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Enterprise Automation - 2016-07-18
74® Dept. ID PW 16-036 Page 1 of 2 Meeting Date: 7/18/2016 CITY OF HUNTINGTON BEACH REQUEST FOR. CITY COUNCIL ACTION MEETING DATE: 7/18/2016 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Travis K. Hopkins, PE, Director of Public Works SUBJECT: Approve and authorize execution of a three year Professional Services Contract in the amount of $900,000 with Enterprise Automation to provide on -call engineering services for the Public Works Utilities Supervisory Control and Data Acquisition (SCADA) Systems Statement of Issue: Submitted for City Council approval is a professional services agreement with Enterprise Automation to provide on -call services for the Public Works Utilities Division Supervisory Control and Data Acquisition (SCADA) systems. Financial Impact: Funding in the amount of $175,000 for the current fiscal year is included in the Water Fund Administration Account 50685801.69365 ($150,000) and Sewer Service Fund Wastewater Account 51185201.69365 ($25,000). Funding for the remaining two years of the three-year contract will be requested in subsequent budget submittals. Recommended Action: Approve and authorize the Mayor and City Clerk to execute the "Professional Services Contract Between the City of Huntington Beach and Enterprise Automation for On -Call Engineering Services for Water and Wastewater SCADA Systems." Alternative Action(s): Deny approval of the Professional Services Contract Analysis� The City's SCADA systems monitor and control the water, storm water and wastewater systems. The consultant will provide as -needed programming and engineering services related to managing and maintaining the SCADA systems for a three-year term. These services include design and programming assistance with SCADA reports, on -going security updates and periodic security audits, implementation of SCADA system virtualization, system functional upgrades, and other tasks as required. A Request for Proposal (RFP) was released by the City's Fiscal Services division of the Finance Department on March 24, 2016. The bid, number 2016-0324, was released electronically through the PlanetBids system (www.planetbid.com) for maximum distribution to interested parties. While the RFP was viewed by numerous individuals, the only bid received was from the current vendor for these services, Enterprise Automation of Irvine. Enterprise Automation is a certified Wonderware Item 15. - 1 HB -240- Dept. ID PW 16-036 Page 2 of 2 Meeting Date: 7/18/2016 (the software utilized for the SCADA system) integrator. This was a vendor requirement noted in this and previous RFPs. The last RFP issued in 2013 yielded only three qualified firms. Established in 1998, Enterprise Automation is a local Orange County company offering all phases of control systems integration. Services include: SCADA Configuration; Data Network Design, Testing, Startup And Training; O&M Documentation; MES Systems; Design Consultation; Specification Development; Panel Design; and PLC Programming. Enterprise Automation has a local facility which is able to house the City's SCADA system in a virtual server room for offsite testing and backup for disaster recovery. Staff has been very satisfied with their performance over the last three-year contract. Environmental Status Not applicable Strategic Plan Goal: Improve quality of life Attachment(s): 1. "Professional Services Contract Between the City of Huntington Beach and Enterprise Automation for On -Call Engineering Services for Water and Wastewater SCADA Systems" PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND ENTERPRISE AUTOMATION FOR ON CALL ENGINEERING SERVICES FOR WATER AND WASTEWATER SCADA SYSTEM THIS AGREEMENT ("Agreement") is made and entered into by and between the City of Huntington Beach, a municipal corporation of the State of California, hereinafter referred to as "CITY," and ENTERPRISE AUTOMATION, a CALIFORNIA CORPORATION hereinafter referred to as "CONSULTANT." WHEREAS, CITY desires to engage the services of a consultant to as needed programming and engineering services related to managing and maintaining the water distribution and wastewater SCADA systems; and Pursuant to documentation on file in the office of the City Clerk, the provisions of the Huntington Beach Municipal Code, Chapter 3.03, relating to procurement of professional service contracts have been complied with; and CONSULTANT has been selected to perform these services, NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows: SCOPE OF SERVICES CONSULTANT shall provide all services as described in Exhibit "A," which is attached hereto and incorporated into this Agreement by this reference. These services shall sometimes hereinafter be referred to as the "PROJECT." CONSULTANT hereby designates Josh Riley who shall represent it and be its sole contact and agent in all consultations with CITY during the performance of this Agreement. 2. CITY STAFF ASSISTANCE CITY shall assign a staff coordinator to work directly with CONSULTANT in the performance of this Agreement. agree/ surfnedprofessional svcs mayor I of 11 10/12 3. TERM; TIME OF PERFORMANCE Time is of the essence of this Agreement. The services of CONSULTANT are to commence on �,�L[ L y �(�, 20 (the "Commencement Date"). This Agreement shall automatically terminate three (3) years from the Commencement Date, unless extended or sooner terminated as provided herein. All tasks specified in Exhibit "A" shall be completed no later than 3 years from the Commencement Date. The time for performance of the tasks identified in Exhibit "A" are generally to be shown in Exhibit "A." This schedule may be amended to benefit the PROJECT if mutually agreed to in writing by CITY and CONSULTANT. In the event the Commencement Date precedes the Effective Date, CONSULTANT shall be bound by all terms and conditions as provided herein. 4. COMPENSATION In consideration of the performance of the services described herein, CITY agrees to pay CONSULTANT on a time and materials basis at the rates specified in Exhibit "B," which is attached hereto and incorporated by reference into this Agreement, a fee, including all costs and expenses, not to exceed Nine Hundred Thousand Dollars ($900,000). 5. EXTRA WORK In the event CITY requires additional services not included in Exhibit "A" or changes in the scope of services described in Exhibit "A," CONSULTANT will undertake such work only after receiving written authorization from CITY. Additional compensation for such extra work shall be allowed only if the prior written approval of CITY is obtained. 6. METHOD OF PAYMENT CONSULTANT shall be paid pursuant to the terms of Exhibit "B." agree/ surfnet/professional sves mayor 2 of I I 10/12 7. DISPOSITION OF PLANS, ESTIMATES AND OTHER DOCUMENTS CONSULTANT agrees that title to all materials prepared hereunder, including, without limitation, all original drawings, designs, reports, both field and office notices, calculations, computer code, language, data or programs, maps, memoranda, letters and other documents, shall belong to CITY, and CONSULTANT shall turn these materials over to CITY upon expiration or termination of this Agreement or upon PROJECT completion, whichever shall occur first. These materials may be used by CITY as it sees fit. 8. HOLD HARMLESS CONSULTANT hereby agrees to protect, defend, indemnify and hold harmless CITY, its officers, elected or appointed officials, employees, agents and volunteers from and against any and all claims, damages, losses, expenses, judgments, demands and defense costs (including, without limitation, costs and fees of litigation of every nature or liability of any kind or nature) arising out of or in connection with CONSULTANT's (or CONSULTANT's subcontractors, if any) negligent (or alleged negligent) performance of this Agreement or its failure to comply with any of its obligations contained in this Agreement by CONSULTANT, its officers, agents or employees except such loss or damage which was caused by the sole negligence or willful misconduct of CITY. CONSULTANT will conduct all defense at its sole cost and expense and CITY shall approve selection of CONSULTANT's counsel. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as limitation upon the amount of indemnification to be provided by CONSULTANT. 9. PROFESSIONAL LIABILITY INSURANCE CONSULTANT shall obtain and furnish to CITY a professional liability insurance policy covering the work performed by it hereunder. This policy shall provide coverage for CONSULTANT's professional liability in an amount not less than One Million Dollars agree/ surfnet/professional Svcs mayor 3 of 11 10/12 ($1,000,000.00) per occurrence and in the aggregate. The above -mentioned insurance shall not contain a self -insured retention without the express written consent of CITY; however an insurance policy "deductible" of Ten Thousand Dollars ($10,000.00) or less is permitted. A claims -made policy shall be acceptable if the policy further provides that: A. The policy retroactive date coincides with or precedes the initiation of the scope of work (including subsequent policies purchased as renewals or replacements). B. CONSULTANT shall notify CITY of circumstances or incidents that might give rise to future claims. CONSULTANT will make every effort to maintain similar insurance during the required extended period of coverage following PROJECT completion. If insurance is terminated for any reason, CONSULTANT agrees to purchase an extended reporting provision of at least two (2) years to report claims arising from work performed in connection with this Agreement. If CONSULTANT fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the CITY with required proof that insurance has been procured and is in force and paid for, the CITY shall have the right, at the CITY's election, to forthwith terminate this Agreement. Such termination shall not effect Consultant's right to be paid for its time and materials expended prior to notification of termination. CONSULTANT waives the right to receive compensation and agrees to indemnify the CITY for any work performed prior to approval of insurance by the CITY. 10. CERTIFICATE OF INSURANCE Prior to commencing performance of the work hereunder, CONSULTANT shall furnish to CITY a certificate of insurance subject to approval of the City Attorney evidencing the foregoing insurance coverage as required by this Agreement; the certificate shall: agree/ surfnet/professional Svcs mayor 4 of 11 10/12 A. provide the name and policy number of each carrier and policy; B. state that the policy is currently in force; and C. shall promise that such policy shall not be suspended, voided or canceled by either party, reduced in coverage or in limits except after thirty (30) days' prior written notice; however, ten (10) days' prior written notice in the event of cancellation for nonpayment of premium. CONSULTANT shall maintain the foregoing insurance coverage in force until the work under this Agreement is fully completed and accepted by CITY. The requirement for carrying the foregoing insurance coverage shall not derogate from CONSULTANT's defense, hold harmless and indemnification obligations as set forth in this Agreement. CITY or its representative shall at all times have the right to demand the original or a copy of the policy of insurance. CONSULTANT shall pay, in a prompt and timely manner, the premiums on the insurance hereinabove required. 11. INDEPENDENT CONTRACTOR CONSULTANT is, and shall be, acting at all times in the performance of this Agreement as an independent contractor herein and not as an employee of CITY. CONSULTANT shall secure at its own cost and expense, and be responsible for any and all payment of all taxes, social security, state disability insurance compensation, unemployment compensation and other payroll deductions for CONSULTANT and its officers, agents and employees and all business licenses, if any, in connection with the PROJECT and/or the services to be performed hereunder. 12. TERMINATION OF AGREEMENT All work required hereunder shall be performed in a good and workmanlike manner. CITY may terminate CONSULTANT's services hereunder at any time with or without cause, and whether or not the PROJECT is fully complete. Any termination of this Agreement by CITY shall agree/ surfnet/professional svcs mayor 5 of 11 10/12 be made in writing, notice of which shall be delivered to CONSULTANT as provided herein. In the event of termination, all finished and unfinished documents, exhibits, report, and evidence shall, at the option of CITY, become its property and shall be promptly delivered to it by CONSULTANT. 13. ASSIGNMENT AND DELEGATION This Agreement is a personal service contract and the work hereunder shall not be assigned, delegated or subcontracted by CONSULTANT to any other person or entity without the prior express written consent of CITY. If an assignment, delegation or subcontract is approved, all approved assignees, delegates and subconsultants must satisfy the insurance requirements as set forth in Sections 9 and 10 hereinabove. 14. COPYRIGHTS/PATENTS CITY shall own all rights to any patent or copyright on any work, item or material produced as a result of this Agreement. 15. CITY EMPLOYEES AND OFFICIALS CONSULTANT shall employ no CITY official nor any regular CITY employee in the work performed pursuant to this Agreement. No officer or employee of CITY shall have any financial interest in this Agreement in violation of the applicable provisions of the California Government Code. 16. NOTICES Any notices, certificates, or other communications hereunder shall be given either by personal delivery to CONSULTANT's agent (as designated in Section 1 hereinabove) or to CITY as the situation shall warrant, or by enclosing the same in a sealed envelope, postage prepaid, and depositing the same in the United States Postal Service, to the addresses specified below. CITY and CONSULTANT may designate different addresses to which subsequent notices, certificates or agree/ surfnet/professional svcs mayor 6 of 11 10/12 Dept. ID PW 16-036 Page 2 of 2 Meeting Date: 7/18/2016 (the software utilized for the SCADA system) integrator. This was a vendor requirement noted in this and previous RFPs. The last RFP issued in 2013 yielded only three qualified firms. Established in 1998, Enterprise Automation is a local Orange County company offering all phases of control systems integration. Services include: SCADA Configuration; Data Network Design, Testing, Startup And Training; O&M Documentation; IVIES Systems; Design Consultation; Specification Development; Panel Design; and PLC Programming. Enterprise Automation has a local facility which is able to house the City's SCADA system in a virtual server room for offsite testing and backup for disaster recovery. Staff has been very satisfied with their performance over the last three-year contract. Environmental Status: Not applicable Strategic Plan Goal: Improve quality of life Attachment(s): 1. "Professional Services Contract Between the City of Huntington Beach and Enterprise Automation for On -Call Engineering Services for Water and Wastewater SCADA Systems" HB -24t - Item 15. - 2 other communications will be sent by notifying the other party via personal delivery, a reputable overnight carrier or U. S. certified mail -return receipt requested: TO CITY: City of Huntington Beach ATTN: Mike Fry 2000 Main Street Huntington Beach, CA 92648 17. CONSENT TO CONSULTANT: Enterprise Automation ATTN: Josh Riley 210 Goddard Irvine, CA 92618 When CITY's consent/approval is required under this Agreement, its consent/approval for one transaction or event shall not be deemed to be a consent/approval to any subsequent occurrence of the same or any other transaction or event. 18. MODIFICATION No waiver or modification of any language in this Agreement shall be valid unless in writing and duly executed by both parties. 19. SECTION HEADINGS The titles, captions, section, paragraph and subject headings, and descriptive phrases at the beginning of the various sections in this Agreement are merely descriptive and are included solely for convenience of reference only and are not representative of matters included or excluded from such provisions, and do not interpret, define, limit or describe, or construe the intent of the parties or affect the construction or interpretation of any provision of this Agreement. 20. INTERPRETATION OF THIS AGREEMENT The language of all parts of this Agreement shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any of the parties. If any provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the remaining agree/ surfner/professional Svcs mayor 7 of 11 10/12 covenants and provisions of this Agreement. No covenant or provision shall be deemed dependent upon any other unless so expressly provided here. As used in this Agreement, the masculine or neuter gender and singular or plural number shall be deemed to include the other whenever the context so indicates or requires. Nothing contained herein shall be construed so as to require the commission of any act contrary to law, and wherever there is any conflict between any provision contained herein and any present or future statute, law, ordinance or regulation contrary to which the parties have no right to contract, then the latter shall prevail, and the provision of this Agreement which is hereby affected shall be curtailed and limited only to the extent necessary to bring it within the requirements of the law. 21. DUPLICATE ORIGINAL The original of this Agreement and one or more copies hereto have been prepared and signed in counterparts as duplicate originals, each of which so executed shall, irrespective of the date of its execution and delivery, be deemed an original. Each duplicate original shall be deemed an original instrument as against any party who has signed it. 22. IMMIGRATION CONSULTANT shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall, in particular, comply with the provisions of the United States Code regarding employment verification. 23. LEGAL SERVICES SUBCONTRACTING PROHIBITED CONSULTANT and CITY agree that CITY is not liable for payment of any subcontractor work involving legal services, and that such legal services are expressly outside the scope of services contemplated hereunder. CONSULTANT understands that pursuant to Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for agree/ surfnet/professional svcs mayor 8 of 11 10/12 CITY; and CITY shall not be liable for payment of any legal services expenses incurred by CONSULTANT. 24. ATTORNEY'S FEES In the event suit is brought by either party to construe, interpret and/or enforce the terms and/or provisions of this Agreement or to secure the performance hereof, each party shall bear its own attorney's fees, such that the prevailing party shall not be entitled to recover its attorney's fees from the nonprevailing party. 25. SURVIVAL Terms and conditions of this Agreement, which by their sense and context survive the expiration or termination of this Agreement, shall so survive. 26. GOVERNING LAW This Agreement shall be governed and construed in accordance with the laws of the State of California. 27. SIGNATORIES Each undersigned represents and warrants that its signature hereinbelow has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify CITY fully for any injuries or damages to CITY in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. 28. ENTIRETY The parties acknowledge and agree that they are entering into this Agreement freely and voluntarily following extensive arm's length negotiation, and that each has had the opportunity to consult with legal counsel prior to executing this Agreement. The parties also acknowledge and agree that no representations, inducements, promises, agreements or warranties, oral or otherwise, have been made by that party or anyone acting on that party's behalf, which are not embodied in this agree/ surfnedprofessional svcs mayor 9 of 11 10/12 Agreement, and that that party has not executed this Agreement in reliance on any representation, inducement, promise, agreement, warranty, fact or circumstance not expressly set forth in this Agreement. This Agreement, and the attached exhibits, contain the entire agreement between the parties respecting the subject matter of this Agreement, and supersede all prior understandings and agreements whether oral or in writing between the parties respecting the subject matter hereof. 29. EFFECTIVE DATE This Agreement shall be effective on the date of its approval by the City Council. This Agreement shall expire when terminated as provided herein. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers. agree/ surfnet/professional Svcs mayor 10 of 11 10/12 CONSULTANT, ENTERPRISE AUTOMATION COMPANY NAME By:_�" print name ITS: (circle one) Chairman/Presiden ice Presiders CITY OF HUNTINGTON BEACH, a municipal corporation of the State of California City Clerk INITIATED AND APF, ZOVED: By. Travis Hopkins, Director A Public Works print name ITS: (circle one) ecretary Chief Financial Officer/Asst. Secretary - Treasurer REVI W. ND APPROVED: elty Manager APPROVED City Attorney agree/ surfnet/professional Svcs mayor 11 of 11 10/12 EXHIBIT "A" A. STATEMENT OF WORK: (Narrative of work to be performed) The consultant will provide the City of Huntington Beach as needed programming and engineering services related to managing and maintaining the water distribution and wastewater SCADA systems. Services will include but not limited to: • Design assistance with SCADA system reports and programming thereof. • Ongoing security updates and periodic security audits. • Assist the City with the virtualization of all servers and client infrastructure using VMware ESM. • SCADA system functional upgrades. • PLC programming with Unity Pro based Modicon M340 PLCs. • Ongoing equipment optimization, monitoring and maintenance. • Guidance regarding software upgrades. The City will furnish a scope of work request for each project assigned. The consultant will in turn provide a task order outlining the tasks and estimated fees for said project. Also see attached proposal from Enterprise Automation B. CONSULTANT'S DUTIES AND RESPONSIBILITIES: See Attached C. CITY'S DUTIES AND RESPONSIBILITIES: See Attached D. WORK PROGRAM/PROJECT SCHEDULE: i F EXHIBIT A EXHIBIT "B" Payment Schedule (Hourly Payment) A. Hourly Rate CONSULTANT'S fees for such services shall be based upon the following hourly rate and cost schedule: B. Travel Charges for time during travel are not reimbursable. C. Billing 1. All billing shall be done monthly in fifteen (15) minute increments and matched to an appropriate breakdown of the time that was taken to perform that work and who performed it. 2. Each month's bill should include a total to date. That total should provide, at a glance, the total fees and costs incurred to date for the project. 3. A copy of memoranda, letters, reports, calculations and other documentation prepared by CONSULTANT may be required to be submitted to CITY to demonstrate progress toward completion of tasks. In the event CITY rejects or has comments on any such product, CITY shall identify specific requirements for satisfactory completion. 4. CONSULTANT shall submit to CITY an invoice for each monthly payment due. Such invoice shall: A) Reference this Agreement; B) Describe the services performed; C) Show the total amount of the payment due; D) Include a certification by a principal member of CONSULTANT's firm that the work has been performed in accordance with the provisions of this Agreement; and E) For all payments include an estimate of the percentage of work completed. Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is making satisfactory progress toward completion of tasks in accordance with this Agreement, CITY shall approve the invoice, in which event payment shall be made within thirty (30) days of receipt of the invoice by CITY. Such approval shall not be unreasonably withheld. If CITY does not approve an invoice, CITY shall notify CONSULTANT in writing of the reasons for non -approval and the schedule of performance set forth in Exhibit "A" may at the option of CITY be suspended until the parties agree that past performance by CONSULTANT is in, or has been brought into compliance, or until this Agreement has expired or is terminated as provided herein. 1 Exhibit B 5. Any billings for extra work or additional services authorized in advance and in writing by CITY shall be invoiced separately to CITY. Such invoice shall contain all of the information required above, and in addition shall list the hours expended and hourly rate charged for such time. Such invoices shall be approved by CITY if the work performed is in accordance with the extra work or additional services requested, and if CITY is satisfied that the statement of hours worked and costs incurred is accurate. Such approval shall not be unreasonably withheld. Any dispute between the parties concerning payment of such an invoice shall be treated as separate and apart from the ongoing performance of the remainder of this Agreement. 2 Exhibit B EXHIBIT "B" Payment Schedule (Fixed Fee Payment) 1. CONSULTANT shall be entitled to monthly progress payments toward the fixed fee set forth herein in accordance with the following progress and payment schedules. 2. Delivery of work product: A copy of every memorandum, letter, report, calculation and other documentation prepared by CONSULTANT shall be submitted to CITY to demonstrate progress toward completion of tasks. In the event CITY rejects or has comments on any such product, CITY shall identify specific requirements for satisfactory completion. 3. CONSULTANT shall submit to CITY an invoice for each monthly progress payment due. Such invoice shall: A) Reference this Agreement; B) Describe the services performed; C) Show the total amount of the payment due; D) Include a certification by a principal member of CONSULTANT's firm that the work has been performed in accordance with the provisions of this Agreement; and E) For all payments include an estimate of the percentage of work completed. Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is making satisfactory progress toward completion of tasks in accordance with this Agreement, CITY shall approve the invoice, in which event payment shall be made within thirty (30) days of receipt of the invoice by CITY. Such approval shall not be unreasonably withheld. If CITY does not approve an invoice, CITY shall notify CONSULTANT in writing of the reasons for non -approval and the schedule of performance set forth in Exhibit "A" may at the option of CITY be suspended until the parties agree that past performance by CONSULTANT is in, or has been brought into compliance, or until this Agreement has expired or is terminated as provided herein. 4. Any billings for extra work or additional services authorized in advance and in writing by CITY shall be invoiced separately to CITY. Such invoice shall contain all of the information required above, and in addition shall list the hours expended and hourly rate charged for such time. Such invoices shall be approved by CITY if the work performed is in accordance with the extra work or additional services requested, and if CITY is satisfied that the statement of hours worked and costs incurred is accurate. Such approval shall not be unreasonably withheld. Any dispute between the parties concerning payment of such an invoice shall be treated as separate and apart from the ongoing performance of the remainder of this Agreement. Exhibit B 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND ENTERPRISE AUTOMATION FOR ON CALL ENGINEERING SERVICES FOR WATER AND WASTEWATER SCADA SYSTEM Table of Contents Scopeof Services.....................................................................................................I CityStaff Assistance................................................................................................2 Term; Time of Performance.....................................................................................2 Compensation..........................................................................................................2 ExtraWork...............................................................................................................2 Methodof Payment..................................................................................................3 Disposition of Plans, Estimates and Other Documents...........................................3 HoldHarmless.........................................................................................................3 Professional Liability Insurance.............................................................................4 Certificate of Insurance............................................................................................5 Independent Contractor............................................................................................6 Termination of Agreement.......................................................................................6 Assignment and Delegation......................................................................................6 Copyrights/Patents...................................................................................................7 City Employees and Officials..................................................................................7 Notices.........................................................................................7 Consent....................................................................................................................8 Modification.............................................................................................................8 SectionHeadings.....................................................................................................8 Interpretation of this Agreement..............................................................................8 DuplicateOriginal....................................................................................................9 Immigration...............................................................................................................9 Legal Services Subcontracting Prohibited................................................................9 Attorney's Fees..........................................................................................................10 Survival.....................................................................................................................10 GoverningLaw.........................................................................................................10 Signatories.................................................................................................................10 Entirety......................................................................................................................10 EffectiveDate................................................................................. I I / A� " CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DDNYYY) 6/15/2016 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRDDUCER CONTACT Louise Cook NAME: PHDNE (585)546-3747 FAXNo:(585)424-2798 First Niagara Risk Management, Inc E-MAIL Louise.cook@fnrm.com ADDRESS: 777 Canal View Blvd, Suite 100 INSURER(S) AFFORDING COVERAGE NAIC # INSURERA:LlO ds of London IAA112200 Rochester NY 14623 INSURED INSURER B:Evanston Insurance Co 135378 INSURER C: Partners in Control, Inc., DBA: Enterprise INSURER D: Automation; Building Enterprise, LLC INSURER E: 210 Goddard INSURERF: Irvine CA 92618 COVERAGES CERTIFICATENUMBER:16-17 Liability REVISION NUMBER:1 6/22/16 lc THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL SUBR POLICY NUMBER POLICY EFF MM/DD/YY POLICY EXP MM/DD LIMITS X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 A CLAIMS -MADE u OCCUR DAMAGE OEa occur RENTED PREMISES nce $ 1,000,000 MED EXP (Any one person) $ 5,000 ESE03192652 6/15/2016 6/15/2017 PERSONAL & ADV INJURY $ 1,000,000 AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 GEN'L POLICY X JECT FRI LOC PRODUCTS - COMPIOPAGG $ 2,000,000 Pollution Liability $ 1,000,000 OTHER: AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT Ea accident $ 1,000,000 BODILY INJURY (Per person) $ A ANY AUTO ALLOWNED SCHEDULED AUTOS AUTOS ESE03192652 6/15/2016 6/15/2017 BODILY INJURY (Per accident) $ PROPERTY DAMAGE__$ Per accident) NON -OWNED X HIRED AUTOS X AUTOS UMBRELLA LIAB X OCCUR EACH OCCURRENCE $ 2,000,000 AGGREGATE $ 2,000,000 B X EXCESS LIAB CLAIMS_ MADE DED RETENTION$ 1 $ Renewal of tIKLV10LE101947 6/15/2016 6/15/2017 WORKERS COMPENSATIONER AND EMPLOYERS' LIABILITY Y / N ANY PROPRIETOR/PARTNER/EXECUTIVE STATUTE ER E.L. EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? ❑ N / A (Mandatory in NH) E.L. DISEASE - EA EMPLOYE $ If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ A Professional Liability ESE03192652 6/15/2016 6/15/2017 Each claim $2,000,000 Aggregate $2 , 000 , 000 DESCRIPTION OF OPERATIONS / LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) APPROVED AS TO FORM ICATE HOLDER City of Huntington ATT: JIM SLOBOJAN 2000 Main Street Huntington Beach, SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Beach I THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. CA 92648 I AUTHORIZED REPRESENTATIVE Bruce Rogers/LCOOK ©1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25 (2014/01) INS025 (201401) The ACORD name and logo are registered marks of ACORD Fee Proposal On Call Engineering Services for Water and Wastewater SCADA System Mr. Jim Slobojan Fiscal Services Manager City of Huntington Beach 2000 Main Street Huntington Beach This cover letter and associated documentation represent the details of Enterprise Automation's Fee Proposal in response to the City of Huntington Beach's Request for Proposal for On -Call Engineering Services for Water and Wastewater SCADA System. This fee proposal has three purposes: • First is a list of projects that EA and City Staff have planned. • Second is an estimate for one of the projects. The estimate included is intended to satisfy the RFP request to show engineering labor hours breakdown by employee billing classification as this estimate is a good representation of a typical project for EA. The project's associated Scope of Work is available to the City upon request. • Third is some basic information about EA's rates and a specific discount being offered. Following is a list of projects based on ten-year master planning activities carried out between EA and City SCADA staff. The projects primarily focus on improving serviceability and reliability through standardization and updating obsolete SCADA components. 1. Water Production M340 Implementation (Flood Station)(See estimate attached) • Goals: move away from customizing proprietary engine controllers which are no longer supported by the manufacturer 2. Waste Water Lift Station Replacement and Remediation • Goals: replace the MultiTrode MultiSmart pump station managers with Schneider Electric M340 PLCs and Magelis OITs 3. Reporting • Goals: improve the existing reporting system to allow data correction in one location, fix issues regarding data consistency, and reduce generation time 4. Water Production SCADA Replacement • Goals: improve the reliability of the ArchestrA and InTouch based Wonderware platform, document and implement a set of SCADA standards 5. Waste Water SCADA Updates • Goals: use the SCADA standards and templates document created during the Water Production SCADA Replacement project to improve the reliability and standardization of the Waste Water SCADA system 6. SCADA Documentation • Goals: create a full document library that specifies the entire SCADA system, the document library would act as a living set of documents to make all future SCADA projects faster, more reliable, and standards -based Some basic information about EA's rates: All jobs will be billed at EA's standard municipal rates for a given year. Note that rates are subject to standard yearly escalations, which go into effect on January 1st of each year. Rate escalations are projected to be between 3-5% yearly. Although EA typically charges at a fee of $8,000 to $13,000 per year for 24x7 priority access to engineering support, EA has elected to waive the priority access fee. This is an annual savings of about $10,000. City of Huntington Beach Flood Station Implementation <Job Number TBD> Date: 412112016 Version: 1.00 Author. AMS Reviewed by: JR Summary to on" c o of MIA aedcr L"d PM NdAw prood 8610K Lead PM AF*bw ENG Initiation 8 0 6 14 2 5 0 5 5 0 ENG Test Bends Setup 24 0 8 5 0 0 0 0 0 0 ENG Mufti -Platform Config 36 0 8 7 0 0 0 0 0 0 ENG PLC Config 44 0 10 8 0 0 0 0 0 0 ENG SCADA Config 16 0 3 3 0 0 0 0 0 0 ENG OiT Config 5 0 13 3, 0 0 0 0 0 0 ENG Testing 66 0 25 17 0 0 0 0 0 0 ENG Commissionng 16 0 4 10 2 22 0 22 0 0 ENG Cbseout 8 0 2 2 0 0 0 0 0 0 jEngineering Totals 243 01 SD 69 41 27 D 27 5 0 Tafals HW= 45 $8,696 37 $6,735 51 $9,226 62 $11,210 22 $3,970 21 $3,995 129 $23,435 76 $14,140 12 $2,180 455 S83 485 Total not Including sales to 583,556 Tax Total Total I nclud Ing sales tax $83 556 ESTIMATE Food Station Implementation 100.xisx Summary 1 of 11 City of Huntington Beach Flood Station Implementation =Job Number TBD> Date: 4/21/2016 Version: 1.00 Author: AMS Reviewed by: JR 1=NG Initiation h f»m oueM011100 samor faun Pitt A~ PMJ@d Brix _ Lead PM AnfY�A wes _P0 Description $175.00 $185,00 $195,00 $195.00 $236.00 $175.00 $185.00 $195.00 $195.06 $235.00 Project initiation 010 accounting setup 2 ova develop project schedule, resource loading 4 o3o internal kickoff meeting 4 2 2 2 review project scope review design documentation purpose, schedule, team roles, expectations risk matrix and due dates taskldel"rable execution plan outline 2 2 Project kickoff oao prepare materials for kickoff (agenda, coordination) oao project kickoff meeting with customer (half day) 5 5 5 review scope, roles, expectations review schedule ono in office compilation of notes 2 2 Project management sso coordination, project management, overhead, meetings 8 Hours Price $3,8801 $1,1701 81 01 SL_14 21 51 01 51 51 0 S7 $01 f1,1701 52730 $470 $875 $D $975 $975 $0 $8,595 ESTIMATE Flood Station Implementation 100.)dsx ENG Initiation 2 of 11 City of Huntington Beach Flood Station Implementation <Job Number TBD> Gate: 412112016 vemlon: 1.00 Author: AMS Reviewed by: JR ENG Test Bench Setup tnofles a teIGNI . serer Land PU AmftsR PXJW $saw Low PM IrtlWMat _ was Descri lion $175.00 $185.00 $195.00 $195.00 $235.00 $175.00 $185.00 $195.00 $195.00 $235,00 Setup deveiopmentRest environment 210 setup test platform for configuration and tasting hardware (install/connectlpower uplb"c setup) 24 8 PLCs serial gateway network switches 1 fiber I Ethernet radios OIT EMS Pro Project management son coordination. project management, overhead, meetings 5 Hours Price 321 $6,760 $976 24 01 81 51 01 01 01 0 01 D 37 ;4 00 $D $1 650 975 $0 $01 iD $0 $01 SD $fi 736 ESTIMATE Flood Station Implementation 100.)dsx ENG Test Bench Setup 3 of 11 City of Huntington Beach Flood Station Implementation <Job Number TBD' Date: 4/21/2016 Version: 1.00 Author: AMS Reviewed by: JR ENG Multi -Platform Conn Ci'attt�. euia�., i..a, Ppt ►�ohr�aE . ,- , maalor;.,. - ;>> <, <p�i,;;, _ wes 6oscr lion $175,9 $185.00 $195.00 $195.00 $235.00 $175.00 3185,00 $195.00 $195.00 $235.00 Communications speciFicatlon 174 readAffft tag investigation 8 4 17o readAv to tag specification 8 1 17o memory map modifications EMS Pro additions $ 1 readhNrit+e expansion 4 1 updates 8 1 Project management ago coordination, project management, overhead. meetings 7 Hours Price $7 71 $1 361 01 61 71 01 of of 01 0 0 61 $6 Oa $O $1,6801 $t 386 $O $01 $a $0 $O $0 $9726 ESTIMATE Flood Station Implementation 100.x1sx ENG Multi-Piatform Config 4 of 11 City of Huntington Beach Flood Station Implementation <Job Number TBD> Date: 4/2112016 Version: 1.00 Author: AMS Reviewed by: JR ENG PLC Confi In ofilm aee of aEW esnler L-W PM A ardor Load 1'+et Melrrst was Description $175.00 $185.00 $195.00 $195.GO $235.00 $175.00 $18b.00 $195.00 $195.00 $235.00 PLC programming framework 310 configuration 8 2 program sections tag setup CPU configuration WC module configuration and assignment configure comms and networking PLC standard code module generation (reusable DFI3s) 32a DFB modules (assuming heavy leverage of EA standards) 12 2 Modbus communications other ago DFB module testing 4 PLC programming 33o configure logic sections 18 2 alarming DITIHMi data exchange communications no peer review, final review, revisions 4 4 Project management ssa coordination, project management, overhead, meetings 8 Hours Price TOWS Hres tiro 1g $1,r9Ir 1s $3,190 26 $4.670 8 $1,660 "1 01 101 &1 al al 01 01 01 0 62 $7 700 $u $1,9901 91,6601 Jol $t7 1 $0 $a $01 $a $11 210 ESTIMATE Flood Station Implementation 100.xdsx ENG PLC Config 6 of 11 City of Huntington Beach Flood Station Implementation <Job Number TBD> Date: 4121/2016 Version: 1.DO Author: AMS Reviewed by: JR EN+G SCADA Confi in oboe outaf office pRied swim Lead art Affchhed swiar LMW PU I , was Descri bon $175.00 $185.00 $195.00 $195.00 $235.00 $175.00 $185.00 $195.00 $195.00 $235.00 SCADA development 23o Kepware modifications 4 1 412 ArchestrA modifications 12 2 configure new SCADA tags and execute tag modifications alarm and trend updates screen updates Project management 99a coordination, project management, overhead, meetings 3 Hours Price 19 1601 31 31 01 Of 01 01 0 0 $2 80D $4 $686 $685 $O $0 $0 $0 $0 $0 SS B7D ESTIMATE Flood Station Implementation 100.4sx ENG SCADA Confiig 6 of 11 City of Huntington Beach Flood Station Implementation <Job Number TBDa Date; 4/21/2016 Version: 1.00 Author: AMS Reviewed by, JR ENG {]IT Confi boom ord id ow" 8aaor tu"w FIM Amhtat prood Senior Lwd PM Ambbd was Description $175,00 $185.00 $195,00 $195.00 $236.00 $175,00 $185,00 $195.00 $195,00 $235.00 OIT design and programming 14o EA management of OIT development process a develop OIT design ©IT screen layouts and content components graphical representation page navigation user security Warms page mockup (1 data screen, 4 trend screens) Orr screen design review 5 5 workshop post submittal changes tag import and addressing hardware interfaces setup animation Project management aeo coordination, project management, overhead, meetings 3 Hours Price $3,41 si 0 131 31 01 01 01 01 0 0 21 S876$0 $2 63b $686$0 $0 $0 $0 $0 $0 $3 995 ESTIMATE Flood Station implementation 100,Asx ENG OlT Config 7 of 11 City of Huntington Beach Banding Flood Station EA16CHBO16 Date: 2M 812016 Version: 1.O0 Author: AW Reviewed by: JR ENG Testing Pftbbd OWN too PM I Amilwot- . -lief 'POW,a was Dewfl tion $175.00 $185.00 $195.00 $195.00 $235,00 $175.00 $155.40 $195,00 $19S,00 $235.60 Internal integrated tasting Ito test documentation 12 4 develop test procedures and checklists 72D integrated testing (2 engineers, 3 days) 48 2 PLCFOITISCADA paint to point testing against spec screen navigation and animations (SCADA OIT) alarming (SCADA and OIT) trending (SCADA and OIT) security (SCADA and O1T) alarms (SCADA and 011) communications radios 72o non-conformanoes correction, retest. internal approval 4 4 SCADA wiltnessed FAT 79c test documentation 2 Igo witnessed FAT, testing execution with COHB (1.5 days) 12 12 non-conformanoes correction, retest, internal approval 8 4 Project management 9go I coordination, project management, overhead, meetings 17 Hours Price 741 $13,1 38 171 $3,31 861 01 26171 01 01 01 01 01 0 12$ $15,0601 $0 $6,0701 $S 316 s0 $0 - $01 so[ $6 $0 s23 a3a ESTIMATE Flood Station Implementation 100.x1sx ENG Testing 8 of 11 City of Huntington Beach Banning Flood Station EA16CHB©16 Date: 2118/201 s Version: 1,00 Author: AM5 Reviewed by: JR ENG Commissioning a osor oueatoere. awdor read rat AsdOW PMJW swwrr La" PU N was OeSCri lion $175.00 $185.00 $195.00 $195.00 $235,00 $175,00 $185.06 $195.00 $195,00 $235.00 Preparation 810 procedures and checklists 16 4 2 develop deployment procedure and checklists develop 10 checkout procedure and checkists develop SAT procedure and checklists prepare and submit post submittal changes Deploy a2o execute deployment procedure and checklists 11 i1 site installation review, hardware checkout execute site V€? checkout SAT ego execute SAT 11 11 verify SCADAfunctions verify OIT functions ad -hoe testing (site in production) Project management age coordination, project management, overhead, meetings 10 Hours Price Teak Nam JFW. 22 $4,050 22 $4,070 22 $4,070 10 $1,950 161 041 101 21 221 01 221 0 O 7fi 112,8001 $O $780$1 960 $4701 $3 85O $01 $4,290 $6 -SO-1$14 140 ESTIMATE Flood Station Implementation 100.4sx ENG Commissioning 9 of 11 City of Huntington Beach Banning Flood Station EA16CHBO16 Bate: 211812016 Version: 1.00 Author: AMS Reviewed by: JR ENG Closeout Burner Lam PU krchbd 8wiar Laad:- - PM ArdYlad vutis Descri ton $175.06 $185.00 $195.00 $195,00 $235.00 $175,00 $185.00 $195.00 $195.00 $235.00 As -built documentation 910 update all designs and specifications to as built 8 2 panel drawings operational specifications network design / drawings Project management 99a coordination, project management,overhead, meetings 2 Hours Price $1,7901 81 01 2 21 01 01 01 01 01 0 72 $t 400 $0 $390 $390 $0 $01 Sol so[ $0 $0 s2 780 ESTIMATE Flood Station Implementation 100.4sx ENG Closeout 10 of 11 City of Huntington Beach Flood Station Implementation <Job Number TBD> Date: 412112016 Version: 1.00 Author: AMS Reviewed by: JR TRV Travel Mates Description Pert No. Quantity Unit Sell Ext. Sell Mileage Kickoff 1 $24 $24 commissioning 2 $24 $48 Price Totals Price $71 $71 $71 ESTIMATE Flood Station Implementation 100.xlsx TRV Travel 11 of 11 ENTERPRISE AUTOMATION April 26", 2016 City of Huntington Beach Public Works Department COVER LETTER Response to: Enterprise Automation 210 Goddard Irvine CA 92618 USA Tel 949-769-6000 Fax 949-769-6005 www.eai nteo ratoc. corn RFP for On Call Engineering Services for Water and Wastewater SCADA System Enterprise Automation (EA) is a Wonderware Certified System Platform Integrator for both InTouch and System Platform and a Schneider SCADA Certified Alliance Integration Partner. SCADA certifier) CERTIFIED CERTIFIED Alliance integration partner wwrre...... with • • • • • Schneider INTOUCH SYSTEM PLATFORM 0 Electric All City projects would be managed locally from Enterprise Automation's office: 210 Goddard Irvine, CA 92618 Phone: (949) 769-6000 www.eaintegrator.com ENTERPRISE A UTOMATIOh Enterprise Automation 210 Goddard Irvine CA 92618 USA Tel 949-769-6000 Fax 949-769-6005 www.eaintegrator.com Enterprise Automation has identified the following key requirements from the City of Huntington Beach (City) Request for Proposal for On Call Engineering Services for Water and Wastewater SCADA System. Wonderware System Platform (first project completed in 2004) Beyond Wonderware certification, the City requires a system integrator with a proven track record of delivering robust and reliable HMI and Historian systems for the water and wastewater industry. Enterprise Automation will provide the City with expert programming and configuration services for Wonderware System Platform as needed for upgrades, modifications, and/or new development projects. Modicon PLCs (first Unity project completed in 2006) The City requires Modicon PLC programming services and would benefit greatly from an integrator with multiple PlantStruxure Unity Certified Professionals. As a SCADA Certified Alliance Integration Partner with Schneider Electric, Enterprise Automation maintains a high level of certified knowledge and experience with Schneider Electric PLC platforms including Compact 984, Momentum, M340, and Quantum, as well as programming software including ProWorx 32, Concept, and Unity Pro. Virtualization (first utilized in -office in 2004, first project deployed in the field in 2009) The City requires a systems integrator with proven experience in developing, deploying, and supporting sophisticated virtualized SCADA platforms that utilize VMware ESXi. Enterprise Automation has designed and deployed virtualized SCADA platforms for several customers, including the City of Huntington Beach. By utilizing virtualized platforms in their own offices and maintaining virtualization certifications, Enterprise Automation has developed the knowledge and experience neoessary to maintain and update the City's existing virtualized SCADA platform. Ethernet Communications, Smart Devices, and Networking Equipment (since 1999) Due to the constantly evolving and expanding role that networked, smart devices play in the industrial controls and automation space, the City of Huntington Beach requires a partner who can help them maintain and improve their existing infrastructure. Enterprise Automation has the experience required to implement modern solutions and the certifications to prove their competence in protecting them with sophisticated software and hardware security products from vendors such as Palo Alto and Schneider Electric. On -going Support Enterprise Automation provides contracted support services based on customer needs. Following the guidelines of the RFP, this proposal will provide the City with a clear description of Enterprise Automation's understanding of the City's needs and the standard methodology, quality initiatives, and procedures that Enterprise Automation follows to deliver consistently high -quality systems for our customers. Enterprise Automation will deliver the engineering services the City requires with an unsurpassed dedication to quality and customer satisfaction. ENTERPRISE auTOMaTion Enterprise Automation 210 Goddard Irvine CA 92618 USA Tel 949-769-6000 Fax 949-769-6005 www.eaintegrator.com This proposal is valid for a 180 day period from the date of submittal, April 26th, 2016. As Vice President and co-owner of Enterprise Automation, I hereby submit our proposal and bind Enterprise Automation to the terms of the proposal. Sincerely Josh Riley Vice President, Enterprise Automation Phone: 949-769-6000 x102 Cell: 714-878-9422 Email: Josh.Riley@eaintegrator.com REQUEST FOR PROPOSAL VENDOR APPLICATION FORM TYPE OF APPLICANT: ❑ NEW ® CURRENT VENDOR Legal Contractual Name of Corporation: Enterprise Automation Contact Person for Agreement: Josh Riley Corporate Mailing Address: 210 Goddard City, State and Zip Code: Irvine, CA 92618 E-Mail Address: josh.riley@eaintegrator.com Phone: 949-769-6000 Contact Person for Proposals: Josh Riley Title: Vice President Business Telephone: 949-769-6000 Fax: 949-769-6005 E-Mail Address: josh.riley@eaintegrator.com Business Fax: 949-769-6005 Is your business: (check one) ❑ NON PROFIT CORPORATION 8 FOR PROFIT CORPORATION Is your business: (check one) 8 CORPORATION ❑ LIMITED LIABILITY PARTNERSHIP ❑ INDIVIDUAL ❑ SOLE PROPRIETORSHIP ❑ PARTNERSHIP ❑ UNINCORPORATED ASSOCIATION 1 of 2 Names & Titles of Corporate Board Members (Also list Names & Titles of persons with written authorization/resolution to sign contracts) Names Title Phone Scott Pickford President 949-769-6000 x101 Josh Riley Vice President 949-769-6000 x102 Federal Tax Identification Number: F20-5546755 City of Huntington Beach Business License Number: A286224 (If none, you must obtain a Huntington Beach Business License upon award of contract.) City of Huntington Beach Business License Expiration Date: 3/31 /2017 2of2 ENTERPRISE Enterprise Automation 210 Goddard Irvine CA 92618 USA A U TO M ATE o N Tel .eaint grator Fax 949 769 6005 www.eaintegrator.com Table of Contents RFP for On Call Engineering Services for Water and Wastewater SCADA System ........1 1 Background and Project Summary ..............................................................................5 2 Methodology................................................................................................................ 6 2.1 Support Contracts.................................................................................................6 2.1.1 Security updates and audits.....................................................................6 2.1.2 Software upgrades and manufacturer support .........................................6 2.1.3 Manufacturer support renewal.................................................................7 2.1.4 Scheduled maintenance...........................................................................7 2.1.5 Urgent Support...............................:.........................................................7 2.1.6 Master plan..............................................................................................8 2.2 Project Methodology............................................................................................. 8 2.2.1 Project scope........................................................................................... 8 2.2.2 Project estimate.......................................................................................8 2.2.3 Project management................................................................................8 2.2.4 Analysis and design.................................................................................9 2.2.5 Workshops...............................................................................................9 2.2.6 Test platform............................................................................................9 2.2.7 In-house testing and Factory Acceptance Testing (FAT) .........................9 2.2.8 Deployment, startup, and commissioning..............................................10 2.2.9 Training..................................................................................................10 2.2.10 Final closeout.........................................................................................10 3 Staffing......................................................................................................................10 3.1 Certifications.......................................................................................................11 4 Qualifications.............................................................................................................11 4.1 Project References.............................................................................................11 4.2 Technology Experience......................................................................................11 4.2.1 Wonderware System Platform...............................................................11 4.2.2 Modicon Programmable Logic Controllers (PLCs).................................12 4.2.3 SCADA platform virtualization................................................................12 4.2.4 Ethernet Communications, Smart Devices, and Networking Equipment 13 Appendix A: Project References....................................................................................14 AppendixB: Staff Resumes...........................................................................................15 AppendixC: Credentials................................................................................................16 Document ID: EA16CHBO21 PROPOSAL On Call Engineering Services for Water and Wastewater Effective Date: 04/26/2016 SCADA System Revision: 1.00 Page Number: 4 of 16 Filename: EA16CH8021 PROPOSAL SCADA On Call Engineering Services 100_docx ENTERPRISE Enterprise Automation -AL210 Goddard Irvine CA 92618 USA AUTOMATION Tel 9 6000 Fax 949-769-6005 www. ea i .eaint nteo rato r. com 1 Background and Project Summary As you will find by reading the following proposal, Enterprise Automation is perfectly positioned to meet and exceed the City's requirements: Enterprise Automation surpasses the minimum qualifications and has the critical partnerships required to provide the City with engineering services based on a commitment to quality and customer satisfaction. • Enterprise Automation is a local company and has extensive experience providing SCADA systems integration services to water and wastewater utility providers in Southern California since 2005; including the City of Huntington Beach with whom Enterprise Automation has thoroughly enjoyed working with since 2013. Refer to Appendix A: Project References for specific project experience. • Enterprise Automation has an impressive professional staff of qualified engineers who are ready to meet the City's project requirements. Staff Resumes due to their ample experience in the technology and water/wastewater industry. Refer to Appendix B: The City currently utilizes Wonderware System Platform at the core of its SCADA system and is pursuing a comprehensive implementation of Schneider Electric Modicon PLCs for logical control. The City requires programming and engineering services to accomplish the following: Replace the Water Production Archestra and InTouch system with a uniform, reliable, and specification -based Wonderware platform 2. Design and program a SCADA reporting system which will provide a central database where manual corrections can be made, so that multiple users can run consistent reports; the reporting system should also reduce the time it takes to create / run reports 3. Upgrade the existing controls equipment in Water Production and Waste Water to Schneider Electric M340 controllers 4. Provide support contract related services such as software upgrades, operating system updates, and SCADA equipment monitoring and maintenance The City faces the challenge of locating and retaining a local system integrator with the qualifications, references, resources, and dedication needed to meet the immediate and future needs of a public entity providing water and wastewater utilities to customers in a growing metropolitan area. Document ID: EA16CHBO21 PROPOSAL On Call Engineering Services for Water and Wastewater Effective Date: 04/26/2016 SCADA System Revision: 1.00 Page Nurnber 5 of 16 Filename: EA16CHBO21 PROPOSAL SCADA On Calf Eng;neering Services 100.docx ENTERPRISE A UTOMATIOh 2 Methodology Enterprise Automation 210 Goddard Irvine CA 92618 USA Tel 949-769-6000 Fax 949-769-6005 www,eaintegrator. com Enterprise Automation (EA) has been providing SCADA design and implementation services for the City of Huntington Beach (COHB) SCADA Department since 2013. Enterprise Automation believes that the City's needs, as specified by this RFP, are two- fold; a need for general ongoing support as well as a need to execute specific projects. The following subsections describe each type of need, what it means for the City, and how Enterprise Automation's standard approach meets those needs. 2.1 S uppoirt Cont[rac is The City currently has ongoing needs for security updates and audits, software upgrades, equipment optimization, monitoring, and maintenance. Enterprise Automation typically provides the following services as part of an engineering support contract and has been providing these services to the City since 2013. Under this proposal, the specific deliverables and services provided by Enterprise Automation, under an annual maintenance and support contract, would continue to be addressed with the City on a year-to-year basis but, at a minimum, would address the following categories: 2.1.1 Security updates and audits As part of any new SCADA system development or system upgrade, Enterprise Automation follows a proven strategy of establishing a Windows Server Update Services (WSUS) server which enables a more efficient management of the distribution of updates and hotfixes released by Microsoft. During the 2013 project "EA13CHB079 COHB Platform Virtualization" Enterprise Automation successfully implemented a WSUS server on the City's platform. Since then, as part of their regular maintenance procedures, WSUS updates have been executed no less than twice a year. As a best practice, Enterprise Automation deploys the updates to a test platform, which closely resembles the City's virtualized platform, for validation prior to deployment to the production system. 2.1.2 Software upgrades and manufacturer support Enterprise Automation monitors the City's SCADA software vendors for new version releases, patches, and service packs. After a period of prudent evaluation and testing on their test platform, Enterprise Automation advises the customer when upgrades should be deployed. Enterprise Automation then works with the customer to deploy those upgrades; this includes monitoring and validation after the upgrades are deployed. As a best practice, Enterprise Automation will also ensure that a fall back plan is specified to ensure that the system can be recovered to a stable condition, if an update has unexpected effects on the system. Document ID: EA16CHBO21 PROPOSAL On Call Engineering Services for Water and Wastewater Effective Date 04/26/2016 SCADA System Revision: 1.00 Page Number: 6 of 16 _Filename: EA16CHBO21 PROPOSAL SCADA On Call Engineering Services 100.docx ENTERPRISE Enterprise Automation 210 Goddard Irvine CA 92618 USA Tel 9 6000 Fax 949-769-6005 AUTOMATION www.eaint.eainteorator. com 2.1.3 Manufacturer support renewal The City's SCADA platform consist of a wide variety of hardware and software components. Due to the mission critical nature of the system, EA recommends maintaining manufacturer's support on an annual basis. Examples include: • Dell server next day business support • Wonderware technical support (System Platform, Historian, etc.) • VMware vCenter Server technical support • vRanger technical support This wide variety of components and manufacturers results in a complex annual renewal schedule, which require a systematic schedule and reminder system to manage successfully. Under the FY14/15 support contract, EA successfully implemented the electronic Mantis tracking system to fulfill this need. Enterprise Automation would continue to maintain and update this system as a part of our support services. 2.1.4 Scheduled maintenance Enterprise Automation will provide scheduled maintenance on the SCADA system to ensure components including PLCs, OITs, servers, virtualization software, networking devices and other components not specifically excluded are properly maintained. This would include inspecting any alarm and event logs for problems, confirming correct operation, installing any firmware updates necessary, and updating system documentation as may be required. Over the past three years, EA has performed these services no less than twice a year. 2.1.5 Urgent Support As outlined in the FY15/16 Support Contract between the City and EA, urgent support (24x7) will continue to be provided as follows: 1. Phone support will be provided as the first tier of support. 2. Remote support and diagnosis will be provided where necessary and for problems could not be resolved through phone support. Note: A remote access connection to the facility will be required to enable this type of support. 3. On -site support will be provided by Enterprise Automation engineers as needed and when phone and remote support options have been exhausted. Included with the support contract is a contact procedure with information for three engineers, one architect, and an emergency afterhours answering service. Document ID: EA16CHBO21 PROPOSAL On Call Engineering Services for Waier and Wastewater Effective Date: 04/26/2016 SCADA System Revision: 1.00 Page Number: 7 of 16 Filename: EA16CHBO21 PROPOSAL SCADA On Call En ineering Services 100.docx ENTERPRISE A UTOMATIOn 2.1.6 Master plan Enterprise Automation 210 Goddard Irvine CA 92618 USA Tel 949-769-6000 Fax 949-769-6005 www.eaintegrator.com Enterprise Automation believes that the best approach to ensure the needs and requirements of the City are met is to establish a master plan which provides a clear, measureable roadmap to achieving the desired results. A master plan also sets long term financial expectations and ensures that each project undertaken is consistent with the overall goals. Enterprise Automation has worked with the City to develop a financial master. EA will continue to work with City personnel to further develop the master plan. 2.2 Fr1011-'(t M1lMdc) )oIy Since the RPF does not detail any specific tasks or projects, this proposal does not contain a defined "project schedule" or "description of specific tasks [EA] will require from City staff' as requested in section 4 of the RFP. In their place, the contents of this Project Methodology section should give the City a thorough understanding of what to expect if they were to engage EA under the On Call Engineering Services contract. For every project, Enterprise Automation employs a standard procedure for assessing project risks and developing a thorough proposal, which defines baseline deliverables and assumptions. This section discusses the components of EA's core methodology, which is applied to every EA project and is reflected through our proposals. 2.2.1 Project scope The project scope is a cornerstone of the project that sets expectations for both Enterprise Automation and the City through a detailed description of deliverables and the proposed path to accomplish those deliverables. This document also includes any initial design requirements, project assumptions, and risks. It is critically reviewed to ensure the highest probability of project success and customer satisfaction. 2.2.2 Project estimate The project estimate provides the City with a clearly defined set of high level tasks required to deliver the project, along with the man-hours required for each engineering level to complete that task and its associated cost. 2.2.3 Project management Enterprise Automation assigns a dedicated project manager to each project. This is the first point of contact for the City. EA attempts to have a single PM manage all City projects. For a given project, the project manager develops a detailed project schedule based on the tasks identified in the project estimate and scope. The project manager assigns tasks, tracks the progress of the project against the project schedule, and prepares the project status reports. The project manager also ensures that all hardware, software, and other services, as may be required for the project, are procured to meet project scheduling deadlines. The PM will contact the City main point of contact a minimum of once every two weeks via phone or email for project status updates, unless instructed otherwise. Document ID: EA16CH6021 PROPOSAL On Call Engineering Services for Water and Wastewater Effective Date: 04/26/2016 SCADA System Revision: 1.00 Page Number: 8 of 16 _Filename: EA16CHB021 PROPOSAL SCADA On Call Engineering Services 100.docx ENTERPRISE A UTOMATIOh Enterprise Automation 210 Goddard Irvine CA 92618 USA Tel 949-769-6000 Fax 949-769-6005 www.eaintegrator.com The PM will also coordinate a project kickoff meeting for the internal team that will execute the project and a subsequent kickoff with the City. During the kickoffs EA and the City will establish the expectations and coordinate the execution plan for the project (e.g. contacts, assumptions, responsibilities, risks, key team members, etc.) The internal kickoff and client kickoff are key factors in establishing trust and open communications between all team members (City and EA). 2.2.4 Analysis and design For each project, Enterprise Automation typically conducts an analysis to ensure a thorough understanding of the current and proposed designs. EA then develops the designs and proposed solutions. This may include the creation of functional specifications, network design documents, panel designs, flowcharts, and sample screens and object templates as needed. 2.2.5 Workshops As necessary, mostly during the analysis and design phase, Enterprise Automation will facilitate workshops with the City to review and discuss proposed designs and plans. Completion of this phase ensures that any details of the final deliverables of the project are clarified and documented early in the project. This provides the City and Enterprise Automation with clear decisions to assure total project fulfillment and satisfaction upon completion. The general goals of the workshops are to: 1. Transfer knowledge between Enterprise Automation and the City 2. Demonstrate product feature sets to the City 3. Present designs to the City and solicit feedback 4. Collaborate on the design of system elements where both Enterprise Automation and City expertise is required 2.2.6 Test platform Enterprise Automation currently has a test platform at their office in Irvine, which consists of City owned server and PLC hardware, along with all software required to replicate the City's on -site configured SCADA system. On a project -by -project basis, Enterprise Automation will modify the test platform to aid in the design, development, and testing phases of that particular project. 2.2.7 In-house testing and Factory Acceptance Testing (FAT) After development, this phase ensures that the programs, configurations, and panel designs are thoroughly tested prior to deployment. Testing is taken extremely seriously by Enterprise Automation since the success or failure of an industrial automation project directly correlates with the amount and quality of testing performed during that project. After a detailed set of ITCs (Inspection Test Checklist) has been developed and approved by the City, Enterprise Automation carries out internal testing at its office. Testing requires Document ID: EA16CHBO21 PROPOSAL On Call Engineering Services for Water and Wastewater Effective Date: 04/26/2016 SCADA System Revision: 1.00 Page Number: 9 of 16 Filename EA16CHB021 PROPOSAL SCADA On Call Engineering Services 100.docx �_ _� ENTERPRISE A UTOMATIOIV Enterprise Automation 210 Goddard Irvine CA 92618 USA Tel 949-769-6000 Fax 949-769-6005 www.eaintegrator.com that two engineers are present for accountability and thoroughness. Testing typically lasts from one day to multiple weeks depending on the size of the project. All test results are recorded and signed by the performing engineers. Any non-conformance issues are documented, corrected, and then re -tested. The Lead Engineer and/or Project Manager assigned to that project must sign off on internal testing before deployment can begin. All test results are available to the City on a per -request basis. For high risk or large scale projects, Enterprise Automation may also host a Factory Acceptance Test (FAT) with the City at their office. FATs are designed to allow the City the opportunity to review EA's testing process and get some hands-on experience with the final product after design workshops and prior to deployment. The City must sign off on the FAT before deployment can begin. 2.2.8 Deployment, startup, and commissioning After in-house testing and FAT are complete, Enterprise Automation will schedule the deployment, Site Acceptance Testing (SAT), and final commissioning with the City. This would include collaborating with other contractors as necessary, installing any SCADA components including hardware and software, preparing test documentation and on -site testing, startup, final Site Acceptance Tests (SAT), and final project acceptance. When necessary, Enterprise Automation will provide work orders so that City employees or subcontracted parties can perform labor not covered under the project scope. Deployment planning is taken very seriously at Enterprise Automation. Years of experience have proven that change orders, deployment delays, and commissioning mistakes are guaranteed to happen when planning is not stressed. Therefore, the City should expect larger than typical budgets for this phase of a given project. 2.2.9 Training As necessary and as identified in the scope of a project, Enterprise Automation will conduct operator training. This will include preparing training laptops, presentations, and training manuals as needed to provide the training, either in-house or on -site as may be required. 2.2.10 Final closeout During this phase, Enterprise Automation will compile all relevant documentation and present it to the City, usually in an electronic format. Enterprise Automation will hold a project closeout meeting with the customer to review the deliverables, discuss the final project, and ensure the City's satisfaction. 3 Staffing Enterprise Automation has an experienced and highly motivated staff available to ensure project tasks are executed consistently with our quality process. Detailed resumes are provided in Appendix B: Staff Resumes. Document ID: EA16CHB021 PROPOSAL On Call Engineering Servtres for Water and Wastewater Effective Date: 04/26/2016 SCADA System Revision: 1.00 Page Number: 10 of 16 Filename: EA16CHB021 PROPOSAL SCADA On Call Engineering Services 100.docx ENTERPRISE A UTOMATIOn Enterprise Automation 210 Goddard Irvine CA 92618 USA Tel 949-769-6000 Fax 949-769-6005 www.eaintegrator.com The following personnel would be assigned to the City's projects as required. Additional staff is available and could be allocated as needed. Engineering: • James Parsons — Lead Engineer • Alex Coker — Project Lead • Nathiel Hanson — Project Engineer • Bingen Cortazar — Junior Engineer • Jasmine Panosian — Junior Engineer Sales and Project Management: • Josh Riley —Architect • Alex Stipe — Project Engineer, MBA • Luke Stephenson — Project Manager 3.1 C eirUftaUons Enterprise Automation currently employs engineers with the following credentials: 1) 5 x Wonderware Certified Application Developer 2) 5 x Schneider Networking Certified Professionals 3) 1 x Palo Alto Accredited Configuration Engineer (ACE) 4) 1 x VMware Certified Professional 5 - Data Center Virtualization (vcP5-ocv) 5) 4 x Schneider Unity Pro Certified Professionals 6) 2 x Schneider Electric PlantStruxure Certified Professionals Appendix C: Credentials contains all of the above mentioned certifications. 4 Qualifications The following sections discuss the City's key experiential and technical requirements as noted in the Request for Proposal. 4.1 PirojecQeffeirences See Appendix A: Project References for a detailed list of project references. 4.2 4ecc hnoOogy Expeidence 4.2.1 Wonderware System Platform EA has been working with Wonderware InTouch since 1999 and System Platform since 2004. In 2010, due to the breadth of project experience and product expertise, EA was awarded the Certified System Integrator title. Currently, EA is both a Wonderware Certified System Integrator Partner for InTouch and System Platform, both of which are key requirements in the City's RFP. Document ID: EA16CHBO21 PROPOSAL On Call Engineering Services for Water and Wastewater Effective Date: 04/26/2016 SCADA System Revision: 1.00 Page Number: 11 of 16 Filename. EA16CHBO21 PROPOSt-,L SCADA On Call Engineering Services 100.docx ENTERPRISE AUTOMATION CERTIFIED EL System Integrator Partner INTOUCH Enterprise Automation 210 Goddard Irvine CA 92618 USA Tel 949-769-6000 Fax 949-769-6005 www.eaintecirator.com CERTIFIED System Integrator Partner SYSTEM PLATFORM Enterprise Automation utilizes the power of System Platform to develop reusable screens including menus, graphics, and object templates to standardize the user interface functional characteristics between applications and facilities. The increased operator familiarity due to consistent and intuitive design results in greater operator efficiency with less training. This experience is crucial for the SCADA replacement project the City has embarked on. 4.2.2 Modicon Programmable Logic Controllers (PLCs) In the City's Request for Proposal, Enterprise Automation recognized the need for an integrator with experience with Modicon Unity PLCs. Enterprise Automation was first trained and delivered their first Unity based project for the water industry in 2006. Enterprise Automation is proud to be the first and only Schneider SCADA Certified Alliance Integration Partner in California and is also the first and only systems integrator in the country to have two PlantStruxure certified engineers on staff. SCADA certified Alliance integration partner with Schneider 0 Electric Plant,otruxure- Certified Engineer An engineer with a PlantStruxure Certification is recognized as having mastered the complete PlantStruxure offer (Networking, Unity Pro PLC software, and SCADA software) and possessing the capabilities and expertise to implement solutions for the most demanding and rigorous requirements. 4.2.3 SCADA platform virtualization The City requires a systems integrator with proven experience in developing, deploying, and supporting sophisticated virtualized SCADA platforms that utilize VMware ESXi. Virtualization is one of Enterprise Automation's core competencies, as substantiated by our employee certifications. EA first started developing virtualized platforms in-house in 2005. In 2009 EA commissioned their first ESXi based project. When upgrading existing systems or developing new SCADA platforms, virtualization Document ID: EA16CHBO21 PROPOSAL On Call Engineering Services for Water and Wastewater Effective Date: 04/26i2016 SCADA System Revision: 1.00 Page Number: 12 of 16 Filename: EA16CHBO21 PROPOSAL SCADA On Call Engineering Services 100.docx ENTERPRISE A UTOMATIOIY Enterprise Automation 210 Goddard Irvine CA 92618 USA Tel 949-769-6000 Fax 949-769-6005 www.eaintegrator.com is a standard practice for Enterprise Automation who has designed and deployed virtualized SCADA platforms for several customers, including the City of Huntington Beach. By utilizing a virtualized environment for our own internal development, testing, and business systems, Enterprise Automation has real and practical day to day experience with deploying, running, and maintaining virtualized systems. Enterprise Automation also currently maintains several virtualized development systems (test platforms) for our customers in our own virtualized environment. 4.2.4 Ethernet Communications, Smart Devices, and Networking Equipment To support their SCADA architecture, the City is looking for an integrator with specific experience implementing and supporting advanced network infrastructures comprised of multiple technologies; from edge -level serial connections, to transmission -level cellular wireless radios, to core -level gigabit Ethernet switches, routers, and Firewalls. Since its inception, Enterprise Automation has prided itself in its ability to provide cutting -edge solutions which utilized sophisticated networking architectures since 1999, when Enterprise Automation entered its new era of management. Enterprise Automation engineers possess a unique combination of skills and experience which are backed up by Schneider Electric Certified Networking Professional and Palo Alto Accredited Configuration Engineer credentials. As the City expands, updates, and reconfigures their network, Enterprise Automation can support them and has proven their competence through years of successful projects. Document ID: EA16CHB021 PROPOSAL On Call Engineering Services for Water and Wastewater Effective Date: 04/26/2016 SCADA System Revision: 1.00 Page Number: 13 of 16 Filename. EA16CHB021 PROPOSAL SCADA On Call Engineering Services 100.docx ENTERPRISE A UTOMATIOn Appendix A: Project References Enterprise Automation 210 Goddard Irvine CA 92618 USA Tel 949-769-6000 Fax 949-769-6005 www.eaintegrator.com Document ID: EA'16CHB021 PROPOSAL On Call Engineering Services for Vlater and Wastewater Effective Date: 04/26/2016 SCADA System Revision: 1.00 Page Number: 14 of 16 Filename: EA16CHB021 PROPOSAL SCADA On Call Engineering Services 100.docx ENTERPRISE AUTOMATION Enterprise Automation 210 Goddard Irvine CA 92618 USA Tel 949-769-6000 Fax 949-769-6005 v .eainteurator.corn Sterilizer Upgrades, B.Braun Medical Inc. I Irvine, CA Enterprise Automation Role: Systems Integrator In 2013 Enterprise Automation was engaged by BBraun to upgrade their sterilizer control system, and add additional sterilizers to the system. The System Platform, InTouch, Historian, Active Factory, Wonderware Information Server, SSRS, and InBatch software all needed to be upgraded and in certain cases, made redundant. The entire SCADA system needed to be transitioned from a physical server environment to a virtual environment using VMware ESXi. The virtual environment included environments for development, quality assurance, and production. A total of 66 VMS were created for this system. The project also included fixing numerous bugs and upgrading the screens and reports. Many of the screen objects were transitioned to ArchestrA graphics, and the general look and feel was upgraded. The SSRS reports were heavily modified to incorporate bug fixes and many of the quality assurance requests. All of this work was completed in 2014 and Enterprise Automation has worked with BBraun to continue adding sterilizers to the system. The sterilizers use redundant Allen Bradley PI -Cs and WYSE thin clients (which display the InTouch screens) at each Sterilizer to provide localized control and operation. Based on obsolescence of Allen Bradley L6 controllers, EA has recently upgraded and transitioned BBraun to L7 controllers in order to maintain manufacturer support. Relevant Project Features: is Redundant SCADA ■ Redundant InBatch is Virtualization Key Team Member: Responsibility: ■ Bingen Cortazar Wonderware SCADA Development at Jasmine Panosian Wonderware SCADA Development at Alex Coker / James Parsons Lead Engineer, project oversight Customer ■ Steve Phan (714) 603-8486 at BBraun - Senior Staff Engineer steve.phan@bbraun.com Project Dates: ■ Start: September 2013 ■ Completed: 7 sterilizers, 1 In Progress Document ID: EA16CHBO21 REFERENCES Effective Date: 4/26/2016 Revision: 1.00 Page Number: 1 of 1 Filename: PROJECT REFERENCE BBraun Sterilizer Upgrade 100.docx ENTERPRISE A UTOMATION Enterprise Automation 210 Goddard Irvine CA 92618 USA Tel 949-769-6000 Fax 949-769-6005 v ceainteeratoccom NE Surface Water Treatment Facility • s• Upgrade Design, of Fresno I Fresno, Enterprise Automation Role: Design Consultants and Specification Authors EA was originally contracted in 2008 to - _ �— upgrade a number of motor operated valves t at the NE SWTF. ------------------ ---- 0 0 r 1 COF's 1 © © ® r experience , ,..� with the delivered system was positive © © ® I © © ® I enough to award EA a-------- --- =- ----- � --mot full SCADA upgrade o M project in 2015. The includes project the we o reverse engineering of _ J -- the existing Schneider _ Electric Modicon PLCs (running Concept software), network infrastructure, and FactoryLink SCADA software. The design phase of the project utilized the reverse engineering documentation to produce an HMI Specification and a set of upgrade specifications for the PLCs, network, and peripheral devices (OITs, server hardware, networking equipment, and operator terminals). Enterprise Automation has completed the reverse engineering design phase and delivered the following documents: • HMI specification (designed for used with CitectSCADA software) • Network drawings (cover three networks over multiple media types: PLC, Field Device, SCADA) • Conversion specifications for Concept to Unity PLC conversion methodologies (3 PLC programs), remote 10 conversion methodology for coax to Ethernet conversion, OIT upgrade methodologies • BOM for a test platform server and all plant hardware Relevant Project Features: ■ Modicon Unity PLC Upgrade to Network design and upgrade at SCADA platform virtualization Key Team Member: Responsibility: ■ James Parsons Lead Engineer, project oversight, virtualization implementation is Jasmine Panosian Junior Engineer, HMI design, Unity PLC upgrade methodology ■ Alex Stipe Project Engineer, HMI design, network design, OIT upgrade design Customer is Chris Carroll (559) 621-5481 ■ City of Fresno - Water Systems Supervisor christopher.carroll@fresno.gov Project Dates: I all Start: July 2015 all Completed: January 2016 Dowment ID: EA16CHB021 REFERENCES Effective Date: 4/2612016 Revision: 1.00 Page Number: 1 of 1 Filename: PROJECT REFERENCE COF NESWTF Upgrade Design 100.docx Prospective Bidders for Project On Call Engineering Services for Water and Wastewater SCADA System (2016-0324) Issued on 03/24/2016 Bid Due on April 28, 2016 4:00 PM (Pacific) Contact Company Name Address Add 2 City State ZipCode Name Phone Email 1 Hunsaker & Associates Irvine, 3 Hughes Irvine CA 92618 Markus Klein 949-458-5466 mklein@hunsaker.com Inc. 2 PENCO Engineering, Inc. 16842 Von Karman Avenue Suite 150 Irvine CA 92606 George Jurica 949-753-8111 GJurica@pencoeng.com 3 Advanced Professional 670 E Parkridge Ave 5te Corona CA 92879 Bashar Madani 949-756-0409 mail@apecinc.net Engineering Consultants, Inc 106 4 GC Environmental 1036 W. Taft Avenue Orange CA 92865 Dean Stanphill 775-856-5566 dstanphill@gc-enviornmental.com 5 Kenneth. Chandonait, PE and 455 1 Street, Suite 201 Arcata CA 95521 Kenneth 707-840-5271 ken@ingenierie.io Sarah Chandonait, PE Chandonait 6 Stantec Consulting Services Inc 19 Technology Irvine CA 92618 Leanne Mason 949-923-6000 leanne.mason@stantec.com ext. 6059 7 CivilSource, Inc. 9890 Irvine Center Drive Irvine CA 92618 Amy Amirani 949-585-0477 civil@civil-source.com 8 TestAmerica 4101 Shuffel Street NW North Canton OH 44720 Linda Mackley 715-795-3589 1inda.mackley@testamericainc.com 9 Northwest Hydraulic 80 South Lake Avenue, Pasadena CA 91101 Mary Nissim 626-440-0080 mnissim@nhcweb.com Consultants Inc. Suite 800 10 Raman Power Technologies LLC 46 Capital Drive Wallingford CT 6492 Sohil Patel 203-903-3067 5pateljr@ailardeiectronics.com 11 HydroScientific West 12528 Kirkham Court #3 Poway CA 92064 Ron Nauman 858-486-8825 rnauman@hydroscientificwest.com ext. 302 12 KPFF Consulting Engineers 18400 Von Karman Irvine CA 92612 Sharlene 949-252-1022 marketing.irvine@kpff.com Avenue, Suite 600 DeWitt ext. 223 13 Michael Baker international, 14725 Alton Parkway Irvine CA 92619 Denise Scott 949-472-3505 leads@mbakerintl.com Inc. 14 Onvia 509 Olive Way Seattle WA 98101 Source 206-373-9500 sourcemgmt@onvia.net Management 15 Rosell Surveying & Mapping 3505 Cadillac Ave Building 0- Costa Mesa CA 92626 Jeff Farelss 714-934-4500 jfarless@roseilsurveying.com 108 16 Willdan Engineering 1515 S. Sunkist, Suite E Anaheim CA 92806 Ross 714-634-3318 rkhiabani@wiildan.com ext. 1782 17 Mullis Insurance 1299 Boltonfield St. Columbus OH 43228 David Mullis 505-988-6583 dmullisinsurance@gmail.com Prospective Bidders for Project On Call Engineering Services for Water and Wastewater SCADA System (2016-0324) Issued on 03/24/2016 Bid Due on April 28, 2016 4:00 PM (Pacific) Contact Company Name Address Add 2 City State ZipCode Name Phone Email 18 Pacific Hydro Control LLC 4729 E. Anaheim St. Long Beach CA 95030 Christopher 408-656-1730 clane@pacifichydrocontrol.com Lane 19 AESCO, Inc. 17782 Georgetown Lane Huntington Beach CA 92646 Adam Chamaa 714-375-3830 adam.chamaa@aescotech.com 20 Enterprise Automation 210 Goddard Irvine CA 92618 Scott Pickford 949-769-6000 scott.pickford@eaintegrator.com 21 Pacific Advanced Civil Engineering, Inc. 17520 Newhope St Ste 200 Fountain Valley CA 92708 Michelle Hoalton 714-481-7203 mhoaiton@pacewater.com 22 Prime Vendor Inc. 4622 Cedar Avenue Wilmington NC 28403 Bid Clerk 800-746-9554 sujita@prime-vendor.com 23 Flow N Control 4452 Ocean View Montrose CA 91020 Cathy Lloyd 818-330-7425 Catherine@flowncontrol.com 24 BergerABAM 33301 Ninth Avenue 5, Suite 300 Federal Way WA 98003 Opportunities 206-431-2300 opportunities@abam,com 25 ENERGY SYSTEMS ENGINEERING 4000 FRUITVALE AVE Suite 16 BAKERSFIELD CA 93308 LISASANLI 661-589-4477 Isanli@ese-corp.com 26 Construction Bid Source 6265 HWY 9 Felton CA 95018 Dan 209-772-3670 dgibson@constructionbidsource.com 27 IMS 945 Hornblend Street Suite G San Diego CA 92109 SoCA RM 858-490-8800 ca3@imsinfo.com 28 Harris & Associates, Inc. 34 Executive Park, Suite 150 Irvine CA 92614 Monika Bowden 949-655-3900 ext.2321 marketingirvine@weareharris.com 29 T.Y. Lin International 15440 Laguna Canyon Suite 270 Road Irvine CA 92618 Kristina Schulz 949-861-8510 kristina.schulz@tylin.com 30 West Yost Associates 2020 Research Park Drive, Suite 100 Davis CA 95694 Amaris Guerra 530-761-0225 aguerra@westyost.com 31 Hatch Mott MacDonald 500 S. Main Street, Suite 420 Orange CA 92868 Taher Jalai 714-782-9183 taher.jalai@hatchmott.com 32 Prousys 4700 New Horizon Blvd Bakersfield CA 93313 Chris Diaz 661-437-4001 cdiaz@prousys.com 33 JCG Consulting 320 Canal Way Costa Mesa CA 92627 John Gleason 949-981-3867 jcgleason@ca.rr.com 34 A2Z Engineering Inc. 1618 E Diana Ave Anaheim AZ 85251 Alaazewila 909-560-0979 al.zewila@a2zengineering.com 35 AGC Plan Room 4355 Ruffin Road, Suite 013 San Diego CA 92123 Jessica 858-874-8560 planroom@agcsd.org 36 BidClerk 28 N Clark Ste. 450 Chicago IL 60602 Adam Weiss 877-737-6482 aweiss@bidclerk.com 37 Tetra Tech 17885 Von Karman Avenue Suite 500 Irvine CA 92614 Bonnie Markle 949-809-5208 bonnie.markle@tetratech.com Prospective Bidders for Project On Call Engineering Services for Water and Wastewater SCADA System (2016-0324) Issued on 03/24/2016 Bid Due on April 28, 2016 4:00 PM (Pacific) Company Name Address Add 2 City State Contact ZipCode Name Phone Email 38 TTG Engineers 222 S. Harbor Blvd., Ste 800 Anaheim CA 92805 Cathy Kitsman 714-507-1567 ckitsman@ttgcorp.com 39 Val Cooper & Associates, Inc. 1935 Chicago Avenue, Unit A Riverside CA 92507 Debbie Martin 951-788-6028 debbie.martin@valicooper.com 40 RKA Consulting Group 398 Lemon Creek Drive, Suite E Walnut CA 91789 Natalie Vinales 909-594-9702 ext. 308 nvinales@rkagroup.com 41 ES Engineering, Inc. 1036 W. Taft Avenue Orange CA 92865 Allen ?[ie 714-919-6529 axie@es-online,com 42 Syrusa ENgineering, Inc. 265 S Randolph Ave Suite 100 Brea CA 92821 Essa Nomeh 714-784-6700 enomeh@syrusaengineering.com 43 TJC andAssociates, Inc. 1615 Broadway, 4th Floor Oakland CA 94612 Gianna C. Zappettini 510-251-8980 gianna@tjcaa.com 44 ferg rdfgvr ferfgr fgdg CA 45678 hngvhng 876-456-4567 pratimak536@gmail.com 45 Iteris, Inc. 1700 Carnegie Avenue Suite 100 Santa Ana CA 92705 Beatrice Villarreal 949-270-9668 brnv@iteris.com 46 Houston & Harris PCS, Inc. 21831 Barton Rd. Grand Terrace CA 92313 Elizabeth Butler 909-422-8990 info@houstonandharris.com 47 Geo-Advantec, Inc. 457 W. Allen Ave. Ste. 113 San Dimas CA 91773 Violette Sedagat 909-305-0400 vsedagat@geoadvantec.com 48 Quantum Quality Consulting, Inc. 2720 Sepulveda Blvd. Suite 100 Torrance CA 90505 Jerry Ichien 310-891-3994 quantum.consulting.rfp@gmail.com 49 GHD 175 Technology Drive Suite 200 Irvine CA 92618 Alice Jiang 949-585-5218 alice.jiang@ghd.com 50 P2S Engineering, Inc. 5000 E Spring Street 8th Floor Long Beach CA 90815 Jesse Urquidi 562-497-2999 jesse.urquidi@pzseng.com 51 Koury Engineering & Testing, Inc. 12480 Euclid Avenue Chino CA 91710 Bridget Shernan 909-606-6111 ext.205 BridgetS@KouryEngineering.com 52 Northern Digital, Inc. 5S5S Business Park S Suite 100 Bakersfield CA 93309 BillGannon 661-322-6044 bill.gannon@ndi.us 53 Geocon West, Inc. 3303 N. San Fernando Blvd., Suite 100 Burbank CA 91504 Rayna Feliciano 818-841-8388 ext. 112 la@geoconinc.com 54 Jacobs Associates 234 E. Colorado Blvd. Pasadena CA 91101 Jonathan Bonesteel 626-696-2486 pasadena@mcmjac.com 55 Lee Andrews Group 818 W. 7th Street Suite 880 Los Angeles CA 90017 Katharine David Park 213-891-2965 pro posals@ le ea n d rewsgrou p.co m 56 Sage Designs Inc. 150 Shoreline Hwy. # 8 Mill Valley CA 94941 Ken VandeVeer 949-706-2668 kenv@scadawise.com Prospective Bidders for Project On Call Engineering Services for Water and Wastewater SCADA System (2016-0324) Issued on 03/24/2016 Bid Due on April 28, 2016 4:00 PM (Pacific) Contact Company Name Address Add 2 city State ZipCode Name Phone Email 57 TMCx Solutions 1040 Cane Cordillera Ste San Clemente CA 92673 Amy Baker 858-793-5392 abaker@tmcxsolutions.com 103 58 SPEC Services, Inc. 10540 Talbert Ave., Suite Fountain Valley CA 92708 Justin Hunter 714-963-8077 ihunter@specservices.com 100 East ext. 1484 59 Tesco Controls, Inc. 8440 Florin Road Sacramento CA 95828 Alex Leeth 916-395-8800 aleeth@tescocontrols.com ext. 2606 J�, ��;��NtINGT CITY . • BEACH DOFF rB � � �' OQ Professional Service Approval Form PAR T 11 Date: 5/20/2016 Project Manager: Mike Fry Requested by Name if different from Project Manager: Jim Slobojan Department. Public Works RECEIVED JUN 0 3 2016 Finance Department JPf-( IG PARTS I & II OF THE PROFESSIONAL SERVICES CONTRACTS APPROVAL FORM MUST BE COMPLETED BY THE REQUESTING DEPARTMENT AND SIGNED FOR APPROVAL. PART I & 11 MUST BE FILED WITH ALL APPROVED CONTRACTS. 1) Name of consultant: Enterprise Automation 2) Contract Number: PWK 2016-16 (Contract numbers are obtained through Finance Administration x 5630) 3) Amount of this contract: $900,000 Account number Contractual Dollar Amount Business unit. object # Fiscal Year 2015/16 Fiscal Year 2016/17 Fiscal Year 2017/18 Fiscal Year 2018/19 50685801.69365 $150,000 $250,000 $250,000 $100,000 51185201.69365 $25,000 $50,000 $50,000 $25,000 4) Is this contract less than $50,000? ❑ Yes ® No 5) Does this contract fall within $50,000 and $100,000? ❑ Yes ® No 6) Is this contract over $100,000? ® Yes ❑ No (Note: Contracts requiring City Council Approval need to be signed by the Mayor and City Clerk. Make sure the appropriate signature page is attached to the contract.) 7) Were formal written proposals requested from at least three available qualified consultants? ® Yes ❑ No 8) Attach a list of consultants from whom proposals were requested (including a contact telephone number.) 9). Attach Exhibit A, which describes the proposed scope of work. 10) Attarexhibit B,,which describes the payment terms of the contract. anager (Purchasing) Budget Nbnager Approval Signature 0)-� 14 — /A 0-v - 4t/t, Ch4 Financial Officer (or designee) Signature 41 Date 'Date Date professional service approval form - part ii 2016 scada REV: February 2015 CITY OF HUNTINGTON BEACH Professional Service Approval Form PART I Finance b epartrnent Date: 2/3/2016 Project Manager Name: Mike Fry - Z� - j (� JA Requested by Name if different from Project Manager: Department: Public Works PARTS I OF THE PROFESSIONAL SERVICES CONTRACTS APPROVAL FORM MUST BE COMPLETED BY THE REQUESTING DEPARTMENT AND SIGNED BY THE CITY MANAGER, FOR APPROVAL, BEFORE PROCEEDING WITH THE SOLICITATION OR CONTRACT PROCESS. PART I MUST BE FILED WITH ALL APPROVED CONTRACTS. 1) Briefly provide the purpose for the agreement: The selected consultant(s) will provide the City of Huntington Beach as needed programming and engineering services related to managing and maintaining the water distribution and wastewater SCADA systems. Services will include but not limited to. • Design assistance with SCADA system reports and programming thereof. • Ongoing security updates and periodic security audits. • SCADA system functional upgrades. • PLC programming. • Ongoing equipment optimization, monitoring and maintenance. • Guidance regarding software upgrades. The selected consultant will be asked to sign a contract of up to 3 years. The City will furnish a scope of work request for each project assigned. The consultant will in turn provide a task order outlining the tasks and estimated fees for said project. 2) Estimated cost of the services being sought: $ 300,000 each year over a 3 year period 9 cc) cc% O 3) Are sufficient funds available to fund this contract? ® Yes ❑ No If no, please explain: 4) Check below how the services will be obtained: ® A Bid solicitation process in accordance to the MC 3.03.060 procedures will be conducted. ❑ MC 3.03.08(b) - Other Interagency Agreement procedure will be utilized. ❑ MC 3.03.08 - Contract Limits of $30,000 or less exempt procedure will be utilized. 5) Is this contract generally described on the list of professional service contracts approved by the City Council? If th, er to is question is "No," the contract will require approval from the City Council.) , /® Yes ❑ No ager Signature (Purchasing Approval) 6) Amount, Business Unit (8 digits) and Object Code (5 digits) where funds are budgeted (Please note that a budget check will occur at the object code level): Date Account number Contractual Dollar Amount Business unit. object # Fiscal Year 2015/16 JC4 Fiscal Year 2016/17 Fiscal Year 2017/18 50685801.69365 $-25(3O00 $250p00 $250000 51185201.69365 $50000 Zr ppp $5Q000 $50,000 $ $ $ Budget Approyal , Department Head S-tnature(s) Date Date //-10 Ty 1 100/6 P5� 000 professional service approval form - part i - scada 2016 REV: February 2015 CITY OF HUNTINGTON BEACH Professional Service Approval Form PART I Hssista APPROVES 0 DE4DD/❑ nager's Signature 1,17 14 Date Date 3.2� (L Date professional service approval form - part i - scada 2016 REV: February 2015 PROFESSIONAL SERVICES FISCAL YEAR 2016/16 PUBLIC WORKS Department Description Amount Engineering/Design, Inspection,/Construction Management, Development Review, Water Quality Testing, Water Conservation Support Public Works Services, Engineering Studies, Traffic Studies, Special Training Services, Litigation Services, Water Rate Stuffy, Billing System Implementation Assistance, NPDESS/FOG Inspection Services, Arborist Services and other consulting and professional services. $ 3,867,200.00 vendor 9/16/2015 Bucknam Infrastructure Group 11/10/2015 1211/2015 Raftelis Financial Consultants 2/16/2016 BOA Architecture 2/16/2016 SCADA programming & engineering 31912016 Gibbs Giden Locher Amount $ 76,000.00 $ 25,000.00 $ 5,815.00 $ 30,000.00 $ 175,000.00 $ 20,000.00 Total Value 1 $ 331,815,00 Balance 1 $ 3,535,385.00 Contract Value Dotes $ 86,000.00 3 year Inter -Agency contract via City of Palmdale $ 25,000.00 Water Quality Sampling (50685802.69362) $ 5,815.00 Water Rate assistance in new billing system $ 30,000.00 P❑ Lobby security renovation $ 900,000.00 3 year contract @ $300K annually ($175K FY15/16 $125K FY 18119 $ 49,000,00 Sewer lift station lawsuit City of Huntington Beach 2000 Main Street ♦ Huntington Beach, CA 92648 (714) 536-5227 ♦ wNti,\,\=.huntingtonbeachca.gov Office of the City- Clerk Robin Estanislau, City Clerl: July 19, 2016 Enterprise Automation Attn: Josh Riley 201 Goddard Irvine CA 92618 Re: Professional Services Contract Mr. Riley, Enclosed for your records is a copy of the fully executed "Professional Services Contract between the City of Huntington Beach and Enterprise Automation for on call engineering services for water and wastewater SCADA System." Sincerely, Robin Estanislau, CIVIC City Clerk RE:pe Enclosure Sister Cities: Anjo, Japan ♦ Waitakere, New Zealand