HomeMy WebLinkAboutDESIGN ETHIC - 1986-09-02 2
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REQUEST FOR CITY COUNCIL ACTION
Date October 21, 1987
Submitted to: Honorable Mayor and City Council
Submitted by: Paul E.Cook, lnterii— City Administrator ✓ tMIS
Prepared by: Paul E. Cook, Im'erim City Administrato; t y j r3—^ IL��
Subject: Council Chamber Audio Improvements; CC-679 �`lG w
V � CITY�L r
Consistent with Council Policy? [1 yss [ J New Policy or Exception
Statement of Issue,Recommendation,Analysis, rending Source,Alternative Action,Attachments,
x TATEMEiNST OF ISSUE:
On October 15, 1987, bids were received for the improvement of the audio system in the
Councl Chambers.
RECOMMENDATION-
I. Accept the low bid submitted by Sound Chamber and authorize the Mayor and the
City Clerk to execute an appropriate contract in the amount of $76,725.00.
2. Authorize the Director of Finance to transfer $9,692.00 from the unappropriated
general fund balance to fiscal account 480659 (Improvements/Other).
3. Authorize staff to increase the consultant contract with Design Ethic for a fee not to
exceed.,^92,00t 00.
ANALYSIS.
On September 8, 1987, the City Council approvzd the plans and specifications for the
improvement of the audio system in the Council Chambers and authorized the Director of
Public Work.) to solicit bids for construction. Bids., as summarized on Exhibit "A", were
received and opened an October 15,
Staff has reviewed the base bid proposal and each of the additional alternate items.
Based on this review, the Director of Public Works and the Public Information Officer are
recommending that Council approve a contract with Sound Chamber for the base bid plus
�� rr rr ii ft » or " 'IF". - t
Additive Alternates B , C „ D , E andThe.. cost-of this contract would total
$76g725.00.
Sound Chamber, the contractor, will require close supervision by qualified personnel.
Supervisorial responsibilities will include: (1) visits to the contractor's shop to view
fabrication of equipment, etc,,.(2) reviewing progress of work relative to project
milestones; and (3) frequent communication with contractor during assemblage and
installation of equipment. Such tasks require specialized skills; therefore,staff
recommends that the design consultant's(Design Ethic) contract be arriended to include
these supervision services at a cost not to exceed $2,000.00.
4
Agbi
Request for Council Action
Council Chamber Audio Improvements;CC-679
October 21, 1987
Page 2
The proposed system consists of new desk-type microphones for members of the council
and staff. In addition, there will be plug-in microphones for councilpersons needing to
leave their seats and move to the,displays behind the council. A small television camera
is provided to record the council votes for the television viewers. There will be speakers
in the council restrooms as well as the conference room. The :system uses the latest
techniques and equipment for switching and routing voice coma -nications.
FUNDING SOURCE:
Contract Costs
Ease Bid Amount: $68,482.00
Staff Recommended
Add.1tive Alternates
"B", "C", "U', "En & 11F": 8,243.00
Consultant Services 2,000.00
Total: $78,725.00
Source of Revenue
On September B, 1987, City Council authorized thr Director of Finance to transfer
$66,500.00 from the unappropriated general fund balance to the project account. In
addition, the Public Information Officer has budgeted $2,533 in fiscal account 750653
(Equip./General);for the voting tally camera (Additive Alt%rnate D). However, a shortfall
of $9,692.00 exists; therefore, it is recommended that the Director of Finance be
authorized to transfer an additional$9,692.00 from the unappropriated general fund
balance to the project account 480659 (Imprruvements/Other). Based on this action, the
source of funding can be summarized as follows:
Account/Fund ;amount
Account No. 480659 $66,500,00
Fiscal Account 750653 (Equip./General) 2,533.00
Unappropriated General Fund(transfer approval pending
action on this R.C.A.) 9,692.00 T
Total $78,725.00
ALTErtNATIVF_ACTION:
1 forego project. s
2. Issue conta act for base bid only and authorize the Director of Finance to transfer j
the required additional revenues from the unappropriated general Fund balance.
3. Issue contract for base bid plus any other combination of additive alternates, other
than recommended by staff, and authorize the Director of Finance to. transfer the
reauired additional'revenues from the unappropriated gene"al fund balance.
ATTACHMENTS:
FILS.
Exhibit i'All
EXHIBIT"A"
Base Bid Plus
Base Bid Plus Additive Alt.
Base Bid(1) Additive Alt. C,O,E&F per
Contractor Amount Add.Alt.A(2) Add.Alt.B(3) Add.AI C(4) Add.Alt.C(5) Add.Alt E(6) Add.Alt F(7) A through F Staff Recumm.
ourldChamber $66,462.00 $11,836.00 $1,516.00 $1,937.00 $2,533.00 $257,00 $2,000.00 $88,561.00 $75709.00
alley Sound 86,675.00 18,860.00 1,730.00 3,660.00 7,380.00 984,00 1,200.00 120,489.00 99:89900
GNIF Sound 89,658.00 16,394.00 2,015.00 2,405.00 4,865.00 668,00 4,060.18(or 120,065.18 101,011.86
3.5%Baze Bid
k Alternates)
Hanneo Engr. 66,915.00 15,350.00 2,235.00 2,975.00 5,350.00 825.00 6,500.00 120,150,00 102,565.00
Otto K;Olesen 92,202 M 17,604.00 1,906.00 3,604.00 4,911.00 615.00 900.00 12l,762M 102,232.00
L.A.King 94,230.00 16,875.00 2,230,00 2,450.OG 4,450.00 1,350.00 1,995.00 123.580.00 104,475.00
Acromedia Corp. 98,784.00 13,4B8.00 1,344.00 3,312.00 9,886.00 476.00 4,280.00 131,570.00 116,738.00
1. Base bid improvements include a general rennvat"son of the audio system in the Council Chambers and the addition of a voting tally board. The primary task is the
reolecement of a1.microphones and loud speakers in the chamber. The improvements will include new desk mounted microphones at the council and staff tables,City
Clerk's atation and public speakers podium.
2. Additive Alternate A would provide seven wireless microphones at the Council positions, rather than the wired as included in the base bid. a
3. Additive Alternate B would provide an extra set of wired lapel microphones as backup to council positions.
4. Additive Alternate z3,would provide four desk mounted micruphones at staff table; thereby eliminating the need tc share :nicrcohones.
Additive Alternate D would provide a camera directed at the new voting tally board; thereby properly displaying the voting results to the T.V.audience. a'
6. Additive Alternate F_would include providing a loudspeaker assembly in each restroom of the Council Chamber.
7. Additive Alternate F would provide for the annual maintenance of the audio system.
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A.1
fREQUMT FOR UTY COUN L ACTION
Date March 16. 1987`
Submitted to: Honorable Mayor and City Council
Submitted by: Charles W. Thompson, City Adiminit, at r� `
Prepared by: Paui E. Cook, Director of Public Works
Cot
Subject: COUNCIL CHAMBERS AUDIO STUDY; CC-697
rfiy
Consistent with Counci!Policy? (xl Yes [ ) New Policy or Exception
Statement of issue, Recommendation,Analysis, Funding Source,Alternative Actions',Attachments:
STATEMENT OF ISSUE:
The study, including recornmeaded improvements, of the Council Chambers sound system
is complete.
RECOMMENDATION:
1. Accept the study.and authorize staff to make full payment in the amount of $6,000 to
Design Ethics. ®�fWd�� Y_64?
2. Council to determine appropriato action on proposed improvements within the study
and advise staff accordingly,
ANALYSIS:'
Members of the Council and staff a;ontinue to experience difficulties with the audio
system in the Council Chambers. Therefore, on September 2, 1986, Council awarded a
professionai services contract, to Design Ethics, for a study of the Council Chambers
sound system. This study, Is complete per the contract agreement. '
Based on this study, the consultant has recommended the following upgrades and/or
replacements: (1) the replacement oil allaudio_electronics, microphones and loudspeakers
in the Chamber only (estimated cost $65,000); (2) rerlacement of voting tally system with
a unit that would permit Council Members to preview their votes, permit callers to cancel
their r..ails and would include a large public taily board displaying Council Members, names a
beside their vote ($30,000) (3) the. installation of a permanently mounted color video i
camera designated exclusively '''�r use with the Vote Tally Public Display ($5,000);and (4)'
wireless clip-on lapel microphones, for Council Members, that. would yield expanded
freedom When,speaking away from the Dais (k70,000). The total estimated cost of these
Improvements is $120,000. Staff recommends acceptance of the study and asks that
Council'give direction on how to proceed.
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Request for`Councit Action
Council Chambers Audio Study; CC--697
March 16, 1987
Page' 2
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As a. standard policy, tert percent of the consultantrs contract amount is withheld until the
improvements are complete. If the recommended Improvements are to be done on an ,
Incremental basis over several years or not at all, then staff requests the authorization to
make full payment of contract amount to Design Ethics upon receipt of working drawings
and written specifications.'
FUNDING SOURCE:
Revenues were not budgeted for the evaluation or any recommended improvements. On
September 2, 1986, the City Council authorized the Director of Finance to a,tabl sh a
project account and transfer the Consultant's contract fees of$6,000.00 from .the
unappropriated General Fund.
ALTERNATIVE ACTION:
N/A
ATTACHMENTS:
Design Ethics Memorandum
CWT:PEC:DRN:dw
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DESIGN EHI
H Audio. Video. ;Security Systems
Project Consulting
Memorandum
To:Mr. William Reed From:Thornas L. Norman
CITY OF HUNTINGION BEACH
Project:RURr?'LNG'11ON BEACH COUNCIL CHAMBERS Date:01/Z9/87
(8604) C fey:
` D. Noble CHB
i Subject:Audio and Voting Tally Systems 86040104.M01
Project Budget
Action By:
The following budget figures are a reitteration of our meating with the
Mayor on Dec._22,1986s
1 THE AUDIO) SYSTEM REVISION . . . . . . $65,C 0
This includes replacement of all audio' electronics, microphones and s
loudspeakers (in the Chambers oonly), The new system is designed to
be totally;automatic, compensating for quiet m-id loud voices and
without the noise and distortioo exhibited by the existing system. -'
2 THE CALL AM? VOTING TALLY SYSTEM REVISION . . . . $30)OOO r
This revision. would .replace the existing system with on which would
work dependably, permit Council Members to preview their votes,
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permit callers to cancel their calls and would include a large
public 'tally board displaying Council Members' names beside their
vote. This Public Display Tally Board is also designed to fit
perfectly in the view of a television camera for display of votes or.
Channel 6.
3 - THE VOTE TALLY COLOR CAMERA . . . . . . . . . $5,040 4
This is a new, permanently mounted color video camera designated
exclusively for use with the dote Tally Public Display, explained
above. It is of a solid state design, so no maintenance should be
necessary as is the case with a tubed camera.
4 WIRELESS CLIP-ON LAPEL MICROPHONES (for Council Members) .$20,000
Clip-On Wireless Microphones will yield expanded frecdon, for Council
M+ nbers when speaking away from the Dais as well as more clear soLan-d-
` at the Dais than the existing system permits. `the latter is because
clip-on microphones are always at a constant distance from the
user's mcuth. A. 'k'�.spec'Privacy" switch is provided in the new
System for quiet conversations between Council Members when wearing
clip-on microphones,
- - TOTAL. PROJECT PRICE (.if all above is accepted) .$120vOCC
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25101 Rivendelf,Lake l~orest,Ca. 02630 (714) 466-2610
_W110 ism
CITY OF HUNTINGTON
2000 MAIN STREET CALIFORNIA 92648
OFFICE OF THE CITY CLERK
November 5, 1986
Design Ethic
25101 Rivendell
Lake Forest, CA 92630
Attn: Thomas L. Norman
The City Council of the City of Huntington Beach at its regular
meeting held November 3, 1986 approved an agreement with your
firm to perform an evaluation of the sound system and voting
system in the Council Chamber of the City.
Enclosed is an executed copy of the agreement for your files.
Alicia M. Wentworth
City Clerk
Aft bt
Enclosure
CC: Wayne Lee, Finance
Don Noble Public Works
ITesaptusns:yt�-59��.27b
40
REQUESTWOR CITY COUNCIL GOTION
DM —fuly 30. 1986
Submttted to: HonorasbVe Mayor and City Council
SubminW by: Charles NY. Thompson, City Administrator
Pr%mrad by: Paul E. Cook, Director of Public Worts
p`i�p B'1' CIT1
Subject: COU14CUL CHAMBERS AUDIO SYSTEM; CC-697
' 19
Consisttit with Council Policy? Yes [ l Now poiky or Exe� `-��Cz1�c �
Staid of issue,Recommendation,Analysis,FundiN Source,Atterrathm Actions,Attachrrswm:
Statem ant of issue:
Proposals were requested from qualified audio consultants to evaluate the funeti nai Integrity of the
Council Chambers sound system.
Recommendation:
1. Approve the seloctior. of Design Ethic to evaluate the Council Chambers sound system and
authorized the 938yor and City Clerk to execute an appropriate contract In the amount of
$6,000.00.
2. Authorize the Director of Finance to establish a project account and then transfer $6,000.00
front the unappropriated General Fund revenues Into this account.
Analysis:
Members ^f the Council and staff continue to experience difficui2ies with the +`audio system In the
Council Chambers. Therefore, on July 9, 1986, the City requested proposals from qualified audio
consultants to evaluate the sound and voting systems in the City Council Chambers. The evaluation
will include an analysis of the systems relevant to state zf the art technology, suitability of current,
system capabilities, and the possibility of lneregratintr wireless or voice activated microphones.
Pursuant to Chaptwr 3.03 ePrefessionai S6svices' of the Municipal Code, proposals wero mailed top
Marshall Long Acoustics, Schiff & Associates, DBL Audio, Walker Electronics, PurcrOl-Hoppe b4
As oclates,'Smitb-F'auss h Associates, inc. and Design Ethics. Only Marsh, i Long Acoustic$ and
Design Ethic submitted proposals. Staff has reviewed each of these proposals and recommends this
selection of.Design Ethic,
Funding Source:
Fund& were not budgeted for this evaluation; therefore, staff'requests that council authorize the
Director of Finance to -�stabllsh a project account and then transfer $6,000.00 from the
unappropriated General Fund revenues.
Alternative Actions:
Fori$o ovalination of sound system and.continue to utilize audio tjystem in present condition. D Attaacbmonts•
4.
CITV 'OF HUNTMOTON B C H
Y
i, !KTER-DEPARTMENT COMMUNB�A r
To Charles W. Thompson From F6obert J. iranz, Chi.
City Administrator Administrative Se ry c
Subjeae Appropriations for Professional Date August 5, 1986
Services Associated with
Council Chambers Audio System
F.I.S. 86-38
As requested under the authority of Resolution. #d832, a Fiscal
Impact Report has been prepared and submitted relative to
the proposed evaluation of the City Council Chamber. sound
system. Anticipations by the requesting entity are that
an appropriation of $6,000 would be adequate for this
project.
An affirmative response by the City Council would reduce
the balance of bt-he- Ci,ty's unaudited, unappropriated General
Fund: 'to $1,578,583.
i
DESIGN ETHIC
Audio, Video, Security Systems
Project Consulting
July 18, i986
Mr. Paul E. Cook
Director of Public Works
CITY OF HUNTINGTON BEACE
2000 Main Street
Huntington Beach, Ca. 92648
Refs Council.. Chamber Audio System Improvements, CC-697
Consulting Services
Sub: Proposal and Agreement for Audio and Voting Tally Board
Systems design services,
Dear Mr, CooU:
Pursuant to your letter of request; dated July '9, 1986 and the
attached Request for Proposal and Statement of Qualifications a
(hereinafter referred to as Exhibit-' A and Evaluation of the r
Audio and Voting Tall noard 'Systems (hereinafter referred to as
Exhibit B , DESIGN ETHIC is pleased to present this Pro osal f
and Agreement for "Audio Systems" and "Voting Tally board '
consulting design services.
DESIGN ETHIC agrees to perform the £ollowin� design services for
the: City of Huntington Beach (hereinafter, the City"). Our
"Areas of Service" includes the design services only, as
indicated in the "Scope of Services", to effect the following
modifications to the existing Council Chambers Audio System and
Voting Tally System. Said services shall sometimes hereinafter
be referred to as the "work". >'
A. AULIO SYSTEMS DESIGN
D
1= microphone Systems-
Existing "goose-neck" microphones at Dais and Staff
Areas will be replaced. with clip-ion "Lapel" miniature
microphones. These will plug into a receptacle located
under each chair arm, allowing freedom of movement of
the chair without damage to the microphone cord which.
will transfer by coiled cord .from the chair to under
the counter, , nearby. This will permit Councilmen more
freedom of movc-ment than the. existing, design, even to
stand adjacent to their position without removing the
micr.Qpllone,
26101 Rlvo ndell, sake Forest, Ca. 92630 (714) 468-2519
AIL
The i nclus'on of "Whisper Privacy Switches" at the Dt is
in poi: -.unction with "Automatic Microphone Mixers" will
eliminate the noisy ]?um experienced by the existing
system when no one is speaking. Microphones will
"know" to turn on only when someone is speaking and,
when privacy is desired, the Councilmen may press their
"Whisper Privacy Switch", thus bypassing the automatic
feature. The "Automatic Microphone Mixers" will
compensate for some range of voice loudness levels,
assuring constant loudness throughout the Chambers-.
Additional provisions for future growth, including
wireless microphone technology will be implemented.
Automatic feedback suppression of "state of the art"
design will be included to inhibit possible feedback
when a wireless microphone is used in the audience
area
2. Loudspeaker System
The existing loudspeakers will be replaced with high
quality new loudspeakers using the existing ceiling
mounted enclosures. Wherever possible, no new wiring
will be used.
3. Operating Electronics
The existing electronic components will be replaced
with new "state of the art" components by respected
manufacturers. The use of Automatic Microphone Mixers
and an Automatic Feedback Suppressor will ;assure
maximum performance with minimum operating personnel;.
Flexibility for existing video interface and future
expansion will be provided. Increased patching
flexibility will.. be afforded.
Specifications will include provision for scheduling
such that installation of operating electronics will
begin the day after last use and testing completed
before next use.
t
B. VOTING TALLY BOARD
1. The. existing Voting Tally Board will be replaced with a
nee system of the CouncU.'s choice, using either a
discrete physical Voting Tally Board and augmented by a
dedicated video camera or an electronic data gathering
panel tied to a specialized: :haracter generator which
will, display voting totals on video monitors and may be
directly fed to the video tape system for inclusion in
Council broadcasts.
DESIGN ETHIC
26101 Rlaendoll, Lako�tfest, Ca. 9200 (714)4ZO-2610
Our "Scope of Services" on the project will comprise design
services as followsto effect the spirit of Exhibits "A" and
and will be performed by DESIGN ETHIC in four phases,
1. The Design-De✓elopment Phase,
2. The Contract (Bid) Document Phase (including the
preparation of a suggested bidders list, if desired)',
3. Review of Bid and Shop/Field Drawings by the
Contractor(s), and
4. Liaison in the City's behalf during Construction Phase
(including final review, punch list and acceptance).
Accordingly, we will provide the following services:
A DESIGN-DEVELOPMENT PHASE
1 . Review of "as-built" drawings of the existing system..
2. Coordinate development of our designs with the -
Council's designated representative, implementing such
changes to DESIGN ETHIC proposals as the Council
designates,
3. Conduct one (1) meeting with the City during this
period...
x
4. Completion of this phase will represent fifteen (15)
percent of the work.
B. CONTRACT (BID) DOCUMENT PHASE
p
1., Provide Specifications Section 16770 Audio andVoting
Systems, as described under our areas of Service, not
less than sixty (60) calendar days after receipt of
existing "as built" drawings and (inclusive)
appropriate floor and reflected ceiling plans and
completion of the Design--Development Phase. u
2. Provide Audio and Votin Systems "W" WorkingDrawings
not less than sixty (605 calendar days after receipt. of
existing "as built drawings and (inclusive) '.
appropriate floor and reflected ceiling plans and
completion of the Design-Development Phase. Floor and
reflected coiling plan drawings shall be in the form of
fifty (50) percent screened, reverse 'printed, ":wash r
off" photo mylar background, floor plans and reflected
ceiling; plans. Working drawings shall incl,lde:
a. Title ,Sheet including Drawing List, Symbols List, }�
Abbreviation and`'Note Schedules.
Y
DESIGN ETHIC
20101 Rivende#I, E akd Farei%4 Ca. 92630 (714)469-26.19
b. Floor Plans and Reflected Ceiling Plans,
indicating all devices in plan with Schedules for:
Notes, concerning mounting and coordination, and
Conduit and Fill.
d. Miscellaneous plans, sections, details and Single
Line Drawings as we deem necessary.
3. Prepare a list of qualified prospective bidders after a
review of references.
4._ Conduct a maximum of two (2) meetings during this
phase.
5. Completion of this phase will represent eighty (80)
percent of the work.
C. BID AND SHOP/FIELD DRAWING REVIEW PHASE
1. Assist the City in the review of Bid Submittals and
participate in subsequent negotiations with bidding
contractors, as necessary.
2. Receive Shop and Field Drawing Submittals from the
Audio and Voting Systems Contractor, as required in the
Bid Specifications by DESIGN ETHIC. Review submitted
materials for compliance with Contract Documents,
providing notations of areas of non-compliance.
Verification of correctness of field conditions,
equipment dimensions and actual wiring are the
responsibility of the Contractor.
3. Return the annotated Shop and Field Drawings in
quantities desired by the City for action by the City.
4. Completion of this phase will represent ninety (90)
percent of the work.
D. 0.'��sTSTRUCTION PHASE
1 Conduct one (1) site visitation during construction.
Immediately after the visitation, submit a report
citing areas of the work whit'' were observed not to
comply with the Contract Documents, and the necessary
remedial work.
2. Conduct final, pre-Acceptance site visitation upon
substantial completion of the Audio and Voting System
Contractor's work. Immediately thereafter, submit a
"Punch List" citing areas of the work which were
observed not to comply with the Contract Documents, and
necessary remedial. work.
DESIGN ETHIC
26101 Wendell, Lake Forest, Ca. 92030 (714)458-2819
3. Participate in the Acceptance procedures, as described
in the Contract Documents
4. Review and annotate reproducible "As Built" drawings
and other Final Submittals, as required in the Contract
Documents.
5. Participate in instruction of the Owner's personnel in
the operation of the newly installed Audio and "Voting
Tally Board Systems.
6. Completion of this phase will represent one hundred
(100) percent of the work.
Consulting services as outlined above, specifically excluding
"Extra Services" and "Reimbursable Expenses" as later defined,
shall be provided on a "time and materials" basis, wherein the
accumulated fees asscciated with our Areas of Service and Scope
of Services are estimated as not exceeding a Maximum Fee of
Compensation for our services will be invoiced monthly on the
basis of actual services provided in the preceding month, in
accordance with the following hourly fee schedule;
A. Design Related: $50.00/hr
B. Drafting: $25.001hr
C. Word/Data Processing: $12.00/hr k
The maximum fee, as described above, includes a maximum of 28
hours away from our Lake Forest office. Should our services be
required in, excess of this allowance, anti/or Extra Services be
required as defined below, upon our receipt of written
authorization, such services shall be provided according to the
hourly fee schedule indicated above, and shall not be considered
as 'accruing to our accumulated fees, specifically as regards the
Maximum. Fee.
In addition to the fees for our services as set forth above, and {
independent of their accumulated amount, all. out--of-pocket
expenses associated with this project will be invoiced at cost.
"Reimbursable Expenses" include the. followings
A. Toll telephone and telegraph charges;
B. Reproduction charges;
C. Shipping and :delivery charges including specialty
postal and private carrier document transportation
charges. Such services as shall be designated in
writing by the City will be .used by DESIGN ETHIC and.
DESIGN ETHIC
26101 Rivendell, Lake Fwest, Ca. 92630 (714)458--2519
t�a other, wi h the followin excetion If the City
doEs not so designate, DES N ET'RYC wi i use a
reasonable carrier as expediency demands. DESIGN ETHIC
will not use the U.S. Postal Service for any rolled
drawings.
The maximum Fee for consulting services as described above:,. does
not include charges for the following "Extra Services":
A Consulting services beyond those specified in this
Agreement;
B. Consulting services resulting from changes in the scope
or requirements of the City and/ or revision of the
Flans o;- Specifications after initial issuance for bid;
C. Unusual or unexpected delays or interruptions of work
at the convenience of others, as a result of acts of
God, work stoppages by others or acts of War.
D. Corrective work resulting from change in inforration or
materials provided to us by others;
E. Corrective work: resulting from decisions to disregard
our recommendations;
F. Plan check, building permit and any other fees or
licenses;
G. Services required by deviations from approved drawings
and/or specifications during construction;
H. Extraordi,nary items which shall include Professional
Liability Insurance if the City so specifies. k
s,
Upon presentation of any Invoice, the City shall make a
determination as to the satisfactory nature of the work, and make
payment within thirty(30) days of presentation unless the work is :
determined to be unsatisfactory. In the event the City`
determines that the work is not satisfactory, the City shall
notify DESIGN ETHIC in writing of the reasons for non-approval;
within seven (7) calendar days of receipt of the invoice,
providing evidence of date of receipt and the schedule of
performance set forth herein shall be suspended until the parties
agree that past performance by DESIGN ETHIC is in, or has been
brought into compliance, it until this Agreement is terminated
pursuant to the terms herein. DESIGN ETHIC's work will be
interrupted if payment is not received withi:, this time period,
with automatic adjustment of our work completion date
commensurate with the delay in receipt of payment. invoices
shall:
A. Reference this agreement;
DESIGN ETHIC
26101 Riveride#!, Lake Forest, Co. 92630 (T 14)46 -2619 2
f
B. Describe the se-rvices performed;
C. Show the total amount of the payment due;
D. Include a certification by a principal member of DESIGN;
ETHIC. that the work has besn performed in accordance
with the provisions of this agreement; and
E. For all payments include an estimate of the percentage
of work completed.
F. Shall list the hours expended and hourly rate charged
for such time.
Fees for Extra Services and Reimbursable Expenses for the current
month, as described above, will be invoiced separately to the
City. Such invoice shall be in conformance with all terms, as
above.
Indemnification, Defense, Hold Harmless and Disposition of
Disagreements
DESIGN ETHIC hereby agrees to defend, indemnify and hold harmless
the City, its officers and employees from and against any and all
liability, damages, costs, losses, claims and expenses, however
caused, arising from DESIGN ETHIC's negligence or willful
misconduct in the: performance of this Agreement. Should any term
or condition comprised herein be disputed by either DESIGN ETHIC
or the City, the same shall be brought before a duly certified
board of arbitration whose decision shall be final and banding
upon both parties, and all costs of both parties in any such
action,shall be borne solely by that party to be found against,
not to exceed the maximum fee stated above.
Disposition of Documents
DESIGN ETHIC will surrender all original Contract Documents,
designs, reports, both field and office notes, calculations maps
and other documents upon the Completion of Work, and Acceptance
of Work as specified in DESIGN ETHIC Contract Documents. DESIGN
ETHIC shall retain suitable reproducible copies of all work thus
surrendered. In the even' this Agreement is terminated, said
materials may be used by the City in completion of the work;
however, the City agrees to hold harmless, indemnify and defend
DESIGN ETHIC against all damages, claims and losses, including
defense costs arising out of the use or re-use of DESIGN ETHIC's
documents including plans and specifications.
Workers* Compensation
DESIGN ETHIC shall comply with all of the provisions of the
Workers' Compensation Insurance and Safety :Acts of the State of
California, the applicable provisions of Division 4 and 5 or the
California Labor Code and all amendments thereto; and similar
DESIGN ETHIC'
25 i 0 i Rivende}i, Lake Fores% Ca.. 926,3G (714)468-25'9 8
state or federal acts or laws applicable; and 'shall indemnify, `;
defend and hold harmless the City from and against all claims,
demands, payments, suits, actions, proceedings and judgments of
every nature and description, including attorney's fees .and costs
presented, brought or recovered against the City, for or on
account of any liability under any of said acts which may be
incurred by employees of DESIGN ETHIC by reason of any work to be
performed by DESIGN ETHIC under this agreement.
Insurance
DESIGN `ETHIC will obtain and furnish to the City, an insurance
accord form proving possession of General liability Insurance,
including motor vehicle coverage (to be covered under Personal
Liability Insurance) . If the City so wishes, DESIGN ETHIC may
name the City, its officers and employees as Additional Insureds;
the additional expense for such statement to be borne by the
City. -
Independent Contractor
DESIGN ETHIC shall, in the performance of this work, act solely
as an Independent Contractor. DESIGN ETHIC shall secure at its
expense, and be responsible for any and all payments of taxes,
social security, and other normal business related government
expenses, except for plan check, as stipulated herein in
connection with the services to be performed for the City.
Termination of Agreement
DESIGN ETHIC will perform all work in accordance with the
standards of the profession for similar professionals performing T
services in this area at this time. The City may terminate this
Agreement at any time with or without cause, and whether or not
the project is fully completed. Any termination of this
Agreement by the. City shall be made in writing through the City
Engineer, notice of which shall be delivered to DESIGN ETHIC as
provided herein. The City shall pay the subsequent invoice for
work performed by DESIGN ETHIC in accordance with all other terms
of this Agreement up to and, including the day of receipt of such
notice of termination and reasonable time and expenses following
termination required to effect an orderly termination of work and ,
transfer of 'documents as specified herein. DESIGN ETHIC shall
include proof of date of receipt of notice of termination with
such final invoice.
Assignment and Subcontracting
This Agreement is a personal service contract and the supervisory
work hereunder shall not be delegated by DESIGN ETHIC to any ;.
other person or entity without the consent of the City. u
Designated Representative
DESIGN ETHIC
25101 :Rivendoll.Lake Forest Ca..9263C (714)466-2619
Thomas .L. Norman shall be the sole representative and Agent of
DESIGN ETHIC to the City for this work. The City shall designee
one individual who shall be the lawful representative of the City
within fourteen (14) calender days of execution of this
Agreement.
Copyrights/Patents
DESIGN ETHIC shall not apply for a patent or copyright on any
item or material prodciced as a result of this Agreement, as set
forth in 41 CFR 1-9.1.
City Employees and Officials
DESIGN ETHIC shall employ no City official nor any regular City
employee in the work performed pursuant to this Agreement. No
officer or employee of the City shall have any financial interest
in this Agreement in violation of California Government Code
Sections 1090 et :,eq.
Notices
Any notices or special instructions required to be given in
writing under this Agreement shall be given either by personal_
delivery to DESIGN ETHIC or the City"s Director of Public Works,
as the situation shall :warrant, or by enclosing the same in a
sealed envelope, postage prepaid, and depositing the same in the
United States Postal Services, addressed as follows:
TO CITY: TO DESIGN ETHIC:
Mr. Paul Cook Mr. Thomas L. Norman a
Director of Public Works DESIGN ETHYL
City of Huntington Br..ach 25101 Rivendell
2000 Main Street Lake Forest, Ca.
Huntington Beach, Ca 92648 92630
Time of Performance
Time is of the essence of this Agreement. The services of DESIGN
ETHIC are to commence as soon as practicable after the execution
of this Agreement and the Contract Document Phase, as specified
in the "Scope of Services" shall be completed no later than
ninety (90) calender da s after receipt of existing '"as built'"
drawings and (inclusive5 appropriate floor and reflected ceiling
plans by the City and approval of the Design-Development Phase.
The Design-Development Phase shall be completed no later than
thirty (30) calender days after execution of this Agreement,
unless delayed by others. In such case of delay, DESIGN ETHIC
will notify the City in writing, and this schedule vil.l pause
accordingly until such delay has been resolved. The full "Scope
DESIGN ETHIC
2,5101 Rtverrde€k Lake Famst Cza. 92"0 (714)45S-2899
of Services" shall be completed by DESIGN ETHIC no later than
twenty-one (21) .calender days after final acceptance of the
installation and submission of acceptable "As-Built" drawings by
the successful bidder.
The terms, conditions and fees comprised within this Agreement
shall be in full force and effect provided that execution shall
occur on or before August 31, 1986, culmination of the Contract
(Bid) Document Phase shall occur on or before December 31, 1986
and project completion shall occur on or before July 31, 1986.
r
Agreed and Accepted: CITY OF HUNTINGTON BEACH
By: (Signature) Date:
(Name)
(Title)
s
Agreed and Accepted: DESIGN ETHIC
By: Date:
DES-I THIC
`6wnez,
Please, return executed duplicate for our files.
TLN/atn
cc: Contract File j
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DESIGN
ETHIC
ms,[({
25101 Rivendelt, Lahti Forest, Ca..92630 (714)458-2619
« J
ENGINEERING SERVICES AGREEMENT BETWEEN
THE CITY OF HUNT.INGTON BEACH AND
DESIGN ETHIC
FOR COUNCIL CHAMBER AUDIO STUDY
THIS AGREEMENT, made and entered into this , day
of 1986, by and between the CITY OF
HUNTINGTON BEACH, a municipal corporation of the State of
California, hereinafter referred to as "CITY, " and DESIGN ETHIC,
a sole proprietorship, hereinafter referred to as "CONTRACTOR. "
WHEREAS, CITY desires to engage the services of an engineer-
ing consultant to perform an evaluation of the sound system and
voting system in the City Council Chambers, in the City of
Huntington Beach, and
CONTRACTOR has been: selected to perform said services,
NOW, THEREFORE, it is agreed by CITY and CONTRAC:'.OR as
follows:
I. WORK STATEMENT
CONTRACTOR shall provide all engineering services as
described in the Request for Proposal and Statement of 4;
Qualifications (hereinafter referred to as Exhibit "A°) , which is
attached hereto and incorporated into this Agreement by this
reference. Said services shall sometimes hereinafter be referred t;
to as "PROJECT. "
CONTRACTOR hereby designates Thomas L. Norman, who shall
represent it and be its sole contact and agent in all consulta-
tions with CITY during the performance of this Agreement.
7
t;
1.
2. CITY STAFF ASSISTANCE
CITY shall assign a staff coordinator to work directly
with CONTRACTOR in the prosecution of this Agreement.
3. TIME OF PERFORMANCE
Time. is of the essence of this Agreement. The services
of the CONTRACTOR are to commence as soon as practicable after the
execution of this Agreement and all tasks :specified in Exhibit "A"
shall be completed no later than ninety (90) calendar days from
the date of this Agreement. These times may be extended with the
written permission of the CITY. The time for performance of the
tasks identified in Exhibit "A are generally to be as shown in
the Scope of Services on the Work Program/Pro)ect Schedule. This
schedule may be amended to benefit the PROJECT if mutually agreed
by the CITY and CONTRACTOR.
4. COMPENSATION
in consideration of the performance of the engineering
services described in Section I above, CITY agrees to pay
CONTRACTOR a fee not to exceed five thousand, eight hundred
seventy-five dollars ($5,575) .
5. EXTRA WORK
In the event of authorization, in writing by the. CITY, of
changes from the work described in Exhibit "A", or for Other
written permission authorizing additional work not contemplated
herein, additional compensation shall be allowed for such Ex, a
work, so long as the prior written approval of CITY is obtained.
2,
6. METHOD OF PAYMENT
f A. CONTRACTOR shal'L be entitled to progress payments
! toward the fixed fee set forth in Section 4 herein in accordance
i
i with the progress and payment schedules set forth in Exhibit A".
f B. Delivery of work product: A copy of every techni-
cal memo and report prepared by CONTRACTOR shall be submitted to
!{� the CITY to demonstrate progress toward completion of tasks, In
the event CITY rejects or has comments on any such product, CITY
shall. identify specific requirements for satisfactory comple-
tion. Any such product which has not been formally accepted or
rejected by CITY shall be deemed accepted.
C. The CONTRACTOR shall submit to the CITY an invoice
for each progress payment due. Such invoice shall:
1) Reference this Agreement;
2) Describe the services performed;
3) Show the total amount of the payment due;
4) Include a certification by a principal member
of the CONTRACTOR'S firm that the work has been
performed in accordance with the provi- sions
of this Agreement; and
5) For all payments include an estimate of the
percentage of work completed.
Upon submission of any such invoice, if CITY is
satisfied that CONTRACTOR is making satisfactory progress toward
completion of tasks in accordance with this Agreement, CITY shall
promptly approve the invoice, in which event payment shall be made
3.
within thirty (30) days' of receipt of the invoice by CITY. Such
approval 'shall not be unreasonably withheld. If the CITY does not
approve an invoice, CITY shall notify CONTRACTOR in writing of .the
reasons for non-approval, within seven (7) calendar days of
receipt of the invoice, and the schedule of performance set forth_
in Exhibit "A" shall be suspended until the parties agree that
past performance by CONTRACTOR is in, or has been brought into
compliance, or until this Agreement is terminated pursuant to
Section 12 hereof.
D. Any billings for extra work or additional services
authorized by the CITY shall be invoiced separately to the CITY.
Such invoice shall contain all of the information required under
paragraph 6C, and in addition shall list the hours expanded and
hourly rate charged for such time. Such invoices shall be
approved by CITY if the work performed is in accordance with the
extra work or additional services requested, and if CITY is
satisfied that the statement of hours worked and costs incurred is
accurate. Such approval shall not be unreasonably withheld. Any
dispute between the parties concerning payment of such an invoice
shall be treated as separate and apart from the ongoing
performance of the remainder of this Agreement.
7. DISPOSITION OF .PLANS, ESTIMATES AND OTHER DOCUMENTS
CONTRACTOR agrees that all materials prepared here-
under, including all original drawings, designs, reports, troth
field and office notes, calculations, maps and other documents,
shall be turned over ;to CITY upon termination of this Agreement or
Upon PROJECT completion, whichever shall occur first. In the
4.
e
AM
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event this Agreement is terminated, said materials may be used by
CITY in the completion of PROJECT or as it otherwise sees fit.
Title to said materials shall pass to the CITY upon payment of
fees determined to be earned by CONTRACTOR to the point of
termination or completion of the PROJECT, whichever is appli-
cable. CONTRACTOR shall be entitled to retain copies of all data
prepared hereunder.
8. INDEMNIFICATION, DEFENSE, HOLD HARMLESS
CONTRACTOR hereby agrees to defend, indemnify and hold
harmless CITY, its officers, agents and employees, from and
against any and all liability, damages, costs, losses, claims and
expenses, however caused, resulting directly or indirectly from or
connected with CONTRACTOR' performance of this Agreement
(including, but not limited to such liability, costs, damage,
loss, claim, of expense arising from the death or injury to an
agent or employee of CONTRACTOR, subcontractor, if any, or CITY,
or damage to the property of CONTRACTOR, subcontractor, if any, or
CITY, or the property of any agent or employee of CONTRACTOR,
subcontractor, if any, or CITY) , regardless of the passive or
active negligence of CITY, except where such liability, damages,
costs, losses, claims or expense is solely attributable to CITY.
10. INSURANCE
In addition to CONTRACTOR'S covenant to indemnify CITY,
CONTRACTOR shall obtain and furnish to CITY the following
insurance policies covering the PROJECT;
A. General Liability Insurance. A policy of general public
liability insurance,_ including motor vehicle coverage.
Said policy shall indemnify CONTRACTOR, its officers,
agents and employees, while acting within the scope of
their duties, against any and all claims of arising out
of or in connection with the PROJECT, and shall provide
coverage in not _less than the following amount: combined
single limit bodily injury or property damage of $500,000
per occurrence. Said policy shall. name CITY, its
officers, agents and employees as Additional Insureds,
and shall specifically provide that any other insurance
coverage which may be applicable to the PROJECT shall be
deemed excess coverage and that CONTRACTOR'S insurance
shall be primary.
Certificates of Insurance for said policies shall be approved
in writing by the City Attorney prior to the commencement. of any "
work> hereunder. All Certificates of insurance Land the. policies '-
s
of insurance or endorsements thereof) shall provide that any such
Certificates and policies shall not be cancelled or modified
;,without thirty (30) days' prior written notice to CITY.
11. INDEPENDENT CONTRACTOR
CONTRACTOR is, and shall be,, acting at all times in the
Performance of this Agreement as an .independent contractor.
s
CONTRACTOR shall secure at its expense, and be responsible for any
and all payments of all taxes, social security, static disability
insurance compensation, unemployment compensation and other
payroll deductions for CONTRACTOR and its officers, agents az?d
64
employees and all business licenses, if any, in connection with
the services to be performed hereunder.
12. TERMINATION OF AGREEMENT
All work required hereunder shall be performed in a good
and workmanlike manner. CITY may terminate CONTRACTOR'S services
hereunder at any time with or without cause, and whether or not
PROJECT is fully complete. Any termination of this Agreement by
CITY shall be made in writing through the City Engineer, notice of
which shall be delivered to CONTRACTOR as provided in Section 16
herein.
13. ASSIGNMENT AND SUBCONTRACTING
This Agreement is a personal service contract anti the
supervisory work hereunder shall not be delegated by CONTRACTOR to
any other person or entity without the consent of CITY.
14. _COPYRIGHTS/PATENTS
CONTRACTOR shall not apply for a patent or copyright on
any item or material produced as a result of this Agreement, as
.set forth in 41 CFR 1-9.1.
15.- CITY EMPLOYEES AND OFFICIALS
CONTRACTOR shall employ no CITY official nor any regular
CITY employee in the work performed pursuant to this Agreement.
No officer or employee -of CITY shall have any financial interest
in this Agreement in violation of California Government Code
Sections 1090 et seq.
7.
16. NOTICES
Any notices or special instructions required to be given
in writing under this Agreement shall be given either by personal
delivery to CONTRACTOR'S agent (as designated in Section 1
hereinabove) or to CITY`S Director of Public Works, as the
situation shall warrant, or by enclosing the same in a sealed
envelope, postage prepaid, and depositing the same in the United
States Postal Services, addressed as follows:
TO CITY: TO CONTRACTOR:
Mr. Paul Cook Mr. Thomas L. Norman
Director of Public Works 25101 Rivendell
City of Huntington Beach Lake Forest, CA 92630
2000 Main Street
Huntington Beach, CA 92648
--REMAINDER OF PAGE LEFT BLANK--
8.
7. ENTIRETY
The foregoing, and Exhibit "A" attached heretor set forth
the entire Agreement between the parties.
IN 'WITNESS WHEREOF, the parties hereto have caused this
Agreement to be executed by and through their authorized officers
the day, month and year first above written.
CONTRACTOR: CITY OF HUNTINGTON BEACH,
A municipal. corporation
DESIGN ETHIC of the State of California
TYiotr�a _ormant Owner pfr¢/oy6 Kayor
ATTEST: APPROVE AS TO FORM:
City Clerk fa d -d,(( City Attorney ✓
REVIEWS D APPROVED: INITIATED AND APPROVED:
IVA
�--- Pa,,J e a4
City Administrator Director_ of Public Works��
1641E
9.
*ECEIVED S U L 1 1 1986
CITY OF IMUNTINGTON BEACH
lj 2000 MAIN STREET CALIFORNIA 92648
Paul E.Cook July 9, 198E Public Works_Department
Director (714) 536.5431
Pair. Tom Norman
Design Ethics ll�
25101 Rivendell
Lake Forest, CA 92630
Subject: Council Chamber Audio System improvements; CC-697
Gentlemen:
Based on a re-evaluation of our needs, the City of Huntington Beach is again
requesting proposals from qualified audio consultants to perform an evaluation of the
sound system and voting system in the City Council Chambers at the City Hall. These
systems were installed about 15 years ago and need to be modernized.
The current audio system uses gooseneck microphones; has too many speakers which
tend to cause a hum; has controls at the City Clerk's position rather than with the video
system; and has an obsolete patching system.
The voting system by which the City Council records its vote on each item on their
agenda consists of a light in front of each position which cannot be seen on television and
has a Control system at the City Clerk's position which may be obsolete.
f� The evaluation shalt include an analysis of the systems relevant to:
1. State of the art technology.
I
i
2. Modernization of the microphones to lavaller or some other type..
3. improvement of the patching system.
4, Improvement of the speaker system.
5. Centralization of the audio control panel with the video control system rather
than with the City Clerk's position.
6. Provision for long term expansion.
1. Provision for full compatibility with the video system.
6. Recommendation for a modern voting tally board which is suitable for viewing
by the City Council, the audience and the television viewers.
The advertising for bids and awarding of.a contrast for system improvement's will be
administored by city staff. In addition, city personnel will control contract administration.
Proposals for this evaluation are to be submitted to my attention by July 27, 1986,;
with the notation "Council Chambers Audio System" on the envelope. Each proposal
should include.the following information:
1. A statement of your understanding of the scope of work and the steps necessary
to complete the evaluation,
2. A list of personnel who will be assigned to work on this project and a brief
resume_for each.
3. Your fee based on a hourly rate. A maximum not—to-exceed fee should also be
specified.
4. An insurance acord form listing General Liability, Professional) Liability and
Workers' Compensation coverage.
After the receipt of proposals, applicants will be screened relevant to:
1. Expertise and experience.
2. Fees.
3. Ability to provide insurance coverages as stated' In Item four above. i
Certain consultants may be interviewed prior to the final selection. Any questions
regarding the evaluation, should be directed to Mr. Bill Reed at (714) 536-551'1.
Comments or concerns regarding the contractual requirements can be answered by PAr.
Don Noble of this office at (714) 536-5431.
's
Very truly yours,
Paul E. Cook
Director of Public Works
PEC:DRN:Iw
a
Encl. Attachment "A" Standard Consultant Contract
cc, Mr. Bill Reed
Mr. Les Evans
Mr. Don Noble
CC File 697 "Gen. Corresp."
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DESIGN ETHIC
Audio, Video, Security Sys,e^s
Project Consulting
July 18, 1986
Mr. Paul E. Cook
Director of Public Works
CITY OF HUNTINGTON :BEACH
2000 Main Street
Huntington Beach, Ca. 92.648 -
Ref; Council Chamber Audio System Improvements; CC-697
Consulting Services
Sub: Evaluation of the Audio and Voting Tally Board Systems
Bear Mr. Cook:
Pursuant to your le,,-ter of request, dated .iuly 9,1986, and a site
visitation of the existing Council Chambers Audio and Voting
Systems, DESIGN ETHIC is pleased to submit this Evaluation of
Needs of the Audio and Voting Systems. A separate Proposal and
Agreement for Audio and Voting Tally Board Systems consulting,
design services is attached.
The existing Council Chambers Audio System, now fifteen (15)
years old, was well designed for the time and installed with good
workmanship by a respected Audio Contractor. Through age and the
increased demands of video interface, the System has become
inadequate in these areas:
The Audio System:
A. The Audio System has a "hand" edge sound, due largely to the
age of the loudspeakers and microphones.
B. Goose-neck microphones allow little room for movement, ,and
speakers who move too close or too far away from the
microphone are heard with distortion or low level.
C. Audio level control is located. at the City Clerk's desk and
is preferred at the rack location, with the video equipment.
D. The Audio System exhibits considerable hum and noise when no
one speaks=. this sound rises to an objectionable level with
time. This is caused by e 19compressor" which was intended
to prevent system overload by individuals who speak loudly.
Better approaches are now available for this environment.
E. It has been suggested that it may be desirable to use
another type of microphone thart the goose-neck type at the
26101 Rivendell, Lake Forest, Ca. 92630 (714) 458-2519
presenters' podiums. DESIGN ETHIC respectfully disagrees.
While many new advances have been made in microphone
technology, our experience indicates that individuals
unfamiliar with other than podium-mounted microphones
invariably, have difficulty adjusting to the new approaches.
Most persons using the presenters' podiums will be
unfamiliar with microphones, except for Councilmen. Council
members may make use of the wireless micro-ohone, allowing
others less familiar to "feel more at home ' with the basics.
F. The Audio System presents a noisy "feed" to the video system
with little flexibility for control by personnel operating
the System. State of the art equipment offers virtually
automatic control of individual microphone levels requiring
almost no adjustment by personnel and very good control over
loudness level for each microphone. A side benefit of this
is that one microphone (the Mayor's) may be designated the
highest priority, overriding all others if debate should
require management.
G. Feedback is a concern when the wireless microphone is in
use. It has been suggested that the existing loudspeaker
system may need to be replaced with a totally different
design. Our evaluation indicates that the loudspeakers
themselves are aged and account in large part for the poor
quality of sound in the Council Chambers. They therefore
require replacement,, however, we believe that the design is
an appropriate one for the Council Chambers.
DESIGN ETHIC does not take issue with the proposition that
other designs offer merit, but we do not believe that any
other approach would seriously improve the quality of
intelligibility in the Council Chambers. The merits of
keeping the existing loudspeaker design offer the following
advantages:
1 - A considerable reduction in total system cost from
other alternatives. Rewiring the Chambers represents a
sizable portion of the potential total. cost. If only
the loudspeakers themselves are replaced, using
existing enclosures, no rewiring may be necessary.
2 No change in the appearance of the elements of the
loudspeaker system or "patches" in the ceiling where
loudspeakers would be removed..
3 - The potential for feedback by a roving wireless
microphone in the audience area may be almost
completely eliminated by using new electronic
technology. In any event, any design proposed has some
mode of operation in which feedback becomes a problem
and must be dealt with. The existing design is no more
difficult to deal with than others.
DESIGN ETHIC
26101 Rivendett, Rake Forest Ca. 92630 (714)468-2519
H. We propose that loudspeakers in' "spill-over" areas also be
replaced with high quality loudspeakers in existing
enclosures,
I. The patching system is minimal. Our discussions of the
problems related to the patching system with Mr. Timothy
Flanigan and Mr. Ronald Davey indicate that the real
problems perceived by operating personnel are one of control
more than flexibility. At this point in discovery, we
believe that the proposed automation of the system, combined
with moving the controls to within reach of the video
operator and the addition of worst-case patching facilities
will solve the operational concerns which have been
mentioned. Such an approach would,. agai.n, be less expensive
than the alternative 'matrix switching" approach, while
still allowing for maximum potential growth for the future.
I. Auxiliary components such as tape decks and turntables are
antiquated and. We propose replacing these with faster,
more convenient to use, equipment of a type preferred by
operating personnel.
The Voting Tally Board
The existing Voting Tally Board does not serve the needs of the
television environment. Two approaches are possible:
A. a visible Tally Board or Boards, which may be televised by
use of a "Limbo Camera", designated for this purpose. Such
a system would stand by itself and is very problem free,.
B. A data gathering system, tied to the voting switches at the
Dais, would display voting totals in video on the bottom of
the screen, much like the Character Generator now does.
Such an approach is necessarily dependant on video monitors
and other supporting equipment.
The decision of which type of system to implement should lie with
the Council..
3
DESIGN ETHIC personnel on this project will be limited to Thomas n
L. Norman, Owner. A resume is attached.
The DESIGN ETHIC fee is stated at the end of the "Areas of
Service" Proposal and Agreement.
Insurance for DESIGN ETHIC is being acquired. DESIGN ETHIC is a e:
new consulting firm,- formed in July 1986, She are in the process
of acquiring General Liability Insurance., An insurance accord e
form is forthcoming. Our broker advises us that our field
service is sufficiently .specialized that Professional Liability Q
coverage is: not available at any price to us or any other firm so
DESIGN ETHIC
26101 R1vendell* Lake F•otest, Ca. 92830 (714)466-2619
specialized in this area of work except on a "per job" basis,
where each job is considered as a special case by the insurance
carrier. Several telephone calls to other firms confirm that
this is also the case with them. The fee for such insurance can
only be described as astronomical. DESIGN ETHIC would
necessarily subject our "maximum fee" to adjustment, if the City
wishes this coverage. The city may be able to find a less
specialized Electrical Engineering firm who can obtain
Professional Liability insurance. routinely. However, the
specialized expertise which a firm such as DESIGN ETHIC possesses
would accordingly not be available to the city. Our CPA advises
us that, as a ' husband and wife" partnership, with no other
employees, Workers' Compensation coverage is not relevant.
DESIGN ETHIC offers nine years direct experience in, the design of
complex Audio and Switching Annunciator (ie: Voting Tally)
Systems. -DESIGN ETHIC' s resources include Computerized Drafting
for Details and Schematics, and other computerized design
functions. We encourage your to investigate our references, and
if required, more are available. You will find that Thomas
Norman's reputation is one of prompt, accurate work and clients
who request his work again. As importantly, his work is known
for the use of reliable simple approaches, using appropriate
technology in innovative ,rays, which result in easy to install
designs that fit within reasonable budgets. The above evaluation
reflects this philosophy.
Respectfully ,yours,
-'Tfiomas L. Norman
DESIGN ETHIC
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DESIGN ETHIC
25101 Rfvendelt, Lake Forest Ca. 92630 (714) 468-2619
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