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HomeMy WebLinkAboutCSG Consultants, Inc. - 2015-09-08�-v Dept. ID CD 17-013 Page 1 of 2 Meeting Date 10/16/2017 CITY OF HUNTINGTON BEACH REQUEST FOR, CITY COUNCIL ACTION MEETING DATE: 10/16/2017 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Scott Hess, AICP, Director of Community Development SUBJECT: Approve and authorize execution of Amendment No. 1 to an existing Professional Services Contract between the City of Huntington Beach and CSG Consultants, Inc. for Plan Review Services in the amount not to exceed $340,000; and approve the increase in the Community Development Department's Professional Services Listinq Authority by $133,690 Statement of Issue: Transmitted for City Council's consideration is a request to amend an existing contract between the City of Huntington Beach and CSG Consultants, Inc. The contract for Building Plan Review Services would be increased by $340,000. A contract amendment is needed to continue to provide building plan review services. Financial Impact: The CSG Consultants' contract amendment will not require additional appropriation as it will be funded from salary savings of $133,690 in FY17/18 account 10060501.51100 and available funds of $206,310 in Community Development FY17/18 approved budget, account 10060501.69365. Recommended Action: A) Approve the increase in the Community Development Department's professional services listing authority by $133,690 for building plan review services to ensure compliance with Administrative Regulation Number 228, Section 7.1; and, B) Approve and authorize the Mayor and City Clerk to execute: "Amendment No. 1 to Agreement between the City of Huntington Beach and CSG Consultants, Inc. for Plan Review Services." (Attachment No. 1) Alternative Action(s): 1. Deny the Amendment between the City and CSG Consultants, Inc. 2. Continue the item and direct staff accordingly. Analysis: Applicants who submit construction drawings for plan check review to the City pay fees for these services and expect reasonable service levels. When City staff can no longer meet the demands of increased development activity, these services have historically been supplemented with professional services provided by engineering consultants. This approach is a cost effective method of closing the gap between the demands for plan check services and the ability of City staff to meet this demand. HB -59- Item 5. - 1 Dept. ID CD 17-013 Page 2 of 2 Meeting Date: 10/16/2017 On September 8, 2015, the City of Huntington Beach approved a three-year, five hundred thousand dollar ($500,000) contract with CSG Consultants, Inc. for Building Plan Review Services. The original contract was funded with approved budgeted funds from fiscal years 2015/2016 and 2016/2017. The proposed Amendment No. 1 is a request to increase the original contract by $340,000. The appropriation for this additional amount will be through available funds of $206,310 in the Community Development Professional Services account and salary savings of $133,690 in the adopted FY17/18 Budget. Since the approval of the contract, all funds have been expended for building plan review services to meet the expected demand for building plan check services. Currently, there is no staff to perform certain plan review services (specifically structural building plan checks). Therefore, outside consultants are continuing to be used. Professional services contracts have been utilized to satisfy the increase in demand for plan review services since there is no staff to do this work. There is no impact to the General Fund. All costs are supported by building permit fees. Environmental Status: The request is exempt pursuant to Section 15061(b) (3) of the California Environmental Quality Act. Strategic Plan Goal: Enhance and maintain infrastructure Attachment(s): 1. Amendment No. 1 to Agreement between the City of Huntington Beach and CSG Consultants, Inc. for Plan Review Services. 2. Professional Services Contract between the City of Huntington Beach and CSG Consultants, Inc. for Building Plan Review Services, dated September 8, 2015 3. Insurance Certificate 4. CSG's Huntington Beach Business License Item 5. - 2 HB -60- ATTACHMENT #1_, AMENDMENT NO. 1 TO AGREEMENT BETWEEN THE CITY OF HUNTINGTON BEACH AND CSG CONSULTANTS, INC. FOR PLAN REVIEW SERVICES THIS AMENDMENT is made and entered into by and between the CITY OF HUNTINGTON BEACH, a California municipal corporation, hereinafter referred to as "CITY", and CSG CONSULTANTS, INC., a California corporation, hereinafter referred to as "CONSULTANT". WHEREAS, CITY and CONSULTANT are parties to that certain agreement, dated September 8, 2015, entitled "Professional Services Contract Between the City of Huntington Beach and CSG, Consultants, Inc. for Plan Review Services," which agreement shall hereinafter be referred to as the "Original Agreement;" and Since the execution of the Original Agreement, CITY and CONSULTANT wish to amend the Original Agreement to reflect the additional work to be performed by CONSULTANT, and the additional compensation to be paid in consideration thereof by CITY to CONSULTANT, NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows: ADDITIONAL WORK CONSULTANT shall provide to CITY such additional services as required by CITY, as described in the Original Agreement. 2. ADDITIONAL COMPENSATION In consideration of the additional services to be performed hereunder as described in Section 1 above, CITY agrees to pay CONSULTANT and CONSULTANT agrees'to accept from CITY as full payment for services rendered, an additional sum not to exceed Three Hundred Forty Thousand Dollars ($340,000), in addition to the original amount of Five Hundred Thousand Dollars ($500,000) for a new not to exceed total of Eight Hundred Forty Thousand Dollars ($840,000). Except as specifically modified herein, all other terms and conditions of the Original Agreement shall remain in full force and effect. 17-6022/165548/RLS 9/14/17/DO IN WITNESS WHEREOF, the parties hereto h ve caused this Agreement to be executed by and through their authorized officers on 1 (T2-d 17 . CONSULTANT: CITY: CSG CONSULTANTS, INC., CITY OF HUNTINGTON BEACH, a a California corporation municipal corporation oft e Slate of C orni By: C-4 ILURACiPLS Mayor print name ITS: (circle one) Chairm reside ice President ATTES AND _ By: � City Clerk NOUROW XHAYAt'A,PC print name ITS: (circle one)(Zli>Chief Financial Officer/ INITIAT AND APPROVED: Asst. Secretary — Treasurer, Executive Director Directo of Community Development APPROVED Attorney IQ l c�o q MK7 (-)-V .eity/M..- 17-6022/165548/RLS 9/14/17/DO 2 ATTACHMENT #2 PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND CSG CONSULTANTS, INC. FOR PLAN REVIEW SERVICES THIS AGREEMENT ("Agreement") is made and entered into by and between the City of Huntington Beach, a municipal corporation of the State of California, hereinafter referred to as "CITY," and CSG CONSULTANTS, INC, a California Corporation hereinafter referred to as "CONSULTANT." )A,' EREAS, CITY desires to engage the services of a consultant to perform professional plan review sendces ; and Pursuant to documentation on file in the office of the City Clerk, the provisions of the Huntington Beach Municipal Code, Chapter 3.03, relating to procurement of professional service contracts have been complied with; and CONSULTANT has been selected to perform these services, NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows: SCOPE OF SERVICES CONSULTANT shall provide all services as described in Exhibit "A," which is attached hereto and incorporated into this Agreement by this reference. These services shall sometimes hereinafter be referred to as the "PROJECT." CONSULTANT hereby designates Khoa Duong who shall represent it and be its sole contact and agent in all consultations with CITY during the performance of this Agreement. 2. CITY STAFF ASSISTAN CITY shall assign a staff coordinator to work, directly with CONSULTANT in the performance of this Agreement, agree/ svrffieUprofessional svcs mayor I of 10 10/12 HB -63- ltern 5. - 5 3. TERK TIME OF PERFORMANCE Time is of the essence of this Agreement. The services of CONSULTANT are to commence on 20f (the "Commencement Date"). This Agreement shall automatically terminate three (3) years from the Commencement Date, unless extended or sooner terminated as provided herein. All tasks specified in Exhibit "A" shall be completed no later than three (3) years from the Commencement Date. The time for performance of the tasks identified in Exhibit "A" are generally to be shown in Exhibit "A." This schedule may be amended to benefit the PROJECT if mutually agreed to in—Titing by CITY and CONSULTANT. In the event the Commencement Date precedes the Effective Date, CONSULTANT shall be bound by all terms and conditions as provided herein. 4. COMPENSATION In consideration of the performance of the services described herein, CITY agrees to pay CONSULTANT on a time and materials basis at the rates specified in Exhibit "B," which is attached hereto and incorporated by reference into this Agreement, a fee, including all costs and expenses, not to exceed five hundred thousand Dollars ($500,000). S. EXTRA WORK In the event CITY requires additional services not included in Exhibit "A" or changes .in the scope of services described in Exhibit "A," CONSULTANT will undertake such work only after receiving written authorization from CITY. Additional compensation for such extra work shall be allowed only if the prior written approval of CITY is obtained. 6. METHOD OF PAYMENT CONSULTANT shall be paid pursuant to the terms of Exhibit"B." agree, surfrieUprofessional Svcs indym 2 of I 0 10;12 Item 5. - 6 HB -64- 7. DISPOSITION OF PLANS. ESTIMATES AND OTHER DOCUMENTS CONSULTANT agrees that title to all materials prepared hereunder, including, without limitation, all original drawings, designs, reports, both field and office notices, calculations, computer code, language, data or programs, maps, memoranda, letters and other documents, shall belong to CITY, and CONSULTANT shall turn these materials over to CITY upon expiration or termination of this Agreement or upon PROJECT completion, whichever shall occur first. These materials may be used by CITY as it sees fit. 8. HOLD HARIMLESS CONSULTANT hereby agrees to protect, defend, indemnify and hold harmless CITY, its officers, elected or appointed officials, employees, agents and volunteers from and against any and all claims, damages, losses, expenses, judgments, demands and defense costs (including, without limitation, costs and fees of litigation of every nature or liability of any kind or nature) arising out of or in connection with CONSULTANT's (or CONSULTANT's subcontractors, if any) negligent (or alleged negligent) performance of this Agreement or its failure to comply with any of its obligations contained in this Agreement by CONSULTANT, its officers, agents or employees except such loss or damage which was caused by the sole negligence or willful misconduct of CITY, CONSULTANT will conduct all defense at its sole cost and expense and CITY shall approve selection of CONSULTANT's counsel. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as limitation upon the amount of indemnification to be provided by CONSULTANT. 9. PROFESSIONAL LIABILITY INSURANCE CONSULTANT shall obtain and furnish to CITY a professional liability insurance policy coveting the work performed by it hereunder. This policy shall provide coverage for CONSULTANT's professional liability in an amount not less than One Million Dollars agree/ skt&etlprofessional secs mayor of 10 10/12 H B -65- Item 5.- 7 ($1,000,000.00) per occurrence and in the aggregate. The above -mentioned insurance shall not contain a self -insured retention without the express written consent of CITY; however an insurance policy "deductible" of 'fen Thousand Dollars ($10;000.00) or less is permitted. A claims-inade policy shall be acceptable if the policy further provides that: A. The policy retroactive date coincides with or precedes the initiation of the scope of work (including subsequent policies purchased as renewals or replacements). B. CONSULTANT shall notify CITY of circumstances or incidents that might give rise to future claims. CONSULTANT will make every effort to maintain similar insurance during the required extended period of coverage following PROJECT completion. If insurance is terminated for any reason, CONSULTANT agrees to purchase an extended reporting provision of at least two (2) years to report claims arising from work performed in connection with this Agreement, If CONSULTANT fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the CITY with required proof that insurance has been procured and is in force and paid for; the CITY shall have the right, at the CITY's election, to forthwith tenninate this Agreement. Such termination shall not effect Consultant's right to be paid for its time and materials expended prior to notification of termination. CONSULTANT waives the right to receive compensation and agrees to indemnify the CITY for any work performed prior to approval of insurance by the CITY, 10. CERTIFICATE OF INSURANCE Prior to commencing performance of the work hereunder, CONSULTANT shall furnish to CITY a certificate of insurance subject to approval of the City Attorney evidencing the foregoing insurance coverage as required by this Ab eement; the certificate shall: angreeJ surinetlprofessional svc;s mayor 4 of 10 10/12 Item 5. - 8 H B -66- A. provide the name and policy number of each carrier and policy; B. state that the policy is currently in force; and C. shall promise that such policy shall not be suspended, voided or canceled by either party, reduced in coverage or in limits except after thirty (30) days' prior written notice; however, ten (10) days' prior written notice in the event of cancellation for nonpayment of premium. CONSULTANT shall maintain the foregoing insurance coverage in force until the work under this Agreement is fully.cornpleted and accepted by CITY. The requirement for carrying the foregoing insurance coverage shall not derogate from CONSULTANT's defense, hold harmless and indemnification obligations as set forth in this Agreement. CITY or its representative shall at all times have the right to demand the original or a copy of the policy of insurance. CONSULTANT shall pay, in a prompt and timely manner, the premiums on the insurance hereinabove required. 11. INDEPENDENT CONTRACTOR CONSULTTANI' is, and shall be, acting at all times in the performance of this Agreement as an independent contractor herein and not as an employee of CITY. CONSULTANT shall secure at its own cost and expense, and be responsible for any and all payment of all taxes, social security, state disability insurance compensation, unemployment compensation and other payroll deductions. for CONSULTANT and its officers, agents and employees and all business licenses, if any, in connection with the PROTECT" and/or the services to be performed hereunder. 12. TERMINATION OF AGREEMENT All work required hereunder shall be performed in a good and work nanlike (manner. CITY may terminate CONSULTANT's services hereunder at any time with or without cause, and whether or not the PROJECT is fully complete. Any tennination of this Agreement by CI.TY shall agree( surfneUproressional Svcs nayor 5 of 10 10/2 1113 -67- Item 5. - 9 be made in writing, notice of which shall be delivered to CONSULTANT as provided herein. In the event of termination, all finished and unfinished documents, exhibits, report, and evidence shall, at the option of CITY, become its property and shall be promptly delivered to it by CONSULTANT. 13, ASSIGNMENT AND DELEGATION This Agreement is a. personal service contract and the work hereunder shall not be assigned, delegated or subcontracted by CONSULTANT to any other person or entity without the prior express written consent of CITY. If an assignment, delegation or subcontract is approved, all approved assignees, delegates and subconsultants must satisfy the insurance requirements as set forth in Sections 9 and 10 hereinabove. 14. COPYRIGHTS/PATENTS CITY shall own all rights to any patent or copyright on any work, item or material produced as a result of this Agreement. 15. CITY EMPLOYEES AND OFFICIALS CONSULTANT shall employ no CITY official nor any regular CITY employee in the work performed pursuant to this Agreement. No officer or employee of CITY shall have any financial interest in this Agreement in violation of the applicable provisions of the California Government Code. 16. NOTICES Any notices, certificates, or other communications hereunder shall be given either by personal delivery to CONS ULTAN'I''s agent (as designated in Section I hereinabove) or to CITY as the situation shall warrant, or by enclosing the same in a sealed envelope, postage prepaid, and depositing the same in the. United States Postal Service, to the addresses specified below, CITY and CONSULTANT may designate different addresses to which subsequent notices, certificates or agree/ surfiiet1professionai sues mayor 6 of 10 10/€Z Item 5. - 10 HB -68- other communications will be sent by notifying the other party via personal delivery, a reputable overnight carrier or U. S. certified mail -return receipt requested: TO CITY:' City of Huntington Beach ATTN7: Scott Hess 2000 Main Street Huntington Beach, CA 92648 17. CONSENT TO CONSULTANT: Khoa Duong CSG Consultants, Inc 801 Park Center Dr., #230 Santa Ana, CA 92705 khoa@csgengr.com When CITY's consent/approval is required under this Agreement, its consent/approval for one transaction or event shall not be deemed to be a consent/approval to any subsequent occurrence of the same or any other transaction or event. 18. MODIFICATION No waiver or modification of any language in this Agreement shall be valid unless in writing and duly executed by both parties, 19. SECTION HEADLNGS The titles, captions; section; paragraph and subject headings, and descriptive phrases at the beginning of the various sections in this Agreement are merely descriptive and are included solely for convenience of reference only and are not representative of matters included or excluded from such provisions, and do not interpret, define, limit or describe, or construe the intent of the parties or affect the construction or interpretation of any provision of this Agreement. 20. INTERPRETATION OF THIS AGREEMENT The language of all parts of this Agreement shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any of the parties. If any provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the remaining agree/ surf ietiproessional secs magoi 7 of 1G/12 HB -69- Item 5. - 1 1 covenants and provisions of this Agreement. No covenant or provision shall be deemed dependent upon any other unless so expressly provided here. As used in this Agreement, the masculine or neuter gender and singular or plural number shall be deemed to include the other whenever the context so indicates or requires. Nothing contained herein shall be construed so as to require the commission of any act contrary to law, and wherever there is any conflict between any provision contained herein and any present or future statute, law, ordinance or regulation contrary to which the parties have no right to contract, then the latter shall prevail, and the provision of this Agreement which is hereby affected shall be curtailed and limited only to the extent necessary to bring it within the requirements of the law. 21. DUPLICATE ORIGINAL The original of this Agreement and one or more copies hereto have been prepared and signed in counterparts as duplicate originals, each of which so executed shall, irrespective of the date of its execution and delivery; be deemed an original. Each duplicate original shall be deemed an original instrument as against any party who has signed it. 22. MIGRATION CONSULTANT shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall, in particular, comply with the provisions of the United States Code regarding employment verification. 23. LEGAL SERVICES SUBCONTRACTING PROHIBITED CONSULTANT and CITY agree that CITY is not liable for payment of any subcontractor work involving legal services, and that such legal services are expressly outside the scope of services contemplated hereunder. CONSULTANT understands that pursuant to Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for agree! Sur`-&t/pro;essional secs mayor 8 of 10 la/12 Item 5. - 12 1-113 -70- CITY; and CITY shall not be liable for payment of any legal services expenses incurred by CONSULTANT. 24. ATTORNEY' S FEES In the event suit is brought by either party to construe, interpret and/or enforce the terms and/or provisions of this Agreement or to secure the performance hereof, each party shall bear its own attorney's fees, such that the prevailing party shall not be entitled to recover its attorney's fees from the nonprevailing party. 25. SURVIVAL Terms and conditions of this Agreement, which by their sense and context survive the expiration or termination of this Agreement, shall so survive. 26. GOVERNING LAW This Agreement shall be governed and construed in accordance with the laws of the State of California. 27, SIGNATORIES Each undersigned represents and warrants that its signature hereinbelow has the power, authority and right to bind their respective parties to each of the ternis of this Agreement, and shall indemnify CITY fully for any injuries or dainages to CITY in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. 28, ENTIRETY The parties acknowledge and agree that they are entering into this Agreement freely and voluntarily following extensive arm's length negotiation, and that each has had the opportunity to consult with legal counsel prior to executing this Agreement. The parties also acknowledge and agree that no representations, inducements, promises, agreements or warranties, oral or otherwise, have been made by that party or anyone acting on that party's behalf, which are not embodied in this agree/ surfneUprofessiona; Svcs mayor 9 of 10 10/12 FIB-7i_ Item 5.-13 Agreement, and that that party has not executed this Agreement in reliance on any representation, inducement, promise, agreement, warranty, fact or circumstance not expressly set forth in this Agreement. This Agreement, and the attached exhibits, contain the entire agreement between the parties respecting the subject matter of this Agreement, and supersede all prior understandings and agreements whether oral or in writing between the parties respecting the subject matter hereof. 29. EFFECTIVE DATE This Agreement shall be effective on the date of its approval by the City Council. This Agreement shall expire when terminated as provided herein. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers. CONSULTANT, CSG Consultants, Inc COMPANY NAME i<4k pr-\ IvQrtLA— print name ITS: (cii-c e' Secretay/Chief Financial Officer/Asst. Secretary Treasurer agree/ surfnetiprofessiona,svcs mayor 10;12 CITY OF HUNTINGTON BEACH, a municipal corporation of the State of California � Z-� r i c ierK �1 � O v% INITIA AN,DAUROVED: Scott RFVIE APPROVED: PCffy, anager —. APPROVED 10 of 10 City Attorney Item 5. - 14 Y111.7-2_ EXtMIT "A" i A. STATEMENT OF WORK: (Narrative of work to be performed) California Code of Regulations, Title 24 Part 1 California Building Standards Administrative Code Part 2 California Building Code Part 2.5 California Residential Building Code Part 3 California Electrical Code Part 4 California Mechanical Code Part 5 California Plumbing Code Part 6 California Energy Code Part 7 (No longer published in Title 24. See Title 8, CCR) Part 8 California Historical Building Code Part 9 California Fire Code Part 10 California Existing Building Code Part I I California Green Building Standards Code Part 12 California Reference Standards Code Huntington Beach Municipal Code Noise Attenuation and local requirements Federal Flood Plan Regulations (FEMA) B, CONSULTANT'S DUTIES AND RESPONSIBILITIES: I . CSG shall pay all wages to its plan reviewers who are subject to this agreement. C. CITY'S DUTIES AND RESPONISIBILITIES: I. City shall quality control calculations by CSG. EXHIBIT A HB -731- Item 5. - 15 D. WORK PROGRAM/PROJECT SCHEDULE: City to provide plans for plan review on an as treed basis. EXHIBIT A Item 5. - 16 1-€11.7 - EXHIBIT "B" Payment Schedule (Hourly Payment) A. Hourly Rate CONSULTANT'S fees for such services shall be based upon the following hourly rate and cost schedule: Certified Plan Review $75.00 per hour Structural Plan Review/Prof Engineer $85.00 per hour Structural Plan Review/Structural Eng $95.00 per hour Offsite Plan review Services 55% of the City's Plan Check Fee Collected for Projects of $1,000,000 or under in valuation 50% of the City's Plan Check Fee Collected for projects that exceed $1,000,000 in valuation B. Travel Charges for time during travel are not reimbursable, C. Billing I. All billing shall be done monthly in fifteen (15) minute increments and matched to an appropriate breakdown of the time that was taken to perform that work and who performed it. 1 Each month's bill should include a total to date. That total should provide, at a glance, the total fees and costs incurred to date for the project. 3. A copy of mernoranda, letters, reports, calculations and other documentation prepared by CONSULTANT may be required to be submitted to CITY to demonstrate progress toward completion of tasks, In the event CITY rejects or has cornrnents on any such product, CITY shall identify specific requirements for satisfactory completion. 4. CONSULTANT shall submit to CITY an invoice for each monthly payment due. Such invoice shall: A) Reference this Agreement; B) Describe the services performed; C) Show the total amount of the payment due; D) Include a certification by a principal member of CONSULTANT's firm that the work has been performed in accordance with the provisions of this Agreement; and E) For all payments include are estimate of the percentage of work completed. l Exhibit B lA -75- Item 5. - 17 Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is making satisfactory progress toward completion of tasks in accordance with this Agreement, CITY shall approve the invoice, in which event payment shall be made within thirty (30) days of receipt of the invoice by CITY. Such approval shall not be unreasonably withheld. If CITY does not approve an invoice, CITY shall notify CONSULTANT in writing of the reasons for non -approval and the schedule of performance set forth in Exhibit "A" may at the option of CITY be suspended until the parties agree that past performance by CONSULTANT is in, or has been brought into compliance, or until this Agreement has expired or is terminated as provided herein. Any billings for extra work or additional services authorized in advance and in writing by CITY shall be invoiced separately to CITY. Such invoice shall contain all of the information required above, and in addition shall list the hours expended and hourly rate charged for such time. Such invoices shall be approved by CITY if the work performed is in accordance with the extra work or additional services requested, and if CITY is satisfied that the statement of hours worked and costs incurred is accurate. Such approval shall not be unreasonably withheld. Any dispute between the parties concerning payment of such an invoice shall be treated as separate and apart from the ongoing performance of the remainder of this Agreement. 2 Exhibit B Item 5. - 18 HB -76- l 2 3 4 5 6 7 O 9 10 ll 12 |3 14 1.5 16 }7 L8 |9 20 2] 22 29 24 25 26 27 28 29 PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND C8GCONSULTANTS, INC ' FOR PLAN REVIEW SERVICES Table nfContents Scope of Services CityStaff Assistance. ........... .............................. ........................................... .—.^`.2 Term; Time nfPerformance ..................................................................................... 2 Compensation..................................................................... ................. .................. 2 ExtraWork .......... ....... ............................................................... ................. .......... 2 MethodnfPayment ............................................................. --.................... .......... 9 Disposition nfPlans, Estimates and Other Documents ....... —..... —............. ........ .9 HoldHarmless ............................ .................................... ....................................... 9 Professional Liability Insurance ............. --- .................................. --.................... 4 CortdfiootonfInsurance ............................ ............ ............ ..................................... 5 IndependentContractor ............................................................... ............................ 6 Terminationof.................................... .......... .......... ........................... 6 Assignment and Delegation ... ......... ............................................. _...................... 6 Copyrights/Patents ... ................... .................................. ...--..... ............... .... .7 City Employees and Officials .................... .............. --......... ........................... 7 Nkoti000.....—...... I'... ............................................ ............... 7 Consent....................................... .............. ...................... — ....... —.................... 8 Mndifiuotk)o—.------------------..---.----.,---..--..8 SectionHeadings ............... .......... ................ ....................... ... .......................... R Interpretation of this Agreement...................................... — .......................... ......... 8 DuplicateOriginal ....... ................... ....................................................... .............. 9 lnnodgration ........ ....... .......... ........... ............... .......... .............. ................. .......... 9 Legal Services Subcontracting Prohibited ... .................. `.......................... .......... 9 Attorney'oF000--,.—..------`..—.--.---..------.—..---..lO Survival -----------.---.---_..-------.---.----..._.]O Governing, Lop/— .................... ........... .—................ ................... .—........ --.lO Si.......... —........ ^......... .............. ............. --- ....... —......... .............. ........ lO Entirety................. —................. ............................ ................... ..-........ ....... 1O Effective Date 8B-77' To~�n� - l� ^°^" �' '^ CERTIFICATE OF LIABILITY INSURANCE au .P.Mwff M 211912015 TMS CERTIFICATE 13 ISSUED AS A MATTER -OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT APfIRfHIATIVELY OR NEGATIVELY AMEND, EXTEND OF ALTER THE COVERAGE AFF(?RDrzD BY THE ,POLICIES BELOW. :THIS CERTIFICATE OF INSURANCE DOES HOT CONSTITUTE.A CONTRACT BETWEEN THE ISSUING INSURi R(S), AUTHORIZ8D REPRESENTATIVEORPRODUCER,AND THE CERTIFiCATE OLDER: IMPORTANT; tithe rartificate holder Is an ADDITIONAL INSURED, the.pollcyges) must be endorsed. if SUBROGATION IS, WAIVED, subject to the tern" and condwons.Gt the paltry, certain PGIIC 05 may require an endorsement. A statotnerit an fhls rertlfiealp does not carifer rights to the certificate holder In nau of -such andossemenf 9 . PRMNCER Arthur J.Gallsjher&Co. Insurance Brokers of CA, inr LIC #0726293 1255 Battery Street, Suits 450 San Francisco CA 94111 NAIII;' Pxa> 416-536.8617 e'er ,415-536.8627 AFMwOm covERAoe NA)c E -MIJAM31 I oRE A:Berkshire Hathaway}1olnestate Insura 20044 INSURED CSGCONS-01 u suREa a Arch Insurance Co 11150 CSG ConsOanls. Inc.,Preclsion Inspection 1700 S. Arnphlett Blvd, 3rd Floor San Mateo, GA 9M02 wzwmRc:Am96can Firs and C2suallty Company 24066 9suRExa: :�. IE1511riHtE� U. F: /`MMCPAt2CC f_FRTEF1r:1LTr` r:FrIURFR, 11h4b4/bT1 1?F1ng1nnl ?JFMRFR- THUS IS TO:CER TIFY THAT THE POLICIES OF WSURANCE LISTED BELOW HAVE BEEN IsSUEA TO THE INSURED KWED ABOVE FOR THE POLICY PERHOD INDICATED. NDWATHSTANDWIG ANY REt1UiREMENT, TERM OR CONOITION OF ANY CON TRACT OR OTHER DOOUM NT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR UAY PERTAIN, THE.INSURAIJCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDMONS OF SUCH POIACfES LIMMS SHOWN },SAY H4V[ BEEN REDUCED BYPASD CWIAS. INSR TYPEOPINSBRANGE "" POMYNUIIBER ' PoL7G EFF CYE7tP LLWM C X COMMERCLALGENERALI.IABILaY Y I KAt556382169 214f1014 iW412015 EA>HQCCURREIJCE S1,t101000 C' AELCS IAa� a OCCUR j - 1 15m,ow.—.... MW EXP e * S5,0W PERSONAL aADV91W,9Y SI4 OM 0SNLA0UHE6AT&UWT APPLIES PM G194ERALAGGREGVE S20mlo E) POLICYL t JEt LM PRO5U TS-cwpmP AG-. $2000 ©Oil 1 OTtLM C AUTDUfosR.ELU.6IUTY Y 13AA755R3827G6 ><D14 - 21412015 - ami6eM GLE n $1.0w,aw BOWLYN)URY (Per pvw) $ X ARYAVTO ALL AUTOS AUTOS WIRED AUTOS AUTCL SSS.rEO 9ODKY iaMy fPer wd6entj S S S C 1X wNtRu Lus X g tF5A156362TbS 1214=5 FAMOCCURRENCE 115,DKWO AaGREG&TE "55.aw,400 Eli. fMUAa CLAWS•MAI)E �0412014 , A MRKERSCOMP914AT" ANn DIPLOYEW LM LTTY Yi N ArYPROPRIETOPUPARTUERk3.'ECUiM ri','jiNix 0FRCFJN.E:�ER EXOWDc9't l.-d ErlaaA wv Iq NM I Y 1194 .214r1014 12J4r20ta" EL EAt ihoC�Ettr 51.00f1.4IXf el. SEISE- EA FUPLOYE St.000,0W DnSd!WFT"Or OPERATIONS D►5ar 2 E1-dI5E15E-PIXICYLJAd[T S1,I)W,CDD _'-�`- _ i Pratsnio"I ' relm te: 1tif� P004731503 V4=14- 2J4R015 Each aaSm �3 ODD,040 rg4e, 3000DOD- 'a=. D Sliltl40 t)ESSRiP.TIaN 6F dPFBATI(3tlS![DCATibNS IYENICLfS iA�RD 1Yr, Addeiousl Remak�6ctfedcle, may.Qealtxbed H+mn ap�u f: r�gWradj re: All operations of the Named Insured. The City Df Huntington Beach, Its officers elected or appointed officials, employees, agerits and vokmteers are additional 1rLsurad on Primary & Non-Contribulory Balls on per attanded endorsement. Additional tnsured(Aiohllecls; Engineers, and Surveyors) and are additional Insureds on Auto per attached endorsement, Waiver Of Subrogation on WO par attached enrJ=ement, SHOULD ANY OF THE ABOVE DESCRIBED. POLICIES S E CANCELLED BEFORE THE EXPIRATION DATE 1HERE01t, NOTICES WILL 6E 13ELIVERFO IN Cityy of HurOngton Beach 2000 Main Street ACCokbANce mnFH THE POLICYPROAnSIORS, Huntington Beach CA 92648 USA Au"DwM0 REPRESr: rATIYE ACOM 25 (20141011 01980-2014 AGORD CORPORATION. AU rights reserved. The ACORD narna and Jaga are registered marks of ACORD Item 5. - 20 k HB -78- Item 1. L - 18 APPROVED AS TO FORM fthatl Gpto§, City attorney Item 11. - 19 H HB _79_ Item 5. - 21 City of Huntington Beach Business License 714 536-5267 FAX 714 536-5934 P.O. Box 190 California 92648 Lori Ann Farrell Director of Finance C S G CONSULTANTS INC 801 PARK CENTER DR #230 SANTA ANA CA 92705 Dear Business Owner: Thank you for your payment. Attached is your City of Huntington Beach Business License. Please note that approximately one month prior to the license expiration date, you will be mailed a renewal notice for the coming year. If for any reason your renewal notice does not arrive, you are still responsible to renew and pay your business license amount prior to the expiration date. You will incur penalties if this payment is not received by the expiration date. Please post the business license in public view. If you do not transact business from a fixed location within the city, you must carry this license with you at all times. Your business vehicle should also carry this license, and the license plate number of the vehicle(s), if applicable, should match the one on the business license. Please notify Business License if there are any changes of ownership, address, business name, business vehicle, or type of business conducted. Additionally, please notify the city if you discontinue your business. If your business is operated in a commercial, retail, or industrial location, you will need to contact the Planning and Building Department regarding the requirement for a Certificate of Occupancy. For additional questions or information on this matter call 714-536-5271. The Planning and Building Department is located on the 3rd floor of City Hall. There are many resources available to our licensed business people. We have listed a few that might be of interest and assistance to you. City of Huntington Beach Economic Development Department - 714-536-5582 Huntington Beach Chamber of Commerce - 714-536-8888 Huntington Beach SCORE (Service Corps of Retired Executives) - 714-550-7369 Fictitious Business Name Information - 714-834-2889 State Board of Equalization (seller's permit information) - 949-440-3473 If you have any questions, please call a Business License representative at 714-536-5267. City Of Huntington Beach Business License Business Name / Service Address C S G CONSULTANTS INC License Type Professional / Other Services Owner / Corporation C S G CONSULTANTS INC THIS LICENSE IS ONLY FOR THE BUSINESS AND TYPE SHOWN, IT IS FOR THE PERSON TO WHOM 3 NON -TRANSFERABLE. RENEWAL IS Item 5. - 22 aFORE THE EXPIRATION DATE. ppSl �H:ll 80 VIEW 1 License Number A239806 Effective Date 06/01 /2015 Expiration Date 05/31 /2016 Amount Paid $92.64 sic Item 11, - 20 1 Vendors R-,ponse List to RFP-Plan Re-v.-w Services Interwest Consulting Group Bureau Veritas North America Inc, C5G Consulting, Inc. Item 11. - 21 T� H B -81- Item 5. - 23 City of Lunt;_.gton Beach 2000 Main Street ♦ Huntington Beach, CA 92648 (714) 536-5227 ♦ wAw.huntingtonbeachca.gov Office of the. City Clerk , Joan L. Flynn, City Clerk - September 10, 2015 CSG Consultants ATTN: Khoa Duong 801 Park Center Dr., #230 Santa Ana, CA 92705 Dear Mr. Duong: Enclosed for your records is a duplicate original of the fully executed Professional Services Contract Between The City of Huntington Beach and CDG Consultants, Inc. for Plan Review Services." Sincerely, . O&W. 4494%) Joan L. Flynn, CIVIC City Clerk JF:pe Enclosure Sister Cities: Anjo, ,Japan ♦ Waitakere, New Zealand Item 5. - 24 HB -82- ATTACHMENT #3 �j J CERTIFICATE OF LIABILITY INSURANCE 12/2E(MW DNYYY) THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER, THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer ri hts to the certificate holder in lieu of such endorsements . PRODUCER Arthur J. Gallagher & Co. Insurance Brokers of CA, Inc. LIC #0726293 1255 Battery Street, Suite 450 CONTACT NAME:PHONE Fax .415--536-8617 C 415-536-8627 E-MAIL INSURER(SI AFFORDING COVERAGE NAIL # San Francisco CA 94111 wsURERA:Arch Insurance Comte 11150 INSURED CSGCONS-01 INSURER B : CSG Consultants, Inc., Precision Inspection 550 Pilgrim Drive Foster City, CA 94404 INSURERC: INSURERD: _ INSURER E: INSURER F : COVERAGES CERTIFICATE NUMBER: 282392704 REVISION NUMBFR- THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ILTR TYPE OF INSURANCE INSD W VD POLICY NUMBER _______ MMIDDYfYYYY POLICY D� LIMITS COMMERCIAL GENERAL LIABILITY CLAIMS -MADE C� OCCUR EACH OCCURRENCE $ DAMAGE TO RENTED PREMISES (Ea occurrence)_ $ MED EXP (Any one person) $ _ _ PERSONAL & ADV I NJURY $ AGGREGATE LIMIT APPLIES PER: POLICY E PRO- JECT LOC GENERAL AGGREGATE $ GEN'L ,PRODUCTS-CDMPIDPAGG 5 F $ OTHER: APPROVED AS TO, FORM AUTOMOBILE LIABILITY ANY AUTO _ �% ( mil, f BY: 4,77- .e? f 4-. (Ea aident cc ) $ BODILY INJURY (Per person) $ OWNED SCHEDULED AUTOS ONLY AUTOS HIRED NON -OWNED AUTOS ONLY AUTOS ONLY MICHAEL E. GATES CITY ATTOR CITY OF HUNTING? EY N BEACH �I BODILY INJURY (Per accident) I $ PROPERTY DAMAGES Peracddent 5 UMBRELLA LIAR OCCUR EACH OCCURRENCE $ [AGGREGATE _ S EXCESS LIAR CLAIMS -MADE FTDED I I RETENTIONS I S WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y r N ANY PROPRIETOR/PARTNER/EXECUTIVE ❑ OFFICER/MEMBER EXCLUDED? N f A PER OTH- STATUTE ER E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE S (Mandatory In NH) If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT S A Professional Liability retro date: 1/1/1991 PAAEP0008801 12/4/2016 12/4/2017 Each Claim $5,000,000 Aggregate $5.000,000 i Deductible; $10,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, maybe attached If more space is required) re: All operations of the Named Insured. Certholder in full: City of Huntington Beach, its officers, elected or appointed officials, employees, agents and volunteers. 30 Day Notice of Cancellation on Professional per attached. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE City of Huntington Beach THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 2000 Main Street ACCORDANCE WITH THE POLICY PROVISIONS. Huntington Beach CA 92648 USA AUTHORIZED REPRESENTATIVE ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016103) The ACORD name and logo are registered marks of ACORD HB -83- Item 5. - 25 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. NOTICE OF CANCELLATION - CERTIFICATE HOLDERS This endorsement modifies insurance provided under the Design Professional Liability Policy. The person(s) or organization(s) listed or described in the Schedule below have requested that they receive not less than thirty (30) days written notice of cancellation when this policy Is cancelled by us. We will endeavor to mail or deliver to the Person(s) or Organization(s) listed or described in the Schedule a copy of the written notice of cancellation that we sent to you. Such copies of the notice will be mailed as soon as practicable to the address or addresses provided by your broker or agent. This notification of cancellation of the policy is intended as a courtesy only. Our failure to provide such notification to the person(s) or organization(s) shown in the Schedule will not extend any policy cancellation date or impact or negate any cancellation of the policy. This endorsement does not entitle the person(s) or organizations) listed or described in the Schedule below to any benefit, rights or protection under this policy. Any provision of this endorsement that is in conflict with a statute or rule is hereby amended to conform to that statute or rule, Schedule Person(s) or Organization(s) including mailing address: All certificate holders where written notice of the cancellation of this policy is required by written contract, permit or agreement wish the Named Insured and whose names and addresses will be provided by the broker or agent listed in the Declarations page of this policy for the purpose of complying with such request. All other terms and conditions of this policy remain unchanged. Policy Number: PAAEP0008801 Named Insured: CSG Consultants This endorsement is effective on the inception date of this Policy unless otherwise stated herein: 00 ML0086 00 11 10 Page 1 of 1 Item 5. - 26 HB -84- ATTACHMENT #4 CITY OF HUNTINGTON BEACH BUSINESS LICENSE t P.O. Sax i90 Huntington Beach, CA 92048-0711 (714) 536-5267 CITY OF'HUNTkNGTON BEACH BIJMESS LICENSE.CERTiFICAI'F Lori Ann Farrell Harrison Chief Financial officer I*IC0615A AUTO MIXED AADC 926 7000000742 00.0004.0141 742/1 'I'li'�llIIIhill l'IIl9�INI'IIll III II I11+111rl►Irrill Jill IIll C S G CONSULTANTS INC { 550 PILGRAM DRIVE FOSTER CITY CA 94404-1253 Dear Business Owner. Thank you for your payment, Attached is your City of Huntington Beach Business License. Please note that approximately 3 weeks prior to the license expiration date, you will be mailed a courtesy renewal notice for the coming year. If for any reason your renewal notice does not arrive, you are still responsible to renew and gay your business license amount prior to the expiration date, Late penalties will accrue if this payment is not received by the expiration date. Please post the business license in a conspicuous place. If you do not transact business from a frxed location within the city, you must carry this license with you at all times. Your business vehicle should also carry this license, and the license plate number of the vehlcie(s), if applicable, should match the one on the business license. Please notify Business License if there are any changes of ownership, address, business name, business vehicle, or type of business conducted. Additionally, please notify the city if you discontinue your business. There are many resources available to our licensed business people. We have listed a few that might be of interest and assistance to you. City of Huntington Beach Business Development- 714-536-5582 Huntington Beach Chamber of Commerce - 714-536-8888 Huntington Beach SCORE (Service Corps of Retired Executives) - 714-550-7369 County of Orange Fictitious Business Name Information - 714-834-2889 California State Board of Equalization (seller's permit information) - 949-440-3473 (Irvine Office) If you have any questions, please call a Business License representative at 714-536-5267. FOLD OR DETACH HERE FOR DISPLAY C'1ty Of Hun .ngton Beach Business License Business NamelService Address C S G CONSULTANTS INC License Type Professional / Other Services owner/Corporation C S G CONSULTANTS INC THIS LICENSE IS ONLY FOR THE BUSINESS AND TYPE SHOWN, IT IS FOR THE PERSON TO WHOM ISSUED AND IS NON -TRANSFERABLE. RENEWAL IS DUE ON OR BEFORE THE EXPIRATION DATE. POST IN PUBLIC VIEW License Number A239806 Effective Date 06/01/2017 Expiration Date 06131/2018 Amount Paid $ 102.25 SIC 8322 -- xB -gs- Item 5. - 27 City of Huntington Beach 2000 Main Street ♦ Huntington Beach, CA 92648 (714) 536-5227 ♦ www.huntingtonbeachca.gov Office of the City Clerk Robin Estanislau, City Clerk October 19, 2017 Khoa Duong CSG Consultants, Inc 801 Park Center Dr., #2k Santa Ana, CA 92705 Dear Mr. Duong: Enclosed is an original of the fully executed "Amendment No. 1 To Agreement Between The City Of Huntington Beach And CSG Consultants, Inc. For Plan Review Services." Sincerely, ���214 0� Robin Estanislau, CIVIC City Clerk RE:ds Enclosure Sister Cities: Anjo, Japan ♦ Waitakere, New Zealand City of Huntington. Beach 2000 Main Street ♦ Huntington Beach, CA 92648 (714) 536-5227 s www.huntingtonbeachea.gov Office of the City Clerk Robin Estanislau, City Clerk October 19, 2017 Khoa Duong CSG Consultants, Inc 801 Park Center Dr., #230 c3 _ Santa Ana, CA 92705 1 1 Dear Mr. Duong: Enclosed is an original of the fully executed "Amendment No. 1 To Agreement Between The City Of Huntington Beach And CSG Consultants, Inc. For Plan Review Services." Sincerely, Robin Estanislau, CIVIC City Clerk RE:ds Enclosure Sister Cities: Anjo, Japan ♦ Waitakere, New Zealand tD Tj z ITI LP. LD -Tj 0 --1 M W Il'i f 11.Z 0 0 fit ci f 0 r&m LO W cn Z LA rj > in 71 z M z N 44 Dept ID PL 15-017 Page 1 of 2 Meeting Date 9/8/2015 CITY OF HUNTINGTON BEACH REQUEST FOR CITY COUNCIL ACTION MEETING DATE: 9/8/2015 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A Wilson, City Manager PREPARED BY: Scott Hess, AICP, Director of Planning and Building SUBJECT: Approve and authorize execution of a Professional Services Contract with CSG Consultants, Inc in the amount of $500,000 for a three-year term to provide Building Plan Review Services, and, approve the increase in the Planning and Building Department's Professional Services listing authority by $500,000 Statement of Issue Transmitted for City Council's consideration is a request to enter into a Professional Services Contract with CSG Consultants, Inc to provide professional Building Division plan review services ® Financiallmpact The CSG Consultants contract is a three (3) year contract Year one, FY14/15 - $130,000 will be funded from the remaining FY14/15 Planning and Building Department approved budget Professional Services Account 10060501 69365 Year two, FY15/16 - $250,000 will be funded from FY15/16 Planning and Building Department approved budget and projected salary savings of $150,000 Year three, FY16/17 - $120,000 will be funded from the FY16/17 approved budget and salary savings Recommended Action A) Approve the increase in the Planning and Building Department's professional services listing authority by $500,000 for plan check services to ensure compliance with Administrative Regulation Number 228, Section 7 1, and, B) Approve and authorize the Mayor and City Clerk to execute a Three (3) Year "Professional Services Contract between the City of Huntington Beach and CSG Consultants, Inc for Plan Review Services" in the amount of Five Hundred Thousand Dollars ($500,000), as prepared and approved by the City Attorney Alternative Action(s) 1 Deny the Agreement between the City and CSG Consultants, Inc 2 Continue the item and direct staff accordingly Analysis Applicants who submit projects to the City pay fees for these services and expect reasonable ® service levels When City staff can no longer meet the demands of increase development activity, these services have historically been supplemented with professional services provided by engineering consultants This approach is cost effective method of closing the gap between the demands for plan check services and the ability of City staff to meet this demand Item 11. - 1 HB -136- Dept ID PL 15-017 Page 2 of 2 Meeting Date 9/8/2015 On August 20, 2012, the City of Huntington Beach approved a three-year, three hundred thousand dollar ($300,000) contract with CSG Consultants, Inc for Building Plan Review Services Subsequently, the contract was amended three times to increase the limit of the contract not to exceed $1,240,000 That contract has expired and it is necessary to enter into a new contract in order to meet the expected demand for building plan check services Currently, there is no staff to perform certain plan review services (specifically structural building plan checks) Therefore, outside consultants continue to be used At the same time, we have seen a substantial increase in construction activity through FY 14/15 and anticipate this increased construction activity to continue This increase in activity is primarily due to large commercial projects along Pacific Coast Highway We have been utilizing professional services contract to satisfy the increase in demand for plan review services since there is no staff to do this work Consultant Selection Process Utilizing City procurement procedures, Staff solicited proposals for this project Three (3) bid responses were received Proposals were then evaluated and ranked by three (3) staff members within the Planning and Building Department and the Fire Department The top firm CSG Consultants, Inc was selected CSG Consultants, Inc has supplied building plan review services to the City of Huntington Beach over the last three years, is well respected in the industry and has a proven track record of providing exceptional services for the City of Huntington Beach CSG works exclusively for government agencies, thus they avoid having a conflict of interest with private developers Lastly, of the three firms, CSG was the least expensive for the level of experience necessary to perform ® the scope of work Staff recommends the City Council approve the contract with CSG Consultants, Inc in the amount of $500,000, and authorize the Mayor and City clerk to execute the documents Environmental Status The request is exempt pursuant to Section 15061(b) (3) of the California Environmental Quality Act Strategic Plan Goal Improve quality of life Attachment(s) 1 Professional Services Contract between the City of Huntington Beach and CSG Consultants, Inc for Building Plan Review Services 2 Insurance Certificate 3 CSGs' Huntington Beach Business License 4 Bid summary, list of responses C xB -13 7- Item 11. - 2 PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND CSG CONSULTANTS, INC FOR PLAN REVIEW SERVICES THIS AGREEMENT ("Agreement") is made and entered into by and between the City of Huntington Beach, a municipal corporation of the State of California, hereinafter referred to as ' "CITY," and CSG CONSULTANTS, INC, a California Corporation hereinafter referred to as "CONSULTANT" WHEREAS, CITY desires to engage the services of a consultant to perform professional plan review services; and Pursuant to documentation on file in the office of the City Clerk, the provisions of the Huntington Beach Municipal Code, Chapter 3.03, relating to procurement of professional service contracts have been complied with, and CONSULTANT has been selected to perform these services, NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows I SCOPE OF SERVICES CONSULTANT shall provide all services as described in Exhibit "A," which is attached hereto and incorporated into this Agreement by this reference These services shall sometimes hereinafter be referred to as the "PROJECT " CONSULTANT hereby designates Khoa Duong who shall represent it and be its sole contact and agent in all consultations with CITY during the performance of this Agreement 2 CITY STAFF ASSISTANCE CITY shall assign a staff coordinator to work directly with CONSULTANT in the performance of this Agreement agree/ surfnet/professional Svcs mayor I Of 10 l0/l2 3 TERM, TIME OF PERFORMANCE Time is of the essence of this Agreement The services of CONSULTANT are to commence on 20 (the "Commencement Date") This Agreement shall automatically terminate three (3) years from the Commencement Date, unless extended or sooner terminated as provided herein All tasks specified in Exhibit "A" shall be completed no later than three (3) years from the Commencement Date The time for performance of the tasks identified in Exhibit "A" are generally to be shown in Exhibit "A." This schedule may be amended to benefit the PROJECT if mutually agreed to in writing by CITY and CONSULTANT In the event the Commencement Date precedes the Effective Date, CONSULTANT shall be bound by all terms and conditions as provided herein 4. COMPENSATION In consideration of the performance of the services described herein,,CITY agrees to pay CONSULTANT on a time and materials basis at the rates specified in Exhibit "B," which is attached hereto and incorporated by reference into this Agreement, a fee, including all costs and expenses, not to exceed five hundred thousand Dollars ($500,000) 5 EXTRA WORK In the event CITY requires additional services not included in Exhibit "A" or changes in the scope of services described in Exhibit "A," CONSULTANT will undertake such work only after receiving written authorization from CITY Additional compensation for such extra work shall be allowed only if the prior written approval of CITY is obtained. 6 METHOD OF PAYMENT CONSULTANT shall be paid pursuant to the terms of Exhibit "B." agree/ surfnet/professional sves mayor 2 of 10 10/12 7 DISPOSITION OF PLANS, ESTIMATES AND OTHER DOCUMENTS CONSULTANT agrees that title to all materials prepared hereunder, including, without limitation, all original drawings, designs, reports, both field and office notices, calculations, computer code, language, data or programs, maps, memoranda, letters and other documents, shall belong to CITY, and CONSULTANT shall turn these materials over to CITY upon expiration or termination of this Agreement or upon PROJECT completion, whichever shall occur first These materials may be used by CITY as it sees fit 8 HOLD HARMLESS CONSULTANT hereby agrees to protect, defend, indemnify and hold harmless CITY, its officers, elected or appointed officials, employees, agents and volunteers from and against any and all claims, damages, losses, expenses, judgments, demands and defense costs (including, without limitation, costs and fees of litigation of every nature or liability of any kind or nature) arising out of or in connection with CONSULTANT's (or CONSULTANT's subcontractors, if any) negligent (or alleged negligent) performance of this Agreement or its failure to comply with any of its obligations contained in this Agreement by CONSULTANT, its officers, agents or employees except such loss or damage which was caused by the sole negligence or willful misconduct of CITY. CONSULTANT will conduct all defense at its sole cost and expense and CITY shall approve selection of CONSULTANT's counsel This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as limitation upon the amount of indemnification to be provided by CONSULTANT 9 PROFESSIONAL LIABILITY INSURANCE CONSULTANT shall obtain and furnish to CITY a professional liability insurance policy covering the work performed by it hereunder This policy shall provide coverage for CONSULTANT's professional liability in an amount not less than One Million Dollars agree/ surfnet/professional svcs mayor 3 of 10 10/12 ($1,000,000 00) per occurrence and in the aggregate The above -mentioned insurance shall not contain a self -insured retention without the express written consent of CITY; however an insurance policy "deductible" of Ten Thousand Dollars ($10,000 00) or less is permitted A claims -made policy shall be acceptable if the policy further provides that A The policy retroactive date coincides with or precedes the initiation of the scope of work (including subsequent policies purchased as renewals or replacements) B CONSULTANT shall notify CITY of circumstances or incidents that might give rise to future claims CONSULTANT will make every effort to maintain similar insurance during the required extended period of coverage following PROJECT completion. If insurance is terminated for any reason, CONSULTANT agrees to purchase an extended reporting provision of at least two (2) years to report claims arising from work performed in connection with this Agreement. If CONSULTANT fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the CITY with required proof that insurance has been procured and is in force and paid for, the CITY shall have the right, at the CITY's election, to forthwith terminate this Agreement Such termination shall not effect Consultant's right to be paid for its time and materials expended prior to notification of termination CONSULTANT waives the right to receive compensation and agrees to indemnify the CITY for any work performed prior to approval of insurance by the CITY 10 CERTIFICATE OF INSURANCE Prior to commencing performance of the work hereunder, CONSULTANT shall furnish to CITY a certificate of insurance subject to approval of the City Attorney evidencing the foregoing insurance coverage as required by this Agreement, the certificate shall. agree/ surfnet/professional sves mayor 4 of 10 10/12 A provide the name and policy number of each carrier and policy, B. state that the policy is currently in force, and C shall promise that such policy shall not be suspended, voided or canceled by either party, reduced in coverage or in limits except after thirty (30) days' prior written notice, however, ten (10) days' prior written notice in the event of cancellation for nonpayment of premium CONSULTANT shall maintain the foregoing insurance coverage in force until the work under this Agreement is fully completed and accepted by CITY The requirement for carrying the foregoing insurance coverage shall not derogate from CONSULTANT's defense, hold harmless and indemnification obligations as set forth in this Agreement CITY or its representative shall at all times have the right to demand the original or a copy of the policy of insurance CONSULTANT shall pay, in a prompt and timely manner, the premiums on the insurance hereinabove required 11 INDEPENDENT CONTRACTOR CONSULTANT is, and shall be, acting at all times in the performance of this ' Agreement as an independent contractor herein and not as an employee of CITY CONSULTANT shall secure at its own cost and expense, and be responsible for any and all payment of all taxes, social security, state disability insurance compensation, unemployment compensation and other payroll deductions for CONSULTANT and its officers, agents and employees and all business licenses, if any, in connection with the PROJECT and/or the services to be performed hereunder 12 TERMINATION OF AGREEMENT All work required hereunder shall be performed in a good and workmanlike manner CITY may terminate CONSULTANT's services hereunder at any time with or without cause, and whether or not the PROJECT is fully complete Any termination of this Agreement by CITY shall agree/ surfnet/professional svcs mayor 5 of 1 0 10/12 be made in writing, notice of which shall be delivered to CONSULTANT as provided herein. In the event of termination, all finished and unfinished documents, exhibits, report, and evidence shall, at the option of CITY, become its property and shall be promptly delivered to it by CONSULTANT 13 ASSIGNMENT AND DELEGATION This Agreement is a personal service contract and the work hereunder shall not be assigned, delegated or subcontracted by CONSULTANT to any other person or entity without the prior express written consent of CITY If an assignment, delegation or subcontract is approved, all approved assignees, delegates and subconsultants must satisfy the insurance requirements as set forth in Sections 9 and 10 hereinabove 14 COPYRIGHTS/PATENTS CITY shall own all rights to any patent or copyright on any work, item or material produced as a result of this Agreement 15 CITY EMPLOYEES AND OFFICIALS CONSULTANT shall employ no CITY official nor any regular CITY employee in the work performed pursuant to this Agreement No officer or employee of CITY shall have any financial interest in this Agreement in violation of the applicable provisions of the California Government Code 16 NOTICES Any notices, certificates, or other communications hereunder shall be given either by personal delivery to CONSULTANT's agent (as designated in Section 1 hereinabove) or to CITY as the situation shall warrant, or by enclosing the same in a sealed envelope, postage prepaid, and depositing the same in the United States Postal Service, to the addresses specified below CITY and CONSULTANT may designate different addresses to which subsequent notices, certificates or agree/ surfnet/professional svcs mayor 6 of 10 10/12 other communications will be sent by notifying the other party via personal delivery, a reputable overnight carrier or U S certified mail -return receipt requested* TO CITY City of Huntington Beach ATTN. Scott Hess 2000 Main Street Huntington Beach, CA 92648 17 CONSENT When CITY's consent/approval TO CONSULTANT Khoa Duong CSG Consultants, Inc 801 Park Center Dr, 9230 Santa Ana, CA 92705 khoa@csgengr corn is required under this Agreement, its consent/approval for one transaction or event shall not be deemed to be a consent/approval to any subsequent occurrence of the same or any other transaction or event. 18 MODIFICATION No waiver or modification of any language in this Agreement shall be valid unless in writing and duly executed by both parties 19 SECTION HEADINGS The titles, captions, section, paragraph and subject headings, and descriptive phrases at the beginning of the various sections in this Agreement are merely descriptive and are included solely for convenience of reference only and are not representative of matters included or excluded from such provisions, and do not interpret, define, limit or describe, or construe the intent of the parties or affect the construction or interpretation of any provision of this Agreement. 20 INTERPRETATION OF THIS AGREEMENT The language of all parts of this Agreement shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any of the parties If any provision of this Agreement is held by an arbitrator or court Of competent jurisdiction to be unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the remaining agree/ surfnet/protessional svcs mayor 7 Of 10 10/12 covenants and provisions of this Agreement. No covenant or provision shall be deemed dependent upon any other unless so expressly provided here As used in this Agreement, the masculine or neuter gender and singular or plural number shall be deemed to include the other whenever the context so indicates or requires. Nothing contained herein shall be construed so as to require the commission of any act contrary to law, and wherever there is any conflict between any provision contained herein and any present or future statute, law, ordinance or regulation contrary to which the parties have no right to contract, then the latter shall prevail, and the provision of this Agreement which is hereby affected shall be curtailed and limited only to the extent necessary to bring it within the requirements of the law. 21 DUPLICATE ORIGINAL The original of this Agreement and one or more copies hereto have been prepared and signed in counterparts as duplicate originals, each of which so executed shall, irrespective of the date of its execution and delivery, be deemed an original Each duplicate original shall be deemed an original instrument as against any party who has signed it 22 IMMIGRATION CONSULTANT shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall, in particular, comply with the provisions of the United States Code regarding employment verification 23 LEGAL SERVICES SUBCONTRACTING PROHIBITED CONSULTANT and CITY agree that CITY is not liable for payment of any subcontractor work involving legal services, and that such legal services are expressly outside the scope of services contemplated hereunder CONSULTANT understands that pursuant to Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for agree/ surfnet/professional svcs mayor 8 of 10 10/12 CITY, and CITY shall not be liable for payment of any legal services expenses incurred by CONSULTANT 24 ATTORNEY' S FEES In the event suit is brought by either party to construe, interpret and/or enforce the terms and/or provisions of this Agreement or to secure the performance hereof, each party shall bear its own attorney's fees, such that the prevailing party shall not be entitled to recover its attorney's fees from the nonprevailmg party 25. SURVIVAL Terms and conditions of this Agreement, which by their sense and context survive the expiration or termination of this Agreement, shall so survive 26. GOVERNING LAW This Agreement shall be governed and construed in accordance with the laws of the State of California. 27 SIGNATORIES Each undersigned represents and warrants that its signature herembelow has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify CITY fully for any injuries or damages to CITY in the event that such authority or power is not, in fact, held by the signatory or is withdrawn 28 ENTIRETY The parties acknowledge and agree that they are entering into this Agreement freely and voluntarily following extensive arm's length negotiation, and that each has had the opportunity to consult with legal counsel prior to executing this Agreement The parties also acknowledge and agree that no representations, inducements, promises, agreements or warranties, oral or otherwise, have been made by that party or anyone acting on that party's behalf, which are not embodied in this agree/ surfnet/professional Svcs mayor 9 of 10 10/12 Agreement, and that that party has not executed this Agreement to reliance on any representation, inducement, promise, agreement, warranty, fact or circumstance not expressly set forth in this Agreement This Agreement, and the attached exhibits, contain the entire agreement between the parties respecting the subject matter of this Agreement, and supersede all prior understandings and agreements whether oral or in writing between the parties respecting the subject matter hereof 29 EFFECTIVE DATE This Agreement shall be effective on the date of its approval by the City Council This Agreement shall expire when terminated as provided herein IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers CONSULTANT, CSG Consultants, Inc COMPANY NAME name ITS (circle oke) (*airma residen)Vice President ND By. 1-k o A D u o th 4- print name ITS (crrc Secretary/Chief Financial Officer/Asst Secretary -Treasurer CITY OF HUNTINGTON BEACH, a municipal corporation of the State of ' =A...• D IV IF 1":. 1 City Attorney agree/ surfiiet/professional secs mayor 10 Of 10 C 10/12 EXHIBIT "A" A STATEMENT OF WORK: (Narrative of work to be performed) California Code of Regulations, Title 24 Part 1 California Building Standards Administrative Code Part 2 California Building Code Part 2.5 California Residential Building Code Part 3 California Electrical Code Part 4 California Mechanical Code Part 5 California Plumbing Code Part 6 California Energy Code Part 7 (No longer published in Title 24 See Title 8, CCR) Part 8 California Historical Building Code Part 9 California Fire Code Part 10 California Existing Building Code Part 11 California Green Building Standards Code Part 12 California Reference Standards Code Huntington Beach Municipal Code Noise Attenuation and local requirements Federal Flood Plan Regulations (FEMA) B CONSULTANT'S DUTIES AND RESPONSIBILITIES 1 CSG shall pay all wages to its plan reviewers who are subject to this agreement C CITY'S DUTIES AND RESPONSIBILITIES I City shall quality control calculations by CSG EXHIBIT A D. WORK PROGRAM/PROJECT SCHEDULE City to provide plans for plan review on an as need basis EXHIBIT A EXHIBIT "B" Payment Schedule (Hourly Payment) A. Hourly Rate CONSULTANT'S fees for such services shall be based upon the following hourly rate and cost schedule - Certified Plan Review Structural Plan Review/Prof Engineer Structural Plan Review/Structural Eng Offsrte Plan review Services $75 00 per hour $85 00 per hour $95 00 per hour 55% of the City's Plan Check Fee Collected for Projects of $1,000,000 or under in valuation 50% of the City's Plan Check Fee Collected for projects that exceed $1,000,000 in valuation B Travel Charges for time during travel are not reimbursable C Billing All billing shall be done monthl in fifteen (15) minute increments and matched to an appropriate breakdown of the time that was taken to perform that work and who performed it. 2 Each month's bill should include a total to date That total should provide, at a glance, the total fees and costs incurred to date for the project 3. A copy of memoranda, letters, reports, calculations and other documentation prepared by CONSULTANT may be required to be submitted to CITY to demonstrate progress toward completion of tasks In the event CITY rejects or has comments on any such product, CITY shall identify specific requirements for satisfactory completion. 4 CONSULTANT shall submit to CITY an invoice for each monthly payment due. Such invoice shall A) Reference this Agreement, B) Describe the services performed; C) Show the total amount of the payment due, D) Include a certification by a principal member of CONSULTANT's firm that the work has been performed in accordance with the provisions of this Agreement, and E) For all payments include an estimate of the percentage of work completed Exhibit B Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is making satisfactory progress toward completion of tasks in accordance with this Agreement, CITY shall approve the invoice, in which event payment shall be made within thirty (30) days of receipt of the invoice by CITY. Such approval shall not be unreasonably withheld If CITY does not approve an invoice, CITY shall notify CONSULTANT in writing of the reasons for non -approval and the schedule of performance set forth in Exhibit "A" may at the option of CITY be suspended until the parties agree that past performance by CONSULTANT is in, or has been brought into compliance, or until this Agreement has expired or is terminated as provided herein. 5 Any billings for extra work or additional services authorized in advance and in writing by CITY shall be invoiced separately to CITY Such invoice shall contain all of the information required above, and in addition shall list the hours expended and hourly rate charged for such time Such invoices shall be approved by CITY if the work performed is in accordance with the extra work or additional services requested, and if CITY is satisfied that the statement of hours worked and costs incurred is accurate. Such approval shall not be unreasonably withheld Any dispute between the parties concerning payment of such an invoice shall be treated as separate and apart from the ongoing performance of the remainder of this Agreement 2 Exhibit B PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND CSG CONSULTANTS, INC FOR PLAN REVIEW SERVICES Table of Contents 1 Scope of Services 1 2 City Staff Assistance 2 3 Term, Time of Performance. 2 4 Compensation 2 5 Extra Work 2 6 Method of Payment 3 7 Disposition of Plans, Estimates and Other Documents 3 8 Hold Harmless 3 9 Professional Liability Insurance. 4 10 Certificate of Insurance 5 11 Independent Contractor . . . . .. ......................... ..........................6 12 Termination of Agreement 6 13 Assignment and Delegation 6 14 Copyrights/Patents .7 15 City Employees and Officials .7 16 Notices 7 17 Consent 8 18 Modification 8 19 Section Headings .8 20 Interpretation of this Agreement 8 21 Duplicate Original 9 22 Immigration 9 23 Legal Services Subcontracting Prohibited 9 24 Attorney's Fees 10 25 Survival 10 26 Governing Law 10 27 Signatories 10 28 Entirety 10 29 Effective Date 10 VIC • CERTIFICATE 4F LIABILITY INSURANCE W�1 '" °"') THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER, IMPORTANT. If the certificate holder is an ADDITIONAL INSURED, the pollcy(tes) must be endorsed. If SUBROGATION IS WANED, subject to the terms and conditions of the policy, certain policies may require an endorsement A statement on this certificate does not confer rights to the certificate holder In fiou of such andorsoment s . PRODUCER Arthur J. Gallagher & Co. Insurance Brokers of CA, Inc. LIC #0726293 CO FACT PHA 416-536-8617 P 415 536 8627 1265 Battery Street, Suits 450 INSURMS1 AFFORDING COVERAGE NAre9 San Frandsco CA 94111 INSURIFFRA.B41fthlre HathaWaY HOmestate Insure INSURED CSGCONS-01 INSTRTER a Arch Insurance Company 11160 CSG Consultants, Inc, Precision Inspection 1700 S Amphtett Blvd, M Floor San Mateo, CA N402 wsmERc.American Fire and Casualty Company 24066 IRSURERD' IiiSURER'. W$Ufteft F' COVERAGES CERTIFICATF tMtIMRFR_> 1184847871 RI:WgIAN IJItMR@i2, THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED 1401VAMTANDING ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE 44AY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS INTR TYPE of INSURANCE POUGY NUUaER POLICY EFF PDirGY LsdTTB C X COMMERCIAL GENERALLIAwLtrY CLAIL SMAI* X❑ OGGUR Y BKA1W3W65 21412014 - 124MIS EACHOCCURRENCIF $1.000.00o E3 }_ S521622 MEOEXP msa moft $5,000 PERSONAL. S ADV OLIURY 91,000,00(l OEM AGGREGATE LIMIT APPLES PM HPomy FI S1.T I LOC OTHER: GENERALAOGREGATE S200D,000 PROOUGTS-GQ►V+AI'AGO S20tKT000 S C AUTOUDaiLEUAei<TTY X ANY AUTO AL HIREDAUTOS AUTOS 0 1 Y BAA15563827ba 2(4=14 121412016 a= � S100000D 80DILY OLAIRY (Per pxsm! S 6ODILY INMY" acddoo S $ S C X UMSRELLALIAa EXCESS LIAO rd OCCUR CLAWS-W&DE 1 USAI556382766 1 21412014 21412015 EACHOCCURRENCE $5.0D0,000 AGGREGATE $5,000,000 DED I I RETENTIONS S A WORKRRs COMENSATION AND EMPLOYERS' UAOILTTY AIIY PROPRIETORIPAR� Y� OFF RAMUSEREXCLUDED? (glydag rrH! DEBGLRIPTrDN+ QDPERA NIA Y VYCb01194 21412014 2/412015 X aTA7TriE EL EACH ACCIDENT _ S 1 000,0� E1.DISEASE -EAEMPLOYE $1000,000 E.LMEASE-PCMYUWr S101)0.000 ProtesslimWUabR rettndata i1111tr9 P00473i503 ?14J2014 r4rAi5 Each Clalm g$�300000 AOgregata R000,WO S10,000 DESCRIP1t43H OF OPERATIONS LOCATIONS IVEHICLES IACONO lal, AddeiondRemaks Scbcd*k msybeaRadwd Hnma spots is wgtdred) re: All operations of the Named Insured. The City of Huntington Beach, Its officers, elected or appotnted officials, emptoyees, agents and votunteers are additional Insured on Primary & Nan -Contributory Basis on per attached endorsement Additional InsurreddATchitects, Engineers, and Surveyors) and are additional Insureds on Auto per attached endorsement. Waiver of Subrogation on W per attached endorsement. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE C,Ityy of Huntington Beach Main Street THE EXPIRATION DATE THEREOF, NOTICE WILL BE DfLWRED IN ACCORDANCE WITH THE POLICY PROVISIONS.2000 Huntington Beach CA 92648 USA AUTHOWE0 REPRESENTATAIE ,t►-- i�� Q 1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25 (2014101) The ACORD name and toga are registered marts of ACORD HB -153- Item 11. - 18 • zlz MichA4I G§tO§, Clay Attorney 0 Item 11. - 19 HB -154- City of Huntington Beach C7 Business License 714 536-5267 FAX 714 536-5934 C S G CONSULTANTS INC 801 PARK CENTER DR #230 SANTA ANA CA 92705 Dear Business Owner Lori Ann Farrell Director of Finance P O Box 190 California 92648 Thank you for your payment Attached is your City of Huntington Beach Business License Please note that approximately one month prior to the license expiration date, you will be mailed a renewal notice for the coming year If for any reason your renewal notice does not arrive, you are still responsible to renew and pay your business license amount prior to the expiration date You will incur penalties if this payment is not received by the expiration date Please post the business license in public view If you do not transact business from a fixed location within the city, you must carry this license with you at all times Your business vehicle should also carry this license, and the license plate number of the vehicle(s), if applicable, should match the one on the business license Please notify Business License if there are any changes of ownership, address, business name, business vehicle, or type of business conducted Additionally, please notify the city if you discontinue your business If your business is operated in a commercial, retail, or industrial location, you will need to contact the Planning and Building Department regarding the requirement for a Certificate of Occupancy For additional questions or information on this matter ®call 714-536-5271 The Planning and Building Department is located on the 3rd floor of City Hall There are many resources available to our licensed business people We have listed a few that might be of interest and assistance to you City of Huntington Beach Economic Development Department - 714-536-5582 Huntington Beach Chamber of Commerce - 714-536-8888 Huntington Beach SCORE (Service Corps of Retired Executives) - 714-550-7369 Fictitious Business Name Information - 714-834-2889 State Board of Equalization (seller's permit information) - 949-440-3473 If you have any questions, please call a Business License representative at 714-536-5267 City 0--Huntington Beach Business License Business Name / Service Address C S G CONSULTANTS INC License Type Professional / Other Services / Corporation C S G CONSULTANTS INC THIS LICENSE IS ONLY FOR THE BUSINESS AND TYPE SHOWN IT IS FOR THE PERSON TO WHOM ISSUED AND IS NON -TRANSFERABLE RENEWAL IS DUE ON OR BEFORE THE EXPIRATION DATE HB -155-,VIEW POSI �,m , ..���., License Number A239806 Effective Date 06/01 /2015 Expiration Date 05/31 /2016 Amount Paid $92 64 Sic Item 11. - 2( Vendors Response List to RFP-Plan Review Services ® Interwest Consulting Group Bureau Veritas North America Inc CSG Consulting, Inc Item 11. - 21 HB -156- City Of Huntington Beach 2000 Main Street ♦ Huntington Beach, CA 92648 (714) 536-5227 ♦ www.huntingtonbeachca.gov Office of the City Clerk , Joan L. Flynn, City Clerk September 10, 2015 CSG Consultants ATTN Khoa Duong 801 Park Center Dr , #230 Santa Ana, CA 92705 Dear Mr Duong Enclosed for your records is a duplicate original of the fully executed "Professional Services Contract Between The City of Huntington Beach and CDG Consultants, Inc for Plan Review Services " Sincerely, am=-640�e. 4qvwd Joan L Flynn, CIVIC City Clerk J F pe Enclosure Sister Cities Anjo, Japan ♦ Wartakere, New Zealand