HomeMy WebLinkAboutCounty of Orange - 2013-12-16Dept. ID PD-13-012 Page 1 of 2
Meeting Date: 12/16/2013
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MEETING DATE: 12/16/2013
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Fred A. Wilson, City Manager
PREPARED BY: Robert Handy, Chief of Police
SUBJECT: Approve and authorize execution of an Agreement to transfer funds for the 2013
Edward Byrne Memorial Justice Assistance Grant (JAG) Program; and, approve
appropriation and expenditure of the funds
Statement of Issue:
In order to comply with the federal requirement for the Edward Byrne. Memorial Justice Assistance.
Grant, an agreement to transfer funds is necessary between the County of Orange and. the City of
Huntington Beach. The City Council is asked to approve the attached agreement.
[Financial Impact:
Grant funds not anticipated in the original FY2013-14 city budget, estimated to be $28,448 will be
fully reimbursed by the grant from the Department of Justice. No other matching or in -kind city
funds are required for this grant. A new fund will be established for this funding.
Recommended Action: Motion to:
A) Approve, accept, and authorize the Mayor and City Clerk to execute the "Agreement to Transfer
Funds for 2013 Edward Byrne Memorial Justice .Assistance Grant (JAG) Program" between the
County of Orange and the City of Huntington Beach; and,
B) Approve the appropriation and expenditure up to $28,448 to be fully reimbursed by the grant
from the Department of Justice via the County of Orange.
Alternative Action(s):
Do not approve and direct staff accordingly.
Analysis:
This is a coordinated grant that was applied for on a county -wide basis. The City of Huntington
Beach falls within the. Orange County urban area and will _be funded via the County of Orange.
The Edward Byrne Memorial Justice Assistance Grant (JAG) funds will be utilized to support a
broad range of activities to prevent and control crime within the County of Orange. The County of
Orange has been certified disparate, therefore this joint application includes twenty -units of local
government for which the applicant and fiscal agent is the County of Orange. The twenty -units of
local government in the jurisdiction will utilize the funds for local initiatives, technical assistance,
training, personnel, equipment, supplies, and information systems for criminal justice within the
following purpose areas: law enforcement, prosecution and court, prevention and. education,
corrections and community corrections, drug treatment, planning, evaluation and technology
improvement.
Item 25. - 1 HB -48-
Dept. ID PD-13-012 Page 2 of 2
Meeting Date: 12/16/2013
The total City of Huntington Beach grant allocation is $31,262. Of the total grant amount, $2,814 is
for the County's administrative fee and $28,448 is for the purchase and installation of the
Automated Vehicle Locator interface software system. This will improve the law enforcement and
technology aspects of the Police Department, including management of response times and
enhancing officer safety.
Environmental Status:
Not Applicable
Strategic Plan Goal:
Enhance and maintain public safety
A tachment(s):
#1 - Agreement to Transfer Funds for 2013 Edward Byrne Memorial Justice Assistance
Grant (JAG) Program
H -- Item 25. - 2
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AGREEMENT TO TRANSFER FUNDS
FOR 2013 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG)
THIS AGREEMENT is entered into thisr.g day of 2013, which date is
enumerated for purposes of reference only, by and between the COUNTY OF ORANGE, a political
subdivision of the State of California, hereinafter referred to as "COUNTY", and
a municipal corporation, hereinafter referred to as
"SUBG NTEE."
WHEREAS, COUNTY, acting through its Sheriff -Coroner Department, hereinafter referred to
as SHERIFF, in its capacity as the lead agency on behalf of twelve units of local government, including
SHERIFF and SUBGRANTEE, has applied for, received and accepted the Edward Byrne Memorial
Justice Assistance Grant from the U.S. Department of Justice, Office of Justice Programs, Bureau of
Justice Assistance (hereinafter referred to as "the grant").
WHEREAS, the purpose of the grant is to supplement the resources available to the multi
agency Orange County Pro -Active Methamphetamine Laboratory Investigative Team (PROACT), and
to various programs designated to prevent and control crime within the County of Orange that are
operated by individual agencies included in the above -referenced twelve units of local government, as
set forth in Attachment A hereto ("Program Narrative"), which is attached hereto and incorporated
herein by reference.
WHEREAS, the terms of the grant require that certain grant funds be transferred to
SUBGRANTEE to be used for the grant purposes, which may include local initiatives, technical
assistance, strategic planning, research & evaluation, data collection, training, personnel, equipment,
forensic laboratories, supplies, contractual support, and information systems for law enforcement, as
more particularly described in Attachment A hereto.
CFDA 16.738
FY2013 JAG Program
U.S. Department of Justice
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NOW, THEREFORE, IT IS MUTUALLY AGREED AS FOLLOWS: .
1. COUNTY shall transfer to SUBGRANTEE grant funds, in arrears, as necessary to
reimburse SUBGRANTEE for reasonable and permissible expenditures for the grant purposes. In order
to obtain grant funds, SUBGRANTEE shall comply with the instructions and submit ' to SHERIFF all
required information and documentation, as set forth in Attachment B hereto ("How to Apply for JAG
Grant Reimbursements"), which is attached hereto and incorporated herein by reference. In no event
will the total amount of the grant funds transferred by COUNTY to SUBGRANTEE hereunder exceed
SUBGRANTEE's allocation, as set forth in Attachment C hereto ("JAG Program Allocation"), which is
attached hereto and incorporated herein by reference.
2. SUBGRANTEE shall be reimbursed with said grant funds only for expenditures
necessary to acquire personal property or equipment as set forth in Attachment A hereto [herinafter
called "grant property and equipment"] or to perform such other grant functions, if any, for which
Attachment A specifies that SUBGRANTEE may utilize grant funds.
3. Throughout their useful life, SUBGRANTEE shall use grant property and equipment
only for grant purposes in accordance with Attachment A hereto.
4. SUBGRANTEE shall exercise due care to preserve and safeguard grant property and
equipment from damage or destruction and shall provide regular maintenance and such repairs for grant
property and equipment as are necessary, in order to keep said grant property and equipment
continually in good working order.
5. If grant property or equipment becomes obsolete, SUBGRANTEE shall dispose of it
only in accordance with the instructions of COUNTY or the agency from which COUNTY received the
grant funds.
6. SUBGRANTEE shall submit to the COUNTY grant program reporting documents and
information in accordance with requirements set out in Attachment D ("Edward Byrne Memorial Justice
Assistance Grant Reporting Requirements"), which is attached hereto and incorporated herein by
reference.
CFDA 16.738
FY2013 JAG Program
U.S. Department of Justice
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7. SUBGRANTEE shall comply with all applicable terms of the certification(s) that are
attached hereto as Attachment E ("FY 13 Grant Award & Special Conditions") and incorporated herein
by reference.
8. By executing this Agreement, SUBGRANTEE agrees to comply with and be fully
bound by this Agreement and all applicable provisions of Attachments A, B, C, D and E hereto.
SUBGRANTEE shall notify COUNTY immediately upon discovery that it has not abided or no longer'I
will abide by any applicable provision of this Agreement or Attachments A, B, C, D or E hereto.
9. SUBGRANTEE and COUNTY shall be subject to examination and audit by the State
Auditor General with respect to this Agreement for a period of three years after final payment
hereunder.
10. SUBGRANTEE agrees to indemnify, defend and save harmless COUNTY and the
agency from which COUNTY received grant funds, and their elected and appointed officials, officers,
agents and employees from any and all claims and losses accruing or resulting to any and all contractors,
subcontractors, laborers, and any other person, firm or corporation furnishing or supplying work,
services, materials or supplies in connection with SUBGRANTEE's performance of this Agreement,
including Attachments A, B, C, D and E hereto, and from any and all claims and losses accruing or
resulting to any person, firm, or corporation who may be injured or damaged by SUBGRANTEE in the
performance of this Agreement, including Attachments A, B, C, D and E hereto.
11. No alteration or variation of the terms of this Agreement shall be valid unless made in
writing and signed by duly authorized representatives of the parties hereto, and no oral understanding or
agreement not incorporated herein shall be binding on any of the parties hereto.
12. SUBGRANTEE may not assign this Agreement in whole or in part without the express
written consent of COUNTY.
13. For a period of three years after final payment hereunder or until all claims related to
this Agreement are finally settled, whichever is later, SUBGRANTEE shall preserve and maintain all
documents, papers and records relevant to the work performed or property or equipment acquired in
accordance with this Agreement, including Attachments A, B, C, D and E hereto. For the same time
CFDA 16.738
FY2013 JAG Program
U.S. Department of Justice
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period, SUBGRANTEE shall make said documents, papers and records available to COUNTY and the
agency from which COUNTY received the grant funds or their duly authorized representative(s), for
examination, copying, or mechanical reproduction on or off the premises of SUBGRANTEE, upon
request, during usual working hours.
14. SUBGRANTEE shall provide to COUNTY all records and information requested by
COUNTY for inclusion in quarterly reports and such other reports or records as COUNTY may be
required to provide to the agency from which COUNTY received grant funds or other persons or
agencies.
15. COUNTY may terminate this Agreement and be relieved of the payment of any
consideration to SUBGRANTEE if a) SUBGRANTEE fails to perform any of the covenants contained
in this Agreement, including the applicable terms of Attachments A, B, C, D and E hereto, at the time
and in the manner herein provided, or b) COUNTY loses funding under the grant. In the event of
termination, COUNTY may proceed with the work in any manner deemed proper by COUNTY.
16. SUBGRANTEE and its agents and employees shall act in an independent capacity in the
performance of this Agreement, including Attachments A, B, C, D and E hereto, and shall not be
considered officers, agents or employees of COUNTY or SHERIFF or of the agency from which
COUNTY received grant funds.
//
//
//
CFDA 16.738
FY2013 JAG Program
U.S. Department of Justice
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IN WITNESS WHEREOF, the parties have executed this Agreement in the County of Orange,
State of California.
DATED: , 2013
APPROVED AS TO FORM:
COUNTY COUNSEL
By
Nicole Sims, Deputy
DATED: vz� , 2013
ATTEST:
COUNTY OF ORANGE, a political
subdivision of the State of California
By
Sandra Hutc ns, Sheriff -Coroner
Sheriff -Coroner Department
"COUNTY"
SUBGRANTEE
By ri M
L-0*4
4errd N e nd T,itl� /��yo2
1►"F3
C/1 City
DATED: a _,2013
"'PROVED AS TO FORM
JENNIFER McG TH, City Attorney
By
Deputy City Attorney t o (47
CFDA 16.738
FY2013 JAG Program
U.S. Department of Justice
Page 5 of 5
ATTACHMENT A 2013-DJ-BX-1065
BJA FY 13 Edward Byrne Memorial Justice Assistance Grant (JAG) Program
PROGRAM NARRATIVE
General Description of Program Activities:
The Edward Byrne Memorial Justice Assistance Grant (JAG) funds will be utilized to support a broad
range of activities to prevent and control crime within the County of Orange. The County of Orange has
been certified disparate; therefore, this joint application includes twelve units of local government for
which the applicant and fiscal agent is the County of Orange.
The JAG funds will be utilized for the program/purpose areas outlined in the grant solicitation. The
twelve units of local government in the jurisdiction will utilize the funds for law enforcement, local
initiatives, technical assistance, strategic planning, research & evaluation, data collection, training,
personnel, equipment, forensic laboratories, supplies, contractual support and information systems for
program areas. The JAG funds support all components of the criminal justice system, from multi -
jurisdictional drug and gang task forces to crime prevention programs, prosecution and court, corrections,
drug treatment and enforcement and technology improvements. The expenditure details of the funds for
each city are outlined in the following narrative.
N
2013-DJ-BX-1065 Page 1 of 29
ATTACHMENT A 2013-DJ-BX-1065
Multi -Agency Funding:
In a collaborative effort to benefit the County of Orange, the sixteen units of local government involved in
this grant application have agreed to utilize $23,216 (approximately 5.52%) of the total funding to
supplement the multi jurisdictional Orange County Pro -Active Methamphetamine Laboratory
Investigative Team, hereafter referred to as PROACT.
Program Narrative:
Outline the Proposed program activities —
Methamphetamine is traditionally the primary drug investigated by local, state, and federal law
enforcement agencies within the boundaries of Orange County. Successful clandestine methamphetamine
laboratory prosecutions require acquired expertise and are especially time consuming and labor intensive.
Local law enforcement agencies do not have the resources, specialized training, or safety equipment
required to conduct the specialized investigations required to combat these types of operations. The labs
themselves are toxic and explosive in nature. Children of clandestine laboratory operators and meth users
are often forced to live in an environment of toxic chemicals with lasting effects on their overall physical
and mental health. PROACT has traditionally responded to investigate all clandestine laboratory incidents
within Orange County while maintaining a close investigative liaison with those local agencies. These
agencies are able to forward clan lab intelligence to PROACT for review, evaluation, and subsequent
enforcement action. According to state and local law enforcement agencies, the threat associated with
methamphetamine trafficking and abuse exceeds any other drug.
PROACT integrates city law enforcement agencies, the Sheriff's Department, the District Attorney's
Office, the CA Bureau of Investigation, the Probation Department, and Child Protective Services to
conduct criminal investigations of clandestine methamphetamine laboratory operators, suppliers, and
traffickers.
PROACT personnel will initiate investigations, conduct covert surveillances, conduct parole and
probation searches, execute search warrants, and arrest criminal perpetrators. PROACT has previously
distinguished itself by focusing on disrupting and eliminating individuals and criminal cells responsible
for providing both the precursor and essential chemicals that are required to manufacture
methamphetamine. In essence, PROACT has functioned as the highly unique "proactive" effort against
the entire clandestine methamphetamine laboratory hierarchy, within and having a nexus to Orange
County.
Provide a brief Analysis of the need for the programs —
Precursor chemical smurfing has emerged as the preeminent source of pseudoephedrine for
methamphetamine production throughout the United States. Recent law enforcement investigations
suggest that organized precursor chemical smurfing organizations are supplying necessary quantities of
pseudoephedrine to methamphetamine laboratory operators. These operations are composed of
individuals or "smurfs" who make multiple purchases of products containing pseudoephedrine from
pharmacies, drug stores, and retail outlets. These products are often sold to chemical precursor brokers or
directly to methamphetamine laboratory operators. The success of drug market disruption is due in large
part to the tireless work of state and local law enforcement agencies and the task forces they comprise.
Methamphetamine-related criminal activity has increased concurrently with the rise in the overall threat
posed by the trafficking and abuse of the drug. The impact of the manufacturing, trafficking, and use of
2013-DJ-BX-1065 Page 2 of 29
ATTACHMENT A 2013-DJ-BX-1065
methamphetamine has been devastating to many cities and rural counties throughout the country. State
and local law enforcement agencies identify methamphetamine as the drug that most contributes to
violent crime.
Methamphetamine critical incidents occurring in Orange County have and continue to represent the
majority of all narcotic incidents occurring within the county.
Goal:
The goal of the PROACT Task Force is to pro -actively seek out and disrupt clandestine
methamphetamine lab operators and methamphetamine trafficking organizations in Orange County,
thereby providing a safer community for the residents, employees and visitors within the County. The
objectives of the PROACT Task Force are to reduce the availability of methamphetamine in Orange
County, improve public safety in Orange County by eradicating hazardous clandestine methamphetamine
labs, and identify, disrupt and arrest suppliers of methamphetamine precursor and essential chemicals.
Strategies to be used for oroiect:
PROACT Task Force personnel will initiate investigations, conduct covert surveillances, conduct parole
and probation searches, execute search warrants, and arrest criminal perpetrators. PROACT will continue
to focus on disrupting and eliminating individuals and criminal cells responsible for providing both the
essential chemicals that are required to manufacture methamphetamine.
PROACT will continue to utilize innovative investigative techniques in an attempt to identify and
apprehend methamphetamine clandestine laboratory violators. Examples of techniques used include;
reverse stings of laboratory apparatus and essential chemicals; use of court authorized electronic tracking
devices; wiretap investigations, pursuing chemical sources, as well as continuing to assist and enter into
partnerships with all Orange County law enforcement agencies at all levels of pro -active investigations.
PROACT will continue to maintain an on -going training profile in an attempt to stay current with all
progressive case law and new investigative techniques, as well as new safety procedures.
Lastly, the PROACT Task Force subscribes to the philosophy that the existence of methamphetamine
laboratories is defined by a three -pronged cycle of Facilitation, Manufacturing and Distribution.
Subscribing to this philosophy, PROACT will continue to focus on disrupting each of these prongs to the
best of its ability.
Proiect identifiers:
Meth labs
Funding:
TOTAL PROACT ALLOCATION (5.52%): $23,216
2013-DJ-BX-1065 Page 3 of 29
ATTACHMENT A 2013-DJ-BX-1065
County/OCSD:
The Orange County Sheriff -Coroner Department, Orange County Crime Laboratory proposes to
use the 2013 Justice Assistance Grant Program funding as follows:
Purpose Areas:
Law Enforcement
Program Narrative:
The Orange County Crime Laboratory (OCCL) is a full service forensic laboratory providing extensive
identification and analytical support to all law enforcement agencies, the Orange County Sheriff, and the
Coroner Division of the Sheriff Department in the County of Orange. In 2012 the OCCL provided
forensic support and analysis on over 34,000 cases; over 180,000 exams were conducted on nearly 64,000
items of evidence. The laboratory's scope of forensic responsibilities is broad and includes such areas as
crime scene investigation, firearms examination, toxicological testing of biological samples from
impaired driving cases, drug facilitated sexual assault, and death investigations. The laboratory is seeking
grant funds to improve and update technology utilized in its Identification, Criminalistics and Forensic
Chemistry Bureaus.
The Identification Bureau (responsible for crime scene response, documentation and collection of
physical evidence, and latent print processing and comparison) requests the purchase of two gas powered
portable generators and associated supplies to power overhead lights for crime scenes at night. Many
scenes are in remote locations where evidence collection and documentation is conducted in very low
lighting. Generator power is needed to run lights that improve the laboratory's ability to effectively
process these types of crime scenes.
The Firearms Section of the Criminalistics Bureau in the OCCL uses camera technology on 15 year -old
comparison microscopes. The Section requests funds to update these cameras. The comparison
microscopes and related cameras assist with forensic tool -mark, cartridge case and bullet comparisons, as
well as documenting and evaluating general rifling characteristics. Associated software will be
purchased.
Finally, the Toxicology Section of the Forensic Chemistry Bureau uses computers to evaluate and
examine instrumental data on over 6,900 cases annually. The computers currently in use by the section
are over 7 years old. Updating the computers will enable the section to use faster and more efficient
operating systems, and communicate with newer instrumental software programs.
2013-DJ-BX-1065 Page 4 of 29
ATTACHMENT A 2013-DJ-BX-1065
Goals of the project:
The project goals are to update equipment and technology for the OCCL. Providing generator power
enables the laboratory to conduct evidence collection and crime scene investigation in remote locations,
and at night, improving service to County law enforcement agencies. Updating computer and camera
technology improves efficiency and quality of analysis for both the Toxicology and Firearms Sections of
the laboratory. This in turn improves the quality and timeliness of service provided to our law
enforcement stakeholders.
Strategies to be used for project:
Each year the Orange County Crime Laboratory supports over 30 law enforcement agencies throughout
the County. Improved technology enhances the quality of service; and specifically for this project, will
enhance crime scene response, firearms and tool mark examinations, and instrumental data evaluation in
forensic toxicology casework.
Proiect identifiers:
Crime Laboratory
Equipment - Forensic
Computer software/hardware
Firearms
Impaired Driving
Budget and Budget Narrative:
JAG funds will be utilized to purchase two gas powered generators and associated supplies for
remote crime scene response. Additionally, the funds will be used to purchase an updated
comparison microscopes camera for firearms and tool marks examinations, and thirteen
computers for toxicology instrumental data evaluation. All purchases requested are for
equipment. Any funds exceeding the 2013 JAG award will be paid from our general fund.
• Gas powered portable generators (2), minimum of 3,000 Watts - $1,800
• E-ZEE link extension cords (20) for crime scene vans — $1,000
• Leica MCI 70 HD Camera and Software Kit (1) - $4,800
• Dell OptiPlex 9010 Desktop Computer with Standard PSU (13) - $10,300
Total: $17,900
2013-DJ-BX-1065 Page 5 of 29
ATTACHMENT A 2013-DJ-BX-1065
Timeline and/or projcect plan:
Once the funds are received and made available by the County Board of Supervisors' approval
process, the equipment requested will be purchased. All purchases must go through the required
County purchasing process and may be subject to competitive public bid. The difference in the
cost of the project and the JAG funds, if received, will be offset with Orange County Crime
Laboratory Division funds. All purchases will be completed in FFY 13-14.
Funding:
Total Allocation: $16,672
PROACT Contribution: (10%) $1,667
Administrative Fee (9%): $1,500
Funds Retained by City/County: $13,504
2013-DJ-BX-1065 Page 6 of 29
ATTACHMENT A 2013-IDJ->BX-1065
City: Anaheim
The City of Anaheim proposes to use the 2013 Justice Assistance Grant funding as follows:
Purpose Areas:
Law Enforcement
Program Narrative:
The Anaheim Police Department (APD) would like to use JAG funds to support the overtime expenses of
the Department's frontline sworn personnel in the following divisions: Operations, Operation Support,
Investigations, and Special Operations. The City's budget conditions for fiscal year 2013/14 have
decreased APD's overtime budget tremendously. In addition, in the past few years, APD has reduced our
sworn staff in order to meet the City's budgetary goals. Hence, responsibilities for each employee have
increased in order to maintain a safe community. Overtime hours have become an intricate part in
helping APD's personnel work efficiently and effectively. Overtime hours will be assigned to employees
within the four divisions at the discretion of the Department.
Goals of the project:
The Department's project goal is to improve and enhance the community's safety, while working with a
smaller budget, and reduced personnel. In order to accomplish this goal, overtime hours will be assigned
to each employee at the discretion of the Department.
Strategies to be used for project:
Overtime hours will be assigned to each employee at the discretion of the Department. A separate account
code will be assigned specifically for this project. All overtime documents for this project will be
assigned a specific account code. A copy of all overtime documents will be approved by the Department
prior to submittal. A payroll download of all overtime hours and any other required documents will be
included in each reimbursement submitted to the Orange County Sheriff's Department.
Project identifiers:
Overtime for sworn personnel within Anaheim Police Department's four divisions: Operations, Operation
Support, Investigations and Special Operations.
Budget and Budget Narrative:
Overtime for the Department's personnel will range from $30.00- $90.00 per hour depending on the
position and rank of each employee. Due to budget constraints, APD is currently unable to fully fund the
Department's overtime expenses.
2013-DJ-BX-1065 Page 7 of 29
ATTACHMENT A
2013-DJ-DX-1065
Timeline and/or project plan:
The project goals and objectives will be implemented immediately upon approval of the JAG program
funds and Anaheim's City Council approval to utilize the JAG funds for this project.
Funding•
Total Allocation: $92,011
PROACT Contribution: (4%) $3,680
Administrative Fee (9%): $ 8,281
Funds Retained by City: $ 80,050
2013-DJ-BX-1065 Page 8 of 29
ATTACHMENT A 2013-DJ-BX-1065
City: Buena Park:
The City of Buena Park proposes to use the 2013 Justice Assistance Grant funding as follows:
Purpose Areas:
Law Enforcement
Program Narrative:
Law enforcement agencies, regardless of size, are not immune to rising crime rates, staff shortages and
budget restrictions. Rising crime rates can tax the investigative and administrative resources of an
agency. More crime may mean that fewer cases are pursued vigorously, fewer opportunities arise for
follow-up, or individual caseloads increase from already overworked detectives. It is not uncommon for
transfers, retirements or other personnel changes to occur, resulting in lack of follow-up on some cases.
The Buena Park Police Department currently has 27 unsolved homicide cases, commonly referred to as
"cold cases", some dating back to the year 1970. The Police Department wants to continue a "cold case"
program, utilizing experienced investigators to pursue leads in these cases and track down possible
suspects. The arrest of suspects in one "cold case" may either solve other cases (through new leads and
information from suspects) or prevent new cases (by keeping killers from committing -other.
Today, homicide investigators have at their disposal technology, investigative methods and resources that
were not available to law enforcement agencies in the past.
In 2009, the Buena Park Police Department, received approval to use JAG funding for cold case homicide
investigations. These funds allowed investigators to work with members of the Orange County District
Attorney's Office, to solve a homicide that had occurred in 1987. Through hours and hours of thorough
interviews and sifting through evidence, investigators were finally able to arrest the suspect in 2013 and
he is currently awaiting trial for this crime. This is a success story in every sense of the word.
Goals of the proiect:
Investigators will review all unsolved "cold case" homicides and prioritize them according to the
likelihood of an eventual solution. The highest priority cases are those in which suspects were previously
names or identified through forensic methods; an arrest warrant was previously issued (but no arrest has
been made), significant physical evidence (such as fingerprints, DNA or shell casings) can be reprocessed
with new technology for further evidence; new documented leads have arisen and/or critical witnesses are
accessible and willing to cooperate.
Strategies to be used for proiect:
Investigators will review all unsolved "cold case" homicides and prioritize them according to the
likelihood of an eventual solution. The highest priority cases are those in which suspects were previously
names or identified through forensic methods; an arrest warrant was previously issued (but no arrest has
been made), significant physical evidence (such as fingerprints, DNA or shell casings) can be reprocessed
with new technology for further evidence; new documented leads have arisen and/or critical witnesses are
accessible and willing to cooperate.
2013-DJ-BX-1065 Page 9 of 29
ATTACHMENT A 2013-DJ-BX-1065
Proiect identifiers: See JAG Identifiers (attached)
Law Enforcement
Ouantifiable Performance Measures:
The most visible measure of "cold case" investigations effectiveness is the number of cases that are
solved by the use of overtime hours paid for using JAG funds. Other internal and external gauges that
will be evaluated will be awareness to the public, families, witnesses and other law enforcement agencies
of our ongoing investigations of these cases. Additionally, the number of investigations handled by the
investigators along with the number of resolutions and successful prosecution will all be indicators of the
effectiveness.
Budget and Budget Narrative:
Buena Park P.D. will utilize the 2013 JAG award ($16,580) for homicide investigators to work overtime
on "Cold Case" homicide cases.
_.Timeline and/or project plan:
Unsolved homicide cases will be investigated on an overtime bases with existing personnel until JAG
funds are exhausted.
Funding:
Total Allocation: $18,220
PROACT Contribution: (0%) $0
Administrative Fee (9%): $1,640
Funds Retained by City/County: $16,580
2013-DJ-BX-1065 Page 10 of 29
ATTACHMENT A 2013-DJ-BX-1065
City: Costa Mesa
The City of Costa Mesa proposes to use the 2013 Justice Assistance Grant funding as follows:
Purpose Areas:
Planning, Evaluation, and Technology Improvement
Program Narrative:
The Costa Mesa Police Department's proposed program activity is to expand upon an interoperable video
and data network, linking a top terrorist target retail district to police systems. The South Coast Plaza
(SCP) retail district, located at 3333 Bristol Street and 3333 Bear Street, have been designated by the
Department of Homeland Security (DHS) as the number 10 terrorist soft target among 600 designated
terrorist targets throughout Orange County. A federal ACAMS (Automated Critical Asset Management
Systems) assessment has been conducted at this site. With 25 million customers who frequent this
location annually, it has been deemed by DHS as likely to experience a terrorist -type attack (active
shooter, etc.). JAG award funds will be used to enable streaming live video feed from the retail district's
extensive closed circuit television network to responding police cars via smart tablet devices installed in
the police cars. The department lacks funding to expand its current capabilities with the retail district's
CCTV network.
Goals of Proiect:
The department's project goal is to develop an interface between the SCP dispatch center to responding
police cars. The interface would consist of the developed capability of streaming live video — of
monitored activity occurring anywhere in the retail district — to responding patrol cars dispatched to any
locations within the retail district to manage a terrorist type incident. The installation of smart tablet
devices in patrol cars will improve coordination and reduce response times by police and fire personnel .
responding to a terrorist -type incident.
Another goal is to develop technology to enable police officers, working at the SCP police substation, to
stream live video (in the same manner described above) to responding police cars dispatched to a
terrorist -type activity at the location. The development of this goal will involve expanding the
capabilities of a "viewing station" located inside the police substation. This viewing station consists of an
array of four flat screen TV's with an accompanying joystick "controller" that permits officers to
selectively monitor activity in the location via an array of an extensive CCTV remote camera network.
A third goal is to develop the same streaming video capability to mobile smart tablet devices to enable an
interoperable platform to be shared with joint police and fire agencies during a mutual aid scale incident
occurring at the SCP location, or in the immediate neighboring region. The realization of these goals will
facilitate effective command and control through a centralized, technologically supported incident
command system. Mutual agency Incident Command Staff will, in tam, be able to systematically stage,
assign and deploy mutual aid personnel and assets in amost effective manner.
2013-DJ-BX-1065 Page 1 I of 29
ATTACHMENT A 2013-DJ-BX-1065
Strategies to be used for Project:
To accomplish the department's 2013 JAG project goal, the agency will obtain quotes from vendors that
can supply the identified service, technology and/or equipment. needed.
Proiect Identifiers:
1) Electronic Monitoring, 2) System Improvements
Budget & Budget Narrative:
Preliminary quotes have been obtained for the department's proposed program. The estimated cost is:
$17,800.
CONTRACT:
LexRay Moble Operations Center
LexRay video management system connector
Cost Totals
$12,000.00
Note: Listed item is software/driver to interface with _video management (ICMS)_ system physically
located at 3333 Bristol Street.
LexRay "smart tablet software" provided for (9) smart tablet devices $5,800.00
Note: Listed items are software (user licenses) written to be installed in smart tablet devices, e.g. Ipad,
smart phone, etc., to enable reception of video, streamed from the the 3333 Bristol Street location. This
location encompasses (2) city blocks and has installed a CCTV network array of 200+ remote cameras
related to this project. Costs for the pruchase and installation of all hardware (smart tablets), and
annual costs (cell use rate, LexRay maintenance rate, etc.) related to this project will be incurred by the
City of Costa Mesa.
TOTAL COST $17,800.00
Timeline and/or Proiect Plan:
The project objectives and goals will be instituted immediately upon approval of the Costa Mesa City
Council and the department's ability to utilize the JAG allocation for expenditures.
Funding:
Total Allocation: $19,666
PROACT Contribution: (0%) $ 0
Administrative Fee (9%): $1,770
Funds Retained by City/County: $17,896
2013-DJ-BX-1065 Page 12 of 29
ATTACHMENT A 2013-DJ-BX-1065
City: Fullerton
The City of Fullerton proposes to use the 2013 Justice Assistance Grant funding as follows:
Purpose Areas:
Purpose Areas related to the proposed CCTV (Closed Circuit TV) Project include Law Enforcement,
Prosecution, Court, Defense; Corrections and Community Corrections; and Planning, Evaluation and
Technology Improvement.
Program Narrative:
Outline the Proposed program activities —
The Fullerton Police Department proposes to use JAG 2013 funds of $25,836 to augment the approved
2012 JAG funding of $28,186 and Police Department asset seizure funds of $91,314 for its CCTV
(Closed Circuit TV) Project, originally estimated at $119,500 by the Communications & Technology
Division of the Orange County Sheriff's Department. However, the three quotes obtained were much
higher than the OCSD estimate. The most qualified bidder, who was also the lowest bidder, has a
detailed quote of $186,207 for Phases 1 and 2 of a three-phase project estimated at a total of $195,707;
hence the need to utilize JAG 2013 funds of $25,836 to augment the existing JAG and asset seizure funds
already approved, with the remaining $40,871 to be funded through additional asset seizure funds and/or
department budget savings.
Continental Computers was identified as the most qualified contractor for the project, given its extensive
experience and knowledge in providing audio/video equipment and services for law enforcement
agencies. The Orange County Sheriff's Department Special Operations, County Regional Narcotics
Suppression Program, City of San Clemente and the Los Angeles Police Department are among the
references that Continental Computers was able to offer.
Phase 1 (Jail Cameras and Total Audio/Video Infrastructure) - $82,357:
19 outdated cameras at the Jail facility replaced with 27 high -definition cameras
2 servers/DVR's with one-year retention to record from the new Jail cameras
New overall audio/video infrastructure to be built, i.e. networking products, configuration, and
surveillance software
Phase 2 (Police Facility and Exterior Cameras) - $103,850
• 18 outdated cameras at the Police Department facility replaced with 20 high -definition _cameras
and 2 microphones
• 2 servers/DVR's with 1 year retention capabilities and software installed
Phase 3 (Watch Commander's Office — Not part of JAG 2013 - to be completed at a later date) - $9,500:
• 4 monitors installed
• 1 server installed
2013-DJ-BX-1065 Page 13 of 29
ATTACHMENT A 2013-DJ-BX-1065
Provide a brief Analysis of the need for the programs —
Although the CCTV Project is considerably more costly than originally anticipated, it is a critical that this
project be completed as soon as possible. The Fullerton Police Department and Jail camera systems are
so antiquated that they have been characterized by audio/video technicians, including the Sheriff's
Communications & Technology Division, as virtually irreparable, with parts no longer available.
Because of their age, most of these cameras cannot be integrated into a new security system. However,
the system breaks down frequently so makeshift but costly repairs must still be made. In addition, there
are no cameras monitoring activities in front of the Police Department and City Hall, an employee
parking lot, and some interior walkways and gates as well as a back lot, so four new cameras will be
installed in these areas. And, because the Jail cameras and the Police facility cameras are currently on
separate systems - making monitoring a cumbersome task - an integrated system is a logical necessity.
Very importantly, too, the Police Department currently has no video recorders connected to their
security cameras. Hence, the CCTV project, which includes the installation of four server/DVR's in
Phases 1 and 2, is particularly vital to the protection of the public, jail inmates, and City and Police staff,
and will provide critical information and evidence in the event of an incident.
Incidents involving up to 500 protestors in front of the Police Department and City Hall greatly hampered
the safety of City employees and those seeking City or Police services, and also resulted in assaults and
vandalism against vehicles and City property. However, these criminal activities went unrecorded,
makmg_identification and prosecution difficult._. With -the proposed cameras and DVR's, any acts. of civil
disorder can be monitored by a Police Department supervisor, who can then safely coordinate effective
and appropriate responses, while video evidence of any criminal activities would also be recorded.
Goals of the project:
• Increase and improve security and monitoring capabilities within the Police Department and Jail.
Utilize the data gathered, if needed, to assist in the investigation, prosecution or exoneration of
individuals involved in a recorded event.
Strategies to be used for project:
• Most qualified bidder, Continental Computers, has been identified for the estimated $186,207 in
CCTV Project Phase 1 and 2 costs
• Purchase security system equipment and services from Continental Computers
• Utilize $28,186 in approved JAG 2012 grant funds for Phase 1 project expenses
• Propose $25,836 of JAG 2013 grant funds for additional Phase 1 project expenses
• Utilize approved asset seizure funds in the amount of $91,314 and additional estimated asset seizure
funds or general funds savings of $40,871 to fund the remaining Phase 1 and all Phase 2 costs.
Project identifiers: See JAG Identifiers (attached)
• Jails
• Equipment — Video/Audio Recording
2013-DJ-BX-1065 Page 14 of 29
ATTACHMENT A 2013-DJ-BX-1065
Budget and Budget Narrative: Outline how JAG funds will be used to support and implement the
program. Include a breakdown of costs
CONTRACTS: -
Continental Computers (Detailed quotes attached)
Quote #
Est. Cost
TOTALS
PHASE 1
Brocade Hardware
15352
11,921
Milestone Software
15712
8,019
2 Servers
15710
16,204
20 Sony Cameras and 2 microphones
15711
13,998
Labor
15714
32,215
TOTAL PHASE 1
82,357
PRASE 2
Milestone Software
15706
8,019
2 Servers
15713
13,496
27 Sony Cameras
15707
23,094
Misc. Cameras
15708
6,477
Labor
15709
__ 52,765__
___
TOTAL PHASE 2
103,851
GRAND TOTAL — PHASE 1 & 2
186,207
FUNDING:
JAG 2012
28,186
JAG 2013 Proposed
25,836
Approved Asset Seizure Funds
91,314
Asset Seizure and/or Budget Savings
40,871
TOTAL FUNDINGF
1869207
Timeline and/or proi ectplan: Identify when the goals and objectives will be completed
• Installation of camera and video recording system.— Estimated three months after bid award
Funding:
Total Allocation: $31,897
PROACT Contribution: (10%) $3,190
Administrative Fee (9%): $2,871
Funds Retained by City/County: $25,837
2013-DJ-BX-1065 Page 15 of 29
ATTACHMENT A 2013-DJ-BX-1065
City: Garden Grove
The City of Garden Grove proposes to use the 2013 Justice Assistance Grant funding as follows:
Purpose Areas:
Law Enforcement; Corrections and Community Corrections
Program Narrative:
The Police Department will use 2013 JAG funds to pay a portion of its jail services contract. The jail
contract saves thousands of department man-hours and is a key component for maximizing police officer
time out on the streets.
The Garden Grove Police Department has one of the lowest ratios of officers per capita of any city its size
in California, yet the Department must still struggle to keep staffing levels from decreasing. The
elimination of the Garden Grove Redevelopment Agency last year continues to affect the City's current
and projected financial condition. The loss of millions of agency dollars caused the City to immediately
implement additional budget cuts, which will remain in effect for the duration of FY 2013-14.
Contracting out jail services allows officers to spend the majority of their time in the field, which is
_especially critical- during_dire_financial-times _when no new officers.will be hired.
Goals of the project:
Create operational efficiencies in Patrol that would generate the equivalent productive hours of up to
seven additional Police Officers that could be used to augment patrol operations.
Strategies to be used for project:
Contracting out jail services allows the Police Department to concentrate much more of its efforts on
community safety rather than expending energy and resources on jail operations. Prior to the contract,
officers would spend approximately two hours processing and transporting an arrestee. If the arrestee
required medical clearance, that process could be extended by several hours. Now, sworn police officers
complete preliminary paperwork on the arrestee and return to their field duties in as little as 15 minutes
while the jailers complete the fingerprinting, photographing, transporting, etc. procedures. This increases
the officer's availability to handle additional calls for services. In 2012, the jailers processed 6,492
arrestees, saving sworn officers approximately 12,984 hours that would have been spent processing
arrestees.
Project identifiers: See JAG Identifiers (attached)
Community Policing; Detention (Non-residential). The Garden Grove Police Department implemented
the Community Policing philosophy many years ago. Contracting out staffing of the detention facility
facilitates that philosophy, by enabling patrol officers to return to their beat areas more quickly.
2013-DJ-BX-1065 Page 16 of 29
ATTACHMENT A 2013-DJ-BX-1065
Budget and Budget Narrative: Outline how JAG funds will be used to support and implement the
program. Include a breakdown of costs
The funds retained by the City will help to offset the annual cost of the jail services contract. For FY
2013-14 the monthly cost of the contract will be $42,194. The cost covers staffing, operating expenses,
and management fees, as well as liability insurance maintained by the vendor. Personnel services
provided under this contract guarantee 24/7/365 staffing of the jail at 9.6 FTE.
Timeline and/or project plan: Identify when the goals and objectives will be completed
The jail is a 24/7 operation and operates 365 days a year. The goals and objectives for the program are
met on a continual basis, by allowing officers to return to their patrol duties quickly, thus enhancing the
policing presence in the City.
Funding•
Total Allocation: $38,799
PROACT Contribution: (0%) $0
Administrative Fee (9%): $3,492
Funds Retained by_ City/_County:_$35,307_._
2013-DJ-BX-1065 Page 17 of 29
ATTACHMENT A 2013-DJ-BX-1065
City: Huntington Beach
The City of Huntington Beach proposes to use the 2013 Justice Assistance Grant Program funding
as follows:
Purpose Areas:
Law Enforcement and Technology Improvement
Program Narrative:
Outline the Proposed program activities for the life of grant:
If awarded, proposed program activities include:
1. Initiate the purchasing process of GPS software.
2. Schedule GPS software installation rollout on all 70 MDC's.
3. Implement training to relevant personnel on technology and troubleshooting issues.
4. Install GPS software updates as needed.
Outline the type of programs to be funded by the JAG award — Technology Upgrade to Mobile Data
Computers to Reduce Response Time and Improve Officer Safety
_Provide a brief Analysis of the _need for the programs -_The program _is -needed _to -facilitate the_day to-
-day -operations of the police officers in the City of Huntington Beach. It has the additional benefit of
providing a safety net for officers out in the street should they be unable to communicate effectively
through the normal dispatch channels.
Enabling GPS (Global Positioning Satellite) software in each police vehicle will assist the law
enforcement and technology aspects of the police department in multiple areas. It would "need to be
installed on approximately 70 police computers.
Reduce Response Times for Victims. By equipping our dispatch center with this technology,
we will be better able to assign appropriate police officers based on their location at the time the
call comes in. If officers are able to respond to crimes more efficiently and quickly, one can
deduce a positive benefit for victims of crimes as well as location of fleeing suspects and victims.
Reduce Response Times for Officers. Officers will be able to utilize the mapping system in
their vehicles and quickly see an aerial map of their location in conjunction to the location they
are traveling to. This will allow officers to choose the quickest and most efficient route.
Improve Officer Safety. By denoting the location of each officer, dispatchers will be able to
quickly identify each officer's location and be better able to assign the closest and most
appropriate police car to respond. It will also allow dispatchers to see locations of all officers
should one of them need help. Occasionally in law enforcement an officer finds himself in
trouble and unable to notify others of the emergency situation he finds himself in. This system
will allow a remote person to instantly gather the officer's location and notify responding units so
help can arrive quickly and efficiently.
2013-DJ-BX-1065 Page 18 of 29
ATTACHMENT A 2013-DJ-BX-1065
Goals of the project:
The goal of this project is to provide a safe and sensible location platform to be used by all emergency
response personnel in the police department.
Strategies to be used for project:
The strategies employed will be to add additional software to all Mobile Digital Computers (70) in the
police department. We will also need to equip our dispatch center with a monitor so the officers'
locations can be ascertained instantaneously and crime fighting techniques deployed. This technology
will greatly improve our abilities as a police department to be better equipped when responding to crimes,
whether they involve citizens or officers. We can intuitively deduce that some injuries up to and
including deaths, will be reduced and possibly eliminated.
Project identifiers:
GPS Trackers
Budget and Budget Narrative:_ Outline how JAG funds will be used to_. support and implement the
program. Include a breakdown of costs
We will use the 2013 JAG funds to purchase GPS tracker software and install them in police patrol
vehicles. Our dispatchers will be able to better assign appropriate police officers based on their location
at the time the call comes in.
Cost of the GPS software purchase is approximately $40,000. We plan to fund $28,448 using this 2013
JAG funds to purchase GPS tracker software. The overage of $11,554 will be funded by our general
fund.
Timeline and/or project plan: Identify when the goals and objectives will be completed
Upon receipt of grant funds, installation of the software begins. This software is largely ready to be
installed and activated. The project in its newly activated state should last at least two to three years
based on the life of the equipment it is installed on
Funding:
Total Allocation: $31,262
PROACT Contribution: (0%) $0
Administrative Fee (9%): $2,814
Funds Retained by City/County: $28,448
2013-DJ-BX-1065 Page 19 of 29
ATTACHMENT A 2013-DJ-BX-1065
City: La Habra
The City of La Habra proposes to use the 2013 Justice Assistance Grant funding as follows:
Purpose Areas:
Computer Software and Equipment - General
Program Narrative:
The La Habra Police Department proposes to use the 2013 JAG funds to be spent in two areas:
1. COMPUTER SOFTWARE: To purchase computer software for the Patrol Bureau's Field
Training Officer (FTO) program to convert existing paper processes to electronic processes. The
software is uniquely developed for the purpose of documenting daily observation reports of
trainee's progress in the field training process, enables electronic routing and approval, provides
for analysis and reporting of trainers' evaluation trends, status of all trainees with the process, etc.
2. EQUIPMENT — GENERAL: To purchase two (2) Automated External Defibrillators (AED's) to
be deployed in patrol cars. Police officers most often arrive at the scene of medical emergencies
before the fire department or paramedics. In cardiac cases, patrol officers can, with little training,
deploy a. cardiac_defibrillator to render_Efesaving treatment -within -the critical_ five_minute_windo_w
before permanent brain damage occurs.
Goals of the proiect:
To computerize the documentation process and management of new police officer training as
well as in-service training for all other police employees.
2. To deploy two cardiac defibrillators within the city of La Habra; this will provide police officers
with lifesaving equipment for heart attack related medical emergencies within the community.
Strategies to be used for proi ect:
To purchase the "Law Enforcement Automated Personnel System" (LEAPS), the La Habra PD
staff has obtained a quote from Coplogic, Inc., a company specializing in law enforcement
reporting and documentation. This is an established company whose citizen -based on-line
reporting system is currently used by La Habra PD and many other area police departments. The
city of La Habra Information Technology specialists will work with the vendor to set up the
software and train the PD staff.
2. The AED's will be deployed in police cars to the two existing geographical patrol areas within
the city of La Habra. All La Habra patrol officers have already been trained on the use of the
AED's, in conjunction with first aid training, conducting by a contracted ambulance company.
2013-DJ-BX-1065 Page 20 of 29
ATTACHMENT A 2013-DJ-BX-1065
Proiect identifiers: See JAG Identifiers (attached)
1. Computer hardware/software
2. Equipment - General
Budget and Budget Narrative: Outline how JAG funds will be used to support and implement the
program. Include a breakdown of costs
Of the total award of $14,464 allocated to the city of La Habra, 10% ($1,446) will be directed to the
Orange County PROACT Taskforce, and 9% ($1,302) will be directed to the County of Orange for
administrative costs, leaving a remaining balance of $11,716.
An estimated $6,500 will be spent on COMPUTER SOFTWARE to purchase the Coplogic LEAPS
software; and the balance of the award, estimated at $5,000, will be spent on EQUIPMENT — GENERAL
to purchase two AED's (vendor to be determined) which are estimated to cost $2,500 each. Should there
be unanticipated cost increases, then non -general fund monies will be used to supplement the grant
funding.
Timeline and/or project plan: Identify when the goals and objectives will be completed
This project involves a relatively simple purchase and installation of computer software and it is
anticipated to be completed within 120 days of grant approval.
The goal is to purchase and install the software and equipment within 90 days of grant approval and
award.
Funding:
Total Allocation: $14,464
PROACT Contribution: (10%) $1,446
Administrative Fee (9%): $1,302
Funds Retained by City/County: $11,716
2013-DJ-BX-1.065 Page 21 of 29
ATTACHMENT A
2013-DJ-BX-1065
City: ORANGE
The City of Orange proposes to use the 2013 Justice Assistance Grant funding as follows:
Purpose Areas:
Law Enforcement
Program Narrative:
During 2012, Orange Police Department personnel completed 14,217 incident reports. Of those, 4,654
reports were forwarded to detectives for additional follow-up and investigation. A large portion of
investigations involve the suspect's use of electronic devices during the commission of crimes. Many
times a cellular phone contains minute by minute digital evidence of a suspect's location and
communication before, during and after the commission of a crime. This information can be very
important to each investigation. With the prevalence of social media in society and smart phone use,
suspect's computers are frequently linked to their criminal activity. Computers are often used as a tool of
crime in addition to the storing of digital evidence.
By obtaining sophisticated computer forensic software, the Orange Police Department will be able to
_._handle_.more._technologically_..complex, investigations_ utilizing -,digital. -evidence.- --This,- will -help solidify -
successful prosecutions of suspects using evidence that simply could not be obtained by traditional
methods.
The Orange Police Department needs to obtain sophisticated forensic software, coupled with a computer
forensic workstation, to maintain investigative effectiveness in an increasingly technological society.
Many times physical evidence is complimented by digital evidence. Sometimes digital evidence is all
that exists to provide investigative leads.
Goals of the proiect:
Obtain sophisticated software to use in conjunction with a computer forensic workstation to view and
analyze digital evidence. With most criminal investigation cases, this type of evidence cannot be
accessed by ordinary methods. This software, coupled with state of the art computer equipment, will
enable the our investigators to conduct computer forensic examinations on a multitude of electronic
devices, including but not limited to; computers, cellular phones, cameras and all removable media where
digital evidence may reside.
Strategies to be used for project:
The Department already has an investigator trained in digital evidence. The Department will leverage
JAG funds by utilizing asset forfeiture monies to purchase the needed computer hardware.
2013-DJ-BX-1065 . Page 22 of 29
ATTACHMENT A 2013-DJ-BX-1065
Proiect identifiers:
The JAG identifiers for this project are:
Computer software/hardware
Cybercrime
Internet crime
Budget and Budget Narrative:
JAG funds will be used to purchase and maintain sophisticated computer forensic software to be utilized
on a computer forensic workstation:
• Forensic Tool Kit Standalone Software- Includes Registry Viewer, Imager, Password Recover
Tool Kit and DNA 50. — $2,995
• Forensic Tool Kit Standalone Software- (Software Maintenance and Support)-$840
• All Access Pass software training- $7,000
• Mobile Phone Examiner Plus (MPE+) Software, Phone cables and Support - $4,260
Total: $15,095
Total with 8% sales tax $16,302.60
Timeline and/or proiect plan:
Once the funds are received and made available through the City's normal approval process, it is
anticipated that software ordering, delivery, and setup would be complete within four weeks. Use of the
software would be implemented immediately as there are already cases that this software will aid in
investigation. The difference in the cost of the project and the JAG funds received leaves a balance of
$6,112.60. This balance will be offset by asset forfeiture funds.
Funding -
Total Allocation: $11,550
PROACT Contribution: (5%) $593
Administrative Fee (9%): $1,067
Funds Retained by City/County: $10,191
2013-DJ-BX-1065 Page 23 of 29
ATTACHMENT A 2013-DJ-BX-1065
Santa Ana City:
The City of Santa Ana proposes to use the 2013 Justice Assistance Grant funding as follows:
Purpose Areas:
Law Enforcement;
Program Narrative:
Outline the Proposed program activities —
Through the use of grant funding, the City of Santa Ana Proposes a three pronged approach to reducing
criminal activity. Funding will allow:
1.) Augmentation of our Gang Enforcement. Funding will provide for gang enforcement activity with
suppression details working overtime to target specific enforcement of gang members involved in
violent behavior. The department currently lacks the manpower and fiscal resources to address this
problem, these officers will be deployed directly into the neighborhoods being most negatively
affected by gang activity and will be funded for the three year grant period.
2.) Enhancement of Educational Opportunities. The Santa Ana Police Department believes Community
_ Oriented, . Policing__ (COP)_- has been and must remain _ at the core of _crime reduction. A_. major
component of COP is educational opportunities offered to residents. With funding severely cut,
educational programs and staffing that provided this valuable resource have been reduced. Officers as
well as non -sworn staff will offer COP related training programs on an overtime basis to complete
this goal. Funding will cover the entire grant performance period.
3.) Enhancement of Community Policing. Funding will provide for community policing enforcement
operations with suppression details working overtime to address crimes of public disorder specifically
tied to community complaints. The department currently utilizes a robust community complaint
tracking system to ensure responsiveness to resident concerns. Funding will cover the entire grant
performance period.
The Santa Ana Police Department is additionally providing 10% of its allocated funds to the Pro -Act
Program in support of their operational needs
This funding will equate to approximately 1,247 hours of additional law enforcement resources within our
community.
Outline the type of programs to be funded by the JAG award —
The Department will utilize overtime funds to perform enforcement actions specifically directed at violent
gang crime and crimes of public disorder. The remainder of the funds will be utilized to offer educational
opportunities for neighborhood associations, community gatherings and residents ranging from children
to adults.
Provide a brief Analysis of the need for the programs —
The Santa Ana criminal street gang population of approximately 6,900 accounts for the less than two
percent of the City's population however; this criminal element constitutes a significant impact on fear in
the community and threatens the safety and stability of our neighborhoods. The Department routinely
receives between 20 and 30 specific community complaints per week which directly impact the quality of
2013-DJ-BX-1065 Page 24 of 29
ATTACHMENT A 2013-Dd-BX-1065
life for our residents. Enforcement related activities will be coupled with an educational component,
which will enhance public understanding, trust and confidence.
Goals of the Proiect:
The goal of this project is to reduce criminal activity and increase public safety through enhanced
enforcement and educational efforts.
Strategies to be used for Proiect:
The use of selective enforcement overtime, response to community complaints, coupled with crime
analysis data allows resources to be specifically deployed in areas of increased criminal activity during
time frames found to be most beneficial to project goals:
1. Contact gang members and individuals involved in crimes of public disorder to gain intelligence,
investigative information and ensure problem solving for prosecutorial purposes while striving to
resolve longstanding community concerns.
2. Increase the number of arrests and prosecution of gang members.
3. Increase the number of community complaints resolved.
4._ _ Reduce_ the _ fear_ gang_ membersev_o_ evoke in the community. _and_ decreasecommunity concerns
- -- _ _ -
through high visibility police presence and enforcement activities.
5. Offer enhanced educational opportunities through schools, community associations and
neighborhood watch groups.
Proiect identifiers:
Gangs; Education; Community Policing
Budget and Budget Narrative:
Funds will be utilized for personnel overtime. No funds are allocated for travel, supplies, consultants or
contracts.
Timeline and/or Proiect plan: Identify when the goals and objectives will be completed
Months 1-36: Gang Enforcement and Community Complaint enforcement continues throughout the life
of the grant.
Months 1-36: Educational endeavors continue throughout the life of the grant.
Funding:
Total Allocation: $115,433
PROACT Contribution: (10%) $11,543
Administrative Fee (9%): $10,389
Funds Retained by City/County: $93,501
2013-DJ-BX-1065 Page 25 of 29
ATTACHMENT A 2013-DJ-BX-1065
City: Stanton
The City of Stanton proposes to use the 2013 Justice Assistance Grant funding as follows:
Purpose Areas:
Law enforcement
The City of Stanton is a diverse community presenting unique challenges for law enforcement. A large
Hispanic immigrant population and the resulting language barrier can cause a gap between residents,
businesses and law enforcement providers. In many cases immigrant residents are fearful of police due to
their immigration status. Stanton is home to several active criminal street gangs which use fear and
intimidation of residents as a method for ensuring many crimes are never reported to police.
Through implementation of community policing practices we intend to increase awareness and positive
interaction among residents, business owners and law enforcement in a community effort to reduce crime.
Reducing crimes against persons and businesses will help ensure that the City of Stanton has an active
and flourishing business community supported by its residents. It is a commonly recognized fact that
public support is necessary for business to flourish. This is also the case for police effectiveness in
accomplishing their core mission of preventing crime. Building relationships with the public increases
police legitimacy and affects how well they can control crime.
Program Narrative:
To increase law enforcement presence in the community. Use of overtime to place personnel into
problem areas of the City, either on foot, bicycle or patrol car. Their efforts will be directed to combat a
growing graffiti, gang, prostitution, and other crime problems. This will be done in an effort to reduce
crime and blight in the City of Stanton.
Staff will determine target areas for which personnel will utilize crimes and calls .for service data and
work with the OCSD Crime analysis unit to patrol during times that have higher activity levels. The target
areas will be chosen based upon level of calls for service, citizen complaints, Part I and H crimes. The
type of area will also determine the type of patrol to be used, certain high density housing areas will use
either foot or bicycle patrol. Larger sprawling gang areas may require a vehicle.
Goals of the project:
It is our intent to approach every community in Stanton in the next 12 months and direct personnel to
combat or eliminate their specific problem(s) whether it is graffiti, loitering, illegal drug activity,
prostitution, public alcohol consumption or otherwise. We are also working with the City of Stanton to
determine enforcement and presence needs during their upcoming community events.
Strategies to be used for project:
Community policing efforts are already underway in Stanton. Previous JAG and other grant funding has
allowed us to implement a gang education and prevention program in our local schools and to conducted
limited neighborhood and business watch activities. Currently funds are limited for targeting specific
areas that are experiencing increased vandalism/graffiti and increased complaints.
2013-DJ-BX-1065 Page 26 of 29
ATTACHMENT A 2013-DJ-BX-1065
Proiect identifiers: See JAG Identifiers (attached)
Overtime (Deputies for directed enforcement efforts and Neighborhood Watch)
Budget and Budget Narrative:
Personnel OT- $8,879
Timeline and/or project Alan: Identify when the goals and objectives will be completed
Community policing efforts are already underway in Stanton. Previous JAG and other grant funding has
allowed us to implement a gang education and prevention program in our local schools and to conducted
limited neighborhood and business watch activities. Currently funds are limited for targeting specific
areas that are experiencing increased vandalism/graffiti and increased complaints.
It is our intent to approach every community in Stanton in the next 12 months and direct personnel to
combat or eliminate their specific problem(s) whether it is graffiti, loitering, illegal drug activity, public
alcohol consumption or otherwise. We are also working with the City of Stanton to determine
enforcement and presence needs during their upcoming community events.
Funding:
Total Allocation: $10,962
PROACT Contribution: (10%) $1,096
Administrative Fee: (9%) $987
Funds Retained by City/County: $8,879
2013-DJ-BX-1065 Page 27 of 29
ATTACHMENT A 2013-DJ-BX-1065
City: Westminster
The City of Westminster proposes to use the 2013 Justice Assistance Grant funding as follows:
Purpose Area:
Law Enforcement
Program Narrative:
These grant funds are intended to provide the funding for 1 part-time Animal Control Officer to be
utilized by the Westminster Police Department's Animal Control Division.
Due to the recent staff reductions the Westminster Police Department's Animal Control Division has been
inundated with calls for service due to the lack of service personnel available. Police officers often have
to be called to provide Animal Control services which take them out of circulation for other police
responsibilities. Animal Control Officers also investigate animal cruelty, animal theft, and are also
responsible for the enforcement of animal related municipal code sections.
The Westminster Police Department will hire 1 part-time Animal Control Officer to assist the full-time
Animal Control Officer with all Animal Control Division responsibilities and requests for service. The
grant -funds will _provide _the funding _for the-pait-time_Animal Control_Officer,until the _2013_JAG,Grant_
funds are exhausted or the until the grant expires, whichever comes first.
Goals of the project:
The goal of the project is to provide as much general Animal Control services as possible to the citizens
of Westminster.
Strategies to be used for the proiect:
The new part-time Animal Control Officer will work under the full-time Animal Control officer and
provide general Animal Control services to the citizens of Westminster. Animal Control Officers also
investigate animal cruelty, animal theft, and are also responsible for the enforcement of animal related
municipal code sections.
Proiect identifiers:
Law Enforcement
Provide Animal Control services
)Budget Narrative:
Part-time Animal Control Officer: The cost of this position per hour, including part-time benefits, is
approximately $23.73. The Part-time Animal Control Officer will work approximately 20 hours per week
for 37.55 weeks, or 751 hours or until the 2013 funds are exhausted, for a total of $17,827
2013-DJ-BX-1065 Page 28 of 29
ATTACHMENT A 2013-OJ-BX-1065
Timeline and/or proiect plan:
The 2013 JAG Grant funds will be utilized to hire a part-time Animal Control Officer by October of
2013. The position will be maintained until the funds are exhausted (Approximately 9 months).
Funding•
Total Allocation: $19,590
PROACT Contribution: (0%) $0
Administrative Fee (9%): $1,763
Funds Retained by City/County: $17,827
2013-DJ-BX-1065 Page 29 of 29
ATTACHMENT B 2013-DJ-BX-1065
HOW TO APPLY FOR JAG GRANT REIMBURSEMENTS
1. A letter on your cities letterhead that includes or states the followine:
A. Your agency's request for reimbursement in the amount of $ ;
B. Against Grant Award#2013-DJ-BX-1065;
C. List of items purchased and types of costs being claimed for the quarter that match your city's
initial write-up/request;
D. Certification that you complied with all procurement procedures outlined in your agency's
procurement manual and financial and administrative requirements set forth in the current
OJP Financial guide;
E. Letter is to be signed by the person authorized in the JAG Program MOU (City Manager).
Required attachments to the letter:
A. FEDERAL FINANCIAL REPORT
Your agency is required to submit quarterly Federal Financial Report using a Standard Form
SF-425 (OMB). This report reflects the cumulative actual federal monies spent, unliquidated
obligations incurred, and the unobligated balance of federal funds. The Federal Financial
Report is due at the Sheriffs Department Financial Division by the due dates indicated below:
Qtr. ending 03-31-YY due no later than 4/10
Qtr-. ending-06-30-YY-due-no later than 7/10 -
Qtr. ending 09-30-W due no later than 10/10
Qtr. ending 12-31-YY due no later than 01/10
A helpful hints guide for completing Federal Financial Report is available at the DOJ-OJP
website at: http:J/www.ojp.usdoj_gov/funding/forms.htm
B. INVOICE BILLING OCSD
a. The package should include an invoice from the city billing the Orange County
Sheriffs Department (OCSD). The invoice/bill should reference the grant name, grant
number and quarter ending date.
b. OCSD will reference your city's invoice number when reimbursement is made to your
city.
C. BACKUP DOCUMENTS
a. All invoices/receipts and relevant purchase orders pertaining to federal monies
spent.
b. Time Sheets and part of payroll register showing personnel name or other individual
identifier and details of payroll costs claimed, if any.
c. Copies of signed check(s) for purchase(s) and general ledger reports clearly
indicating expenditures for the quarter.
All of the above documents must be provided to our office: otherwise your claim will not be
processed. Please send your claims to:
Orange County Sheriffs Department-Financial/Admin. Division
Attn: Karla Lazaridis
320 N. Flower Street, Suite 108, Santa Ana, CA 92703.
If you have any questions please call Karla Lazaridis at (714) 834-6675.
ATTACHMENT C
2013 TAG PROGRAM
ALLOCATIONS
Award #2013-Dj-BX-1065
CITY
2013 Funds
PROACT &
Admin. Fee
Total
PROACT
% ALLOC
Amount To
PROACT
ADM.
FEE 9%
Funds
Retained by
Individual
Agencies
OCSD
$16,672
$
3,168
10%
$
1,667
$
1,500
$
13,504
Anaheim
$92,011
$
11,961
4%
$
3,680
$
8,281
$
80,050
Buena Park
$18,220
$
1,640
0%
$
-
$
1,640
$
16,580
Costa Mesa
$19,666
$
1,770
0%
$
-
$
1,770
$
17,896
Fullerton
$31,897
$
6,060
10%
$
3,190
$
2,871
$
25,837
Garden Grove
$38,799
$
3,492
0%
$
-
$
3,492
$
35,307
Huntin on Beach
$31,262
$
2,814
0%
$
-
$
2,814
$
28,448
La Habra
$14,464
$
2,748
10%
$
1,446
$
1,302
$
11,716
Orange
$11,850
$
1,659
5%
$
593
$
1,067
$
10,191
Santa Ana
$115,433
$
21,932
10%
$
111,543
$
10,389
$
93,501
Stanton
$10,962
$
2,083
10%
$
1,096
$
987
$
8,879
Westminster
$ 19,590
$
1,763
0%
$
-
$
1,763
$
17,827
TOTAL
$ 420,826
$
61,090
5.5%
$
23,216
$
37,874
$
359,736
ATTACHMENT D 2013-DJ-BX-1065
FY2013 EDWARD BYRNE MEMORIAL JUSTICE
ASSISTANCE GRANT PROGRAM REPORTING REQUIREMENTS
Programmatic Reporting
Categorical Assistance Progress Reports
Reporting on the progress of the grant program is required. Some grants may require an annual
submission of progress report information. Most programs require semiannual and/or quarterly
reporting. Reporting requirements are specified in the grant solicitation and in the special
conditions specified in the award. Questions concerning progress reporting should be directed to
the Program Manager for the award.
Quarterly Programmatic (PMT) Reporting periods are:
January 1— March 31
April 1— June 30
July 1— September 30
October I — December 31
Reporting requirements must be met during the life of the grant. A full explanation of these
requirements can be found in the OJP Financial Guide, which may be accessed at
http://www.ojp.usdoj.gov/financlalguide/index.htm. Also check special conditions on awards for
additional reporting requirements. GPRS will not permit access to funds if financial reporting is
delinquent.
The following information concerns:
• Single Audit Reports
• Categorical Progress Reports
• Federal Financial Reports
Single Audit Reports
A special condition may be included with your award that details reporting requirements for
audit reports. Please review and comply with that special condition. There is no form for
submission of audit reports; however, a transmittal letter is needed. Information about the letter
and the rules for single audits may be found in the OJP Financial Guide, Post award
Requirements, Audit Requirements and in OMB Circular No. A-133, Audits of States, Local
Governments, and Non -Profit Organizations.
ATTACHMENT D 2013=DJ-BX-1065
The submission of audit reports for all grantees shall be as follows:
State and Local Governments, Institutions of Higher Education, and
Nonprofit Institutions. Completed audit reports for fiscal years earlier than 2007
should be mailed to the Federal Audit Clearinghouse, Bureau of Census, 1201 East
1 Oth Street, Jeffersonville, IN 47132. Completed audit reports for fiscal years 2008
and later should be submitted on the Federal Audit Clearinghouse's Web site at
http://harvester.census.gov/sac. Do NOT submit your audit reports to OJP unless
specifically requested.
Commercial Organizations and Individuals. One copy of all audit reports should be
mailed to Office of Justice Programs, Office of the Chief Financial Officer, ATTN:
Control Desk, 810 Seventh Street NW., Room 5303, Washington, DC 20531.
Direct any questions regarding the grant program to Susie Cabrera.
scabreragocsd.org
431 The City Drive South
_ Orange, -CA _92868--
(714) 935-6869
Attachment E
u
Department of Justice
b� Office of Justice Programs
Bureau of Justice Assistance
Office of Justice Programs Washington, D.C. 20537
August 26, 2013
Mr. Shawn Nelson
County of Orange
10 Civic Center Plaza
Santa Ana, CA 92701
Dear Mr. Nelson:
On behalf of Attorney General Eric Holder, it is my pleasure to inform you that the Office of Justice Programs has approved
your application for funding under the FY 13 Edward Byrne Memorial Justice Assistance Grant (JAG) Program: Local in the
amount of $420,826 for County of Orange.
Enclosed you will find the Grant Award and Special Conditions documents. This award is subject to all administrative and
financial requirements, including the timely submission of all financial and programmatic reports, resolution of all interim
audit findings, and the maintenance of a minimum level of cash -on -hand. Should you not adhere to these requirements, you
will be in violation of the terms of this agreement and the award will be subject to termination for cause or other administrative
action as appropriate.
If you.have questions regarding.this _award,_please contact: - ---- -.- --- - ----- ----- --- - -
- Program Questions, Carrie Booth, Program Manager at (202) 305-7426; and
- Financial Questions, the Office of the Chief Financial Officer, Customer Service Center (CSC) at
(800) 458-0786, or you may contact the CSC at ask.ocfo@usdoj.gov.
Congratulations, and we look forward to working with you.
Sincerely,
Denise O'Donnell
Director
Enclosures
/ -- Department of Justice.
J 3:.
i Office of Justice Programs
Office for Civil Rights
Washington, D.C. 20531
August 26, 2013
Mr. Shawn Nelson
County of Orange
10 Civic Center Plaza
Santa Ana, CA 92701
Dear Mr. Nelson:
Congratulations on your recent award. In establishing financial assistance programs, Congress linked the receipt of Federal funding to
compliance with Federal civil rights laws. The Office for Civil Rights (OCR), Office of Justice Programs (OJP), U.S. Department of Justice
is responsible for ensuring that recipients of financial aid from OJP, its component offices and bureaus, the Office on Violence Against
Women (OVW), and the Office of Community Oriented Policing Services (COPS) comply with applicable Federal civil rights statutes and
regulations. We at OCR are available to help you and your organization meet the civil rights requirements that come with Justice
Department funding.
Ensuring Access to Federally Assisted Programs
-- -- -- -- -- - - - ----- ---
s you know, Federal laws prohibit recipients of fnancia]------assistance-------
from- - -- discriminating- - -- -- ---
on- t----- --- --- -----
he basis of race, color, national origin,
religion, sex, or disability in funded programs or activities, not only in respect to employment practices but also in the delivery of services or
benefits. Federal law also prohibits funded programs or activities from discriminating on the basis of age in the delivery of services or
benefits.
Providing Services to Limited English Proficiency (LEP) Individuals
In accordance with Department of Justice Guidance pertaining to Title VI of the Civil Rights Act of 1964, 42 U.S.C. § 2000d, recipients of
Federal financial assistance must take reasonable steps to provide meaningful access to their programs and activities for persons with limited
English proficiency (LEP). For more information on the civil rights responsibilities that recipients have in providing language services to
LEP individuals, please see the website at http://www.lep.gov.
Ensuring Equal Treatment for Faith -Based Organizations
The Department of Justice has published a regulation specifically pertaining to the funding of faith -based organizations. In general, the
regulation, Participation in Justice Department Programs by Religious Organizations; Providing for Equal Treatment of all Justice
Department Program Participants, and known as the Equal Treatment Regulation 28 C.F.R. part 38, requires State Administering Agencies
to treat these organizations the same as any other applicant or recipient. The regulation prohibits State Administering Agencies from making
award or grant administration decisions on the basis of an organization's religious character or affiliation, religious name, or the religious
composition of its board of directors.
The regulation also prohibits faith -based organizations from using financial assistance from the Department of Justice to fund inherently
religious activities. While faith -based organizations can engage in non -funded inherently religious activities, they must be held separately
from the Department of Justice funded program, and customers or beneficiaries cannot be compelled to participate in them. The Equal
Treatment Regulation also makes clear that organizations participating in programs funded by the Department of Justice are not permitted to
discriminate in the provision of services on the basis of a beneficiary's religion. For more information on the regulation, please see OCR's
website at http://www.ojp.usdoj.gov/ocr/etfbo.htm.
State Administering Agencies and faith -based organizations should also note that the Safe Streets Act, as amended; the Victims of Crime
Act, as amended; and the Juvenile Justice and Delinquency Prevention Act, as amended, contain prohibitions against discrimination on the
basis of religion in employment. Despite these nondiscrimination provisions, the Justice Department has concluded that the Religious
Freedom Restoration Act (RFRA) is reasonably construed, on a case -by -case basis, to require that its funding agencies permit faith -based
organizations applying for funding under the applicable program statutes both to receive DOJ funds and to continue considering religion
when hiring staff, even if the statute that authorizes the funding program generally forbids considering of religion in employment decisions
by grantees.
Questions about the regulation or the application of RFRA to the statutes that prohibit discrimination in employment may be directed to this
Office.
Enforcing Civil Rights Laws
All recipients of Federal financial assistance, regardless of the particular funding source, the amount of the grant award, or the number of
employees in the workforce, are subject to the prohibitions against unlawful discrimination. Accordingly, OCR investigates recipients that
are the subject of discrimination complaints from both individuals and groups, In addition, based on regulatory criteria, OCR selects a
number of recipients each year for compliance reviews, audits that require recipients to submit data showing that they are providing services
equitably to all segments of their service population and that their employment practices meet equal employment opportunity standards.
Complying with the Safe Streets Act or Program Requirements
In addition to these general prohibitions, an organization which is a recipient of financial assistance subject to the nondiscrimination
provisions of the Omnibus Crime Control and Safe Streets Act (Safe Streets Act) of 1968, 42 U.S.C. § 3789d(c), or other Federal grant
program requirements, must meet two additional requirements:(1) complying with Federal regulations pertaining to the development of an
Equal Employment Opportunity Plan (ESOP), 28 C.F.R. § 42.301-.308, and (2) submitting to OCR Findings of Discrimination (see 28
C.F.R. §§ 42.205(5) or 31.202(5)).
1) Meeting the EEOP Requirement
In accordance with Federal regulations, Assurance No. 6 in the Standard Assurances, COPS Assurance No. 8.13, or certain Federal grant
program requirements, your organization must comply with the following EEOP reporting requirements:
If your organization has received an award for $500,000 or more and has 50 or more employees (counting both full- and part-time
employees but excluding political appointees), then it has to prepare an EEOP and submit it to OCR for review within 60 days from the
date of this letter. For assistance in developing an ESOP, please consult OCR's website at http://www.ojp.usdoj.gov/ocr/eeop.htm. You
may also request technical assistance from an EEOP specialist at OCR by dialing (202) 616-3208.
If your organization received an award between $25,000 and $500,000 and has 50 or more employees, your organization still has to prepare
an EEO
P,--but it -does not haveto"submit the ESOP to OCR -for review. Instead; your organization -has -to -maintain the ESOP on file and
make it available for review on request. In addition, your organization has to complete Section B of the Certification Form and return it to
OCR. The Certification Form can be found at http://www.ojp.usdoj.gov/ocr/eeop.htm.
If your organization received an award for less than $25,000; or if your organization has less than 50 employees, regardless of the amount of
the award; or if your organization is a medical institution, educational institution, nonprofit organization or Indian tribe, then your
organization is exempt from the EEOP requirement. However, your organization must complete Section A of the Certification Form and
return it to OCR. The Certification Form can be found at http://www.ojp.usdoj.gov/ocr/eeop.htm.
2) Submitting Findings of Discrimination
In the event a Federal or State court or Federal or State administrative agency makes an adverse finding of discrimination against your
organization after a due process hearing, on the ground of race, color, religion, national origin, or sex, your organization must submit a copy
of the finding to OCR for review.
Ensuring the Compliance of Subrecipients
If your organization makes subawards to other agencies, you are responsible for assuring that subrecipients also comply with all of the
applicable Federal civil rights laws, including the requirements pertaining to developing and submitting an ESOP, reporting Findings of
Discrimination, and providing language services to LEPpersons. State agencies that make subawards must have in place standard grant
assurances and review procedures to demonstrate that they are effectively monitoring the civil rights compliance of subrecipients.
If we can assist you in any way in fulfilling your civil rights responsibilities as a recipient of Federal funding, please call OCR at (202) 307-
0690 or visit our website at http://www.ojp.usdoj.gov/ocr/.
I
Sincerely,
7n� a :
Michael L. Alston
Director
cc: Grant Manager
Financial Analyst
Department of Justice
Office of Justice Programs
' Bureau of Justice Assistance
Grant
PAGE I OF B
1. RECIPIENT NAME AND ADDRESS (Including Zip Code)
4. AWARD NUMBER: 2013-DJ-BX-1065
County of Orange
10 Civic Center Plaza
5. PROJECT PERIOD: FROM 10/01/2012 TO 09/30/2016
Santa Ana, CA 92701
BUDGET PERIOD: FROM 10/01/2012 TO 09/30/2016
6. AWARD DATE 08/26/2013
B. SUPPLEMENT NUMBER
7. ACTION
Initial
IA. GRANTEE IRS/VENDOR NO.
950009281
00
9. PREVIOUS AWARD AMOUNT $ 0
3. PROJECT TITLE
10. AMOUNT OF THIS AWARD $ 420,826
Local Law Enforcement Programs
11. TOTAL AWARD $ 420,826
12. SPECIAL CONDITIONS
THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTHON THE
ATTACHED PAGE(S).
13. STATUTORY AUTHORITY FOR GRANT
This project is supported under FY13(BJA - JAG) 42 USC 3750, et seq.
15. METHOD OF PAYMENT
GPRS
AGENCY APPROVAL
GRANTEE ACCEPTANCE
16. TYPED NAME AND TITLE OF APPROVING OFFICIAL
18. TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL
Denise O'Donnell
Shawn Nelson
Director
Board of Supervisors Chair
17. SIGNATURE OF APPROVING OFFICIAL
19. SIGNATURE OF A P EC jl; T OFFICIAL
19A. DATE
Iit)
AGENCY USE ONLY
20. ACCOUNTING CLASSIFICATION CODES
21. MDJUGT0768
FISCALYFUNDC BUD.A OFC. DIV.RE SUB. POMS AMOUNT
EAR ODE CT. G.
X B DJ 80 00 00 420826
OJP FORM 4000/2 (REV. 5-87) PREVIOUS EDITIONS ARE OBSOLETE.
OJP FORM 400012 (REV. 4-88)
FACSIMILE SIGNATURE AUTHORIZED
PER G.C. SEC. 25103, RESO 79.1535
SIGNED AND CERTIFIED THAT A COPY OF
THIS DOCUMENT HAS BEEN OELIVEREO
OF 0 TO THE CHAIR OF THE S RD
ATTEST
tit.,
SUSAN NOVAK
CLERK OF THE BOARD OF SUPERVISORS
ORANGE COUNTY, CALIFORNIA
„x
' Department of Justice
Office of Justice Programs AWARD
Bureau of Justice Assistance CONTINUATIONSHEET PAGE 2 OF 8
Grant
PROJECTNUMBER 2013-DJ-BX-1065 AWARD DATE 08/26/2013
SPECIAL CONDITIONS
1. The recipient agrees to comply with the financial and administrative requirements set forth in the current edition of the
Office of Justice Programs (OJP) Financial Guide.
2. The recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan (if recipient is
required to submit one pursuant to 28 C.F.R. Section 42.302), that is approved by the Office for Civil Rights, is a
violation of its Certified Assurances and may result in suspension or termination of funding, until such time as the
recipient is in compliance.
3. The recipient agrees to comply with the organizational audit requirements of OMB Circular A-133, Audits of States,
Local Governments, and Non -Profit Organizations, and further understands and agrees that funds may be withheld, or
other related requirements may be imposed, if outstanding audit issues (if any) from OMB Circular A-133 audits (and
any other audits of OJP grant funds) are not satisfactorily and promptly addressed, as further described in the current
edition of the OJP Financial Guide.
4. Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of the
enactment, repeal modification or adoption of any_law,1egulation or policy,_ _at -any level -of government,_without_the_. __ _
express prior written approval of OJP.
5. The recipient must promptly refer to the DOJ OIG any credible evidence that a principal, employee, agent, contractor,
subgrantee, subcontractor, or other person has either 1) submitted a false claim for grant funds under the False Claims
Act; or 2) committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or
similar misconduct involving grant funds. This condition also applies to any subrecipients. Potential fraud, waste,
abuse, or misconduct should be reported to the OIG by -
mail:
Office of the Inspector General
U.S. Department of Justice
Investigations Division
950 Pennsylvania Avenue, N.W.
Room 4706
Washington, DC 20530
e-mail: oig.hotline@usdoj.gov
hotline: (contact information in English and Spanish): (800) 869-4499
or hotline fax: (202) 616-9881
Additional information is available from the DOJ OIG website at www.usdoi.gov/oig.
6. Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of any
contract or subaward to either the Association of Community Organizations for Reform Now (ACORN) or its
subsidiaries, without the express prior written approval of OJP.
7. The recipient agrees to comply with any additional requirements that may be imposed during the grant performance
period if the agency determines that the recipient is a high -risk grantee. Cf. 28 C.F.R. parts 66, 70.
OJP FORM 4000/2 (REV. 4-88)
50
Department of Justice
Office of Justice Programs AWARD
Bureau of Justice Assistance CONTINUATIONSHEET PAGE 3 OF s
" Grant
PROJECT NUMBER 2013-DJ-BX-1065 AWARD DATE 08/26/2013
SPECIAL CONDITIONS
The recipient agrees to comply with applicable requirements regarding registration with the System for Award
Management (SAM) (or with a successor government -wide system officially designated by OMB and OJP). The
recipient also agrees to comply with applicable restrictions on subawards to first -tier subrecipients that do not acquire
and provide a Data Universal Numbering System (DUNS) number. The details of recipient obligations are posted on
the Office of Justice Programs web site at http://www.ojp.gov/funding/sam.htm (Award condition: Registration with,the
System for Award Management and Universal Identifier Requirements), and are incorporated by reference here. This
special condition does not apply to an award to an individual who received the award as a natural person (i.e., unrelated
to any business or non-profit organization that he or she may own or operate in his or her name).
Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74 Fed. Reg.
51225 (October 1, 2009), the Department encourages recipients and sub recipients to adopt and enforce policies
banning employees from text messaging while driving any vehicle during the course of performing work funded by this
grant, and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease
crashes caused by distracted drivers.
10_ The recipient agrees to comply with all applicable laws regulations, policies, and guidance _(including specific cost
limits, prioiapapproval and reporting requirements, where applicable) governing the use of federal funds for expenses
related to conferences, meetings, trainings, and other events, including the provision of food and/or beverages at such
events, and costs of attendance at such events. Information on pertinent laws, regulations, policies, and guidance is
available at www.ojp.gov/funding/confcost.htm.
11. The recipient understands and agrees that any training or training materials developed or delivered with funding
provided under this award must adhere to the OJP Training Guiding Principles for Grantees and Subgrantees, available
at http://www.ojp.usdoj.gov/funding/ojptrainingguidingprinciples.htm.
12. The recipient agrees that if it currently has an open award of federal funds or if it receives an award of federal funds
other than this OJP award, and those award funds have been, are being, or are to be used, in whole or in part, for one or
more of the identical cost items for which funds are being provided under this OJP award, the recipient will promptly
notify, in writing, the grant manager for this OJP award, and, if so requested by OJP, seek a budget -modification or
change -of -project -scope grant adjustment notice (GAN) to eliminate any inappropriate duplication of funding.
13. The recipient understands and agrees that award funds may not be used to discriminate against or denigrate the
religious or moral beliefs of students who participate in programs for which financial assistance is provided from those
funds, or of the parents or legal guardians of such students.
14. The recipient understands and agrees that - (a) No award funds may be used to maintain or establish a computer
network unless such network blocks the viewing, downloading, and exchanging of pornography, and (b) Nothing in
subsection (a) limits the use of funds necessary for any Federal, State, tribal, or local law enforcement agency or any
other entity carrying out criminal investigations, prosecution, or adjudication activities.
15. The recipient agrees to comply with OJP grant monitoring guidelines, protocols, and procedures, and to cooperate with
BJA and OCFO on all grant monitoring requests, including requests related to desk reviews, enhanced programmatic
desk reviews, and/or site visits. The recipient agrees to provide to BJA and OCFO all documentation necessary to
complete monitoring tasks, including documentation related to any subawards made under this award. Further, the
recipient agrees to abide by reasonable deadlines set by BJA and OCFO for providing the requested documents.
Failure to cooperate with BJA's/OCFO's grant monitoring activities may result in sanctions affecting the recipient's
DOJ awards, including, but not limited to: withholdings and/or other restrictions on the recipient's access to grant
funds; referral to the Office of the Inspector General for audit review; designation of the recipient as a DOJ High Risk
grantee; or termination of an award(s).
OJP FORM 40002 (REV. 4-88)
5r�
Department of Justice
Office of Justice Programs AWARD
g- Bureau of Justice Assistance CONTINUATIONSHEET PAGE 4 OF s
Grant
PROJECT NUMBER 2013-DJ-BX-1065 AWARD DATE 0812612013
SPECIAL CONDITIONS
16. The recipient agrees to comply with applicable requirements to report first -tier subawards of $25,000 or more and, in
certain circumstances, to report the names and total compensation of the five most highly compensated executives of
the recipient and first -tier subrecipients of award funds. Such data will be submitted to the FFATA Subaward
Reporting System (FSRS). The details of recipient obligations, which derive from the Federal Funding Accountability
and Transparency Act of 2006 (FFATA), are posted on the Office of Justice Programs web site at
http://www.ojp.gov/funding/ffata.htm (Award condition: Reporting Subawards and Executive Compensation), and are
incorporated by reference here. This condition, and its reporting requirement, does not apply to grant awards made to
an individual who received the award as a natural person (i.e., unrelated to any business or non-profit organization that
he or she may own or operate in his or her name).
17. The recipient agrees that all income generated as a direct result of this award shall be deemed program income. All
program income earned must be accounted for and used for the purposes of funds provided under this award, including
such use being consistent with the conditions of the award, the effective edition of the OJP Financial Guide and, as
applicable, either (1) 28 C.F.R. Part 66 or (2) 28 C.F.R Part 70 and 2 C.F.R. Pan 215 (OMB Circular A-I10). Further,
the use of program income most be reported on the quarterly Federal Financial Report, SF 425.
- — 18-.- Tc avoid -duplicating existing networks or IT systems in any miiiatives funded -by BJA for law enforcement information
sharing systems which involve interstate connectivity between jurisdictions, such systems shall employ, to the extent
possible, existing networks as the communication backbone to achieve interstate connectivity, unless the grantee can
demonstrate to the satisfaction of BJA that this requirement would not be cost effective or would impair the
functionality of an existing or proposed IT system.
19. In order to promote information sharing and enable interoperability among disparate systems across the justice and
public safety community, OJP requires the grantee to comply with DOJ's Global Justice Information Sharing Initiative
(DOJ's Global) guidelines and recommendations for this particular grant. Grantee shall conform to the Global
Standards Package (GSP) and all constituent elements, where applicable, as described at:
http://www.it.ojp.gov/gsp—grantcondition. Grantee shall document planned approaches to information sharing and
describe compliance to the GSP and appropriate privacy policy that protects shared information, or provide detailed
justification for why an alternative approach is recommended.
OJP FORM 4000/2 (REV. 4-88)
Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
AWARD
CONTINUATIONSHEET
Grant
PAGE 5 OF 8
PROJECTNUMBER 2013-DJ-BX-1065 AWARD DATE 08/26/2013 1
SPECIAL CONDITIONS
20. The grantee agrees to assist BIA in complying with the National Environmental Policy Act (NEPA), the National
Historic Preservation Act, and other related federal environmental impact analyses requirements in the use of these
grant funds, either directly by the grantee or by a subgrantee. Accordingly, the grantee agrees to first determine if any
of the following activities will be funded by the grant, prior to obligating funds for any of these purposes. If it is
determined that any of the following activities will be funded by the grant, the grantee agrees to contact BJA.
The grantee understands that this special condition applies to its following new activities whether or not they are being
specifically funded with these grant funds. That is, as long as the activity is being conducted by the grantee, a
subgrantee, or any third party and the activity needs to be undertaken in order to use these grant funds, this special
condition must first be met. The activities covered by this special condition are:
a. New construction;
b. Minor renovation or remodeling of a property located in an environmentally or historically sensitive area, including
properties located within a 100-year flood plain, a wetland, or habitat for endangered species, or a property listed on or
eligible for listing on the National Register of Historic Places;
c. A renovation, lease, or any proposed use of a building or facility that will either (a) result in a change in its basic
prior use or (b) significantly change its size;
d._ Implementation -of-anew_program_involving_the-use. of chemicals other than chemicals that are (a) -purchased as an
incidental component of a funded activity and (b) traditionally used, for example, in office, household, recreational, or
education environments; and
e. Implementation of a program relating to clandestine methamphetamine laboratory operations, including the
identification, seizure, or closure of clandestine methamphetamine laboratories.
The grantee understands and agrees that complying with NEPA may require the preparation of an Environmental
Assessment and/or an Environmental Impact Statement, as directed by BJA. The grantee further understands and
agrees to the requirements for implementation of a Mitigation Plan, as detailed at
http://www.ojp.usdoj.gov/BJA/resource/nepa.htm], for programs relating to methamphetamine laboratory operations.
Application of This Special Condition to Grantee's Existing Programs or Activities: For any of the grantee's or its
subgrantees' existing programs or activities that will be funded by these grant funds, the grantee, upon specific request
from BJA, agrees to cooperate with BJA in any preparation by BJA of a national or program environmental assessment
of that funded program or activity.
21. The recipient is required to establish a trust fund account. (The trust fund may or may not be an interest -bearing
account.) The fund, including any interest, may not be used to pay debts or expenses incurred by other activities beyond
the scope of the Edward Byrne Memorial Justice Assistance Grant Program (JAG). The recipient also agrees to obligate
and expend the grant funds in the trust fund (including any interest earned) during the period of the grant. Grant funds
(including any interest earned) not expended by the end of the grant period must be returned to the Bureau of Justice
Assistance no later than 90 days after the end of the grant period, along with the final submission of the Federal
Financial Report (SF-425).
22. JAG funds may be used to purchase bulletproof vests for an agency, but may not be used as the 50% match for
purposes of the Bulletproof Vest Partnership (BVP) program.
23. The recipient agrees to submit a signed certification that that all law enforcement agencies receiving vests purchased
with JAG funds have a written "mandatory wear' policy in effect. Fiscal agents and state agencies must keep signed
certifications on file for any subrecipients planning to utilize JAG funds for ballistic -resistant and stab -resistant body
armor purchases. This policy must be in place for at least all uniformed officers before any FY 2013 funding can be
used by the agency for vests. There are no requirements regarding the nature of the policy other than it being a
mandatory wear policy for all uniformed officers while on duty.
OJP FORM 400012 (REV. 4-88)
5�
Department of Justice
% Office of Justice Programs AWARD
2 Bureau of Justice Assistance CONTINUATIONSIIEET PAGE 6 OF 8
a E
�. Grant
ter.
PROJECT NUMBER 2013-DJ-BX-1065 AWARD DATE 08/26/2013
SPECIAL CONDITIONS
24. Ballistic -resistant and stab -resistant body armor purchased with JAG funds may be purchased at any threat level, make
or model, from any distributor or manufacturer, as long as the vests have been tested and found to comply with
applicable National Institute of Justice ballistic or stab standards and are listed on the NIJ Compliant Body Armor
Model List (http://nij.gov). In addition, ballistic -resistant and stab -resistant body armor purchased must be American -
made. The latest NU standard information can be found here: http://www.nij.gov/topics/technology/body-armor/safety-
initiative.htm.
25. The recipient agrees that any information technology system funded or supported by OJP funds will comply with 28
C.F.R. Part 23, Criminal Intelligence Systems Operating Policies, if OJP determines this regulation to be applicable.
Should OJP determine 28 C.F.R. Part 23 to be applicable, OJP may, at its discretion, perform audits of the system, as
per the regulation. Should any violation of 28 C.F.R. Part 23 occur, the recipient may be fined as per 42 U.S.C.
3789g(c)-(d). Recipient may not satisfy such a fine with federal funds.
26. The recipient agrees to ensure that the State Information Technology Point of Contact receives written notification
regarding any information technology project funded by this grant during the obligation and expenditure period. This is
to facilitate communication among local and state governmental entities regarding various information technology
- ro ects bein conducted with these tantfunds.-In addition,-tth recr lent a rees to maintain an administrative file----
P J 8- -- g— P• g
documenting the meeting of this requirement. For a list of State Information Technology Points of Contact, go to
http://www.it.ojp. gov/default.aspx?area=policyAndPractice&page=1046.
27. The grantee agrees to comply with the applicable requirements of 28 C.F.R. Part 38, the Department of Justice
regulation governing "Equal Treatment for Faith Based Organizations" (the "Equal Treatment Regulation"). The Equal
Treatment Regulation provides in part that Department of Justice grant awards of direct funding may not be used to
fund any inherently religious activities, such as worship, religious instruction, or prose]ytization. Recipients of direct
grants may still engage in inherently religious activities, but such activities must be separate in time or place from the
Department of Justice funded program, and participation in such activities by individuals receiving services from the
grantee or a sub -grantee must be voluntary. The Equal Treatment Regulation also makes clear that organizations
participating in programs directly funded by the Department of Justice are not permitted to discriminate in the provision
of services on the basis of a beneficiary's religion. Notwithstanding any other special condition of this award, faith -
based organizations may, in some circumstances, consider religion as a basis for employment. See
bttp://www.ojp.gov/aboutlocr/equa]-Lfbo.htm.
28. The recipient acknowledges that all programs funded through subawards, whether at the state or local levels, must
conform to the grant program requirements as stated in BJA program guidance.
29. Grantee agrees to comply with the requirements of 28 C.F.R. Part 46 and all Office of Justice Programs policies and
procedures regarding the protection of human research subjects, including obtainment of Institutional Review Board
approval, if appropriate, and subject informed consent.
30. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C. section 3789g and 28 C.F.R. Part 22 that
are applicable to collection, use, and revelation of data or information. Grantee further agrees, as a condition of grant
approval, to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R. Part 22 and, in particular,
section 22.23.
31. The recipient agrees to monitor subawards under this JAG award in accordance with all applicable statutes, regulations,
OMB circulars, and guidelines, including the OJP Financial Guide, and to include the applicable conditions of this
award in any subaward. The recipient is responsible for oversight of subrecipient spending and monitoring of specific
outcomes and benefits attributable to use of JAG funds by subrecipients. The recipient agrees to submit, upon request,
documentation of its policies and procedures for monitoring of subawards under this award.
OJP FORM 4000/2 (REV. 4-88)
y
Department of Justice
{. Office of Justice Programs AWARD
Bureau of Justice Assistance CONTINUATIONSHEET PAGE 7 OF 8
Grant
PROJECT NUMBER 2013-DJ-BX-1065 AWARD DATE 08/26/2013
SPECIAL CONDITIONS
32. The recipient agrees that funds received under this award will not be used to supplant State or local funds, but will be
used to increase the amounts of such funds that would, in the absence of Federal funds, be made available for law
enforcement activities.
33. Award recipients must submit quarterly a Federal Financial Report (SF-425) and annual performance reports through
GMS (https://grants.ojp.usdoj.gov). Consistent with the Department's responsibilities under the Government
Performance and Results Act (GPRA), P.L. 103-62, applicants who receive funding under this solicitation must
provide data that measure the results of their work. Therefore, quarterly performance metrics reports must be submitted
through BJA's Performance Measurement Too] (PMT) website (www.bjaperformancetools.org). For more detailed
information on reporting and other JAG requirements, refer to the JAG reporting requirements webpage. Failure to
submit required JAG reports by established deadlines may result in the freezing of grant funds and future High Risk
designation.
34. Award recipients must verify Point of Contact(POC), Financial Point of Contact (FPOC), and Authorized
Representative contact information in GMS, including telephone number and e-mail address. If any information is
incorrect or has changed, a Grant Adjustment Notice (GAN) must be submitted via the Grants_Management System
-------
------- -
(G ) to documenf-changes, ----------_—-
35. The grantee agrees that within 120 days of award acceptance, each current member of a law enforcement task force
funded with these funds who is a task force commander, agency executive, task force officer, or other task force
member of equivalent rank, will complete required online (intemet-based) task force training. Additionally, all future
task force members are required to complete this training once during the life of this award, or once every four years if
multiple awards include this requirement. The training is provided free of charge online through BJA's Center for Task
Force Integrity and Leadership (www.ctfli.org). This training addresses task force effectiveness as well as other key
issues including privacy and civil liberties/rights, task force performance measurement, personnel selection, and task
force oversight and accountability. When BJA funding supports a task force, a task force personnel roster should be
compiled and maintained, along with course completion certificates, by the grant recipient. Additional information is
available regarding this required training and access methods via BJA's web site and the Center for Task Force
Integrity and Leadership (www.ctfli.org).
36. No JAG funds may be expended on unmanned aircraft, unmanned aircraft systems, or aerial vehicles (US, UAS, or
UAV) unless the BJA Director certifies that extraordinary and exigent circumstances exist, making them essential to
the maintenance of public safety and good order. Additionally, any JAG funding approved for this purpose would be
subject to additional reporting, which would be stipulated by BJA post -award.
37. BJA strongly encourages the recipient submit annual (or more frequent) JAG success stories at
JAG.Showcase@ojp.usdoj.gov or via the online form at https://www.bja.gov/contactus.aspx. JAG success stories should
include the: name and location of program/project; point of contact with phone and e-mail; amount of JAG funding
received and in which fiscal year; and a brief summary describing the program/project and its impact.
38. With respect to this award, federal funds may not be used to pay cash compensation (salary plus bonuses) to any
employee of the award recipient at a rate that exceeds 110% of the maximum annual salary payable to a member of the
federal government's Senior Executive Service (SES) at an agency with a Certified SES Performance Appraisal System
for that year. (An award recipient may compensate an employee at a higher rate, provided the amount in excess of this
compensation limitation is paid with non-federal funds.)
This limitation on compensation rates allowable under this award may be waived on an individual basis at the
discretion of the OJP official indicated in the program announcement under which this award is made.
OJP FORM 4000/2 (REV. 4-88)
�0
Department of Justice
!{� . Office of Justice Programs
Bureau of Justice Assistance
AWARD
CONTINUATIONSHEET
Grant
PAGE 8 OF 8
PROJECT NUMBER 2013-DJ-BX-1065 AWARD DATE 08/26/2013 1
SPECIAL CONDITIONS
39. Recipient may not expend or drawdown funds until the Bureau of Justice Assistance, Office of Justice Programs has
received and approved the signed Memorandum of Understanding (MOU) between the disparate jurisdictions and has
issued a Grant Adjustment Notice (GAN) releasing this special condition.
40. Recipient may not expend, or drawdown funds until the Bureau of Justice Assistance, Office of Justice Programs has
reviewed and approved the Budget Narrative portion of the application and has issued a Grant Adjustment Notice
(GAN) informing the recipient of the approval.
OJP FORM 4000/2 (REV. 4-88)
�J
- Department of Justice
Office of Justice Programs
GRANT MANAGER'S MEMORANDUM PT. I:
PROJECT SUMMARY
Bureau of Justice Assistance
Grant
PROJECT NUMBER
207 3-DJ-BX- ] 065
PAGE 1 OF 1
This project is supported under FY13(BJA - JAG) 42 USC 3750, et seq.
1. STAFF CONTACT (Name & telephone number)
2. PROJECT DIRECTOR (Name, address & telephone number)
Carrie Booth
Susie Cabrera
(202) 305-7426
Administrative Manager
431 The City Drive South
Orange, CA 92868-3303
(714) 935-6869
3a. TITLE OF THE PROGRAM
3b. POMS CODE (SEE INSTRUCTIONS
BJA FY 13 Edward Byrne Memorial Justice Assistance Grant (JAG) Program: Local
ON REVERSE)
4. TITLE OF PROJECT
Local Law Enforcement Programs
5. NAME & ADDRESS OF GRANTEE
6. NAME & ADRESS OF SUBGRANTEE
County of Orange
10 Civic Center Plaza
Santa Ana, CA 92701
7. PROGRAM PERIOD
8. BUDGET PERIOD
FROM: 10/01/2012 TO: 09/30/2016
FROM: 10/0I/2012 TO: 09/30/2016
9. AMOUNT OF AWARD
10. DATE OF AWARD
$ 420,826
08/26/2013
11. SECOND YEAR'S BUDGET
12. SECOND YEAR'S BUDGET AMOUNT
13. THIRD YEAR'S BUDGET PERIOD
14. THIRD YEAR'S BUDGET AMOUNT
15. SUMMARY DESCRIPTION OF PROJECT (See instruction on reverse)
The Edward Byrne Memorial Justice Assistance Grant Program (JAG) allows states and units of local government, including tribes, to support a broad range of
activities to prevent and control crime based on their own state and local needs and conditions. Grant funds can be used for state and local initiatives, technical
assistance, training, personnel, equipment, supplies, contractual support, and information systems for criminal justice, including for any one or more of the
following program areas: 1) law enforcement programs: 2) prosecution and court programs; 3) prevention and education programs; 4) corrections and community
corrections programs; 5) drug treatment and enforcement programs; 6) planning, evaluation, and technology improvement programs; and 7) crime victim and
witness programs (other than compensation).
The County of Orange will serve as the fiscal agent for all 12 jurisdictions listed as disparate entities under the FY 2013 Local JAG Program. Each jurisdiction plans
to utilize JAG funds to support various criminal justice initiatives. Funds will be utilized to support a broad range of activities to prevent and control crime within
UJl' l-URM 40=2 (REV. 4-88)
the community. The goals of the project are to meet local and state initiatives such as: fund technical assistance, training, personnel. equipment, supplies, contractual
support, information systems for criminal justice, and criminal justice related research/evaluation activities that will improve or enhance law enforcement specific
programs.
NCA/NCF
�xz Department of Justice
a
Office of Justice Programs
i.
Bureau of Justice Assistance
Washington, D.C. 20531
Memorandum To: Official Grant File
From: Orbin Terry, NEPA Coordinator
Subject: Incorporates NEPA Compliance in Further Developmental Stages for County of
Orange
The Edward Byme Memorial Justice Assistance Grant Program (JAG) allows states and local governments to
support a broad range of activities to prevent and control crime and to improve the criminal justice system, some of
which could have environmental impacts. All recipients of JAG funding must assist BJA in complying with NEPA
and other related federal environmental impact analyses requirements in the use of grant funds, whether the funds
are used directly by the grantee or by a subgrantee or third party. Accordingly, prior to obligating funds for any of
the specified activities, the grantee must first determine if any of the specified activities will be funded by the
rant. - - --- -
The specified activities requiring environmental analysis are:
a. New construction;
b. Any renovation or remodeling of a property located in an environmentally or historically sensitive area,
including properties located within a I00-year flood plain, a wetland, or habitat for endangered species, or a
property listed on or eligible for listing on the National Register of Historic Places;
c. A renovation, lease, or any proposed use of a building or facility that will either (a) result in a change in its basic
prior use or (b) significantly change its size;
d. Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as
an incidental component of a funded activity and (b) traditionally used, for example, in office, household,
recreational, or education environments; and
e. Implementation of a program relating to clandestine methamphetamine laboratory operations, including the
identification, seizure, or closure of clandestine methamphetamine laboratories.
Complying with NEPA may require the preparation of an Environmental Assessment and/or an Environmental
Impact Statement, as directed by BJA. Further, for programs relating to methamphetamine laboratory operations,
the preparation of a detailed Mitigation Plan will be required. For more information about Mitigation Plan
requirements, please see http://www.ojp.usdoj.govBJA/resource/nepa.htm].
Please be sure to carefully review the grant conditions on your award document, as it may contain more specific
information about environmental compliance.
NOTICE OF PUBLIC HEARING
CITY OF HUNTINGTON BEACH
TO ADOPT A MEMORANDUM OF UNDERSTANDING WITH THE COUNTY OF
ORANGE FOR THE DISTRIBUTION OF FUNDS PURSUANT TO THE 2013 EDWARD
BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT
NOTICE IS HEREBY GIVEN that a public hearing will be held by the City Council of the
City of Huntington Beach in the City Council Chambers of the Civic Center located at
2000 Main Street, Huntington Beach, California, at the hour of 6:00 p.m. or as soon
thereafter as possible on December 16, 2013 for the adoption of a Memorandum of
Understanding (MOU) with the County of Orange for the distribution of funds pursuant
of the 2013 Edward Byrne Memorial Justice Assistance Grant (JAG).
If you challenge any of the above in court, you may be limited to raising only those
issues you or someone else raised at the public hearing described in this notice, or in
written correspondence delivered to the City Clerk at, or prior to the public hearing.
All--citizens-ar_envjtecL o-attend7lh_ e-p_ublit-hearing-and:::atovid.ethe_Cjty Council-w-ith
written and oral comments or ask questions concerning this item.
The City of Huntington Beach endeavors to accommodate persons of handicapped
status in the admission or access to, or treatment or employment in, City programs, or
activities. The City of Huntington Beach is an equal opportunity employer.
Dated: November 28, 2013
City of Huntington Beach
JOAN FLYNN, City Clerk
2000 Main Street
Huntington Beach, CA 92648
Telephone: (714) 536-5227
http://huntino-tonbeachca.,4ov/HBPublicConunents/
12-3412/81788
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SISTANCE GRANT
NOTICE IS HEREBY
GIVEN that a public
hearing will be held by
the City Council of the
City of Huntington Beach
in the City Council
Chambers of the Civic
Center located at 2000
Main Street, Huntington
Beach, California, at the
hour of 6:00 p.m. or as
soon thereafter as
possible on December
16, 2013 for the adop-
tion of a Memorandum
of Understanding (MOU)
with the County of
Orange for the. distri-
bution of funds pursuant
of the 2013 Edward
Byrne Memorial Justice
Assistance Grant (JAG).
If you challenge any of
the above in court, you
may be limited to raising
only those issues you or
someone else raised at
the public hearing
described in this notice,
or in written corre-
spondence delivered to
the City Clerk at, or
prior . to the, public
hearing.
All citizens are invited
to attend the public
hearing and provide the
City Council with written
and oral comments or
ask questions concern- .
ing this item.
The City of Huntington
Beach endeavors to
accommodate persons of
handicapped status in
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NOTICE OF PUBLIC HEARING
CITY OF HUNTINGTON BEACH
TO ADOPT A MEMORANDUM OF UNDERSTANDING WITH THE COUNTY OF
ORANGE FOR THE DISTRIBUTION OF FUNDS PURSUANT TO THE 2013 EDWARD
BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT
NOTICE IS HEREBY GIVEN that a public hearing will be held by the City Council of the
City of Huntington Beach in the City Council Chambers of the Civic Center located at
2000 Main Street, Huntington Beach, California, at the hour of 6:00 p.m. or as soon
thereafter as possible on December 16, 2013 for the adoption of a Memorandum of
Understanding (MOU) with the County of Orange for the distribution of funds pursuant
of the 2013 Edward Byrne Memorial Justice Assistance Grant (JAG).
If you challenge any of the above in court, you may be limited to raising only those
issues you or someone else raised at the public hearing described in this notice, or in
written correspondence delivered to the City Clerk at, or prior to the public hearing.
All citizens are invited to attend the public hearing and provide the City Council with
written and oral comments or ask questions concerning this item.
The City of Huntington Beach endeavors to accommodate persons of handicapped
status in the admission or access to, or treatment or employment in, City programs, or
activities. The City of Huntington Beach is an equal opportunity employer.
Dated: December 5, 2013
City of Huntington Beach
JOAN FLYNN, City Clerk
2000 Main Street
Huntington Beach, CA 92648
Telephone: (714) 536-5227
bLp://huntin�atonbeachca. �!ov/1-IB PublicComments/
12-3412/81788
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Ad Copy:
NOTICE OF PUBUC HEARING
CITY OF HUNTINGTON
BEACH
TO ADOPT A MIIAORAN-
DUM OF UNDERSTANDING
WITH THE COUNTY OF OR-
ANGE FOR THE DISTRIBU-
TION OF FUNDS PURSUANT
TO THE 2013 EDWARD BY-
RNE MEMORIAL JUSTICE AS
SISTANCE GRANT
NOTICE Is HEREBY
GIVEN that a public
hearing will be held by
the City Council of the
City of Huntington Beach
in the City Council
Chambers of the Civic
Center located at 2000
Main Street, Huntington
Beach, California; at the
hour of 6:00 p.m. or as
soon thereafter as
possible on December
16, 2013 for the adop-
tion of a Memorandum
of Understanding (MOU)
with the County of
Orange for the distri-
bution of funds pursuant
of the 2013 Edward
Byrne Memorial Justice
Assistance Grant (JAG),
„
If you challenge any of
the above in court, you
may be limited to raising
- -
only those issues.you or -
-
someone else raised at
the public hearing
described in this notice,
or in written corre-
spondence delivered to
the City Clerk at, or
prior to the public
hearing,
All citizens are invited
to attend the public
hearing and provide the
City Council with written
and oral comments or
ask . questions concern-
rng this item.
The City of Huntington
Beach endeavors to
accommodate persons of
handicapped status in
--------- ------ . ,..—_—
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--- ad proof pg.1 ---
to, or treatment or
employment in, City
programs, or activities.
The City of Huntington
Beach is an equal
opportunity employer.
Dated:Docomber 5,
2013 _
City of Huntington Beach
JOAN FLYNN, City Clerk
ZOOO Main Street
Huntington Beach, CA
92548
Telephone: (714) 538-
5227
http://
huntingtonbeachca.gov
FIB756fict.ornmenTs/
Published Indepen-
dent 12/5/13
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III IN
w �� DE WN-1,61
STATE OF CALIFORNIA)
NOTICE OF PUBLIC HEARING
CITY OFHUNTINGTON
BEACH .
)SS.
TO ADOPT A MEMORANDUM
COUNTY OF ORANGE )
OF UNDERSTANDING WITH
THE COUNTY OF ORANGE
FOR THE DISTRIBUTION OF
FUNDS PURSUANT TO THE
I am a citizen of the United States and a
2013 EDWARD BYRNE
resident of the County of Los Angeles; I
MEMORIAL JUSTICE.,
am over the age of eighteen years, and
ASSISTANCE GRANT
NOTICE IS HEREBY GIV-
not a party to or interested in the notice
EN that a public hearing
I will be held by the City
published. I am a principal clerk of the
Council of the City of
Huntington Beach in the
HUNTINGTON BEACH
City council Chambers
of the Civic Center lo-
INDEPENDENT, which was adjudged a
icated .at 2000 Main
.street, Huntington
newspaper of general circulation on
•Beach, California, the
;hour of 6;00 p.m. or as
September 29, 1961, case A6214, and
soon' thereafter- as possi-
ble on December 16,
11, 1963, case A24831, for the
aO13 Mefmorandumor opof tio
theJune Unf
City of Huntington Beach, County of
derstanding (MOIJ) with
the County of Orange for
Orange, and the State of California.
the distribution of funds
pursuant of the 2013
Attached to this Affidavit is a true and
Edward -Byrne Memorial
Justice Assi$tance Grant
complete copy as was printed and
(JAG).
If you challenge any of
published on the following date(s):
the above in court, you
may be limited to raising
only those issues you or
someone else. raised of
the . public hearing de-
scribed in this notice, or
Thursda November 28 2013
yy f
in. written. erect to
spondence delivered to
the City Clerk at, or
prior to the public hear -
certify (or declare) under penalty
mg
All citizens are invited.to
of perjury that the foregoing is true
j attend the public hearing
he Cit
and
and correct.
uncillrwithewritten
oral comments ask
questions concerning
this item.
The City of Huntington
Beach endeavors to ac-
commodate persons. of
handicapped status in
Executed on December 5, 2013
the admission or access
to, or treatment or em-
Los Angeles, California
rams,o in, City pro-
ploymentat
grams, or activities.,The
City of Huntington Beach
is an -equal opportunity
employer.
Dated:_ November 28,
12013
City of Huntington Beach
JOAN FLYNN, City Clerk
• /
Main street
P1�Ais//
Huntington
Huntington Beach, CA
'.
92648
Signature
Telephone: (714)522
htt //
i huntinetonbeachca.eov
Published H.B. Indepen-.
dent11/28/13 �
STATE OF CALIFORNIA)
) SS.
COUNTY OF ORANGE )
am a citizen of the United States and a
resident of the County of Los Angeles;
am over the age of eighteen years, and
not a party to or interested in the notice
published. I am a principal clerk of the
HUNTINGTON BEACH
INDEPENDENT, which was adjudged a
newspaper of general circulation on
September 29, 1961, case A6214, and
June 11, 1963, case A24831, for the
City of Huntington Beach, County of
Orange, and the State of California.
Attached to this Affidavit is a true and
complete copy as was printed and
published on the following date(s):
Thursday, December 5, 2013
I certify (or declare) under penalty
of perjury that the foregoing is true
and correct.
Executed on December 13, 2013
at Los Angeles, California
Wignature
FUNDS PURSUANT TO THE
2013 EDWARD BYRNE
MEMORIALJUSTICE
ASSISTANCE GRANT
NOTICE IS,HEREBY GIV-
EN that a public hearing
will be held by the r City
Council of the City of
Huntington Beach in the
City 'Council Chambers
of the Civic Center lo-
cated at 2000 Main
Street, Huntington
Beach, California, at the
hour of 6:00 p.m. or as
soon thereafter as possi-
ble on December 16,
2013 for the adoption of
a Memorandum of 'Un-
derstan ding '(MOU) with
the County of Orange for
the distribution of funds
pursuant of the 2013
Edward Byrne Memorial
Justice Assistance Grant
(JAG).
If you challenge any of
NOTICE OF PUBLIC HEARING_
the above in court, you
may be limited to raising
CITY OF HUNTINGTON
only those issues you or.
-BEACH
someone else raised at
the public, hearing de
TO ADOPT A MEMORANDUM
scribed in this notice, or
OF UNDERSTANDING WITH.
in written c o r r e.
spondence delivered to.
THE COUNTY OF ORANGE
the City Clerk at, or
FOR THE DISTRIBUTION OF
prior to the public hear-
ing. . ..
All citizens are invited to
attend the public hearing
and provide .the City
Council with written and
oral . comments or ask
questions concerning
this item. .
The City -of *Huntington
Beach endeavors to ac-
commodate persons . of
handicapped- status in
the admission or access
to, or treatment.or em-
ployment in, City pro=
grams, or activities. The
City of Huntington Beach
is an equal opportunity
employer. -
Dated:_ December 5,
2013
City of Huntington Beach
JOAN FLYNN, City Clerk
2000 Main Street
Huntington Beach,CA
48
Telephone: (714) 536-
5227
dent 12/5/13.
City ®f Huntington Beach
2000 Main Street • Huntington Beach, CA 92648
OFFICE OF THE CITY CLERIC
JOAN L. FLYNN
CITY CLERK
December 26, 2013
Orange County Sheriff's Department
Attn: Susie Cabrera, Administrative Manager/Grants
Research & Development Division
431 The City Drive South
Orange, CA 92868
Dear Ms. Cabrera:
Enclosed for your records are two originals of the "Agreement to Transfer Funds for 2013
Edward Byrne Memorial Justice Assistance Grant (JAG) Program."
ff f
Joan L. Flynn, CIVIC
City Clerk
JF:pe
Enclosure
Sister Cities: Anjo, Japan • Waitakere, New Zealand
( Telephone: 714-536-5227 )