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CONSERVART ASSOCIATES, INC. - 2000-03-20
�, le CITY OF HUNTINGTON BEACH IL 2000 MAIN STREET CALIFORNIA 92648 OFFICE OF THE CITY CLERK CONNIE BROCKWAY CITY CLERK LETTER OF TRANSMITTAL OF ITEM APPROVED BY THE CITY COUNCIL/ REDEVELOPMENT AGENCY OF THE CITY OF HUNTINGTON BEACH DATE: 03-23-00 TO: ConservArt Associates ATTENTION: Dr. Duane Chartier Name 4823 Berryman Avenue DEPARTMENT: Street Culver City, CA 90230-5109 REGARDING: Prof essional Services City, State, zip Contract for removal of art from Seacliff Village & reinstall at Civic Center See Attached Action Agenda Item C - lb Date of Approval 3 - 9 n - n n Enclosed For Your Records Is An Executed Copy Of The Above Referenced Agenda Item. Remarks: Connie Brockway City Clerk Attachments: Action Agenda Page x Agreement x RCA CC: N 4V17 W &SlV. X Name Department RCA Name Department RCA Name Department RCA Name Department RCA c-C. M�N�ZR X Risk Management Dept. Bonds Insurance x Deed Other Agreement Insurance Other Agreement Insurance Other Agreement Insurance Other Agreement Insurance Other x Insurance G: Followup/Letters/coverltr (Telephone: 714-536-5227 ) (6) March 20, 2000 - Council/Agency Agenda - Page 6 C-1. Council Committee/Council Liaison Reports C-1a. (City Council) Continued from February 22, 2000 — Public Cable Television Authority Liaison Report By Mayor Dave Garofalo (160.10) [Mayor presented report] C-1b. (City Council) Approve Emergency Sole Source Funding for Phase II — Relocation of Remaining Seacliff Murals to the Civic Center — Approve Two Contracts — (1) Public Art Management and (2) ConservArt & Associates - "Save the Birds" Protect Council Committee —Approve Budget Amendment (320.45 and 600.10) Communication from the Community Services Director transmitting the following recommendation of the "Save the Birds" Council Committee: The Council Committee Members are Shirley Dettloff, Peter Green and Tom Harman. Recommended Actions: Motion to: 1. Approve an amendment to the current year budget by appropriating $51,700 from the General Fund Unappropriated Fund Balance for the removal and reinstallation of the two remaining Seacliff Shopping Center murals to the Civic Center; and 2. Approve the following contracts: (1) Public Art Management — Professional Services Contract Between The City Of Huntington Beach And Public Art Management To Manage ,Orderly Transfer Of Artworks To The Civic Center (Phase ll) for $5,500 and (2) ConservArt & Associates — Professional Services Contract Between The City Of Huntington Beach And ConservArt Associates, Inc. For Removal Of Art From Seacliff Village And Reinstallation At The Civic Center (Phase ll) for $46,200, and authorize the Mayor and City Clerk to execute same. [Approved both 1-and 2; 5-2 (Garofalo, Sullivan NO)] Council/Agency Meeting H� " 2-0 ' 60 - .Deferred/Continued to: )5(Approv ❑Conditionally Approved O ied - City 's Signature Council Meeting Date: March 20, 2000 Department ID Number: CS00-009 CITY OF HUNTINGTON BEACH REQUEST FOR COUNCIL ACTION o -- SUBMITTED TO: HONORABLE MAYOR AND CTfY COUNCIL MEMBERS - SUBMITTED BY: COUNCIL COMMITTEE ON "SAVE THE BIRDS" PREPARED BY: RON HAGAN, Director, Community Servic SUBJECT: APPROVE FUNDING AND CONTRACTS FOR REMAINING SEACLIV: MURAL RELOCATION -" Statement of Issue, Funding Source, Recommended Action, Alternative Action(s), Analysis, Environmental Status, Attachment(s) Statement of Issue: Should the City remove and reinstall the two remaining Seacliff Shopping Center murals at the civic center as part of the "Save the Birds" Project? Fundina Source: General Fund Unappropriated Fund Balance. The Council Liaisons to the "Save the Birds" Committee recommend this expenditure to save the two large ceramic panels and place them at the Civic Center, total amount $51,700. Recommended Action: 1. Approve an amendment to the current year budget by appropriating $51,700 from the General Fund Unappropriated Fund Balance for the removal and reinstallation of the two remaining Seacliff Shopping Center murals to the civic center; and 2. Approve the contracts with Public Art management for $5,500 and with ConservArt & Associates for $46,200, and authorize the Mayor and City Clerk to execute same. Alternative Action(s): Allow the two remaining murals at the Seacliff Shopping Center to be destroyed. Analysis: In March 1998, Council adopted criteria for requests for appropriation of funds. The criteria included unanticipated emergencies, required to implement labor negotiations, or a new expense offset by related new revenues. The requested appropriation for $51,700 from the General Fund is an unanticipated emergency. The last two large ceramic file murals (25' high x4 ` wide) at the Seacliff Shopping Center will be demolished with the old Lucky's Market structure unless they are removed and relocated to the Civic Center. While private sector donations of $260,000 have allowed the majority of the collection to be safely removed and restored, the remaining murals have no money allocated to save and relocate them. mow,(. • CJ The Seacliff "Save the Birds" Committee believes that all community resources have been exhausted during Phase I and the time frame for demolition necessitates this -urgent request for General Fund support. There are two sites at the Civic Center where the murals can be ideally located. The addition of these murals would bring the total number of murals at the Civic Center to eleven. With this action, all works at Seacliff will be secured. This project is in compliance with the public art element of the general plan. Due to the urgency created by the demolition of the shopping center, staff is recommending an EMERGENCY/SOLE SOURCE REQUISITION to hire both consultants. Environmental Status: N/A Attachment(s): 1 j Photos of murals currently at Lucky's site. 2 1 Contracts 3 FIS 4 1 Proposed reinstallation sites 0 • ATTACHMENT #1 "SXv 1F2 {' S�i1,. yW"r"irL•.n^'.-"F-4'� 1. }�f�•��.`Y'. 11.�:'L 77 x- f-!u!e�- ;Fr,..�.� .w.•Sa-.,���'�.:.r— u "'" ., t y �� 'S'3� ,C,�i,�, wG_, 'a� �_- �*'Lr'�5:a �i;��r+�t �.irw� s ~��- 1 �w �, � :c-,--Fr6s�" ��' 7 z?';,--� s'"'-.J' .••:ta��..t'S�� ��.��.R+s".�s'c���a.� 1r_�� ��. J ..r m?- N„ .. ,...... �• r Zr -� it^e.i { ^.v''-"�c+'`u�..�.a'�....4���,�„�,_ ?�-.".a , �x' .�.sd - _ ' i �� 4, rR11•i 7 •� `'A ����r'- a-. .� �'�4 wary 9 � •. i�� �� r nJ Y-'sYAkLt �+��•�� � I `� � �.t tit' . ��•� thl, �y Y7'I ' �.w {a„ a ._ _. "ti? it Qt1 .. .. ` .�j• , ATTACHMENT #2 • • PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND CONSERVART ASSOCIATES, INC. FOR REMOVAL OF ART FROM SEACLIFF VILLAGE AND REINSTALLATION AT THE CIVIC CENTER (PHASE II) THIS AGREEMENT is made and entered into this 2 0 th day of March 2000, by and between the City of Huntington Beach, a municipal corporation of the State of California, hereinafter referred to as "CITY," and, CONSERVART ASSOCIATES, INC., a California corporation, hereinafter referred to as "CONSULTANT." WHEREAS, CITY desires to engage the services of a consultant to remove two murals from Seacliff Village and reinstall at the Civic Center in the City of Huntington Beach (Phase II); and Pursuant to documentation on file in the office of the City Clerk, the provisions of the Huntington Beach Municipal Code, Chapter 3.03, relating to procurement of professional service contracts have been complied with; and CONSULTANT has been selected to perform said services, NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows: WORK STATEMENT CONSULTANT shall provide all services as described in the CONSULTANT's Proposal dated February 23, 2000 (hereinafter referred to as Exhibit "A"), which is attached hereto and incorporated into this AGREEMENT by this reference. These services shall sometimes hereinafter be referred to as the "PROJECT." 00agree/conserart/3/14/00 CONSULTANT hereby designates Duane Chartier who shall represent it and be its sole contact and agent in all consultations with CITY during the performance of this AGREEMENT. 2. CITY STAFF ASSISTANCE CITY shall assign a staff coordinator to work directly with CONSULTANT in the performance of this AGREEMENT. 3. TIME OF PERFORMANCE Time is of the essence of this AGREEMENT. The services of CONSULTANT are to commence as soon as practicable after the execution of this AGREEMENT and all tasks specified in Exhibit "A" shall be completed no later than two (2) months from the date of this AGREEMENT. These times may be extended with the written permission of CITY. The time for performance of the tasks identified in Exhibit "A" are generally to be shown in the Scope of Services on the Work Program/Project Schedule. This schedule may be amended to benefit the PROJECT if mutually agreed by CITY and CONSULTANT. 4. COMPENSATION In consideration of the performance of the services described herein, CITY agrees to pay CONSULTANT a fee not to exceed Forty Six Thousand Dollars ($46,000.00). 5. PRIORITIES In the event there are any conflicts or inconsistencies between this AGREEMENT, or the CONSULTANT's Proposal, the following order of precedence shall govern: 1) AGREEMENT, and 2) the CONSULTANT's Proposal. 2 00agree/conserart/2/25/00 6. EXTRA WORK In the event CITY requires additional services not included in Exhibit "A," or changes in the scope of services described in Exhibit "A," CONSULTANT will undertake such work only after receiving written authorization from CITY.. Additional compensation for such extra work shall be allowed only if the prior written approval of CITY is obtained.. 7. METHOD OF PAYMENT A. CONSULTANT shall be entitled to progress payments toward the fixed fee set forth herein in accordance with the progress and payment schedules set forth in Exhibit "A." B. Delivery of work product: A copy of every memorandum, letter, report, calculation and other documentation prepared by CONSULTANT shall be submitted to CITY to demonstrate progress toward completion of tasks. In the event CITY rejects or has comments on any such product, CITY shall identify specific requirements for satisfactory completion. Any such product which has not been formally accepted or rejected by CITY shall be deemed accepted. C. CONSULTANT shall submit to CITY an invoice for each progress payment due. Such invoice shall: 1) Reference this AGREEMENT; 2) Describe the services performed; 3) Show the total amount of the payment due; 4) Include a certification by a principal member of CONSULTANT's firm that the work has been performed in accordance with the provisions of this AGREEMENT; and 3 00agree/conserard2/25/00 • • 5) For all payments include an estimate of the percentage of work completed. Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is making satisfactory progress toward completion of tasks in accordance with this AGREEMENT, CITY shall promptly approve the invoice, .in which event payment shall be made within thirty (30) days of receipt of the invoice by CITY. Such approval shall not be unreasonably withheld. If CITY does not approve an invoice, CITY shall notify CONSULTANT in writing of the reasons for non -approval within seven (7) calendar days of receipt of the invoice, and the schedule of performance set forth in Exhibit "A" shall be suspended until the parties agree that past performance by CONSULTANT is in, or has been brought into compliance, or until this AGREEMENT is terminated as provided herein. D. Any billings for extra work or additional services authorized by CITY shall be invoiced separately to CITY. Such- invoice shall contain all of the information required above, and in addition shall list the hours expended and hourly rate charged for such time. Such invoices shall be approved by CITY if the work performed is in accordance with the extra work or additional services requested, and if CITY is satisfied that the statement of hours worked and costs incurred is accurate. Such approval shall not be unreasonably withheld. Any dispute between the parties concerning payment of such an invoice shall be treated as separate and apart from the ongoing performance of the remainder of this AGREEMENT. DISPOSITION OF PLANS, ESTIMATES AND OTHER DOCUMENTS CONSULTANT agrees that all materials prepared hereunder, including all original drawings, designs, reports, both field and office notices, calculations, maps, memoranda, letters and other documents, shall be turned over to CITY upon termination of this 4 00agree/conserard2/25/00 • • AGREEMENT or upon PROJECT completion, whichever shall occur first. In the event this AGREEMENT is terminated, said materials may be used by CITY in the completion of the PROJECT or as it otherwise sees fit. Title to said materials shall pass to CITY upon payment of fees determined to be earned by CONSULTANT to the point of termination or completion of the PROJECT, whichever is applicable. CONSULTANT. shall be entitled to retain copies of all data prepared hereunder. 9. HOLD HARMLESS CONSULTANT shall protect, defend, indemnify and hold harmless CITY, its officers, officials, employees, and agents from and against any and all liability, loss, damage, expenses, costs (including without limitation, costs and fees of litigation of every nature) arising out of or in connection with performance of this AGREEMENT or its failure to comply with any of its obligations contained in this AGREEMENT except such loss or damage which was caused by the sole negligence or willful misconduct of CITY. 10. WORKERS' COMPENSATION INSURANCE .Pursuant to California Labor Code Section 1861, CONSULTANT acknowledges awareness of Section 3700 et seq. of said Code, which requires every employer to be insured against liability for workers' compensation; CONSULTANT covenants that it will comply with such provisions prior to commencing performance of the work hereunder. CONSULTANT shall maintain workers' compensation insurance in an amount of not less than One Hundred Thousand Dollars ($100,000) bodily injury by accident, each occurrence, One Hundred Thousand Dollars ($100,000) bodily injury by disease, each employee, Two Hundred Fifty Thousand Dollars ($250,000) bodily injury by disease, policy limit. 5 00agree/conserard2/25/00 u • CONSULTANT shall require all subcontractors to provide such workers' compensation insurance for all of the subcontractors' employees. CONSULTANT shall furnish to CITY a certificate of waiver of subrogation under the terms of the workers' compensation insurance and CONSULTANT shall similarly require all subcontractors to waive subrogation. 11. GENERAL LIABILITY INSURANCE In addition to the workers' compensation insurance and CONSULTANT's covenant to indemnify CITY, CONSULTANT shall obtain and furnish to CITY, a policy of general public liability insurance, including motor vehicle coverage covering the PROJECT. Said policy shall indemnify CONSULTANT, its officers, agents and employees, while acting within the scope of their duties, against any and all claims arising out of or in connection with the PROJECT, and shall provide coverage in not less than the following amount: combined single limit bodily injury and property damage; including products/completed operations liability and blanket contractual liability, of $1,000,000 per occurrence. If coverage is provided under a form which includes a designated general aggregate limit, the aggregate limit must be no less than $1,000,000 for this PROJECT. Said policy shall name CITY, its agents, its officers, employees and volunteers as Additional Insureds, and shall specifically provide that any other insurance coverage which may be applicable to the PROJECT shall be deemed excess coverage and that CONSULTANT's insurance shall be primary. Under no circumstances shall the above -mentioned insurance contain a self - insured retention, or a "deductible" or any other similar form of limitation on the required coverage. 6 00agree/conserart/2/25/00 12. PROFESSIONAL LIABILITY INSURANCE CONSULTANT shall furnish a professional liability insurance policy covering the work performed by it hereunder. Said policy shall provide coverage for CONSULTANT's professional liability in an amount not less than $1,000,000 per occurrence and in the aggregate. A claims -made policy shall be acceptable if the policy further provides that: A. The policy retroactive date coincides with or precedes the professional services contractor's start of work (including subsequent policies purchased as renewals or replacements). B. CONSULTANT will make every effort to maintain similar insurance during the required extended period of coverage following project completion, including the requirement of adding all additional insureds. C. If. insurance is terminated for any.reason, CONSULTANT agrees to - .purchase an extended reporting provision of at least two (2) years to report claims arising from work performed in connection with this AGREEMENT. D. The reporting of circumstances or incidents that might give rise to future claims. 13. CERTIFICATES OF INSURANCE Prior to commencing performance of the work hereunder, CONSULTANT shall furnish to CITY certificates of insurance subject to approval of the City Attorney evidencing the foregoing insurance coverages as required by this AGREEMENT; said certificates shall: A. provide the name and policy number of each carrier and policy; B. shall state that the policy is currently in force; and 7 00agree/conserart/2/25/00 i • C. shall promise that such policies shall not be suspended, voided or canceled by either party, reduced in coverage or in limits except after thirty (30) days prior written notice; however, ten (10) days prior written notice in the event of cancellation for nonpayment of premium. CONSULTANT shall maintain the foregoing insurance. coverages in force until the work under this AGREEMENT is fully completed and accepted by CITY. The requirement for carrying the foregoing insurance coverages shall not derogate from the provisions for indemnification of CITY by CONSULTANT under the AGREEMENT. CITY or its representative shall at all times have the right to demand the original or a copy of all said policies of insurance. CONSULTANT shall pay, in a prompt and timely manner, the premiums on all insurance hereinabove required. 14. INDEPENDENT CONTRACTOR CONSULTANT is, and shall be, acting at all times in the performance of this AGREEMENT as an independent contractor. CONSULTANT shall secure at its expense, and be responsible for any and all payment of all taxes, social security, state disability insurance compensation, unemployment compensation and other payroll deductions for CONSULTANT and its officers, agents and employees and all business licenses, if any, in connection with the services to be performed hereunder. 15. TERMINATION OF AGREEMENT All work required hereunder shall be performed in a good and workmanlike manner. CITY may terminate CONSULTANT's services hereunder at any time with or without cause, and whether or not PROJECT is fully complete. Any termination of this AGREEMENT 8 00agree/conserart/2/25/00 0 • by CITY shall be made in writing, notice of which shall be delivered to CONSULTANT as provided herein. 16. ASSIGNMENT AND SUBCONTRACTING This AGREEMENT is a personal service contract and the supervisory work hereunder shall not be delegated by CONSULTANT to any other person or entity without the consent of CITY. 17. COPYRIGHTS/PATENTS CITY shall own all rights to any patent or copyright on any work, item or material produced as a result of this AGREEMENT. 18. CITY EMPLOYEES AND OFFICIALS CONSULTANT shall employ no CITY official nor any regular CITY employee in the work performed pursuant to this AGREEMENT. No officer or employee of CITY shall have any financial interest in this AGREEMENT in violation -of the applicable provisions of the California Government Code. 19. NOTICES Any notice or special instructions required to be given in writing under this AGREEMENT shall be given either by personal delivery to CONSULTANT's agent (as designated in Section 1 hereinabove) or to CITY's Director of Community Services as the situation shall warrant, or by enclosing the same in a sealed envelope, postage prepaid, and depositing the same in the United States Postal Service, addressed as follows: TO CITY: Director of Community Services City of Huntington Beach 2000 Main Street Huntington Beach, CA 92648 TO CONSULTANT: Dr. Duane R. Chartier ConservArt Associates 4823 Berryman Avenue Culver City, CA 90230-5109 00agree/conserart/2/25/00 E 20. IMMIGRATION CONSULTANT shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall, in particular, comply with the provisions of the United States Code regarding employment verification. 21. LEGAL SERVICES SUBCONTRACTING PROHIBITED CONSULTANT and CITY agree that CITY is not liable for payment of any subcontractor work involving legal services, and that such legal services are expressly outside the scope of services contemplated hereunder. CONSULTANT understands that pursuant to Huntington Beach City Charter Section 309, the City.Attorney is the exclusive legal counsel for CITY; and CITY shall not be liable for payment of any legal services expenses incurred by CONSULTANT. 22. ATTORNEY'S FEES In the event suit is brought by either party to enforce the terms and provisions of this AGREEMENT or to secure the performance hereof, each party shall bear its own attorney's fees. REST OF PAGE NOT USED 10 00agree/consera rt/2/25/00 23. ENTIRETY The foregoing, and Exhibit "A" attached hereto, set forth the entire AGREEMENT between the parties. IN WITNESS WHEREOF, the parties hereto have caused this AGREEMENT to be executed by and through their authorized offices the day, month and year first above written. CONSERVART ASSOCIATES, INC By: Vim. Duane R. C By: usanne Fri ier, President Secretary REVIEWED AND APPROVED: Cit Administrator CITY OF HUNTINGTON BEACH, a municipal corporation of the State of California Mayor ATTEST: City Clerk APPROVED AS TO FORM:- ,_. 2 z� ity Services 11 00agree/conserard2/25/00 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND CONSERVART ASSOCIATES, INC. FOR REMOVAL OF ART FROM SEACLIFF VILLAGE AND REINSTALLATION AT THE CIVIC CENTER (PHASE H) Table of Contents WorkStatement.......................................................................................................1 CityStaff Assistance.................................................................................................2 Timeof Performance...............................................................................................2 Compensation..........................................................................................................2 Priorities........................................................................................2 ExtraWork...............................................................................................................2 Methodof Payment..................................................................................................3 Disposition of Plans, Estimates and Other Documents...........................................4 HoldHarmless.........................................................................................................5 Workers' Compensation Insurance...........................................................................5 General Liability Insurance......................................................................................6 Professional Liability Insurance..............................................................................6 Certificates of Insurance..........................................................................................7 Independent Contractor............................................................................................8 Termination of Agreement.......................................................................................8 Assignment and Subcontracting...............................................................................9 Copyrights/Patents...................................................................................................9 City Employees and Officials..................................................................................9 Notices.....................................................................................................................9 Immigration..............................................................................................................10 Legal Services Subcontracting Prohibited...............................................................10 Attorney's Fees.........................................................................................................10 Entirety.....................................................................................................................10 12 00agree/conserart/2/25/00 Fes- C EXHIBIT A ConservArt Associates, Inc. TEL 310-391.3537 4823 Berryman Avenue, Culver city, CA 90230.3109 FAX 310-396.3333 conrtr�PrPO�lne.an+our, inci.nat Murals PROPOSAL. od _ I of Z SEA CLIFF VILLAGE ART RECOVERY Lucky (Albertson's) Murals BACKGROUND This proposal was prepared on the request of Michael Mudd (City of Huntington Beach) and Ann Thorne (Art Consultant). The proposed work represents the deinstallation and reinstallation of the final two murals remaining at the Sea Cliff Village Shopping Center in Huntington Beach, CA. These were not removed during the campaign In the spring of 1998 because the store remained in service. Since submission of the revised report ("SEA CLIFF VILLAGE SHOPPING CENTER - ART RECOVERY REPORT"' - October 3, 1997; presented to: The Sea Cliff Village Public Art Committee & City Council of Huntington Beach) there have been significant changes in the position of the property developer and the City of Huntington Beach. In the interim all other art works wero removed from the Soa Cliff site according to a redistribution plan developed by Ann Thorne and rodoveloprnont of the site has been effectively completed except for the quadrant where the grocery store remains. The previous conservation work was essentially completed by April 6, 1999 and the mural inauguration / dedication was held on September 4, 1999 at the Huntington Beach Civic Center. SCOPE OF WORK ConservArt Associates, Inc., will provide the following services: 1) Ceramic tile mural deinstallation ► deinstallation of the two (2) ceramic the murals (50x8 tiles each) flanking the exterior entrance to the Albertsons (previously Lucky) store. ► transport of the pieces across the street to the Huntington Beach Civic Center. 2) Mural reinitallatlon • Huntington Beech Civic Center ► the mural sections will be prepared for installation (bottom to top) ` the wall will be prepared by scoring and pinning (1/8-3/16" bronze or SS rod) ► the mural will be contained within a 1,75" aluminum angle framework secured to the concrete walls by ramsets ► the mural pieces will be attached by an exterior thinset mortar and grouted appropriately all appropriate repair to damaged surfaces will be made. TIMING: These services will be provided between the approximate dates of April 24 and May 6, 2000; barring any weather related delays. "Jew Wxicc office:- _ .....� ..r.. ..• .. w�.............. 11A.1 071/1'• (1.�..id:-L07/j�,�... .......-�--�, -- - - • C , r ConservArt Associates, Inc. TEL 310-391.3337 4823 Berryman Avenue. Culver City, CA 90230.5109 FAX 310-398.3335 coesefvepapDardinexatepus-md, net Luckv Murals PROPOSAL.wW 2 of 2 TERMS AND CONDITIONS A) The budget is contingent upon moxlmized efficiency for site access and the coupling of installaliort and deinstallation. Delays will result In additional charges billed at normal ConservArt Associates, Inc., rates, B) As professional art conservators ConservArt Associates. Inc., puts a heavy premium on the preservation of works and therefore will not compromise the operation solely for the sake of speed. All reasonable flexibility in scheduling and billing must be exercised. C) ConservArt Associates, inc., will transport ail objects to the reinstallation site at the Huntington Beach Civic Center. D) Removal of all pieces will cause obvious building damages for which ConservArt Associates, Inc., is not responsible in any manner. E) There will be only one contact parson designatod by the City of Huntington Beach (presumably, Michael Mudd). That person will have complete authority to negotiate schedule changes and provide final approval for all work. F) Parking for at most 4 vehicles will be provided in close proximity to both deinstallation and installation sites. G) Access to electrical (120V), water, sanitary, and storage facilities at both sites is guaranteed. H) Storage for oonsorvation materials and a secured work apace will be provided at the both sites while work is proceeding. (During the previous installation the storage area under the stairs In the Police Station was more than sdequate and quite convenient]. CONSERYART WILD PROVIDE expert conservation services ep scaffolding as required all necessary Insurances and certificates EAYMENTS' The total payment due for deinstallation and reinstallation of the two murals is $46.000• 1) Deposit due upon acceptance of proposal or contract signing 50% - $23,000 2) Final payment on completion of work (net 30 calendar days) 50% - $23,000 Faitu,v to Nay within tho ipeeiMd t/ma willmoull 1n a $% lato pone ty. 00ymonts lofr by ovor.10 rw/aAdsr days will MU1t in an additional S% late fee. All date$ are based on recalpr of payment by ConservArt Associates, Inc. VA I ITY This "scope of work" constitutes an estimate for services that will remain valid for thirty calendar days from February 23, 2000. Notice of ir�tc-nt-tc perforre-the-workmust• tye - - - received in wri ' i order t formally accept the estimate. February 23, 2000 D . uane R. Charver ���� tits>.�, �J.�••virn i•�PfiCe: Feb-23-00 05:19pm From-AON RISK SERVICES 2028332457 T-500 P.02/02 F-998 fiCaRA �` PRODUCER ` +,� �1a;K v .{:' �. DATE(MMIDDiYr( 2/23/00 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION Aon Risk Services, Inc. ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR auntington T. Block Ina Agency ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. COMPANIES AFFORDING COVERAGE 1120 20th Street, NW COMPANY A ITT Hartford Insurance Group Washington, DC 20036-3406 202-223-0673 INSURED COMPANY ConservArt Associates 0 COMPANY 4023 Berryman Avenue Culver City, CA 30230 C COMPANY D ,. �. e.7 "�ggi chi,<i. l�t.�a A� ••D'•ts e��^ � '. �t.:.s.t y. ..•Kq. ,r(ae�ti f.'c; f.. „w .i'r` ,.�'i4.4�. aim . 4 w,•F"s't'31;,6r'ueEa .JaY.'.sl+"'iY,C..>e. b.;s�•c .*^e:•• . fi:.. .'�3Yas id:.'ii: � r::.'.•,��µ`i+:.:� M •e^ TmS IS TO CERTIFY ThAT THE POLICIES OF INSURANCE LISTED BELOw HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICYPERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH TmtS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL TnE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. CO LTR TYPE OF NUSuRANct POWY NUMBER POLICY EFFECTIVE DATE WMIODIYY) POLICY EXPIRATION DATE IMMIDOMI LIMITS I GENERALLWBULITY GENERAL AGGREGATE a 2000000 PRODM- COMPIOPAGO a A X COMMERCIALGENERALLIABILITY CLAIMS MADE OCCUR 42UUCBB2849 10/25/99 10/25/00 PERSONAL &ADViNJURY _ a 1000000 EACH OCCURRENCE a 1000000 OwNEA,S a. CONTRACTORS PROT FIRE DAMAGE IAnronauw a 300000 MEO DO (At am Parana a 10000 AUTOMOBILE LIAW&M A ANY AUTO 42VQCB82849 10/25/99 10/25/00 COMBINED SINGLE LIMIT a 1000000 BODILY IN+uRY IPa, PaIsW a ALL OWNED AUTOS SCHEOWLED AUTOSX (p r acrod-nnu 9 MIRED AUTOS NON•Ow ED AUTOS AS TO ApvR, `Jlii FOR GX11, A TT.^�iit X PROPERTY DAMAGE I GARAGE LUABILRY ANY ALITO By ' n • j�tt De , ty OrneY AUTO ONLY - EA ACCIDENT I' OTHEA TriAN AUTO ONLY _.. EACH ACCIDENT I AGGREGATE I EIRCCESS LIA UAV EACH OCCugAENCE a AGGREGATE a uMBACuA FORM a OTmER THAN uMBRELLA FORM WORKERS COINPENY.ATION ApD wC • aR'STATUOTw EMPLOYERS• LWBRITY EL EACH ACCIDENT a THE PROPAIETORi iNCL PARTNERSIEAECU TIvE EL DISEASE • POLICY LaN/T c EL DISEASE - EA EMPLOYEE c OFFICERS ARE EXCL. OTHER NSCA&TION OF 0P9RAT10NS&0CATIONS1VFhWA2 WfCm4 ITEMS Certificate Holder is named as Additional insured regarding the deinstallation of two ceramic the plurals at the Sea Cliff village Shopping Center and rein- stallation at the Suatin ton Beach Civic Center.work will be from 4 24-5 20 00 . ... ..fnn. '. '.N J k R ,Y,t .a n.r YR'. -Y :. :f:•n•... A.. •.�:L> ^.^- r i 'ttFA':.:. :�.i .:..fir.. �•��I�! '{yn •� •..• j,�,•'� •..i.K wri ,,rr22-�.h.'fi'fi' :.f�i'iAE�FF�iI�^1:.L,••., .-, ....i .i.. Ati.R'Ai-.F.F..n.t..+�w..nn>...., w, :�'..'x��v..IFr f'�.t^�' ':.�t.,. 'n....0.�.�°.:.-.. ',5:..;.••r1.............w .�.. ,. 3i,e^. R e. o Y.r !�• •.sFA•.iu.gw SHOULD ANY OF THE ABOvE DESCRIBED POo ►E3 BE CANCELLED BEFQRE THE City Of auatiAgtOA Beach, its J EXPIRAT4 ft DATE ThEREOF- Ti*E ISWiNG COMPANY wlu:lIROOM)a MAIL agents, officers & e=ployeea 30 DAYS WOMEN 104TICE TO THE CWIF1CATE IUOLOER NAMED TO T,IE LEFT. 2000 Main Street, V.0 Box 190 Suntington Beach, CA 92648 *TtgFUED REYRESENTA" 012172000 d'��:.,'.�i.�sli.&�:'3�Ti.+£�`'Sv''�„ e•+� '. .�:<f e_....'w�A'�,,.ar`I's��saa. �'s:Co:�i��;�:d•:f. %v.-•. .""�t`�'.�..Q'. .�'WIfM FEB-23-2000 14:20 2028332457 P.02 j COMPENSATION ! 6 4 q ti , ,: r \. C }a,; i t s V 4r� �yl!N'S II R, A N C E �a�-d �.� f , '[i" � ,c � ,�j, 1. . iL �.4 � 1J, v ar y`� .^ a ? x� Jt ?`�:.,� , ,�,- .,,}. c��..:- Y R� TYr4y ` � „ �`,. � l . C < C y�1A y:V N CERTIFICATE OF WORKERS' COMPENSATION INSURANCE ^` f �t� w FEBRUARY t24 2000 , '� 1486889 99 trA , `rnr 1 r ` , �: POLICY NU::. R . . 7.6 ^t; r ,4 h pY•t � ;' r CERTIFICATE EXPIRES 7 1 �� �` r M l,.,....t. SZ S '�x .c` n '7 � 4'4 sir i:l` n 2 <r (` 2 A ` i,.y 't •� T _,a,LS i.+ .r [ n• a a� . .,r t r ft , a M k e 3 1 y ,•+ :. , 1 r/' +„ r-, r i'.F.f , t t .w - 5 *Kx ��. J *1 ��T�'{1r. y % ir• `c` tr ' Y n '� ; '� tX7 r � i • '1t 1. r r a� n� ;{� 5 •fii7 - y',,� 1 F ks� qCITY/-OFF HUNTIAIGTON BEACH y v,t 4 y4�"p� " n J{ SATTN JENNIFER MC.GRATH rCIT_YT ATTDRNEY.'' S DFFICE {' N`s' ,�'& �54.14 a 1 z V2000�, MAIN ST„" r`r ' - ��,� 7 HUN,TINGTDN BEACH CA u:926"I - � . „ JOB° �DEINSTAL'LATI©N OF '2 ,CER-'',1} , l v .. � r w* tl ,^t' t a s, t'{,, , p 9 s;��7 z TILES MU�?ALSe-AT SEA,CL�IFF �- }� r 03- 7,F 9� 7- u. : I ,o, .,}st ` {x I 7 i t R %"1 a i.' 7 t. f ',3 ! s-� ! '�s,t ,.r .s Y .ram r ''1 .,£.z, .. h r T :"Z a4 - ' t r ;. •t k L N STrA L V --? t'x7,f „r>'} It , iy. c p t F. J t.r •"�:-.;rt h S" �m Yt! t r ATI N ,. F ''""41 VI = SHOP CTR/I L '0 a' ��•,' , rrf'� t r f' s<( t i' 3 r} a Y a r '3 y�}{' r .7 ;I , si t a r � , j x ; T>t� t f, s F zt� t Ef , OF ART 41DRK5 'HB CIIVIC tCTR F - x t •_ >.T � C ,� .<.. " '° S �r,,.t 7 c,r {- 's_ ��i s ,h t 4 �,, . f a to rl ,,ti c a .y..d '';� w,; i r i'�i}i a > } - y h - < $•s - 1 ..^c l i :Y` , t :.?,s a r. .� r �i _ ti�'! 'r i'-ti ?`1� f., -. ! . •j �.? y.t,,L'4' - '✓`: df.." r� ��,, ; Syr: This` s"to certify that,we have Issuedla valid Workers Compensation Insurance.polidy°in{a form approved by4the California;; Insurance Commissioner toahe employer;64rh`ed below for�the policy period Indicated : r,j `' tr x -. r ; y x s.r (x; r `t �' c s � 4 -; t iTF - 1 3, .,,,?, „! . - R �,t�xni -w- 1 > " fi.{. ,; r{.4 k.•.. 1�. .•,J£ � , ..! Jlt r! ..li t. `�;',i .� ,t;5 ..+ .} i .A ! r30' �,t ha '. r. - yr:,.,`x c-01 k8't;` F-"k 7A , kY & T'i, ThIS:P, icy Is not subj`ect to;eancellatcon by`the Fund exceptfupon, i days advance written noticce'�to�the employer4 ,�_ .'T , I. ti � f 5- .. t r r -r H. r� ,.r .f�,'i i -i- r, r 1 t -. k � v; t�,- X1 i `,? ''yi [ rr L p'.,r. -�.'• > t3 �r :t �,' F t a6X F ' i,' .: K a ,r Ux . •F 1 t t7.?"~"t".`d 'Ira rP , # �a, y�° ''ar'�r.i r .+�i.. -�' L� \ Y �. t :r�.•u h $, tC4ya[ .Z, f Tfi 'i t3,a A,€� We wilhalso-give you, N days advance notice should this policy be cancelled prlorato its5nornial expiration ; �t:L a* "�k 1:,"� ors -!`f' l,;, , , z _,�w,' } µrl:. I-' Y .! .fir t�'.'r zr I-.6 ifs, r l.l' •fiw' -} �f ' �.'[!" 1'; 9 xr -�Y <T,his certificate ofi insurance is not•an insurance pollcyiand does`notr amend ,extend or+alterxthe.coverage afforded by the '. S wti tpoll Iles listed hereLri Notwithstanding Pany requirement;' term or condition of,;any-contract: or other tlocUmerit"with sl,,Ir- 11 It to�which this certificate>of insurance tmay be issued or may pertainI they surance.` afforded by, the policies �rdescribed hereiri Is subject to all the terms exclusions and conditions'of such policies +Y 1, ! �f •� S� w s t !•I •Lt'ILJ ;FI r .Z; j? t,°� fT:%{�7 1. -r ! -$ w - yJ S`Tc . -t;� , %' , �'i y` , 1,,�tq r< s"' jI., ..r A l r 9r {s 5+ j „�� r� 1 ?;c' _; Wa ..r C �7gaS Zj { - n'Lr�a. .. r r 1 T�� ✓yti iZxaF'r i r r ,. ..�i� �7 r F< Tr i`x r. 1 p41 p4 �.i ,.. '�. ii J r71 •� �i,r '1 II IIY'... $ f 1;. AUTHORIZED REPRESENTATIVE ,.--,-L f ," 1?, r• PRESIDENT r 1 deti <+��' y -9"i'1` -7 '�1?,,,.a , ,° r syP; J , :-2'Kr r . -e - - '•3t } �r 1 J "_e a >,r- _ } r `, tVj LJ : � .: '4. 'rr-;"C�'ri I "�',�+3y -1. 71 ;-' EMP.,LDYEF2' S LI'ABILITY LIMIT{xINCLUDING DEFENSEti COSTSSI, 000,i000�PER OCCURRENCE Y KLF' .. r.� ` r ti t: >�t �'�� }0 t{6 I�.q fit. ,yr l {'� . b.t a f" �'[`r � � +, a'y I''a a-� �14�" ' j 1 t ice, r ltr SY �. 'x 1y4� Sti t F ?5 ; r 5 s . l r j i. ,_ r i ct i t Y{ trT � .. ! .. "n vz �} ;a ., '1a:4 ftr'+t .:.. Y r.'L.,�a � >'� '["`." , I r ENDORSEi1ENT "#2065 ENTITLED. CERTIFICAITE HOLDERS HDTICEvEFFECTrIViE� J` ;a � I . j - I 'r%x 02724/00.aIS ATTACHED TOa AHD FORMS A PAi2Ta0F THIS {PDLIC,Y '#�t �s?Y*„ �,?� ; �$, 1, . { v'.. ! fir, 'r, ptiY,} :'•'rt rt�' Y 4 ^i°.y Yr yt {1 -9" i,.f .,c, ! 1 *v"; z ti .Xa,« :fi.ti t4, k,}fp, .c`t �.tK ,�,.iTs .f i.... ..et ., y. S [ �YiF._,'c. , _5 r, .?t r; 5 .• .., ,:-tl, ..F'Z?).( ..`, .,l, .,, ., ... ., .. rl, .'.R•t: , ._ ",3e. .. 4F33. . zt>. i.:'. °d ;%�` c.. 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O g #/I T1" ^ r t is ( 1 '2 t ra e.-.F'1Fr .J Y .cam' ?t,, Jnf'I" {!r j S.6(r f."_ %Ac - e l for r 1 z '�,, ,,q. t: tll �, 8 r1i y -, y N .. ,.S _ (. Y fit,. t' � 'rt K 3 is i F :+ d M L ;,F�s ,,2 ;r r" c iEMPLOYER o- ,yi w E i`s L t,r - "' 7,°"I 1 ti x ! �r,r{�� ftµt 'k1 a F� ,ts'i. ri Q�-C,.� ,h `�.-.-4'fi'� .rli ry 4;[-y ayr' f!i r ^-sl, t i i f i '!`;' L, J , d i +c-?ti''� ,+§ r�'• r y,',�.} r4C ,, t Y „ t 1,.• +" - ,£ 7"[' r 7 t 1.! o gF a �Fp r'<r _ t f1.I v ,t , t; r ' 7 i J 4 1 3 x6 a , a r ` C� t;u `�., �.c k,• >; a �.4,, j Lr'J t J - •7 < :rU,tic+�G, J 9IX",-. ,AZiLLt t t` , M x C ci x1'"'.`r �. a '¢ t N � ,DUANE' R• aCHARTIER AND SUSANNE`E FRIEND `` T`t � � �. ` i ,. ..�'e {+ . s ✓ „ ,' { J - r . a � r% f z ��t w� $ q pCo r ?, - K -T 1� DBA � CDNSER•VART =ASSOCIATES 1 dd • ?- l - rn rt i -,.+'. r >. t;v t-r 7 < �, y .,i.•r ts� 6 .t �'k �'4.t. .r7 - ti , �{. f'a 4a�' 1 'Y 4 \ 7c , r y t _ ,,r �. >` , j r •R,,,Ed ,f' . a4 � { �.s' � r- }+''yF� u c 4823 BERRYMA.N AVE fn � t r X r , x s} ,, � , N t . t c,rF. 4" y _s. ,'< -4{ xr r, {r. e-",. ry1 `rrt` f z',,s..' -3, Cr 's k'- i. i� r..,b t. , �. ,. �:. -" 3r ar r Y ' CA 90230 r : wr e : , , ;�z t z t 1 CULVER �CITI s �a t : �4y sal J}I r�� 1 1. rr - d e ,r a t , e �r _L y GS y "'r, rrr ..,;,+ `� " t>(�. s yc r'� . 6,; f t cb r-'�+r,-''r''� a ..i•'a 1,!' t ' ,t {i�J f js�{ f Kg'S'"ti Y,, ,r i'� c.r h 'J�bSe -"t :. �, > 11 ,' a,.r �5, 1,: aF r. e -vtic *: �'.'�....::: , ° c�`'.+I ..! ,. _.tip• j .;.1 .;t.q';t -l.; } ,J -iy �, V-S. "'i tf�' , !": F� -� _ _ •. "F4' '.2�:. ti•C�•..: .w zt Jlri?,. ._�:.."J.n ,,;, ,.,f n.. ,..?" •3r THIS DOCUMENT HAS A BLUE PATTERNED BACKGROUND SCIF 1 �wvw�New FUN O apa"afflw al "a nuit tiE IIIOICATtO AT JL ANY M NG IN TMS FOLMIr M'MM CONTRARY TrEMTANDM IT IS AGREED THAT TICS POLICY SHALL NOT HE CANCEELED UNM- �� DAYS . AFTER WRMIEN NOT Z (W SUCH CANCEMAIM HAS SEEN PLACED IN THE MAIL BY STATE FUND TO CURRENT HCK DERS OF CEIM01 ATE OF WORKERS' COMPENSATION INSURANCE. '' NOTHINGTM TMIS ENooltsEMEN! OONTAINEO `sMML BE "no To VM%ALTEA. WAIVt CA EXTEND ANY OR TM! TVINA , co I.II�MTAT10l -- Of THIS POLI CY OTHER THAN AS ABOVE STATED. NOTMING ELSEWHERE IN TINS POLICY SMALL BE HELD TO VARY. ALTER. WAIVE ON UMIT THE TEAMS, 0MOIT1000S. AGREEMENTS OR UMITATIONS OF THIS ENDORSEMENT. UNTEASIGNEO AND ISSUED AT SAN FRAMISCO: s e-j • t "' I�� • r •, P4 AUTIIOAQEp.AEPRESENTATIVE rommumm 2Q6s • TA�e Ccit lATON INSURANCE FUND HOME OFFICE SAN FRANCISCO ALL EFFECTIVE DATES ARE AT 12-01 AM PACIFIC STANDARD TIME OR THE TIME INDICATED AT PACIFIC STANOARO TIME ENDORSEMENT AGREEMENT ANYTHING IN THIS POLICY TO THE COMI ARY NOTWITHSTANDING, IT IS AGREED THAT THE STATE COMPENSATION INSURANCE FUND WAIVES ANY RIGHT OF SUBROGATION AGAINST: (SPECIFY 3ItD PAWL Y REQUESTING WAIVER, ONE NAME PER ENDORSEMENT) WHICH MIGHT ARISE BY REASON OF ANY PAYMENT UNDER THIS POLICY IN CONNECTION WITH WORK PERFORMED BY: (POLICY NAME) IT IS FURTHER AGREED THAT THE INSURED SHALL MAINTAIN PAYROLL RECORDS ACCURATELY SEGREGATING THE REMUNERATION OF EMPLOYEES WHILE ENGAGED IN WORK FOR THE ABOVE EMPLOYER IT IS FURTHER AGREED THAT PREMIUM ON THE EARNINGS OF SUCH EMPLOYEES SHALL BE INCREASED BY 3%. NOTHING IN THIS ENDORSEMENT CONTAINED SHALL BE HELD TO VARY. ALTER, WAIVE OR EXTEND ANY OF THE TERMS. CONDITIONS. AGREEMENTS. OR LIMITATIONS OF THIS POtICY OTHER THAN AS ABOVE STATED. NOTHING ELSEWHERE IN THIS POLICY SHALL BE HELD TO VARY. ALTER, WAIVE OR LIMIT THE TERMS. CONDITIONS_ . AGREEMENTS OR LIMITATIONS OF THIS ENDORSEMENT. COUNTERSIGNED AND ISS /AUTHORIZED REPRESENTATIVE aE SCF 10614 (REV $40 71 2570 ODER l0 SOLE SOURCE REISITIOf4(-66-1Vq` SOLE SOURCE JUSTIFIC ION ITEM: Removal/Conservation SOURCE: ConservArt & Ann ThnrnP, 2,t1h1 C:Art Managelrx - THE ITEM(S) OR SERVICE(S) TO BE PURCHASED OR PROCURED PURSUANT TO THIS REQUISITION IS AVAILABLE FROM A SINGLE SOURCE ONLY BECAUSE IT IS: ( ) SUBJECT TO VALID AND EXISTING UNITED STATES PATENTS OR COPYRIGHTS AND NO ACCEPTABLE SUBSTITUTE FOR THIS PRODUCT OR SERVICE IS AVAILABLE ( ) A PROPRIETY PRODUCT OR SERVICE NOT OTHERWISE AVAILABLE AND FOR WHICH NO SUITABLE.SUBSTITUTE IS AVAILABLE. ( ) OTHER AVAILABLE AND COMPETITIVE ITEMS ARE INCOMPATIBLE OR UNUSABLE WITH EXISTING EQUIPMENT. COMPETITIVE SOURCES ARE AVAILABLE BUT THE REQUIRED DELIVERY SCHEDULE OBVIATES THEIR USE. ( ) COMPETITIVE SOURCES ARE AVAILABLE BUT ARE UNRELIABLE OR THE PRODUCTS OR SERVICES OFFERED LACKS THE REQUISITE QUALITY OR SUFFICIENT QUANTITIES ARE NOT AVAILABLE. ( ) OTHER EXPLANATION OF ITEM(S) CHECKED SOLE SOL&WE SIGNATURES/ art Head Signature wl (/Deputy City Administrator/Chief of Administrative Services Y City A ministrator's ignature per 3.02.190(c) H.B. Municipal Code ra-21.doc • • • 0 -r�=�► -ice � CYjMrsNSAT10N INSURANCE FUND HOME OFFICE SAN FRANCISCO ALL EFFECTIVE DATES ARE AT 12.01 AM PACIFIC STANDARD TIME OR THE TIME INDICATED AT PACIFIC STANDARD TIME ENDORSEMENT AGREEMENT ANYTHING IN THIS POLICY TO THE CONTRARY NOTWITHSTANDING, IT IS AGREED THAT THE STATE COMPENSATION INSURANCE FUND WAIVES ANY RIGHT OF SUBROGATION AGAINST: (SPECIFY 3RD PARTY REQUESTING WAIVER, ONE NAME PER ENDORSEMENT) WHICH MIGHT ARISE BY REASON OF ANY PAYMENT UNDER THIS POLICY IN CONNECTION WITH WORK PERFORMED BY: (POLICY NAME) IT IS FURTHER AGREED THAT THE INSURED SHALL MAINTAIN PAYROLL RECORDS ACCURATELY SEGREGATING THE REMUNERATION OF EMPLOYEES WHILE ENGAGED IN WORK FOR THE ABOVE EMPLOYER IT IS FURTHER AGREED THAT PREMIUM ON THE EARNINGS OF SUCH EMPLOYEES SHALL BE INCREASED BY 3%. NOTHING IN THIS ENDORSEMENT CONTAINED SHALL BE HELD TO VARY, ALTER. WAIVE OR EXTEND ANY OF THE TERMS. CONDITIONS, AGREEMENTS. OR LIMITATIONS OF THIS POLICY OTHER THAN AS ABOVE STATED. NOTHING ELSEWHERE IN THIS POLICY SHALL BE HELD TO VARY, ALTER. WAIVE OR LIMIT THE TERMS. CONDITIONS, AGREEMENTS OR LIMITATIONS OF ^IULS ENDORSEMENT. COUNTERSIGNED AND ISS 2570 -�7�L _AUTHORIZED REPRESENTATIVE QENT L. SCi 10516 owv. 640 DER.TOEMERGENCY RE ITION ERGENCYPURCHASE JUS FICAT/ON I ] .,. • ITEM: Removal/Conservation SOURCE: ConservArt & Ann Thorne, Public Art Management THE ITEM(S) OR SERVICE(S) TO BE PURCHASED OR PROCURED PURSUANT TO THIS REQUISITION IS AVAILABLE FROM A SINGLE SOURCE ONLY BECAUSE: ( ) THERE IS GREAT PUBLIC CALAMITY ( ) THERE IS IMMEDIATE NEED TO PREPARE FOR NATIONAL OR LOCAL DEFENSE. ( ) THERE IS A BREAKDOWN IN MACHINERY OR AN ESSENTIAL SERVICE WHICH REQUIRES AN IMMEDIATE PROCUREMENT IN ORDER TO SAFEGUARD THE PUBLIC HEALTH, SAFETY OR WELFARE. (4, AN ESSENTIAL, DEPARTMENTAL OPERATION AFFECTING THE PUBLIC HEALTH, SAFETY OR / WELFARE WOULD BE GREATLY HAMPERED.IF THE PRESCRIBED PROCUREMENT PROCEDURE WOULD CAUSE AN UNDUE DELAY IN THE PROCUREMENT OF THE NEEDED SERVICES. X OTHER EXPLANATION OF ITEM(S) CHECKED There is a schedule to demolish the shopping center in the next 60 days. Conditions of approval for this artwork removal state "not to exceed 60 days with reasonable extension provided as long as removal is occurring in an expeditious manner." A cultural legacy will be destroyed and costs increased if professional services are not provided for removal, conservation, immediate reinstallation and storage. EMERGENCY RIDER SIGNATURES l' hief of Administrative Services per 3.02.190(9)(4) H.B. Municipal Code C4qAdrninistritor ra-21.doc ATTACHMENT #3 11 11 E �CITY OF HUNTINGTON BEACH 1'V INTERDEPARTMENTAL COMMUNICATION To: Ray Silver, City Administrator From: John Reekstin, Director of Administrative Services Subject: FIS 2000-15 Approve funding and contracts for the remaining Seacliff Mural Relocation Date: February 23, 2000 As required by Resolution 4832, this Fiscal Impact Statement has been prepared for "Resolution approving contract funding for the Seacliff Mural relocation." If the Council approves this action (total appropriation of $51,700), the estimated unreserved, undesignated General Fund balance at September 30, 2000 will be reduced to $9,305,143. Jc6n Reekstin, Director of Administrative Services Adopted Current Fund Balance -General Fund Budget Estimate Beginning Fund Balance 10/1/99 (unaudited) $ 11,734,000 $ 17,071,000 Plus: Estimated Revenue 114,110,841 114,110,841 Less: Estimated Expenditures (120,169,841) (120,169,841) Pending/Approved FIS's: (1,655,157) Less: FIS 2000-15 - (51,700) Estimated 9/30/00 Balance $ 5,675,000 $ 9,305,143 ESTIMATED GENERAL FUND BALANCE SEPTEMBER 30, 2000 $%000,000 $9,000,000 j $89000,000 $7,0009000 $6,000,000 $9,305,14 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 $5,675,00 ADOPTED BUDGET CURRENT ESTIMATE 1". ATTACHMENT #4 0 C The Seacliff "Save.the Birds" Committee believes that all community resources have been exhausted during Phase I and the time frame for demolition necessitates this urgent request for General Fund support. There are two sites at the Civic Center where the murals can be ideally located. The addition of these murals would bring the total number of murals at the Civic Center to eleven. With this action, all works at Seacliff will be secured. This project is in compliance with the public art element of the general plan. Due to the urgency created by the demolition of the shopping center, staff is recommending an EMERGENCY/SOLE SOURCE REQUISITION to hire both consultants. Environmental Status: N/A Attachment(s): Photos of murals currently at Lucky's site. 2 1 Contracts 3 1 FIS 4 1 Proposed reinstallation sites _ NlA HE RCA ROU TINGSHEET INITIATING DEPARTMENT: COMMUNITY SERVICES , SUBJECT: AP�PROVEFU.NDING AND CONTRACTS REMAINING SEACLIFF MURAL RELOCATION_ COUNCIL MEETING DATE: March 20, 2000 a Ordinance (w/exhibits & legislative draft if applicable) Not Applicable Resolution (w/exhibits & legislative draft if applicable) Not Applicable Tract Map, Location Map and/or other Exhibits Attached Contract/Agreement (w/exhibits if applicable) (Signed in full by the City Attorney) Attached Subleases, Third Party Agreements, etc. (Approved as to form by City Attorney) Not Applicable Certificates of Insurance (Approved by the City Attorney) Attached Financial Impact Statement Unbud et, over $5,000 Attached Bonds If applicable) Not Applicable Staff Report If applicable) Not Applicable Commission, Board or Committee Report If applicable) Not Applicable Findings/Conditions for Approval and/or Denial Not Applicable :::.. w.E PLANAT; 4�U..F:QR RETURN OF:.ITEM�:.. ............................... RCA Author: s HUNTINGTON BEACH CITY OF HUNTIN INTER -DEPARTMENT C Connie Brockway, City Clerk Office of the City Clerk Liz Ehring, Deputy City Clerk II To: Date; 3 _ / 6!l,O> Meeting"Date _ GTON BEAC OMMUNICATION AJ JU u. j VP 1j P dy, f Agenda Item: Proposed City Council Agenda Items: The City Clerk's Office/City Administrator's Office must return your agenda item due to the following requirements that have not been met. When your Agenda Item is 'ready to resubmit, please return to: Elaine Kuhnke, Management Assistant, Administration 1. Signature(s) Needed A On RCA B On Agreement C Other 2. Attachments A Missing B Not identified C Other Gri74San i / Ac l C14-lt .17i'i, hQ 3. Exhibits A Missing B Not identified C . Other 4. Insurance Certificate (Proof Of Insurance) A Not attached B Not approved by City Attorney's Office C Signed form notifying City Clerk that department will be responsible for obtaining insurance certificate on this item. (See form attached) 5. Wording On Request For Council Action (RCA) Unclear A Recommended Action on RCA not complete B Clarification needed on RCA C Other 6. City Attorney Approval -Required 7. Agreement Needs To Be Changed A Page No. 8. Other /yj /I /yi i -C /S P C7 nC GOx � B G: agenda/m isdreaform