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Home My WebLink AboutCounty of Orange - 2014-09-151�j Dept. ID PD-14-011 Page 1 of 2 Meeting Date: 9/15/2014 i°01041&t h -o - / /4 C) &tr 0 F 4W,01 CITY OF HUNTINGTON BEACH REQUEST FOR. CITY COUNCIL ACTION MEETING DATE: 9/15/2014 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Robert Handy, Chief of Police SUBJECT: Approve and authorize execution of an Agreement to Transfer Funds for 2014 Edward Byrne Memorial Justice Assistance Grant (JAG) Program; and, approve appropriation and expenditure of funds Statement of Issue: In order to comply with the federal requirement for the Edward Byrne Memorial Justice Assistance Grant, an agreement to transfer funds is necessary between the County of Orange and the City of Huntington Beach. The City Council is asked to approve the attached agreement. Financial Impact: Grant funds not anticipated in the original FY2013-14 city budget, estimated to be $29,041 will be fully reimbursed by the grant from the Department of Justice. No other matching or in -kind City funds are required for this grant. A new fund will be established for this funding. Recommended Action: A) Approve and accept the "Agreement to Transfer Funds for 2014 Edward Byrne Memorial Justice Assistance Grant (JAG) Program" between the County of Orange and the City of Huntington Beach; and, B) Authorize the Mayor an City Clerk to execute on the City's behalf the agreement to transfer funds for 2014 Edward Byrne Memorial (JAG) program between the County of Orange and the City of Huntington Beach; and, C) Approve the appropriation and expenditure up to $29,041 to be fully reimbursed by the grant from the Department of Justice via the County of Orange. Alternative Action(s): Do not approve and direct staff accordingly. Analysis: This is a coordinated grant that was applied for on a countywide basis. The City of Huntington Beach falls within the Orange County urban area and will be funded via the County of Orange. xB _491 - Item 15. - I Dept. ID PD-14-011 Page 2 of 2 Meeting Date: 9/15/2014 The Edward Byrne Memorial Justice Assistance Grant (JAG) funds will be utilized to support a broad range of activities to prevent and control crime within the County of Orange. The County of Orange has been certified disparate; therefore, this joint application includes twenty units of local government for which the applicant and fiscal agent is the County of Orange. The twenty units of local government in the jurisdiction will utilize the funds for local initiatives, technical assistance, training, personnel, equipment, supplies, and information systems for criminal justice within the following purpose areas: law enforcement, prosecution and court, prevention and education, corrections and community corrections, drug treatment, planning, evaluation and technology improvement. The total City of Huntington Beach grant allocation is $31,913. Of the total grant amount, $2,872 is for the County's administrative fee and $29,041 is for the purchase of the new handheld electronic ticket writers. This will improve the law enforcement and technology aspects of the police department, which we can begin to comply with the mandate from OC Courts to submit all traffic citations electronically. Environmental Status: Not Applicable Strategic Plan Goal: Enhance and maintain public safety Attachment(s): 1. "Agreement to Transfer Funds for 2014 Edward Byrne Memorial Justice Assistance Grant (JAG) Program" Item 15. - 2 IJB -492- 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 AGREEMENT TO TRANSFER FUNDS FOR 2014 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM THIS AGREEMENT is entered into this 51h day of August 2014, which date is enumerated for purposes of reference only, by and between the COUNTY OF ORANGE, a political subdivision of the State of California, hereinafter referred to as "COUNTY", and c,T �F n0)6o_,tA jft�4 a municipal corporation, hereinafter referred to as "SUBGRANTEE." WHEREAS, COUNTY, acting through its Sheriff -Coroner Department, hereinafter referred to as SHERIFF, in its capacity as the lead agency on behalf of twelve units of local government, including SHERIFF and SUBGRANTEE, has applied for, received and accepted the Edward Byrne Memorial Justice Assistance Grant from the U.S. Department of Justice, Office of Justice Programs, Bureau of Justice Assistance (hereinafter referred to as "the grant"). WHEREAS, the purpose of the grant is to supplement the resources available to the multi I agency Orange County Pro -Active Methamphetamine Laboratory Investigative Team (PROACT), and to various programs designated to prevent and control crime within the County of Orange that are operated by individual agencies included in the above -referenced twelve units of local government, as set forth in Attachment A hereto ("Program Narrative"), which is attached hereto and incorporated herein by reference. WHEREAS, the terms of the grant require that certain grant funds be transferred to SUBGRANTEE to be used for the grant purposes, which may include local initiatives, technical assistance, strategic planning, research & evaluation, data collection, training, personnel, equipment, forensic laboratories, supplies, contractual support, and information systems for law enforcement, as more particularly described in Attachment A hereto. CFDA 16.738 FY2014 JAG Program U.S. Department of Justice Page 1 of 5 1 2 3 4 5 6 7 81 9 10 11 12 13 14 15 16 17 I: 19 20 21 22 23 24 25 26 27 28 NOW, THEREFORE, IT IS MUTUALLY AGREED AS FOLLOWS: 1. COUNTY shall transfer to SUBGRANTEE grant funds, in arrears, as necessary to reimburse SUBGRANTEE for reasonable and permissible expenditures for the grant purposes. In order to obtain grant funds, SUBGRANTEE shall comply with the instructions and submit to SHERIFF all required information and documentation, as set forth in Attachment B hereto ("How to Apply for JAG Grant Reimbursements"), which is attached hereto and incorporated herein by reference. In no event will the total amount of the grant funds transferred by COUNTY to SUBGRANTEE hereunder exceed SUBGRANTEE's allocation, as set forth in Attachment C hereto ("JAG Program Allocation"), which is attached hereto and incorporated herein by reference. 2. SUBGRANTEE shall be reimbursed with said grant funds only for expenditures necessary to acquire personal property or equipment as set forth in Attachment A hereto [herinafter called "grant property and equipment"] or to perform such other grant functions, if any, for which Attachment A specifies that SUBGRANTEE may utilize grant funds. 3. Throughout their useful life, SUBGRANTEE shall use grant property and equipment only for grant purposes in accordance with Attachment A hereto. 4. SUBGRANTEE shall exercise due care to preserve and safeguard grant property and equipment from damage or destruction and shall provide regular maintenance and such repairs for grant property and equipment as are necessary, in order to keep said grant property and equipment continually in good working order. 5. If grant property or equipment becomes obsolete, SUBGRANTEE shall dispose of it only in accordance with the instructions of COUNTY or the agency from which COUNTY received the grant funds. 6. SUBGRANTEE shall submit to the COUNTY grant program reporting documents and information in accordance with requirements set out in Attachment D ("Edward Byrne Memorial Justice Assistance Grant Reporting Requirements"), which is attached hereto and incorporated herein by reference. CFDA 16.738 FY2014 JAG Program U.S. Department of Justice Page 2 of 5 1 2 3 4 5 6 7 8 9. 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 7. SUBGRANTEE shall comply with all applicable terms of the certification(s) that are attached hereto as Attachment E ("FY 14 Grant Award & Special Conditions") and incorporated herein by reference. 8. By executing this Agreement, SUBGRANTEE agrees to comply with and be fully bound by this Agreement and all applicable provisions of Attachments A, B, C, D and E hereto. SUBGRANTEE shall notify COUNTY immediately upon discovery that it has not abided or no longer will abide by any applicable provision of this Agreement or Attachments A, B, C, D or E hereto. 9. SUBGRANTEE and COUNTY shall be subject to examination and audit by the State Auditor General with respect to this Agreement for a period of three years after final payment hereunder. 10. SUBGRANTEE agrees to indemnify, defend and save harmless COUNTY and the agency from which COUNTY received grant funds, and their elected and appointed officials, officers, agents and employees from any and all claims and losses accruing or resulting to any and all contractors, subcontractors, laborers, and any other person, firm or corporation furnishing or supplying work, services, materials or supplies in connection with SUBGRANTEE's performance of this Agreement, including Attachments A, B, C, D and E hereto, and from any and all claims and losses accruing or resulting to any person, firm, or corporation who may be injured or damaged by SUBGRANTEE in the performance of this Agreement, including Attachments A, B, C, D and E hereto. 11. No alteration or variation of the terms of this Agreement shall be valid unless made in writing and signed by duly authorized representatives of the parties hereto, and no oral understanding or agreement not incorporated herein shall be binding on any of the parties hereto. 12. SUBGRANTEE may not assign this Agreement in whole or in part without the express I written consent of COUNTY. 13. For a period of three years after final payment hereunder or until all claims related to this Agreement are finally settled, whichever is later, SUBGRANTEE shall preserve and maintain all documents, papers and records relevant to the work performed or property or equipment acquired in accordance with this Agreement, including Attachments A, B, C, D and E hereto. For the same time CFDA 16.738 FY2014 JAG Program U.S. Department of Justice Page 3 of 5 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 period, SUBGRANTEE shall make said documents, papers and records available to COUNTY and the agency from which COUNTY received the grant funds or their duly authorized representative(s), for examination, copying, or mechanical reproduction on or off the premises of SUBGRANTEE, upon request, during usual working hours. 14. SUBGRANTEE shall provide to COUNTY all records and information requested by COUNTY for inclusion in quarterly reports and such other reports or records as COUNTY may be required to provide to the agency from which COUNTY received grant funds or other persons or agencies. 15. COUNTY may terminate this Agreement and be relieved of the payment of any consideration to SUBGRANTEE if a) SUBGRANTEE fails to perform any of the covenants contained in this Agreement, including the applicable terms of Attachments A, B, C, D and E hereto, at the time and in the manner herein provided, or b) COUNTY loses funding under the grant. In the event of termination, COUNTY may proceed with the work in any manner deemed proper by COUNTY. 16. SUBGRANTEE and its agents and employees shall act in an independent capacity in the performance of this Agreement, including Attachments A, B, C, D and E hereto, and shall not be considered officers, agents or employees of COUNTY or SHERIFF or of the agency from which COUNTY received grant funds. // CFDA 16.738 FY2014 JAG Program U.S. Department of Justice Page 4 of 5 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 IN WITNESS WHEREOF, the parties have executed this Agreement in the County of Orange, State of California. DATED: , 2014 APPROVED AS TO FORM: COUNTY COUNSEL Nicole Sims, Deputy DATED:. , 2014 ATTEST: VJoan] L. Flynn V DATED:: a - -2-2.- , 2014 CFDA 16.738 FY2014 JAG Program U.S. Department of Justice COUNTY OF ORANGE, a political subdivision of the State.of California C� By Sandra Hutchens, Sheriff -Coroner Sheriff -Coroner Department "COUNTY" SUBGRANT E By Name and title Matthew M. Harper, Mayor Huntington Beach City DATED: Si-021= , 2014 APPROVED AS TO FORM JENNIFER Mc0 TH, City Arwm-y Degraty Cily Aftmey 1� � Zdq- Page 5 of 5 General Description of Program. Activities. The Edward Byrne Memorial. Justice Assistance Grant (JAG) funds will be utilized to support a broad range of activities to prevent and control crime within the County of Orange, The County of Orange has been certified disparate therefore, this joint application includes twelve units o local government for which the applicant and fiscal agent is the County of Orange. The JAGfunds will be utilized for the-program/purpose areas outlined in the grant solicitation. The twelve units : of local government in.. the jurisdiction will utilize the funds for law enforcement, local initiatives, technical assistance, strategic plantning research & evaluation, data. collection, personnel, equipment; forensic laboratmies, supplies, contractual support and information systems for program areas. The JAG funds support all, components of the criminal justice system, from multi _jurisdictional drug and gang task forces to crime prevention programs, prosecution and court, corrections, drug treatinent and enforcement and technology improvements. Multi -Agency fU dinLr; In a_collaborativc effort.to benefit the County of Orange, the twelve units of local government involved in this grant application have agreed to utilize $21,043 (approximately 4.84%) of the total award to supplement the multi jurisdictional Orange County Pro. -Active Methamphetamine Laboratory Investigative Team, hereafter referred to as PROACT. Program Narrative: ethamphetamine is traditionally the primary -drug investigated by local, state., and federal lave enforcement agencies within the boundaries of Orange County. Successful clandestine a a iethamphetamine laboratory prosecutions require acquired expertise and are especially time consuming and labor intensive. ]Local law enforcement agencies do not have the resources, specialized training, or safety equipment required to conduct the specialized investigations required to combat these types of operations. The labs themselves are toxic and explosive in nature; Children of clandestine laboratory operators and meth users are often forced to live in an enviromneht of toxic chemicals with lasting effects can their overall physical and mental health. PROACT has traditionally responded to investigate all. clandestine laboratory, incidents within Orange County, while maintaining a close investigative liaison with those local agencies. These agencies are able to forward, clan lab intelligence to PROACT for review, evaluation; and subsequent enforcement action. According to state and local law enforcement agencies, the threat associated with methamphetamine trafficking and abuse exceeds any ocher drug. PROACT integratescity law enforcement agencies, the Sheriffs Department, the District` Attorney's Office, the CA Bureau of Tnvestigation, the Probation Department, and Child Protective Services to conduct cis minal investigations of clandestine methamphetamine laboratory operators, suppliers, and traffickers. --""-DJ-BX-0038 Page I of 29 Item 15. - 8 l -IM -4 8- ATTACHMENT A # 1 # PROACT personnel will initiate investigations, conduct covert surveillances, conduct parole and probation searches, execute search warrants, and arrest criminal perpetrators. PROACT has. previously distinguished itself by focusing on disrupting and eliminating individuals and criminal cells responsible for providing bath the precursor and essential chemicals that are required to manufacture methaniphetam.ine. In essence, PROACT has functioned as the highly unique "proactive" effort against the entire clandestine methamphetanrine laboratory hierarchy, within and having; a nexus to Orange County. Precursor chemical smurfrng has emerged as the preeminent source of pseudoephedrine for inethaniplreta ine production throughout the United States. Recent law enforcement investigations suggest that organized precursor chemical smurfing organizations are supplying necessary quantities of pseudoephedrine to methamphetamine laboratory operators, These operations are composed of individuals of"`sm-u fs" -who make multiple purchases of products. containing pseudoephedrine from pharmacies, drug stores, And retail outlets. These products are often sold to chemical precursor brokers or directly to methamphetamine laboratory operators. The success of drug market disruption is due; in, large part to the fireless work of state and local law enforcement. agencies and the task forces they comprise. Methamphetarnine-related criminal activity has increased concurrently with the rise in the. overall threat posed by the traff cling and abuse of the drug. The impact of the manufacturing, trafficking, and use of methalnphetamine has been devastating to many cities and rural counties throughout the country. State and local law enforcement agencies identify methatnplretarnine as the drug; that most contributes to violent crime. Methamphetaminc critical incidents occurring in Grange County- have and continue to represent the majority of all narcotic incidents occurring �ritlun the county. WM The goal of the PROACT Task Force is to pro -actively seek out and disrupt clandestine methamphetamine lab operators and methamphetamine trafficking organizations in Grange County, thereby providing a safer conununity for the residents, employees and visitors within the County. The objectives of the PROACT Task Force are to reduce the availability of methamplretanrine in Orange County, improve public safety in grange County, by eradicating hazardous clandestine methamphetamine labs, and identify, disrupt and arrest suppliers of methamphetamine precursor and essential chemicals. PROACT Task Force personnel will initiate investigations, conduct covert surveillances, conduct parole and probation searches, execute search warrants, and arrest criminal perpetrators. PROACT will continue to focus on disrupting and eliminating individuals and criminal cells' responsible for providing both the essential chemicals that are required to manufacture methamphetamine. 2014-DJ-BX-0038 Page 2 of 29 1113 _4{�f�_ Item 15. - 9 ATTACHMENT A. PROACT will continue to utilize innovative investigativetechniques in an attempt to identify` and apprehend methamphctamine clandestine laboratory violators. Examples oftechn ques.usec include: reverse stings of laboratory apparatus and essential, chemicals, use of court authorized electronic tracking devices; wiretap investigations, pursuing chemical sources, as well as continuing to assist and enter into partnerships with all Orange County law enforcement agencies at all levels of pro -active investigations. PROACT will continue to maintain an on -going training profile in an attempt to stay current with all progressive case law and new investigative techniques; as well as new safety procedures. Lastly,, the PROACT Task Force subscribes to the philosophy that the existence of methaplzetamine laboratories is defined by athree-pronged cycle of Facilitation, Manufacturing and. Distribution. Subscribing to this philosophy, PROACT will continue to focus on.disrupting each of these prongs to the hest of its ability. Pro ect identifiers: Meth labs. Funding: TOTAL, PROACT ALLOCATION (4.84%o): $21,043 Item 15. - 10 `a-Bx-0038 uB -goo- Page 3 of29 ATTACHMENT A 2014-DJ-BX-0038 2014 JAG Expenditure, Form County: Orange/OCSD — O.C. Crime Laboratory The Orange County Sheriff -Coroner Department, Orange County Crime Laboratory proposes to use the 2014 Justice Assistance Grant Program funding as follows: Purpose Areas: Law Enforcement Program Narrative: The Orange County Crime Laboratory (OCCL) is a fullservice forensic,laboratory providing extensive identification and analytical support to all law enforcement agencies, the Orange County Sheriff, and the Coroner Division of the Sheriff Department in the County of Orange. In 2013 the OCCL provided forensic, support and analysis on over 33,000 cases; over 225,000 exams were conducted on over 50,000 items of evidence. I'l e. laboratory's scope of forensic responsibilities is broad and includes such areas as Grime scene investigation, firearms examination, toxicological testing of biological samples froze impaired driving cases, TUNA, and death investigations. The laboratory is seeking grant funds to improve and update technology utilized in its Forensic Alcohol program. The forensic alcohol program is responsible for the anal ysis of over 10,000 blood samples each year and is responsible for the instunentation and records related. to an additional 8,000 breath samples on a yearly basis. hi addition to the: analytical work, laboratory personnel provide expert testfi-nony on approximately 250-300 cases each year. The instrumentation required to analyze blood samples requires large amounts of liquid nitrogen. In 2013, the laboratory utilized. approximately $11,000 worth of compresses gases. The laboratory's current systems allows for only one liquid nitrogen tank to be attached to instrumentation at a time. This requires there to be sufficient liquid nitrogen to be present in the tank to complete the analytical run. To ensure. -sufficient remains, tanks are currently replaced prior to being empty or for staff to switch out tanks during the analytical ran. This is typically not possible as most analytical sequences run. over night1week-ends during non -work hours, 'The laboratory is seeking to upgrade the system to allow for multiple tanks to be attached simultaneously. The upgraded system would ensure that each tank is completely empty prior to automatically switching to the second tank. This will allow more efficient use of supplies and analyst time and result in a decrease the total cost of liquid nitrogen utilized by the laboratory and provide results more expediently. Goals of the project: The project goals, are to update equipment and technology for the OCCL. Upgrading to a multiple liquid nitrogen tank, system iArith an automatieswitchover capability will improve the 2014-DJ-BX-0038 11B --50 1 - Page 4 of 29 Item 15. - 11 ATTACHNIE NT A 2014-DJ-BX-0038 speed in Which wort is performed in the laboratory as well as reducing overallcosts associated with analysis. This in turn improves the quality and timeliness of service provided to our law enforcement stakeholders. Strategies to: be used for protect: Each year the Orange County Crime Laboratory supports over 30 law enforcement agencies throughout the County. Tinproved technology enhances the quality of service; and specifically for this project, will improve the efficiency -in which sainples,are analyzed: Prpject identifiers: Crime Laboratory Equipment — Forensic System Improvements ,Impaired Driving Budget and Budget Narrative: JAG funds will be utilized to purchase a CryoWiz 577 'and associated connections. Any funds exceeding the 2014 JAG award will be paid from, our general fund. • CryzWiz 577 for Liquid Nitrogen -Distribution - $112,000 • Vacilurn-jacketed hoses - $3,000 Total: $15,000 Timeline and/or proi et elan: Once the funds are received and made availableby the County Board of Supervisors' approval process, the equipment requested will be.purchased. All purchases must go through the required County purchasing process and may be subject to competitive.public bid. The difference in the cost of the project and the JAG funds, if received, will be offset with Orange County Clime Laboratory Division funds. All -purchases will be completed in FFY, 14-15. Total Allocation.: $19,017 PROACT Contribution: (10 %)- $1,901, Administrative Fee (9%): $t,712: Funds Retained by City/Coufity: $15,404 Item 15.- - 12)J-BX-0038 HB -502- Page 5 of 29 ATTACHMENT A 2014-DJ-BX-0038 2014 JAG Expenditure Form City: Anaheim The City of Anaheim proposes to use the 201.4 Justice Assistance: Grant Program fimding as follows: Purpose Areas: Law Enforecment-Ovcrtime Program Narrative: The.Anabeim Police Department (APD) would like to use JAG funds to support the overtime expenses of the Department's frontline sworn personnel in the following divisions: Operations, Operations Support, Investigations, and Special Operations. Due to the city's budget conditions APD's overtime budget has remained at a minimal amount for a bomber of years. In addifiot4, in the past few years, APD has reduced its sworn personnel in order to meet, the, City's budgetary goals. Hence, responsibilities for each employee have increased in order to maintain a safe community. Overtime hours have become anintricate part in helping APD's personnel work efficientlyland effectively, Overtime hours will be assigned to employees within the four divisions at the discretion of the Department's, Command Staff. Goals of the project: The Department's prqJject goal is to improve and enhance the community's safety, while Working with a smaller budget, and reduced personnel. In order to accomplish this goal, overtime hours will be authorized at the discretion of the Department's Command Staff. Strategies to be usedfor project: Overtime hours will be authorized to each employee at the discretion, of the Command Staff, A separate account-,, code, will be assigned specifically for this project. A copy of all, overtime documents will be approved by the Command Staffprior to submittal. A payroll download of all overtime hours and any other required docum entswill be included in each reimbursement submitted, to the Orange County Sheriff's Department. Project identifiers: Overtime for sworn personnel within Anaheim Police Department's four divisions: Operations, Operations Support, Investigations and Special Operations. ,/2014-DJ-BX-0038 Page 6 of 29 1-113 -503- Item 15. - 13 ATTACHMENT A 2014-DJ-BX-0038 Budget and Budget Narrative: Overtime for the Department's personnel will range from $45. 0-.$95;00 per hour depending on the position and. rank of each employee. Due to budget coiistraints,,APD is currently unable to fully fund the Department's overtime expenses. Timeline and/or project plan. The project goals and objectives will be implemented, immediately upon approval of the JAG program fluids and .Anaheim's City Council approval to utilize the JAG funds for this project. Total Allocation: $101, 668.00. PROACT Contribution (4%)- $4,066.72 Administrative Fee ^). $9,15U 2 .Funds Detained by City/County; $88,451.16 I-BX-3'8 'Page 7 of 29 Item 15. 00 - 14 �-�� _��_ ATTACHMENT A 1014-DJ-BX,0038 2014 JAG Expenditure Form City: Buena Park The, City of Buena Park proposes to use the 2014 Justice Assistance, Grant Program funding as follows: Purpose Areas: Law Enforceynent Program Narrative: The Buena Park Police Department would like to use the JACI funding to supplement our current Police Service Aide Program, As 4 result of our citys budgetary constraints, we continue to have several sworn police officers positions either eliminatedor frozen. Police Service Aides will be able to assist by taking non-violent reports, assisting in traffic control and provide community service at our front counter; some of these tasks have been completed by a sworn police officer. Using funds from this prograin will allow us to free up sworn police officers for critical calls for service. and maintain community protection in a timely manner. Goals of the project: The goal for, this project is to maintain current Police Service Aide program. hi turn, this will free up sworn police officers for responses to critical incidents in a timely manner. Strategies to be used for project. Police Service Aides will continue to assist in everyday tasks of taking reports for non-violent crimes and other miscellaneous duties -usually handled by sworn police officers. The project will reduce the amount of reports taken by police officers and allow therii to be more available for emergencies. Additionally, it will allow a reduction of response times to emergency calls for service: Project identifiers: -Community Policing Budget and Budget Narrative: Buena Park Police Department's PoliceService Aide Program will utilize this additional funding to provide salaries for this program. We received some funding from a previous JAG, grant process 2012-DJ-BX-005. Tim line and/or project plan: 2014-DJ-BX-0038 H B - _z 01 5 - Page 8 of 29 Item 15. - 15 ATTACHMETNT.A 2014-W-OX-0038 We will continue to fund the PSA Program which will free up the time of our police officers and reduce response times to emergency calls for service. It is our continue goal to maintain a consistent response time to emergency calls for service in less than five minutes withinAbe grant period. Funding: Total Allocation: $18,497 PROACT Contribution: 0 Administrative Fee (9%): $1,665 ,Funds Retained by City/County:. $16,832 U-M-0038 Page 9 of 29 Item 15. 16 I -JIB -506- ATTACHMENTA 2014-DJ-BX-0038 2014 JAG Expenditure Form City. Costa Alesa The City of Costa Mesa ,proposes lo use the 2014 Justice Assistance Grant (,JAG) funding as fbllows: Purpose. Areas: 1) Planning, Evaluation, and Technology Improvement. Program Narrative: The Costa Mesa Police Department's proposed ,program activity is to expand upon its security system to include other police facilities. In general,lawenforcement is, a target to both foreign and domestic threats. The department lacks, funding to expand its current security system to include other police facilities. Goals of Project: The department's project goal is to expand upon its security system by installing new card, access points at the police department's Communications Center and Westside Substation facilities., The installation of these new card access points Will improve the-Aepartmefifs security system and., enhance its monitoring capabilities o.f.police facilities. Strategies to be used for Project: To accomplish the department's 2014 JAG project goal, the agency Nvill-obtami, quotes from vendors that can supply the identified service,, technology, and/or equipment,needed. Project Identifiers: 1) Electronic Monitoring, 2) System Improvements Budget & Bud2et Narrative: Preliminary quotes have been obtained for the department's proposed program. The, estimated Card cost is: Electronic Access System - $2000. T I he City of Costa Mesa -Vvill budget any remaining funds not covered by approved 2014 JAG. funds. Timeline and/or Prqiect Plan: The project objectives and goals will be instituted irnmodiately upon approval of the Costa.Mesa City Council and the department's ability to utilize the JAGallocation for expenditures. 2014-DJ-BX-0038 HB -507- Page 10 of 29 Item 15. - 17 ATTACHMENT A 2014-M-M-0038 ,Funding: Total Allocation: $19,809 PROACT Contribution: (0%) S 0 Administrative.Fee (9%): $1,782.81 Funds Retained by City/County: $18,026.19 Item 15. - 18 11-B-1-0038 HB -1�1'08- Page 11 of 29 ATTACHMENT A 2014-DJ BX-0038 2014JAG Expenditure Form Cit3,: Fullerton The City of Fullerton proposes:to use the 2014 Justice Assistance Grant funding as folio«Ts: Purpose Areas: State which Purpose Area(§) out of the following programs your project will be used for — Law Enforcement; Prosecution and .court; Prevention and education; Corrections andcommunity corrections; Drug treatment and enforcement Planning, evaluation;. and technology improvement; &. Crime victim and witness programs (other than compensation). Law Enforcement Proeram Narrative: Funding for the proposed JAG 2014 Cold Case Project will pay for 2 part -tine Consultan Detectives,to re -open, re -investigate, and, where possible, solve cold cases of murder, through the use of technology not available at the time the crime was committed. Currently, the Fullerton Police Department has over 20 unsolved cases of murder on its books, going back over 30 years, Cleary; the crime of murder calls for the greatest use of police. ;resources to ensure justice for the victim, the victims' loved ones, and the murderer. However; through a lacy of evidence and witnesses, and - especially with decades -old crimes - a lack of technology, some crimes of murder were seemingly impossible to solve. Now, recent and rather astounding advances in "bath the collection and analysis of evidence make it possible to solve previously unsolvable cases. Nonetheless,: these cold cases will still require many hours of old-fashioned detective work, and with reduced budgets and a Police Department already stretched to its limits preventing and solving present-day crimes; these cold cases do not receive the attention: and resources they deserve. The JAG 2014 Cold Case Project would' provide. the. needed. manpower for these cases which are especially time-consuming and difficult. to investigate due to the many years which may have transpired since the crime was committed. In 2011,,JAG funds were successfully utilized to establish the Police Department's first Cold. Case Project however, midway through the project, due to City -imposed budget and staffing cuts, the Department received approval from the Department of Justice to, instead, utilize all the 2011 and a small part of the 2010 JAG funds to cover the costs of retaining a trained Dispatcher who would have otherwise; been. laid off before another Dispatcher retired in six months. "Because Cold Case investigators were very close to bringing a ease to its conclusion and the Department recognized the overall value of the project, Police general funds were used to continue the Gold Case Project, but additional appropriations were never approved by the City continue investigators' wages. For this reason and because of a significant increase in. 2012 in the hourly wage forthe investigators fi-oin $22.00 per hour to 31.01 per hour, partial re -funding of the Cold Case Project with JAG 2014 funds is requested. 2014-DJ-BX-0038 uB -509- Page 12 of 29 Item 15. - 19 ATTACHMENT A 2014-D3-B_X-003& ............ . . . . ... Goals of the proiect. The primary goal of the project is to reopen and reinvestigate cold cases of murder and, where possible, solve and prosecute these cases. Strategies to be used for 12-roject: With oversight from the Sergeant in charge of the Detective Unit, the Cold Case Project will utilize the expertise and experience of two retired police detectives acting as consultant/specialists to reopen, reinvestigate and. where possible, solve cold cases of murder. Utilizing these experienced officers at a very modest hourly,rate of $3 1.0 1. per hour means that the funding dollars will go much further than paying regular detectives. Both of these detectives will work an estimated 10 hours per week (520 hours each) for one yeas for a total of 1,040 man hours. These detectives will review the Department's 20+ cold cases and ,give priority to those with. DNA evidence which could now provide clues sufficient to bring a killer or killers to justice or at least bring closure to a case. Besides managing the newly -reopened cases and directing the processing of evidence, with the in -kind assistance of the CS I staff, these detectives will also conduct intervie-vvsand other research as necessary. When sufficient evidence is produced and a murder suspect is identified, these cold cases will, whenever possible,l be brought to the District Attorney's Office for prosecution. Currently, our Cold Case investigators have completed approximately 70% of the work needed_ on a 1983 homicide case which includes numerous interviews. They are also awaiting results of forensic analysis being conducted by the FBI. In addition, investigators are looking into a 1977 unsolved homicide case and are prepared to start interviews on that case, which is only about 10% completed. The JAG grant would provide funds, for these and future cold cases. Proied identifiers: Cold Cases (Law Enforcement) Budget and Budget Narrative: All monies -will be used to pay the � 3 t. 0 1 per hour cost of the two Consultants/Detectives. $3 1.01 i1ir x 2 detectives x 520 hrs. $32,250 Less In -Kind 2,836 TOTAL JAG 2014. COST $29414 Timeline and/or project Rlaii: --' ' T Page 13 of 29 , , -BX-0038 Item 15. - 20 1113 - 5 10- Due to the complexities of a cold case, a specific timeline and guayantee'of solving a cold case is not possible. However,.it is projected that. cold case detectives will reopen, thoroughly investigate and, where possible, solve and bring for prosecution one to two coldcases within one year. Funding: Total Allocation: $32,323 PROACT Contribution: (00,lu') $0 Administrative Fee (9%): $2,909 ,Funds Retained by City/County: $29,414 2014-D3-BX-0038 Page 14 of29 HB -511 - - Item 15. - 21 ATTACHMENT A 2014-1J-BX-0038 2014 JAG Expenditure Form City: Garden Grove 111c City of Garden Grove propose-, to use the 2014 Justice Assistance Grant funding as follows: Purpose areas: State which Purpose Aica(s) out of the following programs your project will be used :for: Law Enforcement; Prosecution, Court, Defense, and Indigent Defense; Prevention and Education; Corrections and Community Corrections; D rug Treatment and Enforcement; Planning, Evaluation, and Technology Improvement; & Crime Victim and Witness Protection. Law Enforcement: Corrections and Community Corrections Program Narrative: The Police Department will use 2014.JAG funds to po a pay rtion of its jail services contract. The pay jail contract saves thousands of department man-hours and is a key component for maximizing police officer time out on the streets. The Garden Grove Police Department has one of the lowest ratios of officers per capita of any city its size in California, Contracting out jail services allows officers to spend themqJority of their time in the field, which is especially critical during dire: financial times when no new officers will be hired. Goals of the project Create operational efficiencies in Patrol that would generate the equivalent, productive hours of up to seven additional Police Officers that could be used to augment patrol operations. Strategies to be used for 12rolect: Contracting out jail services allows the Police Department to concentrate much more of its efforts on community safety rather than expending energy and resources on jail operations. Prior to the contract, officers would spend approximately two hours processing and transporting an arrestee. If the arrestee required medical clearance, that process could be extended by several hours. Now, sworn police officers complete preliminary paperwork on the arrestee and return to their field duties in as little as 15 minutes while the jailers complete the fingerprinting, photographing, transporting, etc. procedures. This increases the officer's availability to handle additional calls for services. In 2.013, the jailers- processed 5,900 artestees, saving. sworn officers approximately 11,800 hours thatwould have been spent processing arrestees. J-BX-0038 Page 15 of 29 Item 15. 22' 1 1B -5 1-2- Xr'I'ACHMENT A 2014-DJ-BX-0038 Community Policing-, Detention (Non-residential). The Garden Grove Police Department implemented the Community Policing philosophy many years ago, Contracting out staffing of the detention facility facilitates that philosophy, by enabling patrol officers to return to their beat areas more quickly. Buftet and Budget, Narrative: The -fiends retained by the -City will help to offset, the annual cost of the'j ail, sei vices contract. For FIT 2014-15.the monthly cost of the contract will be, $43,460. The cost covers staffing,, operating expenses, and management fees, as well as liability insurance maintained by the vendor. Personnel. services provided under this contract guarantee 24171365 staffing of jail at 9.6, FTE. Timeline and/or project 121an: Identifyu,ben-tlie goals andobjectives will be completed The jail is a 24/7 operation and operates 365 days a year. The gbal& and objectives for the program are met on a continual b . asis, by allowing pfficers to return to their patrol duties quickly, thus enhancing the policing presence in the City. Funding: Total Allocation: $38,99,0 PROACT Contribution: (0%) $0 Adihinistrative Fee (91/o): $3,50YAQ Funds Retained by City/County: $35,480.'90 2014-DJ-BX-0038 JIB -513 Page 16 iof. 29 Item 15. - 23 I- ATTACHMENT A 1014-M-M-0038 2014 JAG Expenditure Form City: Huntington Beach, The City of Huntington Beach, proposes to use the 2014 Justice. Assistance Grant Program funding as.follows: PurRose Areas: Law Enforcement and technology improvement. Program Narrative: If awarded, the proposed program. activities include: Purchase the initial handbeld citation ticket writers, printers and, charger/docking.stations. Purchase of handheld citation software. Work with vendor and City IS to obtain and upload GIS data, officer.ID information Set up department's approval Nvork-flow, review configuration issues,. train. officers and implement any required RMS interfaecs. Work with the OC Courts to establish, workflow, con -figuration, and download issues. Test the data flow to the court. Use handheld electronic ticket writers to submit traffic citationsto court. Technology upgrade to comply with mandate from OC Courts to submit all traffic citations electronically The court has made e-citations mandatory beginning July 1, 2014. 'rhelp:14rchascof,these.devices will be required in order to process our traffic citations through the court. The ILJAOC has entered,into an . agreement with Deloitte Consulting, to develop am E-Citation project in'which traffic citations would. be "written" directly into a hand held electronic device by an. officer rather than handwritten on a paper citation. Tlie information from the device would then be downloaded and sent electronically to the -court for processing.,; Goals of the project: The goal of this.project is to upgrade and start to comply with the mandate from OC Courts to, submit all traffic citations electronically. Strategies to be used for proiect: One of the primary functions in our Traffic Unit is to proactively enforce Vehicle Code laws to reduce traffic collisions. We will equip several of our Traffic officers with the handheld& electronic ticket writers so theycan more efficiently write citations and begin to comply with the mandate from OC Courts to submit All traffic citations electronically. We will also establish an electronic gateway with the court in order to transfer the citations to the court electronically. T-BX-0038 Page 17 of 29 Item 15. - 24 . HB -514- ATTACHMENT A 2014-I)J-BX-0038 Proiect identifiers; Computer software/hardware Court Delay Reduction Traffic Enforcement Budget and Budget Narrative: We will use the 2104 JAG funds, to purchase as many handheld ticket writer devices/printers as, possible and issue them to our Traffic officers. The cost of each device ranges from $3,100 to $4,200 depending on the selected vendor plus a $13,000 initial startup/training fee. Timeline and/or project elan: ldentify, when the goals and objectives will be completed. Upon receipt of grant funds, purchasing agreements and will be finalized the purchase of the devices and software. The projected life span of each device is approximately 5 years. kunding: Total, Allocation: $31,91.3 PROACT Contribution: $0, Administrative"Fee (9%): $2,872 Funds Retained by City/County: $29,041 2014-DJ-BX-0038 Page 18 of 29 SIB -515- Item 15. - 25 ATTACHMENT A 2014-DJ-BX-0038 2014 JAG Expenditure Form, City: La Habra The City of La Habra proposes to use the 201.4 Justice Assistance Grant Program funding as follows: Purpose Areas: Community Policing and Crime Prevention Campaign Program Narrative: The La Habra Police Department currently employs a policing concept called "Crime Reduction, Strategy" (CRS) which similar to the data -driven police accountability model known as "COMPSTAT." C.RS is a management process Within a performanceiminag I ewent ftain6work. that synthesizes analysis of crime and disorder data, strategic problem solving, and a clear. accountability structure. QRS facilitates accurate and timely analysis of crime and disorder data, which is used to identify crime patterns.an&problems. Based on this analysis, tailored responses or "strategies" are implemented through rapid deployrnent. of" personnel and resources. An accountability structure is key to ensuring the analysis is acted upon and the responses are implemented correctly as well as assessing whether responses are effective in reducing crime: and disorder, The La Habra Police Department proposes to use the 2014 JAG funds to cover overtime, expenditures caused by rapid and ongoing lqyn ent dep e m of personnel from our bicycle patrol. unit as well as plainclothes surveillance officers to our identified crime districts. Current bicycle patrol deployments are very limited and only occur -vvlhensufficient.staffing exists to cover shifts, The bicycle patrol unit will work to significantly impact identified crime trends, in these two districts, as well as addressing quality of life issues reported by community residents. Goals of the project: The goal of this project is to overtime fund bike patrol teams and plainclothes surveillance officers in identified crime districts, as well as respond to, community conccrhsof specific, quality of 'life, issues. Strategies to be used for proiect: The entire JAG grant allocation for the city of La Habra (Sl 1,458), will be, spent on funding bicycle patrols and plainclothes surveillance Activities. Proiect identifiers: See 2014 JAG Identifiers (attached) Community Policing Crime Prevention Carnpaign Item 15. '26'J-BX-0038 1-113 -516- Page 19 'of 29 ATTACH781ENT A 2014-DJ-BX-0038 UPTIMMMrs Outline how JAG funds will be used to support and implement the program —hiclude a breakdown of costs as well as an overview of how funds will be allocated across approved JAG purpose areas (i.e. Personnel., Training/Travel, Equipment, Supplies, Consultants/Contracts, and an Other category) — The deployment plan will consist of approximately (172) hoursofovertime to staff the bike patrol assignments and andercoverdetails in the crime districts. This is based upon an average overtime rate (non -benefited) of $66.20 per hour. Timeline and/or project Rlan: ldentif}r when the goals and objectives, will be completed, This project involves developing a simple deployment plan, based upon crime analysis oour crime districts, and it is anticipated to be completed within 120 days of grant approval. Total Allocation: $14,126 PROACT Contribution: (10%) $1,412 Administrative Fee (9%): $1,271 Funds Retained by City/County: $11,443 .2014-D.T-BX-0038 HB -517- Page 20 of 29 Item 15. - 27 ATTACHMENT A 2014-DI-BX-0038 2014 JAG ExRenditure Form City: Orange The City of Orange proposes to use the 2014 Justice Assistance Grant Program funding, as follows: Purpose Areas: The purpose area for use of funds is Law Enforcement. Program Narrative: In 2013, personnel from the Orange Police Department completed 13,007 incident reports,. Of those, 4,380 reports were forwarded to detectives for additional follow-up and investigation.. Many of these crimes were committed in the same geographical areas targeting vehicles and residences for theft. The OrangePoliceDepartment. also conducted multiple surveillance operations in an attempt :to apprehend subjects committing the thefts, These operations require a large contingent of officers/Investigators to monitor the operation whether or not a crime occurs. The purchase of electronic stakeout GPS tracking devices, with a bundled tracking 'Package would allow Orange.PD officers to deploy several bait devices in high -crime areas without the need for direct officer surveillance. This , ixould allow the tracking of stolen property and lead, officer-, to the suspects. Since these devices are activated by moverncnt, they can be attached to doors and other entry points to alert officers when entry is being attempted. This strategy provides for immediate response. By obtaining these devices, the Orange Police, Department will be able to electronically conduct stakeout/surveillance of commonly stolen items without. a large commitment of officers. This would allow several stakeouts to take place in -multiple problem areas with. little to no effect en deployment of personnel. They will also lead officers/ inve9t]'gators to where suspects are transporting the stolen property and identify possible fence operations. The small size and versatility of these,devices allows ups to proactively address a variety of crime trends. Publicizing. the use of these devices also serves as a crime deterrent. Goals of the project: Obtain sophisticated tracking, devices to be used in a variety of operations including:bait operations to apprehend thieves throughout the City�of Orange. Ordinary bait methods involve using a large team of officers to conduct surveillance on the baited item for several hours. These. devices would allow for the electronic surveillanceofbaited.items. with no personnel involvement until the crime occurs. In the event a baited ite.m.is taken, the handling officer/investigator will Be notified electronically and can develop a plan to recover the property and apprehend the suspect(s) in a timely manner, - Item 15. 28 HB -5 8- ' '�J-BX-0038 Page 21 of 29 ATTACHMENT A 2014-DJ-BX-0038 Strategies to be used for project: The electronic stakeout equipment will be used by several different units within the police department as a. crime reduction tool to apprehend suspects and reduce crime in the City of Orange. Project identifiers: The JAG identifiers for this project are: GPS Trackers Electronic Monitoring Equipment Surveillance r27H Lx% JAG funds will be used to purchase and maintain electronic stakeout GP S equipment: • Electronic stakeout device (6) @ $450ca $12,700 • Electronic stakeout striker plate for Bill Frame device (1) $ 15 • Electronic stakeout signal beacons (4) G& $395ea $1,580 ® Electronic stakeout cellular service $301mo (6) for 24 mo 4320 Sub Total $8,615 Sales tax S 690 Timeline and/or proiecUplan: Freight $ 25 Grand Total '$ 9,330 Once the funds are received and made available through the City's normal approval process, it is anticipated that product ordering, delivery, and setup would be complete within four weeks. lisle of the devices would begin immediately in the continued of to reduce crime and apprehend repeat offenders. Any unused funds will be returned to PROACT. Total Allocation: $12,077 PROACT Contribution: (10%) $4,208 Administrative Fee (9%): $1,087 Funds Retained by City/County: $9,782 2014-DJ-Bx-6038 Page 22 of 29 HB -519- Item 15. - 29 2014 JAG Expenditure Farm City: Santa Ana The City of Santa Ana proposes to use the 2014 Justice Assistance Grant Program funding as fellows: Law Enforcement Program Narrative: Through the use of grant funding, the City of Santa Ana Proposes a three pronged approach to reducing criminal activity. Funding will allow. 1.) Augmentation of our Gang Enforcement. Funding will provide for gang enforcement. activity with suppression details working overtime to target specific enforcement of gang members involved in violent behavior. The department currently lacks the manpower, and fiscal resources to address this problem, these officers will be deployed directly into the neighborhoods being most negatively affected by gang activity and will be funded for the three-year grant period. 2,) Enhancement of Educational Opportunities. The, Santa Ana Police Department believes Community Oriented Policing (SOP) has been and must remain at the care of crime: reduction. A m; jor component of COP is educational opportunities offered to residents. With funding severely cut, educational programs and staffing that provided this valuable resource have been reduced. Officers as well. as non -sworn -staff will offer GOP related training programs on an overtime basis to coinplete this goal Funding will cover the entire grant performance period. 3) Enhancement of Community Policing. Funding will provide for community policing enforcement operations with suppression details working overtime to address crimes of public disorder specificallytied to community complaints. The department currently utilizes a robust community complaint tracking system to ensure responsiveness to resident concerns. Funding will cover the entire grant performance period. The Santa Ana Police Department is additionally providing 10% of its allocated funds to the Pro - Act Act Program in support of their operational needs This funding will equate to approximately 1,07 hours of additional law enforcement resources within our community. The Department will utilize the funds for personnelovertime and frontline law enforcement safety equipment, as needed. The remainder of the funds will be utilized to offer educational opportunities for neighborhood associations, community gatherings and residents ranging from children to adults.. Item 15. - 30ll-RX-0038 HB -.520- Page 23 of2 ATTACHMENT,A 2014-DJ-BX-0038 The Santa Ana criminal street gang population of approximately 6,900 accounts for the less than two percent of the City's population however; this criminal element constitutes a significant impact on fear in the con-imunityand threatens the safety and stability of our neighborhoods. The Department routinely receives between 20: and 30 specific community complaints per week, which directly impact the quality of life for our residents. Enforcement related activities will be coupled with an educational ucational component, which will enhance public understanding, trust and confidence. Goals of the project: TI ie goal of this project is 'to reduce criminal activity and increase public safety through enhanced enforcement; and educational efforts. Strategies to be used for pro-iect: The use of selective chforcement'overtime, response to community complaints, coupled with, crime analysis data allows resources to be specifically deployed in areas of increased criminal activity during time . me frames found- to be most beneficial to project goals.; I. Contact gang members and individuals involved in crimes of public disorder to gain intelligence, investigativ,e,infomiatioii,a-nd ensure problem solvingfor prosecutorial purposes while striving to resolve longstanding community concerns. 2. Increase the number of arrests and prosecution of gang members, 3. Increase the number of community complaints resolved. 4. Reduce the fear gang members evoke in the community and decrease community concerns through high visibility police. presence and enforcement, activities. 5. Offer enhanced educational opportunities through schools, community associations and neighborhood watch groups. Project identifiers: Gangs; Education; CommunityTolicing Budget and Budget Narrative: Funds will be utilized for personnel overtime and frontline law enforcement safety equipment as needed. No funds are allocated for travel,, supplies, consultants or contracts. Overtime: $73,933 1,026.84 hours @ $72 per hour Equipment: $18,068 Gang Detail 2014-DJ-BIX-0038 1`413 -52 1 - Page 24 of 29 Item 15. - 31 ATTACHMENT A. 2014-DJ-BX-0038 (1) Tactical Electronics Pole Camera Search System with B&W and Color Cameras ($7,580) (1) Tactical Electronics Thermal Cam.praHeadfor PCSS ($9,11,50) (Both prices- from quote dated 5-544) (1) Tax $1,338 Timeline and/or project 21an.: Months 1-36, Gang Enforcement and Community Complaint enforcement continues, throughout the, life of the grant. Months 1-3 6: Educational endeavors continue throughout the: life of the grant. Funding: Total Allocation: $ t 1. 3,5 81 PROACT Contribution (10%:, $11,358 Administrative Fee (9%): $10,222 Funds Retained by City/County- $92,001 Item 15. - 32 ll-IX-0038 HB -522- Page 25 of 29 ATTACHMENT A 2014-DJ-B-X-0038 2014 JAG Expenditure Form City: Stanton The City of Stanton proposes to use the 2014 Justice Assistance Grant Program fundmig as , follows: ,Purpose Areas:, The City of Stanton is a diverse commu-nitypresenting -unique challenges for law enforcement. A large Hispanic immigrant population and the resulting language barricr6an cause a gap between residents, businesses, and law entbreement providers. In many,cases iminigrarif", residents are fearful of police due to their immigration status. Stanton.is home to several active criminal street gangs which use fear and intimidation of residents as arnethod for ensuring many crimes are never reported to police. Through implementation of community policing practices we intend to -increase awareness and. positive interaction amongresidents, business owners, and law enforcement in a community effort to reduce crime. Reducing crimes against persons and businesses will help ensure the City of Stanton has an active and flourishing business community supported byjts residents. his a commonly recognized fact that public support is necessary for business to flourish. This is also the case for police effectiveness in.accomplishing their core mission of preventing" crime.. Building relationships with the public increases police legitimacy and affects how well they can control crime. Program Narrative; To increase law enforcement presence in the community:personnel Use,of'overtin-te to place into problem areas of the City, either on foot, bicycle, or patrol car., Their efforts will bedirected to combat a growing graffiti, gang, prostitution, and other crime problems. This will be done in an effort to, reduce crime and blight in the City of Stanton. Staff will determine target areas for which personnel will utilize crimes and calls for service data and work with the OCSD Crime analysis unit to:patrol during times that have higher activit); levels. The target areas will be chosen based upon level of calls for service, citizen complaints, Part I and 11 crimes. The type of area will also determine the type of patrol to be used, certain high density housing areas will use either foot or bicycle patrol. Larger sprawling gang, areas -may require a vehicle. Goals of the pr9ject It, is our intent to: approach every community in Stanton in the next 12 months and direct personnel to combat or eliminate their specific problem(s) whether it is graffiti, loitering, illegal 2014-DJ-BX-0038 NB -5233- 'Page 26 of 2 9 Item 15. - 33 ATTACM1ENT A 2014-M-M-0038 drug activity, prostitution, public alcohol consumption or otherwise, We are also working with the City of Stanton to determine enforcement and presence needs during their upcoming community events. Strategies to be used for project: Community policing efforts are already underway in Stanton, Previous JAG and other grant funding have allowed us to implement agang education and prevention program incur local schools and to conduct limited neighborhood and business watch activities. Currently fands- are limited for targeting specific areas that are experiencing increased vandalisin/graffiti and increased complaints. Project identifiers: Overtime (Deputies -for directed enforcement efforts and Neighborhood Watch.) Budget and Budget Narrative: Personnel- Overtime $8,875 Timeline and/or project plan: Community policing efforts are already underway in Stanton. Previous JAG and other grant funding have allowed -us, to implement a gang education and prevention program in our local schools and to conduct limited neighborhood and business watch activities. Currently funds are limited for targeting specific areas that are experiencing increased vandalism/graffiti and increased complaints. It is our intent to approach every community in Stanton in the next 12 months and direct personnel to combat or eliminate their specific problem(s) whether it is graffiti, loitering, illegal drug activity, public alcohol consumption,, or otherwise. We are also working with the Cit_v,of Stanton to determine enforcement and presence needs, during their upcoming community events. Total Allocation: $10,956 PROACT Contribution: (10%) $1,095 Administrative Fee (9%): $986 Funds Retained by City/County: $8,875 Item 15. - 34 11-BX-0038 H B - _52 4 - Page 27 of 29 ATTACHMENT A 2014-DJ-BX-0038 2014 JAG' Expenditure Form City: Westminster The City of'Westminster proposes to use the 2014 Justice Assistance Grant Program funding as follows: Pu!Mose Areas: Law Enforcement Proi!ram Narrative: These grantfunds arc' intended to provide the fbnding costs for r two (2) part-time, Property Technicians /Police Aides to be shared by the Westn�mstcr Police Department's Forensic Services and Property and Evidence: Divisions. Due to the recent advancements in the ability of -criminal laboratb,-6 es to detect a person's: DNA in ininute amounts and on almost any type cif surface, greater emphasis, has been placed on collecting DNA evidence at crime scenes for possible suspect DNA. Historically, DNA typing was laborious and time consuming in the laboratory, so DNA sampling was only obtained inthe most serious crimes: However, since the.laboratofy tine and the size -of the sample required for an identification has significantly decreased, the demand to collect samples has significantly increased. Westminster Police officers are now collecting DNA samples on all criminal cases. The large volumeof suspect and victim elimination samples continue to create a significant backlog in the Westminster Police Devailment's ability to collect and process DNA related evidence items. The grant funded Property Technicians/Police Aides will prii-narily perform related tasks including, but not be limited to, the collecting,,packaging, filing and, transferring of DNA related evidence.between police officers, Forensic Services, Property and Evidence and outside criminal laboratories: Goals of the project: The goal of the project is to eliminate the back log of DNA:samples that need to be properly processed in such a manner that it meets the evidentiary chain of custody required bylaw. If the backlog can be eliminated, the part time technicians, will be -utilized for the efficient processing of evidence between Forensic Services, Property and Evidence until the 2014.JAG grant funds are exhausted. Strategies to be used for project: 2014-DJ-BX-0038 HB -525- Page. 28 of 29 Item 15. - 35 A I TTACHMENT A 2014-DJ-BX-0038 Existing full-time Forensic Services Technicians and the full-time. Property and Evidence Specialist will determine the most efficient way for the part time Property Technicians/Police Aides to reduce and/or eliminate'the backlog of DNA samples. Pro,ject-identifiers: Law Enforcement: Process DNA. sain'les to help -identify criminal suspects. p p gludcget and Budget Narrative: Trio (2) Part-time Technicians: The cost for each position per hour, including part-time benefits; is approximately $19.94. The two Part -Time Technicians will each work approximately,,20.5, hours per week for 2.4 weeks, for a combined total of 984 hours or untilthe 2014 JAG fiends are exhausted,, for a total of $19,6211., Timeline and/or gr2ject plan: The 2014 JAG Grant funds will be utilized to fund two (2) part-time PropertyTechnicians/Police Aides as soon as the funds become available. The positions,will. be -maintained until the funds are exhausted (Approximately 6 months). Funding: Total Allocation: $21,612 PRO ACT Contribution: (0%) $0 Administrative Fee (9%): $1,945 Funds Retained by City/County: $19,667 Item 15. -'36'J-BX-0038 HB -526- Page 29 of 29 ATTACHMENT B 2014-DJ-BX-0038 HOW TO APPLY.FOR JAGGRANT REIMBURSEMENTS 1. A letter on your cities letterhead that includes or states the follo A. Your agency's request for reimbursement in the amount of B. Against Grant ,Award#2014- " DI-BX-0038 C. List of items purchased and.types of costs being claimed for the quarter that match your city's initial write-up/request; D. Certification that you complied with all procurement procedures outlined in your agency's procurement.manual and financial and administrative requirements set forth in the current OJP Financial guide; E. Letter is to be signed by the person authorized 41 the JA6`Program MOU (City Manager). Z. Required attachments to the letter: A. FEDERAL:FINANCIALREPORT Your agency is required to submit quarterly Federal 'Financial Report using a'Standard Form SF-4.25 (OMB). This report reflects the cumulative actual federal monies spent,. unliquidated obligations incurred, and the uno'bligated balance of federal funds. The Federal Financial Report is due at the Sheriffs Department Financial Division by the due dates indicated below: Qtr. ending 03-31-YY due no later than 4/10 Qtr. ending 06-3.0-W due no later than 7/10 qtr. ending.09-30-W due no later than 10/10 Qtr. ending 12-31-YY due no later than 01/10 A helpful hints guide for completing Federal Financial Report is available at,the DOJ-OJP website at: httL)://,A,,Aw.oiD.usdoi.iz-o--Y:,/ftin�din�for Wditti B. INVOICE BILLING OCSD a. The package should include an'.invoice from the city billing the Orange County Sheriffs Department (OCSD). I The invoice/bill should reference the grant name, grant number and quarter ending date. b. O'CSD Will reference Your city's invoice number when reimbursement is made'to Your city. C. BACKUP DOCUMENT a. All invoices/receipts and relevant purchase -orders pertaining to federal monies spent. b. Time. Sheets and part of payroll register showing personnel name or other individual identifier and details of payroll costs claimed, if any. C. Copies of signed check(s) for purchases)and general ledger reports. clearly indicating expenditures for the quarter. All of the above documents must be provided to our office: otherwise your claim will not be processed. Please send your claims to: Orange County Sheriffs Department-FinanIcial/Admin. Division Attn: Karla Lazaridis 320 N. Flower Street, Suite 1.08, Santa Ana, CA 92 7013. If you have any questions please call Karla Lazaridis at, (714) 834-6675. HB -527- Item 15. - 37 CD ij, ATTACHMENT C CITY 2014 Funds PROACT & Admin. Fee, Total PROACT % ALLOC Amount To PROACT ADM. FEE 9% Funds Retained by Individual Agencies OCSD $19,01.7 $ 3,613 10% $ 1,901 $ 1,712 $ 15,404 Anaheim $101,668 $ 13,217 4% $ 4,067 $ 9,150 $ 88,451, Buena Park $18,497 $ 1,665 0% $ $ .1,665 $ 16,832 Costa Mesa $1-5,809 $ 1,783 0 6/o $ $ 1,783 18,0216 Fullerton $32,323 $ 2,909 0% $ $ 2,909 $ 29,414, Garden Grove $38,990 $ 3,509 00/0 $ $ 3,509 $ 35,481 Huntington Beach $31,913 $ 2,872 0% $ $ 2,872 2%041 La Habra $14,126 $ 2,684 10% $ 1,413 1,271 $ 11,442 orange $12,077 $ 2,295 10% $ 10208 $ 10'087 9,782 Santa Ana $113,581 $ 21,580 10% $ 11, $ 10,222 $ 92,001 Stanton $10,956 $ 2,082 10% $ 1.,096 $ 986 $ 8,874 Westminster $ 21,612 $ 1,945 0% $ - I'$ 1,945 . $ 19,667 TOTAL $ 434,569 $ 60,0454 4.84% $ 21,0431,- $ 14 1 3% $ 374 415 FY2014 EDWARD I3i'RNI+;1VIEMORIAL JUSTIC .ASSISTANCE GRANT PROGRAM REPORTING REQUIREMENTS Programmatic Reporting Categorical Assistance Progress Deports Reporting on the progress of the grant program is required; Some grants s may require an annual; submission of progress report information. ,Most programs require semiannual and/or quarterly reporting. Reporting requirements are specified in the grant solicitation and in the special conditions specified in the award. Questions, concerning progress reporting should be directed to. the Program Manager for the award. Quarterly Programmatic (PMT) Reporting periods are: January 1-March 31 April 1 — .Tune 30 July September 30 October 1-- December 31 Reporting requirements must be met during the life of the grant. A full explanation of these requirements can be found in the OJP Financial Gidde, which maybe accessed at http://www,ojp.usdoj.gov/fiiiancialgiiidei'iiidex.htm. Also check special conditions on awards for additional reporting requirements.. GPRS will:not permit access to funds if financial reporting is delinquent,. The following information concerns: ® Single Audit Reports • Categorical Progress Reports • Federal. Financial Reports Single Audit Reports . A special condition maybe included with your aNvard that details reporting requirementsfor audit reports. Please revie�F and comply=with that special condition. There is no form for submission.of audit reports; however,..a transmittal letter is needed: Information about the letter and the rules for single audits may be found in the OJP Financial Gaide�, Post. award Requirements, Audit Requirements and in OMB CircularNo. A-133, Audits of States, Local Governments and Arlon -Profit Organizations. HB -529- Item 15. - 39 ATTACHMENT D 2014-DJ-.BX-0038: The submission of audit reports for all grantees shall be as follows: State and Local Governments, tiistitutions of Higher Education, and Nonprofit Institutions. Completed audit reports for fiscal years earlier than 2007 should be mailed to the Federal Audit Clearinghouse, Bureau of Census, 1201 East I Oth Street., Jeffersonville, 1N 47132. Completed audit reports for fiscal years 2008 and later should be submitted on the Federal Audit Clearinghouse's Web site at http://harvester.ce]Rsus,gov/sac. Do NOT submit your audit reports to OJP unless specifically requested. Commercial Orzanizations and Individuals. One copy of all audit reports should be mailed to Office of Justice Programs;Office of the Chief Financial Officer, ATTN: Control Desk, 810 Seventh Street NW., Room 5303, Washington, DC 2053 L Direct any questions regarding the grant program to Blanca Ramos.. bray 431 The City Drive South Orange, CA 92868 (714) 935-6937 Item 15. - 40 1413 -530- Department of Justice 6frice of Justice Probrams u 1y. PAGE 1 OF 8. j;Bureau oiJustice Assistance Grant 1,RECIPIENT NAME 'AND ,ADDRESS (Inc(ud'tngZip Codt,) 9rAWARDNUMBER: 20I4=DJHX-003'8 County of:Orauge 10 Civie_C dtcsPlaza 5, PROJECT PERIOD. FROM 10.101;2013 TO 09rYN2017. Santa Ana,,,CA.922701, BUDGET PERIOD: FROM 1010112013 T0: 0913012017. 6. AWARD'DATE 06/30j2014 - - 8, S4iPPLEMENT'�NUMBER 7, ACTION }a7 Initi ,( A, GRANTEE IRS!YCNDOR NO, 950009291 00 , 9. PREVIOUS AWARD AMOUNT s" 0: —3. PROJECT TITLE 10. AMOUNT OF THIS AWARD $ 434,M Lma1 Law'Enforcuirwnl Programs ........ ._..... ___. -......... __ _.. 11, TOTAL AWARD $ 434 569 12, SPECIAL CONDITIONS THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO ,SliCH CONDITIONS OR LIMITATIONS AS ARE SET FORTHONT TFE ATTACHED PAGE(S). 13, STATUTORY- AUI'HOItITY FOR GRANT This prajact is supported under : Y 14(BJA - JAG) 42 USC 3750, et;seq. 15, METHOD OF PAYMENT GPRS I AGENCYAPPROVAI.—., (°°I', Pf°" „1 i,�,',, GRANTEE ACCEPTANCE 16,, TYPED NAME AND TITLE OF AI } ROVING OFFICIAL ( 18, TYPED NAME`AND TITLE OF AUTHORIZED GRANTEE OFFICIAL DenisC D`Doneaal; ShawnNelson J3aard ufSupsrvisors Chair Director i j 17. SIONKIIURF Of APPROVING OFFICIAL 19, S€GNATU OR RECIPIENT OFFICIAL 19A, DATE. AGENCY USE ONLY .. 20. ACCOUNTING.CLASSIFICATION CODES, - - - __.._- -.21. NDJUGT.0084 FISCALYFUNDC BUD,A OFC, DR,RE SUB, POMS AMOUNT EAR ODE (r" X B DJ 80 oo 00 434569 O'JP FORM 40001,2 (REV„5-87) PREVIOUS EDITIONS ARE OBSOLETE. tOV AS 6 T ORM 4004V< (REV. 4-88), k tA!lNii� D�NtA HB -53 1 - Item 15. - 41 FACSIMIL5 SIGNATURE AUTHORIZED 'ER:C.C, SCC, 25i0l RM 794536 $IGNEV AND CERTIFIED THAT A COPY OF THIS DOCUMENT HAS BEEN DELIVERED TO THE C14AIR OF THE BOARD ATT T- t SUS° NOVAK C!_ERX OF THE BOARD OF SUPERVISCORANGE COUNTY, CALIFORNIA Item 15. - 42 HB -532- Department of Justice Office of Justice Progranis, Bureau of Justice Assistance .AWARD CONTENUATIONSHEET Grant I'AdE 2 OF 8 PROJECT NUMBER 2014-Di-BX-0038. AWARD DATE 06f3=014 1 SPECIAL CONDITIONS 1, The recipient agrccs to comply with the financial and administrative requirements set forth in the current edition of the Office of Justice Progranis (OJP) Financial Guide. 2, The recipietA acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan (ifTecipientis required to submit one, pursuant to 28..C.F.R. Section 42.302),,that is approved by the Office for Civil Rights, is a vinlation ofits Certified Assurances and mayxesult in. suspension or termination of funding, until such time as the. recipient is in compliance. 3. The recipient agrees to comply with the organizational audit requirements of OMB.Circul ; ar A- 133, Audits .of Statesi Local Governments, a . nd Non -Profit Orizartizations, and further understands and agrees that funds may bewjthhel4, or other related requirements may be imposed, if outstanding audit issues (if any) from OMB Circular A-1 33. audits (and any other audits of OJP grant fund,;) are not satisfactorily and promptly addressed, as further described ih:the current edition of the OJP Financial Guide. 4, Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of the, enactment, repeal, modification or adoption of any law,:regulation,or policy, at any level of g6errintent,' without the express prior written approval of Ojp, 5, The recipient must prorriptly refer to the DO1,010, any credible evidence that a principal,, employee, agent, contractor, subgrantee, subcontractor, or other person has either I)submitted a false claim forgrant funds under the False Claims Act; or 1 2) committed a criminal inimal or Civil violation of laws pertaining to fraud, conflict .of interest, bribery, gratuity, or similar misconduct involving grant.fUnds, This condition also.applies to any subrecipients. Potential fraud, waste, abuse, or misconduct should be reported tothe OIG by: mail: Office of the Inspector General US. Departmcnt of Justice Investigations Division 950 Pennsylvania Avenue, K.W. Room 4706 Washington, DC 20536 e-mail:',oig.botlini-,@usdnj.gov hotline: (conwlt)nformation in English and:Spanish): (00) 8694499 or hotline fax: (202) 616-9981 Additional informatiun is available front the DO] 010 websito at www,usdol,govloig. 6, Recipient understands and, agrees that it cannot use any federal funds, either directly or indirectly,, it, supportiof any contract or subaward to cit , her the Associatiorrof Community Organizations forReform Now (ACORN) or its subsidiaries,. -without the express prior written approval 6fOJP. 7. The recipient agrees to comply with any additional requirements 1hat maybe imposed during the grant performance period'if the agency determines that the recipient is a high -risk grantee.-Cf, 28 C.F.R. parts 66, 70" OR FORM 4000/2 (REV. 4-881 '- I ti"Y� HB -53-3- Item 15. - 43 Department of Justice Office of Justice Programs AWARD Bureau of Justice Assistance. CONTINUATIONS.HEIET PAGE 3 Of :8' Grant. ........ ..................... PROJECT NUMM, 2014-DJ-➢X-0038 AWARD DATE 0613012014 SPECIAL COND177ONS 8. The recipientagrees to comply with applicable requirements regarding registration with the System for Award Management (SAM) (orwith a successor government -wide system officially designated by OMB and OJP). The recipient also agrees to comply with applicable restrictions on subawards to first -tier subrecipients that do not acquire, and provide a Dat 'Universal Numbering System (DUNS) number. The details of recipient, obligations. are posted on the Office ofJusticePrograms web site at;http://www,ojp.gov/ftinding/sarrr.htm (Award, condition:,lfegistration with the System for Award lvlanagement:and Universal Identifier Requirements),:and are incorporated by ieference here. This special condition does not apply: to an award to an individual who received the -award as a natural person (i.e., unrelated to any business or iron-profiforganintion that he or s1e may own or operate in his or her name), 9, Pursuant to Executive Order, 13513, "Federal Leadership on Reducing Text Messaging While Driving;" 74 Fed, Keg, 51225 (October 1, 2009), the, Department encourages recipients and=sub recipients to adopt and enforce policies banning employees from tcxYmessagingwhile driving any vehicle during the course of perforating work funded by this grant, and tb establish workplace safety policies and conduct education,;awureness, and other outreach to decrease cra shes caused by distracten,drivers. M The'=recipient agrees to comply with all applicable laws, regulations, policies, and, guidance '(including 'specific cost limits, prior approval and reporting requirements, where applicable) governing the use of federal funds 'for ex enses Rp } g � � p related to conferences, meetings, trainings; and:other events, including the,provision of food-andor beverages at such events, and costsofattendance at such events. Information on pertinent, laws, regulations,; policies, and guidance is available in the ON Financial Guide Conference Cost Chapter. 11. The recipient understands and agrees that any training or training materials developed or delivered with funding provided under this award must adhere to the OJP Training Guiding Principles for Grantees and Subgruntees;.available, at http:%/N wlw.cjp.usdo.i.govlfundirtg/ojptrairiiiigguidingprinciples.htm. 12, The recipient agrees that if it currently, has an.open award of federal funds or if it receives an award of federal funds other thin this OJP award, and those award funds have been; are being,:or arc to be used, in whole or in part, 'for one`or more of the identical cost items for which funds are being provided under this OJP;award, die recipient will promptly notify, in writing: the grant manager for this OJP award, and, ifso requested by OJP, seek a budget -modification or change-of-project-secipe grant adjustment noticc (GAN) to eliminate anyinappropriate "duplication of funding. 1.3 The., recipient understands. and agreesthat award funds may notbe used to discriminate.against or.denigrate'the religious or moral beliefs of students who participate in programs for which financial assistance is provided from those fiords, or of the parents or legal guardians of such students. 14. The recipient understands and agrees that - (a) No award funds may be used to maintain orestablish a computer network unless such network blocks the viewing, -downloading; and exchanging of pornography, and (b) Nothing in subsection (a) timits.the;use of fonds necessary for -any Federal; State, tribal, or local law enforcement agency or any other entity carrying out criminal investigations,"proscI6tion, or;adjudication activities. 15. The recipient agrees to comply with OJP grant monitoring -guidelines, protocols, and procedures, and to cooperate with BJA and OCFO on all grant monitoring requests, including requests related to desk reviews; enhanced programmatic desk reviews, and/or site visits, The recipicnt agrees to provide.to 6JA and OCFO all documentation necessary to complete monitoring tasks,- including documentation related to any subawards made under this -award: Further, the recipient agrees to abide by reasonable deadlines set byBJ a and OCFO for providing the requested dricuments, Failure to cooperate with BJA's/OCFO's,grant monitoring activities may result in sanctions affecting the recipicnVs DOJ awards, including, but not timitcd to: withholdings and/or other restrictions on the re6picriVs access to grant funds; referral to the Otfca of the Inspector General for audit review; designation of the recipient as:a DOJ High Risk grantee,; or termination of an award(s). 011P FORM 400,12 (REV, 4-88) Item 15. - 44 HB -5 34- 4 Department of Justice Office of Justice Programs AWARD ' $ Bureau of Justice Assistance CONTINUATIONSHEET once a o 8 Grant ........._1 PROJECT NUMBER M14-D1-BX-6038 AWARD DATE 06130rzO11 SP CIALCOND17 ONS' .16. The recipient agrees' to comply with applicable requi'rements;to report first -tier subawards of=$25,000 or more and, in certain circumstances, to report the names and.total compensation of the five most highly compensated,execntives of the recipient and first -tier subrecipients of award funds. Such data will be submitted to the `FFATA Subaward Reputing ;Sysiem (FSRS): The details of.recipieatobligations, wh'ich'dcrive from-the;'Federal Funding. Accountability and Transparency Act of 2006 (F]~ATA), are posted on the Office of Justice Programs web site'at htfp:!lwww:ojp,goVi'funding/ffata,htm (Award condition: Reporting Subawards and Executive Compensation), and are incorporated by reference here. This condition, and its reporting requirement, does not apply to grant awards made to an individual who:received the award as a natural person ti.e., unrelated.to any business ornbn-pirefit organization that he or she may own or'opetate in his or her name). 17. The recipient.agrees that all inonme:generated as a:dircet result of this award shall be deemed program income, All program income earned must be accounted for and used for the purposes of funds provided under this award, including such use being consistent with the conditions of the award, the effective edition of the OJP Financial Guide and,.as; applicable, either:(1) 28 C.F.R.;Part 66 or (2) 28 CT.'R Part 70 and 2 C.F.R. Part 215 (OMB Circular A-110). Further, the use of program income must be reported on the. quarterly Federal Financial Report, SF 425. 18, To avoid duplicating existing networks or IT'systems-in any initiatives funded by BJA for law enforcement information sharing systems which involve interstate connectivity between jurisdictions, such systems shall employ; to the extent possible, existing networks as the communication backbone to achieve interstate connectivity, unless the grantee can demonstrate to the satisfaction of BJA that this requirement would not be cost effective or would impair the functionality of an existing or proposed IT system, 19. In order to promote information sharing and enable imeroperahility among disparate systems across the Justice and public safety community, GJP requires the grantee to:cornply with DOJ's Global Justice4rifonnation Sharing Initiative (DOYs Global) guidelines and recommendations 'for'this particular.giant. Grantee shaltcconfbnn to the Global Standards Package (GSP) and all constituent elements, where applicable, as described at: http:ll-'vww.it'oj�p.goulgsp_grantcondition, Grantee shall document planned approaches to,information sharing and describe compliance to the GSP and appropriate privacy policy that protects shared: information; or provide detailed justification for why an alternative approach is recommended. 110, The recipient is required t6:establish a trust fund account. ('The°trust fund mayor may not be an interest -bearing. account,) The -fund, including any interest, may not be used tb:pay debts of expenses incurred by other activities' beyond the scope of the Edward 13yme Memorial Justice, Assistance drant.Prograrn (JAG). Tha recipient also agrees to obligate the grant funds in the trust fund (including any interest earned) inuring the period of the.grant and expend within 96. days=thereafter. Any unobligated or unexpended funds, including interest earned,; must be returned to the.Office of Justice Programs at the time of closcout. CAP FORM 400012 (REV. 4-48) I-1B -535- Item 15. - 45 Department of Justice Office of justice Programs AWARD Bureau of Justice assistance CONTINUATiONSHEE,T PAME s OF a Grant PROJECT NUMi363R 2014-DJ-13X-O&38, AWARD DATE 06130,12014 SPECIAL CONDITIONS 21, The grantee agrees to assist _RJA in complying with the National Environmental Policy Act (NEPA), the National Historic Preservation Act, and other related federal environmental impact_ analyses requirements in the use of these grant funds, either directly by the grantee or by a subgrantee, Accordingly, the grantee agrees to first determine if any of the following activities will be funded by ttie grant, prior to obligating funds for any of these purposes, If it is detcrrra ned'thatany of-Oe following activities will befundedby the grant, the grantee agrees to contact BJA, grantee p ' applies € whether for not they are being, The antee understands, that s ecta� condition -fo its following new specifically funded with these grant funds, That is, as long as, the actin ty is being, conducted by the grantee a subgrautee, o,- any third party and the activity needs to be undertaken in order to use these grant funds, this special condition must first be suet; The activities covered by this special condition are; a. New construetion; b. Minor renovation or reinotleling of -a propertylocatedin an environmentally or historically sensitive area, including properties located within;a 100-year flood plain, a wetland, or habitat for endangered species,- or a property listed on or eligible for listing on the stational Register cifiIisioricPlaces; c,- A renovation, lease, or any proposed use of a building or facility that will either (a) result in a -change in its basic prior use or (b)significantly -change its size; d, tnipienitmation of a new program involving the use of chernicalsother than chemicals that are (r) purchased as an incidental component of a funded activity -and (b) traditionall}wised, for example, in office; household, recreational, or educationenvironments; and e, Implementation of a program.. relating to clandestinemetlhampheta:mine laboratory operations, including tshe identification; seizure, or closure of clandestine riretharnphetamine laboratories_ The grantee understands and agreesThat complying with NEPA may require thepreparation or an Environmental Assessment andlor an Environmental Impact Statement, as directed by EJA. The grantee further atnderstarrds and agrees to the requirem-ents for implementation of a Mitigation flan, as detailedat t�ttp;(Iwrww.nip-usdarj.gnw,B3A1'resourcetnepa.htrnl, for programs relating to methamphetatr ne laboratory operations, Application of SpecialConditionto Grantee's Existing Pr grams rr Activities:_ For any of the grantee's grits subgrantees' existing programs or activities that will-be,funded by these grant funds, -the grantee, upon specific- request. from BJA, agrees to cooperate with BJA in any_ preparation by BJA of national or program environmental assessment of that funded program or activity. 22, 'JAG funds may be used to purchase vests, f, agency, y- } ° match for purposes of the '�`r for a one � but may be used as the Sfl�'�._, Rulietproof Vest Partnership (BVP) program. 23, The recipient 'agrees to submit -a-signed certification that that all lawenforcement agencies receiving vests purchased - with JAG funds have a writteu "mandatory ,yeas" -policy in effect, Fiscal. agents and state agencies must keepsigned certifications on file for any subrecipients planning: to utilize JAG funds for ball isti'c-resistsritand stab -resistant, body, armorpurchasrs, This policy roust be in place foratleast all uniformed _er_f{icea-s before any JAG funding can be used by the agency for body armor, 'there are no;requirenmrits regarding the nature of the policy other than it being a mandatory weas,policy for all uniformed officers while on duty, 24, Bal listic-resistant and stab -resistant body armor purchased with JAG funds may be purchased at ally threat level, make or model, from any distributor or manufacturer, as long as the vests have been tested and found to comply with applicable National Institute of Justice ballistic or stab, standar&and are listed on the NIJ Compliant_ Body Armor Model List (htip:finii;gcv). In addition, ballistic -resistant and stab -resistant body armor purchased must beAmerican tiiade. The latest NO standard information can be found here: htip://www.nij,go%,,Itopics/ttacbnulbg}t'body-arinor/safcty-- initiative.litin. OR FORM 400012 (REV4-88)- Item 15. - 46 11B -536- Department of Justice tE.. Office ofJustice•Programs AWARD Bureau of Justice Assistance CONI'INUATIONSHEE`r PAGE s OF s Grant i PROJECT NUMBER *.4-DJ-RX=go38 WXRDDATE 001612.014 SPECIAL CONDITIONS 25, The recipient agrees that any information technology' system funded or supported by OJP funds will comply with 28 C.F.R. Part 23 Criminal Intelligence Systems Operating Policies, if,OJP determines this ,regulation to be applicable, Should OJP determine 28 C.F.R. mart 23 to'be applicable, OJP may, at;its discretion, perform audits of the system, as per the regulation, Should, any violation of t& C,F,R: Part „23_occur, the recipient may be fined as per42 U,S.C.. 3789g(c)-(d), Recipient may not satisfy such a fine with federal funds. 26, The recipient ensure that the State Information Technology itternotification pant agrees to ens iou Teehitolo Pont of Contact receives wrt regarding any information technology. project funded by this.grant during the obligation and expendr"ture,period. This is; to facilaiate communication among local and state governmental.entities regarding various information technology projects being conducted with these grant funds. .In addition, the -recipient agrees to maintain an administrative file, .documenting the meeting of this requirement, For a list of 'State Information Technology Points of Contact, go to http:t/www it.ojp,,gov/default.aspx?area=j olicyAtidPrac,tice&page-1046: 27. The -grantee agrees to comply with the applicable requirements, of 28 G;F,R, Part38, the Department of Justice regulation governing'"Equal Treatment for Faith Based Organizations" (the "Equal Treatment Regulation"). The Equal Treatment Regulation provides in part that Department of Justice grantawards of direct funding,may not be used to fund any inherently religious activities, such as worship, religious instruction, or proselytization..Recipients of direct. grants may still engage in inherently religious activities,, but such activities must be separate'in timeorplace from the Department of Justice funded program, and participation in such activities by individuals receiving services from t1he grantee or a sub -grantee must be:voluntary. The Equal Treatment Regulation also makes clear that organizations participating in programs directly funded by, the Department of Justice are not permitted to discriminate in the provision ry' ' 'th"' award, faith - of services on the basis of a beneficiary's re#tgson. Notwithstanding anyoer special condition.of this based=organizationsanay, in some circumstances, consider retigion.as a basis for employment. See http l/-awA,,ofp.gov/about;ocr/equa.l_fbo.htm. 28, The recipient acknowledges that all programs funded. through.subawards; whether at the state or.local:levels, must conform to the grant program requirements as stated in BJA program guidance, 29. Grantee aes to comply_wrih the - qOffice m ,of Justice Programs policies -and --.re uirements-aft$ C.F.R.C.P)�. Fart 4b and - all „ procedures regarding the protection'ofhu nanresearch subjects, including obtainment of Institutional Review Board approval; ifappropriater and,subjcct informed consent. M Grantee agrees- to prnply with all confidentiality requirements of 42 U,S.C. section 37$19g and 28 C,.F,R."Part 22,that are applicabieao collection, use,-and.revelation of data or information. Granwe:fariher.agrees, as a. condition of, grant approval, to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R. Part 22 and, in particular; section 22.23. 31 The recipient. agrees to monitor subawards under this JAG award in accordance with all applicable statutes, regulations, OMH circulars; and guidelines, including tht OJP Financial Guide, and to include the applicable conditions of this award in any subaward. The recipient is responsible for oversight of subrecipimt, nding and monitoring of specific outcomes and benefits attributable to use of JAG funds by "subrecipients The recipient agrees to,submit, upoa'request,, documentation of its policies and -procedums"for-monitoring of subawards"-under this award. 32, The recipient agrees that funds received under this award will not be used to supplant State or local funds, but will be used to increase.the amounts of such funds that would, in the absence of Federal funds, be made available for law enforcement, actin i ti es OJP FORM 4000/2(REV.4-88) HB -537- Item 15. - 47 Del-artzrent of,Justice Office:of Justice Programs AWARD Bureau of Justice Assistance CONTINUATIONSHEET FACE 7 OF 8 f Grant i PROJEC NUMBER: 2014-©J-AX-M38. AWARD DATE 05/3012014 SPECIAL'CONDITIOMS 33_ Award recipients must submitquarterly aFederal Financial Report (SF-425,) and annual perforrnancereports through GMS (https /tgrants.ojp,usdoi.gov), Consistent with the • Department's responsibilities, under the Government- Performance and Results Act (OPRA), P.L. 103-62, applicants who receive funding under this solicitation must provide data that measure the results of their Work.. Therefore,-quarterlyperformance metrics reports must be submitted through BJA's Performance Measurement Tool (PNET) website (www.bjaperformancetools.org),For more detailed information on, reporting and other JAG requirements, refer to the JAG:iepoiting requirements webpage, Failure to submit required JAG reports by'estab)ished deadlines may result in the freezing of grant funds and future High,Risk designation. 34. Award recipients must verify Point'of Contact(POC), Financial Point of Contact (FPOC},`and Authorized. Representative contact information in GMS, including telephone number and e-mail address, If any information is incorrect or has changed, a Grant 'Adjustment Notice (GAN)- must 'be submitted via the Grants Management System (GMS).to documentchanges. 35: The grantee agrees that within 120,days of award acceptance, each current`member of'a law enforcement task force firnded'witli these funds who is a task force, 'commander, agency:exectnive, task force officer; or other task force member .ofequivalentrank, will complete required online (intemet-based) task force training, Additionally, all future task force members are required to complete this training once during the dire of this award, or once everyfour years 'i f multiple awards include this requirement, The training is provided freeofcharge online through BJA's Center for Task Force;lntegrity and Leadership (www.ctfli.org). This training addresses task force effectiveness as well as other key issues including privacy and civil Iibertieslrights, task 'force ,performance=measurement, personnel selection, and task force oversight,and accountability. When BJA funding supports a:task-force;, a -task forcepersonnelroster should be compiled and ma intained,,along with course completion certificates, by the grant recipient.. Additional infornsati_o_n _is available regarding this required training and access methods via BJA's web site and the Center for Task Force ntegri'ty and.Leadership (www ettli; org). 36, No: JAG funds may be expended; on; the purchase of unmanned aircraft, unmanned aircraft systems or unmanned aerial: vehicles (UAIUA'S/UAV), unless the BJA Director certifies that extraordinary and exigent circumstances exist, making them essential to the maintenance of public safety and good wrier, Any state or local jurisdiction receiving.B'JA approval to utilize. JAG funds for this type of:purchase must certify to DOJ that it received Federal Aviation Administration (FAA) approval to operate a U7AfUAS/1.,tAV and that it is legal to operate a UA/UAS/TJAV in the proposed jurisdiction or geographic area. The' recipient must submit a statement on the goals and objectives for the>use of a UAj'UAS/UAV, the anticipated; specific uses,.and policy regarding.privacy cansiderat ens. BJA may requirc additional reporting requirements that will be stipulated post award. 37, BJA strongly encourages the recipient to submit. annual (or more frequent) JAG success stories. To subinita success story, sign in to your My BJA account at https://www.bja.gov,1Lo9in,aspx to access the Success St®ry Submission form. If you do not yet.havc a My BJA account, please register at hups:!{www.bJ6,9ov/profile;aspx. Once you register, one of theavailable-areas onyour 'My BJA page -will `be "My Success Stories"_ Within this box,�you will seean option to add Success Story. Once reviewed and approved, by BJA, all success stories -,viol appear on the new BJA Success Story web pace at https:lluww,bia.gov/.SuccessStoryList.aspx, 38, Recipient may not expend or, diawdown funds until the Bureau of Justice,Assistance (BJA) has received documentation demonstrating that thexeci,pient jurisdiction`s public comment requirements have been met and a'Grant Adjustment Notice ('GAN) has been approved re"+easing this"s,special condition, GJP FORM 40OW, (REV, 4-88) Item 15. - 48 1 B -5 38- .......- Department of Justice Offtce.nf Justice programs AWARD Bureau of Justice Assistance CCiIYTiNUATIONSHEET PAGE s OF s Grant _i ..... PROJECT NUMBER 2014-DJ-BX4038 AWARD DATE 061*2014 - ii SPECIAL CONDITIONS 39: With respect to this award, federal funds may not be used to pa}'cash:"compensation (salary plus bonuses) to any employee of the award recipient at a rate that exceeds t 100K of"the maximum annual salary payable to a member of the Federal government's Senior Executive Service (SFS) at ata enc} with a ✓ertlfied DES Performance Appraisal System- for that year. (Art award recipient may compensate an employee at a higher rate, provided the amount in excess of this compensation limitation,is paid with non-federal"funds )' This hmitation on -compensation rates allowable under this award may be waived on an individual basis at the - discretion of the O official indicated in the program announcement under which this award is made. OJP FORM 40OOiZ (REV, 4-6R) Item 15. - 49 Department of Justice Office of Justice Programs Bureau ofJustice Assistance.. Rtasbirg7�n,A , 20531 Memorandum To, Official Brant File From, Orbin Terry, NEPA Coordinator Subject; Incorporates NTE_ PA Compliance in Further Developmental Stages for County of Orange: The Edward Byrne Memorial Justice Assistance Grant Program (JAG) allows states and local governments support _a=broad range of activities to prevent and control crime and to improve the criminal justice system, some of which could have environmental' impacts, All recipients = of JAG -funding must assist. BJA in complying with NEPA. and other related federal environmental impact analyses, requirementsin the use of grantfunds, whether the funds are used directly by the grantee or by a subgrantee cif third party. Accordingly, prior to obligating funds for any of the specified activities, the grantee must first determine if any of the specified activitieswillbe funned by the. grant. The specified activities requiring=environmental analysis are: a. New construction; b. Any renovation, or remodeling of a property located in an environmentally or historically sensitive area, including properties located within a 1'00=yearflood plain, a wetland, or habitat for endangered: species, or a property listed can or eligible for listing on the National Register ofHistoric Places; c, A renovation, lease, or any proposed use of a building or facility that will either (a) result in -a change in its basic prior use or (b) significantly change its size- d. Implementation of new program involving the use of chemicals other than chemicals that are (a) purchased as an incidental component of a funded activity and (b) traditionally used, for example,, irn:office, hduseholda- re-creational; or education environments; and e, Implementation of a program relating to clandestine methamphetamine laboratory operations, including the ide ntif cation, seizure, or closure of clandestine rnethamphetaininc laboratories, Complying v qth NEPA may require the preparation of an Environmental Assessment and/or an Environmental Impact Statement, as directed by;BJA..Further, for programs relating to methan phetaminc laboratory operations, the preparation of a detailed Mitigation Plan will be required, For more information. about Mitigation Plan requirements, please sec http,//www.ojp.usdoj:gov/BJA/resource/nepa,html. Please be sure to carefully review the grant conditions on your award document, as it may contain ' more specific information about environmental compliance. Item 15. - 50 HB -5A0- D party ept 4f Justice GRANT MANAGERS MEMORANDUM, PT.1: Office of Ju&Side Programs t PROJECT SUMMARY Bureau of Justice Assistance Grant _ i PROJECT NUMBER PACE I OF -1 20l4-DJ-BX--iU3$ - - '.rhis prcrjcc is supported under FY14(BIA - JAQ) 42 USC 3 75 0, eL seq. ................. I STAFF CON tNarie &•telaphone rum6ei1 2-_€ ROIECT--DIRECTOR (Name, address &-telephone ncmba r) (sale Farquhar N t= Crook (202) S 14-8,28 RcvenuaAudit Manager 320 N. Flower St Santa Ana, CA 92703-5000 (714) 834-4706 3e- TTLE OF THE PROGRAM 3b, POMSCODE (SEE INSTRUCTIONS O,'1';REVERSE:) B:A FY 14 Edward Byrne Momorial .lushes Assistance Grant (JAG) Program; L-Doal 4, TITLE OF PROFCT Local Low Enforcement Programs S. NA_IME iL ADDRESS 01� (31VJ NTGE b. NAME & ADRESS Or SUi3GRANTRE County of Strange ID -Civic Ccnter Plaza Saul a Ana, CA 92701 7, PROGRAM PER1013 5, BUDGET P£Ti_ _:OD_ FRCIM: I'OIL)10-013 TO!-09,130�'rts17 FR4�Ivi: irJ6a1/2o13 2t�: 09f9o72C17 4, AItIOUNT OF AWARD E 10, DATE OF :AWARD S 434,.569 C1013G,17014 I t. SECOND YEAR'S BUDGET ._............. ....... 12, SECOND 'YEAR'S BUDGET AMOUNT 13, THIRD YEAR'S BUDGET PERIOD 14, THIRDS EAR'S BUDGET AMOUNT IS. SUMMARY DESCRIPTION OF PROJECT (See instruction on roareme) The Edward Byntc Memorial Justice Assistance Grant Program (JAG) allows six es and units of local=government, including tribes, to suppttt L a broad range of activities to prcvent and centml crimebased on their wk, state and local needs and conditions, Girard funds car. be used for state and local initiatives, technical assistance, Lrainipg,personncl„Nuipm-rit, supplies, _ccnitractua€, support, aud,infurmatirra systems for criminal justice, inciu€iiog for any one or more of the following program areas; 1 j law -cnfutscmcnt programs; 2} proscention_ and court prograrms, 3) prevention and educa.'tan pfegrama, 4)corrections and community corrcctions,prngroms; 5') thug treatment and enfotrernent_programsid) planning, evaluation, € d technolou impmvamcpt;ptograrm, and 7} crime victim and - - witness programs (other than L.c mpunsaticni). - - Orangr. County will serve as thefiscalagem for all 12 jurisdictions listed as disparate entilies andcr the FY 2014 Local JAG Program. Eachl+,trisdiction Plans to t ',ili7c JAU lane s W support lra`:ious; ci inn➢nal justice initiUives. Funds wilI be utilized to support -a broad MngE of-UCINilk% to jacycnt and control crime wialir!-Ole OJP FORM 4f101D1i (REV4-89) HB _541 - Item 15. - 51 vorarnunity, The goals of the project are to meet local anti staite-initialivos such as: fund Lechnical assistance, training, personnel, cquipmept, supplies, CO"tTaCtaal sipport, informa-Aun symms for criminal j utioe, and criminal justice rulalid.rescurch/evaluation activities that will improve or enhance law enfofeemeni spcvifici programs. NCA/NCF Item 15. - 52 FIB -542- R� I Department of Justice _ ° " Office of Justice Programs Co K+b- Bureau of Justice Assistance Off,cc of Justice • Programs Washogron, D,C, MR June 30,'2014 Mrs Shawn Nelson. County of Orange 10 Civic Center Plaza `Santa Ana,:CA 92701 Dear Mr, Nelson: On tieiiatf of Attnmey General Eric Holder, 4 is my pleasure to, inform you that the Office'of Justice Programs: has, approved your application for fundingunderthe F'Y 14.Edward 13yrnc Memorial Justice -Assistance's Grant (JAG) Program: Local in the amountof $434,569 for County; of Orange. Enclosed you will find the Grant Award and Special Conditions documents. This award is subject to all administrative and financial requirements, including the,ti'mely submission of all -financial -and -programmatic reports, resolution of all interim. audit findings, and the maintenance ofa minimum level ofcash-on_hand. Should you not adhere to these requirements,, you will be in'violati'o,n of the terms of this agreementand_the,mvard will be subjecttotermination for cause or other administrative action is, appropriate. If you have questions regarding this award, please contact: Program,Questions,•Gale Farquhar, Program Manager at (202) 514-8528; and financial Questions, the Ofitec of the Chieffirencial Officer, Customer, Service Center (CSC, at. (800) 458-078G, or you may con tact ;the CSO at;ask.ocfo(-usdoJ,gov, Congratulations; and we look forward to :working with you. Sincerely, Denise O'Donnell. Director Enclosures HB -543- Item 15. - 53 OFFICE FOR CIVIL RIGHTS Office of Justice Programs Department of Justice 810 7tli Street,;NW Washington, DC 20531 Tel: (202) 307-0690 T FY; (202) 307-2027 E-mail: askt7CRCusdoj,gov Wchsite: www.ajp:usdgJ.goWccr June ''30, 20-14 Mr -Shawn Nelson County of Orange 10 Civic Center Plaza Santa Ana, CA 92701 Dear Mr. Nelson, Congratulationsonyour recent award. In estabiisning financial assistance programs„Congress linked the receipt of federal funding to compliancewith federal civil-rights laws. The Office for Civil Rights (OCR),..Offiice of Justice P3ograrns (t?IP), U.S, i7epanme-nit Of Justice (DOJ) is responsible for ensuring thatrecipients of financial assistance from the 0IP. the Office of Community. -Oriented Policing Services (COPS), and the Office on Violence AgaimtWomen (O VAI) comply with the applicable federal civil rights,laws. We at the OCR are available, to help you and your organization meet -the civil rights requirements that come with DOJ funding. Ensuring Access to Federally Assisted Programs Federal laws that apply to recipients of financial assistance from the DOJ prohibit discrimination on the -basis -of race,'color; national origin,- religion, sex, or disability in funded programs Oractivities, clot only in employment but also in the delivery of services or benefits. A federal law also prohibits recipients from discriminating on the basis of age in the delivery of services or benefits. In March of2013, President-Obarrua. sued the'Violence Against Women Reauthorization Act ,of2013. The statute amends the Violence Against WomenActof 1994 (VtLWA) by including a nondiscrimination grant condition that prohibits =discrimination based on actual or perceived race, color, national origin, religion, sex, disability, sexual orientation, or gender identity. The new nondiscrimination grant condition applies to certain programs funded after October 1, 2013: Tim OCR and the OVW have developed answers tosomefrequently asked, questions about this provision to assist recipients of VAWA funds to understand tbeir obligations. The Frequently Asked Questions are availableathttp;i/ojp:gov`laboutJoerfv°awafags.htm. Enforcing Civil Rights laws. All recipients of federal financial assistance, regardless of the particular funding source; the amount of the grant award, or the number of employecs in -tie w'orlcforce, are subject to prohibitions against unlawful discrimination. Accordingly,, the OCR investigates recipientsthat. are the subject of discrimination complaints from bath individuals and groups. In addition, based onregulatorycriteria, the OCR selects -a number of recipients'' each yearforcompliance reviews, audits that require recipients to submit data showing that they are, providing services 'equitably to all segments of their service population and ,that 'their employment practices greet equal opportunity standards, Item 15. - 54 FIB -544- Providing Services to Limited English Proficiency (LEP) Individuals In accordance with DOJ guidance pertaining to Title VI.of the Civil Rights Act of'1964, 42 U.S.C. § 2000d, recipients of:federal financial assistance :oust take reasonable steps to provide meaningful access to their programs and activities for persons with limited English proficiency, (LEP), See U,S', 'Department of Justice, Guidance to Federal Financial AssistanceRecipients Regarding Title VITrohibition Against National Origin Discrimination Affecting Limited;English Proficient Persons, 67 Fed. Reg. 41,455 (20t)2). For more information, on:the civil rights responsibilities thai.regipients have in providing language services to LEP individuals,: please; see the website httpa/www.lep.gov., Ensuring Equal Treatment for Faith -Based Organizations The DOJ regulation, Equal Treatment; for Faiih-Base&Organizations, 28 C.F.R. pt; 38;.requires State Administering Agencies "(SAAs) to treat faith -based organizations the same as any other' applicant or recipient. The regulation prohibits SAAs from making awards or grant' administration decisions on the basis of an'irrganization!s religious `character or affiliation, religious name, or the religious composi€ion, of its, board of directors, The regulation also prohibits.faith-based organizations from using financial assistance' from the DOJ to. fUnd.inherently (or explicitly) religious ao6y.ities. While faith based organizations can engage in non -funded inherently religious activities, -they mustholdthem separately from the program funded by the GOJ; and recipients cannot compel.beneficiaries to participate in them. The Equal Treatment'' Regulation also makes clear that organizations„participating in, programs funded by the DOJ are.not- permitted to discriminate in_the- provision of services on the basis of a beneficiary's religion. For more information on the regulation; please see the,OCTi's-website at http;f/ww-wv.ojp.usdoi.goy/about/ocr/equal_fbo,htm. SAAssand faith -based organizations should also note that the Omnibus Crime Control and Safe Streets Act (Safe Streets .Act) of 1968, as amended, 42 U:S C. § 3T99d(c); the Victims ofCrimeAct of 1984, as amended, 42 U.S.C. § 10604(c), the Juvenile Justice and Delinquency Prevention Act of 1974, as amended, 42 U S:C. § 5672(b), and VAWA, Pub.. L. No. 113-4, sec:.3(b)(4)1,127 Stat. 54,,61-62; (to be codified at 42 U.S.C. § 13M(b)(l3)) contain prohibitions against discrimination ore -the basis of religion in employment. Dtspite.thesc nondiscrimination provisions; the DOJ has:concluded that it may construe the Religious Freedom Restoration Act (RFRA)'on a case -by - case basis to permit some faith-bascd organizations to receive DOJ funds while taking;into account religion when Hiring staff, even if the statute that authorizes the funding program generally forbids recipients from considering religion in employment decisions, _ Please consult with the OCR if you have any questions about the regulation or the application of.RFRA.tO the statutes that prohibit discrimination in employment, Using Arrest and Conviction Records in Making Employment Decisions The OCR issued an advisory document for recipients on the proper use of arrest and conviction records in making hiring decisions. See. Advisory for Recipients of Financial Assistance from the-U.S. Department of`Justice -on the U.S. Equal Employment.Opportunity- Commission's Enforcement Guidance"Consideration "of Arrest.and Conviction Records in Employment Decisions Under Title VII of the Civil Rights Act of 1964 (Junes2013), available at bttp.fIw.wW,pjp.usdoj,gov,labcut,?acr/pdfs/UseofConv'iction_Advisory,pdf Recipients. should be mindful that the misuse of arrestor conviction records to screen :either applicants for employment or employees for retention or. promotion may have a disparate impact based on'race or stational origin, resulting in .unlawful employment discrimination. In light of the Advisory, recipients should consult local counsel in reviewing their employment practices. If warranted, recipients should also incorporate tin analysis of the use of arrest and conviction records in their Equal Employment Opportunity Plans (E1 OPs) (see below). Complying with the Satt:Sireets Act, An organization that is a recipient Of financialassistanee:subjectto- the .nondiscrimination provisious.of the Safe Streets Act, must meet two. obligations: (1) complying with the federal regulation pertaining to the develop icnt of an ESOP (see 28 C.F,Ri pt. 42, subpt, E) and (2) submitting to the OCR. findings ofdiscrirnination.(see 28 C.F,R. §§=42.204(c), .205(c)(5)).- HB -545- Item 15. - 55 Meeting tare ESOP Retluirement Iryour. ;organization has less than #itty employees or receives an award of less than $25,006 or is a nonprofit organization ,a medical institution, an educational.institution, or an. Indian tribe,'then it is exempt from the ESOP requirement, To claim the exemption, your organization must complete and submit Section A of the Certification Fortin, whieh'is available online at http://wp v,6jp.iisdioj=gov/abutlt/ooiftrdfsiccrt.pdf If your organization is a government Agency ::ar private business and receives an award of $25,000 or mare, but less than $500.000, and'has: fifty or more employees (counting both full- and part-time employees but,excluding political appointees), then it has, to prepare a Utilization Report (formerly called an EEOP Short Form); but it does not: haveto submit the report;to the OCR for;review, Instead, your, organization has to maintain the Utilization Report on file and make it available for review on -re quest, In addition,;your.,organization:has to complete Section B of the Certification Form and return it to the OCR. ThIe Certification. Form is availableat http: //www.ojp.usdoj.gov,laboutinc,r/pdfs7cert:pdf. If your organization is a government agency or private business and has received an award for $500,000 or'tnore and has fifty or more eniployces (counting both full- and part-time employees but excluding political appointees), then it has to prepare a; Utilization Report (formerly called an EEOP Short Form) and.submit it to the OCR for review,within,sixty days from the date ofthis4ctter, Forassistance.in' developing a Utilization. Report, please consult the OCR"s website at littp:!/Www.ojp.usdoj.,gov,`abur.ttloerleeop.:htrn. In addition, your organization has to complete Section C of the Certification Form and return it to the; OCR. The Ceriificaiion Form is`avaiiable at http:/,Iwww.ojp.usdbj.gov/iibbuttocrlpdfs,'c6rt.pdt, To comply with the EEOP requirements, you may request technical assistance fm. roan EEOP specialist at the OCR:by telephone at,(202). 307-0690, by TTY at (202) 307-2027, or by e-mait at E.FOsubmisson,'a_ uscloj.gov. Meeting: the:Retjuirementto 5ubmitFindings of 1)lscriniination If in the three years prior to;the date of grant award, your organization has received an adverse finding of discrimination based on race, color, national origin, religion, or sex, after a due -process }rearing, from a state or federal court or from a state or federal administrative agency, your organization mus. Sena a copy of the tindingto the OCR. Ensuring t,be,Complianee of Siabreeipients- SAAs must have standard "assurances to notify subrecipients of their civil rights obligations written procedures to address discrimination complaints ailed against subrecipients, methods to monitor subieciprents` compliance with civil rights, requirements, and a program to train. subrecipients on applicable civil rights taws, In addition, SAAs must submit to the OCR every three years written Methods of Administration (MOA) that:surnmarizt the policies and procedures that theybave implemented: to :ensure the civil rights compliance of subrecipients. For more information on the;MOA requirement, see.hitp:!/www.ojp;usdoj.gov;fimding/od or require ncnts.htm. If the OC R:ean assist ,you in any way in fulfilling your organization's civil rights responsibilities as a recipient of federal financial. assistance, please contact us: Sincerely, Michael L-Alston Director tic: Grant Manager Financial, Analyst Item 15. - 56 hB -546- NOTICE OF PUBLIC HEARING CITY OF HUNTINGTON BEACH TO ADOPT A MEMORANDUM OF UNDERSTANDING WITH THE COUNTY OF ORANGE FOR THE DISTRIBUTION OF FUNDS PURSUANT TO THE 2014 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT NOTICE IS HEREBY GIVEN that a public hearing will be held by the City Council of the City of Huntington Beach in the City Council Chambers of the Civic Center located at 2000 Main Street, Huntington Beach, California, at the hour of 6:00 p.m. or as soon thereafter as possible on September 15, 2014 for the adoption of a Memorandum of Understanding (MOU) with the County of Orange for the distribution of funds pursuant of the 2014 Edward Byrne Memorial Justice Assistance Grant (JAG). If you challenge any of the above in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Clerk at, or prior to the public hearing. All citizens are invited to attend the public hearing and provide the City Council with written and oral comments or ask questions concerning this item. The City of Huntington Beach endeavors to accommodate persons of handicapped status in the admission or access to, or treatment or employment in, City programs, or activities. The City of Huntington Beach is an equal opportunity employer. Dated: September 4, 2014 City of Huntington Beach Joan L. Flynn, City Clerk 2000 Main Street Huntington Beach, CA 92648 Telephone: (714) 536-5227 tt:/"iiuntins4tonbeachca.gov/[IBPublicColnnieiits% 12-3412/81788 NOTICE OF PUBLIC HEARING CITY OF HUNTINGTON BEACH TO ADOPT A MEMORANDUM OF UNDERSTANDING WITH THE COUNTY OF ORANGE FOR THE DISTRIBUTION OF FUNDS PURSUANT TO THE 2014 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT NOTICE IS HEREBY GIVEN that a public hearing will be held by the City Council of the City of Huntington Beach in the City Council Chambers of the Civic Center located at 2000 Main Street, Huntington Beach, California, at the hour of 6:00 p.m. or as soon thereafter as possible on September 15, 2014 for the adoption of a Memorandum of Understanding (MOU) with the County of Orange for the distribution of funds pursuant of the 2014 Edward Byrne Memorial Justice Assistance Grant (JAG). If you challenge any of the above in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Clerk at, or prior to the public hearing. All citizens are invited to attend the public hearing and provide the City Council with written and oral comments or ask questions concerning this item. The City of Huntington Beach endeavors to accommodate persons of handicapped status in the admission or access to, or treatment or employment in, City programs, or activities. The City of Huntington Beach is an equal opportunity employer. Dated: September 4, 2014 City. of Huntington Beach Joan L. Flynn, City Clerk 2000 Main Street Huntington Beach, CA 92648 Telephone: (714) 536-5227 http://IiuntinLtonbeacbea.2ov/HBPubli eC o=ents/ 12-3412/81788 0 0 A49 ,6! etc$ almc$ Au Order ID: 2646777 GROSS PRICE * : $109.00 PACKAGE NAME: Legal-HBI- INOTIIC OF PUBLIC HEARING LR9' 1-[,VP49WjlUN t''Il'rCd TO ADOPT A M5M{?Ra4ftilDUM OF, OI H I � TI'-"6 "ITIOhT+�� OI: F.i S; PUA' S IANTT0 TFI'I= D"I4 D' ARD BYRNE MEMORIAL JUSTICE ASS I " A,N CE GRANT - a �` VICE `� t,. a- � s s„.l Fiat a :aril>Id„ rluttlr'poIi N Ii -, [e ,; y I'T '. I i w te-`. = 3C ar tWO Main '5*fee . 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B/W Preview Printed: 8/28/2014 5:14:17 PM Page 1 of 2 * Agency Commission not included f City Of Huntington Beach 2000 Main Street ® Huntington Beach, CA 92648 (714) 536-5227 ® www.huntingtonbeachca.gov Office of the City Clerk Joan L. Flynn, City Clerk September 23, 2014 Orange County Sheriff s Department ATTN: Susie Cabrera, Administrative Manager/Grants Research & Development Division 431 The City Drive South Orange, CA 92868 Dear Ms. Cabrera: Enclosed for your records are two originals of the "Agreement to Transfer Funds for 2014 Edward Byrne Memorial Justice Assistance Grant (JAG) Program." Sincerely, Joan L. Flynn, CMC City Clerk JF:pe . Enclosure Sister Cities: Anjo, Japan 0 Waitakere, New Zealand