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HomeMy WebLinkAboutCONRAD BUSINESS SERVICES, INC - 2002-01-22I Brockway, Connie To: Martin, Clay Subject: agreements CBIZ - Conrad and Assoc. Please let me know the expiration date of the contract you have with CBIZ - Is that contract the same as Carol Jacobs contract that I have (Conrad and Associates). Please let me know. If you could provide a copy of what you have it would be helpful to ascertain my files here. Connie Brockway City Clerk 1 r ` Brockway, Connie To: Villella, Dan Subject: conrad business - CBIZ Hi Dan, Is Conrad Business - Carol Jacobs the same as the CBIZ Company fee study coming through right now. Let me know when you can. Thanks, Connie Brockway i CITY OF HUNTINGTON BEACH CITYWIDE USER FEE STUDY AS OF JUNE 2002 FINAL DRAFT REPORT August 2002 Prepared By: Conrad Business Services, Inc. 1100 N. Main Street, Suite C Irvine, California 92614 Contact Person: Carol Jacobs Director of Financial Solutions (949) 474-2020 extension 221 cjacobs@cbiz.com z • • Section CITY OF HUNTINGTON BEACH CITYWIDE USER FEE STUDY Table of Contents Executive Summary Exhibit A - Department Overhead Rates Exhibit B — Building and Safety Fee Summary Exhibit C — City Clerk Fee Summary Exhibit D — City Treasurer Fee Summary Exhibit E — Community Services Fee Summary Exhibit F — Economic Development Fee Summary Exhibit G — Fire Fee Summary Exhibit H — Library Fee Summary Exhibit I — Planning Fee Summary Exhibit J — Police Fee Summary Exhibit K- Public Works Fee Summary Exhibit L — HBTV 3 Fee Summary Page 1 6 7 10 11 12 21 22 27 34 37 39 41 •CITY OF HUNTINGTON BEACH* Citywide User Fee Study June 2002 EXECUTIVE SUMMARY Conrad Business Services, Inc. was engaged by the City of Huntington Beach to perform a comprehensive Citywide user fee study. This document represents the results of the study. Included in this document is the methodology used to support the cost of each fee including all salaries, benefits, and overhead costs. BACKGROUND The City of Huntington Beach is a full -service City providing police, fire, community services, planning and development, building and administrative functions to the residents of Huntington Beach. The City of Huntington Beach charges a number of fees to the community for services rendered to specific individuals using the service. The City's last user fee study was performed in 1991 with an update performed in 1996. Since that time, City departments have been responsible for maintaining fees and updating the fees as necessary. This has resulted in some fees that are updated annually while others may not have been updated in a number of years. OBJECTIVE, SCOPE AND METHODOLOGY Obiective The objective of this project was to prepare a comprehensive Citywide fee plan that will recover all costs associated with providing specific services. Scope The scope of services provided for this project included: • A review of all current fees; • A survey of each service to determine process and time involved in providing the service; • Focused interviews with affected department staff to ensure our understanding of the service provided; • A calculation of the full cost of each service, including overhead; and • Preparation of a report. Conrad Business Services, Inc. •CITY OF HUNTINGTON BEACH• Citywide User Fee Study (Continued) June 2002 Methodology In order to perform the user fee study, Conrad Business Services, Inc.. held a kick-off meeting with the City's project liaisons to discuss the methodology, timing and extent of the service to be provided. In order to complete the study, we distributed a survey for each fee to the department primarily responsible for delivering the service. The questionnaire requested the name of the service, description of the service, current fee charged, primary department responsible for delivering the service, and amount of time, by employee classification, required to perform the service. As there was no complete City listing of fees for service, we reviewed all City resolutions and ordinances relating to fees. This list was then used to create a complete listing of fees. In addition, we worked with each city department to identify current fee schedules to ensure that the list was complete. Once the surveys were completed, follow-up meetings were held with each department liaison. These meetings provided us with an opportunity to discuss with the department any issues regarding the services provided, employees involved in the process, and explore whether there were fees that could be eliminated as services were no longer provided, or whether a new fee should be created for a specific service. As part of a separate project for the City of Huntington Beach, we prepared a full cost allocation plan to capture the cost of city support departments and divisions. Using the full cost plan, we calculated a citywide indirect cost rate and applied that rate to each user fee. Additionally, we calculated an indirect cost rate for each department based on operating costs of the department, as seen in Exhibit A. Each department rate varies based on the ratio of maintenance and operations and administration costs to salary costs. This indirect rate was also applied to the cost of service for each fee. Government Code Section 66016 states, "...no local agency shall levy a new fee or service charge or increase an existing fee or service charge to an amount which exceeds the estimated amount required to provide the service for which the fee or service charge is levied. If, however, the fees or service charges create revenues in excess of actual cost, those revenues shall be used to reduce the fee or service creating the excess." As our methodology to determine cost of service is based on the time involved to process the service, we utilized salary and benefit information to determine individual salary and benefit costs by employee classification. These costs include salary at top step, insurances and special pays as deemed appropriate. This provided a salary and benefit rate to use to determine the cost for each service. The fee for each service is included as Exhibits B through L. The fees have been summarized by department and document the following: Conrad Business Services, Inc. 2 OCITY OF HUNTINGTON BEACH Citywide User Fee Study (Continued) June 2002 • Fee description; • Average number of units performed (if no information was available, the count was left blank); • Average number of rentals, hours of rental or number of participants, as applicable; • Current fee; • Estimated current revenue; • Fully burdened cost; • Department Proposed Fees; • Net Change in Revenue; • Comments. RESULTS This section highlights some of the more significant changes by Department. The following schedule identifies the net change in revenue by department at the proposed fee cost. Department Building & Safety City Clerk City Treasurer Community Services Economic Development Fire Library Planning Police Public Works HBTV 3 Totals Buildinz and Safety Department Estimated Current Net Change in Revenue Revenue $3,166,380 $ 107,000 58,870 33,158 460,480 289,777 1,204,244 0 18,709 118,621 2,741,974 (179,342) 383,257 46,858 651,655 77,923 2,964,667 1,298,953 919,862 415,371 60,000 0 • 1 1': 1: • The Building and Safety Department fees were calculated based on service areas. Total revenue and total expenditures were compared for fiscal year ended September 30, 2001. Based on the calculation of whether the service area was under collecting or over collecting fees, the fee schedule was adjust to Conrad Business Services, Inc. 3 •CITY OF HUNTINGTON BEACH* Citywide User Fee Study (Continued) June 2002 reflect 100% fully burdened cost recovery. It is estimated that the proposed fees will generate an additional $107,000 in revenue. City Clerk • Certification of Document — There is currently no fee for this service, but costs $11, per unit, to process. • Passport Program — The Federal government controls these fees. We have included them to show the cost to provide the service. City Treasurer There are no significant changes in fees proposed by the City Treasurer. The fees as proposed reflect the increased costs to provide services. Community Services Department The Community Services Department is proposing to keep the current fees in place. Economic Development The Economic Development Department is proposing six new fees, as follows: • Monitoring — This proposed fee is for affordable housing project compliance monitoring. The fee is to cover the cost of ensuring that a development is in compliance. • Down Payment Assistance Loan Documents — This proposed fee is for the preparation of down payment assistance loan documents. • Loan Payoff Demands — This proposed fee is for the preparation of loan payoff demands for home ownership programs and rehabilitation loan programs. • Subordination Agreements-- This proposed fee is for the preparation of subordination agreements for home ownership programs and rehabilitation loan programs • Reoonveyance Fee — This proposed fee is for preparation of reconveyance documentation for home ownership and rehabilitation loan programs. • Sales Price Determination — This proposed fee is for the preparation of a maximum sales price for a home that was purchased under federal guidelines. Conrad Business Services, Inc. 4 •CITY OF HUNTINGTON BEACH* Citywide User Fee Study (Continued) June 2002 Fire Department The Fire Department is proposing four new fees. The Fire Med program fees are not included in this fee study and will be brought forward to City Council at a future date. The major decreases to fees are based on the change of methodology from the City's last fee study to the current fee study. Library There are no significant changes in fees proposed by the Library. As we gathered information regarding the number of uses or total rental hours we noted that approximately 3,000 rental hours were provided at no charge to other city departments or community groups. At the average resident/non-profit rate of $40 per hour this is a loss of $120,000 in revenue. Planning Department There are no significant changes in fees proposed by the Planning Department. Police Department There are no new proposed fees in the Police Department. Increased revenues reflect actual costs to provide services. Public Works Department There are no significant changes in fees proposed by the Public Works Department. HBTV3 There are no significant changes in fees proposed by the HBTV 3. Conrad Business Services, Inc. 5 Exhibit A CITY OF HUNTINGTON BEACH CALCULATION OF DEPARTMENT OVERHEAD RATES Direct Indirect Total Overhead Department Expenditures Expenditures Expenditures Rate City Administration 1,414,433 375,545 1,789,978 20.98% Administrative Services 10,526,547 7,126,301 17,652,848 40.37% Treasurer 851,425 269,867 1,121,293 24.07% City Attorney 1,932,927 1,198,873 3,131,800 38.28% Building & Safety 1,645,989 253,451 1,899,439 13.34% Planning 1,455,385 745,997 2,201,381 33.89% Community Services 7,370,671 3,007,600 10,378,272 28.98% Fire 17,864,527 8,023,435 25,887,962 30.99% Economic Development 1,377,813 2,695,058 4,072,872 66.17% Public Works 12,537,096 8,334,072 20,871,168 39.93% City Clerk 210,770 348,016 558,786 62.28% City Council 113,738 117,604 231,342 50.84% Police 32,902,796 6,708,196 39,610,992 16.94% Fire 17,864,527 8,023,435 25,887,962 30.99% Library 2,676,044 1,641,061 4,317,104 38.01% 31 L W v X -o to �p 'e o L C C_ 0 0 R n 3 n t}f Z m Z i N N N N N N y N� N.. O ��a6�•� � �� � • $8 1aCs a � �� �•w ap �A7 ii A R. s q� �¢o A rr. ii @ o $ a. 8• $ o o « M N 33 AA a• o +, � _, 0 �p N N U� NW py. pN O Itpp N - - M- - - - - - - - _ pyN 3A N '`AQ� J NyyO N pA U ypV�� �O yWJ� PD as, L A L LO 00 N W n O J O J AD O H � O J N C R 66 JJ E E �•� � � Q y R R R� tir'C�w'wo � fras N g�sas. v ci d ���•��fi �N� � �•a R R R � ww�ti$�Q G 54 T $o$ o$ o u oo�u000 0000gg o�L oo =iv L AAAAa AAA N Q 8 a g9 E 9 ; � � � � � a �• J� � � � � � � � S ° � U 3 � a �q $� � � 6 U � � n p � � � ,� Y3 m � Ci S° 9 8 LrIF a on& 9 s O �• Is a O� N• ~ O O .°. � N A A OD J J y�u� L J i 4 00 N N yJ� yJ� p yJ� u F F N �' �• N H R N U A N �j yyRA�� P N 3 R R N N 8 8 888 g N b 4Loo o xo 00 000a000 W ss s o n g gss g I 1. 0 . 0 q q q q q q q 17 q q q o 0 o v o g o 0 o a N o 0 0 0 0 .fi pp p e 0 a 8 r_ $ s pNg a 88 8 rys pO� ry bx�y F uy }aax Y !t O O pp uya h i Y $ 48 °u. 6 e a ° bbb 6 W p Y r m m L W G N 9 E CITY OF HUNTINGTON BEACH City Clerk Fee Summary June 2002 EXHIBIT C - Average Estimated Fully Department Net Change in Fee Description No. of Units Current Fee burdened Comments Current Revenue Proposed Fees Revenue Performed cost Appeals: Appeal to City Council Single Family Residence Other Copies: 1 st 5 pages Each additional page beyond 5 Shelf Copies of Code Miscellaneous (includes micro film) Video Tapes Audio Tapes Precinct maps Police Address Map Books Other: Agenda Subscription Minutes Subscription Hunting Beach Beach Municipal Code Hunting Beach Beach Zoning Code City Street Maps Historical Data Booklet Certification of Document Passport Program (application fee) City Code Mailing Service Fair Political Practices (FPPC) TOTALS 0 2 $500 $ 2 $1,490 5,000 No charge 6,267 $0.10/page 3,418 $0.10/page 69 $35 plus $3.25 postage 5 $25 + $1.75 postage 10 $5 1 $90 20 $17/year 20 $17/year 55 $70/year + $5 to mail (prorated subscriptions for zoning and municipal code) 55 $70/year+ $5 to mail (prorated subscriptions for zoning and municipal code) I $1 each 20 $4 100 No charge 2,686 $30 revenue -as established by Federal government 55 $45/subscription 150 $0.10/page 1,000 23 23 (954) 2,980 23 23 (2,934) - 23 0.10 500 per copy 627 23 0.10 - per copy 342 5 0.10 - per copy 2,415 23 23 (828) plus 3.25 postage 125 23 23 (10) plus 1.75 postage 50 5 5 - 90 5 5 (85) 340 63 63 920 340 57 57 .800 3,850 27 27 (2,365) plus 5.00 postage 3,850 27 27 (2,365) 1 5 5 4 80 5 5 20 - 11 11 1,100 40,290 5.07 30 40,290 2,475 28 28 (935) per subscription 15 10 0.10 - per page $ 58,870 $ 33,158 is • CITY OF HUNTINGTON BEACH City Treasurer Fee Summary June 2002 EXHIBIT D Average Estimated Current Fully Department Net Change Fee Description No. of Units Current Fee Revenue burdened Proposed in Revenue Comments Performed cost Fees h Business License Address Change 500 $3.75 $ 1,875 9 9 $ 2,625 Duplicate Business License 40 $1.50 60 9 9 300 Business Tax Renewal Processing 14,000 $12/Annually 168,000 18 18 84,000 Business License Application Fee Returned Check Processing* 3,000 $25/Annually 740 $25/check, $35 subsequent checks 75,000 18,500 40 9 40 $25/$35 45,000 • - Certified Copy of Public Record 30 $1 /Per document 30 9 9 240 Utility Customer Set -Up 500 Per Account varies 19 19 varies Utility Billing - late fee 39,403 $5 197,015 9 9 157,612 Utility Billing - Delinquent Status Fee 6,355 $5 31,775 9 25,420 Current title is Tag Fee Delinquent Shut-off Fee** 1,440 $50 72,000 19 19 (44,640) TOTALS $ 460,480 $ 289,777 *The service charge of $25.00 and $35.00 is set by the State of California's Bad Check Law - regardless of cost to the City ** There is an additional $53 charge from the public works department for the delinqunet shut-off fee - see public works fee schedule • CITY OF HUNTINGTON BEACH Community Services Department Fee Summary June 2002 EXHIBIT E Average No. Estimated Fully Net Change FEE DESCRIPTION of Units Current Fee Current Department Proposed Fees Comments Performed Revenue burdened cost In Revenue Building/Room/Rentals: Edison or Murdy Community Centers: Hall A -Groups 1 & II Hall A -Groups I & 11-with Alcohol Hall A -Group III Hall A -Group III -with Alcohol Hall A -Group IV Hall A -Group IV -with Alcohol Hall A -Group V Hall A -Group V-with Alcohol Hall B-Groups I & II Hall B-Groups I & II -with Alcohol Hall B-Group III Hall B-Group III -with Alcohol Hall B-Group IV Hall B-Group IV -with Alcohol Hall B-Group V Hall B-Group V-with Alcohol Hall C & D-Groups I & II Hall C & D-Groups I & II -with Alcohol Hall C & D-Group III Hall C & D-Group III -with Alcohol Hall C & D-Group IV Hall C & D-Group IV -with Alcohol Hall C & D-Group V Hall C & D-Group V-with Alcohol Hall A & B-Groups I & 11 Hall A &B-Groups I & II -with Alcohol Hall A &B-Group III Hall A &B-Group III -with Alcohol Hall A &B-Group IV Hall A & B-Group IV -with Alcohol Hall A &B-Group V Hall A & B-Group V-with Alcohol Hall A,B,C,D-Groups I & Il Hall A,B,C,D-Groups I & 11-with Alcohol HEZA,B,C,D-Group III Hall A,B,C,D-Group III -with Alcohol Hall A,B,C,D-Group IV 6 No charge $ 64 No charge - - No charge - 64 No charge - 10 $30/hour 960 64 $30/hour - 1 $40/hour 220 64 $40/hour - 42 $401hour 9,060 64 $40/hour - 10 $50/hour 2,450 64 $50/hour - 5 $50/hour 1,050 64 $50/hour - 7 $60/hour 3,990 64 $60/hour - - No charge - 64 No charge - - No charge - 64 No charge - 16 $20/hour 490 64 $20/hour - - $30/hour - 64 $30/hour - 8 $25/hour 588 64 $25/hour - - $40/hour 360 64 $40/hour - 2 $35/hour 630 64 $35/hour - - $50/hour - 64 $50/hour - 2 No charge - 64 No charge - - No charge - 64 No charge - 13 $20/hour 420 64 $20/hour - - $30/hour - 64 $30/hour - 6 $25/hour 363 64 $25/hour - - $40/hour - 64 $40/hour - 3 $35/hour 210 64 $35/hour - - $50/hour - 64 $50/hour - - No charge - 64 No charge - - No charge - 64 No charge - 2 $45/hour 720 64 $45/hour - - $65/hour - 64 $65/hour - 5 $60/hour 1,770 64 $60/hour - 16 $75/hour 13,254 64 $75/hour - 2 $80/hour 2,080 64 $80/hour - 5 $95/hour 2,565 64 $95/hour - - No charge - 64 No charge - - No charge - 64 No charge - 1 $60/hour 480 64 $60/hour - - $70/hour - 64 $70/hour - 4 $80/hour 1,080 64 $80/hour • • CITY OF HUNTINGTON BEACH Community Services Department Fee Summary June 2002 EXHIBIT E Average No. Estimated Fully Net Change FEE DESCRIPTION of Units Current Fee Current Department Proposed Fees Comments Performed Revenue burdened cost In Revenue Hall A,B,C,D-Group IV -with Alcohol - $105/hour 64 $105/hour - Hall A,B,C,D-Group V - $100/hour 64 $100/hour - Hall A,B,C,D-Group V-with Alcohol - $135/hour - 64 $135/hour _ Game Room -Groups I & II - No charge - 64 No charge Game Room -Group 111 13 $20/hour 917 64 $20/hour Game Room -Group IV - $25/hour - 64 $25/hour - Game Room -Group V - $35/hour - 64 $35/hour All Halls and Game Room -Groups I & 11 - No charge - 64 No charge All Halls and Game Room -Groups I & 11-with Alcohol - No charge - 64 No charge All Halls and Game Room -Group III - $601hour - 64 $60/hour All Halls and Game Room -Group III -with Alcohol - $100/hour - 64 $100/hour - All Halls and Game Room -Group IV 12 $80/hour 7,680 64 $801hour - All Halls and Game Room -Group IV -with Alcohol - $125/hour - 64 $125/hour - AII Halls and Game Room -Group V 1 $140/hour 2,520 64 $140/hour - All Halls and Game Room -Group V-with Alcohol $175/hour - 64 $175/hour - Kitchen -Groups I & II No charge - 64 No charge - Kitchen -Group III 1 $5/hour (flat fee) 40 64 $5/hour (flat fee) - Kitchen -Group IV 37 $5/hour (flat fee) 1,506 64 $5/hour (flat fee) - Kitchen -Group V 12 $5/hour (flat fee) 505 64 $5/hour (flat fee) - Staff - $10/hour 3,350 64 $10/hour - City Gym and Pool: - Gym and Lockers -Groups I & 11 (1 -40) 27 No charge - 64 No charge Gym and Lockers -Groups I & II (41-80) 275 No charge 64 No charge - Gym and Lockers -Group III (1-40) - $30/hour - 64 $30/hour - Gym and Lockers -Group III (41-80) 13 $90/hour 4,680 64 $90/hour - Gym and Lockers -Group IV (1-40) - $40/hour - 64 $40/hour - Gym and Lockers -Group IV (41-80) - $115/hour - 64 $115/hour - Gym and Lockers -Group V (1-40) - $60/hour - 64 $60/hour - Gym and Lockers -Group V (41-80) 20 $165/hour 13,200 64 $165/hour - Room A -Groups I & 11 10 No charge - 64 No charge - Room A -Groups III - $20/hour - 64 $20/hour - Room A -Groups IV - $25/hour - 64 $25/hour - Room A -Groups V - $35/hour - 64 $35/hour - Room B-Groups I & II - No charge - 64 No charge - Room B-Group 111 19 $25/hour 1,900 64 $25/hour - Rggm B-Group IV - $30/hour - 64 $30/hour - Room B-Group V - $40/hour - 64 $401hour - Game Room -Groups I & 11 - No charge - 64 No charge - R- • • CITY OF HUNTINGTON BEACH Community Services Department Fee Summary June 2002 EXHIBIT E Average No. Estimated Fully Net Change FEE DESCRIPTION of Units Current Fee Current Department Proposed Fees Comments Performed Revenue burdened cost In Revenue Game Room -Group Ill 3 $20/hour 240 64 $20/hour Game Room -Group IV - $25/hour - 64 $25/hour - Game Room -Group V - $35/hour - 64 $35/hour - Conference Room -Groups I & II - No charge - 64 No charge Conference Room -Group III - $10/hour - 64 $10/hour - Conference Room -Group IV - S15/hour - 64 $15/hour - Conference Room -Group V - $20/hour - 64 $20/hour Gym and 1 Room -Groups I & II - No charge - 64 No charge - Gym and 1 Room -Group 111 36 S45/hour 6,480 64 S45/hour - Gym and 1 Room -Group IV 4 $60/hour 960 64 S60/hour - Gym and 1 Room -Group V - $90/hour - 64 $90/hour Pool and I Room -Groups I & 11 (1 -40) - No charge (1-40) 64 No charge (1-40) Pool and 1 Room -Group III (1-40) - $45/hour (140) - 64 $45/hour (140) - Pool and 1 Room -Group IV (1-40) 4 $60/hour (1 -40) 960 64 $60/hour (1 -40) - Pool and 1 Room -Group V (1-40) 36 $90/hour (1 -40) 12,960 64 $90/hour(140) - Pool and I Room -Groups I & II (41-80) - No charge (41-80) - 64 No charge (41-80) - Pool and 1 Room -Group III (41-80) - $60/hour (41-80) - 64 $60/hour (41-80) - Pool and I Room -Group IV (41-80) - $75/hour(41-80) - 64 $75/hour(41-80) - Pool and I Room -Group V (41-80) - $105/hour(41-80) - 64 $105/hour(41-80) - Gym, Pool, Game Room: Rooms A and B and Lockers -Groups I & II (140) - No charge (140) 64 No charge (140) - Rooms A and B and Lockers -Group III (140) - $75/hour (1-40) - 64 $75/hour (1-40) - Roorns A and B and Lockers -Group IV (140) - $100/hour (140) - 64 $100/hour (1-40) - Rooms A and B and Lockers -Group V (1-40) - $150/hour (140) - 64 $150/hour (140) - Rooms A and B and Lockers -Groups I & II (41-80) - No charge (41-80) - 64 No charge (41-80) - Rooms A and B and Lockers -Group III (41-80) 5 $90/hour (41-80) 1,800 64 $90/hour (41-80) - Rooms A and B and Lockers -Group IV (41-80) 16 $115/hour (41-80) 7,360 64 $115/hour (41-80) - Rooms A and B and Lockers -Group V (41-80) 2 $165/hour (41-80) 1,320 64 $165/hour (41-80) - Kitchen -Groups I & Il - No charge - 64 No charge Kitchen -Group III - $5 (flat fee) 64 $5 (flat fee) - Newland Barn: Groups I & II 59 No charge - 96 No charge Groups III 21 $30/hour 2,520 96 $30/hour Groups IV 3 S40/hour 960 96 $40/hour - Grpups V - $50/hour - 96 $50/hour - Groups i & II -with Alcohol 1 No charge - 96 No charge - Group III -with Alcohol - $40/hour 96 S40/hour - f, is • CITY OF HUNTINGTON BEACH Community Services Department Fee Summary June 2002 EXHIBIT E _ Average No. Estimated Fully Net Change FEE DESCRIPTION of Units Current Fee Current Department Proposed Fees Comments burdened cost In Revenue Performed Revenue Group IV -with Alcohol Group V -with Alcohol Senior Center. Main Hall (A&B)-Groups I & Il Main Hall (A&B)-Groups III Hall A -Groups I & II Hall A -Group III Hall B-Groups I & II Hall B-Group III Hall C-Groups I & II Hall C-Group III Hall D-Groups I & II Hall D-Group III Hall E-Groups I & II Hall E-Group III Lake Park Clubhouse: Groups I & 11 Group III Group IV Group V Groups I & II - with Alcohol Group 111 - with Alcohol Group IV - with Alcohol Group V- with Alcohol Harbor View Clubhouse: Groups I & 11 Group III Group IV Group V Groups I & II - with Alcohol Group III - with Alcohol Group IV - with Alcohol Group V- with Alcohol Adult Sports Programs: S10-Pitch Softball 2 $55/hour 440 96 $55/hour - - $65/hour - 96 $65/hour - 16 No charge - 44 No charge 7 $401hour 1,120 44 $401hour - 5 No charge - 44 No charge I $251hour 100 44 $25/hour 12 No charge - 44 No charge 2 $201hour 160 44 $20/hour 6 No charge - 44 No charge - 2 $15/hour 120 44 SI51hour - 8 No charge - 44 No charge - 10 $18/hour 720 44 $18/hour - 4 No charge - 44 No charge - 1 $18/hour 72 44 $18/hour - 1 No charge - 75 No charge - 17 $20/hour 1,360 75 $201hour - 4 $25/hour 400 75 $25/hour - - $35/hour - 75 $35/hour - - No charge - 75 No charge - 2 $30/hour 240 75 $30/hour $40/hour - 75 $40/hour - $50/hour - 75 $50/hour 6 No charge - 75 No charge - 22 $20/hour 1,760 75 $20/hour - 2 $25/hour 200 75 $25/hour - $35/hour - 75 $35/hour - - No charge - 75 No charge 4 $30/hour 480 75 $30/hour - - $40/hour - 75 $40/hour - - $50/hour - 75 $50/hour - 690 $375/team ($25 late fee) 258,750 142 $375/team ($25 late fee) - is • CITY OF HUNTINGTON BEACH Community Services Department Fee Summary June 2002 EXHIBIT E Average No. Estimated FEE DESCRIPTION of Units Current Fee Current Fully Department Proposed Fees Net Change Comments Performed Revenue burdened cost In Revenue Employee Softball - $200/team - 100 $200/team City-wide Softball Tournament 40 $85/team 3,400 141 $85/team Senior Softball 60 $185/team 11,100 141 $185/team Senior Softball Tournament 200 $200/team 40,000 141 $200/team 5 Person Basketball 40 $365/team 14,600 123 $365/team 3 Person Basketball 60 $80/team 4,800 123 $80/team Youth Sports Programs: Basketball 415 $35/participant 14,525 45 $35/participant Football 605 $35/participant 21,175 45 $35/participant Baseball 110 $35/participant 3,850 45 $35/participant Volleyball 224 $35/participant 7,840 45 $35/participant Summer Basketball 190 $30/participant 5,700 45 $30/participant Cross Country 810 $30/participant 24,300 45 $30/participant City Track Meet 1,304 $5/participant 6,520 45 $5/participant 400 $1/spectator n/a $1/spectator Courts: Edison/Murdy tennis court reservations 400 $2/hour 800 26 $2/hour Edison racquetball court reservations 300 $2/hour 600 22 $2/hour Soccer/Football Practice Lights; Lamb School 31 $10/hour 620 19 $10/hour Talbert School 17 $10/hour 340 19 $10/hour Haven View School 6 $10/hour 120 19 $10/hour College View School 8 $10/hour 160 19 $10/hour Perry School 2 $10/hour 40 19 $10/hour Kettler School 27 $10/hour 540 19 $10/hour Park View School - $10/hour - 19 $10/hour Gisler School - $12/hour - 19 $12/hour Dwyer School - $12/hour - 19 $12/hour Softball Fields(Edison, Murdy, Worthy): $150 deposit for bases n/a $150 deposit for bases Adult: Field Without Lights 4 $8/hour 64 25 $8/hour Field With Lights 12 $20/hour 480 25 $20/hour Additional staff charge when center is closed 2 $15/hour 60 25 $15/hour N*rofit Youth Organizations: Field Without Lights - $5/hour - 25 $5/hour Field With Lights 36 $12/hour 864 25 $12/hour • • CITY OF HUNTINGTON BEACH Community Services Department Fee Summary June 2002 EXHIBIT E Average No. Estimated Fully Net Change FEE DESCRIPTION of Units Current Fee Current burdened cost Department Proposed Fees In Revenue Comments Performed Revenue Additional staff charge when center is closed - $15/hour 25 $15/hour Local Organized Senior Citizens (55+): Field Without Lights 12 $5/hour 120 25 $5/hour - Field With Lights 1 $12/hour 24 25 $12/hour - Additional staff charge when center is closed - $15/hour - 25 $15/hour - Greer Park: - Adutt: - Field Without Lights 10 $8/hour 160 21 $8/hour - Field With Lights 12 $20/hour 480 21 $20/hour - Nonprofit Youth Organizations: - Field Without Lights - $5/hour - 21 $5/hour Field With Lights - $12/hour - 21 $12/hour - Local Organized Senior Citizens (55+): - Field Without Lights 14 $5/hour 140 21 $5/hour - Field With Lights 6 $12/hour 144 21 $12/hour - Adventure Playground Program: - Residents 10,500 $1 /person 10,500 3 $1 /person Nonresidents 7,000 $2/person 14,000 3 $2/person - Groups 700 $2/person 1,400 3 $2/person - Adults/Chaperones 3,500 Free - 3 Free - Day Camp 270 $I10/145/participant 29,700 26$110/145/participant - Aquatics: Lessons: Tiny Tots 140 $35/participant 4,900 59 $35/participant Parent and Me 140 $35/participant 4,900 59 $35/participant Advanced Tiny Tot 60 $35/participant 2,100 59 $35/participant Level I thru VII 60 $35/participant 2,100 59 $35/participant Basic Lifeguarding 40 $55/participant 2,200 59 $55/participant Adult 40 $35/participant 1,400 59 $35/participant Exceptional Child Swim 120 $9/participant 1,080 61 $9/participant - Recreational Swim 600 $1/participant 600 61 $1/participant EA'i;grgencyWater Safety 40 $40/participant 1,600 61 $40/participant Instructor Aid Water Safety 40 $40/participant 1,600 61 $40/participant - is C CITY OF HUNTINGTON BEACH Community Services Department Fee Summary June 2002 EXHfBfT E Average No. Estimated Fully Net Change FEE DESCRIPTION of Units Current Fee Current Department Proposed Fees Comments burdened cost In Revenue Performed Revenue Instructional Classes: - General 25 $4 administrative fee 100 37 $4 administrative fee - Huntington Central Park; - Picnic Shelter Reservation (all uses) 221 $200/day 44,200 40 $200/day Youth Group Camping 1,812 $2/person, per night 3,624 40 $2/person, per night Rental of Amphitheater or Bandstand 36 $100/day 3,600 40 $100/day - Lake Park BBQ Facility Rental 288 $10/hour (minimum 4 hrs) 2,880 40 $10/hour (minimum 4 hrs) - $50 cleaning deposit $50 cleaning deposit - Special Activities: Pier Swim 140 $10/18/participant 1,400 25 $10/I8/participant - Annual Golf Tournament 100 $80/95/participant 8,000 25 $80/95/participant Excursions 100 $85/participant 8,500 36 $85/participant Santa Visits 228 $20/15 minutes 4,560 42 $20/15 minutes - Candy Cane Capers 100 $15/participant 1,500 55 $15/participant - Surf Contest 175 $25/participant 4,375 55 $25/participant Distance Runners Derby 1,000 $10/30/participant 10,000 56 $10/30/participant - Junior Lifeguard Program 1,000 $380/participant 380,000 51 $380/participant Special Events Permits: - Application submittal 70 $75 5,250 49 $75 - Permit Issuance Fees: - Commercial Event 22 $75/day or 10% of gross revenues 1,650 49 $75/day or 10% of gross revenues - Noncommercial event 55 $75/day 4,125 49 $75/day - Nonprofit Organizations Exempt 11 No charge - 49 No charge - Special Event Pennits/Pier Plaza Use: - Application Submittal 35 $75 2,625 11 $75 - City Sponsored Events 5 Free - 87 Free Nonprofit organizations 501 m 3 or 5010 6 20 $500/day 10,000 175 $500/day - Commercial Organizations: 15 $1,000/day 15,000 310 $1,000/day - Additional Fees: - Alcohol Use 2 $500/day 1,000 13 $500/day - 61caning Deposit - $500/day (max. 3 days) - $500/day (max. 3 days) - With On -Site Alcohol Title Sponsorship and TV 5 $4,500 22,500 13 $4,500 - With Television Alcohol Advertising Without On- - is • CITY OF HUNTINGTON BEACH Community Services Department Fee Summary June 2002 EXHIBIT E Average No. Estimated Fully I Net Change FEE DESCRIPTION of Units Current Fee Current Department Proposed Fees Comments burdened cost In Revenue Performed Revenue Site Alcohol Sponsorship 2 $1,000 2,000 13 $1,000 With On -Site Alcohol Sponsors Without TV - $1,000 - 13 $1,000 - Film, Video, Still Photography Perrnits: - Application Submittal (nonrefudable) 48 $50 2,400 71 $50 - Permit Issuance Fees: - Motion - Professional, Commercial Film, Video Production - Including "Entertainment" News and 5010 6 11 $500/day, per location 5,500 71 $500/day, per location - HB Film/Production Companies 1 $400/day, per location 400 71 $400/day, per location 5010 3 with Federal ID Verification 6 $200/day, per location 1,200 71 $200/day, per location - Student Course Work with Instructor Verification 4 No charge - 71 No charge Government Agencies/Educational Films 1 Pemvt required/no fee - 71 Permit required/no fee - Same -day 'Breaking" News 8 Permit not required/no fee - 71 Permit not required/no fee - Production on private Property Impacting City- - owned Streets, Neighborhoods; Rights -of -way 2 Permit required/applicable fees - 71 Permit required/applicable fees - Still: - Professional, Commercial Still Photography - Including "Entertainment" News, 501 (D 6 and - Model Recruitment 4 $300/day, per location 1,200 71 $300/day, per location - HB Film/Productions Companies - $200/day, per location - 71 $200/day, per location 5010 3 With Federal ID Verification - $100/day, per location - 71 $100/day, per location - Student Course Work with Instruction Verification - application fee - 71 application fee - Same Day "Breaking" News - Permit not required - 71 Permit not required - Production on Private Property Impacting City- - Permit required/applicable fees - 71 Permit required/applicable fees - Owned Streets, Neighborhoods; Rights -of -way - Additional Fees: - Requested 'Rush" permit-24 Hour Turn -around 4 $100 400 71 $100 - Prep/Strike Days-50% Discount on Production Day Fee, - 71 - Per Day, Per Location. Film Liaison Assistance -Three Hours - 71 - Included in Fee for MOTION, one for STILL. - 71 - Additional Service $35/hour $35/hour - Oak View Community Center. - Youth Basketball League 60 $5/Participant 300 137 $5/Participant Excursions 100 Participant fee $30 3,000 89 Participant fee $30 - Facility Rental Processing 355 $10 as of July 1998 3,550 50 $10 as of July 1998 - • E CITY OF HUNTINGTON BEACH Community Services Department Fee Summary June 2002 EXHIBIT E Average No. Estimated FEE DESCRIPTION of Units Current Fee Current Fully Department Proposed Fees Net Change Comments burdened cost In Revenue Performed Revenue i Art Center Class Fees 560 $4 Administrative fee 2,240 38 $4 Administrative fee - City Stage 50 $500/day 25,000 162 $500/day - Totals $ 1,204,244 $ - • N O CITY OF HUNTINGTON BEACH Economic Development Fee Summary June 2002 EXHIBIT F Average No. of Units Estimated Current Department Proposed Fee Description Current Fee Fully burdened cost Net Change in Revenue Comments Performed Revenue Fees Monitoring 30 New 238 $ - Down Payment Assistance 4 New 794 - Loan Payoff Demands 30 New 203 - Subordination Agreement 90 New 441 - Reconveyance Fee 65 New 441 - Sales Price Determination 90 New 119 - Rehabilitation Loan Program Application Fee: Multi Family Residence 20 500 1,192 10,000 Single Family Residence 20 200 810 8,709 Totals $ 18,709 238 7,140 794 3,176 203 6,090 441 39,690 441 28,665 106 9,540 1,192 13,840 724 10,480 $ 118,621 CITY OF HUNTINGTON BEACH EXHIBIT G Fire Department Fee Summary June 2002 Average No. Estimated Fully Net Change In Fee Description of Units Current Fee Current burdened Department Proposed Fees Comments Performed Revenue cost Revenue Permits and Inspections: Annual Fire Company Inspection: Inspections I & 2 Annual Fire Inspection - 3rd follow up Fire Code Permit: Fire Code Permit Renewal Additional Fire Code Permit Fire Code Enforcement Inspection: Violation Inspection 2nd Violation Inspection State -Mandated Inspection: Non Res 7-100 Non Res 100+ High Rise; Plus per Floor Annual Fire Inspection - Large Family Day Care (7 or more): Licensed for 7-25 Licensed for 26-50 Licensed for 51 or more Annual Fire Inspection - Care Facility for Elderly (7 or more): Licensed for 7-25 beds Licensed for 26-50 beds Licensed for 51 or more beds Annual Fire Inspection - Private Schools Fire Clearance - Pre Inspection: Licensed for 0-25 Licensed for 26 or more Underground Tank Install Inspection & Permit Underground Tank Removal Inspection Storage Tank Permit Inspection -Above Ground Oil Well Permit Activation Oil Well Inspection Oil Well Reinspection Oil Well Subsequent Reinspection Oil Well Vent Inspection Abandoned Oil Well Inspection/Review Annual Tank Farm Inspection: First Tank N Each additional tank N Gas Collection System Inspection: Residential Commercial 5,270 36.00 $ - 103 36 - Approved 8/5/02 930 190.00 176,700 103 103 (80,910) 850 191.10 162,435 103 103 (74,885) 950 191.10 181,545 103 103 (83,695) 70 40.00 2,800 75 75 2,450 4 150.00 600 103 103 (188) 1 200.00 200 103 103 (97) 6 589.82 3,539 273 273 (1,901) 2 884.88 1,770 535 535 (700) 7 450.00 3,150 1,192 207 (1,701) 81 $28/floor 2,268 108 33 405 27 90.00 2,430 75 75 (409) 14 180.00 2,520 108 108 (1,013) 35 270.00 9,450 140 140 (4,533) 8 I80.00 1,440 140 140 (316) 4 270.00 1,080 206 206 (256) 4 360.00 1,440 272 272 (353) 6 127.98 768 140 140 75 12 50.00 600 50 50 - Set by State 2 100.00 200 100 100 - Set by State 12 170.64 2,048 272 272 1,216 12 170.64 2,048 108 108 (752) 8 139.13 1,113 95 86 (425) 1 272.47 272 75 75 (197) 684 127.23 87,025 75 58 (47,353) 70 No charge - 33 66 4,620 7 200.00 1,400 200 200 - Penalty Fee 200 295.66 59,132 84 51 (48,932) 35 127.55 4,464 66 66 (2,154) 8 90.00 720 66 131 328 4 10.00 40 10 10 - 350 $69.57/riser 24,500 69 69 501 per riser 50 $120/riser 6,000 120 120 - per riser • • CITY OF HUNTINGTON BEACH Fire Department Fee Summary June 2002 EXHIBrr G Average No. Estimated Fully Net Change in Fee Description of Units Current Fee Current burdened Department Proposed Fees Comments Performed Revenue cost Revenue Wastewater Permit Fee Plan Check Fee - Methane Protection System: 0-5000 sq feet 5001-10000 sq feet 10001-25000 sq feet 25001 & over Methane Barrier Inspection: 0-5000 sq feet 5001-10000 sq feet 10001-25000 sq feet 25001 & over Plan Check Fee - Soil Remediation: Plan review for Phase 1, If & III Site Audit Confirmation Testing and Site Closure Review Consultant fee (deposit), (final consultant fee charges based on actual per hour charges) Special Services Fees and Conditions: Inspection outside of normal work hours Inspection during normal work hours Plan review outside normal work hours Plan review during normal work hours Fire Alarm Plan Review & Inspection: Multi Family Residences Single Family Residences Tenant Improvement Commercial/Industrial Hazardous Material Review & Inspection: Sprinkler System: Per Head Plus base fee - single family Multi Family Residences Commercial/Industrial Tenant Improvement Hydraulic Calculation Sprinkler Underground - Per Riser Fire Alarm System: Per Device Plus base fee - single family IV Multi Family Residences W CommerciaVlndustrial Tenant Improvement Dry/Wet Chemical Protection System 684 98.54 68,400 66 115 80.00 9,200 75 5 160.00 450 91 5 240.00 975 108 5 320.00 2,250 124 200 90.00 18,000 131 40 $90 + $0.01 per add9 sq ft 3,600 197 5 $195 + $0.01 per add9 sq ft 975 263 5 $450 + $0.01 per add9 sq ft 2,250 328 11 $90/phase 990 92 11 90.00 990 180 5 180.00 900 hourly I $90/hour 90 84 2 $50/hour 100 130 1 $90/hour 90 9 1 $50/hour 50 84 30 390.00 11,700 298 - 315.00 - 149 100 40.00 4,000 149 100 390.00 39,000 223 457 Haunat Fee Schedule varies 493 8,500 6.75 57,375 11 85 315.00 26,775 149 29 390.00 11,310 298 92 390.00 35,880 298 6 40.00 240 149 35 135.00 4,725 149 6 335.00 2,010 223 1,000 6.75 6,750 11 20 315.00 6,300 223 20 390.00 7,800 298 11 390.00 4,290 298 18 40.00 720 74 20 270.00 5,400 149 33 (44,829) 75 (575) 140 (100) 206 (170) 206 (570) 164 14,800 $90 + $0.01 per addl sq ft - $195 + $0.01 per add9 sq ft - $450 + $0.01 per add9 sq It - 92 22 92 22 I80 - Deposit +consultant costs hourly - per hour 84 (12) per hour hourly - per hour 84 (6) per hour 298 (2,760) 74 - 149 10,900 223 (16,700) - see schedule 11 36,125 298 (1,445) 298 (2,668) 298 (8,464) 298 1,548 298 5,705 298 (222) 11 4,250 149 (3,320) 149 (4,820) 149 (2,651) 149 1,962 149 (2,420) is • CITY OF HUNTINGTON BEACH Fire Department Fee Summary June 2002 EXHIBIT G Average No. Estimated Fully Net Change in Fee Description of Units Current Fee Current burdened Department Proposed Fees Comments Performed Revenue cost Revenue Standpipe System Spray Booth Medical Gas System Industrial Oven Special Protection Systems (dust, vapor, halon, mechanical, air, CO2, methane or other) Fire Truck/Engine Company Response: Medical Assistance Response: Paramedic Engine Company Response Fire Engine Company Response Fire Truck Company Response Battalion Chief Response Ambulance Response Light/Air Unit Response PIO Response AV Media Specialist Response Fire Protection Specialist/Level 1 Investigator Fire Protection Specialist/Level 2 Investigator Company Stand By DUI Accident Response Hazardous Materials Cleanup: HazMat Unit Response Petro -Chem Investigator Response Fire False Alarm Response (Residential and Commercial): 1st Alarm 2nd Alarm 3rd Alarm 4th Alarm 5th Alarm Add]. Alarms Water/Flood Pumping and Clean -Up Hazardous Materials Response and Spill Mitigation Administative Fees: Fire Incident Report Copy- 1-7 pages Addl. Page Subponea File Search: tv each additional 1 /2 hour or portion thereof Miscellaneous Public Education Emergency Evacuation Training Fire Extinguisher Training lb 4 270.00 1,080 149 149 (494) 6 270.00 1,620 149 149 (726) 270.00 - 149 149 - 270.00 - 149 149 3 270.00 810 149 149 (363) 5 316.98 1,585 217 422 525 10 202.49 2,025 167 422 2,195 2 294.96 590 203 422 254 389 194.18 75,536 103 186 (3,182) 9,264 45.06 417,436 42 62 156,932 14 280.05 3,921 59 195 (1,191) 200 60.41 12,082 - 100 7,918 35 39.06 1,367 - 131 3,218 67 85.32 5,716 - 131 3,061 22 92.48 2,035 - 230 3,025 12 Hourly Rate varies - hourly 18 Hourly Rate varies hourly 18 Hourly Rate varies - hourly 235 280.05 65,812 - hourly 6 115.95 696 - 131 90 235 235 No fee No fee - - - - - - - . • 30 50.00 11500 160 50 - 13 100.00 1,300 100 100 - 5 250.00 1,250 250 250 - 2 500.00 1,000 500 500 - 77 No fee - 193 hourly - 1 Hourly Rate - 206 hourly - 250 13.00 3,250 37 37 6,000 7 2.00 14 0 37 245 17 150.00 2,550 150 I50 - Per Gov4 Code 68097.2 (b) 1 50.00 50 55 55 5 1 25.00 25 18 18 (7) 10 $60.41/hour 604 100 hourly - Approved 8/5/02 6 $60.41/hour 362 100 120 - Approved 8/5/02 12 $60.41/hour 725 100 120 715 Approved 8/5/02 CITY OF HUNTINGTON BEACH Fire Department Fee Summary June 2002 EXHIBIT G Average No. Estimated Fully Fee Description of Units Current Fee Current burdened Department Proposed Fees Net Change in Comments Performed Revenue cost Revenue Special Projects Requiring Fire Department Review 5 hourly rate - hourly Emergency Fire Access Gates, Pedestrian or Vehicular Plan Review and Inspection 12 140 185 Approved 8/5/02 Fire Lane Plan Review and Field Inspection 8 - - 173 225 Approved 8/5/02 Fire Clearance Inspection 500 85.00 42,500 66 85 Approved 8/5/02 TOTALS S 2,741,974 S (179,342) N • CITY OF HUNTINGTON BEACH 0 EXHIBIT G FIRE DEPARTMENT Hazardous Materials Review and Inspection I— Column 1 Column 2 Column T-7 Column 4 Number of Chemicals Quantity ranges Quantity ranges Quantity ranges Range 55-1,000 gallons 1,001-10,000 gallons > 10,000 gallons 200-1,000 cubic feet 1,001-5,000 cubic feet >5,000 cubic feet 500-1,000 pounds 1,001-5,000 pounds >5,000 pounds 1-2 Chemicals 3-4 Chemicals 5-6 Chemicals 7-10 Chemicals 11-14 Chemicals 15-20 Chemicals 21-40 Chemicals 41-500 Chemicals >500 Chemicals 350 400 500 700 860 1,125 1,310 2,400 6,500 380 450 550 775 930 1,200 1,380 3,200 6,500 560 625 730 950 1,100 1,300 1,560 4,000 6,500 Fee Charged: To calculate a facility's hazardous materials review and inspection fee, do the following: 1) Take the total number of different chemicals used in the occupancy and find the box in Column 1. "Number of Chemicals Range" which matches the total number of different chemicals used 2) Find the highest "Quantity Range" in Columns 2, 3 or 4 which is determined by the single highest quantity of a chemical (liquid, gas or solid) that is stored in the occupancy. 3) Then find the box which intersects the "Number of Chemicals Range" (ACROSS) and the "Quantity Range" Column (DOWN) to calculate the fee. FLAT FEE RATES $250 Those businesses that do not file business emergency plan $50 Doctors and Dentist offices for medical gases (one-time fee) $200 Grocery and Retail stores that represent a distinct health hazard $200 Paint Stores $350 Paint Stores with "H-2" inside storage and handling room $400 Service Stations $100 Per Oil Tank Battery $125 Late Filing Fee 26 CITY OF HUNTINGTON BEACH Library Fee Summary June 2002 EXHIBIT H - Average No. Estimated Fully burdened Department Proposed Net Change Fee Description of Units Current Fee Current Comments cost Fees in Revenue Performed Revenue Nonresident Library Card Fee Nonresident Library Card Fee for Huntington Beach Business Owners Temporary one -day use card fee Facility Rental Rates: Library Theater (Mon -Fri before 5pm): Resident -Non Profit Nonresident -Non Profit Resident-Private/Business Nonresident-Private/Business Library Theater (Mon -Fri after 5pm, Sat all day, Sun before 5pm): Resident -Non Profit Nonresident -Non Profit Resident-Private/Business Nonresident-Private/Business Library Theater (Sunday after 5PM): Resident -Non Profit Nonresident -Non Profit Resident-PrivateBusiness Nonresident-Private/Business Maddy Room (Party Room): Resident -Non Profit Nonresident -Non Profit Resident-Private/Business Nonresident-Private/Business Balboa Room Resident -Non Profit Nonresident -Non Profit Resident-PrivateBusiness Nonresident-Private/Business N J 422 $25/card $ 10,550 2 i $25/card 14 No fee - 2 No fee - 24 $5 120 2 $5 - $100/hour 3,000 174 $100/hour - $125/hour 4,438 218 $125/hour - $180/hour - 313 $180/hour - $200/hour 600 348 $200/hour - $125/hour 6,625 218 $125/hour - $150/hour 40,200 261 $150/hour - $275/hour 3,988 479 $275/hour - $300/hour - 522 $300/hour - $100/hour 5,800 174 $100/hour -. $125/hour 1,500 218 $125/hour - $180/hour - 313 $180/hour - $200/hour - 348 $200/hour - $40/hour 10,280 70 $50/hour 2,570 $50/hour - 87 $60/hour - $65/hour 2,730 113 $75/hour 420 $75/hour 450 131 $85/hour 60 $30/hour 4,320 52 $40/hour 1,440 $40/hour 160 70 $50/hour 40 $45/hour 1,845 78 $60/hour 615 $55/hour 990 96 $70/hour 270 • • CITY OF HUNTINGTON BEACH Library Fee Summary June 2002 EXHIBIT H - Average No. Estimated Fully burdened Department Proposed Net Change Fee Description of Units Current Fee Current cost Fees in Revenue Comments Performed Revenue Room B: Resident -Non Profit $35/hour 9,870 61 $40/hour 1,410 Nonresident -Non Profit $45/hour 3,915 78 $50/hour 435 Resident-PrivatelBusiness $60/hour 4,440 104 $65/hour 370 Nonresident-PiivateBusiness $70/hour 630 122 $75/hour 45 Room C (Piano Room): Resident -Non Profit $55/hour 11,660 96 $60/hour 1,060 Nonresident -Non Profit $65/hour 520 113 $701hour 40 Resident-PrivateBusiness $80/hour 5,040 139 $90/hour 630 Nonresident-PrivateBusiness $90/hour 540 157 $100/hour 60 Room D: Resident -Non Profit $55/hour 8,855 96 $60/hour 805 Nonresident -Non Profit $65/hour 7,995 113 $70/hour 615 Resident-PrivateBusiness $80/hour 6,600 139 $90/hour 825 Nonresident-Private/Business $90/hour 2,385 157 $100/hour 265 Room C&D combined: Resident -Non Profit $100/hour 14,500 174 $110/hour 1,450 Nonresident -Non Profit $120/hour 1,920 209 $130/hour 160 Resident-PrivateBusiness $150/hour 7,800 261 $160/hour 520 Nonresident-Private/Business $170/hour 5,950 296 $180/hour 350 Room E: Resident -Non Profit $30/hour 17,400 52 $401hour 5,800 Nonresident -Non Profit $40/hour 1,600 70 $50/hour 400 Resident-Private/Business $45/hour 4,005 78 $55/hour 890 • Nonresident-Private/Business $55/hour 1,595 96 $65/hour 290 Conference Room Resident -Non Profit $30/hour 420 52 $30/hour - Nonresident -Non Profit $40/hour 80 70 $40/hour - Resident-Private/Business $45/hour I80 78 $45/hour - Nonresident-PrivateBusiness $55/hour - 96 $55/hour - Tabby Storytime Theater: Resident -Non Profit $60/hour 7,560 104 $60/hour - Nonresident -Non Profit $75/hour - 131 $75/hour - Resident-Private/Business $125/hour 875 218 $125/hour - Nonresident-PrivateBusiness $150/hour - 261 $150/hour - N CITY OF HUNTINGTON BEACH Library Fee Summary June 2002 EXHIBIT H - Average No. Estimated Fully burdened Department Proposed Net Change Fee Description of Units Current Fee Current cost Fees in Revenue Comments Performed Revenue Green Room: Resident -Non Profit $30/hour - 52 $30/hour - Nonresident -Non Profit $40/hour - 70 $40/hour - Resident-Private/Business $45/hour - 78 $45/hour - Nonresident-PrivateBusiness $55/hour - 96 $55/hour - Talbert Room: Resident -Non Profit $50/hour 7,550 87 $70/hour 3,020 Nonresident -Non Profit $60/hour 7,260 104 $80/hour 2,420 Resident-Private/Business $90/hour 3,330 157 $110/hour 740 Nonresident-Private/Business $100/hour 200 174 $120/hour 40 Kitchen/Talbert Room: Resident -Non Profit $20/hour 480 35 $20/hour - Nonresident -Non Profit $20/hour - 35 $20/hour - Resident-Private/Business $20/hour - 35 $20/hour - Nonresident-Private/Business $20/hour 200 35 $20/hour - Catering Kitchen (with room use): Resident -Non Profit $25/use 200 44 $35/use 80 Nonresident -Non Profit $30/use - 52 $40/use - Resident-Private/Business $35/use - 61 $45/use - Nonresident-PrivateBusiness $40/use - 70 $50/use - Catering Kitchen Only: Resident -Non Profit $30/hour - 52 $30/hour - Nonresident -Non Profit $35/hour 105 61 $35/hour - Resident-Private/Business $40/hour - 70 $40/hour - • Nonresident-Private/Business $45/hour - 78 $45/hour - Move piano: Resident -Non Profit $105/hour - 183 $125/hour - Nonresident -Non Profit $105/hour 315 183 $125/hour 60 Resident-Private/Business $105/hour - 183 $125/hour - Nonresident-Private/Business $105/hour - 183 $125/hour - Move and Tune piano: Resident -Non Profit $280/hour - 487 $350/hour - Nonresident -Non Profit $280/hour 560 487 $350/hour 140 Resident-Private/Business $280/hour - 487 $350/hour - Nonresident-PrivateBusiness $280/hour - 487 $350/hour - CITY OF HUNTINGTON BEACH Library Fee Summary June 2002 EXHIBIT H Average No. Estimated Fully burdened Department Proposed Net Change Fee Description of Units Current Fee Current cost Fees in Revenue Comments Performed Revenue Tune Piano: Resident -Non Profit $70/hour - 122 $100/hour - Nonresident -Non Profit $70/hour - 122 $100/hour - Resident-Private/Business $70/hour - 122 $100/hour - Nonresident-PrivatelBusiness $70/hour - 122 $100/hour - China - piece: Resident -Non Profit $0.50/hour 55 1 $0.50/hour - Nonresident -Non Profit $0.50/hour - 1 $0.50/hour - Resident-Private/Business $0.50/hour - 1 $0.50/hour - Nonresident-Private/Business $0.50/hour 25 1 $0.50/hour - Flatware - piece: Resident -Non Profit $0.25/hour - 0 $0.25/hour - Nonresident -Non Profit $0.25/hour - 0 $0.25/hour - Resident-Private/Business $0.25/hour - 0 $0.25/hour - Nonresident-Private/Business $0.25/hour - 0 $0.25/hour - China Breakage / Flatware Shortage: Resident -Non Profit $5-$25/hour 1,375 9 $5425/hour - Nonresident -Non Profit $5-$25/hour - 9 $5-$25/hour - Resident-PrivateBusiness $5-$25/hour - 9 $5-$25/hour - Nonresident-Private/Business $5-$25/hour - 44 $5-$25/hour - Document Camera $45/hour - 78 $45/hour - Electronic White Board $25/hour 300 44 $25/hour - Multiple Usage Discounts: Weekly use 30% varies N/a 30% - Biweekly use 20% varies N/a 20% - Monthly use 10% varies N/a 10% - Cleaning/Security Deposit: Library Theater,C&D Combined, - Tabby Storytime Theater $500 (refundable) - $500 (refundable) - refundable Maddy,B,C,D,E, and Talbert Room $300 (refundable) - $300 (refundable) - Technician Fee for Theater $30/hour 2,580 52 $35/hour 430 $20/hour for each 100 $25/hour for each 100 Security Fee persons in attendance 1,340 35 persons in attendance - Alcohol Use: w Under 100 persons in attendance $90 675.00 157 $90 - 0 Over 100 persons in attendance $105 - 183 $110 - • CITY OF HUNTINGTON BEACH Library Fee Summary June 2002 EXHIBIT H - Average No. Estimated Fully burdened Department Proposed Net Change Fee Description of Units Current Fee Current cost Fees in Revenue Comments Performed Revenue Cleaning/Security deposit $200 increase - - 17UU increase - Room rental rates $20/hour increase - 35 29 Room rental hourly rate Room rental hourly rate Setup/takedown Fee plus $80 3,600 139 plus $80 - Cleaning Services $50/hour 225 87 $65/hour 68 Piano Rental Fee $75/use 2,025 131 $100/use 2,200 Riser (4'x6') $20/use 80 35 $25/use 75 Coffee Urn (50 cup) $5/use 655 9 $10/use 2,650 Coffee um (100 cup) $10/use I50 17 $10/use - Podium $15/use 2,520 26 $15/use - Easel $5/use 175 9 $5/use - Dance Floor: 12'x 12' $130 130 226 $180 200 12'X 15' $150 600 261 $200 900 15'x15' $200 800 348 $250 1,300 15'x 18' $240 - 418 $300 - 18'x 18' $280 1,120 487 $350 1,750 Audio Visual Equipment Rates: Microphone w/stand $15/use 2,160 26 $15/use - Wireless lavaliere mic $45/use 225 78 $45/use - Screen $5/use 920 9 $5/use - Overhead Projector $25/use 2,450 44 $30/use 1,990 Hi Intensity OH Proj. $45/use - 78 $45/use - CD Player $25/use 50 44 $25/use - Casette Player $25/use 25 44 $25/use - Laser Pointer $15/use - 26 $15/use - 35mm slide proj. $20/use - 35 $20/use - 32" T.V./Monitor $40/use 440 70 $55/use 660 TVNCR Combo $90/use 12,240 157 $100/use 5,440 VCR $30/use 390 52 $30/use - Video Projector $45/use 135 78 $45/use - LCD Projector $200/use - 348 $200/use - Modem Access $25/use 150 44 $25/use 300 Miscellaneous & Office Supplies: Whiteboard w/markers $18/use 360 31 $25/use 560 Flip Chart (includes stand/pad/markers) $20/use - 35 $25/use - Flip chart pad refill $10 each - 17 $10 each - is C, w N CITY OF HUNTINGTON BEACH Library Fee Summary June 2002 EXHIBIT H Average No. Estimated Fully burdened Department Proposed Net Change Fee Description of Units Current Fee Current Comments cost Fees in Revenue Performed Revenue Computer disks (3.5 double side HD) $3 each - 5 $3 each - Transparencies (for stock & copy) $1 each - 2 $1 each - Calculator $5 each - 9 $5 each - Flags, U.S. & Calif. $15 each - 26 $15 each - Photocopies One-sided .15 per page - 0 .15 per page - Two-sided .20 per page - 0 .20 per page - • Faxes - Domestic $1 per page - 2 $1 per page - International $3 per page - 5 $3 per page - Pens/pencils .50-$2 - - .50-$2 - Ruled Pads (8 1/2 x 11) $1.50 each - 3 $1.50 each - Extension Cord/Power Strip $5/use - 9 $5/use - Video Cassette $10 each - 17 $10 each - Videoconferencing Rates: Scheduling Fee: U.S. Conferences $50 - 87 $50 - International Conferences $100 - 174 $100 - Telecommunications Charges: U.S. Conferences $90-$150 per hour - - $90-$150 per hour International and multi -point various - - various - Reservations & Cancellation Policy: Less than 5 business days $50 - 87 $50 - $50 plus 1/2 of room $50 plus 1/2 of room • 2-4 business days rental fee - - rental fee $50 plus entire room $50 plus entire room Less than 2 business days rental fee - - rental fee Videoconferencing Facility Rental Charges: Normal Business Hours $175-$350 per hour - - $175-$350 per hour After hours, weekends, & holidays 1 1/2 times standard rate - - 1 1/2 times standard rate Optional Charges: - Technician in room during call $50/hour - 87 $50/hour - Room use before or after call $50/hour 50 87 $50/110ur - Late Library Material Processing: Children's Collection Books 2,018 $.15/to a max. of $3.00 303 34 $.15/to a max. of $3.00 Regular Collection Books 3,027 $.25/to a max. of $5.00 757 34 $.25/to a max. of $5.00 Collection Fee (more than 30 Days Past Due) $10.00 - 34 $10.00 - CITY OF HUNTINGTON BEACH Library Fee Summary June 2002 EXHIBIT H - Average No. Estimated Fully burdened Department Proposed Net Change Fee Description of Units Current Fee Current Comments Performed Revenue cost Fees in Revenue Resrvat'n of Mat'I/Interlibrary Loans: Reserve Book Request Interlibrary Loan Requests (internal) Book Article Replacement of Lost Library Items Library Typewriter & Photocopier Use Media Rental: Circulation Fee for Video Usage Circulation Fee for DVD Usage Circulation Fee for CD Usage Circulation Fee for Books on Cassette Circulation Fee for Books on CD Usage Computer CD ROM Usage Personal Computer Usage Computer Laser Printer Usage Overdue Fines Collections 3,816 $1/request 539 $3/request 808 $5/request 100 Typewriters/$.50 per IS 24 min. copy/$.20 ea 26,020 $1-2/For 2 Days 2,351 $2/For 2 Days 18,203 $1-2/For 1 Week 11,212 $.50-9/For 3 Weeks 1,683 $.75-10/For 3 Weeks 3,198 $2-5/For 1 Week 7,464 $1.25/15 Minutes 11,451 $.25/Page 8,088 $2-5/For 1 Week TOTALS *Note: total hours of room rentals provided at no charge = 3,000 •• Revenue lost at Resident/Non-profit rate of $40/hour = $120,000 w w 3,816 1,617 4,040 12 26,020 4,702 18,203 5,606 1,262 6,396 9,330 2,863 16,176 $ 383,257 18 $1 /request 35 $3/request 35 $5/request 44 Typewriters/$.50 per 15 9 min. copy/$.20 ea 1 $1-2/For 2 Days 2 $2/For 2 Days 1 $1-2/For 1 Week 1 $.50-9/For 3 Weeks 1 $.75-10/For 3 Weeks 1 $2-5/For 1 Week 2 $1.25/15 Minutes 9 $.25/Page 1 $2-5/For 1 Week 46,858 :7 :7 CITY OF HUNTINGTON BEACH Planning Department Fee Summary Jute 2002 EXHIBIT I Avenge No. Estimated Carretrt burdened Fully bur Net Change In Fee Description of Units Current Fee Department Proposed Fa Comments Performed Revenue cost Revenue Licenses and Permits Pbnalog-Phnning Commission Coastal Development Permit Single Family Dwelling Other Conditional Use Permit: New Residential Com/ldus/Mured use < 12 Block Mixed use, 12 block or greater Development Agreement Original Contract or Significant Amendment Minor Amendment Annual Review (Administrative Review) Annual Review - Planning Commission Hearing Entitlements: Entitlement Plan Amendment - Planning Commission New Hearing Entitlement Plan Amendment - Planning Commission - Director Review General Plan Conformance Local Coastal Program Amendment Tentative Tract Map Variance Flood Plain Variance Zoning Map Amendment General Plan Amendment GPA Major GPA Minor Zoning Text Amendment ZTA Major ZTA Minor Phoning Commission - Other. Annexation Request Reverison to Acreage Precise Plan of Street Alignment Special Permit Zoning Administrator Coastal Development Permit; CDP Single Family Dwelling CDP All Others Conditional Use Permit CUP Fences Entitlement Plan Amendment EPA New Hearing EPA Director Review Staff Review - Sign Code Exception Temporary Use Permit TPM Waiver W TPM Review Continuance Variance Zoning Administrator - Other. Administrative Review (Local Coastal Plan) 17 $1,200 $ 20,400 1,708 1,710 8,670 14 SI,390 19,460 1,950 1,950 7,944 12 $6,025 72,300 6,349 6,350 3,900 62 53,430 212,660 3,775 3,775 21,373 .- $11,295 - 14,796 14,800 - - $17,500 deposit + FBR varies 34,952 S 17,500 deposit + FBR - - 56,200 deposit + FBR Varies 40,576 56,200 deposit + FBR - is $630 - 1,767 1,770 - - 52,240 1,942 1,940 - - $925 1,143 1,145 - - $275 423 425 - 1 $980 980 908 910 (70) 2 $4,765 9,530 4,979 4,880 230 .7 55,220+30/Lot 36,540 5,953 5,950 5,110 plus S30 per lot 18 51,335 24,030 1,566 1,565 4,140 - 51,360 1,532 1,535 - I 56,440 6,440 10,309 10,310 3,870 - 513,165 - 13,868 13,870 - 2 59,910 19,820 9,927 1,060 (17,700) 3 57,610 22,930 8,235 8,000 1,170 - 55,185 - 5,792 5,570 - - 1, 1,5 - • - 5250 - 1,345 345 1,345 - - 54,395 - 4,683 4,685 - - 5545 - 561 560 - 17 51,200 20,400 1,224 1,225 425 4 51,390 5,560 1,480 1,480 360 - 51,105 - 1,144 1,145 - . - 5455 - 735 500 - . 9 5425 3,825 714 715 2,610 - 5290 - 558 560 - I 5820 820 555 555 (265) 7 5730 + $500 Bond 5,110 779 780+ 5500 Bond Varies - $450 - 713 715 - - SI,750 - 5,375 5,375 - - S60 106 110 - 11 5965 10,615 1,067 1,065 1,100 - SI,010 - 1,129 1,130 - W Vt CITY OF HUNTINGTON BEACH Planning Department Fee Summary Ame 2002 EXHIBIT 1 Average No. Fsdmated Current Fu0y burdened Net Change In Fee Description of Units Current Fee Department Proposed Fee Comments Performed Revenue cost Revenue Lot Line Adjustment 2 51,150 2,300 743 745 (810) . Environmental Processing Environmental Assessment: EA- Negative Declaration 10 52,805 28,050 3,651 3,650 9,450 Mitigated Negative Declaration - 5350+ Envir Assmt Study Fee - 1,130 1,090 varies plus Ends Assort Study Fee Mitigation Monitoring -MND 5295+10%ofEIR - 870 870 varies plus10%ofE1R Environmental Impact Report Mitigation Monitoring - E1R - SO 2,112 2,110 - EIR Consultant Prepared 3 $17,500 deposit + FBR 52,500 39,210 539,210 deposit + cost of studies varies EIR Staff Prepared - S 17.500 deposit + FBR - 52,873 552,875 deposit + cost of technical studies varies Staff Review: Address Assignment Processing - $435 - 444 445 - Addrcss Change 27 5185 4,995 202 200 405 CC&R Review - $640 - 728 730 - Certificate ofCompliance 1 5270 270 271 210 (60) Code Enforcement Reinspection Fee - S90 - 122 125 - Design Review Board 57 $630 33,910 1,054 1,055 24,225 Final Parcel Map - 5590 - 633 630 - Final Tract Map - 5765 - $27 925 Initial Plan, Zoning and Review 3 S 100 300 137 100 - Limited Sign Pemm 1 $315 315 400 400 85 PSP - Single User and Amendment 4 5465 1,860 467 470 20 PSP - Multiple Users - 5650 - 652 650 - Prcliminary Plan Review: PPR - Single Family Residential 1 5500 500 649 500 PPR - Multi-Fanuly Residential (Up to 9 units) - 5610 796 795 PPR - Multi -Family Residential (10+ units) - 5770 - 965 965 - PPR- Non -Residential - $780 - 1,172 1,170 - Temporary, Sign Permit 165 S60 9,900 59 60 Temporary Sales/Event Permit 62 5270 + 5500 bond 16,740 281 280 varies plus 5500 bond Zoning Ittter. Flood Verification 29 S40 1,160 49 50 290 Research - S85/hour-I hour minimum 66 65 varies per hour Appeals - To City Council: SFR Appealing Decision of Own Property 2 $595 1,190 2,026 700 210 All others - 51,770 - 2,026 2,025 - Appeals - To Planning Commission: SFR Appealing Decision ofOwn Property 5255 1,041 400 All others - 5865 - 1,041 1,040 - Staff Review - Other. Animal Pemtits 1 $25 25 28 30 5 Categorical Exclusion Letter - $45 - 49 50 Extension ofTime 15 $270 4,050 279 280 I50 Downtown Specific Plan Fee 5831/acre - n/a 5831/acre varies Part and Recreation Fee - Chapter 254 Zoning & Subdivision Ord. - n/a Chapter 254 Zoning & Subdivision Ord. varies Planning Plan Review 301% of Building Inspection Fee varies n/a 37% ofBuilding Inspection Fee varies Planning Plan Review -Production Units 10% of Building Inspection Fee Varies n/a 15% of Building Inspection Fee varies Traffic Impact Fee n/a 5120/per trip o/a 51201per trip varies Staff Review: Lot Lime AdjusmengLot Merger 1 5270 270 267 270 Parking Reduction - $270 - 267 270 Privacy Gates - 5270 - 267 270 - Outdoor Dining - 5270 - 267 270 - Administrative Pemtit(Limited Notification 1 So 267 270 270 Appeal Director's Decision (PC -Public Hearing) I SO - 339 340 340 Appeal of Director§ Interpretation (PC -Non -Pub) I SO - 257 260 260 is • CITY OF HUNTINGTON BEACH Platmmg Department Fa Summary June2002 EXHIBIT 1 Averages Estimated Current Fully burdened Net Change in fee DeseriptMo of UnNs Currant Fee Deparmrent Proposed Fee Comments Performed Revenoe cast Revenge Entitlement Continuance (PC) 1 So - 163 165 165 Entitlement Continuance (ZA) 1 So - 106 106 106 Site Plan Review (Staff) I So 1,043 1,045 1,045 Totals S 651,655 S 77,923 0 • • CITY OF HUNTINGTON BEACH Police Deparment Fee Summary June 2002 EXHIBIT J Average No. Estimated Fully Net Change in Fee Description of Units Current Fee Current burdened Department Proposed Fees Comments Revenue Performed Revenues cost Police False Alarm Response: (within 12 month period): One 1,660 $0 $ - 150 - - No recovery Two 688 $0 - 150 - - No recovery Three 273 $100 27,300 150 100 - 75%recovery Four 133 $150 19,950 150 150 - • Five 64 S200 12,800 150 200 - Six 41 $300 12,300 150 300 - Seven 28 S400 11,200 150 400 - Eight+ 87 S500 43,500 150 500 - Booking and Processing Arrest Fee 7,000 $177 1,239,000 103 177 - Set by contract Special Business Regulation 50 $500 25,000 347 347 (7,650) Temp. Alcohol Beverage Review 100 $3 300 79 79 7,600 Bicycle registration 1,200 $4 new/$2 renew varies 9 $4 new/$2 renew - Parking Enforcement 75,000 $32 to $250 varies 17 $32 to $250 - Noise Disturbance Response Call -Back 3 $250 750 275 275 75 Records Check/Clearance Letter 300 $26 7,800 11 10 (4,800) Fingerprinting: Resident 360 $15 5,400 9 9 (2,160) Non -Resident 408 $18 7,344 9 9 (3,672) Video Tape Reproduction 30 $81/per tape hour 2,430 31 17 .(1,920) Crime Statistic Report Response to Subpoenas of PD Personnel 6 2,000 $70 150 per appearance 420 300,000 58 257 58 257 (72) 214,000 • Reports with subpoenas 2,000 $18 36,000 48 48 60,000 Police Accident Investigat'n Report 2,600 $15/35/60 varies 68 $15/35/60 - Vehicle Equipment Corrct'n Inspection 785 $10 7,850 15 15 3,925 Crime Scene/ Police Photo Reproduction 6,800 $6.50/1/2 sheet-$16/full sheet 108,800 12 $6.50/1/2 sheet-$16/full sheet Vehicle Release 9,100 $50 455,000 155 155 955,500 DUI Accident Response & Investigation 1 Full Hourly Rates varies varies hourly DUI Arrested Procedure 950 $177 168,150 254 254 73,150 DUI Vehicle Release 950 $120 114,000 32 120 - Narcotics Processing 553 50 27,650 59 59 4,977 Contract Booking & Prisoner Housing 300 $45/l/2 day-$125/full day varies 44 $45/1/2 day-$125/full day - Alarm Permit Application Renewal/Review 7,500 $30/Annually 225,000 35 $30/Annually - v Pay to Stay/Work Furloughs 96 $100 first day/$65 other days varies 374 $100 first day/$65 other days - DOJ Clearance 64 $32-pass through cost 2,048 32 - DOJ and FBI 30 $56--pass through cost 1,680 56 - CITY OF HUNTINGTON BEACH Police Deparment Fee Summary June 2002 EXHIBIT J - Average No. Estimated Fully Net Change in Fee Description of Units Current Fee Current burdened Department Proposed Fees Comments Revenue Performed Revenues cost Additional Clearances Copies of Reports: Less than 3 pages More than 3 pages Copy of 911 tapes TOTALS 0. 5 $99--pass through cost 495 99 - 17,000 $1.50 25,500 24 1.50 - 15,000 $5 75,000 24 5 - 100 $20 2,000 17 17 - $ 2,964,667 $ 1,298,953 C CITY OF HUNTINGTON BEACH Public Works Department Fee Summary June 2002 EXHIBIT K Avenge No. Estimated Fee Deserlptlon of Units Current Fee Current Fully Department Proposed Fees Net Change In Comments Performed Revenues burdened rnst Revenue Grading Ran Clock & Inspection (0-300 cubic yards) 19 SO S 850 (301 - 1.000 cubic yards) 42 $O 1,170 (1,001-5000cubic yards) 25 $O 1,490 (5,001-IO,006cubic yards) 5 $O 1.811 (10,001-200.000 cubic yards) 8 $O 2.132 (Over 200000 cubic yards) f3233+$106 for each additional 10000 CY over 200.000 $2132+$156 for each add? 10000 CY For all: Hardscape Plan Check Plus 2% of costs of on site improvements varies varies Plus 2% of costs of on site improvements For all: Hardscape Inspection Plus 3% of costs of on site improvements varies varies Plus 3% of costs of on site improvements Final Parcel Map Check 28 $650 18.200 41.943 1.200 15,400 Final Tract Map Check 9 $HOO or $60 per lot, whichever is greater 7.200 15.198 1500 or $46 per lot, whichever is greater 6.300 Public Improvement Plan Check Single Family Dwelling -one lot 10 $110 plus S25/sheet (S 125 for single sheet) 1.100 8.125 813 7.030 All Others 50 S 1000 plus f250/sheet (S 1275 for single sheet) 50.000 149,236 2.300 plus $225 for ea 65.000 Preliminary Landscape Plan Creek Single Family Dwelling 2 $575 flat fee 1.150 346 173 (804) Multi Family Dwelling (9 units or less) 1 $575 flat fee 575 314 314 (261) Multi Family Dwelling (10 units or more) 4 $850 flat fee 3,400 2.913 703 (588) Corn erciaUlndustrial 2 $850 flat fee 1.700 487 244 (1.212) Final Landscape Plan Check 1.225 Single Family Dwelling 490 $120/unit 58.800 119.382 244 60.760 per unit Tract Map (Per Unit charge based on Avg 40 Unit Tract) 360 $12OAmit - 31,127 86 (12.240) per unit Multi Family Dwelling (9 units or less) 74 $240/hmit 17.640 28,302 385 10.658 per unit Multi Family Dwelling (10 units or more) 49 S300hmit 14.700 34,459 703 19.747 per unit Comrrercial/Indusuial 245 $120/project 29.400 59.691 244 30MO per project Plus for all: 25 $30 each additional diet[ 750 1.768 71 1,025 ea addl sheet Public Improvement Inspection 8% of Improvement costs varies varies 8% of Improvement costs - Public Improvement Inspection (after haws) 270 $325 87350 95.633 354 7,830 Public WorksReinspection - $110 - - 59 - L,andscape Inspection Residential - Street Tree Only 35 $75 Z625 4.950 141 2.310 Residential - SFT new tract, includes permemhiter landscaping 10 S 145 per SFT 1.450 3,536 354 2.090 Residential - less than 10 units 74 $500 < 10 units 37.000 26.163 354 (10.804) • Non-residential - very small less than 500 sq. ft. 5 $285 very small 1,425 707 141 (720) Non-residential - small less than 5W - 1.500 sq. ft. 48 $450 small 21.600 27,153 566 5,568 Non-residential - medium I,501-5.000 sq. ft. 127 $920 medium 116.840 107,763 850 (8.890) Non-residential - large 5.001-8,000 sq. ft. 55 $1840large 101,200 58,336 1,061 (42.945) Non-residential - very large SWI and over 10 $2900 very large 29.000 12,374 1.237 (15.630) Encroachment Permit 369 $ 100 plus 8% of construction cost 36,900 95.917 260 59,040 Utility Co Encroachment Permit 239 Fully burdened hourly rate varies 35,593 150 Encroachment Permit Violation 10 $100 1,000 1,495 150 500 Encroachment Permit Expired 20 $50 IOW 1.784 89 780 Obstruction Permit 50 SW for 5 days plus $15 each day thereafter 3.000 9,183 184 for 5 days plus $15 each day thereafter 6.200 Temporary Parking Permit 125 $50 permit plus $0.75/card 6,250 7,541 60 1,250 Temporary Parkinghho parking permit 125 $0.75 94 7,541 0.75 - Residential Parking Permit Fee 1.154 $10 11.540 23.359 20 11.540 Parking permit replacement fee 1 $20 20 20 20 - �,o Hydrant Flow Test Witness 13 S190 2.470 2.807 216 338 Pennants 120 $29 3,480 4.100 34 600 each Banner Hanging - Main Stint 25 $130 3.230 162 g00 CITY OF HUNTINGTON BEACH Public Works Department Fee Summary June 2002 EXHIBIT K - Average No. Estimated Fee Description of Units Current Fee Current ully Department Proposed Fees NetR�hange in Comments Performed Revenues bardFened cost W i de/Overwei ght/Loadi ng Three day permit Temporary Permit Annual Permit Feld verification (if required) Street Tree Services (Removal & Replacement) Non -Permitted Removal Special Services: excessive plan chock, special requirements Research Requests Saw Vacation Request Full vacation Summary vacation Bond reduction (partially completed projects) Dock Construction Plan Revw/Inspection Tree/Shrub Overhang Abatement Private Water Pressure Testing Customer Service Response & account research Water Quality Testing (mandated) Same Day Tum-On Service (Regular Hours) Same Day Turn -On Service (After Hours) Recordation Fee GIS/Survey Fee MISCELLANEOUS MATERIALS Aerial Photos Drop -Off Body (BIN) Permits PW-MAINTENANCE Hazardous Material Clean -Up Spilled Load Clean -Up -Non -Hazardous Emergency Sow Cleaning Blockwall Maintenance Weed Abatement Recycling Bin Permits Illegal Refuse Bin Impound PW-WATER Water Disconnect Fee Hydrant/Air Vacuum Damage Repair Temporary Meter Rental Processing & Replacement Tagging Fee Totals A O 2,926 $16/single trip-S96/annual, as set by state 46,816 N/a $16/single trip-S96/annual, as set by state 876 $16 as set by state 14,016 N/a $16 as set by state 876 $35 plus $5 per day, as set by state 30,660 N/a $35 plus $5 per day, as set by state 877 $90 as set by state 78,930 52.907 $90 as set by state - 1 $150 150 117 117 (33) 200 $150 30.000 48,002 500 70,000 $I35 - $500 plus cost of tree removed tree - 10 Fully burdened rate varies varies hourly 45 S 120 plus hourly burdened rate 5,400 5,429 121 $1,750 - - 1.750 $335 335 $525 633 $140 - - 1,130 - 5 $320 1,600 1,845 369 245 126 $40 5,040 4.979 hourly - 3 S70 210 318 106 108 150 $90 13,500 9,092 hourly - 409 $20 9.190 16,162 hourly - 40 $0 - 4,215 105 4.200 340 $13 4,420 25,865 76 21.420 365 $10 3,650 7,308 20 3,650 40 Cost of printing or S20teach 800 2,413 60 1,600 30 SW60 days 1,800 1.810 60 - 66 Hourly rate + 32% benefit rate varies 23,050 hourly 5 $55/ hour-2 Hour Minimum 275 1,394 hourly - 2 hour minimum 5 S30/hour 2 hour min. 150 492 hourly - 2 hour minimum 30 34.54 1,036 48,053 hourly 110 Cost + 50% varies 36.104 Cost + $328 28 $30-50 per six months 940 2.747 $98 per six months 8 S 110 Pick-Up/S30 Admin Fee/S25 Daily Storage(max $500) 880 811 $100 1,377 $0 - 72,553 53 72,981 27 $0 20,240 houly 96 $0 6.494 68 6.528 520 $0 13,699 26 13.520 $ 919,862 1,425,249 $ 415,371 • C. CITY OF HUNTINGTON BEACH HBTV -3 Fee Summary June 2002 Fee Description hourly Fully Department Proposed Comments rates burdened cost Fees Program Production Charges Facilities/Equipment Charges: Studio - Commercial Studio - Non -Profit Robotic Camera - Commercial Robotic Camera - Non -Profit Edit "A" -Commercial Edit "A" - Non -Profit Edit "B" - Commercial Edit "B" - Non -Profit Edit Non Linear - Commercial Edit Non Linear - Non -Profit Remote Truck - Commercial Remote Truck - Non -Profit ENG/EFP - Commercial ENG/EFP -Non-Profit Full - time Staffing Charges: Director/Producer - Commercial Director/Producer - Non -Profit Media Coordinator - Commercial Media Coordinator - Non -Profit Video Engineer - Commercial Video Engineer - Non -Profit Part-time Staffing Charges: Technical Director -Commercial Technical Director - Non -Profit Audio Technician - Commerical 150 - $150 flat fee - 4 hours 150 $75 flat fee - 4 hours 75 - $75 per hour 75 37.50 per hour 100 - $100 per hour 100 $50 per hour 75 - $75 per hour 75 37.50 per hour 125 - $125 per hour 125 $62.50 per hour 200 - $200 per hour 200 $100 per hour 50 - $50 per hour 50 $25 per hour 33 46 $46 per hour 33 46 $33 per hour 30 43 $43 per hour 30 43 $30 per hour 37 52 $52 per hour 37 52 $37 per hour 11 20 $20 per hour 11 20 $14 per hour 11 20 $20 per hour EXHIBIT L CITY OF HUNTINGTON BEACH HBTV -3 Fee Summary June 2002 hourly Fully Department Proposed Fee Description rates burdened cost Fees Comments Audio Technician - Non -Profit 11 20 $14 per hour Video - Commercial 11 20 $20 per hour Video - Non -Profit 11 20 $14 per hour Character Generator Operator - Commerci: 11 20 $20 per hour Character Generator Operator - Non -Profit 11 20 $14 per hour Teleprompter - Commerical 11 20 $20 per hour Teleprompter - Non -Profit 11 20 $14 per hour Floor Manager - Commercial 11 20 $20 per hour Floor Manager -Non-Profit 11 20 $14 per hour Camera Operator - Commercial 11 20 $20 per hour Camera Operator - Non -Profit 11 20 $14 per hour Utility Assistant - Commercial 11 20 $20 per hour Utility Assistant - Non -Profit 11 20 $14 per hour Eng Camera Eng Tape - Commercial 11 20 $20 per hour Eng Camera Eng Tape - Non -Profit 11 20 $14 per hour Robitic Camera Operator - Commercial 11 20 $20 per hour Robitic Camera Operator -Non-Profit 11 20 $14 per hour On -Air Talent: Independent Contractors - Commercial 141 $141 per hour Independent Contractors - Non -Profit 141 cost Part-time - Commercial 11 20 $20 per hour Part-time - Non -Profit 11 20 $14 per hour Volunteers - $0 .p. N Materials: EXHIBIT L • CITY OF HUNTINGTON BEACH HBTV -3 Fee Summary June 2002 Fee Description hourly Fully Department Proposed Comments rates burdened cost Fees Beta-SP Tape 30 minutes 28 39 $28 per tape Beta-SP Tape 60 minutes 40 56 $40 per tape Beta-SP Tape 90 minutes 60 85 $60 per tape VHS Tape - 30 minutes 15 21 $25 per tape VHS Tape - 120 minutes 15 21 $25 per tape Miscellaneous Items: Scripting - Commercial 50 46 $46 per hour Scripting - Non -Profit 50 46 cost Remote Truck - Commercial 200 - $200 per hour Remote Truck - Non -Profit 200 - $100 per hour Dubbing Tapes - Commercial 15 21 $21 per program Dubbing Tapes - Non -Profit 15 21 $15 per program w EXHIBIT L " 0 • • • s o ,, --+ Tr y C"- -• G S ity CITY OF HUNTINGTON BEACH ^'�= H=d , INTERDEPARTMENTAL COMMUNICATIOW G � D TO: Mayor and City Council VIA: Ray Silver, City Administrator FROM: Clay Martin, Director of Administrative Services r� SUBJECT: USER FEE RECOMMENDATIONS DATE: August 9, 2002 Accompanying this communication is the User Fee Study prepared by Conrad Business Services, Inc. (CBIZ). This document contains the direct and indirect costs for the City of Huntington Beach to provide various services. Also provided are the fees recommended by staff to be adopted by the City Council. Conrad Business Services, Inc. was hired to determine the total cost of providing services. With this information the City of Huntington Beach knows which services are being subsidized with tax revenues and can use this tool to decide the desired amount to be charged next fiscal year. These fees can then be reviewed on an annual basis. The methodology of the study was presented to the Council on July 15, 2002. Drafts of the study have been reviewed by all departments. The purpose of the study session is to review fees and fee recommendations of the departments and answer questions from the Council. Attachments: PowerPoint Presentation reviewing User Fee Recommendations User Fee Recommendations Building & Safety Legislative Draft of User Fee Changes l/26 2-- Review of User Fee �w Recommendations �a Clay Martin, Director of Administrative Services Dan villella, Finance Officer August 26, 2002 Background ♦ The User Fee Study identifies costs associated with providing specific services ♦ User Fee Study assures that the city is in compliance with state law, California Government Code 66016 "limits the cost recovery to reasonable cost to provide the service" Methodology of Study ♦ CBIZ created a complete listing of all city fees from. City Council approved fee resolutions ♦Surveyed each fee to determine process and time involved in providing service ♦ Interviewed affected departments to ensure understanding of service ♦ Calculated the full -cost of each service Options/Recommendations Direct Labor and Benefits and Departmental Overhead — Fully Burdened Cost -- including Citywide- overhead rate per cost allocation plan ♦ Staff recommends full -cost recovery where possible ♦ User Fee Study should be update annually Results of User Fee Study Projected Additional Revenue �Department General Fund Other Funds Total Community Services 0 0 0 City Clerk 337181 0 337181 Treasurer 1327165 138, 392 270, 557 Library 0 46,858 461858 Police 112981953 0 13298,953 Economic Development 0 118,621 118,621 Building and Safety 107,000 0 1071000 Public Works 3227342 937029 4155371 Fire (179,342) 0 (179,342) Planning 775923 0 77,923 Tota 1 1, 792, 221 396, 900 21189,121 0 CITY OF HUNTINGTON BEACH ti a Building and Safety Department G N N ` TO: Clay Martin, Administration Services Director , Senior Administrative Analyst v� D DATE: 08/14/02 SUBJECT: Fee Study ^� Per your telephone conversation with Ross, attached is the fee schedule for the Department of Building & Safety. It is in legislative draft form. It is our request that this schedule be attached to the Citywide User Fee Study. GAGilbert\Memos\2002 Legislative Draft Fee Study.doc to • �J. Ocity of Huntington Beach BUILDING PERMIT FEES (714)536-5241 Fee Type How Determined I Rate Permit issuanee Processing Flat fee @ Permit or Plan Review Submittal $25.00 Charge $22.00 Building Inspection Fees Based upon Building Valuation Table for construction See Table ...... ............._.._..........._.._..__...—_ costs per sq. ft. to determine project valuation (Page 8)_. _ _ Below Foundation or Partial Building Based upon Building Valuation Table for construction See Table Inspection I costs per s . ft. to determine project valuation (Page 8). Below PROJECT VALUATION TABLE Based on Building Valuation Data Published in the 2001 Mafeh April 2002 May -dune Building Standards Magazine by the International Conference of Building Officials and local miscellaneous categories that have been surveyed Project Valuation Inspection Fees $1 to $500 $35,00 $37.00 $501 to $2,000 $35.00 $37.00 for the first $500; plus $2,23 $2.35 for each additional $100 or fraction thereof, to and Including $2,000 $2,001 to $25,000 IS69.00 $72.00 for the first $2,000; plus Q'�3 $10.59 for each additional $1,000 or fraction thereof, to and including $25,000 $25,001 to $50,000 $301.00 $315.00 for the first $25,000; plus $7,-R $7.64 for each additional $1,000 or fraction thereof, to and including $50,000 $50,001 to $100,000 $4.84.00 $506.00 for the first $50,000; plus $3:06 $5.29 for each additional $1,000 or fraction thereof, to and including $100,000 $100,001 to $500,000 JV37.00-$770.00 for the first $100,000; plus $4.5 $4.23 for each additional $1,000 or fraction thereof, to and including $500,000 $500,001 to $1,000,000 smsmo $2462.00 for the first $500,000; plus $3:44 $3.59 for each additional $1,000 or fraction thereof, to and including $1,000,000 $1,000,000 and up $4,07:00 $4257.00 for the first $1,000,000; plus $2.64 $2.76 for each additional $1,000 or fraction thereof Certificate of Occupancy: • With Building Permit No Fee To verify proper use and terms of • Modified Certificate w/out additional inspection or Q'�00 occupancy in new and existing admire services $24.00 commercial and industrial buildings • Certificate with additional inspection services $1-94.00 $186.00 Temporary Certificate (hourly) 186.00 min. GABUILDINGTORMSWDMIN\Fee Schedule 8-15-2002, Legislative Draft.doc Effective 10/15/2001 • • LOMA'd OTHER BUILDING DEPT CHARGES (714) 536-5241 Fee Type How Determined Rate Building Plan Review Collected at time of building plan review submittal & assessed @ % of building inspection fee ($68.00 go -ox-83% min.) Exception: 3&0/c,28% • Standard production units after the model unit has been reviewed @ % of building inspection fee (changes to be reviewed on an hourly basis) Projects requiring review in excess of the $ 68 per following: hour Proiect Valuation # of Reviews $100,000 or less 2 $1009000 - $190009000 3 $1,000,001— more 4 Fee Refunds Processing Minimum Fee Retained by City $44.00 Fee Miefefilmift-Record Each sheet of permitted drawings $4..00 Retention Fee $5.60 Each permit issued &"g $1.40 Counter Staff Research: More than 10 minutes (estimate to complete) Hours x $44.00 Rate (Minimum Charge '/a Hr x $44.00 = $11.00) Copies from Microfilm (in 16mm or 35mm —15 copy $3.00 addition to Research) Each additional copy on same address or area $1.50 Copies Not on Microfilm (in I" copy $1.00 addition to Research) Each additional co $0.25 Plan Review Extension Flat Fee $67.00 $107.00 Building Permit Extension Flat Fee $107.00 Building Relocation 2 Hour Minimum See Special Inspection Services Investigation Fee -for work Equal to the amount of standard inspection fee for performed without a permit to which it applies OR the actual time spent $70.00 permit or inspection investigating, whichever is greater, but not less than 159.00 $70:00 $159.00 minimum Min. Re -inspection Flat fee $106. A $112.00 Processing Fee Flat Fee $25.99 (Change of contractor, owner, or $22.00 Special Inspector Program) GABUILDING\F0RMS\ADM1N\Fee Schedule 8-15-2002, Legislative Draft.doc -2- Effective 10/15/2001 • • OTHER BUILDING DEPT CHARGES (714) 536-5241 Fee Type How Determined Rate Permit Supplement Flat Fee, Plus Q'�00T (Issue Revised Permits, Adjust $22.00+ Permits, Admin. Permits, or Microfilm Fee � those NOT LISTED) $1.40+ Fee Schedule Line Items Line Items (Minimum Inspection Fee does not apply) Expired Permits • Reactivate permit for projects that have been $26.00* expired for LESS than $23.40+ One-(4) Yea-F 6months. 'V2 New Inspect Fee • Reactivate permit for projects that have been $26..00* suspended ef abandoned expired for GREATER $23.40+ than-ene-year 6 months Ofigifial New Inspect Fee Release of Gevenant and Flat Fee $90.00+ Agfeei ent-Recording & $10.00 to Release of Non- County Compliance due to Recorder Permit Expiration & Similar Services BUILDING DEMOLITION PERMIT FEES (714) 536-5241 Fee T e I How Determined Rate Permit Issuonee Processing Flat Fee $25.00 Charge $22.00 Inspection Fee Includes Sewer Cap $130.00 $123.00 GABUILDINGTORMSWDMIN\Fee Schedule 8-15-2002, Legislative Draft.doc - 3 - Effective 10/15/2001 °aa 0 BUILDING DEPT. "SPECIAL SERVICES" (714) 536-5241 Fee Type How Determined Rate During Normal Work Hours: Counter Services Hourly (See Conditions, below) $44.00 Inspection Services Hourly (See Conditions, below) $70.00 $53.00 Plan Review Services Hourly (See Conditions, below) $86.00 $68.00 Supervisory Services Hourly (See Conditions, below) $72.00 Outside Normal Work Hours: Counter Services Hourly (See Conditions, below) $66.00 Inspection Services Hourly (See Conditions, below) $9-1.00 $80.00 Plan Review Services Hourly (See Conditions, below) V iO.00 $102.00 Supervisory Services Hourly (See Conditions, below) $108.00 a. The payment of such fees shall be in addition to other required fees. b. Where the special service is provided during normal work hours, the fee shall be based on the actual time expended, but not less than one-half (1/2) hour. c. Where the special service is provided as overtime between the hours of 6:00 AM and 8:00 PM on a normal work day, the fee shall be based on the actual time expended but not less than one (1) hour at the outside normal work hour rate. d. Where the special service is provided outside the hours of 6:00 AM to 8:00 PM on a normal work day or during any hours on a typical City day off, as provided in the City's current MOU, the fee shall be based on the actual time expended but not less than four (4) hours at the outside normal work hour rate. GABUILDINGTORMS\ADMIN\Fee Schedule 8-15-2002, Legislative Draft.doc - 4 - Effective 10/15/2001 • • ELECTRICAL PERMIT FEES (714)536-5241 Fee Type H.ow Determined i_, _ Rate:.: Permit Issuance Processing Flat Fee $25.00 Charge $22.00 Inspection Fee (Min) Minimum fee charged (Sq. Ft Calculation or Item $35.00 Calculation) in addition to the Issuaxee Processing $26.00 Charge Inspection Fee (Sq. Ft.) Per Square Foot in lieu of listed items. (New single and $.06 multiple -family residential buildings including additions OR and attached garages) Inspection Fee (Items) Each service meter. Per AMP Charge &. A $.29 Each sub -panel W.00 $14.00 Each self-contained, factory -wired, approved unit such as S-7-50 cooking appliances, home appliances, heating appliances, $7.20 HVAC units, vegetable cases, drinking fountains, etc. (2-HP Max) Over 2-HP, see generators, motors and transformers) Lighting Fixtures (each): • 1-50 $1.15 • Each additional fixture &604.58 • Each pole with fixtures VA.50 $7.20 Generators, Motors and Transformers: • H.P., kW, or KVA Rating of equipment up to and including two (2) $7-.50 $7.20 • Over two (2) and not over ten (10) W.00 $14.00 • Over ten (10) and not over fifty (50) $30.80 $29.00 • Over fifty (50) $74.00 $71.00 Receptacle and Switch Outlets: • First fifty (50), each0 $1.15 • Each additional outlet $.0 $38 Each section of track lighting or multiple outlet assembly $3-.74 $3.60 Fuse Up $60.00 $58.00 G:\BUILDING\FORMS\ADMIN\Fee Schedule 8-15-2002, Legislative Draft.doc - 5 - Effective 10/15/2001 Fo ie 'e ELECTRICAL L9 PERMIT FEES (CONTINUED) (714) 536-5241 Fee Type How p0ermingd .;_ . _ Rate . Inspection Fee (Items) Temporary Service: continued • Each temporary construction pole (including lights and outlets for outdoor lot use) $30.00 $29.00 • Each sub -pole with panel W00 $14.00 Signs at each address: • 1st Sign at one address $74.00 $71.00 • Each additional sign at same address $39:00 $29.00 Each misc. item regulated by the Huntington Beach W.00 Electrical Code where no fee is listed $14.00 Electrical Plan Review Collected at time of plan review submittal and assessed 102,046 of Inspection Fees $68.00 minimum 138% PLUMBING PERMIT FEES (714) 536-5241 Permit issuanee Processing Charge Flat Fee $25.00 $22.00 Inspection Fee (Min) Minimum fee charged in addition to the Isstanee Processing Charge $35.00 $26.00 Inspection Fee (Items) Each Plumbing Fixture $17.00 Each Building Sewer $34.00 Rainwater Systems — per drain $8.50 Each Water Heater and/or Vent $17.00 Each Low Pressure Gas -Piping System, up to .5 psi W.00 $20.00 Each Medium or High Pressure Gas Piping System, exceeding .5 psi $68.00 $70.00 Each Waste Interceptor or each Kitchen Grease Trap $34.00 Installation or alteration of water piping, including vacuum breakers or backflow devices $34.00 Water Treating Equipment $17.00 Plumbing Plan Review Collected at time of plan review submittal & assessed @ % of inspection fees $68.00 Minimum 340 70 0 GABUILDINGTORMS\ADMIN\Fee Schedule 8-15-2002, Legislative Draft.doc - 6 - Effective 10/15/2001 0 • o �a MECHANLCAL PERMIT FEES VU (714) 536-5241 e - Iate Permit Isstee Flat Fee Q' Processing Charge $22.00 Inspection Fee (Min) Minimum fee charged in addition to the Issuanee Processing $35.00 Charge $26.00 Inspection Fee Installation or relocation of each furnace, including ducts and/or $42.50 (Items) vents attached to such appliance (includes incidental electrical). $60.00 Each Fire and/or Smoke Damper W.00 $25.00 Relocation or replacement of each appliance vent not included in $1-8.00 an appliance item also permitted $25.00 • HVAC Duct Extension/Relocation for 1-10 ducts $3.00 $48.00 • Each additional duct $4�3 $6.00 Installation or relocation of each boiler to and including 15 hp or $42.30 compressor to and including $60.00 5 tons, including attached ducts and/or vents Installation or relocation of each boiler over 15 hp or compressor $�0Er00 over 5 tons, including attached ducts and/or vents $148.00 Each evaporative cooler (non -portable type) Q'�00 $29.00 Each ventilation fan connected to a single duct $15.00 Each Air -Handling unit not part of a factory -assembled appliance Q'.00 $29.00 Each ventilation system less than or equal to I0,000cfm which is $N.00 not a portion of any heating or air conditioning system authorized $29.00 by a permit Each ventilation system more than 10,000cfm which is not a $42.50 portion of any heating or air conditioning system authorized by a $60.00 permit Installation of each hood served by mechanical exhaust, including $N.00 ducts for such hood $29.00 Each misc. item regulated by the Huntington Beach Mechanical $2i.00 Code where no fee is listed - including all factory -built Fireplaces $29.00 Each low pressure Gas -Piping system up to .5 psi Q i .00 $20.00 Each medium or high pressure Gas Piping system, exceeding .5 $85.00 psi $70.00 Mechanical Plan Collected at time of plan review submittal and assessed @ % of i23/o Review Fee Inspection Fees $68.00 Minimum 112% GABUILDINGTORMS\ADMIN\Fee Schedule 8-15-2002, Legislative Draft.doc - 7 - Effective 10/15/2001 C` El F SWIMMING POOL PERMIT FEES (714) 536-5241 in Permit Issuanee Flat Fee $25.00 Processing Charge $22.00 Inspection Fee (Min) Minimum fee charged in addition to the iss ee $35.00 Processing Charge $37.00 Pre -Inspection Fee Collected at time of building plan review submittal $70.00 $53.00 Inspection Fee (Building) Based upon Project Valuation Table for construction costs See Table per s . ft. to determine project valuation. Inspection Fee (Electric) Electrical Items, except Above -Ground Spas $60-.00 $58.00 Above Ground Spas, refer to Electrical Permit Items See Electrical Inspection Fee (Plumb) Plumbing Items, except Above -Ground Spas $50.00 Above Ground Spas, refer to Plumbing Permit Items See Plumbing Building Plan Review Collected at time of building plan review submittal & assessed @ % of building inspection fee ($68.00 9A°�o Minimum) 83% Planning Plan Review: Collected at time of building plan review submittal & assessed @ % of building inspection fee 3"0 28% SOLAR ENERGY PERMIT FEES Permit Issuanee Flat Fee $25.00 Processing Charge $22.00 Inspection Fee (Min) Minimum fee charged in addition to the Isst ee $35.00 Processing $26.00 Charge Inspection Fee (Items) Each appliance or piece of equipment regulated by the Huntington Beach $20.00 Solar Energy Code See Special Services Solar Plan Review Fee Collected at time of plan review submittal and assessed @ % of 50% See Inspection Fees Special Services GAl3UILDING\F0RMS\ADMIN\Fee Schedule 8-15-2002, Legislative Draft.doc - 8 - Effective 10/15/2001 T%" n EERK l� � 1 CiT`. OF 'FQT E. CH. CA CITY OF HUNTING 01K ACH 20 AUG 2 I . Inter Office Communication Economic Development Department TO: Clay Martin, Director of Administrative Services FROM: --David C. Biggs, Director of Economic Development (!u DATE: August 20, 2002 SUBJECT: Cost Allocation/Fee Study Economic Development has reviewed the Draft Fee Summary provided by Conrad & Associates and has prepared the following Fee Summary recommendations for the Economic Development Department: Sales Price 90 New 50 2,000 Determination for each determination after first (no cost) determination in any 12-month period Multi Family 20 500 10,000 No change Rehab Loan Application �20 Single Family (� 200 4,000 ' 300 6,000 Rehab Loan Application._.._.__ _ — �---� Total Change +$36,225 LAtt Co mm u,ni cai Ow �J .7 In addition, we propose no charge for the following activities: -- Monitoring j • Down Payment Assistance Loan Documents Please note that while the recommended fees are not reflective of the fully burdened rate required to perform the activities, we have taken into consideration fees charged by other cities and by private companies for similar activities. Fees collected would be deposited back into the original funding source (i.e., CDBG, HOME, Housing Set Aside) and would be calculated as program income to that fund. Fees for the City's Inclusionary Housing Program (Sales Price Determinations, Reconveyance Fees, Subordination Agreements) should be Housing Fund income since this is the fund which pays the implementation and monitoring expenses of the program. The monies collected as a result of the Inclusionary Housing Program should be maintained in a designated account to be used to purchase a property in the event of the homeowner's default; thereby preserving the intent and function of the Inclusionary Housing Program. We have not included any suggested charges for either Monitoring or Down Payment Assistance Loan Document preparation. We are required to perform Monitoring as part of existing agreements and legal requirements. There is no current down payment assistance program in place, and we do not anticipate implementing such a program at this time. Please advise any next steps you want us to take. xc: Ray Silver, City Administrator Gus Duran, Housing and Redevelopment Manager Luann Brunson, Senior Administrative Analyst Steve Holtz, Assistant Project Manager Terri King, Development Specialist CITY OF HUNTINGTON BEACH, CA 1001 JUL 15 P 2: 01 �T� c�MM�a► ��= I ivN 67-�5'02= SLID, To ���`�� Fo �° W 114AVI, - AR stvAj SC6610A, > calculate the full cost of providing ty services � allocate the costs of internal support those that provide direct services to e community receive maximum reimbursement m Federal and State grants. 2 aration of full cost plan and a in compliance with OMB A=87 te a plan that is flexible and can it over time to changes in the nization � ed on actual expenditures as of tember 30, 2001 is were allocated to division level )ssible e basis could not be defined to lion level, costs were allocate to } Department Administrative sion ts were then pooled and ted to the divisions on the is of expenditures. OMB A=87 Plan identified and owed all unallowable enditures } k 2 - Determination of Support � ,k Departments/Divisions se of questionnaire to all departments ►Ilow-up interviews sport Departments/Divisions ity Administration Iministrative Services easurer —Central Cashiering .y Attorney y Clerk �n-Departmental ormation Systems lecommunications 0 Departments/Divisions uilding and Safety surer - Business License mmunity Services onomic Development Crary inning lice blic Works 10 ( 3 - Determination of flowable Costs )mplete for compliance with OMB 87 guidelines 11 14 — Determine the basis of ration e of questionnaire and follow-up erviews with City staff :termine what information is available r basis of allocation 12 ration on the basis of expenditures y Administration/P10 ministrative Services —Administration ance al Property Clerk Council Treasurer — Central Cashiering n-Departmental 13 cation on the basis of full-time � ivalents nployee Benefits .man Resources 14 cation on other basis 3TV 3 — programs produced ocurement - requisitions �prographics — impressions ty Attorney — legal services ty Attorney — litigation Formation Systems — PC's ►lecommunications - telephones 15 Free -tier allocation Yo of support departments and sions have been allocated i is in compliance with Federal State guidelines ults in 19.89% City overhead rate 16 Citywide User Fee Study 17 calculate the cost of providing the rvice recover the costs of providing the rvice. In repare a comprehensive pride fee plan that will identifies s associated with providing :ific services. ssure compliance with State law. 1 19 ition of complete listing of city fees i fee resolutions ►ey for each fee to determine process time involved in providing service views with affected departments to ire understanding of service � ulation of full -cost of each service 20 s included: I "User Fees" - defined as fees for a )ecified service for the benefit of a dividual. 21 not included: titer and sewer charges re Med fees :nalties and taxes s included but not studied: 'affic Impact Fees Bvelopment Fees 22 h fee has been calculated with � �e recovery levels:, rect Labor and Benefits rect Labor and Benefits and apartment Overhead illy Burdened Cost - including > tywide overhead rate per cost location plan 23 :ulation of Revenue impacts ig the same three recovery levels: rect Labor and Benefits rect Labor and Benefits and apartment Overhead illy Burdened Cost - including tywide overhead rate per cost location plan 24 liminary Calculation of Revenue } acts by: urrent Rates - $11,355,299 1rect Labor and Benefits - $11,843,024 rect Labor and Benefits and apartment Overhead - $15,201,628 � illy Burdened Cost — including tywide overhead rate per cost location plan - $18,095,000 25 itations on revenue ancements: 31ifornia Government Code strictions sts "seem" to high to recover 100% ilosophical reasons 26 mples: Copy charges - $114,765 Passport charges - $919374 Annual Fire Inspections - $542,740 Paramedic Response - $6819171 CUP Comm/industrial — $191059913 Vehicle Release - $954,719 Public Improvement Plan Check - $4759656 Recordation Fee - $3179299 27 enue Expectations W0,000 to $900,000 decrease in venue charging labor costs only I,000,000 to $1,200,000 in additional venue charging labor and overhead tes !,500,000 to 3,000,000 in additional venue charging fully -burdened rates W-1 Council can choose any level of cost � very :ornia Government Code 66016 limits :ost recovery to reasonable cost to Fide the service F recommends full -cost recovery (in � t cases) te fee schedule annually 29 r � CITY OF HUNTINGTON I BEACH 2000 MAIN STREET CALIFORNIA 92648 OFFICE OF THE CITY CLERK CONNIE BROCKWAY CITY CLERK LETTER OF TRANSMITTAL OF ITEM APPROVED BY THE CITY COUNCIL/ REDEVELOPMENT AGENCY OF THE CITY OF HUNTINGTON BEACH DATE: January 29, 2002 TO: Conrad Business Services, Inc. ATTENTION: _ Name 1100 N. Main St., Suite C DEPARTMENT: Street Irvine, CA 92614 REGARDING: _ City, State, Zip Contract See Attached Action Agenda Item E-9 Date of Approval 1/22/02 Marcus Davis Prof. Services Enclosed For Your Records Is An Executed Copy Of The Above. Referenced Agenda Item. i�� Remarks: Connie Brockway City Clerk Attachments: Action Agenda Page x Agreement x Bonds Insurance x RCA Deed Other CC: C. Martin Adm Sery x x x Name Department RCA Agreement Insurance Other R. Sedlak Adm Sery x x x Name Department RCA Agreement Insurance Other Name Department RCA Agre..t Insurance Other Name Department 'Risk RCA Agreement Insurance Other C. Mendoza Mgmt x x Name Department RCA Insurance ( Telephone: 714-536-5227 ) �9 C. OTY OF HUNTINGTON BEAK MEETING DATE: JANUARY 22, 2002 DEPARTMENT ID NUMBER: AS 02-003 Council/Agency Meeting Held: Deferred/Continued to: �(App oved El Condition Ily proved ElDe 'ed ham- l y Cl 's Signature Council Meeting Date: JANUARY 22, 2002 Department ID Number: A9502 903 c— .. CITY OF HUNTINGTON BEACH REQUEST FOR COUNCIL ACTION mCD�. : SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL ,j� n SUBMITTED BY: RAY SILVER, CITY ADMINISTRATOR PREPARED BY: CLAY MARTIN, DIRECTOR OF ADMINISTRATIVE SERVICES SUBJECT: APPROVE PROFESSIONAL SERVICES AGREEMENT WITH CONRAD BUSINESS SERVICES, INC. TO PERFORM A COST ALLOCATION PLAN AND A COMPREHENSIVE USER FEE STUDY Statement of Issue, Funding Source, Recommended Action, Alternative Action(s), Analysis, Environmental Status, Attachment(s) Statement of Issue: Should the City Council approve a professional services contract with Conrad Business Services, Inc. to perform a cost allocation plan and comprehensive user fee study? Funding Source: Funds are available in Professional Services account 10035201.69365 in the amount of $57,760 for fiscal year 2001-2002. Recommended Action: Approve professional services contract with Conrad Business Services, Inc. to perform a Comprehensive Cost -Allocation Study and a Comprehensive Fee and Rate Study and authorize the Mayor and City Clerk to execute. Alternative Action(s): • Approve the cost allocation portion of the contract • Approve the user fee part of the contract • Select a different consultant Analysis: Cost allocation studies are performed to allow cities to fully identify both direct and indirect costs for each city service provided. These are valuable because they give management better information about the true costs of providing services. When service levels and costs Cost Allocation Study.doc -2- 1/11/02 1:10 PM (� *QUEST FOR COUNCIL AC1W MEETING DATE: JANUARY 22, 2002 DEPARTMENT ID NUMBER: AS 02-003 are analyzed, it is important to analyze both the direct (labor, supplies, etc) and the indirect costs. Indirect costs generally consist of overhead charges for support services, space usage, equipment depreciation, management, etc. Many granting agencies will allow the City to bill for overhead charges developed in a cost -allocation plan. Comprehensive user fee studies are developed to allow the City Council and staff to analyze the fees required to fully recover costs of certain City services. This study can be used to develop a fee schedule that will recover all or a specified percentage of the costs of specific City services. This study will encompass all major fee categories currently charged by the City to the public. Staff sent five Request -for -Proposal's (RFP's) for these studies. The City received four responses by the deadline. The consultants were asked to submit separate cost proposals for the cost allocation study and the comprehensive user fee study. Below is a summary of the proposals received: Consultant User -Fee Cost -Allocation Total KPMG $80,440 $89,160 $169,600 Revenue Cost Specialists 46,500 10,194 **49,700 Maximus 66,000 * 66,000 Conrad Business Services, Inc 29,700 28,060 57,760 *Maximus did not separate fees for each study ** Revenue Cost Specialists gave a discount if chosen for both studies Staff analyzed and reviewed all four proposals and determined that Conrad Business Systems, Inc. was the most qualified firm. Based on the timelines submitted by the Conrad Business Systems, Inc. and the calendar for the Budget process, it is expected that the study will be completed and the results presented to the City Council in July, 2002. Attachment(s): RCA Author: Robert Sedlak Cost Allocation Study.doc -3- 1/11/02 1:10 PM • • ATTACHMENT #1 • 0- PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND l onrlj�i oslaim Services. Tnc FOR �'n AllocGf�on Sfurily anr� ov►��2Yehehs�� Fte 4hC4 ►eclie S-+vo� y THIS AGREEMENT ("Agreement") is made and entered into this 22nd day of .7antiary , 20.02 , by and between the City of Huntington Beach, a municipal corporation of. the State of California, hereinafter referred to as "CITY, and congac� msw-ru leyyttPS,1nc a CGIj'r�tori7ia �co✓IQQy2 i01) hereinafter referred to as "CONSULTANT." WHEREAS, CITY desires to engage the services of a consultant to Sq A% o�__forM q cos+-allnrd/ongnd comojehrnsl'uf 4e-eand (gk. , and Pursuant to documentation on file in the office of the City Clerk, the provisions of the Huntington Beach Municipal Code, Chapter 3.03, relating to procurement of professional service contracts have been complied with; and CONSULTANT has been selected to perform these services, NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows: 1. SCOPE OF SERVICES CONSULTANT shall provide all services as described in Exhibit "A" which is attached hereto and incorporated into this Agreement by this reference. These services shall sometimes hereinafter be referred to as the 'PROJECT." CONSULTANT hereby designates M q ✓ L US f) q v - 5 who shall represent it and be its sole contact and agent in all consultations with CITY during the performance of this Agreement. agree/forms/profserv10/15/01 1 2. CITY STAFF ASSISTANCE CITY shall assign a staff coordinator to work directly with CONSULTANT in the performance of this Agreement. 3. TERM; TIME OF PERFORMANCE Time is of the essence of this Agreement. The services of CONSULTANT are to commence as soon as practicable after the execution of this Agreement by CITY (the "Commencement Date"). This Agreement shall expire on i �- 31— 2002 unless sooner terminated as provided herein. All tasks specified in Exhibit "A" shall be completed no later than 1 uyi f 3 0 . � 01 �. , from the Commencement Date of this Agreement. These times may be extended with the written permission of CITY. The time for performance of the tasks identified in Exhibit "A" are generally to be shown in Exhibit "A." This schedule may be amended to benefit the PROJECT if mutually agreed to in writing by CITY and CONSULTANT. 4. COMPENSATION In consideration of the performance of the services described herein, CITY agrees to pay CONSULTANT on a time and materials basis at the rates specified in Exhibit "B," a fee, including all costs and expenses, not to exceed Eif j-seven f he cjj1 seven unjvpd� <i �,47 Dollars ($ 57,760 ). 5. EXTRA WORK In the event CITY requires additional services not included in Exhibit "A" or changes in the scope of services described in Exhibit "A," CONSULTANT will undertake such work only after receiving written authorization from CITY. Additional agree/forms/profsery 10/ 15101 2 • 0- compensation for such extra work shall be allowed only if the prior written approval of CITY is obtained. 6. METHOD OF PAYMENT CONSULTANT shall be paid pursuant to the terms of Exhibit "B," which is attached hereto and incorporated by reference into this Agreement. 7. DISPOSITION OF PLANS, ESTIMATES AND OTHER DOCUMENTS CONSULTANT .agrees that title to all materials prepared hereunder, including, without limitation, all original drawings, designs, reports, both field and office notices, calculations, computer code, language, data or programs, maps, memoranda, letters and other documents, shall belong to CITY, and CONSULTANT shall turn these materials over to CITY upon expiration or termination of this Agreement or upon PROJECT completion, whichever shall occur first. These materials may be used by CITY as it sees fit. 8. HOLD HARMLESS CONSULTANT hereby agrees to protect, defend, indemnify and hold harmless CITY, its officers, elected or appointed officials, employees, agents and volunteers from and against any and all claims, damages, losses, expenses, judgments, demands and defense costs (including, without limitation, costs and fees of litigation of every nature or liability of any kind or nature) arising out of or in connection with CONSULTANT's (or CONSULTANT's subcontractors, if any) negligent performance of this Agreement or its failure to comply with any of its obligations contained in this Agreement by CONSULTANT, its officers, agents or employees except such loss or damage which was caused by the sole negligence or willful misconduct of CITY. CITY agree/forms/profscrv10/15101 3 shall be reimbursed by CONSULTANT for all costs and a4orney's fees incurred by CITY in enforcing this obligation. CONSULTANT will conduct all defense at its sole cost and expense and CITY shall approve selection of CONSULTANT's counsel.. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as limitation upon the amount of indemnification to be provided by CONSULTANT. 9. PROFESSIONAL LIABILITY INSURANCE CONSULTANT shall obtain and furnish to CITY a professional liability insurance policy covering the work performed by it hereunder. This policy shall provide coverage for CONSULTANT's professional liability in an amount not less than One Million Dollars ($1,000,000) per occurrence and in the aggregate. The above -mentioned insurance shall not contain a self -insured retention, "deductible" or any other similar form of limitation on the required coverage except with the express written consent of CITY. A claims -made policy shall be acceptable if the policy further provides that: A. The policy retroactive date coincides with or precedes the initiation of the scope of work (including subsequent policies purchased as renewals or replacements). B. CONSULTANT shall notify CITY of circumstances or incidents that might give rise to future claims.. CONSULTANT will make every effort to maintain similar insurance during the required extended period of coverage following PROJECT completion. If insurance is terminated for any reason, CONSULTANT agrees to purchase an extended reporting agree/forms/profserv10/15/01 4 provision of at least two (2) years to report claims arising from work performed in connection with this Agreement. 10. CERTIFICATE OF INSURANCE Prior to commencing performance of the work hereunder, CONSULTANT shall furnish to CITY a certificate of insurance subject to approval of the City Attorney evidencing the foregoing insurance coverage as required by this Agreement; the certificate shall: A. provide the name and policy number of each carrier and policy; B. shall state that the policy is currently in force; and C. shall promise that such policy shall not be suspended, voided or canceled by either party, reduced in coverage or in limits except after thirty (30) days' prior written notice; however, ten (10) days' prior written notice in the event of cancellation for nonpayment of premium. CONSULTANT shall maintain the foregoing insurance coverage in force until the work under this Agreement is fully completed and accepted by CITY. The requirement for carrying the foregoing insurance coverage shall not derogate from CONSULTANT's indemnification and defense obligations as set forth in this Agreement. CITY or its representative shall at all times have the right to demand the original or a copy of the policy of insurance. CONSULTANT shall pay, in a prompt and timely manner, the premiums on the insurance hereinabove required. agree/forms/profserv10/15101 5 11. INDEPENDENT CONTRACTOR CONSULTANT is, and shall be, acting at all times in the performance of this Agreement as an independent contractor herein and not as an employee of CITY. CONSULTANT shall secure at its own cost and expense, and be responsible for any and, all payment of all taxes, social security, state disability insurance compensation, unemployment compensation and other payroll deductions for CONSULTANT and its officers, agents and employees and all business licenses, if any, in connection with the PROJECT and/or the services to be performed hereunder. 12. TERMINATION OF AGREEMENT All work required hereunder shall be performed in a good and workmanlike manner. CITY may terminate CONSULTANT's services hereunder at any time with or without cause, and whether or not the PROJECT is fully complete. Any termination of this Agreement by CITY shall be made in writing, notice of which shall be delivered to CONSULTANT as provided herein. In the event of termination, all finished and unfinished documents, exhibits, report, and evidence shall, at the option of CITY, become its property and shall be promptly delivered to it by CONSULTANT. 13. ASSIGNMENT AND DELEGATION This Agreement is a personal service contract and the work hereunder shall not be assigned, delegated or subcontracted by CONSULTANT to any other person or entity without the prior express written consent of CITY. If an assignment, delegation or subcontract is approved, all approved assignees, delegates and subconsultants must satisfy the insurance requirements as set forth in Sections 9 and 10 hereinabove. agree/forms/profserv10/15/01 6 14. COPYRIGHTS/PATENTS CITY shall own all rights to any patent or copyright on any work, item or material produced as a result of this Agreement.: . 15. CITY EMPLOYEES AND OFFICIALS CONSULTANT shall employ no CITY official nor any regular CITY employee in the work performed pursuant to this Agreement. No officer or employee of CITY shall have any financial interest in this Agreement in violation of the applicable provisions of the California Government Code. 16. NOTICES Any notices, certificates, or other communications hereunder shall be given either by personal delivery to CONSULTANT's agent (as designated in Section 1 hereinabove) or to CITY as the situation shall warrant, or by enclosing the same in a sealed envelope, postage prepaid, and depositing the same in the United States Postal Service, to the addresses specified below. CITY and CONSULTANT may designate different addresses to which subsequent notices, certificates or other communications will be sent by notifying the other party via personal delivery, a reputable overnight carrier or U. S. certified mail -return receipt requested: TO CITY: City of Huntington Bea h ATTN: ( I CA\I Old % h 2000 Main Street -- Huntington Beach, CA 92648 agree/forms/profserv10/15101 7 TO CONSULTANT: l l Qo A/ /�i qi ST_Sv� fP C V- u 104, CA q a,/ Z-/ Ail n'. Mau c s O Q u l 17. CONSENT When CITY's consent/approval is required under this Agreement, its consent/approval for one transaction or event shall not be deemed to be a consent/approval. to any subsequent occurrence of the same or any other transaction or event. 18. MODIFICATION No waiver or modification of any language in this Agreement shall be valid unless in writing and duly executed by both parties. 19. SECTION HEADINGS The titles, captions, section, paragraph and subject headings, and descriptive phrases at the beginning of the various sections in this Agreement are merely descriptive and are included solely for convenience of reference only and are not representative of matters included or excluded from such provisions, and do not interpret, define, limit or describe, or construe the intent of the parties or affect the construction or interpretation of any provision of this Agreement. 20. INTERPRETATION OF THIS AGREEMENT The language of all parts of this Agreement shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any of the parties. If any provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the remaining covenants and provisions of this Agreement. No covenant or provision shall be deemed dependent upon any other unless so expressly provided here. As used in this Agreement, the masculine or neuter gender and singular or plural number shall be deemed to include the other whenever the context so indicates or requires. agree/forms/profserv10/15101 8 Nothing contained herein shall be construed so as to require the commission of any act contrary to law, and wherever there is any conflict between any provision contained herein and any present or future statute, law, ordinance or regulation contrary to which. the parties have no right to contract, then the latter shall prevail, and the provision of this Agreement which is hereby affected shall be curtailed and limited only to the extent necessary to bring it within the requirements of the law. 21. DUPLICATE ORIGINAL The original of this Agreement and one or more copies hereto have been prepared and signed in counterparts as duplicate originals, each of which so executed shall, irrespective of the date of its execution and delivery, be deemed an original. Each duplicate original shall be deemed an original instrument as against any party who has signed it. 22. IMMIGRATION CONSULTANT shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall, in particular, comply with the provisions of the United States Code regarding employment verification. 23. LEGAL SERVICES SUBCONTRACTING PROHIBITED CONSULTANT and CITY agree that CITY is not liable for payment of any subcontractor work involving legal services, and that such legal services are expressly outside the scope of services contemplated hereunder. CONSULTANT understands that pursuant to Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for CITY; and CITY shall not be liable for payment of any legal services expenses incurred by CONSULTANT. agree/forms/profsm 10/15/01 9 24. ATTORNEY'S FEES Except as expressly set forth in Section 8 of this Agreement, in the event suit is brought by either party to construe, interpret and/or enforce the terms and/or provisions of this Agreement or to secure the performance hereof, each party shall bear its own attorney's fees, such that the prevailing party shall not be entitled to recover its attorney's fees from the non -prevailing party. 25. SURVIVAL Terms and conditions of this Agreement, which by their sense and context survive the expiration or termination of this Agreement shall so survive. 26. GOVERNING LAW This Agreement shall be governed and construed in accordance with the laws of the State of California. 27. ENTIRETY The parties acknowledge and agree that they are entering into this Agreement freely and voluntarily following extensive arm's length negotiation, and that each has had the opportunity to consult with legal counsel prior to executing this Agreement. The parties also acknowledge and agree that no representations, inducements, promises, agreements or warranties, oral or otherwise, have been made by that party or anyone acting on that party's behalf, which are not embodied in this Agreement, and that that party has not executed this Agreement in reliance on any representation, inducement, promise, agreement, warranty, fact or circumstance not expressly set forth in this Agreement. This Agreement, and the attached exhibits, contain the entire agreement between the parties respecting the subject matter of this Agreement, and supercede all prior agree/forms/profserv10/15101 10 • • understandings and agreements whether oral or in writing between the parties respecting the subject matter hereof. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized offices the day, month and year first above written. CONSULTANT, By: � if oAyA lc� L �0AM-4471 print name ITS: (circle one) Chairna Presiden Vice President CITY OF HUNTINGTON BEACH, a municipal corporation of the State of California Director J >, -k� � 5 e(R i I d E ��L.d 1 GE$ (Pursuant To HBMC §3.03.100) APPROVED AS TO FORM: AND City Attorney By: (A.\tc�.j, ,. `) "v-, print name ITS: (circle one ecretary hief Financial Officer/Asst. Secretary — Treasurer ATTEST -- 4�4� qf'� City Clerk agree/forms/profsery 10/ 15101 11 REVIEWED AND APPROVED: City Administrator �cts Mayor 0. 0 `, EXHIBIT A Exhibit A CITY OF HUNTINGTON BEACH PROPOSAL FOR COST ALLOCATION STUDY Submitted By. CONRAD BUSINESS SERVICES, INC. 1100 N. Main Street, Suite C Irvine, California 92614 Contact Person: MARCUS D. DAVIS, CPA (949) 474-2020 ext. 223 Fax (949) 263-5520 November 30, 2001 Information contained herein contains proprietary Information and shall not be reproduced in any form unless to assist the responsible Individuals in evaluation of this proposal. r1 U • Exhibit A Century Business Services Conrad Business Services, Inc. 1100 Main Street, Suite C Irvine, California 92614 Phone (949) 474-2020 Fax (949) 263-5520 November 30, 2001 Mr. Richard Amadril Central Services Manager City of Huntington Beach 2000 Main Street Huntington Beach, California 92648 RE: PROPOSAL FOR COST ALLOCATION STUDY Dear Mr. Amadril: In accordance with your request, we would be pleased to complete a Cost Allocation Study for the City of Huntington Beach. We believe that while you have solicited proposals from many firms, Conrad Business Services, Inc. would be your best selection for the following reasons which are set forth in greater detail in our proposal: • Conrad Business Services, Inc. is a wholly owned subsidiary of Century Business Services, Inc. (CBIZ). Conrad Business Services, Inc. was formed as a California corporation in March 1999 from the consulting portion of the practice of Conrad and Associates, L.L.P., an independently owned CPA firm. All previous experience noted in this proposal prior to the formation of this separate consulting company was gained by Conrad and Associates, L.L.P. In the context of this proposal, the two firms should be viewed as one entity as all employees provide services on behalf of both entities. • During the past thirty years, Conrad and Associates, L.L.P. has provided numerous audit and related services to various public agencies. • The professional staff of Conrad and Associates, L.L.P. is highly specialized in governmental auditing. The firm devotes significant time and resources to continuing professional education related to government auditing performed for the County of Orange, County of Los Angeles, State of CBIZ is the leading provider of integrated business services and products to Business America. Nasdaq: CBIZ • Century Busingss Services. Inc. • www.cbiz.com • Mr. Robert Amadril • Exhibit A Central Services Manager City of Huntington Beach November 30, 2001 Page Two California, and the U.S. Departments of Labor, Health and HumanServices, and the National Science Foundation. Conrad and Associates, L.L.P. also specializes in local governmental auditing. We currently serve approximately sixty (60) municipal, clients in the Southern California area. We currently serve as auditors for thirty-eight (38)- cities in California, including the cities of Santa Ana, Newport Beach, Costa Mesa, Buena Park and San Bernardino. We also serve as auditors for the redevelopment agencies of those cities. In addition, we also perform the audits of numerous sewer, water and other special districts and public and private non-profit organizations. • During calendar year 2000, our professional staff performed approximately 102,000 hours of financial and compliance examinations for governmental entities. • Conrad Business Services, Inc. has recently completed cost allocation plans for the City of Fremont, City of Costa Mesa, and Bienestar, a not -for -profit organization. • We believe our approach is one which recognizes the need for close coordination and communication with the City of Huntington Beach. • Conrad Business Services, Inc. has a pool of personnel that are qualified to perform the work per your request. • This proposal shall remain valid for a period of ninety (90) days from the date of submittal. • Mr. Marcus D. Davis, Vice President, is authorized to bind our firm in contractual matters with the City of Huntington Beach. He is also the contact person during the period of proposal evaluation. He can be reached at the address on our letterhead or the telephone number listed below. Our firm thanks the City of Huntington Beach for the opportunity to present our proposal and ,qualifications. I look forward to you contacting me so that I may discuss further the questions you may have of me, our firm, and our approach to the completion of a cost allocation study. You may contact me at (949) 474-2020, ext. 223. Sincerely, CONRAD BUSINESS SERVICES, INC. Marcus D. Davis Vice President • • Exhibit A TABLE OF CONTENTS Section Cover Letter Profile of Conrad Business Services, Inc. Scope of Services Description of the Project Team Projects of a Similar Nature/Client References Work Plan Project Timeline Cost of Services Page 1 3 4 9 11 13 14 • �• Exhibit A PROFILE OF CONRAD BUSINESS SERVICES, INC. Conrad and Associates, L.L.P., an independently owned CPA firm was formed in Iowa on January 1, 1971 by Ronald L. Conrad. Since moving the offices to California over 25 years ago, the firm has become one of the top accounting firms in Orange County. In 2001, the firm was ranked twelfth in size in Orange County by the Orange County Business Journal. In March 1999, Conrad and Associates, L.L.P. formed Conrad Business Services, Inc. in order to provide general financial and management consulting services to its clients. Conrad Business Services, Inc. is dedicated to rendering outstanding professional service of the highest quality. We employ highly qualified individuals and provide them with on -going training and education, contributing to the professional growth and development of each individual. Conrad Business Services, Inc. is a corporation and is located in Irvine, California. It has a staff of fifty- nine (59) individuals, including fifty-two (52) professionals. Since its inception, Conrad Business Services, Inc. and Conrad and Associates, L.L.P. have specialized in governmental and non-profit accounting, auditing and consulting. For the past thirty years, the firm has been performing accounting, audit and consulting services to the private and public sectors as well as not -for -profit organizations. A breakdown of our firm's personnel by classification is as follows: President 1 Vice Presidents 7 Principals 1 Managers/Supervisors 16 Seniors 13 Staff 14 Administrative support 7 59 The types of services performed by Conrad Business Services, Inc. and Conrad and Associates, L.L.P. include: is Municipal auditing and accounting • Municipal special services including user fee studies, cost allocation plans, GASB 34 infrastructure valuations, budget preparation, outsourcing, transient occupancy tax audits, recovery auditing • Non-profit auditing and accounting • Financial software needs assessments and implementations • Tax and advisory services. Conrad Business Services, Inc. • • Exhibit A PROFILE OF CONRAD BUSINESS SERVICES, INC. (CONTINUED) Conrad Business Services, Inc. is fully qualified to complete the services in this proposal. The key personnel identified in the section entitled Description of the Project Team (see page 4) have extensive local government experience, from both the consultant/audit and municipal employee perspectives. We believe that this unique combination of experience enables Conrad Business Services, Inc. to deliver a product to the City of Huntington Beach that will not only accomplish the goals of the project, but will provide the City of Huntington Beach with a user friendly document that will enhance the City's revenue base. Conrad Business Services, Inc. prides itself on our ability to complete projects within prescribed timeframes and on budget. We are of the opinion that if a project is awarded on a fixed fee basis, then there should not be any change orders to the contract. We perform whatever work is necessary to complete the required project for our stated fixed fee price. Additionally, once Conrad Business Services, Inc. commits to a deadline, we meet that deadline. Based upon the information provided, Conrad Business Services, Inc. commits to the City of Huntington Beach that we will assign all resources necessary to ensure that this project is completed on time and on budget. Conrad Business Services, Inc. 0 Exhibit A SCOPE OF SERVICES We understand that the City of Huntington Beach is requesting assistance in defining the purpose, uses and goals for a cost allocation plan and ensuring that the development of the plan will be both accurate and appropriate for the City's needs. In order to accomplish this objective, we will develop a cost allocation model for calculating the full costs of providing each City service. Our completed plan will provide for: • The addition or removal of direct and indirect costs so that the cost allocation plan can be developed from a simple plan to a progressively more inclusive plan. • The ability to continuously update the model and the cost allocation plan from year-to-year as the organization grows and develops, or as the organization changes.. • The addition of hypothetical service area information for future services enhancements, and the ability to calculate the estimated costs of providing the service under consideration. In preparing this cost allocation plan, we will work with the Administrative Services Department in developing service provisions, cost categories and allocation criteria for current and future programs. We will prepare a draft report and present it to City staff and City Council. All comments received from City staff and City Council will be incorporated into the final report. We will provide the final report to the City in both hard copy and electronic format. The specific procedures we will apply in the completion of the Cost Allocation Study can be found in the section entitled Work Plan (see page 10). Conrad Business Services, Inc. • Exhibit A DESCRIPTION OF THE PROJECT TEAM Conrad Business Services, Inc. proposes to use the following key personnel on this engagement. KEY PERSONNEL See attached resumes for individual experience. STATEMENT OF RESTRICTIONS ON KEY PERSONNEL Conrad Business Services, Inc. states that the key personnel will be available to the extent proposed for the duration of the project, and no person designated as "key" to the project will be removed or replaced without the prior written concurrence of the City of Huntington Beach. Conrad Business Services, Inc. 4 0 0 Exhibit A DESCRIPTION OF THE PROJECT TEAM (CONTINUED) MARCUS D. DAVIS, C.P.A. ROLE ON PROJECT: Mr. Davis will serve as the Engagement Manager on this project. He will serve as the contract liaison with the City of Huntington Beach, provide technical assistance, and perform a quality review on the study before it is released. He brings a strong local government auditing and accounting background to his engagements. Mr. Davis is a Certified Public Accountant with in excess of 17 years experience in local government accounting and financial reporting. EXPERIENCE: • Vice President, Conrad Business Services, Inc. September 1998 to Present. Mr. Davis currently is a Vice President with the firm. His responsibilities include directing the municipal specialized projects unit of the firm. He has been responsible for coordinating the efforts of both user fee studies and indirect cost allocation plans. Mr. Davis is also responsible for assisting municipalities with infrastructure valuation in order to comply with GASB Statement No. 34, transient occupancy tax auditing, outsourcing services to municipalities, and other special projects requested by municipalities. Mr. Davis served as the Engagement Manager on the preparation of cost allocation plans for the City of Fremont, City of Costa Mesa, and Bienestar. Additionally, he served as the Engagement Manager on the validation of the indirect cost plan for the Southern California Regional Rail Authority. Acting Director of Finance, City of Costa Mesa. May 1990 to September 1998. During Mr. Davis' tenure with the City of Costa Mesa, he served as the City's Deputy Treasurer, Assistant Director of Finance and Acting Director of Finance. His responsibilities included directing the efforts of a department of twenty-three (23) employees. Services provided included investments, accounting, accounts payable, payroll, purchasing, budget, billing, accounts receivable, debt collection and central, warehouse. Mr. Davis was instrumental in developing an in-house program to calculate city- wide user fees. Acting Director of Finance, City of Buena Park. October 1988 to May 1990. Mr. Davis served as the City's Deputy Treasurer and Acting Director of Finance during his tenure with the City of Buena Park. Responsibilities included directing the efforts of the Finance Department with a staff of fifteen (15) employees. Services provided included investments, accounting, accounts payable, payroll, water billing, purchasing, budget, and management information services. During his tenure with the City, Mr. Davis developed several programs to bring audit -related functions in-house. • Supervisor, Conrad & Associates, L.L.P.. September 1984 to October 1988. During this period, Mr. Davis was a Supervisor with the firm. His responsibilities included managing the audits of cities, special districts, nonprofit organizations, and federal and state agencies. Conrad Business Services, Inc. • • Exhibit A DESCRIPTION OF THE PROJECT TEAM (CONTINUED) MARCUS D. DAVIS, C.P.A. (CONTINUED) EDUCATION: Bachelor of Arts in Business Administration, with Emphasis in Accounting, 1984 California State University Fullerton PROFESSIONAL CERTIFICATIONS: Certified Public Accountant, State of California, Certificate No. 46491E PROFESSIONAL AFFILIATIONS: American Institute of Certified Public Accountants California Society of Certified Public Accountants California Society of Municipal Finance Officers Conrad Business Services, Inc. • Exhibit A DESCRIPTION OF THE PROJECT TEAM (CONTINUED) CAROL JACOBS ROLE ON PROJECT Ms. Jacobs will serve as the Project Manager for this project and will coordinate all communication and work for the City of Huntington Beach. Ms. Jacobs has in excess of twelve years of local government experience with the City of Costa Mesa. EXPERIENCE: Director of Financial Solution, Conrad Business Services, Inc. October 2000 to Present. Ms. Jacobs currently is the Director of Financial Solutions for the firm. She is responsible for the management and development of our specialized municipal services practice area. These services include, management reviews, user fee studies, indirect cost allocation plans, infrastructure valuation in order to comply with GASB Statement No. 34, performance based -budgeting, fixed asset inventory, outsourcing services to municipalities, grant writing, long range financial plans, and other special projects requested by municipalities. Ms. Jacobs served as the Project Manager in the development of cost allocation plans for the City of Fremont, City of Costa Mesa and Bienestar, a not -for -profit organization. • Budget and Research Officer, City of Costa Mesa. January 1996 to October 2000. During Ms. Jacobs' tenure with the City of Costa Mesa, she served as the City's Budget and Research Officer. Her responsibilities included directing the efforts of Budget and Purchasing. Services provided included budget preparation, long range financial planning, annual update of user fees and indirect cost allocation plans, fixed asset inventory, purchasing, and central warehouse. Ms. Jacobs was instrumental in developing an in-house program to calculate citywide user fees, indirect cost rates and benefit rates. • Budget Analyst, City of Costa Mesa. August 1994 to January 1996. Ms. Jacobs served as the Budget Analyst for the City. Responsibilities included assisting with the preparation of annual operating and capital improvement budgets. Monitoring of expenditures versus budget and analyzed variances. Preparation of reimbursement claims to the State of California for mandated programs. Calculation of indirect cost rates for use by all departments. Update of citywide user fees and charges. • Management Analyst, City of Costa Mesa. August 1990 to August 1994. Ms. Jacobs served as the Management Analyst for the City of Costa Mesa in the Public Services Department. Her responsibilities included preparation of the capital improvement program, preparation and reporting of grants from Federal, State and local government agencies (including the Orange County Transportation Authority), public relations with the community on public works projects. Conrad Business Services, Inc. • • Exhibit A DESCRIPTION OF THE PROJECT TEAM (CONTINUED) CAROL JACOBS (CONTINUED) EDUCATION: Bachelor of Arts in Communications, 1984 Masters in Public Administration, 1991 California State University Fullerton PROFESSIONAL AFFILIATIONS: California Society of Municipal Finance Officers Conrad Business Services, Inc. • 0 Exhibit A PROJECTS OF A SIMILAR NATURE/CLIENT REFERENCES The following is a brief description of projects we have performed of a similar nature along with the client contact and reference information. We encourage you to contact these clients and inquire as to our approach, professionalism and quality of our product. City of Fremont Mr. Mark Moses Financial Services Manager (510) 494-4773 In May 2001, Conrad Business Services, Inc. completed both a full -cost and OMB Circular A-87 cost allocation plan for the City of Fremont. We worked closely with the City of Fremont in the development of the cost pools, allocation methodology and cost objectives. The final report was provided in both hard copy and electronic format so that the City may update the plan in future years. Engagement Manager Marcus D. Davis and Project Manager Carol Jacobs were the key personnel on this project. City of Costa Mesa Mr. Mike Linares CDBG/HOME Coordinator (714) 754-5678 Conrad Business Services, In. recently issued a draft cost allocation plan to the City of Costa Mesa for their HOME Program. The City requested the plan in order to allocate administrative costs of the program to individual loans and grants. The end result of this project will allow the City to recover its administrative costs in accordance with HOME program guidelines. The final report is expected to be issued in December 2001. Engagement Manager Marcus D. Davis and Project Manager Carol Jacobs were the key personnel on this project. Bienestar Mr. Robert Contreras Controller (323) 727-7896 x 110 In November 2000, Conrad Business Services, Inc. was engaged by Bienestar to prepare a cost allocation plan in accordance with OMB A-87. Bienestar is a not -for -profit organization located in Los Angeles, California that receives the majority of its funding through grant programs. The preparation of the OMB A-87 cost plan allowed Bienestar to recover its indirect costs that were previously not reimbursable. Engagement Manager Marcus D. Davis and Project Manager Carol Jacobs were the key personnel on this project. Conrad Business Services, Inc. 9 • • Exhibit A PROJECTS OF A SIMILAR NATURE/CLIENT REFERENCES (CONTINUED) YMCA of Orange County Ms. Joyce Kirchhofer. Controller (714) 549-9622 x 27 Conrad Business Services, Inc. is currently in the process of preparing a cost allocation plan for the YMCA of Orange County. This organization had been allocating costs to its various programs, but was seeking confirmation that the methodologies used to allocate the costs were fair and equitable. We anticipate fieldwork to be completed in December 2001, with a report to be issued in January 2002. Engagement Manager Marcus D. Davis and Project Manager Carol Jacobs were the key personnel on this project. Southern California Regional Rail Authority Mr. Mark Dubeau Director of Finance/Treasurer (213,) 452-0257 Conrad Business Services, Inc. was engaged by the Southern California Regional rail Authority to validate their existing allocation methodology. Our work resulted in the identification of non -allowable costs included in the cost pool, as well as a better and easier method to allocate overhead to projects. Conrad Business Services, Inc. 10 • Exhibit A WORK PLAN Our approach to completing the Cost Allocation Study is one of a joint effort between Conrad Business Services, Inc. and the City of Huntington Beach. We believe that this partnership will help to set the project up for success. The effort required of the City will be nothing more than notifying all City departments that this project is being conducted, and scheduling an initial kick-off meeting with the departments. All remaining work to be performed will be conducted and coordinated by Conrad Business Services, Inc. We will keep appropriate City staff informed as to the status of the project through periodic briefings. This will ensure that the project stays on time and on budget. The specific tasks we will perform and our approach to completing those tasks is described more fully in the following detailed work plan. This work plan may be modified once fieldwork begins based upon the issues encountered. Task #1— Planning During the planning phase of the project, we will hold a kick-off meeting with the City's project liaison and department representatives as deemed necessary by the City. The purpose of the meeting will be to discuss and refine the nature, scope and timing of the work to be performed. Additionally, we will discuss the expectations required of City staff. We anticipate that the only work required of City staff will be to complete a service questionnaire and be available for a follow-up meeting with our project team. At the conclusion of the kick-off meeting, we will distribute a service questionnaire to all departments. The type of information to be gathered through this questionnaire includes the nature of the services provided by the department/division, and whether the services are provided to the public or other departments. All completed questionnaires should be forwarded to the City's project liaison, who would return them to our office. We believe that this minimal planning phase will help set the project up for success, and ensure it stays on time and on budget. We anticipate that the planning phase of the project will last two days. Task #2 — Fieldwork Upon receipt of the completed survey questionnaires, we will schedule the fieldwork phase of the project. We will request that copies of the following documents be made available for our review: • Prior cost allocation study, if any • Current and two prior years budgets • Most recent and two prior years Comprehensive Annual Financial Reports • Revenue and expenditure reports, summaries by department if available, for the prior year and current year to date. During this phase of the project, we would bring our project team on site to conduct follow-up focused meetings with each of the departments. These focused meetings will be used to discuss the responses to Conrad Business Services, Inc. 11 • 40 Exhibit A WORK PLAN (CONTINUED) the questionnaires completed by the departments to ensure that we fully understand what the service is and to whom the services are being provided. Once the results of these focused meetings are determined, we will meet with representatives of the Administrative Services Department to discuss the results, and begin identifying the final cost objectives, cost pools and allocation methodology for the plan. We anticipate that the fieldwork phase will begin approximately two weeks following the kick-off meeting and last for approximately three weeks. Task #3 — Calculation of Cost Allocation Plan Based upon the data gathered in Task #2, we will begin to develop the cost allocation plans. We will prepare flowcharts to document the proposed allocation of costs, and discuss these flowcharts with the City's project liaison. Once the flowcharts have been approved, we will begin to assign amounts to the flowcharts. During this phase, we will review the allocation methodology to ensure it results in a fair and equitable allocation of costs. This task will begin immediately after fieldwork and last for approximately two weeks. Task #4 — Prepare Draft Report A draft cost allocation plan will be prepared and submitted to City staff and City Council for comments. We anticipate the preparation of the draft report will last approximately two weeks. Task #5 — Prepare Final Report Once we receive comments from the City regarding the draft report, we will incorporate those comments and finalize the report. We anticipate that this task will last approximately two days. Conrad Business Services, Inc. 12 • • Exhibit A PROJECT TIMELINE The following table summarizes our proposed timeline for completion of this project. Task Estimated Duration Planning Beginning within two weeks following contract award and lasting for two days Fieldwork Beginning two weeks after the planning task and lasting for three weeks Calculate cost of services Beginning immediately after the completion of the Cost Allocation Plan and lasting for two weeks Prepare draft report Beginning immediately after calculating the cost of services and lasting for approximately two weeks Prepare final report Beginning immediately after receiving comments from the City and lasting for two days Based upon our proposed timeline, we anticipate this project will take approximately seven (7) weeks to complete. Conrad Business Services, Inc. 13 • • Exhibit A COST OF SERVICES Please see our separate Cost Proposal for our proposed cost of services. Conrad Business Services, Inc. 14 Exhibit A CITY OF HUNTINGTON BEACH PROPOSAL FOR COMPREHENSIVE FEE AND RATE STUDY Submitted By. CONRAD BUSINESS SERVICES, INC. 1100 N. Main Street, Suite C Irvine, California 92614 Contact Person: MARCUS D. DAVIS, CPA (949) 474-2020 ext. 223 Fax (949) 263-5520 November 30, 2001 Information contained herein contains proprietary infonnation and shall not be reproduced in any form unless to assist the responsible Individuals in evaluation of this proposal. Exhibit A Century Business Services Conrad Business Services, Inc. 1100 Main Street, Suite C Irvine, California 92614 Phone (949) 474-2020 Fax (949) 263-5520 November 30, 2001 Mr. Richard Amadril Central Services Manager City of Huntington Beach 2000 Main Street Huntington Beach, California 92648 RE: PROPOSAL FOR COMPREHENSIVE FEE AND RATE STUDY Dear Mr. Amadril: In accordance with your request, we would be pleased to complete a Comprehensive Fee and Rate Study for the City of Huntington Beach. We believe that while you have solicited proposals from many firms, Conrad Business Services, Inc. would be your best selection for the following reasons which are set forth in greater detail in our proposal: Conrad Business Services, Inc. is a wholly owned subsidiary of Century Business Services, Inc. (CBIZ). Conrad Business Services, Inc. was formed as a California corporation in March 1999 from the consulting portion of the practice of Conrad and Associates, L.L.P., an independently owned CPA firm. All previous experience noted in this proposal prior to the formation of this separate consulting company was gained by Conrad and Associates, L.L.P. In the context of this proposal, the two firms should be viewed as one entity as all employees provide services on behalf of both entities. • During the past thirty years, Conrad and Associates, L.L.P. has provided numerous audit and related services to various public agencies. • The professional staff of Conrad and Associates, L.L.P. is highly specialized in governmental auditing. The firm devotes significant time and resources to continuing professional education related to government auditing performed for the County of Orange, County of Los Angeles, State of CBIZ is the leading provider of integrated business services and products to Business America. Nasdaq: CBIZ • Century Businrss Services, Inc. a www.cbiz.com • • Exhibit A Mr. Robert Amadril Central Services Manager City of Huntington Beach November 30, 2001 Page Two California, and the U.S..Departments of Labor, Health and Human Services, and the National Science Foundation. • Conrad and Associates, L.L.P. also specializes in local governmental auditing. We currently serve approximately sixty (60) municipal clients in the Southern California area. We currently serve as auditors for thirty-eight (38) cities in California, including the cities of Santa Ana, Newport Beach, Costa Mesa, Buena Park and San Bernardino. We also serve as auditors for the redevelopment agencies of those cities. In addition, we also perform the audits of numerous sewer, water and other special districts and public and private non-profit organizations. • During calendar year 2000, our professional staff performed approximately 102,000 hours of financial and compliance examinations for governmental entities. • Conrad Business Services, Inc. recently completed a user fee study for the City of San Carlos and has been selected to prepare a user fee study for the City of South Lake Tahoe. • We believe our approach is one which recognizes the need for close coordination and communication with the City of Huntington Beach. • Conrad Business Services, Inc. has a pool of personnel that are qualified to perform the work per your request. • This proposal shall remain valid for a period of ninety (90) days from the date of submittal. • Mr. Marcus D. Davis, Vice President, is authorized to bind our firm in contractual matters with the City of Huntington Beach. He is also the contact person during the period of proposal evaluation. He can be reached at the address on our letterhead or the telephone number listed below. Our firm thanks the City of Huntington Beach for the opportunity to present our proposal and qualifications. I look forward to you contacting me so that I may discuss further the questions you may have of me, our firm, and our approach to the completion of a user fee study. You may contact me at (949) 474-2020, ext. 223. Sincerely, CONRAD BUSINESS SERVICES, INC. Marcus D. Davis Vice President • • Exhibit A TABLE OF CONTENTS Section . Cover Letter Profile of Conrad Business Services, Inc. Scope of Services Description of the Project Team Projects of a Similar Nature/Client References Work Plan Project Timeline Cost of Services Page 1 3 4 9 10 13 14 • • Exhibit A PROFILE OF CONRAD BUSINESS SERVICES, INC. Conrad and Associates, L.L.P., an independently owned CPA firm was formed in Iowa on January 1, 1971 by Ronald L. Conrad. Since moving the offices to California over 25 years ago, the firm has become one of the top accounting firms in Orange County. In 2001, the firm was ranked twelfth in size in Orange County by the Orange County Business Journal. In March 1999, Conrad and Associates, L.L.P. formed Conrad Business Services, Inc. in order to provide general financial and management consulting services to its clients: Conrad Business Services, Inc. is dedicated to rendering outstanding professional service of the highest quality. We employ highly qualified individuals and provide them with on -going training and education, contributing to the professional growth and development of each individual. Conrad Business Services, Inc. is a corporation and is located in Irvine, California. It has a staff of fifty- nine (59) individuals, including fifty-two (52) professionals. Since its inception, Conrad Business Services, Inc. and Conrad and Associates, L.L.P. have specialized in governmental and non-profit accounting, auditing and consulting. For the past thirty years, the firm has been performing accounting, audit and consulting services to the private and public sectors as well as not -for -profit organizations. A breakdown of our firm's personnel by classification is as follows: President 1 Vice Presidents 7 Principals 1 Managers/Supervisors 16 Seniors 13 Staff 14 Administrative support 7 R The types of services performed by Conrad Business Services, Inc. and Conrad and Associates, L.L.P. include: • Municipal auditing and accounting • Municipal special services including user fee studies, cost allocation plans, GASB 34 infrastructure valuations, budget preparation, outsourcing, transient occupancy tax audits, recovery auditing • Non-profit auditing and accounting • Financial software needs assessments and implementations • Tax and advisory services. Conrad Business Services, Inc. r� • Exhibit A PROFILE OF CONRAD BUSINESS SERVICES, INC. (CONTINUED) Conrad Business Services, Inc. is fully qualified to complete the services in this proposal.. The key personnel identified in the section entitled Description of the Project Team (see page 4) have extensive local government experience, from both the consultant/audit and municipal employee perspectives. We believe that this unique combination of experience enables Conrad Business Services, Inc. to deliver a product to the City of Huntington Beach that will not only accomplish the goals of the project, but will provide the City of Huntington Beach with a user friendly document that will enhance the City's revenue base. Conrad Business Services, Inc. prides itself on our ability to complete projects within prescribed timeframes and on budget. We are of the opinion that if a project is awarded on a fixed fee basis, then there should not be any change orders to the contract. We perform whatever work is necessary to complete the required project for our stated fixed fee price. Additionally, once Conrad Business Services, Inc. commits to a deadline, we meet that deadline. Based upon the information provided, Conrad Business Services, Inc. commits to the City of Huntington Beach that we will assign all resources necessary to ensure that this project is completed on time and on budget. Conrad Business Services, Inc. 2 • • Exhibit A SCOPE OF SERVICES We understand that the City of Huntington Beach is requesting a comprehensive review of the City's fee and rate structure with the goal of establishing a consistent and objectively based fee and rate structure that meets the needs of the City and it's citizenry. In order to accomplish this objective, we will perform a review of the documentation supporting the current fee and rate structures for all departments and services. We will utilize the cost allocation model developed as part of this project in conjunction with calculating the costs of providing current levels of City services. Additionally, we will survey similar jurisdictions to ensure that the fees charged by the City of Huntington Beach are comparable to other similar cities. We will prepare a draft report and present it to City staff and City Council. All continents received from City staff and City Council will be incorporated into the final report. We will provide the final report to the City in both hard copy and electronic format. The specific procedures we will apply in the completion of the Comprehensive User Fee and Rate Study can be found in the section entitled Work Plan (see page 10). Conrad Business Services, Inc. • WExhibit A DESCRIPTION OF THE PROJECT TEAM Conrad Business Services, Inc. proposes to use the following key personnel on this engagement. KEY PERSONNEL See attached resumes for individual experience. STATEMENT OF RESTRICTIONS ON KEY PERSONNEL Conrad Business Services, Inc. states that the key personnel will be available to the extent proposed for the duration of the project, and no person designated as "key" to the project will be removed or replaced without the prior written concurrence of the City of Huntington Beach. Conrad Business Services, Inc. 1r� u • Exhibit A DESCRIPTION OF THE PROJECT TEAM (CONTINUED) MARCUS D. DAVIS, C.P.A. ROLE ON PROJECT: Mr. Davis will serve as the Engagement Manager on this project. He will serve as the contract liaison with the City of Huntington Beach, provide technical assistance, and perform a quality review on the study before it is released. He brings a strong local government auditing and accounting background to his engagements. Mr. Davis is a Certified Public Accountant with in excess of 17 years experience in local government accounting and financial reporting. EXPERIENCE: Vice President, Conrad Business Services, Inc. September 1998 to Present. Mr. Davis currently is a Vice President with the firm. His responsibilities include directing the municipal specialized projects unit of the firm. He has.been responsible for coordinating the efforts of both user fee studies and indirect cost allocation plans. Mr. Davis is also responsible for assisting municipalities with infrastructure valuation in order to comply with GASB Statement No. 34, transient occupancy tax auditing, outsourcing services to municipalities, and other special projects requested by municipalities. Mr. Davis served as the Engagement Manager on the validation of the indirect cost plan for the Southern California Regional Rail Authority, and the development of a cost allocation plan for Bienestar, and the User Fee Studies for the Cities of San Carlos and South Lake Tahoe. • Acting Director of Finance, City of Costa Mesa. May 1990 to September 1998. During Mr. Davis' tenure with the City of Costa Mesa, he served as the City's Deputy Treasurer, Assistant Director of Finance and Acting Director of Finance. His responsibilities included directing the efforts of a department of twenty-three (23) employees. Services provided included investments, accounting, accounts payable, payroll, purchasing, budget, billing, accounts receivable, debt collection and central warehouse. Mr. Davis was instrumental in developing an in-house program to calculate city- wide user fees. • Acting Director of Finance, City of Buena Park. October 1988 to May 1990. Mr. Davis served as the City's Deputy Treasurer and Acting Director of Finance during his tenure with the City of Buena Park. Responsibilities included directing the efforts of the Finance Department with a staff of fifteen (15) employees. Services provided included investments, accounting, accounts payable, payroll, water billing, purchasing, budget, and management information services. During his tenure with the City, Mr. Davis developed several programs to bring audit -related functions in-house. • Supervisor, Conrad & Associates, L.L.P.. September 1984 to October 1988. During this period, Mr. Davis was a Supervisor with the firm. His responsibilities included managing the audits of cities, special districts, nonprofit organizations, and federal and state agencies. Conrad Business Services, Inc. 0 Exhibit A DESCRIPTION OF THE PROJECT TEAM (CONTINUED) MARCUS D. DAVIS, C.P.A. (CONTINUED) EDUCATION: Bachelor of Arts in Business Administration, with Emphasis in Accounting, 1984 California State University Fullerton PROFESSIONAL CERTIFICATIONS: Certified Public Accountant, State of California, Certificate No. 46491E PROFESSIONAL AFFILIATIONS: American Institute of Certified Public Accountants California Society of Certified Public Accountants California Society of Municipal Finance Officers Conrad Business Services, Inc. 6 I 0 Exhibit A DESCRIPTION OF THE PROJECT TEAM (CONTINUED) CAROL JACOBS ROLE ON PROJECT Ms. Jacobs will serve as the Project Manager for this project and will coordinate all communication and work for the City of Huntington Beach. Ms. Jacobs has in excess of twelve years of local government experience with the City of Costa Mesa. Her experience in the creating User Fees for the City of Costa Mesa will provide the City with expertise in managing this project. EXPERIENCE: Director of Financial Solution, Conrad Business Services, Inc. October 2000 to Present. Ms. Jacobs currently is the Director of Financial Solutions for the firm. She is responsible for the management and development of our specialized municipal services practice area. These services include, management reviews, user fee studies, indirect cost allocation plans, infrastructure valuation in order to comply with GASB Statement No. 34, performance based -budgeting, fixed asset inventory, outsourcing services to municipalities, grant writing, long range financial plans, and other special projects requested by municipalities. Ms. Jacobs is currently serving as the Project Manager on the User Fee Study for the City of South Lake Tahoe. Budget and Research Officer, City of Costa Mesa. January 1996 to October 2000. During Ms. Jacobs' tenure with the City of Costa Mesa, she served as the City's Budget and Research Officer. Her responsibilities included directing the efforts of Budget and Purchasing. Services provided included budget preparation, long range financial planning, annual update of user fees and indirect cost allocation plans, fixed asset inventory, purchasing, and central warehouse. Ms. Jacobs was instrumental in developing an in-house program to calculate citywide user fees, indirect cost rates and benefit rates. • Budget Analyst, City of Costa Mesa. August 1994 to January 1996. Ms. Jacobs served as the Budget Analyst for the City. Responsibilities included assisting with the preparation of annual operating and capital improvement budgets. Monitoring of expenditures versus budget and analyzed variances. Preparation of reimbursement claims to the State of California for mandated programs. Calculation of indirect cost rates for use by all departments. Update of citywide user fees and charges. • Management Analyst, City of Costa Mesa. August 1990 to August 1994. Ms. Jacobs served as the Management Analyst for the City of Costa Mesa in the Public Services Department. Her responsibilities included preparation of the capital improvement program, preparation and reporting of grants from Federal, State and local government agencies (including the Orange. County Transportation Authority), public relations with the community on public works projects. Conrad Business Services, Inc. 9 0 Exhibit A DESCRIPTION OF THE PROJECT TEAM (CONTINUED) CAROL JACOBS (CONTINUED) EDUCATION: Bachelor of Arts in Communications, 1984 Masters in Public Administration, 1991 California State University Fullerton PROFESSIONAL AFFILIATIONS: California Society of Municipal Finance Officers Conrad Business Services, Inc. 0 Exhibit A PROJECTS OF A SIMILAR NATURE/CLIENT REFERENCES The following is a brief description of projects we have performed of a similar nature along with the client contact and reference information. We.encourage you to contact these clients and inquire as to our approach, professionalism and quality of our product. City of San Carlos Mr. Richard Averett Director of Finance (650) 802-4205 In March 2000, Conrad Business Services, Inc. performed a citywide comprehensive user fee study for the City of San Carlos. This project was similar in scope to that required by the City of Huntington Beach. We provided the City with a hard copy of our report, as well as an electronic version so the City could update the study in future years. Our proposed Engagement Manager Marcus D. Davis served as the Engagement Manager for this project. City of South Lake Tahoe Mr. Robert Porfiri Accounting manager (530) 542-6064 In November 2001, Conrad Business Services, Inc. was awarded a contract to perform a citywide comprehensive user fee study for the City of South Lake Tahoe. This study has just begun and we are in our preliminary data gathering phase of the project. The final product, as requested by the City, will be a hard copy report plus an electronic version so the City may update the study in future years. Our proposed Engagement Manager Marcus D. Davis and proposed Project Manager Carol Jacobs are serving in the same capacity for this project. City of Costa Mesa Mr. Marc Puckett Director of Finance (714) 754-5243 Our proposed Engagement Manager and Project Manager were both former employees of the City of Costa Mesa. During their tenure with the City, they were responsible for developing and maintaining an in-house user fee model and study. Project Manager Carol Jacobs prepared the user fee study for the City of Costa Mesa from 1997 through 2000. Conrad Business Services, Inc. • 0 Exhibit A WORK PLAN Our approach to completing the User Fee Study is one of a joint effort between Conrad Business Services, Inc. and the City of Huntington Beach. We believe that this partnership will help to set the project up for success. The effort required of the City will be nothing more than notifying all City departments that this project is being conducted, and scheduling an initial kick-off meeting with the departments. All remaining work to be performed will be conducted and coordinated by Conrad Business Services, Inc. We will keep appropriate City staff informed as to the status of the project through periodic briefings. This will ensure that the project stays on time and on budget. We understand that all City fees are to be included as part of this study. The specific tasks we will perform and our approach to completing those tasks is described more fully in the following detailed work plan. This work plan may be modified once fieldwork begins based upon the issues encountered. Task #1— Planning During the planning phase of the project, we will hold a kick-off meeting with the City's project liaison and department representatives as deemed necessary by the City. The purpose of the meeting will be to discuss and refine the nature, scope and timing of the work to be performed. Additionally, we will discuss the expectations required of City staff. We anticipate that the only work required of City staff will be to complete a fee questionnaire and be available for a follow-up meeting with our project team. At the conclusion of the kick-off meeting, we will distribute a user fee survey questionnaire to all departments. The type of information to be gathered through this survey includes the specific user fee and its description, current fee charged, primary department responsible for delivering the service, supporting department(s) (if any), positions involved with delivering the service, and amount of time required to deliver the service. We would request that each department complete these survey questionnaires. All completed questionnaires should be forwarded to the City's project liaison, who would return them to our office. We believe that this minimal planning phase will help set the project up for success, and ensure it stays on time and on budget. We anticipate that the planning phase of the project will last two days. Task #2 — Fieldwork Upon receipt of the completed survey questionnaires, we will schedule the fieldwork phase of the project. We will request that copies of the following documents be made available for our review: • Prior user fee study • Current salary resolutions for all bargaining units • Most recent Comprehensive Annual Financial Report • Current year adopted budget • Revenue and expenditure reports, summaries by department if available, for the prior year and current year to date. Conrad Business Services, Inc. 10 9 • Exhibit A WORK PLAN (CONTINUED) • Cost allocation plan, if any During this phase of the project, we would bring our project team on site to conduct follow-up. focused meetings with each of the departments. These focused meetings will be used to discuss the survey questionnaires completed by the departments to ensure that we fully understand what the service is and how it is being delivered by the City. This will also be an opportunity for the departments to discuss any new fees they believe should be charged. The results of these focused meetings will serve as the foundation for the labor hours in the calculation of the cost of providing the service. Also during the fieldwork phase, we will identify those fringe benefits and indirect costs that should be added to the labor charge in order to calculate the full cost of providing a given service. We will meet with Finance and/or Human Resources staff to discuss the benefits provided to City employees. These meetings will serve as the basis for determining a fringe benefit rate by classification of employee. We will incorporate the results of the cost allocation plan as the indirect cost component for calculating the user fees. Indirect cost should be added to the labor and fringe benefit components in order to determine the full cost of providing a given service. We anticipate that the fieldwork phase will begin approximately two weeks following the kick-off meeting. and last for approximately two weeks. We anticipate staffing this phase with our Project Manager and a Senior Consultant. Task #3 — Calculate Cost of Services Based upon the data gathered in Task #2, we will calculate the cost of providing each of the individual services. The calculated costs will be compared to the existing fee structure for reasonableness. If there are any services that are costing significantly more than the current user fee, we will follow-up with the City to verify the accuracy of the information previously provided. During this task, we will also survey similar jurisdictions and document their fee structure. The jurisdictions to be surveyed will be agreed upon by the City prior to conducting the survey. This task will begin immediately upon the completion of Task #2, and last for approximately one week. Task #4 — Prepare Draft Report To accomplish this task, we will prepare a comprehensive report identifying all fees currently charged by the City, as well as new fees proposed. This report will include the user fee name, number of units performed in a year, cost of providing the service, current user fee charged, and amount of City subsidy. Once the user fees have been calculated, we will distribute the draft fees to the appropriate departments for review and comment. We will meet with each department, as necessary, to review the fees, and to ensure that the fee as calculated represents an accurate portrayal of the cost of providing the service. We will also present the Comprehensive User Fee and Rate Study to City Staff and City Council as Conrad Business Services, Inc. 11 • (D Exhibit A WORK PLAN (CONTINUED) necessary. This task will begin immediately after the completion of Task #3, and last for approximately two weeks. Task #5 — Prepare Final Report Once we receive comments from the City regarding the draft report, we will incorporate those comments and finalize the report. We anticipate that this task will last approximately two days. Conrad Business Services, Inc. 12 t 0 Exhibit A PROJECT TIMELINE The following table summarizes our proposed timeline for completion of this project. Task Estimated Duration Planning Beginning within two weeks following contract award and lasting for two days Fieldwork Beginning two weeks after the planning task and lasting for two weeks Calculate cost of services Beginning immediately after the completion of the Cost Allocation Plan and lasting for two weeks Prepare draft report Beginning immediately after calculating the cost of services and lasting for approximately two weeks Prepare final report Beginning immediately after receiving comments from the City and lasting for two days We are proposing to perform this project in conjunction with the cost allocation plan. Our calculation of the cost of City services cannot be completed until the cost allocation plan has been finalized. Based upon our proposed timeline, we anticipate this project will take approximately seven (7) weeks to complete. Conrad Business Services, Inc. 13 0 Exhibit A COST OF SERVICES Please see our separate Cost Proposal for our proposed cost of services. Conrad Business Services, Inc. 14 EXHIBIT B Exhibit B CITY OF HUNTINGTON BEACH COST PROPOSAL FOR COST ALLOCATION STUDY Submitted By. CONRAD BUSINESS SERVICES, INC. 1100 N. Main Street, Suite C Irvine, California 92614 Contact Person: MARCUS D. DAVIS, CPA (949) 474-2020 ext. 223 Fax (949) 263-5520 November 30, 2001 Information contained herein contains proprietary information and shall not be reproduced in any form unless to assist the responsible Individuals In evaluation of this proposal. Exhibit B CITY OF HUNTINGTON BEACH COST PROPOSAL FOR COMPREHENSIVE FEE AND RATE STUDY Submitted By. CONRAD BUSINESS SERVICES, INC. 1100 N. Main Street, Suite C Irvine, California 92614 Contact Person: MARCUS D. DAVIS, CPA (949) 474-2020 ext. 223 Fax (949) 263-5520 November 30, 2001 Information contained herein contains proprietary information and shall not be reproduced in any form unless to assist the responsible Individuals in evaluation of this proposal. • • Exhibit B COST OF SERVICES Conrad Business Services, Inc. proposes to complete the Cost Allocation Study for a not -to -exceed fixed fee of $28,060. This not -to -exceed fixed fee is inclusive of all travel and out-of-pocket expenses. A breakdown of the fee, by task, is as follows: Task Hours Fixed Fee Planning 28 $ 2,700 Fieldwork 136 12,360 Calculate cost allocation plan 38 3,390 Prepare draft report 82 7,370 Prepare final report 24 2,240 Total not -to -exceed fixed fee 308 $28,060 We propose to invoice the City of Huntington Beach monthly for actual hours incurred. The following schedule identifies our standard hourly rates. Should additional work be required that is beyond the scope of the RFP or this proposal, Conrad Business Services, Inc. would provide the additional services at the following hourly rates. No additional work:will be performed without the prior. approval of the City of Huntington Beach. Classification Hourly Rate Engagement Manager $130 Project Manager 110 Senior Consultant 90 I • Exhibit B COST OF SERVICES Conrad Business Services, Inc. proposes to complete the Comprehensive User Fee and Rate Study for a not -to -exceed fixed fee of $29,700. This not -to -exceed fixed fee is inclusive of all travel and out-of- pocket expenses. A breakdown of the fee, by task, is as follows: Task Hours Fixed Fee Planning 28 $ 2,780 Fieldwork 124 11,500 Calculate cost of services 58 5,330 Prepare draft report 82 7,850 Prepare final report 24 2,240 Total not -to -exceed fixed fee 316 $ We propose to invoice the City of Huntington Beach monthly for actual hours incurred. The following schedule identifies our standard hourly rates. Should additional work be required that is beyond the scope of the RFP or this proposal, Conrad Business Services, Inc. would provide the additional services at the following hourly rates. No additional work will be performed without the prior approval of the City of Huntington Beach. Classification HourlR ate Engagement Manager $130 Project Manager 110 Senior Consultant 90 FAX NO.- 703+591+9200 • P. 04/04 JAN-10-2002 THU 03:26 PM OBI rla r 7 r'nwan ANn L 9492635520 P.02iO3 1 iieiV. �:l�K I II-I6:A 1 � Ul- LIA ILL I Y INUURAIVCES4�� nilwn wloouep CaIB Benefits s Inlurance services- 9302 Lee Hi sWa ► isurae Z Q 9 Y R. r� Fairfax, VA 22031 703 654-6300 Se�� �LOti TTss C "TIFICATE Is 18SNED AS A MATTE/1 OP of MIA ICM OILY 00 MWEA8 NO NIOH.TR UPON THE CE19VICATe NCAaLq. TNrs cEgT1PICATE DoFs Nor AMIM EXTEND Oil ALY0 THE GOIlE ANZ AFFORDED W THE POUAE'i j ELaW. INwpEASAFPORv1l10iCOVEAAGE WOURID Century $u8inA58 SlarviC86i, Inc. 6 Conrad Rusine6s Services, Inc. 1100 Main Street, ;Suite c �4-y �°t-OXx Irvine CA 92614 a M q L�� 3 SS zA b INSMAGRAZW—rtford Insurance MURIPS; art Or Sued a t „eW,Pelireman's Fund ins Co IMSUPPO. Illinois Union Ins. cc. IMsuApg. in �M&Gzs THE PDUdBSOFN*~QE LISTED 9BAW HAVE INV =La To THE ANY pjwInp *ol. MW OR COIA>!ITION CF ANr' IX*M%ACT 04 OTH$i D MAY PPWXN THE INdURAMM AFF000 1W THE FIDJOed 00WOR Ea N PIXIGIfS. AMWMATE JMM 1POWN MAY HAVE SEEN WOUCED BY PAID CAMLINO iEA NWED AD" pERTHEPOIJI VPGROOINDICATED. WrI ITIPATANDNG JN@lr w1n1 4906CT To WNIOH " WITIOICATE APAY BE 18GUka OA N e QUju -YO ALL THE TUNS. M" IONQ AND ODNDITONSOlF SAM . TY►lOrlNSURAMCI I'11-VNY110EA 1811tabommr I !10"PITIVA LIMITS A 4 DiNINALLIAsgITY X 1900MEA01ALG&P.4ALLIADIVIPf CLAIMY MADIC OGCyAI 300ENP!ti'•4642 09/30/01 09/30/02 EACrIOCCVAAQMC6 %1 000 Do rrAEDAMADEWIY r300000 MFD E>r0 Wy anq p6rod"I 910,000 PpSONAI a ACV INJURY 11,0008000 G�AOaARyATf Q. 000 000 oeMOAaaPee:.reL�•AerLr®•�► POUCV A i 1' Fnaoue-s eoMPAP•oo $2 000 000 $ 8 i .urorDOlLEu•oluln X AA„►Aufe A1Low.QD AUTOI lCME0U�j0AYTOS X «IAED AJTOS X MOrn•OWA:pAU704 3DUEM-014644TX 3OUEN5.11*4643 oPR �QL?I Np%� (• 09/30/01 09/30/01 M WS TO •[�I7 rr�!x.- i� •' I JyU d, y.LZ T�y� ©p 09/30/02 09/30/02 FORMV �- i �y R;tO l;,�-�cx't:�s[ - coMQltilDlrMolD:1111T Ia.a'R.Au ! 1, 000,000 QODIIYIMJN 4Y frNAlrl I eo D1Lr IN,IUAr IFMA000MI1 PGpPEOTYOANAbE IhI,CaMMI) � GARAI"+lLrAsi4fr AWAUTo _XYZ94SI:..424_ — % / (fI )�, s AUr0011LY•FA•CI?t0 K f �;�=�1•Ac� OTMiaAr I C .C11001LI•NIury ~ i OCCUR Z) CLAIMS VAC-1 DleueeeLQ X AETknrom �JAJA3'0/0 • 09/30/02 IQAC,-DCCUA4EMCE /1 000 000 51,000,000 • A A wangesQeDM►EN6A'POMAso EMKOVIClst..11►{TY 30WNME'r11:i40 30w1wa'4641 109/30/0'L 09/30/01 09 0/ 2 09/30/02 1 1Q.QI$jd9-rA1?MPVKj ,.• c►.E44NAGO GF✓+T 61,000.000 $1 000 000 4oKFLs ••oLICYUM1.:l 000 000 D _ 9-60professions iability (Eio) EON 1!,Ictl 10/31/0 10/ 102 S1,000,000 Each Claim $3,000,000 Aggregate 5/2CAr►f11081 Or DMAT10NSADCAPONSIVQNICLEDPOIC LV8431DI ADDQD Sr 1900 City of Huntington Beach, its Agents, Additional Insureds under Cordnercial Coneral required by contract. 11 LapllPlrQCIAL PROVISION/ Officers and Employees are I+iability coverage as T1(�C�1TElI0EG1 AS�mowLANsu1DgCANCUIAVION City of Huntington Beach 2000 Main Street Huntington Beach, 'CA 92648 I' 1R41LOANfr/TN e•QODQOQAEAtOEOro►uad 91CANCQLL08001114T96 WIAATIOM oATQTN(AW.full *soma IysuOfeWLLI. *u%3.a., aawtRmTRR MQTCQTDTH{EESRIFiI'iTi NOIOQIMAMCOTDYNQL Mxx �u[Q�ptxppo�pe joDQEQoaEwwQae>1v1111T+Rt aeewets AlITT10AR RlwIQQQMIAfIrI uzT om-atymnj at 2 1551903IM50934 JQM-OIR-9AA9 12: ao JAN-08-2002 W 41 Z'd L69I-I11.li VIL -- SSW 949 3%20 19 NSINH3b39 NDimimm a &OWD GMFMALTIMI1w ` .T lque V (/ 6' 7Oj 0 P. 02 dse:20 zo so Uar JAN-10-2002 THU 03(26 PM 0 FAX NO. 703+591+9200 P. 02/04 I • C��CL)lc 141 m- ce 600 POLICY NUMkXR: 30111:MMF4642 COMMERCIAL GENERAL LIABILITY THIS ENDORSEMER".' CHANGES THt POLICY. PLEASE READ IT CAREFULLY. ADDIT10NAL INSURED --DESIGNATED PERSON OR ORGAN 7,ATION This endorsement m-.)difies insur nce provided under the following: COMMER-'IAL GENERAL LIABILITY COVERAGE PART. Name of Pe+::son or :1: ganization: City of Hu t.in.gton Beach, its Agents, Officers and Employees 2000 Main Street Huntington Reach, CA 92648 (If no ent:::y appear3 above, inf :.^mation'required to complete this endorsemen'_ will be shown in t Declarations as applicable to this endorsemen-:0 WHO IS AN ENSURED (Section II) Vr amendgd to include as an insured th,: person or organ' 'at'-Dn show4 in the Schedule as an insured but only with respect to liabil _y arising out of your operations or premises owned by orrented to ou. CC 20 26 11 85 Copyright, Intrance Services Office, Inc., 1984 AFFROVED AS TO FORD: GAIL HUTTON, City. AttorneT By: Deputy City Attorney �ro �— JRN-10-2002 13:19 C Z CONRRD RND ASSOC _ _ y� v` 9492635520 P.02 • 1, uo I POLICY NUKBER: 301JENKF4642 Crj ak" VA4 T)ti� COMERCIAL GENERAL LIABILITY (a boa -ID THIS EKDORSEMIMM' CHANCES T-qi PCLICY. PLEASE READ IT CAREFULLY. ADDIi''-;ONAI. INSURED --DESIGNATED PERSON OR ORGAN ZATION This endorsement ra:(tifies insur rice provided under the following: COMMER,::AL GENERAL T.ABILITY COVERAGE PART. SCRE ULE Name of Pes::son or ):ge-nization. City of Ru tington Beach. its Agents, Officers and Employees 2000 rain Streec Huntington teach, CA 92648 (If no entry appears abo-e, in ormaticr, recuired to complete ;,his endorsement will to shown in t.e Declarations as applicable to this endorssmenc.) WHO IS AN INSURES (Section II) is amended to include as an insured the perser or organizes ion showy in the Schedule as an insured but only -with =es;ect to liabi icy arising out of your operations or premises .awned by or rented to you. CG 20 2E .1 e5 C:cpyricht, In urance Sarvic-Es Office, Inc., 1994 JAH-10-2002 12:4a -- -1 ---- TOTAL P.02 JAN-10-2002 13:29 9492635520 98x P.02 RCA %OUTING SHEET INITIATING DEPARTMENT: ADMINISTRATIVE SERVICES SUBJECT: PROFESSIONAL SERVICES AGREEMENT WITH CONRAD BUSINESS SERVICES, INC. TO PERFORM A COST ALLOCATION PLAN AND A COMPREHENSIVE USER FEE STUDY COUNCIL MEETING DATE: January 22, 2002 ATTACHMENTS STATUS., Ordinance (w/exhibits & legislative draft if applicable) Not Applicable Resolution (w/exhibits & legislative draft if applicable) Not Applicable Tract Map, Location Map and/or other Exhibits Not Applicable Contract/Agreement (w/exhibits if applicable) (Signed in full by the City Attorney) Attached Subleases, Third Party Agreements, etc. (Approved as to form by City Attorney) Not Applicable Certificates of Insurance (Approved by the City Attomey) Not Applicable Financial Impact Statement (Unbudget, over $5,000) Not Applicable Bonds (If applicable) Not Applicable Staff Report (If applicable) Not Applicable Commission, Board or Committee Report (If applicable) Not Applicable Findings/Conditions for Approval and/or Denial Not Applicable EXPLANATION FOR'MISSING ATTACHMENTS ' rm ®► ®..�.10®. ► ® 11 91 QUEST FOR MEETING DATE: JANUARY 22, 2002 COUNCIL ACMN 3-63 DEPARTMENT ID NUMBER: AS 02-003 are analyzed, it is important to analyze both the direct (labor, supplies, etc) and the indirect costs. Indirect costs generally consist of overhead charges for support services, space usage, equipment depreciation, management, etc. Many granting agencies will allow the City to bill for overhead charges developed in a cost -allocation plan. Comprehensive user fee studies are developed to allow the City Council and staff to analyze the fees required to fully recover costs of certain City services. This study can be used to develop a fee schedule that will recover all or a specified percentage of the costs of specific City services. This study will encompass all major fee categories currently charged by the City to the public. Staff sent five Request -for -Proposal's (RFP's) for these studies. The City received four responses by the deadline. The consultants were asked to submit separate cost proposals for the cost allocation study and the comprehensive user fee study. Below is a summary of the proposals received: Consultant User -Fee Cost -Allocation Total KPMG $80,440 $89,160 $169,600 Revenue Cost Specialists 46,500 10,194 *"49,700 Maximus 66,000 * 66,000 Conrad Business Services, Inc 29,700 28,060 57,760 *Maximus did not separate fees for each study ** Revenue Cost Specialists gave a discount if chosen for both studies Staff analyzed and reviewed all four proposals and determined that Conrad Business Systems, Inc. was the most qualified firm. Based on the timelines submitted by the Conrad Business Systems, Inc. and the calendar for the Budget process, it is expected that the study will be completed and the results presented to the City Council in July, 2002. Attachment(s): RCA Author: Robert Sedlak Cost Allocation Study.doc -3- 1/11/02 1:10 PM