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Environmental Systems Research Institute - ESRI - 1992-07-06 (2)
I REQUEST FOR CITY COUNCIL ACTION Date June 24, 1992 Submitted to: Honorable Mayor and City Council Submitted by: Michael T. Uberuaga, City Administrat Prepared by: Robert Franz, Deputy City Administrators Subject: Geographic Information Systems (GIS) Ve APPRO ED BI OUNCILgg '7 .6 19.20 Consistent with Council Policy? k ] Yes [ ] New Policy or ExceptionQQ&,,.. Statement of Issue, Recommendation, Analysis, Funding Source, AlternativeAct o taclum K t Statement of Issue: The next step in converting existing City maps and geographic based information to an automated, city wide data base is the selection of a vendor for computer hardware and software and to enter into phase III with the city's GIS consultant. RECOMMENDATION: 1. Approve the attached contract with Environmental Systems Research Institute (ESRI) to provide computer hardware and software for the implementation of a Geograpic Information System. (GIS) . 2 . Approve amendment #1 to Contract with Utility GraghiC_s Corporatlgan.. The original contract was approved on August 6, 1990. ANALYSIS: In August of 1990, the City Council approved a contract with UGC Consulting of Englewood, Colorado to provide the city with an independent report and cost analysis regarding the feasibility of implementing city-wide GIS capabilities. Subsequently, UGC's report documenting current costs of $1, 798 , 852 per year for manual mapping and geographic record activities by the City, was submitted to the City Council. The GIS automation project was approved in January of 1991. A request for proposal (RFP) was issued for the GIS hardware and software, and, after several months of analysis, review, site visits and user contacts regarding the top three vendors, the city staff has selected ESRI as the vendor who can best meet the City's needs. This recommendation is the conclusion of the three staff groups: • GIS technical/user committee • Information Systems Steering Committee • Department Heads/Administration PIn r,/R's REQUEST FOR COUNCIL ACTION Geographic Information Systems Vendor Selection ESRI is the second lowest bidder. (see attachment "2") Genasys is the low bidder but submitted a very poor bid response, is a relatively small firm, and has a questionable financial condition. Intergraph is the high bidder. For the reasons above and other detailed considerations, the city staff is recommending ESRI as the vendor best qualified to provide hardware and software for the successful implementation of GIS technologies with a minimum of risk and a maximum of future flexibility. Additional selection criteria is described in attachments 3 and 4. The GIS pilot project will cost an estimated $300,000 of which the hardware and software provided by ESRI under the proposed contract will total $111,500. After approval of a hardware/software vendor, design of the database can be completed. Next, proposals will be solicited from vendors who specialize in data conversion, or base map creation and data linkage. (see attachment 5) FUNDING SOURCE: The 1991-92 budget included $300,000 to fund the recommended pilot project. These funds have been carried over to the 1992/93 budget. Both the hardware and software costs and the data conversion costs are included in the $300,000. ALTERNATIVE ACTION: 1. Direct staff to select another bidder. 2 . Continue city-wide operations a without GIS using manual and often duplicated mapping approaches without a centralized base map and the benefits of automated analyses. ATTACHMENTS: 1. Project Description 2 . Cost Summary (by vendors) 3 . Selection Criteria Summary 4. Sensitivity Analysis (UGC) (summarizing/scoring of all selection phases with variable weighting percentages) 5. Implementation Schedules; - Entire GIS Project Schedule - Cost Estimates 6. GIS Pilot Project Budget 1992-93 7. Proposed Contract with ESRI 8. Proposed Contract with UGC ' I t r Attachment 1 City of Huntington Beach GEOGRAPHIC INFORMATION SYSTEMS (GIS) PROJECT DESCRIPTION DESCRIPTION This project will provide a computerized map of Huntington Beach. Every piece of property in the City will be identifiable in the data base map, including location of all facilities (within a two foot accuracy) such as buildings, water lines, sewer lines, utility lines, traffic signals, fire hydrants, manholes, streets, alleys, sidewalks, parking lots, catch basins and utility poles. Parcel boundaries will be mapped, as will street centerlines, right of ways, and parcel information such as owner, address, zoning and tract numbers. COST/BENEFIT The systems will cost a total of about $2.5 million, including staffing for implementation, and will be installed over three to four years. The cost to manage existing manual records systems has been estimated to total $1.8 million per year by the independent consulting firm Utility Graphics Consultants (UGC) of Englewood, Colorado. UGC estimates an annual savings of over $350,000 upon full implementation of a GIS system. In addition, a fee will be established for use of the new system by developers, real estate firms, and others needing access to public information on the GIS system. Fee revenue, plus the potential use (for a fee or negotiated price) of the entire mapping system by utility companies, could recover much of the cost of the system. Even without a significant amount of fee revenue, UGC has estimated the system will pay for itself by 1997 through savings compared to today's manual systems. COSTS The $2.5 million cost estimate includes all costs. Converting information from thousands of documents into the computer system is estimated to cost about $500,000. Computer hardware and software cost is about $1, 000, 000. Staffing for implementation in the first 4 years will cost about $800, 000, training $20, 000 and consultant assistance estimated at $140,000 (including $95, 000 expended to date) . Attachment 1 City of Huntington Beach GEOGRAPHIC INFORMATION SYSTEMS (GIS) PROJECT DESCRIPTION (Continued) INTANGIBLE BENEFITS In addition to productivity improvements, cost savings, and potential revenue generation, UGC has identified "intangible benefits" of a GIS system which are of considerable importance to the ultimate return on investment: 1. Improve City responsiveness to complaints and citizens' requests specifically related to geographic and facilities information. 2 . Enhance the current development processing activities within the City by increasing mapping and geographic record coordination among departments. 3 . Improve the economic development opportunities for the City through the improved ability to provide up-to-date, accurate information to potential developers and commercial interests. 4. Improved convenience to the public and the centralized availability of a large variety of geographic information at any one location. 5. The GIS system, as currently envisioned, approaches the map and geographic record information management process on a centralized, corporate basis. One conclusion of this study is that this technology is desired by many groups within the City and if the corporate approach is not taken, many departments will proceed with the implementation of automated mapping and facilities management technology on their own. This results in the duplication of a large amount of work and ultimately results in significantly higher expenditures of the technology being borne by the taxpayer. 6. Provision of a community-wide base map which could serve as a basis for the inventory and location of City facilities, thereby providing a mechanism for coordination and management of area infrastructure and a basis for community-wide planning. 7. Enhanced ability to quickly and accurately identify and locate water and sewer facilities (for emergency situations, replacement programs, etc. ) . r- IA Attachment 1 City of Huntington Beach GEOGRAPHIC INFORMATION SYSTEMS (GIS) PROJECT DESCRIPTION (Continued) 8. Standardization of methods, graphics, maps, and symbols. 9. Decreased reliance of knowledge of particular individuals (decreased information attrition) . 10. Enhanced ability to reference large areas of interest quickly. 11. Improved communications and coordination. 12 . Reduce potential for errors introduced by multiple postings of changes to records. 13 . Improved staff morale. / . Attachment 2 City of Huntington Beach Cost Summary by vendors from RFP response 4- Estimated Future Phases Costs°-► VENDOR PILOT PILOT PILOT FUTURE FUTURE FUTURE GRAND PROJECT PROJECT PROJECT PHASES PHASES PHASES TOTAL HW/SW Maint. TOTAL HW/SW Maint. TOTAL A ESRI $95,434* $52,740 $148,174 $488, 611 $236,745 $725, 356 $873,530 INTERGRAPH 194,474A 49,672 244,146 355,927 239,927 598,854 840,000 GENASYS 65,587 49, 611 115, 198 218,644 206,775 425,419 540,617 ° the proposed contract commits the city and the vendor to the pilot project only. Future phases costs are estimates based on current plans. actual hardware/software needs and costs will be determined after completion of PILOT PROJECT. actual Pilot project hardware and software costs following contract negotiations is $86,752 not $95,434 as shown above, although an additional workstation and its software, as well as additional training is included in the recommended contract total of $111,500. all training costs to the city were shown in the pilot phase, for comparison purposes the $194,474 figure, should be approximately $110,000 to $115, 000. Attachment 3 City of Huntington Beach SELECTION CRITERIA SUMMARY Described below is a narrative of the five evaluation categories used in the SENSITIVITY ANALYSIS (see attachment #4) • Technical • Risk • Cost • Site Visits • Reference The SENSITIVITY ANALYSIS (SA) allow the individuals in the selection/decision process to assign different percentage/weights to the COST and TECHNICAL categories as these two categories are deemed to be the most important. Prior to performing the SA, it was necessary to rate each vendor in the five categories described below. Technical The evaluation rating of how well a vendors hardware/software product met the specific and detailed requirements of the RFP, primarily from an "application point of view". Risk The evaluators rating regarding probable degree of success considering user visits, telephone references, support, responsiveness and financial posture of the vendors. Cost Self explanatory (See cost summary contained within Attachment 2) Site Visits The evaluators rating/opinion of the degree of satisfaction of actual user sites after they have implemented a given vendors hardware/software GIS product. Reference - Similar to "Site Visits", although evaluators were not able to observe the results of an end product visually or get a real feel for how qualified a user actually was/is. Attachment 4 City of Huntington Beach SENSITIVITY ANALYSIS (UGC) Alternatives 1 2 3 4 5 6 7 Evaluation Categories Category Weights for Each Alternative Technical 25% 30% 35% 40% 45% 50% 55% Risk j 20% 20% 20% 20% 20% 20% 20% Cost 40% 35% 30% 25% 20% 15% 10% Site Visits 10% 10% 10% 10% 10% 10% 10% Refs 5% 5% 5% 5% 5% 5% 5% Vendor Normalized Scores Total Weighted Normalized Scores ESRI 10.00 10.00 6. 19 9. 12 8.48 8.31 8.50 8. 69 8.88 9.07 9.26 9.45 Genasys 7.40 9.55 10. 00 9.41 8.48 9. 13 9. 00 8.87 8.74 8. 61 8.48 8.34 Intergraph 9.76 9 .16 6.44 10. 00 10. 00 8.35 8.51 8. 68 8.84 9. 01 9. 18 9.34 First Place Vendor Gen Gen Gen ESRI ESRI ESRI ESRI Second Place Vendor Int Int ESRI Int Int Int Int Third Place Vendor ESRI ESRI Int Gen Gen Gen Gen 1.00 1.00 1. 00 1. 00 1. 00 1. 00 1. 00 Attachment 5 City of Huntington Beach ENTIRE GIS PROJECT SCHEDULE Years 1990 1991 1992 1993 1994 199 Activity Quarters 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 I. Complete Strategic Plan II. Conceptual Database Design III. Hardware/Software Procurement ♦ • IV. Detailed Database Design V. Data Conversion Vendor Procurement VI. Aerial Photography and Ground Control VII. INITIAL IMPLEMENTATION O//O////O/%/ (PILOT PROJECT) VIII. Full Base Map Conversion IX. Applications and Interface Development Activity Length Vendor Solicitation Response Time • HW/SW Installations and Training COST ESTIMATES* :v-s0�:1::.::::.,: . erg. �::.::�;�����:: ........ ......... Amu* T ::g'ti. .:. 'Too" :::� "'Z� ragl`: Through � � log 2;O :1 95.`194:. :19 ! /9 :OW:9 ' System $0 $101,000 $269,250 $292,400 $155,000 $817,650 Conversion $0 $108,500 $378,850 $0 $0 $487,350 Training $0 $10,500 $1,900 $7,600 $0 $20,000 External Support $95,000 $80,000 $0 $0 $0 $175,000 Contingency Annual Total $95,000 $300,000 $650,000 $300,000 $155,000 $1,500,000 Cumulative Total $95,000 $395,000 $1,045,000 $1,345,000 $1,500,000 * Excludes staffing costs ATTACHMENT 6 City of Huntington Beach GIS PILOT PROJECT BUDGET The Pilot Project implements GIS technologies for a two square mile area to; - test our planned approach - validate the data base design elements - develop necessary in-city user expertise - provide tangible output the entire city will be paneled, flown and controlled but aerial triangulation and stereo model set-u will be done only for the pilot two square mile area. Data for all elements/layers will be converte for just the pilot area The hardware for the pilot project will consist of; - 1 each A-type workstation - 1 each pen plotter - 1 each screen copy device - 1 each B-type workstation all with appropriate software tools. ESTIMATED COSTS: Tasks Vendor Cost 1. Data Conversion (including ground control, aerial photography and triangulation as not yet stated above) selected $108,500 2. Hardware/Software (Type "A" Workstation with pen plotter, digitizer and screen copy device) ESRI $81,500 3. Hardware/Software (Type "C" Workstation) ESRI $19,500 4. Training (advanced training for System ESRI $10,500 Operator and training for two workstation - operators) ESRI $111,500 5. Pilot Project Management and physical database design UGC $65,000 6. Contingency - $15,000 $80,000 Total $300,000 Attachment 7 PROPOSED CONTRACT WITH ESRI The proposed contract with ESRI is on file in the City Clerk's office and is available upon request. 1 Attachment 8 PROPOSED CONTRACT WITH UGC The proposed contract with UGC is on file in the City Clerk's office and is available upon request. re.. a. AMENDMENT NO. 1 TO AGREEMENT BETWEEN THE CITY OF HUNTINGTON BEACH AND UTILITY GRAPHICS CONSULTANTS CORPORATION FOR PROFESSIONAL COMPUTER GRAPHICS AND MANAGEMENT CONSULTING SERVICES THIS AGREEMENT is made and entered into this 6th day of July , 1992, by and between the CITY OF HUNTINGTON BEACH, a municipal corporation of the State of California, hereinafter referred to as "CITY, " and UTILITY GRAPHICS CONSULTANTS CORPORATION, a Colorado corporation, hereinafter referred to as "CONTRACTOR" or "UGC. " WHEREAS, CITY and CONTRACTOR are parties to that certain contract, dated Aug 6 , 1990, entitled "Agreement Between the City of Huntington Beach and Utility Graphics Consultants Corporation for Professional Computer Graphics and Management Consulting Services; " and Since the execution of the original contract, CITY desires to request additional work from CONTRACTOR and CONTRACTOR has agreed to perform such work; and CITY and CONTRACTOR wish to amend the original contract to reflect the extra work to be performed by CONTRACTOR and the additional compensation to be paid in consideration thereof by CITY to CONTRACTOR, NOW, THEREFORE, it is agreed by and between CITY and CONTRACTOR as follows : 1. ADDITIONAL WORK CONTRACTOR shall provide CITY those additional services reflected in Attachment "A" hereto dated June 5, 1992 . - 1 - 2. ADDITIONAL COMPENSATION In consideration of the additional services described in Section 1 above, CITY agrees to pay CONTRACTOR such additional sums as billed by CONTRACTOR at the rates reflected in Addendum A and B of Attachment "A" for performing such services . Billings will be rendered monthly for services performed and reimbursement of costs incurred in the preceding month. The aggregate amount payable for said additional services shall not exceed Eighty-Nine Thousand, Eight Hundred Fifty-Nine Thousand ($89,859) Dollars without further express authorization of the City Council. 3 . REAFFIRMATION Except as specifically modified herein, all other terms and conditions of the Agreement shall remain in full force and effect . (PAGE END) - 2 - e IN WITNESS WHEREOF, the parties hereto have executed this amendment as of the date first above written. CONTRACTOR: CITY OF HUNTINGTON BEACH, UTILITY GRAPHICS A municipal corporation CONSULTANTS CORPORATION ' of the State of California By: Glenn Montgomery Mayor Its : President By: Mark L. Epstein Its : Vice-President ATTEST: APPROVED AS TO FORM: City Clerk / City Att, rney 6- n_9 2— REVIEWED AND APPROVED: i -T *rED AND ,/ OVED: City Admi istrator Ch of of- : ministrative Services - 3 - IN WITNESS WHEREOF, the parties hereto have executed this amendment as of the date first above written. CONTRACTOR: CITY OF HUNTINGTON BEACH, UTILITY GRAP ICS A municipal corporation CONSULTANT- aRPORAT400. of the State of California By: 4r j / Glenn L' lT'omery Mayor to: Hy • Ai Mark L. ps ein Its: Secse+kvy ATTEST: APPROVED AS TO FORM: aiAK4i 60/X477 -9-9L City Clerk City Att rney REVIEWED AND APPROVED: ,-II ED Di OVED: City Admi istrator Ch of o m ni trative Services - 3 - Junc 5, 1992 Mr. Jerry Bramlctt Manager Information Services City of Huntington Beach 2000 Main Street Huntington Beach, CA 92648 Dear Jerry: Attached are revised versions of Addendum A and Addendum B, incorporating the changes that you requested. These contract extensions will allow UGC Consulting to provide continuing technical assistance to the City in the following areas: • Addendum A -Pilot Project Implementation Assistance • Addendum B - Communications Study I have provided two executed copies of the document. Please return,one signed copy to us and we will proceed with the appropriate activities. You will note that each addendum requires your signature and that of the Project Director. We appreciate the opportunity to work with the City and its GIS Project Team. We look forward to beginning this new work. Sincerely, 'UGC Consulting AO Bart E. Elliott Associate Principal Consultant Attachments cc: John M.Kelly 6200 South Syracuse Way Suite 222 Englewood.Colorado 80111 303 773 6166 City of Huntington Beach Pilot Project Implementation Assistance UGC Consulting Professional Services Proposal Proprietary and Confidential Addendum A ADDENDUM A PILOT PROJECT IMPLEMENTATION ASSISTANCE Subject: Contract Extension for UGC Consulting The following details the work tasks which UGC Consulting will provide relative to pilot project -implementation. TASK 1: DATA CONVERSION VENDOR NEGOTIATION ASSISTANCE 1.1 Through one or more teleconferences with both the City and the chosen conversion vendor, develop a list of issues to be discussed and resolved at a contract negotiation session. 1.2 Schedule, attend, and play an active role in a one-day negotiation session. (Note: Holding this session at the offices of the conversion vendor might be considered.This would have the added benefit of allowing the City to see the vendor's facilities.) 1.3 The City will play the primary role in developing this contract, with UGC Consulting acting in a review function. Subsequent details and "sticking points" would conceivably be resolved through teleconferences. TASK 2: PHYSICAL DATABASE DESIGN 2.1 UGC Consulting will develop a draft physical database design document for ARC/INFO software. This will incorporate the database elements generated as.a component of the Strategic Implementation Plan and as listed in the Data Conversion RFP. A draft of the database design will be delivered for the City's review. 2.2 After time is allowed for the City's review of the draft database design, UGC Consulting will attend a half-day review session on-site. City of Huntington Beach Pilot Project Implementation Assistance UGC Consulting Professional Services Proposal Proprietary and Confidential Addendum A 2.3 As a result of the above meeting, revisions as appropriate will be made and the final database design will be delivered to the City and to the data conversion vendor. TASK 3: DATA CONVERSION KICKOFF MEETING 3.1 An agenda will be developed and arrangements will be made for a"kickoff' meeting with the data conversion vendor. The meeting would- be held approximately two weeks following the signing of the contract; this time would be provided to the conversion _ _ vendor to give him time to develop schedules and high-level document procurement/ scrub/conversion issues. 3.2 - Attend a one-day meeting and discuss the issues relevant to getting the vendor started off in the right direction. These would include the physical database design, the nature of the source documents, scrub required, timing of deliverables, acceptance criteria, method of edit call disposition, conversion methodologies requisite to meet graphic specifications, mutual points of contact,status reporting responsibilities,etc. 3.3 Documentation of the issues discussed and resolved at this meeting will be provided by UGC Consulting for mutual concurrence by the City and the data conversion vendor. TASK 4: DEVELOPMENT OF QA/QC PROCEDURES 4.1 Based on an understanding of the source documents, the ARC/INFO software package, the physical database design, and the procedures being utilized by the data conversion vendor, develop a draft document of procedures that the City will utilize in checking the accuracy of the data delivered in the pilot area, including acceptance criteria. 4.2 Submit the draft QA/QC Procedures document to the City for review and hold a telecon- ference review. 4.3 As a result of the teleconference review and discussion, make the appropriate revisions to what will become a "working" document to be utilized by the City throughout the data - - - conversion effort. City of Huntington Beach Pilot Project Implementation Assistance UGC Consulting Professional Services Proposal Proprietary and Confidential Addendum A 4.4 UGC Consulting will spend one day on-site training City individuals on the use of these procedures. (The City will perform the actual checking of the data, incorporating the expertise obtained from their recent ARC/INFO training.) TASK 5: PILOT PROJECT APPLICATIONS PLANNING 5.1 A teleconference will be held with the City to discuss a list of applications that might be considered for implementation as a component of the pilot project.. The intent is to - develop a pilot project that is more than just the receipt and acceptance of data. Three or -- = four simple, straightforward, yet highly "visible" applications would be agreed upon. In this way, the GIS can be demonstrated and "sold" to the City as a whole and support for full conversion of the remainder of the City could be obtained. 5.2 A brief, concise document will be developed which lists these applications and a high- level summary of the resources anticipated to implement them. TASK 6: PILOT PROJECT PLANNING SESSION 6.1 UGC Consulting will incorporate the conversion vendor's delivery schedule, the charac- teristics of the physical database design with respect to data element departmental responsibilities, previously discussed source document procurement issues, requisite QA/QC procedures for data acceptance, and the agreed upon pilot applications. UGC Consulting will develop a strategy of the resources required on the part of the City to adequately address these items. 6.2 UGC Consulting will mediate a pilot project planning workshop with the City at which a consensus will be reached on how the City personnel will meet these requirements. TASK 7: PILOT PROJECT DATA DELIVERABLE ASSISTANCE AND EVALUATION 7.1 Upon delivery of the pilot area data from the data conversion vendor, UGC Consulting will spend up to two days on-site orchestrating the activities of the City's GIS personnel. (Presence of the data conversion vendor on-site upon data delivery is a component of the Data-Conversion Technical Specifications/RFP and this would occur simultaneously with City of Huntington Beach Pilot Project Implementation Assistance UGC Consulting Professional Services Proposal Proprietary and Confidential Addendum A UGC Consulting's presence under this subtask.) The overall intent here is to assure that the City understands how to download the pilot data onto their system, that the data is not corrupt in any way, and how to access and manipulate the data once it is on the system. The remainder of the time would be spent orchestrating the QA/QC effort and assisting in the initiation of the pilot area applications. 7.2 Once the pilot area data has been accepted and the pilot applications implemented, UGC Consulting will develop an agenda for evaluating the pilot area. This will include a discussion of the quality of the data, changes needed to the physical database design, programmatic changes in the conversion vendor's methodologies, personnel resources, etc. 7.3 A workshop will be held on-site to discuss these issues and action items for their disposi- tion. 7.4 (OPTIONAL) UGC Consulting will develop and deliver to the City software that can be invoked and used to demonstrate the pilot area data and a sample of the analytic capabilities of the GIS. This pilot "demo" package could conceivably be used to demonstrate to City management, City Council members, other departments and individuals, etc., in order to "sell" the capabilities and potential of the GIS:and the pilot area data set. This optional task will consist of the following activities and deliverables: - Based on UGC Consulting's knowledge of the database contents and capabilities of the GIS software, a step-by-step "script" for displaying. different data in different ways and demonstrating some analytic capabilities will be drafted and delivered to the City for review. A teleconference with the Project Team will be held to discuss any questions that arise upon their review of this script and any changes that need to be made. This script will describe a "demo" that will be no more than 15-20 minutes in duration. City of Huntington Beach Pilot Project Implementation Assistance UGC Consulting Professional Services Proposal Proprietary and Confidential Addendum A - Based upon an approved script, UGC Consulting will write the actual software to perform this demo. The software will consist of a series of ARC/INFO macros (Arc Macro Language or AMLs) which will create a "point-and-click" menu environment on the workstation screen. In this way, only a minimal amount of time will be needed for an individual to run the demo. (The demo will not require detailed, tech- nical expertise at a command line level of the ARC/INFO software.) The demo _ ... software will be delivered to the City on a medium that is compatible with the City's purchased hardware. - UGC Consulting will deliver the demo software on-site and download it, instructing the City individual in the process and how to invoke it. The demo will be tested to - assure that it works in the City's environment. A "walk-through" of how to use the software will be performed. The software will become the property of the City. - UGC Consulting will attend one demonstration session (to the City Council, for example) and be available to answer any questions or address issues that might arise. From this point forward, it is envisioned that the Project Team will be able to run the demo software themselves and utilize it for several subsequent demonstrations. • City of Huntington Beach Pilot Project Implementation Assistance UGC Consulting Professional Services Proposal Proprietary and Confidential Addendum A COST ESTIMATE UGC Consulting proposes to accomplish this work at the cost outlined below.These prices reflect labor and estimated expenses. COST ESTIMATE BY TASK Labor Expense Task Cost Cost Total -Task 1: Data Conversion Vendor Negotiation Assistance $5,390 $1,213 $6,603 Task 2: • - Physical Database Design -y._. _ $14,520 $3,267 $17,787 Task 3: Data Conversion Kickoff Meeting $3,430 $772 $4,202 Task 4: Development of QA/QC Procedures $11,040 $2,484 $13,524 Task 5: Pilot Project Applications Planning $8,470 $1,906 $10,376 Task 6: Pilot Project Planning Session $4,870 $1,096 $5,966 Task 7: Pilot Project Data Deliverable Assistance and Evaluation $5,750 $1,294 $7,044 • TOTAL $53,470 $12,032 $65,502 City of Huntington Beach Pilot Project Implementation Assistance UGC Consulting Professional Services Proposal Proprietary and Confidential Addendum A OPTIONAL TASKS Labor Expense Task Cost Cost Total Task 7.4: Demo Script $11,720 $2,637 $14,357 UGC Consulting will invoice the City of Huntington Beach monthly based on percent task completion and direct expenses at cost in accordance with general accepted information management consulting contract practices. Payment is due upon receipt of invoice with an interest charge of 2 percent per month on any unpaid balance over 30 days. SCHEDULE - UGC Consulting will provide a detailed schedule upon execution of this contract extension. Any changes in schedule can be mutually agreed to in writing by the City of Huntington Beach GIS Project Director and the UGC Consulting Project Director. • City of Huntington Beach Pilot Project Implementation Assistance UGC Consulting Professional Services Proposal Proprietary and Confidential Addendum A The blanks below provide for the execution of the contract. Our current contract requires signa- ture by both Project Managers/Directors to execute a contract extension. In addition, I have included blanks for authorized signatures for both parties. I agree to the following contract extensions: ACCEPTEI, BY: • _ UGC s;nsulting City of Huntington Beach „ft e �ry Jeny Bramlett P • rpa Manager,Information Services diger Date Date E71461171- Bart E.Elliott City of Huntington Beach Project Director Project Director 6 -6/92.- Date Date City of Huntington Beach Communications Study UGC Consulting Professional Services Proposal Proprietary and Confidential Addendum B ADDENDUM B COMMUNICATIONS STUDY The following details the work tasks that UGC Consulting will provide relative to conducting a communications/networking study. --TASK 1: REVIEW PREVIOUS DOCUMENTS 1.1 = The City of Huntington Beach Project Manager will forward to UGC Consulting a copy _ of the City's recent conceptual/preliminary networking proposal to include a sample network configuration, and all associated backup materials, studies, surveys, vendor ,_ technical sales information, and detailed cost spreadsheets relating to city-wide network- ing to date. 1.2 UGC Consulting will review the documents prior to conducting an on-site work session. TASK 2: PROJECT ORIENTATION, DATA GATHERING,AND BRIEFING 2.1 Conduct a one-day work session with the City of Huntington Beach Communications Project Team to review and assess activities to date. 2.2 During a one-day session, conduct a series of interviews with key departments to gather information to identify functional requirements and data-sharing issues. During the interviews, gather information regarding the utilization of the current communication system and methods of operation, as well as hardware/software resources, and other pertinent information. 2.3 Based on the results of the previous work session, conduct a half-day briefing with the Communications Project Team to review the issues associated with communications needs at the City and to resolve outstanding issues. • , City of Huntington Beach Communications Study UGC Consulting Professional Services Proposal Proprietary and Confidential Addendum B , TASK 3: COMMUNICATIONS TECHNICAL SPECIFICATIONS 3.1 Develop and deliver technical specifications for a communications document to the City of Huntington Beach Project Manager. These specifications will include a communica- tions network design that will satisfy the requirements of all the potential users address- ing such issues as wiring, communications hardware/software standards, site preparation, physical layout, and location of equipment. All elements shown in Appendix A will be addressed, analyzed,and responded to per Appendix A. 3.2 - Review the technical specifications document with the Project Team via teleconference, - or meet personally with the City's Networking Committee, at the City's out-of-pocket expense if deemed necessary by the City's Project Manager. 3.3 Upon a synergistic resolution of all issues, UGC Consulting. will create and provide the City with a document to serve as the detailed tailored specifications for an RFP written in as generic terms as possible. COST ESTIMATE UGC Consulting proposes to accomplish this assignment for a lump sum cost of$10,000 which includes labor and expenses except as shown in 3.2 above. UGC Consulting will invoice the City • of Huntington Beach upon delivery of the technical specifications document. Payment is due upon receipt of invoice with an interest charge of 2 percent on any unpaid balance over 30 days. City of Huntington Beach Communications Study UGC Consulting Professional Services Proposal Proprietary and Confidential Addendum B APPENDIX A TO ADDENDUM B NETWORK STUDY REQUIREMENTS UGC Consulting shall be given the current City Networking study/concept and all related material, including the following: • - Network standards - User counts • Applications • Security requirements • Necessary dissimilar/similar system interface The following sequence of tasks shall be performed: 1. Analyze networking concerns/issues/questions(C.I.Q.) below. 2. Explain and/or make recommendations on approach (preferable, multiple recom- mendations with cost)or sanction the City's preliminary concept. 3. Synergize UGC Consulting findings/recommendations with City Networking, Committee. 4. Create final specification/approach 5. Create generic networking RFP. • City of Huntington Beach Communications Study UGC Consulting Professional Services Proposal Proprietary and Confidential Addendum B CONCERNS, ISSUES, QUESTIONS (C.I.Q.) 1. Use of unshielded twisted pair (UTP) vs. Coax? Cabling horizontally on sub-LANs regarding at a minimum the issues below. a. Flexibility e. Start topology b. Patch panels f. Trouble shooting _ ______-- c. Cost g. Toleco wall connectors d. Maintenance - 2. Fiber Distributed Data Interface (FDDI) a. Where should conversion of 10 BASE-T (10MPS) to FDDI (100MPS) occur and cost considerations. b. FDDI vs. FDDI/DX (opposing dual ring), issues and cost considerations depending on 2(a) above. c. Fiber size 62.5 micron vs. 200 micron and cost considerations. 3. The Need for Network Management. Make recommendations on the need for, the location of the following issues and any significant cost issues. a. Dedicated workstation (PC) with hard disk for network management. b. Use Statistics needs. c. Routing, initial, and ongoing change handling. d. Security. e. Trouble shooting. City of Huntington Beach Communications Study UGC Consulting Professional Services Proposal Proprietary and Confidential Addendum B b. LAN configuration and routing considerations and costing, i.e., workstation department LAN desiring central storage, for example, Council Agenda items? c. Use of Simple Mail Transmission Protocol (SMTP) considerations. 10. RFP Weighting Recommendations _ Design % .. -b. Cost c. Vendor % -- 11.- Information Systems Network Staffing a. Address reorganization to support more than 200 users regarding installation, training and on-going support of hardware and software, specifically regarding word processing, electronic spreadsheet, E-Mail and network management. City of Huntington Beach Communications Study UGC Consulting Professional Services Proposal Proprietary and Confidential Addendum B 4. Universal Network Management Protocol a. SNMP vs. CMIP (OSI) 1. SNMP can see through routers (network layer)? 2. CMIP can only see through bridge (data link layer)? b. Does any vendor really have a universal product that can be of real use at backbone level? S. TCP/IP vs. OSI Protocol Issues a. Availability of OSI? b. Emerging and/or filter product? c. Related protocols necessity? 1. SMTP (simple mail) 2. TELNET (terminal emulation) 3. FTP (file transfer) 6. Convert Technology NGEN Microprocessor Connectivity (UNISYS B28-38). Expensive vs. phase-out? Interim operational mode? 7. Miscellaneous Networking Issues. Present pros and cons, recommended approach and cost considerations for each subject below: a. Conversion of Ethernet to fractional Tl for remote sites and cost? b. UNISYS T27, (MT) terminal emulation product (ICC, CORE, etc.) and costs? City of Huntington Beach Communications Study UGC Consulting Professional Services Proposal Proprietary and Confidential Addendum B c. Traffic segregation capabilities to allow selective message routing such as allowing E-Mail, word processing, and file transfer through backbone and limiting local LAN traffic and cost considerations? d. The use of smart concentrators ability to run FDDI over copper STP to the desktop. e. Use of a PC as a hub vs. a pure hub at horizontal sub-LANs. f. Hub vs. concentrators on horizontal sub-LANs, define locations for each. g. Router vs. bridge as backbone device, vs. router/bridge, in terms of: 1. Traffic suppression/traffic 2. Cost 3. Flexibility 4. OSI layer involved h. Need for repeaters or expanders? 1. Where/why 2. Time-out problem considerations i. Necessary Gateway tools and where. j. Virus control software recommendations, procedures, and location. 8. Wang Word Processing Replacement a. Conversion of existing Wang libraries to WordPerfect 5.1. City of Huntington Beach Communications Study UGC Consulting Professional Services Proposal Proprietary and Confidential Addendum B b. Philosophy of Central word processing server. 1. Standards a. File naming b. Formatting c. Macros 2. Backup server • 3. Backup/archiving device _-°4. Uninterruptible power supply (UPS) _- 5. Security can still be maintained 6. Performance monitoring/tuning _ 7. Disk management - 8. User support and training 9. User ability to use local disk, a user option 10. Document transfer between departments 11. Printer sharing/routing c. Use of near on-line archive disk storage for semi-retired documents. d. Special high-speed I/O and caching for central hard disk. e. Central hard disk storage capacity. f. Printer sharing software requirements. 9. Electronic Mail a. Concurrent execution of E-Mail with word processing on same server - pros, cons, cost considerations? in CITY OF HUNTINGTON BEACH gig 2000 MAIN STREET CALIFORNIA 92648 OFFICE OF THE CITY CLERK CONNIE BROCKWAY CITY CLERK July 23, 1992 Environmental Systems Research Institute, Inc. 380 New York Street Redlands, CA 92373 Attn: Eric Berliner Enclosed is an executed copy of agreement between Environmental: Systems Research Institute, Inc. , and the City of Huntington;Beach which was approved by the City Council on July, 20, 1992. e010-Pf/)..• Connie Brockway City Clerk CB:bt Enc. 1 Tele phone:714-536-5227) • oo , !Lr REQUEST FOR CITY COUNCIL ACTION pet, ipicwoktbri Date August 6, 1990 Submitted to: Honorable Mayor and City Council Submitted by: Michael T. Uberuaga, City Administrator �`� f y Prepared by: Robert •J. Franz, Deputy City Administrate ti Subject: Geographic Information System Consultant P ROPED VAT p� ;� ,1 CIL � r 19.�0 Consistent with Council Policy? [X] Yes [ ] New Policy or Exce tion C TY CLERK Statement of Issue, Recommendation, Analysis, Funding Source, Alternative Actions, Attachments: • Statement of Issue: The hiring of a consultant to review the City's Geographic Information System (GIS), needs is proposed. This will involve a study of current City operations for automated mapping and automated facilities recordkeeping of a geographic nature. Based on the current state—of—the—art GIS technology, the consultant would recommend an approach for the City, including a cost/benefit analysis, timing and procedure (Phase I). Depending-on,the viability of Phase I, the consultant would create a ' detailed RFP as-part of Phase II, as well as optionally, performing ultimate 'vendor selection, conversion specifications and conversion contractor selection. Recommendation: 1. Approve the attached contract with Utility Graphics Consultants to conduct a Geographic Information System feasibility study for a cost of $54,268 and pending the positive results of Phase I above, authorize the additional expense of $39,623 for Phase II optional task for a grand total of $91,891 2. Waive the Professional Liability insurance requirement of the City (Section 10b). ;;Analysis: In the Fall of 1987, the Warner Group was hired by the City to complete aff•. Strategic Technology Plan (STP) regarding six general areas of technology; Public Safety Systems, Telephone Systems, Computer Networking, Mainframe upgrade, Information - Systems and GIS. The City has completed, or is in the process of completing, the STP recommendations on four of the six items (all of these projects are long term in nature). , ' The two remaining are Networking and GIS. _ When the City's long range technology plan was prepared in 1987, the one time installation cost for a GIS system was estimated to range from $796,000 — $969,000. Implementation typically takes 3-5 years. Although the cost of the system is currently unfunded, this consultant study will result in recommendations for phasing and funding that will result in a feasible project implementation plan. Due to the complex nature of GIS, the long implementation period, the degree of expense and the possibility of failure, it is recommended that this study precede any implementation action by the City. The Ci,ty's Electronic Data Processing Committee, representing all departments, has placed a high priority on this project and has assisted in :preparing the Request for Proposals (copy attached) outlining an approach to insure all City needs are met with state—of—the—art technology. Public Works and Planning are expected to be the biggest users of a GIS system and have interviewed the top two firms along with Information Systems staff. UGC has been unanimously selected by departments as the best qualified consultant due to their independence, experience, approach, and cost. The other top rated firms lacked independence (they also sell GIS software or f✓ hardward products) or were prohibitively expensive. REQUEST FOR COUNCIL ACTION GEOGRAPHIC INFORMATION SYSTEM CONSULTANT ,the waiver of the City's professional liability insurance requirement is appropriate since FAnone of the top rated firms carry this insurance, the consulting work is not the type for which professional liability insurance is normally required, and the cost (per attached letter from UGC) would be prohibitive. ' -Funding Source; The 1989/90 budget had $100,000 approved for this study and has been carried over to 1990/91 budget. Alternative Action: 1. Do not fund and continue current operation as is. 2. Attempt to enter the GIS business with limited in-house GIS expertise. --Attachments: 1. Summary of Proposals 2. City of Huntington Beach Consultant RFP 3. Cost Estimates from 1987 Strategic Technology Plan 4. UGC Contract -2- 5315j • a r GIS RFP ANALYSIS SORTED BY PROBABLE DEGREE OF CAPABILITY, EXPERIENCE & REPUTATION CITY QUALITY COST MAN-HOURS PHI & PHII MARKET STAFF INTER- OF RFP VENDOR PHI PHII TOTAL PHI PHII TOTAL DURATION HW/SW EXPERIENCE REQUIRE VIEWS RESPONSE B E ESRI 25,365 18,975 $44,340 382 289 671 6/16 WKS Y/Y Numerous, Sect. 6 PM & Interviews 10 Indivd. Great S T UTIL. GRAPHICS 39,733 14,535 $54,268 429 163 592 12/20 Wks N/N Numerous, Sect. 10 PM & Interview 9 sessions Great NATL SYS & RES 33,962 42,930 $76,893 524 896 1,420 6/20 WKS N/N Primarly Large Fed PM & Interview Unclear Great A contract, no Med.Size B City. 0 ✓ AMCAD 49,460 41,660 $91,120 584 608 1,092 6/? WKS ?/? Appears Limited ? ? Impressive E in experience but not H ' specific ›- A n ✓ PLANGRAPHICS 60,200 33,500 $93,700 644 328 972 - 7/21 WKS N/N Numerous 'PM & Interviews 2-10 Indivd. Great E Pg 1-9 thru 1-12 2-3 Group - rn 2 R H A J. MONTGOMERY 65,000 33,000 $98,000 622 320 1,032 16/28 WKS N/N Numerious, Sect IV PM & Interviews 12 Sessions Above G Average E BSI 17,170 17,825 $34,995 ? ? ? 6/8 WKS N/N Numerous, Slect. V ? ? Average A ✓ HUGHES 52,500 22,500 $75,000 ? ? 850 11/16 WKS ? Large Fed application, PM & interviews 25-30 Indivd. Average G Winnebago City WI. Los Alamos Lab. ENTIRE $22,500 ?/? ? ? ? Poor U N D. EVANS & ASSOC. 20,300 9,650 $29,950 300 144 444 6/10 WKS N/N Appears somewhat ? ? Average A limited exper (GIS) C more engr. orient. C E PUB. SAF. ASSOC ? ? $35,330 ? ? ? 8 WKS N/N Very Limited Exper. ? ? Poor P I WARNER GROUP 29,000 20,000 $49,000 ? ? ? 10/21 WKS N/N No Spec GIS Exper. ? ? Average (?) Means vendor did not respond correctly to requirements of the RFP ATTACHMENT 2 REQUEST FOR PROPOSALS TO PREPARE A GEOGRAPHIC INFORMATION SYSTEM STRATEGIC PLAN FOR THE CITY OF HUNTINGTON BEACH, CALIFORNIA "R.F.P. No. The City of Huntington Beach invites proposals for experienced consultant assistance in the preparation of a Geographic Information System Strategic Plan. I. PROPOSAL INFORMATION This request for proposal is issued by the City of Huntington Beach. Questions concerning this request should be directed to: Jerry Bramlett Information Systems Manager (714) 960-8893 Proposals (eight copies) must be received no later than 4:00 P.M., Thursday, May 31, 1990. Late proposals will not be considered. Proposals submitted must have "R.F.P. " indication on the outside of the sealed envelope and sent to the address listed below: CITY OF HUNTINGTON BEACH Administrative Services Department P.O. Box 190, 2000 Main Street Huntington Beach, California 92648 Attention: Purchasing/Central Services Division II. BACKGROUND INFORMATION The City of Huntington Beach is located in Orange County, California. Population 187,000. The City has approximately 1,075 total full time employees, and an annual budget of over $150 million. The City has a Council — Manager form of government and is organized into the following departments: Administrative Services (includes Information Systems) Community Services Community Development (Planning and Building) Public Works Police Fire Redevelopment City Attorney City Clerk City Treasurer The City recognizes the need to investigate the advisability/feasibility to implement a city—wide automated geo—based mapping system for multi—purpose applications. Some of the applications are shown below and are currently in use with various levels of automated accuracy and capabilities. A. Water Operations - A geo-based system of the underground water network • infrastructure to simulate pressure and flow options running on an AST microprocessor using a Boyle Engineering software package. B. City Yard - A non-geo base automated street inventory currently exists on a stand alone, single user microprocessor. C. Public Works - Has the need to have an automated geo-based system to manage the City's non-water infrastructure facilities, sewers, drainage, traffic control devices (TCD), etc. (The TCD is automated but not geo-based.) D. Police and Fire - Needs are probably being met with the automated geo-based system LANDTRACK which is interfaced to a McDonnel-Douglas System 18 Computer Aided Dispatching System (CADS), the geo-based system is primarily used for operational statistical analysis. E. Planning and Building - Currently have an automated permit and street address system, but it would be desirable to convert to geo-based system for demographics analysis and planning studies. III. SCOPE OF WORK This request for proposals is to solicit responses from qualified firms interested in providing the City with: 1. A GIS needs assessment and a conceptual design for a GIS Strategic Plan and, 2. Prepare a Request for Proposals from GIS hardware and software vendors to meet the City's needs. The City expects to budget for the first phase of the acquisition of hardware and software for a GIS System in fiscal year 1990/91. The City is expected to utilize the selected consultant for the following activities: PHASE I - Develop a GIS Strategic Plan A. Inventory present information systems operations B. Determine preliminary functional requirements of the project based upon user interviews. C. 1. Define alternative techincal solutions for hardware, software, applications, communications, confirguration strategies, system interfaces, data conversion, etc. 2. Define alternative approaches for meeting personnel requirements, maintenance needs, system growth, etc. D. Develop a workable implementation plan. E. Calculate costs and benefits. F. Present management with findings and recommendations. -2- PHASE II — Develop Detailed Specifications — Based upon a strategic plan approved by the City at the conclusion of Phase I, prepare detailed GIS System specifications RFP for: A. Hardware/software B. Conceptual database design C. Base map and facilities conversion specifications D. Initial applications/and pilot project E. System interface requirements F. System maintenance IV. THE PROPOSAL The following information should.be presented with the proposal: A. A narrative statement dearly explaining how the above work will be organized and will be conducted including: 1. Methodology to be utilized in conducting the study. 2. Process to be followed to provide for input, review and comment from the City. B. A timetable based upon submittal of a preliminary report by August 15, 1990. C. A budget detailing the cost for the requested service indicating the cost per hour, estimated hours and maximum cost to the City, with separate totals for Phase I and Phase II. D. Requested payment schedule tying together cost for performing scope of work and project schedule. E. Resumes for project manager and staff to be assigned to project and estimated allocation of time for consultant staff members assigned to the project. F. A list of clients, with names and telephone numbers of principals, for whom the consultant has performed a similar service and brief description and example(s) of any such similar projects. G. Identification of expectations of the consultant regarding data to be provided by the City and/or work to be performed by City staff as a part of the project. H. Additional services the firm is capable of performing that may be of assistance to the City in the successful completion of the project. I. Successful bidder will be required to provide the established insurance and indemnity requirements for Professional Services Contractors as per attached City of Huntington Beach Resolution #6023. V. PROPOSAL EVALUATION The proposal submitted in response to this request will be evaluated by a committee. Proposals will be evaluated utilizing the following criteria. —3— A. Responsiveness to the Request for Proposal. B. Practicality and logic of methodology. C. Experience on similar projects. D. Competency of project team. E. Availability and capability• for follow—up work, consultation and/or related assignments. F. Work program schedule. G. Independence/Objectivity of firm. H. Fee(s). I. Comments from references Following evaluation of proposals, responding firms may be interviewed by a screening committee. Selection will be made by a screening committee subject to approval of the City Administrator and City Council. The City of Huntington Beach reserves the right to reject all proposals. The City also reserves the right to re—advertise or extend the deadline, if necessary. Proposals (eight copies) must be submitted by 5:00 P.M., Thursday, May 31, 1990. RJF:skd 0686J —4— ATTACHMENT 3 Page 1 of 2 4 • CITY OF HUNTINGTON BEACH STRATEGIC TECHNOLOGY PLAN ESTIMATED ANNUAL RECURRING COSTS MAPPING SYSTEM TOTAL Maintenance Computer Hardware/System Software $30 , 000 - $35 , 000 Computer Software 24 , 000 - 28 , 000 Supplies 5 , 000 - 8 , 000 Contingency (15% of Hardware and Software) 8 , 000 - 9 , 500 TOTAL COSTS $67 ,000 - $80 , 500 ATTACHMENT 3 Page 2 of 2 CITY OF HUNTINGTON BEACH STRATEGIC TECHNOLOGY PLAN ESTIMATED ONE-TIME COSTS MAPPING SYSTEM Computer Hardware (7 stations) $ 350 , 000 - $ 400 , 000 Software . 200 , 000 - 240 , 000 Sales Tax 36 , 000 - 42 , 000 SUB-TOTAL $ 586 , 000 - $ 682 , 000 Site Preparation 10 , 000 - 15 , 000 Ancillary Equipment 20 , 000 - 25 , 000 One-Time Supplies 7 , 000 - 10 , 000 Selection Assistance 6 , 000 - 8 , 000 Implementation Assistance/Support 12 , 000 - 15 , 000 Conversion/Installation/ Digitizing 100 , 000 - 150 , 000 Expense Contingency (10% of Hardware 55 , 000 - 64 , 000 and Software) TOTAL $ 796 ,000 - $ 969 ,000 ©'d 'M.+101 A4 O1111L C7-gTIFYCATE OF INSURANCE •em.rti11 IRwroAT[tyw0Ql.l 4OtOVSON xzr,02Ns OS cALZTGRDi e�o�a tiat� iuo s,rr�ron i� e,�r�r t r M AN r►+t#tr+t nrrC�ra t95 Tom CEItrrut Bit!,— hurt 700 r4Lt01tt etLew: ' ,,,t[R ral_2.tAA1_ f1ti10A°lo[y fNR CO*TAs MIS?... 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Airr, - rR:� Environmental Systems Research Institute,Inc. 380 New York Street itar L.1—1 Redlands,CA 92373 (714) 793-2853 1. 1111 AGREEMENT between ENVIRONMENTAL SYSTEMS RESEARCH INSTITUTE, INC. and THE CITY OF HUNTINGTON BEACH CONTRACT NO. 92S0919 JUNE 1992 A92-S0919/EB 6/17/92 - Eci ,t Environmental Systems Research Institute,Inc. 380 New York Street �n Redlands,CA 92373 (714) 793-2853 TABLE OF CONTENTS ARTICLE PA E 1. SCOPE 1 2. PURCHASE ORDER 1 3. PAYMENT 1 4. CONTRACT DOCUMENTS 2 5. SCHEDULES 2 6. WARRANTIES 3 7. NOT EXCLUSIVE DEALINGS CONTRACT 4 8. COOPERATION 4 9. SYSTEM SOFTWARE 4 10. MAINTENANCE 5 11. INSTALLATION 5 12. NEW EQUIPMENT 5 13. PROJECT MANAGER 5 14. TITLE AND RISK OF LOSS 5 15. TERM 6 16. LIMITATION OF LIABILITY 6 17. INSURANCE 6 18. SOFTWARE AND HARDWARE DOCUMENTATION 7 19. CHANGES 7 20. TERMINATION FOR BREACH 7 21. DELAYS 8 22. FORCE MAJEURE 9 23. PATENTS, COPYRIGHTS,TRADE SECRETS, AND PROPRIETARY RIGHTS 9 24. TAXES 10 25. NO ADDITIONAL CHARGES 10 26. INDEPENDENT CONTRACTOR 10 27. BENEI11TbD PARTIES 10 28. ASSIGNMENTS 10 29. SUBCONTRACTING 10 30. SUCCESSORS AND ASSIGNS 10 31. INCORPORATION OF EXHIBITS 10 32. AMENDMENTS 10 33. WAIVER OF BREACH 10 34. SEVERABILITY 11 35. REMEDIES 11 36. GOVERNING LAW 11 37. SURVIVAL 11 38. AUTHORITY 11 39. DUPLICATE ORIGINALS 11 40. IMMIGRATION 11 A92-S0919/EB 6/17/92 yESRI , Environmental Systems Research Institute,Inc. 380 New York Street J Jn Redlands,CA 92373 (714) 793-2853 ARTICLE PAGE 41. LEGAL SERVICES SUBCONTRACTING PROHIBITED 11 42. CITY EMPLOYEES AND OFFICIALS 11 43. NONHIRE OF CONTRACTOR PERSONNEL 12 44. Rent-a-Tech RATE SCHEDULE 12 45. SOFTWARE UPGRADE 12 46. ENTIRE AGREEMENT 12 EXHIBITS EXHIBIT A Agreed Upon Hardware, Software, and Services A-1 with Pricing Schedule EXHIBIT B ESRI Software License Agreements B-1 EXHIBIT C Master Project Schedule C-1 EXHIBIT D Price Breakdown D-1 EXHIBIT E ARC/INFO 6.0 Installation Integration and Acceptance Test E-1 EXHIBIT F Rent-a-Tech Rate Schedule F-1 • A92-S0919/EB 6/17/92 n Environmental Systems Research Institute,Inc. j 380 New York Street J J Redlands,CA 92373 (714) 793-2853 ESRI Contract No. 92S0919 City Contract No. AGREEMENT This PROJECT AGREEMENT(hereinafter referred to as "Agreement" or"Contract")is entered into by and between ENVIRONMENTAL SYSTEMS RESEARCH INSTITUTE,INC. (hereinafter referred to as "ESRI"), a California corporation, with its principal location at 380 New York Street, Redlands, California, 92373, and THE CITY OF HUNTINGTON BEACH (hereinafter referred to as "City"), and is effective on the date it is executed. WITNESSETH: WHEREAS, City desires to obtain from ESRI ARC/INFO®, the support modules, hardware, deliverables,and support services required to furnish,install, and make the Project "Fully Operational" (as defined in Article 6) and to provide support as described in Exhibit A; and WHEREAS,ESRI is willing to furnish such hardware, software, and support services in accordance with the terms and conditions stated herein and for the compensation stated herein. NOW,THEREFORE,in consideration of the mutual covenants contained herein,the parties agree as follows: 1. SCOPE. ESRI will be providing the City Hardware, Software, and Services to establish and maintain the City's GIS system. ESRI has been selected pursuant to Section 3.03 of the Huntington Beach Municipal Code regarding contracts for professional services. 2. PURCHASE ORDER. No authorization for performance of this Agreement is granted solely by the execution of this Agreement. A valid Purchase Order or Notice to Proceed will be issued for the Project and will be ESRI's Notice to Proceed. The Purchase Order or Notice to Proceed will include a Purchase Order number, a price and will reference this Agreement by its title and number which shall be incorporated as part of this document. Any additional terms or terms conflicting with this document on the Purchase Order shall be deemed deleted in their entirety. This deletion will also apply to all future Purchase Orders issued under this Agreement. Upon completion of the Pilot Project,City will have the option to issue a second Purchase Order for Phase I. Receipt by ESRI of this second Purchase Order will serve as a Notice to Proceed on Phase I. Purchase Orders will also authorize ESRI to invoice City in accordance with provisions of Section 3—Payment. 3. PAYMENT. Payments for all requirements of System software,training,and equipment furnished hereunder,which are not part of the initial authorization for the Project shall be due and payable within thirty (30)days of installation date. ESRI shall submit an invoice to City for each payment due per the billing events schedule set forth in Appendix D. The invoice will: (1)reference this Agreement; (2)show amount due; and(3) be certified as complete by a Principal of the firm. ARC/INFO is a registered trademark of Environmental Systems Research Institute,Inc. A92-S0919/EB -1- 6/17/92 . . s njEnvironmental Systems Research Institute,Inc. 380 New York Street J Redlands, CA 92373 (714) 793-2853 Itemized pricing for hardware, software, and training are identified in Exhibit A, attached hereto. All payments will be made within thirty(30)days of receipt by City of a documented invoice. Late payments will be subject to a late payment charge of one and one-half percent (1 1/2%) per month up to a maximum of eighteen percent(18%) per year. If City does not approve all or any portion of an invoice,City shall notify ESRI within ten (10)calendar days of the receipt of invoice showing good cause why a portion of the invoice is objectionable. ESRI will be paid for the portion not in dispute. 4. CONTRACT DOCUMENTS. This Agreement shall consist of the following documents ("Contract Documents")which are listed below, and fully incorporated herein by this reference. The Exhibits are listed in order of precedence in the event of any conflict or inconsistency between the provisions of the Agreement and the Contract Documents. A. This Agreement and the attached exhibits, as follows: Exhibit A: Agreed Upon Hardware, Software, and Services with Pricing Schedule Exhibit B: ESRI License Agreement, Sections I, II, and III with Attachments A and B Exhibit C: Project Schedule Exhibit D: Price Breakdown Exhibit E: ARC/INFO 6.0 Installation Integration and Acceptance Test Exhibit F: Rent-a-Tech Rates B. Purchase Order(s)and/or Notice(s)issued pursuant to this Agreement(subject to • Article 2, above). C. ESRI's response to the City of Huntington Beach's original RFP which is hereby incorporated by reference as though fully set forth herein. D. The City of Huntington Beach's original RFP which is incorporated by reference as though fully set forth herein. 5. SCHEDULES. The parties have agreed to integrated schedules (Exhibit C)identifying time lines required for ordering, shipping,installation,acceptance testing,training,and integrated Project system evaluation. Revisions to these schedules become effective only upon the mutual written agreement of the parties. During the term of the Project the parties will mutually agree to project level schedules and any subsequent revisions and to acknowledge such in writing. A92-S0919/EB -2- 6/17/92 nj, Environmental Systems Research Institute,Inc. 380 New York Street J J Redlands,CA 92373 (714) 793-2853 6. WARRANTIES. A. Hardware Warranty Hardware warranties will be in accordance with its standard policies. B. Software Warranty (i) ARC/INFO Software ESRI warrants that the standard software will conform to the published specifications as further defined in the response to the City's RFP and will provide necessary services to promptly correct any reported errors. If ESRI determines that an error cannot be corrected then a patch or work around will be provided in a timely manner. (ii) Custom AMLs ESRI warrants that any customized software requested by City will conform the specifications approved by the parties at the time that work is requested and will provide necessary services to promptly correct any reported errors. If ESRI determines that an error cannot be corrected then a patch or work-around will be provided in a timely manner. Other than warranting that the AML program will perform in accordance with the specifications as stated herein,no other warranty is provided. The City understands that this software is not supported or updated by ESRI but may be done under separate written agreement. C. Project Guarantee ESRI warrants that the components of the Project provided to City in Exhibits A function in conjunction with each other in the operational environment of City, provided that the components meet the published vendor specifications. By executing this Agreement,ESRI acknowledges its commitment to successfully integrate all components of the Project as described herein. In the event the Project does not perform according to specifications,ESRI shall bear full responsibility for identifying the hardware or software causing the problem or failure and for recommending an appropriate course of action. Generally,ESRI will not be responsible for bearing the costs of identifying the actual cause of the problem or failure if the hardware or software causing the problem or failure was not provided by ESRI. In the event that ESRI determines the cause is not related to products or services provided by ESRI,ESRI shall, after receiving approval from City, continue investigation of the problem or failure. If it is fmally determined that the cause is not directly related to ESRI-delivered product or services,the City will pay ESRI for such investigative and problem solution service on a time-and-materials basis based on ESRI's then applicable published rates. • A92-S0919/EB -3- 6/17/92 `Environmental Systems Research Institute,Inc. 380 New York Street aRedlands, CA 92373 (714) 793-2853 D. Fully Operational A fully operational Project shall consist of the following: (i) Equipment. All equipment for the Project shall be successfully installed, powered, on-line, and operational in accordance with manufacturer specifications. (ii) Software. All licensed software for the Project shall be successfully installed, interfaced, and operational in accordance with manufacturer specifications. (iii) Integration. The successful completion of ESRI's tests identified in the "ARC/INFO Installation Integration and Acceptance Test" (Exhibit D). If City should require any custom applications,a fully operational Project with custom applications would also include the following: Custom Development. The successful completion of installation and testing performed by ESRI that verifies that custom software, programs, and/or interfaces are properly functioning in relation to the specifications agreed upon between the parties. E. City's Responsibility for Acceptance Once the Project is deemed be "Fully Operational" by ESRI,performance testing will begin. Upon successful completion of the thirty (30) day performance period, City will provide written notice to ESRI that the Project is accepted. 7. NOT EXCLUSIVE DEALINGS CONTRACT. After completion of the Pilot Project, the parties agree that this Agreement is not intended to be and shall not be construed to be an exclusive dealings contract between City and ESRI. City may, at its option,issue a second Purchase Order for Phase I. Receipt of this Purchase Order by ESRI will be a Notice to Proceed with Phase I. City has the right to issue additional purchase orders from time to time,subject to Article 2, and, with respect to each inquiry issued by City requesting a proposal for an item of equipment or software, to accept or reject any or all bids and to make such award as appears,in City's sole opinion, to be in City's best interest. City makes no commitment to expand its System by obtaining additional equipment and software from ESRI. 8. COOPERATION. In order to facilitate the completion of City's System,ESRI agrees to cooperate fully with City's consultants, by providing any nonproprietary information reasonably requested. 9. SYSTEM SOFTWARE. All software furnished hereunder shall be part of the System and shall be furnished under the terms and conditions of this Agreement, including those in Exhibit B entitled "ESRI Software License" which is attached hereto and made a part of this Agreement. A92-S0919/EB -4- 6/17/92 RI Environmental Systems Research Institute,Inc. 380 New York Street J J Redlands,CA 92373 (714) 793-2853 10. MAINTENANCE. All support services and charges to the System during the Project shall be in accordance with the terms and conditions of this Agreement. 11. INSTALLATION. City will be responsible for completion of site preparation, at least seven (7)days prior to the hardware delivery date, at its expense, in accordance with vendor's standard installation instructions. Installation of the customized software will occur according to a schedule identified in Exhibit C. 12. NEW EQUIPMENT. The hardware delivered under this Agreement will be of new and original manufacture. 13. PROJECT MANAGER. Ed Yarish will be appointed as ESRI project manager ("Project Manager") and shall oversee the performance of all requirements set forth herein. If City is not satisfied with the performance and results of the Project Manager, City may request the appointment of a new Project Manager, however,the final selection and'appointment of any Project Manager will be subject to ESRI's sole discretion. 14. TITLE AND RISK OF LOSS. A. Equipment Title to the equipment shall pass to City upon final payment for the equipment. Risk of loss shall pass to City upon delivery of the equipment. ESRI shall have no security interest in the equipment after final payment by City for such equipment. B. Standard Software Title to the ARC/INFO software will remain with ESRI. Risk of loss for all standard software will pass to City upon installation of the software on the hardware. Upon City's request for replacement of any software media which is lost or damaged after installation of the software,ESRI will provide such replacement no later than fifteen (15)days after receipt of City's request and City shall agree to pay any standard replacement costs. ESRI reserves the right to use,for any purpose, any programming tools, skills, and techniques acquired or used by ESRI in the performance of the services herein. Nothing in this Agreement shall be construed as restraining ESRI,its employees, agent,or subcontractors in the use of the techniques and skills of computer programming and design which may be acquired in the course of performance of this Agreement. C. Custom Software (AMLs) ESRI may, at City's discretion, also deliver custom programs as ARC Macro Language(AML)'''"`. Macros will be designed for City according to mutually agreed upon specifications. City will reserve the right to use or modify these customized ARC Macro Language(AML)is a registered trademark of Environmental Systems Research Institute,Inc. A92-S0919/EB -5- 6/17/92 Environmental Systems Research Institute,Inc. 380 New York Street J J Redlands, CA 92373 (714) 793-2853 macros for City's internal use only. ESRI will retain the right to use, for any business purpose, any and all programming tools, skills, and techniques acquired or used during the performance of the services. D. Ownership of Custom AMLs Developed under Separate Agreement If City develops additional custom AMLs for the System or if the City contracts with a third party to develop additional AMLs for the System,then City retains rights to use or modify the developed AMLs. However,City may, at its sole option, deliver a copy of the developed AMLs to ESRI for its unlimited use upon written request by ESRI. ESRI retains complete ownership to and all proprietary rights in additional custom AMLs developed by ESRI under the terms of a separate Agreement. AMLs shall not be the subject of an application for copyright by City. ESRI grants City a nonexclusive right to use AML programs delivered to City. City may use or modify such AMLs for any purpose. ESRI retains the right to use for any business purpose any and all programming tools,skills,and techniques acquired or used by ESRI in the performance of the services. 15. TERM. The term of this Agreement will extend through completion and acceptance of the Project for the System. If City exercises its option to proceed with Phase I, then the terms of this Agreement will be extended through completion of Phase I. 16. LIMITATION OF LIABILITY. In no event will ESRI be liable for a) any incidental, indirect, special, or consequential damages including but not limited to loss of use, revenues, profits, or savings even if ESRI knew or should have known of the possibility of such damages; b) claims, demands, or actions against City by any person except as provided in Article 23 (Patents,Copyrights,Trade Secrets, and Proprietary Rights); or c) loss of or damage to customer data from any cause. The entire liability of ESRI and City's exclusive remedy for damage from any cause related to or arising out of this Agreement regardless of the action,whether in contract or tort,will not exceed the total charges paid to ESRI for the product or service which are the subject matter of or directly related to the cause of action asserted. The foregoing limitation of liability does not apply to claims for personal injury or damage to real property or tangible personal property caused by ESRI's negligence. 17. INSURANCE. ESRI shall maintain(and shall require its subcontractors to maintain) during the term of this Contract,at its expense,policies of insurance providing, at a minimum, the following coverages the limits and complying with the other requirements,set forth below. Before work is begun, ESRI shall furnish to The City of Huntington Beach (Attention: Jerry Bramlett, Manager of Information Systems),a certificate of insurance, signed by an authorized representative of the insurance carrier,listing the policies,coverage and limits,and certifying that said policies have been properly endorsed to comply with the below listed requirements A. Workmen's Compensation in statutory amounts and Employer's Liability with a minimum limit of$500,000.00 per person. A92-S0919/EB -6- 6/17/92 6Sai i Environmental Systems Research Institute,Inc. 380 New York Street J J Redlands,CA 92373 (714) 793-2853 B. Comprehensive General Liability, including bodily injury,property damage, personal and advertising injury and, if applicable,products-completed operations, with a combined single limit of at least$1,000,000. C. Comprehensive Automobile Liability,including owned, hired, and non-owned automobiles with a combined single limit of at least$1,000,000. D. The insurance policies providing the coverage required in B. and C. above shall be endorsed to include broad form contractual coverage. In the event of cancellation,nonrenewal, or any material change to the above policies of insurance during the term of the Agreement,City shall be given thirty(30) days'prior written notice(The City of Huntington Beach,Attention: Jerry Bramlett,Manager of Information Systems) of such cancellation, nonrenewal, or material change. It is understood that the provisions requiring ESRI to carry said insurance are minimum requirements and shall not be considered as in any manner waiving or restricting the liability of ESRI as to any obligations imposed under this Agreement. 18. SOFTWARE AND HARDWARE DOCUMENTATION. Subject to ESRI's published rates,ESRI shall furnish documentation to City as provided under the provisions of the Contract Documents. If City requests the replacement of any item of the documentation which is lost or damaged after delivery to City, ESRI shall furnish such replacement not later than fifteen(15) days after ESRI's receipt of City's written request therefor, subject to ESRI's standard charges. Documentation shall be maintained by ESRI in a timely manner to be current and accurate for the duration of this Agreement. City agrees to make every reasonable effort to prevent unauthorized duplication of ESRI documentation by its employees, agents, subcontractors, and so forth. '19. CHANGES. City has the right at any time to add to or to make changes in the requirements of this Agreement. City shall communicate such change or addition,express or constructive,in writing to ESRI and ESRI shall, before proceeding with City changes,notify City of any change in the original price, including changes in schedules and delivery, and shall receive City's agreement thereto. City acknowledges that any such changes or additions could result in changes to the total cost of the Agreement. Any change not authorized by City shall not be paid. City shall pay ESRI a charge equal to the additional cost incurred by ESRI as a result of such change plus a cost for overhead and profit, to be determined solely by ESRI. Upon City's request, an itemized listing of costs which constitute any change of original price shall be submitted by ESRI. The parties agree that any such change may only be effected by a written amendment and the issuance of a supplemental Purchase Order to the Agreement, signed by the authorized representatives of the parties. ESRI will provide no additional products or services except subject to the terms of a fully executed amendment. 20. TERMINATION FOR BREACH. During the term of the Agreement, City may, by prior written notice,terminate this Agreement and any purchase order,or any authorization thereunder,pursuant to this Agreement in the event of a material breach,including anticipatory A92-S0919/EB -7- 6/17/92 ,ESRI , .t 'Environmental Systems Research Institute,Inc. 380 New York Street J J Redlands, CA 92373 (714) 793-2853 breach, by ESRI. Failure of ESRI to comply with any of the material provisions of this Agreement,failure to deliver equipment or software within the time specified,failure to provide replacement or defective or nonconforming equipment within a reasonable time and failure to provide City,upon request,with reasonable assurances of future performance shall all be causes allowing City to terminate hereunder. If it should be determined that City has improperly terminated hereunder for breach,the parties agree to meet to discuss terms under which the parties may continue performance. Any advance payments made for terminated equipment shall promptly be refunded to City. Except as excused under Article 21,after completion of the Project should City exercise the option to continue with Phase I by issuing a Purchase Order and if during Phase I City's funds are withdrawn,causing City to terminate the Agreement and the Purchase Order,then City will immediately notify ESRI in writing of the action and will pay ESRI for all charges incurred up to the notice of termination. ESRI may,by prior written notice,terminate the Agreement,including license terms in Exhibit B, for any breach of the licensing terms. Upon such notice, City agrees to immediately return all software and documentation to ESRI and certify in writing the destruction of any software copies. 21. DELAYS. The parties acknowledge that the Project involves establishing a GIS system environment(which is of short duration and includes hardware,commercial software, integration testing, and training), and that the successful and timely completion of Project can only be accomplished through the full cooperation of the parties. In order to ensure that the Pilot progresses with minimum interruption, the parties agree to take the following steps to evaluate the potential effect of a delay in the delivery of the application development effort: A. If either party anticipates a delay in the Application Project Schedule(Exhibit C), the parties agree that both Project Managers will immediately meet to determine what the effect to the Project will be,if any. B. If the Project Managers do not, within five (5)business days from the date of delay, agree on the effect of the delay and an appropriate course of action to resolve the scheduling issue,it will be referred to ESRI's Director,Applications Division and City's Assistant City Manager, or their designated representatives for resolution. C. If the individuals to whom the matter is referred under B above do not resolve the Dispute within five(5) business days from the date the Dispute is referred to them, the Dispute shall be referred to ESRI's President and City's Assistant Manager, or their designated representatives for resolution. D. If the individuals designated in C above do not resolve the Dispute within ten (10) business days, the Dispute shall be settled by arbitration as hereinafter provided. E. If one of the individuals designated in A,B,or C above is ill or unavailable during sixty percent(60%) of the time specified for resolving the delay issue, his or her immediate subordinate/supervisor shall serve instead. A92-S0919/EB -8- 6/17/92 g;p Environmental Systems Research Institute,Inc. 380 New York Street Redlands,CA 92373 (714) 793-2853 F. Arbitration shall be conducted by three arbitrators under the then-current commercial arbitration rules of the American Arbitration Association,provided that the arbitrators shall be chosen from a panel of arbitrators knowledgeable in business information and data processing systems. The decision and award of the arbitrator shall be final and binding, and the award so rendered may be entered in any court having jurisdiction thereof. The arbitration shall be held in Redlands,California,or in a mutually convenient place. In the event of a delay in the delivery of the system environment(Project Schedule,Exhibit C), the parties agree to the same procedure outlined above,with the exception that the delay resolution will be elevated within ESRI in the following manner: 1. Systems Integration Project Manager 2. Director of Operations 3. President 22. FORCE MAJEURE. Neither party shall be liable to the other party for any delay or failure to perform its obligations under this Agreement,or otherwise,if such delay or failure arises from any cause or causes beyond its reasonable control,including but not limited to labor disputes, strikes, other labor or industrial disturbances, acts of God, floods,lightning, shortages of materials,rationing,utility,technical,or communication failures, earthquakes,casualty, war, acts of public enemy, riots, insurrections,embargoes, blockages, actions, restrictions, regulations or orders of any government,agency or subdivision thereof. 23. PATENTS.COPYRIGHTS.TRADE SECRETS,AND PROPRIETARY RIGHTS. ESRI shall defend any suit or proceeding brought against City which is based on a claim that any hardware or software, or any part thereof, furnished under this Agreement constitutes an infringement of any United States patent,copyright, trade secret, or proprietary interest of any third party, provided that City gives ESRI prompt notice in writing of such claims,permits ESRI to defend or settle such claim,and provides all reasonable assistance to ESRI in defending or settling such claims. ESRI shall pay all costs and expenses of investigations,defense, and settlement or judgment of any such claim, suit, or proceeding. As to any product which is or in the opinion of ESRI may become subject to a claim of infringement or misappropriation,ESRI may elect to a) obtain the right of continued use of such product for customer or b) replace or modify such product to avoid such claim. If neither alternative is available on commercially reasonable terms then in the case of equipment, at the request of ESRI, the customer will discontinue use and return such equipment and ESRI will grant a credit for the price paid to ESRI less a reasonable offset for use and obsolescence; in the case of software, the applicable license will be terminated and no further charges will accrue. ESRI will not defend or indemnify customer if any claim of infringement or misappropriation a) is asserted by a parent, subsidiary,or affiliate of customer;b) results from customer's design or alteration of any product; or c)results from use of any product in combination with any non-ESRI product. This Article states the entire liability of ESRI relating to patents,copyrights, trade secrets, and proprietary rights. A92-S0919/EB -9- 6/17/92 ,`8RI <* Environmental Systems Research Institute,Inc. 380 New York Street J Redlands, CA 92373 (714) 793-2853 24. TAXES. Prices as set forth in Exhibit A do not include any federal or state taxes that may apply. Any applicable taxes will be included on ESRI's invoices to City. Should a duly authorized taxing authority levy any taxes on the price of the subject matter of this Agreement, ESRI shall invoice City separately for such taxes. 25. NO ADDITIONAL CHARGES. City shall not be invoiced or liable for any fees, charges, or amounts other than those fees,charges, and amounts stated and expressly authorized in this Agreement or in a subsequent writing signed by an authorized representative of the parties. 26. INDEPENDENT CONTRACTOR. ESRI, in performing this Agreement, shall not act as an agent or employee of City,but shall be and act as an independent contractor, and will be free to perform by such means and in such manner as ESRI may choose. ESRI shall do everything else necessary to perform properly and safely and will have supervision over and responsibility for the safety and actions of its employees and control and management over and responsibility for its performance. ESRI is, and shall be, acting at all times in the performance of this Agreement as an independent contractor. ESRI shall secure, at its expense, and be responsible for any and all payments of all taxes,social security,state disability insurance compensation,unemployment compensation, and other payroll deductions for ESRI and its officers, agents, and employees and all business licenses, if any, in connection with the services to be performed hereunder. 27. BENEFIFI hD PARTIES. It is understood and agreed that the parties are entering into this Agreement for their own benefit. 28. ASSIGNMENTS. Neither party shall assign this Agreement in whole or in part without the prior written consent of the other party,which consent shall not be unreasonably withheld or delayed. Any assignment in violation of this provision shall be deemed null and void. 29. SUBCONTRACTING. ESRI shall not subcontract any of its obligations under this Agreement in whole or in part without the prior written consent and supplemental purchase order of City. Any subcontracting in violation of this provision shall be deemed null and void. 30. SUCCESSORS AND ASSIGNS. This Agreement shall be for the benefit of and be binding upon the respective successors and permitted assigns, if any, of the parties, provided that this provision shall not be construed to permit any assignment which would be unauthorized or void pursuant to any other provisions. 31. INCORPORATION OF EXHIBITS. The Exhibits referenced herein and attached hereto are deemed an integral part hereof to the same extent as if written at length herein. In the event a conflict exists in the provisions of this Agreement and any Exhibit hereto, the provisions of this Agreement shall take precedence over the conflicting provisions of such Exhibit. 32. AMENDMENTS. No amendment to this Agreement shall be effective unless it is in writing and signed by a duly authorized representative of each party. 33. WAIVER OF BREACH. The waiver by either party of a breach of any provision of this Agreement shall not be construed as a waiver of any subsequent breach by the other party. A92-S0919/EB -10- 6/17/92 jEnvironmental Systems Research Institute,Inc. 380 New York Street J J Redlands,CA 92373 (714) 793-2853 34. SEVERABILITY. If any part of this Agreement shall be held to be unenforceable by a court having jurisdiction, such unenforceability shall not extend beyond the part affected; however, the parties may renegotiate such part so affected to render it enforceable. The unaffected part of the Agreement shall continue in full force and effect and shall be binding upon the parties hereto. 35. REMEDIES. Each of the rights and remedies reserved to the parties in this Agreement shall be cumulative and additional to any other or further rights and remedies provided in law or in equity. 36. GOVERNING LAW. All disputes relating to the execution, interpretation, construction,performance, or enforcement of this Agreement shall be governed by the laws of the State of California and shall be resolved in a court of competent jurisdiction located in the State of California. 37. SURVIVAL. The provisions of this Agreement that by their sense and context are intended to survive the completion of performance of this Agreement by either or both parties shall so survive such completion of performance,including,but not limited to, all software licensing terms. 38. AUTHORITY. Each party represents and warrants to the other that as of the effective date of this Agreement: a)it is a corporation duly organized, validly existing and in good standing under the laws of the state of its incorporation;b)it has all requisite power and authority to enter into and perform its obligations under this Agreement; and c) there are no actions,suits, or proceedings pending or(to the best of its knowledge) threatened which may have a material adverse effect on its ability to fulfill its obligations under this Agreement. 39. DUPLICATE ORIGINALS. Duplicate originals of this Agreement shall be executed, each of which shall be deemed an original but both of which together shall constitute one and the same document. 40. IMMIGRATION. ESRI shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall, in particular,comply with the provisions of 8 U.S.C. 1324a, regarding employment verification. 41. LEGAL SERVICES SUBCONTRACTING PROHIBITED. ESRI and City agree that City is not liable for payment of any subcontractor work involving legal services, and that such legal services are expressly outside the scope of services contemplated hereunder. ESRI understands that pursuant to Huntington Beach City Charter §309, the City Attorney is the exclusive legal counsel for City;and City shall not be liable for payment of any legal services expenses incurred by ESRI. 42. CITY EMPLOYEES AND OFFICIALS. ESRI shall employ no City official or any regular City employee in the work performed pursuant to this Agreement. No officer or employee of City shall have any financial interest in this Agreement in violation of California Government Code Section 1090, et seq. A92-S0919/EB -11- 6/17/92 E9w jEnvironmental Systems Research Institute,Inc. 380 New York Street JRedlands, CA 92373 (714) 793-2853 43. NONHIRE OF CONTRACTOR PERSONNEL. It is hereby mutually agreed that City • will not solicit,hire, or contract with any employee(s) of ESRI's technical staff who is associated with efforts called for under this effort, and for a period of one (1)year after project completion. In the event the foregoing provision is breached, liquidated damages equal to twelve (12)months of the employee's compensation plus any legal expenses associated with the enforcement of this provision shall be paid by City to ESRI. 44. Rent-a-Tech RATE SCHEDULE. The City may request, and ESRI shall provide upon such request,special services either at the City or on ESRI premises. Costs for services are provided for in Exhibit A under Rent-a-Tech and are also called out in Exhibit D under the heading Custom Services. Said services shall be provided to the City on an hourly basis as set forth in Exhibit F, Rent-a-Tech Rates. 45. SOFTWARE UPGRADE. ESRI hereby commits to upgrade ARC/INFO Software to the latest release of the SunOS/UNIX Development Platform,within six (6) months of its release. 46. ENTIRE AGREEMENT. This Agreement,including all documents set forth in Article 4,contains the entire agreement of the parties and supersedes all prior oral or written representations, promises, or understandings with respect to the subject matter hereof. Neither the course of conduct between the parties nor trade usage shall act to modify or alter the provisions of this Agreement. [INTENTIONAL BLANK] A92-S0919/EB -12- 6/17/92 •esai JEnvironmental Systems Research Institute, Inc. 380 New York Street J J Redlands, CA 92373 (714) 793-2853 ryy 7 .,7 _r cl Tr IN WITNESS WHEREOF,each of the parties has caused this Agreement to be executed by its respective duly authorized representative(s) on the respective dates entered below. ENVIRONMENTAL SYSTEMS RESEARCH INSTITUTE, INC. CITY OF HUNTINGTON BEACH (ESRI) \ (City)...,v4r...j., (27,„, Date /9 Mayor � Title: // //�� Date: 67()707Lf APPROVED AS TO FORM: •ate City Attorney 72 , ----" /u/,�z APPROVED: c-4-�- Date 6 9-9 City Mministrator A T: ` City Cl- dirtil0 •;�r'1�:�.� I- ED AND APPROVED: 'O!i►,hIj'7 / q ��Ir.I / r ate �/a-- I'.= or $f dministra ve Se, ices A92-S0919/EB -13- 6/17/92 Fii2 05-29-92 05:05FM FRO ATTORNEYS OFFICE Environmental Systffina Research Institute, Inc. Ma)Now York Stroot DD. Redlands,CA 92373(714) 793-2R53 foe 7 IN WITNESS WHEREOF,each of the parties has caused this Agreement to be executed by its recltective duly authorized representative(s)on the respective dates entered below. ENVIRONMENTAL SYSTEMS RESEARCH INSTITUTE, INC. CITY OF HUNTINGTON BEACH (ESRI) (City) pate • Title: f _e. ( T : _.( 1 S ec. Mayor Date: APPROVED AS TO FORM: 2/2-<eS45(71—DaW Z-5 rly': ( Ci Attorney n t 4/14A-z Title: resident /f-rJ �Z CfGI� Dates 30 June 1992 APPROVED: r - —, Date,, City Administrator ATTEST! Date City Cl AND APPROVED: // ate,67 0 � r dministr, ve S ices • A92-S0919/EB -13- 6/17/92 06-29-92 05:05FM FROM ATTORNEY'S OFFICE P92 Environmental Systems Research Institute,Inc. 310 Now York Strout Da, (714) 793.11.13 ¢'qy IN LESS WHER.EOF,each of the parties has caused this Agreement to be executed by its respective duly authorized ticprpentative(s) on the respective data entered below, 8NVMONMENTA1,SYSTEM RESEARCH (ESRn 1TY)OF HUNTTNCTON BEACH • arc �tle .t� e. Ym' Date: AK% VELD .Q - City Aiturney z G/14' TitlQ$ rrsi dent U3tpi 30 June 1992 Al7PROVP-D: City 'tr8[Qr s" ATTF3SM AND APPRO'VF,.D; Attc r drnini7 vex d-" -13- 6/17192 , A� " 'Environmental Systems Research Institute,Inc. • 380 New York Street J J n Redlands,CA 92373 (714) 793-2853 EXHIBIT A AGREED UPON HARDWARE, SOFTWARE, AND SERVICES WITH PRICING SCHEDULE A92-S0919/EB A-1 6/17/92 Huntington Beach a ' A, : ..i , Huntington Beach Pilot List Unit Maint. 9 Months Item Price Price Per Mo Qty Total Maint. Qty Total Price ARC/INFO Software Floating/Primary ARC/INFO EF01 $18,000 $18,000 1 $18,000 1 $18,000.00 COGO EF19 $2,550 $2,550 1 $2,550 1 $2,550.00 NETWORK EF07 $2,550 $2,550 1 $2,550 1 $2,550.00 TIN EF13 $2,550 $2,550 1 $2,550 1 $2,550.00 ARC/INFO Software Floating/Secondary ARC/INFO EF02 $9,900 $9,900 1 $9,900 1 $9,900.00 PC ArcView ED02 1 1 ArcCad $3,995 $3,995 1 $3,995 1 $3,995.00 Total ARC/INFO Software $39,545 $39,545.00 ARC/INFO Install(Priced as option) EY01 $2,000 $2,000 1 $2,000 1 $2,000.00 SUN Products(90 day warranty) .SPARCstation 2 4/75GX-32-P43,32MB,424MB $16,295 $16,295 $175 1 $16,295 $1,575 1 $17,870.00 .SPARCstation IPX 4/50FGX-16-P40,16MB,207MB $9,995 $9,995 $160 1 $9,995 $1,440 1 $11,435.00 ..X2013A 1.3GB SCSI,5GB Tape,and Sun CD $8,495 $8,495 $135 1 $8,495 $1,215 1 $9,710.00 ..SPRN-400 SPARCprinter,w/NEWSprint $2,695 $2,695 $75 1 $2,695 $675 1 $3,370.00 ..SX-9A Sun User's Guide $200 $200 1 $200 1 $200.00 ..SS-23 System Software Answer Book $495 $495 1 $495 1 $495.00 ..SX-21 SunOS Media $200 $200 $100 1 $200 $900 1 $1,100.00 ..SX-09 SunOS Manuals $995 $995 1 $995 1 $995.00 ..X300U USA Country Kit,IPX 1 1 ..X300W USA Country Kit,SPARCstation 2 1 1 Total Sun Hardware $39,370 $45,175.00 Total Sun Installation $700 $700.00 CalComp (1 yr Mx included) .Pen Plotter 1026M(A-E size) $7,595 $7,595 1 $7,595 1 $7,595.00 .Digitizer 95482(backlit) $8,684 $8,684 1 $8,684 1 $8,684.00 Total CalComp Hardware $16,279 $16,279.00 Total Calcomp Installation $590 $590.00 Shipping&Handling $700 $700.00 Rent-A-Tech $5,000 $5,000.00 Systems Integration $5,000 $5,000.00 ESRI Training Per Student Total .Introduction to ARC/INFO(5 days) $1,500 $1,500 3 $4,500 3 $4,500.00 .Advanced ARC/INFO(5 days) $1,500 $1,500 3 $4,500 3 $4,500.00 .Customizing ARC/INFO with AML(5 days) $1,500 $1,500 1 $1,500 1 $1,500.00 Total ESRI Training $10,500 $10,500.00 Sub-Total $125,489.00 Discount 20% ($25,097.80) Taxable Amount Sales Tax 7.75% $101,699 $7,881.67 Total Contract Price $108,272.87 A-2 Page 1 6/26/92 t ESRI Environmental Systems Research Institute,Inc. • 380 New York Street Ja Redlands,CA 92373 (714) 793-2853 • EXHIBIT B ESRI SOFTWARE LICENSE AGREEMENTS A92-S0919/EB B-1 6/17/92 4 , 'ESRI 'Environmental Systems Research Institute,Inc. 380 New York Street J J Redlands, CA 92373 (714) 793-2853 ESRI SOFTWARE LICENSE AGREEMENT COMMERCIAL and STATE GOVERNMENTS Appendix B, Section Ito Contract No. A92-S0919 This is a license agreement and not an agreement for sale. This license agreement(Agreement)is between The City of Huntington Beach (Licensee) and Environmental Systems Research Institute, Inc. (ESRI), and gives Licensee certain limited rights to use the proprietary ARC/INFO® Software and Related Materials (Software and Related Materials). All rights not specifically granted in this Agreement are reserved to ESRI. Reservation of Ownership and Grant of License: ESRI retains exclusive title and ownership of the Software, Related Materials,and any copies thereof licensed under this Agreement and hereby grants to Licensee a personal, nonexclusive,nontransferable license to use the Software and Related Materials in accordance with the terms and conditions of this Agreement. From the date of receipt, Licensee agrees to use reasonable effort to protect the Software and Related Materials from unauthorized use,reproduction, distribution, or publication. Copyright: The Software and Related Materials are owned by ESRI and are protected by United States copyright laws and applicable international treaties and/or conventions. Licensee agrees not to export the Software and Related Materials into a country which does not have copyright laws that will protect ESRI's proprietary rights. Definitions: As used herein, the following words, phrases, or terms in this Agreement shall have the following meanings: "Software" means the actual copy of all or any portion of the computer programs delivered on the Software Media Kit,inclusive of backups, updates, or merged copies permitted hereunder or subsequently supplied by ESRI. "Related Materials" means all of the printed materials,user documentation, training documentation, and confidential software activation code supplied by ESRI under this Agreement. "License Manager" is the installed software program that administers the distribution of the licensed number of Software copies to requesting end users. Permitted Uses: • ESRI employs a nondestructive License Manager to limit use of the licensed Software to specific computer networks and/or computer systems. As each configuration of central processing units and/or networked systems may be unique,Licensee agrees to conform Licensee's use of the Software to the Software system configuration licensed from ESRI. Said configuration is incorporated herein by this reference,inclusive of any written modifications approved by ESRI. ARC/INFO is a registered trademark of Environmental Systems Research Institute,Inc. A92-S0919/EB B-2 6/17/92 e , • ESRI .Environmental Systems Research Institute,Inc. 380 New York Street a Redlands, CA 92373 (714) 793-2853 • Licensee may make only one copy of the Software for archival purposes unless the right to make additional copies is granted to Licensee in writing by ESRI. Uses Not Permitted: • Licensee may not sell,rent, lease, sublicense, lend, time-share or transfer, in whole or in part, or provide unlicensed Third Parties access to prior or present versions of the Software and Related Materials,any updates,or Licensee's rights under this Agreement. • Licensee may not reverse engineer, decompile,or disassemble the Software,or make any attempt to unlock or bypass the License Manager software program used. • Licensee may not alter, modify, or create any derivative works of the Software and Related Materials. • Licensee may not make additional copies of the Software and Related Materials. • Licensee may not remove or obscure any copyright or trademark notices. Assignment: Licensee shall not assign this contract or Licensee's rights hereunder without the prior written consent of ESRI. Any purported assignment without such consent shall be null and void. Term: The license granted by this Agreement is for a term of three (3) years, which will be automatically renewed for subsequent three (3)year terms subject to ESRI's then current licensing policies. The Agreement will automatically terminate without notice if Licensee fails to comply with any provision of this Agreement. Licensee will then return to ESRI the Software,Related Materials, and any whole or partial copies, codes, modifications,and merged portions in any form. The parties hereby agree that all provisions,which operate to protect the rights of ESRI, shall remain in force should breach occur. Software Support: A one (1) year complimentary period of support is provided with each license effective from the date of keycode issuance. Support consists of software and documentation updates and access to Telephone User Support and other benefits that are specified in the current ARC/INFO User Support Policy. Software support beyond the complimentary period is available,payable yearly in advance, and subject to rates and policies then in effect. Limited Warranty: ESRI warrants that the unaltered Software will substantially conform to the Related Materials for a period of one(1) year from the date of keycode issuance. ESRI warrants that the media upon which the Software is provided and Related Materials will be free from defects in materials and workmanship under normal use and service for a period of ninety(90) days from the date of receipt. A92-S0919/EB B-3 6/17/92 4 'ESAI ;Environmental Systems Research Institute,Inc. • � 380 New York Street J aRedlands, CA 92373 (714) 793-2853 ESRI DISCLAIMS ALL OTHER WARRANTIES, EITHER EXPRESS OR IMPLIED, INCLUDING,BUT NOT LIMITED TO,THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, WITH RESPECT TO THE SOFTWARE AND RELATED MATERIALS. Exclusive Remedy and Limitation of Liability: During the warranty period, ESRI's entire liability and Licensee's exclusive remedy shall be, at ESRI's option, to attempt to correct or work around errors,to replace the Software and Related Materials in accordance with the ESRI ARC/INFO User Support Policy,or to return the license fees paid and terminate the Agreement upon the Licensee returning the Software and Related Materials to ESRI or its Distributors with a copy of Licensee's receipt. ESRI shall not be liable for indirect,special, incidental, or consequential damages related to Licensee's use of the Software and Related Materials,even if ESRI is advised of the possibility of such damage. Indemnity: ESRI, at its own expense,will defend and indemnify Licensee from all claims that the Software and Related Materials furnished under this Agreement infringe a U.S. Copyright, provided that Licensee gives ESRI prompt written notice of such claims and permits ESRI the sole right to control the defense of all such claims and provide ESRI all reasonable cooperation. As to any Software and Related Materials which are or in the opinion of ESRI may become subject to a claim of infringement,ESRI,at its option, will obtain the right for Licensee to continue using the Software and Related Materials or replace or modify the Software and Related Materials so as to make them noninfringing. If none of the alternatives are available on commercially reasonable terms then Licensee agrees to return the Software and Related Materials upon ESRI's written request. ESRI will not indemnify or defend Licensee from any infringement claim resulting from Licensee's modification or alteration of any Software and Related Materials. This section states ESRI's entire obligation to Licensee and Licensee's sole and exclusive remedy for copyright infringement. Export Regulations: Licensee acknowledges that this Agreement and the performance thereof are subject to compliance with any and all applicable United States laws,regulations,or orders relating to the export of computer software or know-how relating thereto. ESRI®Software and Related Materials have been determined to be Technical Data under United States export laws. Licensee agrees to comply with all laws, regulations, and orders of the United States in regard to any export of such Technical Data. Licensee agrees not to disclose or re-export any Technical Data received under this Agreement in or to any countries for which the United States government requires an export license or other supporting documentation at the time of export or transfer, unless Licensee has obtained prior written authorization from ESRI and the U.S. Office of Export Control. The countries restricted at the time of this Agreement are Cambodia,Cuba, Iraq,Libya, North Korea, and Vietnam. Severability: If any provision(s) of this Agreement shall be held to be invalid, illegal, or unenforceable by a court or other tribunal of competent jurisdiction,the validity,legality, and enforceability of the remaining provisions shall not in any way be affected or impaired thereby. ESRI is a registered trademark of Environmental Systems Research Institute,Inc. A92-S0919/EB B-4 6/17/92 • ESRI `Environmental Systems Research Institute,Inc. 380 New York Street aRedlands,CA 92373 (714) 793-2853 No Implied Waivers: No failure or delay by ESRI in enforcing any right or remedy under this Agreement shall be construed as a waiver of any future or other exercise of such right or remedy by ESRI. Order of Precedence: Any conflict between the terms of this License Agreement and any Purchase Order or other terms shall be resolved in favor of the terms of this License Agreement. Additional Software Licenses: Additional ARC/INFO or extension software licenses may be ordered without signed amendments provided the following language is incorporated in the signed Purchase Order: "By accepting this order, both parties agree to amend the Master Software License Agreement Number between The City of Huntington Beach and Environmental Systems Research Institute, Inc. (ESRI), dated Jinsert Master Software License Agreement date],which is incorporated herein by reference,to include the above software licenses, which are hereby licensed under the same terms and conditions." Governing Law: This Agreement,entered into in the County of San Bernardino, shall be construed and enforced in accordance with, and be governed by, the laws of the State of California without reference to conflict of laws principles. The parties hereby consent to the personal jurisdiction of the courts of this county and waive their rights to change venue. Entire Agreement and Amendments: This Agreement and the Attachments, which are incorporated by reference,constitute the sole and entire agreement of the parties as to the matter set forth herein and supersede any previous agreements, understandings, and arrangements between the parties relating hereto. Except as otherwise expressly provided herein, any Amendments to this Agreement must be in writing and signed by an authorized representative of each party. The attachments are as follows: Attachment A—Registered Client Information Attachment B—Licensed Configuration A92-S0919/EB B-5 6/17/92 SRI 'Environmental Systems Research Institute,Inc. 380 New York Street J Redlands, CA 92373 (714) 793-2853 APPENDIX A SECTION II ESRI ArcCADTM License Agreement Contract No. 92S0919 This is a license agreement and not an agreement for sale. This license agreement is between the end user(Licensee) and Environmental Systems Research Institute,Inc. (ESRI). This ESRI License Agreement(Agreement) gives Licensee certain limited rights to use the proprietary ArcCAD' Software and Related Materials (Software and Related Materials). All rights not specifically granted in this Agreement are reserved to ESRI. Reservation of Ownership and Grant of License: ESRI retains exclusive title and ownership of the Software,Related Materials, and any copies thereof licensed under this Agreement and hereby grants to Licensee a personal,nonexclusive,nontransferable license to use the Software and Related Materials in accordance with the terms and conditions of this Agreement. Licensee agrees to use reasonable effort to protect the Software and Related Materials from unauthorized use,reproduction, distribution, or publication. Copyright: The Software and Related Materials are owned by ESRI and are protected by United States copyright laws and applicable international treaties and/or conventions. Permitted Uses: • Licensee may use the Software and Related Materials on a single terminal connected to a single computer (i.e., with a single CPU) for Licensee's own internal use. • Licensee may install the Software onto a permanent storage device. • Licensee may make only one copy of the Software for archival purposes unless the right to make additional copies is granted to Licensee in writing by ESRI. Uses Not Permitted: • Licensee may not sell, rent, lease, sublicense,lend, assign, time-share, or transfer, in whole or in part, or provide unlicensed Third Parties access to prior or present versions of the Software and Related Materials, any updates, or Licensee's rights under this Agreement. • Licensee may not reverse engineer, decompile,or disassemble the Software. • Licensee may not make additional copies of the Documentation. • Licensee may not remove or obscure any copyright or trademark notices. Term: The license granted by this Agreement is for a term of three(3)years,which will be automatically renewed for subsequent three (3) year terms subject to ESRI's then current licensing policies. The Agreement will automatically terminate without notice if Licensee fails to comply with any provision of this Agreement. Licensee will then return to ESRI the Software, Related Materials,updates, and any whole or partial copies,codes,modifications, and merged portions in any form. The parties hereby agree that all provision_s which operate to protect the rights of ESRI shall remain in force should breach occur. Limited Warranty: ESRI warrants that the media upon which the Software is provided and Documentation will be free from defects in materials and workmanship under normal use and service for a period of ninety (90) days from the date of receipt. EXCEPT FOR THE ABOVE EXPRESS LIMITED WARRANTIES,THE SOFTWARE IS PROVIDED "AS IS," WITHOUT WARRANTY OF ANY KIND,EITHER EXPRESS OR ArcCAD is a trademark of Environmental Systems Research Institute,Inc. A92-S0919/EB B-6 6/17/92 Environmental Systems Research Institute,Inc. 380 New York Street Redlands,CA 92373 j a (714) 793-2853 IMPLIED,INCLUDING,BUT NOT LIMITED TO,THE IMPLIED WARRANTIES OF • MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE,WITH RESPECT TO THE SOFTWARE AND RELATED MATERIALS. Exclusive Remedy and Limitation of Liability: During the warranty period, ESRI's entire liability and Licensee's exclusive remedy shall be the return of the license fee paid for the Software and Related Materials in accordance with the ESRI Customer Assurance Program that do not meet ESRI's Limited Warranty and which are returned to ESRI or its Distributors with a copy of Licensee's receipt. ESRI shall not be liable for indirect,special,incidental, or consequential damages related to Licensee's use of the Software and Related Materials,even if ESRI is advised of the possibility of such damage. Waivers: No failure or delay by ESRI in enforcing any right or remedy under this Agreement shall be construed as a waiver of any future or other exercise of such right or remedy by ESRI. Order of Precedence: Any conflict between the terms of this Agreement and any FAR, DFAR, Purchase Order, or other terms shall be resolved in favor of the terms expressed in this Agreement, subject to the Government's minimum rights unless agreed otherwise. U.S. Government Restricted Rights: Use, duplication, and disclosure by the Government is subject to restrictions as set forth in FAR§52.227-14(JUN 1987) Alternate III (g)(3) (JUN 1987), FAR §52.227-19 (JUN 1987), or DFARS §252.227-7013 (c)(1)(ii) (OCT 1988) of the Rights in Technical Data and Computer Software, as applicable. Contractor/Manufacturer is Environmental Systems Research Institute,Inc., 380 New York Street, Redlands, CA 92373 USA. Governing Law: This Agreement is governed by the laws of the United States of America and the State of California. Entire Agreement: The parties agree that this constitutes the sole and entire agreement of the parties as to ArcCAD and supersedes any previous agreements,understandings, and arrangements between the parties relating hereto. A92-S0919/EB B-7 6/17/92 f A ESRI 'Environmental Systems Research Institute,Inc. 380 New York Street J J Redlands,CA 92373 (714) 793-2853 APPENDIX A SECTION III ESRI ArcView License Agreement Contract No. 92S0919 This is a license agreement and not an agreement for sale. This license agreement is between the end user(Licensee) and Environmental Systems Research Institute,Inc: (ESRI). This ESRI License Agreement(Agreement) gives Licensee certain limited rights to use the proprietary ArcView' Software and Related Materials (Software and Related Materials). All rights not specifically granted in this Agreement are reserved to ESRI. Reservation of Ownership and Grant of License: ESRI retains exclusive title and ownership of the Software, Related Materials, and any copies thereof licensed under this Agreement and,hereby, grants to Licensee a personal, nonexclusive,nontransferable license to use the Software and Related Materials in accordance with the terms and conditions of this Agreement. Licensee agrees to use reasonable effort to protect the Software and Related Materials from unauthorized use,reproduction, distribution, or publication. Copyright: The Software and Related Materials are owned by ESRI and are protected by United States copyright laws and applicable international treaties and/or conventions. Permitted Uses: • Licensee may use the Software and Related Materials on a single terminal connected to a single computer (i.e., with a single CPU)for Licensee's own internal use. • Licensee may install the Software onto a permanent storage device. • Licensee may make only one copy of the Software for archival purposes unless the right to make additional copies is granted to Licensee in writing by ESRI. Uses Not Permitted: • Licensee may not sell, rent, lease, sublicense, lend, assign, time-share, or transfer, in whole or in part, or provide unlicensed Third Parties access to prior or present versions of the Software and Related Materials, any updates, or Licensee's rights under this Agreement. • Licensee may not reverse engineer, decompile,or disassemble the Software. • Licensee may not make additional copies of the Documentation. • Licensee may not remove or obscure any copyright or trademark notices. Term: The license granted by this Agreement is for a term of three(3)years,which will be automatically renewed for subsequent three(3)year terms subject to ESRI's then current licensing policies. The Agreement will automatically terminate without notice if Licensee fails to comply with any provision of this Agreement. Licensee will then return to ESRI the Software, Related Materials,updates, and any whole or partial copies,codes,modifications, and merged portions in any form. The parties hereby agree that all provisions which operate to protect the rights of ESRI shall remain in force should breach occur. Limited Warranty: ESRI warrants that the media upon which the Software is provided and Documentation will be free from defects in materials and workmanship under normal use and service for a period of ninety (90) days from the date of receipt. ArcView is a trademark of Environmental Systems Research Institute,Inc. A92-S0919/EB B-8 6/17/92 � °Environmental Systems Research Institute,Inc. 380 New York Street J Redlands, CA 92373 (714) 793-2853 EXCEPT FOR THE ABOVE EXPRESS LIMITED WARRANTIES,THE SOFTWARE IS PROVIDED "AS IS," WITHOUT WARRANTY OF ANY KIND,EITHER EXPRESS OR IMPLIED,INCLUDING,BUT NOT LIMITED TO,THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE,WITH RESPECT TO THE SOFTWARE AND RELATED MATERIALS. Exclusive Remedy and Limitation of Liability: During the warranty period, ESRI's entire liability and Licensee's exclusive remedy shall be the return of the license fee paid for the Software and Related Materials in accordance with the ESRI Customer Assurance Program that do not meet ESRI's Limited Warranty and which are returned to ESRI or its Distributors with a copy of Licensee's receipt. ESRI shall not be liable for indirect,special,incidental, or consequential damages related to Licensee's use of the Software and Related Materials,even if ESRI is advised of the possibility of such damage. Waivers: No failure or delay by ESRI in enforcing any right or remedy under this Agreement shall be construed as a waiver of any future or other exercise of such right or remedy by ESRI. Order of Precedence: Any conflict between the terms of this Agreement and any FAR,DFAR, Purchase Order, or other terms shall be resolved in favor of the terms expressed in this Agreement, subject to the Government's minimum rights unless agreed otherwise. U.S. Government Restricted Rights: Use, duplication, and disclosure by the Government is subject to restrictions as set forth in FAR§52.227-14 (JUN 1987) Alternate III (g)(3) (JUN 1987), FAR §52.227-19 (JUN 1987), or DFARS §252.227-7013 (c)(1)(ii) (OCT 1988) of the Rights in Technical Data and Computer Software, as applicable. Contractor/Manufacturer is Environmental Systems Research Institute,Inc., 380 New York Street, Redlands, CA 92373 USA. Governing Law: This Agreement is governed by the laws of the United States of America and the State of California. Entire Agreement: The parties agree that this constitutes the sole and entire agreement of the parties as to ArcView and supersedes any previous agreements,understandings, and arrangements between the parties relating hereto. INTENTIONAL BLANK A92-S0919/EB B-9 6/17/92 �A Environmental Systems Research Institute, Inc. 1.1 380 New York Street jR(714)edlands, CA793-2853 92373 ATTACHMENT A Registered Client Information Client Name: City of Huntington Beach Ship Original Software to: Jerry Bramlett Mailing Address: 2000 Main Street P,O. Box 190 Address: 2000 Main Street Huntington Beach,CA 92648 Huntington Beach,CA 92648 Telephone: (714) 960-8886 Fax No.: (714) 374-1571 (NOTE: ESRI ships via UPS or other courier. Please provide a proper Primary Contact: Jerry Bramlett, shipping address other than a P.O. Box Manager of Information Systems to ensure proper delivery.) Bill to: City of Huntington Beach Address: 2000 Main Street P.O. Box 190 Peripherals Currently Used as Part of Huntington Beach.CA 92648 GIS System (check only if used): Manufacturer Plotter Printer Digitizer Client's Contract Administrator's CalComp ❑ ❑ ❑ Name and Address: Tektronix ❑ ❑ Contracts: Jerry Bramlett Raster Graphics ❑ Telephone: (714) 960-8886 Versatec 0 Fax No.: (714) 374-1571 Other ❑ 0 ❑ Address: 2000 Main Street P.O. Box 190 Huntington Beach,CA 92648 A92-S0919/EB B-10 6/17/92 .` i I 'Environmental Systems Research Institute,Inc. 380 New York Street J Jn Redlands,CA 92373 (714) 793-2853 ATTACHMENT B Licensed Configuration Base CPU and CPU Operating System Make/Model: Operating System: AOSNS UNIX ULTRIX VMS Serial#: Other(Specify) Media Type Required: CD—ROM (Circle One) DAT Tape(HP only) OS Version: Site (End User) Technical Contact Name: J,iane Nakasone Telephone; (714) 960-8868 Installation Address; City Hall. 2000 Main Street. Huntington Beach. CA 92648 Licensed Software Floating Maintenance/ Node Locked Maintenance/ License User Support (3-Pak) User Support Software Licensed (Quantity) ' Pri. Sec. (Quantity) Pri. Sec. ARC/INFO ARC/INFO NETWORK ARC/INFO TIN ARC/INFO COGO ARC/INFO GRID A92-S0919/EB B-11 6/17/92 r Esai Environmental Systems Research Institute,Inc. • 380 New York Street Ja Redlands, CA 92373 (714) 793-2853 Exhibit C MASTER PROJECT SCHEDULE A92-S0919/EB C-1 6/17/92 City of Huntington Beach Master Project Schedule Friday,June 26,1992 Jun '92 Jul '92 Aug '92 Sept '92 Oct '92 Nov'92 Dec'92 Jan '93 Feb'93 Activities 15 22 29 6 13 20 27 3 10 17 24 31 7 14 21 28 5 12 19 26 2 9 16 23 30 7 14 21 28 4 11 18 25 1 8 15 22 1 8 Contract Execution 0 1Contract Execution II 11111 Pilot Phase Pilot Phase a V - KEY Hardware Delivery Start/End Sun Hardware A Draft Submittal A Final Submittal n Calcomp Hardware s I Client Effort ARC/INFO Software Delivery NIP IBM ® SubcontorEffort tract ESRI System Integration Acceptance numi Test Client System Acceptance Client Performance Testing i I Training Intro to ARC/INFO (5 days) Customizing ARC/INFO with AML(5 days) Advanced ARC/INFO(5 days)w/NETWORK&TIN Actual training dates must be modules confirmed through the Redlands Learning Center Applications Effort Rent-A-Tech Services f a� .Environmental Systems Research Institute,Inc. 380 New York Street J J Redlands, CA 92373 (714) 793-2853 Exhibit D PRICE BREAKDOWN A92-S0919/EB D-1 6/17/92 Huntington Beach COMPENSATION SUMMARY Total ARC/INFO Software $39,545.00 ARC/INFO Software Installation $2,000.00 Sun Workstation Hardware $45,175.00 Sun Workstation Installation $700.00 Calcomp Hardware $16,279.00 Calcomp Installation $590.00 ESRI Training $10,500.00 ESRI Custom Services $5,000.00 Systems Integration $5,000.00 Shipping $700.00 Discount ($25,097.80) Sales Tax $7,881.67 TOTAL CONTRACT(with Tax) $108,272.87 BILLING EVENTS Invoice Amount Hardware Delivery and Installation $55,712.04 .Sun Hardware .Calcomp Hardware .Shipping ARC/INFO Software Delivery and Installation $37,060.84 .Systems Integration Custom Services(Billed Monthly) $5,000.00 ESRI Training $10,500.00 TOTAL CONTRACT(with Tax) $108,272.87 Page 2 6/26/92 D-2 'ESRI .Environmental Systems Research Institute,Inc. 1..'.1 380 New York Street J TM Redlands, CA 92373 (714) 793-2853 Exhibit E ARC/INFO 6.0 INSTALLATION INTEGRATION AND ACCEPTANCE TEST A92-S0919/EB E-1 6/17/92 ARC/INFO 6.01 SYSTEM INTEGRATION AND ACCEPTANCE TEST 6/17/92 ARC/INFO System Integration and Acceptance J-4531 Table of Contents Sections Page A. Introduction 1 B. Goals 2 C. Considerations 2 D. ARC/INFO Installation and Acceptance Test Objectives 3 E. ARC/INFO Installation Integration and Acceptance Test Procedures 3-4 Annex 1 ARC/INFO Installation Integration and Acceptance Test Procedures ARC/INFO System Integration and Acceptance J-4531 • ARC/INFOO Installation Integration and Acceptance Test A. Introduction This document outlines the procedures for performing an integrated ARC/INFO system level acceptance test on the geographic information system (GIS) installed by ESRI. Testing will be conducted following successful hardware and software installation and checkout by the appropriate vendors. ESRI will conduct acceptance testing to demonstrate all system components are functional and work together, including all hardware components and GIS software delivered under this contract. Successful . completion of this testing will satisfy all requirements for formal acceptance of the GIS. B. Goals ARC/INFO acceptance testing is provided to verify that the GIS hardware and software purchased by the Client is properly installed and configured to operate as an integrated system. Hardware performance shall be in accordance with the manufacturer's current specifications. ESRI Software performance shall be in accordance with the standards set forth in ESRI software technical and user documentation. 6/17/92 1 ARC/INFO Installation Integration and Acceptance Test J-4531 C. Considerations The ARC/INFO acceptance test demonstrates the software is operational,works within the hardware configuration identified in the contract(i.e.,digitizing,plotting, and screen graphics), and that ESRI software was installed correctly to perform the operations set forth in the ESRI technical and user documentation. ARC/INFO and related software are comprised of a substantial number of commands and operations and provide for many options within the operations. This standard ARC/INFO Acceptance Test verifies only the operability of ARC/INFO on the Client's integrated GIS. All ARC/INFO operations and capabilities will not be demonstrated during ESRI system acceptance testing. A demonstration of ARC/INFO operations and fundamental capabilities is provided during the Client ARC/INFO training courses. During training,the Client receives hands-on experience with the ARC/INFO software,acquiring sufficient knowledge to validate software performance on the system hardware. The training program includes a complete package of exercises that demonstrates all functional modules of the software. These exercises can be used by the Client during final Client validation to demonstrate that the specified capabilities of ARC/INFO are fully operational on the Client's GIS. Upon contract initiation,the client should provide a completed Client Information Profile Sheet. This sheet identifies the hardware platforms,configurations and model numbers. Shipping addresses, ARC/INFO users and points of contact are also required on the Client Information Profile Sheet.This information is required to support shipment and install configuration planning for the ARC/INFO application software. D. ARC/INFO The ESRI ARC/INFO Installation Integration and Acceptance Test is Installation and performed after system hardware installation and preliminary testing is Acceptance Test successfully completed by the hardware vendors. The test objective is Objectives to verify the functionality of ARC/INFO,ARC/INFO extensions (NETWORK, TIN,GRID, COGO), and DBI interfaces as applicable to the Client's GIS. The Client will provide at least one person to work with the ESRI system installer throughout this process to observe and verify that all operations are successfully performed. 2 ARC/INFO Installation Integration and Acceptance Test 1 J-4531 ARC/INFO Installationjntegration and Acceptance Test 1.0 Ensure All ESRI All ESRI supplied hardware and GIS software will be integrated with Supplied Hardware ARC/INFO as part of this integrated acceptance test. Once the is Correctly Installed vendor-supplied hardware and software are correctly installed and and Operational accepted,the ESRI system software installer and Client system administrator will perform the ARC/INFO Installation Integration and Acceptance Test. The results will be documented on the forms provided in Annex 1 and signed by the ESRI system software installer and the Client representative. 2.0 Test The following is a summary of tests performed on the Client's system Components to verify the operability of the ARC/INFO system using standard acceptance test data provided by ESRI: 2.1 ARC, ARCEDIT, 1. DESCRIBE, CLEAN, BUILD, and JOINITEM, utilities will be ARCPLOT, and INFO tested and verified. Functions 2. ARCEDIT commands will be used to digitize a polygon, line, and point map. These features will be displayed while in ARCEDIT. 3. Using ARCPLOT,the coverages will be graphically displayed with reference to the INFO attribute data for shading and coloring of the coverage's features. 4. Using ARCPLOT,IDENTIFY will be used to obtain the attribute data from the INFO files. 5. A plot file will be created using ARCPLOT for output to the plotters. 6. Using INFO, attribute data files will be created for joining the coverages. Integer and character items will be used in the attribute files. 7. Listing of the joined INFO file will be accomplished. Printing is optional. 2.2 Digitizer Interface Testing of digitizers will be done using standard ESRI supplied maps and ARCEDIT. A polygon, line, and point map will be digitized. 2.3 Plotter Interface Testing of plotters will be accomplished using the plot file generated from ARCPLOT. 6/17/92 3 + t ARC/INFO Installation Integration and Acceptance Test J-4531 2.4 COGOEDIT, 1.A coverage will be created using COGOEDIT commands to verify Network, TIN, GRID the functions of COGOEDIT. Functions (Optional) 2. Network functions will be tested using a standard ESRI Network coverage to verify the route and allocate functions. 3. TIN functions will be tested using a standard ESRI TIN to display and manipulate to verify TIN is operating properly. 4. GRID functions will be used to create a euclidean grid for displaying and to verify GRID is operating properly. 2.5 DBI Interface 1. Connect and link ARC to the appropriate, supported external (Optional) database. 2. Using the external database,create a file for relating to the ARC/INFO coverage. 3. Establish a RELATE environment to link the external data in the appropriate database and display the relate in ARCPLOT. E. ARC/INFO The detailed test procedures provided as Annex 1 to this Appendix will Installation be used during the ESRI ARC/INFO Installation Integration and Integration and Acceptance Test to document the configuration and the successful Acceptance Test integration of the system. Any anomalies identified during this test Procedures shall be fully documented and the Client shall be immediately notified. ESRI shall present a proposed resolution for the Client's review and concurrence. Successful completion of this testing will verify proper installation and integration of the Client's ARC/INFO GIS. 4 ARC/INFO Installation Integration and Acceptance Test t J-4531 ARC/INFO System Integration and Acceptance Annex 1 ARC/INFO ® 6.01 SYSTEM INTEGRATION AND ACCEPTANCE TEST 6/17/92 A RC/INFO ® 6. 0 Installation Integration and Acceptance Test ESRI® Environmental Systems Research Institute, Inc. 380 New York Street _Redlands, California 92373 4. ARC/INFO® 6 . 0 Installation Integration and Acceptance Test Client Name and Customer Number This report verifies that the hardware and software have been installed, have been tested, and have successfully passed the integration test. If any part of the installation is not accepted due to hardware or software failure, it will be noted, and the solution(s) to the problem(s) will be identified in the Problems/Follow-up section. Problems noted will be tracked at ESRI until a satisfactory solution is reached. Installation The Installation Integration Test has been completed and the Integration Test WATCH file has been saved to a disk file. April 1992 1 c ARC/INFO® Installation Integration and AcceptanceTest J-4843• Place a check mark(V/)next to the item that has been installed and tested;place an x (X)next to an existing piece of hardware that has been tested;if the item is not applicable,mark the item NA. The following DEVICE MANUFACTURER/MODEL hardware has been Electrostatic plotter(s) installed and tested Pen plotter(s) Digitizer(s) Xstation(s) Graphic printer(s) Graphic terminal(s) Printer(s) Other The following ARC/INFO®Revision Level Platform software has been ARC INFO installed and tested COGOEDIT GRID NETWORK TIN Plot System ArcView Other The interface for all plotters has been tested and is working correctly. The interface for all digitizers has been tested and is working correctly. The interface for all printers has been tested and is working correctly. The interface for all graphic devices has been tested and is working correctly. The interface for all Xstation(s)has been tested and is working correctly. 2 ARC/INFO Installation Integration and Acceptance • J-4843 ARC/INFO® Installation Integration and Acceptance Test License Manager and Local Area Network Integration Test The following tests are designed to verify that an installation done in a network environment has been completed correctly. The License Manager Test assures that the floating License Manager is functioning properly. The Local Area Network Test is strictly application- independent and is intended to verify that all components of the network are functional. The following lmhostid Returns FLEXIm hostid needed for License Manager's licensing purposes. executables have been installed and lmgrd Starts the License Manager. tested on the server lmstat Reports the status of daemons and seats available. lmdown Shuts down the FLEXIm License Manager. lmreread Updates the License Manager after changes are made to the license.dat file. lmremove Removes specific seats from users and returns them to the license pool. The License Manager server has been rebooted and is functioning properly. April 1992 3 i • ARC/INFO® Installation Integration and AcceptanceTest J-4843 Local Area Network PING The PING utility can make contact with Integration Test every workstation in the network. TELNET Telnet can start a session on every workstation in the network. FTP Files can be transferred using FTP to and from every workstation in the network. RLOGIN These three commands work on every RCP workstation in the network. RSH PERIPHERALS If remote peripherals are included,print and plot jobs can be sent to the remote device. N F S If NFS is available, partitions from other workstations can be mounted and vice versa. The Local Area Network Test has been completed. Additional LAN Comments 4 ARC/INFO Installation Integration and Acceptance i J-4843 ARC/INFO® Installation Integration and Acceptance Test . Problems/Follow-up System Acceptance This ARC/INFO installation was performed at (Client's Name and Address) on . Any problems and/or follow-ups identified: (Date) Installation is complete. No follow-up needed. Installation is incomplete and does not require on-site visit. ESRI will follow-up as stated and track unresolved issues until a satisfactory resolution is reached. Installation is incomplete. Necessity for follow-up visit is not yet determined. Installation is incomplete and will require a follow-up visit at a time to be mutually determined. Client ESRI April 1992 5 e ARC/INFO® Installation Integration and AcceptanceTest J-4843 Machine Log Sheet Client: Model: • O.S. Revision: Serial number: Machine name: Location: Network: Disk partitions: Swap space: ESRI Software Version: License Manager: (Server, Backup Server, Stand-alone, Client) ARCHOME variable: ARCVIEW variable: Watch file location: • 6 ARC/INFO Installation Integration and Acceptance • J-4843 ARC/INFO® Installation Integration and Acceptance Test Peripheral LogSheet Client: Device: Model: Serial number: Location: Port on peripheral: Port location on CPU: ARC/INFO usage: Communications Parameters Baud: Data bits: Stop bits: Parity: Protocol: Switch settings: Misc: April 1992 7 • ARC/INFO® Installation Integration and AcceptanceTest J-4843 Software Log Sheet Server Node name: Imhostid: Socket number: ESRI Software Version: Features installed ARC/INFO: Seats: COGO: Seats: Grid: Seats: Network: Seats: TIN: Seats: Plotting: Seats: ArcView: Seats: Copy of Iicense.dat file attached. ( Yes / No ) 8 ARC/INFO Installation Integration and Acceptance . J-4843 Installation Integration Test—ARC/INFO Installation Integration Test ARC/INFO Note that all text in bold should be typed by the user. Arc: &term &mouse Arc: &fullscreen &popup Arc: display Arc: &watch accept .wat Arc: createworkspace test Arc: workspace test Arc: arcedit (C) 1989,1990, 1991 Environmental Systems Research Institute, Inc. All Rights Reserved Worldwide ARCEDIT (COGO) Version 6.0.1 Arcedit: digitizer Arcedit: coordinate digitizer Arcedit: arcsnap on .15 Arcedit: nodesnap first . 05 Arcedit: createcoverage countydg Arcedit: editfeature arc Arcedit: &watch &off (* turn watch file off while digitizing, otherwise file becomes too large*) Arcedit: add Arcedit: editfeature label Arcedit: add Arcedit: drawenvironment arc node errors label ids Arcedit: draw Arcedit: save Arcedit: clear Arcedit: createcoverage roadsdg countydg Arcedti: coordinate digitizer default Arcedit: editfeature arc Arcedit: add Arcedit: draw Arcedit: save Arcedit: clear Arcedit: createcoverage citydg countydg Arcedti: coordinate digitizer default Arcedit: editfeature label Arcedit: add Arcedit: draw Arcedit: save Arcedit: &watch . . /accept.wat &append (*start watch file again appending to original*) Arcedit: quit January 1992 9 ARC/INFO Installation Integration and AcceptanceTest J-4843 Arc: describe countydg Arc: describe roadsdg Arc: describe citydg Arc: copy roadsdg roadscn Copied roadsdg to roadscn Arc: copy citydg citycn Copied citydg to citycn Arc: clean countydg countycn .25 . 05 Cleaning /USER/TEST6_0/COUNTYDG Sorting. . . Intersecting. . . Assembling polygons. . . Arc: build roadscn line Building lines. . . Arc: build citycn point Arc: editplot roadscn roadserrors 1. 0 Window plot? no Enter legend text: <cr> Plot Tics? yes Plot Arcs? yes Plot Arcs Ids? yes Plot node errors? yes Arc: describe countycn Arc: describe roadscn Arc: describe citycn . Arc: draw roadserrors WARNING: The Map extent is not defined Warning: Pagesize exceeds device limits, scaling down 10 ARC/INFO Installation Integration and Acceptance s • `• a J-4843 Installation Integration Test—ARC/INFO Arc: arcedit (C) 1989, 1990,1991 Environmental Systems Research Institute, Inc. All Rights Reserved Worldwide ARCEDIT (COGO) Version 6.0.1 Arcedit: mapextent countycn Arcedit: editcoverage countycn The edit coverage is now /USER/TEST6_0/COUNTYCN Arcedit: drawenvironment arcs node errors label ids Arcedit: draw Please wait. . . Arcedit: list countycn.pat Arcedit: editfeature label 19 element (s) for edit feature LABEL Arcedit: select all 19 element (s) now selected Arcedit: statistics Enter statistical expressions. Type END or blank line to end. Statistics: mean area Statistics: mean perimeter Statistics: end Record FREQUENCY MEAN-AREA MEAN-PERIMETER 1 19 1.382272 5.160232 Arcedit: usage backcoverage Usage: BACKCOVERAGE <cover> {symbol} Arcedit: backcoverage roadscn 4 /USER/TEST6_0/ROADSCN is now background coverage 1 with draw symbol 4 Arcedit: backcoverage citycn 2 /USER/TEST6_0/CITYCN is now background coverage 2 with draw symbol 2 Arcedit: usage backenvironment Usage: BACKENVIRONMENT {back cover} ALL {ON I OFF} ARC {ON I OFF I IDS I ARROWS I INTERSECT} NODE {ON I OFF I IDS I ERRORS I DANGLE I PSEUDO) January1992 11 ' ARC/INFO Installation Integration and AcceptanceTest J-4843 LABEL {ON I OFF I IDS} TIC {ON I OFF I IDS} LINK {ON I OFF} ANNO.subclass {ON I OFF I level. . .level} SECTION.subclass {ON I OFF I IDS I ARROWS I MEASURES I POSITIONS} ROUTE.subclass {ON I OFF I IDS I ARROWS I ROUTEERRORS I MEASUREERRORS} Arcedit: backenvironment roadecn arc node Arcedit: backenvironment citycn label Arcedit: draw Please wait. . . Arcedit: quit Leaving ARCEDIT. . . 12 ARC/INFO Installation Integration and Acceptance , • J-4843 Installation Integration Test—ARC/INFO Arc: info INFO EXCHANGE CALL 02/12/1991 13 :59:29 INFO 9.42 11/11/86 52 .74.63* COPYRIGHT 1986 HENCO SOFTWARE, INC. PROPRIETARY TO HENCO SOFTWARE, INC. US GOVT AGENCIES SEE USAGE RESTRICTIONS IN HELP FILES (HELP RESTRICTIONS) ENTER USER NAME > arc ENTER COMMAND > DEFINE COUNTY.CODE ITEM NAME,WIDTH [,OUTPUT WIDTH] ,TYPE [,DECIMAL PLACES] [,PROT.LEVEL] 1 ITEM NAME > COUNTYCN-ID,4,5,B 5 ITEM NAME > NAME,30, 30,C 35 ITEM NAME > SHADE,3,3, I 8 ITEM NAME > < c r> ODD RECORD LENGTH ROUNDED UP TO EVEN ENTER COMMAND > ADD 1 COUNTYCN-ID > 1, , 0 2 COUNTYCN-ID > 2,SISRIYOU, 25 3 COUNTYCN-ID > 3,PLUMAS,34 4 COUNTYCN-ID > 4,NEVADA,39 5 COUNTYCN-ID > 5,EL DORAD0,44 6 COUNTYCN-ID > 6, SONOMA,45 7 COUNTYCN-ID > 7,MONO,5 0 8 COUNTYCN-ID > 8,MONTEREY, 55 9 COUNTYCN-ID > 9, INY0, 60 10 COUNTYCN-ID > 10,SAN LUIS OBISP0, 61 11 COUNTYCN-ID > 11,RERN, 66 12 COUNTYCN-ID > 12,SAN BERNARDIN0,71 13 COUNTYCN-ID > 13,SANTA BARBARA,76 January 1992 13 • ARC/INFO Installation Integration and AcceptanceTest J-4843 14 COUNTYCN-ID > 14,VENTURA, 77 15 COUNTYCN-ID > 15,LOS ANGELES, 82 16 COUNTYCN-ID > 16,RIVERSIDE, 87 17 COUNTYCN-ID > 17,ORANGE, 92 18 COUNTYCN-ID > 18,SAN DIEG0,26 19 COUNTYCN-ID > 19, IMPERIAL, 100 20 COUNTYCN-ID > <c r> 19 RECORD(S) ADDED ENTER COMMAND > ITEMS DATAFILE NAME: COUNTY.CODE 12/02/1991 3 ITEMS: STARTING IN POSITION 1 COL ITEM NAME WDTH OPUT TYP N.DEC ALTERNATE NAME 1 COUNTYCN-ID 4 5 B - 5 NAME 30 30 C - 35 SHADE 3 3 I - ENTER COMMAND > LIST $RECNO COUNTYCN-ID NAME SHADE 1 1 0 2 2 SISKIYOU 25 3 3 PLUMAS 34 4 4 NEVADA 39 5 5 EL DORADO 44 6 6 SONOMA 45 7 7 MONO 50 8 8 MONTEREY 55 9 9 INYO 60 10 10 SAN LUIS OBISPO 61 11 11 KERN 66 12 12 SAN BERNARDINO 71 13 13 SANTA BARBARA 76 14 14 VENTURA 7 7 15 15 LOS ANGELES 82 16 16 RIVERSIDE 87 17 17 ORANGE 92 18 18 SAN DI EGO 26 19 19 IMPERIAL 100 14 ARC/INFO Installation Integration and Acceptance J-4843 Installation Integration Test—ARC/INFO ENTER COMMAND > DEFINE ROADS.CODE ITEM NAME,WIDTH [ ,OUTPUT WIDTH] ,TYPE [,DECIMAL PLACES] [ , PROT.LEVEL] 1 ITEM NAME > ROADSCN-ID,4,5,B 5 ITEM NAME > HIWAY, 3, 3, I 8 ITEM NAME > LINE, 3, 3, I 11 ITEM NAME > <cr> ENTER COMMAND > ADD 1 ROADSCN-ID > 1, 101,42 2 ROADSCN-ID > 2, 5,47 3 ROADSCN-ID > 3, 405, 44 4 ROADSCN-ID > 4, 80,48 5 ROADSCN-ID > 5, 10, 46 6 ROADSCN-ID > 6, 15,43 7 ROADSCN-ID > 7,40, 42 8 ROADSCN-ID > <cr> 7 RECORD(S) ADDED ENTER COMMAND > ITEMS DATAFILE NAME: ROADS.CODE 12/02/1991 3 ITEMS: STARTING IN POSITION 1 COL ITEM NAME WDTH OPUT TYP N.DEC ALTERNATE NAME 1 ROADSCN-ID 4 5 B 5 HIWAY 3 3 I 8 LINE 3 3 I - ENTER COMMAND > LIST $RECNO ROADSCN-ID HIWAY LINE 1 1 101 42 2 2 5 47 3 3 405 44 4 4 80 48 5 5 10 46 6 6 15 43 7 7 40 42 January 1992 15 • . ARC/INFO Installation Integration and AcceptanceTest J-4843 447, ENTER COMMAND > DEFINE CITY.CODE ITEM NAME,WIDTH [,OUTPUT WIDTH] ,TYPE [ ,DECIMAL PLACES] [ ,PROT.LEVEL] 1 ITEM NAME > CITYCN-ID, 4,5,B 5 ITEM NAME > NAME,30, 30,C 35 ITEM NAME > <cr> ENTER COMMAND > ADD 1 CITYCN-ID > 1,SAN BERNARDINO 2 CITYCN-ID > <cr> ENTER COMMAND > Q STOP Arc: usage joinitem Usage: JOINITEM <in_info_file> <join_info_file> <out_info_file> <relate_item> <start_item> (LINEAR I ORDERED I LINK} Arc: joinitem countycn.pat county.code countycn.pat countycn-id countycn-id Joining countycn.pat and county.code to create countycn.pat ** Item "COUNTYCN-ID" duplicated, Join File version dropped ** Arc: joinitem roadscn.aat roads.code roadscn.aat roadscn-id roadscn-id Joining roadscn.aat and roads.code to create roadscn.aat ** Item "ROADSCN-ID" duplicated, Join File version dropped ** Arc: joinitem citycn.pat city.code citycn.pat citycn-id citycn-id Joining citycn.pat and city.code to create citycn.aat ** Item "CITYCN-ID" duplicated, Join File version dropped ** Arc: info INFO EXCHANGE CALL 02/12/1991 13 :59:56 INFO 9.42 11/11/86 52.74.63* COPYRIGHT 1986 HENCO SOFTWARE, INC. PROPRIETARY TO HENCO SOFTWARE, INC. US GOVT AGENCIES SEE USAGE RESTRICTIONS IN HELP FILES (HELP RESTRICTIONS) ENTER USER NAME>arc ENTER COMMAND >SEL COUNTYCN.PAT 20 RECORD(S) SELECTED 16 ARC/INFO Installation Integration and Acceptance ., ' 1 • J-4843 Installation Integration Test—ARC/INFO ENTER COMMAND > ITEMS DATAFILE NAME: COUNTYCN.PAT 12/20/1991 6 ITEMS: STARTING IN POSITION 1 COL ITEM NAME WDTH OPUT TYP N.DEC ALTERNATE NAME 1 AREA 4 12 F 3 5 PERIMETER 4 12 F 3 9 COUNTYCN# 4 5 B - 13 COUNTYCN-ID 4 5 B - 17 NAME 30 30 C - 47 SHADE 3 3 I - ENTER COMMAND > ITEMS PRINT (* optional *) ENTER COMMAND > LIST COUNTYCN-ID,NAME,SHADE $RECNO COUNTYCN-ID NAME SHADE 1 0 0 2 1 0 3 2 SISKIYOU 25 4 3 PLUMAS 34 5 4 NEVADA 39 6 5 EL DORADO 44 7 6 SONOMA 45 8 7 MONO 50 9 9 INYO 60 10 8 MONTEREY 55 11 12 SAN BERNARDINO 71 12 11 KERN 66 13 10 SAN LUIS OBISPO 61 14 13 SANTA BARBARA 76 15 15 LOS ANGELES 82 16 14 VENTURA 77 17 16 RIVERSIDE 87 18 17 ORANGE 92 19 19 IMPERIAL 100 20 18 SAN DIEGO 26 ENTER COMMAND > LIST COUNTYCN-ID,NAME,SHADE PRINT (* optional *) ENTER COMMAND > SEL ROADSCN.AAT 12 RECORD(S) SELECTED ENTER COMMAND > ITEMS DATAFILE NAME: ROADSCN.AAT 12/20/1991 9 ITEMS: STARTING IN POSITION 1 COL ITEM NAME WDTH OPUT TYP N.DEC ALTERNATE NAME 1 FNODE# 4 5 B - 5 TNODE# 4 5 B - 9 LPOLY# 4 5 B - 13 RPOLY# 4 5 B - 17 LENGTH 4 12 F 3 January 1992 17 ARC/INFO Installation Integration and AcceptanceTest J-4843 COL ITEM NAME WDTH OPUT TYP N.DEC ALTERNATE NAME 21 ROADSCN# 4 5 B - 25 ROADSCN-ID 4 5 B - 29 HIWAY 3 3 I - 32 LINE 3 3 I - ENTER COMMAND > ITEMS PRINT (* optional *) ENTER COMMAND > LIST HIWAY,LINE $RECNO HIWAY LINE 1 101 42 2 5 47 3 5 47 4 80 48 5 405 44 6 405 44 7 10 46 8 5 47 9 5 47 10 15 43 11 15 43 12 40 42 ENTER COMMAND > LIST HIWAY,LINE PRINT (* optional *) ENTER COMMAND > SEL CITYCN.PAT 1 RECORD(S) SELECTED ENTER COMMAND > ITEMS DATAFILE NAME: CITYCN.PAT 12/20/1991 5 ITEMS: STARTING IN POSITION 1 COL ITEM NAME WDTH OPUT TYP N.DEC ALTERNATE NAME 1 AREA 4 12 F 3 5 PERIMETER 4 12 F 3 9 CITYCN# 4 5 B - 13 CITYCN-ID 4 5 B - 17 NAME 30 30 C - ENTER COMMAND > LIST 1 AREA = 0.000 PERIMETER = 0.000 CITYCN# = 1 CITYCN-ID = 1 NAME = SAN BERNARDINO ENTER COMMAND > ITEMS PRINT (* optional *) ENTER COMMAND > LIST PRINT (* optional *) ENTER COMMAND > SPOOL (* optional *) ENTER COMMAND > Q STOP 18 ARC/INFO Installation Integration and Acceptance J-4843 Installation Integration Test—ARC/INFO Arc: arcplot (C) 1989, 1990, 1991 Environmental Systems Research Institute, Inc. All Rights Reserved Worldwide ARCPLOT Version 6.0.1 Arcplot: coordinate mouse Arcplot: mapextent countycn Arcplot: textsymbol 41 Arcplot: textsize . 1 .1 Arcplot: polygonshades countycn shade Arcplot: arcs countycn Arcplot: labeltext countycn name Arcplot: labels countycn noids Arcplot: identify countycn poly * Arcplot: clear Arcplot: usage arclines Usage: ARCLINES <cover> {item I symbol} {lookup_table} Arcplot: arclines roadscn line Arcplot: textsize .2 .2 Arcplot: usage arctext Usage: ARCTEXT <cover> <item> {lookup_table} {POINT1 I POINT2 I LINE} {offset} {LL I LC I LR I CL I CC I CR I UL I UC I UR I BLANK} {NOFLIP} Arcplot: arctext roadscn hiway ur Arcplot: arcs countycn Arcplot: points citycn Arcplot: pointtext citycn name Arcplot: clear Arcplot: reselect roadscn line hiway = 5 Arcplot: arclines roadscn line Arcplot: arctext roadscn hiway ur Arcplot: arcs countycn Arcplot: display 1040 Enter Output filename: countyplot Arcplot: mapextent countycn Arcplot: mapscale 1. 0 Arcplot: polygonshades countycn shade Arcplot: arcs countycn Arcplot: textsize .1 . 1 Arcplot: labeltext countycn name Arcplot: quit Leaving ARCPLOT. . . Arc: draw countyplot.gra (site dependent) Arc: plot countyplot.gra (site dependent) WARNING the Map extent is not defined January 1992 19 C ` ARC/INFO Installation Integration and AcceptanceTest J-4843 ,Arc: listcoverages Workspace: /USER/TEST6_0 Available Coverages CITYCN CITYDG COUNTYCN COUNTYDG ROADSCN ROADSDG Arc: usage rename Usage: RENAME <old_geo dataset> <new_geo_dataset> Arc: rename countycn countyfinal Arc: listcoverage Workspace: /USER/TEST6_0 Available Coverages CITYCN CITYDG COUNTYDG COUNTYFINAL ROADSCN ROADSDG Arc: &watch &off Arc: quit 20 ARC/INFO Installation Integration and Acceptance .• fri, • i r , J-4843 Installation Integration Test—ARC/INFO COGO Arc: &term &mouse Arc: &fullscreen &popup Arc: display Arc: &watch cogotest.wat Arc: createcogo testcogo Creating coverage TESTCOGO from $archome/template/cogoedit/singlecogo Copied $archome/template/cogoedit/singlecogo to TESTCOGO Coverage TESTCOGO is built for lines and has AAT COGO items Arc: arcedit (C) 1989, 1990, 1991 Environmental Systems Research Institute, Inc. All Rights Reserved Worldwide ARCEDIT (COGO) Version 6.0.1 Arcedit: cogoenv testcogo The edit coverage is now /USER/TEST6_0/TESTCOGO WARNING the Map extent is not defined Defaulting the map extent to the BND of /USER/TEST6_0/TESTCOGO The snap coverage is now /USER/TEST6_0/TESTCOGO Type in "menu" to use the menu Type in "abb" to use cogoedit abbreviations Arcedit: usage traverse Usage: TRAVERSE <OPEN I CLOSED> {* I xy I P<n>} {* I xy I P<n> I SAME} {BEARING I ANGLE <direction> I BACKSIGHT {* I xy I P<n>} {FORESIGHT <* 1 xy I P<n» <angle>}} Usage: TRAVERSE EDIT {COURSES I TAKEOFF {* I xy I P<n>} I TIE {* I xy I P<n> I SAME}} Usage: TRAVERSE EDIT <OPEN I ANGLE <direction> I BACKSIGHT {* I xy I P<n>} I FORESIGHT <* I xy I P<n» <angle» Usage: TRAVERSE ADJUST {COMPASS I TRANSIT I CRANDALL} Usage: TRAVERSE REVERSE <ANGLE <direction> I BACKSIGHT {* I xy I P<n>} {FORESIGHT <* I xy I P<n» <angle>}> Usage: TRAVERSE <UNADJUST {KEEP I NOKEEP} I DELETE I STATUS> Arcedit: traverse closed 0, 0 0, 0 bearing course (1) : n90e, 500 course (2) : n00e, 1000 course (3) : 090w, 500 course (4) : s00w, 1000 course (5) : quit January 1992 21 • • • ARC/INFO Installation Integration and AcceptanceTest J-4843 Closed bearing traverse with 4 courses Course Types: 0 curve(s) , 4 straight (s) , 0 sideshot (s) Takeoff point 0.00 0.00 Tie point 0.00 0.00 Calculated end 0.00 0.00 Closure 0.00 0.00 S63-26-06E 0.00 Total length 3000.00 Relative error 1:84415735 Arcedit: mapextent select Arcedit: draw Arcedit: traverse edit course Insert, Delete, Change, List, Status, Quit: list Course Attribute values Input values 1 N90-00-00E 500.00 (n90e 500) 2 N00-00-00W 1000.00 (n00e 1000) 3 S90-00-00W 500.00 (s90w 500) 4 S00-00-00E 1000.00 (s00w 1000) Insert, Delete, Change, List, Status, Quit: status Closed bearing traverse with 4 courses Course Types: 0 curve(s) , 4 straight (s) , 0 sideshot (s) Takeoff point 0.00 0.00 Tie point 0.00 0.00 Calculated end 0.00 0.00 Closure 0.00 0.00 563-26-06E 0.00 Total length 3000.00 Relative error 1:84415735 Insert, Delete, Change, List, Status, Quit: quit Arcedit: save Saving changes for /USER/TEST6_0/TESTCOGO Saving arcs. . . 4 arc attribute record(s) written to /USER/TEST6_0/TESTCOGO 4 arc(s) written to /USER/TEST6_0/TESTCOGO from the original 0, 4 added and 0 deleted Reopening arcs. . . Please wait. . . Please wait. . .Saving tics. . . ** NOTE ** Tic(s) unchanged Reopening tics. . . BND replaced into /USER/TEST6_0/TESTCOGO Saving set tolerances to TOL file. . . Re-establishing edit feature Arcedit: quit Leaving ARCEDIT. . . Arc: &watch &off Arc: quit 22 ARC/INFO Installation Integration and Acceptance J-4843 Installation Integration Test—ARC/INFO Arc: &term &mouse Arc: &fullscreen &popup Arc: display Arc: &watch networktest .wat Arc: copy /install_path/accepttest/data/red Arc: describe red Arc: arcplot Copyright (C) 1989, 1990, 1991, 1992 Environmental Systems Research Institute, Inc. All Rights Reserved Worldwide. ARCPLOT Version 6.1 Arcplot: mapextent red Arcplot: shadeset colorname.shd Arcplot: linecolor gold Arcplot: markerset usgs.mrk Arcplot: markersymbol 415 Arcplot: markercolor yellow Arcplot: arcs red Arcplot: annotext red all Arcplot: usage netcover Usage: NETCOVER <cover> <route_system> Arcplot: netcover red schoolsl Arcplot: addresscoverage red Arcplot: coordinate keyboard address Arcplot: usage demand Usage: DEMAND (demand_item) Arcplot: demand student Arcplot: impedance length length Arcplot: usage allocate Usage: ALLOCATE (OUT I IN) (CENTERS I {* (maximum_impedance) {supply))) Arcplot: allocate out * 5280 1200 Enter point Enter Address: 645 olive av w Enter point Enter Address: 250 wabash av n Enter point Enter Address: 600 cajon at Enter point Enter Address: Processing 3 centers Building network Computing allocation Writing routes CENTER MAXIMUM IMPEDANCE ALLOCATED TOTAL DEMAND ALLOCATED 808 5280.000 725.450 525 5280.000 158.443 919 5280.000 759.940 January 1992 23 ARC/INFO Installation Integration and AcceptanceTest J-4843 r Arcplot: usage routelines Usage: ROUTELINES <cover> <route_system> (item I symbol) {lookup_table} (item I offset) (lookup_table) Arcplot: routelines red schoolal schoolsl# Arcplot: netcover red schoolsl Arcplot: clear Arcplot: arcs red Arcplot: annotext red all Arcplot: allocate out * 7920 1200 Enter point Enter Address: 645 olive av w Enter point Enter Address: 250 wabash av n Enter point Enter Address: 600 cajon st Enter point Enter Address: Processing 3 centers. . . Building network. . . Computing allocation. . . Writing routes. . . CENTER MAXIMUM IMPEDANCE ALLOCATED TOTAL DEMAND ALLOCATED 808 7920.000 1200.000 525 7920.000 490.636 919 7920.000 1200.000 Arcplot: routelines red schoolsl schoolal# Arcplot: clear Arcplot: arcs red Arcplot: annotext red all Arcplot: routelines red schoolsl 8 Arcplot: routelines red schoolsl 6 Arcplot: clear Arcplot: netcover red pathl Arcplot: arcs red _ Arcplot: annotext red all Arcplot: markerset water.mrk Arcplot: markersymbol 411 Arcplot: markercolor yellow 24 ARC/INFO Installation Integration and Acceptance _ a J-4843 Installation Integration Test—ARC/INFO Arcplot: path * 1 Enter point Enter Address: 380 new york at n Enter point Enter Address: 1645 helena la Enter point Enter Address: 100 cascade at a Enter point Enter Address: 150 wabash av n Enter point Enter Address: 903 chestnut av w Enter point Enter Address: 12851 central av Enter point Enter Address: 1600 capri av Enter point Enter Address: 380 new york st n Enter point Enter Address: Processing 8 stops. . . Building network. . . Finding path. . . Writing routes. . . Arcplot: routelines red pathl 15 Arcplot: usage directions Usage: DIRECTIONS {route_id} {street_item) {units} {conversion_factor} {NO_COMPASS I COMPASS4 I COMPASSB} Arcplot: directions 1 street.name miles 5280 compass8 Arcplot: clear Arcplot: arcs red Arcplot: annotext red all Arcplot: netcover red tourl Arcplot: usage tour Usage: TOUR {STOPS I {* {route_id))) . Arcplot: tour * 2 Enter point Enter Address: 380 new york st n Enter point Enter Address: 1645 helena la Enter point Enter Address: 100 cascade st s Enter point Enter Address: 150 wabash av n Enter point Enter Address: 903 chestnut av w Enter point Enter Address: 12851 central av Enter point Enter Address: 1600 capri av Enter point January 1992 25 ARC/INFO Installation Integration and AcceptanceTest J-4843 Enter Address: Processing 7 stops. . . Building network. . . Creating OD matrix. . .100% Constructing tour. . . Improving tour. . . Finding path. . . Writing routes. . . Arcplot: routelines red tourl 14 Arcplot: directions 2 streeet.name miles 5280 compass8 Arcplot: clear Arcplot: arcs red Arcplot: routelines red pathl 15 Arcplot: routelines red tourl 10 Arcplot: quit Leaving ARCPLOT. . . Arc: describe red Arc: quit Exiting ARC . . . 26 ARC/INFO Installation Integration and Acceptance • • J-4843 Installation Integration Test—ARC/INFO TIN Arc: &term &mouse Arc: &fullscreen &popup Arc: display Arc: &watch tintest.wat Arc: copy /install_path/accepttest/data/heltin60 Copied /install_path/accepttest/data/heltin60 to HELTIN60 Arc: arcplot (C) 1989, 1990, 1991 Environmental Systems Research Institute, Inc. All Rights Reserved Worldwide ARCPLOT Version 6.0.1 Arcplot: usage surface Usage: SURFACE TIN <tin> {LINEAR I QUINTIC} {z_factor} Usage: SURFACE LATTICE <lattice> {z_factor} Usage: SURFACE NONE <constant> Arcplot: surface tin heltin60 Loading TIN data structures. . . Loading TIN data structures. . . Arcplot: surfacedefaults Arcplot: surfacedrape mesh Setting up virtual surface Computing visibility map Computing Auto Viewfield. . . WARNING the Map extent is not defined Draping Mesh. . . Draping Mesh. . . Arcplot: usage sufacedrape Usage: SURFACEDRAPE MESH {FISHNET I DIAGONAL I ALONGX I ALONGY} {distance} Usage: SURFACEDRAPE LOCATOR {distance} {*} Usage: SURFACEDRAPE COVER <cover> {LINES I POINTS} {item I symbol} {lookup_table} Usage: SURFACEDRAPE XYZ <* I xy> {z_value} Usage: SURFACEDRAPE GRAPHICSFILE <graphics_file> Usage: SURFACEDRAPE IMAGE <image> {band} Usage: SURFACEDRAPE IMAGE <image> TRANSPARENT <foreground_shadesymbol> Usage: SURFACEDRAPE IMAGE <image> OPAQUE <foreground shadesymbol> <background_shadesymbol> Usage: SURFACEDRAPE IMAGE <image> COMPOSITE <red band> <green_band> <blue band> Usage: SURFACEDRAPE GRIDPAINT <grid> {item} {IDENTITY I LINEAR I EQUALAREA 1 remap_table} {WRAP I NOWRAP} {NOMINAL I GRAY I colormap_file} Usage: SURFACEDRAPE GRIDQUERY <grid> {item} {IDENTITY I LINEAR I EQUALAREA I remap_table} {WRAP I NOWRAP} <logical_expression> January 1992 27 • ARC/INFO Installation Integration and AcceptanceTest J-4843 Usage: SURFACEDRAPE GRIDCOMPOSITE RGB <red_grid> <green_grid> <blue_grid> {IDENTITY I LINEAR I EQUALAREA} Usage: SURFACEDRAPE GRIDCOMPOSITE HSV <hue_grid> <saturation_grid> <value_grid> {IDENTITY I LINEAR I EQUALAREA} Usage: SURFACEDRAPE GRIDSHADES <grid> {item} {IDENTITY I LINEAR I EQUALAREA I remap_table} {WRAP I NOWRAP} Usage: SURFACEDRAPE SURFACESHADE {azimuth} {altitude} {ALL I SHADE I SHADOW} Usage: SURFACEDRAPE SURFACECONTOURS <interval> {base_contour} {subdivision degree} Arcplot: clear Arcplot: surfacedrape mesh diagonal Computing Auto Viewfield. . .Draping Mesh. . . Arcplot: surfacedrape surfaceshade 35 40 Computing surfaceshade. . .Computing Auto Viewfield. . .Draping image [100x75] . . . Arcplot: clear Arcplot: surfaceobserver relative 0 25 5034. 014302721 Arcplot: surfacedrape surfaceshade 0 25 Computing surfaceshade. . .Computing visibility map. . .Computing Auto Viewfield. . .Draping image [100x75] . . . Arcplot: linecolor 2 Arcplot: surfacedrape mesh Computing Auto Viewfield. . . Computing Auto Viewfield. . .Draping Mesh. . . Computing Auto Viewfield. . .Draping Mesh. . . Arcplot: quit Arc: &watch &off Arc: quit 28 ARC/INFO Installation Integration and Acceptance S � y R J-4843 Installation Integration Test—ARC/INFO GRID Arc: &term 9999 Arc: &fullscreen &popup Arc: display 9999 3 Arc: &watch gridtest .wat Arc: copy /install_path/accepttest/cotyfinal Arc: copy /install_path/accepttest/rdcn Arc: copy /install_path/accepttest/ctycn Arc: listcoverages Arc: polygrid cotyfinal countygrid cotyfinal-id Converting polygons from cotyfinal to grid countygrid Cell Size (square cell) : . 1 Convert the Entire Coverage? (Y/N) : y Number of Rows = 83 Number of Columns = 75 Arc: grid (C) 1989, 1990, 1991 Environmental Systems Research Institute, Inc. All Rights Reserved Worldwide GRID Version 6.0.1 (December 2, 1991) Grid: commands Grid: mapextent countygrid Grid: gridshades countygrid Grid: linecolor 8 Grid: arcs cotyfinal Grid: quit Leaving GRID. . . Arc: polygrid cotyfinal countygrid2 cotyfinal-id Converting polygons from cotyfinal to grid countygrid2 Cell Size (square cell) : . 05 Convert the Entire Coverage? (Y/N) : y Number of Rows = 166 Number of Columns = 150 Arc: describe cotyfinal Arc: pointgrid ctycn citygrid ctycn-id Converting points from ctycn to grid citygrid Cell Size (square cell) : . 05 Convert the Entire Coverage(Y/N) ?: n Grid Origin (x, y) : 1.525,1.037 Grid Size (nrows, ncolumns) : 166,150 Enter background value (NODATA I ZERO) : nodata Number of Rows = 166 Number of Columns = 150 January 1992 29 • � ♦ R 1 ' ARC/INFO Installation Integration and AcceptanceTest J-4843 Arc: grid (C) 1989, 1990,1991 Environmental Systems Research Institute, Inc. All Rights Reserved Worldwide GRID Version 6.0.1 (December 2, 1991) Grid: mapextent cotyfinal Grid: gridshades countygrid2 Grid: linecolor 8 Grid: arcs cotyfinal Grid: linecolor 2 Grid: arcs rdcn Grid: points ctycn Grid: pointtext ctycn name Grid: distgrid = eucdistance(citygrid) Start Euclidean Distance Mapping. . . Please Wait. . . Grid: clear Grid: mapextent distgrid Grid: image distgrid Grid: points ctycn Grid: pointtext ctycn name Grid: clear Grid: finalgrid = selectmask(distgrid,countygrid2) Grid: gridshades finalgrid # linear Grid: clear Grid: shadeset rainbow Grid: gridshades finalgrid # linear Grid: arcs cotyfinal Grid: points ctycn Grid: textcolor 4 Grid: pointtext ctycn name Grid: linecolor 8 Grid: • arcs rdcn Grid: quit Leaving GRID. . . Arc: listgrids Arc: &watch &off Arc: quit 30 ARC/INFO Installation Integration and Acceptance • • ESF j Environmental Systems Research Institute,Inc. 380 New York Street J J Redlands, CA 92373 (714) 793-2853 Exhibit F Rent-a-Tech RATE SCHEDULE A92-S0919/EB F-1 6/17/92 M ESRI Environmental Systems Research Institute, Inc. 380 New York Street J J Redlands, CA 92373 (714) 793-2853 Rent-A-Tech Professional and Production Rate Schedule Outlined below is an ESRI rate schedule for the Rent-A-Tech program. Services will be contracted on a time-and-materials basis. Hourly labor rates have been provided for each labor category for calendar year 1992. The hourly labor rates for services that are contracted after 1992 will be escalated by the rate of 7.5% for each calendar year that follows. Other direct costs, such as computer, travel,reproduction, subcontractor, telecommunication/freight,or materials will be burdened and invoiced. ESRI Professional Staff Senior Consultant/Manager Hourly Rate: $120.00 Lead staff for database and project design. This may include review of needs and existing data,design of ARC/INFO layers and coding structures,design and development of data dictionary, design of quality assurance programs, and identification of mapping and automation methods. These staff also identify tasks, schedule and resource requirements for implementation planning. Consultant/Manager Hourly Rate: $95.00 These staff support Senior Consultant on an as-needed basis during database/project design and documentation. senior Applications Programmer Hourly Rate: $115.00 Design and write user interfaces and application programs for model and product development. Work with project managers in final physical design and development of database development procedures. Review existing digital data/systems and develop methods for interfacing with ARC/INFO. Applications Programmer-Specialist Hourly Rate: $95.00 Supervise the technical specialists and data processors in carrying out the technical aspects of database development using procedures designed by Consultants and Senior Applications Programmer. Technical Specialist Hourly Rate: $80.00 Oversee technical aspects of database development using procedures designed by the Applications Programmers. These staff are very proficient in production procedures for data entry,editing,and building final data files (libraries). A92-S0919/EB F_z 6/17/92 ti ♦ . Es., Environmental Systems Research Institute,Inc. 380 New York Street J J n Redlands, CA 92373 (714) 793-2853 ESRI Production Staff Cartographer Specialist Hourly Rate $65.00 These staff specialize in database documentation, graphics for documentation, and quality control. Data Processor Specialist Hourly Rate: $50.00 Perform editing and topology creation tasks using ARC/INFO coverages and develop coverages using automated scanning devices. Digitizer Hourly Rate: $35.00 Manual digitizing and key entry attribute codes. A92-S0919/EB -F-3 6/17/92 In CITY OF HUNTINGTON BEACH 2000 MAIN STREET CALIFORNIA 92648 OFFICE OF THE CITY CLERK CONNIE BROCKWAY CITY CLERK July 21 , 1992 Environmental Systems Research Institute, Inc. 380 New York Street Redlands, CA 92373 The City Council of the City of Huntington Beach at the regular meeting held Monday, July 6, 1992, approved an Agreement between Environmental Systems Research Institute, Inc. , and the City of Huntington Beach, Contract No. 92S0919. Enclosed is an executed copy of the agreement for your records. Connie Brockway City Clerk CB:bt • Enc. (Telephone:714-536-5227) 111 ktINA4Vileba 1!::: AGREEMENT BETWEEN THE CITY OF HUNTINGTON BEACH AND UTILITY GRAPHICS CONSULTANTS CORPORATION FOR PROFESSIONAL COMPUTER GRAPHICS AND MANAGEMENT CONSULTING SERVICES e ? TABLE OF CONTENTS PAGE 1. WORK STATEMENT 1 • 2 . CITY STAFF ASSISTANCE 2 3 . TIME OF PERFORMANCE 2 4 . COMPENSATION 2 5 . EXTRA WORK 2 6 . METHOD OF PAYMENT 3 7 . DISPOSITION OF PLANS, ESTIMATES AND OTHER DOCUMENTS 4 8 . INDEMNIFICATION AND HOLD HARMLESS 5 9 . WORKERS' COMPENSATION 5 10 . INSURANCE 6 11. CERTIFICATES OF INSURANCE; ADDITIONAL INSURED ENDORSEMENTS 7 12 . INDEPENDENT CONTRACTOR 8 13 . TERMINATION OF AGREEMENT 8 14 . ASSIGNMENT AND SUBCONTRACTING 8 15 . COPYRIGHTS/PATENTS 8 16 . CITY EMPLOYEES AND OFFICIALS 9 17 . NOTICES 9 18 . IMMIGRATION 9 19 . ENTIRETY 10 C AGREEMENT BETWEEN THE CITY OF HUNTINGTON BEACH AND UTILITY GRAPHICS CONSULTANTS CORPORATION FOR PROFESSIONAL COMPUTER GRAPHICS AND MANAGEMENT CONSULTING SERVICES THIS AGREEMENT, made and entered into this day of , 1990, by and between the CITY OF HUNTINGTON BEACH, a municipal corporation of the State of California, hereinafter referred to as "CITY, " and UTILITY GRAPHICS CONSULTANTS CORPORATION (UGC) , a Colorado corporation, hereinafter. referred to as "CONTRACTOR. " WHEREAS, CITY desires to engage the services of a professional computer graphics and management contractor to provide technical and management consulting expertise to the City of Huntington Beach; and Pursuant to documentation on file in the office of the City Clerk, the provisions of HBMC Chapter 3 . 03, relating to procurement of professional service contracts, has been complied with; and CONTRACTOR has been selected to perform said services, NOW, THEREFORE, it is agreed by CITY and CONTRACTOR as follows : 1. WORK STATEMENT CONTRACTOR shall provide all services as described in the Request for Proposal and CONTRACTOR' S Proposal (hereinafter collectively referred to as Exhibit "A" ) , which is attached hereto and incorporated into this Agreement by this reference. Said services shall sometimes hereinafter be referred to as "PROJECT. " - 1 - CONTRACTOR hereby designates Mark L. Epstein, who shall represent it and be its sole contact and agent in all consultations with CITY during the performance of this Agreement . 2 . CITY STAFF ASSISTANCE CITY shall assign a staff coordinator to work directly with CONTRACTOR in the performance of this Agreement . 3 . TIME OF PERFORMANCE Time is of the essence of this Agreement . The services of the CONTRACTOR are to commence as soon as practicable after the execution of this Agreement and all tasks specified in Exhibit "A" shall be completed in a timely fashion from the date of this Agreement . These times may be extended with the written permission of the CITY. The time for performance of the tasks identified in Exhibit "A" are generally to be as shown in the Scope of Services on the Work Program/Project Schedule. This schedule may be amended to benefit the PROJECT if mutually agreed by the CITY and CONTRACTOR. 4 . COMPENSATION In consideration of the performance of the services described above, CITY agrees to pay CONTRACTOR a fee not to exceed $54 , 268 for Phases I and II (not including optional tasks) , which includes direct reimbursable expenses at cost . The fee for Phase II optional tasks shall not exceed $39 , 623 , which includes all labor and direct reimbursable expenses at cost . 5 . EXTRA WORK In the event CITY requires additional services not - 2 - included in Exhibit "A, " or changes in the scope of services described in Exhibit "A, " CONTRACTOR will undertake such work after receiving written authorization from CITY. Additional compensation for such extra work shall be allowed only if the prior written approval of CITY is obtained. 6 . METHOD OF PAYMENT A. CONTRACTOR shall be entitled to progress payments toward the fixed fee set forth in Section 4 herein in accordance with the progress and payment schedules set forth in Exhibit A" . B. Delivery of work product : A copy of every technical memo and report prepared by CONTRACTOR shall be submitted to the CITY to demonstrate progress toward completion of tasks . In the event CITY rejects or has comments on any such product, CITY shall identify specific requirements for satisfactory completion. Any such product which has not been formally accepted or rejected by CITY shall be deemed accepted. C. The CONTRACTOR shall submit to the CITY an invoice for each progress payment due. Such invoice shall : 1) Reference this Agreement; 2) Describe the services performed; 3) Show the total amount of the payment due; 4) Include a certification by a principal member of the CONTRACTOR' S firm that the work has been performed in accordance with the provisions of this Agreement; and 5) For all payments include an estimate of the percentage of work completed. - 3 - ti Upon submission of any such invoice, if CITY is satisfied that CONTRACTOR is making satisfactory progress toward completion of tasks in accordance with this Agreement, CITY shall promptly approve the invoice; in which event payment shall be made within thirty (30) days ' of receipt of the invoice by CITY. Such approval shall not be unreasonably withheld. If the CITY does not approve an invoice, CITY shall notify CONTRACTOR in writing of the reasons for non-approval, within seven (7) calendar days of receipt of the invoice, and the schedule of performance set forth in Exhibit "A" shall be suspended until the parties agree that past performance by CONTRACTOR is in, or has been brought into compliance, or until this Agreement is terminated pursuant to Section 12 hereof . D. Any billings for extra work or additional services authorized by the CITY shall be invoiced separately to the CITY. Such invoice shall contain all of the information required under paragraph 6C, and in addition shall list the hours expended and hourly rate charged for such time. Such invoices shall be approved by CITY if the work performed is in accordance with the extra work or additional services requested, and if CITY is satisfied that the statement of hours worked and costs incurred is accurate. Such approval shall not be unreasonably withheld. Any dispute between the parties concerning payment of' such an invoice shall be treated as separate and apart from the ongoing performance of the remainder of this Agreement . 7 . DISPOSITION OF PLANS, ESTIMATES AND OTHER DOCUMENTS CONTRACTOR agrees that all materials prepared hereunder, - 4 - including all original drawings, designs, reports , both field and office notes, calculations, maps and other documents, shall be turned over to CITY upon termination of this Agreement or upon PROJECT completion, whichever shall occur first . In the event this Agreement is terminated, said materials may be used by CITY in the completion of PROJECT or as it otherwise sees fit . Title to said materials shall pass to the CITY upon payment of fees determined to be earned by CONTRACTOR to the point of termination or completion of the PROJECT, whichever is applicable. CONTRACTOR shall be entitled to retain copies of all data prepared hereunder. 8 . INDEMNIFICATION AND HOLD HARMLESS CONTRACTOR hereby agrees to indemnify and hold and save harmless CITY, its officers and employees from any and all liability, including any claim of liability and any and all losses or costs arising out of the negligent performance of this agreement by CONTRACTOR, its officers or employees . 9 . WORKERS ' COMPENSATION CONTRACTOR shall comply with all of the provisions of the Workers ' Compensation Insurance and Safety Acts of the State of California, the applicable provisions of Division 4 and 5 of the California Labor Code and all amendments thereto; and all similar state or federal acts or laws applicable; and shall indemnify, defend and hold harmless CITY from and against all claims , demands , payments, suits , actions, proceedings and judgments of every nature and description, including attorney' s fees and costs presented, brought or recovered against CITY, for or on account of any liability under any of said acts which may be incurred by - 5 - 1 .. reason of any work to be performed by CONTRACTOR under this Agreement . CONTRACTOR shall obtain and furnish evidence to CITY of maintenance of statutory workers ' compensation insurance and employers ' liability in an amount of not less than $100, 000 bodily injury by accident, each occurrence, $100, 000 bodily injury by disease, each employee, and $250, 000 bodily injury by disease, policy limit. 10 . INSURANCE In addition to the workers ' compensation insurance and CONTRACTOR' S covenant to indemnify CITY, CONTRACTOR shall obtain and furnish to CITY the following insurance policies covering the PROJECT: A. General Liability Insurance. A policy of general public liability insurance, including motor vehicle coverage. Said policy shall indemnify CONTRACTOR, its officers, agents and employees, while acting within the scope of their duties, against any and all claims of arising out of or in connection with the PROJECT, and shall provide coverage in not less than the following amount: combined single limit bodily injury and property damage, including products/completed operations liability and blanket contractual liability, of $1, 000, 000 per occurrence. If coverage is provided under a form which includes a designated general aggregate limit, the aggregate limit must be no less than $1, 000, 000 . Said policy shall name CITY, its officers, and employees as Additional Insureds, and shall specifically provide that any other insurance - 6 - 6 coverage which may be applicable to the PROJECT shall be deemed excess coverage and that CONTRACTOR' S insurance shall be primary: B. Professional Liability Insurance. CO TOR shall acquire a professional li y ( insurance policy coverin e work per by it hereunder. Said policy shall provide erage ONTRACTOR' S professional liability i amount not less than $500, 000 pe im. A claim e policy shall be acceptable. 11. CERTIFICATES OF INSURANCE; ADDITIONAL INSURED ENDORSEMENTS Prior to commencing performance of the work hereunder, CONTRACTOR shall furnish to CITY certificates of insurance subject to approval of the City Attorney evidencing the foregoing insurance coverages as required by Sections 9 and 10 herein; said certificates shall provide the name and policy number of each carrier and policy, and shall state that the policy is currently in force and shall promise to provide that such policies will not be cancelled or modified without thirty, (30) days prior written notice to CITY. CONTRACTOR shall maintain the foregoing insurance coverages in force until the work under this Agreement is fully completed and accepted by CITY. The requirement for carrying the foregoing insurance coverages shall not derogate from the provisions for indemnification of CITY BY CONTRACTOR under Section 8 of this Agreement . CITY or its representative shall at all times have the right to demand the original or a copy of all said policies of insurance. CONTRACTOR shall pay, in a prompt and timely manner, the premiums on all insurance hereinabove required. - 7 - A separate copy of the additional insured endorsement to each of CONTRACTOR' S insurance policies, naming the CITY, its officers and employees as Additional Insureds shall be provided to the City Attorney for approval prior to any payment hereunder . 12 . INDEPENDENT CONTRACTOR CONTRACTOR is, and shall be, acting at all times in the performance of this Agreement as an independent contractor. CONTRACTOR shall secure at its expense, and be responsible for any and all payments of all taxes, social security, state disability insurance compensation, unemployment compensation and other payroll deductions for CONTRACTOR and its officers, agents and employees and all business licenses, if any, in connection with the services to be performed hereunder. 13 . TERMINATION OF AGREEMENT All work required hereunder shall be performed in a good and workmanlike manner. CITY may terminate CONTRACTOR' S services hereunder at any time with or without cause, and whether or not PROJECT is fully complete. Any termination of this Agreement by CITY shall be made in writing through the City Engineer, notice of which shall be delivered to CONTRACTOR as provided in Section 16 herein. 14 . ASSIGNMENT AND SUBCONTRACTING This Agreement is a personal service contract and the supervisory work hereunder shall not be delegated by CONTRACTOR to any other person or entity without the consent of CITY. 15 . COPYRIGHTS/PATENTS' CONTRACTOR shall not apply for a patent or copyright on - 8 - any item or material produced as a result of this Agreement . 16 . CITY EMPLOYEES AND OFFICIALS CONTRACTOR shall employ no CITY official nor any regular CITY employee in the work performed pursuant to this Agreement. No officer or employee of CITY shall have any financial interest in this Agreement in violation of California Government Code Sections 1090 et seq. 17. NOTICES Any notices or special instructions required to be given in writing under this Agreement shall be given either by personal delivery to CONTRACTOR' S agent (as designated in Section 1 hereinabove) or to CITY' S Chief of Administrative Services, as the situation shall warrant, or by enclosing the same in a sealed envelope, postage prepaid, and depositing the same in the United States Postal Services, addressed as follows : TO CITY: TO CONTRACTOR: Mr. Jerry Bramlett Mr. Mark L. Epstein Administrative Services Dept . Utility Graphics Consultants City of Huntington Beach Corporation 2000 Main Street 6200 South Syracuse Way Huntington Beach, CA 92648 Suite 222 Englewood, Colorado 80111 18 . IMMIGRATION CONTRACTOR shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall, in particular, comply with the provisions of 8 U. S .C. § 1324a regarding employment verification. - 9 - t` 19 . ENTIRETY The foregoing, and Exhibit "A" attached hereto, set forth the entire Agreement between the parties . IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers the day, month and year first above written. CONTRACTO CITY OF HUNTINGTON BEACH, UTILITY r' ' -HICS A municipal corporation CONSULT CORPO' . . fN / of the State of California Aildi. / 40r, Glenn ' . -. • P. r/� - 4. Mayor Of s : P -sident By: Ai(tAAA 114_ _____ Mark ps ein Its : Vice-President ATTEST: APPROVED AS TO FORM: City Clerk &'f}, , City Attorney �-F_2.4,.�;0 -4-2V- v REVIEWED AND APPROVED: INITIATED AND APPROVED: City Administrator Chief of Administrative Services - 10 - City of Huntington Beach GIS Strategic Plan UGC Professional Services Proposal Proprietary and Confidential EXHIBIT A SCOPE OF WORK City of Huntington Beach GIS Strategic Plan UGC Professional Services Proposal Proprietary and Confidential Exhibit A EXHIBIT A SCOPE OF WORK The following scope of work was developed based on the Request for Proposal and personal discussions with members of the GIS Committee. There are several notes of interest related to the scope of work which should be'highlighted: - Tasks 1 through 7 (Phase I) represent those tasks found in a traditional needs analysis and feasibility study. Task 8 (Phase II) represents the work activities associated with the development of hardware/software specifications. Tasks 1 through 8 were addressed in the Request for Proposal. The selection of the preferred supplier is proposed as an , option (Task 9). - Because of the importance of database construction to the success of the City of Huntington Beach GIS project, UGC has created two new tasks, 10 and 11, to address the development of conversion specifications and the selection of a preferred conversion contractor. These tasks are presented as options. - Included in Task 1 is UGC's project management which provides the City with on-call assistance, status reports, project management assistance, etc. In summary, the scope of work can be divided into the following major tasks: Phase I Task 1: Project Initiation, Education, and Ongoing Management Task 2: Data Gathering Task 3: Performance and Baseline Analysis Task 4: Needs Assessment Task 5: Strategic Implementation Plan Task 6: Cost-Benefit Analysis A-1 City of Huntington Beach GIS Strategic Plan UGC Professional Services Proposal Proprietary and Confidential Exhibit A Phase II Task 7: Final Report and Presentation Task 8: GIS Hardware/Software Specifications Task 9: (OPTIONAL) GIS Vendor Selection Task 10: (OPTIONAL) Land and Facilities Conversion Specifications Task 11: (OPTIONAL) Conversion Contractor Selection PHASE I: DEVELOP GIS STRATEGIC PLAN TASK 1: PROJECT INITIATION, EDUCATION, AND ONGOING MANAGEMENT 1.1 Develop and deliver a project workbook for use by the GIS Committee to serve as a reference over the course of the project. UGC will conduct an organization or "kick-off" meeting to cover the organization and execution of the project, including scheduling, interviews, scope, and other procedural issues. 1.2 In conjunction with Task 1.1, UGC will present a two-hour orien- tation/education seminar for City staff members to explain the purpose and scope of the GIS study. The seminar will also serve as the project orientation session and will provide opportunity for questions and answers. It will cover the following topics: GIS technology overview (concepts, technology status, applications, database issues, organizational factors, etc.) Description of the multiparticipant work plan and issues to be addressed Description of involvement/effort expected from the staff Potential uses of GIS technology for mapping, land records systems, planning, public works, and infrastructure management A-2 City of Huntington Beach GIS Strategic Plan UGC Professional Services Proposal Proprietary and Confidential Exhibit A Project case studies 1.3 UGC will meet with the City of Huntington Beach GIS Project Manager to establish logistical controls for this project. Such issues as invoicing procedures, status reports, contractual issues, etc., will be discussed and finalized. 1.4 Project management, on-call assistance, and ongoing support/management will be established and performed for Phase I. This will entail cor- respondence, teleconference calls, and other project management activities. (Phase II project management has been included as part of Task 9.) Deliverable Products for Task 1: GIS project workbook Project organizational meeting Orientation/education seminar Phase I monthly project status reports, invoices, and on-call assistance A-3 City of Huntington Beach GIS Strategic Plan UGC Professional Services Proposal Proprietary and Confidential Exhibit A TASK 2: DATA GATHERING 2.1 UGC will develop concise.questionnaires to be completed through personal interviews. These questionnaires will be reviewed with the City of Huntington Beach GIS Project Manager via telephone prior to the interviews and will be revised as necessary. The following categories of questionnaires will be developed: User Group - System Interface Cost Data Management 2.2 As previously discussed, UGC will work with the GIS Project Manager to identify the groups to be interviewed. For this proposal, we have estimated four detailed interviews with Public Works (three) and Community Development (one). Two high-level interviews will be conducted, one each with Police and Fire. For this agreement, high-level will refer to the fact that, based on the City's RFP, neither the Police nor Fire Department will require the same level of detailed data gathering as either Planning or Public Works. 2.3 UGC will conduct the four on-site user group interviews. These interviews will utilize the questionnaires developed in Task 2.1 to solicit appropriate technical, management, and economic data related to the implementation of GIS. The two high-level interviews will be conducted with Police and Fire to solicit technical data regarding the interface of GIS with their existing geo-based system. In addition, UGC will conduct one Information Systems interview to assess existing and planned computer systems/applications that may impact or be impacted by the GIS project. 2.4 UGC's Project Manager, along with the GIS Committee Project Manager, will conduct three management interviews. The purpose of these interviews will be to assess management's perspective on the strategic value of GIS project for the City, solicit input and guidance to the GIS Committee with A-4 • L l City of Huntington Beach GIS Strategic Plan UGC Professional Services Proposal Proprietary and Confidential Exhibit A respect to the overall process, and gather information (e.g., financial, schedule, personnel) which could impact how GIS is implemented in the City. 2.5 UGC will instruct the GIS Committee on the completion of the system interface and cost data questionnaires. Once all of the questionnaires have been completed, UGC will reproduce and bind them into deliverable appendices for reference throughout the life of the GIS project. Deliverable Products for Task 2: Data gathering questionnaires Four user group interviews Two high-level interviews Three management interviews Bound appendices • A-5 s City of Huntington Beach GIS Strategic Plan UGC Professional Services Proposal Proprietary and Confidential Exhibit A TASK 3: PERFORMANCE AND BASELINE ANALYSIS 3.1 UGC will compile the results of the Public Works and Community Development interviews to determine the following major current performance characteristics: Inventory of key existing maps/graphic products Inventory of key existing nongraphic geographic records Costs to create, maintain, seek/verify, and use these maps and records Resources required to create, maintain, seek/verify, and use these maps and records Identification of major problems associated with existing maps and records Identification of major benefits of the existing map and record system Inventory and analyze existing departmental automated systems which could impact or be impacted by the implementation of GIS 3.2 Deliver report section simultaneous with the deliverable for Task 4.2. UGC will review the draft performance and baseline analysis as part of Task 4.3. Deliverable Products for Task 3: Draft performance and baseline analysis report section (included with Task 4.2) A-6 i f City of Huntington Beach GIS Strategic Plan UGC Professional Services Proposal Proprietary and Confidential Exhibit A TASK 4: NEEDS ASSESSMENT 4.1 UGC will develop a functional. requirements matrix which details identified GIS needs for Public Works and Community Development. This matrix will address functions and applications to be provided by the GIS, as well as required database elements. The functions/applications will be prioritized based on needs versus wants and will identify functions/applications being performed today, as well as those which cannot be performed today. 4.2 UGC will prepare a draft high-level System Requirements document to address specific issues including: System hardware requirements User-defined workstation requirements Software requirements (system) Interface requirements to existing systems/applications/databases • System security requirements Other user-specified GIS requirements, as applicable 4.3 UGC will review the draft report section with the GIS Committee prior to inclusion in the final report via teleconference. Deliverable Products for Task 4: Functional requirements matrix Draft system requirements report section Finalized report section A-7 City of Huntington Beach GIS Strategic Plan UGC Professional Services Proposal Proprietary and Confidential Exhibit A TASK 5: STRATEGIC IMPLEMENTATION PLAN 5.1 Based upon Tasks 1-4, a draft strategic implementation plan will be pre- pared in workbook format to address the following issues: Organization/Administration Project schedule and milestones for pilot project system purchase, data conversion, applications implementation, and full implementation Development of consensus on issues leading to a determination of pro- ject organization and administration Implementation team resource requirements for pilot project and ongo- ing full implementation operations Training requirements Personnel/staffing requirements Physical site preparation requirements (if any) Operation/organization procedures plan Other issues and requirements that may affect schedule and annual budgetary costs of pilot project and full implementation, including an assessment of potential interface with Orange County's planned or existing GIS efforts. Data Conversion: GIS accuracy requirements and recommendations for ground control strategy - General GIS database content, scale, and accuracy requirements Determination of optimal data conversion methodology and strategy, including maintenance responsibilities Source documents (maps and records) for compilation of GIS database (internal and external) Application/Interface: Applications requirements Identification of pilot and full implementation :GIS interfaces to existing or planned databases A-8 City of Huntington Beach GIS Strategic Plan UGC Professional Services Proposal Proprietary and Confidential Exhibit A Gateway requirements to support data transfer with existing auto- mated systems Development of a prioritized implementation schedule for GIS applica- tions and interfaces, focusing on the pilot project Hardware/Software: General system hardware requirements General system software requirements Distribution of workstations and support hardware - . Local area network and remote communication requirements Physical and database security requirements 5.2 UGC, based on the information collected, will develop up to three GIS design/configuration alternatives. These alternatives will address satisfying both the functional and implementation'requirements identified in previous tasks. These alternatives will provide various scenarios, depending upon the desired objectives of the City of Huntington Beach GIS. 5.3 UGC will conduct a two-day strategic planning workshop meeting with the GIS Committee. The purpose of this on-site strategic planning workshop will be to review the draft strategic plan, including the possible design/configuration alternatives, and to develop a realistic and cost- justifiable project implementation approach. 5.4 Based on the results of Task 5.3, UGC will refine the draft strategic imple- mentation plan workbook and will issue the final strategic implementation plan section of the final report. This important document will provide detailed source material for subsequent hardware, software, and conversion specification documents and provide a schedule and approach for pilot project (if selected) and full implementation. A-9 ' r City of Huntington Beach GIS Strategic Plan UGC Professional Services Proposal Proprietary and Confidential Exhibit A Deliverable Products for Task 5: Draft strategic implementation plan workbook Strategic planning work session Final strategic implementation plan report section • A-10 City of Huntington Beach GIS Strategic Plan UGC Professional Services Proposal Proprietary and Confidential Exhibit A TASK 6: COST-BENEFIT ANALYSIS 6.1 Based on input from the functional requirements definition and strategic implementation plan, UGC will complete a cost-benefit analysis to assess the costs and benefits of the total GIS project as proposed. This analysis will provide a performance and business case examination of the productivity and economic prudence of implementing the GIS for the City of Huntington Beach. Using UGC's proprietary strategic planning and cost-benefit model, a preliminary cost-benefit analysis will be completed and extended over the study period. The cost-benefit analysis will reflect all costs and phase-in timing issues reflected in the strategic plan, including: System hardware Software/applications development System interface development System maintenance Communications network Project preparation activities Personnel and labor resources Project assistance and incidentals Project schedule phase-in System replacement schedule and cost Other specific cost items which may impact the cost-benefit analysis Source document scrub cost In-house versus contracted conversion Conversion schedule and costs 6.2 In addition to the above cost-benefit analysis, which identifies and projects quantifiable parameters, qualitative or intangible benefits will be listed separately. • A-11 City of Huntington Beach GIS Strategic Plan UGC Professional Services Proposal Proprietary and Confidential Exhibit A 6.3 For the study period, the results of the economic analysis will be presented in the following formats: Gross investment Gross saving Payback point and time - Total annual costs in present-value dollars (base year 1990) Total annual costs in inflated dollars (base year 1990) Projections will be presented in both constant-value and inflated dollars. 6.4 UGC will compile all the economic data into a high-level cost-benefit anal- ysis section of the final report for review via teleconference. The GIS Committee will return all comments to UGC for inclusion in the final report. Deliverable Products for Task 6: Draft cost-benefit analysis document and teleconference review Finalized report section A-12 .. City of Huntington Beach GIS Strategic Plan UGC Professional Services Proposal Proprietary and Confidential Exhibit A TASK 7: FINAL REPORT AND PRESENTATION 7.1 UGC will prepare a final report document based on results of the previous project tasks. This will include all previous project documents and report sections, including conclusions and recommendations. UGC will deliver eight copies of the final report to the City of Huntington Beach GIS Project Manager. 7.2 UGC will prepare a draft executive summary providing an overview and summary of findings, conclusions, and recommendations for comment by the GIS Committee. 7.3 UGC will finalize the executive summary and deliver a reproducible original to the City of Huntington Beach GIS Project Manager for distribution to management and appropriate external groups. 7.4 UGC will conduct a presentation to the GIS Committee which will cover the findings and results of the GIS Committee's effort, as well as present the next-step action plan. Based on comments from the GIS Committee,,the presentation will be refined and delivered to executives and senior manage- ment in the City. Deliverable Products for Task 7: Draft report document Final report document Draft executive summary Final executive summary Draft presentation Final presentation A-13 City of Huntington Beach GIS Strategic Plan UGC Professional Services Proposal Proprietary and Confidential Exhibit A PHASE II: DEVELOP DETAILED SPECIFICATIONS TASK 8: GIS HARDWARE/SOFTWARE SPECIFICATIONS 8.1 Outline hardware and software specifications and discuss format and pur- chase/acquisition/development with the GIS Committee. (This task also includes Phase II project management activities.) 8.2 Develop draft hardware/software specifications, addressing such areas as: - Functionality Performance Maintenance Support Services Project Team Warranty Price Etc. 8.3 UGC will conduct a one-day work session to review the draft hard- ware/software specifications with the GIS Committee. 8.4 Based on comments received and subsequent changes, UGC will prepare the final hardware/software specifications suitable for use in a bid package. UGC will assist in the Request for Proposal preparation, including incorporation of the City's own commercial terms. Deliverable Products for Task 8: Draft hardware/software specifications One-day review work session - Final hardware/software specifications Phase II monthly project status reports, invoices, and on-call assistance A-14 t + City of Huntington Beach GIS Strategic Plan UGC Professional Services Proposal Proprietary and Confidential Exhibit A TASK 9: (OPTIONAL) GIS VENDOR SELECTION 9.1 UGC will develop a systematic methodology and criteria for objective evaluation of the potential suppliers of GIS hardware and software. We will also develop a formal, step-by-step written methodology/procedure, for- mat, and point-evaluation criteria for ranking individual proposals which may include site visits, oral presentations, track record evaluation, references, etc. 9.2 UGC will assist the City of Huntington Beach GIS Project Manager with the preparation of a questionnaire to be used to prequalify potential GIS vendors. This task will also include assisting in the collection of information, predominantly by phone, in response to these questions. The objective of this task will be to select a list of four vendors to whom requests for proposal will be sent. 9.3 During the bid response period, UGC will support the GIS Project Manager. This may include responding to vendor questions, participating in a vendor briefing, etc. 9.4 UGC will review/analyze up to four vendor bid response packages. UGC will use a proprietary evaluation program and models to apply weightings to technical, cost, and risk scores. 9.5 UGC will participate in a two-day vendor selection meeting with the GIS Committee. We will utilize our vendor evaluation model to provide the City with an examination of weighting for various evaluation criteria and assist in the compilation of vendor proposal item clarification question lists. 9.6 UGC will provide guidance to the GIS Project Manager in the solicitation of answers from the vendors in response to questions generated above. Upon receipt of answers to these questions, UGC will conduct a two-day meeting A-15 City of Huntington Beach GIS Strategic Plan UGC Professional Services Proposal Proprietary and Confidential Exhibit A to revise the technical and risk scores to determine the preferred GIS vendor. UGC will summarize the evaluation process in the form of a written deliverable document. 9.7 UGC will participate, as required, in establishing the terms of the contract and negotiating specific contract issues with the selected GIS vendor. Deliverable Products for Task 9: Vendor selection criteria, methodology, and model Ongoing support Review of up to four vendor proposals On-site vendor evaluation and selection meeting A-16 a J. City of Huntington Beach GIS Strategic Plan UGC Professional Services Proposal Proprietary and Confidential Exhibit A TASK 10: (OPTIONAL) LAND AND FACILITIES CONVERSION SPECIFICATIONS 10.1 Outline land facilities conversion specifications and discuss format and approach with the GIS Committee. 10.2 Compile relevant information for documents, reports, etc., which will impact conversion specifications. Provide the City with guidelines for preparing ' selected statistical and source data needed for input to the specifications. 10.3 Develop draft land and facilities conversion specifications. Address both technical and cost issues. 10.4 Review draft land and facilities conversion specifications with the GIS Committee. 10.5 Prepare final land and facilities conversion specifications suitable for use in conversion bid packages. Deliverable Products for Task 10: - Land and facilities conversion specifications outline - Draft land and facilities conversion specifications - Meeting to review draft conversion specifications - Final conversion specifications A-17 r � � City of Huntington Beach GIS Strategic Plan UGC Professional Services Proposal Proprietary and Confidential Exhibit A TASK 11: (OPTIONAL) CONVERSION CONTRACTOR SELECTION 11.1 Establish conversion contractor prequalification criteria and assist GIS Project Manager in the selection of the conversion contractors to respond to the conversion bid package. 11.2 Assist the GIS Project Manager with the issuance of the conversion RFP for public tender to short-listed firms. Monitor receipt of bids and support GIS Project Manager in answering bidder questions. Assist GIS Project Manager with producing RFP addenda as necessary. 11.3 Conduct a one-day conversion contractor prebid meeting in Huntington Beach with the GIS Committee and short-listed conversion contractors. Assist the GIS Project Manager with follow-up from the meeting as necessary. 11.4 Develop a systematic procedure/criteria for objective evaluation and selection of the conversion contractor. Develop the common step-by-step written methodology/procedure, format, and point evaluation criteria for ranking individual conversion contractor proposals based on the conversion specifications. 11.5 Conduct with the GIS Committee a detailed and formal evaluation of up to three conversion contractor bids. Complete a contractor quantitative scoring to select the best price/performance conversion contractor. The evaluation will address technical, cost, and risk factors. 11.6 Conduct a two-day, on-site conversion contractor selection meeting to assist the GIS Committee in the determination of the optimal conversion contractor. 11.7 Determine need for conversion contractor site visits for each of the three evaluated conversion contractors. Develop a site visit questionnaire if required. A-18 a a City of Huntington Beach GIS Strategic Plan UGC Professional Services Proposal Proprietary and Confidential Exhibit A Deliverable Products for Task 11: - Short-list questionnaire - Assistance in RFP process - Prebid meeting - Conversion contractor selection criteria, methodology, and model - Review of up to three bids - Two-day evaluation meeting A-19 UOCJuly 25, 1990 UTILITY GRAPHICS CONSULTANTS Mr. Jerry Bramlett City of Huntington Beach 2000 Main Street Huntington Beach, CA 92648 Dear Mr. Bramlett: Pursuant to our conversation regarding finalization of the agreement between the City of Huntington Beach and Utility Graphics Consultants Corporation, this letter will serve as justification for non-compliance with paragraph 10.B, "Professional Liability Insurance", of the subject agreement. Since its inception in 1985, Utility Graphics Consultants Corporation (UGC) has never obtained nor been required to obtain Professional Liability Insurance. Typically, such insurance is required for engineering design and construction firms who deal with major capital improvement projects. Inasmuch as the nature of our work is professional, technical, and management consulting services, we do not provide capital project design services. Therefore we feel, our work dots not require obtaining Professional Liability Insurance. At the request of previous clients, we have investigated the possibility of obtaining Professional Liability Insurance. We have found that, because of the nature of our GIS/management information systems (as opposed to more traditional engineering/ architectural services) consulting services, UGC has been unable to locate a knowledgeable underwriter to obtain such insurance at costs which could justify its purchase. Previous research indicates the annual premiums would be in excess of $50,000. I trust this' letter meets your requirements for completion of our agreement. Sincerely, Utility Graphics Consultants Corporation 4/t_O Mark L. pst in Pripcipal 6200 S. Syracuse Way, Suite 222 Englewood, Colorado 80111 303 773 6166 ESRI Environmental 380 Redlands (714)793-2853 Systems New California TWX 910 332 1317 Research York 92373-8100 FAX 714 793 5953 Institute, Inc. Street 30 June 1992 City of Huntington Beach 2000 Main Street Huntington Beach, CA 92648 Attn: Jerry Bramlett or Liane Nakasone Information Systems Subject : Submittal of Original Signature Page Modification Ref : ESRI contract : 92 S0919 Dear Jerry and Liane: Per your request, enclosed is the original of the signature page as modified by Jack Dangermond' s signature and the addition to Laura Dangermond' s title which can be incorporated into your copy of the agreement . Please forward a copy with the City' s original signatures at your earliest convenience. Also any information remaining on Attachments "A" and "B" to the software license should be submitted as soon as possible as it is used by ESRI ' s customer support staff to proceed with your project . Please let me know if we can be of further assistance. Sincerely, •‘;(4t--‘ -Ci&-(- • Erik Berli 40 Contract Specialist