HomeMy WebLinkAboutE2 Manage Tech, Inc. - 2013-04-01Dept. ID FD13 003 Page 1 of 3
Meeting Date: 4/1 /2013
CITY OF HUNTINGTON BEACH
REQUEST FOR CITY COUNCIL ACTION
MEETING DATE: 4/1/2013
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Fred A. Wilson, City Manager
PREPARED BY: Patrick McIntosh, Fire Chief
Travis K. Hopkins, PE, Director of Public Works
SUBJECT: Approve and authorize execution of four Professional Services Contracts for As -
Needed General Environmental Engineering Services with Geosyntec
Consultants, Inc., Langan Engineering and Environmental Services, Inc., E2
Managetech, Inc. and Pacific Advanced Civil Engineering, Inc., each in the
amount of $1,000,000 with three-year terms
Statement of Issue: The Fire and Public Works Departments require professional environmental
engineering services on an as -needed basis. To provide these services, four qualified firms have
been selected.
Financial Impact: Funds would be made available from currently budgeted programs. Additional
City Council authorization will be requested for unbudgeted projects, as necessary.
Recommended Action:
A) Approve and authorize the Mayor and City Clerk to execute "Professional Services Contract
Between the City of Huntington Beach and Geosyntec Consultants, Inc. for As -Needed
SVpp'%p Environmental Services;" and,
B) Approve and authorize the Mayor and City Clerk to execute "Professional Services Contract
Between the City of Huntington Beach and Langan Engineering & Environmental Services Inc. for
As -Needed Environmental Services;" and,
C) Approve and authorize the Mayor and City Clerk to execute "Professional Services Contract
Between the City of Huntington Beach and for E2 ManageTech Inc. for As -Needed Environmental
Services;" and,
D) Approve and authorize the Mayor and City Clerk to execute "Professional Services Contract
-Needed
CBetween the City of Huntington Beach and Pacific Advanced Civil Engineering Inc. for As
Environmental Services."
1:n
Alternative Action(s): Do not authorize one or more of the contracts and provide staff with
alternative direction.
Analysis: The approved Capital Improvement Program (CIP) exceeds $23 million in fiscal year
2012/13. The CIP is composed of various projects, the majority in the transportation, water, sewer
and park improvements categories. Many projects require the services of an environmental
xB -85- Item 4. - I
Dept. ID FD13 003 Page 2 of 3
Meeting Date: 4/1/2013
engineering firm to properly study, analyze, or design the project. Such on call services are
established,- prior.to .their need as not to delay an awarded project. Since 2002, it has been the
Public Works Department practice to maintain three to five contracts for both planned projects and
emergency response. In addition, the Fire Department also uses these services for development
project related activities, such as review of environmental impacts, investigation of subsurface gas
anomalies, etc. In such cases, the majority of the cost would be paid by the developer in
accordance with the current fee schedule. These four firms will replace recently expired contracts.
Typical environmental services include:
• Prepare, assist and review preliminary environmental studies
• Review and prepare documentation in aspects of water discharge permits from regulatory
agencies
• Investigate and provide mitigation plans for naturally occurring gas odor control, design of
gas collection systems
• Process, coordinate and obtain various regulatory permits for removal and disposal of
hazardous waste materials
• Analyze hazardous materials onsite
• Monitor methane gas emissions at identified sites
• Investigate, review, design and provide operation and maintenance of hazardous
waste/materials management and soil remediation
• Review third party reports and studies, and provide City staff with comments and
recommendations
In compliance with Chapter 3.03 of the Municipal Code, proposals were requested and fifteen (15)
firms responded. Representatives from city departments ranked the proposals based on
qualifications, experience and references. Upon final review, it was determined that Geosyntec
Consultants, Langan Engineering & Environmental Services, Pacific Advanced Civil Engineering,
and E2 ManageTech will best meet the needs of the city. Each of the proposed contracts is for a
three-year term with an amount not to exceed $1 million per contract. It is not anticipated that there
would be a situation where these contracts would actually reach that level in the next 3 years
however we are recommending this level because it is possible one may depending on the projects
they are awarded.
The estimated expenditures for each of the three years of the proposed contracts, and their funding
sources, may include:
• $325,000 — CIP (Prop 42, Gas Tax, Water Fund, Sewer Fund, General Fund)
• $280,000 — Environmental/Water Quality Support Services ($250,000 General Fund)
• $120,000 — Development Project Services ($105,000 reimbursable, $15,000 General Fund)
Approval of these contracts is recommended pursuant to City Council Resolution No. 2012-65,
Section 8, which provides authorization for entering into professional service agreements for the
completion of the Capital Improvement Program.
Environmental Status: Not applicable.
Strategic Plan Goal:
Improve the City's infrastructure.
Item 4. - 2 xs -86-
Dept. ID FD13 003 Page 3 of 3
Meeting Date: 4/1/2013
Attachment(s):
1. Professional Services Contract between the City of Huntington Beach and Geosyntec
Consultants, Inc. for As -Needed Environmental Engineering Services
2. Professional Services Contract between the City of Huntington Beach and Langan Engineering
& Environmental Services, Inc. for As -Needed Environmental Engineering Services
3. Professional Services Contract between the City of Huntington Beach and E2 ManageTech, Inc.
for As -Needed Environmental Engineering Services
4. Professional Services Contract between the City of Huntington Beach and Pacific Advanced
Civil Engineering, Inc. for As -Needed Environmental Engineering Services
HB -87- Item 4. - 3
ATTACHMENT #3-
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PROFESSIONAL SERVICES CONTRACT BETWEEN
THE CITY OF HUNTINGTON BEACH AND
E2 MANAGETECH, INC.
FOR
AS -NEEDED ENVIRONMENTAL ENGINEERING SERVICES
Table ofContents
ScopeofServices .....................................................................................................
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CityStaff Asoistmnou—.--.--.—..'.----.—.---...—..^.,....--..-----.
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Term; Time ofPerformance .....................................................................................
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Compensation.,.,,_,_~_____,,,^,,_,-__~,._~,.^,,---------.
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ExtraWork ...............................................................................................................
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Method of Payment ...—.—....-..-..........~^.^..—.~..-.—...-----..3
Disposition of Plans, Estimates and Other Documents ...........................................
3
HoldIIon-nluom.........................................................................................................
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Professional Liability Insurance .............................................................................
4
Certificate ofInsurance ............................................................................................
5
IndependentContractor .............................................................................................
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Termination of ----...—.-.—'----'—'—~~---^—~^~—^^^'
6
Assignment and Delegation -------.----..--------.--.—.---...O
..............................................-_......--.......—....---.7
City Employees and Officials ...................................................................................
7
Notices.........................................................................................
7
Consent....................................................................................................................
0
Modification —^~--'—^~---~^'^^~`---^^^--~^------~~--^^^-
8uodoo Headings --.—.--------''--'---'—,--~--'--^~'--^^''8
Interpretation of this Agreement ...-....-----^..—'`'~'~~^--^'—'--`--8
Duplicate Original .~.______,,,,___,__~__,..,__,,—.--------.9
Immigration ,.._,___,__~,__,_._._.____,____,.......—....—..9
Legal Services Subcontracting Prohibited ................................................................
9
Fees.......................................................................................... ...............
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Survival.................................................................................................................... .1O
GoverningLaw .........................................................................................................
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Signatories,_._.~_,,^,,,,__.____.___.______.__,,^._.,~...--.—.lO
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PROFESSIONAL SERVICES CONTRACT BETWEEN
THE CITY OF HUNTINGTON BEACH AND
E2 MANAGETECH, INC.
FOR
AS -NEEDED ENVIRONMENTAL ENGINEERING SERVICES
THIS AGREEMENT ("Agreement") is made and entered into by and between the City of
Huntington Beach, a municipal corporation of the State of California, hereinafter referred to as
"CITY," and E2 ManageTech, Inc., a California Corporation hereinafter referred to as
"CONSULTANT."
WHEREAS, CITY desires to engage the services of a consultant to provide as -needed
environmental engineering services; and
Pursuant to documentation on file in the office of the City Clerk, the provisions of the
Huntington Beach Municipal Code, Chapter 3.03, relating to procurement of professional service
contracts have been complied with; and
CONSULTANT has been selected to perform these services,
NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows:
1. SCOPE OF SERVICES
CONSULTANT shall provide all services as described in Exhibit "A," which is
attached hereto and incorporated into this Agreement by this reference. These services shall
sometimes hereinafter be referred to as the "PROJECT."
CONSULTANT hereby designates Glenn Mayer, P.E. who shall represent it and be
its sole contact and agent in all consultations with CITY during the performance of this Agreement.
2. CITY STAFF ASSISTANCE
CITY shall assign a staff coordinator to work directly with CONSULTANT in the
performance of this Agreement.
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3. TERM, TIME OF PERFORMANCE
Time is of the essence of this Agreement. The services of CONSULTANT are to
commence on 2013— (the "Commencement Date"). This Agreement
shall automatically terminate three (3) years from the Commencement Date, unless extended or
sooner terminated as provided herein. All tasks specified in Exhibit "A" shall be completed no
later than three (3) years from the Commencement Date. The time for performance of the tasks
identified in Exhibit "A" are generally to be shown in Exhibit "A." This schedule may be
amended to benefit the PROJECT if mutually agreed to in writing by CITY and CONSULTANT.
In the event the Commencement Date precedes the Effective Date, CONSULTANT
shall be bound by all terms and conditions as provided herein.
4. COMPENSATION
In consideration of the performance of the services described herein, CITY agrees to
pay CONSULTANT on a time and materials basis at the rates specified in Exhibit "B," which is
attached hereto and incorporated by reference into this Agreement, a fee, including all costs and
expenses, not to exceed one million Dollars ($1,000,000).
5. EXTRA WORK
In the event CITY requires additional services not included in Exhibit "A" or
changes in the scope of services described in Exhibit "A," CONSULTANT will undertake such
work only after receiving written authorization from CITY. Additional compensation for such extra
work shall be allowed only if the prior written approval of CITY is obtained.
6. METHOD OF PAYMENT
CONSULTANT shall be paid pursuant to the terms of Exhibit "B."
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7. DISPOSITION OF PLANS, ESTIMATES AND OTHER DOCUMENTS
CONSULTANT agrees that title to all materials prepared hereunder, including,
without limitation, all original drawings, designs, reports, both field and office notices, calculations,
computer code, language, data or programs, maps, memoranda, letters and other documents, shall
belong to CITY, and CONSULTANT shall turn these materials over to CITY upon expiration or
termination of this Agreement or upon PROJECT completion, whichever shall occur first. These
materials may be used by CITY as it sees fit.
8. HOLD HARMLESS
CONSULTANT hereby agrees to protect, defend, indemnify and hold harmless
CITY, its officers, elected or appointed officials, employees, agents and volunteers from and against
any and all claims, damages, losses, expenses, judgments, demands and defense costs (including,
without limitation, costs and fees of litigation of every nature or liability of any kind or nature)
arising out of or in connection with CONSULTANT's (or CONSULTANT's subcontractors, if any)
negligent (or alleged negligent) performance of this Agreement or its failure to comply with any of
its obligations contained in this Agreement by CONSULTANT, its officers, agents or employees
except such loss or damage which was caused by the sole negligence or willful misconduct of
CITY. CONSULTANT will conduct all defense at its sole cost and expense and CITY shall
approve selection of CONSULTANT's counsel. This indemnity shall apply to all claims and
liability regardless of whether any insurance policies are applicable. The policy limits do not act as
limitation upon the amount of indemnification to be provided by CONSULTANT.
9. PROFESSIONAL LIABILITY INSURANCE
CONSULTANT shall obtain and furnish to CITY a professional liability insurance
policy covering the work performed by it hereunder. This policy shall provide coverage for
CONSULTANT's professional liability in an amount not less than One Million Dollars
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($1,000,000.00) per occurrence and in the aggregate. The above -mentioned insurance shall not
contain a self -insured retention without the express written consent of CITY; however an insurance
policy "deductible" of Ten Thousand Dollars ($10,000.00) or less is permitted. A claims -made
policy shall be acceptable if the policy further provides that:
A. The policy retroactive date coincides with or precedes the initiation of the
scope of work (including subsequent policies purchased as renewals or
replacements).
B. CONSULTANT shall notify CITY of circumstances or incidents that might
give rise to future claims.
CONSULTANT will make every effort to maintain similar insurance during the
required extended period of coverage following PROJECT completion. If insurance is terminated
for any reason, CONSULTANT agrees to purchase an extended reporting provision of at least two
(2) years to report claims arising from work performed in connection with this Agreement.
If CONSULTANT fails or refuses to produce or maintain the insurance required by
this section or fails or refuses to furnish the CITY with required proof that insurance has been
procured and is in force and paid for, the CITY shall have the right, at the CITY's election, to
forthwith terminate this Agreement. Such termination shall not effect Consultant's right to be paid
for its time and materials expended prior to notification of termination. CONSULTANT waives the
right to receive compensation and agrees to indemnify the CITY for any work performed prior to
approval of insurance by the CITY.
10. CERTIFICATE OF INSURANCE
Prior to commencing performance of the work hereunder, CONSULTANT shall
furnish to CITY a certificate of insurance subject to approval of the City Attorney evidencing the
foregoing insurance coverage as required by this Agreement; the certificate shall:
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A. provide the name and policy number of each carrier and policy;
B. state that the policy is currently in force; and
C. shall promise that such policy shall not be suspended, voided or canceled by
either party, reduced in coverage or in limits except after thirty (30) days'
prior written notice; however, ten (10) days' prior written notice in the event
of cancellation for nonpayment of premium.
CONSULTANT shall maintain the foregoing insurance coverage in force until the
work under this Agreement is fully completed and accepted by CITY.
The requirement for carrying the foregoing insurance coverage shall not derogate
from CONSULTANT's defense, hold harmless and indemnification obligations as set forth in this
Agreement. CITY or its representative shall at all times have the right to demand the original or a
copy of the policy of insurance. CONSULTANT shall pay, in a prompt and timely manner, the
premiums on the insurance hereinabove required.
11. INDEPENDENT CONTRACTOR
CONSULTANT is, and shall be, acting at all times in the performance of this
Agreement as an independent contractor herein and not as an employee of CITY. CONSULTANT
shall secure at its own cost and expense, and be responsible for any and all payment of all taxes,
social security, state disability insurance compensation, unemployment compensation and other
payroll deductions for CONSULTANT and its officers, agents and employees and all business
licenses, if any, in connection with the PROJECT and/or the services to be performed hereunder.
12. TERMINATION OF AGREEMENT
All work required hereunder shall be performed in a good and workmanlike manner.
CITY may terminate CONSULTANT's services hereunder at any time with or without cause, and
whether or not the PROJECT is fully complete. Any termination of this Agreement by CITY shall
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be made in writing, notice of which shall be delivered to CONSULTANT as provided herein. In the
event of termination, all finished and unfinished documents, exhibits, report, and evidence shall, at
the option of CITY, become its property and shall be promptly delivered to it by CONSULTANT.
13. ASSIGNMENT AND DELEGATION
This Agreement is a personal service contract and the work hereunder shall not be
assigned, delegated or subcontracted by CONSULTANT to any other person or entity without the
prior express written consent of CITY. If an assignment, delegation or subcontract is approved, all
approved assignees, delegates and subconsultants must satisfy the insurance requirements as set
forth in Sections 9 and 10 hereinabove.
14. COPYRIGHTS/PATENTS
CITY shall own all rights to any patent or copyright on any work, item or material
produced as a result of this Agreement.
15. CITY EMPLOYEES AND OFFICIALS
CONSULTANT shall employ no CITY official nor any regular CITY employee in
the work performed pursuant to this Agreement. No officer or employee of CITY shall have any
financial interest in this Agreement in violation of the applicable provisions of the California
Government Code.
16. NOTICES
Any notices, certificates, or other communications hereunder shall be given either by
personal delivery to CONSULTANT's agent (as designated in Section 1 hereinabove) or to CITY as
the situation shall warrant, or by enclosing the same in a sealed envelope, postage prepaid, and
depositing the same in the United States Postal Service, to the addresses specified below. CITY and
CONSULTANT may designate different addresses to which subsequent notices, certificates or
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other communications will be sent by notifying the other party via personal delivery, a reputable
overnight carrier or U. S. certified mail -return receipt requested:
TO CITY:
City of Huntington Beach
ATTN: Terri Elliott
Principal Civil Engineer
2000 Main Street
Huntington Beach, CA 92648
17. CONSENT
TO CONSULTANT:
E2 ManageTech, Inc.
Attn: Glenn Mayer, President
5000 E. Spring Street, Suite 720
Long Beach, CA 90815
When CITY's consent/approval is required under this Agreement, its
consent/approval for one transaction or event shall not be deemed to be a consent/approval to any
subsequent occurrence of the same or any other transaction or event.
18. MODIFICATION
No waiver or modification of any language in this Agreement shall be valid unless in
writing and duly executed by both parties.
19. SECTION HEADINGS
The titles, captions, section, paragraph and subject headings, and descriptive phrases
at the beginning of the various sections in this Agreement are merely descriptive and are included
solely for convenience of reference only and are not representative of matters included or excluded
from such provisions, and do not interpret, define, limit or describe, or construe the intent of the
parties or affect the construction or interpretation of any provision of this Agreement.
20. INTERPRETATION OF THIS AGREEMENT
The language of all parts of this Agreement shall in all cases be construed as a
whole, according to its fair meaning, and not strictly for or against any of the parties. If any
provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be
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unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the remaining
covenants and provisions of this Agreement. No covenant or provision shall be deemed dependent
upon any other unless so expressly provided here. As used in this Agreement, the masculine or
neuter gender and singular or plural number shall be deemed to include the other whenever the
context so indicates or requires. Nothing contained herein shall be construed so as to require the
commission of any act contrary to law, and wherever there is any conflict between any provision
contained herein and any present or future statute, law, ordinance or regulation contrary to which
the parties have no right to contract, then the latter shall prevail, and the provision of this
Agreement which is hereby affected shall be curtailed and limited only to the extent necessary to
bring it within the requirements of the law.
21. DUPLICATE ORIGINAL
The original of this Agreement and one or more copies hereto have been prepared
and signed in counterparts as duplicate originals, each of which so executed shall, irrespective of the
date of its execution and delivery, be deemed an original. Each duplicate original shall be deemed
an original instrument as against any party who has signed it.
22. IMMIGRATION
CONSULTANT shall be responsible for full compliance with the immigration and
naturalization laws of the United States and shall, in particular, comply with the provisions of the
United States Code regarding employment verification.
23. LEGAL SERVICES SUBCONTRACTING PROHIBITED
CONSULTANT and CITY agree that CITY is not liable for payment of any
subcontractor work involving legal services, and that such legal services are expressly outside the
scope of services contemplated hereunder. CONSULTANT understands that pursuant to
Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for
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CITY; and CITY shall not be liable for payment of any legal services expenses incurred by
CONSULTANT.
24. ATTORNEY' S FEES
In the event suit is brought by either party to construe, interpret and/or enforce the
terms and/or provisions of this Agreement or to secure the performance hereof, each party shall bear
its own attorney's fees, such that the prevailing party shall not be entitled to recover its attorney's
fees from the nonprevailing party.
25. SURVIVAL
Terms and conditions of this Agreement, which by their sense and context survive
the expiration or termination of this Agreement, shall so survive.
26. GOVERNING LAW
This Agreement shall be governed and construed in accordance with the laws of the
State of California.
27. SIGNATORIES
Each undersigned represents and warrants that its signature hereinbelow has the
power, authority and right to bind their respective parties to each of the terms of this Agreement,
and shall indemnify CITY fully for any injuries or damages to CITY in the event that such authority
or power is not, in fact, held by the signatory or is withdrawn.
28. ENTIRETY
The parties acknowledge and agree that they are entering into this Agreement freely
and voluntarily following extensive arm's length negotiation, and that each has had the opportunity
to consult with legal counsel prior to executing this Agreement. The parties also acknowledge and
agree that no representations, inducements, promises, agreements or warranties, oral or otherwise,
have been made by that party or anyone acting on that party's behalf, which are not embodied in this
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Agreement, and that that party has not executed this Agreement in reliance on any representation,
inducement, promise, agreement, warranty, fact or circumstance not expressly set forth in this
Agreement. This Agreement, and the attached exhibits, contain the entire agreement between the
parties respecting the subject matter of this Agreement, and supersede all prior understandings and
agreements whether oral or in writing between the parties respecting the subject matter hereof.
29. EFFECTIVE DATE
This Agreement shall be effective on the date of its approval by the City Council.
This Agreement shall expire when terminated as provided herein.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by
and through their authorized officers.
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CONSULTANT,
E2 ManageTech, Inc.
COMPANY NAME
By:
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ITS: (circle one) Chairman/Presiden ice President
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ITS: (circle one) Secretary hief Financial Office Asst.
Secretary - Treasurer
CITY OF HUNTINGTON BEACH, a
municipal corporation of the State of
REVI D 7PROVED:
icy Manager
APPROVED AS TO FORM:
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EXHIBIT "A"
A. STATEMENT OF WORK: (Narrative of work to be performed)
CONSULTANT shall provide consulting services on an "as -needed" basis for general engineering,
landfill and gas, hazardous waste material and water quality projects to be determined during the
term of this agreement. During the term of this agreement, CITY may elect to solicit proposals
from CONSULTANT. City shall issue task orders for each project based upon the scope of serices,
work schedule, and fee proposal submitted to CITY for its review and approval.
B. CONSULTANT'S DUTIES AND RESPONSIBILITIES:
CONSULTANT's duties and responsibilities shall follow provisions specified in the City of
Huntington Beach As -Needed Environmental Engineering Services Scope of Work shown in
Exhibit A.1. Detailed services shall include but is not limited to the following scope of work shown
in Exhibit A.2. Upon award and during the contract period, if CONSULTANT chooses to assign
different personnel to the project, CONSULTANT must submit the names and qualificaitons of
those staff to CITY for approval before commencing work.
C. CITY'S DUTIES AND RESPONSIBILITIES:
1. Furnish scope of work request for each project assigned.
2. Furnish available record drawings and specifications to the CONSULTANT.
D. WORK PROGRAM/PROJECT SCHEDULE:
A project schedule will be developed for each project assigned by CITY.
EXHIBIT A
Exhibit A.1
City of Huntington Beach On -Call, Environmental Engineering Services Scope of Work
In general, the Consultant shall perform environmental engineering services on an "on call or as needed"
basis for various projects assigned by the City. The scope of work for any one project may involve all
phases of project development and may include but not be limited to the following:
General
♦ Prepare, assist, and review Preliminary Environmental Study (i.e., Noise Study Report, Air Quality
Report, Historic Property Survey, Biological Resources, Archaeological Survey Report, etc.);
♦ Review and prepare plans, specifications, cost estimates, and contract documents;
♦ Perform field investigations;
♦ Provide site assessment and preliminary studies;
♦ Prepare and review engineering evaluation and cost analysis reports;
♦ Prepare and review technical and research studies;
♦ Process, coordinate, and obtain various Federal, State and Local regulatory permits;
♦ Process and review Grant and Federal Funding Applications.
Water Quality
♦ Assist in reviewing and preparing documentations in various aspects of water discharge permits from
applicable regulatory agencies;
♦ Assist in sampling of dry weather runoff at various storm drain systems that will divert runoff to local
sanitation district;
♦ Perform commercial/industrial water quality inspections for compliance with latest NPDES regulations;
♦ Perform water quality testing and sampling;
♦ Assist in reviewing, evaluating, and recommending various storm water pretreatment systems and
develop water quality best management practices;
♦ Provide routine wastewater odor control and monitoring;
♦ Manage, monitor, and develop wetland natural treatment systems;
♦ Assist in preparing and/or reviewing watershed action plan.
Landfill & Gas Anomaly
♦ Prepare methane gas mitigation plans;
♦ Provide routine methane gas monitoring;
♦ Provide maintenance and inspection of active gas collection systems;
♦ Investigate and provide mitigation plan for naturally occurring gas anomaly/odor control, and/or design
of a passive/active gas collection systems;
♦ Prepare and review Post Closure Maintenance Plans.
Hazardous Waste/Material
♦ Provide contaminated site evaluation;
♦ Provide mitigation plan for waste handling and disposal;
♦ Investigate, design, and provide operation and maintenance of hazardous waste/materials
management and soil remediation;
♦ Process, coordinate, and obtain various regulatory permits for removal and disposal of hazardous
waste/materials;
♦ Perform and prepare Phase I (Initial Site Assessment) or Phase 11 Reports.
In general, the consultant shall perform environmental engineering services on an "as -needed" basis for
various projects assigned by the City. The scope of work for any one project may involve all phases of
project development and may include but not be limited to the following:
Monitoring and Inspections
♦ Perform maintenance, monitoring and inspections of City's facilities in accordance to requirements by
various applicable regulatory agencies.
♦ Provide testing and sampling of various constituents and media.
Studies and Reports
♦ Prepare reports and studies that utilize sound practical environmental engineering analysis and
principles.
♦ Prepare documentations that comply with applicable regulatory agency requirements for permitting.
♦ Review 3rd party reports and studies, and provide City staff with comments and recommendations.
Grant Applications
♦ Assist in preparing various grant applications to obtain additional sources of funding for various
proposed City projects.
Preliminary Engineering
♦ Perform site investigation, prepare alternatives by providing recommendations and analyses that
describes the advantages of each alternative, and prepare estimates of probable cost for each
alternative.
♦ Prepare preliminary plans, cost estimates, engineering details, and support calculations.
Construction Documents
♦ Prepare engineering calculations and designs, plans, specifications, cost estimates, and contract
bidding documents.
Permits
♦ Assist in obtaining approvals from applicable regulatory agencies for environmental, and/or other
permits as may be required.
Bidding Stage
♦ Assist the City in answering bidders' questions, attend pre -bid conferences and job walks, prepare
addenda, and analyze bids.
Construction Stage
♦ Attend pre -construction conference.
♦ Monitor construction schedule, visit construction site as required for progress and quality of work
evaluation.
♦ Assist the engineer, contractor, construction manager/contractor administrator, and inspector with
interpretation of plans and specifications, analysis of changed conditions, development of corrective
action, review of shop drawings and other submittal, and the review and negotiation of change orders.
♦ Prepare "as -built" drawings.
Special Requirement: Due to the fact that some of the City projects will be funded by Federal and/or
State grants, the selected consulting firm must comply with various requirements including all applicable
prevailing wage laws.
Exhibit A.2
Methodology
Successful project implementation results in providing our clients superior guidance with optimal
support to best manage their environmental needs. From our experience with supporting public
agencies with a broad range of environmental needs via on -call service contracts, we have
recognized that successful project implementation requires more than just providing
environmental guidance based on good engineering science alone. We understand the value of
recognizing and considering the essential variables (i.e., City, community, and stakeholder
drivers) needed to provide the best environmental support and guidance to our clients. For our
city and municipal clients, some of these essential variables include impacts to the local
community, regulatory compliance, alignment with the City Council's vision, public safety, and
support of the City's overall goals and objectives.
Components to providing successful project implementation include matching and committing
the right resources with the project needs, being responsive to the City's requests, maintaining
proactive communication, adhering to the project schedule, controlling the project's budget, and
managing the scope of work.
At E2, project coordination begins when we decide to respond to an RFP. To ensure that we
offer our clients with the best Project Team that will provide the continued highest quality service
throughout the project, we thoroughly scrutinize the RFP to ensure that we have the necessary
and relevant experience not only with the requested services but also with the client's service
sector. This initial evaluation allows E2 to offer a superior and technically competent team that
understands the technical demands of the project, as well as the contributing variables
discussed above.
Selecting the right Project Manager with the most applicable expertise and experience is
another important step toward successful project implementation. For this procurement, we feel
that it is important that the Project Manager has a thorough understanding of city/municipal
operations, has an expertise with regulatory compliance and regulations, has a successful track
record with managing on -call environmental service contracts, can ensure quality deliverables,
and has the ability to commit E2's resources to meet the needs of the City. For these reasons,
we have selected Mr. Daryl Hernandez, PE, as our proposed Project Manager. As a Principal of
E2, Mr. Hernandez not only has an exceptional record of success managing similar on -call
contracts, but also has the authority to commit our company resources to the City. Additional
information regarding Mr. Hernandez's qualifications and experience is provided in
Section E of our proposal.
Similar to selecting the right Project Manager, matching the company resources with the
requested services is vital toward successful project implementation. As demonstrated in
Section E of our proposal, our project team members were selected and matched for this
proposal based on a number of criteria including the following experience and expertise:
experience with working on public sector on -call projects, specific project experience with the
requested scope of work activities, technical expertise, and proven successful track record.
After the project is awarded, E2 will implement a collaborative approach with the City to
maximize our responsiveness to meet the City's needs, align our goals and objectives, and
establish effective means of communication. Throughout the project, our Project Manager will
serve as the primary point of contact and will assure that the proper resources are matched with
the various work order requests. We will manage and execute this project from our Long Beach
office, which is located just over 10 miles of the Huntington Beach City Hall.
When a work order is presented to the E2 Team, our Project Manager will promptly (within 8
hours) initiate a one-on-one dialog with the appropriate City personnel to confirm not only the
scope, goals and objectives but also the drivers and priorities of the work scope. E2's Service
Task Leader (see Chart 1 — Organizational Chart) most appropriate for the scope of the work
order will accompany the Project Manager to ensure a complete understanding of the project
needs. Once the E2 Team is confident they understand the "whole picture" for the work scope,
the E2 Team will promptly develop and submit a cost proposal to the City for consideration,
typically within 1 to 2 business days of being presented with the opportunity. The cost proposal
will confirm the desired scope and define the project delivery schedule, the estimated budget,
and the personnel required to complete the project.
During the execution of a work order, procedures for project control and record keeping are
indispensable tools to managers and other participants in the work order delivery process.
These tools serve the dual purpose of recording the transactions that occur, as well as giving
managers an indication of the progress and problems associated with a project. The E2 Team
will always implement these tools such that the project team, including the City, will never be
"left in the dark" on any aspect of work execution. It is our commitment to the City to make the
experience working with E2 a positive one that will ease as much stress as possible for the
City's own project managers.
D. 'I Compliance with Performance Schedules
Developing a reasonable and executable schedule is the first and most important step for
keeping a project on track. We use standard publically available software (e.g., Microsoft
Project) to develop and track our project schedules. Our capacity to accomplish work on
schedule and our commitment to satisfy our clients' needs results in our willingness and ability
to respond rapidly. In the initial stages of collaboration between E2 and the City, a process will
be defined for keeping the City abreast of project schedule(s) that meets the City's wishes and
will fit seamlessly with current work flows. Effective communication is the key to any successful
project - sharing the right messages with the right people in a timely manner. The E2 Team is
consistently successful at synchronizing our work efforts with our clients such that we
become a welcome extension of staff.
D. 2 Cost Management & Control
At E2, we believe that our ability to meet aggressive schedules while controlling cost is
paramount. Mr. Hernandez, our proposed Project Manager, has a proven track record of
completing complex, multi -discipline, and task order -based projects on schedule and within
budget. Each month, Mr. Hernandez will provide the City's project manager with a project status
report that will summarize project budgets, schedules, and work progress. If mid -month budget
projections are needed, E2 maintains an active budget tracking system that is updated on a
real-time basis as employee timesheets are completed each day. This allows our project
managers to accurately track and report their project budgets each day. In addition, in the
unlikely event there is a budget discrepancy, E2 adheres to the belief that effective cost
management/control involves the application of:
• Investigative procedures to detect variance of actual costs from budgeted costs;
• Diagnostic procedures to ascertain the cause(s) of variance; and
• Corrective procedures to effect realignment between actual and budgeted costs
D. 3 Quality of Work
Quality typically has a client -specific definition. In the case of our public sector clients, we have
learned that quality most often includes cost savings, efficiency, technical prowess,
professionalism, innovation, real-time communication (e.g., no surprises), and adherence to
budget/schedule baselines, among other things. The E2 Team is committed to providing the City
with the highest quality work standards, specific to the City's own definition., In order to
understand the City's priorities pertaining to quality, as part of the initial collaboration with the E2
Team and the City, an open discussion will be facilitated to define these expectations. E2
wishes not only to bring our own standards or excellence to the table, but to meld our style for
communication, execution, management and development of deliverables with the City's
preferences. It is the commitment of the E2 Team to provide the City with our expert
environmental services in such a way that the City will associate the E2 Team with
Exceptional Quality Work.
E2 will provide the City with a team of experts who can become an extension of its staff and will
provide the best possible assistance for the City's immediate environmental service needs and
overall short- and longterm goals. The E2 Team prides itself in consistently providing the most
beneficial environmental decision making while also considering the technical and regulatory
drivers, business requirements and plans of the City, and publictneighborhood concerns for
each project. Over the years, E2 has established a network of satisfied clients who have come
to rely on us not only for our technical aptitude, but for our ability to incorporate the "big -picture"
plans into our approach for project implementation. Most often, this leaves our clients with a
sense of having a valuable addition to the project team rather than a simple contractor
mechanically performing environmental services.
E2 will utilize our expertise and experience to ensure that the project's technical and data quality
objectives are reliable and meet the needs of the City, project stakeholders, community
members, and regulatory agencies.
D. 4 Project Delivery Approach
Upon award of contract, E2 will initiate our work with the City by requesting a contract kickoff
meeting between our two teams to commence building a mutually effective working relationship
and establish general guidelines for implementing work throughout the contract term. E2 has
recognized over the years that every client has their own unique preferences for completing
environmental services work, including preferences in consultant and work style. While we
anticipate the City will agree E2's technical capabilities are a direct match for your needs, we
aim to exceed your expectations in all areas of our interactions and will initiate our work
with the City by investigating how we can best serve you. With the receipt of our initial work
request from the City, E2 will implement our proven internal on -call execution process for rapid
response to the City. Within E2's ES Practice, approximately ninety percent (90%) of our
contracts are on -call services type contracts with state, city, and/or municipal agencies in
Southern California. As a result of our experience with managing and executing on -call services
contracts, we have established an internal organization and process allowing our project teams
to successfully execute project requests for our clients. Whether these requests require
immediate responses on a short deadline, off -hour (i.e., weekend, holiday, evening, etc.) work
schedules, or segmented mobilizations, E2 is accustomed to efficiently and effectively
responding to on -call project demands.
A key element of our success to executing on -call contracts is that we maintain annual on -call
service agreements with a variety of subcontractors with pre -established rates and scopes of
work. This allows our project teams to quickly prepare cost estimates for our clients and
mobilize necessary subcontractors to the project sites using simple purchase orders (POs).
Internally, we make sure that E2's Key Personnel will be available to the extent proposed and/or
necessary for the duration of the project, and we acknowledge that no person designated as
"key" to the project shall be removed or replaced without the prior written concurrence of the
City.
D. 5 Typical Time Schedule
Provided below is the anticipated standard approach for the estimated size of projects; however,
the schedule could be expedited to meet specific project requirements. It should be noted that in
the event of an emergency, E2 will respond within the same day of being notified of the
emergency to assess the situation and develop an appropriate response plan.
Within the first 8 to 16 hours of receiving a work request, E2 will perform the following activities:
• Daryl Hernandez, Project Manager, will review the work request and coordinate with the City
representative to clarify any questions regarding the intended and expected scope of work
and schedule.
• Items to be discussed may include: work/schedule limitations, public communications, site
access, needed subcontractors, regulator involvement, etc.
• A request for existing site information (e.g., reports, letters, and correspondence) pertaining
to the respective Site will be issued to the City.
• Assign the Project Team members who best meet the requirements of the work order.
• A task -specific proposal and cost estimate will be prepared and submitted to the City.
Within the first 8 to 12 hours of receiving an authorization to proceed, the following activities will
be conducted:
• Conduct review of any new information obtained during the City meeting prior to holding a
kickoff meeting with the Project Team.
• Daryl Hernandez will hold a project team kickoff meeting to address project schedule, site
conditions, City and project site points of contact, project budget, and subcontractor needs. A
site walk may be conducted if warranted.
• The Quality Manager will discuss any quality issues that have been observed in the past and
address key milestones to comply with E2's quality assurance/quality control (QA/QC)
process.
• The Health and Safety Manager will discuss health and safety activities necessary to
conduct site activities. At E2, health and safety diligence is one of our company core values
and is a key criterion upon which our employees are evaluated during their
performance reviews.
Within the first 48 to 72 hours of the award, the E2 project team will mobilize to the field as
necessary or immediately after receiving a Notice to Proceed from the City.
EXHIBIT "B"
Payment Schedule (Hourly Payment)
A. Hourly Rate
CONSULTANT'S fees for such services shall be based upon the following hourly rate and cost
schedule:
See Exhibit B.1 - Proposed Hourly Fee Schedule
B. Travel Charges for time during travel are not reimbursable.
C. Billina
All billing shall be done monthly in fifteen (15) minute increments and matched to an
appropriate breakdown of the time that was taken to perform that work and who
performed it.
2. Each month's bill should include a total to date. That total should provide, at a glance,
the total fees and costs incurred to date for the project.
A copy of memoranda, letters, reports, calculations and other documentation prepared
by CONSULTANT may be required to be submitted to CITY to demonstrate progress
toward completion of tasks. In the event CITY rejects or has comments on any such
product, CITY shall identify specific requirements for satisfactory completion.
4. CONSULTANT shall submit to CITY an invoice for each monthly payment due.
Such invoice shall:
A) Reference this Agreement;
B) Describe the services performed;
C) Show the total amount of the payment due;
D) Include a certification by a principal member of CONSULTANT's firm that
the work has been performed in accordance with the provisions of this
Agreement; and
E) For all payments include an estimate of the percentage of work completed.
Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is
making satisfactory progress toward completion of tasks in accordance with this
Agreement, CITY shall approve the invoice, in which event payment shall be made
within thirty (30) days of receipt of the invoice by CITY. Such approval shall not be
unreasonably withheld. If CITY does not approve an invoice, CITY shall notify
CONSULTANT in writing of the reasons for non -approval and the schedule of
performance set forth in Exhibit "A" may at the option of CITY be suspended until
the parties agree that past performance by CONSULTANT is in, or has been brought
into compliance, or until this Agreement has expired or is terminated as provided
herein.
1
Exhibit B
5. Any billings for extra work or additional services authorized in advance and in writing
by CITY shall be invoiced separately to CITY. Such invoice shall contain all of the
information required above, and in addition shall list the hours expended and hourly
rate charged for such time. Such invoices shall be approved by CITY if the work
performed is in accordance with the extra work or additional services requested, and if
CITY is satisfied that the statement of hours worked and costs incurred is accurate.
Such approval shall not be unreasonably withheld. Any dispute between the parties
concerning payment of such an invoice shall be treated as separate and apart from the
ongoing performance of the remainder of this Agreement.
2
Exhibit B
ii:
SCHEDULE OF FEES AND CHARGES
E2 ManageTech
PERSONNEL CHARGES
The charge for all time required in the performance of the
Scope of Services, including office, field and
travel time, will
be at the Unit Price Hourly Rates set forth below for the labor
classifications indicated.
Subcontracts and Equipment Rental
Labor Classification
Hourly Rate
The cost of services subcontracted by E2 ManageTech, Inc. to
Clerk*
$ 55.00
others, including but not limited to: chemical analysis, test borings,
Technical Assistant/Word Processor*
$ 75.00
speciality contractors, surveyors, consultants, and equipment rental;
Technician*
$ 85.00
e.g., backhoes, bulldozers, and test apparatus, etc., will be charged
Drafter/illustrator*
$ 85.00
at cost plus 10%.
Technical Editor*
$ 85.00
Communications
Senior Draftedlllustrator*
$ 85.00
The cost of communications including telephone, telex facsimile,
Senior Technician*
$ 95.00
routine postage and incidental copying costs will be charged at cost.
Lab/Field Supervisor*
$ 95.00
Assistant Staff Professional
$ 85.00
Computers
Staff Professional
$ 95.00
The charge for use of Computer Aided Design and Drafting (CADD),
Senior Staff Professional
$ 105.00
Graphics generation, modeling applications and similar technical
Assistant Project Professional
$ 120.00
computing is $40.00 per hour.
Project Professional
$ 130.00
Senior Project Professional
$ 145.00
Document Reproduction
Consulting Professional
$ 150.00
Senior Consulting Professional
$ 165.00
In-house reproduction will be charged at $.20 a page for black &
PrincipallSenior Principal
$ 180.00
white and $1.15 a page for color for letter, legal, and 11 x 17 size
copies. See attached for outside reproduction costs.
Charges for contract personnel under E2 ManageTech, Inc.
supervision and using E2 ManageTech, Inc.
facilities will be
Other
made according to the hourly rate corresponding to their
Any other direct costs not specifically discussed herein will be
classification.
charged at cost.
Overtime worked in excess of eight (8) hours per day) by
exempt personnel will be charged at the above straight time
hourly rate. Non-exempt (*) @ 1.5x rate.
Special project accounting reporting and financial services,
Including submission of invoice support documentation will be
charged accordingly.
When E2 ManageTech, Inc, staff appear as expert witnesses
at court trials, mediation, arbitration hearings, and depositions,
their time will be charged at 1.5 times the rate schedule .
Preparation for these shall be charged at the above standard
hourly rates.
Vehicles and Mlleage
Field vehicles (pick-ups, vans, trucks, etc.) used on project
assignments will be charged at the IRS rate per mile for
Payment
E2 ManageTech, Inc. shall submit progress invoices to Client
showing the services performed during the invoice period and the
charges. Within thirty (30) days after receipt of an invoice, Client
shall pay the full amount of the invoice; however, if Client objects to
all or any portion of any invoice, it shall so notify E2 ManageTech,
Inc. of the same within fifteen (15) days from date of receipt of
invoice and shall pay that portion of the invoice not in dispute. The
parties shall immediately make every effort to settle the disputed
portion of the invoice.
This fee schedule contains confidential business information and is
not to be copied or distributed for any purpose other than
the use intended in this contract or proposal.
E2 ManageTech, Inc.
Company Confidential 4/4/2011
EXMIT 11-��
Payment Schedule (Fixed Fee Payment)
1. CONSULTANT shall be entitled to monthly progress payments toward the fixed fee set
forth herein in accordance with the following progress and payment schedules.
2. Delivery of work product: A copy of every memorandum, letter, report, calculation and
other documentation prepared by CONSULTANT shall be submitted to CITY to demonstrate progress
toward completion of tasks. In the event CITY rejects or has comments on any such product, CITY
shall identify specific requirements for satisfactory completion.
.3. CONSULTANT shall submit to CITY an invoice for each monthly progress payment
due. Such invoice shall:
A) Reference this Agreement;
B) Describe the services performed;
C) Show the total amount of the payment due;
D) Include a certification by a principal member of CONSULTANT"s firm that the
work has been performed in accordance with the provisions of this Agreement;
and
E) For all payments include an estimate of the percentage of work completed.
Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is making
satisfactory progress toward completion of tasks in accordance with this Agreement, CITY shall
approve the invoice, in which event payment shall be made within thirty (30) days of receipt of the
invoice by CITY. Such approval shall not be unreasonably withheld. If CITY does not approve an
invoice, CITY shall notify CONSULTANT in writing of the reasons for non -approval and the schedule
of performance set forth in Exhibit "A" may at the option of CITY be suspended until the parties agree
that past performance by CONSULTANT is in, or has been brought into compliance, or until this
Agreement has expired or is terminated as provided herein.
4. Any billings for extra work or additional services authorized in advance and in writing
by CITY shall be invoiced separately to CITY. Such invoice shall contain all of the information
required above, and in addition shall list the hours expended and hourly rate charged for such time.
Such invoices shall be approved by CITY if the work performed is in accordance with the extra work or
additional services requested, and if CITY is satisfied that the statement of hours worked and costs
incurred is accurate. Such approval shall not be unreasonably withheld. Any dispute between the
parties concerning payment of such an invoice shall be treated as separate and apart from the ongoing
performance of the remainder of this Agreement.
Exhibit B
E2MANA1 OP ID: AG
,446. - ®'' CERTIFICATE OF LIABILITY INSURANCE
DATE
03J00310DDfYYY1)
7/13
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsements .
PRODUCER 858-452-220
Wateridge Insurance Services 8581352 600
10717 Sorrento Valley Rd.
San Diego, CA 92121
NJE Insurance Services, Inc.
NAME:
PHONE
Ext : NC No):
E-MAL s:
INSURER(S) AFFORDING COVERAGE
NAIC 0
.
INSURER A: Hudson Insurance Company
INSURED E2 ManageTech, Inc
5000 E Spring St. #720
Long Beach, CA 90815
INSURER B:
INSURERC:
INSURER D :
INSURER E :
GVVEKAGhb CERTIFICATE NUMIRER- RFVISInN NI IMRFR•
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
I R
TYPE OF INSURANCE
POLIC NUMBER
P
POL C XP
LIMITS
GENERAL LIABILITY
-
EACH OCCURRENCE
$ 21000,00
A
X COMMERCIAL GENERAL LIABILITY
CLAIMS -MADE O OCCUR
X
ESB 1776-13-12-04
06/07/12
06/07113
PREMISES Ea occurrence)
$ 50,00
MED EXP (Any one person)
$ 5,00
PERSONAL & ADV INJURY
$ 2,000,00
GENERAL AGGREGATE
$ 2,000,00
GEN'L AGGREGATE LIMIT APPLIES PER.
PRODUCTS - COMP/OP AGG
$ 2,000,00
POLICY FX I PRO- LOC
$
AUTOMOBILE
LIABILITY
Ea accident
$ 2,000,00
BODILY INJURY (Per person)
$
A
ANY AUTO
ESB 1776-13-12-04
06/07/12
06/07113
I
ALL OWNED SCHEDULED
AUTOS AUTOS
-
BODILY ItJJURY- Per accident)
i
$ -
HIRED AUTOS X NON -OWNED
AUTOS
PROPERTY DAMAGE
Per accident
$
$
UMBRELLA LIAB
X
OCCUR
I EACH OCCURRENCE
$ 4,DDO,00
A
X
EXCESS LIAB
CLAIMS -MADE
ESB1776-20-12-04
06/07/12
06/07113
AGGREGATE
$ 4,000,00
_QFQ I I UUFNTION
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY YIN
ANYPROPRIETOWPARTNERIEXECUTIVE
OFFICERMIEMBER EXCLUDED? ❑
N/A
WC STATU- I OTH-
TORY LIMITS R
E.L. EACH ACCIDENT
$
E.L. DISEASE - EA EMPLOYE
$
(Mandatory In NH)
If yes, describo under
DESCRIPTION OF OPERATIONS below
E.L. DISEASE - POLICY LIMIT
$
A
Professional
ESB 1776-13-12-04
06/07/12
06107113
Per Claim 2,000,00(
A'
Pollution
ESB 1776-13-12-04
06/07/12
06/07/13
Per Cond z,000,00
DESCRIPTION OF OPERATIONS 1 LOCATIONS f VEHICLES (Attach ACORD 101, Additional Remarks Schedule, If more space Is required)
CITY OF HUNTINGTON BEACH ITS OFFICERS ELECTED OR APPOINTED OFFICIALS ��pl{p, i:D r' ` 'i'i. i )' ' '•.
EMPLOYEES, AGENTS, AND V6LUNTEERS ARE ADDITIONAL INSURED WITH RESPECT TO
ENERAL LIABILITY PER ATTACHED -PRIMARY APPLIES.
CITY OF HUNTINGTON BEACH
2000 MAIN STREET
HUNTINGTON BEACH, CA 92648
ACORD 25 (2010/05)
CITYHUN
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORIZED REPRESENTATIVE
�3� AC -
O 1988-2010
The ACORD name and logo are registered marks of ACORD
reserved.
HUDSON SYSCIM-11T INSURANCE COMPANY
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i��a�tiTIP�CT��! CITY . •, BEACH
Professional Service Approval Form
Date: 11/1/2012 Project Manager Name: Bill Reardon
Requested by Name if different from Project Manager: N/A
Department: Fire
PARTS I OF THE PROFESSIONAL SERVICES CONTRACTS APPROVAL FORM MUST BE
COMPLETED BY THE REQUESTING DEPARTMENT AND SIGNED BY THE CITY MANAGER,
FOR APPROVAL, BEFORE PROCEEDING WITH THE SOLICITATION OR CONTRACT
PROCESS. PART I MUST BE FILED WITH ALL APPROVED CONTRACTS.
1) Briefly provide the purposejDpter greemehr--- -- -----I
To provide as -needed general environmental engineering services. The expenditure for these
services is full reimbursed-de-he�oper cos neu ra .
2) Estimated cost of the services being sought: $ 266,000 ($76,000 in Year 1 and $95,00g_Years
2 and 3)
3) Are sufficient funds available to fund this contract? ❑ Yes ® No
If no, please explain: An additional allocation will be requested from the City Council for this
three-year agreement ($76,000 for FY 2012/13).
4) Check below how the services will be obtained:
® A Bid solicitation process in accordance to the MC 3.03.060 procedures will be conducted.
❑ MC 3.03.08(b) — Other Interagency Agreement procedure will be utilized.
❑ MC 3.03.08 — Contract Limits of $30,000 or less exempt procedure will be utilized.
5) Is this contract generally described on the list of professional service contracts approved by the
City Council? If the answer to this question is "No," the contract will require approval from the
City Council.) _ 'yes ❑ No
Fiscal SenGtes Manager Signature
Date
6) Amount, Business Unit (8 digits) and Object Code (5 digits) where funds are budgeted
(Please note that a budget check will occur at the object code level):
t00 b. s 231-
B dget Approval
ent'Head Signature(s)
s Signature
City Manager's Signature
0---• „r,�„` � Ell N-
ate
//-- S =! 2---
Date
!� !°1(Z_
J zJate
) L.
Date
CITY OF HUNTINGTON
BEACH
Professional Service Approval Form
RECEIVED
PART
.R
1R 13 2013
Date: 3/13/2013 Project Manager: Bill Reardon
Requested by Name if different from Project Manager: N/A
Department: Fire
PARTS I & II OF THE PROFESSIONAL SERVICES CONTRACTS APPROVAL FORM MUST BE
COMPLETED BY THE REQUESTING DEPARTMENT AND SIGNED FOR APPROVAL. PART I
& H MUST BE FILED WITH ALL APPROVED CONTRACTS.
1) Name of consultant: E2 ManagTech, Inc.
2) Contract Number: FIR 2013-17
(Contract numbers are obtained through Finance Administration x 5630)
3) Amount of this contract: $ NTE 1,000,000
4) Is this contract less than $50,000? ❑ Yes ® No
5) Does this contract fall within $50,000 and $100,000? ❑ Yes ® No
6) Is this contract over $100,000? ® Yes ❑ No
(Note: Contracts requiring City Council Approval need to be signed by the Mayor and
City Clerk. Make sure the appropriate signature page is attached to the contract.)
7) Were formal written proposals requested from at least three available qualified
consultants? ® Yes ❑ No
8) Attach a list of consultants from whom proposals were requested (including a contact
telephone number.)
9). Attach Exhibit A, which describes the proposed scope of work.
10) Attach Exhibit B, which describes the payment terms of the contract.
Budget proval Si ature
Director of Finance (or designee) Signature
� 'Dj
Datte
t r3
ate
Bid Results for Project As Needed Environmental Engineering Services (2013-10)
Issued on O1/10/2013
Bid Due on January 31, 2013 4:00 PM (Pacific)
Bidder Info
Vendor Name
Converse Consultants
Dudek
E2 ManageTech, Inc.
Environmental Engineering & Contracting, Inc.
Geosyntec Consultants
Langan Engineering & Environmental Services
Leighton Consulting Inc .
Pacific Advanced Civil Engineering, Inc.
Partner Engineering and Science
Stantec Consulting Services Inc
Stearns, Conrad, and Schmidt, Consulting Engineers, Inc.
Stratus Environmental, Inc.
Tetra Tech
UltraSystems Environmental (DBE/WBE/SBE)
WorleyParsons Group Inc.
Address
City
State ZipCode
185 E Paularino Ave Ste B
Costa Mesa
CA
92626
605 Third Street
Encinitas
CA
92024
12396 World Trade Dr., Suite 314
San Diego
CA
92128
Sol Parkcenter Drive
Santa Ana
CA
92653
2100 Main Street, Suite 150
Huntington Beach
CA
92648
32 Executive Park, Suite 130
Irvine
CA
92614
17781 Cowan
Irvine
CA
92614
17520 Newhope St Ste 200
Fountain Valley
CA
92708
19782 MacArthur Blvd., Ste. 230
Irvine
CA
92612
290 Conejo Ridge Ave
Thousand Oaks
CA
91361
3900 Kilroy Airport Way Suite 100
Long Beach
CA 90806-6816
5412 Bolsa Ave., Suite G
Huntington Beach
CA
92649
17885 Von Karman Ave Suite 500
Irvine
CA
92614
16431 Scientific Way
Irvine
CA
92618
17330 Brookhurst Street, Suite 100
Fountain Valley
CA
92708
Respondee
Respondee Phone
Respondee Email
Laura Tanaka
714-444-9660 Ext. 110
Itanaka@converseconsultants.com
Emily Hart
800-450-1818
RFP@dudek.com
Daryl Hernandez
858-217-5306
dhernandez@e2managetech.com
Mark Zeko
714-667-2300 Ext.
mzeko@eecworld.com
Eric Smalstig
714-465-1219 Ext.
esmalstig@geosyntec.com
Julie Frankel
415-955-5279
jfrankel@langan.com
Kris Lutton
949-681-4203 Ext.
klutton@leightongroup.com
Bruce Phillips
714-481-7231 Ext.
bphillips@pacewater.com
Sean Rakhshani
800-419-4923 Ext.
srakhshani@partneresi.com
Steven Brady
805-719-9325 Ext.
steven.brady@stantec.com
Kevin Green
562-426-9544 Ext. 3029
kgreen@scsengineers.com
Stratus Environmental, Inc.
714-622-3912 Ext.
hames@stratusinc.net
James Walker
949-809-5216 Ext.
james.walker@tetratech.com
Betsy A. Lindsay
949-788-4900 Ext. 227
blindsay@ultrasystems.com
Ralph Beck
714-849-9601 Ext.
Ralph.Beck@WorleyParsons.com
Awarded
Awarded
Awarded
Awarded
City ®f Huntington Beach
2000 Main Street ♦ Huntington Beach, CA 92648
(714) 536-5227 ♦ www.huntingtonbeachea.gov
Office of the City Clerk
Joan L. Flynn, City Clerk
April 3, 2013
E2 ManageTech, Inc.
Attn: Glenn Mayer, President
5000 E. Spring Street, Ste. 720
Long Beach, CA 90815
Dear Mr. Mayer:
Enclosed for your records is a fully executed duplicate original of the "Professional
Services Contract Between the City of Huntington Beach and E2 ManageTech, Inc. for As -
Needed Environmental Engineering Services."
Sincerely,
f
J 9An L. Flynn, CMC
City Clerk
JF:pe
Enclosure
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Sister Cities: Anjo, Japan ♦ Waitakere, New Zealand