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County of Orange - Sheriff's Department - 2010-12-20
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 AGREEMENT TO TRANSFER FUNDS FOR 2010 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM THIS AGREEMENT is entered into thisJ!5,L day of�� 2010, which date is enumerated for purposes of reference only, by and between the COUNTY OF ORANGE, a political subdivision of the State of California; hereinafter referred to as "COUNTY", and a municipal corporation, hereinafter referred to as "SUBGRANTEE." WHEREAS, COUNTY, acting through its Sheriff -Coroner Department, hereinafter referred to as SHERIFF, in its capacity as the lead agency on behalf of nineteen units of local government, including SHERIFF and SUBGRANTEE, has applied for, received and accepted the Edward Byrne Memorial Justice Assistance Grant from the U.S. Department of Justice, Office of Justice Programs, Bureau of Justice Assistance (hereinafter referred to as "the grant"). WHEREAS, the purpose of the grant is to supplement the resources available to the multi agency Orange County Pro -Active Methamphetamine Laboratory Investigative Team (PROACT), and to various programs designated to prevent and control crime within the County of Orange that are operated by individual agencies included in the above -referenced nineteen units of local government, as set forth in Attachment A hereto (Program Narrative in the grant MOU), which is attached hereto and incorporated herein by reference. WHEREAS, the terms of the grant require that certain grant funds be transferred to SUBGRANTEE to be used for the grant purposes, which may include local initiatives, technical assistance, training, personnel, equipment, supplies, contractual support, and information systems for law enforcement, as more particularly described in Attachment A hereto. NOW, THEREFORE, IT IS MUTUALLY AGREED AS FOLLOWS: 1. COUNTY shall transfer to SUBGRANTEE grant funds, in arrears, as necessary to reimburse SUBGRANTEE for reasonable and permissible expenditures for the grant purposes. In order CFDA 16.738 FY2010 JAG Program U.S. Department of Justice 10 Page 1 of 5 I to obtain grant funds, SUBGRANTEE shall comply with the instructions and submit to SHERIFF all 2 required information and documentation, as set forth in Attachment B hereto ("How to Apply for JAG 3 Grant Reimbursements"), which is attached hereto and incorporated herein by reference. In no event 4 will the total amount of the grant funds transferred by COUNTY to SUBGRANTEE hereunder exceed 5 11 SUBGRANTEE's allocation, as set forth in Attachment C hereto ("JAG Program Allocation"), which is 6 attached hereto and incorporated herein by reference. 7 2. SUBGRANTEE shall be reimbursed with said grant funds only for expenditures 8 necessary to acquire personal property or equipment as set forth in Attachment A hereto [herinafter 9 called "grant property and equipment"] or to perform such other grant functions, if any, for which 10 Attachment A specifies that SUBGRANTEE may utilize grant funds. 11 3. Throughout their useful life, SUBGRANTEE shall use grant property and equipment 12 only for grant purposes in accordance with Attachment A hereto. 13 4. SUBGRANTEE shall exercise due care to preserve and safeguard grant property and 14 equipment from damage or destruction and shall provide regular maintenance and such repairs for grant 15 property and equipment as are necessary, in order to keep said grant property and equipment 16 continually in good working order. 17 5. If grant property or equipment becomes obsolete, SUBGRANTEE shall dispose of it 18 only in accordance with the instructions of COUNTY or the agency from which COUNTY received the 19 grant funds. 20 6. SUBGRANTEE shall submit to the COUNTY grant program reporting documents and 21 information in accordance with requirements set out in Attachment D ("Edward Byrne Memorial Justice 22 Assistance Grant Reporting Requirements"), which is attached hereto and incorporated herein by 23 reference. 24 7. SUBGRANTEE shall comply with all applicable terms of the certification(s) that are 25 attached hereto as Attachment E and incorporated herein by reference. 26 8. By executing this Agreement, SUBGRANTEE agrees to comply with and be fully 27 bound by this Agreement and all applicable provisions of Attachments A, B, C, D and E hereto. 28 CFDA 16.738 FY2010 JAG Program U.S. Depaninent of Justice 10 Page 2 of 5 I SUBGRANTEE shall notify COUNTY immediately upon discovery that it has not abided or no longer 2 will abide by any applicable provision of this Agreement or Attachments A, B, C, D or E hereto. 3 9. SUBGRANTEE and COUNTY shall be subject to examination and audit by the State 4 Auditor General with respect to this Agreement for a period of three years after final payment 5 hereunder. 6 10. SUBGRANTEE agrees to indemnify, defend and save harmless COUNTY and the 7 agency from which COUNTY received grant funds, and their elected and appointed officials, officers, 8 agents and employees from any and all claims and losses accruing or resulting to any and all contractors, 9 subcontractors, laborers, and any other person, firm or corporation furnishing or supplying work, 10 services, materials or supplies in connection with SUBGRANTEE's performance of this Agreement, 11 including Attachments A, B, C, D and E hereto, and from any and all claims and losses accruing or 12 resulting to any person, fret, or corporation who may be injured or damaged by SUBGRANTEE in the 13 perfonmance of this Agreement, including Attachments A, B, C, D and E hereto. 14 11. No alteration or variation of the terms of this Agreement shall be valid unless made in 15 writing and signed by duly authorized representatives of the parties hereto, and no oral understanding or 16 agreement not incorporated herein shall be binding on any of the parties hereto. 17 12. SUBGRANTEE may not assign this Agreement in whole or in part without the express 18 1 written consent of COUNTY. 19 13. For a period of three years after final payment hereunder or until all claims related to 20 this Agreement are finally settled, whichever is later, SUBGRANTEE shall preserve and maintain all 21 documents, papers and records relevant to the work performed or property or equipment acquired in 22 accordance with this Agreement, including Attachments A, B, C, D and E hereto. For the same time 23 period, SUBGRANTEE shall make said documents, papers and records available to COUNTY and the 24 agency from which COUNTY received the grant funds or their duly authorized representative(s), for 25 examination, copying, or mechanical reproduction on or off the premises of SUBGRANTEE, upon 26 11 request, during usual working hours. 27 28 CFDA 16.738 FY2010 JAG Program U.S. Department of Justice 10 Page 3 of 5 1 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 14. SUBGRANTEE shall provide to COUNTY all records and information requested by COUNTY for inclusion in quarterly reports and such other reports or records as COUNTY may be required to provide to the agency from which COUNTY received grant funds or other persons or agencies. 15. COUNTY may terminate this Agreement and be relieved of the payment of any consideration to SUBGRANTEE if a) SUBGRANTEE fails to perform any of the covenants contained in this Agreement, including the applicable terms of Attachments A, B, C, D and E hereto, at the time and in the manner herein provided, or b) COUNTY loses funding under the grant. In the event of termination, COUNTY may proceed with the work in any manner deemed proper by COUNTY. 16. SUBGRANTEE and its agents and employees shall act in an independent capacity in the perfonnance of this Agreement, including Attachments A, B, C, D and E hereto, and shall not be considered officers, agents or employees of COUNTY or SHERIFF or of the agency from which COUNTY received grant funds. CFDA 16.738 FY2010 JAG Program U.S. Department of Justice 10 Page 4 of 5 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 IN WITNESS WHEREOF, the parties have executed this Agreement in the County of Orange, State of California. DATED: // 12- -!:> , 2010 APPROVED AS TO FORM: COUNTY COUNSEL 7 By � 'a t1 Nicole Sims, Deputy DATED: ��� , 2010 DATED:% , 2010 ATTEST: 221 - �. City C erk 23 L. Flynn 24 DVoan D: December 21 ,2010 25 26 27 28 CFDA 16.738 FY2010 JAG Program U.S. Department of Justice 10 12 COUNTY OF ORANGE, a political subdivision of the State of California Sandra Hutchens, Sheriff --Co oner Sheriff -Coroner Department "COUNTY" SUBG Ne and Title Jo,k Carchio, Mayor City APPROVED AS TO FORM JENNIFEZ McGRATH, City Attorney `tLJ7'/z.4b ue�' y Paul D'Alessan&o Assistant City Attorney Page 5 of 5 ATTACHMENT A Edward Byrne Memorial Justice Assistance Grant (JAG) Program GMS Application Award No. 2010-DJ-BX-0324 PROGRAM NARRATIVE General Description of Program Activities: The Edward Byrne Memorial Justice Assistance Grant (JAG) funds will be utilized to support a broad range of activities to prevent and control crime within the County of Orange. The County of Orange has been certified disparate; therefore, this joint application includes nineteen units of local government for which the applicant and fiscal agent is the County of Orange. The JAG funds will be utilized for the purpose areas outlined in the grant solicitation. The nineteen units of local government in the jurisdiction will utilize the funds for local initiatives, technical assistance, training, personnel, equipment, supplies, and contractual support and information systems for criminal justice within the following purpose areas: law enforcement, prosecution and court, prevention and education, corrections and community corrections, drug treatment, and planning, evaluation and technology improvement. The expenditure details of the funds for each city are outlined in the following narrative. Multi -Agency Funding: In a collaborative effort to benefit the County of Orange, the nineteen units of local government involved in this grant application have agreed to utilize $51,464 (approximately 6.5%) of the total funding to supplement the multi -jurisdictional Orange County Pro -Active Methamphetamine Laboratory Investigative Team, hereafter referred to as PROACT. Problem Statement. Methamphetamine is the primary drug investigated by local, state, and federal law enforcement agencies within the boundaries of Orange County. Successful clandestine methamphetamine laboratory investigations require acquired expertise and are extremely time consuming and labor intensive. Local law enforcement agencies do not have the resources, specialized training, or safety equipment necessary to conduct the specialized investigations required to combat these types of operations. The labs themselves are toxic and explosive in nature. Children of clandestine laboratory operators and meth users are often forced to live in an environment of toxic chemicals with lasting effects on their overall physical and mental health. PROACT investigates suspected all clan lab incidents within Orange County while maintaining a close liaison with local agencies. These agencies forward intelligence to PROACT for review, evaluation, and subsequent enforcement action. PROACT integrates city law enforcement agencies, the Sheriff's Department, the District Attorney's Office, the Bureau of Narcotic Enforcement, the Probation Department, as well as Child Protective Services to conduct criminal investigations of clandestine 2010- DJ-BX-0324 Page 1 of 34 ATTACHMENT A methamphetamine laboratory operators, suppliers, and traffickers. PROACT personnel initiate investigations, conduct covert surveillances, conduct parole and probation searches, execute search warrants, and arrest criminal perpetrators. PROACT distinctively focuses on disrupting and eliminating individuals and criminal cells responsible for providing both the precursor and essential chemicals that are required to manufacture methamphetamine. In essence PROACT functions as the sole and highly unique "proactive" effort against the entire clandestine methamphetamine laboratory hierarchy, within and having a nexus to Orange County. Goal: The goal of the PROACT Task Force is to pro -actively seek out and eradicate all clandestine methamphetamine labs and methamphetamine in Orange County, thus providing a safer community for the residents, employees and visitors within the County. Objectives: The objectives of the Orange County Methamphetamine Laboratory Investigation Team are to: ® Reduce the availability of methamphetamine in Orange County ® Improve public safety in Orange County by eradicating hazardous clandestine methamphetamine labs ® Identify, disrupt and arrest suppliers of methamphetamine precursor and essential chemicals Quantifiable Performance Measures: Project performance will be measured by the number of clandestine laboratory incident seizures, cases initiated, cases completed, arrests, searches, methamphetamine seized, precursor & essential chemicals seized, cases referred for prosecution, cases filed for prosecution, and convictions that are accomplished as a result of PROACT'S overall enforcement activities. Funding: TOTAL PROACT ALLOCATION (6.5%): $51,464 2010- DJ-BX-0324 Page 2 of 34 ATTACHMENT A County: Orange The County of Orange proposes to use the 2010 Justice Assistance Grant funding as follows: Project Objectives: Include type of programs to be funded and the need for the programs for the four year grant period Orange County's Countywide Coordinated Communication Center (Control One) maintains a pool of over 370 portable radios programmed with Orange County 800 MHz talk groups. These radios can be borrowed by any agency currently using the 800 MHz CCCS radio system. These radios are regularly borrowed to support law enforcement agencies for surveillances, planned events, unplanned incidents, and interoperability with assisting agencies that do not have 800 MHz radios,. This program has facilitated interoperability with out of county agencies, State agencies and Federal agencies when coordinating with Orange County law enforcement agencies on short term and long term incidents and investigations. The portable loan pool has been maintained for many years and additional grant funded radios have been added to the loan pool over the years. Many of these radios can no longer be loaned to requesting agencies due to the lack of batteries to accompany the radios. The batteries that were purchased with the radios have reached the end of their life cycle and need to be replaced. Portable radio batteries typically should be replaced after two years. Many of these batteries have been in service for several years and will not hold a charge anymore. Since the radios were purchased with grant funds and are available to all CCCS users in the Orange County Operational Area and often used by assisting units from other County, State or Federal agencies, we would like to purchase as many batteries as possible to return the loan pool to a better state of readiness. Goals of the proiect. The Goal of this project is simply to return the existing portable radio loan pool to an improved state of readiness by purchasing as many batteries as possible. By using the available grant funds of $17,000, we will be able to purchase over 200 new batteries. This will allow us to dispose of the oldest batteries in the pool so agencies borrowing the radios will be assured of having a radio with a fully charged battery that will provide communications for 8 to 12 hours of operation between charges. Strategies to be used for project: The new Impres smart battery utilizes improved technology to extend the life of the battery and the length of time each charge will last. If the Justice Assistance Grant funds of $17,000 can be applied toward this need, over 200 batteries could be added to the loan pool at $73 per Impres battery. This is a very straightforward project that involves simply ordering the Motorola Impres batteries to be delivered to our facility and putting them into service 2010- DJ-BX-0324 Page 3 of 34 ATTACHMENT A immediately. The portable radio loan pool room is already outfitted with Motorola Impres battery chargers to fully benefit from the Impres battery technology. Budget Narrative: Include breakdown for Personnel, travel, equipment, supplies, consultants/contracts, other costs, etc. All funding allocated would be used to purchase batteries from Motorola at the current contract price listed in the Orange County Equipment Price Book. The current contract price for an Impres battery is $73/ea. There would be no further expenditure required other than sales tax and shipping fees. Timeline andfor project plan: Identify when the goals and objectives will be completed Once the grant funds have been approved, a purchase requisition will be submitted to OCSD/Purchasing to order the batteries from Motorola in accordance with the approved Orange County Equipment Price Book. The process of submitting the requisition and getting the appropriate approvals will add a few days to the timeline but the batteries should be ordered and received within a two -week timeframe. The batteries will then be engraved or otherwise marked to identify them as part of the Portable Equipment Loan Pool. This process will take a few days to complete. The radios will then be charged and put into service. Funding: Total Allocation: $21,240 PROACT Contribution: (10%) $2,124 Administrative Fee (9%): $1,912 Funds Retained by City/County: $17,204 City: Anaheim The City of Anaheim proposes to use the 2010 Justice Assistance Grant funding as follows: Project Objectives: The Anaheim Police Department would like to use JAG funding to support a new "telemedicine" program at the Detention Facility. Telemedicine is the use of tele- communications technology for medical diagnosis and patient care when the care provider and patient are separated by distance. Telemedicine technology will allow arrestees with minor injuries and/or illnesses to be treated quickly and efficiently without leaving the Detention Facility. About 700 medical transports are made annually for arrestees who do not have an urgent need for medical care. Telemedicine will eliminate the need for these time-consuming transports. Telemedicine will allow police officers to spend more time in 2010- DJ-BX-0324 Page 4 of 34 ATTACHMENT A service on patrol and less time at the hospital. In addition, security issues with arrestee custody in the hospital and during transportation will be eliminated. Goals of the project: The use of telemedicine will increase the number of productive hours that patrol officers spend on the streets, and will also eliminate the burden placed on local hospital emergency rooms to treat arrestees who do not truly need urgent care. Significant monetary and time savings will be realized by both the Police Department and the local hospitals. Strategies to be used for.project. Through the use of video conferencing and an onsite EMT, simple diagnosis and issuance of minor medications can be made without leaving the Detention Facility. The Police Department will have immediate 24/7 access to emergency medicine trained physicians, and will be able to effectively communicate with them via video conferencing. Police Officers will spend less time transporting non -critical arrestees to the hospital and will have more time to patrol the streets and respond to 911 calls. Bud get Narrative: The total monthly service fee for telemedicine is approximately $17,000.00 which equates to $204,000.00 annually. This fee includes the onsite EMT, access to physicians, and live technical support at all times. (Due to budget reductions throughout the City, the Police Department is unable to fully fund the telemedicine project at this time.) Timeline and/or project plan: The Police Department would like to implement telemedicine by October 1, 2010. Increased productive hours for patrol officers will be noticeable soon after the program is fully operational and all personnel have been trained. Funding: 'total Allocation: $154,633 PROACT Contribution: (5%) $7,732 Administrative Fee (9%): $13,917 Funds Retained by City/County: $132,984 2010- DJ-BX-0324 Page 5 of 34 ATTACHMENT A City: Buena Park: The City of Buena Park proposes to use the 2010 Justice Assistance Grant funding as follows: Project Objectives, Include type of programs to be funded and the need for the programs for the four year grant period: Most local law enforcement agencies do not have the resources, staffing or infrastructure in place to proactively monitor and conduct compliance checks of previously convicted sex offenders who have served their sentences and returned to the community. In order to ensure these individuals are complying with all aspects of the law (including Jessica's Law and Megan's Law), additional funding and resources are normally required. The Buena Park Police Department believes this funding is critical to support public safety in this area. There are approximately 4,800 sexual registrants in the County of Orange. The Buena Park Police Department is seeking funding to create a unit of experienced investigators to better monitor sex offenders in the community to improve public safety. Goals of the project: Proactively Identify, monitor, arrest, and assist in the prosecution of habitual sexual offenders who violate the terms and conditions of their probation or parole, who fail to comply with the registration requirements of California Penal Code § 290, or who commit new sexual assault offenses through proactive surveillance and arrest of habitual sexual offenders. Strategies to be used for project: Proactively identify and monitor all registered sexual offenders in the Buena Park community to ensure these individuals are in compliance with all aspects of the law (including Jessica's Law and Megan's Law). Budget Narrative: Include breakdown for Personnel, travel, equipment, supplies, consultants/contracts, other costs, etc. The amount of $28,182.70 would be used for existing personnel to pay for overtime to accomplish the goals and objectives of this project. Timeline andfor project plan: Identify when the goals and objectives will be completed: During the first year of the project, investigators will identify and contact all sexual predators in the community to ensure compliance and maintain a data base of those contacted. 2010- DJ-BX-0324 Page 6 of 34 ATTACHMENT A Funding: Total Allocation: $30,970 PROACT Contribution: (0%) 0 Administrative Fee (9%): $2,787 Funds Retained by City/County: $28,183 City: Costa Mesa The City of Costa Mesa proposes to use the 2010 Justice Assistance Grant funding as follows: Project Objectives: The Costa Mesa Police Department (CMPD) project objectives for the 2010 JAG funds are: Facility Security: In general, law enforcement is a target to both foreign and domestic threats. The police department lacks funding to repair and improve the Close Circuit Television (CCTV) Security System of the main police facility. This project objective is to replace and add additional CCTV monitors, and expand upon the monitoring capabilities of the Department's CCTV Security System. This objective also includes making security improvements to the Watch Commander's Office, which is the focal point of the Department for daily operations. Inventory Control - Barcode System: The Department is striving to improve upon its processing and accountability capabilities of property and evidence. This project objective consists of purchasing evidence -based equipment/technology (i.e., a computer server) to build upon the Inventory Control - Barcode System being developed by the Department. Taser Thigh Holsters: Tasers have become a basic use of force option and tool utilized by law enforcement. CMPD has been able to adequately equip both sworn and non -sworn personnel with this vital tool; however, the Department is attempting to provide personnel an equipment option that allows them to carry the Taser in a more proficient manner. The Taser thigh holster is an equipment option, which allows personnel to "free up" their duty belt and access other equipment more efficiently. The thigh holster will also increase personnel proficiency and minimize damage to spare Taser cartridges. This projective objective is to purchase Taser thigh holsters for first responder personnel. K-9 Agitator Bite Suit: Training is a main component and emphasis of the Department's K- 9 Unit. Through the utilization of K-9 Agitator Bite Suits, training scenarios are constructed that allow a K-9 handler and his/her police service dog (PSD) to engage in bite situations where the team's performance can be evaluated during deployment. Additionally, bite suits provide the opportunity for handlers to experience a PSD bite "first hand" for their 2010- DJ-BX-0324 Page 7 of 34 ATTACHMENT A professional development and experience. This project objective is to acquire a new K-9 Agitator Bite Suit for the Department's K-9 Unit and agitators. Goals of the project: The Department's project goals are to: Facility Security: Purchase four to five CCTV monitors, reprogram CCTV monitor viewing options and capabilities, and install security measures (i.e., lockable shelving) in the Department's Watch Commander office. Inventory Control - Barcode System: Purchase a computer server to complete the development of the Department's Inventory Control - Barcode System. Taser Thigh Holsters: Purchase Taser thigh holsters for first responders. K-9 Agitator Bite Suit: Purchase a K-9 Agitator Bite Suit for the Department K-9 Unit. Strategies to be used for project: To accomplish the Department's identified initiatives, the agency will obtain quotes from vendors that can supply the identified service, technology, and/or equipment needed to meet the CMPD 2010 JAG project objectives and goals. Budget Narrative: Preliminary quotes have been obtained for the Department's 2010 JAG project objectives and goals. The estimated costs are: Facility Security - $13,000, Inventory Control - Barcode System - $ 9,000, Taser Thigh Holsters - $ 2,880, and K-9 Agitator Bite Suit - $2,000. Timeline and/or project plan: The project objectives and goals will be instituted immediately upon approval of the Costa Mesa City Council and the Department's ability to utilize the JAG allocation for expenditures. Funding: Total Allocation: $33,185 PROACT Contribution: (10%) $ 3,318 Administrative Fee (9%): $2,987 Funds Retained by City/County: $26,880 2010- DJ-BX-0324 Page 8 of 34 ATTACHMENT A City: CYPRESS The City of Cypress proposes to use the 2010 Justice Assistance Grant funding as follows: Project Objectives: Include type of programs to be funded and the need for the programs for the four year grant period To equip front-line first responder police officers with equipment to enhance their ability to perform their duties in the following programs: 1) Cypress police officers are issued less -than -lethal Taser X-26 devices as standard equipment for all uniformed patrol officers. This equipment represents an important weapons option for police officers facing threats to themselves or others, which when deployed diminishes or eliminates the injuries caused by impact weapons such as batons. The police department currently has no reserve officers, but is developing a pool of 5 to 10 reserve police officers to work various assignments. There are no budget funds to purchase Taser devices for reserve officers, so JAG funds will be used to purchase this safety equipment for front-line volunteer police officers which augment regular officers by working side -by -side in various assignments. The need for this equipment is ongoing throughout the grant period. 2) The Cypress Police Department operates a Crime Scene Investigation (CSI) program which consists of patrol officers taking photographs and collecting physical evidence, such as DNA, latent finger prints, etc., at crime scenes ranging from petty thefts to violent assault crimes. The department lacks adequate camera equipment to fulfill this mission and in these tough economic times, the city has no budgeted funds to purchase or replace aging camera equipment. The need for CSI cameras is an ongoing need which will continue throughout this grant period. Goals of the project, To purchase seven (7) Taser X-26 devices and associated holsters at a cost of $900 each, totaling $6,300 To purchase three (3) Digital Camera Kits (camera, case, memory cards) for CSI program at a cost of $750 each, totaling $2,400 Strategies to be used for.rolect. The Taser devices will be issued to individual officers who will carry/use them in the course of their duties as uniformed police officers performing first responder services within a municipal police department. The camera kits will be assigned to patrol officers conducting crime scene investigations. These cameras will be used to photograph crime scenes, document victim injuries, photograph traffic collision scenes, etc. 2010- DJ-BX-0324 Page 9 of 34 ATTACHMENT A Budget Narrative: Include breakdown for Personnel, travel, equipment, supplies, consultants/contracts, other costs, etc. This grant proposal consists of equipment purchases and does not include personnel or travel costs. The budget is simple and includes funds to purchase seven (7) Taser X-26 devices and three (3) digital camera kits for Crime Scene Investigations. Taser devices: seven (7) at $900 each, subtotal: $ 6,300 Camera Kits: three (3) at $750 subtotal: $2,400 TOTAL $8,700 Timeline an for project plan. Identify when the goals and objectives will be completed Upon receipt of grant funds, Command Staff will submit a Staff Report to City Council outlining appropriation of grant funds and approval of the appropriation of funds for the purchase of items listed in the project objectives section. Once authorized by Council, staff will abide by the City bid process and obtain three (3) quotes for the purchase of identified items, and will have the purchases made within one (1) month from Council approval. Items purchased will then be immediately distributed to the work -groups in need of said items. Funding: Total Allocation: $10,202 PROACT Contribution: (5 %) $510 Administrative Fee (9%): $918 Funds Retained by City/County: $8774 City: FOUNTAIN VALLEY The City of FOUNTAIN VALLEY proposes to use the 2010 Justice Assistance Grant funding as follows: Project Objectives: The first objective of this grant is to improve the technical ability of the Police Department by enabling the surreptitious recording and transmitting of covert operations. This will be done by purchasing a key fob transmitter and digital radios. The second objective of this grant is to relieve frontline Police Officers of traffic collision and parking issues during peak call volume and holidays. This will be accomplished by funding selected parking/traffic enforcement detail staffed by Parking Control Officers. Currently no funding exists for selected parking/traffic enforcement. 2010- DJ-BX-0324 Page 10 of 34 ATTACHMENT A Goals of the project: The goals of these expenditures are to reduce crime by improving the ability to covertly record conversations and activities of undercover Police Officers while conducting sensitive investigations. Currently, the Police Department does not possess the equipment to function effectively and has been loaned or borrowed it in the past. By the very nature of these time -sensitive investigations, the equipment is needed at a moment's notice to effectively impact ongoing crime trends. The goal of the directed parking enforcement efforts is to relieve frontline Police Officers of these duties. This will enable frontline Police Officers to handle priority calls for service while Parking Control Officers handle traffic collisions, directing traffic and parking enforcement issues throughout the City. Activities: Upon approval by the City Council, the Police Department will act quickly to purchase the portable radios and covert recording equipment and to immediately schedule directed traffic/parking control efforts. This purchase and staffing will have an immediate positive impact on the local vendors and the community at large. Quantifiable Performance Measure: Covert audio recording and transmitting hardware will greatly assist in criminal investigations. The Special Investigations Unit follows emerging crime trends and reports monthly to the Office of the Chief of Police regarding their proactive efforts. The Police Department keeps accurate records of operations plans, investigations, arrests and/or dispositions of these investigations. Since we do keep accurate records of our investigations, it will be easily quantifiable as to compare our previous efforts once the equipment is put to use. As to staffing selected traffic/parking enforcement, again, the Police Department maintains accurate records to include traffic collision reports, traffic control issues and parking enforcement efforts. Records will be kept of these special enforcement efforts and the amount of time frontline Police personnel are able to concentrate on priority calls for service. Strategies to be used for project: The covert recording and transmitting equipment will be used by the Investigations Bureau during criminal investigations. These recordings will be used to manage the ongoing field operations, to prepare criminal reports and to support the criminal prosecution in court. The staffing of the directed traffic/parking control officers will coincide with holidays and periods of high call volume. These areas will be identified by an analysis of the high incidents of traffic collisions, traffic control and parking issues. 2010- DJ-BX-0324 Page 11 of 34 ATTACHMENT A Bu&et Narrative: EQUIPMENT (1) Microflex FOB Recorder & (1) OSRFT Transmitter 161.25 frequency $3,600.00 (6) Yaesu VX-7R Radio black ($289.95 each) $1,740.00 SUBTOTAL: $5,340.00 TAX: $ 467.25 TOTAL: $5,807.25 PERSONNEL: Traffic/Parking Enforcement Officer ($19.80 an hour/225 hours) $4,455.00 GRAND TOTAL: $10,262.25 Timeline and/or project p(an: Once approved at the federal level, the program will be submitted to our local City Council. Once approved at the local level, requisition and purchasing should be accomplished in the first three months to one year of the program. Staffing of the directed traffic/parking enforcement details will begin immediately. Funding: Total Allocation: $11,292 PROACT Contribution: (0%) $0 Administrative Fee (9%): $1,016.28 Funds Retained by City/County: $10,276 City: Fullerton The City of Fullerton proposes to use the 2010 Justice Assistance Grant funding as follows: Project Objectives: Include type of programs to be funded and the need for the programs for the four year grant period Smart Sector Policing ® Identify and target high -crime sectors frequented by probationers, parolees and other high -risk individuals. ® Identify and target high -crime areas and "hot spots," using advertising -like efforts to educate local community members and reduce their risk of exposure to crime. a Enhance and utilize the Police Department's website as a means of communicating with its citizens through reporting sectors, to reduce and prevent crime, identify crime trends and to broadcast emergency situations. 2010- DJ-13X-0324 Page 12 of 34 ATTACHMENT A Need for Project: Fullerton has seen an increase in its crime rate, due in part to the current economic crisis that has impacted both residents and non-residents alike. While the City's population has increased 14% in 20 years, hiring freezes and City -imposed furloughs have resulted in a decrease of 13% in Fullerton's police force, from a high in 1990 of 1.3 officers per 1,000 citizens or 157 FTE officers, to the current effective equivalent of .98 officers per 1,000 or 136 FTE officers. Besides experiencing the usual gang, graffiti and crime problems of many suburban areas, Fullerton is also home to three colleges and a downtown area that is a very popular night-time destination for party -goers and criminal opportunists. Tough times call for innovative, cost-effective solutions. The Fullerton Police Department is meeting this challenge by proposing technologies and strategies which can more effectively target and impact high -crime areas and reach out to thousands of citizens while costing very little. But, with City budgets being slashed, earmarking general or City funds for new programs is difficult at best. A JAG 2010 grant, with its emphasis on innovative "Smart Policing" programs that take advantage of new technologies and the public's penchant for those technologies, would be the ideal proving grounds for the proposed program Goals of the project: ® Reduce crime in Fullerton, particularly in targeted areas ® Discourage and limit the number of criminals, repeat offenders and other high -risk individuals from entering or remaining in the City ® Enhance citizen awareness of crime and strategies for crime prevention ® Collect, track and share crime data and trends Strategies to be used for project: Smart Sector Patrols ® High -crime sectors will be identified and, rather than patrolling large areas of town, one officer will be assigned daily to patrol and be responsible for a specific high - crime sector. Smart Sector Postings ® Areas of unusually high crime activity, e.g., spate of burglaries, will have large temporary signs or postings alerting local residents and providing a phone number and website address for reporting any unusual activity or suspicious individuals. Besides making the residents more alert to possible crimes, the signs will discourage would-be criminals. 2010- DJ-BX-0324 Page 13 of 34 ATTACHMENT A Web -based Smart Sector Policing o Improve and enhance the existing Fullerton Police Department website through a free on-line subscription for residents and businesses to sign up for e-mail alerts and other communications ® Website will allow any visitors to view information and respond to alerts ® Subscribers will be assigned to and receive information on specific City sectors (which will match patrol sectors), based on their residential or business address, to receive specific and localized alerts and information. Subscribers will be able to submit anonymous tips through the website ® E-mail, text messages and Twitter feeds can be sent, including to specific groups such as Neighborhood Watch groups or specific businesses, e.g. banks, restaurants, etc. • Suspect or vehicle images can be disseminated Data Collection ® Data will be recorded and analyzed to evaluate the effectiveness of smart sector policing. Budget Narrative: Include breakdown for Personnel, travel, equipment, supplies, consultants/contracts, other costs, etc. $ 20,000 Consultant/contract for website development and staff training 11,600 Website maintenance agreement ($5,800/yr. x 2 yrs.) 7.985 Program supplies $39,585 TOTAL Timeline and/or project plan: Identify when the goals and objectives will be completed Year 1: Quarter 1:Implementation of Smart Sector Patrol 4 Smart Sector Patrols Daily Development of Smart Sector Postings Quarter 2: Development of website and training of staff 6 Smart Sector Patrols Daily 10 Smart Sector Postings Quarter 3:10 outreach presentations/publications re: new website 900 new subscriptions to PD website 10% increase in visitors to PD website from current 09/10 rate 6 Smart Sector Patrols Daily 10 Smart Sector Postings Quarter 4:10 outreach presentations/publications re: new website 900 new subscriptions to PD website 15% increase in visitors to PD website from current 09/10 rate 6 Smart Sector Patrols Daily 10 Smart Sector Postings 2010- DJ-BX-0324 Page 14 of 34 ATTACHMENT A Reduction in crime in at least 40% of Smart Sectors Year 2: 20 outreach presentations/publications re: new website 6 Smart Sector Patrols Daily 40 Smart Sector Postings 3,000 new subscriptions to PD website 20% increase in visitors to PD website from current 09/10 rate Reduction in crime in at least 50% of Smart Sectors Fundina: Total Allocation: $48,870 PROACT Contribution: (10 %) $4,887 Administrative Fee (9%): $4,398 Funds Retained by City/County: $39,585 City: Garden Grove The City of Garden Grove proposes to use the 2010 Justice Assistance Grant funding as follows: Project Objectives: Include type of programs to be funded and the need for the programs for the four year grant period The Garden Grove Police Department has one of the lowest ratios of officers per capita of any city its size in California. This problem will only get worse as the City's population continues to increase. Unfortunately, the Garden Grove's current and projected financial condition prohibits the Department from hiring additional personnel. The Department, to fulfill its ever-increasing demand for officers, must develop alternative solutions to increase officer time in the field without hiring additional Personnel Goals of the project: Create operational efficiencies in Patrol that would generate the equivalent productive hours of up to seven additional Police Officers that could be used to augment patrol operations. Stratgaies to be used.for project: Contracting out jail services allows the Police Department to concentrate much more of its efforts on community safety instead of expending energy and resources on jail operations. The jail contract allows sworn police officers to process arrestees and return to their field duties in as little as 15 minutes. This in turn will increase their availability to handle additional calls for services. 2010- DJ-BX-0324 Page 15 of 34 ATTACHMENT A Budget Narrative: Include breakdown for personnel, travel, equipment, supplies, consultants/contracts, other costs, etc. The funds retained by the City will help to offset the annual cost of the jail services contract. For FY 2010-11 the monthly cost of the contract will be $39,772. For FY 2011-12, the cost will increase by three percent to $40,965 per month. The cost covers staffing, operating expenses, and management fees, as well as liability insurance maintained by the vendor. Personnel services provided under this contract guarantee 24/7/365 staffing of the jail at 9.6 FTE. Timeline andlor project plan: Identify when the goals and objectives will be completed. The jail is a 24/7 operation and operates 365 days a year. The goals and objectives for the program are met on a continual basis, by allowing officers to return to their patrol duties quickly, thus enhancing the policing presence in the City. Funding: Total Allocation: $70,763 PR®ACT Contribution: $0 Administrative Fee (9%): $6,369 Funds Retained by City/County: $64,394 City: Huntington Beach The City of Huntington Beach proposes to use the 2010 Justice Assistance Grant funding as follows: Project Objectives: Include type of programs to be funded and the need for the programs for the four year grant period. This grant funding will be used to: 1) Begin imaging and indexing crime and incident reports to provide on -demand information from these reports to officer personnel. 2) Reduce the costs associated with paper records maintenance, retrieval and storage. 3) Provide for the recovery of crime and incident report information in case of a disaster. Goals of the proiect. ® Provide immediate access to 525,000 images of crime, suspect, arrest and location information to patrol officers, detective personnel and Senior Staff through their desktop computers and/or computers in the patrol vehicles, enhancing police decision making. 2010- DJ-BX-0324 Page 16 of 34 ATTACHMENT A ® Improve police performance, efficiency and productivity by more informed citizen contacts, better field investigations, more thorough detective follow-up and more complete documentation of call for service incidents. ® Enhance officer safety by providing crime information that is not currently and readily available. ® Improve information quality while allowing for wide access to it. ® Reduce costs associated with paper storage and handling and prevent misplaced, lost or damaged reports. ® Provide for the recovery of crime and incident information in case of a disaster. Strategies to be used for groiect. Huntington Beach Police Department has crime and incident report files dating back to 1996 and continuing thru 2010. These files, and the information they contain, are currently stored in paper form and are not readily accessible to detectives and officer personnel. Huntington Beach Police Department wants to begin imaging crime and incident reports from 2006 and 2007, approximately 44,000 reports or 525,000 images. The imaging, indexing and verification tasks will be performed by an outside vendor. The crime and incident report information will be returned in multi -page PDF files, formatted for import into our current records management system. The information will then be attached to the specific incident and/or arrest record. Once attached, this information becomes immediately accessible to officer personnel and with one inquiry the officer will have the complete record of that incident. It is our goal to eventually image all crime and incident report back files to provide on -demand access to this information. When returned, the paper version of these reports will be purged, saving additional costs associated with paper storage. Crime and incident report information will also be provided in secured DVD-r format allowing for storage in a safe and separate location in case of disaster. Budget Narrative: Include breakdown for Personnel, travel, equipment, supplies, consultants/contracts, other costs, etc. Consultant/contract cost $50,000 Timeline and/or project lan: Identify when the goals and objectives will be completed The total timeline for this project is between 9-10 months. Below are the estimates for each process step: Identify and contract with outside vendor to perform imaging, indexing and verification tasks - 2 months • Prepare 2006 and 2007 crime and incident reports for imaging - 3 months ® Meet with vendor and PD personnel to identify indexing criteria - 2 weeks ® Meet with vendor and City IT personnel to discuss and identify the capturing of data, storage media, and import criteria to the records management system - 1 month ® Conduct pilot program and implement any changes or fixes to the job - 1 month 2010- DJ-BX-0324 Page 17 of 34 ATTACHMENT A ® Organize and coordinate the movement of documents to imaging facility - 2 weeks o Full production with imaging of 2006 and 2007 crime and incident reports - 2 months © Attach the imaged information to the specific incident and/or arrest records in the records management system - 2 months ® Train officer personnel on inquiry and access to this information - 3 weeks Funding: Total Allocation: $42,516 PROACT Contribution: (0%) $0 Administrative Fee (9%): $3,826 Funds Retained by City/County: $38,690 City: Irvine The City of Irvine proposes to use the 2009 Justice Assistance Grant funding as follows: Project Objectives: Include type of programs to be funded and the need for the programs for the four year grant period: The Irvine Police Department is proposing to utilize the 2010 Justice Assistance Grant to extend its existing contract with Community Services Program, Inc. (CSP) to provide a full- time Family Violence Victim Advocate. The City's 2009 Justice Assistance Grant (Recovery Fund) is being used to pay for costs associated with retaining a crime victim advocate. However, this funding source will be fully depleted by or near the end of the present calendar year. The crime victim advocate currently reports to Investigations supervisory personnel and has been assigned a work space in the Irvine Police Department. The objective of this program would be to improve the City's overall service to victims by extending the services provided by the Family Violence Victim Advocate. The dedicated victim advocate enables the City to be more responsive to victim needs and to provide personalized services as necessary. Community Service Programs (CSP), Inc. - Victim Assistance Programs is a non-profit organization, designated by the Board of Supervisors as the victim service provider for Orange County. Victim Assistance Programs is contracted to provide services to the Orange County District Attorney's Office. In addition, every Orange County law enforcement agency contracts with Victim Assistance Programs to provide counseling and support to victims of sexual assault. In order to provide services which are appropriate to the needs of crime victims, all CSP Victim Advocates are required to have a Bachelor's Degree or extensive related experience. The State of California requires each Victim Advocate to complete the training listed below as specified in Penal Code 13835.10: 2010- DJ-BX-0324 Page IS of 34 ATTACHMENT A ® Entry Level Victim Advocate Training (40 hours) within one year of employment ® Advanced Level Victim Advocate Training (40 hours) within three years of employment CSP Victim Assistance Programs requires the following additional training: ® Sexual Assault Counselor Training - Certified by the State of California (48 hours) Domestic Violence Counselor Training - Certified by the State of California (40 hours) ® At least 24 hours of yearly in-service training Goals of the project; The specific goals of a dedicated Family Violence Victim Advocate include: • Enhance the City's ability to connect victims of family violence, sexual assault and other violent crimes with timely counseling, resources and referrals. ® Streamline the process to refer victims to advocates. ® Lead and direct the efforts of our dedicated advocate, based on the immediate needs of our community or individuals. ® Personalize and tailor victim services based on individual needs. Strategies to he used for the project: ® Crisis Intervention - counseling, reassurance and support immediately following a crime and in the following days. ® Victim Advocate ride -a -longs with Patrol Officers - designed to provide immediate, on -scene crisis intervention services for victims who have just reported domestic violence, sexual assault and other violent crime. ® Emergency Assistance - meeting the immediate needs of victims, for example food, clothing, shelter and/or medical attention. ® Orientations to the system - explaining the criminal justice system, including information about individual cases. ® Accompanying victims to court - to provide support and information during court hearings and trials. © Property return - assisting in the prompt return of property booked as evidence. • Restitution assistance - helping victims obtain court -ordered restitution from convicted offenders. ® Filing Victim of Crime State Compensation Claims - assisting the victim and eligible family members in preparing and submitting application forms to receive funds from the State Restitution Fund. • Temporary Restraining Orders - Assisting victims of domestic violence to obtain court ordered protection. 2010- DJ-BX-0324 Page 19 of 34 ATTACHMENT A Budget Narrative: Include breakdown for Personnel, travel, equipment, supplies, consultants/contracts, other costs, etc See attached narrative. Timeline andfor project plan: Identify when the goals and objectives will be completed Goals and objectives of the program will be completed within grant period. The advocate will be tasked with fulfilling the objectives based on the needs of the community and individual victims. Funding: Total Allocation: $14,450 PROACT Contribution: (10%): $ 1,445 Administrative Fee (9.0%): $ 1,300 Funds Retained by City: $11,705 City: La Habra The City of La Habra proposes to use the 2009 Justice Assistance Grant funding as follows: Project Objectives. Include type of programs to be funded and the need for the programs for the four year grant period. The City of La Habra will use its 2010 JAG funds to improve the technology in its communications center. The current communications recording system is antiquated and in need of replacement. All phone calls and radio transmissions are recorded in our communications center. These recordings provide valuable information and evidence when criminal cases are presented and prosecuted in court. Recordings can be exported to a CD or sent via an audio recording on email. The new system will allow supervisors to listen to and monitor the performance of dispatchers in the communications center. Goals of the project: The goal of this project is to purchase a new a new digital recording system for La Habra's Communication Center. Strategies to be used for project: The total cost for the purchase of the digital recording system is approximately $20,000. La Habra's entire portion of JAG funds ($16,705) will be used and the remaining funds necessary for the purchase will come from the City's General Fund. The purchase of the recording system will be made in the United States of America. 2010- DJ-BX-0324 Page 20 of 34 ATTACHMENT A Budget Narrative: Include breakdown for Personnel, travel, equipment, supplies, consultants/contracts, other costs, etc. The new digital recording system will be purchased at a cost of approximately $20,000. Timeline and -or project plan: Identify when the goals and objectives will be completed The purchase is expected to be completed in the first few months of the 2010/ 2011 fiscal year. Funding: Total Allocation: $20,623 PROACT Contribution: (10%) $2062 Administrative Fee (9%): $1,856 Funds Retained by City: $16,705 City: Lake Forest The City of Lake Forest proposes to use the 2009 Justice Assistance Grant funding as follows: Project Objectives: Conduct Driving Under the Influence (D.U.I) saturation patrols within the City of Lake Forest. Units dedicated to this endeavor will focus on known areas and establishments specifically targeting those driving while impaired. The intent of this program is to reduce the number of alcohol related injury collisions. Goals of the project: Through the increased presence of O.C.S.D. personnel and increased awareness in the community, the goal of the program is to reduce the number of alcohol related injury collisions. 2010- DJ-BX-0324 Page 21 of 34 ATTACHMENT A Stratgaies to be used -for project, Lake Forest Police Services intends to reduce incidents of driving under the influence through the deployment of a D.U.I. Enforcement unit. This unit will be operational during strategically identified time periods in order to maximize the impact of the additional patrols. This unit will utilize multiple factors in determining most effective deployment periods. Budget Narrative: All operations will be conducted by Deputy II positions at the overtime rate of $67.08. The entirety of the funding will be used to pay for salary expenses. Timeline andlor project plan: This project will be operational and completed between July 1, 2010 and June 30, 2011. Funding: Total Allocation: $10,820 PROACT Contribution: (5%) $541 Administrative Fee (9%): $974 Funds Retained by City/County: $9,305 City: Newport Beach The City of Newport Beach proposes to use the 2010 Justice Assistance Grant funding as follows: Project Objectives: Include type of programs to be funded and the need for the programs for the fouryeargrant period To continue maintaining the high level of crime prevention that resulted from the establishment of a Crime Prevention Program under the LLEBG program (now JAG). Goals of the project; The goal of the program is to maintain a highly visible program dedicated to 1) Preventing Crime, 2) Disseminating correct and realistic information about criminal activity and crime prevention, and 3) Enhancing the perception of security within the community. 2010- DJ-BX-0324 Page 22 of 34 ATTACHMENT A Strategies to be used for project: Conduct Neighborhood watch meetings, crime prevention meetings, and the distribution of community crime alert bulletins to keep the community informed of current crime trends in an effort to better prepare the community to take crime prevention measures. Budget Narrative: Include breakdown for Personnel, travel, equipment, supplies, consultants/contracts, other costs, etc. The funds from this grant will be used to off -set the annual salary and benefits of our full- time Crime Prevention Specialist ($109,712). Timeline and or project plan: Identify when the goals and objectives will be completed This Crime Prevention Specialist position will be continually funded throughout the life of the grant. Funding: Total Allocation: $16,447 PROACT Contribution: $ 1,645 Administrative Fee (9%): $ 1,480 Funds Retained by City: $13,322 City: ORANGE The City of Orange proposes to use the 2010 justice Assistance Grant funding as follows: Project Objectives: Over the past several years the Orange Police Department has been involved in large-scale critical incidents that have required the rapid deployment of resources. These types of incidents present many challenges. Failing to effectively and efficiently manage a critical incident can have dire consequences. Not providing our field personnel with the proper equipment can have a major impact on our ability to successfully resolve emergency situations. This program will enhance our ability to manage these incidents and provide our staff with the equipment necessary to be successful. Objective #1: The Orange Police Department has identified the need to provide field supervisors with tools to document and manage critical incidents. This project will provide staff the necessary equipment to successfully manage and resolve dynamic and challenging incidents when they occur. 2010- DJ-BX-0324 Page 23 of 34 ATTACHMENT A Objective #2: The Orange Police Department has also identified the need to provide officers with equipment that is necessary to resolve critical incidents. These incidents create many safety hazards that can be minimized when the proper tools are utilized. Equipment such as breaching tools, ballistic shields and collapsible ladders will help minimize injuries to personnel, enhance safety and allow us to better serve the community. Goals of the project: Goal #1: To enhance the ability of field supervisors to manage critical incidents by creating a system of command forms, charts and boards. These tools will help to organize information, manage resources and assist in strategic planning for emergency situations. Goal #2: To enhance the ability of field personnel to effectively resolve emergency situations. Currently field personnel do not possess breaching equipment, shields or ladders; equipment that is critical to mission success. Strategies to be used for project: Strategy #1: Department staff will continue to receive training on managing critical incidents. Department staff will utilize command forms, boards and charts during trainings in order to familiarize them with the established process. Strategy #2: Department staff will receive training on the proper deployment of equipment to be purchased. Staff will continue to receive training on how and when the equipment is to be utilized. Budget Narrative: Four existing vehicles will be outfitted with the below equipment. The cost for one vehicle is approximately $5,764.25; for a total cost $23,057. Total $2,000.00 ($500.00 per vehicle_) Total $2,800.00 ( 700.00 per vehicle) Total $10,000.00 ($2500.00 per vehicle) 24 Glock magazines w/ ammo (6 per Total $2,000.00 Extra magazine/ ammo vehicle) ' ($500 per vehicle) 16 Colt magazines w/ammo (4 per vehicle) Redesign electrical Total $6,000 00 s stem and stora e area Redesign electrical system and storage area ($1500 per vehicle) Y _. g____ Command system Command system implementation (forms, Total $257.00 implementation _ _ boards and charts) ($64.25 per vehicle) 2010- DJ-BX-0324 Page 24 of 34 ATTACHMENT A Timeline and/or project plan: Once the funds are received and made available through the City's normal approval process, it is anticipated that bidding and equipment ordering can be completed in eight to twelve months. Once the equipment is delivered and installed, it will be put to use immediately. Funding: Total Allocation: $28,465 PROACT Contribution: (10%) $2,846 Administrative Fee (9%): $2,562 Funds Retained by City/County: $23,057 City: Placentia The City of Placentia proposes to use the 2010 Justice Assistance Grant funding as follows: Project ®biectives: Objectives are to purchase new Taser X26 electronic devices for deployment to all sworn officers at the rank of Sergeant through Officer. We believe the Taser X26 devices will reduce the potential for injury to .both officers and the public during criminal arrests and taking into protective custody violent persons. Goals of the project. Enable all on -duty officers and supervisors assigned to Patrol, Traffic and Detectives to be able to carry Taser X26 devices on -duty at all times. Original quantity of devices purchased as well as those obtained through the 2009 JAG grant enabled only some of the on -duty officers to possess and deploy these devices. There are not currently enough to equip all uniformed and plain clothed personnel assigned to respective shifts. Additionally, an adjustment to our shift scheduling created an increased number of officer's on -duty at any one point in time. More Tasers need to be purchased to equip all of these personnel. Strategies to be used j'or project: To acquire enough devices to equip the maximum number of patrol, traffic and detective personnel with their own department issued device for deployment on any given shift. Secondly, train all officers in the use and deployment of X26 Taser devices. Available funding will be used to purchase 9 new Taser X26 XDPM devices. 2010- DJ-BX-0324 Page 25 of 34 ATTACHMENT A Budget Narrative: Purchase of 9 Taser X26 devices at the following cost break down: 9 @ $814.95 ($7334.55), Tax @ 8.75% ($641.77), Extended Warranty, 9@ $184.95 ($1660.50) for a total of $9,636.82. Timeline andfor project plan: Within one month of purchase and receipt of Taser devices, all remaining personnel will be trained and full deployment is anticipated. Funding: Total Allocation: $11,001 PROACT Contribution: (5 %) $ 550 Administrative Fee (9%): $990 Funds Retained by City/County: $9,461 Santa Ana City: The City of Santa Ana proposes to use the 2010 justice Assistance Grant funding as follows: Pro-ect Objectives: The City of Santa Ana is the county seat and the largest and most densely populated municipality in Orange County. Its residents are overwhelmingly Latino and its population is the youngest of any city of its size in the nation with a median average age of 26.1 years. Census data reports 14.1% of all families and 16.5% of all individuals are at or below the poverty level as compared to the national averages of 9.8% and 13.3%. The housing foreclosure rate is 6.52%, compared to the national average of 1.84% and the State of California's Average of 3.47%. Unemployment in January 2008 was 7.2%, and in January 2009 it is 12.0%. During the last decade the City made great strides in reducing crime and disorder in the community through collaborative community partnerships, technological advancements (including crime analysis) and carefully targeted enforcement efforts. However, the City has disproportionally suffered the consequences of the current recession and has been forced to make draconian cuts to its current and future budgets, thus significantly reducing the number of sworn officers. There are fewer officers now than in 1985, and budget deficits will further reduce their ranks as early as this year. Due to the current recession and financial crisis the gains from the last decade are in jeopardy and the well being of the community is threatened. The Department employs 1.02 officers per 1,000 population which is dramatically below state and national averages. This ratio is based on 42 unfunded sworn officer positions, more than 10% of total strength. Crime, which had been on a steady long-term downward trend, is rising in many categories. The 2010- DJ-BX-0324 Page 26 of 34 ATTACHMENT A Santa Ana criminal street gang population of approximately 6,900 which accounts for less than two percent of the City's population, this criminal element constitutes a significant impact on fear in the community and threatens the safety and stability of our neighborhoods. It is our belief that Gangs in Santa Ana are responsible for a disproportionate amount of the crime being committed. Through the use of grant funding the City of Santa Ana will augment its Gang Enforcement Units, and Career Criminal Unit with suppression units working overtime to target enforcement of gang members and Career Criminals involved in violent behavior. The Department currently lacks the man power and fiscal resources to address this problem, these officers will be deployed directly into the neighborhoods being most affected by the current state of affairs and will be funded for the three year grant period. This funding will equate to 2,565 hours of additional law enforcement presence on our streets. The Santa Ana Police Department is additionally providing 10% of its allocated funds to Pro -Act Program in support of their operational needs. Goals of the Project: The goal of these projects is to reduce criminal activity through enhanced enforcement efforts, increase public safety and equip frontline law enforcement with needed safety equipment. Strategies to be used for Proiect: The use of selective enforcement overtime coupled with crime analysis data allows resources to be specifically deployed in areas of increased criminal activity during time frames found to be most beneficial to project goals. • Contact gang members and Career Criminals to gain intelligence and investigative information for prosecutorial purposes • Increase the number of arrest and prosecution of gang members and Career Criminals • Reduce the fear gang members and Career Criminals evoke in the community through high visibility police presence and enforcement activates. Budget Narrative: Include breakdown for Personnel, travel, equipment, supplies, consultants/contracts, other costs, etc. Funds will be utilized for personnel overtime and frontline law enforcement safety equipment. No funds are allocated for travel, supplies, consultant / contracts, etc... All funds, except those allocated to PROACT, will be utilized in support of frontline law enforcement efforts only. 2010- DJ-BX-0324 Page 27 of 34 ATTACHMENT A Timeline andlor project plan: Identify when the goals and objectives will be completed Month I : Gang Enforcement and Career Criminal enforcement Initiated Month 2-36: Gang Enforcement and Career Criminal enforcement continues throughout the life of the grant. Fundina: Total Grant Allocation: $205,899 PROACT Contribution (10%): $20,590 Administrative Fee (9%): $18,531 Funds Retained by City: $166,778 City: Stanton The City of Stanton proposes to use the 2010 Justice Assistance Grant funding as follows: Project Objectives. Include type of programs to be funded and the need for the programs for the four year grant period The City of Stanton is a diverse community presenting unique challenges for law enforcement. A large Hispanic immigrant population and the resulting language. barrier can cause a gap between residents, businesses and law enforcement providers. In many cases immigrant residents are fearful of police due to their immigration status. Stanton is home to several active criminal street gangs which use fear and intimidation of residents as a method for ensuring many crimes are never reported to police. Through implementation of community policing practices we intend to increase awareness and positive interaction among residents, business owners and law enforcement in a community effort to reduce crime. Reducing crimes against persons and businesses will help ensure that the City of Stanton has an active and flourishing business community supported by its residents. It is a commonly recognized fact that public support is necessary for business to flourish. This is also the case for police effectiveness in accomplishing their core mission of preventing crime. Building relationships with the public increases police legitimacy and affects how well they can control crime. 2010- DJ-BX-0324 Page 28 of 34 ATTACHMENT A Goals of the project: 1) To increase community awareness and education in crime prevention through the implementation of both a neighborhood and business watch program in the City of Stanton. 2) Increase interaction between law enforcement and the community during City events and activities, through use of overtime, in effort to build a better partnership to help reduce crime. 3) Continue to support a Stanton Police Services Bicycle Patrol Team which will participate in community events and afford deputies the opportunity to gain legitimacy in the eyes of the public by interacting with the community in a positive environment away from calls for service. Strategies to be used,for project: • Assist residents in creating neighborhood watch groups in effort to reduce crime. • Provide materials and continued support of neighborhood watch groups through participation in meetings and events/activities. • Collaborate with the Stanton Business Alliance to create a business watch program in the City of Stanton and attend monthly meetings with the business community. • Provide materials and continued support of Stanton Business/Neighborhood Watch. • Utilize JAG funding to cover overtime costs for neighborhood and business watch meetings and activities. • Purchase and maintain patrol bicycles and all related equipment and items necessary for the continued implementation of the Stanton Bicycle Patrol Team. • Utilize JAG funding to cover overtime costs for Bike Team members to participate in City activities and events. Budget Narrative: Include breakdown for Personnel, travel, equipment, supplies, consultants/contracts, other costs, etc. 75% of allocated funds are to be used for Personnel Overtime in achieving the program goals. 20 % of allocated funds are to be used for purchase and maintenance of equipment for the Stanton Bicycle Patrol Team. 5% of the allocated funds are to be used for Neighborhood/Business Watch program literature. 2010- DJ-BX-0324 Page 29 of 34 ATTACHMENT A Timeline andfor project plan: Identify when the goals and objectives will be completed 1. Number of neighborhood watch programs implemented. 2. Hours (regular and overtime) spent working with community on neighborhood watch meetings and activities. 3. Number of neighborhood and business watch meetings held / attended. 4. Number of hours (regular and overtime) spent working with the business community on crime reduction. 5. Number of crime prevention materials produced and distributed to community. 6. Number of regular and overtime hours spent by the Stanton Bicycle Patrol Team at community events, activities and directed enforcement. 7. Number of deputies trained for participation in Bike Team. Community policing efforts are already underway in Stanton. Previous JAG and other grant funding have allowed us to implement a gang education and prevention program in our local schools and to conduct limited neighborhood and business watch activities. Currently resources are limited and no funds are available for production of the necessary materials, purchase of equipment and supplies, or for other reoccurring maintenance and training costs associated with these efforts. It is our intent to approach every community in Stanton in the year and encourage them to start a neighborhood watch program. We are already an active member of the Stanton Business Alliance and are networking with the business community. Training of the Stanton Bicycle Patrol Team members is planned for the immediate future and recruitment for the Team is underway. We are also working with the City of Stanton to determine enforcement and presence needs during their upcoming community events. Funding: Total Allocation: $17,573 PROACT Contribution: (10%) $1,757 Administrative Fee (9%): $1,582 Funds Retained by City/County: $14,234 2010- DJ-BX-0324 Page 30 of 34 ATTACHMENT A City: Tustin The City of Tustin proposes to use the 2010 Justice Assistance Grant funding as follows: Project Objectives: Include type of programs to be funded and the need for the programs for the four year grant period: Digital audio and video recording of suspect interviews is now mandatory for court use in prosecution of suspects. Tustin PD's current system is an antiquated VCR type recording system. The stated project objective is to install a digital audio/video recording system in two non -secure interview rooms to meet court mandates for recording compatibility. Goals of the project: Project goal is to be able to meet court mandates to supply suspect interviews in digital format. Strategies to be used for project: Strategy intended for most cost-effective solution would be to utilize an extension system of current digital media solution used for Mobile Audio/Video in police units, designed to accomplish a "one stop shopping" storage solution for digital media. Budget Narrative: Include breakdown for Personnel, travel, equipment, supplies, consultants/contracts, other costs, etc. Equipment Costs: Total $14,046.41 - requires a Tustin match of $2,256.41 for completion. Timeline andfor project plan: Identify when the goals and objectives will be completed This project will proceed immediately upon approval of expenditure. Funding: Total Allocation: $14,559 PROACT Contribution: (10%) $1,456 Administrative Fee (9%): $1,310 Funds Retained by City/County: $11,793 2010- DJ-BX-0324 Page 31 of 34 ATTACHMENT A City: Westminster The City of Westminster proposes to use the 2010 Justice Assistance Grant funding as follows: Project Objectives: Include type of programs to be funded and the need for the programs for the four year grant period 1. Part -Time Property Clerk: Position will be used to supplement current Property Bureau staff, and focus efforts on facilitating increased evidence processing for the police department. 2. Technology Funding: To purchase emergency high frequency radio equipment required by county to help supplement emergency communications by the police department with other first responding agencies during a significant critical event. Goals of the project. 1. Part -Time Property Clerk: To increase the number of items processed through the Property Bureau; to increase the number of items purged from the Property Bureau storage areas; to decrease the amount of time required to access property/evidence items for judicial review, forensic processing, and/or release to property owners. 2. Technology Funding: Funding will be used to establish a functional HF infrastructure capable of maintaining sustained, supplemental communications with other first responding agencies in the county and state during a critical incident. Strategies to be used for project: 1. Part -Time Property Clerk: (a) Will be hired within a month of the grant monies being available; (b) Will begin by processing evidence and property in the Property Bureau; (c) Will facilitate the required access to property/evidence items for judicial review, forensic processing, and/or release to property owners. 2. Technology Funding (a) purchase emergency radio equipment; (b) install new equipment and hardware infrastructure in new police building; (c) test and use equipment during training exercises focused on critical incident supplemental communications. 2010- DJ-BX-0324 Page 32 of 34 ATTACHMENT A Budget Narrative: Include breakdown for Personnel, travel, equipment, supplies, consultants/contracts, other costs, etc. Personnel 0 Part -Time Property Clerk: The cost of this position per hour, including part time benefits, is approximately $23.73 per hour. The Part -Time Property Clerk will work no more than 960 hours (approximately one year of part time labor), for a total of $22,780. Equipment * Technology Funding: The total hardware costs for this system are $6,640, plus 8.25% sales tax ($548), total $7,188. The costs of hardware installation will be borne by the City of Westminster, Westminster Police Department. See below for breakdown of equipment to be purchased: CITY MIFG MODEL DESCRIPTION COST SOURCE 2 YAESU FT8900 VHF/UHF XCVR 850.00 HRO 1 YAESU FT897 HF XCVR 870.00 HRO 2 DIAMOND V2000 TRI BAND ANTENNA 360.00 HRO 3 ALINCO DM330MVT POWER SUPPLIES 510.00 HRO 1 HYGAIN AV640 HF ANTENNA 400.00 HRO 3 HEIL PRO SET PLUS HEADSET/BOOM/ADAPT 636.00 HRO 1 ICO ID-88OH-05 D-STAR VHF/UHFXCVR 500.00 HRO* 1 ICOM ID-1 D-STAR 1.2 GHZ XCVR 950.00 HRO* 2 ALINCO DM330MVT POWER SUPPLIES 340.00 HRO* 1 M2 23CM22EZA 1.2GHZ 22 ELEMENT ANT 185.00 HRO* 1 HYGAIN AR35 ROTOR 90.00 HRO* 1 DIAMOND X300A 2M/440 ANTENNA 140.00 HRO* 500' BELDEN 9913F COAX CABLE 695.00 HRO 100' BELDEN 8448 ROTOR CABLE 89.00 HRO* 10 LANDS PL259ST PL259 CONNECTORS 2-5.00 HRO TOTAL 6640.00 2010- DJ-BX-0324 Page 33 of 34 ATTACHMENT A Timeline and,[or.roiect plan: 1. Part -Time Property Clerk: The part-time Property Clerk will be employed for one year (960 hours) under this grant funding starting approximately one month after funding release. 2. Technology Funding_ The hardware for the emergency radio supplementary system will be purchased upon funding release. Items will be installed in the Police Department's new facility by March of 2011. The system will be tested before September 30, 2011. Funding: Total Allocation: $32,931 PROACT Contribution: (undetermined %) $0 Administrative Fee (9%): $2,964 Funds Retained by City/County: $29,967 2010- DJ-BX-0324 Page 34 of 34 ATTACHMENT B HOW TO APPLY FOR JAG GRANT REIMBURSEMENTS 1. A letter on your cities letterhead that includes or states the followin A. Your agency's request for reimbursement in the amount of $ ; B. Against Grant Award# 2010-DJ-BX-0324; C. Certification that you complied with all procurement procedures outlined in your agency's procurement manual and financial and administrative requirements set forth in the current OJP Financial guide. D. Name of payee and address of where payment is to be sent E. Letter is to be signed by the person authorized in the JAG Program MOU. 2. Required attachments to the letter: A. Your agency is required to submit quarterly Financial Status Report (FSRs) using a Standard Form 269A (SF-269A). This report reflects the actual federal monies spent, unliquidated obligations incurred, and the unobligated balance of federal funds. The FSR is due at the Sheriffs Department Financial Division no later than 15 days following each calendar quarter, even if you don't have any reimbursement claims. The reporting quarter end dates and due dates are as follows: Qtr. ending 03-31-YY due no later than 4/15 Qtr. ending 06-30-YY due no later than 7/15 Qtr. ending 09-30-YY due no later than 10/15 Qtr. ending 12-31-YY due no later than 01/15 A helpful hints guide for completing FSRs is available at the DOJ-OJP website at: http://www.ojp.usdoj.gov/funding/forms.htm B. All invoices and relevant purchase orders pertaining to federal monies spent. C. Time Sheets and part of payroll register showing personnel name or other individual identifier and details of payroll costs claimed, if any. D. Copies of signed check(s) for purchase(s); All of the above documents must be provided to our office: otherwise your claim will not be processed. If you have any questions please call Karla Lazaridis at (714) 834-6675. Send your claim to the Attention of Karla Lazaridis at 320 North Flower Street Suite 108, Santa Ana, Calif. 92703. ATTACHMENT C 2010 JAG PROGRAM ALLOCATIONS 2010-DJ-RX-0324 CITY 2010 Funds TO PROACT (includes Admin. Fee) Total % ALLOC Amount To PROACT ADM. FEE 9% Funds Retained by Individual Agencies OCSD $ 21,240 $ 4,036.00 10% $ 2,124.00 $ 1,911.60 $ 17,204.40 Anaheim $ 154,633 $ 21,649.00 5% $ 7,731.65 $ 13,916.97 $ 132,984.38 Buena Park $ 30,970 $ 2,787.00 0% $ - $ 2,787.30 $ 28,182.70 Costa Mesa $ 33,185 $ 6,305.00 10% $ 3,318.50 $ 2,986.65 $ 26,879.85 Cypress $ 10,202 $ 1,428.00 5% $ 510.10 $ 918.18 $ 8,773.72 Fountain Valley $ 11,292 $ 1,016.00 0% $ - $ 1,016.28 $ 10,275.72 Fullerton $ 48,870 $ 9,285.00 10% $ 4,887.00 $ 4,398.30 $ 39,584.70 Garden Grove $ 70,763 $ 6,369.00 0% $ - $ 6,368.67 $ 64,394.33 Huntin on Beach $ 42,516 $ 3,826.00 0% $ - $ 3,826.44 $ 38,689.56 Irvine $ 14,450 $ 2,746.00 10% $ 1,445.00 $ 1,300.50 $ 11,704.50 La Habra $ 20,623 $ 3,918.00 10% $ 2,062.30 $ 1,856.07 $ 16,704.63 Lalig Forest /o New ort Beach , /0 7 1, 6 44.7 5 T 1,4—STTT7 Oran a T2,577 $ 23,0567 Placenti 4 /o ,4 . 6 Santa Ana $ 205,M7 $ 39,12 /o 7 8.19 Stanton $ 17,573 $ 3,339.00 10% $ 1,757.30 $ 1,581.57 $ 14,234.13 Tustin $ 14,559 $ 2,766.00 10% $ 1,455.90 $ 1,310.31 $ 11,792.79 Westminster $ 32,931 $ 2,964.00 0% $ $ 2,963.79 $ 29,967.21 TOTAL $ 796,439 $ 123,143.00 $ 51,463.90 $ 71,679.51 $ 673,295.59 ATTACHMENT D 2010-DJ-BX-0324 FY2010 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT PROGRAM REPORTING REQUIREMENTS Once an award is accepted, award recipients must submit quarterly financial status and annual performance reports through the Grants Management System (GMS). To assist in fulfilling the Department's responsibilities under the Government Performance and Results Act of 1993 (GPRA), P.L. 103-62, applicants who receive funding under this award must provide data that measures the results of their work. Quarterly performance metrics reports must be submitted through BJA's Performance Measurement Tool (PMT) web site: www.bjaperforniancetools.org Direct any questions regarding the grant program to Susie Cabrera. scabreragocsd.org 431 The City Drive South Orange, CA 92868 (714) 935-6869 AI'I'AUHMENT E Department of Justice i Office of Justice Pro, -Tams j Bureau of Justice Assistance Grant PAGE I OF 5 1. RECIPIEN`r NAME AND ADDRESS (including Zip Code) 4. A WARD NUMBER 2010-DJ-BX-0324 County of Orange . _I 10 Civic Center Plaza 5. PROJECT PERIOD: FROM 10/01/2009 T"O 09/30/20,13 Santa Ana, CA 92701-4017 PERIOD: FROM 10/O1/2009 TO 09/30/2013 i —BUDGET 6. AWARD DATE 09/10/2010 j 8. SUPPLEMENT NUMBER 7. ACTION Initial — A. GRANTEE IRS/VENDOR NO. 950009281 00 9. PREVIOUS AWARD AMOUNT' $ 0 3. PROJECT TITLE 10. AMOUNT OF THIS AWARD $ 796.439 FY 20tO Justice Assistance Grant Program I L TOTAL AWARD $ 7963439 — 12. SPECIAL CONDITIONS THE ABOVE GRANT- PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH ON THE ATTACHED PAGE(S). 13. STATUTORY AUTHORITY FOR GRANT This project is supported under FYtO (BJA - JAG) 42 USC 3750. 1 et seq. � 15. METHOD OF PAYMENT GPRS AGENCY APPROVAL I— GRANTEE ACCEPTANCE — ®® 16. TYPED NAME AND TITLE OF APPROVING OFFICIAL 18. TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL James H. Burch LI Jauet Nguyen Board of Supervisors Chair Acting Director l IT SIGNATURE OF APPROVING OFFICIAL 19. SIGNATURE OF AUTHORIZED RECIPIENT OFFICIAL 19A. DATE AGENCY USE ONLY 20. ACCOUNTING CLASSIFICATION CODES 21. JDJU672831 FISCAL FUND BUD. DIV. YEAR CODE ACT. OFC. REG. SUB. POMS AMOUNT X B D1 80 00 (N) 196439 OJP FORM 4000/2 (REV. 5-87) PREVIOUS EDITIONS ARE OBSOLETE. OJP FORM 4000/2 (REV. 4-88) Department of Justice Office of Justice Programs 4 Z Bureau of Justice Assistance AWARD CONTINUATION .SHEET PAGE 2 OF 5 Grant ! PROJECT KUMBER 2010-DJ-BX-0324 AWARD DATE 09/10/2010 SPECIAL CONDITIONS 1. The recipient agrees to comply with the financial and administrative requirements set forth in the current edition of the Office of Justice Programs (OJP) Financial Guide. 2. The recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan (if recipient is required to submit one pursuant to 28 C.F.R. Section 42.302), that is approved by the Office for Civil Rights, is a violation of its Certified Assurances and may result in suspension or termination of funding, until such time as the recipient is in compliance. 3. The recipient agrees to comply with the organizational audit requirements of OMB Circular A-133, Audits of States, Local Governments, and Non -Profit Organizations, and further understands and agrees that funds may be withheld, or other related requirements may be imposed, if outstanding audit issues (if any) from OMB Circular A-133 audits (and any other audits of OJP grant funds) are not satisfactorily and promptly addressed, as further described in the current edition of the OJP Financial Guide, Chapter 19. 4. Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of the enactment, repeal, modification or adoption of any law, regulation or policy, at any level of government, without the express prior written approval of OJP. 5. The recipient must promptly refer to the DOJ OIG any credible evidence that a principal, employee, agent, contractor, subgrantee, subcontractor, or other person has either 1) submitted a false claim for grant funds under the False Claims Act; or 2) committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar misconduct involving grant funds. This condition also applies to any subrecipients. Potential fraud, waste, abuse, or misconduct should be reported to the OIG by - mail: Office of the Inspector General U.S. Department of Justice Investigations Division 950 Pennsylvania Avenue, N.W. Room 4706 Washington, DC 20530 e-mail: oig.hotline@usdgj.gov hotline: (contact information in English and Spanish): (800) 869-4499 or hotline fax: (202) 616-9881 Additional information is available from the DOJ OIG website at www.usdoj.gov/oig. 6. Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of any contract or subaward to either the Association of Community Organizations for Reform Now (ACORN) or its subsidiaries, without the express prior written approval of OJP. 7. The recipient agrees to comply with any additional requirements that may be imposed during the grant performance period if the agency determines that the recipient is a high -risk grantee. Cf. 28 C.P.R. parts 66, 70. ON FORM 400012 (REV. 4-88) Department of Justice Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PROJECT NUMBER 2010-DJ-BX-0324 AWARD DATE 09/10/2010 PAGE 3 OF 5 To support public safety and justice information sharing, OJP requires the grantee to use the National Information Exchange Model (NIEM) specifications and guidelines for this particular grant. Grantee shall publish and make available without. restriction all schemas generated as a result of this grant to the component registry as specified i For more information on compliance with niem.gov/implementationguide.php. To avoid duplicating existing networks or IT systems in any initiatives funded by BJA for law enforcement informat sharing systems which involve interstate connectivity between jurisdiction, such systems shall employ, to the extent possible, existing networks as the communication backbone to achieve interstate connectivity, unless the grantee can demonstrate to the satisfaction of BJA that this requirement would not be cost effective or would impair the The grantee agrees to comply with the applicable requirements of 28 C.P.R. Part 38, the Department of Justice regulation governing "Equal Treatment for Faith Based Organizations" (the "Equal Treatment Regulation"). The Equal Treatment Regulation provides in part that Department of Justice grant awards of direct funding may not be used to fund any inherently religious activities, such as worship, religious instruction, or proselytization. Recipients of direct grants may still engage in inherently religious activities, but such activities must be separate in time or place from the Department of Justice funded program, and participation in such activities by individuals receiving services from the grantee or a sub -grantee must be voluntary. The Equal Treatment Regulation also makes clear that organizations participating in programs directly funded by the Department of Justice are not permitted to discriminate in the provision of services on the basis of a beneficiary's religion. Notwithstanding any other special condition of this award, faith - based organizations may, in some circumstances, consider religion as a basis for employment. See dent acknowledges that all programs funded through subawards, whet) to the grant program requirements as stated in BJA program guidance. The recipient agrees that any information technology system funded or supported by OJP funds will comply with 28 C.F.R- Part 23, Criminal httelligence Systems Operating Policies, if OJP determines this regulation to be applicable. Should OJP determine 28 C.F.R. Part 23 to be applicable, OJP may, at its discretion, perform audits of the system, as per the regulation. Should any violation of 28 C.F.R. Part 23 occur, the recipient may be fined as per 42 U.S.C. The recipient agrees to ensure that the State Information Technology Point of Contact receives written notification regarding any information technology project funded by this grant during the obligation and expenditure period. TI to facilitate coramunication among local and state governmental entities regarding various information technology projects being conducted with these grant funds. In addition, the recipient agrees to maintain an administrative file documenting the meeting of this requirement. For a list of State Information Technology Points of Contact, go to httpJ/www it_ojp_gov/default_aspx?area=policyAndPractice&page=1046. Grantee agrees to comply with the requirements of 28 C.F.R. 'Pa procedures regarding the protection of human research subjects, approval, if appropriate, and subject informed consent. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C. section 3789g and 28 C.F.R. Part 22 that are applicable to collection, use, and revelation of data or information. Grantee further agrees, as a condition of grant approval, to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R. Part 22 and, in particular, OJP FORM 4000/2 (REV. 4-88) Department of Justice Office of Justice Programs AWARD CONTINUATION r:g'1 Bureau of Justice Assistance SHEET PAGE 4 OF s Grant I i I PROJECT' NUMBER 2010-DJ-BX-0324 AWARD DATE 09/10/2010 SPECIAL CONDITIONS 16. The grantee agrees to assist BJA in complying with the National Environmental Policy Act (NEPA), the National Historic Preservation Act, and other related federal environmental impact analyses requirements in the use of these grant funds, either directly by the grantee or by a subgrantee. Accordingly, the grantee agrees to first determine if any of the following activities will be funded by the grant, prior to obligating funds for any of these purposes. If it is determined that any of the following activities will be funded by the grant, the grantee agrees to contact BJA. The grantee understands that this special condition applies to its following new activities whether or not they are being specifically funded with these grant funds. That is, as long as the activity is being conducted by the grantee, a subgrantee, or any third party and the activity needs to be undertaken in order to use these grant funds, this special condition must first be met. The activities covered by this special condition are: a. New construction; b. Minor renovation or remodeling of a property located in an environmentally or historically sensitive area, including properties located within a 100-year flood plain, a wetland, or habitat for endangered species, or a property listed on or eligible for listing on the National Register of Historic Places; c. A renovation, lease, or any proposed use of a building or facility that will either (a) result in a change in its basic prior use or (b) significantly change its size; d. Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as an incidental component of a funded activity and (b) traditionally used, for example, in office, household, recreational, or education environments; and e. Implementation of a program relating to clandestine methamphetamine laboratory operations, including the identification, seizure, or closure of clandestine methamphetamine laboratories. The grantee understands and agrees that complying with NEPA may require the preparation of an Environmental Assessment and/or an Environmental Impact Statement, as directed by BJA. The grantee further understands and agrees to the requirements for implementation of a Mitigation Plan, as detailed at http://www.ojp.usdoj.govBJA/resource/nepa.html, for programs relating to methamphetamine laboratory operations. Application of This Special Condition to Grantee's Existing Programs or Activities: For any of the grantee's or its subgrantees' existing programs or activities that will be funded by these grant funds, the grantee, upon specific request from BJA, agrees to cooperate with BJA in any preparation by BJA of a national or program environmental assessment of that funded program or activity. The recipient is required to establish a trust fund account. (The trust fund may or may not be an interest -bearing account.) The fund, including any interest, may not be used to pay debts or expenses incurred by other activities beyond the scope of the Edward Byrne Memorial Justice Assistance Grant Program (JAG). The recipient also agrees to obligate and expend the grant funds in the trust fund (including any interest earned) during the period of the grant. Grant funds (including any interest earned) not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period, along with the final submission of the Federal Financial Report (SF-425). 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds, but will be used to increase the amounts of such funds that would, in the absence of Federal funds, be made available for law enforcement activities- OJP FORM 4000/2 (REV. 4-88) Department of Justice I �., Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance i SHEET PAGE 5 OF 5 Grant � PROJECT NUMBER 2010-DJ-BX-0324 AWARD DATE 09/10/2010 SPECIAL CONDITIONS 19. Award recipients must submit quarterly a Federal Financial Report (SF-425) and annual performance reports through GMS (https://gra-nts.ojp.usdoj.gov). Consistent with the Department's responsibilities under the Government Performance and Results Act (GPRA), P.L. 103-62, applicants who receive funding under this solicitation must provide data that measure the results of their work. Therefore, quarterly performance metrics reports must be submitted through BJA's Performance Measurement Tool (PMT) website (www.bjaperformancetools.org). For more detailed information on reporting and other JAG requirements, refer to the JAG reporting requirements webpage. Failure to submit required JAG reports by established deadlines may result in the freezing of grant funds and future High Risk designation. 20. Award recipients must verify Point of Contact(POC), Financial Point of Contact (FPOC), and Authorized Representative contact information in GMS, including telephone number and e-mail address. If any information is incorrect or has changed, a Grant Adjustment Notice (GAN) must be submitted via the Grants Management System (GMS) to document changes. 21. The grantee agrees that within 120 days of award acceptance, each member of a law enforcement task force funded with these funds who is a task force commander, agency executive, task force officer, or other task force member of equivalent rank, will complete required online (internet-based) task force training. The training is provided free of charge online through BJA's Center for Task Force Integrity and Leadership (www.ctfli.org). All current and new task force members are required to complete this training once during the life of the award, or once every four years if multiple awards include this requirement. This training addresses task force effectiveness as well as other key issues including privacy and civil liberties/rights, task force performance measurement, personnel selection, and task force oversight and accountability. Additional information is available regarding this required training and access methods via 13JA's web site and the Center for Task Force Integrity and Leadership (www.ctfli.org). 22. Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74 Fed. Reg. 51225 (October 1, 2009), the Department encourages recipients and sub recipients to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant, and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease crashes caused by distracted drivers. ON FORM 4000/2 (REV. 4-88) Edward Byrne Memorial Justice Assistance Grant (JAG) Memorandum of Understanding We, the Orange County Executive Officer and the city managers of the cities that are eligible to receive the 2010 Edward Byrne Memorial Justice Assistance Grant funding in Orange County, or their designees, do hereby indicate our understanding that the County of Orange will serve as the applicant/fiscal agent for the 2010 Edward Byrne Memorial Justice Assistance Grant funds for which our agencies may be eligible. Print Name and Title Signature Orange County - $21,240 Print Name and Title Signature Anaheim City - $154,633 Print Name and Title Signature Buena Park City - $30,970 Print Name and Title Signature Costa Mesa City - $33,185 Print Name and Title Cypress City - $10,202 Signature APPROVED AS TO FORM OFRCE OF THE COUNTY COUNSEL ORANGE, COUNTY, CALIFORNIA By Depity Date: �11 % w Edward Byrne Memorial Justice Assistance Grant (JAG) Memorandum of Understanding We, the Orange County Executive Officer and the city managers of the cities that are eligible to receive the 2010 Edward Byrne Memorial Justice Assistance Grant funding in Orange County, or their designees, do hereby indicate our understanding that the County of Orange will serve as the applicant/fiscal agent for the 2010 Edward Byrne Memorial Justice Assistance Grant funds for which our agencies may be eligible. Print Name and Title Signature Orange County - $21,240 Tom Wood, City Manager Signature Anaheim City - $154,633 Print Name and Title Signature Buena Park City - $30,970 Print Name and Title Signature Costa Mesa City - $33,185 Print Name and Title Signature Cypress City - $10,202 Edward Byrne Memorial Justice Assistance Grant (JAG) Memorandum of Understanding We, the Orange County Executive Officer and the city managers of the cities that are eligible to receive the 2010 Edward Byrne Memorial Justice Assistance Grant funding in Orange County, or their designees, do hereby indicate our understanding that the County of Orange will serve as the applicant/fiscal agent for the 2010 Edward Byrne Memorial Justice Assistance Grant funds for which our agencies may be eligible. Print Name and Title Signature Orange County - $21,240 Print Name and Title Signature Anaheim City - $154,633 Corey Sianez, Acting Chief of Police Print Name and Title Signature Buena Park City - $30,970 Print Name and Title Signature Costa Mesa City - $33,185 Print Name and Title Signature Cypress City - $10,202 Edward Byrne Memorial Justice Assistance Grant (JAG) Memorandum of Understanding We, the Orange County Executive Officer and the city managers of the cities that are eligible to receive the 2010 Edward Byrne Memorial Justice Assistance Grant funding in Orange County, or their designees, do hereby indicate our understanding that the County of Orange will serve as the applicant/fiscal agent for the 2010 Edward Byrne Memorial Justice Assistance Grant funds for which our agencies may be eligible. Print Name and Title Orange County - $21,240 Print Name and Title Anaheim City - $154,633 Print Name and Title Buena Park City - $30,970 7} I I PM L. ` /(:�e � Print Name and Title Costa Mesa City - $33,185 Print Name and Title Cypress City - $10,202 Signature Signature Signature Signature Edward Byrne Memorial Justice Assistance Grant (JAG) Memorandum of Understanding We, the Orange County Executive Officer and the city managers of the cities that are eligible to receive the 2010 Edward Byrne Memorial Justice Assistance Grant funding in Orange County, or their designees, do hereby indicate our understanding that the County of Orange will serve as the applicant/fiscal agent for the 2010 Edward Byrne Memorial Justice Assistance Grant funds for which our agencies may be eligible. Print Name and Title Signature Orange County - $21,240 Print Name and Title Signature Anaheim City -. $154,633 Print Name and Title Signature Buena Park City - $30,970 Print Name and Title Signature Costa Mesa City - $33,185 Print Name and Title Cypress City - $10,202 ignature JAG Memorandum of Understanding (continued) PrintlName and Title Fountain Valley City - $11,292 Signa Print Name and Title Signature Fullerton City - $48,870 Print Name and Title Signature Garden Grove City - $70,763 Print Name and Title Signature Huntington Beach City - $42,516 Print Name and Title Signature Irvine City - $14,450 Print Name and Title La Habra City - $20,623 Print Name and Title Lake Forest City - $10,820 Signature Signature JAG Memorandum of Understanding (continued) Print Name and Title Fountain Valley City - $11,292 Chris Meyer, City Manager Print Name and Title Fullerton City - $48,870 Print Name and Title Garden Grove City - $70,763 Signature Signature Signature Print Name and Title Signature Huntington Beach City - $42,516 Print Name and Title Signature Irvine City - $14,450 Print Name and Title Signature La Habra City - $20,623 Print Name and Title Signature Lake Forest City - $10,820 JAG Memorandum of Understanding (continued) Print Name and Title Fountain Valley City - $11,292 Print Name and Title Fullerton City - $48,870 Signature Signature Joseph M. Polisar, Chief of Police Signature Garden Grove City - $70,763 Print Name and Title Signature Huntington Beach City - $42,516 Print Name and Title Irvine City - $14,450 Signature Print Name and Title Signature La Habra City - $20,623 Print Name and Title Signature Lake Forest City - $10,820 JAG Memorandum of Understanding (continued) JAG Memorandum of Understanding (continued) Print Name and Title Fountain Valley City - 511,292 Print Name and Title Fullerton City - 548,870 Print Name and Title Garden Grove City - $70,763 Prii Uii�-and Title toBeach City - $42,516 Print Nance and Title Irvine City - $14,450 Print Name and Title La Habra City - $20,623 Print Name and 'Title Lake Forest City - $10,820 Signature Signature Signature Signature Signature Signature Signature APPROVED AS TO FORM JENNIFER McORNTHP CltgAftomeq JAG Memorandum of Understanding (continued) Print Name and Title Signature Fountain Valley City - $11,292 Print Name and Title Signature Fullerton City - $48,870 Print Name and Title Garden Grove City - $70,763 Signature Print Name and Title Signature Huntington Beach City - $42,516 Sean Joyce, City Mana er 5W Print Name and Title SiVne Irvine City - $14,450 Print Name and Title La Habra City - $20,623 Print Name and Title Lake Forest City - $10,820 Signature Signature JAG Memorandum of Understanding (continued) Print Name and Title Fountain Valley City - $11,292 Signature Print Name and Title Signature Fullerton City - $48,870 Print Name and Title Signature Garden Grove City - $70,763 Print Name and Title Signature Huntington Beach City - $42,516 Print Name and Title Signature Irvine City - $14,450 Print Name and Title Signature La Habra City - $20,623 Print Name and Title Signature Lake Forest City - $10,820 JAG Memorandum of Understanding (continued) Print Name and Title Fountain Valley City - $11,292 Signature Print Name and Title Signature Fullerton City - $48,870 Print Name and Title Signature Garden Grove City - $70,763 Print Name and Title Signature Huntington Beach City - $42,516 Print Name and Title Signature Irvine City - $14,450 Print Name and Title La Habra City - $20,623 o be,rt C- () v Print Name and Title Lake Forest City - $10,820 Signature JAG Memorandum of Understanding (continued) Print Name and Title Signature Newport Beach City - $16,447 Print Name and Title Signature Orange City - $2.8,465 Print Name and Title Signature Placentia City - $11,001 Print Name and Title Signature Santa Ana City - $205,899 Print Name and Title Stanton City - $17,573 Signature Print Name and Title Signature Tustin City - $14,559 Print Name and Title Signature Westminster City - $32,931 JAG Memorandum of Understanding (continued) Print Name and Title Signature Newport Beach City - $16,447 , SiEley, 6iManajg-Signature City - $28,46 Print Name and Title Signature Placentia City - $11,001 Print Name and Title Signature Santa Ana City - $205,899 Print Name and Title Signature Stanton City - $17,573 Print Name and Title Signature Tustin City - $14,559 Print Name and Title Signature Westminster City - $32,931 JAG Memorandum of Understanding (continued) Print Name and Title Newport Beach City - $16,447 Print Name and Title Orange City - $28,465 %1.,-*zA A Print Na e and Title Placentia City - $11,001 Print Name and Title Santa Ana City - $205,899 Signature Signature Si atu Signature Print Name and Title Signature Stanton City - $17,573 Print Name and Title Signature Tustin City - $14,559 Print Name and Title Signature Westminster City - $32,931 JAG Memorandum of Understanding (continued) Print Name and Title Signature Newport Beach City - $16,447 Print Name and Title Signature Orange City - $28,465 Print Name and Title Signature Placentia City - $11,001 David Ream, City Manager Print Name and Title Si Santa Ana City - $205,899 Print Name and Title Signature Stanton City - $17,573 Print Name and Title Tustin City - $14,559 Print Name and Title Westminster City - $32,931 Signature Signature 6z" JAG Memorandum of Understanding (continued) Print Name and Title Signature Newport Beach City - $16,447 Print Name and Title Signature Orange City - $28,465 Print Name and Title Placentia City - $11,001 Print Name and Title Santa Ana City - $205,899 Print Name and Title Stanton City - $17,573 Print Name and Title Tustin City - $14,559 Print Name and Title Westminster City - $32,931 Signature Signature Signature Signature JAG Memorandum of Understanding (continued) Print Name and Title Newport Beach City - $16,447 Signature Print Name and Title Signature Orange City - $28,465 Print Name and Title Signature Placentia City - $11,001 Print Name and Title Santa Ana City - $205,899 Print Name and Title Stanton City - $17,573 5<<� 7r/ /g Jdx Print Name and Title Tustin City - $14,559 Print Name and Title Westminster City - $32,931 z Signature Signature Signature Signature JAG Memorandum of Understanding (continued) Print Name and Title Newport Beach City - $16,447 Print Name and Title Orange City - $28,465 Signature Signature Print Name and Title Signature Placentia City - $11,001 Print Name and Title Signature Santa Ana City - $205,899 Print Name and Title Signature Stanton City - $17,573 Print Name and Title Tustin City - $14,559 -DohoJdD, Lum,C` Print Name and Title Westminster City - $32,931 Signature SHERIFF -CORONER DEPARTMENT COUNTY OF ORANGE CALIFORNIA 431 THE CITY DRIVE SOUTH ORANGE, CA 92868 (714) 935-6661 FAX (714) 935-6669 January 6, 2011 Joan L. Flynn, City Clerk City of Huntington Beach 2000 Main Street Huntington Beach, CA 92648 Dear Ms. Flynn, SANDRA HUTCHENS SHERIFF -CORONER UNDERSHERIFF JOHN L. SCOTT EXECUTIVE COMMAND TIM BOARD RICK DOSTAL MIKE JAMES JAY LEFLORE COMMANDERS MARK BILLINGS LEE TRUJILLO W. DAVID WILSON Enclosed please find one original Transfer Agreement and attachments for the 2010 Edward Byrne Memorial Justice Assistance Grant (JAG) Program. Please retain this original Transfer Agreement for your files. Sincerely, Susie Cabrera, Administrative Manager Orange County Sheriff's Department Research and Development Division PROUDLYSERVING THE UNINCORPORATED AREAS OF ORANGE COUNTYAND THE FOLLOMNG CITIES AND AGENCIES: ALISO VIEJO • DANA POINT • LAGUNA HILLS • LAGUNA NIGUEL • LAGUNA WOODS • LAKE FOREST • MISSION VIEJO Council/Agency Meeting Held: / Deferred/Continued to: g Ap ro aC Conditional Apr ❑ Denied O C Cle s Sign re Council Meeting Date: December 20, 2010 Department ID Number: PD-10-020 CITY OF HUNTINGTON BEACH REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Administrator PREPARED BY: Kenneth W. Small, Chief of Police SUBJECT: Approve agreement between the County of Orange and City of Huntington Beach to accept and transfer funds for the Department of Justice's Federal Fiscal Year 2010 Edward Byrne Memorial Justice Assistance Grant (JAG) Program; approve appropriation and expenditure of up to $38,690 to be fully reimbursed by grant funds; and, authorize the Mayor and City Clerk to execute the JAG Grant Agreements to transfer funds on the City's behalf Statement of Issue: In order to comply with the federal requirement for the Edward Byrne Memorial Justice Assistance Grant, an agreement to transfer funds is necessary between the County of Orange and the City of Huntington Beach. The City Council is asked to approve the attached agreement. Financial Impact: Grant funds not anticipated in the original FY 2010-11 city budget, estimated to be $38,690 will be fully reimbursed by the grant from the Department of Justice. No other matching or in -kind city funds are required for this grant. A new fund will be established for this funding. Recommended Action: Motion to: A) Approve and accept the agreement to transfer funds for FY 2010 Edward Memorial Justice Assistance Grant (JAG) program between the County of Orange and the City of Huntington Beach; and, B) Authorize the City Clerk and the Mayor to execute on the City's behalf the agreement to transfer funds for FY 2010 Edward Byrne Memorial (JAG) program between the County of Orange and the City of Huntington Beach; and, C) Approve the appropriation and expenditure up to $38,690 to be fully reimbursed by the grant from the Department of Justice via the County of Orange. Alternative Action(s): Do not approve the grant; reject the grant funding from the Department of Justice, and direct staff accordingly. HB -269- Item 14. - 1 REQUEST FOR COUNCIL ACTION MEETING DATE: 12/20/2011 DEPARTMENT ID NUMBER: PD-10-020 Analysis: This is a coordinated grant that was applied for on a countywide basis. The City of Huntington Beach falls within the Orange County urban area and will be funded via the County of Orange. The Edward Byrne Memorial Justice Assistance Grant (JAG) funds will be utilized to support a broad range of activities to prevent and control crime within the County of Orange. The County of Orange has been certified disparate; therefore, this joint application includes twenty units of local government for which the applicant and fiscal agent is the County of Orange. The twenty units of local government in the jurisdiction will utilize the funds for local initiatives, technical assistance, training, personnel, equipment, supplies, and information systems for criminal justice within the following purpose areas: law enforcement, prosecution and court, prevention and education, corrections and community corrections, drug treatment, planning, evaluation and technology improvement. The total City of Huntington Beach grant is $42,516. Of the total grant amount, $3,826 is for the administrative fee. The Police Department intends to utilize the remaining amount of $38,690 to purchase the following: New imaging and indexing crime and incident reports contract services Environmental Status: Not applicable Strategic Plan Goal: Maintain and Enhance Public Safety Attachment(s): Grant Letter and "Agreement to Transfer Funds for FY2010 Edward Byrne Memorial Justice Assistance Grant (JAG) Program" Item 14. - 2 HB -270- � -.- � , e f � - ... - .. - .._. �± - - - ; � L � ._ n ♦ , � —_ __. _ ;�L � _ __ � .' � _- __ _- I� _ 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 AGREEMENT TO TRANSFER FUNDS. FOR 2010 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM THIS AGREEMENT is entered into this day of 2010, which date is enumerated for purposes of reference only, by and between the COUNTY OF ORANGE, a political subdivision of the State of California, hereinafter referred to as "COUNTY", and a municipal corporation, hereinafter referred to as I "SUBGRANTEE." WHEREAS, COUNTY, acting through its Sheriff -Coroner Department, hereinafter referred to as SHERIFF, in its capacity as the lead agency on behalf of nineteen units of local government, including SHERIFF and SUBGRANTEE, has applied for, received and accepted the Edward Byrne Memorial Justice Assistance Grant from the U.S. Department of Justice, Office of Justice Programs, Bureau of Justice Assistance (hereinafter referred to as "the grant"). WHEREAS, the purpose of the grant is to supplement the resources available to the multi agency Orange County Pro -Active Methamphetamine Laboratory Investigative Team (PROACT), and to various programs designated to prevent and control crime within the County of Orange that are operated by individual agencies included in the above -referenced nineteen units of local government, as set forth in Attachment A hereto (Program Narrative in the grant MOU), which is attached hereto and j incorporated herein by reference. WHEREAS, the terms of the grant require that certain grant funds be transferred to SUBGRANTEE to be used for the grant purposes, which may include local initiatives, technical assistance, training, personnel, equipment, supplies, contractual support, and information systems for law enforcement, as more particularly described in Attachment A hereto. NOW, THEREFORE, IT IS MUTUALLY AGREED AS FOLLOWS: 1. COUNTY shall transfer to SUBGRANTEE grant funds, in arrears, as necessary to reimburse SUBGRANTEE. for reasonable and permissible expenditures for the grant purposes. In order CFDA 16.739 FY2010 JAG Program U.S. Department of Justice 10 Page t of 5 I to obtain grant funds, SUBGRANTEE shall comply with the instructions and submit to SHERIFF all 2 required information and documentation, as set forth in Attachment B hereto ("How to Apply for JAG 3 Grant Reimbursements"), which is attached hereto and incorporated herein by reference. In no event 4 will the total amount of the grant funds transferred by COUNTY to SUBGRANTEE hereunder exceed 5 SUBGRANTEE's allocation, as set forth in Attachment C hereto ("JAG Program Allocation"), which is 6 attached hereto and incorporated herein by reference. 7 2. SUBGRANTEE shall be reimbursed with said grant funds only for expenditures 8 necessary to acquire personal property or equipment as set forth in Attachment A hereto [herinafter 9 called "grant property and equipment"] or to perform such other grant functions, if any, for which 10 Attachment A specifies that SUBGRANTEE may utilize grant funds. 11 3. Throughout their useful life, SUBGRANTEE shall use grant property and equipment 12 only for grant purposes in accordance with Attachment A hereto. 13 4. SUBGRANTEE shall exercise due care to preserve and safeguard grant property and 14 equipment from damage or destruction and shall provide regular maintenance and such repairs for grant 15 property and equipment as are necessary, in order to keep said grant property and equipment 16 continually in good working order. 17 5. If grant property or, equipment becomes obsolete, SUBGRANTEE shall dispose of it 18 only in accordance with the instructions of COUNTY or the agency from which COUNTY received the 19 grant funds. 20 6. SUBGRANTEE shall submit to the COUNTY grant program reporting documents and 21 information in accordance with requirements set out in Attachment D ("Edward Byrne Memorial Justice 22 Assistance Grant Reporting Requirements"), which is attached hereto and incorporated herein by 23 reference. 24 7. SUBGRANTEE shall comply with all applicable terms of the certification(s) that are 25 attached hereto as Attachment E and incorporated herein by reference. 26 8. By executing this Agreement, SUBGRANTEE agrees to comply with and be fully 27 bound by this Agreement and all applicable provisions of Attachments A, B, C, D and E hereto. 28 CFDA 16.738 FY2010 JAG Program U.S. Department 01'Justice 10 Page 2 of 5 I SUBGRANTEE shall notify COUNTY immediately upon discovery that it has not abided or no longer 2 will abide by any applicable provision of this Agreement or Attachments A, B, C, D or E hereto. 3 9. SUBGRANTEE and COUNTY shall be subject to examination and audit by the State 4 Auditor General with respect to this Agreement for a period of three years after final payment 5 hereunder. 6 10. SUBGRANTEE agrees to indemnify, defend and save harmless COUNTY and the 7 agency from which COUNTY received grant funds, and their elected and appointed officials, officers, 8 agents and employees from any and all claims and losses accruing or resulting to any and all contractors, 9 subcontractors, laborers, and any other person, firm or corporation furnishing or supplying work, 10 services, materials or supplies in connection with SUBGRANTEE's performance of this Agreement, 11 including Attachments A, B, C, D and E hereto, and from any and all claims and losses accruing or 12 resulting to any person, fine, or corporation who may be injured or damaged by SUBGRANTEE in the 13 performance of this Agreement, including Attachments A, B, C, D and E hereto. 14 11. No alteration or variation of the terms of this Agreement shall be valid unless made in 15 writing and signed by duly authorized representatives of the parties hereto, and no oral understanding or 16 agreement not incorporated herein shall be binding on any of the parties hereto. . 17 12. SUBGRANTEE may not assign this Agreement in whole or in part without the express 18 1 written consent of COUNTY. 19 13. For a period of three. years after final payment hereunder or until all claims related to 20 this Agreement are finally settled, whichever is later, SUBGRANTEE shall preserve and maintain all 21 documents, papers and records relevant to the work performed or property or equipment acquired in 22 accordance with this Agreement; including Attachments A, B, C, D and E hereto. For the same time 23 period, SUBGRANTEE shall make said documents, papers and records available to COUNTY and the 24 agency from which COUNTY received the grant funds or their duly authorized representative(s), for 25 examination, copying, or mechanical reproduction on or off the premises of SUBGRANTEE, upon 26 request, during usual working hours. 27 28 CFDA 16.738 FY2010 JAG Program U.S. Depanment of Justice 10 Page 3 of 5 1 14. SUBGRANTEE shall provide to COUNTY all records and information requested by 2 COUNTY for inclusion in quarterly reports and such other reports or records as COUNTY may be 3 required to provide to the agency from which COUNTY received grant funds or other persons or 4 agencies. 5 15. COUNTY may terminate this Agreement and be relieved of the payment of any 6 consideration to SUBGRANTEE if a) SUBGRANTEE fails to perform any of the covenants contained 7 in this Agreement, including the applicable terms of Attachments A, B, C, D and E hereto, at the time 8 and in the manner herein provided, or b) COUNTY loses funding under the grant. In the event of 9 termination, COUNTY may proceed with the work in any manner deemed proper by COUNTY. 10 16. SUBGRANTEE and its agents and employees shall act in an independent capacity in the I 1 performance of this Agreement, including Attachments A, B, C, D and E hereto, and shall not be 12 considered officers, agents or employees of COUNTY or SHERIFF or of the agency from which 13 COUNTY received grant funds. 14 15 J/ 16 17 18 19 20 1/ 21 22 23 J/ 24 /I 25 26 27 28 CFDA 16.738 FY2010 JAG Program U.S. Department of Justice 10 Page 4 of 5 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 23 24 25 26 27 28 IN WITNESS WHEREOF, the parties have executed this Agreement in the County of Orange, State of California. DATED: // /Z� , 2010 APPROVED AS TO FORM: COUNTY COUNSEL By WL eI, Nicole Sims, Deputy DATED: �`�' `� '2010 DATED: , 2010 ATTEST: oan L. Flynn �): December 21 , 2010 CFDA 16.738 FY2010 JAG Program U.S_ Department of Justice 10 COUNTY OF ORANGE, a political subdivision of the State of California Sandra Hutchens, S eriff-Co oner Sheriff -Coroner Wpartment "COUNTY" S Ne and Title Jol Carchio, Mayor City APPROVED AS TO FORM JENNIFE� M�cGRATH, City Attorney "' lL/Z/?.,01C- y Paul D'Alessandro Assistant City Attorney Page 5 of 5 ATTACHMENT A Edward Byrne Memorial Justice Assistance Grant (JAG) Program GMS Application Award No. 2010-DJ-BX-0324 PROGRAM NARRATIVE General Description of Program Activities: The Edward Byrne Memorial Justice Assistance Grant (JAG) funds will be utilized to support a broad range of activities to prevent and control crime within the County of Orange. The County of Orange has been certified disparate; therefore, this joint application includes nineteen units of local government for which the applicant and fiscal agent is the County of Orange. The JAG funds will be utilized for the purpose areas outlined in the grant solicitation. The nineteen units of local government in the jurisdiction will utilize the funds for local initiatives, technical assistance, training, personnel, equipment, supplies, and contractual support and information systems for criminal justice within the following purpose areas: law enforcement, prosecution and court, prevention and education, corrections and community corrections, drug treatment, and planning, evaluation and technology improvement. The expenditure details of the funds for each city are outlined in the following narrative. Multi -Agency Funding: In a collaborative effort to benefit the County of Orange, the nineteen units of local government involved in this grant application have agreed to utilize $51,464 (approximately 6.5%) of the total funding to supplement the multi -jurisdictional Orange County Pro -Active Methamphetamine Laboratory Investigative Team, hereafter referred to as PROACT. Problem Statement: Methamphetamine is the primary drug investigated by local, state, and federal law enforcement agencies within the boundaries of Orange County. Successful clandestine methamphetamine laboratory investigations require acquired expertise and are extremely time consuming and labor intensive. Local law enforcement agencies do not have the resources, specialized training, or safety equipment necessary to conduct the specialized investigations required to combat these types of operations. The labs themselves are toxic and explosive in nature. Children of clandestine laboratory operators and meth users are often forced to live in an environment of toxic chemicals with lasting effects on their overall physical and mental health. PROACT investigates suspected all clan lab incidents within Orange County while maintaining a close liaison with local agencies. These agencies forward intelligence to PROACT for review, evaluation, and subsequent enforcement action. PROACT integrates city law enforcement agencies, the Sheriffs Department, the District Attorney's Office, the Bureau of Narcotic Enforcement, the Probation Department, as well as Child Protective Services to conduct criminal investigations of clandestine 2010- DJ-BX-0324 Page I of 34 ATTACHMENT A methamphetamine laboratory operators, suppliers, and traffickers.. PROACT personnel initiate investigations, conduct covert surveillances, conduct parole and probation searches, execute search warrants, and arrest criminal perpetrators. PROACT distinctively focuses on disrupting and eliminating individuals and criminal cells responsible for providing both the precursor and essential chemicals that are required to manufacture methamphetamine. In essence PROACT functions as the sole and highly unique "proactive" effort against the entire clandestine methamphetamine laboratory hierarchy, within and having a nexus to Orange County. Goal: The goal of the PROACT Task Force is to pro -actively seek out and eradicate all clandestine methamphetamine labs and methamphetamine in Orange County, thus providing a safer community for the residents, employees and visitors within the County. Objectives: The objectives of the Orange County Methamphetamine Laboratory Investigation Team are to: • Reduce the availability of methamphetamine in Orange County • Improve public safety in Orange County by eradicating hazardous clandestine methamphetamine labs • Identify, disrupt and arrest suppliers of methamphetamine precursor and essential chemicals Quanta cable Per Measures: Project performance will be measured by the number of clandestine laboratory incident seizures, cases initiated, cases completed, arrests, searches, methamphetamine seized, precursor & essential chemicals seized, cases referred for prosecution, cases filed for prosecution, and convictions that are accomplished as a result of PROACT'S overall enforcement activities. Funding: TOTAL PROACT ALLOCATION (6.5%): $51,464 2010- DJ-BX-0324 Page 2 of 34 ATTACHMENT A County: Orange The County of Orange proposes to use the 2010 Justice Assistance Grant funding as follows: Pro'ec� t Objectives: Include type of programs to be funded and the need for the programs for the four year grant period Orange County's Countywide Coordinated Communication Center (Control One) maintains a pool of over 370 portable radios programmed with Orange County 800 MHz talk groups. These radios can be borrowed by any agency currently using the 800 MHz CCCS radio system. These radios are regularly borrowed to support law enforcement agencies for surveillances, planned events, unplanned incidents, and interoperability with assisting agencies that do not have 800 MHz radios,. This program has facilitated interoperability with out of county agencies, State agencies and Federal agencies when coordinating with Orange County law enforcement agencies on short term and long term incidents . and investigations. The portable loan pool has been maintained for many years and additional grant funded radios have been added to the loan pool over the years. Many of these radios can no longer be loaned to requesting agencies due to the lack of batteries to accompany the radios. The batteries that were purchased with the radios have reached the end of their life cycle and need to be replaced. Portable radio batteries typically should be replaced after two years. Many of these batteries have been in service for several years and will not hold a charge anymore. Since the radios were purchased with grant funds and are available to all CCCS users in the Orange County Operational Area and often used by assisting units from other County, State or Federal agencies, we would like to purchase as many batteries as possible to return the loan pool to a better state of readiness. Goals ot the project. The Goal of this project is simply to return the existing portable radio loan pool to an improved state of readiness by purchasing as many batteries as possible. By using the available grant funds of $17,000, we will be able to purchase over 200 new batteries. This will allow us to dispose of the oldest batteries in the pool so agencies borrowing the radios will be assured of having a radio with a fully charged battery that will provide communications for 8 to 12 hours of operation between charges. Strategies to be used for project: The new Impres smart battery utilizes improved technology to extend the life of the battery and the length of time each charge will last. If the justice Assistance Grant funds of $17,000 can be applied toward this need, over 200 batteries could be added to the loan pool at $73 per Impres battery. This is a very straightforward project that involves simply ordering the Motorola Impres batteries to be delivered to our facility and putting them into service 2010- DJ-BX-0324 Page 3 of 34 ATTACHMENT A immediately. The portable radio loan pool room is already outfitted with Motorola Impres battery chargers to fully benefit from the Impres battery technology. Budget Narrative: Include breakdown for Personnel, travel, equipment, supplies, consultants/contracts, other costs, etc. All funding allocated would be used to purchase batteries from Motorola at the current contract price listed in the Orange County Equipment Price Book. The current contract price for an Impres battery is $73/ea. There would be no further expenditure required other than sales tax and shipping fees. Timeline andfor project plan; Identify when the goals and objectives will be completed Once the grant funds have been approved, a purchase requisition will be submitted to OCSD/Purchasing to order the batteries from Motorola in accordance with the approved Orange County Equipment Price Book. The process of submitting the requisition and getting the appropriate approvals will add a few days to the timeline but the batteries should be ordered and received within a two -week timeframe. The batteries will then be engraved or otherwise marked to identify them as part of the Portable Equipment Loan Pool. This process will take a few days to complete. The radios will then be charged and put into service. Funding: Total Allocation: $21,240 PROACT Contribution: (10%) $2,124 Administrative Fee (9%): $1,912 Funds Retained by City/County: $17,204 City: Anaheim The City of Anaheim proposes to use the 2010 Justice Assistance Grant funding as follows: Pr jec► t Objectives: The Anaheim Police Department would like to use JAG funding to support a new "telemedicine" program at the Detention Facility. Telemedicine is the use of tele- communications technology for medical diagnosis and patient care when the care provider and patient are separated by distance. Telemedicine technology will allow arrestees with minor injuries and/or illnesses to be treated quickly and efficiently without leaving the Detention Facility. About 700 medical transports are made annually for arrestees who do not have an urgent need for medical care. Telemedicine will eliminate the need for these time-consuming transports. Telemedicine will allow police officers to spend more time in 2010- DJ-BX-0324 Page 4 of 34 ATTACHMENT A service on patrol and less time at the hospital. In addition, security issues with arrestee custody in the hospital and during transportation will be eliminated. Goals of the project. - The use of telemedicine will increase the number of productive hours that patrol officers spend on the streets, and will also eliminate the burden placed on local hospital emergency rooms to treat arrestees who do not truly need urgent care. Significant monetary and time savings will be realized by both the Police Department and the local hospitals. Strategies to be used for project: Through the use of video conferencing and an onsite EMT, simple diagnosis and issuance of minor medications can be made without leaving the Detention Facility. The Police Department will have immediate 24/7 access to emergency medicine trained physicians, and will be able to effectively communicate with them via video conferencing. Police Officers will spend less time transporting non -critical arrestees to the hospital and will have more time to patrol the streets and respond to 911 calls. Budget Narrative: The total monthly service fee for telemedicine is approximately $17,000.00 which equates to $204,000.00 annually. This fee includes the onsite EMT, access to physicians, and live technical support at all times. (Due to budget reductions throughout the City, the Police Department. is unable to fully fund the telemedicine project at this time.) Timeline and for project plan: The Police Department would like to implement telemedicine by October 1, 2010. Increased productive hours for patrol officers will be noticeable soon after the program is fully operational and all personnel have been trained. Funding: Total Allocation: $154,633 PROACI' Contribution: (5%) $7,732 Administrative Fee (9%): $13,917 Funds Retained by City/County. $132,984 2010- DJ-BX-0324 Page 5 of 34 ATTACHMENT A City: Buena Park: The City of Buena Park proposes to use the 2010 Justice Assistance Grant funding as follows: Project Objectives: Include type of programs to be funded and the need for the programs for the four year grant period: Most local law enforcement agencies do not have the resources, staffing or infrastructure in place to proactively monitor and conduct compliance checks of previously convicted sex offenders who have served their sentences and returned to the community. In order to ensure these individuals are complying with all aspects of the law (including Jessica's Law and Megan's Law), additional funding and resources are normally required. The Buena Park Police Department believes this funding is critical to support public safety in this area. There are approximately 4,800 sexual registrants in the County of Orange. The Buena Park Police Department is seeking funding to create a unit of experienced investigators to better monitor sex offenders in the community to improve public safety. Goals of the project: Proactively Identify, monitor, arrest, and assist in the prosecution of habitual sexual offenders who violate the terms and conditions of their probation or parole, who fail to comply with the registration requirements of California Penal Code § 290, or who commit new sexual assault offenses through proactive surveillance and arrest of habitual sexual offenders. Strategies to be used j'or proiect: Proactively identify and monitor all registered sexual offenders in the Buena Park community to ensure these individuals are in compliance with all aspects of the law (including Jessica's Law and Megan's Law). Budget Narrative: Include breakdown for Personnel, travel, equipment, supplies, consultants/contracts, other costs, etc. The amount of $28,182.70 would be used for existing personnel to pay for overtime to accomplish the goals and objectives of this project. Timeline and for project plan: Identify when the goals and objectives will be completed: During the first year of the project, investigators will identify and contact all sexual predators in the community to ensure compliance and maintain a data base of those contacted. 2010- DJ-BX-0324 Page 6 of 34 ATTACHMENT A Funding Total Allocation: $30,970 PR®ACT Contribution: (0%) 0 Administrative Fee (9%): $2,787 Funds Retained by City/County: $28,183 City: Costa Mesa The City of Costa Mesa proposes to use the 2010 Justice Assistance Grant funding as follows: Project Objectives: The Costa Mesa Police Department (CMPD) project objectives for the 2010 JAG funds are: Facility Security: In general, law enforcement is a target to both foreign and domestic threats. The police department lacks funding to repair and improve the Close, Circuit Television (CCTV) Security System of the main police facility. This project objective is to replace and add additional CCTV monitors, and expand upon the monitoring capabilities of the Department's CCTV Security System. This objective also includes making security improvements to the Watch Commander's Office, which is the focal point of the Department for daily operations. Inventory Control - Barcode System: The Department is striving to improve upon its processing and accountability capabilities of property and evidence. This project objective consists of purchasing evidence -based equipment/technology (i.e., a computer server) to build upon the Inventory Control - Barcode System being developed by the Department. Taser Thigh holsters: Tasers have become a basic use of force option and tool utilized by law enforcement. CMPD has been able to adequately equip both sworn and non -sworn personnel with this vital tool; however, the Department is attempting to provide personnel an equipment option that allows them to carry the Taser in a more proficient manner. The Taser thigh holster is an equipment option, which allows personnel to "free up" their duty belt and access other equipment more efficiently. The thigh holster will also increase personnel proficiency and minimize damage to spare Taser cartridges. This projective objective is to purchase Taser thigh holsters for first responder personnel. K-9 Agitator Bite Suit: Training is a main component and emphasis of the Department's K- 9 Unit. Through the utilization of K-9 Agitator Bite Suits, training scenarios are constructed that allow a K-9 handler and his/her police service dog (PSD) to engage in bite situations where the team's performance can be evaluated during deployment. Additionally, bite suits provide the opportunity for handlers to experience a PSD bite "first hand" for their 2010- DJ-BX-0324 Page 7 of 34. ATTACHMENT A professional development and experience. This project objective is to acquire a new K-9 Agitator Bite Suit for the Department's K-9 Unit and agitators. Goals of the project: The Department's project goals are to: Facility Security: Purchase four to five CCTV monitors, reprogram CCTV monitor viewing options and capabilities, and install security measures (i.e., lockable shelving) in the Department's Watch Commander office. Inventory Control - Barcode System: Purchase a computer server to complete the development of the Department's Inventory Control - Barcode System. Taser Thigh holsters: Purchase Taser thigh holsters for first responders. K-9 Agitator Bite Suit: Purchase a K-9 Agitator Bite Suit for the Department K-9 Unit. Strategies to be used for project: To accomplish the Department's identified initiatives, the agency will obtain quotes from vendors that can supply the identified service, technology, and/or equipment needed to meet the CMPD 2010 JAG project objectives and goals. Bud -get Narrative: Preliminary quotes have been obtained for the Department's 2010 JAG project objectives and goals. The estimated costs are: Facility Security - $13,000, Inventory Control - Barcode System - $ 9,000, Taser Thigh Holsters - $ 2,880, and K-9 Agitator Bite Suit - $2,000. Timeline and./or project plan: The project objectives and goals will be instituted immediately upon approval of the Costa Mesa City Council and the Department's ability to utilize the JAG allocation for expenditures. Funding: Total Allocation: $33,185 PROACT Contribution: (10%) $ 3,318 Administrative Fee (9%): $2,987 Funds Retained by City/County: $26,880 2010- DJ-BX-0324 Page 8 of 34 ATTACHMENT A City: CYPRESS The City of Cypress proposes to use the 2010 Justice assistance Grant funding as follows: Project Objectives. Include type of programs to be funded and the need for the programs for the four year grant period To equip front-line first responder police officers with equipment to enhance their ability to perform their duties in the following programs: 1) Cypress police officers are issued less -than -lethal Taser X-26 devices as standard. equipment for all uniformed patrol officers. This equipment represents an important weapons option for police officers facing threats to themselves or others, which when deployed diminishes or eliminates the injuries caused by impact weapons such as batons. The police department currently has no reserve officers, but is developing a pool of 5 to 10' reserve police officers to work various assignments. There are no budget funds to purchase Taser devices for reserve officers, so JAG funds will be used to purchase this safety equipment for front-line volunteer police officers which augment regular officers by working side -by -side in various assignments. The need for this equipment is ongoing throughout the grant period. 2) The Cypress Police Department operates a Crime Scene Investigation (CSI) program which consists of patrol officers taking photographs and collecting physical evidence, such as DNA, latent finger prints, etc., at crime scenes ranging from petty thefts to violent assault crimes. The department lacks adequate camera equipment to fulfill this mission and in these tough economic times, the city has no budgeted funds to purchase or replace aging camera equipment. The need for CSI cameras is an ongoing need which will continue throughout this grant period. Goals of the Project. To purchase seven (7) Taser X-26. devices and associated holsters at a cost of $900 each, totaling $6,300 To purchase three (3) Digital Camera Kits (camera, case, memory cards) for CSI program at a cost of $750 each, totaling $2,400 Strategies to be used for project; The Taser devices will be issued to individual officers who will carry f use them in the course of their duties as uniformed police officers performing first responder services within a municipal police department. The camera kits will be assigned to patrol officers conducting crime scene investigations. These cameras will be used to photograph crime scenes, document victim injuries, photograph traffic collision scenes, etc. 2010- DJ-BX-0324 Page 9 of 34 ATTACHMENT A Budget Narrative: Include breakdown for Personnel, travel, equipment, supplies, consultants/contracts, other costs, etc. This grant proposal consists of equipment purchases and does not include personnel or travel costs. The budget is simple and includes funds to purchase seven (7) Taser X-26 devices and three (3) digital camera kits for Crime Scene Investigations. Taser devices: seven (7) at $900 each, subtotal: $ 6,300 Camera Kits: three (3) at $750 subtotal: $2,400 TOTAL $8,700 Timeline andfor project plan: Identify when the goals and objectives will be completed Upon receipt of grant funds, Command Staff will submit a Staff Report to City Council outlining appropriation of grant funds and approval of the appropriation of funds for the purchase of items listed in the project objectives section. Once authorized by Council, staff will abide by the City bid process and obtain three (3) quotes for the purchase of identified items, and will have the purchases made within one (1) month from Council approval. Items purchased will then be immediately distributed to the work -groups in need of said items. Funding: Total Allocation: $10,202 PROACT Contribution: (5 %) $510 Administrative Fee (9%): $918 Funds Retained by City/County: $8774 City: FOUNTAIN VALLEY The City of FOUNTAIN VALLEY proposes to use the 2010 Justice Assistance Grant funding as follows: Project Objectives: The first objective of this grant is to improve.the technical ability of the Police Department by enabling the surreptitious recording and transmitting of covert operations. This will be done by purchasing a key fob transmitter and digital radios. The second objective of this grant is to relieve frontline Police Officers of traffic collision and parking issues during peak call volume and holidays. This will be accomplished by funding selected parking/traffic enforcement detail staffed by Parking Control Officers. Currently no funding exists for selected parking/traffic enforcement. 2010- DJ-BX-0324 Page 10 of 34 ATTACHMENT A Goals ofthe project: The goals of these expenditures are to reduce crime by improving the ability to covertly record conversations and activities of undercover Police Officers while conducting sensitive investigations. Currently, the Police Department does not possess the equipment to function effectively and has been loaned or borrowed it in the past. By the very nature of these time -sensitive investigations, the equipment is needed at a moment's notice to effectively impact ongoing crime trends. The goal of the directed parking enforcement efforts is to relieve frontline Police Officers of these duties. This will enable frontline Police Officers to handle priority calls for service while Parking Control Officers handle traffic collisions, directing traffic and parking enforcement issues throughout the City. Activities: Upon approval by the City Council, the Police Department will act quickly to purchase the portable radios and covert recording equipment and to immediately schedule directed traffic/parking control efforts. This purchase and staffing will have an immediate positive impact on the local vendors and the community at large. Quantifiahle Performance Measure: Covert audio recording and transmitting hardware will greatly assist in criminal investigations. The Special Investigations Unit follows emerging crime trends and reports monthly to the Office of the Chief of Police regarding their proactive efforts. The Police Department keeps accurate records of operations plans, investigations, arrests and/or dispositions of these investigations. Since we do keep accurate records of' our investigations, it will be easily quantifiable as to compare our previous efforts once the equipment is put to use. As to staffing selected traffic/parking enforcement, again, the Police Department -maintains . accurate records to include traffic collision reports, traffic control issues and parking enforcement efforts. Records will be kept of these special enforcement efforts and the amount of time frontline Police personnel are able to concentrate on priority calls for service. Strategies to be used for project. - The covert recording and transmitting equipment will be used by the Investigations Bureau during criminal investigations. These recordings will be used to manage the ongoing field operations, to prepare criminal reports and to support the criminal prosecution in court. The staffing of the directed traffic/parking control officers will coincide with holidays and periods of high call volume. These areas will be identified by an analysis of the high incidents of traffic collisions, traffic control and parking issues. 2010- DJ-BX-0324 Page 11 of 34 ATTACHMENT A Budget Narrative: EQUIPMENT (1) Microflex FOB Recorder & (1) OSRFT Transmitter 161.25 frequency $3,600.00 (6) Yaesu VX-7R Radio black ($289.95 each) $1,740.00 SUBTOTAL: $5,340.00 TAX: $ 467.25 TOTAL: $ 5,80 7.2 5 PERSONNEL: Traffic/Parking Enforcement Officer ($19.80 an hour/225 hours) $4,455.00 GRAND TOTAL: $10,262.25 Timeline and[or prro_iect121an: Once approved at the federal level, the program will be submitted to our local City Council. Once approved at the local level, requisition and purchasing should be accomplished in the first three months to one year of the program. Staffing of the directed traffic/parking enforcement details will begin immediately. Funding: Total Allocation: $11,292 PROACT Contribution: (0%) $0 Administrative Fee (9%): $1,016.28 Funds Retained by City/County: $10,276 City: Fullerton The City of Fullerton proposes to use the 2010 Justice Assistance Grant funding as follows: Project Objectives Include type of programs to be funded and the need for the programs for the four year grant period Smart Sector Policing • Identify and target high -crime sectors frequented by probationers, parolees and other high -risk individuals. • Identify and target high -crime areas and "hot spots," using advertising -like efforts to educate local community members and reduce their risk of exposure to crime. • Enhance and utilize the Police Department's website as a means of communicating with its citizens through reporting sectors, to reduce and prevent crime, identify crime trends and to broadcast emergency situations. 2010- DJ-13X-0324 Page 12 of 34 ATTACHMENT A Need for Project, Fullerton has seen an increase in its crime rate, due in part to the current economic crisis that has impacted both residents and non-residents alike. While the City's population has increased 14% in 20 years, hiring freezes and City -imposed furloughs have resulted in a decrease of 13 % in Fullerton's police force, from a high in 1990 of 1.3 officers per 1,000 citizens or 157 FTE officers, to the current effective equivalent of .98 officers per 1,000 or 136 FTE officers. Besides experiencing the usual gang, graffiti and crime problems of many suburban areas, Fullerton is also home to three colleges and a downtown area that is a very popular night-time destination for party -goers and criminal opportunists. Tough times call for innovative, cost-effective solutions. The Fullerton Police Department is meeting this challenge by proposing technologies and strategies which can more effectively target and impact high -crime areas and reach out to thousands of citizens while costing very little. But, with City budgets being slashed, earmarking general or City funds for new programs is difficult at best. A JAG 2010 grant, with its emphasis .on innovative "Smart Policing" programs that take advantage of new technologies and the public's penchant for those technologies, would be the ideal proving grounds for the proposed program Goals of the pro-ject. • Reduce crime in Fullerton, particularly in targeted areas • Discourage and limit the number of criminals, repeat offenders and other high -risk individuals from entering or remaining in the City • Enhance citizen awareness of crime and strategies for crime prevention • Collect, track and share crime data and trends • StratUies to be used for project. Smart Sector Patrols • High -crime sectors will be identified. and, rather than patrolling large areas of town, one officer will be assigned daily to patrol and be responsible for a specific high - crime sector. Smart Sector Postings • Areas of unusually high. crime activity, e.g., spate of burglaries, will have large temporary signs or postings alerting local residents and providing a phone number and website address for reporting any unusual activity or suspicious individuals. Besides making the residents more alert to possible crimes, the signs will discourage would-be criminals. 2010- DJ-BX-0324 Page 13 of 34 ATTACHMENT A Web -based Smart Sector Policing • Improve and enhance the existing Fullerton Police. Department website through a free on-line subscription for residents and businesses to sign up for e-mail alerts and other communications • Website will allow any visitors to view information and respond to alerts • Subscribers will be assigned. to and receive information on specific City sectors (which will match patrol sectors), based on their residential or business address, to receive specific and localized alerts and information. • Subscribers will be able to submit anonymous tips through the website • E-mail, text messages and Twitter feeds can be sent, including to specific groups such as Neighborhood Watch groups or specific businesses, e.g. banks, restaurants, etc. • Suspect or vehicle images can be disseminated Data Collection • Data will be recorded and analyzed to evaluate the effectiveness of smart sector policing. Budget Narrative: Include breakdown for Personnel, travel, equipment, supplies, consultants/contracts, other costs, etc. $ 20,000 Consultant/contract for website development and staff training 11,600 Website maintenance agreement ($5,800/yr. x 2 yrs.) 7,985 Program supplies $39,585 TOTAL Timeline an_for proiect plan: Identify when the goals and objectives will be completed Year 1: Quarter 1:Implementation of Smart Sector Patrol 4 Smart Sector Patrols Daily Development of Smart Sector Postings Quarter 2: Development of website and training of staff 6 Smart Sector Patrols Daily 10 Smart Sector Postings Quarter 3:10 outreach presentations/publications re: new website 900 new subscriptions to PD website 10% increase in visitors to PD website from current 09/10 rate 6 Smart Sector Patrols Daily 10 Smart Sector Postings Quarter 4:10 outreach presentations/publications re: new website 900 new subscriptions to PD website 15% increase in visitors to PD website from current 09/10 rate 6 Smart Sector Patrols Daily 10 Smart Sector Postings 2010- DJ-BX-0324 Page 14 of 34 ATTACHMENT A Reduction in crime in at least 40% of Smart Sectors Year 2: 20 outreach presentations/publications re: new website 6 Smart Sector Patrols Daily 40 Smart Sector Postings 3,000,new subscriptions to PD website 20% increase in .visitors to PD website from current 09/10 rate Reduction in crime in at least 50% of Smart Sectors Funding: Total Allocation: $48,87.0 PROACT Contribution: (10 %) $4,887 Administrative Fee (9%): $4,398 Funds Retained by City/County: $39,585 City: Garden Grove The City of Garden Grove proposes to use the 2010 Justice Assistance Grant funding as follows: Project Objectives: Include type of programs to be funded and the need for the programs for the four year grant period The Garden Grove Police Department has one of the lowest ratios of officers per capita of any city its size in California. This problem will only get worse as the City's population continues to increase. Unfortunately, the Garden Grove's current and projected financial condition prohibits the Department from hiring additional personnel. The Department, to fulfill its ever-increasing demand . for officers, must develop alternative solutions to increase officer time in the field without hiring additional Personnel Goals of the project: Create operational efficiencies in Patrol that would generate the equivalent productive hours of up to seven additional Police Officers that could be used to augment patrol operations. Strategies to he used for project: Contracting out jail services allows the Police Department to concentrate much more of its efforts on community safety instead of expending energy and resources on jail operations. The jail contract allows sworn police officers to process arrestees and return to their field duties in as little as 15 minutes. This in turn will increase their availability to handle additional calls for services. 2010- DJ-BX-0324 Page 15 of 34 ATTACHMENT A Budget Narrative: Include breakdown for personnel, travel, equipment, supplies, consultants/contracts, other costs, etc. The funds retained by the City will help to offset the annual cost of the jail services contract. For FY 2010-11 the monthly cost of the contract will be $39,772. For FY 2011-12, the cost will increase by three percent to $40,965 per month. The cost covers staffing, operating expenses, and management fees, as well as liability insurance maintained by the vendor. Personnel services provided under this contract guarantee 24/7/365 staffing of the jail. at 9.6 FTE. Timeline and,Lor project plan: Identify when the goals and objectives will be completed. The jail is a 24/7 operation and operates 365 days a year. The goals and objectives for the program are met on a continual basis, by allowing officers to return to their patrol duties quickly, thus enhancing the policing presence in the City. Funding: Total Allocation: $70,763 PROACT Contribution: $0 Administrative Fee (9%): $6,369 Funds Retained by City/County: $64,394 City: Huntington Beach The City of Huntington Beach proposes to use the 2010 Justice Assistance Grant funding as follows: Project Objectives: Include type of programs to be funded and the need for the programs for the four year grant period. This grant funding will be used to: 1) Begin imaging and indexing crime and incident reports to provide on -demand information from these reports to officer personnel. 2) Reduce the costs associated with paper records maintenance, retrieval and storage. 3) Provide for the recovery of crime and incident report information in case of a disaster. Goals of the project. • Provide immediate access to 525,000 images of crime, suspect, arrest and location information to patrol officers, detective personnel and Senior Staff through their desktop computers and/or computers in the patrol vehicles, enhancing police decision making. 2010- DJ-BX-0324 Page 16 of 34 ATTACHMENT A • Improve police performance, efficiency and productivity by more informed citizen contacts, better field investigations, more thorough detective follow-up and more complete documentation of call for service incidents. • Enhance officer safety by providing crime information_ that is not currently and readily available. • Improve information quality while allowing for wide access to it. • Reduce costs associated with paper storage and handling and prevent misplaced, lost or damaged reports. • Provide for the recovery of crime and incident information in case of a disaster. Strategies to be used for project: Huntington Beach Police Department has crime and incident report files dating back to 1996 and continuing thru 2010. These files, and the information they contain, are currently stored in paper form and are not readily accessible to detectives and officer personnel. Huntington Beach Police Department wants to begin imaging crime and incident reports from 2006 and 2007, approximately 44,000 reports or 525,000 images. The imaging, indexing and verification tasks will be performed by an outside vendor. The crime and incident report information will be returned in multi -page PDF files, formatted for import into our current records management system. The information will then be attached to the specific incident and/or arrest record. Once attached, this information becomes immediately accessible to officer personnel and with one inquiry the officer will have the complete record of that incident. It is our goal to eventually image all crime and incident report back files to provide on -demand access to this information. When returned, the paper version of these reports will be purged, saving additional costs associated with paper storage. Crime and incident report information will also be provided in secured DVD-r format allowing for storage in a safe and separate location in case of disaster. Budget Narrative. Include breakdown for Personnel, travel, equipment, supplies, consultants/contracts, other costs, etc. Consultant/contract cost $50,000 Timeline and or project plan: Identify when the goals and objectives will be completed The total timeline for this project is between 9-10 months. Below are the estimates for each process step: Identify and contract with outside vendor to perform imaging, indexing and verification tasks - 2 months • Prepare 2006 and 2007 crime and incident reports for imaging - 3 months • Meet with vendor and PD personnel to identify indexing criteria - 2 weeks • Meet with vendor and City IT personnel to discuss and identify the capturing of data, storage media, and import criteria to the records management system 1 month • Conduct pilot program and implement any changes or fixes to the job - 1 month 2010- DJ-BX-0324 Page 17 of 34 ATTACHMENT A ® Organize and coordinate the movement of documents to imaging facility - 2 weeks ® Full production with imaging of 2006 and 2007 crime and incident reports - 2 months ® Attach the imaged information to the specific incident and/or arrest records in the records management system - 2 months a Train officer personnel on inquiry and access to this information - 3 weeks Funding: Total Allocation: $42,516 PROACT Contribution: (0%) $0 Administrative Fee (9%): $3,826 Funds Retained by City/County: $38,690 City: Irvine The City of Irvine proposes to use the 2009 Justice Assistance Grant funding as follows: .Project Objectives: Include type of programs to be funded and the need for the programs for the four year grant period: The Irvine Police Department is proposing to utilize the 2010 Justice Assistance Grant to extend its existing contract with Community Services Program, Inc. (CSP) to provide a full- time Family Violence Victim Advocate. The City's 2009 Justice Assistance Grant (Recovery Fund) is being used to pay for costs associated with retaining a crime victim advocate. However, this funding source will be fully depleted by or near the end of the present calendar year. The crime victim advocate currently reports to Investigations supervisory personnel and has been assigned a work space in the Irvine Police Department. The objective of this program would be to improve the City's overall service to victims by extending the services provided by the Family Violence Victim Advocate. The dedicated victim advocate enables the City to be more responsive to victim needs and to provide personalized services as necessary. Community Service Programs (CSP), Inc. - Victim Assistance Programs is a non-profit organization, designated by the Board of Supervisors as the victim service provider for Orange County. Victim Assistance Programs is contracted to provide services to the Orange County District Attorney's Office. In addition, every Orange County law enforcement agency contracts with Victim Assistance Programs to provide counseling and support to victims of sexual assault. In order to provide services which are appropriate to the needs of crime victims, all CSP Victim Advocates are required to have a Bachelor's Degree or extensive related experience. The State of California requires each Victim Advocate to complete the training listed below as specified in Penal Code 13835.10: 2010- DJ-BX-0324 Page 18 of 34 ATTACHMENT A ■ Entry Level Victim Advocate Training (40 hours) within one year of employment. ■ Advanced Level Victim. Advocate Training (40 .hours) within three years of employment CSP Victim Assistance Programs requires the following additional training: ■ Sexual Assault Counselor Training -Certified by the State of California (48 hours) ■ Domestic Violence Counselor Training - Certified by the State of California (40 hours) • At least 24 hours of yearly in-service training Goals of the project. The specific goals of a dedicated Family Violence Victim Advocate include: ■ Enhance the City's ability to connect victims of family violence, sexual assault and other violent crimes with timely counseling, resources and referrals. ■ Streamline the process to refer victims to advocates. ■ Lead and direct the efforts of our dedicated advocate, based on the immediate needs of our community or individuals. ■ Personalize and tailor victim services based on individual needs. - - Strategies to he used for the project. ■ Crisis Intervention - counseling, reassurance and support immediately following a crime and in the following days. ■ Victim Advocate ride -a -longs with Patrol Officers - designed to provide immediate, on -scene crisis intervention services for victims who have just reported domestic violence, sexual assault and other violent crime. ■ Emergency Assistance - meeting the immediate needs of victims, for example food, clothing, shelter and/or medical attention. ® Orientations to the system - explaining the criminal justice system, including information about individual cases. ■ Accompanying victims to court - to provide support and information during court hearings and trials. ® Property return - assisting in the prompt return of property booked as evidence. ■ Restitution assistance. - helping victims obtain court -ordered restitution from convicted offenders. • Filing Victim of Crime State Compensation Claims - assisting the victim and eligible family members in preparing and submitting application forms to receive funds from the State Restitution Fund. • Temporary Restraining Orders - Assisting victims of domestic violence to obtain court ordered protection. 2010- DJ-BX-0324 Page 19 of 34 ATTACHMENT A Budget Narrative: Include breakdown for Personnel, travel, equipment, supplies, consultants/contracts, other costs, etc See attached narrative. Timeline andfor nroiect plan: Identify when the goals and objectives will be completed Goals and objectives of the program will be completed within grant period. The advocate will be tasked with fulfilling the objectives based on the needs of the community and individual victims. Funding: Total Allocation: $14,450 PROACT Contribution: (10%): $ 1,445 Administrative Fee (9.0%): $1,300 Funds Retained by City: $11,705 City: La Habra The City of La Habra proposes to use the 2009 Justice Assistance Grant funding as follows: Project Objectives: Include type of programs to be funded and the need for the programs for the four year grant period. The City of La Habra will use its 2010 JAG funds to improve the technology in its communications center. The current communications recording system is antiquated and in need of replacement. All phone calls and radio transmissions are recorded in our communications center. These recordings provide valuable information and evidence when criminal cases are presented and prosecuted in court. Recordings can be exported to a CD or sent via an audio recording on email. The new system will allow supervisors to listen to and monitor the performance of dispatchers in the communications center. Goals of the project: The goal of this project is to purchase a new a new digital recording system for La Habra's Communication Center. Strategies to be used for project: The total cost for the purchase of the digital recording system is approximately $20,000. La Habra's entire portion of JAG funds ($16,705) will be used and the remaining funds necessary for the purchase will come from the City's General Fund. The purchase of the recording system will be made in the United States of America. 2010- DJ-BX-0324 Page 20 of 34 ATTACHMENT A Budget Narrative: Include breakdown for Personnel, travel, equipment, supplies, consultants/contracts, other costs, etc. The new digital recording system will be purchased at a cost of approximately $20,00.0. Timeline and/or project plan: Identify when the goals and objectives will be completed The purchase is expected to be completed in the first few months of the 2010/ 2011 fiscal year. Funding: Total Allocation: $20,623 PROACT Contribution: (10%) $2062 Administrative Fee (9%): $1,856 Funds Retained by City: $16,705 City: Lake Forest The City of Lake Forest proposes to use the 2009 Justice Assistance Grant funding as follows: Project Objectives: Conduct Driving Under the Influence (D.U.I) saturation patrols within the City of Lake Forest. Units dedicated to this endeavor will focus on known areas and establishments specifically targeting those driving while impaired. The intent of this program is to reduce the number of alcohol related injury collisions. Goals of the project: Through the increased presence of O.C.S.D. personnel and increased awareness in the community, the goal of the . program is to reduce the number of alcohol related injury collisions. - 2010- DJ-BX-0324 Page 21 of 34 ATTACHMENT A Strate4ies to be used -for project: Lake Forest Police Services intends to reduce incidents of driving under the influence through the deployment of a D.U.I. Enforcement unit. This unit will be operational during strategically identified time periods in order to maximize the impact of the additional patrols. This unit will utilize multiple factors in determining most effective deployment periods. Budget Narrative: All operations will be conducted by Deputy II positions at the overtime rate of $67.08. The entirety of the funding will be used to pay for salary expenses. Timeline andfor project plan: This project will be operational and completed between July 1, 2010 and June 30, 2011. Fundin,y: Total Allocation: $10,820 PROACT Contribution: (5%) $541 Administrative Fee (9%): $974 Funds Retained by City/County: $9,305 City: Newport Beach The City of Newport Beach proposes to use the 2010 Justice Assistance Grant funding as follows: Project Objectives: Include type of programs to be funded and the need for the programs for the fouryeargrant period To continue maintaining the high level of crime prevention that resulted from the establishment of a Crime Prevention Program under the LLEBG program (now JAG). Goals of the.roject. The goal of the program is to maintain a highly visible program dedicated to 1) Preventing Crime, 2) Disseminating correct and realistic information about criminal activity and crime prevention, and 3) Enhancing the perception of security within the community. 2010- DJ-BX-0324 Page 22 of 34 ATTACHMENT A Strategies to be used for proiect: Conduct Neighborhood watch meetings, crime prevention meetings, and the distribution of community crime alert bulletins to keep the community informed of current crime trends in an effort to better prepare the community to take crime prevention measures. Budget Narrative .Include breakdown for Personnel, travel, equipment, supplies, consultants/contracts, other costs, etc. The funds from this grant will be used to off -set the annual salary and benefits of our full- time Crime Prevention Specialist ($109,712). Timeline and-lor project plan: Identify when the goals and objectives will be completed This Crime Prevention Specialist position will be continually funded throughout the life of the grant. Funding: Total Allocation: $16,447 PROACT Contribution: $1,645 Administrative Fee (9%): $ 1,480 Funds Retained by City: $13,322 City: ORANGE The City of Orange proposes to use the 2010 Justice Assistance Grant funding as follows: Project Objectives: Over the past several years the Orange Police Department has been involved in large-scale critical incidents that have required the rapid deployment of resources. These types of incidents present many challenges. Failing to effectively and efficiently manage a critical incident can have dire consequences. Not providing our field personnel with the proper equipment can have a major impact on our ability to successfully resolve emergency situations. This program will enhance our ability to manage these incidents and provide our staff with the equipment necessary to be successful. Objective #1: The Orange Police Department has identified the need to provide held supervisors with tools to document and manage critical incidents. This project will provide staff the necessary equipment to successfully manage and resolve dynamic and challenging incidents when they occur. 2010- DJ-BX-0324 Page 23 of 34 ATTACHMENT A Objective #2: The Orange Police Department has also identified the need to provide officers with equipment that is necessary to resolve critical incidents. These incidents create many safety hazards that can be minimized when the proper tools are utilized. Equipment such as breaching tools, ballistic shields and collapsible ladders will help minimize injuries to personnel, enhance safety and allow us to better serve the community. Goals of the project: Goal #1: To enhance the ability of field supervisors to manage critical incidents by creating a system of command forms, charts and boards. These tools will help to organize information, manage resources and assist in strategic planning for emergency situations Goal #2: To enhance the ability of field personnel to effectively resolve emergency situations. Currently field personnel do not possess breaching equipment, shields or ladders; equipment that is critical to mission success. Strategies to be used for project: Strategy #1: Department staff will continue to receive training on managing critical incidents. Department staff will utilize command forms, boards and charts during trainings in order to familiarize them with the established process. Strategy #2: Department staff will receive training on the proper deployment of equipment to be purchased. Staff will continue to receive training on how and when the equipment is to be utilized. Budget Narrative: Four existing vehicles will be outfitted with the below equipment. The cost for one vehicle is approximately $5,764.25; for a total cost $23,057. Four ladders 8' collapsible metal ladder - --- -- -----------------($500.00 Total $2,000.00 per vehicle)----: Four sets of breaching Ram, hooligan, bolt cutters, carry bag Total $2,800.00 equipment ____-_--_-----T__---_-_------- ___------__-___-- ($700.00 per vehicle) - Four shields - --------- -------_, 24"x36" ballistic shield - _ _ __ _ Total $10,000.00 ($2500.00 per vehicle) Extra magazine/ ammo 24 Glock magazines w/ ammo (6 per vehicle) iTotal $2,000.00 16 Colt magazines w/ammo per vehicle) ($500 per vehicle) Redesign electrical i system and storage area _4 - Redesign electrical system and storage area - -- ---- - - -- -- Total $6,000.00 ($1500 per vehicle Command system Command system implementation (forms, Total $257.00 implementation boards and charts) ($64.25 per vehicle) 2010- DJ-BX-0324 L. Page 24 of 34 ATTACHMENT A Timeline and/or project plan: Once the funds are received and made available through the City's normal approval process, it is anticipated that bidding and equipment ordering can be completed in eight to twelve months. Once the equipment is delivered and installed, it will be put to use immediately. Fundin&: Total Allocation: $28,465 PROACT Contribution: (10%) $2,846 Administrative Fee (9%): $2,562 Funds Retained by City/County: $23,057 City: Placentia The City of Placentia proposes to use the 2010 Justice Assistance Grant funding as follows: Project Objectives: Objectives are to purchase new Taser X26 electronic devices for deployment to all sworn officers at the rank of Sergeant through Officer. We believe the Taser X26 devices will reduce the potential for injury to both officers and the public during criminal arrests and taking into protective custody violent persons. Goads of the Project. Enable all on -duty officers and supervisors assigned to Patrol, Traffic and Detectives to be able to carry Taser X26 devices on -duty at all times. Original quantity of devices purchased as well as those obtained through the 2009 JAG grant enabled only some of the on -duty officers to possess and deploy these devices. There are not currently enough to equip all uniformed and plain clothed personnel assigned to respective shifts. Additionally, an adjustment to our shift scheduling created an increased number of officer's on -duty at any one point in time. More Tasers need to be purchased to equip all of these personnel. Strategies to be used for Project. - To acquire enough devices to equip the maximum number of patrol, traffic and detective personnel with their own department issued device for deployment on any given shift. Secondly, train all officers in the use and deployment of X26 Taser devices. Available funding will be used to purchase 9 new Taser X26 XDPM devices. 2010- DJ-BX-0324 Page 25 of 34 ATTACHMENT A Budget Narrative: Purchase of 9 Taser X26 devices at the following cost break down: 9 @ $814.95 ($7334.55), Tax @ 8.75% ($641.77), Extended Warranty, 9@ $184.95 ($1660.50) for a total of $9,636.82. Timeline andjor project plan: Within one month of purchase and receipt of Taser devices, all remaining personnel will be trained and full deployment is anticipated. Funding: Total Allocation: $11,001 PROACT Contribution: (5 %) $ 550 Administrative Fee (9%): $990 Funds Retained by City/County: $9,461 Santa Ana City: The City of Santa Ana proposes to use the 2010 Justice Assistance Grant funding as follows: Project Objectives: The City of Santa Ana is the county seat and the largest and most densely populated municipality in Orange County. Its residents are overwhelmingly Latino and its population is the youngest of any city of its size in the nation with a median average age of 26.1 years. Census data reports 14.1% of all families and 16.5% of all individuals are at or below the poverty level as compared to the national averages of 9.8% and 13.3%. The housing foreclosure rate is 6.52%, compared to the national average of 1.84% and the State of California's Average of 3.47%. Unemployment in January 2008 was 7.2%, and in January 2009 it is 12.0%. During the last decade the City made great strides in reducing crime and disorder in the community through collaborative community partnerships, technological advancements (including crime analysis) and carefully targeted enforcement efforts. However, the City has disproportionally suffered the consequences of the current recession and has been forced to make draconian cuts to its current and future budgets, thus significantly reducing the number of sworn officers. There are fewer officers now than in 1985, and budget deficits will further reduce their ranks as early as this year. Due to the current recession and financial crisis the gains from the last decade are in jeopardy and the well being of the community is threatened. The Department employs 1.02 officers per 1,000 population which is dramatically below state and national averages. This ratio is based on 42 unfunded sworn officer positions, more than 10% of total strength. Crime, which had been on a steady long-term downward trend, is rising in many categories. The 2010- DJ-BX-0324 Page 26 of 34 ATTACHMENT A Santa Ana criminal street gang population of approximately 6,900 which accounts for less than two percent of the City's population, this criminal element constitutes a significant impact on fear in the community and threatens the safety and stability of our neighborhoods. It is our belief that Gangs in Santa Ana are responsible for a disproportionate amount of the crime being committed. Through the use of grant funding the City of Santa Ana will augment its Gang Enforcement Units, and Career Criminal Unit with suppression units working overtime to target enforcement of gang members and Career Criminals involved in violent behavior. The Department currently lacks the man power and fiscal resources to address this problem, these officers will be deployed directly into the neighborhoods being most affected by the current state of affairs and will be funded for the three year grant period. This funding will equate to 2;565 hours, of additional law enforcement presence on our streets. The Santa Ana Police Department is additionally providing 10% of its allocated funds to Pro -Act Program in support of their operational needs. Goals of the Project: The goal of these projects is to reduce criminal activity through enhanced enforcement efforts, increase public safety and equip frontline law enforcement with needed safety equipment. Strategies to be used for nroiect: The use of selective enforcement overtime coupled with crime analysis data allows resources to be specifically deployed in areas of increased criminal activity during time frames found to be most beneficial to project goals. • Contact gang members and Career Criminals to gain intelligence and investigative information for prosecutorial purposes • Increase the number of arrest and prosecution of gang members and Career Criminals • . Reduce the fear gang members and Career Criminals evoke in the community through high visibility police presence and enforcement activates. Budget Narrative: Include breakdown for Personnel, travel, equipment, supplies, consultants/contracts, other costs, etc. Funds will be utilized for personnel overtime and frontline law enforcement safety equipment. No funds are allocated for travel, supplies, consultant / contracts, etc... All funds, except those allocated to PROACT, will be utilized in support of frontline law enforcement efforts only. 2010- DJ-BX-0324 Page 27 of 34 ATTACHMENT A Timeline andlor project plan: Identify when the goals and objectives will be completed Month 1: Gang Enforcement and Career Criminal enforcement Initiated Month 2-36: Gang Enforcement and Career Criminal enforcement continues throughout the life of the grant. Funding: Total Grant Allocation: $205,899 PROACT Contribution (10%): $20,590 Administrative Fee (9%): $18,531 Funds Retained by City: $166,778 , City: Stanton The City of Stanton proposes to use the 2010 Justice Assistance Grant funding as follows: Project Objectives: Include type of programs to be funded and the need for the programs for the four year grant period The City of Stanton is a diverse community presenting unique challenges for law enforcement. A large Hispanic immigrant population and the resulting language barrier can cause a gap between residents, businesses and law enforcement providers. In many cases immigrant residents are fearful of police due to their immigration status. Stanton is home to several active criminal street gangs which use fear and intimidation of residents as a method for ensuring many crimes are never reported to police. Through implementation of community policing practices we intend to increase awareness and positive interaction among residents, business owners and law enforcement in a community effort to reduce crime. Reducing crimes against persons and businesses will help ensure that the City of Stanton has an active and flourishing business community supported by its residents. It is a commonly recognized fact that public support is necessary for business to flourish. This is also the case for police effectiveness in accomplishing their core mission of preventing crime. Building relationships with the public increases police legitimacy and affects how well they can control crime. 2010- DJ-BX-0324 Page 28 of 34 ATTACHMENT A Goals of the project: 1) To increase community awareness and education in crime prevention through the implementation of both a neighborhood and business watch program in the City of Stanton. 2) Increase interaction between law enforcement and the community during City events and activities, through use of overtime, in effort to build a better partnership to help reduce crime. 3) Continue to support a Stanton Police Services Bicycle Patrol Team which will participate in community events and afford deputies the opportunity to gain legitimacy in the eyes of the public by interacting with the community in a positive environment away from calls for service. Strategies to be used forpro'ect: • Assist residents in creating neighborhood watch groups in effort to reduce crime. • Provide materials and continued support of neighborhood watch groups through participation in meetings and events/activities. • Collaborate with the Stanton Business Alliance to create a business watch program in the City of Stanton and attend monthly meetings with the business community. • Provide materials and continued support of Stanton Business/Neighborhood Watch. • Utilize JAG funding to cover overtime costs for neighborhood and business watch meetings and activities. • Purchase and maintain patrol bicycles and all related equipment and items necessary for the continued implementation of the Stanton Bicycle Patrol Team. • Utilize JAG funding to cover overtime costs for Bike Team members to participate in City activities and events. Budget Narrative: Include breakdown for Personnel, travel, equipment, supplies, consultants/contracts, other costs, etc. 75% of allocated funds are to be used for Personnel Overtime in achieving the program goals. 20 % of allocated funds are to be used for purchase and maintenance of equipment for the Stanton Bicycle Patrol Team. 5% of the allocated funds are to be used for Neighborhood/Business Watch program literature. 2010- DJ-BX-0324 Page 29 of 34 ATTACHMENT A Timeline and/or proiect plan: Identify when the goals and objectives will be completed 1. Number of neighborhood watch programs implemented. 2. Hours (regular and overtime) spent working with community on neighborhood watch meetings and activities.. 3. Number of neighborhood and business watch meetings held / attended. 4. Number of hours (regular and overtime) spent working with the business community on crime reduction. 5. Number of crime prevention materials produced and distributed to community. 6. Number of regular and overtime hours spent by the Stanton Bicycle Patrol Team at community events, activities.and directed enforcement. 7. Number of deputies trained for participation in Bike Team. Community policing efforts are already underway in Stanton. Previous JAG and other grant funding have allowed us to implement a gang education and prevention program in our local schools and to conduct limited neighborhood and business watch activities. Currently resources are limited and no funds are available for production of the necessary materials, purchase of equipment and supplies, or for other. reoccurring maintenance and training costs associated with these efforts. It is our intent to approach every community in Stanton in the year and encourage them to start a neighborhood watch program. We are already an active member of the Stanton Business. Alliance and are networking with the business community. Training of the Stanton Bicycle Patrol Team members is planned for the immediate future and recruitment for the Team is underway. We are also working with the City of Stanton to determine enforcement and presence needs during their upcoming community events. Funding: Total Allocation: $17,573 PROACT Contribution: (10%) $1,757 Administrative Fee (9%): $1,582 Funds Retained by City/County: $14,234 2010- DJ-BX-0324 Page 30 of 34 ATTACHMENT A City: Tustin The City of Tustin proposes to.. use the 2010 Justice Assistance Grant funding as follows: Project Objectives: Include type of -programs to be funded and the need for the programs for the four year grant period: Digital audio and video recording of suspect interviews is now mandatory for court use in prosecution of suspects. Tustin PD's current system is an antiquated VCR type recording system. The stated project objective is to install a digital audio/video recording system in two non -secure interview rooms to meet court mandates for recording compatibility. Goals of the project. - Project goal is to be able to meet court mandates to supply suspect interviews in digital format. Strategies to be used for project: Strategy intended for most cost-effective solution would be to utilize an extension system of current digital media solution used for Mobile Audio/Video in police units, designed to accomplish a "one stop shopping" storage solution for digital media. Budget Narrative: Include breakdown for Personnel, travel, equipment, supplies, consultants/contracts, other costs, etc. Equipment Costs: Total $14,046.41 - requires a Tustin match of $2,256.41 for completion. Timeline andlor12roject plan: Identify when the goals and objectives will be completed This project will proceed immediately upon approval of expenditure. Funding: Total Allocation: $14,559 PROACT Contribution: (10%) $1,456 Administrative Fee (9%): $1,310 Funds Retained by City/County: $11,793 2010- DJ-BX-0324 Page 31 of 34 ATTACHMENT A City: Westminster The City of Westminster proposes to use the 2010 Justice Assistance Grant funding as follows: Project Objectives. Include type of programs to be funded and the need for the programs for the four year grant period 1. Part -Time Property Clerk:. Position will be used to supplement current Property Bureau staff, and focus efforts on facilitating increased evidence processing for the police department. 2. Technology Funding: To purchase emergency high frequency radio equipment required by county to help supplement emergency communications by the police department with other first responding agencies during a significant critical event. Goals o the project: 1. Part -Time Property Clerk: To increase the number of. items processed through the Property Bureau; to. increase the number of items purged from the Property Bureau storage areas; to decrease the amount of time required to access property/evidence items for judicial review, forensic processing, and/or release to property owners. 2. Technology Funding_ Funding will be used to establish a functional HF infrastructure capable of maintaining sustained, supplemental communications with other first responding agencies in the county and state during a critical incident. Strategies to be used for project: 1. Part -Time Property Clerk: (a) Will be hired within a month of the grant monies being available; (b) Will begin by processing evidence and property in the Property Bureau; (c) Will facilitate the required access to property/evidence items for judicial review, forensic processing, and/or release to property owners. 2. Technology Funding_ (a) purchase emergency radio equipment; (b) install new equipment and hardware infrastructure in new police building; (c) test and use equipment during training exercises focused on critical incident supplemental communications. 2010- DJ-BX-0324 Page 32 of 34 ATTACHMENT A Budget Narrative: Include breakdown for Personnel, travel, equipment, supplies, consultants/contracts, other costs, etc. Personnel • Part -Time Property Clerk: The cost of this position per hour, including part time benefits, is approximately $23.73 per hour. The Part -Time Property Clerk will work no more than 960 hours (approximately one year of part time labor), for a total of $22,780. Equil2ment • Technology Funding_ The total hardware costs for this system are $6,640, plus 8.25% sales tax ($548), total $7,188. The costs of hardware installation will be borne by the City of Westminster, Westminster Police Department. See below for breakdown of equipment to be purchased: QTY MFG MODEL DESCRIPTION COST SOURCE 2 YAESU FT8900 VHF/UHF XCVR 850.00 HRO 1 YAESU FT897 HF XCVR 870.00 HRO 2 DIAMOND V2000 TRI BALD ANTENNA 360.00 HRO 3 ALINCO DM330MVT POWER SUPPLIES 510.00 HRO 1 HYGAIN AV640 HF ANTENNA 400.00 HRO 3 HEIL PRO SET PLUS HEADSET/BOOM/ADAPT 636.00 HRO 1 ICU ID-980H-05 D-STAR VHF/UHFXCVR 500.00 HRO* 1 ICUm ID-1 a -STAR 1.2 GHZ XCVR 950.00 HRO* 2 ALINCO DM330MVT . POWER SUPPLIES 340.00 HRO' 1 111i2 23CM22EZA 1.2GHZ 22 ELEMENT ANT 185.00 HRO'* 1 HYGAIN AR35 ROTOR 90.00 HRO* 1 DIAMOND X300A 2M/440 ANTENNA 140.00 HRO* 500' BELDEN 9913F COAX CABLE 695.00 HRO 100' BELDEN 8448 ROTOR CABLE 89.00 HRO* 10 LANDS PL259ST PL259 CONNECTORS 25.00 HRO TOTAL 6640.00 2010- DJ-BX-0324 Page 33 of 34 ATTACHMENT A Timeline and-lor 1roiect plan: 1. Part -Time Property Clerk: The part-time Property Clerk will be employed for one year (960 hours) under this grant funding starting approximately one month after funding release. 2. Technology Funding: The hardware for the emergency radio supplementary system will be purchased upon funding release. Items will be installed in the Police Department's new facility by March of 2011. The system will be tested before September 30, 2011. Funding: Total Allocation: $32,931 PR®ACT Contribution: (undetermined %) $0 Administrative Fee (9%): $2,964 Funds Retained by City/County: $29,967 2010- DJ-BX-0324 Page 34 of 34 ATTACHMENT B HOW TO APPLY FOR IAG GRANT REIMBURSEMENTS 1. A letter on your cities letterhead that includes or states the following A. Your agency's request. for reimbursement in the amount of $ ; B. Against Grant Award# 2010-DJ-BX-0324; C. Certification that you complied with all procurement procedures outlined in your agency's procurement manual and financial and administrative requirements set forth in the current OJP Financial guide. D. Name of payee and address of where payment is to be sent E. Letter is to be signed by the person authorized in the JAG Program MOU. 2. Required attachments to the letter: A. Your agency is required to submit quarterly Financial Status Report (FSRs) using a Standard Form 269A (SF-269A). This report reflects the actual federal monies spent, unliquidated obligations incurred, and the unobligated balance of federal funds. The FSR is due at the Sheriff's Department Financial Division no later than 15 days following each calendar quarter, even if you don't have any reimbursement claims. The reporting quarter end dates and due dates are as follows: Qtr. ending 03-31-YY due no later than 4/15 Qtr. ending 06-30-YY due no later than 7/15 Qtr. ending 09-30-YY due no later than 10/15 Qtr. ending 12-31-YY due no later than 01/15 A helpful hints guide for completing FSRs is available at the DO]-OJP website at: httpY//www.ojp.usdoj.gov/funding/forms.htm B. All invoices and relevant purchase orders pertaining to federal monies spent. C. Time Sheets and part of payroll register showing personnel name or other individual identifier and details of payroll costs claimed, if any. D. Copies of signed check(s) for purchase(s); All of the above documents must be provided to our office: otherwise ,your claim will not be processed. If you have any questions please call Karla Lazaridis at (714) 834-6675. Send your claim to the Attention of Karla Lazaridis at 320 North Flower Street Suite 108, Santa Ana, Calif. 92703. ATTACHMENT C 2010-4DJ-BX-0324 2010 JAG PROGRAM ALLOCATIONS CITY 2010 Funds TO PROACT (Includes Admin. Fee) Total % ALLOC Amount To PROACT ADM. FEE 9% Funds Retained by Individual Agencies OCSD $ 21,240 $ 4,036.00 10% $ 2,124.00 $ 1,911.60 $ 17,204.40 Anaheim $ 154,633 $ 21,649.00 5% $ 7,731.65 $ 13,916.97 $ 132,984.38 Buena Park $ 30,970 $ 2,787.00 0% $ - $ 2,787.30 $ 28,182.70 Costa Mesa $ 33,185 $ 6,305.00 10% $ 3,318.50 $ 2,986.65 $ 26,879.85 Cypress $ 10,202 $ 1,428.00 5% $ 510.10 $ 918.18 $ 8,773.72 Fountain Valley $ 11,292 $ 1,016.00 0% $ - $ 1,016.28 $ 10,275.72 Fullerton $ 48,870 $ : 9,285.00 10% $ 4,887.00 $ 4,398.30 $ 39,584.70 Garden Grove $ 70,763 $ ` 6,369.00 0% $ - $ 6,368.67 $ 64,394.33 Huntington Beach $ 42,516 $ 3,826.00 0% $ - $ 3,826.44 $ 38,689.56 Irvine $ 14,450 $ 2,746.00 10% $ 1,445.00 $ 1,3.00.50 $ 11,704.50 La Habra $ 20,623 $ 3,918.00 10% $ 2,062.30 $ 1,856.07 $ 16,704.63 Use r o ;lonn NeWpQrto , 0 371 , , 056.65 i 17,12T 2078� Stanton $ 17,573 $ 3,339.00 10% $ 1,757.30 $ 1,581.57 $ 14,234.13 Tustin $ 14,559 $ 2,766.00 10% $ 1,455.90 $ 1,310.31 $ 11,792.79 Westminster $ 32,931 $ 2,964.00 00/0 $ - $ 2,963.79 $ 29,967.21 TOTAL $ 796,439` $ 123,14.3.00`' $ 51,463.90 $ 71,679.51 $ 673,295 59 ATTACHMENT D 2010-DJ-0X-0324 FY2010 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT PROGRAM REPORTING REQUIREMENTS Once an award is accepted, award recipients must submit quarterly financial status and annual performance reports through the Grants Management System (GMS). To assist in fulfilling the Department's responsibilities under the Government Performance and Results Act of 1993 (GPRA), P.L. 103-62, applicants who receive funding under this award must provide data that measures the results of their work. Quarterly performance metrics reports must be submitted through BJA's Performance Measurement Tool (PMT) web site: www.bjVerfon-nancetools.org Direct any questions regarding the grant program to Susie Cabrera. scabreragocsd.org 431 The City Drive South Orange, CA 92868 (714)935-6869 Arl'Al riMLNT E Department of Justice i t Office of Justice Programs 1 j s . - Bureau of Justice Assistance Grant ! PAGE 1 or- 5 d� i 1. RECIPIENT NAME AND ADDRESS (Including Zip Code) 4. AWARD NUMBER:-2010-DJ-BX-0324 County of Orange i �I 10 Civic Center Plaza 5. PROJECT PERIOD: FROM 10/01/2009 TO 09/30/2013 1 Santa Ana, CA 92701-4017 i BUDGET PERIOD: FROM 10/01/2009 TO 09/30/2013 I ��--- 6. AWARD DATE 09/10/2010 8_ SUPPLEMENT NUMBER 7. ACTION Initial - IA' (iRANThE IRS/VENDOR NO. 950009281 00 9. PREVIOUS AWARD AMOUNT $ 0 10. AMOUNT OF THIS AWARD $796,439 rPROJECr'ITTLE istance Grant Program I L TOTAL A W ARD $ 796,439 - t2. SPECIAL CONDITIONS 1 THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH ON THE ATTACHED PAGE(S). 1 L— --- 13. STATUTORY AUTHORITY FOR GRANT This project is supported under FY 10 (BJ A - JAG) 42 USC 3750. et sec. - 15, METHOD OF PAYMENT GPRS AGENCY APPROVAL I GRANTEE ACCEPTANCE t6- TYPED NAME AND TITLE OF APPROVING OFFICIAL i 18. TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL James H. Burch H 1 Janet Nguyen - Board of Supervisors Chair Acting Director I 17 SIGNATURE OF APPROVING OFFICIAL 19. SIGNATURE OF AUTHORIZED RECIPIENT OFFICIAL 19A. DATE I AGENCY US£ ONLY 20. ACCOUNTING CLASSIFICATION CODES 21_ JDJUGT2831 FISCAL FUND BUD. DIV. YEAR CODE ACT. OFC. REG. SUB POMS AMOUNT X B DJ 80 00 00 796439 OIP FORM 4000/2 (REV. 5-87) PREVIOUS EDITIONS ARE OBSOLETE. 01P FORM 4p00/2 (REV. 4-88) AWARD CONTINUATION SHEET Grant PROJECJ NUMBER 2010-Di-BX-0324 AV ARD DATE 09/10/2010 SPECIAL CONDITIONS i PAGE 2 OF 5 1. The recipient agrees to comply with the financial and administrative requirements set forth in the current edition of the Office of Justice Programs (OJP) Financial Guide. 2. The recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan (if recipient is required to submit one pursuant to 28 C.F.R. Section 42.302), that is approved by the Office for Civil Rights, is a violation of its Certified Assurances and may result in suspension or termination of funding, until such time as the recipient is in compliance. 3. The recipient agrees to comply with the organizational audit requirements of OMB Circular A-133, Audits of States, Local Governments, and Non -Profit Organizations, and further understands and agrees that funds may be withheld, or other related requirements may be imposed, if outstanding audit issues (if any) from OMB Circular A-133 audits (and any other audits of OJP grant funds) are not satisfactorily and promptly addressed, as further described in the current edition of the OJP Financial Guide, Chapter 19. 4. Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of the enactment, repeal, modification or adoption of any law, regulation or policy, at any level of government, without the express prior written approval of OJP. 5. The recipient must promptly refer to the DOJ OIG any credible evidence that a principal, employee, agent, contractor, subgrantee, subcontractor, or other person has either I) submitted a false claim for grant funds under the False Claims Act; or 2) committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar misconduct involving grant funds. This condition also applies to any subrecipients. Potential fraud, waste, abuse, or misconduct should be reported to the OIG by - mail: Office of the Inspector General U.S. Department of Justice Investigations Division 950 Pennsylvania Avenue, N.W. Room 4706 Washington, DC 20530 e-mail: oig.hotline@usdoj.gov hotline: (contact information in English and Spanish): (800) 869-4499 or hotline fax: (202) 616-9881 Additional information is available from the DOJ OIG website at www.usdoj.gov/oig. 6. Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of any contract or subaward to either the Association of Community Organizations for Reform Now (ACORN) or its subsidiaries, without the express prior written approval of OJP. 7. The recipient agrees to comply with any additional requirements that may be imposed during the grant performance period if the agency determines that the recipient is a high -risk grantee. Cf. 28 C.F.R. parts 66, 70. OJP FORM 4000/2 (REV. 4-88) PROJECT NUMBER 2010-D1-BX-0324 AWARD CONTMATION' SHEET PAGE 3 OF 5 Grant AWARD DATE 09/10t2010 SPECIAL CONDITIONS To support public safety and justice information sharing, OJP requires the grantee to use the National Information Exchange Model (NIEM) specifications and guidelines for this particular grant. Grantee shall publish and make available without restriction all schemas generated as a result of this grant to the component registry as specified in the guidelines. For more information on compliance with this special condition, visit http://www.niem.gov/impletnentationguide.php. To avoid duplicating existing networks or IT systems in any initiatives funded by BJA for law enforcement information sharing systems which involve interstate connectivity between jurisdiction, such systems shall employ, to the extent possible, existing networks as the communication backbone to achieve interstate connectivity, unless the grantee can demonstrate to the satisfaction of BJA that this requirement would not be cost effective or would impair the - functionality of an existing or proposed IT system. 10. The grantee agrees to comply with the applicable requirements of 28 C.F.R, Part 38, the Department of Justice regulation governing "Equal Treatment for Faith Based Organizations" (the 'Equal Treatment Regulation"). The Equal Treatment Regulation provides in part that Department of Justice grant awards of direct funding may not be used to fund any inherently religious activities, such as worship, religious instruction, or proselytization. Recipients of direct grants may still engage in inherently religious activities, but such activities must be separate in time or place from the Department of Justice funded program, and participation in such activities by individuals receiving services from the grantee or a sub -grantee must be voluntary. The Equal Treatment Regulation also makes clear that organizations participating in programs directly funded by the Department of Justice are not permitted to discriminate in the provision of services on the basis of a beneficiary's religion. Notwithstanding any other special condition of this award, faith - based organizations may, in some circumstances, consider religion as a basis for employment. See http://www.ojp_gov/about/ocr/equal_fbo.htm. 11. The recipient acknowledges that all programs funded through subawards, whether at the state or local levels, must conform to the grant program requirements as stated in BJA program guidance. 12. The recipient agrees that any information technology system funded or supported by OJP funds will comply with 28 C.F.R. Part 23, Criminal Intelligence Systems Operating Policies, if OJP determines this regulation to be applicable. Should OJP determine 28 C.F.R. Part 23 to be applicable, OJP may, at its discretion, perform audits of the system, as per the regulation. Should any violation of 28 C.F.R. Part 23 occur, the recipient may be fined as per 42 U.S.C. 3789g(c)-(d). Recipient may not satisfy such a fine with federal funds. 13. The recipient agrees to ensure that the State Information Technology Point of Contact receives written notification regarding any information technology project funded by this grant during the obligation and expenditure period. This is to facilitate communication among local and state governmental entities regarding various information technology projects being conducted with these grant funds. In addition, the recipient agrees to maintain an administrative file documenting the meeting of this requirement. For a list of State Information Technology Points of Contact, go to http-/Iwww. t.ojp_gov/default.aspxTarea=policyAndPractice&page=1046. 14_ Grantee agrees to comply with the requirements of 28 C.F.R. Part 46 and all Office of Justice Programs policies and procedures regarding the protection of human research subjects, including obtainment of Institutional Review Board approval, if appropriate, and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C. section 3789g and 28 C.F.R. Part 22 that are applicable to collection, use, and revelation of data or information. Grantee further agrees, as a condition of grant approval, to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R. Part 22 and, in particular, section 22.23. OJP FORM 4000/2 (REV. 4-88) Department of Justice j Office of Justice Programs AWARD CONTINUATION j Bureau of Justice Assistance SHEET PAGE 4 OF 5 Grant i PROJECT NUMBER 2010-DJ-8X-0324 AWARD DATE 09/]0/20[0 SPECIAL CONDITIONS 16. The grantee agrees to assist BIA in complying with the National Environmental Policy Act (NEPA), the National Historic Preservation Act, and other related federal environmental impact analyses requirements in the use of these grant funds, either directly by the grantee or by a subgrantee. Accordingly, the grantee agrees to first determine if any of the following activities will be funded by the grant, prior to obligating funds for any of these purposes. If it is determined that any of the following activities will be funded by the grant, the grantee agrees to contact BJA. The grantee understands that this special condition applies to its following new activities whether or not they are being specifically funded with these grant funds. That is, as long as the activity is being conducted by the grantee, a subgrantee, or any third party and the activity needs to be undertaken in order to use these grant funds, this special condition must first be met. The activities covered by this special condition are: a. New construction; b. Minor renovation or remodeling of a property located in an environmentally or historically sensitive area, including properties located within a 100-year flood plain, a wetland, or habitat for endangered species, or a property listed on or eligible for listing on the National Register of Historic Places; c. A renovation, lease, or any proposed use of a building or facility that will either (a) result in a change in its basic prior use or (b) significantly change its size; d. Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as an incidental component of a funded activity and (b) traditionally used, for example, in office, household, recreational, or education environments; and e. Implementation of a program relating to clandestine methamphetamine laboratory operations, including the identification, seizure, or closure of clandestine methamphetarame laboratories. The grantee understands and agrees that complying with NEPA may require the preparation of an Environmental Assessment and/or an Environmental Impact Statement, as directed by BJA. The grantee further understands and agrees to the requirements for implementation of a Mitigation Plan, as detailed at http://www,ojp.usdoj,gov/BJA/resource/nepa.html, for programs relating to methamphetamine laboratory operations. Application of This Special Condition to Grantee's Existing Programs or Activities: For any of the grantee's or its subgrantees' existing programs or activities that will be funded by these grant funds, the grantee, upon specific request from BJA, agrees to cooperate with BJA in any preparation by BJA of a national or program environmental assessment of that funded program or activity. The recipient is required to establish a trust fund account, (The trust fund may or may not be an interest -bearing account.) The fund, including any interest, may not be used to pay debts or expenses incurred by other activities beyond the scope of the Edward Byrne Memorial Justice Assistance Grant Program (JAG). The recipient also agrees to obligate and expend the grant funds in the trust fund (including any interest earned) during the period of the grant. Grant funds (including any interest earned) not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period, along with the final submission of the Federal Financial Report (SF-425). 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds, but will be used to increase the amounts of such funds that would, in the absence of Federal funds, be made available for law enforcement activities. OJP FORM 4000/2 (REV. 4-88) Department of Justice Office of Justice Programs i AWARD CONTINUATION a Bureau of ,justice Assistance i SHEET PAGE 5 OF 5 >" Grant PROJECT NUMBER 2010-DJ-BX-0324 AWARD DATE 09/10/2010 SPECIAL CONDITIONS 19. Award recipients must submit quarterly a Federal Financial. Report (SFA25) and annual performance reports through GMS (https://grants.ojp.usdoj.gov). Consistent with the Department's responsibilities under the Government Performance and Results Act (GPRA), P.L. 103-62, applicants who receive funding under this solicitation must provide data that measure the results of their work. Therefore, quarterly performance metrics reports must be submitted through BJA's Performance Measurement Tool (PMT) website (www.bjaperformancetools.org). For more detailed information on reporting and other JAG requirements, refer to the JAG reporting requirements webpage. Failure to submit required JAG reports by established deadlines may result in the freezing of grant funds and future High Risk designation. 20. Award recipients must verify Point of Contact(POC), Financial Point of Contact (FPOC), and Authorized Representative contact information in GMS, including telephone number and e-mail address. If any information is incorrect or has changed, a Grant Adjustment Notice (GAN) must be submitted via the Grants Management System (GMS) to document changes. 21. The grantee agrees that within 120 days of award acceptance, each member of a law enforcement task force funded with these funds who is a task force commander, agency executive, task force officer, or other task force member of equivalent rank, will complete required online (internet-based) task force training. The training is provided free of charge online through BJA's Center for Task Force Integrity and Leadership (www.ctffi.org). All current and new task force members are required to complete this training once during the life of the award, or once every four years if multiple awards include this requirement. This training addresses task force effectiveness as well as other key issues including privacy and civil liberties/rights, task force performance measurement, personnel selection, and task force oversight and accountability. Additional information is available regarding this required training and access methods via BJA's web site and the Center for Task Force Integrity and Leadership (www.ctfli.org). 22. Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74 Fed. Reg. 51225 (October 1, 2009), the Department encourages recipients and sub recipients to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant, and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease crashes caused by distracted drivers. ON FORM 4000/2 (REV- 4-88) Edward Byrne Memorial Justice Assistance Grant (JAG) Memorandum of Understanding We, the Orange County Executive Officer and the city managers of the cities that are eligible to receive the 2010 Edward Byrne Memorial Justice Assistance Grant funding in Orange County, or their designees, do hereby indicate our understanding that the County of Orange will serve as the applicant/fiscal agent for the 2010 Edward Byrne Memorial Justice Assistance Grant funds for which our agencies may be eligible. Print Name and Title Orange County - $21,240 Signature Print Name and Title Signature Anaheim City - $154,633 Print Name and Title Signature Buena Park City - $30,970 Print Name and Title Costa Mesa City - $33,185 Print Name and Title Cypress City - $10,202 Signature Signature APPROVED AS TO FORM OFFICE OF THE COUNTY COtjNSEL ORANGE. COUUNN,TY, CAALtFFORfdA BY e -De* Date: % w Edward Byrne Memorial Justice Assistance Grant (JAG) Memorandum of Understanding We, the Orange County Executive Officer and the city managers of the cities that are eligible to receive the 2010 Edward Byrne Memorial Justice Assistance Grant funding in Orange County, or their designees, do hereby indicate our understanding that the County of Orange will serve as the applicant/fiscal agent for the 2010 Edward Byrne Memorial Justice Assistance Grant funds for which our agencies may be eligible. Print Name and Title Orange County - $21,240 Tom Wood, City Manager Anaheim City - $154,633 Print Name and Title Buena Park City - $30,970 Signature Signature Signature Print Name and Title Signature Costa Mesa City - $33,185 Print Name and Title Signature Cypress City - $10,202 Edward Byrne Memorial Justice Assistance. Grant (JAG) Memorandum of Understanding We; the Orange County Executive Officer and the city managers of the cities that are eligible to receive the 2010 Edward Byrne Memorial Justice Assistance Grant funding in Orange County, or their designees, do hereby indicate our understanding that the County of Orange will serve as the applicant/fiscal agent for the.2010 Edward Byrne Memorial Justice Assistance Grant funds for which our agencies may be eligible. Print Name and Title Signature Orange County - $21,240 Print Name and Title Signature Anaheim City - $154,633 Corey Sianez, Acting Chief of Police Print Name and Title Signature Buena Park City - $30,970 Print Name and Title Signature Costa Mesa City - $33,185 Print Name and Title Signature Cypress City - $10,202 Edward Byrne Memorial Justice Assistance Grant (JAG) Memorandum of Understanding We, the Orange County Executive Officer and the city managers of the cities that are eligible to receive the 2010 Edward Byrne Memorial Justice Assistance Grant funding in Orange County, or their designees, do hereby indicate our understanding that the County of Orange will serve as the applicant/fiscal agent for the 2010 Edward Byrne Memorial Justice Assistance Grant funds for which our agencies may be eligible. Print Name and Title Orange County - $21,240 Print Name and Title Anaheim City - $154,633 Print Name and Title Buena Park City - $30,970 A 11 Pm L- ` tGFl Print Name and Title Costa Mesa City - $33,185 Print Name and Title Cypress City - $10,202 131 Signature Signature Signature ignature Signature Edward Byrne Memorial Justice Assistance Grant (JAG) Memorandum of Understanding We, the Orange County Executive Officer and the city managers of the cities that are eligible to receive the 2010 Edward Byrne Memorial Justice Assistance. Grant funding in Orange County, or their designees, do hereby indicate our understanding that the County of Orange will serve as the applicant/fiscal agent for the 2010 Edward Byrne Memorial Justice Assistance Grant funds for which our agencies may be eligible. Print Name and Title Signature Orange County - $21,240 Print Name and Title Signature Anaheim City $154,633 Print Name and Title Signature Buena Park City - $30,970 Print Name and Title Costa Mesa City - $33,185 Print Name and Title Cypress City - $10,202 Signature ignature JAG Memorandum of Understanding (continued) 1 lyl rX �i� W PrintiName and Title Fountain Valley City - $11,292 Print Name and Title Signature Fullerton City - $48,870 Print Name and Title Signature Garden Grove City - $70,763 Print Name and Title Huntington Beach City - $42,516 Print Name and Title Irvine City - $14,450 Signature Signature Print Name and Title Signature La Habra City - $20,623 Print Name and Title Signature Lake Forest City - $10,820 JAG Memorandum of Understanding (continued) Print Name and Title. Signature Fountain Valley City - $11,292 Chris Meyer, City Manager Print Name and Title Signature Fullerton City - $48,870 Print Name and Title Garden Grove City - $70,763 Signature Print Name and Title Signature Huntington Beach City - $42,516 Print Name and Title Signature Irvine City - $14,450 Print Name and Title La Habra City - $20,623 Print Name and Title Lake Forest City - $10,820 Signature Signature JAG Memorandum of Understanding (continued) Print Name and Title Signature Fountain Valley City - $11,292 Print Name and Title Signature Fullerton City - $48,870 Joseph M. Polisar, Chief of Police Signature Garden Grove City - $70,763 Print Name and Title Signature Huntington Beach City - $42,516 Print Name and Title Signature Irvine City - $14,450 Print Name and Title Signature La Habra City - $20,623 Print Name and Title Signature Lake Forest City - $10,820 JAG Memorandum of Understanding (continued) JAG Memorandum of Understanding (continued) Print Name and Title Fountain Valley City - $11,292 Signature Print Name and Title Signature Fullerton City - $48,870 Print Name and Title Signature Garden Grove City - $70,763 Prin Af and Title Hui ngton Beach City - $42,516 Print Name and Title Irvine City - $14,450 Print Name and Title La Habra City - $20,623 Print Name and Title Lake Forest Citv - 510.820 Signature Signature Signature Signature APPROVED AS TO FORM JENWER M O#Aumey JAG Memorandum of Understanding (continued) Print Name and Title Signature Fountain Valley City - $11,292 Print Name and Title Signature Fullerton City - $48,870 Print Name and Title Signature Garden Grove City - $70,763 Print Name and Title Huntington Beach City - $42,516 Print Name and Title Irvine City - $14,450 Print Name and Title La Habra City - $20,623 Print Name and Title Lake Forest City - $10,820 Signature Si Signature Signature JAG Memorandum of Understanding (continued) Print Name and Title Fountain Valley City- $11,292 Signature Print Name and Title Signature Fullerton City - $48,870 Print Name and Title Signature Garden Grove City - $70,763 Print Name and Title Signature Huntington Beach City - $42,516 Print Name and Title Signature Irvine City - $14,450 Print Name and Title Signature La Habra City - $20,623 Print Name and Title Signature Lake Forest City - $10,820 JAG Memorandum of Understanding (continued) Print Name and Title Signature Fountain Valley City - $11,292 Print Name and Title Signature Fullerton City - $48,870 Print Name and Title Signature Garden Grove City - $70,763 Print Name and Title Huntington Beach City - $42,516 Print Name and Title Irvine City - $14,450 Print Name and Title La Habra City - $20,623 C a,i't C- C) v Print Name and Title Lake Forest City - $10,820 Signature Signature Signature JAG Memorandum of Understanding (continued) Print Name and Title Signature Newport Beach City - $16,447 Print Name and Title Signature Orange City - $28,465 Print Name and Title Signature Placentia City - $11,001 Print Name and Title Signature Santa Ana City - $205,899 Print Name and Title Signature Stanton City - $17,573 Print Name and Title Signature Tustin City - $14,559 Print Name and Title Signature Westminster City - $32,931 JAG Memorandum of Understanding (continued) Print Name and Title Newport Beach City - $16,447 . Sibley, City - $: Signature Signature Print Name and Title Signature Placentia City - $11,001 Print Name and Title Signature Santa Ana City - $205,899 Print Name and Title Signature Stanton City - $17,573 Print Name and Title Signature Tustin City - $14,559 Print Name and Title Signature Westminster City - $32,931 JAG Memorandum of Understanding (continued) Print Name and Title Newport Beach City - $16,447 Print Name and Title Orange City - $28,465 !it Print Na e and Title Placentia City - $11,001 Signature Signature Si Print Name and Title Signature Santa Ana City - $205,899 Print Name and Title Signature Stanton City - $17,573 Print Name and Title Signature Tustin City - $14,559 Print Name and Title Signature Westminster City - $32,931 R, JAG Memorandum of Understanding (continued) Print Name and Title Signature Newport Beach City - $16,447 Print Name and Title Signature Orange City - $28,465 Print Name and Title Signature Placentia City - $11,001 David Ream, City Manag Print Name and Title Santa Ana City - $205,899 Print Name and Title Signature Stanton City - $17,573 Print Name and Title Signature Tustin City - $14,559 Print Name and Title Signature Westminster City - $32,931 JAG Memorandum of Understanding (continued) Print Name and Title Signature Newport Beach City - $16,447 Print Name and Title Signature Orange City - $28,465 Print Name and Title Signature Placentia City - $11,001 Print Name and Title Signature Santa Ana City - $205,899 I—CL ��5 � !t - Print Name and Title Signature Stanton City - $17,573 Print Name and Title Signature Tustin City - $14,559 Print Name and Title Signature Westminster City - $32,931 JAG Memorandum of Understanding (continued) Print Name and Title Newport Beach City - $16,447 Print Name and Title Orange City - $28,465 Print Name and Title Placentia City - $11,001 Print Name and Title Santa Ana City - $205,899 Print Name and Title Stanton City - $17,573 ,z Print Name and Title Tustin City - $14,559 Print Name and Title Westminster City - $32,931 Signature Signature. Signature Signature Signature Signature Signature JAG Memorandum of Understanding (continued) Print Name and Title Signature Newport Beach City - $16,447 Print Name and Title Signature Orange City - $28,465 Print Name and Title Signature Placentia City - $11,001 Print Name and Title Signature Santa Ana City - $205,899 Print Name and Title Signature Stanton City - $17,573 Print Name and Title Signature Tustin City - $14,559 Print Name and Title SignVure Westminster City - $32,931 City of Huntington Beach 2000 Main Street e Huntington Beach, CA 92648 OFFICE OF THE CITY CLERK JOAN L. FLYNN CITY CLERIC December 22, 2010 Susie Cabrera Administrative Manager/Grants Orange County Sherriff's Department 431 The City Drive South Orange, CA 92868 Dear Ms. Cabrera: Enclosed please find three originals of the Agreement to Transfer Funds for 2010 Edward Byrne Memorial Justice Assistance Grant (JAG) Program. Upon execution, please return one original to: Joan Flynn City Clerk 2000 Main Street — 2nd Floor. Huntington Beach CA 92648 Your attention to this matter is greatly appreciated. Sincerely, titvnL.Flynn, CIVIClerk JF:pe Enclosure: Agreements G:followup:agrmtltr Sister Cities: Anjo, Japan ® Waitakere, New Zealand (Telephone: 714-536-5227 )