HomeMy WebLinkAboutCOURTLAND PAUL/ARTHUR BEGGS - 1972-04-17i
CONTRACT FOR
LANDSCAPE ARCHITECTURAL SERVICES
THIS AGREEMENT, by and between the CITY OF HUNTIIIGTON
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BEACH, a municipal corporation of the State of California, here-
inafter called "CITY," and COURTLAND PAUL/ARTHUR BEGGS, herein-
after called "ARCI?ITECT.'P
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WITNESSETH:
WHEREAS, CITY proposes to construct- the following
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neighborhood parks: Greer Annex 0705), Gle,rz View 0930),
Golden View '1860), Marine View (#93.0), and Haven View (#915)..
ARCi,iTECT is a landscape architectural firm, the
principal members of which are fully registered under the laws of
the.State of California, and the Director of Public.:Works is the
i7epresentative of CITY,
NOW, THEREFORE, IT IS MUTUALLY AGREED between the
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parties hereto that;
is ARCHITECT shall prepare and furnish to CITY,.com-
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plete and ready for use, all necessary studies, sketches,shematics
estimates, working drawings and specifications, shall check shop
drawings., catalog cuts, material lists as submitted by the con-
struction contractor, shall furnish consultat:on and advice as
requested by. CITY during construction, n ',Wding evaluation of
specified tests as.further defined herein (but not including any
supervision of the construction work), and shall furnish all other
landscape architectural services, including without limitation those
specified hereinafter and required for the, five parts listed here..-
inabove, having; an estimated constructic cost or Two Hundred
Fifty -One. Thousand and Two Hundred Dollars ($251,200.00), and more
specifically set forth in Exhibit "All entitled "Scope of the Work'
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to be Accomplished," atta-hed hereto and made ,a. part hereof.
ARCHITECT agrees to design facilities which can be constructed
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within the amount hereinabove sat forth. �Iae project design.,
including utilities, plumbing, electrical, paving and ,planting,
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issued by the Director of Public Works.
If, after receipt of competitive bids, it is found
that a construction contract cannot be awarded within ten per-
cent (10%) of the aforementioned estimated construction cost,
ARCHITECT will, as a part of this agreement, and at no addi-
tional cost to CITY, perform such redesign, re -estimating and
other services as may, in the opinion of the Director of Public
Works, be required to produce a usable facility within the
estimated construction cost. In connection with toe foregoing,
ARCHITECT shall be obligated to pernorra such additional services
at no increase in contract price only when CITY has received
competitive bids within two (2). month3 from date or final ap-
proval of plans and specifications.
2.' All drawings, designs, specifications., and other
incidental: architectural and engineering work or materials fur-
nishedhereunder shall be and remain the property of CITY, ex-
cept that 'said drawings, etc., cannot be used for other parks.
3. ARCHITECT shall, if necessary, visit the site and
shall hold such'conferences with 'representative's of CITY and take
such other action as may be necessary to obtain the data upon
which•to develop the design showing the contemplated project in
accordance`with'the following:
4. As an architectural design requirements CITY will
provide as -built topographic maps, engineering street improvement
plans, and complete soil analysis of the existing sites.
(a) Schematic Des'fan: ?ha'se: The schematic design
phase shall include conferences with CITY.departments concerned
and preparation of schematic sketches based upon the CITY'.S pro
gram for the function and scope of the profef, It will include
a scope of estimate of cost. This phase shall be submitted to the
Director of Public Works, for signature approval within forty-five
(45) calendar days from the date of this agreement.
(b) ' 'Design Deve16pperit• Ph6se s Upon approval of
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site plans, elevations and other drawings with outline speoi ft
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cations covering the project, and including materials and equip -
meat, as are necessary to integrate the design, explain the pro-
ject fully, and enable a preliminary estimate of construction
cost.. This phase shall be submitted to the Director of Public
Works for signature approval within sixty (60) days after ap-
proval of the schematic design. ARCHITECT shall change the design
development plans for the project to the extent necessary to meet
the requir-aments of the Director of Public Works. After approval
by signature of the Director, the ARCHITECT shall furnish neces-
sary prints of type approved design development plans to the
Director as specified in Exhibit "A.n
(e) The 'C'oris"cructidn Documents 'Phase: After
approval of the 'design clPvelopment 'phase plans and estimates,
ARCHITECT shall proceed with the preparation of complete working
dnawincgs and specifications as required by the Director of Public
Works for the construction of said project. One set of repro-
ducible transparancies of the working drawings, specifications,
and estimates shall be delivered to the Director of Public Works
within ninety (90) days after approval of the design development
phase.. After working, drawings and specifications have been ap-
proved by -CITY, as indicated by the signature thereon of the
Director, ARCHITECT shall furnish sets of prints of the approved
working drawings and sets of the approved specifications as may
be required by the Director as per Exhibit "A."'
5. Upon approval .of. _Final plans, :ARCHITECT shall
deliver to CITY one'set":of tracings, in such medium and on such
materials as may be required by the Director of Public Works,
suitable for blueprinting showing complete approved construction
requirements. Such tracings as are delivered shall be signed by
the Director as an indication of approval thereof and shall be-
come and remain the propevlt;y of CITY,,
6. ARCHITECT shall perform and provide all necessary
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architectural services of every kind in connection with the '
studies, designs and the preparatic,ba of drawings and specifi-
cations, but said services shall not, unless otherwise stipulated
include surveys, engineering services, soil tests, or supervision
of construction work executed from the drawings and specifications,
provided 'however, that ARCHITECT shall furnish upon request and
without additional compensation;, such amplifications and explan-
ations and attend such conferences as may, in the opinion of the
Director of Public Works, be necessary to clarify the intent of
the drawings and specifications and shall afford the benefit of
his advice on questions that may arise in connection with the 'con-
struction of the project.
7. ARCHITECT shall, without additional fee, correct
- or revise the drawings and specifications if the Director of -
Public Works finds that such revision is necessary to correct
errors or deficiencies for which ARCHITECT is responsible.
8. All services to be rendered hereunder shall be {
subject to.the 'direction and approval of the Director o' Public
Works. Approval by said Director of drawings, designs, specifi-
cations and other incidental architectural work or materlals `
furnished hereunder shall not in any way relieve 11RCHITEOT of
responsibility for the technical adequacy of the work.
9 The cost to CITY. ,for the aforementiotaed arch tec=
tural services shall be Twenty Thousand and Ninety -Six Dollars
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($20,096.bo)
1.0 The cost for the .work,;:including the fees 1�nd
reimbursement items, will be billed by ARCHITECT to CITY monthly
in proportion to the work accomplished and to the extent That
the reimbursable items are incurred; aid bills to be subihitted
to the Director of POlie works for his approval before payment .
may bemade by CITY Finance Director. Such bills will be, pay-
able upon receipt and approval, provided thal- payment of the
n basic fee shall not exceed the following percentage: of the total
of the follo•�Ting stages of work:
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DESIGN:
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(a) Schematic Design PlAse 25%
(b) Desien, Development Phase 35%
(e) Construction Documents Phase 85%
(d) Upon award of construction con-
tract or not more than ninety
(90) days after (c), whichever
occurs first 95%
(e,) Upon completion of construction 100%
11. ARCHITECT will keep accurate aocounting records
of time and expenditures, which records will be available for
inspection by CITY at reasonable times.
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12. CITY may, at any time, by written order of the
Director of Public Works, make any changes in the services to
be performed hereunder. If such changes cause an increase in
the cost of doing the work under this agreement or i.n the time
required for its performance, an adjustment shall be made based
on the direct cost to ARCHITECT plus reasonable overhead costs .
and profit and the contract shall be modified in writing
cordingly. Any clatm for adjustment under this clause 'must be
made in writing to the. Director of Public Works withLn thirty
(30) days from the date the change is ordered; provided, however,
said Director, .if he determines the facts justify such action,
may receive and consider and adjust any such claim asserted at
any time prior to the date of final settlement of the.cont"act.
13 Wherever herein the action of the Director of
Public Works is required, a representative of said Director,
designated in writing, may act on his behalf.
14. CITY may cancel this agreement upon written notice
to the ARCHITECT and shall thereafter be liable for fees and casts
accrued to date of the receipt of notice by ARCHITECT but not to
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exceed the maximum set forth in.. Paragraph 9 hereinabove, and
for no other fees or costa.
WITNE39- 6UR HANDS and seals the day, month and year
appearing below:
DATED: !R., •�-1 e4 , 1972. '
BY_'
DATED: A_,� _ __, 1972.
CITY OF HUNTINGTON BEACH, a municipal
corporation �
Mayor
City er
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EXHIBIT A
SCOPE OFF WORK TO BE ACCOMPLISHED
Qeer Annex 0705), Glen View 0930), Golden View
(#'860), Marine View (#910), and Haven View (#915)
PARKS
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LANDSCAPE ARCHITECTURAL; SERVICE
I. General. Furnish complete schematj:c, preliminary, final
design,:and contract documents, including plans and specifi-
cations',for ;,.bjec.t projects. The work shall include
but not be limited '.o the following:
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A. Lancl use study that will consider design criteria,
park theme and character..
B. Sp# al relationships and grouped activity areas.
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C. Access, circulation, parking and pedestrian systems.
D. Operational planning to ac omodate ease of maintenance.
E. Provi'sion of all consulting services, including _util-
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:hies, irrigation, and •topography -incorporation.
Limttat'ions . Design the parks and ancillary structures
to a cost limitation of:
A. GREER ANNEY 0705) (4.2 acres) $67,200.00
S. GLEN VIEW (#930) (3.0 acres) 048,000.00
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C. GOLDEN VIEW 0860) (2.5 acres) $40,00,q.00
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D, MARINE VIEW;(#910). (3.0 acres') $48,000'.00
E. HAVEN VIEW (#9 5) (3.0 acres - $48,000.00
III.' 'Prid V 't` De's'cripti'on and S"cope.
A. The five projects will,generally follow the "neighbor-
hood" park concept as expressed In the City's Mast,.,r Plan
of Parks, Open Space, Schools and Recreation. Facilities
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and de&lgn hoigld include, but not be limited to contouri)ag,
curbing, at#omatic 'irrl;gation system, turf, fifteen -gallon
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trees, shrub•s., walks, play areas, drinking fountains, and ,
&reas i6r pic,xzic gables, braziers and play equipment,
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B. The schesltiatfc and design development phases will deter-
mine the requirements of the proje--t through preliminary
studies, sketehes, drawings andestimates.
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(a) Grading and drainage plan
(b) Layout and site plan
(a) Planting plan
(d) Irrigation plan
(e) Construction details
(f) Specifications
(g) Cost estimate and time schedule
2. General documents
(a) Bid documents_
(b) Invitation to bid
(c) Instructions to bidders
(d) Bid proposal form
(e) General conditions
(P) Special conditions
IV. St'a_riderds. Work shall be in accordance with requirements
of the City Department of Public Works and applicable �
building codes.
V. A reivals. Design will becoordinated with. the Department
of Public Works, Recreation and Parks Department and City
Administrator's Office securing approvals at the time of
submission of the design development stage.
VI.'11tro• res's• Reit rt And 'S'c� edul.e. Submit a progress report
Every month 'during the Perm of the contract indicating the
percentage,of cc, mletion and brief description of the stork
accomplished. The 'ollowing phases of the works for all
five parks shall be submitted to the Director .of Public
Works for signature approval as indicated:
Due Date
A. Schematic Design and Cost Estimate
B. Design Development Outline Spec-
ifications and Detailed Cost
Estimates
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C. Final construction Documentsi and
Coot Estimate
V11. Wiroduation. rrinting and reproduction requireriaents are II j
as, follows
A. Schematics: 2 seas ofplans jY ,
B. Des,jgn Development: 2 seto of n1ans, outline
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specifications and cost esti-mates
C. Final Submittal: one set of reproducible
transparancies
Any other reproduction, photography, special pre-
sentation materials such as models, �: enderings, etc. �
shall not be provided unleas otherwise stipulated.
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