The URL can be used to link to this page

Home My WebLink AboutDEPARTMENT OF TRANSPORTATION (CALTRANS) Division of Local Assistance - 2002-10-07CITY OF HUNTINGTON BEACH MEETING DATE: October 20, 2003 DEPARTMENT ID NUMBER: PW 03-068 Council/Agency Meeting Held: Deferred/Continued to: Y-Approved O Conditionally Approved 0 Denied act ity Cle s Vi-ture Council Meeting Date: October 20, 2003 Department ID Number: PW 03-088 CITY OF HUNTINGTON BEACH REQUEST FOR COUNCIL ACTION SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS C-3 A (I SUBMITTED BY: RAY SILVER, City Administratora-r-,J t r- T PREPARED BY: ROBERT F. BEARDSLEY, DIRECTOR OF PUBLIC WORKS � SUBJECT: ADOPT RESOLUTION AUTHORIZING FEDERAL FUNDING FFORQ ARTERIAL CONSTRUCTION IMPROVEMENTS Statement of Issue, Funding Source, Recommended Action, /Utemat've Action(s), Analysis, Environmental Status, Attachment(s) 1 Statement of Issue: This resolution will authorize the Mayor and City Clerk to execute Program Supplement Agreements for Federal Aid projects related to the Federal Highway Administration (FHWA) grant programs. Nine projects have been authorized by FHWA to receive funding. Funding Source: Matching funds for the grants are budgeted in the Gas Tax Fund. Recommended Action: Motion to: 1. Adopt Resolution No. �)oo3-T\ A resolution of the City Council of the City of Huntington Beach authorizing the Mayor and City Clerk to execute Program Supplement Nos. M020, M021, M022, M023, M024, M025, M026, M027 and M028 to Agreement No 12-5181 for Yorktown Avenue, Warner Avenue, Magnolia Avenue, Warner Avenue, Springdale Street, McFadden Avenue, Gothard Street, Grahzm Street and Hamilton Avenue Construction Improvements. Alternative Action(s): Deny adoption of the authorizing Resolution and forfeit Federal Aid project funding of approximately $1,085,222. GAR C A12003103-068 October 20 Taite (Resolution for Supplements I11020-M028).doc 101112003 5:11 PM , U REQUEST FOR COUNCIL ACTION MEETING DATE: October 20, 2003 DEPARTMENT ID NUMBER: PW 03-068 Analysis: On February 7, 1978, the City entered into an agreement with the State of California for the Federal Ald Program, identified as Master Agreement 12-5181. On June 16,1997, the State and City entered into an updated Agreement that included new provisions of the lntermodal Surface Transportation Efficiency Act (1STEA) and the reengineered Local Assistance procedures. Adopting the resolution will allow the City to execute Program Supplement Nos. M020 through M028, which cover project construction and construction engineering costs for Warner Avenue, Springdale Street, McFadden Avenue, Magnolia Street, Gothard Street, Hamilton Avenue, Yorktown Avenue, and Graham Street Construction Improvements. Construction work for all listed projects consists of removing failed pavement areas, cold milling, sealing cracks, installing pavement reinforcing fabric, constructing asphalt concrete overlay, traffic loops, traffic signing and striping. The limits for each respective project are shown below: Project CC No. M. No. Warner Avenue 1150 M023 Springdale Street 1151 M024 McFadden Avenue 1152 M025 Magnolia Street 1153 M022 Gothard Street 1154 M026 Hamilton Avenue 1155 M028 Yorktown Avenue 1156 M020 Graham Street 1158 M027 Wamer Avenue 1159 M021 Environmental Status: Not applicable. Attachment(s): Limits Bolsa Chica to Sims McFadden Avenue to Edinger Avenue Goldenwest Street to 1-405 Freeway/City Limits Atlanta Avenue to Indianapolis Avenue Ellis Avenue to Heil Avenue Bushard Street to Santa Ana River Bushard Street to Brookhurst Street Warner Avenue to Heil Avenue Graham Street to Springdale Street 1 Location Map 2 Resolution No. aoo3 `lq 3 Supplement A reements No. M020 through M028 RCA Author: L. Tate GAR C X2003103-068 October 20 Taite (Resolution for Supplements M020-M028).doc f3' 1011/2003 5:11 PM V OR ATTACHMENT #1 21 r► l l �� V V SOLSA AVE. G'p 3 � � tn: d Mc FADDEN AVE. U in In W 2 z EDINGER a AVE. z z �d 0 oHEILaz < � �, a AVE. m U W l.t O a _ ' WARNER 0 AVE. 1 SLATER 1 AVE. 8 TALBERT AVE. PACIFlC ,o �, 9 >tLtls AVE. GAR.1 ELO � PROJECT LOCATIONS '� d5le 10 Warner Avenue CC-1150-rnaa3\ O Springdale Street CC-1151 - ri oa O McFadden Avenue CC-1152 - MOar Magnolia Street CC--1153 -- nloaa, O Gothard Street CC-1154 - m p dL © Hamilton Avenue CC-1155 - moae Q Yorktown Avenue CC-1156 - r OZO ® Graham Street CC-1158�- 90 Warner Avenue CC-1159 - MOa1 ADAMS INDIAN) OCEAN AHRP FY 2002/2003 LOCATION MAP CITY OF HUNTINGTON BEACH NIS 01, 405 AVE. AVE. Q J INK _ 0 r AVE. N � 4 4 JS AVE. x 0 0 m ILTON AVE. BANNING 6 Fa DEPARTMENT OF PUBLIC WORKS ATTACHMENT #2 RESOLUTION NO. 2003-79 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE PROGRAM SUPPLEMENT NOS. M020, M021, M022, M023, M024, M025, M026, M027 AND M029 TO AGREEMENT NO. 12-5181 FOR YORKTOWN AVENUE, WARNER AVENUE, MAGNOLIA STREET, WARNER AVENUE, SPRINGDALE STREET, McFADDEN AVENUE, GOTHARD STREET, GRAHAM STREET AND HAMILTON AVENUE CONSTRUCTION IMPROVEMENTS WHEREAS, on June 16, 1997, the City entered into an agreement with the State of California for the Federal Aid Program, identified as Agreement No. 12-5181; and Program Supplemental Nos. M020, M021, M022, M023, M024, M024, M025, M026, M027 and M028 to the above mentioned Master Agreement require arterial highway rehabilitation construction improvements; and The estimated project cost for each agreement is as follows: N1020 (Yorktown Avenue) $224,537, N1021 (Warner Avenue) $598,479; M022 (Magnolia Street) $390,358; M023 (Warner Avenue) $237,404; N1024 (Springdale Street) $374,504; N1025 (McFadden Avenue) $337,154; M026 (Gothard Street) S7I7,576; M027 (Graham Street) $190,180; M028 (Hamilton Avenue) S297,423. The total sum of the estimated project cost of nine agreements is $3,367,615; and From the estimated project cost, the following dollar amounts will be appropriated from Federal and State funds to their respective project as shown on Attachment A hereto: M020 (Yorktown Avenue) $66,199, M021 (Warner Avenue) $232,991; h1022 (Magnolia Street) $117,107; M023 (Warner Avenue) S82,973; M024 (Springdale Street) $149,801; M025 (McFadden Avenue) S98,947; M026 (Gothard Street) S190,923; M027 (Graham Street) $57,054; and h1028 (Hamilton Avenue) S39,227. The total sum of the Federal and State funds allocated for nine projects is S1,085,222, NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Huntington Beach that the Mayor and City Clerk are authorized and directed to execute the necessary documents to implement Program Supplement Nos. M020, M021,1 022, M023, M024, M025, M026, M027, and M028 to piaster Agreement No. 12-5181 for the Yorktown Avenue, Warner Avenue, Magnolia Street, Warner Avenue, Springdale Street, McFadden Avenue, Gothard Street, Graham Street and Hamilton Avenue construction improvements. PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the day of .2003. LAO�/ - Mayor ATTEST: City Clerk FIS5-s*. i Cty--- Admini At ROVED AS TO FORM: City Attorney /IN1T 1rD APPC�ED: Director of Public Works 03rcWsupplemenlal b1020-M023 Res. No. 2003 79 STATE OF CALIFORNIA COUNTY OF ORANGE CITY OF HUNTINGTON BEACH ) 1, CONNIE BROCKWAY, the duly elected, qualified City Clerk of the City of Huntington Beach, and ex-officio Clerk of the City Council of said City, do hereby certify that the whole number of members of the City Council of the City of Huntington Beach is seven; that the foregoing resolution was passed and adopted by the affirmative vote of at least a majority of all the members of said City Council at an regular meeting thereof held on the 20th day of October, 2003 by the following vote: AYES: Sullivan, Coerper, Green, Boardman, Cook, Houchen, Hardy NOES: None ABSENT: None ABSTAIN: None �� .".•- City Clerk and ex-officio Clerk of the Citf Council of the City of Huntington Beach, California WN ATTACHMENT #3 Cr) e ;J- , a CITY OF HUNTINGTON BEACH 2000 MAIN STREET CALIFORNIA 92648 OFFICE OF THE CITY CLERK CONNIE BROCKWAY CRY CLERK November 24, 2003 Reza Afhami, Acting Chief Office of Project Implementation, South Department of Transportation, Division of Local Assistance 1120 N Street P. O. Box 942874, MS# 1 Sacramento, CA 94274-0001 Dear Mr. Afhami: Enclosed are nine Program Supplement Agreements (020-M, 021-M, 022-M, 023-M, 024-M, 025-M, 026-M, 027-M, 028-M) fully executed by the Mayor and City Clerk. We have attached a copy of your original transmittal letter to each of the agreements to keep them in order. • Also attached is a certified copy of Resolution No. 2003-79. It would be greatly appreciated if you would rete:rri a complete copy when executed by the state, to the City Clerk's Office. Connie Brockway, City Clerk City Clerk's Office 2000 Main Street Huntington Beach, CA 92648 Thank you for your assistance. Sincerely, zl*we-�4� �44 Connie Brockway, CMC City Clerk Enclosure (Telephone. 714-636 5227) STATE OF CALIFORNIA. BUSINESS, TRAM..OATATION AND HOUSING AGENCY Amid Schwarzenegger, Govemor DEPARTMENT OF TRANSPORTATION Division of Local Assistance 1120 N STREET P.O. BOX 942874, MS# 1 Sacramento, CA 94274-0001 J TDD (916) 6544014 (91 a") 654-3151 Fax (916) 653-7621 File: 12-ORA-0-HNTB December 3, 2003 Ms. Connie Brockway City Clerk City of Huntington Beach P.O. Box 190 Huntington Beach, CA 92648 Dear Ms. Brockway: STPL-5181(149) Yorktown Avenue from Sushard Street to Brookhurst Street e L115-& Enclosed is your fully executed copy of Program Supplement Agreement No. 020-M to Administering Agency -State Agreement No. 12.5181 . Sincerely, f r \ .,LXENIX ANSIAH, Office of Project Implementation, South Division of Local Assistance Enc'osure c: DLA AE Project Files (12) DLAE - Alan Williams N PROGRAM SUPPLEMENT NO. M020 Date: July 16,2003 to Location: 12-ORA-0-11NTB ADMINISTERING AGENCY -STATE AGREEMENT Project Number:STPL-5181(149) FOR FEDERAL -AID PROJECTS NO. 12-5181 E.A.•Number: 12-93t6t6 This Program Supplement hereby incorporates the Administering Agen-.y-State Agreement for Federal Aid which was entered into between the Administering Agency and the State on 06/29/97 and is sul+ject to all the terms and conditions thereof. This Program Supplement is executed in accordance with Article 1 of the aforementioned Master Agreement under authority of Resolution No. 0%10 ,approved by the Administering Agency on !0I �p to (See copy attached). The Administering Agency further stipulates that as a condition to the payment by State of any funds derived from sources noted below obligated to this project, the Administering Agency accepts and will comply with the Special covenapts or Remarks setforth on the follo►ving pages. PROJECT LOCATION: Yorktown Avenue from Bushard Street to Srookhurst Street TYPE OF WORK: Road rehabilitation LENGTH: 0,5 (MILES) Estimated Cost Federal Funds Matching Funds $224,537.00 Q230 $66,199.00 LOCAL $158,338.00 $0.00 OTHER $0.00 CITY OF HUNTINGTON BEACH - i1y �._LA�JA A&Lj e! MPA1 G�d� Date Attest Title STATE OF CALIFORNIA Department of Transpor ation y � By Chief, Office of Project Implementat Division of Local Assistance Date I hereby certify upon any personal knowledge that budgeted funds are available/four this encumbrance: kccounting Offic �r Date $66,199.00 _hapter Statutes Item Year Pr rsm BC_] Category Fund Source A!lDUNt 379 2002 2660-102-890 2002-2003 20.30.010.810 C 262040 892-f' 66.199.00 Program Supplement 12-5181-M020- ISTEA Page 1 of 3 12-[IRA-0-IINTB 07/16/2003 • STPL-5181(149) SPECIAL COVENANTS OR REMARKS 1.. The ADMINISTERING AGENCY will reimburse the STATE for the ADMINISTERING AGENCY share of costs for work requested to be performed by the STATE. 2. The ADMINISTERING AGENCY will advertise, award and administer this project in accordance with the most current published Local Assistance Procedures Manual. 3. All project repair, replacement and maintenance involving the physical condition and the operation of project improvements referred to in Article III MAINTENANCE, of the aforementioned Master Agreement will be the responsibility of the ADMINISTERING AGENCY and shall be performed at regular intervals and as required for efficient operation of the completed project improvements. 4. The ADMINISTERING AGENCY is required to have an audit in accordance with the Single Audit Act and OMB A--133 if it receives a total of $300,000 or more in federal funds in a single fiscal year. The federal funds received under this project are a part of the Catalogue of Federal Domestic Assistance (CFDA) 20.205, Highway Planning & Research. OMB A-133 superseded OMB A-128 in 1996. A reference to OMB A-128 in a Master Agreement (if any) is superseded by this covenant to conform to OMB A-133. 5. The ADMINISTERING AGENCY agrees that payment of Federal funds will be limited to the amounts approved by the Federal Highway Administration (FHWA) in the Federal -Aid Project Authorization/Agreement or Amendment/Modification (E-76) and accepts any resultant increases in ADMINISTERING AGENCY funds as shown on the Finance Letter, any modification thereof as approved by the Division of Local Assistance, Office of Project Implementation. 6. Award information shall be submitted by the ADMINISTERING AGENCY to the District Local Assistance Engineer immediately after the project contract award. A copy of the award package shall also be included With the submittal of the ADMINISTERING AGENCY's first invoice for the construction contract to: Department of Transportation Division of Accounting Local Programs Accounting Branch, 11S#33 Program Supplementl2-5181-M020- ISTEA Page 2 of 3 � 7-ORA0-I INT13 STPL-5181(149) SPECIAL COVENANTS OR REMARKS P. O. Box 942874 Sacramento, CA 94274-0001 07/1612003 Failure to do so will cause a delay in the State processing invoices for the construction phase. Please refer to Section 15.7 "Award Package" of the Local Assistance Procedures Manual and LPP 01-06. 7. STATE and ADMINISTERING AGENCY agree that any additional funds which might be made available for new phase(s) of work by future Federal obligations will be encumbered on this PROJECT by use of a STATE approved "Authorization to Proceed" and Finance Letter. ADMINISTERING AGENCY agrees that Federal funds available for reimbursement will be limited to the amounts obligated by the Federal Highway Administration. 8. ADMINISTERING AGENCY agrees that it will only proceed with work authorized for specific phase(s) with an "Authorization to Proceed" and will not proceed with future phase(s) of this project prior to receiving an "Authorization to Proceed" from the STATE for that phase(s) unless no further State or Federal funds are needed for those future phase(s). Program Supplementl2-5181-HO20- ISTEA Page 3 of 3 '/w STATE OF CALIFORNIA. BUSINESSIORTATION AND HOUSING AG cc // j L raav navic�(%Armn?f%r� DEPARTMENT OP Tl Division of Local Assistance 1120 N STREET P.O. BOX 942874, MSu 1 Sacramento, CA 94274-0001 TOD (916) 654-4014 (916)654.3151 Fax (916) 653-7621 July 21, 2003 Ms. Connie Brockway City Clerk City of Huntington Beach P.O. Box 190 Huntington Beach, CA 92648 Attn: Mr. Larry J. Taite Dear Ms. Brockway: RTATION �•� :Ir „ "A CH, CA lu"A J , r I File :12-ORA-0-HNTB STPL-5181(149) Yorktown Avenue from Bushard Street to Brookhurst Street CG/3^b Enclosed is an original and one copy of Program Suppleme.t: Agreement No. 020-M to Administering Agency -State Agreement No. 12-5181. The Division of Local Assistance has changed the format on all Federal Program Supplement Agreements. We no longer display the various phase(s) of work on the front page of these Program Supplement Agreements. We have included Nvo new special covenants that allow any funding for future phases of this project be encumbered upon approval of the "Request for Authorization' and finance letter. The Program Supplement Agreement need not be revised for that purpose. However, please note that federal funding will be lost If you proceed with future phase(s) of the project prior to getting the "Authorization to Proceed" for that phase. Please review the covenants and sign both Program Supplement Agreements and return both to this office, Office of Project Implementation - MS1. Alterations should not be made to the agreement language or funding. Attach your focal agency's certified authorizing resolution that clearly ideWifies the project and the official authorized to execute the agreement. A fully executed original of the agreement will be returned 10 you upon ratification by Caltrans. Your prompt action is requested. No invoices for reimbursement can be processed until the agreement is fully executed. Sincerely, At��- 4,&,LrREZA AFHAMI, Acting Chief Office of Project Implementation, South Division of Local Assistance Enclosure c: DLA AE Project Files (12) DLAE - Alan Williams STATE OF CALIFORNIA. BUSINESS, TRANS'r..ATATION AND HOUSING A3ENCY kJ Arnold Schwarzenegger, Governor DEPARTMENT OF TRANSPORTATION Division of Local Assistance 1120 N STREET P.O. BOX 942874, MS# 1 Sacramento, CA 94274-0001 TDD (916) 654-4014 (916) 654-3151 Fax (916) 653-7621 File: 12-ORA-0-HNTB December 3, 2003 Ms. Connie Brockway City Clerk City of Huntington Beach P.O. Box 190 Huntington Beach, CA 92648 Dear Ms. Brockway: STPL-5181(147) Warner Avenue from Graham Street to Springdale Street eC1i,59 Enclosed is your fully executed copy of Program Supplement Agreement No. 021-M to Administering Agency -State Agreement No. 12-5181 . Sincerely, r i 't,DENIX ANBIAH, Office of Project Implementation, South Division of Local Assistance Enclosure c: D;A AE Project Files (12) DLAE -Alan Williams �► C o1 Z C_ Z c- 0--;-<[_. CrJ D ar'1 T' a- a PROGRAM SUPPLEMENT NO. M021 Data : July 16, 2003 to Location: 12-ORA-0-IINTB ADMINISTERING AGENCY -STATE AGREEMENT Project Number:STpL-5181(147) FOR FEDERAL -AID PROJECTS NO. 12-5181 E.A. Number:12-931614 This Program Supplement hereby incorporates the Administering Agency -State Agreement for Federal Aid which was entered into betivven the Administering- Agency and the State on 06/29/97 and is subject to all the terms and conditions thereof. This Program Supplement is executed in accordance with Article I of the aforementioned blaster Agreement under authority of Resolution No. _tV , approved by the Administering Agency on /0I 90 `e3 (Sec copy attached). The Administering Agency further stipulates that as a condition to the payment by State of any funds derived from sources noted bolo,.v obligated to this project, the Administering Agency accepts and will comply with the Special covenants or Remarks setforth on the following pages. ` PROJECT LOCATION: Warncr Avenue from Graham Street to Springdale Street TYPE OF WORK: Road rehabilitation LENGTH: 0,5 (MILES) Estimated Cast Federal Funds Matching !rends $598,479.00 Q230 $232,991.00 LOCAL $355,488.00 $0.00 OTHER $0.00 =Ty OF HUNTINGTON BEACH By Date IL 00 G� Attest Title LF!�JZ— STATE OF CALIFORNIA Departure t of firanspor�ation � n By 2/ Chief, Office of Project Implementat Division of Local Assistance Date oo .[ hereby certify upon my personal knowledge that budgeted funds are available /for this encumbrance: Accounting Offic C7� Date ' ' r (v 'y� - $232,991.00 Chapter I Statutes I Item I Yea prksis I BC I Category ]etu�d Source AMOUNT 379 2002 2660-102-890 2002-2003 20.30.010.810 C 262040 892-F 232,991.00 Program Supplement 12-5181-H021- ISTEA Page 1 of 3 4 �? f}1Zn�0-11VTF3 v v 07;16,2003 STP1.-5191(147) SPECIAL COVENA14TS OR REMARKS 1. The ADMINISTERING AGENCY will reimburse the STATE for the ADMINISTERING AGENCY share of costs for work requested to be performed by the STATE. 2. The ADMINISTERING AGENCY will advertise, award and administer this project in accordance with the most current published Local Assistance Procedures Manual. 3. All project repair, replacement and maintenance involving the physical condition and the operation of project improvements referred to in Article III MAINTENANCE, of the aforementioned Master Agreement will be the responsibility of the ADMINISTERING AGENCY and shall be performed at regular intervals and as required for efficient operation of the completed project improvements. 4. The ADMINISTERING AGENCY is required to have an audit in accordance with the Single Audit Act and OMB A-133 if it receives a total of $300,000 or more in federal funds in a single fiscal year. The federal funds received under this project are a part of the Catalogue of Federal Domestic Assistance (CFDA) 20.205, Highway Planning & Research. OMB A-133 superceded OMB A-128 in 1996. A reference to OMB A-128 in a Master Agreement (if any) is superceded by this covenant to conform to OMB A-133. 5. The ADMINISTERING AGENCY agrees that payment of Federal funds will be limited to the amounts approved by the Federal Highway Administration (FHWA) in the Federal -Aid Project Authorization/Agreement or Amendment/Modification (E-76) and accepts any resultant increases in ADMINISTERING AGENCY funds as shown on the Finance Letter, any modification thereof as approved by the Division of Local Assistance, Office of Project Implementation. 6. Award information shall be submitted by the ADMINISTERING AGENCY to the District Local Assistance Engineer immediately after the project contract award. A copy of the award package shall also be included with the submittal of the ADMINISTERING AGENCY's first invoice for the construction contract to: Department of Transportation Division of Accounting Local Programs Accounting Branch, MS#33 Program Supplement12-5181-M021- ISTEA Page 2 of 3 r ' i�•Q1�.�-�-FiNTFi IN 07/16f1003 STPL-5181(147) SPECIAL COVENANTS OR REMARKS P. o. Box 942874 Sacramento, CA 94274-0001 Failure to do so will cause a delay in the State processing invoices for the construction phase. Please refer to Section 15.7 "Award Package" of the Local Assistance Procedures Manual and LPP 01-06. 7. STATE and ADMINISTERING AGENCY agree that any additional funds which might be made available for new phase(s) of work by future Federal obligations will be encumbered on this PROJECT by use of a STATE approved "Authorization to Proceed" and Finance Letter. ADMINISTERING AGENCY agrees that Federal funds available for reimbursement will be limited to the amounts obligated by the Federal Highway Administration. 8. ADMINISTERING AGENCY agrees that it will only proceed with work authorized for specific phase(s) with an "Authorization to Proceed" and will not proceed with future phase(s) of this project prior to receiving an "Authorization to Proceed" from the STATE for that phase(s) unless no further State or Federal funds are needed for those future phase (s) . Program Supplement22-5181-M021- ISTEA Page 3 of 3 STATE OF CALIFORNIA. BUSINESS, TRA ORTATION AND HOUSING AGENCY L) GRAY DAVIS,Govemor DEPARTMENT OF TRANSPORTATION � Division of Local Assistance r _ ' { i 1120 N STREET TIS - i �+ P.O. BOX 942874. MS# 1 Sacramento, CA 94274-0001 ,• TDD (916) 654-4014 (916) 654-3151 Fax (916) 853 7621 File: 12-ORA-D-HNTB July 22. 2003 Ms. Connie Brockway City Clerk City of Huntington Beach P.O. Box 190 Huntington Beach, CA 92648 Attn: Mr. Larry J. Taite Dear Ms. Brockway: STPL-5181(147) Warner Avenue from Graham Street to Springdale Street Enclosed is an original and one copy of Program Supplemeri: Agreement No. 021-M to Administering Agency -State Agreement No. 12-5181. The Division of Local Assistance has changed the format on all Federal Program Supplement Agreements. We no longer display the various phase(s) of work on the front page of these Program Supplement Agreements. We have included t•No new special covenants that allow any funding for future phases of this project be encumbered upon approval of the "Request for Authorization" and finance letter. The Program Supplement Agreement need not be revised for that purpose. However, please note that federal funding will be lost if you proceed with future phase(s) of the project prior to getting the "Authorization to Proceed" for that phase. Please review the covenants and sign both Program Supplement Agreements and return both to this office, Office of Project Implementation - MS1. Alterations should not be made to the agreement language or funding. Attach your local agency's certified authorizing resolution that clearly Identifies the project and the official authorized to execute the agreement. A fully executed original of the agreement will be returned to you upon ratification by Caltrans. You, prompt action is requested. No invoices for reimbursement can be processed until the agreement is fully executed. Sincerely, REZA AFHAMI, Acting Chief Office of Project Implementation, South Division of Local Assistance Enclosure c: DLA AE Project Files (12) DLAE -Alan Williams r STATE OF CALIFORNIA. BUSINESS, TR,4.-;JRTATION AND HOUSING AGENCY �—d Amold Schwarzenegger, Govemor DEPARTMENT OF TRANSPORTATION Div°sion of Local Assistance 114^0 N STREET P.O. BOX 942874, MS# 1 Sacramento, CA 94274-0001 TDD (916) 6544014 (915) 654-3151 Fax (916) 653-7621 December 3, 2003 Ms. Connie Brockway City Clerk City of Huntington Beach P.O. Box 190 Huntington Beach, CA 92648 Dear tits. Brockway: File: 12-ORA-0-HNTB STPL-5181(144) Magnolia Street from Atlanta Avenue to Indianapolis Avenue ee. //s3 Enclosed is your fully executed copy of Program Supplement Agreement No. 022-M to Administering Agency -State Agreement No. 12-5181 . Sincerely, DENIX ANBIAH, Off.ce of Project Implementation, South Division of Local Assistance Enclosure c: DLA AE Project Files (12) DLAE - Alan Williams s Q s z r �C� o =-i-� C-. -J r: ra*+C'- D )> _ C � p 1 PROGRAM SUPPLEMENT NO. M022 Date : 3uly 15, 2003 to Location: 12-ORA-0-11NTB ADMINISTERING AGENCY -STATE AGREEMENT Project Number:STPL-5181(144) FOR FEDERAL -AID PROJECTS NO. 12-5181 E.A. Number:12-931611 This Program Supplement hereby incorporates the Administering Agency -State Agreement for Federal Aid which was entered into between the Administering Agency and the State on 06/29i97 and is subject to all the terms and conditions thereof. This Program Supplement is executed in accordance with Article I of the aforementiored Master Agreement under authority of Resolution No. �o&-5 7A , approved by the Administering Agency on %U/;LQ%o :7 (See copy attached). The Administering Agency further stipulates that as a condition to the payment by State of any funds derived from sources noted below obligated to this ptrject, the Administering Agency accepts and u ilI comply with the Special covenants or Remarks setforth on - the following pages. PROJECT LOCATION: il1agnolia Street from Atlanta Avenue to Indianapolis Avenue TiPE OF WORK: Road rehabilitation LENGTH: 0.5 (MILES) Estimated Cost Federal Funds Matching Funds $390,359.00 Q230 $117,107.00 LOCAL $273,251.00 S0.00 OTHER $0.00 CITY OF HUNTI14GTON BEACH DY �6+'Yt/Ltx.lJ_ 4yaA dMCE[.f�l� �. Date "Attest Title STATE OF CALIFORNIA Department of Trans ortation r By.4&�4)z I Chief, Office of Project Implementat Division of Local Assistance �� Date ,ift�/�i • DK1 Q�± I hereby certify%pon sy personal knowledge that budgeted funds are available for this encumbrance: Accounting Offic �lJ'y! Date •d S117,107.00 Chapter IStatutes I Item Year P-o,#4 I SC I Category I fund Source I AHOUNT 379 2002 2660-102-890 2002-20M 20.30.010.810 C 262040 892-F 117,107.00 Program Supplement 12-5181-MO22- ISTEA Page 1 of 3 'f 07115,7003 12-0PA-0-11NTB STPL-5181(14.1) SPECIAL COVENANTS OR REMARKS 1. The ADMINISTERING AGENCY will reimburse the STATE for the ADMINISTERING AGENCY share of costs for work requested to be performed by the STATE. 2. The ADMINISTERING AGENCY will advertise, award and administer this project in accordance with the most current published Local Assistance Procedures Manual. 3. All project repair, replacement and maintenance involving the physical condition and the operation of project improvements referred to in Article III MAINTENANCE, of the aforementioned Master Agreement will be the responsibility of the ADMINISTERING AGENCY and shall be perforated at regular intervals and as required for efficient operation of the completed project improvements. 4. The ADMINISTERING AGENCY is required to have an audit in accordance with the Single Audit Act and OMB A-133 if it receives a total of $300,000 or more in federal funds in a single fiscal year. The federal funds received under this project are a part of the Catalogue of Federal Domestic Assistance (CFDA) 20.205, Highway Planning S Research. OMB A-133 superceded OMB A-128 in 1996. A reference to OMB A-128 in a Master Agreement (if any) is superceded by this covenant to conform to OMB A-133. 5. The ADMINISTERING AGENCY agrees that payment of Federal funds will be limited to the amounts approved by the Federal Highway Administration (FHWA) in the Federal -Aid Project Authorization/Agreement or Amendment/Modification (E-76) and accepts any resultant increases in ADMINISTERING AGENCY funds as shown on the Finance Letter, any modification thereof as approved by the Division of Local Assistance, Office of Project Implementation. 6. Award information shall be submitted by the ADMINISTERING AGENCY to the District Local Assistance Engineer immediately after the project contract award. A copy of the award package shall also be included with the submittal of the ADMINISTERING AGENCY'S first invoice for the construction contract to: Department of Transportation Division of Accounting Local Programs Accounting Branch, MS#33 Program Supplementl2-51B1-MO22- ISTEA Page 2 of 3 ~ 12-OIZA-0-IINTB 071! Sn--003 STPL-518 ] (i as) SPECIAL COVENANTS OR REMARKS P. O. Box 942874 Sacramento, CA 94274-0001 Failure to do so will cause a delay in the State processing invoices for the construction phase. Please refer to Section 15.7 "Award Package" of the Local Assistance Procedures Manual and LPP 01-06. 7. STATE and ADMINISTERING AGENCY agree that any additional funds which might be made available for new phase(s) of work by future Federal obligations will be encumbered on this PROJECT by use of a STATE approved "Authorization to Proceed" and Finance Letter. ADMINISTERING AGENCY agrees that Federal funds available for reimbursement will be limited to the amounts obligated by the Federal Highway Administration. S. ADMINISTERING AGENCY agrees that it will only proceed with work authorized for specific phase(s) with an "Authorization to Proceed" and will not proceed with future phase(s) of this project prior to receiving an "Authorization to Proceed" from the STATE for that phase(s) unless no further State or Federal funds are needed for those future phase (s) . Program Supplementl2-5181-M022- ISTEA Page 3 of 3 ' eC //3.3 STATE OF CALIFORN1A . BUSINESS JmpAT_ ATION AND HOUSING AGENCY GRAY DAV DEPARTMENT OF TRANSPORTATION Division of Local Assistance 1120 N STREET f'. -3 C �,C�i, CA P.O. SOX 942874, MS$ t Sacramento, CA 94274-0001 JUL ' 9 P P I TLD (916) 654-4014 (916) 654-3151 Fax (916) 653-7621 July 22, 2003 Ms. Connie Brockway City Clerk City of Huntington Beach P.O. Box 190 Huntington Beach, CA 92648 Attn: Mr. Larry J. Taite Dear Ms. Brockway: File: 12-ORA-0-HNTB STPL-5181(144) Magnolia Street from Atlanta Avenue to Indianapolis Avenue Enclosed is an original and one copy of Program Supplement Agreement No. 022-M to Administering Agency -State Agreement No. 12-5181. The Division of Local Assistance has changed the format on all Federal Program Supplement Agreements. We no longer display the various phase(s) of work on the front page of these Program Supplement Agreements. We have included two new special covenants that allow any funding for future phases of this project be encumbered upon approval of the "Request for Authorization' and finance letter. The Program Supplement Agreement need not be revised for that purpose. However, please note that federal funding will be lost If you proceed with future phase(s) of the project prior to getting the "Authorization to Proceed" for that phase. Please review the covenants and sign both Program Supplement Agreements and return both to this office, Office of Protect Implementation - MS1. Alterations should not be made to the agreement language or funding. Attach your local agency's certified authorizing resolution that clearly Identifies the project and the official authorized to execute the agreement. A fully executed original of the agreement will be returned to you upon ratification by Caltrans. Your prompt action is requested. No invoices for reimbursement can be processed until the agreement Is fully executed. Sincerely. 11 REZA AFHAMI, Acting Chief Office of Project Implementation, South Division of Local Assistance Enclosure c: D!_A AE Project Files (12) DLAE - Alan Williams STATE OF CALIFORNIA BUSINESS, TRANS. ,STATION AND HOUSING AGENCY Arnold Schwarzeneaaer. Governor DEPARTMENT OF TRANSPORTATION Division of Local Assistance 1120 N STREET P.O. BOX 942874, MS# 1 Sacramento, CA 94274-0001 TDD (916) 654-4014 (916)654-3151 Fax (916) 653-7621 December 3, 2003 Ms. Connie Brockway City Clerk City of Huntington Beach P.O. Box 190 Huntington Beach, CA 92648 Dear Ms. Brockway: File. 12-ORA-0-HNTB STPL-5181(148) Warner Avenue from Sims Street to Bolsa Chica Street Enclosed is your fully executed copy of Program Supplement Agreement No. 023-M to Administering Agency -State Agreement No. 12-5181 . Sincerely, � c ENIX ANBIAH, Office of Project Implementation, South Division of Local Assistance Enclosure c: DLA AE Project Files (12) DLAE - Alan Williams Ms. Connie Brockway City Clerk City of Huntington Beach P O Box 190 Huntington Beach, CA 92648 DEPARTMENT OF TRANSPORTATION Division of Local Assistance P.O. BOX 942874, MS# 1 Sacramento, CA 94274-0001 PROGRAM SUPPLEMENT NO. M023 Date:luly 16.2003 to Location: 12-ORA-0-I INTB ADMINISTERING AGENCY -STATE AGREEMENT Project Number•STPL-5181(148) FOR FEDERAL -AID PROJECTS NO. 12-5181 E.A. Number -12.931615 . This Program Supplement hereby incorporates the Administering Agency -State Agreement for Federal Aid which was entered into between the Administering Agency and the State on 06.129,97 and is subj_ct to all the terms and conditions thereof. This Program Supplement is executed in accordance with Article I of the aforementioned piaster Agreement under authority of Resolution No. ,approved by the Administering Agency on (See copy attached). The Administering Agency further stipulates that as a condition to the payment by State of any funds derived from sources noted below obligated to this project, the Administering Agency accepts and will comply with the Special covenants or Remarks setforth on [lit: following pages. PROJECT LOCATION: Warner Avenue from Sims Street to Bolsa Chica Street TYPE OF WORK: Road rehabilitation .. _ LENGTH: 0.4 (MILES) rEstimated Cost Federal Funds Matching Funds - $237,404.00 Q230 $82,973.00 LOCAL S 154,431.00 S0.00 OTHER $0.00 CITY OF HUNTINGTON BEACH -. BY . Date "Attest Title STATE OF CALIFORNIA Departm t of Trans rtation + r Chief, Office of Project Implementat Division of Local Assistance Date 1 �� 3 hereby certiiyy upon ay personalknowledgethat budgeted funds are available for this encumbrance: I.ccounting Offic t/ /r / Date '' 0 S82,973.00 Chapter Statutes Item Ye r P ogr m SC I Category Fund Source MMNT .79 2002 2660-102-890 2002-2003 20.30.010.810 C 262040 892-F 92.973.00 Program Supplement 12-5181-M423- ISTEA Page 1 of 3 t2-Ui.A�0�I INTI3 v kw) 07/16/2003 STPL-518I(148) SPECIAL COVENANTS'OR REMARKS The ADMINISTERING AGENCY will reimburse the STATE for the ADMINISTERING AGENCY share of costs for work requested to be performed by the STATE. 2. The ADMINISTERING AGENCY will advertise, award and administer this project in accordance with the most current published Local Assistance Procedures Manual. ' 3. All project repair, replacement and maintenance involving the physical condition and the operation of project improvements referred to in Article III MAINTENANCE, of the aforementioned Master Agreement will be the responsibility of the ADMINISTERING AGENCY and shall be performed at regular intervals and as required for efficient operation of the completed project improvements, 4. The ADMINISTERING AGENCY is required to have an audit in accordance with the Single Audit Act and OMB A-133 if it receives a total of $300,000 or more in federal funds in a single fiscal year. The federal funds received under this project are a part of the Catalogue of Federal Domestic Assistance (CFDA) 20.205, Highway Planning & Research. OMB A-133 superceded OMB A-128 in 1996. A reference to OMB A-128 in a Master Agreement (if any) is superceded by this covenant to conform to OMB A-133. 5, The ADMINISTERING AGENCY agrees that payment of Federal funds will be limited to the amounts approved by the Federal Highway Administration (FHWA) in the Federal --Aid Project Authorization/Agreement or Amendment/Modification (E-76) and accepts any resultant increases in ADMINISTERING AGENCY funds as shown on the Finance Letter, any modification thereof as approved by the Division of Local Assistance, Office of Project Implementation. 6, Award information shall be submitted by the ADMINISTERING AGENCY to the District Local Assistance Engineer immediately after the project contract award. A copy of the award package shall also be included with the submittal of the ADMINISTERING AGENCY's first invoice for the construction contract to: Department of Transportation Division of Accounting Local Programs Accounting Branch, MS#33 Program Supplementl2-5181-MO23- ISTEA Page 2 of 3 • la-Q1tA=0-1{NT[Z 07/16/2003 Sl F1: 5181(1as) SPECIAL COVENANTS OR REMARKS P. O. sox 942874 Sacramento, CA 94274-0001 Failure to do so will cause a delay in the State processing invoices for the construction phase. Please refer to Section 15.7 "Award Package" of the Local Assistance Procedures Manual and LPP 01-06. 7. STATE and ADMINISTERING AGENCY agree that any additional funds which might be made available for new phase(s) of work by future Federal obligations will be encumbered on this PROJECT by use of a STATE approved "Authorization to Proceed" and Finance Letter. ADMINISTERING AGENCY agrees that Federal funds available for reimbursement will be limited to the amounts obligated by the Federal Highway Administration. g. ADMINISTERING AGENCY agrees that it will only proceed with work authorized for specific phase(s) with an "Authorization to Proceed" and will not proceed with future phase(s) of this project prior to receiving an "Authorization to Proceed" from the STATE for that phase(s) unless no further State or Federal funds are needed for those future phase(s). Program Supplementl2-5181-MQ23- ISTEA Page 3 of 3 V STATE OF CALIFORNIA. BUStNESS.TRAWORTATION AND HOUSING AGENCY r� GRAY Di DEPARTMENT OF TRANSPORTATION C; ; Division of Local Assistance 1120 N STREET F!! I+'r r ! " ; ! '•; r• - A ri 1 P.O. BOX 942874, MS# 1 CA Sacramento, CA 94274-0001 TDD (916) 654-4014 (916) 654-3151 Fax (916) 653-7621 July 22, 2003 Ms. Connie Brockway City Clerk City of Huntington Beach P.Q. Box 190 Huntington Beach, CA 92648 A:tn: Mr. Larry J. Taite Dear Ms. Brockway: File: 12-ORA-0-HNTB STPL-5181(148) Warner Avenue from Sims Street to Bolsa Chica Street 0- e//Z-D Enclosed is an original and one copy of Program Supplement Agreement No. 023-M to Administering Agency -State Agreement No. 12-5181. The Division of Local Assistance has changed the format on all Federal Program Supplement Agreements. We no longer display the various phase(s) cf work on the front page of these Program Supplement Agreements. We have Included two new special covenants that allow any funding for future phases of this project be encumbered upon approval of the "Request for Authorization" and finance letter. The Program Supplement Agreement need not be revised for that purpose. However, please note that federal funding will be lost If you proceed with future phase(s) of the project prior to getting the "Authorization to Proceed" for that phase. Please review the covenants and sign both Program Supplement Agreements and return both to this office, Office of Project Implementation - MS1. Alterations should not be made to the agreement language or funding. Attach your local agency's certified authorizing [ s_tiion that clearly identifies the project and the official authorized to execute the agreement. A fully executed original offagreement will be rotumed to you upon ratification by Caltrans. Your prompt action is requested. No invoices for reimbursement can be processed until the agreement is fully executed. Sincerely, Q l'a- �i da t REZA AFHAMI, Acting Chief Office of Project Implementation, South Division of Local Assistance Enclosure c: DLA AE Project Files (12) DIAE -Alan Williams STATE OF CAUFORNIA , BUSINESS, TRAP -. RTATION AND HOUSING AGENCY Amold SchwarzeneMr, Govemor DEPARTMENT OF TRANSPORTATION Division of Local Assistance 1120 N STREET P.O. BOX 942874. MS# 1 Sacramento, CA 94274-0001 TOD (916) 654-4014 (916) 654-3151 Fax (916) 653-7621 File: 12-ORA-0-HNTB December 1, 2003 Ms. Connie Brockway City Clerk City of Huntington Beach P.O. Box 190 Huntington Beach, CA 92648 Dear Nis. Brockway: STP L-5181(146) Springdale Street from Edinger Avenue to McFadden Avenue L' C-" // S/ Enclosed is your fully executed copy of Program Supplement Agreement No. 024-M to Administering Agency -State Agreement No. 12-5181 . Sincerely, ; ,DENIX ANBIAH, Office of Project Implementation, South Division of Local Assistance Enclosure c: DLA AE Project Files (12) DLAE - Alan Williams T_ I�l C C� A C- _ 1 C3 "{ Z_<C)rr CD0rn D C-) X Cr v i PROGRAM SUPPLEMENT NO. M024 Vate:]uly 16,2003 to ADMINISTERING AGENCY -STATE AGREEMENT FOR FEDERAL -AID PROJECTS NO. 12-5181 Location: 12-ORA-0-IINTB Project Number:STPL.5181(146) E . A. Number:12-931613 This Program Supplement hereby incorporates the Administering Agency -State Agreement for Federal Aid which was entered into between the Administering Agency and the State on 06/29,97 and is subject to all the terms and conditions thereof. This Program Supplement is executed in accordance with Article I of the aforementioned Master Agreement under authority of Resolution No. approved by the Administering Agency on /0%O,d-3 (See copy attached). The Administering Agency further stipulates that as a condition to the payment by State of any funds derived from sources noted below obligated to this project, the Administering Agency accepts and will comply with the Special covenants or Remarks setforth on the following pages. PROJECT LOCATION: Springdale Street from Edinger Avenue to McFadden Avenue TYPE OF WORK: Road rehabilitation LENGTH: 0.5 (MILES) Estimated Cost Federal Funds Matching Funds $374,504.00 Q230 $149,801.00 LOCAL S224,703.00 S0.00 OTHER S0.00 CITY OF WNTINGTON BEACH fDate /—/c) -(1 - Attest Yt'i+-r•-;-�. e1A STATE OF CALIFORNIA Department of Trans rtation BY n hief, Office of Project Implementat Division of Local Assistance Date ,703 I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance: Accounting Offic Date • o $149,801.00 Chapter I Statutes Item Year Pr a� 8C Category Fund Source Ate= 379 2002 2660-102-890 2002-2003 20.30.010.810 C 262040 892-F 149,801.00 Program Supplement 12-5181-M024- ISTEA Page I of 3 :J =[2-d RA-0-1[NTB � � 0825rz003 STPL-S 181(146) SPECIAL COVENANTS OR REMARKS 1. The ADMINISTERING AGENCY will reimburse the STATE for the ADMINISTERING AGENCY share of costs for work requested to be performed by the STATE. 2. The ADMINISTERING AGENCY will advertise, award and administer this project in accordance with the most current published Local Assistance Procedures Manual. 3. All project repair, replacement and maintenance involving the physical condition and the operation of project improvements referred to in Article III MAINTENANCE, of the aforementioned Master Agreement will be the responsibility of the ADMINISTERING AGENCY and shall be performed at regular intervals and as required for efficient operation of the completed project improvements. 4. The ADMINISTERING AGENCY is required to have an audit in accordance with the Single Audit Act and OMB A-133 if it receives a total of $300,000 or more in federal funds in a single fiscal year. The federal funds received under this project are a part of the Catalogue of Federal Domestic Assistance (CFDA) 20.205, Highway Planning & Research-. OMB A-133 superseded OMB A-128 in 1996. A reference to OMB A-128 in a Master Agreement (if any) is superseded by this covenant to conform to OMB A-133. 5. The ADMINISTERING AGENCY agrees that payment of Federal funds will be limited to the amounts approved by the Federal Highway Administration (FHWA) in the Federal -Aid Project Authorization/Agreement or Amendment/Modification (E-76) and accepts any resultant increases in ADMINISTERING AGENCY funds as shown on the Finance Letter, any modification thereof as approved by the Division of Local Assistance, Office of Project Implementation. 6. STATE and ADMINISTERING AGENCY agree that any additional funds which alight be trade available for new phase (s) of work by future Federal obligations will be encumbered on this PROJECT by use of a STATE approved "Authorization to Proceed" and Finance Letter. ADMINISTERING AGENCY agrees that Federal funds available for reimbursement will be limited to the amounts obligated by the Federal Highway Administration. 7. ADMINISTERING AGENCY agrees that it will only proceed with work Program Supplement 12-5181-14024- ISTEA Page 2 of 3 ti 2-(3R-O-H:�ITQ 08/25/2003 STPL-5181(1.36) SPECIAL COVENANTS OR REMARKS authorized for specific phase(s) with an "Authorization to Proceed" and will not proceed with future phase(s) of this project prior to receiving an "Authorization to Proceed" from the STATE for that phase(s) unless no further State or Federal funds are needed for those future phase(s). 8. Award information shall be submitted by the ADMINISTERING AGENCY to the District Local Assistance Engineer immediately after the project contract award. A copy of the award package shall also be included with the submittal of the ADMINISTERING AGENCY's first invoice for the construction contract to: Department of Transportation Division of Accounting Local Programs Accounting Branch, MS#33 P. O. Box 942874 Sacramento, CA 94274-0001 Failure to do so will cause a delay in the State processing invoices for the construction phase. Please refer to Section 25.7 "Award Package" of the Local Assistance Procedures Manual and LPP 01-06. Frogram Supplement12-5181-M024- ISTEA Page 3 of 3 STATE OF CALIFORNIA. f3USINESS TRtQSPORTATION AND HOUSING A3ENCY GRAY DAVIS_Govemor DEPARTMENT OF TRANSPORTATION - Division of Local Assistance 1120 N STREET P.O. BOX 942874, MS# 1 Sacramento, CA 94274-0001 TDD (916) 654-4014 (916) 654-3151 Fax (916) 653-7621 File: 12-ORA-0-HNTB September 8, 2003 Ms. Connie Brockway City Clerk City of Huntington Beach P.O. Box 190 Huntington Beach, CA 92648 Attn: Mr. Larry J. Taite Dear Ms. Brockway: STPL-5181(146) Springdale Street from Edinger Avenue to McFadden Avenue Enclosed is an original and one copy of Program Supplement Agreement No. 024-M to Administering Agency -State Agreement No. 12-5181. The Division of Local Assistance has changed the format on all Federal Program Supplement Agreements. We no longer display the various phase(s) of work on the front page of these Program Supplement Agreements. We have included tAfo new special covenants that allow any funding for future phases of this project be encumbered upon approval of the 'Request for Authorization' and finance letter. The Program Supplement Agreement need not be revised for that purpose. However, please note that federal funding will be lost it you proceed with future phase(s) of the project prior to getting the "Authorizntlon to Proceed" for that phase. Please review the covenants and sign both Program Supplement Agreements and return both to this office, Office of Project Implementation - MS1. Alterations should not be made to the agreement language or funding. Attach your local agency's certified authorizing resolution that clearly identifies the project and the official authorized to execute the agreement. A fully executed original of the agreement will be returned to you upon ratification by Caltrans. Your prompt action Is requested. No Invoices for reimbursement can be processed until the agreement is fully executed. Sincerely, REZA AFHAMI, Acting Chief Nice of Project Implementation, South Division of Local Assistance Enclosure c: Di A AE Project Files (12) DLAE - Alan Williams STATE OF CALIFORNIA. BUSINESS, TRAN&ae &ATION AND HOUSING AGENCY Amid Schwarzenegger, Govemor DEPARTMENT OF TRANSPORTATION fi Division of Local Assistance 1120 N STREET P.O. BOX 942874. MS# 1 Sacramento, CA 94274-0001 TDD (916) 654-4014 (916) 654-3151 Fax (916) 653-7621 File: 12-ORA-0-HNTB December 3, 2003 Ms. Connie Brockway City Clerk City of Huntington Beach P.O. Box 190 Huntington Beach, CA 92648 Dear Ms. Brockway: STPL-5181(145) McFadden Avenue from Golden West Street to 1405 C Li %/sC'1 Enclosed is your fully executed copy of Program Supplement Agreement No. 025-M to Administering Agency -State Agreement No. 12-5181 . Sincerely4;�I- r DENIX ANBIAH, JJ Off.ce of Project Implementation, South v Division of Local Assistance Enclosure c: DLA AE Project Files (12) DLAE - Alan Williams 4L y PF:Ot;RAM SUPPLEMENT NO. M025 to ADMINISTERING AGENCY -STATE AGREEMENT F13R FEDERAL -AID PROJECTS NO. 12-5181 Date: July 23, 2003 Location: 12-ORA-0-IINT13 Project Number:STPL.5181(145) E.A. Number:12-931612 This Program Supplement hereby incorporates the Administering Agency -State Agreement for Federal Aid which was entered into be-tween the Administering Agency and the State on 06/29/97 and is subject to all the terms and conditions thereof. This Program Siipplemcnt is executed in accordance with Article I of the aforementioned Master Agreement under authority of Resolution No. sa1)1_?JJ , approved by the Administering Agency on 10106163 (See copy attached). The Administering Agency further stipulates that as a condition to the payment by State of any funds derived from sources noted tr_!ow ol:ligated to this project, the Administering Agency accepts and will comply with the Special covenants or Remarks setforth on 0 a following pages. PROJECT LOCATION: McFaddon Avenue from Golden West Street to I405 TYPE OF WORK: Road rehabilitation r r LENGTH: 0.7 (MILES) -Estimated Cost Federal Funds Matching Funds $337,154.00 Q230 $98,947.00 LOCAL $238,207.00 $0.00 OTHER S0.00 CITY OF HUNTINGTON BEACH By -, -0 ' pit z.Da to s v Attest jy Title STATE OF CALIFORNIA Department of Trans tation r B]t � Chief, Office of project Implementat Division of Local Assistance Date&a I hereby cerkify.ipon spy personal knowledge that budgeted fends are available for this encumbrance: Accounting Offic Date 7 • �- t- '(� $93,947.00 Chapter I Statutes I Item Year/ rrogfA I BC I Category I P*tmd Source AMOUNT 379 2002 2660-102-890 2002-20M 20.30.010.810 C 262040 892-F Program Supplement 12-5181-M025- ISTEA 98,947.00 Page 1 of 3 12-ORA-0-I INTB � 0723CI003 :;TPL-5181(145) SPECIAL COVENANTS OR REMARKS �., The ADMINISTERING AGENCY will reimburse the STATE for the ADMINISTERING AGENCY share of costs for work requested to be performed by the STATE. 2. The ADMINISTERING AGENCY will advertise, award and administer this project in accordance with the most current published Local Assistance Procedures Manual. 3. All project repair, replacement and maintenance involving the physical condition and the operation of project improvements referred to in Article III MAINTENANCE, of the aforementioned Master Agreement will be the responsibility of the ADMINISTERING AGENCY and shall be performed at regular intervals and as required for efficient operation of the completed project improvements. 4. The ADMINISTERING AGENCY is required to have an audit in accordance with the Single Audit Act and OMB A-133 if it receives a total of $300,000 or more in federal funds in a single fiscal year. The federal funds received under this project are a part of the Catalogue of Federal Domestic Assistance (CFDA) 20.205, Highway Planning & Research. OMB A-133 superseded OMB A-128 in 1996. A reference to OMB A-128 in a Master Agreement (if any) is superseded by this covenant to conform to OMB A-133. 5. Award information shall be submitted by the ADMINISTERING AGENCY to the District Local Assistance Engineer immediately after the project contract award. A copy of the award package shall also be included with the submittal of the ADMINISTERING AGENCY's first invoice for the construction contract to: Department of Transportation Division of Accounting Local Programs Accounting Branch, MS#33 P. O. Box 942874 Sacramento, CA 94274-0001 Failure to do so will cause a delay in the State processing invoices for the construction phase. Please refer to Section 15.7 "Award Package" of the Local Assistance Procedures Manual and LPP 01-06. Program Supplement 12-5181-M025- ISTEA Page 2 of 3 12-0RA1-11NTB 07.23R003 TPL-5181(145) SPECIAL COVENANTS OR REMARKS 6. STATE and ADMINISTERING AGENCY agree that any additional funds which might be made available for new phase(s) of work by future Federal obligations will be encumbered on this PROJECT by use of a STATE approved "Authorization to Proceed" and Finance Letter. ADMINISTERING AGENCY agrees that Federal funds available for reimbursement will be limited to the amounts obligated by the Federal Highway Administration. 7- ADMINISTERING AGENCY agrees that it will only proceed with work authorized for specific phase(s) with an "Authorization to Proceed" and will not proceed with future phase(s) of this project prior to receiving an "Authorization to Proceed" from the STATE for that phase(s) unless no further State or Federal funds are needed for those future phase(s). S, The ADMINISTERING AGENCY agrees that payment of Federal funds will be limited to the amounts approved by the Federal Highway Administration (FHWA) in the Federal -Aid Project Authorization/Agreement or Amendment/Modification (E-76) and accepts any resultant increases in ADMINISTERING AGENCY funds as shown on the Finance Letter, any modification thereof as approved by the Division of Local Assistance, Office of Project Implementation. Program Supplementl2-5181-M025- ISTEA Page 3 of 3 -STATE OF CALIFORNIA. BUSNESS, RAI ORTATION AND HOUSING AGI //SZ �l GAAV r)AVIG r;nvarnnr el- DEPARTMENT OF TRANSPORTATION Division of Local Assistance 1123 N STREET P.O. BOX 942874, MS# 1 Sacramento, CA 94274-0001 TDD (916) 654-4014 (916) 654-3151 Fax (916) 653.7621 May 6, 2003 Ms. Connie Brockway City Clerk City of Huntington Beach P.O. Box 190 Huntington Beach, CA 92648 Attn: Mr. Larry J. Talte Dear Ms. Brockway: File: 12-ORA-0-HNTB STPL-5181(145) M.-Fadden Avenue from Golden West Street to 1-405 Enclosed is an original and one copy of Program Supplement Agreement No. 025-M to Administering Agency -State Agreement No. 12-5181. The Division of Local Assistance has changed the format on all Federal Program Supplement Agreements. We no longer display the various phase(s) of work on the front page of these Program Supplement Agreements. We have included wo new special covenants that allow any funding for future phases of this project be enc:jmbered upon approval of the `Request for Authorization" and finance letter. The Program Supplement Agreement need not be revised for that purpose. However, please note that federal funding will be lost If you proceed with future phase(s) of the project prior to getting the "Authorization to Proceed" for that phase. Please review the covenants and sign both Program Supplement Agreements and return both to this office, Office of Project Implementation - MS1. Alterations should not be made to the agreement language or funding. Attach your local agency's certified authorizing resolution that clearly identifies the project and the official authorized to execute the agreement. A fully executed original of the agreement will be returned to you upon ratification by Caltrans. Your prompt action is requested. No invoices for reimbursement can be processed until the agreement is fully executed. Sincerely, -LREZA AFHAh11, Acting Chief Office of Project Implementation, South Division of Local Assistance Enclosure c: DLA AE Project Files (12) DLAE - Alan Williams r -'STATE OF CALIFORNIA. BUSINESS, TFiA,'V"TATION AND HOUSING AGENCY Arnold Schwarzenegger, Governor DEPARTMENT OF TRANSPORTATION Division of Local Assistance 1120 N STREET P.O. BOX 942874, MS# 1 Sacramento, CA 94274-0001 TDB (916) 654A014 (916)654-3151 Fax (916) 653-7621 File: 12-ORA-0-HNTB December 3, 2003 Ms. Connie Brockway City Clerk City of Huntington Beach P.O. Box 190 Huntington Beach. CA 92648 Dear Ms. Brockway: STP L-5181(141) Golhard Street from Ellis Avenue to Heil Avenue eC.11sv- Enclosed is your fully executed copy of Program Supplement Agreement No. 026-M to Administering Agency -State Agreement No.12-5181 . Sincerely,' A J 4zt-C_) DENIX ANBIAH, Office of Project Implementation, South Division of Local Assistance Enclosure c: DLA AE Project Piles (12) DLAE - Alan Williams c a � x c-: r =c�c-" r pQ r C5 n � C") Cr n LIM PFOGRAM SUPPLEMENT NO. M026 to ADMINISTERING AGENCY -STATE AGREEMENT FOR FEDERAL -AID PROJECTS NO. 12-5181 . Date: July 24, 2003 Location: 12-ORA-0-1-INT13 Project Number:STPL-5181(141) E.A. Number:12-931608 This Program Supplement hereby incorporates the Administering Agency -State Agreement for Federal Aid which was entered into between the Administering Agency and the State on 06129197 and is subject to all the terms and conditions thereof. This Program Supplement is executed in accordance with Article I of the aforementioned Master Agreement under authority of Resolution No. )0 0 3 -11 + approved by the Administering Agency on 1,120, v3 (See copy attached). The Administering Agency further stipulates that as a condition to the payment by State of any funds derived from sources noted below obligated to this project, the Administering Agency accepts and will comply with the Special covenants or Remarks setforlh on the following pages. PROJECT LOCATION: Gothard Street from Ellis Avenue to Heil Avenue TYPE OF WORK: Road rehabilitation LENGTH: 2(MILES) Estimated Cost Federal Funds Matching Funds $717,576.00 Q230 $190,923.00 LOCAL S526,653.00 $0.00 OTHER SO.00 CITY OF FUNTINGTON BEACH By Date 'Attest -Title - STATE OF CALIFORNIA Depar ent of Trans ortation t Chief, Office of Project Implementat Division of Local Assistance Date �, ,ex, i hereby certify -upon my/peerrssoonal knowledge that budgeted funds are available for this encumbrance - Accounting Office[//0( Date r �• `i ` 6 3 S190,923.00 Chapter I Statutes I Stem I Year U Pr BC I Category I Fund Source I AM UNT 379 2002 2660-102-890 2002-2003 20.30.010.810 C 262040 892-F 190,923.00 Program Supplement 12-5181-M026- ISTEA Page 1 of 3 r L• � )-0RA-0-11NTB 07124,1003 STi11; 5181(141) SPECIAL COVENANTS OR REMARKS 1. The ADMINISTERING AGENCY will reimburse the STATE for the ADMINISTERING AGENCY share of costs for work requested to be performed by the STATE. 2. The ADMINISTERING AGENCY will advertise, award and administer this project in accordance with the most current published Local Assistance Procedures Manual. 3. All project repair, replacement and maintenance involving the physical condition and the operation of project improvements referred to in Article III MAINTENANCE, of the aforementioned Master Agreement will be the responsibility of the ADMINISTERING AGENCY and shall be performed at regular intervals and as required for efficient operation of the completed project improvements. 4. The ADMINISTERING AGENCY is required to have an audit in accordance with the Single Audit Act and OMB A-133 if it receives a total of $300,000 or more in federal funds in a single fiscal year. The federal funds received under this project are a part of the Catalogue of Federal Domestic Assistance (CFDA) 20.205, Highway Planning & Research. OMB A-133 superceded OMB A-128 in 1996. A reference to OMB A--128 in a Master Agreement (if any) is superceded by this covenant to conform to OMB A-133. 5. The ADMINISTERING AGENCY agrees that payment of Federal funds will be limited to the amounts approved by the Federal Highway Administration (FHWA) in the Federal -Aid Project Authorization/Agreement or Amendment/Modification (E-76) and accepts any resultant increases ir. ADMINISTERING AGENCY funds as shown on the Finance Letter, any modification thereof as approved by the Division of Local Assistance, Office of Project Implementation. 6. Award information shall be submitted by the ADMINISTERING AGENCY to the District Local Assistance Engineer immediately after the project contract award. A copy of the award package shall also be included with the submittal of the ADMINISTERING AGENCY's first invoice for the construction contract to: Department of Transportation Division of Accounting Local Programs Accounting Branch, MS#33 Program Supplement 12-Slel-M026- ISTEA Page 2 of 3 1 Z-ORA-0-11NTI3 07,24:7003 STPL-5181(141) SPECIAL COVENANTS OR REMARKS P. O. Box 942874 Sacramento, CA 94274-0001 Failure to do so will cause a delay in the State processing invoices for the construction phase. Please refer to Section 15.7 "Award Package" of the Local Assistance Procedures Manual and LPP 01-06. 7. STATE and ADMINISTERING AGENCY agree that any additional funds which might be made available for new phase(s) of work by future Federal obligations will be encumbered on this PROJECT by use of a STATE approved "Authorization to Proceed" and Finance Letter. ADMINISTERING AGENCY agrees that Federal funds available for reimbursement will be limited to the amounts obligated by the Federal Highway Administration. 8. ADMINISTERING AGENCY agrees that it will only proceed with work authorized for specific phase(s) with an "Authorization to Proceed" and will not proceed with future phase(s) of this project prior to receiving an "Authorization to Proceed" from the STATE for that phase(s) unless no further State or Federal funds are needed for those future phase (s) . Program Supploment12-5101-M026- ISTEA Page 3 of 3 STATE OF CALIFORNIA. BUSWESS. TR4WORTATION AND HOUSING_ AGENCY GRAY DAVIS,Govemor DEPARTMENT OF TRANSPORTATION f - -- Division of Local Assistance 1120 N STREET ; P.O. BOX 942874, MS# 1 ;. Sacramento, CA 94274-0001 " TDD (916) 654-4014 (916) 654-3151 Fax (916) 653-7621 File: 12-ORA-0-HNTB STPL-5181(141) August 6, 2003 Gothard Street from Ellis Avenue to Heil Avenue Ms. Connie Brockway City Clerk City of Huntington Beach P.O. Box 190 Huntington Beach, CA 92648 A!tri: Mr. Larry J. Saite Dear Ms. Brockway: Enclosed Is an original and one copy of Program Supplement Agreement No. 026-M to Administering Agency -State Agreement No. 12.5181. The Division of Local Assistance has changed the format on all Federal Program Supplement Agreements. We no longer display the various phase(s) of work on the front page of these Program Supplement Agreements. We have Included two new special covenants It -at allow any funding for future phases of this project be encumbered upon approval of the "Request for Authorization" and finance letter. The Program Supplement Agreement need not be revised for that purpose. However, please note that federal funding will be lost If you proceed with future phase(s) of the project prior to getting the "Authorization to Proceed" for that phase. Please review the covenants and sign both Program Supplement Agreements and return both to this office, Office of Project Implementation - MS1. Alterations should not be made to the agreement language or funding. Attach your local agency's certified authorizing resolution that clearly identifies the project and the official authorized to execute the agreement. A fully executed original of the agreement will be returned to you upon ratification by Caltrans. Your prompt action is requested. No invoices for reimbursement can be processed until the agreement is fully executed. Sincerely, v4k -a C�GGt._ .�REZA AFHAMI, Acting Chief Office of Project Implementation, South DKIsion of Local Assistance Enclosure c: DLA AE Project Files (12) DLAE - Alan Williams /'t -1 STATE OF CALIFORNIA. BUSINESS. TRAN�PO RTATION AND HOUSING AGENCY kw) Arnold Schwarzenegger, Governor DEPARTMENT OF TRANSPORTATION Division of Local Assistance 1120 N STREET P.O. BOX 942874, MS# 1 Sacramento, CA 94274-0001 TDD (916) 6544014 (916) 654.3151 Fax (916) 653-7621 December 3, 2003 Ms. Connie Brockway City Clerk City of Huntington Beach P.O. Box 190 Huntington Beach, CA 92648 Dear Ms. Brockway: File: 12-ORA-0-HNTB STPL-5181(142) Graham Street from Warner Avenue to Heil Avenue e 0, //.C-- C, Enclosed is your fully executed copy of Program Supplement Agreement No. 027-hl to Administering Agency -State Agreement No. 12-5181 . Sincerely, &DEN1X ANBIAH, Office of Project Implementation, South Division of Local Assistance Enclosure c: DLA AE Project Files (12) DLAE - Alan Williams i w PROGRF.M SUPPLEMENT NO. M027 to LDMINISTERING AGENCY -STATE AGREEMENT I'OR FEDERAL -AID PROJECTS NO. 12-5181 Date: July 24, 2003 Location: 12-ORA-0-EINTB Project Number:STPL-5181(142) E.A. Number: 12-931609 11iis Program Supplement hereby incorporates the Administering Agency -State Agreement for Federal Aid which was entered into between the Administering Agency and the State on 06129197 and is subject to all the terms and conditions thereof. This Program Supplement is executed in accordance with Article I of the aforementioned Master Agreement under authority of Resolution No. approved by the Administering Agency on ro /Zo1v3 (See copy attached). 71te Administering Agency further stipulates that as a condition to the payment by State of any funds derived from sources noted below obligated to this project, the Administering Agency accepts and wil,'comply with the Special covenants or Remarks setforth on the following pages. PROJECT LOCATION: Graham Street from Warner Avenue to Heil Avenue TYPE OF WORK: Road rehabilitation LENGTH: 0.5 (MILES) Estimated Cost Federal Funds Matching Funds $190,180.00 Q230 $57,054.00 LOCAL $133,126.00 $0.00 OTHER $0.00 CITY OF HUNTINGTON BEACH STATE OF CALIFORNIA Department of Transportation By By. Chief, Office of Project Implementat Date +y3 I�VDivision of Local Assistance !.attest Y Date Ti tle - - hereby certifIVupon my personal knowledge that budgeted funds are available for this encumbrance: Accounting Office �f1� Date $57,054.00 Chapter Statutes Item Year Proq BC Category land Source MOUNT 379 2002 2660-102-890 2002-2003 20-30-010.810 C 262040 892-F 57,054.00 program Supplement 12-5181-M027- ISTEA Page 1 of 3 12=0RA-0-1 INT13 `"'� 07124,2003 .iTPL-5181(142) SPECIAL COVENANTS OR REMARKS 1. The ADMINISTERING AGENCY will reimburse the STATE for the ADMINISTERING AGENCY share of costs for work requested to be performed by the STATE. 2. The ADMINISTERING AGENCY will advertise, award and administer this project in accordance with the most current published Local Assistance Procedures Manual. 3. All project repair, replacement and maintenance involving the physical condition and the operation of project improvements referred to in Article III MAINTENANCE, of the aforementioned Master Agreement will be the responsibility of the ADMINISTERING AGENCY and shall be performed at regular intervals and as required for efficient operation of the completed project improvements. 4. The ADMINISTERING AGENCY is required to have an audit in accordance with the Single Audit Act and OMB A-133 if it receives a total of $300,000 or more in federal funds in a single fiscal year. The federal funds received under this project are a part of the Catalogue of Federal Domestic Assistance (CFDA) 20.205, Highway Planning & Research. OMB A-133 superseded OMB A-128 in 1996. A reference to OMB A-128 in a Master Agreement (if any) is superceded by this covenant to conform to OMB A-133. 5. The ADMINISTERING AGENCY agrees that payment of Federal funds will be limited to the amounts approved by the Federal Highway Administration (FHWA) in the Federal -Aid Project Authorization/Agreement or Amendment/Modification (E-76) and accepts any resultant increases in ADMINISTERING AGENCY funds as shown on the Finance Letter, any modification thereof as approved by the Division of Local Assistance, Office of Project Implementation. 6. Award information shall be submitted by the ADMINISTERING AGENCY to the District Local Assistance Engineer immediately after the project contract award. A copy of the award package shall also be included with the submittal of the ADMINISTERING AGENCY's first invoice for the construction contract to: Department of Transportation Division of Accounting Local Programs Accounting Branch, ffS#33 Program Supplementl2-5181-MO27- ISTEA Page 2 of 3 12-QRA-U-HNTF3 j 47/2'2443 STPL-5181(143) SPECIAL COVENANTS OR REMARKS P. O. Box 942874 Sacramento, CA 94274-0001 Failure to do so will cause a delay in the State processing invoices for the construction phase. Please refer to Section 15.7 "Award Package" of the Local Assistance Procedures Manual and LPP 01-06. 7• STATE and ADMINISTERING AGENCY agree that any additional funds which might be made available for new phase(s) of work by future Federal obligations will be encur.0aered on this PROJECT by use of a STATE approved "Authorization to Proceed" and Finance Letter. ADMINISTERING AGENCY agrees that Federal funds available for reimbursement will be limited to the amounts obligated by the Federal Highway Administration. 8. ADMINISTERING AGENCY agrees that it will only proceed with work authorized for specific phase(s) with an "Authorization to Proceed" and will not proceed with future phase(s) of this project prior to receiving an "Authorization to Proceed" from the STATE for that phase (s) unless no further State or Federal funds are needed for those future phase (s) . Program Supplementl2-5161-MQ27- ISTEA Page 3 of 3 STATE OF CALIFORNIA . BUStNEj TRAICS�ORTATION AND HOUSING ACIENCY GRAY t)AVIS,Govemorr/��i,(� DEPARTMENT OF TRANSPORTATION Division of Local Assistance 1120 N STREET P.O. BOX 942874. MS# 1 Sacramento, CA 94274-0001 TDO (916) 654AO14 (916) 654-3151 Fax (916) 653-7621 August 6, 2003 Ms. Connie Brockway City Clerk City of Huntington Beach P.O. Box 190 Huntington Beach, CA 92648 Attn: Mr. Larry J. Taite Dear Ms. Brockway: File: 12-ORA-0-HNTB STPL.5181(142) Graham Street from Warner Avenue to Heil Avenue Enclosed is an original and one copy of Program Supplement Agreement No. 027-M to Administering Agency -State Agreement No. 12-5181. The Division of Local Assistance has changed the format on all Federal Program Supplement Agreements. We no longer display the various phase(s) of work on the front page of these Program Supplement Agreements. We have Included two new special covenants that allow any funding for future phases of this project be encumbered upon approval of the'Request for Authorization' and finance letter. The Program Supplement Agreement need not be revised for that purpose. However, please note that federal funding will be lost if you proceed with future phase(s) of the project prior to getting the "Authorization to Proceed" for that phase. Please review the covenants and sign both Program Supplement Agreements and return both to this office, Office of Project Implementation - MS1. Alterations should not be made to the agreement language or funding. Attach your local agency's certified authorizing resolution that clearly identifies the project and the official authorized to execute the agreement. A fully executed original of the agreement will be re'umed to you upon ratification by Caltrans. Your prompt action is requested. No invoices for reimbursement can be processed until the agreement is fully executed. Sincerely, REZA AFHAMI, Acting Chief Off Ice of Project Implementation, South Division of Local Assistance Enclosure c: DLA AE Project Files (12) DLAE - Alan Williams STATE OF CALIFORNIA. BUSINESS, TRA.ORTATION AND HOUSING AGENCY Arnold Schwarzenagger, Governor DEPARTMENT OF TRANSPORTATION DiOsion of Local Assistance 1120 N STREET P.O. BOX 942874, MS# 1 Sacramento, CA 94274-0001 TDD (916) 654-4014 (916) 654-3151 Fax (916) 653-7621 December 3, 2003 Ms. Connie Brockway City Clerk City of Huntington Beach P.O. Box 190 Huntington Beach, CA 92648 Dear Ms. Brockway: File: 12-ORA-0-HNTB STPL-5181(143) Hamilton Avenue from Bushard Street to the Santa Ana River bridge Enclosed is your fully executed copy of Program Supplement Agreement No. 028-fat to Administering Agency -State Agreement No. 12-5181 . Sincerely, DENIX ANBIAH, Office of Project Implementation, South Division of Local Assistance Enclosure c: DLA AE Project Files (12) DLAE - Alan Williams z x x C- ` r D nor.. n a- n u PROGRAM SUPPLEMENT NO. M028 to ADMINISTERING AGENCY -STATE AGREEMENT FOR FEDERAL -AID PROJECTS NO. 12-5181 Date:Au�,ust 07,2003 Location: 12-0RA-0-(fNTB Project Number:STPL-5181(143) . E.A. Number:12-931610 This Program Supplement hereby incorporates the Administering Agency -State Agreement for Federal Aid which was entered into between the Administering Agency and the State on 0629197 and is sub:ect to all the terms and conditions thereof. This Program Supplement is executed in accordance with Article I of the aforementioned Master Agreement under authority of Resolution No. a003' %r7• approved by the Administering Agency on 161ael63 (See copy attached). The Administering Agency further stipulates that as a condition to the payment by State of any funds derived from sources noted btlow obligated to this project, the Administering Agency accepts and will comply with the Special covenants or Remarks setforth on the following pages. PROJECT LOCATION: lamilton Avenue from Bushard Street to the Santa Ana River bridge TYPE OF WORK: Road rehabilitation LENGTH: 0.6 (MILES) Estimated Cost Federal Funds Matching Funds $297,423.00 Q230 $89,227.00 LOCAL $203,196.00 $0.00 OTHER $0.00 -CITY OF HUNTINGTON BEACH By Date Attest Title _ l 04„4r. Ur �,eu.�rvtur� Department of TranspoX ation I f �( Chief, Office of Project Implementat Division of Local Assistance Date -��• ,-&6 .AC T hereby ceskify upon my personal knowledge that budgeted funds are available for this encumbrance: Accounting Officv ! /'� Date - �' a $89227.00 Chapter I Statutes Item yeaw, Pr r m SC I Category Eland Source AMOUNT 79 2002 2660-102-890 2002-2003 20-30-010.8 1C C 262040 892-F 89,227.00 Program Supplement 12-5181-MO28- ISTEA Page 1 of 3 ;12-0RA-041NTB 03:`0712003 STPL-S l 81(143) SPECIAL COVENANTS OR REMARKS 1. The ADMINISTERING AGENCY will reimburse the STATE for the ADMINISTERING AGENCY share of costs for work requested to be performed by the STATE. 2. The ADMINISTERING AGENCY will advertise, award and administer this project in accordance with the most current published Local Assistance Procedures Manual. 3. All project repair, replacement and maintenance involving the physical condition and the operation of project improvements referred to in Article III MAINTENANCE, of the aforementioned Master Agreement will be the responsibility of the ADMINISTERING AGENCY and shall be performed at regular intervals and as required for efficient operation of the completed project improvements. 4. The ADMINISTERING AGENCY is required to have an audit in accordance with the Single Audit Act and OMB A-133 if it receives a total of $300,000 or more in federal funds in a single fiscal year. The federal funds received under this project are a part of the Catalogue of Federal Domestic Assistance (CFDA) 20.205, Highway Planning & Research. OMB A-133 superceded OMB A-128 in 1996. A reference to OMB A-128 in a Master Agreement (if any) is superceded by this covenant to conform to OMB A-133. S. The ADMINISTERING AGENCY agrees that payment of Federal funds will be limited to the amounts approved by the Federal Highway Administration (FHWA) in the Federal -Aid Project Authorization/Agreement or Amendment/Modification (E-76) and accepts any resultant increases in ADMINISTERING AGENCY funds as shown on the Finance Letter, any modification thereof as approved by the Division of Local Assistance, Office of Project Implementation. 6. Award information shall be submitted by the ADMINISTERING AGENCY to the District Local Assistance Engineer immediately after the project contract award. A copy of the award package shall also be included with the submittal of the ADMINISTERING AGENCY's first invoice for the construction contract to: Department of Transportation Division of Accounting Local Programs Accounting Branch, 24S#33 Program Supplementl2-5181-MO28- ISTEA Page 2 of 3 r • r12-ORA-0-IINTB S1-PL-5181(143) SPECIAL COVENANTS OR REMARKS P. O. Box 942874 Sacramento, CA 94274-0001 0$.'O 2003 Failure to do so will cause a delay in the State processing invoices for the construction phase. Please refer to Section 15.7 "Award Package" of the Local Assistance Procedures Manual and LPP 01-06. 7. STATE and ADMINISTERING AGENCY agree that any additional funds which might be made available for new phase(s) of work by future Federal obligations will be encumbered on this PROJECT by use of a STATE approved "Authorization to Proceed" and Finance Letter. ADMINISTERING AGENCY agrees that Federal funds available for reimbursement will be limited to the amounts obligated by the Federal Highway Administration. S. ADMINISTERING AGENCY agrees that it will only proceed with work authorized for specific phase(s) with an "Authorization to Proceed" and will not proceed with future phase(s) of this project prior to receiving an "Authorization to Proceed" from the STATE for that phase (s) unless no further State or Federal funds are needed for those future phase (s) . Program Supplement22-5181-MO2B- IST►-A Page 3 of 3 CC, I / 5S STATE OF CALIFORNIA. BUSINESS TRAF35AORTATIONRND HOUSING AGENCY_ _ GRAY DAVIS,G_overnor DEPARTMENT OF TRANSPORTATION Di%,,ision of Local Assistance 1120 N STREET P.O. BOX 942874, MS# 1 Sacramento, CA 94274-0001 TDD (916) 654-4014 (916)654-3151 Fax (916) 653-7621 File: 12-ORA-0-HNTB Aug-jst 20, 2003 Ms. Connie Brockway City Clerk City of Huntington Beach P.O. Box 190 Huntington Beach, CA 92648 Attn: Mr. Larry J. Taite Dear Ms. Brockway: STPL-5181(143) Hamilton Avenue from Bushard Street to the Santa Ana River bridge Enc:osed is an original and one copy of Program Supplement Agreement No. 028-M to Administering Agency -State Agreement No. 12-5181. The Division of Local Assistance has changed the format on all Federal Program Supplement Agreements. We no longer display the various phase(s) of work on the front page of these Program Supplement Agreements. We have included two new special covenants that allow any funding for future phases of this project be encumbered upon approval of the "Request for Authorization' and finance fetter. The Program Supplement Agreement need not be revised for that purpose. However, please note that federal funding will be lost if you proceed with future phase(s) of the project prior to getting the "Authorizzation to Proceed' for that phase. Please review the covenants and sign both Program Supplement Agreements and return both to this office, Office of Project Implementation - MS1. Alterations should not be made to the agreement language or funding. Attach your local agency's certified authorizing resolution that clearly identifies the project and the official authorized to execute the agreement. A fully executed original of the agreement will be returned to you upon ratification by Caltrans. Your prompt action is requested. No invoices for reimbursement can be processed until the agreement is fully executed. Sincerely, REZA AFHAM1, Acting Chief Office of Project Implementation, South Division of Local Assistance Enc`osure c: DLA AE Project Files (12) DLAE - Alan Williams IN PROOF OF PUBLICATION STATE OF CALIFORNIA) . )Ss. COUNTY OF ORANGE ) i am a Citizen of the United States and a resident of the County aforesaid; I am over the age of eighteen years, and not a party to or interested in the below entitled matter. I am a principal clerk of the HUNTINGTON BEACH INDEPENDENT, a newspaper of general circulation, printed and published in the City of Huntington Beach, County of Orange, State of Califomia, and that attached Notice is a true and complete copy as was printed and published in the Huntington Beach issue of said newspaper to wit the Issue(s) of: September 4, 2003 September 11, 2003 September 18, 2003 I declare, under penalty of perjury, that the foregoing is true and correct. Executed on , , 2003 at Costa Mesa, California. ev-Sonva Signature N0m MMIMM i .. iffaals% . VIM iu 11S2 Notice Is hereby given that sealed bids will be retelved by the City of Hi.nitnglon Beach +t the ol'ice of the City Clett at City Hall, 2" Main Street. Huntington Beach. CA 926e1l, until the hour of 2r00 FM are s.p..bee '23, 2005,' at which time bids will be opened publicly and read aloud in the Council Chambers for the wARXIII AVE. CC- 1150, if MODALS ST: CC-1151 a 1111JADDEN AVE. CC-1152 MINA- IIIgTAT101t lAtl►Rovl 1MEM in the -City of Huntington Beach. A set of plans, specl- fications, and sonifact documents may be obtained starling SeV fereier 4, 2002 at City Hall, Department of Public Works upon receipt of a non -re. fundable tee of $45.00. sales tax included, -H picked up or $65.00 if mailed. Each bid shell be made on the Proposal Form provided in the contract documarits, and shall be accompanied by a cer- tified of cashier's check or ■ . bid bond for not ie%% than 10% of tra amount of the bid, made payable to the City of Huntington Beach. The Contractor shall. in the performance of the work and improvements, conform to the Labor Code of the Slate of California and other Laws of the State of California applicable thereto, with the ex - Caption Only of such variations that may be required under the special statutes pursu- ant to which proceedings hereunder are taken and which have not been superseded by the provisions of the Labor Code. Prelerence to labor shall be given only in the manner provided by law. tie bid shall be con- sidefed unless It is made on ■ form furnished by the City of Huntirglon Beach, Department of Pubic Worts, and Is made in accordance with the provisions of the proposal requirements. Each bidder must be lit ensad and also prequalified as required by law. The City Council of the City of Huntmglon Beach reserves the right to reject any or all bids. By order of the City Council of the City of Huntington Beach. Cali- forhia the 16th of June 2003. Corwla lkirsa wary C1M LfreM of the. ch of H i.eisL Mrrflwtfen ieexl, u r2ri4s ST34)ss�-s4s� Published Huntington Beach Independent Wiember 4. 11. 16. 2403 D91.634 r IL i TRANSMISSION VERIFICATION REPORT DATE,TIME FAX NO./NAME DURATION (RESLL7} MODE ELSY: guSYMO RESPONSE CITY OF 2000 Main Street F.O. Box 190 Huntington Beach, 92648 09/09 09:37 919094818122 00:00:00 Do MY STAIZARD TIME : 09/03/2003 09:37 NAME : CKB ENG FAX : 7143741573 TEL : 7145365431 SERA : xxxxxxxxxxxx QA� HUNTINGTON BE,AC CA FAX OVER SHEET DATE: September 5, 2003 TO: Silvia Construction Inc. PHONE: 909-481-8118 FAX: 909481-81;.eZ5 FROM: Duncan Lee PHONE: 714-375-511B Associate Civil Engineer FAX: 714-374-1573 RE: Project CC-1153, CC-1155, and CC-1156 Postponed Indefinitely Number of pages Including cover sheet: 1 Message: Due to conflict with other on -going utility construction project, this street rehabilitation project (Magnolia St. Limits: Atlanta Ave. to Indianapolis; Hamilton Ave. Limits: Bushard St. to Santa Ana River; Yorktown Ave. Limits: Bushard St. to Brookhurst St.) will be postponed Indefinitely. After the conflict is resolved, City of Huntington Beach intends to re -advertise the project. All contractors who purchased plans and specifications will receive new sets of plans and specification at no charge. DEPARTMENT OF PUBLIC 06RKS ENGINEER Larry Taite ACCT. # 207-00-207.48270 LIST OF BIDDERS THAT HAVE TAKEN PLANS AND SPECIFICATIONS FOR JOB CC NO. cc-1153- COST $45 / $65 Mailed 1155-1156 DESCRIPTION Magnolia St. Limits: Atlanta Ave. to ENGJEST. $ 704, 408 _Indianapolis; Hamilton Ave. Limits: Bushard St. To Santa Ana River, Yorktown Ave. Limits: Bushard St. OPEN BIDS Sept. 9'03 To Brookhurst St. —Street Rehabilitation A.M. 2:00 PM P.M. NO. NAME AND ADDRESS TEL. NO., FAX NO. RECEIPT NO. �� s6y) �Y! S6Z S rC IYj=r t o0, 7r } ,_ 7 C' wCC 73f= Y17 r CA 2Z 7A, "fd o 1--e' "'L k I oa 4f - s kv� -72�7 �o� �Q K c3rtnrr� Fr ` 5. �-Zt'041- G[ cal% I �, , �� ,� y �o�� r� . � j . E n-� . x�Wo Coy '9 /.7;z 23 II .� -�✓ Lf �31(?d g (!k) 3- (v i6 � ej �-7�- E�6 � 5 :�.7 f-,031 -- � Igo i 22_�- 3 �' , �h lccAte,✓ (0 Al>v All 90 �- �- �3 J- h I�. ! C PAGE OF C�, llr3 AJ-r fra rl C/ /Y S� - v /00 lr/ L Y �3 9 lilk.; I?a 4 fe - t. 91) 5' 11 V. .3-� -7151 17. 18. 20. ')J . 22. �3. 24. 25.,. p23. 27. 2,'3. PAGE OF PROOF OF PUBLICATION STATE OF CALIFORNIA) . )Ss. COUNTY OF ORANGE ) I am a Citizen of the United States and a resident of ,the County aforesaid; I am over the age of eighteen years, and not a party to or interested in the below entitled matter. I am a principal clerk of the HUNTINGTON BEACH INDEPENDENT, a newspaper of general circulation, printed and published in the City of Huntington Beach, County of Orange, State of California, and that attached Notice is a true and complete copy as was printed and published in the Huntington Beach issue of said newspaper to wit the Issue(s) of: August 14, 2003 August 21, 2003 August 28, 2003 I declare, under penalty of perjury, that the foregoing is true and correct. Executed on _ August 2B , 2003 at Costa Mesa, California. Signature NOMmy c on a form furnished by S=Ir1W the City of Huntington (GI IS3, Beach, Department of Public Wmks, and is CC-11S5&CC-11S6 made in accordance with Notice is hereby given the provisions of the that sealed bids will be proposal requirement;, received by the City of Each bidder must be ItuntinetailReach artww licenaed--aod -wild office at the Cilr Clerk prequatitied as required at Ity Hall. 2W Main DY law. Trio City Council of the Streat. Huntington Beach. CA 9?64tt, until City of Iluot`ngton Beach the hour of 1.00 1101N on -reserves ,the right to September 9, 2003, $11 (eject any or all bids. which time bids will be By order of the City ; Council at the City of opened publicty and read aloud in the Council "Huntington Beach. Cafi- Chambers for tfia forma the 16th of h.ne MAGNOLIA ST. CC- 1 IS 2, HAMILTON AVE. - � ooele llreckw i, CC-1155 i YORK-I ilry Clertc eA 4i TOWN AVE. CC-1154 Cl aF lt+nreln �t!yal<k atEiIAWLITATION It tROVEiMENTS in the 20001Mn1n Street City of Huntington Beach' �y14jS3it-Sirr published Huntington-14311 A set of plans, sped -I 1 cations, and contract Beach Independent Au-; documcnt:: may bet gust I4, 2l, Z8, 2W3 . 1 obtained starting st . ,� „ W2547 14, 2003 at Ci tall, Department of Public Works upon receipt of a Pon -refundable fee of S4S.00, sates Lot included, if picked up or S6S.00 it mailed. Each bid shalt be made on the Proposal Form provided in the contract documents, and shall be. accompanied by a cer-. lified or cashier's check or a bid bond nor not Ions thin 10% of the ■mount of the bit, made rayahle to the City of Fluntingtnn Beach. The i Contractor shall, in the performanct of tl a work and improvements, conform to the Labor Code of the State Of California and other Laws el ite• state of California applicable Inereto, with the er- ception only of such variations Viat may be required under the spec+al statues pursuant to which proceeding% hereunder are taken and which have not been superseded by the provisions of the Labor Code. Preference to L}bor shall be given only in the manner provided by law. ' Na bid shaft be con i1i_dered unless it is made 1 FAX FROM: CONNIE BROCKWAY, CITY CLERK CITY CLERK'S OFFICE CITY OF HUNTINGTON BEACH - P.O. Box 190/2000 Main Sfreef Huntington Beach, CA 92648 Ph. (714) 536-5227 HUNTINGTON BEACH Fax 714 374-1557 Fax #: 949-646-5008 Date:�-- Number of Pages(including cover page : B INTLYRNET Deputy Ci Clerk To: ADDRESS: H.B. Independent Mike (Legals) www.surfcity-hb.org Phone: 949-574-4251 *** HB INFOLINE: 14 3744800 *** a o 1 1010 r � • ♦ 1I 1 57� L6 JD04Lag l Q a 2 02 t-1for-. s 97form0ax-hbindependent FBCITY OF HUNTINGTON BEACH 2000 Main Street P.O. Box 190 Huntington Beach, CA 92648 LETTER OF TRANSMITTAL Attention: Connie Brockwa To: City Clerk's Office 2000 Main Street Huntington Beach, CA 92648 Fax (714) 374-1573 Date: Augusts. 2003 Project'C.C. No.: C.C. No. 1153 1155 & It Regarding:lllagnoiia St., Hamilton Ave. A Yorktown Ave. Rehabiliration Improvements (respectively) ❑ We are sending you: ❑ By Mail ❑ By Fax Mail(Numbef of pages Including this sheet:) ® Vie are hand delivering: ❑ Attached ❑ Under a separate cover via the following Items: ❑ Shop drawings ❑ Prints ❑ Plans ❑ Samples ❑ Speclflcations ❑ Copy of letter ❑ Change Order ® Other. Notice Inviting Sealed Bids stem Copies Pages Description 1 1 1 Notice ln!jtiT Sealed Bids 2 Ma nolia St CC-1153, Hamilton Ave. CC-1155 & Yorktown Ave. CC-1156 3 4 5 These are transmitted as checked below: ❑ For approval ❑ Approved as submitted ❑ Resubmit copies for approval ® For your use ❑ Approved as noted Cl Submit coples for distribution ® For your action ❑ Returned for corrections ❑ Return corrected prints ❑ For review/comment ❑ Other, Remarks: On June 16, 2003, the City Council authorized the advertisement of the Magnolia St., Hamilton Ave. &: Yorktown Ave. Rehabilitation Improvements projects. Please find attached the Notice Inviting Sealed Bids for advertisement on 8/14, 8,121 & 8/28. The bid opening is scheduled for 9'9!03. Please contact me at extension 5590 with any questions you may have. c: file By: MZFIF f T A 6iie, ivil ZEnAssistant C.ACowmwnON CD.VMW x (CCS)\Cri 133WOiez AN1S13 Ti<AMMffALT0[7=U= Pub NOTICE INVITING SEALED BIDS for CC-1153, CC-1155 & CC-1156`- Notice is hereby given that scaled bids will be received by the City of Huntington Beach at the office of the City Clerk at City Hall, 2000 Main Street, Huntington Beach, CA 92648, until the hour of 2:00 PINI on September 9, 2003, at which time bids will be opened publicly and read aloud in the Council Chambers for the NIAGNOI.IA ST. CC-1153, HAMILTON AVE. CC- 1155 & YORKTOWN AVE. CC-1156 REHAB11a1TATION IMPROYFMENTS in the City of Huntington Beach. A set of plans, specifications, and contract documents may be obtained starting August 14, 2003 at City Hall, Department of Public Works upon receipt of a non-refundable fee of S45.00, sales tax included, if picked up or $65.00 if mailed. Each bid shall be made on the Proposal Form provided in the contract documents, and shall be accompanied by a certified or cashier's check or a bid bond for not less than 10% of the amount of the bid, made payable to the City of Huntington Beach. The Contractor shall, in the performance of the work and improvements, conform to the Labor Code of the State of California and other Laws of the State of California applicable thereto, with the exception only of such variations that may be required under the special statutes pursuant to which proceedings hereunder are taken and which have not been superseded by the provisions of the Labor Code. Preference to labor shall be given only in the manner provided by law. No bid shall be considered unless it is made on a form furnished by the City of Huntington Beach, Department of Public Works, and is made in accordance with the provisions of the proposal requirements. Each bidder must be licensed and also prcqualified as required by law. The City Council of the City of Huntington Beach reserves the right to reject any or all bids. By order of the City Council of the City of Huntington Beach, California the 16th of Line 2003. _Connie Brockway _ City Clerk of the City of Huntington Beach 2000 Main Street. (714) 536-5431 0�0 NISB-CC-1153-1155-1156 'Z ' '' TRANSMISSION VERIFICATION REPOR� TIME : 08/08/2003 16:31 DATE,TIME 88/08 16:30 FAX NO./NAPS 919496465008 DURATION 00:00:52 PAGE(S) 03 RESU-T OK MODE STANDARD E04 N-pi CITY OF HUNTINGTON BEACH 2000 MAIN STREET CALIFORNIA 92648 OFFICE OF THE CITY CLERK CON'11E BROCKWAY CITY CLERK LETTER OF TRANSITITTAI., OF ITEAT APPROVED BY THE CITY COUNCTLI REDEVELOPINIENT AGENCY OF THE CITY OF HUNTINGTON BEACH DATE: October 18, 2002 TO: _Department of Trans ortation ATTENTION: Fardad Falakfarsa Dune 1120 N Street/P.O. Box 942874, MSf 1 DEPARTATENT: Div of Local Assist. stets Sacramento, CA 94274-0001 REGARDING: 018—M & 019—M to City, state. zip 12-5181 See Attached Action Agenda Item E-7 Date of Approval 10/ 7/02 Enclosed For Your Records Is An Executed Copy Of The Above Referenced Agenda Item. .. Remarks: y�Kl Upon execution return copies of 018—M & 019—M to the Office of the City Clerk, Connie Brock,-icay City Clerk at the above address. Thank you. Attachments: Action Agenda Page x Agreement 2x/ea. Bonds Insurance RCA Deed Other Reso CC: L. Taite DPW is Reso Name Department RCA Aft Insurance Other Name Department RCA Avsemcnt Insurance Other Name Department RCA A&reem a Insurance other Dame Department RCA ,lireement Irtsnrance Other Dame Department RCA Insurance (Telephone: 714-536.5227) i STATE OF CALIFORNIA . BUSINESS. TRANSPORTATION AND HOUSING AGENCY GRAY DAVIS Governor DEPARTMENT OF TRANSPORTATION Divsion of Local Assistance 1120 N STREET• P.O. BOX 942874, MS# 1 Sacramento, CA 94274-0001 TOD (916) 654-4014 (916) 654-3151 Fax (916) 653-7621 ' Fle : 12-ORA-0-HNTB STPL-5181(137) Jul 232002 y, Newland Street from Hamilton Avenue to Atlanta Avenue Ms. Connie Brockway City Cleric City of Huntington Beach P.O. Box 190 Huntington Beach, CA 92648 Attn: Mr. Ian M. Mattingly Dear Ms. Brockway. Enclosed is an original and one copy of Program Supplement Agreement No. 018-M to Administering Agency -State Agreement No.12-5181. The Division of Local Assistance has changed the format on all Federal Program Supplement Agreements. We no longer display the various phase(s) of work on the front page of these Program Supplement Agreements. We have included two new special covenants that allow any funding for future phases of this project be encumbered upon approval of the "Request for Authorization' and finance letter. The Program Supplement Agreement need not be revised for that purpose. However, please note that federal funding will be lost If you proceed with future phase(s) of the project prior to getting the "Authorization to Proceed" for that phase. Please review the covenants and sign both Program Supplement Agreements and return both to this office, Office of Project Implementation - MS1. Alterations should not be made to the agreement language or funding. Attach your local agency's certified authorizing resolution that clearly identifies the project and the official authorized to execute the agreement. A fully executed original of the agreement will be returned to you upon ratification by Caltrans. Your prompt action Is requested. No invoices for reimbursement can be processed until the agreement Is fully executed. Sincerely, ✓� e FARDAD FALAKFARSA, Chief Office of Project Implementation, South Division of Local Assistance Enclosure c: OLA AE Project Pies (12) DLAE - Alan Williams M i STATE OF CALIFORNIA BUSINESS, TRANS RTATION AND HOUSING AGENCY � _ � GRAY DAVIS.Govemor DEPARTMENT OF TRANSPORTATION Division of Local Assistance 1120 N STREET P.O. BOX 942874, MS# 1 Sacramento, CA 94274-0001 TDO (916) 654-4014 (916) 654.3151 Fax (916) 653-7621 File : 12-ORA-0-HNTB July 24, 2002 STPL-5181(136) Warner Avenue from Springdale Street to Beach Boulevard Ms. Connie Brockway City Clerk ' City of Huntington Beach P.Q. Box 190 Huntington Beach, CA 92648 Attn: Mr. Ian M. Mattingly Dear Ms. Brockway. Enclosed is an original and one copy of Program Supplement Agreement No. 019-M to Administering Agency -State Agreement No. 12-5181. The Division of Local Assistance has changed the format on all Federal Program Supplement Agreements. We no longer display the various phase(s) of work on the front page of these Program Supplement Agreements. We have included two new special covenants that allow any funding for future phases of this project be encumbered upon approval of the "Request for Authorization" and finance letter, The Program Supplement Agreement need not be revised for that purpose. However, please note that federal funding will be lost If you proceed with future phase(s) of the project prior to getting the "Authorization to Proceed" for that phase. Please review the covenants and sign both Program Supplement Agreements and return both to this office, Office of Project Implementation - MS1. Alterations should not be made to the agreement language or funding. Attach your local agency's certified authorizing resolution that clearly Identifies the project and the official authorized to execute the agreement. A fully executed original of the agreement will be resumed to you upon ratification by Cattrans. Your prompt action is requested. No Invoices for reimbursement can be processed until the agreement is fully executed. Sincerely, �in7 1/l/fYl%%j� J J F At FALAKFARSA, Chief ' Office of Project Implementation, South • Division of Local Assistance Enclosure c: DLA AE~ Project Files (12) DtAE - Alan Williams &�Y OF HUNTINGTON BEACH MEETING DATE: October 7, 2002 DEPARTMENT ID NUMBER:PW 02-084 Council/Agency Meeting Held: to — 0-)-ate Deferred/Continued to: XApproved ❑ onditi na' Ap ro ed ❑ Hied W Ci lerk' ignature Council Meeting Date: October 7, 2002 Department ID Number: PW 02-084 CITY OF HUNTINGTON BEACH C^ L>^ REQUEST FOR COUNCIL ACTION N G--y1 SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS D C-J SUBMITTED BY: RAY SILVER, City AdministratorXX n PREPARED BY: ROBERT F. BEARDSLEY, Director of Public Works (r0 SUBJECT: ADOPT A RESOLUTION AUTHORIZING THE NEWLAND STREET AND WARNER AVENUE CONSTRUCTION IMPROVEMENTS; CC-1157 AND CC-1149 PA-5 -;1,60a- 76 Statement of Issue, Funding Source, Recommended Action, Altema1ve Action(s), Analysis, Environmental Status, Attachment(s) Statement of Issue: On June 16, 1997, the City and the State of California entered into Master Agreement 12- 5181 for Administering Agency -State Agreements for Federal Aid Projects. The attached Resolution will authorize the Mayor and City Clerk to execute Program Supplement Agreements for Newland Street and Warner Avenue Construction Improvements and provide funding to cover project construction costs. Funding Source: Not applicable. Recommended Action: Motion to: 1. Adopt Resolution No. authorizing the execution of Program Supplement Nos. M018 and M019 to Administering State -Agency Agreement No. 12-5181 for Federal Aid Projects. Alternative Action(s): Deny adoption of the authorizing Resolution and forfeit Federal Aid project funding of approximately $472,000 for the Newland Street and Warner Avenue Construction Improvements; CC-1157 and CC-1149. E.-1 02-084 Oct T Taite (Spplmntl Agrmnt M0184019).DOC -2- 9/2312002 2:04 PM AUTHOR: DAILYL RELIUEST FOR COUNCIL ACTIOR MEETING DATE: October 7, 2002 DEPARTMENT ID NUMBER:PW 02-084 Analysis: On February 7, 1978, the City entered into an agreement with the State of California for the Federal Aid Program, identified as Master Agreement 12-5181. On .tune 16, 1997, the State and City entered into an updated Agreement that included new provisions of the Intermodal Surface Transportation Efficiency Act (ISTEA) and the reengineered Local Assistance procedures. Adopting the Resolution will allow the City to execute the Program Supplement No. M018 and M019, which covers project construction costs for Newland Street and Warner Avenue Construction Improvements. Construction work for the two projects consists of removing failed pavement areas, cold milling, sealing cra:ks, installing pavement reinforcing fabric, constructing asphalt concrete overlay and traffic signing and stiping. The limits for each respective project are Newland Street from Hamilton Avenue to Atlanta Avenue, and Warner Avenue from Beach Boulevard to Springdale Street. Environmental Status: Not applicable. Attachment(s): I Location Maps 2 Resolution No. loci-gg 3 Suoplement Aaireements No. M018 and M019 RCA Author. LJT:jm 02-084 Oct 7 Taite (Spphmti Agnnnt M0184019).DOC -3- 9/23/2002 2:36 PM AUTHOR: Martell) Pri ATTACHMENT #1 (I1 ,O INDIANAPOLIS AVE. Y ¢ 0 z o Q � ATLANTA¢ z = AVE. m _ 3�: Q U W � w z Hi � MILTON AVE. m �o "9ST BANNING AVE. Y NEWLAND STREET LOCATION MAP H.T.S. NOT TO SCALE S rBOLS)A AVE. 'oleQ cn M CFADEN AVE. EDINGER AVE. U = HEIL o ¢ a. Y ARNER m Q o SLATER ca ALBER c~n AVE. I!o 4 Q C� ~ w 0 ELLI S AVE. GARF'IELD WARNER AVENUE LOCATION MAP N.T.S. cn AVE. AVE. 405 V W m AVE. NOT TO SCALE f L ATTACHMENT #2 U RESOLUTION NO. 2002-90 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH AUTHORIZING THE MAYOR AND CITY CLERIC TO EXECUTE PROGRAM SUPPLEMENT NO. M018 AND M019 TO AGREEMENT NO. 12-5181 FOR NEWLAND STREET AND WARNER AVENUE CO\STRUCTION IMPROVEMENTS WHEREAS, on June 16, 1997, the City entered into an agreement with the State of California for the Federal Aid Program, identified as Master Agreement No. I2-5181; and Program Supplemental Nos. M018 and M019 to the above mentioned Agreement require arterial highway rehabilitation construction improvements; and The estimated project cost for each Agreement is as follows: M018 (Newland Street) $292,420 and M019 (Warner Avenue) $1,159,593. The sum of the estimated project cost of both Agreements is $1,452,013; and From the estimated project cost, the following dollar amounts «ill be appropriated from Federal and State funds to their respective project as shown on Attachments A hereto: M018 (Newland Street) $72,090 and M019 (Warner Avenue) $400,000. The sum of the Federal and State funds allocated for both projects is $472,090, NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Huntington Beach that the Mayor and City Clerk are authorized and directed to execute the necessary documents to implement Program Supplement Nos. MO18 and M019 to Master Agreement No. 12-5181 for the Newland Street and Warner Avenue construction Improvements. PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the 7th day of October 2002. ATTEST: City C erk ja_18.4t REVIEWED AND APPROVED: City Ad inistrator Mayor 9-3-4 APPROVED AS TO FOnl: —fib .� City Attorney TED AND A ROVED: Director of Public Works 02resolsuppicmcnial R101&9110102 v Ras. No. 2002-90 Attachment A ATTACHMENTS A STATE OF CALIFOBNIA_BUSINESS,TRANSPORTATION AM; HOUSING AGENCY GRAY DAVIS Governor DEPARTMENT OF TRANSPORTATION Division of Local Assistance 1120 N STREET P.O. BOX 942874, kiS# 1 1 Sa:ramento, CA 94274-0001 TDD (916) 654-4014 (916) 654-3151 Fax (916) 653-7621 File: 12-ORA-0-HNTB October 25, 2002 Ms. Connie Brockway City Clerk Ci`y of Huntington Beach P.O. Box 190 Huntington Beach, CA 92648 Dear Ms. Brockway: STPL-5181(136) Warner Avenge from Springdale Street to Beach Boulevard Enclosed Is your fully executed copy of Program Supplement Agreement No. 019-M to Administering Agency -State Agreement No. 12-5181 . Sincerely, tARDAD FALAKFARSA, Chief `/ Office of Project Implementation, South Division of Local Assistance Enclosure c: DLA AE Project Files (12) DLAE • Alan Williams PROGRNM SUPPLEMENT NO. M019 Date:July 22,2002 to Location: 12-ORA-0-I INTB ADMINISTERING AGENCY -STATE AGREEMENT Project Number:STPL-5181(136) FOR FEDERAL -AID PROJECTS NO. 12-5181 E.A. Number:l2-931438 'this Program Supplement is hereby incorporated into the Agency -State Agreement for Federal Aid which was entered into between the Agency and the State on 06/29/97 and is subject to all the terns and conditions thereof. "Ibis Program Supplement is adopted in uccordxice with Article I of the aforementioned Master Agreement under authority of Resolution No. ojomw , approved by the Agency on Jo /.7 /, y (See copy attached). The Agency further stipulates that as a/ condition to payment of funds obligated to this project, it accepts and will comply with the covenants or remarks setforth on the following pages. PROJECT LOCATION: 'Varner Avenue from Springdale Street to Beach Boulevard '°YPE DF WORK: Road Rehabilitation - LENGTH: 0 (MILES) Estimated Cost Federal Funds Matching Funds $1,159,593.00 Q230 $400,000.00 LOCAL $759,593.00 $0.00 OTHER $0.00 CITY OF HUNTINGTON BEACH STATE OF CALIFORNIA Department of Transp rtation ` r $Y � 'By Mayor Chief, Office of Project Implementat Date a Division of Local Assistance Attest= �06 Date Title Citv Clerk I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance: Accounting Offi td Date -,,p2 -3 - U Z— $400,000.00 Mapter I Statutes I Item I Year / I I Progri(a N I BC I Category I Fund Source I AMOUNT 106 2001 2660-101-890 2001 20.30.010.810 C 262040 892-F 400,000.00 Program Supplement 12-5181-M019- ISTEA Page 1 of 3 t 2-GAX _'0-1ZNTB 07/22/2002 STPL-5181(13 6) SPECIAL COVENANTS OR REMARKS 1. The ADMINISTERING AGENCY will advertise, award and administer this project in accordance with the most current published Local Assistance Procedures Manual. 2. All project repair, replacement and maintenance involving the physical condition and the operation of project improvements referred to in Article III MAINTENANCE, of the aforementioned Master Agreement will be the responsibility of the ADMINISTERING AGENCY and shall be performed at regular intervals and as required for efficient operation of the completed project improvements. 3. The ADMINISTERING AGENCY is required to have an audit in accordance with the Single Audit Act and OMB A-133 if it receives a total of $300,000 or more in federal funds in a single fiscal year. The federal funds received under this project are a part of the Catalogue of Federal Domestic Assistance (CFDA) 20.205, Highway Planning and Research. OMB A-133 superceded OMB A-128 in 1996. A reference to OMB A-128 in a Master Agreement (if any) is superceded by this covenant to conform to OMB A-133. 4. The ADMINISTERING AGENCY agrees that payment of Federal funds will be limited to the amounts approved by the Federal Highway Administration (FHWA) in the Federal -Aid Project Authorization/Agreement or Amendment/Modification (E-76) and accepts any resultant increases -in ADMINISTERING AGENCY funds as shown on the Finance Letter, any modification thereof as approved by the Division of Local Assistance, Office of Project Implementation. 5. Award information shall be submitted by the ADMINISTERING AGENCY to the District Local Assistance Engineer immediately after the project contract award. Failure to do so will cause a delay in the State processing invoices for the construction phase. Please refer to Section 15.7 "Award Package"'of the Local Assistance Procedures Manual. 6. STATE and ADMINISTERING AGENCY agree that any additional funds which might be made available for new phases) of work by future Federal obligations will be encumbered on this PROJECT by use of a STATE approved "Authorization to Proceed" and Finance Letter. ADMINISTERING AGENCY agrees that Federal funds available for reimbursement will be limited to the amounts obligated by the Program Supplementl2-5181-MO19- ISTEA Page 2 of 3 N-0,�A=0 11N TB 07122/2002 STPL-5181(136) SPECIAL COVENANTS OR REMARKS Federal Highway Administration. 7. ADMINISTERING AGENCY agrees that it will only proceed with work authorized for specific phases) with an "Authorization to Proceed" and will not proceed with future phase (s) of this project prior to receiving an "Authorization to Proceed" from the STATE for that phase(s) unless no further State or Federal funds are needed for those future phase(s). 8. The ADMINISTERING AGENCY will reimburse the STATE for the ADMINISTERING AGENCY share of costs for work requested to be performed by the STATE. Program Supplementl2-5181-MO19- ISTEA Page 3 of 3 STATE OF CALIFORNIA ABUSINESS TFtANSPORTATIQN AND HOUSING AGENCY GRAY DAVIS.Govemor DEPARTMENT OF TRANSPORTATION Division of Local Assistance 1120 N STREET P.Q. BOX 942874, MS# 1 Sacramento, CA 94274-0001 TOO (916) 654-4014 (916)654-3151 Fax (916) 653-7621 October 25, 2002 Ms. Connie Brockway City Clerk City of Huntington Beach P.O. Box 190 Huntington Beach, CA 92648 Dear Ms. Brockway: File: 12-ORA-0-HNTB STP L-5181(137) Newland Street from Hamilton Avenue to Atlanta Avenue Enclosed is your fully executed copy of Program Supplement Agreement No. 018-M to Administering Agency -State Agreement No. 12-5181 . Sircerely, IjA-FARDAD FAtAKFARSA, Chief Off ce of Project Implementation, South Division of Local Assistance Enclosure c: DLA AE Project Files (12) DLAE - Alan Williams PROGRAM SUPPLEMENT NO. M016 to ADMINISTERING AGENCY -STATE AGREEMENT FOR FEDERAL -AID PROJECTS NO. 12-5181 Date tJuly 17, 2002 Loc a ti on t 12-ORA-0-1 [NTB Project Number t STPL-5181(137) E.A. Number t 12-931437 This Program Supplement is hereby incorporated into the Agency -State Agreement for Federal Aid which was entered into between th,. Agency and the State on 06f29f97 and is subject to all the terms and conditions thereot This Program Supplement is adopted in accordance with Article I of the aforementioned Master Agreement under authority of Resolution No. p?CJ as —90 , approved by the Agency on ID1.1I,0A (See copy attached). TILe Agency further stipulates tint as a condition to payment of funds obligated to this project, it accepts and mill comply Hith the covenants or remarks setforth on the following pages. PROJECT LOCATION: N.-wland Street from Hamilton Avenue to Atlanta Avenue TYPE OF WORK : Road Rehabilitation LENGTH: 0.5 (MILES) Istimated Cost Federal Funds Matching Funds $292,420.00 Q230 $72,090.00 LOCAL $220,330.00 $0.00 OTHER S0.00 CITY OF HUNTINGTON BEACH By 14ayor- Date Attest = Title STATE OF CALIFORNIA Department of Trans ortation By r � Chief.' Office of Project Implementatic Division of Local Assistance Date I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrances Alcounting Of f i (/� Date V �' f (2, S72,090.00 CILapter Statutes Item Year Progr SC Category fund Source AMOUNT 136 2001 2660-101-890 2001-2 _ 20.30.010.810 C 262040 892-F 72,090.00 ...% Program Supplement 12-5181-M01B- ISTSA page 1 of 3 y 07/17/2002 121ORA-0-1iUTB ST?L,5181(137) SPECIAL COVENANTS OR REMARKS 1. The ADMINISTERING AGENCY will reimburse the STATE for the ADMINISTERING AGENCY share of costs for work requested to be performed by the STATE. 2. The ADMINISTERING AGENCY will advertise, award and administer this project in accordance with the most current published Local Assistance Procedures Manual. 3. All project repair, replacement and maintenance involving the physical condition and the operation of project improvements referred to in Article III MAINTENANCE, of the aforementioned Master Agreement will be the responsibility of the ADMINISTERING AGENCY and shall be performed at regular intervals and as required for efficient operation of the completed project improvements. r4. The ADMINISTERING AGENCY is required to have an audit in accordance with the Single Audit Act and OMB A-133 if it receives a total of $300,000 or more in federal funds in a single fiscal year. The federal funds received under this project are a part of the Catalogue of Federal Domestic Assistance (CFDA) 20.205, Highway Planning and Research. OMB A-133 superceded OMB A-128 in 1996. A reference to OMB A-128 in a Master Agreement (if any) is superceded by this covenant to conform to OMB A-133. S. The ADMINISTERING AGENCY agrees that payment of Federal funds will be limited to the amounts approved by the Federal Highway Administration (FHWA) in the Federal -Aid Project Authorization/Agreement or Amendment/Modification (E-76) and accepts any resultant increases in ADMINISTERING AGENCY funds as shown on the Finance Letter, any modification thereof as approved by the Division of Local Assistance, Office of Project Implementation. 6. Award information shall be submitted by the ADMINISTERING AGENCY to the District Local Assistance Engineer immediately after the project contract award. Failure to do so will cause a delay in the State processing invoices for the construction phase. Please refer to Section 15.7 "Award Package" of the Local Assistance Procedures Manual. 7. STATE and ADMINISTERING AGENCY agree that any additional funds which might be made available for new phase(s) of work by future Program Supplement 12-5181-MO18- XSTZA Page 2 of 3 12,0RA-0-1[N M U 07/17/2002 S7PIr518](137) SPECIAL COVENANTS OR REMARKS Federal obligations will be encumbered on this PROJECT by use of a STATE approved "Authorization to Proceed" and Finance Letter. ADMINISTERING AGENCY agrees that Federal funds available for reimbursement will be limited to the amounts obligated by the Federal Highway Administration. 8. ADMINISTERING AGENCY agrees that it will only proceed with work authorized for specific phase(s) with an "Authorization to Proceed" and will not proceed with future phase(s) of this project prior to receiving an "Authorization to Proceed" from the STATE for that phase(s) unless no further State or Federal funds are needed for those future phase(s). Program Supplement 12-5181-MO18- ISTSA Page 3 of 3 Res. No. 2002-90 STATE OF CALIFORNIA } COUNTY OF ORANGE ) ss: CITY OF HUNTINGTON BEACH ) I, CONNIE. BROCKWAY, the duly elected, qualified City Clerk of the City of Huntington Beach, and ex-officio Clerk of the City Council of said City, do hereby certify that the whole number of members of the City Council of the City of Huntington Beach is seven; that the foregoing resolution was passed and adopted by the affirmative vote of at least a majority of all the members of said City Council at a regular meeting thereof held on the 7th day of October, 2002 by the following vote: AYES: Green, Boardman, Cook, Houchen, Winchell, Bauer NOES: None ABSENT: Dettloff ABSTAIN: None City Clerk and ex-officio lerk of the City Council of the City of Huntington Beach, California RCA ROUTING SHEET INITIATING DEPARTMENT: I Public Works SUBJECT: ADOPT RESOLUTION AUTHORIZING THE NEWLAND STREET AND WARNER AVENUE CONSTRUCTION IMPROVEMENTS; CC-1157 AND CCA 149 COUNCIL MEETING DATE: I October 7, 2002 RCA ATTACHMENTS STATUS Ordinance (w/exhibits & legislative draft if applicable) Not Applicable Resolution (w/exhibits & legislative. draft if a licable Attached Tract Map, Location Ma2 and/or other Exhibits Attached Contract/Agreement (w/exhibits if applicable) (Signed in full by the City Attome Not Applicable Subleases, Third Party Agreements, etc. A roved as to form by City Attome Not Applicable Certificates of Insurance (Approved by the City Attome Not Applicable Financial Impact Statement Unb u dg et, over $5,000 Not Applicable Bonds If applicable) Not Applicable Staff Report If applicable) Not Applicable Commission, Board or Committee Report If applicable) Not Applicable Findings/Conditions for Approval and/or Denial Not Applicable EXPLANATION FOR MISSING ATTACHMENTS REVIEWED RETURNED FORWARDED Administrative Staff Assistant Ci Administrator Initial City Administrator Initial 6I�! City Clerk EXPLANATION FOR RETURN OF ITEM: AUTHOR: Eric Charlonne