HomeMy WebLinkAboutFAIR HOUSING COUNCIL OF ORANGE COUNTY - Subgrantee Agreement - CDBG 7/15/96 - 1996-07-15CITY OF F- UNTINGTON BEACH
2000 MAIN STREET
OFFICE OF THE CITY CLERK
CONNIE BROCKWAY
CITY CLERK
August 5, 1996
Fair Housing Council of Orange County
1666 N. Main Street, Suite 500
Santa Ana, California 92701
Dear Sir;
CALIFORNIA 92648
The City Council of the City of Huntington Beach at the regular meeting held on
July 15, 1996, approved execution of the Subgrantee Agreement between the City
of Huntington Beach and the Fair Housing Council of Orange County for fair
housing services under the Community Development Block Grant Program.
Enclosed is a duly executed copy of the agreement for your records.
Sincerely,
Connie Brockway
City Clerk
Enclosure: Agreement
CC:
agrltr/jc
(Telephone: 714-536-5227 )
J
Council/Agency Meeting Held:
De=ppDRved
d/Continued to:
❑ Conditionally Approved ❑ Denied City Clerk's Sig ture
Council Meeting Date: July 15, 1996
Department ID Number: ED 96-44
CITY OF HUNTINGTON BEACH
REQUEST FOR COUNCIL ACTION
SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
SUBMITTED BY: MICHAEL T. UBERUAGA, City Administrator
PREPARED BY: DAVID C. BIGGS, Director of Economic Development
SUBJECT: Subgrantee Agreement between the City of Huntington Beach and the
Fair Housing Council of Orange County QA
Statement of Issue, Funding Source, Recommended Action, Alternative Action(s)., # a!ysis, Environmental Status, Attachment
Statement of Issue: The subgrantee agreement with the Fair Housing Council of Orange
County for $35,000 needs Council approval.
Funding Source: Community Development Block Grant, E-HQ-ED-894-3-90-00
Recommended Action: Move to approve and authorize the Mayor and City Clerk to
execute the agreement between the City of Huntington Beach and the Fair Housing Council
of Orange County for $35,000 in Community Development Block Grant funds.
Alternative Action(s): Do not approve the agreement.
Analysis: The Department of Housing and Urban Development (HUD) requires
jurisdictions to provide fair housing services, and the City has certified in its application for
CDBG and HOME funds that it will affirmatively further fair housing choice. The Fair
Housing Council of Orange County (FHCOC) provides fair housing services throughout
Orange County through tenant/landlord counseling, dispute resolution, and handles
discrimination complaints in housing related matters. Fair housing services are an allowable
expense in the administration of the CDBG program.
On June 6, 1996, the Citizens Advisory Board approved the recommendation to fund
FHCOC for $35,000. Staff recommends that Council approves the agreement be4ween the
City and FHCOC. _
C-M
_i z.
'T
C"�
•
REQUESTFOR
COUNCIL ACTION
MEETING DATE: July 1, 1996
Environmental Status: Exempt
Attachment(s)•
DEPARTMENT ID NUMBER: ED 96-44
Subgrantee Agreement between the City of Huntington Beach and
the Fair Housing Council of Orange County
ED9644.DOC -2- 07/02/96 1:38 PM
SUBGRANTEE AGREEMENT BETWEEN
THE CITY OF HUNTINGTON BEACH AND
FAIR HOUSING COUNCIL OF ORANGE COUNTY
FOR HOUSING AND COMMUNITY
DEVELOPMENT BLOCK GRANT PROGRAM
THIS AGREEMENT is entered into this 1,5tA day of , 1996,
between the CITY OF HUNTINGTON BEACH, a municipal corporation of the State of
California, hereinafter referred -to as "CITY," as an entitlement recipient in the U.S. Department
of Housing and Urban Development's Housing and Community Block Grant Program, and the
FAIR HOUSING COUNCIL OF ORANGE COUNTY, a nonprofit California corporation,
hereinafter referred to as `SUBGRANTEE," for the expenditure of Block Grant funds;
The Housing and Community Development block Grant Program, hereinafter referred to
as "CDBG," mandates that a Subgrantee Agreement be executed in order that such funds be
utilized by the parties hereto,
NOW, THEREFORE, IT IS HEREBY AGREED that the following provisions are
approved, and shall constitute the entire agreement between the CITY and SUBGRANTEE:
The purpose of the subgranting of CDBG funds to SUBGRANTEE shall be solely
for Fair Housing Services in accordance with the Scope of Work, Attachment 1, which is.hereby
incorporated by this reference.
1 The SUBGRANTEE is a nonprofit California corporation duly organized under
the laws of the State of California, whose officers are: Chris Brown, Chair; Earl D. Dearing,
Treasurer, David D. Quezada, Executive Director.
The total amount granted to SUBGRANTEE is Thirty-five Thousand and no/100
Dollars ($35,000.00) and such funds shall be expended within a time period not exceeding twelve
4\s:PCD: Agree:CDBG-FHC
RLS 96-396
0
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(12) consecutive months, July 1, 1996, through June 30, 1997, following the date of execution of
this agreement, in installments determined by CITY. Payment shall be made to SUBGRANTEE
following the submission of quarterly invoices in a form prescribed by CITY, detailing such
expenses. SUBGRANTEE agrees to submit requests for reimbursement fifteen (15) days after
the end of each quarter which are:
A. July through September,
B. October through December,
C. January through March, and
D. April through June.
CITY shall pay such invoices within thirty (30) days after receipt thereof, provided CITY
is satisfied that such expenses have been incurred within the scope of this Agreement and that
SUBGRANTEE is in compliance with the terms and conditions of this Agreement. CITY has the
right to recapture all or a portion of Block Grant Funds not requested for reimbursement thirty
(30) days after the end of the fiscal year, June 30, 1997.
4. SUBGRANTEE agrees to conduct all activities of the organization, whether
funded in whole or in part by CDBG funds from CITY, in accordance with the provisions
contained in the Federal Office of Management and Budget ("OMB") Circular A-87 and its
attachments, including those for contracts in excess of Ten Thousand Dollars ($10,000.00) and
including the provisions relating to audit requirements and resolution of audit findings as provided
in Circular A-128.
SUBGRANTEES who have received $25,000 or more in grant funds are required
to submit an annual report including either a single audit or program audit reports, which evidence
2
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RLS 96-396
an audit was completed in accordance with specific program requirements of the OMB Circular
(i.e., A-128 or A-133).
5. The CITY shall have the right to recapture all or a portion of Block Grant funds
disbursed to SUBGRANTEE should the SUBGRANTEE fail to comply with all of the terms and
conditions of this Agreement or refuse to accept any conditions which may subsequently be
imposed by the U.S. Department of Housing and Urban Development for the operation of the
Community Development Block Grant Program.
6. SUBGRANTEE shall not dispose of any real or personal property acquired in full
or in part with CDBG funds through sale, use, or relocation without the express and prior written
permission of the CITY, and SUBGRANTEE agrees to maintain program records for a minimum
of three years after the close-out of the subgrant and to make such records available for on -site
monitoring by CITY not less than annually and to periodic inspections by HUD officials during
this three-year period.
7. SUBGRANTEE agrees that no officer, employee, agent, or assignee of CITY
having direct or indirect control of CDBG funds granted to the CITY shall serve as an officer of
SUBGRANTEE. Further, any conflict or potential conflict of interest of any officer of
SUBGRANTEE shall be fully disclosed to the City prior to the execution of this Agreement and
shall be attached to and become a part hereof.
8. SUBGRANTEE agrees that any earned interest income on funds generated
through the use or investment of funds received from CITY shall be used in conformance with
program income requirements set forth in Code of Federal Regulations 570.504. The
SUBGRANTEE shall disclose to the CITY all program income received utilizing CDBG funds
administered under this Agreement.
41s: PCD:Agree:CDBG-FHC
RLS 96-396
9. SUBGRANTEE agrees that in the event it is unable to perform or defaults upon
any provision contained herein, the CITY shall have the right to recapture the full amount of
funds granted to SUBGRANTEE.
10. SUBGRANTEE acknowledges that the CITY shall disburse funds to
SUBGRANTEE only upon execution of this Agreement, and CITY is empowered only to provide
funds to SUBGRANTEE pursuant to the provisions of this agreement.
11. SUBGRANTEE hereby agrees to protect, defend, indemnify and hold and save
harmless CITY, its officers, and employees against any and all liability, -claims, judgments, costs
and demands, however caused, including those resulting from death or injury to
SUBGRANTEE'S employees and damage to SUBGRANTEE'S property, arising directly or
indirectly out of the obligations or operations herein undertaken by SUBGRANTEE, including
those arising from the passive concurrent negligence of CITY, but save and except those which
arise out of the active concurrent negligence, sole negligence, or the sole willful misconduct of
CITY. SUBGRANTEE will conduct all defense at its sole cost and expense. CITY shall be
reimbursed by SUBGRANTEE for all costs or attorney's fees incurred by CITY in enforcing this
obligation.
12. Pursuant to City Council Resolution No. 6277, on July 1, 1996, the City Council
by its action waived its requirements that the SUBGRANTEE provide proof of Workers'
Compensation and General Liability insurance, for the period between July 1, 1996, to June 30,
1997.
13. Pursuant to California Labor Code Section 1861, SUBGRANTEE acknowledges
awareness of Section 3700 et seq. of said code, which requires every employer to be insured
4
4\s: PCD:Agee:CDBG-FHC
RLS 96-396
against liability for workers' compensation, SUBGRANTEE covenants that it will comply with
such provisions prior to commencing performance of the work hereunder.
14. SIGNATURES/TIME OF EXECUTION
This Agreement shall be void and its terms shall have no force or effect whatsoever
if not signed by authorized agents or officers of SUBGRANTEE within thirty (30) days of receipt
of this document. It shall be the responsibility of the CITY to transmit this Agreement and any
other necessary documentation to SUBGRANTEE and to record the date of receipt thereof.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed
by and through their authorized officers the day, month and year first above written.
SUBGRANTEE:
FAIR HOUSING COUNCIL OF
ORANGE COUNTY
a nonprofit California corporation
:r • Brown
Its: Chairperso \
B .
Y
Earl D. Dearing
Its: Treasurer
AND APPROVED:
ity Administrator
,
4\s:PCD: Agree:CDBG-FHC
RLS 96-396
CITY OF HUNTINGTON BEACH
a municipal corporation of the
State of California
Mayor
ATTEST:
4��
City Clerk
APPROVED AS,TOTOPU&
City ttorn
d5aN,
INI ATED /A'ND APPROVED. -
Director of Economic Development
0 1
Attachment 1
FAIR HOUSING COUNCIL OF ORANGE COUNTY
SCOPE OF SERVICES
JULY 1, 1996 - JUNE 30, 1997
A. Provide a process for equitable resolution of discrimination complaints;
B. Provide Landlord/Tenant Dispute Resolution services;
C. Provide Quarterly Activity Reports on Fair Housing Compliance and
Tenant/Landlord Disputes including:
1. the number of unduplicated households between both categories;
2. the number of unduplicated households finding complete resolution to their
concerns/issues;
3. the comparative statistics for the County of Orange, and relative percentage of
service for Huntington Beach;
4. the gender, racial, marital status, household size and age of complainants;
5. in cases of substandard housing concerns, immediately report the housing
condition of the identified address to the Code Enforcement Office of the City
of Huntington Beach (copy the Department of Economic Development in such
written report in the quarterly report);
6. in cases of discrimination referred to Housing and Urban Development for
prosecution, report the prosecutorial action regarding identified addresses to
the Department of Economic Development in the quarterly report; and
7. the amount(s), if any, of any court awards won on behalf of a Huntington
Beach resident(s).
8. the event, locale, and nature of outreach effort in Huntington Beach in relation
to all Orange County Outreach efforts. Only report outreach where FHCOC
was the presenter, not just an attendee.
The Quarterly Reports should not include any news clippings other than
Huntington Beach related articles. Do not include thank you notes, copies of
correspondence, and invitations.
D. Provide for a minimum of four (4) educational outreach programs in the City of
Huntington Beach at such times requested by the Department of Economic
Development for specific community events. Notify the Department of Economic
Development of any additional outreach efforts in advance of such events so that
the department can assist in.publicizing the activity (including coloring contests,
etc.).
E. The purpose of the agreement is to reimburse FHCOC solely for the salaries and
benefits of staff in the•operation of 1666 North Main Street, Ste. 500, Santa Ana,
CA 92701 in accordance with the Budget and Statement of Intended
Beneficiaries.
06-17-1996 02:32PM FROM Comprehensive Ins Srvs TO _ _ 3755087 P.02
` V O/ DATB IMMIDDIm
TM qq�SEI.4�<wllilil06/17/1996
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(714) 544=8111 FAX (714) 544-5448
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. TH13 CERTIFICATE DOES NOT AMEND, EXTEND OR
COMPREHENSIVE INSURANCE SERVICES ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
P.O. BOX 777 COMPANIES AFFORDING COVERAGE
TUSTIN, CA 92781-0777 COMPANY NONPROFITS INSURANCE ALLIANCE
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FAIR HOUSING COUNCIL OF ORANGE COUNTY COMPANY
1666 N. MAIN STREET, SUITE S00 ........... __...... .. ............ _....... _ .. .......... _....... ....................
SANTA ANA, CA 92701 COMPANY
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THIS IS TO CERTIFY THAT THE POLICIES OF 1N�URANCE 115TEb BELOHAVE BEEN ISSUED THE INSURED NAMED 10 PERIOD
INDICATED, NOTMTHSTANDING ANY REOUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENTIMITH RESPECT TO WHICH THIS
CERTIFICATE MAY RE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
...... ............. _......... . _ .......... ._....... ... ... __...... ................... _.. ............... .. _. _.......
.._..... ......... _.
CO TYPE INRANCE POLICY NUMBER :POLICY EFFECTIVE POLICY EXPIRATION! LIMITS
L E OFSV DATE (YM/DO/YY) DATE (MMIOMM
GENERAL LIABILITY = ! GENERAL AGGREGATE S , 000 , 000
.............................. ........ . ..2
X - COMMERCIAL GENERAL LIABaRY : PRODUCTS - COMPIOP AGG ; S 2 , 00O , OQ0
;...._.. ......._ __ ....... __.......
... _ PERSONAL & ADV INJURY i .......1 O00
A CLANS MADE .X. OCCUR N96-6984 07/01/1996 07/01/1997 ...................... 000
OWNEcrs 8 CONTRACTORS PROT EACH OCCURRENCE S 1.000 , 000
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FIRE DAMAGE (My one Me) '. S 501000
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MED EXP (Any mm person) i $s OOO
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ALL OWNED AUTOS BODILY INJURY S
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:. X ; HIREOAUTOS BODILY INJURY i
X .: NOW"ED AUTOS (per q)
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ANY AUTO OTHER THAN AUTO ONLY: R x¢ F .:n .
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AGGREGATE; S
EXCESSLJMLITY EACH OCCURRENCE : S
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UMBRELLA FORM ANiGREGATE
OTHER THAN UMBRELLA FORM ' S
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EMPLOYERS' LIABILITY El. j, EL EACH ACCIDENT : S
:.........................................................................
G. h11J Nu _ TC'i,, City Attorney .--
THE PROPRIETORfINCL _ P D e = EL DISEASE - POLICY LIMIT ; S
PARTNERSIEXECUTM ___ p y% puty Cifly Attorney _...__ .__.;_.. . .......... _.
OFFICERS ARE : EXCL a a DISEASE - EA EMPLOYEE S
OTHER
W,5CRIPT?0N OF CERTIFICATE HOLDERS ARE NAMED AS ADDITIONAL INSUREDS PER ATTACHED ENDT. CC2026
*10 DAY NOTICE SHOULD POLICY CANCEL FOR NON -PAY
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SHOULD ANY OF THE ABOVE DOC 9M POLWAW K CANCELLED WORE THE
EXP"I10R DATE THEREOF, THE ISSUING COMPANY WILL 1809MM MAIL
CITY OF HUNTINGTON BEACH, ITS AGENTS,
* TD DATE WRITTEN NOTICE To THE CERT(FTCATNE HOLDER NAMED TO THE LFFr.
OFFICERS & EMPLOYEES
2000 RAIN STREET
AUTOO TA -
HUNTINGTON BEACH, CA 92648
Pichard L. Eynon
«�
06-17-1996 02:34PM FROM Comprehensive Ins Srvs
TO 3755087 P.03
'44) 0
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED -- DESIGNATED PERSON
OR ORGANIZATION
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART.
SCHEDULE
Name of Person or Organization: CITY OF HUNTINGTON BEACH, ITS AGENTS,
OFFICERS & EMPLOYEES
(If no entry appears above, information required to complete this endorsement will be shown in the
Declarations as applicable to this endorsement.)
WHO IS AN INSURED iSection 11) is amended to include as an insured the person or organization shown in the
Schedule as an insured but only with respect to liability arising out of your operations or premises owned by
or rented to you.
APPROVED AS TO FO d:i
CAIL HUTTON,, City Attorney
By: Deputy City Attorney
6/I7/96cm
CG 2026 f17)95)
TOTAL P.e3