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Home My WebLink AboutCounty of Orange - 2009-04-06CITY OF HUNTINGTON BEACH MEETING DATE: April 6, 2009 DEPARTMENT ID NUMBER: PD-09-010 Council/Agency Meeting Held: :t,16z0 86 Deferred/Continued to: 1 ApprovedO El Conditionally Approved ❑ Denied .ifs Cit Jerk's ign �u e Council Meeting Date: April 6, 2009 Department ID Number: PD 09-010 CITY OF HUNTINGTON BEACH REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: HONORABLE MAYOR AND CITY CO CIL MEMBERS SUBMITTED BY: FRED A. WILSON, CITY ADMINIST rX R PREPARED BY: KENNETH W. SMALL, CHIEF OF P CE �R106 e SUBJECT: APPROVE THE MEMORANDUM OF UNDERSTANDING BETWEEN THE COUNTY OF ORANGE AND THE CITY OF HUNTINGTON BEACH FOR FEDERAL 2009 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM Statement of Issue, Funding Source, Recommended Action, Alternative Action(s), Analysis, Environmental Status, Attachment(s) Statement of Issue: In order to comply with the federal requirement for the Edward Byrne Memorial Justice Assistance Grant, a memorandum of understanding is necessary between the County of Orange and the City of Huntington Beach. The City Council is asked 'to. approve the attached memorandum of understanding. Funding Source: Grant funds not anticipated in the original FY 2008-09 city budget, estimated to be $197,946 will be fully reimbursed by the grant from the Department of Justice. No other matching or in -kind city funds are required for this grant. A new fund will be established for this funding. Recommended Action: Motion to: Approve and accept the JAG Grant between the County of Orange and the City of Huntington Beach for federal fiscal year 2009; 2. Authorize the City Manager to execute on the City's behalf the Federal 2009 Edward Byrne Memorial JAG Memorandum of Understanding between the County of Orange and the City of Huntington Beach that are approved as to form by the City Attorney; 3. Approve the appropriation and expenditure up to $197,946 to be fully reimbursed by the grant from the Department of Justice via the County of Orange. U:\RCA\Calendar Year 2009 RCA\JAG Grant RCA 2009 funding (2).doc 3/25/2009 10:56 AM 4- REQUEST FOR ACTION MEETING DATE: April 6, 2009 DEPARTMENT ID NUMBER:PD-09-010 Alternative Action(s): Do not approve the grant; reject the grant funding from the Department of Justice, and direct staff accordingly. Analysis: This is a coordinated grant that was applied for on a countywide basis. The City of Huntington Beach falls within the Orange County urban area and will be funded via the County of Orange. The Edward Byrne Memorial Justice Assistance Grant (JAG) funds will be utilized to support a broad range of activities to prevent and control crime within the County of Orange. The County of Orange has been certified disparate; therefore this joint application includes twenty units of local government for which the applicant and fiscal agent is the County of Orange. The twenty units of local government in the jurisdiction will utilize the funds for local initiatives, technical assistance, training, personnel, equipment, supplies, and information systems for criminal justice within the following purpose areas: law enforcement, prosecution and court, prevention and education, corrections and community corrections, drug treatment, planning, evaluation and technology improvement. The total City of Huntington Beach grant is $197,946. Of the total grant amount, a 5% up to maximum of 10% is for the administrative fee. The Police Department intends to utilize the remaining money to enhance the security of public safety employees by providing upgraded body armor options. Strategic Plan Goal: To provide public services with the highest professional standards to meet community expectations and needs, assuring that the city is sufficiently staffed and equipped overall. Environmental Status: Not applicable. Attachment(s): 1. 1 Fiscal Impact Statement 2. IGrant Letter and Memorandum of Understanding between the County of Oranqe and the City of Huntinqton Beach U:\RCA\Calendar Year 2009 RCA\JAG Grant RCA 2009 funding (2).doc 3/25/2009 10:34 AM ATTACHMENT #1 -----Jl CITY OF HUNTINGTON BEACH INTERDEPARTMENTAL COMMUNICATION FINANCE DEPARTMENT TO: FRED A. WILSON, CITY ADMINISTRATOR FROM: DAN T. VILLELLA, CPA SUBJECT: FIS 2008-09-10 Approve the Memorandum of Understanding with County of Orange for Federal 2009 Edward Byrne Memorial Justice Assistance Grant (Jag) Program DATE: MARCH 25, 2009 As required by Resolution 4832, this Fiscal Impact Statement has been prepared for "Approve the Memorandum of Understanding with County of Orange for Federal 2009 Edward Byrne Memorial Justice Assistance Grant (Jag) Program." If the City Council approves this action (total appropriation $197,946), there will be no effect on the fund balance of any fund since this will be funded by additional revenues not anticipated during budget adoption. Dan T. Villella, CPA DTV/rs ATTACHMENT #2 March 17, 2009 RE: 2009 Justice Assistance Grant Program (JAG) City Managers & Chiefs of Police Congratulations intended recipients, the 2009 Edward Byrne Memorial Justice Assistance Grant (JAG) allocations have been posted and the grant solicitation has been released. The County of Orange is eligible for $3,959,880 in local JAG funds (see page 2 for allocations) in 2009, for which 32 agencies and the County of Orange are eligible. The suggested amounts are based on a formula used by the U.S. Department of Justice OJP/BJA, this is defined in the solicitation. The County of Orange, through its Sheriff's Department, will serve as the applicant/fiscal agent for the funding. The Sheriff's Department will complete and submit the grant application, and will be responsible for compiling and submitting financial and programmatic reports for all agencies that receive funding. Due to the reporting requirements being much more stringent an anticipated 10.0% administration fee will possibly be implemented for the 2009 JAG funding. JAG funds can be used for local initiatives, technical assistance, training, personnel, equipment, supplies, contractual support, and information systems for criminal justice, and criminal justice -related research and evaluation activities. Please keep in mind the requirements for this grant are much more specific, due to the funding being offered through the American Recovery and Reinvestment Act of 2009 (Stimulus package). For further details, see the grant solicitation at: http: / /www.oi-p.usdoi.gov/BJA/recovervJAG/JAGrecoveryLocal.pdf An email will follow which will include an MOU requiring your City Manager's signature. In addition to the MOU, a final version of the JAG Allocation Expenditure Form (a draft is attached) will need to be filled out, approved by your city council declaring your intended use of the 2009 JAG program funds, and returned to me. Funding for planned recipients with late and/or non submission of required reporting will be redirected in accordance with a transfer agreement when approval of the award has been received. Due to the grant application deadline and a variety of approval and reviewing requirements, the final documents will need to be completed, signed and returned to me by the first week in April 2009. Please contact me if you have any questions or concerns. Thank you for your assistance with this matter. Susie Cabrera Administrative Manager/Grants Orange County Sheriff's Department Research & Development Division 714-935-6869 scabrera(a),ocsd. org 2009 Recovery Act Edward Byrne Memorial Justice Assistance Grant (JAG) Memorandum of Understanding We, the Orange County Executive Officer and the city managers of the cities that are eligible to receive the 2009 Recovery Act Edward Byrne Memorial Justice Assistance Grant funding in Orange County, or their designees, do hereby indicate our understanding that the County of Orange will serve as the applicant/fiscal agent for the 2009 Recovery Act Edward Byrne Memorial Justice Assistance Grant funds for which our agencies may be eligible. Print Name and Title Signature Orange County - $105,233 Print Name and Title Signature Anaheim City - $723,162 Print Name and Title Signature Brea City - $38,195 Print Name and Title Signature Buena Park City - $142,160 Print Name and Title Signature Costa Mesa City - $137,881 JAG Memorandum of Understanding (continued) Print Name and Title La Palma City - $14,264 Print Name and Title Fullerton City - $210,150 Print Name and Title Garden Grove City - $330,439 Print Name and Title Huntington Beach City - $197,946 Signature Signature Signature Print Name and Title Signature Laguna Beach City - $22,505 Print Name and Title La Habra City - $92,079 Print Name and Title Newport Beach City - $67,197 Signature Signature *C,�K McG�TT016�1, 01 JAG Memorandum ®f Understanding (continued) Print Name and Title Signature Orange City - $125,044 Print Name and Title Signature Placentia City - $50,556 Print Name and Title San Clemente City - $39,779 Signature Print Name and Title Signature Santa Ana City - $917,622 Print Name and Title Signature Seal Beach City - $19,177 Print Name and Title Signature Stanton City - $74,012 Print Name and Title Signature Tustin City - $82,412 JAG Memorandum of Understanding (continued) Print Name and Title Signature Lake Forest City - $49,288 Print Name and Title Signature Laguna Hills City - $24,565 Print Name and Title Signature Rancho Santa Margarita City - $15,373 Print Name and Title Signature Aliso Viejo City - $1607 Print Name and Title Signature Mission Viejo City - $41,523 Print Name and Title Signature Dana Point City - $24,723 Print Name and Title Signature Laguna Niguel City - $25,833 JAG Memorandum of Understanding (continued) Print Name and Title Signature Fountain Valley City - $44,217 Print Name and Title Signature Cypress City - $36,451 Print Name and Title Signature Los Alamitos City - $13,313 Print Name and Title Signature Westminster City - $161,654 Print Name and Title Signature San Juan Capistrano City - $27,735 Print Name and Title Signature Yorba Linda City - $22,822 Print Name and Title Signature Irvine City - $66,563 INITIATING DEPARTMENT: Police Department SUBJECT: Approve the Memorandum of Understanding Between the County of Orange and the City of Huntington Beach For Federal 2009 Edward Byrne Memorial Justice Assistance Grant (JAG) Program COUNCIL MEETING DATE: April 6, 2009 RCA ATTACHMENTS STATUS - Ordinance (w/exhibits & legislative draft if applicable) Attached ❑ Not Applicable Resolution (w/exhibits & legislative draft if applicable) Attached ❑ Not Applicable Tract Map, Location Map and/or other Exhibits Attached ❑ Not Applicable Contract/Agreement (w/exhibits if applicable) AttachedNot Applicable El(Signed in full by the City Attorney) Subleases, Third Party Agreements, etc. Attached Not Applicable ❑ El (Approved as to form by City Attorney) Certificates of Insurance ( Approved b the Cit Attome y y� Attached Not Applicable Ely Fiscal Impact Statement Unbud eted, over $5,000 p ( g ) Attached Not Applicable ❑ Bonds (If applicable) Attached Applicable ElNot Staff Report (If applicable) Attached Applicable 1-1Not Commission, Board or Committee Re ort If applicable p ( pp ) Attached Not Applicable El Find in s/Conditions for Approval and/or Denial g pp Attached Not Applicable ❑ EXPLANATION FOR KISSING ATTACHMENTS REVIEWED RETURNED FOR A DED Administrative Staff ( ) ( ) Assistant City Administrator Initial ( ) City Administrator (initial) ( ) City Clerk ( ) EXPLANATION FOR RETURN OF ITEM: RCA Author: Lt. Tidrick/Mindy James