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Home My WebLink AboutDepartment of Transportation - 1984-03-05xw. .4h : jy,.- g 4W. t ZIL� V% x L 0 Aer �Af "Y 1.: 9F. 78 RE QUEO FOR CITY COUNCI CTION Dge February 22, 1984 Fubmitted to: Honorable Mayor Pnd City Council Submitted by: Charles W. Thompson, City Administrator Go , �; Prepomd by - Paul E. Cook, Director of Public Work Subject: Acceptance of Service Agreement CIT Suterr*nt of Imis, Ricornmendation, Analysis, Funding Source, AtternetWe Actions, Attachrnants: Statement of Issue: The California Department of Transportation is requesting a service agreement with the City to test and certify controllers for the ongoing H.E.S. traffic signal projects (Adams @ Magnolia, Warner @ Edwards). Recommendation: Approve the attached service agreement for testing and certification of controllers as part of original plans and specifications. Analysis The City Council has previously approved the selection of consultants to design plans and specifications for the modification of existing traffic signals at said intersections. The design includes the upgrading of Edwards and Warner from two phases to eight phases which includes protected left -turn phases. The design for Magnolia and Adams includes left -turn lanes and overhead left -turn indica�ions. In addition, the City Council previously approved the plans and speci- fications for this project. The City Council has also approved the Public Works Department to advertise for bids. The City has received approval on this project- from the California Department of Transportation, since CalTrans administers all Federal funds used for highway purposes. Fundinq sources: Hazardous Elimination Study (Federal monies) $162,000.00 Citv matching fi4nds (City Gas Tax funds 1.8,000.00 Account 4746360 and T#746380) $180,000.00 Alternative Action: N/A Attachment: Service Agreement 01T: PEC: Nil: lw P10 4111 cof ,e �a 4'. tZJ .vf M, Wl� �`A 0 -71 4VIJ ta.mm—W MAN- -w~w MOO STATE Of CALIK*NIA-41,13INESS AND tRANQSTAIION AGENO GEORGE DEUKMJ!JIAFI, GO DEPARTMENT OF TRANSPORTATION DISTRICT 7. P.O. BOX 2304, LOS ANICALES 9W5I (213) 620-3728 a August 15, 1994 7-Ora-0-Hnt B HES-M0101(005) HES-M021(002) (Sig4al Modifications) Mr. Paul Cook Director of Public Works City of Huntington Beach P. 0. Box 190 Huntington Beach, CA 92648 Dear Mr. Cook: Returned herewith for inclusion in your records is an executed copy of the Service Agreement to test the Signal Controllers for the above projects. Sincerely, C. E. SHEARER, Chief Local Assistance Branch Attachment -)Z-P7. 0- Ira,; 474. V. A t, 4k 4 0 AGPXEV2XT BETWEEN CITY OF ffMIVGTON BRACH AND STATE OF CALIFORNIA FOR E24GINEERING SERVICES Contract No. 07BI14 07-ora-0-HntB HES-MO19(005) HES-M021(002) City ai Huntington Beach 2 Type 90 Inter3ection Controllere THIS AGREEMENT, made and enterad into on this - 7th day of August 19 84 , by and between the CITY OF HUNTINGTON BEACH, a municipal corporation of the State of California, hereinafter referred to as "CITY," and the STATE OF CALIFORNIA, acting by and through the Deparlatment of Transportation, hereinafter referred to as "STATE." WHEPXASI CITY contemplates improvements at the intersections of Warner Avenue at Edwards Street, and Alams Avenue at Magnolia Street; in particular, modifying traffic signals and channelization, hereinafter referred to as "PROJECT,-" and CITY has requested and STATE is willing to furnish engineering services for said PROJECT provided all coats incurred by 'X*TATE on behalf of CITY are borne at the expenrie of CITY; NOW, THEREFOPX, in consideration of the covenants and conditions herein contained, the parties hereto agree as follows: I. WOPX STATEMENT: State agrees to perform the following engineering services authorized by Section 131 of the Streets and Highways - I - 'j 40 % 4 Z. 8�— CEM - 91 All. 'rA pop Code: provide materials testing services, including source inspection for the construction phase of PROJECT. Prior to commencement of engineering work by STATE personnel, STATE shall establinh a special accourst to accixmulate all related expenses and charges fc7 all work performed on behalf of CITY pursuant to this Agreement. 2. COMPEUSATION: The anticipated funding for work to be performed under this agreement is as follows: Federal Project No. Cost HES Funds City_Funds* HES-MO19(005) $1085 $ 630 $ 455 HES-M021(002) 1085 630 455 TOTAL COST $2,170 $1260 $ 910 The FHWA will not participate in the 49% overhead charges. Immediately following execution of this Agreement, STATE chall submit to CITY, billing in the amount of nine hundred ten dollars ($910) which figure represents CITY's advance deposit to finance the total estimated cost less anticipated Federal reimbursement of engineering services to be performed by STATE on behalf of CITY pursuant to this Agreement. CITY sball deposit w'th STATE, within fourteen (14) days of receipt of billing therefor, the advance deposit of nine hundred ten dollars ($910). Upon completion of the engineering services, STATE shall furnis'.i CITY a final detailed statement of the actual accumulated costs, identifying actual hours worked and related expenses in connection with the services provided pursuant to this - 2 - 4: Xq*4a kjw rtr 1A . t-tl JK j V Alf'" 410 Agreement. Upon receipt of the detailed statement and billing therefor, CITY shall reimburse STATE promptly, any amount over and above funds depa::.ited by CITY as defined hereinabove, -quired to complete CITY'S cost pur5uant to thin Agreement. Actua3 cost to CITY for work performed by STATE on behalf of CITY will be determined upon completion of all such work and, final accounting of ull related charges, and shall be a rum of the following: a Salary costs computed in accordance with STATE's standard accounting procedures. b. Travel and per them expenses inclilding ebarges for the use by auch employees of STATE veh4 .-cles, if required, in accordance with rates set up by the State Board of Control rules undet Title 2, Section 706. ce Functional indirect and administrative overhead costs computed in accordance with STATE's Accounting Manual, Chapter 11, Table 6-2. d. Less any Federal reimbilrsement paid directly to STATZ for engineering services provided pursuant to this Agreement. 3. TERMINATION: CITY may, at any time, or for any reason, terminate STATE's services upon notifying STATE n writing c, f such termination. 4. INDEMNIFICATION: Cl*TY will indemnify and save -STATE, its officers, 3 114W 'V` 4711 I /-MN agents, and employees harmless from any and all liability for injurivs to persons or damage to property caUEed by or resulting from the performance of any services by CITY personnel within the scope of thiR Agreement. s. FUNDING: That ulhould any portion of the PROJECT be financed with Federal Funds or GaL Tax Funds, all applicable procedures and policies relating 4L-. the use of such �unds shall apply, notwithstanding other provisions oil this Agreement. IN WITNESS WHEREOF, the parties bereto have causeet this Agreement to be executed by their respective officers, duly authorized, the provisions of which Agreement are effective as of the day, month and year first hereinaoove written. STATE OF CALIFORNIA CITY OF HUNTINGTON BEACH Depp*:tment of* Transportation X'�m�unl 'pal garporption Director of Transportation Deputy Distric Director d Project Developnent ATTEST: 2VI City Clerk REVIEWED AND APPROVED: -ty Administrator - 4 - yor APPROVED AS TO FOPI-1- C cy- A t to r fte� Ir 5- INITIATED AND APPROVED: 7 Director of Public Works 7:� tl I 61