CONSULTANT. TWO A GAECA"l- Z5 RFrNE+Jh+) Lk
i=oAR Tcj p oAj s - YE,+A TEA ,"5 W I'rif A 14CC ) A 0 To1 r r+ExsTS TD
4. COMPENSATION Tile AAre- S.
In consideration of the performance of the services described herein, CITY
agrees to pay CONSULTANT on a time and materials basis at the rates specified in
Exhibit "B," which is attached hereto and incorporated by reference into this Agreement,
a fee, including all costs and expenses, not to exceed
ici f- T L Ov .✓ Dollars (S 5-04 d o a J.
In the event CITY requires additional services not included in Exhibit "A"
or changes in the scope of services described in Exhibit "A," CONSULTANT will
undertake such work only after receiving written authorization from CITY. Additional
agreelforms/profsery 10/15/01-A 2
• 0
compensation for such extra work shall be allowed only if the prior written approval of
CITY is obtained.
b. METHOD OF PAYMENT
CONSULTANT shall be paid pursuant to the terms of Exhibit "B."
7. DISPOSITION OF PLANS ESTIMATES AND OTHER DOCUMENTS
CONSULTANT agrees that title to all materials prepared hereunder,
including, without limitation, all original drawings, designs, reports, both field and office
notices, calculations, computer code, language, data or programs, maps, memoranda,
letters and other documents, shall belong to CITY, and CONSULTANT shall turn these
materials over to CITY upon expiration or termination of this Agreement or upon
PROJECT completion, whichever shall occur first. These materials may be used by CITY
as it sees fit.
8. HOLD HARMLESS
CONSULTANT hereby agrees to protect, defend, indemnify and hold
harmless CITY, its officers, elected or appointed officials, employees, agents and
volunteers from and against any and all claims, damages, losses, expenses, judgments,
demands and defense costs (including, without limitation, costs and fees of litigation of
every nature or liability of any kind or nature) arising out of or in connection with
CONSULTANT's (or CONSULTANT's subcontractors, if any) negligent performance of
this Agreement or its failure to comply with any of its obligations contained in this
Agreement by CONSULTANT, its officers, agents or employees except such loss or
damage which was caused by the sole negligence or willful misconduct of CITY.
CONSULTANT will conduct all defense at its sole cost and expense and CITY shall
sl;reelrorms/profsery 10/15/01-A 3
approve selection of CONSULTANT's counsel. This indemnity shall apply to all claims
and liability regardless of whether any insurance policies are applicable. The policy limits
do not act as limitation upon the amount of indemnification to be provided by
CONSULTANT.
9. PROFESSIONAL LIABILITY INSURANCE
CONSULTANT shall obtain and furnish to CITY a professional liability
insurance policy covering the work performed by it hereunder. This policy shall provide
coverage for CONSULTANT's professional liability in an amount not less than One
Million Dollars ($1,000,000.00) per occurrence and in the aggregate. The above -
mentioned insurance shall not contain a self -insured retention, "deductible" or any other
similar form of limitation on the required coverage except with the express written consent
of CITY. A claims -made policy shall -be acceptable if the policy further provides that: - .
A. The policy retroactive date coincides with or precedes the initiation
of the scope of work (including subsequent policies purchased as
renewals or replacements).
B. CONSULTANT shall notify CITY of circumstances or incidents
that might give rise to future claims.
CONSULTANT will make every effort to maintain similar insurance during
the required extended period of coverage following PROJECT completion. If insurance is
terminated for any reason, CONSULTANT agrees to purchase an extended reporting
provision of at least two (2) years to report claims arising from work performed in
connection with this Agreement.
agree/forms/prorsery 10/15101-A 4
i
•
10. CERTIFICATE OF INSURANCE
Prior to commencing performance of the work hereunder, CONSULTANT
shall furnish to CITY a certificate of insurance subject to approval of the City Attorney
evidencing the foregoing insurance coverage as required by this Agreement; the certificate
shall:
A. provide the name and policy number of each carrier and policy;
B. shall state that the policy is currently in force; and
C. shall promise that such policy shall not be suspended, voided or
canceled by either party, reduced in coverage or in limits except
after thirty (30) days' prior written notice; however, ten (10) days'
prior written notice in the event of cancellation for nonpayment of
premium.
CONSULTANT shall maintain the foregoing insurance coverage in force
until the work under this Agreement is fully completed and accepted by CITY.
The requirement for carrying the foregoing insurance coverage shall not
derogate from CONSULTANT's defense, hold harmless and indemnification obligations as
set forth in this Agreement. CITY or its representative shall at all times have the right to
demand the original or a copy of the policy of insurance. CONSULTANT shall pay, in a
prompt and timely manner, the premiums on the insurance hereinabove required.
11. INDEPENDENT CONTRACTOR
CONSULTANT is, and shall be, acting at all times in the performance of
this Agreement as an independent contractor herein and not as an employee of CITY.
CONSULTANT shall secure at its own cost and expense, and be responsible for any and
agree/forms/profsery 10/15101-A 5
0 •
all payment of all taxes, social security, state disability insurance compensation,
unemployment compensation and other payroll deductions for CONSULTANT and its
officers, agents and employees and all business licenses, if any, in connection with the
PROJECT and/or the services to be performed hereunder.
12. TERMINATION OF AGREEMENT
All work required hereunder shall be performed in a good and workmanlike
manner. CITY may terminate CONSULTANT's services hereunder at any time with or
without cause, and whether or not the PROJECT is fully complete. Any termination of this
Agreement by CITY shall be made in writing, notice of which shall be delivered to
CONSULTANT as provided herein. In the event of termination, all finished and
unfinished documents, exhibits, report, and evidence shall, at the option of CITY, become
its property and shall be promptly delivered to it by CONSULTANT.
13. ASSIGNMENT AND DELEGATION
This Agreement is a personal service contract and the work hereunder shall
not be assigned, delegated or subcontracted by CONSULTANT to any ,other person or
entity without the prior express written consent of CITY. If an assignment, delegation or
subcontract is approved, all approved assignees, delegates and subconsultants must satisfy
the insurance requirements as set forth in Sections 9 and 10 hereinabove.
14. COPYRIGHTS/PATENTS
CITY shall own all rights to any patent or copyright on any work, item or
material produced as a result of this Agreement.
agreelformslprofsery 10/1510l-A 6
15. CITY EMPLOYEES AND OFFICIALS
CONSULTANT shall employ no CITY official nor any regular CITY
employee -in the work performed pursuant to this Agreement. No officer or employee of
CITY shall have any financial interest in this Agreement in violation of the applicable
provisions of the California Government Code.
16. NOTICES
Any notices, certificates, or other communications hereunder shall be given
either by personal delivery to CONSULTANT's agent (as designated in Section 1
hereinabove) or to CITY as the situation shall warrant, or by enclosing the same in a sealed
envelope, postage prepaid, and depositing the same in the United States Postal Service, to
the addresses specified below. CITY and CONSULTANT may designate different
addresses to which subsequent notices, certificates or other communications will be sent by
notifying the other party via personal delivery, a reputable overnight carrier or U. S.
certified mail -return receipt requested:
TO CITY:
City of Huntington Beach
ATTN: It& TDJ E.a N �,4 z r
2000 Main Street
Huntington Beach,'CA 92648
17. CONSENT
TO CONSULTANT: s$
Y,F
q O AR.0z R AV Zo3
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When CITY's consent/approval is required under this Agreement, its
consent/approval for one transaction or event shall not be deemed to be a consent/approval
to any subsequent occurrence of the same or any other transaction or event.
agree/forms/profsery 10115/0 [-A 7
L J
L J
18. MODIFICATION
No waiver or modification of any language in this Agreement shall be valid
unless in writing and duly executed by both parties.
19. SECTION HEADINGS
The titles, captions, section, paragraph and subject headings, and descriptive
phrases at the beginning of the various sections in this Agreement are merely descriptive
and are included solely for convenience of reference only and are not representative of
matters included or excluded from such provisions, and do not interpret, define, limit or
describe, or construe the intent of the parties or affect the construction or interpretation of
any provision of this Agreement.
20. INTERPRETATION OF THIS AGREEMENT
The language of all parts of -this Agreement shall in all cases be construed
as a whole, according to its fair meaning, and not strictly for or against any of the parties.
If any provision of this Agreement is held by an arbitrator or court of competent
jurisdiction to be unenforceable, void, illegal or invalid, such holding shall not invalidate
or affect the remaining covenants and provisions of this Agreement. No covenant or
provision shall be deemed dependent upon any other unless so expressly provided here.
As used in this Agreement, the masculine or neuter gender and singular or plural number
shall be deemed to -include the other .whenever the context so indicates or requires.
Nothing contained herein shall be construed so as to require the commission of any act
contrary to law, and wherever there is any conflict between any provision contained herein
and any present or future statute, law, ordinance or regulation contrary to which the parties
have no right to contract, then the latter shall prevail, and the provision of this Agreement
agreelformslprofsercIOil 5101-A 8
• 0
which is hereby affected shall be curtailed and limited only to the extent necessary to bring
it within the requirements of the law.
21. DUPLICATE ORIGINAL
The original of this Agreement and one or more copies hereto have been
prepared and signed in counterparts as duplicate originals, each of which so executed shall,
irrespective of the date of its execution and delivery, be deemed an original. Each
duplicate original shall be deemed an original instrument as against any party who has
signed it.
22. IMMIGRATION
CONSULTANT shall be responsible for full compliance with the
immigration and naturalization laws of the United States and shall, in particular, comply
with the provisions of the United States Code regarding employment verification.
23. LEGAL_SERVICES SUBCONTRACTING PROHIBITED
CONSULTANT and CITY agree that CITY is not liable for payment of any
subcontractor work involving legal services, and that such legal services are expressly
outside the scope of services contemplated hereunder. CONSULTANT understands that
pursuant to Huntington Beach City Charter Section 309, the City Attorney is the exclusive
legal counsel for CITY; and CITY shall not be liable for payment of any legal services
expenses incurred by CONSULTANT.
24. ATTORNEY'S PEES
In the event suit is brought by either party to construe, interpret and/or
enforce the terms and/or provisions of this Agreement or to secure the performance hereof,
agree/forms/profsery 10/15/01 •A 9
each party shall bear its own attorney's fees, such that the prevailing party shall not be
entitled to recover its attorney's fees from the non -prevailing party.
25. - SURVIVAL
Terms and conditions of this Agreement, which by their sense and context
survive the expiration or termination of this Agreement, shall so survive.
26. GOVERNING LAW
This Agreement shall be governed and construed in accordance with the
laws of the State of California.
27. ENTIRETY
The parties acknowledge and agree that they are entering into this
Agreement freely and voluntarily following extensive arm's length negotiation, and that
each has had the opportunity to consult with legal counsel prior to .executing this
Agreement. The parties also acknowledge and agree that no representations, inducements,
promises, agreements or warranties, oral or otherwise, have been made by that party or
anyone acting on that parry's behalf, which are not embodied in this Agreement, and that
that party has not executed this Agreement in reliance on any representation, inducement,
promise, agreement, warranty, fact or circumstance not expressly set forth in this
Agreement. This Agreement, and the attached exhibits, contain the entire agreement
between the parties respecting the subject matter of this Agreement, and supercede all prior
understandings and agreements whether oral or in writing between the parties respecting
the subject matter hereof.
agree/forms/profkry 10115101-A 10
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed by and through their authorized offices the day, month and year first above
written.
CONSULTANT,
Comprehensive Housing Services, Inc. " i " `1 1J1-lltrl 1,
a manic pal corporatio f the State of California
Director of ptt� Cc e, Wcrk'5
By. (Pursuant To HBMC §3.03.100)
Gayle loomingdale
print name
ITS: (circle one) Chairma residen ice President APPR .VED AS TO FORM:
AND
City Attorney
By:
REVIEWED AND APPROVED:
print name
ITS: (circle one) Secretary/Chief Financial Officer/Asst.
Secretary - Treasurer City Administrator
(only for contracts S50, 000.00 and over)
agree/forms/profsery 10/1510 1 -A 11
�d
CHS
Comprehensive Housing Services, Inc.
July 23, 2003
Ms. Sudi Shoja
Construction Manager, Engineering Division
Department of Public Works
City of Huntington Beach, City Hall
2000 Main Street
P.O. Box 190
Huntington Beach, CA 92648
RE: FEE PROPOSAL
Dear Ms. Shoja,
714.841 •6610
Fax 714.841 •4341
www.comphouse.net
In response to your Request for Proposal issued July 7, 2003, Comprehensive Housing Services, Inc. (CHS)
pleased to provide the enclosed proposal to assist the City of Huntington Beach by providing Federal and State
Prevailing Wage monitoring compliance services.
CHS staff is experienced in providing prevailing wage monitoring compliance services to the City of Huntington
Beach and we look forward to continue to work with you and other staff members to assure complete
conformity with all applicable regulations.
Should you have any questions or need additional information, please do not hesitate to contact me at (714)
841-6610.
Regards,
Gayle R. Bloomingdale
COMPREHENSIVE HOUSING SERVICES, INC.
Attachments
G81In
8840 Warner Avenue • Suite 203 • Fountain Valley, CA • 92708
PROPOSAL
4010
AS NEEDED DAVIS BACON — WAGE COMPLIANCE MONITORING
Submitted to:
CONSTRUCTION MANAGER, ENGINEERING DIVISION
DEPARTMENT OF PUBLIC WORKS
CITY OF HUNTINGTON BEACH
CITY HALL
2000 MAIN STREET
P.O. BOX 190
HUNTINGTON BEACH, CA 92648
Attention: SUDI SHOJA
Submitted by:
COMPREHENSIVE HOUSING SERVICES, INC. (CHS)
8840 Warner Avenue, Suite 203
Fountain Valley, CA 92708
(714) 841-6610 Phone
(714) 841-4341 FAX
www.comi)house.net
TABLE OF CONTENTS
INTRODUCTION......................................................................................................................... ............ 1
APPROACH TO PROJECT I SCOPE OF WORK........................................................................................... 2
KEY STAFF QUALIFICATIONS...................................................................................................................... 5
TEAM DIAGRAM ORGANIZATION..................................................................................................................
KEY PROJECTS 1 SERVICE REFERENCES................................................................................................. 6
CONCLUSION....................................................................................................................... 7
INTRODUCTION
Comprehensive Housing Services, Inc. (CHS) is a local urban planning firm that has specialized in providing
technical assistance, training, and cost-effective implementation services for community development and
affordable housing activities. We have a long history of furnishing effective consulting services to local
governments, redevelopment agencies, community -based organizations, and non-profit corporations.
Equal Opportunity and Affirmative Action
CHS, Inc. believes strongly in non-discriminatory employment practices and, as a result, has adopted
specific Affirmative Action and Equal Opportunity policies.
In addition CHS, Inc. qualifies as a women -owned business.
Adherence to Policies and Procedures
CHS, Inc. complies with all local, State and Federal policies and procedures.
Responsiveness/Accessibility
Our corporate office is located in Fountain Valley, CA, which is approximately five (5) miles from the City of
Huntington Beach's City Hall.
In addition, CHS, Inc. is able to receive FAX and E-mail documents on a daily basis to expedite all
necessary program activities. The E-mail address for CHS is: www.comphouse.net
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•
APPROACH TO PROJECT ! SCOPE OF WORK
Local government agencies are responsible to enforce Federal and State prevailing wage requirements on
projects of a certain size or type that are financed in whole or in part utilizing Federal and/or State grant dollars.
CHS, Inc. proposes to provide administrative and clerical services to assure that all laborers employed by
contractors or subcontractors on certain projects are paid at the actual wage rate determined by the Federal
U.S. Department of Labor andlor State Department of Industrial Relations at the time of construction.
CHS, Inc. has designed and instituted a successful Prevailing Wage Compliance service to respond to Federal
and/or State requirements. This system allows the selection of the various service components to best suit the
particular needs of each project. Service components may include but are not limited to:
❑ Pre -Bid
❑ Pre -Construction Conference
❑ Review of Payroll Documentation
❑ On Site, Interview Service; and
❑ Mail Interviews
Pre -Bid
CHS will provide daily up-to-date project wage determinations for bid purposes. We receive Federal
determinations from an on-line service.
Pre -Construction Conference
Comprehensive Housing Services staff is able to conduct pre -construction conferences, and will provide the
necessary materials for this conference including, but not limited to Federal Labor Standards Provisions,
Contractor's Guide to Davis -Bacon and the Labor Relations Letter for Sole Proprietors and all required
documentation. CHS provides technical assistance by explaining laborstandards requirements and instructing
contractors on the completion of the necessary payroll documentation, including one-time forms,
Pre -Construction Conference / Monitoring Forms Used
❑ Pre -Construction Meeting Minutes
❑ Pre -Construction Attendance Sign -in Sheet
❑ Labor Relations Letter for Sole Proprietors
❑ Site of Work Posters — Notice to All Employees (English and Spanish)
❑ Certification for Applicable Fringe Benefit Payment
❑ Federal Labor Standards Provisions (HUD 4010)
❑ Statement of Compliance (Payroll certification)
❑ Payroll Form #WH-347
❑ Record of Employee Interview
❑ Mail Employee Interview Form
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APPROACH TO PROJECT 1 SCOPE OF WORK (continued)
Payroll Monitoring
CHS will review each contractor's submitted payroll for accuracy of calculated wage rates, benefits, and
overtime hours as compared to the wage determination. CHS will verify that the contractor's apprentices
have been properly certified in an approved federal or state apprenticeship program and are registered
with the State of California's Division of Apprenticeship Standards.
Follow-up on Delinquent Payrolls
CHS will ensure that all regulatory forms are properly executed and will implement preventive measures to
assure that the City will not be held liable for wage restitution.
In addition, CHS will contact the responsible parties to assure that all necessary documentation is received in a
timely manner.
On -Site Interviews
CHS will monitor the project during the course of the contract by providing bilingual on -site interviews, and
questionnaires to determine if the employees are treated fairly according to Davis Bacon -Related Acts (DBRA)
regulations. This is consistent with the Federal and State Prevailing Wage requirements.
Utilizing HUD Form-11 "Record of Employee Interview", laborers are questioned to determine whether they are
paid from another source, threatened, intimidated or coerced into giving up any part of their pay and/or if they
are working in excess of forty hours per week. Copies of interview records are kept in a project file and
recorded.
Employee -stated hours and duties observed during on -site visits are checked against the weekly Certified
Payroll to verify the workers are classified and paid correctly for all hours worked at the project.
Mail Interviews
CHS will also conduct a sampling of employee interviews by mailing questionnaires to employees working on
the project. Mail questionnaires are bilingual and include job classification and wage rate information.
Tracking of all mail questionnaires is performed by CMS. Returned questionnaires are noted on the Monitoring
Sheet and compared with actual payroll earnings.
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•
Non -Compliance
APPROACH TO PROJECT / SCOPE OF WORK (continued)
Any deficiencies in wage compliance will be brought to the immediate attention of the City of Huntington
Beach. CHS conducts investigations in a fair and professional manner. Past investigations have resulted in
numerous employees receiving proper payment for work performed on federally assisted projects. Such
investigations have included:
a Review of preconstruction meeting minutes.
❑ Review of all payroll records including time cards signed by each worker.
❑ Review of the daily work logs maintained by the project's supervisor.
❑ One-on-one private interviews with workers that claim to have been underpaid.
❑ Telephone interviews with workers that claim to have been underpaid.
❑ Preparation of written statements signed by workers indicating the condition of their employment,
the amount of underpayment, and/or other violations.
❑ Preparation of narrative summaries of facts/discrepancies as well as a complete calculation of the
total underpayments.
❑ Coordination with appropriate government agencies (HUD, Department of Industrial Relations) to
conduct hearings, etc.
Compliance Reports
CHS will submit a final report to the City upon completion of each project summarizing any identified
discrepancies and resolutions affecting the project.
In addition, CHS staff will prepare all necessary compliance status reports for the project on a periodic
basis to keep the City informed of the project's compliance status.
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KEY STAFF QUALIFICATIONS
Gayle Bloomingdale, Consultant - Ms. Bloomingdale possesses extensive knowledge and experience in
Redevelopment, Affordable Housing, administration of the Community Development Block Grant (CDBG) and
HOME Programs, and specializes in providing technical assistance to numerous local government agencies.
Ms. Bloomingdale is an accomplished businesswoman of over twenty years, and has acquired a secondary
education credential and a Master's Degree in Urban Planning from the University of Michigan and retains a
current Real Estate Brokers license in the State of California and Arizona specializing in property management.
Heidi Hagan, Compliance Officer - Ms. Hagan has 20 years experience in procurement in addition to
monitoring certified payroll compliance. In this capacity, Ms. Hagan provides up-to-date wage decisions for the
Project and conducts the pre -construction meeting with City staff and general contractors. She receives the
payrolls for the projects and reviews them with job logslemployee time cards for accuracy in time reporting, and
verifies the prevailing wage rate for the specific job classification. Ms. Hagan checks for apprentice registration
and appropriate apprentice/journeyman ratios, confirms that all deductions are authorized and compares the
payroll with the onsite employee interviews, After the payroll review, Ms. Hagan notifies the general contractor
of any additional documentation that is required for project compliance. If discrepancies are noted, an
investigation may be conducted. Ms. Hagan has worked closely with HUD staff on several investigations. Ms.
Hagan is also available to support City staff during HUD payroll file audits.
Lupe Navarro- Program Manager - Ms. Navarro conducts pre -construction meetings with City staff and
general contractors. Ms. Navarro receives submitted contractor payrolls for the projects and reviews them with
job logs/employee time cards for accuracy in time reporting, and verifies the prevailing wage rate for the
specific job classification. In addition, she checks for apprentice registration and appropriate
apprentice/journeyman ratios, confirms that all deductions are authorized and compares the payroll with the
onsite employee interviews. After the payroll review, Ms. Navarro notifies the general contractor and City of
any additional documentation that is required for project compliance. If discrepancies are noted, an
investigation may be conducted. Ms. Navarro is bilingual.
Marcel Porras — On -Site Interviewer- Mr. Porras is experienced in conducting employee interviews with
various worker classifications. He is knowledgeable in construction management. He has earned a Bachelors
of Arts Degree from the University of California at Los Angeles. He monitors the project during the course of
the contract by providing bilingual on -site interviews according to Davis Bacon -Related Acts (DBRA)
regulations by utilizing the HUD Form-11 "Record of Employee Interview". He notifies the Compliance Officer
of all/any discrepancies found when on -site interviews are completed in order to verify submitted payroll. Mr.
Porras is also fluent in Spanish and proficient in Portuguese.
Other staff members are available on an as -needed basis.
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TEAM ORGANIZATION DIAGRAM
ORGANIZATIONAL STRUCTURE
Consultants
Gayle Bloomingdale
President
Davis Bacon Wage Compliance
Heidi Hagan Lupe Navarro
Compliance Officer Program Manager
Bilingual
Support Staff
Pat Piatt Marcel Porras Rochelle Schossow
Construction On -Site Interviewer Administrative Assistant
Manager Bilingual
0 •
KEY PROJECTS / SERVICE REFERENCES
CHS, Inc. staff is currently providing Federal and State Wage Compliance to the City of Huntington Beach
as well as other local government agencies as follows:
❑ City of Fullerton (Davis -Bacon Monitoring)
Development Services Department
Linda Morad
303 W. Commonwealth Avenue
Fullerton, CA 92632-1775
(714) 736-6547
❑ City of long Beach (Davis -Bacon Monitoring)
Housing Services Bureau
Patrick Ure
110 Pine Avenue Suite 1200
Long Beach, CA 90802
(562) 570-6026
❑ City of Santa Monica (Davis -Bacon & State Monitoring)
Housing Division
Mike Strader
1685 Main
Santa Monica, CA 90401
(310) 458-8702
' a City of Thousand Oaks (Davis -Bacon & State Monitoring)
City Manager's Office
Caroline Milton
' 2100 Thousand Oaks Boulevard
Thousand Oaks, CA 91362
(805) 449-2134
' ❑ City of Oxnard (Davis Bacon & State Monitoring)
Norma Owens — Grants Manager
300 West Third Street, Suite 302
Oxnard, CA 93030
(805) 385-7477
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• e
CONCLUSION
CHS looks forward to continue to work with the City of Huntington Beach, Engineering Department to assure
the successful implementation of Davis -Bacon Wage Compliance Monitoring.
CHS strives to ensure that technical assistances is provided by our organization and will expand the City's
capacity to comply with Federal and State rules and regulations.
By contracting with CHS, our Client Agencies have obtained the following benefits:
1. Knowledgeable, experienced staff who understand and are well versed in the needs of Housing and
Community Development Industry.
2. Working with state-of-the-art computerized management systems, developed specifically for Client
Agencies.
3. A consulting staff that is available immediately to meet peak period program demands.
4. Program design with proven operating success.
5. Full service consulting staff that works with projects from application intake to project close out.
6. Accessible service provision and assistance through on -site staff, e-mail, fax, telephone, voice mail, in
addition to regular mail and overnight sources.
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