HomeMy WebLinkAboutDONALD BRINKERHOFF ASSOCIATES - 1969-12-15T;-
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.. . -VIRIG TEAL COP'
for Master F le
MUST BE RETURNED
AMENDMENT TO CITY CLERK
This Amendment to Contract for Architectural Services
entered into this , day of '7 1970, by and between the
City of Huntington, Beach, a municipal corporation, and
Brinkerhoff and Associates.
WITNESSETH
Whereas the City of Huntington Beach engaged
Brinkerhoff and Associates to provide certain services for
Oak View, Lake View and Sun View Parks; and
Whereas, it now becomes necessary to amend said
Contract for Services; now
Therefore, it is hereby agreed as follows:
1. That Hope View Neighborhood Park shall be an
additional design project having an estimated construction cost
of $42,500.
2. All other provisions of said contract shall
remain in full force and effect.
In Witness Whereof the parties hereto have caused
this Amendment to be executed on the day, month and year first
herein wri.�L.,.en.
Attest:
(2- -.1 /... n
0§If�p AS, TO FORM
.......... .........
DON P. 13OiVFA
City ttorn ^°
City of Hr intington Beach, a
Municipal Corporation,
By awvq C
Mayor
Brinkerhoff and Associates
F11
ORIVP'L COPY
for Rio
MD
1 CONTRACT FOR V CLERK
2 ARCHITECTURAL 'SERVICES
3
4 THIS AGREEMENT by and between the CITY.OF HUNTINGTON
5 BEACH, a municipal corporation of the State of California, herein.-
6 after called CITY, and DONALD BRINKERHOFF ASSOCIATES, hereinafter
7 called LANDSCAPE ARCHITECT,
8 W I T N L S S E T H
9 WHEREAS, CITY proposes to construct 0ak View" Lake View
10 and Sun View Parks; and
11 ARCHITECT is a landscape architectural firm, the princi
12 pal members of which are fuly regif3tered under the laws of the
13 State of California; and
14 The Director of Public Works is the rep-esentative of
15 CITY,,
16 NOW, THEREFORE, IT IS MUTUALLY AGRE,;.-_, between the
17 parties hereto that;
18 1. ARCHITECT shall prepare and furnish to CITY com-
19 plete and ready for use, all necessary studies, sketches, sche-
20 matics,, estimates, working drawings, and specifications,; shall
21 check shop drawings, catalog cuts, material lists as submitted by
22 the construction contractor; shall furnish consultation and
23 advice as requested by CITY during construction, Including super-
24 visicn and evaluation of specified tests as further defined here
25 in (but not including the day-to-day supervision of the construc-
26 tion work) and ;shall furnish all other architectural and engi
27 neering services, as specified hereinafter and required for Oak
28 View, Lake View and Sun View Parks having an estimated combined
29 construction cost of One Hundred Thirty-seven Dollars
30 ($137,000.00) and :fiore specifically set forth in Exhibit "A" en-
31 tit'ed "Scope of Work to be Accomplished,1P attached hereto, and
32 made a part hereof. ARCHITECT agrees to design facilities which
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1 11can be constructed within the amount hereinabove set forth.
2 The project design shall conform to all applicable city code
3 requirements. ARCHITECT shall :also conform to the technical
4 instructions as issued by the Director of PuLli.c Works,
5 If, after receipt of competitive bids, it is found that
6 construItion contract cannot be awarded within the aforementioned
7 lestimated construction cost, ARCHITECT will, as a part of this
3 Agreement arid, at no additional cost to CITY, perform such re-
9 design, re -estimating, and other services as may, in the opinion
],0 of the Director of Public Works, be required to produce a usable
11 facility within the estii;:a_ted construction cost. In connection
12 with the foregoing, ARCHITECT shall be obligated to perform such
13 additional services at no increase in contract p,%ize only when
14 CITY has received competitive bids ,iithin six (C) months from the
15 date of final approval of plans and specifications.
16 2. All drawings, designs, specifications, and other
17 incidental architectural and engineering work or materials
18 furnished hereunder shall be and remain the property of CITY, and
19 may be used by CITY as it may require, without any additional
20 cost to CITY.
21 3. ARCHITECT shall, if necessary, visit the site and
22 shall hold such conferences with representatives of CITY and take
23 such other action as may be necessary to obtain the data upon
j 24 which to develop thv design showing the contemplated project in
4 25 accordance with the followings
25 (a) Schematic'DesUn:_Phase: The schematic design
27 phase shall include conferences with CITY departments concerned
28 an(., preparation of schematic sketches based upon the CITY'S pro-
29 gram for the function and scope of the project. It will include
30 a scope estimate of costs This phase shall be submitted to the
31 Director of public � .`ks for signature approval within thirty (30)
32 calendar days from the date of approval of this agreement by CITY
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and ARCHITECT
(b) Design Development Phase: Upon approval of the
schematic design phase, the ARCHITECT shall complete the design
development phase to include the development of design, site plans,
elevations and other drawings with outline specifications cover-
ing the project, and including structural ,mechanical, and elec-
trical systems and equipment, as are necessary to integrate the
design, explain the project fully, and enable a preliminary
estimate of construction cost. This phase shall be submitted {,o
the Director of Public Wt Ks for signature approval within sixty
I(60) days after approval of the schematic design. ARCIITECT
shall change the design development >.ans for the project to the
extent necessary to meet the requirements of the Director of
Public Works. After approval by signature of the Director, the
ARCHITECT shall submit design development plans to the Director.
(c) ' The Construction Docurdents Phase: After ap-
,proval of the design development phase plans and estimates,
ARCHITECT shall proceed with the preparation of complete working
'drawings and specifications as required by the Director of Public
Works for the construction of said project. An original and five
copies of the working drawings, specifications, and estimates
shall be delivered to the Director of Public Works within ninety
(00) calendar days after approval of the design development phase.
After working drawings and specifications have been approved by
CITY, as indicated by the signature thereon of the Director,
ARCHITECT shall submit sets of prints of the approved working
drawings and sets of the approved specifications as may be re-
quired by the Director.
4. Upon approval of final plans, ARCHITECT shall
deliver to the CITY one set of tracings, in such medium and on
►such materials, as may be required by the Director of Public
llWorks, suitable for blueprinting, showing complete approved
3.
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1 construction requirements. Such tracings as are delivered shall
2 be signed by the Director as an indication of approval thereof
,3 and shall become; and remain the property of CITY.
4 °1 5. ARCHITECT shall perform and provide architectural,
5 irrigation, engineering and other pertinent services in con
6 nection with the studies, designs and the preparation of drawings
7 and specifications, but said services shall not, unless otherwise
8 stipulated, include borings, soil tests, topographic surveys,
9 test piles and pits, or supervision of construction work executed
10 from the drawings and specifications, provided, however, that
11 ARCHITECT shall furnish upon request and without additional com-
12 pensation, such amplifications and explanations and attend such
13 conferences as may, in the opinion of the Director of Public Works
14 be necessary to clarify the intent of the drawings and specifi-
15 cations and shall afford the benefit of his advice on questions
16 that may arise in connection with the construction of the project.
17 6. ARCHITECT shall without additional fee correct or
18 revise the drawings and specifications if the Director of Public
19 Works finds that such revision is necessary to correct errors or
20 defi,iencies for which ARCHITECT is responsible.
21 7. All services to be rendered hereunder shall be sub-
22 ect to the direction and ap
proval pproval of the Director of Public
23 Works. Approval by said Director of drawings, designs, specifi-
23 cations and other incidental_ architectural and engineering work
25 or materials furnished hereunder shah. not in any way relieve
26 ARCHITECT of responsibility for the technical, adequacy of the
27 work.
28 8. The cost to CITY for the aforementioned axchitec -
29 tural and engineering services shall not exceed the followings
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(a) For architectural and engineering services,
31 the fee ahall be at the hourly rate to a maximum of eight per-
32 cent (8%) of app.,.jved construction budget.
4.
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g. The cost for the work, including the fees and re.-
imbursement items will be billed by ARCHITECT to CITY monthly
at the hourly rates set forth in Exhibit "A," entitled "Scope
of Work to be Accomplished," and to the extent that the reim-
bursable items are incurred, said bills to be submitted to the
Director of Public Works for his approval before payment may be
made by City Finance Director. Such bills will be payable upon
receipt and approval, provided that payment of the basic fee
shall not exeed the following percentages of the total at the
following stages of work:
'Design:
(a) Schematic Design Phase 15%
(b) Design Development Phase 35%
(c) Construction Document Phase 80%
(d) Upon award of construction con-
tract or not more than 180 days after
(c), whichever occurs first 90%
(e) Upon completion of construction, 100%
10. ARCHITECT will keep accurate accounting records
of time 'ancl expenditures, which records will be available for
inspection by CITY at reasonable times.
11. The following items of work, when requested by
CITY will be billed at cost. Included are blueprint expenses,
soil tests, consulta:it engineering other tan irrigation engiw
nee.-ing, surveying, artists renderings, obtaining or paying for
permits or other out of pocket expenses.
12. CITY may, at any time,, by written order of the
Director of Public Works, make any changes in the services to be
performed hereunder. If such changes cause an increase in the
cost of doing the work under this Agreement or in the time re-
quired for iti� performance, an adjustment shall be made based on
the direct cost to ARCHITECT plus '-easonable overhead costs and
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the contract shall be modified in ►�riting accordingly. Any claim
for adjustment under this Article must be made in writing to the
Director of Public Works with in thirty (30) days from the date
the change is ordered.; provided, nowe.ver, said Director, if he
determines the facts justify suel's action, may receive and con-
sider and adjust any such claim ELsserted at any time prior to the
date of final settlement of the contract.
13. Wi.irever herein the artji.on of the Director of
Public Works is required, a representative of said Director,
(designated in writing, may act on his behalf.
14. CITY 'ray cancel this Agreement upon written notice
to ARCHITECT and shall thereafter be liable for fees and costs
accrued to date of the receipt of notice by ARCHITECT but not to
exceed the maximum set forth in paragraph 9 hereinabove, and for
no other fees or costs.
WITNESS OUR HANDS AND SEALS the day, month, and year
appearing below.
DO LD BRASSOCI A. S
By a,
Title
By ..
Title
DATED 4 0 ��_� '� I,r 1.969.
CITY OF HUNTINGTON BEACH, a
municipal corporation,
By_% j
� ATTEST: ,.'� Mayor
6L6 APPROVED AS TO FORM;
ty erk
City Attorney
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Sr-OPE OF WORK TO BE ACCOMPLISHED
OAK VIEW, LAKE VIEW AND SUN VIEW PARKS
LANDSCAPE ARCHITECTURAL SERVICES
I. "General. Furni,', complete preliminary and final
design and contract documents, including plans and
specifications for subject projects. The work shall
include but not be limited to the following:
A. Land use study that will consider design criteria
park theme and character.
B. Spatial relatioships and grouped activity areas.
C. Accass, circulation, parking and pedestrian systems.
D. Operational planning to accommodate ease of main-
tenance.
E. Provision of all consulting services, including
irrigation engineering, irrigation and topography
incorporation.
II . C'os't' Limi't'at'icns . Design the parks and ancillary
structures to the following cost limitations:
A. Oak View Park - $66,752 excluding play equipn�nt
B. Lake View Park - $35,000 excluding play equipment
C. S*-n. View Park - $35,000 excluding play equipment
III. Prrd j 66t' D s'cription and Scope.
A. The Oak View project shall conform to the United
States Departmenr, of Housing and Urban Development,
Open Space Land Program, Title VII, Housing Act of
1961 as amended, Project No. OSC-•398, more specifi-
cally described in 08 130 of the project a.pplic-
atioY..
B. The Lake View and Sun View projects will generally
follow the concepts enumerated in the above docu-
ment subject to the outline joint powers agreement
EXHIBIT "An
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between the Ocean View School District and
Recreation Department.
�. The schematic and design development phases will
determine the requirements of the project though
preliminary studies, sketches, drawings and,
estimates.
D. The construction document phase will include, but
not be limited to the following plans and documents:
1. Plarxs and Specifications
a. Grading and drainage pl^-=
b. Layout and site plan
c. Planting plan
d. Irrigation plan
e. Lighting plan (Reverence Paragraph VIV)
f. Construction details
g. Specifications
h. Cost estimate and tin.:: schedule
2. General Documents
a. Bid documents
b. Invitation to bid
c. Instructions to bidders
d. Bid proposal fort
e. Construction contract
f. General conditions
g. Special conditions
U. 'St'AridArds. Work shall be in accordance with require-
ments of the City Department of Public Works and
applicable building codes.
Ap''iroyals. Design will be coordinated with the
Department of Public Works, Recreation and Parks
Department and City Administrator's Of,fice securing
approvals at the time of submission of the Design
RXHITM "A"
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Development stage.
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V'I.
Pr6gress Reg'ort and Schedule, Submit a, progress report
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every month during the term of the contract indicating
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the percentage of completion and brief description of
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the work accomplished. The following phases of the work
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shall be submitted to the Director of Public Works for
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signature approval as indicated.
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Phase 'Due Date
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A. Schematic Design and Cost
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Estimate Jan. 14, 1970
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B. Design Development, Outline
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Specifications and Detailed
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Cost Estimates Mar. 16, 1970
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C. Final Construction Documents and
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Cost Estimate �;Y
,Taxi.. 14, 1970
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VII.
Re'rdduct'ion. *Printing and reproduction requirements
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are as follows
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A. Schematics: 2 sets of plans
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B. Design Development: 2 sets of plans, outline
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specifications and.cost estimates.
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C . Final Submittal: 7 sets of plans and
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specifications
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(Billed at cost to CITY as set forth in Contract
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paragraph 1.1)
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VIII.
Hours Rates 'The work will be done on an hourly basis,
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billed monthly as follows:
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Principal $25.00 per hour
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Executive Architect 20..00 per ho,°�
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Project Architect 15.00 per hour
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Job Captain 12.50 per hour
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Clerical. 7.50 per hour
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Services for preparing detailed site drawings,, includ-
EXHIBIT "A"
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ViV.
ing preliminary design, landscape constructior, drawings,,
details, specifications and supervision of the instal-
lation will be provided on an hou,-d-,, basis according to
the various rates herein established With the provision
that the total fee will not exceed eight percent (8%) of
the estimated coat of construction. The exact maximum
fee will be based upon the construction budget, estab-
lished when the preliminary design is approved by the
city, not upon actual costs.
'C`enM!It2'tioh 'V3f CITY. Elect.^ical engineering, utility
and street improvement drawings krill be prepared by
the City Public Works Department.
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bouald Bvii4ia huff Aszod' LAU
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S onta AAa-0 CA 92706
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Paul C. JOU
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Pchi
End.
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