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HomeMy WebLinkAboutDOLDER, MICHAEL - 1997-11-036 CITY OF HUNTINGTON BEACH 2000 MAIN STREET CALIFORNIA 92648 Ifl FIRE DEPARTMENT December 2, 2000 Ray Silver, City Administrator City of Huntington Beach 2000 Main Street Huntington Beach, CA 9264 RE: Retirement Effective December 28, 2002 Dear Ray: After considerable reflection I have reached a decision to retire effective December 28, 2002. 1 have spent 30.5 years in city government serving in various fire departments, including 23 years as Fire Chief. With only a month short of 12 years, it has been a pleasure working with and for you as Fire Chief of Huntington Beach: I appreciate your trust, support, and confidence as well as the City Council's in allowing me to serve in a number of roles which have'included Acting Assistant City Administrator, Information Systems Director and Fire Chief. My years in Huntington Beach have been rewarding and challenging and will always be remembered. It has been an honor to serve and work with the finest group of men and women who make up the Huntington Beach Fire Department. Although I am leaving the City, I know that the quality city employees who remain, and especially the men and women of the Fire Department, will continue to provide exceptional service no matter what the challenge. It has been a unique and exciting experience that I will always remember. Thank you, Michael P. Dolder Fire Chief C: Mayor and City Council Department Heads Huntington Beach Fire Department (6) • 11/03/97 - CounciiQency Agenda - Page 6 (600.25) Approve the continuation of the Mortgage Credit Certificate Program in cooperation with the County of Orange, as set forth in Resolution No. 97-1 adopted by the City Council on January 6, 1997. Submitted by the Economic Development Director [Approved 6-0 -- Green: out of room] E-9. (City Council) Approval Of Allied Arts Board Reappointment - Mary Lou Hughes - (110.20) Approve the reappointment of Mary Lou Hughes to the Allied Arts Board with a term to expire June 30, 2001. Submitted by the Community Services Director [Approved 6-0 -- Green: out of room] E-10. (City Council) Approve Amendment To Budaet For Repair & Replacement Of Street Improvements Along Trident Lane, Catalina Circle, And Castle Drive - MSC-389 - Nobest, Inc. - (600.90) Approve an amendment to the. current year budget by appropriating $89,258 for incidental expenses required on MSC-389 for Repair and Replacement of Street Improvements along Trident Lane, Catalina Circle, and Castle Drive, contractor, Nobest, Inc. Submitted by the Public Works Director [Approved 6-0 -- Green: out of room] E-11. (City Council) Authorize Solicitation Of Bids For Cleanina Of 54" Storm Drain Line MSC- 392 - Running Parallel - w/s Gothard Street Between Warner And Slater Avenues - & Approval Of Budget Amendment - (600.90) 1. Authorize the Public Works Director to obtain bids for the cleaning of the 54" storm drain line running parallel to the west side of Gothard Street between Warner and Slater Avenues, MSC-392 and 2. Approve an Amendment to the current year budget by appropriating $250,000 for the line cleaning. Submitted by the Public Works Director [Approved 7-01 E-12. (City Council) Adoption Of Resolution No. 97-77 - OoDosina Expansion Of The Oranae County Water District's Service Boundaries - (1000.80) Adopt Resolution No. 97-77 - "A Resolution of the City of Huntington Beach Opposing Expansion of the Orange County Water District's Service Boundaries." Opposing expansion of the service boundaries until studies demonstrate that additional water demand from the basin will not adversely impact present member agencies. Submitted by the Public Works Director [Adopted 6-0 -- Green: out of room] E-13. (City Council) Emolovment Aareements Between The Citv Of Huntinaton Beach And Fire Chief Michael Dolder To Serve As Acting Assistant City Administrator And Melanie_ Fallon, Community Development Director, To Serve In An Expanded Management Capacity - (600.10) 1. Approve and authorize the Mayor and City Clerk to execute the Agreement between the City of Huntington Beach and Michael Dolder to serve as Acting Assistant City Administrator/Fire Chief until such time as the appointment of a permanent City Administrator and new management assignments are made; and 2. Approve and authorize the Mayor and City Clerk to execute the Agreement between the City of Huntington Beach and Melanie Fallon to serve in an expanded management capacity until such time as the appointment of a permanent City Administrator and new management assignments are made. Submitted by the Acting City Administrator [Approved 6-0 -- Green: out of room] E-14. (City Council/Redevelopment Agency) Sale And Transfer Of Ownership -Ocean View Estates - 7051 Ellis Avenue - Mobile Home Unit No. 36 (E. Claude) - Redevelopment Agency Action: (600.30) 1. Authorize the sale of Ocean View Estates Space No. 36 by the (6) r ouncil/Agency. Meeting Held: //-3-17 Deferred/Continued to:��� Approved ❑ Conditional y Approved ❑ Denied City Clerk' Signa ure Council Meeting Date: November 3, 1997 Department ID Number: CD 97-56 CITY OF HUNTINGTON BEACH o REQUEST FOR COUNCIL ACTION n `-1 SUBMITTED TO:: HONORABLE MAYOR AND CITY COUNCIL MEMBERS C. :v c-m SUBMITTED BY: RAY SILVER, ACTING CITY ADMINISTRATORa2/2-0 ` 3 PREPARED BY: RAY SILVER, ACTING CITY ADMINISTRATOR �" SUBJECT: APPROVE EMPLOYMENT AGREEMENTS BETWEEN THE CITY OF HUNTINGTON BEACH AND MICHAEL DOLDER AND MELANIE FALLON Statement of Issue, Funding Source, Recommended Action, Alternative Action(s), Analysis, Environmental Status, Attachment(! Statement of Issue: The City is in need of temporary executive management reassignment and reorganization until the City Council completes its executive search for a permanent City Administrator. Acting City Administrator Ray Silver is requesting that Fire Chief Michael Dolder serve as Acting Assistant City Administrator and continue serving as Fire Chief; and Community Development Director Melanie Fallon assume the citywide development services coordination functions previously performed by the Assistant City Administrator and continue as Community Development Director. Funding Source: No additional appropriation is required as additional costs are funded through savings. Recommended Action: Motion to: Rnk-C\,kA 1. Approve and authorize the MayorAto execute the Agreement between the City of Huntington Beach and Michael Dolder to serve as Acting Assistant City Administrator/Fire Chief until such time as the appointment of a permanent City Administrator and new management assignments gare made. 2. Approve and authorize the MayorAo exrcufe the Agreement between the City of Huntington Beach and Melanie Fallon to serve in an expanded management capacity until such time as the appointment of a permanent City Administrator and new management assignments are made. Alternative Action(s): None RQUEST FOR COUNCIL ACTI01 MEETING DATE: November 3, 1997 DEPARTMENT ID NUMBER: CD 97-56 Analysis: The proposed Agreement (Attachment 1) provides for the City to appoint Michael Dolder as Acting Assistant City Administrator and continue serving as Fire Chief. The proposed Agreement (Attachment 2) provides for the City to assign Melanie Fallon to assume additional executive management assignments pertaining to the coordination of all development issues in the City. Both Agreements will be in place until the City Council completes its executive search for the position of City Administrator and this person begins his/her employment with the City. Both Agreements also provide that each person will return to their original duties as Fire Chief and Community Development Director when there is no longer a need for the interim management reassignments. The compensation for these interim appointments is proposed to be approximately 10% greater than their current salaries. The duties and additional responsibilities to be assigned to Michael Dolder include: • Continue serving as Fire Chief and managing the Fire Department. • Continue to coordinate and direct the City's Technology needs and changes. • Assist in coordinating operational issues for approval by the City Administrator. • Acts for the City Administrator in his absence. • Assign/delegate citywide operational issues as coordinated through the City Administrator. • Coordinate Council Agenda Process. • Coordinate Managed Competition, Process Improvement and Activity Based Costing. The additional responsibilities to be assigned to Melanie Fallon include: • Coordination and timely resolution of development issues/concerns which occur within the development services departments (Community Development, Public Works, Economic Development, Community Services, Fire, and Police). • Ensure proper communication between development services departments. • Liaison/contact person for all Council members, Acting City Administrator, Department Heads and development community representatives in order to resolve potential development problems/concerns. • Assign/delegate citywide development issues as appropriate. CONTRCT2.DOC -2- 10/22/97 4:38 PM R�QUEST FOR COUNCIL ACTION MEETING DATE: November 3, 1997 Environmental Status: Not applicable. Attachment(s): RCA Author: DEPARTMENT ID NUMBER: CD 97-56 Employment Agreement between the City of Huntington Beach and Michael Dolder, Fire Chief dated November 3, 1997 2 1 Employment Agreement between the City of Huntington Beach and Melanie Fallon, Community Development Director dated November 3, 1997 CONTRCT2.DOC -3- 10/22/97 4:38 PM • • ATTACHMENT 1 • • EMPLOYMENT AGREEMENT BETWEEN THE CITY OF HUNTINGTON BEACH AND MICHAEL P. DOLDER This Agreement is entered into on November 3, 1997, by and between the CITY OF HUNTINGTON BEACH, a municipal corporation of the State of California, herein called "CITY," and MICHAEL P. DOLDER, herein called "EMPLOYEE." WHEREAS, EMPLOYEE is currently employed by CITY as the. Fire Chief, and it is the desire of CITY to augment the responsibilities of EMPLOYEE to serve as Acting Assistant City Administrator and continue serving as Fire Chief until CITY appoints a permanent City Administrator and Acting Assistant City Administrator responsibilities are reassigned; and It is the desire of CITY to provide certain benefits, establish certain conditions of employment and to set certain working conditions of EMPLOYEE; and It is the desire of CITY to: (1) provide inducement for EMPLOYEE to accept additional duties as Acting Assistant City Administrator and remain in CITY'S employment; (2) make possible full work productivity by providing EMPLOYEE with assurances regarding his employment; and (3) provide an equitable means for EMPLOYEE to return to his primary position as Fire Chief upon CITY'S selection of a permanent City Administrator and the Assistant City Administrator is permanently reassigned. NOW, THEREFORE, for and in consideration of the mutual promises, covenants and conditions herein contained, the parties hereto agree as follows: 4/s:PCD:Agree: Dolder 10/22/97 1. EMPLOYMENT CITY hereby agrees to augment the responsibilities and duties of EMPLOYEE to serve as Acting Assistant City Administrator and continue serving as Fire Chief of the City of Huntington Beach. EMPLOYEE will perform the functions and duties specified in the City Charter and the Huntington Beach Municipal Code, and perform other legally permissible duties and functions as the City Council shall from time to time assign. 2. TERM This Agreement shall remain in effect until a permanent City Administrator is selected by the City Council and the Assistant City Administrator position is filled, or until terminated by either party as set forth in Paragraph 8 herein. 3. COMPENSATION A. CITY agrees to pay EMPLOYEE a base monthly salary of $9,925.00 commencing November 1, 1997, in installments at the same time as other employees of CITY are.paid. B. In addition to the foregoing benefits, EMPLOYEE shall also receive all such other benefits including any salary increases that are generally applicable to non -associated employees (department heads) as of the date of this Agreement, and as may be amended after the date of this Agreement, including but not limited to health (includes dental and vision) insurance, life insurance, sick leave, deferred income package, income protection plan, holidays, vacation, bereavement and family illness leave, and physical examination and payment of EMPLOYEE'S PERS contribution. Except as otherwise provided in this Agreement, the benefits shall be 2 4/s: PC D: Agree: Dol de r 10/22/97 E subject to the rights and restrictions otherwise applicable to safety department heads during the term of this Agreement. C. The CITY will continue to provide a City vehicle for use on CITY business and in anticipation to emergency response. D. The CITY will continue to provide 800 MHz radios, a car cellular telephone and a pager and will pay the monthly expenses incurred for CITY business; EMPLOYEE will reimburse CITY for personal use. 4. SICK LEAVE EMPLOYEE shall earn sick leave at the rate of one day per month. 5. RETIREMENT PERS Public Safety Retirement Plan will be utilized on the single highest year compensation formula with the CITY paying both the CITY and EMPLOYEE'S full PERS contributions. 6. VACATION Upon EMPLOYEE'S retention he shall be entitled to an annual paid vacation of 17 working days plus 8 days of paid administrative leave in lieu of overtime pay. EMPLOYEE shall provide City Administrator with reasonable notice prior to taking two or more vacation or administrative leave days off. EMPLOYEE'S vacation accrual rate will be the same as that provided to department heads with five to nine years of service with CITY. 7. PROFESSIONAL DEVELOPMENT EXPENSES A. CITY agrees to budget and to pay for the professional dues and subscriptions necessary to EMPLOYEE'S participation in national, regional, state and 3 4/s:PCD: Agree: Dolder 10/22/97 local associations and organizations necessary and desirable for his continued professional participation, growth and advancement and for the good of CITY. B. CITY agrees to budget and to pay for the travel and subsistence expenses of EMPLOYEE for professional and official travel, meetings and occasions adequate to continue the professional development of EMPLOYEE and to adequately pursue necessary official and other functions for CITY, including but not limited to the Annual Conference of the International City Management Association, the League of California Cities, League City Managers' conference and such other national, regional, state and local government groups and committees thereof on which EMPLOYEE serves as a member. EMPLOYEE shall pay for all expenses of his spouse if she accompanies him on such trips. C. CITY agrees to budget and to pay for the travel and subsistence expenses of EMPLOYEE for short courses, institutes and seminars that are necessary for his professional development and for the good of CITY. TERMINATION A. This Agreement will automatically terminate upon the CITY'S appointment of a permanent City Administrator and Assistant City Administrator position is filled, or as otherwise provided herein. B. CITY may terminate this Agreement after providing EMPLOYEE with a thirty -day (30) notice of intention to terminate this Agreement. Such notice can be provided at any time. 4 4/s:PCD:Agree: Dolder 10/22/97 • • C. Upon any termination hereof, EMPLOYEE shall be returned to his previous position/duties with CITY as Fire Chief under the terms and conditions established prior to this contract. 9. INDEMNIFICATION CITY shall defend, hold harmless and indemnify EMPLOYEE against any tort, professional liability claim or demand or other legal action, whether groundless or otherwise, arising out of an alleged act or omission occurring in the performance of EMPLOYEE'S duties in accordance with the provisions of California Government Code Section 825 and provide a defense in accordance with Government Code Section 995. CITY may compromise and settle any such claim or suit and pay the amount of any settlement or judgment rendered therefrom. 10. BONDING CITY shall bear the full costs of any fidelity or other bonds required of EMPLOYEE under any law or ordinance. "11. OTHER TERMS AND CONDITIONS OF EMPLOYMENT A. The City Council, in consultation with EMPLOYEE, shall fix any such other terms and conditions of employment, as it may determine from time to time, relating to the performance of EMPLOYEE, provided such terms and conditions are not inconsistent with or in conflict with the provisions of this Agreement, the City Charter or any other law. B. All provisions of the City Charter and Code, and regulations and rules of CITY relating to vacation and sick leave, retirement and pension system contributions, holidays and other fringe benefits and working conditions as they now exist or hereafter may be amended, also shall apply to EMPLOYEE as they would to non -associated employees (department heads) 5 4/s : PCD: Agree: Do I der 10/22/97 • • of CITY in addition to said benefits enumerated specifically for the benefit of EMPLOYEE except as herein provided. C. Such other benefits as the City Council may authorize and grant in the future shall be included within the terms of this Agreement as if specifically amended into this Agreement. 12. NOTICES Any notice required or permitted by this Agreement shall be in writing and shall be personally served or shall be sufficiently given and deemed served upon the other party if sent by United States Postal Service, first-class postage prepaid, and addressed as follows: TO CITY City Clerk City of Huntington Beach 2000 Main Street Huntington Beach, CA 92648 TO EMPLOYEE Michael P. Dolder Acting Assistant City Administrator/Fire Chief City of Huntington Beach 2000 Main Street Huntington Beach, CA 92648 Notices shall be deemed given as of the date of personal service or upon the date of deposit in the course of transmission with the United States Postal Service. 13. GENERAL PROVISIONS A. The text herein shall constitute the entire Agreement between the parties. B. This Agreement shall be binding upon and inure to the benefit of the heirs at law and executors of EMPLOYEE. C. This Agreement shall become effective upon execution. 6 4/sTMAgree:Dolder 10/22/97 • • D. If any provision, or any portion thereof, contained in this Agreement is held unconstitutional, invalid or unenforceable, the remainder of this Agreement, or portion thereof, shall be deemed severable, shall not be affected and shall remain in full force and effect. IN WITNESS WHEREOF, CITY has caused this Agreement to be signed and duly executed on its behalf by its Mayor, and duly attested by its City Clerk, and EMPLOYEE has signed and executed this Agreement on the day and year first above written. CITY OF HUNTINGTON BEACH, a municipal corporation MICHAEL P. DOLDER, "EMPLOYEE" RALPH BADE , MAYOR ATTEST: CONNIE BROCKWA_Y CIT CLERK �;�V17 APPROVED AS TO FORM: f Y6�' UTTON, CITY AT,TORNEY � 7 � U a`,► q I 16 -- 7 4/s: PCD: Agree: Do I der 10/22/97 0 J. o CITY OF HUNTINGTON BEACH 2000 MAIN STREET OFFICE OF THE CITY CLERK CONNIE BROCKWAY CRY CLERK CALIFORNIA 92648 CITY CLERK LETTER OF TRANSMITTAL REGARDING ITEM APPROVED BY THE CITY COUNCIL/REDEVELOPMENT AGENCY APPROVED ITEM ll DATE: _ DYe M � ems, , / 72 7 i Nld/aez "Aldex," /�!X '1e'f'Nc A56, a hWf ATTENTION: �/ /�G,Yni�l//c1CcLLOr� DEPARTMENT: 4/7 Ye r'fji REGARDING: E/%ZaL D1/Il,6=1V1- ff�%E/�%EiVT See Attached Action Agenda Item L ��`-3 Date of Approval / 7 Enclosed For Your Records Is An Executed Copy Of The Above Referenced Item For Your Records. C� 5�5tv 4 Connie Brockway City Clerk Attachments: Action Agenda Pa e RCA Remarks: ✓_ Agreement ✓ Bonds Insurance, Deed Other AV n5 Name Department RCA Agreement Insurance Other Name Department RCA Agreement Insurance Other Name Department RCA Agreement Insurance Other Risk Management Department Insurance Copy G: Fol lowup /agrmts/transltr (Telephone: 714.536-5227 )