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HomeMy WebLinkAboutEDAW CORPORATION - 2000-07-17LA CITY OF HUNTING -TON BEACH L 10. " 2000 MAIN STREET CALIFORNIA 92648 OFFICE OF THE CITY CLERK CONNIE BROCKWAY CITY CLERK LETTER OF TRANSN1 1ITTAL OF ITEM APPROVED BY THE CITY COUNCIL/ REDEVIELOPIMINT AGENCY OF THE CITY OF HUNTINGTON BEACH DATE: July 21, 2000 TO: EDAW, Inc. Name 17875 Von Karman Avenue Street Irvine, CA 92614 City, state, Zip ATTENTION: Kenneth Ryan, Principal DEPARTMENT: REGARDING: Contract for Consultant Services - Edinger Corridor See Attached Action Agenda Item E-19 Date of Approval 7-17-00 Enclosed For Your Records Is An Executed Copy Of The Above Referenced Agenda Item. Remarks: dolwi v 7- Connie Brockway City Clerk Attachments: Action Agenda Page CC: D• Biggs Name H. Zelefsky Name T . Andrusky Name Name C. Mendoza X Agreement X RCA Econ. Dev. x Department RCA Planning x Department RCA Econ. Dev. x Department RCA RCA Department x Risk Management Dept. Bonds Insurance x Deed Other x x Agreement Insurance Other x x Agreement Insurance Other x x Agreement Insurance Other Agreement Insurance Other x Insurance G:Followup/Letters/coverltr (Telephone,. 714-536.5227) D.116h) , C- 64 rcv 4. ;?V�j �-1.IvwP-4rs Council/Agency Meeting Held: -7- 1 1 - 00 . Deferred/Continued to: roved ❑ Conditio Ily Approved ❑ Denied A CI k' Signature Council Meeting Date: July 17, 2000 Department ID mber: ED 00-30 CITY OF HUNTINGTON BEACH REQUEST FOR REDEVELOPMENT AGENCY ACTION _ � Y SUBMITTED TO: HONORABLE CHAIRMAN & REDEVELOPMENT AGENCY C= ` MEMBERS -- SUBMITTED BY: RAY SILVER, Executive Director dW ' =' PREPARED BY: DAVID BIGGS, Director of Economic Develop ent - HOWARD ZELEFSKY, Director of Planning SUBJECT: Approve Contract For Consultant Services - Edinger Corridor Economic Development Action Plan and Specific Plan Statement of Issue, Funding Source, Recommended Action, Alternative Actlon(s), Analysis, Environmental Status, Attachment(s) Statement of Issue: On May 15, 1999 the City Council added the project called the Edinger Corridor Economic Development Action Plan and Specific Plan to the City's priority project list. Attached is a contract for consultant assistance to accomplish this project. The maximum contract cost is to be $340,000.00, which includes professional services of $299,170.00, reimbursables of $40,400.00 with a contingency amount of $430.00. Funding Source: Redevelopment Agency Capital Projects Fund Balance, is the funding source for this project. (Please see Attached FIS.) Recommended Action: Motion to: 1. Approve and authorize the Agency Chairperson and Agency Clerk to execute the contract between the Redevelopment Agency and EDAW Corporation to prepare an Economic Development Action Plan and a Specific Plan for Edinger Corridor. 2. Appropriate $340,000 from the Redevelopment Agency Capital Projects Fund Balance to fund the Scope of Work. Alternative Action(s): Do not approve the attached contract. �I T- C4,W 0 - 0 Analysis: Staff prepared and distributed a request for proposals to provide technical assistance for the formulation of an Economic Development Action Plan and Specific Plan for the Edinger Corridor area. Proposals were due on October 31, 1997. Interviews with five (5) firms were held on January 14,1998, and PBR Corporation was selected as the most highly qualified to undertake this project. As a first phase of less than $20,000, PBR completed a Project Considerations report to evaluate existing conditions and reports to determine the extent of future work. The Edinger Corridor area is located near the intersection of 1-405 Freeway and Beach Boulevard. Attached is a vicinity map. It is approximately 340 acres in size. Approximately 160 acres of the area is within a redevelopment project sub -area. The majority of the area is presently developed with retail and professional office uses. It is the site of the Huntington Beach Mall, Golden West College, a 500,000 square foot office development, and many smaller commercial developments. It is anticipated that the repositioning of Huntington Beach Mall in the near future will create a base for the enhancement of this area as a major regional retail and entertainment destination. Staff concluded that the Edinger Corridor area could benefit greatly via the formulation of a comprehensive plan, based upon market place realities. Once implemented, the economic viability of the area will be greatly enhanced and the quality of life for all residents and businesses improved. The Economic Development Action Plan (EDAP) will reflect an evaluation of all policies, programs, and existing studies that impact the level of economic activity in the area. It will address economic viability, land use mix and distribution, urban and architectural design, traffic/circulation, public improvements, environmental impacts, implementation procedures, and phasing. These issues will be addressed through three main elements, and Economic Plan/Marketing Plan, a Specific Plan, and an Implementation Plan, together with the appropriate level of environmental review. The development of the EDAP will include meetings involving property owners and businesses, the Planning Commission, and the City Council. This effort is being modeled on the very successful McDonnell Center Business Park Specific Plan and other communities use of this type of long-term advance planning to rejuvenate a key commercial corridor. The Economic Development Action Plan and Specific plan will complement the City's Urban Design Guidelines and The Crossings Specific Plan by formulating policies that will cover the entire Edinger Corridor Area and will provide an implementation plan for these policies. The Redevelopment Agency took action at the November 1, 1999 Council/Agency meeting to defer action on the contract for consultant services to assist with the preparation of the Edinger Corridor Economic Development Action Plan and Specific Plan given work load considerations. Staff is now recommending that we proceed with the EDAP, due in part to the fact that the Redevelopment -funded planning position is now filled. As a first step, this item was reviewed at a City Council Study Session held on Wednesday, July 5, 2000. On June 20, 2000, following the Planning Commission's favorable recommendation on the Specific Plan for The Crossings (Huntington Center), Chairman Chapman made a minute action motion, .which was unanimously approved by the Commission, urging the City Council to proceed with the Edinger Corridor Action Plan. Economic Development staff has recently received notice from Ken Ryan, the lead PBR consultant, that he has taken a new position with The EDAW Corporation, which is a planning consulting firm that the City has used in the past. Mr. Ryan has received permission from PBR to do the Edinger Corridor Project, under the auspices of The EDAW Corporation, with the same team of consultants, except for one (Development Resource Consultants to EDAW for environmental work due to a change in personnel at DRC), and under the same terms and conditions, which includes pricing. Staff has evaluated the request from Mr. Ryan to perform the Edinger Corridor Project under the auspices of his new firm. Attached is documentation from PBR releasing the Edinger Corridor Project to Mr. Ryan and EDAW. Also, attached is a document from The EDAW Corporation agreeing to do the Edinger Corridor Project. The Redevelopment Agency's Capital Projects Fund Balance is proposed to be the funding source for this project. Environmental Status: None AttachmentUs: 1. Vicinity Map of Edinger Corridor 2. Fiscal Impact Statement — FIS 3. Professional Services Contract 4. Insurance Certificates 5. PBR Release 6. EDAW Corooration Acceptance RCA Author: Tom Andrusky x1530 Vicinity Map of Edinger Corridor AT ' ? CHMEINOT i • 'Attachment. 1 • 1j HUHT[NGTON 8 f kof wi S arrv.. wsnwaa � 1 ' VICINITY MAP EDINGER CORRIDOR Fiscal Impact Statement — FIS ATTACHMENT #2 CITY OF HUNTINGTON BEACH INTERDEPARTMENTAL COMMUNICA TION To: Ray Silver, City Administrator From: John Reekstin, Director of Administrative Services Subject: FIS 2000-50 Contract for Consultant Services — Edinger Corridor Economic Development Action Plan and Specific Plan Date: July 6, 2000 As required by Resolution 4832, this Fiscal Impact Statement has been prepared for "Contract for Consultant Services — Edinger Corridor Economic Development Action Plan and Specific Plan." If the City Council approves this action (total appropriation $340,000), the estimated unreserved, undesignated Redevelopment Agency Capital Projects Fund Balance at September 30, 2000 will be reduced to $429,000. jtlpl? Jolf Reekstin, Director of Administrative Services 0 • Professional Services Contract PROFESSIONAL SERVICES CONTRACT BETWEEN THE REDEVELOPMENT AGENCY OF THE CITY OF HUNTINGTON BEACH AND EDAW, INC. FOR CONSULTANT SERVICES RELATIVE TO THE EDINGER CORRIDOR ECONOMIC DEVELOPMENT ACTION PLAN AND SPECIFIC PLAN THIS AGREEMENT is made and entered into this 17th day of July , 2000, by and between the REDEVELOPMENT AGENCY OF THE CITY OF HUNTINGTON BEACH, a public, hereinafter referred to as "AGENCY", and EDAW, INC., a California corporation, hereinafter referred to as "CONSULTANT." WHEREAS, AGENCY desires to engage the services of a consultant to provide economic analysis, marketing analysis, land use planning, environmental analysis, redevelopment planning, fiscal analysis and project management services, as they relate to the preparation of the Edinger Corridor Economic Development Action Plan and Specific Plan; and Pursuant to documentation on file in the office of the City Clerk, the provisions of HBMC Chapter 3.03 relating to procurement of professional service contracts have been complied with; and CONSULTANT has been selected to perform said services, NOW, THEREFORE, it is agreed by AGENCY and CONSULTANT as follows: WORK STATEMENT CONSULTANT shall provide all services as described in the attached Scope of Services (hereinafter referred to as Exhibit "A"), which are attached hereto and incorporated into this Agreement by this reference. These services shall sometimes hereinafter be referred to as "Project." 4/s:4-2000 Agree: EDAW-Edinger #2 RLS 00-632 07/05/00 CONSULTANT hereby designates Ken Ryan, who shall represent it and be its sole contact and agent in all consultations with AGENCY during the performance of this Agreement. 2. AGENCY STAFF ASSISTANCE AGENCY shall assign a staff coordinator to work directly with CONSULTANT in the performance of this Agreement. 3. TLME OF PERFORMANCE Time is of the essence of this Agreement. The services of CONSULTANT are to commence as soon as practicable after the execution of this Agreement, and all tasks specified in Exhibit "A" shall be completed no later than twelve (12) months from the date of this Agreement. This time may be extended with the written permission of AGENCY. 4. COMPENSATION In consideration of the performance of the services described herein, AGENCY agrees to pay CONSULTANT a fee not to exceed Three Hundred Forty Thousand Dollars ($340,000.00) for the Project as a whole, and subject further to the maximum fees set forth in Exhibit "A" for each Phase and Task of the Project. Each discrete Phase and Task of the Project is set forth in Exhibit "A." 5. EXTRA WORK In the event AGENCY requires additional services not included in Exhibit "A," or changes in the scope of sen�ices described in Exhibit "A," CONSULTANT will undertake such work after receiving written authorization from AGENCY. Additional compensation for such extra work shall be allowed only if the prior written approval of AGENCY is obtained. 2 4 s:4-2000 Agree: EDAM}'-E.din-er #2 RLS 00-632 07MMO 6. METHOD OF PAYMENT A. CONSULTANT shall be entitled to payments following completion of each month's work as set forth in Exhibit "A." B. Delivery of work product: A copy of every technical memo and report prepared by CONSULTANT shall be submitted to the Director of Economic Development of the AGENCY ("Director") to demonstrate progress toward completion of each Phase and Task. In the event the Director rejects or has comments on any such product, the Director shall identify specific requirements for satisfactory completion. C. CONSULTANT shall submit to AGENCY a monthly invoice. Such invoice shall: completed; 1) Reference this Agreement and describe the work and product 2) The tasks, hours of labor and hourly rates will be clearly specified and a chart showing phase completion status by percent and dollars will be provided. CONSULTANT shall promptly notify the Director if the cost of completion of each Task is anticipated to differ materially from the schedule shown in Exhibit A; 3) All professional services shall be billed at the rates set forth in Exhibit A. This rate schedule does not reflect rates in connection with appearances before courts, consulting services related to litigation, or other services not included in approved contracts; 4) Travel, reproduction, materials, and other non -wage costs will be billed at cost plus 15 percent administrative charge; 5) Show the total amount of the payment due; 3 4's:4-2000 Agree: EDAW-Edinger #2 RLS 00-632 07105i00 • 6) Include a certification by a principal member of CONSULTANT's firm that the work has been performed in accordance with the provisions of this Agreement. Upon submission of any such invoice, if Director has approved the month's work as completed, AGENCY shall promptly approve the invoice, in which event payment shall be made within thirty (30) days of receipt of the invoice by AGENCY. If AGENCY does not approve an invoice, AGENCY shall notify CONSULTANT in writing of the reasons for non -approval, within seven (7) calendar days of receipt of the invoice, and the schedule of performance set forth in Exhibit "A" shall be suspended until the parties agree that past performance by CONSULTANT is in, or has been brought into compliance, or until this Agreement is terminated as provided herein. D. Any billings for extra work or additional services authorized by AGENCY shall be invoiced separately to AGENCY. Such invoice shall contain all of the information required above, and in addition shall list the hours expended and hourly rate charged for such time. Such invoices shall be approved by AGENCY if the work performed is in accordance with the extra work or additional services requested, and if AGENCY is satisfied that the statement of hours worked and costs incurred is accurate. Such approval shall not be unreasonably withheld. Any dispute between the parties concerning payment of such an invoice shall be treated as separate and apart from the ongoing performance of the remainder of this Agreement. 7. DISPOSITION OF PLANS ESTIMATES AND OTHER DOCUMENTS CONSULTANT agrees that all materials prepared hereunder, including all original drawings, designs, reports, both field and office notices, calculations, maps and other documents, shall be turned over to AGENCY upon termination of this Agreement or upon 4/s:4-2000 Aeree: EDAW-Edinger #2 RLS 00-632 07105i00 Project completion, whichever shall occur first. In the event this Agreement is terminated, said materials may be used by AGENCY in the completion of Project or as it otherwise sees fit. Title to said materials shall pass to AGENCY upon payment of fees determined to be earned by CONSULTANT to the point of termination or completion of the Project, whichever is applicable. CONSULTANT shall be entitled to retain copies of all data prepared hereunder. hereunder. 8. HOLD HARMLESS. CONSULTANT shall protect, defend, indemnify and save hold harmless CITY, its officers, officials, employees, and agents from and against any and all liability, loss, damage, expenses, costs (including without limitation, costs and fees of litigation of every nature) arising out of or in connection with CONSULTANT'S performance of this Agreement or its failure to comply with any of its obligations contained in this Agreement by CONSULTANT, its officers, agents or employees except such loss or damage which was caused by the sole negligence or willful misconduct of CITY. CITY shall be reimbursed by CONSULTANT for all costs and attorney's fees incurred by CITY in enforcing this obligation. 9. WORKERS' COMPENSATION CONSULTANT shall comply with all of the provisions of the Workers' Compensation Insurance and Safety Acts of the State of California, the applicable provisions of the California Labor Code and all amendments thereto; and all similar state or federal acts or laws applicable; and shall indemnify, defend and hold harmless AGENCY from and against all claims, demands, payments, suits, actions , proceedings and judgments of every nature and description, including attorney fees and costs presented, brought or recovered against AGENCY, 4.'s:4-2000 Agree: EDAW-Edinger r2 RLS 00-032 071105100 0 .7 for or on account of any liability under any of said acts which may be incurred by reason of any work to be performed by CONSULTANT under this Agreement. CONSULTANT shall obtain and furnish evidence to AGENCY of maintenance of statutory workers' compensation insurance and employers' liability in an amount of not less than $100,000 bodily injury by accident, each occurrence, $100,000 bodily injury by disease, each employee, and 5250,000 bodily injury by disease, policy limit. 4..s:4-2000 Agree: EDAW-Edinger 42 RLS 00-632 0—H05:00 10. INSURANCE In addition to the workers' compensation insurance and CONSULTANT's covenant to indemnify AGENCY, CONSULTANT shall obtain and furnish to AGENCY the following insurance policies covering the Project: A. General_L_i_ability Insurance A policy of general public liability insurance, including motor vehicle coverage. Said policy shall indemnify CONSULTANT, its officers, agents and employees, while acting within the scope of their duties, against any and all claims arising out of or in connection with the Project, and shall provide coverage in not less than the following amount: combined single limit bodily injury and property damage, including products/completed operations liability and blanket contractual liability, of $1,000,000 per occurrence. If coverage is provided under a form which includes a designated general aggregate limit, the aggregate limit must be no less than $1,000,000. Said policy shall name AGENCY, its officers and employees as Additional Insureds, and shall specifically provide that any other insurance coverage which may be applicable to the Project shall be deemed excess coverage and that CONSULTANT's insurance shall be primary. B. Professional Liability Insurance CONSULTANT shall acquire a professional liability insurance policy covering the work performed by it hereunder. Said policy shall provide coverage for CONSULTANT's professional liability in an amount not less than $500,000 per claim. A claims made policy shall be acceptable. 4/s:4-2000 Agree: EDAW-Edinger #2 RLS 00-632 OW05/00 11. CERTIFICATES OF INSURANCE Prior to commencing performance of the work hereunder, CONSULTANT shall furnish to AGENCY certificates of insurance subject to approval of the City Attorney evidencing the foregoing insurance coverages as required by this Agreement; said certificates shall provide the name and policy number of each carrier and policy; and shall state that the policy is currently in force and shall promise to provide that such policies will not be canceled or modified without thirty (30) days prior written notice of AGENCY. CONSULTANT shall maintain the foregoing insurance coverages in force until the work under this Agreement is fully completed and accepted by AGENCY. The requirement for carrying the foregoing insurance coverages shall not derogate from the provisions for indemnification of AGENCY by CONSULTANT under the Agreement. AGENCY or its representative shall at all times have the right to demand the original or a copy of all said policies of insurance. CONSULTANT shall pay, in a prompt and timely manner, the premiums on all insurance hereinabove required. 12. INDEPENDENT CONTRACTOR CONSULTANT is, and shall be, acting at all times in the performance of this Agreement as an independent contractor. CONSULTANT shall secure at its expense, and be responsible for any and all payment of all taxes, social security, state disability insurance compensation, unemployment compensation and other payroll deductions for CONSULTANT and its officers, agents and employees and all business licenses, if any, in connection with the services to be performed hereunder. 4.�s:4-2000Aaree: EQA14-Edineer#2 RLS 00-632 07105 00 13. TERMINATION OF AGREEMENT All work required hereunder shall be performed in a good and workmanlike manner. AGENCY may terminate CONSULTANT's services hereunder at any time with or without cause, and whether or not Project is fully complete. Any termination of this Agreement by AGENCY shall be made in writing, notice of which shall be delivered to CONSULTANT as provided herein. 14. ASSIGNMENT AND SUBCONTRACTING This AGREEMENT is a personal service contract and the supervisory work hereunder shall not be delegated by CONSULTANT to any other person or entity except those subcontractors described in Exhibit "A" without the written consent of AGENCY. It is understood by the parties that although approximately one-half of the Project is to be performed by subcontractors, there is no contractual relationship between the AGENCY and the subcontractors and CONSULTANT will at all times be responsible for completing the Project. 15. COPYRIGHTSiPATENTS AGENCY shall own all rights to any patent or copyright on any work, item or material produced as a result of this Agreement. 16. AGENCY EMPLOYEES AND OFFICIALS CONSULTANT shall employ no AGENCY official nor any regular AGENCY employee in the work performed pursuant to this Agreement. No officer or employee of AGENCY shall have any financial interest in this Agreement in violation of the applicable provisions of the California Government Code. 9 4�:s:4-2000 Agree: EDAW-Edinger 42 RLS 00-632 07/05 %00 • • 17. NOTICES Any notice or special instructions required to be given in writing under this Agreement shall be given either by personal delivery to CONSULTANT's agent (as designated in Section 1 hereinabove) or to the City's Director of Economic Development, as the situation shall warrant, or by enclosing the same in a sealed envelope, postage prepaid, and depositing the same in the United States Postal Service, addressed as follows: TO AGENCY: David C. Biggs Director of Economic Development City of Huntington Beach 2000 Main Street Huntington Beach, CA 92648 18, IMMIGRATION TO CONSULTANT: Kenneth J. Ryan, Principal EDAW, Inc. 17875 Von Karman Ave., Irvine, CA 92614 CONSULTANT shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall, in particular, comply with the provisions of the United States Corle regarding employment verification. 19. LEGAL SERVICES SUBCONTRACTING PROHIBITED CONSULTANT and AGENCY agree that AGENCY is not liable for payment of any subcontractor work involving legal services, and that such legal services are expressly outside the scope of services contemplated hereunder. CONSULTANT understands that pursuant to Huntington Beach City Charter Section 309, the Agency Attorney is the exclusive legal counsel for AGENCY; and AGENCY shall not be liable for payment of any legal services expenses incurred by CONSULTANT. 10 4 s:4-2000 Agree: EDAW-Edinger r2 RLS 00-632 07t05::00 20. ATTORNEY'S FEES In the event suit is brought by either party to enforce the terms and provisions of this Agreement or to secure the performance hereof, each party shall bear its own attorney's fees. 21. ENTIRETY The foregoing, and Exhibit "A" attached hereto, set forth the entire Agreement between the parties. IN WITLESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized offices the day, month and year first above written. EDAW, INC., REDEVELOPMENT AGENCY OF a California corporation THE CITY OF HUNTINGTON By: Don Smith, Vice President AND By: Ae,,uc 7 • aD Dana Waymire, C ' f Financial Officer REVIEWED AND APPROVED: �_ � Executive Director tt 4:s:4-2000 Agree: EDAM'-Edinger#2 RLS 00-632 07/05/00 BEACH, a public body ATTEST: Agency Cleric 77 'Z1--am 'Agency Attorney �- J INITIATED AND APPROVED: &W e 4v�� Director of Economic Development 0 0 PROFESSIONAL SERVICES CONTRACT BETWEEN THE REDEVELOPMENT AGENCY OF THE CITY OF HUNTINGTON BEACH AND EDAW, INC. FOR CONSULTANT SERVICES RELATIVE TO THE EDINGER CORRIDOR ECONOMIC DEVELOPMENT ACTION PLAN AND SPECIFIC PLANT Table of Contents 1. Work Statement .................................................. 1 2. Agency Staff Assistance ....................................... 2 3. Time of Performance ............................................ 2 4. Compensation.................................................... 2 5. Extra Work ......................................................... 2 6. Method of Payment .............................................. 3 7. Disposition of Plans, Estimates and Other Documents..... 4 8. Indemnification and Hold Harmless ........................... 5 9. Workers; Compensation ........................................ 5 10. Insurance.......................................................... 6 11. Certificates of Insurance ........................................ 7 12. Independent Contractor ........................................ 7 13. Termination of Agreement ....................................... 8 14. Assignment and Subcontracting ............................... 8 15. Copyrights/Patents............................................... 8 16. Agency Employees and Officials ............................... 8 17. Notices ............. ... ......... ....................... I ....... I.... 9 18. Immigration........................................................ 9 19. Legal Services Subcontracting Prohibited ................. 9 20. Attorney's Fees ................................................... 10 21. Entirety............................................................ 10 • • EXHIBIT A • 0 EXHIBIT A EDINGER CORRIDOR ECONOMIC DEVELOPNIENT PLAN SCOPE OF WORK PHASES Two THROUGH EIGHT TABLE OF CONTENTS PHASE TWO - OPPORTUNITIES AND CONSTRAINTS Task 2.1 Refine Project Schedule Task 2.2 Refine Existing Conditions/Opportunities & Constraints Analyses PHASE THREE - ECONOMIC PLAN Task 3.1 Prepare Economic Plan and Initiate Marketing Plan Task 3.2 Prepare Marketing Plan PHASE FOUR - URBAN DESIGN PROGRAM/LAND USE CONCEPT Task 4.1 Prepare Urban Design Program Task 4.2 Prepare Urban Design Alternative Land Use Concepts Task 4.3 Prepare Refined Urban Design Program/Land Use Concept Plan PHASE FIVE -TECHNICAL STUDIES Task 5.1 Prepare Traffic Analysis Task 5.2 Prepare Infrastructure Analysis PHASE SIX - SPECIFIC PLAN Task 6.1 Prepare Screencheck Specific Plan Document Task 62 Prepare Implementation Plans PHASE SEVEN - ENVIRONMENTAL ASSESSMENT Task 7.1 Data Review & Evaluation Task 7.2 Meet with City Staff Task 7.3 Conduct Preliminary Environmental Assessment Task 7.4 Meet with City Staff & Project Team Task 7.5 Prepare Initial Study PHASE EIGHT - PLAN PROCESSING/PROJECT MEETINGS Task 8.1 Project Coordination Task 8.2 Provide Assistance to City Staff Task 8.3 Project Meetings/Facilitation OPTIONAL TASKS Task O.1 Landscape Architecture Construction Costs Task 0.2 Detailed Sign Standards 1 1 2 3 3 4 5 6 7 8 11 13 13 13 13 13 13 14 14 15 15 PROJECT BUDGET FOR PHASES TWO THROUGH EIGHT Professional Fees Reimbursables Budget Optional Tasks Budget by Phases EDAW Rate Schedule Subconsultants — Hourly Rates Preliminary Schedule 16 16 17 18 18 19(a) 19(b)-(n 20 EDINGER CORRIDOR ECONOMIC DEVELOPMENT PLAN AND SPECIFIC PLAN Scope of Work Phases Two through Eight WORK PROGRAM FOR PHASES TWO THROUGH EIGHT Tasks in each Phase may run concurrently with Tasks in other Phases and are not necessarily sequential. PHASE TWO -- OPPORTUNITIES & CONSTRAINTS Task 2.1 Refine Project Schedule A. Identify tasks, milestones, delivery dates, and review periods. B. Identify major project deadlines. C. Establish meeting schedule. Task 2.2 Refine Existing Conditions/Opportunities & Constraints Analvses A. Refine Phase One Project Considerations Workbook for distribution purposes. B. Based on Consultant's observations, potential issue determination, and data gap identification conclusions in Phase One, conduct Focused Existing Conditions and Opportunities and Constraints Analysis that will include evaluation of the following: 1. Economic analysis opportunities (provided by Kosmont & Associates, Inc.); 2. Market analysis input (from Kosmont & Associates, Inc.); 3. Retail center -evaluation; , 4. Hard/soft analysis (revitalization/transition indicators); 5. Existing tenarit/store space evaluation; 6. Space demand vs. proposed supply analysis; - 7. Linkages to recreational and entertainment opportunities; S. Pedestrian linkages between land uses, especially to entertainment & recreational opportunities; 9. Architectural/landscape opportunities (input from Purkiss Rose - RSI and Scheer Tanaka Dennehy Architects); 10. - View corridor and entry sequence opportunities (input from Wieber Nelson); 11. Ownership issues/lot assemblage and consolidation considerations; 12. Access, parking, and circulation constraints (input from Austin -Faust Associates); 13. Strcet network implementation or augmentation opportunities (input from Austin -Foust Associates); 14. Linkages between Golden West College, Huntington Beach Center, Golden West Transportation Center, and the Edinger Avenue corridor; 15. Linkages to surrounding uses outside of the Specific Plan area; 16. Pedestrian environment/people-gathering spaces; 17. Signage issues and opportunities (input from Wieber Nelson Design); 18. Infrastructure needs (input from Hunsaker & Associates); 19. Existing business issues and opportunities for transition, renovation, retrofit, etc.; and 20. Environmental issues 21. Existing City Landscape Standards & Guidelines The Existing Conditions/Opportunities and Constraints Analysis will be pic-sented to the Community Advisory Committee (to be selected by the City) to obtain input. PHASE THREE — ECONOMIC PLAN/_1-IARKETING PLANT Task 3.1 Prepare Economic Plan and Initiate Marketing Plan Economics will play a significant role in determining what types of land uses will be feasible to increase the quality and quantity of commercial activity in the area. Because Huntington Beach faces intense competition from leading entertainment/retail projects in Orange and Los Angeles counties, potential land uses must be scrutinized both for their near- and long-term market viability and their financial feasibility. A. Kosmont & Associates, Inc. (K&A) will execute the following tasks as pan of the economic analysis component of this assignment: 1. Conduct research using extensive relationships with the developer and broker communities to identify major projects, rental rates and terms, vacancies, etc. 2. Review existing land uses and proposed projects which may compete -with Edinger Corridor. 3. Determine rental rates and land and building sales trends. 4. Prepare trade area analysis, including analysis of disposable income. 0 S. Conduct a demand/supply study to determine the nature and depth of market support for retail, entertainment, office, and educational uses in the corridor. Investigate the underlying economics of the area and determine the potential impact of additional development standards and design guidelines on development feasibility. 7. Study local and regional employment trends and correlate data with the potential to increase employment. 8. Analyze the economic feasibility of developing and/or rehabilitating the land use types identified in the Vision Statement (formulated concurrently with design team members) given the constraints and opportunities suggested by current and projected market and site conditions. Economic feasibility will be evaluated by conducting a financial pro forma analysis for each land use. 9. Determine site -specific potentials and constraints for various development recommendations. 10. Identify the optimal land use mix, including phasing and specific locational criteria for various land uses. Task 3.2 Prepare Marketing Plan A. K&A will assist other members of the consultant team, City and Community Advisory Committee to formulate a Vision Statement that will articulate unique identity and marketing theme for the Edinger Avenue corridor area. This will include an assessment of the most viable future directions in terms of land uses and business types, policies, and opportunities for City partnerships to stimulate development. B. K&A will assist in the production of a Strategic Marketing Plan, which outlines the specific steps for implementation of the Vision Statement, including suggested development phasing and business attraction strategies. PHASE FOUR — URBAN DESIGN PROGRAWLAND USE CONCEPT Task 4.1 Prepare Urban Design Program A. Prepare a preliminary development program utilizing market feasibility data, input from the City's City-wide Urban Design consultant, advisory committee input, existing conditions/opportunities and constraints analysis and site reconnaissance data. B. Land uses identifying -location, acreage, intensity and other key characteristics will include (but not be limited to) the following: 1. Retail 5. Tourist/Specialty Retail 2. Office b. Recreation 3. Commercial 7. Institutional/Educational 4. Entertainment 8. Transit C. Prepare preliminary urban design program recommendations by evaluating the following key considerations: Elements such as central activity nodes, plazas, promenades, signage, lighting, landscape, and street tree treatment. 2. General massing and mixed use strategies such as vertical mixed use (retail/office, retail/entertainment, etc.), horizontal mixed use, shared parking, orientation, etc. 3. Alternative identities and images v:ilizing landscape architectural concepts, signage, etc. that would identify, characterize, and distinguish the Specific Plan area. 4. Identify nature of key activity nodes and strategies for the project area. 5. Pedestrian/street friendly elements and concepts, such as mixed use, office over ground -floor commercial/retail use to stimulate pedestrian activity, special architecture and street fumiture, and other elements along Edinger Avenue and Beach Boulevard. G. Identify critical vehicular and non -vehicular linkages and relationships by preparing land use/linkage relationship concept diagrams addressing the preferred relationships and synergism between land uses and their influences on traffic and pedestrian movement including: a) Transit/automobile realm e) Parking b) Public/pedestrian realm f) Recreation/parks c) Activity cores/gathering places g) Views and axial d) Gateway locations relationships Tasl, 4.2 Prepare Urban Design Alternative Land Use Concepts A. In conjunction with preparation of the Urban Design Program, prepare two to three alternative land use concept plans that identify the range of potential development concepts and program options; site uses, organization and character; transportation, parking and infrastructure capabilities. These alternatives would depict: 1. Overall concepts/themes/character of development; 2. Mix of land uses; 3. Highesutiest use and integration of existing uses, surrounding uses, and realistic market assumptions; 4. Urban design elements that provide distinctive character/identity, including activity nodes, plazas, courtyards, urban open space, people gathering places, vertical and/or horizontal mixed use elements, public art, etc.; 5. Special elements which encourage pedestrian activity including landscape and hardscape elements, street furniture, signage, lighting, and architecture; 6. Access; circulation/parking including vehicular, pedestrian, public transit, and service and emergency; 7. Open space/recreation areas; S. Amenity areas; 9. Relationship/linkages to adjacent areas including edge conditions and community issues; 10. Gateway concepts: entry and arrival features and sequence of entry to arrival at destination; and 11. Primary infrastructure. B. Meet with City staff to review Alternative Land Use Concepts and decide upon a direction for olar, refinement. Task 4.3 Prepare Refined Urban Design Program/Land Use Concept Plan A. Prepare a final Urban Design Program (to be used in the preparation of the Specific Plan). The refined program shall incorporate input received from the City, the community, and the advisory committee during one of the project workshops to be held during Phase Four, as well as the preliminary design concepts identified in Phase Four tasks including: l . Integrate key concepts from some or all land use alternative concepts/analysis/ input received to date. 2. Seek City of Huntington Beach, advisory committee, and community direction for refined plan components. Recommend and evaluate the integration_ and feasibility of key components in the refined plan concept. 4. Confirm final components of the preferred urban design plan concept with project team and advisory committee. B. Prepare Refined Land Use Concept Plan: 1. Identify final land use mix for preferred land use plan preparation. 2. Incorporate direction received for land uses and linkages. 3. Reflect architectural, landscape, signage, and other special design elements. 4. Incorporate view corridor/gateway considerations. 5. Incorporate circulation/access/parking improvement considerations. 6. Incorporate general infrastructure needs assessment. PHASE FIVE — TECHtiICAL STUDIES Task 5.1 Prepare Traffic Analysis This task will be conducted by Austin -Foust Associates (AFA), and will involve a comprehensive traffic study to support the Specific Plan and environmental analysis. AFA will rely extensively on existing information to be provided by the City. The following describes the individual work tasks to be carried out for the circulation analysis. A. Existiniz Conditions: This work item will assemble the traffic data for the study. Use will be made of information from the recent mail expansion study, and ther same intersections covered in that traffic analysis will be used here as the study area for the Specific Plan. B. Traffic Forecast Preparation: Land use data for the project area will be used to prepare traffic forecast data for the circulation system serving the project area. Increases in traffic due to the project will be combined with background increases in traffic to give overall traffic increases at the key intersections in the study area. C. Impact Analysis: The impact analysis will involve evaluating future capacity needs at the selected intersections serving the study area and identify potential deficiencies. D. Mitieation Measures: Traffic improvements to address the Specific Plan land uses will be identified. Information will be obtained from prior City studies to show the effect of the planned Hoover-Gothard connection so that this can be included in the evaluation. • Traffic Re ort/Meetin s and Presentations: A traffic report will be prepared summarizing the results of the analysis. AFA staff will attend one working meeting and two formal presentations. The results of the circulation analysis will show relationships between potential capacity bottlenecks and the desired land uses in the study area. A stand-alone traffic report will be prepared which outlines the level of service implications of the Specific Plan land uses, and indicates appropriate means for mitigating the anticipated land use intensification in the proposed plan. Task 5.2 Prepare Infrastructure Analysis The work effort in this task will be conducted by Hunsaker & Associates (H & A): A. Data Collection/Existing Conditions Analysis: 1.) H&A will evaluate the existing infrastructure with regards to the development plan created by EDAW and the infrastructure requirements of this plan. 2.) H&A will determine suitable and cost-effective surface treatments given the design guidelines as determined by design team members, and the use and function given the development plan objectives. 3.) H&A will examine the feasibility and practicality of under -grounding utilities including: electricity, telephone, and cable TV, given the land plan and design guidelines as determined by the design team. B. Prepare Infrastructure Plan & Cost Estimate: 1.) H&A will determine, based on the land plan and design criteria, the most efficient design and use of public improvements as they support the goals of the development plan. 2.) Based on the Infrastructure Plan, H&A will prepare preliminary cost estimates for use by the City and economic consultant. Note: The City's GIS division will be utilized as appropriate throughout preparation of the Action Plan/Specific Plan. PHASE SIX — SPECIFIC PLAN Task 6.1 Prepare Sereencheek S ecitic Plan Document A. Prepare a Screencheck Specific Plan document for the Edinger Corridor project area that incorporates the design and program elements developed in the previous tasks with detailed design and development criteria and zoning regulations to ensure orderly implementation. The Specific Plan document will follow the Mall Specific flan format and is anticipated to contain: 1. Introduction a. Executive Summary 1) Purpose of the Specific Plan 2) Overall planning/design concepts 3) VisuaI image b. Planning Context 1) Relationship to City planning documents and regulations 2) Existing conditions 2. Specific Plan Program Elements a. Land Use Plan 1) Ultimate development summary tabulation 2) Land use plan designations b. Urban Design Plan and Guidelines As an integral element of the Specific Plan, urban design concepts (incorporating the Urban Design Program from Phase Four) and design guidelines that are responsive to market and economic forces will be prepared. Thoughtful and comprehensive design standards reflective of City and business community interests, will enhance the visual quality and ultimate economic values within the project area and will include: 1) Urban design concepts a) Incorporate urban design plan components 2) Landscape architecture (to be provided by Purkiss Rose - RSI) a) Project -wide landscape concept • Thematic landscape development • Conceptual streetscape themes • Identification of potential landscape zones • Edge treatments, screening techniques, background criteria • Special accent areas • Project -wide plant palette b) Conceptual design for hardscape elements • Pedestrian paving surfaces • Urban furniture in public areas c) Determine the type and preliminary cost of public improvements needed 3) Sign program (with assistance from Wieber Nelson Design) a) Create an identity image (logo) for the overall project area. b) Establish schematic locations design and guidelines for the Gateway elements and street signage. c) Prepare cost estimate G) Architecture (with input from STDA) a) Suggested theme/characteristic utilizing 2 story boards in color. b) Prepare preliminary architectural design I.D./theme and architectural design guidelines including: • Building massing/scale • Building design • Articulation and fenestration • Roof lines • Orientation and entries • Materials and colors 5) Site planning themes and principles a) Prepare guidelines and graphics as needed pertaining to site planning, addressing the following: • Front, rear and side yard setbacks • Building orientation and street space • Parcel access • Off-street parking • Usable open space/recreation • Screening and buffering • Clustering and other building relationships • Grading • Environmental constraints 6) Plaza/Public realm systems and organizing principles a) Identify plaza/people gathering spaces and organizing principles that will identify, make accessible and bring together uses within the corridor area. Commuter Rail Station as an main organizing element, linking rail, auto, pedestrian and bicycle modes. Plazas at key industrial, office, commercial.and lodging uses, linked by pedestrian paseos. Open space and recreation corridors opening to pedestrian and vehicular viewshed. Edinger Corridor identified and enhied as organizing spines, to which zones of varying land uses provide access and create sub -centers of activity. c. Circulation Play: (assumes input from AFA) 1) Road . 2) Public Transit 3) Bicycle trails 4) Pedestrian trails 5) Parking considerations d. Infrastructure Plan (assumes input from Hunsaker & Associates) 1) Water system improvements 2) Sanitary sewer system improvements 3) Storm drain system improvements 4) Utilities/services Development Standards 1) Land use including site planning standards, permitted and conditional uses, etc. 2) Landscape standards 3) Architectural standards including height limits, building setbacks, etc. 4) Off-street parking standards including criteria for shared parking opportunities (assumes input from AFA) 5) Others, as determined Preliminary Phasing Plan 1) Prepare conceptual phasing of future development based on input from the City, H&A, EDAW, etc. g. Implementation Program 1) Fold Implementation Plan from Task 6.2 into the Specific Plan 2) Identify subsequent application/permit review process, including pre -entitlement as specified in the Request for Proposal 3) Identify the Specific Plan Amendment process. B. Submit the Screencheck Specific Plan document to the City for their review and comment. C. Revise the Screencheck Specific Plan document per City staff comments to create the Draft Specific Plan document. Submit the Draft Specific Plan document to the City for distribution to the Planning Commission and the City Council. 4 10 • • D. Once the project has been approved by the City, prepare the Final Specific Plan document based on City comments/conditions. Task_6.2 Prepare Implementation flans Public agency economic development policies will have the most positive impact and the greatest political support if they represent the needs of both the community and the private marketplace. Given a well -conceived "package" of goals, policies, and incentives, the private sector can be encouraged to provide and accomplish public -sector objectives in a way that represents an equitable transaction for both the public and private sector participants. Accordingly, the economic development action plan will principally involve suggesting various regulatory and incentive mechanisms to meet private sector requirements. A. Financing Strategies: Kosmont &:. Associates, Inc. (K&A) will prepare a comparative analysis of alternative methods for financing the construction and maintenance of infrastructure. Comparative analysis shall include relative cost, risk, ease of implementation and market acceptance of alternative methods. B. Economic Incentives: Strategies to be developed will be those that the City can use to induce development and also gain "payback." K&A will identify possible economic incentives as follows: 1. Document impediments to investment, including market conditions, competing areas for development, City policies, fee structure, permitting, process, land use policies, etc. 2. Identify programs that could be used to help implement proposed development options including enterprise zones, tax increment financing, density bonuses, loan guarantees, and funding sources. Recommend types of incentives required to attract and implement desired economic development. C. Economic Assessment and Implementation Costs: Utilizing information collected and received from the project team, implementation costs, including direct construction costs, indirect costs, land costs, infrastructure costs, and financing costs, will be estimated. This analvsis will be used to determine the magnitude and timing of capital ZI requirements, sources and uses of funds. 2. K&A will also perform an economic and fiscal benefits analysis to gauge the impact of the recommended land uses on the local. economy and the City budget. a D. Analysis of PBID Formation: K&A will provide a cost/benefit analysis of alternative implementation strategies, including possible formation of a property - based business improvement district (PBID), or other private -sector initiatives. PHASE SEVEN -- ENVIRONNIENTAL ASSESSMENT EDAW Inc. will prepare the environmental assessment for the Edinger Corridor Specific Plan in compliance with the California Environmental Quality Act (CEQA). The completion of an Initial Study will determine if a :Mitigated Negative Declaration can be processed for the project or if an Environmental Impact Report (EIR) will be required. If potential environmental impacts associated with the project can be mitigated to a level of less than significance, a Mitigated Negative Declaration will be prepared under the scope of work for this proposal. If it is determined that an EIR will be required, the Initial Study will be used to focus the analysis required in an EIR to be prepared under separate contract. The City's objectives for the environmental consultant and processing for the Edinger comaor Specific Plant are: That the Consultant will function as an extension of City staff for the proposed project. The Consultant will work closely with staff and be responsive to staff requirements for information and unbiased recommendations. As requested, the Consultant will also prepare staff reports. That the Consultant will develop a program that will minimize subsequent environmental review for individual projects within the Specific Plan area. The City intends to develop a strategy to expedite development approvals of five key sites to be identified as part of this Scope of Work. Key to efficient environmental processing of the Specific Plan will be the definition of the "Project" for the purposes of CEQA. If, for example, the "Project" is limited to the Specific Plan and associated General Plan Amendment and Zone Changes, it may be feasible to process the project as a Mitigated Negative Declaration. If adequate project detail is available for individual development projects enveloped by the planning area, it may be appropriate to prepare the environmental documentation for these projects concurrently with the overall entitlement processing for the Specific Plan. A Mitigated Negative Declaration could also potentially encompass the impacts associated with individual projects. Alternatively, a typical method to prepare the CEQA documentation for a large-scale project encompassing several phases and/or individual projects is to prepare a "Program EIR." A Program EIR may include the detailed analysis of early project phases including individual projects within the overall development at a "project" level of detail, thereby constituting the final environmental documentation for those components. 12 EDAW will conduct the following sequence of tasks to first determine the appropriate CEQA processing for the Specific Plan and then to implement the process: Task 7.1 Data Review & Evaluation Review and evaluate the adequacy of existing information relevant to the project area (this effort will be conducted concurrently with the team review of such materials). Task 7.2 Meet with City Staff Consult with City staff regarding the status of key projects which could potentially be pre -entitled as part of the initial environmental processing for the Specific Plan. Task 7.3 Conduct Preliminary Environmental Assessment Conduct a preliminary assessment of potential significant impacts of the overall Specific Plan to determine if a Mitigated Negative Declaration can be processed. This will include an overview of the overall land use changes and intensity proposed by the Specific Plan. Coordinate with AFA, regarding traffic impacts, and our in-house technical staff, including noise and air quality engineers/ strategists, regarding mitigation measures or project phasing recommendations to achieve less than significant impacts. Task 7.4 Meet with City_Staff_& Proiect_Team Consult with City staff, the project team, and public facilitator to determine the level of public controversy associated with the proposed project. The recommendation as to whether to prepare a Mitigated Negative Declaration or an EIR will be, in part, related to the level of controversy and/or opposition anticipated for the project. Task 7.5 Pre are Initial Study Bdsed on the conclusions of the previous steps, prepare and assist in processing a Notice of Preparation (NOP) and an Initial Study to either support a Mitigated Negative Declaration or to narrowly focus the impacts which will be required to be addressed in an EIR. If required, scope the preparation of the EIR to limit subsequent environmental processing for individual projects. This task may not need the entire budget, or may need additional monies for completion, depending on the findings of the Initial Study. Additional budget could also be required for coordination and review of the EIR by EDAW. Should an EIR be required, a contract addendum will be negotiated with the City for completion of that work effort. PHASE EIGHT — PLAN PROCESSING/PROJECT MEETIM,� Task 8.1 Project Coordination A. Assist the City in establishing an appropriate method (e.g., advisory committee.) for conducting workshops, meetings with City of Huntington Beach; area property owners and businesses; and representatives from Golden West College, Huntington Beach Center, etc. 13 B. Provide ongoing project management services including coordination with city representatives, and project team subconsultants. Task 8.2 Provide assistance to City- Staff As requested by City staff, EDAW will serve in a limited capacity as an extension of City staff. Given the Linknown nature of comments/controversy, etc., and for cost saving purposes, the following preliminary assumptions are provided-. A. EDAW will provide technical information relating to the project to City staff and officials at their request and when available. B. EDAW will prepare brief meeting minutes of critical meetings and distribute them to City staff. Memos will not exceed 3 pages in length. C. EDAW will provide information to and solicit from the general public at budgcted workshops (3 total). D. AL the request of Cite staff, EDAW will prepare a.maximum of two (2) Staff Reports for Planning Commission and/or City Council review. Optional Work Outside the Scope of this Task: All work on additional Staff Reports (more than two (2)). on ordinances and resolutions; on overly Iona, detailed memos; etc; will be billed either on a Tune and Materials basis or EDAW will negotiate an additional fee with the City for the requested services. A. The project team will be available to conduct regu€ar meetings with Catty staff at city offices (attend up to 10 meetings). B. Participate in three (3) public workshops. The format of the workshops is optional and should be determined in consultation with City staff. C. Represent project and coordinate with City staff regarding presentations to the Planning Commission, City Council (preliminary schedule assumes a total of 3 Planning Commission and 2 City Council hearings). D. Conduct Community Outreach/Facilitation including: 1. Pre -Workshop Preparation 2. Workshop Facilitation & Graphic Recording (assumes 3 workshops): 3. Post -Workshop Summary Memorandum (to be provided by Moore lacofano Goltsman.) ADDITIONAL TASKS: Task 01. Landscape Architecture Construction Costs A. Prepare a detailed estimate of landscape architecture construction costs (to be prepared by Purkiss Rose- RSI) Task 0.2 Detailed Sign Standards A. Prepare detailed sign standards for zoning purposes for the various property uses. Typical signage standards will be prepared for various property uses (i.e., retail, office, etc.) as follows: project identity signage, blade signs, wall signs, monument signs, directional signs, etc.) This will be a joint task between EDAW and Wieber Nelson Design. 15 EDINO CORRIDOR ECONOMIC DEVEL&ENT ACTION PLAN AND SPECIFIC PLAN PROJECT BUDGET FOR PHASES TWO THROUGH EIGHT Phase Professional Fee Phase One Project Initiation (Phase One Has Been Completed Under Separate Contract) Phase Two Opportunities Constraints S6,000 Phase Three Economic Plan (See Kosmont & Associates below) Phase Four Urban Design Program/Concept & Marketing Plan Development $29,000 Phase Five Technical Studies (See Austin -Foust and Hunsaker below) Phase Six Specific Plan Document $38,610 Phase Seven Environmental Assessment $25.000 Phase Eight Plan Processing/Project Meetings Task 0.2 Detailed Sign Standards (joint task with Wieber Nelson) Total EDAW Professional Fees SUBCONSULTANT TEAM SERVICES Kosmount & Associates, Inc. (Economics/Market Evaluation) Purkiss Rose- RSI (Landscape Architecture) Wieber Nelson Design (Signagefldentity Development) Scheer Tanaka Dennehy Architects (Architecture/Imagery) Hunsaker & Associates (Civil Engineering) Austin -Foust Associates (Traffic Engineering) Moore Iacofano Goltsman (Community Outreach/Facilitation) Total Suhconsultant Team Fees $55,600 $ 6,090 $ 160,300 S40,000 S40,000 S2s,980 S 4,000 S 10,790 $ 8.800 $ 9.300 $138,870 Reimbursable- $40,400 (see next page for detailed breakdown on reimbursable expense assumptions Contingency Amount 430 Edinger Corridor Economic Development Action Plan and Specific Plan Total Professional Fees $340.0Q0 to REIMBURSABLES BUDGET FOR PHASES TWO THROUGH EIGHT Maximum reimbursables expenses include: . • Mylars, sepias, blackline prints, color xeroxes, etc. 523,350 • General correspondence, misc. photocopies, mailing costs, faxing costs 54,800 • Travel expenses 54,400 • 20 copies of Screencheck Action Plan/Specific PIan' 51,200 • 40 copies of Draft Specific Plan (which will incorporate the Draft Action Plan), plus 1 unbound original $2,400 • 25 copies of Final Specific Plan (which will incorporate the Action PIan), plus 1 unbound original' 51,500 • Environmental Assessment documentation (includes up to 35 copies of Mitigated Negative Declaration) 52,750 Total 540,400 Note: 'Assumes average reproducible costs of approximately $60 per Specific Plan document. 17 PROJECT TEAM: ESTIMATED BUDGET BY PHASES Team Member Project Phases Totals 2 3 4 5 6 7 8 Addition- al Tasks I EDAW $ 6,000 $29,000 $38,610 $25,000 $55,600 $6,090 $160,300 f Kosmont & 1 Associates $22,500 $2,500 $13,500 $ 1,500 $ 40,000 I STDA S 2,000 $ 1,650 S 350 $ 4,000 1 Purkiss-Rose 1 (RSI) $ 3,750 $14,750 $12,000 $ 4,500 S5,000 $ 40,000 i Wieber l Nelson $ 600 $10,600 $ 9,120 $ 2,000 $3,660 $ 25,980 Hunsaker & Associates $8,300 $ 2,490 $ 10,790 Austin -Foust Associates S7,800 $ 1,000 $ 8,800 ? MIG S 9,300 $ 9,300 TOTALS $10.350 $22,500 $58,850 S 16,100 $74,880 $25,000 $76,740 $14,750 S299,170 Notes: Many tasks in the above phases will be performed concurrently. Budget estimates and fees may be applied throughout each phase so long as the total fee estimate is not exceeded. 2. Costs in above table do not include reimbursable expenses ($40,400) or contingency amount ($430.00). is FEE SCHEDULE EDAW's Standard Hourly Rate Schedule Effective January 1, 2000 SCHEDULE OF FEES for Professional Services Time Charges Principals Senior Associates Associates Professional, Administrative &. Word Processing Staff Hourly Rate Range $135.00 - $235.00 $ 90.00 - $130.00 $ 70.00 - $115.00 S 50.00 - S 95.00 EDAW's hourly rate schedule is subject to adjustment in January and July of each year. Reimbursable Expenses Consultants: Cost plus 10% Travel: Private vehicles @ $0.31 per mile. Taxes: Any tax and/or fees imposed by a taxing authority based upon gross revenues or sales shall be reimbursable in addition to the fee stated in this contract. Other project expenses: Cost plus 10% Such as: Printing, graphics, photography and reproduction, rental or purchase of special equipment and materials, long distance telephone, fax, special shipping or delivery, and lodging. i Kowor & ASSOCIATES m. Rtal Estilc - EntillemeAll - E[OODMIci - ktdtrtiopmrnt ATTACHMENT A 1999 Pubilc Agency Foe Schedule Profa;hn�L,S. l�<: President Senior Vice Presidertit Project Consultant (Sr.) Vice President Project Manager Project AnaSyet G1S MappinglResearch Graphics Services Clerical Support Reimbursables at cost I Subcontractors' fees will be ralmbursed at cast plus 10% handling. $165.001hour 165.001hour 140.001hour 125.001hour 100.001hou( 85.001hour 75.001hour 60.001hour 40.001hour Court -related activities (court appearances, depositions, and expert witness activities) will be charged at a court rate of 2.0 times Kosmont. 8 Associates' scheduled rates, with a 4-hour minimum. 191b) $CFIEf�t7AliiK!►£EfifiFbl`F W WfinCTs 11 cim wcc.�� i n wart, s 11 �sMn tgaa FAX 90*3-T16Q STANDARD HOURLY RATES 1997-98 (As of June 1, 1998) Senior Partner 5125.001Hr. Principol $T iO.G�lHr. Arr-hitec0esigner $ 85.00/1-1r. Senior Technical 5 75.00/Hr. Intermediate Technical 5 60M/Hr. Technical S SQ.00/Hr. Adminlstrative ; 45.00/Hr. &Vd3VormAf,a9734b 19 (C) Pmykiss,Tose'--rsi Rv�a-R4l�xdscapt Atchllactctrt, Recreatlare & Pdrk Planitins ]SOURLY RAT -S EXPCTI wicne" SIM-00/hour Principal S110.00/hour ProjectMwwger S 75,00/hour Projftt C4pwtt S 65.00/haur Draftspema S 60,00/hour Quital S 35.00/ha13r 19 (d) Environmental Graphics. September 27. 1999 FEE SCHEDULE Compensation Rates for environmental graphic design fees are as follows: Prin©pal.Mcsign Director S90/hr Designer/Programmer S75/hr Production Person 560/hr 2323 Broadway. Studio 201 San Diego, California 92102 619 239-2312 619 239-2313 t�a}•f'ind �.vicbcrr.clsan,corn 19 (e) PLANNINf. ENGINEERING SURM(NG C MEQNMENT RELAIDDRS fRVEKE LAS VEGkS RIVERSIDE R+CHLRO r+UNSAICEa 70M R. MCGANNOV )OHk A M'CHLCR DOUGLI.5 G. SNYE)ER Tnra• H,gn■t 1rw,ne. Ce�•'t�n,� 92c7�-2C2� (9491 567-�G10 7rr (90i 511•C759 F X .,wrr n4 �sl aa•.c :m H[rNSAKER & ASSOCIATES LRVLNE, INC. Hourly Rate Schedule Standard Hourly Office Race Field Rates Two.PerGan Crew...... Three -Verson Crew.... 'PQc\rarri3.d0C1 7MB .................... $ 90/Hour ..................... $ ]MIHour ..................... 206/Hour 19 (F) 4rr4rA"Jr1N-,F011ST.A$S001ArM, INC. iAAFF.IC 1!rr4lNEEA1WQ AWE TAAm3ponrArroN PLANk1y13 2020 NOAN TUSTIN AVENUE - SANTA ANA. CALIFORNIA 82705.7827 Effective January 1, I999 AUSTIN-FOUST ASSOCIATES, INC. STANDARD RATE SCHEDULE TELEPHONE (7t4) H7-0*6 FAX (71 a) M-7862 E-mail; madCalslfnlaust.ca:n CAT gDLy HOURLY RATE Principal $135 Associatc S 125 Design Engineer S105 Transportation Engineer S75-S90 Transporzation Planner 555 Transportation Analyst S55-S85 Design Drafter S65 TechnicaUClerical 55Q-S55 Direct expenses billed as actual cu5ts 19 (q) PlaAn. rM en Mun:C Gil -- r.: MIG 3c: ej�In 5e5.74&7 ..1; if4am %u 27 Sepuember 1999 PBR Associates ATIN: Carol Warson VLA FACSUTT 'F- 949/261-2128 De3r Ms. Warzn: Per your requm, our hourly rates for professional r rme by category are show below. Please la me know i f you nccd anyt_l+ g fu -cher from us. S crcdy, Louis J. H ", Senior Projea Manager LJH:ab MIG, INC. HOURLY AATIS p�' ........................................................................... s 160.005 r. b�-IVIZILW ..................................... I .............. I............ s 110.00/hr. 1' 0j:............................................................. �s7.ca/hr. PerAsti WLr ...................................................................... 555.04/hr, R.(.rr Ol 19 (i) = Phase Months 2. Refine Opportunities and Constraints 3. Economic Plan / Marketing Plan 4. Urban Design Program / Land Use. Plan 5 Technical Studies B. Specific and Implementation flans 7. Environmental Assessment B. Plan Processing / project Meeting CITY OF HUNTINGTON BEACi I EDINGER CORRIDOR ECONOMIC DEVELOPMENT ACTION PLAN AND SPECIFIC PLANT Pr-�/uuttrnry .S[Lerbtle 1 / :i 4 5 b / ti y 1 t} 11 12 .� I 11e::na and l:ongNcle A ralysu r a pmiC r'IdN $crCeflr*!_ k Dra:11. ;9e+ru3nlalion ln'lop �rnd:+w�s Ingi 1'la :^ AILli";:ncl 1r11p1Culen', rnwndrq liar r.9d -„ and Fi Slat ancing �'rc1 uraiy Ronced GoncePrs Scr' ra..:c! IV, Draft f CicI 1i>tra^u[+uCtu 5rse+4ru , c k Sbr=+5r. Vrnl:as+ m3 aM Iripinr. _n:a::;+ri Drah rpcFK Plan Plan ®Assess ® C d ay Nol co PC PC PC f c(: C LEGEND - Task Preparation ® Milestone Document ® Review Period Public Workshops Project Meetings O Public Hearings Final Spanhc r'4_n rMtin Adapted j r, • • • Insurance Certificates 650- PR FE551 Chat PRaCT I C 034 P02/03 JUN 30 ' 00 14 : 41 0 Certificate of insurance I of ,tlS 138581v! ] 3G35 Agency Name and Addross.- + ' �11Z CERTFICATE IS :SSUED AS A MATTER OF Professional Practice C.1 Gl� I I INFORMATION ONLY AND CONFERS NO RiG'HTS UPON 1 Insurance BrOkers, Inc. W I {A, I"'h_ CERTIFICATE MOLDER. —r'iS CERTIFICATE COES 10 California Street U �O I NOT AMEND, EXTEND OR ALTER THE COVERAGE I Redwood vo* City, CA 94063-1513 U ' IAF=ORDED_ THE POLICIES LISTED BELOW. _ InSuredS Name and Address: Corrlpar.ies Atfardin Policies: EDAW Inc. A American Motorists Insurance Company s,American Motorists Insurance Company 753 Davis Street c Continental Casualty Company San Francisco, CA 9411: D l F- COVERAGES: TP415 is TO CERTIFY TnAT POLLCIES OF INSUFANCC L-STED BE .OW HAVE BEEN ISSJEC TO THE INSURED NAMED ABOVE FOR THE POL CY PERIOD INDICATED. NCTWTHSTANO vG ANY FeQUfREuENT, rWu OR �^ONOITfCN CK ANY CONTRACT OR OrNER OOCUNfNr wITH RESP&C'r TO WH?Cw THIS CERTIFICATE MAY BE ISSLED OR MAY PERTAIN THE !NSJRANCE AFFCRDEa BT'-'E POLICIES DESCRIBFU HERE'N IS SUBJECT TO ALL THE TERMS. EXCLUSIONS, AND CONDITIONS OF SUCH POLICIES. TYPE OF INSURANCE POLICY NUMBER EFF,DATE EXP.DATE Al— GENERAL L,9tLITY 7KO40900102 i 07101/00 071OPOI iu Commercial Genera! Liat> ldy ❑ Claims Made ® Occurrence ;[] Owner's and Contrac'.a•s Protective i I � A. AUTO LIABILITY 17KQ4090010.1 07101i00 07i01i01 11— Ary ALtOrroti:e All OwnedALI= +I 4 IIr— Sc,neauiea Au'Oe I �a0v3n �s c.ItIr Atto Ate I.eY Hired Autos IILZ Non-ownec. AUTOS !❑ Garage Liability i�e� �D8A4 y , i EXCESS LIABILITY -i jmvrella Form f I Other than Urnoraila FOrM I I WORKERS' I7CW23553409 09/01/99 COMPENSA7 ON i 109rolro0 AND EMPLOYER'S LIABILITY C PROFaEST OVAL LIAILI AB;�S234067 10124rD0 03iZ4/01 Description or Operation s/LocationslVehicies►ReslrictionslSpecial items: ALL OPERATIONS OF T-IE NAMED NSURED. PLEASE SEE A=I'IONA. INSJRED ENDORSEIvENT ATTACHEC. Certificate Holder: City of Huntington Beach 2000 Main Street Huntington Beach, CA 92648 Attn: Tom Andrasky POLICY LIMITS General Aggregate: $2.000,000 1 Proauw-CCn"iOps : Aggregate: $2.000.000 j Persona and Adv. Inlury: S1,000,000 i r*acnOccurrence: S1,DOD.000 Flre Dmg. (any one fire): S 500.000 { Combined Singe Limit. $I A00.000 Boclly lnwryips-Son- so 8odity In'jurylaccadent: SO Dropery Damage: $O Each Qccurrence� Aggregate: Each. Accident: $1,000.000 Dlsease/PG"cy Limit: S1.000,000 0!seasefEmp!oyae: $1.000,001) t Par Claim $1,000,000 i Aggregate S1,000,000 SO i THE AGGREGATE LIMIT IS TFE TOTAL INSURANCE AVAILABLE FOR CLAIMS PRESENTED WITH N'•HE POL Cr FOR ALL OPERATIONS OF THE INB'JRED. CANCELLATION: SHOULD ANY OF THE ABOVE DESCRIBOD POLICIES BE CANCELED BEFORE THE EXPIRATION DATE'•1EgEOF THE 'SSU NG CCMPANY. ITS AGE4TS OR REPRESENTA'-VES WIL.. IV{AIL 3C DAYS WRITTEN NOTICE TO THE CERTIFICATE hOLOER NAMED TO THE LEFT, EXCEPT IN THE EV ENT OF CANCELLATION FOR NONPAYMENT OF PREYidM I.V WHICM CASE 10 DAY$ NOTICE WIL, BE GIVEN. JJ�1-30-2aee 4 : =Z7 02 e _ ,�L. AMERICA OTORISTS INSURANCE41OMPANY BLANKET ADDITIONAL INSURED ENDORSMENT ARCHITECTS AND ENGINEERS PROGRAM This blanket endorsement modifies insurance provided Under the following COMMERCIAL GENERAL LIABILITY POLICY for: Named Insured: EDAW, Inc. Policy Period: 0710119947I01100 Policy No. 7KO40900102 TYPE OF OPERATION All operations of the Named Insured, including a specific project 1 job listed on the attached Certificate of Insurance. WHO IS AN INSURED (Section II) is amended to include as an.insured -The Additional Insureds; Owners, Lessees or Contractors listed below,.but only with respect to liability :arising out of "your work" performed for that insured by or for you. ADDITIONAL INSURE --OWNERS, LESSEES,tOSS PAYABLE OR -CONTRACTORS FORM B The Cityof Huntington Beach, Redevelopment Agency, its agents; officers, and employees. PRIMARY COVERAGE_.— With respect to claims arising out of the operations of the Named Insured, such insurance as afforded -by this policy is primary and is not additional to or contributing -with any other insurance -carried;by or.for the benefit of the Additional Insureds:':: ` CROSS LIABILITY, CI AUSE = The naming of more, tfian one person firm or corporation as�lnsureds under this policy shall not, for that reason alone, extinguish any rights of the insured against another, but this -endorsement,:and:the naming of multiple insureds,.shall not'increase the. total liability of the Company under this policy. NOTICE OF CANCELLATION 1. If we cancel.this policy.for any reason other than non: -payment : of premium~ we.will mail written notice at least 30 days before the effective date of cancellation to the Additional Insureds on file with the Company. 2. If we cancel this policy for non-payment of premium,iwe,will mail written-notice:at least 10 days before the effective date of cancellation to the Additional Insureds on file with the Company. WAIVER OF SUBROGATION — Applicable to Commercial General Liability Coverage: If -the -insured has rights to recover all or.partof any payment_we.have madeunder this policy, those rights are transferred to us.. This insurance shall not be invalidated should the Named: Insured waive in writingprior.to a loss, any or -all rights of recovery. against -any party fora loss occurring. 'However,'the insured must do nothing after.a loss to impair these: rights. :.At.our.request, the insured Will bring "suit" or transfer: those rights -to ussand help us enforce them. This condition does'not:apply to Medical Expenses Coverage. A75C j�.` Authorized Representative [ NOTE: MEETS OR EXCEEDS CG 20 10 11 85 ] ISSUED: June 27, 2000 PBR Release of Edinger Corridor Project to Mr. Ken Ryan June 26, 2000 Mr. Tom Andrusky Assistant Project Manager Economic Development Department City of Huntington Beach 2000 Main Street Huntington Beach, CA 92648 Dear Tom: This letter will serve as acceptance of release of contract obligations between the City of .Huntington Beach and PBR related to the Edinger Corridor project. It is our understanding that you desire to continue work with Mr. Ken Ryan who has left PBR. We will assist in any area to to make this a smooth transition for the City and the project. A.s you are aware, the work which has been completed on this project was under the direction of Ken and myself and performed by the capable staff at PBR, including Mike Doti+ and Phil Bias. PBR has a great amount of creative talent and looks forward to working with you on future projects. Should you need any additional assistance, please call. Sincerely, Willi hillips President iul :3W0 I i PLANNING - URBAN DESIGN • FNTITL EMENT - ENVIRONMENTAL EVALUATION • FEA�!BILITY ANALYSIS 7 L'PPEA NEWPOFti P-.AZA DPIVE • NEWPORT BEACH, CA 92660 • 940.26-8620 FAX: 949-261-2128 E VAIL' pbr6pacdell.net JUN-26-20ee 15'26 S49 261 2126 97% F.01 U • EDAW Corporation Acceptance AT.TACH�.M;E.NT.#6' .+.�vv• fw• �� 11 L.� C[l.t ;fIZI OOU IV4O 0 ZUA" — 1AV 1.\G • LOuu1 EDAW INC June 22, 2000 1787$ VN KAP.MA-. AVEN:.E Mr. Torn Andrusky SUITE Ago Economic Development Department IRVINE CAJFORNIA City of Huntington Beach 2000 Main Street tar. 14 11unrington Beach, Ca 92648 Re: Edinger- Corridor Project TEL p40 660 aC61 Dear Tom: FAA 2-C fi6C Thank you for your correspondence regarding the Edinger Corridor Project. PeT your request, this letter serves as confirmation that EDAVV LN1C has read the wW. 0dz. GO'n existing agreement and will implement the agreement according to the existing contractors, pricing, temu, and conditions. Also, per your request, I will serve as the Principal in Charge for this project. Additionally per your direction, please accept this letter as a written request that the City of Huntington Beach Redevelopment Agency take action to desitgnatc EDAW NTC as the prime contractor for the Edinger Corridor Project. It is also my understanding that Bill Phillips of PBR called you on June 22, 2000 and concurred with this approach and would be following up with this agreement in writing. Torn, we look forward to our workshop on July S, and in moving forward with this exciting project. Please don't hesitate to contact me at (949)660-8044 should you have any questions. or require additional information, est regards, .enneth an Principal 10"N 1rJRljch U-WFO STATE: E l P P7 A U S T R A L I A NR015v01-R1m ME%CAATAJWCLP&CCM COIUMCI1a P&WECT UDC A c.A Ot S1CN, oLANN N, ANO ENYIFiONNENr5 won-7W';DE JUN-22-2230 17:29 949 660 1046 97Z -.21 MAV RCA ROUTING SITEET INITIATING DEPARTMENT: Economic Development SUBJECT: Approve Contract For Consultant Services - Edinger Corridor Economic Development Action Plan & Specific Plan COUNCIL MEETING DATE: I July 17, 2000 RCA ATTACHMENTS. .:.STATUS' Ordinance (w/exhibits & legislative draft if applicable) Not Applicable Resolution (wlexhibits & legislative draft if applicable) Not Applicable Tract Map, Location Map and/or other Exhibits Not e Contract/Agreement (w/exhibits if applicable) ''`� A (Signed in full by the City Attomey) �t�"' VIO& Attached Subleases, Third Party Agreements, etc. (Approved as to fom7 by City Attomey) Not Applicable Certificates of Insurance (Approved by the City Attomey) Attached Financial Impact Statement (Unbudget, over $5,000) Attached Bonds (If applicable) Not Applicable Staff Report (If applicable) Not Applicable Commission, Board or Committee Report (If applicable) Not Applicable Findings/Conditions for Approval and/or Denial t_—_N07tApplicable EXPLANATION'FOR MISSING ATTACHMENTS REVIEWED RE NED -... FORWARDED: Administrative Staff /Y'00loaora} ( ) Assistant City Administrator (Initial) ( } ( } City Administrator (Initial) City Clerk ( ) EXPLANATION FOR.- RETURN'.OFITEM: Cowt�-c--C-t- Aow � � Co w -try -- T -ti -od Analysis: Staff prepared and distributed a request for proposals to provide technical assistance for the formulation of an Economic Development Action Plan and Specific Plan for the Edinger Corridor area. Proposals were due on October 31, 1997. Interviews with five (5) firms were held on January 14,1998, and PBR Corporation was selected as the most highly qualified to undertake this project. As a first phase of less than $20,000, PBR completed a Project Considerations report to evaluate existing conditions and reports to determine the extent of future work. The Edinger Corridor area is located near the intersection of 1-405 Freeway and Beach Boulevard. Attached is a vicinity map. It is approximately 340 acres in size. Approximately 160 acres of the area is within a redevelopment project sub -area. The majority of the area is presently developed with retail and professional office uses. It is the site of the Huntington Beach Mall, Golden West College, a 500,000 square foot office development, and many smaller commercial developments. It is anticipated that the repositioning of Huntington Beach Mall in the near future will create a base for the enhancement of this area as a major regional retail and entertainment destination. Staff concluded that the Edinger Corridor area could benefit greatly via the formulation of a comprehensive plan, based upon market place realities. Once implemented, the economic viability of the area will be greatly enhanced and the quality of life for all residents and businesses improved. The Economic Development Action Plan (EDAP) will reflect an evaluation of all policies, programs, and existing studies that impact the level of economic activity in the area. It will address economic viability, land use mix and distribution, urban -and architectural design, traffic/circulation, public improvements, environmental impacts, implementation procedures, and phasing. These issues will be addressed through three main elements, and. Economic Plan/Marketing Plan, a Specific Plan, and an Implementation Plan, together with the appropriate level of environmental review. The development of the EDAP will include meetings involving property owners and businesses, the Planning Commission, and the City Council. This effort is being modeled on the very successful McDonnell Center Business Park Specific Plan and other communities use of this type of long-term advance planning to rejuvenate a key commercial corridor. The Economic Development Action Plan and Specific plan will complement the City's Urban Design Guidelines and The Crossings Specific Plan by formulating policies that will cover the entire Edinger Corridor Area and will provide an implementation plan for these policies. The Redevelopment Agency took action at the November 1, 1999 Council/Agency meeting to defer action on the contract for consultant services to assist with the preparation of the Edinger Corridor Economic Development Action Plan and Specific Plan given work load considerations. Staff is now recommending that we proceed with the EDAP, due in part to the fact that the Redevelopment -funded planning position is now filled. As a first step, this item was reviewed at a City Council Study Session held on Wednesday, July 5, 2000. On June 20, 2000, following the Planning Commission's favorable recommendation on the Specific Plan for The Crossings (Huntington Center), Chairman Chapman made a minute action motion, which was unanimously approved by the Commission, urging the City Council to proceed with the Edinger Corridor Action Plan.