HomeMy WebLinkAboutEDAW, INC. - 1999-05-21•
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CITY OF HUNTINGTON BEACH
INTER -DEPARTMENT COMMUNICATION
HUNTINGTON BEACH
TO: Connie Brockway, City Clerk
FROM: Duane Bankey, Planning Senior Department Analyst
SUBJECT: Required Documentation regarding RFP's for Professional Planning
Services in Connection with the Sandover Project
DATE: June 3, 1999
Pursuant to HBMC Chapter 3.03, three bids are required prior to the City making a selection for
a Consultant. The Consultant selected to prepare response letters to comments on the Initial
Study Checklist/Mitigated Negative Declaration for the Sandover project1was EDAW. The
proposed bid from EDAW was Nine Thousand Eight Hundred Dollars 09,800.00).
The second proposals was submitted by Catherine O'Hara of Lawrence Associates. This bid
was evaluated by staff and determined to be too expensive since it was greater than Fifteen
Thousand Dollars ($15,000.00).
The third proposal was submitted by Jim Barnes of Civic Solutions, Inc. This bid was also
evaluated by staff and determined to be too expensive since it was greater than Fifteen
Thousand Dollars ($15,000.00).
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PROFESSIONAL SERVICES CONTRACT BETWEEN
THE CITY OF HUNTINGTON BEACH
AND
EDAW, INC., FOR PROFESSIONAL PLANNING SERVICES
Table of Contents
WorkStatement........................................................................................................1
CityStaff Assistance.................................................................................................I
Timeof Performance................................................................................................2
Compensation...........................................................................................................2
ExtraWork................................................................................................................2
Methodof Payment...................................................................................................2
Disposition of Plans, Estimates and Other Documents............................................4
HoldHarmless..........................................................................................................4
Workers' Compensation............................................................................................4
Professional Liability Insurance...............................................................................5
Certificates of Insurance..........................................................................................5
Independent Contractor............................................................................................6
Termination of Agreement.......................................................................................6
Assignment and Subcontracting.................:............................................................7
Copyrights/Patents...................................................................................................7
City Employees and Officials..................................................................................7
Notices....................................................................................................................7
Immigration..............................................................................................................8
Legal Services Subcontracting Prohibited...............................................................8
AttorneyFees...........................................................................................................8
Entirety.....................................................................................................................9
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PROFESSIONAL SERVICES CONTRACT BETWEEN
THE CITY OF HUNTINGTON BEACH
AND
EDAW, INC., FOR PROFESSIONAL PLANNING SERVICES
THIS AGREEMENT, made and entered into this 21st day of May , 1999,
by and between the City of Huntington Beach, a municipal corporation of the State of California,
hereinafter referred to as "CITY", and EDAW, Inc., a California corporation, hereinafter referred
to as "CONSULTANT."
WHEREAS, CITY desires to engage the services of a consultant to prepare response
letters to comments received on the Initial Study Checklist/Mitigated Negative Declaration for
the Sandover Project; and
Pursuant to documentation on file in the office of the City Clerk, the provisions of
HBMC Chapter 3.03 relating to procurement of professional service contracts has been complied
with; and
CONSULTANT has been selected to perform said services,
NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows:
WORK STATEMENT
CONSULTANT shall provide all services as described in CONSULTANT's
proposal dated February 18, 1999 (hereinafter referred to as Exhibit "A"), which is attached
hereto and incorporated into this Agreement by this reference. Said services shall sometimes
hereinafter be referred to as "PROJECT."
CONSULTANT hereby designates Jayna Morgan, who shall represent it and be its sole
contact and agent in all consultations with CITY during the performance of this Agreement.
2. CITY STAFF ASSISTANCE
CITY shall assign a staff coordinator to work directly with CONSULTANT in the
performance of this Agreement.
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3. TIME OF PERFORMANCE
Time is of the essence of this Agreement. The services of the CONSULTANT
are to commence as soon as practicable after the execution of this Agreement and all tasks
specified in Exhibit "A" shall be completed no later than thirty (30) days from the date of this
Agreement. These times may be extended with the written permission of the CITY. The time
for performance of the tasks identified in Exhibit "A" are generally to be shown in the Scope of
Services on the Work Program/Project Schedule. This schedule may be amended to benefit the
PROJECT if mutually agreed by the CITY and CONSULTANT.
4. COMPENSATION
In consideration of the performance of the services described herein, CITY agrees
to pay CONSULTANT on a time and materials basis at the rates described on the billing
schedule attached hereto as Exhibit "B" and incorporated by this reference as though fully set
forth herein, a fee not to exceed Nine Thousand Eight Hundred Dollars (S9,800.00).
EXTRA WORK
In the event CITY requires additional services not included in Exhibit "A," or
changes in the scope of services described in Exhibit "A," CONSULTANT will undertake such
work after receiving written authorization from CITY. Additional compensation for such extra
work shall be allowed only if the prior written approval of CITY is obtained.
6. METHOD OF PAYMENT
A. CONSULTANT shall be entitled to progress payments toward the fixed
fee set forth herein in accordance with the progress and payment schedules set forth in
Exhibit "A".
B. Delivery of work product: A copy of every technical memo and report
prepared by CONSULTANT shall be submitted to the CITY to demonstrate progress toward
completion of tasks. In the event CITY rejects or has comments on any such product, CITY
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shall identify specific requirements for satisfactory completion. Any such product which has not
been formally accepted or rejected by CITY shall be deemed accepted.
C. The CONSULTANT shall submit to the CITY an invoice for each
progress payment due. Such invoice shall:
1) Reference this Agreement;
2) Describe the services performed;
3) Show the total amount of the payment due;
4) Include a certification by a principal member of the
CONSL:LTANT's firm that the work has been performed in accordance with the
provisions of this Agreement; and
5) For all payments include an estimate of the percentage of work
completed, or a task -by -task basis.
Upon submission of any such invoice, if CITY is satisfied that
CONSULTANT is making satisfactory progress toward completion of tasks in accordance with
this Agreement, CITY shall promptly approve the invoice, in which event payment shall be made
within thirty (30) days of receipt of the invoice by CITY. Such approval shall not be
unreasonably withheld. If the CITY does not approve an invoice, CITY shall notify
CONSULTANT in writing of the reasons for non -approval, within seven (7) calendar days of
receipt of the invoice, and the schedule of performance set forth in Exhibit "A" shall be
suspended until the parties agree that past performance by CONSULTANT is in, or has been
brought into compliance, or until this Agreement is terminated as provided herein.
D. Any billings for extra work or additional services authorized by CITY
shall be invoiced separately to the CITY. Such invoice shall contain all of the information
required above, and in addition shall list the hours expended and hourly rate charged for such
time. Such invoices shall be approved by CITY if the work performed is in accordance with the
extra work or additional services requested, and if CITY is satisfied that the statement of hours
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worked and costs incurred is accurate. Such approval shall not be unreasonably withheld. Any
dispute between the parties concerning payment of such an invoice shall be treated as separate
and apart from the ongoing performance of the remainder of this Agreement.
7. DISPOSITION OF PLANS, ESTEMATES AND OTHER DOCUMENTS
CONSULTANT agrees that all materials prepared hereunder, including all
original drawings, designs, reports, both field and office notices, calculations, maps and other
documents, shall be turned over to CITY upon termination of this Agreement or upon PROJECT
completion, whichever shall occur first. In the event this Agreement is terminated, said materials
may be used by CITY in the completion of PROJECT or as it otherwise sees fit. Title to said
materials shall pass to the CITY upon payment of fees determined to be earned by
CONSULTANT to the point of termination or completion of the PROJECT, whichever is
applicable. CONSULTANT shall be entitled to retain copies of all data prepared hereunder.
8. HOLD HARMLESS
CONSULTANT shall protect, defend, indemnify and hold harmless CITY, its
officers, officials, employees and agents from and against any and all liability, loss, damage,
expenses, costs (including without limitation costs and fees of litigation of every nature) arising
out of or in connection with performance of this Agreement or its failure to comply with any of
its obligations contained in this Agreement, except such loss or damage which was caused by the
sole negligence or willful misconduct of the CITY.
9. WORKERS COMPENSATION
CONSULTANT shall comply with all of the provisions of the Workers'
Compensation Insurance and Safety Acts of the State of California, the applicable provisions of
Division 4 and 5 of the California Labor Code and all amendments thereto; and all similar state
or federal acts or laws applicable; and shall indemnify, defend and hold harmless CITY from and
against all claims, demands, payments, suits, actions, proceedings and judgments of every nature
and description, including attorneys' fees and costs presented, brought or recovered against
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CITY, for or on account of any liability under any of said acts which may be incurred by reason
of any work to be performed by CONSULTANT under this Agreement.
10. PROFESSIONAL LIABILITY INSURANCE
CONSULTANT shall furnish a professional liability insurance policy covering
the work performed by it hereunder. Said policy shall provide coverage for CONSULTANT'S
professional liability in an amount not less than $1,000,000 per occurrence and in the aggregate.
A claims made policy shall be acceptable if the policy further provides that:
The policy retroactive date coincides with or precedes the professional services
contractor's start of work (including subsequent policies purchased as renewals or
replacements).
2. CONSULTANT will make every effort to maintain similar insurance during the
required extended period of coverage following project completion, including the
requirement of adding all additional insureds.
If insurance is terminated for any reason, CONSULTANT agrees to purchase an
extended reporting provision of at least two (2) years to report claims arising from
work performed in connection with this Agreement.
4. The reporting of circumstances or incidents that might give rise to future claims.
Under no circumstances shall this insurance contain a self -insured retention, or a
"deductible" or any other similar form of limitation on the required coverage in
excess of $150,000..
11. CERTIFICATES OF INSURANCE
Prior to commencing performance of the work hereunder, CONSULTANT shall
furnish to CITY certificates of insurance subject to approval of the City Attorney evidencing the
foregoing insurance coverages as required by this Agreement; said certificates shall:
a. Provide the name and policy number of each carrier and policy;
b. shall state that the policy is currently in force; and
d SA-Q9Agree:EDAW1999
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shall promise to provide that such policies shall not be suspended, voided
or canceled by either party, reduced in coverage or in limits except after thirty days prior written
notice; however, ten days prior written notice in the event of cancellation for nonpayment of
premium.
CONSULTANT shall maintain the foregoing insurance coverages in force until
the work under this Agreement is fully completed and accepted by CITY.
The requirement for carrying the foregoing insurance coverages shall not derogate
from the provisions for indemnification of CITY by CONSULTANT under the Agreement.
CITY or its representative shall at all times have the right to demand the original or a copy of all
said policies of insurance. CONSULTANT shall pay, in a prompt and timely manner, the
premiums on all insurance hereinabove required.
12. INDEPENDENT CONTRACTOR
CONSULTANT is, and shall be, acting at all times in the performance of this
Agreement as an independent contractor. CONSULTANT shall secure at its expense, and be
responsible for any and all payment of all taxes, social security, state disability insurance
compensation, unemployment compensation and other payroll deductions for CONSULTANT
and its officers, agents and employees and all business licenses, if any, in connection with the
services to be performed hereunder.
13. TERMINATION OF AGREEMENT
All work required hereunder shall be performed in a good and workmanlike
manner. CITY may terminate CONSULTANT's services hereunder at any time with or without
cause, and whether or not PROJECT is fully complete. CONSULTANT may terminate this
Agreement upon thirty (30) days prior notice to CITY. Any termination of this Agreement by
CITY or CONSULTANT shall be made in writing, notice of which shall be delivered to CITY or
CONSULTANT as provided herein.
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14. ASSIGNMENT AND SUBCONTRACTING
This Agreement is a personal service contract and the supervisory work hereunder
shall not be delegated by CONSULTANT to any other person or entity without the consent of
CITY.
15. COPYRIGHTS/PATENTS
CONSULTANT shall retain all rights to any patent or copyright on any work,
item or material owned by CONSULTANT and used in the performance of this Agreement.
16. CITY EMPLOYEES AND OFFICIALS
CONSULTANT shall employ no CITY official nor any regular CITY employee
in the work performed pursuant to this Agreement. No officer or employee of CITY shall have
any financial interest in this Agreement in violation of the applicable provisions of the California
Government Code.
17. NOTICES
Any notice or special instructions required to be given in writing under this
Agreement shall be given either by personal delivery to CONSULTANT's agent (as designated
in Section 1 hereinabove) or to CITY's Director of Public Works as the situation shall warrant, or
by enclosing the same in a sealed envelope, postage prepaid, and depositing the same in the
United States Postal Service, addressed as follows:
TO CITY:
Howard Zelefsky, Planning Director
City of Huntington Beach
2000 Main Street
Huntington Beach, CA 92648
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4,'s:4-99Agree: EDAW 1999
RLS 99-171
3:18 99
TO CONSULTANT:
Jayna Morgan
EDAW, Inc.
17875 Von Karman Ave., Suite 400
Irvine, CA 92614
18. IMMIGRATION
CONSULTANT shall be responsible for full compliance with the immigration
and naturalization laws of the United States and shall, in particular, comply with the provisions
of the United States Cade regarding employment verification.
19. LEGAL SERVICES SUBCONTRACTING PROHIBITED
CONSULTANT and CITY agree that CITY is not liable for payment of any
subcontractor work involving legal sen-ices, and that such legal services are expressly outside
the scope of services contemplated hereunder. CONSULTANT understands that pursuant to
Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for
CITY; and CITY shall not be liable for payment of any legal services expenses incurred by
CONSULTANT.
20. ATTORNEY'S FEES
In the event suit is brought by either party to enforce the terms and provisions of
this agreement or to secure the performance hereof, each party shall bear its own attorney's fees.
Balance of page intentionally left blank.
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21. ENTIRETY
The foregoing, and Exhibits "A" and "B" attached hereto, set forth the entire
Agreement between the parties.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed
by and through their authorized offices the day, month and year first above written.
EDA W, INC.,
a California corporation
CITY OF HUNTINGTON BEACH, A
municipal corporation of the State of
California
Name 1/ �..(D Ot tl�I. Ds Sm1 i 1'►
(Type or print) Director o anning
Its (circle one): (i) Chairman of the Board (d) President Pursuant to HBMC Sectio .03.100
,ii Any vice President
ATTEST:
AND
By:
Name: %n
or print)
Its (circle one i) t(ih4iPief
(ii) Any Assistant
Secretary; Financial Officer
(iv) Any Assistant Treasurer
REVIEWED AND APPROVED:
City Administr r
4A A-99 Agree: EDA W 1999
ALS 99.17 t
3!18 99
City Clerk
APPROVED AS TO FORM:
9
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CALIFORNIA ALL-PURPOSE ACKNOWLEDGEMENT
State of California
County of Orange
On 417199 before me, Jeannine Carta Hanson
personally appeared Don Smith
NAMEiS, OF SIGNER,Sl
X personally known to me - OR - proved to me on a basis of satisfactory evidence
to be the person whose name is subscribed to
the within instrument and acknowledged to me
that he executed the same in his authorized
Xr.— JEANNINE CARTA HANSON
.- COMM.01211449 m
*My
Notary PublicCalifornia 0
LU ORANGE COUNTY
Comm. Exp. Feb. 25. 2003
OPTI
capacity, and that by his signature on the
instrument the person, or the entity upon behalf
of which the person acted, executed the
instrument.
WITNESS my hand and official seal.
Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent
fraudulent reattachment of this form.
CAPACITY CLAIMED BY SIGNER
INDIVIDUAL
X CORPORATE OFFICER
PARTNER LIMITED
GENERAL
ATTORNEY -IN -FACT
TRUSTEE
_ GUARDIAN/CONSERVATOR
OTHER:
SIGNER IS REPRESENTING:
NAVE OF PERS✓M1._Si OR ENTITY(IES;
DESCRIPTION OF ATTACHED DOCUMENT
Professional Services Contract — City of Huntington Beach
TITLE OR TYPE OF DOCUMENT
1
NUMBER OF PAGES
DATE OF DOCUMENT
SIGNER(S) OTHER THAN NAMED ABOVE
CALIFORNIA ALL-PURPOSE ACKNOWLEDGEMENT
State of California
County of Orange
On 417199 before me, Jeannine Carta Hanson
personally appeared Daniel W. Herman
NAME(S) OF SIGNER(S)
X personally known to me - OR - _ proved to me on a basis of satisfactory evidence
to be the person whose name is subscribed to
the within instrument and acknowledged to me
that he executed the same in his authorized
capacity, and that by his signature on the
instrument the person, or the entity upon behalf
„•, JEANNINE CARTA HANSON
COMM. #1211449 of which the person acted, executed the
W :ems Notary Pubi c-Califomia y
ORANGE COUNTY b
My Cann. Exp. Feb. 25, 2003
instrument.
WITNESS my hand and official seal.
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent
fraudulent reattachment of this form.
CAPACITY CLAIMED BY SIGNER
INDIVIDUAL
X CORPORATE OFFICER
PARTNER LIMITED
GENERAL
_ ATTORNEY -IN -FACT
_ TRUSTEE
_ GUARDIAN/CONSERVATOR
OTHER:
SIGNER IS REPRESENTING:
NAME OF FERS_-4Ea. -R ENTITYi FS;
DESCRIPTION OF ATTACHED DOCUMENT
Professional Services Contract — City of Huntington Beacn
TITLE OR TYPE OF DOCUMENT
NUMBER OF PAGES
DATE OF DOCUMENT
SIGNER(S) OTHER THAN NAMED ABOVE
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February 18, 1999
Mir. Wayne Carvalho
As:ociate Plan=
City of Huntington Beach
2000 Main Street
Huntington Beach, CA 92648
Re: Utter Proposal for Hearthside Sorties Project
Dear Wayne-
Per our conversation yesterday, it is EDAW's understanding that the City of
Huntington Beach is requesting that we assist the City planning staff in pr :paration of
responses to comments received on the Initial Study Chocklistltlitigated I l•egative
Declaration for the Sandovcr Project.
To date, the City has received 16 comment letters on the proposed project EDAW
would provide responses to each issue raised within the comment letters Vat pertains
to significant envirownwal issues. EDAW would rely on prior responses within the
Response to Comments document(s) for EIR #551 to assist in our formulation of
responses.
EDAW is prepared to start this project immediately -upon your autlforization. We have
received copies of each of the letters the City has received to date, and ant cipate that
all work can be accomplished within three (3) weeks. Given that we have ;till the
information needed to prepare responses, we anticipate subm ittal of our dr Kft
responses to you no later than three (3) weeks from today (i.e., March 17, 1999). The
draft responses will be submitted to City Aeon computer disk so that the City can
incorporate any comments into the draft and final responses can be prepared by City
stall.
EDAW will complete the above -discussed tasks for a cost between the rangge. of
$5,500 to 7,500, not including expenses'. The City will only be billed for the time
spent by EDAW Staff. The cost range het been provided to account for any additional
work due to late comments received by the City and/or EDAW attendance at staff
meetings or presentations. This budget assumes the project will be comple cd in a
Three (3) week period.
' Expenses consist of word processing, mileage and travel, delivery. Postage, riiscellaneous
supplies, in-house xerox, fax, blueprintin, and photo reproductior- ssrvicus.
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02/16 99 10:44 FAX 04P 660 1046
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Mr. Mayne Camalho
February 19, 1999
PaSc Two
Please sign and return the encWp ed copy of this confirming lotto to me. Thank you
far your immcdiata response. Non -response after ten days will be deemed aaccpmnx.
\'fie look forward to working with you an this project.
Sincerely,
ay organ
AGREED:
CITY OF FfUNIT1, GTON BEACH
By:
Title:
Date:
cc: Howard Zelefsky
Scott Hess
093100, PLANNING AN13 IOYINCNYINTD� WOPILOriIDE
O�i19%99 14;46 1ptig 949..UI .1«46
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March 17, 19%
EGAW iNG
Mr. Wayne Carvalho
17878 WON �(AAMAN Av ENJE
City of HuntingtonBeaoh,
lio T r. c o
2000 Matti Street
Huntington Beaclt, CA 92648
I iV.MF CALIFOPINIA
Re: Sandover— Hearthaide Homes
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EDAW Job No. 9N1.21.00
Dear Wayne:
TEL 040 ee0 e:Aa
We are writing this letterto request additional service fees in the amount of $1,300.00
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for the Sandover project heated in the City of Huntington Beach.
LICFK%E NL.MeER 29eS
This letter will confirm that the City of Huntington Beach has requested & id authorized
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EDAW to perform the additional services listed on Schedule 10ttached), in
accordance with the terms and conditions of our original letter of autbo+ization dated
February 19, 1999 (EDAW Job No. 9hi121.01 ).
Please sign and rettxm the enclosed copy of this later to our office..
Sincerely.
A 1_
Don Smith
Princi pal/VicePresident
AGREED;
CLMNTNAME
By.
Title:
Date
cc; Julie Reed
IPWED e'AT69
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03/19!99 14:47 FAX 949 860 1040EDAW - IRVItiE fdj003
SCHEDULE 1
SCOVE OF WORKAvD FEES
SCOPE OF WORK
TASK 1 — BIOLOGICAL SITE ViS1TANCORPORATiON OF FLNDINGS LN- TO RESFONSES TO
CO'NWENTS RECEIVED ON THE. MITIGATED NEGATIVE DECL.AR.A I'ION
Frank Hovore of Frank Hovore Fe ,associates (FH&A) will conduct a biologic i1 site visit to
deternnine the presence/non-presence of nesting sites louted within the onsite trees
proposedfor removal. He will prepare a reportto addressthe findingsof his survey.
EDAW will incorporate the findings of the FH&A report into the responses to comments
received on the Mitigated Negative Declaration.
TASK 2 - FUTURE REVISIONS
EDAW will coordinate any necessary revisions to the report with the City c f Huntington
Beach and FH&A.
EDAW anticipates completion of this work effort (i.e., completion of site survey, preparation of biological
report and incorporation of report into Mitigated ]Negative Declaration) by Monday- or Tut sday of next
week Narch 2e or 23"). Based on our previous conversations, we are under the assumption that the
Planning Commission Hearing for this project is scheduled for April 13, 1999.
FEES
EDAV' will the complete the above listed tasks for S10300.00. Fees for these services shall lie billed on a
time and materia! basis_ EDAW shall only proceed with work efforts after obtaining prior verbal
authorization from the City of Huntington Beach for each task using the rates in attached SCk kDULE 2_
CIIIJI-�i�Oli�ti'PARiP.'OAZdCSALYn I+WNYY d'ffny C[TYJI�hLSF•1-YGC65D ��
03 _ i9i 99 14: 47 FAX 949 960 1046 Ew _ IR`-INE
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SCHEDULE 2
ED.kW'S Standard Hourly Rate Sehedule
Effective July 1,1999
SCHEDLIX OF FEES
for Professional Scn ices
lime Charm
Principals
Senior Associates
Associate;
Professional, Administrative &
Word Processing Staff
Hourly Ratg ]]'!= e
$175.00 -
$135.00
$100.00 -
$1 t0.00
550.00 -
S; 5.00
S40.00 -
S 75.00
EDAWs hourly rate schedule is subject to adjustment in January and July of each year.
Reimburmble F-
Consulwts: Cost plus 10%.
Travel: Private vehicles Q S0.32 per mile- Commercial travel and relate(: expenses at
cost plus 10%.
Taxes: Any tax and/or fees imposed by a taxing authority based upon gros7 revenues or
sales shall be reimbursable in addition to the fee stated in this contr..et.
Other project
expenses: Cost plus iM.
Such aa: Printing, graphics, photography and reproduction, rental or pouch; se of special
equipment and materials, long distance telephone, fax, special shipping or
delivery, models and rendering, lodging and subsistence.
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AFFORDED THE POLICIES LISTEO BELOW.
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or:
OMPAWS: THd u TO (6RTIFY rAAT FO1Jf.IISS Cr KWRW CG LVW Bela W HAVE ICI WMM TR) -WE 013LMO MANED ABOVE. FMR THI POLICY Poq*W WRICa'ED.
NOTMRTKITAAMX0 ANY FMUkRSMGNT, TWW OR CONDrnON Or ANY CONTRACT OR OTHRR D=LS T WRM RESFE'T TO WMCM TH13 GE1 nFICATI MAY BE ISSUED OR
MAY pN RTAIN, TK61.4$URANCZ A"UP- 0 BY TKE POLICIES CESCR n h'f. WN IS eU&eLT TO ALL THE T>.R". KXCLUSIONB, AND CONOMOYS OF eUCH POLICM.
AddltlOnal Insureds but Drily 69 rospOCM liability aft1rkg 061t of the Named nouroW Opemdons In HeurVwds Homee, JdA 9IV1i1.01.
OT
Cartlflcets Holder:
Crry OF HUNTINGTON IEACH. ITS AUTHORCMD
AQENTS, OFFICBRE AND EMPLOYEES
2000 MAIN STREET
HUNiTINGTON BEACH CA 92648
ATTN: AIR. DUANE R. GANKEY
cc:
THe AOOPAUT8 LIMIT Ie TKS TOTAL SICURANCE AVAILABLE FOR CL#M
P.468E?ITIO YYITNIN THE PauCY FOR ALLOKRLTM8 W lr 1M INS4MD•
CAAI 11"TION:
a4WLDANY OF THE ANVI CE80 4BED POUCH$ BE CA409M WOPMTM9
BXMATION DATE THIiRROF, TKG IW%JINO WUPANY, ITS A"XM OR
R&PR6BFNCAME6 YNLL MAL 3D DAYS WWM4 NOTICE TO TwE CEWIFCJ.T9
+►'�LDIR NAmw TO TMB LAFr. VCSPT IN Tkr MINT OF CANC&LAT10K KIA No? -
PAYMENT OF PRBANUII IH "CH CAST % DA.YS 4OM9 WILL W OIVGIL
slim YW
6503661455 PPIB 852 P01
0 Certificate of Insurance •
MAR 11 '99 15:33
Agency Name and Address:
THIS CERTIFICATE IS ISSUED A$ A MATTER OF
PROFESSIONAL PRACT[CEINSURANCE BROKERS, INC.
10 CALIFORNIA STREET
REDWOOD CITY CA 94063.1513'
INFORMATION ONLY AND CONFERS NO RIGHTS UPON
THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES
NOT AID, EXTEND OR ALTER THE COVERAGE
AFFORDED THE POLICIES LISTED BELOW.
,6SO,36.-St00 FAX: IOSOI]Q6•,.66
Insured$ Name and Address:
Companies Affording P &Wes:
�oaw:INc.
A- AMERICAN MANUFACTURERS MUTUAL
Ii AMERtCAN MANUFACTURERS MtrTUAL
753 DAVIS STREET
C
SAN FRAIVCISC� CA J4t1 T
D AMERICAN MaTO MTS INSURANCE CO. - KSA
E: CONYMENTAL CASUALTY COMPANY
f�
QUYERAURS' THI3 IS TO CERTIFY Inn r PULFURM OP INWJMN" LIbThO 96LOW HAVE PEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.
NOTWITHSTANDING ANY REI]LIREMBNT, TBRM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY Bi 166UILD OR
MAY PERTAIN, THa INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERM*. EXCLUSION$• AND CONDITIONe OF SUCH POLICIE!
TYPE OF INSURANCE POLICY NUMBED EFF. DATE EXP. DATE
GENERAL LIABILITY
.1C; Commercial General Liabilit
7KO409MI-01
711198
711199
I l Claims Made
AIV!
Occurrence
`. Owners and Contractors
ProteGUYa
I - I
AUTO LIABILttY
Any Aulomobile-
7KC409WI-07
7TUM
M/W
c I All Owned Autos
SChedWed-AUWs
Hired Autos
91. Non -owned Autos=
i Garage Liability
I
EXCE88 LIABILITY
C
' .1 urnbraiia
Form -Other
then Urnbralta Form
WORKSRB'_
p
COMPENSATION
7CW23MU08
911M
911199
AND EMPLOYEMS
LIABILITY.' "
E
PROFESSLONAL
A 7
3*4fw
Zl
LIABILITY
F
Description.of
POLICY LIMITS
General Aggregate:
$2.000,000
Products-ComfOps
ggregate:
S2.000.000
Personal and Adv. Injury
S1.0W.000
ecrrOccummce:
$1,000,000
Fire Dmg. (any one are):
S'SOQ000
Combined Single Limit
$1.000,000
Deft tr4ury"Non:
so
Bodily Injurylaccident:
SO
l7emage:
Each OmWCO:
to:
latutoty units
Each Accident:
$1,000.000
DIsaase/Podey UnA,
$1,000,000
Dlsea6w2mployee:
$1.000.000
Aggregate
31.000.000
All Operations of the Named Insured. General liability only: City of Huntington Beach, Its authorized agents, officers, and employees are named as
Additional Insureds.butonty as.raspecls liability erieinaoutof the NamatInaurada' operjonaln Hearthslde Homes, Job# 9N121.01.
`Written at aggregate limits of yagany not tes8 than amount 3r1QWn.
T%f A 6MOAR LI►19 ISTMrr TOTAL W WRANCEEVAILABLE FOR CLAIMS
PRESENTED WITHIN THE POLICY FOR ALL OPERATIONS OF THE INSURGD
Certificate Holder: CANCELLATION:
CITY OF HUNTINGTON BEACH, ITS AUTHORIZED 6}iOjIL♦zAIiYOFZf1EA80Vie POLrG�akGANCELED aefoRe THE
EXPIRATION DATE THFAEOF. THE IULI NO COMPANY, ITS AGENTS OR
AGENTS, OFFICERS AND EMPLOYEES AEPREUNTATM66 WILL MAIL 30 DAYS wRn't6N NOTICE TO TKG CERTIFICATE
201K7 MAIN STRIA HOI DIER NAMEaTOHE.LL� TEFT. UCEFT IN TH6&J#T OF CANCISUAMS I<OR NON-
rAyuENToF PR$MrUM Ni WHICH CXSE 10 DAYS NOTICE WILL SE GIVEN.
HUNTINGTON BEACH CA 92548
ATTN.,MR' DUANE R- 6RNKEY AuB,aisoe 9111199 YW
!L?iPOVED AS TO FORIAn
GP''LL 11)JTT0 T c CitY Att`3=eg
By: ity tto� ey
1"T,g9
1999 MAR I I PM T q 6
RECEIVED
CITY ATTORNEY
HUNTIRiGTON BEACH
0
•
CITY OF HlL-NTT,',,'GTON BEACH
APPLICATION FOR INSTMAINCE REQUIREN EXTS WAI-VER OR MODIFICATION
1. NamelTitle/Department of RP uesting StafMernber
2. Date of Request
3. Name of ConuaciorTerrnittee
4. Description of work to be performed
l
U --
S. Leng-L-h of Contract v &Z ; f�
6. Type of Insurance Waiver or Modification Requested:
(a) Lirrtits: (b) Coverage
7. Rea<on for Request for Waiver or Reduction cf Liruts
8. Idendf. - the risks to Oct City if this request for w2"'ver or modificat ons granted
Department Head Signature
(Thissection to be completed by th e R isk Man ag er)
Recornmendadon:
Approve ✓ Deny Risk -%L- ager's Signmue.Da
(Thu section to he completed by the City. Attornea)
Recornrtmendation :
Approve ✓ Deny —City Anorney's Sigsarwr Date I l�l
SeNe:r:ent appro�i s no; require-: fcr t=.is waiver. �f Se,tl.-ment Co;nni ttee approN•al is required
ffi
sub rnit form to City Attorney's Oc . placed on the agenda. Recommendation: Approve Deny
City Council appro�bettelement
quired for this waiver. If City Council approval is required, attach this form to the
RCA after consideratiCommune;. This insurance Aaiver [is) [is not) on City Council agenda.
Jmplkheso4onlnsreg19/1 1197
7
l�}ew¢ rQ
l�5 ,T41FI-A-
� Clerk
Pft fPs5.L7,4.j A,.h-
g,jP,eeo - elehs"
C�v bYNrf- J;
Yes
No
NIA
C-J
[]
Are all blanks filled in c-. agreement?
[]
[]
Has contractor signed agreement?
[]
Are all other signatures (e.g., City Attorney Approval As To Form) on
agreement?
El
❑
Does agreement have Exhibits andj'orAttachmen ?
If Y s,
Are Exhibits/Attachments marked?
Are Exhibits/Attachmerts attached?
Ye
No
NIA
[]
[]
Is Insurance required?
If Yes,
Is Insurance attached?
is Insurance Approved As To Form by City Attorney
If waived, is Settlement Committee approval atiached?
If waived, has agreement been initialed by contractor or revised to remove
insurance requirement from text of agreement?
5=,�7- ,r9
7-hi 5 do c,,,4464
6W17 b? cc, r�
r} ncte li1.t�,�m
Vj
Please complete the section below so the City Clerk's Office can enter your agreement on the
�° computer so that it is retrievable by keyword search (termination date is required for Clerk's
computer program to flag for microfilming/destruction purposes).
�L
tc 1 t
Yes
No
NIA
if this agreement requires documentation to be on file regarding Requests
for RFPs, have you attached this docume:,:anon (sea Page 7 of agreement
to determine if this requirement applies)?
Description of Agreement (Purpose) (such as Perform Soil Analysis Waterfront
Hilton/PCH/Atlanta):
Termination Date: �7IA r ( I- _
098formslagrm:s
�CITY OF HUNTINGTON BEACH J
INTER -DEPARTMENT COMMUNICATION
HUNTINGTON BEACH
TO: Connie Brockway, City Clerk
FROM: Duane Bankey, Planning Senior Department Analyst XA
SUBJECT: Documentation regarding RFP's for the contract between the City and
EDAW, Inc. for consulting services for the Sandover project.
DATE: September 30, 1999
Pursuant to Huntington Beach Municipal Code 3.03.060(b), written proposals from not less than
three Consultants are required prior to the City making a selection for a Consultant for a
particular project.
The Consultant selected to perform consulting services in connection with the Sandover project
is EDAW, Inc. This is an extension of the original contract dated May 3, 1999; however, the
original selection was based on the criteria contained in the Request for Proposal.
The list of consultants reviewed prior to awarding the contract was addressed in my June V
memo (a copy is attached for your reference).
Ib/4I1gq ��r CB 1U&ne_ 3��ain -� he or+ if1 - anic i n -6 +Y-&r,sm--+ 441, �-�rc¢men�
` oar Yau!#` �s -the �11in
d� t
cc: Wayne Carvalho
g:%hanhcy:memoss.M9-50CB
�J CITY OF HUNTINGTON BEACH
INTER -DEPARTMENT COMMUNICATION
HUNTINGTON BEACH
TO: Connie Brockway, City Clerk
FROM: Duane Bankey, Planning Senior Department Analyst
SUBJECT: Required Documentation regarding RFP's for Professional Planning
Services in Connection with the Sandover Project
DATE: June 3, 1999
Pursuant to HBMC Chapter 3.03, three bids are required prior to the City making a selection for
a Consultant. The Consultant selected to prepare response letters to comments on the Initial
Study Check Iist/Mitigated Negative Declaration for the Sandover project was EDAW. The
proposed bid from EDAW was Nine Thousand Eight Hundred Dollars ($9,800.00).
The second proposals was submitted by Catherine O'Hara of Lawrence Associates. This bid
was evaluated by staff and determined to be too expensive since it was greater than Fifteen
Thousand Dollars ($15,000.00).
The third proposal was submitted by Jim Barnes of Civic Solutions, Inc. This bid was also
evaluated by staff and determined to be too expensive since it was greater than Fifteen
Thousand Dollars ($15,000.00).
g:' bankey`•memos'.M 9-26CB
116
0
AMENDMENT NO. 1 TO AGREEMENT BETWEEN THE City
OF HUNTINGTON BEACH AND EDAW, INC. TO PROVIDE
CONSULTING SERVICES FOR THE SANDOVER PROJECT
.N�
THIS AMENDMENT is made and entered into the day of Avg , 1999,
by and between the City OF HUNTINGTON BEACH, a California municipal corporation,
hereinafter referred to as "City", and EDAW, INC., a California corporation, hereinafter referred
to as "Consultant."
WHEREAS, City and Consultant are parties to that certain agreement, dated May 21,
1999, entitled "Professional Services Contract Between the City of Huntington Beach and
EDAW, Inc., for Professional Planning Services," which agreement shall hereinafter be referred
to as the "Original Agreement," and
Since the execution of the Original Agreement, City has requested additional work from
Consultant and Consultant has agreed to perform such work; and
City and Consultant wish to amend the Original Agreement to reflect the additional work
to be performed by Consultant, and the additional compensation to be paid in consideration
thereof by City to Consultant.
NOW, THEREFORE, it is agreed by City and Consultant as follows:
ADDITIONAL WORK
Consultant shall provide to City as additional work, all services described in
Consultant's request for additional work dated June 1, 1999 (a copy of which is attached hereto
as Exhibit "A," and incorporated by this reference as though fully set forth herein") on an "as
needed" basis including additional consultation and attendance at the City Council hearing on
June 7, 1999, regarding the Sandover Project.
7/agree/edawameni07i l 5i99
2. ADDITIONAL COMPENSATION
In consideration of the additional services to be performed hereunder as described
in Section 1 above, City agrees to pay Consultant and Consultant agrees to accept from City as
full payment for services rendered, a fixed amount of Two Thousand Three Hundred Thirty -
Eight Dollars and 75/ 100 (S2,338.75).
3. REAFFIRMATION
Except as specifically modified herein, all other terms and conditions of the
Original Agreement shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed
by and through their authorized offices the day, month and year first above written.
EDAW, INC., a California corporation
By:
print name
)ETS: circle o►ie) Chairman/President ice
President
r
print name
ITS: {circle on Secretar f hief Financial
Officer/Asst. Secretary - Treasurer
CITY OF HUNTII\GTON BEACH, a
municipal corporation of the State of
California
City Administ for
APPROVED AS TO FORM:
CityAttorney U d"
REVIEWED, INITIATED AND
APPRO D:
Director of P mng
Pursuant to HBMC §3.03.100
7:agree; edau ame:v07i2C1f99
9
CALIFORNIA ALL-PURPOSE ACKNOWLEDGEMENT
State of California
County of Orange
On 8/16/99 before me.
personally appeared Daniel W. Herman
X personally known to me - OR -
JEANNINE CARTA HANSON
r, COMM,01211449 m
N rs Notary Public -California N
LU ORANGE COUNTY
Ally Carat. Exp. Feb. 25, 2003
- - XV
Jeannine Carta Hanson
N.AVIDS OF SIGNEMS1
proved to me on a basis of satisfactory evidence
to be the person whose name is subscribed to
the within instrument and acknowledged to me
that he executed the same in his authorized
capacity, and that by his signature on the
instrument the person, or the entity upon behalf
of which the person acted, executed the
instrument.
WITNESS my hand and official seal.
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent
fraudulent reattachment of this form.
CAPACITY CLAIMED BY SIGNER
_ INDIVIDUAL
X CORPORATE OFFICER
PARTNER LIMITED
GENERAL
_ ATTORNEY -IN -FACT
_ TRUSTEE
GUARDIAN/CONSERVATOR
OTHER:
SIGNER IS REPRESENTING:
NAME OF PERSONS-: OR FNTITYi ESp
DESCRIPTION OF ATTACHED DOCUMENT
Amendment to the City of Huntington Beach
TITLE OR TYPE OF DOCUMENT
1
NUMBER OF PAGES
DATE OF DOCUMENT
SIGNER(S) OTHER THAN NAMED ABOVE
CALIFORNIA ALL-PURPOSE ACKNOWLEDGEMENT
State of California
County of Orange
On 8/16/99 before me. Jeannine Carta Hanson
personally appeared Don Smith
NAt.1E•:S: C-- SIGNERS
X personally known to me - OR - _ proved to me on a basis of satisfactory evidence
to be the person whose name is subscribed to
the within instrument and acknowledged to me
that he executed the same in his authorized
capacity, and that by his signature on the
,..:., JEANNINE CARTA HANSON instrument the person, or the entity upon behalf
.� COMM. #1211449 m of which the person acted, executed the
to ��� Notary Public -California N instrument.
ORANGE COUNTY
4My Comm. Exp. Feb. 25, 2003
WITNESS my hand and official seal.
OPTOWAL
Though the data below is not required by law: it may prove valuable to persons relying on the document and could prevent
fraudulent reattachment of this form.
CAPACITY CLAIMED BY SIGNER
INDIVIDUAL
X CORPORATE OFFICER
PARTNER LIMITED
GENERAL
_ ATTORNEY -IN -FACT
_ TRUSTEE
GUARDIAWCONSERVATOR
OTHER
SIGNER IS REPRESENTING:
NAM -'OF � RSON`S OR --NT Tv;J ]i
DESCRIPTION OF ATTACHED DOCUMENT
Amendment to the City of Huntington Beam
TITLE OR TYPE OF DOCUMENT
I
NUMBER OF PAGES
DATE OF DOCUMENT
SIGNER(S) OTHER THAN NAMED ABOVE