HomeMy WebLinkAboutFederal Highway Administration (FHWA) Administered by Caltrans - 2006-07-032066 JUN 21 PH 4: 37
Council/Agency Meeting Held:--I,3 OG
via
, I� ,CI�' `!
HUNTINGT
Deferred/Continued to:
Approved ❑ Conditionally Approved ❑ Denied
i ler s Si ature
Council Meeting Date: 7/3/2006
Department ID Number: PW 06-044
CITY OF HUNTINGTON BEACH
REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: 'HONORABLE MAYOR AND CI UNCIL MEMBERS
SUBMITTED BY: PEN LOPE ULBRETH-GRAFT -C t Ad inistrator
GPREPARED BY: ROBERT F. BEARDSLEY, PE, rector of Public Works
SUBJECT: Adopt Resolution Authorizing Federal Funding for Traffic Signal
Modifications
Statement of Issue, Funding Source, Recommended Action, Alternative Action(s), Analysis, Environmental Status, Attachment(s)
Statement of Issue: This resolution will authorize the Mayor and City Clerk to execute
Program Supplement Agreements for Federal Aid projects related to the Federal Highway
Administration (FHWA) grant programs. Three traffic signal modification projects have been
authorized by FHWA to receive funding.
Funding Source: The grant amount, including construction is $184,500. Matching funds
are budgeted in the Gas Tax Fund.
Recommended Action: Motion to:
1. Adopt Resolution No. &Q6 -3"+ A resolution of the City Council of the City of
Huntington Beach authorizing the Mayor and City Clerk to execute Program Supplement
Nos. M030, M031, M032 to Agreement No 12-5181 for intersections of Gothard Street
and Warner Avenue, Gothard Street and Edinger Avenue and Edwards Street and
Warner Avenue.
Alternative Action(s):
Deny adoption of the authorizing Resolution and forfeit Federal Aid project funding of
approximately $184,500.
. C:2
,O
-13EACirI
REQUEST FOR CITY COUNCIL ACTION
MEETING DATE: 7/3/2006 DEPARTMENT ID NUMBER: PW 06-044
Analysis: On February 7, 1978, the City entered into an agreement with the State of
California for the Federal Aid Program, identified as Master Agreement 12*5181. On June
16, 1997, the State and City entered into an updated Agreement that included new provisions
of the Intermodal Surface Transportation Efficiency Act (ISTEA) and the reengineered Local
Assistance procedures.
Adopting the resolution will allow the City to execute Program Supplement Nos. M030
through M032, which cover project preliminary engineering costs for the intersections of
Gothard Street and Warner Avenue, Gothard Street and Edinger Avenue and Edwards Street
and Warner Avenue. A grant for design and construction has been awarded through the
Hazard Elimination Safety (HES) program. Construction work consists of installing east -west
protected left turn arrows at Gothard Street and Warner Avenue, installing north -south left
turn arrows at Gothard Street and Edinger Avenue and installing east -west protected left turn
arrows at Edwards Street and Warner Avenue. This work will include the installation of new
traffic signal poles, signal heads and conduit installation required to accomplish the proposed
operation.
This agreement is for preliminary engineering funds only, with Federal Funds totaling
$16,200 with a City share of $1,800. The city share of the preliminary engineering costs is
made up of staff time. The Program Supplement Agreements for construction funds will
follow at a later date after Caltrans approval of the plans and specifications.
Public Works Commission Action: Not required.
Environmental Status: Not applicable.
Attachment(s):
-2- 6/21/2006 2:51 PM
ATTACHMENT #1
CITY OF HUNTINGTON BEACH * PUBLIC WORKS * TRAFFIC ENGINEERING
VICINITY MAP mo
•� ,�
GOTHARD AND WARNER, GOTHARD AND EDINGER & EDWARDS AND WARNER
ATTACHMENT #2
RESOLUTION NO. 2006-37
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH
AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE PROGRAM
SUPPLEMENT NOS. M030, M031, AND M032 TO AGREEMENT NO. 12-5181 FOR THE
INTERSECTIONS OF GOTHARD STREET AND WARNER AVENUE, GOTHARD STREET
AND EDINGER AVENUE AND WARNER AVENUE AND EDWARDS STREET
WHEREAS, on June 16, 1997, the City entered into an agreement with the State of
California for the Federal Aid Program, identified as Agreement No. 12-5181 ("Master
Agreement"); and
Program Supplemental Nos. M030, M031 and M032 to the above mentioned Master
Agreement have been found eligible for funding under the Hazard Elimination Safety program
administered by the Federal Highway Administration and the California State Department of
Transportation; and
The estimated project cost for each agreement is as follows: M030 (Warner Avenue and
Edwards Street) $102,620; M031 (Edinger Avenue and Gothard Street) $160,783; and M032
(Warner Avenue and Gothard Street) $52,826. The sum of the estimated project cost of three
agreements is $316,229 ($18,000 preliminary engineering and $298,229 construction); and
From the estimated project cost, the following dollar amounts will be appropriated from
Federal and State funds to their respective project as shown on Attachments A hereto:
M030 (Warner Avenue and Edwards Street) $54,000 ($4,500 preliminary
engineering and $49,500 construction);
M031 (Edinger Avenue and Gothard Street) $76,500 ($7,200 preliminary
engineering and $69,300 construction), and
M032 (Warner Avenue and Gothard Street) $54,000 ($4,500 preliminary
engineering and $49,500 construction).
The sum of the Federal and State funds allocated for three projects is $184,500 ($16,200
preliminary engineering and $168-1300 construction); and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Huntington
Beach that the Mayor and City Clerk are authorized and directed to execute the necessary
documents to implement Program Supplement Nos. M030, M031 and M032 to Master
Agreement No. 12-5181 for the preliminary engineering for the traffic signal modifications for
the intersections of Gothard Street and Warner Avenue, Gothard Street and Edinger Avenue and
06-300/2647
Resolution No. 2006-37
Warner Avenue and Edwards Street. The program supplements are only for engineering
and do not include construction funds.
PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a
regular meeting thereof held on the 3rd day of July , 200 6.
Mayor
REVIEWED AND APPROVED: APPROVED AS TO FORM:
ity Administrator V C ty Attorney\o�
ED AND A ROVED:
Director of Public Works
06-300/26,47 2
ATTACHMENT A
ONFOR
PROGRAM SUPPLEMENT NO. M030 Date: May 02,2006
to COPY Location:12-ORA-0-HNTB
ADMINISTERING AGENCY -STATE AGREEMENT Project Number:STPLH-5181(153)
FOR FEDERAL -AID PROJECTS NO. 12-5181 E.A. Number:12-931681
— Or2161.,V14c_ IA)i lit e SOLc c--77610 —
This Program Supplement hereby incorporates the Administering Agency -State Agreement for Federal Aid which was entered into
jetween the Administering Agency and the State on 06/29/97 and is subject to all the terms and conditions thereof. This Program
Supplement is executed in accordance with Article I of the aforementioned Master Agreement under authority of Resolution No.
2 0 0 6— 3 7 1 approved by the Administering Agency on 7/ 3/ 2 0 0 6 (See copy attached).
The Administering Agency further stipulates that as a condition to the payment by State of any funds derived from sources noted
)elow obligated to this project, the Administering Agency accepts and will comply with the Special covenants or Remarks setforth
)n the following pages.
PROJECT LOCATION:
Intersection of Warner Avenue and Edwards Street
TYPE OF WORK: Modify signal phasing
LENGTH: 0.1(MILES)
Estimated Cost
Federal Funds
Matching Funds
$5,000.00
14210 $4,500.00
LOCAL
$500.00
$0.00
OTHER
$0.00
CITY OF HUNTINGTON BEACH
By 4�L
Mayor
Date T„ 1 — -7 n n r-
Atte
Title
STATE OF CALIFORNIA
Department of Transpo tation
By
Chief, Office of Project Implementation
a Division of Local Assistance
Date L1,
I hereby certify upon m' personal knowledge that budgeted funds are available for this encumbrance:
Accounting` Date 5
Officer� /��Urn. � �i��-P _ /�7 �p $4,500.00
Chapter I Statutes I Item I Year I ProcAram I Bc I Category I Fund Source I AMOUNT
38 2005 2660-102-890 2005-2006 20.30.010.530
C 255020 892-F
4,500.00
Program Supplement 12-5181-M030- ISTEA Page 1 of 5
12-ORA-0-HNTB
STPLH-5181(153)
05/02/2006
SPECIAL COVENANTS OR REMARKS
1. All project repair, replacement and maintenance involving the
physical condition and the operation of project improvements
referred to in Article III MAINTENANCE, of the aforementioned
Master Agreement will be the responsibility of the ADMINISTERING
AGENCY and shall be performed at regular intervals and as
required for efficient operation of the completed project
improvements.
2. The ADMINISTERING AGENCY will reimburse the STATE for the
ADMINISTERING AGENCY share of costs for work requested to be
performed by the STATE.
3. The ADMINISTERING AGENCY agrees that payment of Federal funds
will be limited to the amounts approved by the Federal Highway
Administration (FHWA) in the Federal -Aid Project
Authorization/Agreement or Amendment/Modification (E-76) and
accepts any resultant increases in ADMINISTERING AGENCY funds as
shown on the Finance Letter, any modification thereof as approved
by the Division of Local Assistance, Office of Project
Implementation.
4. The ADMINISTERING AGENCY will advertise, award and administer
this project in accordance with the most current published Local
Assistance Procedures Manual.
5. The ADMINISTERING AGENCY is required to have an audit in
accordance with the Single Audit Act and OMB A-133 if it receives
a total of $500,000 or more in federal funds in a single fiscal
year. The federal funds received under this project are a part
of the Catalogue of Federal Domestic Assistance (CFDA) 20.205,
Highway Planning & Research. OMB A-133 superceded OMB A-128 in
1996. A reference to OMB A-128 in a Master Agreement (if any) is
superceded by this covenant to conform to OMB A-133.
6. Award information shall be submitted by the ADMINISTERING AGENCY
to the District Local Assistance Engineer immediately after the
project contract award. A copy of the award package shall also
be included with the submittal of the ADMINISTERING AGENCY's
first invoice for the construction contract to:
Department of Transportation
Division of Accounting
Local Programs Accounting Branch, MS#33
Program Supplement 12-5181-M030- ISTEA Page 2 of 5
12-ORA-0-1*4TB
3TPLH-5181(153)
05/02/2006
SPECIAL COVENANTS OR REMARKS
P. O. Box 942874
Sacramento, CA 94274-0001
Failure to do so will cause a delay in the State processing
invoices for the construction phase. Please refer to Section
15.7 "Award Package" of the Local Assistance Procedures Manual
and LPP 01-06.
7. STATE and ADMINISTERING AGENCY agree that any additional funds
which might be made available for new phase(s) of work by future
Federal obligations will be encumbered on this PROJECT by use of
a STATE approved "Authorization to Proceed" and Finance Letter.
ADMINISTERING AGENCY agrees that Federal funds available for
reimbursement will be limited to the amounts obligated by the
Federal Highway Administration.
8.. ADMINISTERING AGENCY agrees that it will only proceed with work
authorized for specific phase(s) with an "Authorization to
Proceed" and will not proceed with future phase(s) of this
project prior to receiving an "Authorization to Proceed" from the
STATE for that phase(s) unless no further State or Federal funds
are needed for those future phase(s).
9. Any State and Federal funds that may have been encumbered for
this project are only available for disbursement for a period of
five (5) years and seven (7) years, respectively, from the start
of the fiscal year(s) that those funds were appropriated within
the State Budget Act. All project funds not liquidated within
these periods will revert unless an executed Cooperative Work
Agreement extending these dates is requested and is approved by
the California Department of Finance per Government Code Section
16304. The exact date of each fund reversion will be reflected
in the approved finance letter(s) issued for this project.
Notwithstanding the unliquidated sums of project specific State
and Federal funding remaining and available to fund project work,
any invoice for reimbursement that is not submitted to the
Department on or before 60 days after that applicable fixed fund
reversion date will not be paid from that fiscal year's
encumbered funds because all of these unexpended funds will be
irrevocably reverted by the Department's Division of Accounting
Program Supplementl2-5181-M030- ISTEA Page 3 of 5
12-ORA-0-HNTB
3TPLH-5181(153)
05/02/2006
SPECIAL COVENANTS OR REMARKS
on that date.
Pursuant to a directive from the State Controller's Office and
the Department of Finance, the last.date to submit invoices for
reimbursed work in each fiscal year is May 15th in order for
payment to be made out of those then current appropriations.
Project work performed and invoiced after May 15th will be
reimbursed only out of available funding that might be encumbered
in the subsequent fiscal year, and then only when those funds are
actually allocated and encumbered as authorized by the California
Transportation Commission and the Department's Accounting Office.
10."ADMINISTERING AGENCY certifies that neither the ADMINISTERING
AGENCY nor its principals are suspended or debarred at the time
of the execution of this agreement. ADMINISTERING AGENCY agrees
that it will notify the STATE immediately, in the event a
suspension or a debarment happened after the execution of this
agreement."
11.The Administering Agency shall not discriminate on the basis of
race, color, national origin, or sex in the award and performance
of any DOT -assisted contract or in the administration of its DBE
Program or the requirements of 49 CFR Part 26. The Administering
Agency shall take all necessary and reasonable steps under 49 CFE
Part 26 to ensure nondiscrimination in the award and
administration of DOT -assisted contracts. The Administering
Agency's DBE Program, as required by 49 CFE Part 26 and as
approved by Caltrans, is incorporated by reference in this
agreement. Implementation of this program is a legal obligation
and failure to carry out its terms shall be treated as a
violation of this agreement. Upon notification to the recepient
of its failure to carry out its approved program, Caltrans may
impose sanctions as provided for under Part 26 and may, in
appropriate cases, refer the matter for enforcement under 18
U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986
(31 U.S.C. 3801 es seq.).
12.Billing Cycle
ADMINISTERING AGENCY agrees to submit invoices in arrears for
reimbursement of participating PROJECT costs at least once every
six months commencing after the funds are encumbered for each
Program Supplementl2-5181-M030- ISTEA Page 4 of 5
12-ORA-0-HNTB 05/02/2006
3TPLH-5181(153)
SPECIAL COVENANTS OR REMARKS
phase by the execution of this PROJECT PROGRAM SUPPLEMENT or by
STATE's future approval of an applicable Finance Letter. The
total of all invoiced amounts claimed, plus any required matching
funds, must not exceed the actual total cost allowable under this
PROGRAM SUPPLEMENT for all authorized and completed PROJECT
engineering work, right of way acquisition, and construction.
If no costs have been invoiced for a six-month period,
ADMINISTERING AGENCY shall submit a written explanation (with
target billing date and target billing amount) of the absence of
PROJECT activity.
Should ADMINSTERING AGENCY fail to invoice for participating
PROJECT costs incurred (including a written explanation when no
.invoice is submitted) within one year of the issuance of the
PROJECT authorization to proceed by STATE or from the next
invoice due date following the last PROJECT invoice, STATE may
de -obligate and reassign to another party any unexpended Federal
funds without notice to ADMINSTERING AGENCY. STATE may also not
process any future request for authorization to proceed submitted
by the ADMINSTERING AGENCY.
Final Billing
ADMINISTERING AGENCY agrees that it shall submit the Final
Invoice and Final Detail Estimate within 180 days of PROJECT
completion. ADMINISTERING AGENCY's failure to submit these
documents will result in sanctions imposed upon ADMINISTERING
AGENCY by STATE in accordance with Chapter 17.6, "Consequences
For Non -Compliance", of the Local Assistance Procedures Manual.
De -obligate Federal Funds for Construction Phase
ADMINISTERING AGENCY agrees that if the estimated PROJECT
construction cost is less than the obligated amount for
construction by more than $50,000, that excess amount of federal
funds initially obligated is subject to de -obligation by STATE
once the project has been awarded by ADMINSTERING AGENCY.
Program Supplement 12-5181-M030- ISTEA Page 5 of 5
�CSU!_tcT)D �
SriINWA,
PRC'vC%-AM SUPPLEMENT NO. M031 Date: May 15, 2006
;`
to � a 31 (?SEL,Ns Location:12-ORA-0-HNTB
ADMINISTERING AGENCY -STATE AGREEMENT ;.�'� Project Number:STPLH-5181(152)
FOR FEDERAL -AID PROJECTS NO. 12-5181 5,;"±;+ E.A. Number:12-931680
/,10 cam/ Ttf
This Program Supplement hereby incorporates the Administering Agency -State Agreement for Federal Aid which was entered into
between the Administering Agency and the State on 06/29/97 and is subject to all the terms and conditions thereof. This Program
Supplement is executed in accordance with Article I of the aforementioned Master Agreement under authority of Resolution No.
2 0 0 6— 3 7 approved by the Administering Agency on 7/ 3/ 2 0 0 6 (See copy attached).
The Administering Agency further stipulates that as a condition to the payment by State of any funds derived from sources noted
below obligated to this project, the Administering Agency accepts and will comply with the Special covenants or Remarks setforth
:)n the following pages.
PROJECT LOCATION:
Intersection of Edinger Avenue and Gothard Street
TYPE OF WORK: Modify signal phasing
LENGTH: 0.1(MILES)
Estimated Cost
Federal Funds
Matching Funds
$8,000.00
H210 $7,200.00
LOCAL
$800.00
$0.00
OTHER
$0.00
CITY OF HUNTINGTON BEACH
MayorBy
Date_11 •
Attest _ Bali
7i y • I - /
STATE OF CALIFORNIA
Departmen of Transpo tation
By ,
Chief, Office of Project Implementation
Division of Local Assistance
Date2�%s�40
I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance:
Accounting Officer �lx�r/o �f Date 51 o� $7,200.00
Chapter I Statutes I Item I Year 1 J Program I BC I Category I Fund Source I AMOUNT
38 2005 2660-102-890 2005-2006 20.30.010.530 C 255020 892-F
Program Supplement 12-5181-M031- ISTEA
7,200.00
Page 1 of 5
12-ORA-0-HNTB
3TPL4-5181(152)
05/ 15/2006
SPECIAL COVENANTS OR REMARKS
1. All project repair, replacement and maintenance involving the
physical condition and the operation of project improvements
referred to in Article III MAINTENANCE, of the aforementioned
Master Agreement will be the responsibility of the ADMINISTERING
AGENCY and shall be performed at regular intervals and as
required for efficient operation of the completed project
improvements.
2. The ADMINISTERING AGENCY will reimburse the STATE for the
ADMINISTERING AGENCY share of costs for work requested to be
performed by the STATE.
3. The ADMINISTERING AGENCY agrees that payment of Federal funds
will be limited to the amounts approved by the Federal Highway
Administration (FHWA) in the Federal -Aid Project
Authorization/Agreement or Amendment/Modification (E-76) and
accepts any resultant increases in ADMINISTERING AGENCY funds as
shown on the Finance Letter, any modification thereof as approved
by the Division of Local Assistance, Office of Project
Implementation.
4. The ADMINISTERING AGENCY will advertise, award and administer
this project in accordance with the most current published Local
Assistance Procedures Manual.
5. The ADMINISTERING AGENCY is required to have an audit in
accordance with the Single Audit Act and OMB A-133 if it receives
a total of $500,000 or more in federal funds in a single fiscal
year. The federal funds received under this project are a part
of the Catalogue of Federal Domestic Assistance (CFDA) 20.205,
Highway Planning & Research. OMB A-133 superceded OMB A-128 in
1996. A reference to OMB A-128 in a Master Agreement (if any) is
superceded by this covenant to conform to OMB A-133.
6. Award information shall be submitted by the ADMINISTERING AGENCY
to the District Local Assistance Engineer immediately after the
project contract award. A copy of the award package shall also
be included with the submittal of the ADMINISTERING AGENCY's
first invoice for the construction contract to:
Department of Transportation
Division of Accounting
Local Programs Accounting Branch, MS#33
Program Supplementl2-5181-M031- ISTEA Page 2 of 5
12-ORA-0-14NTB
STPLH-5181(152)
05/ 15/2006
SPECIAL COVENANTS OR REMARKS
P. O. Box 942874
Sacramento, CA 94274-0001
Failure to do so will cause a delay in the State processing
invoices for the construction phase. Please refer to Section
15.7 "Award Package" of the Local Assistance Procedures Manual
and LPP 01-06.
7. STATE and ADMINISTERING AGENCY agree that any additional funds
which might be made available for new phase(s) of work by future
Federal obligations will be encumbered on this PROJECT by use of
a STATE approved "Authorization to Proceed" and Finance Letter.
ADMINISTERING AGENCY agrees that Federal funds available for
reimbursement will be limited to the amounts obligated by the
Federal Highway Administration.
8. ADMINISTERING AGENCY agrees that it will only proceed with work
authorized for specific phase(s) with an "Authorization to
Proceed" and will not proceed with future phase(s) of this
project prior to receiving an "Authorization to Proceed" from the
STATE for that phase(s) unless no further State or Federal funds
are needed for those future phase(s).
9. Any State and Federal funds that may have been encumbered for
this project are only available for disbursement for a period of
five (5) years and seven (7) years, respectively, from the start
of the fiscal year(s) that those funds were appropriated within
the State Budget Act. All project funds not liquidated within
these periods will revert unless an executed Cooperative Work
Agreement extending these dates is requested and is approved by
the California Department of Finance per Government Code Section
16304. The exact date of each fund reversion will be reflected
in the approved finance letter(s) issued for this project.
Notwithstanding the unliquidated sums of project specific State
and Federal funding remaining and available to fund project work,
any invoice for reimbursement that is not submitted to the
Department on or before 60 days after that applicable fixed fund
reversion date will not be paid from that fiscal year's
encumbered funds because all of these unexpended funds will be
irrevocably reverted by the Department's Division of Accounting
Program Supplementl2-5181-M031- ISTEA Page 3 of 5
12-0?,A-0-HNTB
3TPLH-5181(152)
05/ 15/2006
SPECIAL COVENANTS OR REMARKS
on that date.
Pursuant to a directive from the State Controller's Office and
the Department of Finance, the last date to submit invoices for
reimbursed work in each fiscal year is May 15th in order for
payment to be made out of those then current appropriations.
Project work performed and invoiced after May 15th will be
reimbursed only out of available funding that might be encumbered
in the subsequent fiscal year, and then only when those funds are
actually allocated and encumbered as authorized by the California
Transportation Commission and the Department's Accounting Office.
10."ADMINISTERING AGENCY certifies that neither the ADMINISTERING
AGENCY nor its principals are suspended or debarred at the time
of the execution of this agreement. ADMINISTERING AGENCY agrees
that it will notify the STATE immediately, in the event a
suspension or a debarment happened after the execution of this
agreement."
11.The Administering Agency shall not discriminate on the basis of
race, color, national origin, or sex in the award and performance
of any DOT -assisted contract or in the administration of its DBE
Program or the requirements of 49 CFR Part 26. The Administering
Agency shall take all necessary and reasonable steps under 49 CFR
Part 26 to ensure nondiscrimination in the award and
administration of DOT -assisted contracts. The Administering
Agency's DBE Program, as required by 49 CFR Part 26 and as
approved by Caltrans, is incorporated by reference in this
agreement. Implementation of this program is a legal obligation
and failure to carry out its terms shall be treated as a
violation of this agreement. Upon notification to the recepient
of its failure to carry out its approved program, Caltrans may
impose sanctions as provided for under Part 26 and may, in
appropriate cases, refer the matter for enforcement under 18
U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986
(31 U.S.C. 3801 et seq.).
12.Billing Cycle
ADMINISTERING AGENCY agrees to submit invoices in arrears for
reimbursement of participating PROJECT costs at least once every
six months commencing after the funds are encumbered for each
Program Supplementl2-5181-M031- ISTEA Page 4 of 5
12-ORA-0-HNTB
STPLH-5181(152)
05/ 15/2006
SPECIAL COVENANTS OR REMARKS
phase by the execution of this PROJECT PROGRAM SUPPLEMENT or by
STATE's future approval of an applicable Finance Letter. The
total of all invoiced amounts claimed, plus any required matching
funds, must not exceed the actual total cost allowable under this
PROGRAM SUPPLEMENT for all authorized and completed PROJECT
engineering work, right of way acquisition, and construction.
If no costs have been invoiced for a six-month period,
ADMINISTERING AGENCY shall submit a written explanation (with
target billing date and target billing amount) of the absence of
PROJECT activity.
Should ADMINSTERING AGENCY fail to invoice for participating
PROJECT costs incurred (including a written explanation when no
invoice is submitted) within one year of the issuance of the
PROJECT authorization to proceed by STATE or from the next
invoice due date following the last PROJECT invoice, STATE may
de -obligate and reassign to another party any unexpended Federal
funds without notice to ADMINSTERING AGENCY. STATE may also not
process any future request for authorization to proceed submitted
by the ADMINSTERING AGENCY.
Final Billing
ADMINISTERING AGENCY agrees that it shall submit the Final
Invoice and Final Detail Estimate within 180 days of PROJECT
completion. ADMINISTERING AGENCY's failure to submit these
documents will result in sanctions imposed upon ADMINISTERING
AGENCY by STATE in accordance with Chapter 17.6, "Consequences
For Non -Compliance", of the Local Assistance Procedures Manual.
De -obligate Federal Funds for Construction Phase
ADMINISTERING AGENCY agrees that if the estimated PROJECT
construction cost is less than the obligated amount for
construction by more than $50,000, that excess amount of federal
funds initially obligated is subject to de -obligation by STATE
once the project has been awarded by ADMINSTERING AGENCY.
Program Supplementl2-5181-M031- ISTEA Page 5 of 5
PROGRAM SUPPLEMENT NO. M032 C 1i\I ORMEVk Date: May 15, 2006
to ! J 1 V Location:12-ORA-0-HNTB
ADMINISTERING AGENCY -STATE AGREEMENT COPY Project Number:STPLH-5181(151)
FOR FEDERAL -AID PROJECTS NO. 12-5181 E.A. Number:12-931679
LOA16 z'). 7ESOLu/70.J —
This Program Supplement hereby incorporates the Administering Agency -State Agreement for Federal Aid which was entered into
between the Administering Agency and.the State on 06/29/97 and is subject to all the terms and conditions thereof. This Program
Supplement is executed in accordance with Article I of the aforementioned Master Agreement under authority of Resolution No.
2 0 0 6— 3 7 approved by the Administering Agency on 7/ 3/ 2 0 0 6 (See copy attached).
The Administering Agency further stipulates that as a condition to the payment by State of any funds derived from sources noted
below obligated to this project, the Administering Agency accepts and will comply with the Special covenants or Remarks setforth
on the following pages.
PROJECT LOCATION:
Intersection of Warner Avenue and Gothard Street
TYPE OF WORK: [Modify signal phasing
LENGTH: 0.1(MILES)
Estimated Cost
Federal Funds
Matching Funds
$5,000.00
H210 $4,500.00
LOCAL
$500.00
$0.00
OTHER
$0.00
:!ITY OF HUNTINGTON BEACH
By
_ )4,
Mayor
Date
Attest
Title Clerk
STATE OF CALIFORNIA
Department of Transport tion
+ c
By
Chief, Office of Project Implementation
Division of Local Assistance
Date 0
I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance:
Accounting Officer Date / �$4,500.00
Chapter I Statutes Item Year I Pr gram I BC I Category I Fund Source I AMOUNT
38 2005 2660-102-890 2005-2006 20.30.010.530 C 255020 892-F
Program Supplement 12-5181-M032- ISTEA
4,500.00
Page 1 of 5
12-ORA-0-IINNTB
05/ 15/2006
STPL.H-5181(151)
SPECIAL COVENANTS OR REMARKS
1. All project repair, replacement and maintenance involving the
physical condition and the operation of project improvements
referred to in Article III MAINTENANCE, of the aforementioned
Master Agreement will be the responsibility of the ADMINISTERING
AGENCY and shall be performed at regular intervals and as
required for efficient operation of the completed project
improvements.
2. The ADMINISTERING AGENCY will reimburse the STATE for the
ADMINISTERING AGENCY share of costs for work requested to be
performed by the STATE.
3. The ADMINISTERING AGENCY agrees that payment of Federal funds
will be limited to the amounts approved by the Federal Highway
Administration (FHWA) in the Federal -Aid Project
Authorization/Agreement or Amendment/Modification (E-76) and
accepts any resultant increases in ADMINISTERING AGENCY funds as
shown on the Finance Letter, any modification thereof as approved
by the Division of Local Assistance, Office of Project
Implementation.
4. The ADMINISTERING AGENCY will advertise, award and administer
this project in accordance with the most current published Local
Assistance Procedures Manual.
5. The ADMINISTERING AGENCY is required to have an audit in
accordance with the Single Audit Act and OMB A-133 if it receives
a total of $500,000 or more in federal funds in a single fiscal
year. The federal funds received under this project are a part
of the Catalogue of Federal Domestic Assistance (CFDA) 20.205,
Highway Planning & Research. OMB A-133 superceded OMB A-128 in
1996. A reference to OMB A-128 in a Master Agreement (if any) is
superceded-.,•by this covenant to conform to OMB A-133.
6. Award information shall be submitted by the ADMINISTERING AGENCY
to the District Local Assistance Engineer immediately after the
project contract award. A copy of the award package shall also
be included with the submittal of the ADMINISTERING AGENCY's
first invoice for the construction contract to:
Department of Transportation
Division of Accounting
Local Programs Accounting Branch, MS#33
Program Supplementl2-5181-M032- ISTEA Page 2 of 5
12-ORA-0-HNTB '
05/ 15/2006
STPI :H-5181(151)
SPECIAL COVENANTS OR REMARKS
P. O. Box 942874
Sacramento, CA 94274-0001
Failure to do so will cause a delay in the State processing
invoices for the construction phase. Please refer to Section
15.7 "Award Package" of the Local Assistance Procedures Manual
and LPP 01-06.
7. STATE and ADMINISTERING AGENCY agree that any additional funds
which might be made available for new phase(s) of work by future
Federal obligations will be encumbered on this PROJECT by use of
a STATE approved "Authorization to Proceed" and Finance Letter.
ADMINISTERING AGENCY agrees that Federal funds available for
reimbursement will be limited to the amounts obligated by the
Federal Highway Administration.
8. ADMINISTERING AGENCY agrees that it will only proceed with work
authorized for specific phase(s) with an "Authorization to
Proceed" and will not proceed with future phase(s) of this
project prior to receiving an "Authorization to Proceed" from the
STATE for that phase(s) unless no further State or Federal funds
are needed for those future phase(s).
9. Any State and Federal funds that may have been encumbered for
this project are only available for disbursement for a period of
five (5) years and seven (7) years, respectively, from the start
of the fiscal year(s) that those funds were appropriated within
the State Budget Act. All project funds not liquidated within
these periods will revert unless an executed Cooperative Work
Agreement extending these dates is requested and is approved by
the California Department of Finance per Government Code Section
16304. The exact date of'each fund reversion will be reflected
in the approved finance letter(s) issued for this project.
Notwithstanding the unliquidated sums of project specific State
and Federal funding remaining and available to fund project work,
any invoice for reimbursement that is not submitted to the
Department on or before 60 days after that applicable fixed fund
reversion date will not be paid from that fiscal year's
encumbered funds because all of these unexpended funds will be
irrevocably reverted by the Department's Division of Accounting
Program Supplementl2-5181-M032- ISTEA Page 3 of 5
12-0RA-0-HNTB
05/15/2006
STPLH-5181(151)
SPECIAL COVENANTS OR REMARKS
on that date.
Pursuant to a directive from the State Controller's Office and
the Department of Finance, the last date to submit invoices for
reimbursed work in each fiscal year is May 15th in order for
payment to be made out of those then current appropriations.
Project work performed and invoiced after May 15th will be
reimbursed only out of available funding that might be encumbered
in the subsequent fiscal year, and then only when those funds are
actually allocated and encumbered as authorized by -the California
Transportation Commission and the Department's Accounting Office.
10."ADMINISTERING AGENCY certifies that neither the ADMINISTERING
AGENCY nor its principals are suspended or debarred at the time
of the execution of this agreement. ADMINISTERING AGENCY agrees
that it will notify the STATE immediately, in the event a
suspension or a debarment happened after the execution of this
agreement."
11.The Administering Agency shall not.discriminate on the basis of
race, color, national origin, or sex in the award and performance
of any DOT -assisted contract or in the administration of its DBE
Program or the requirements of 49 CFR Part 26. The Administering
Agency shall take all necessary and reasonable steps under 49 CFR
Part 26 to ensure nondiscrimination in the award and
administration of DOT -assisted contracts. The Administering
Agency's DBE Program, as required by 49 CFR Part 26 and as
approved by Caltrans, is incorporated by reference in this
agreement. Implementation of this program is a legal obligation
and failure to carry out its terms shall be treated as a
violation of this agreement. Upon notification to the recepient
of its failure to carry out its approved program, Caltrans may
impose sanctions as provided for under Part 26 and may, in
appropriate cases, refer the matter for enforcement under 18
U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986
(31 U.S.C. 3801 et seq.).
12. Billing Cycle
ADMINISTERING AGENCY agrees to submit invoices in arrears for
reimbursement of participating PROJECT costs at least once every
six months commencing after the funds are encumbered for each
Program Supplementl2-5181-M032- ISTEA Page 4 of 5
12-ORA-0-HNTB
05/ 15/2006
3TPLH-5181(151)
SPECIAL COVENANTS OR REMARKS
phase by the execution of this PROJECT PROGRAM SUPPLEMENT or by
STATE's future approval of an applicable Finance Letter. The
total of all invoiced amounts claimed, plus any required matching
funds, must not exceed the actual total cost allowable under this
PROGRAM SUPPLEMENT for all authorized and completed PROJECT
engineering work, right of way acquisition, and construction.
If no costs have been invoiced for a six-month period,
ADMINISTERING AGENCY shall submit a written explanation (with
target billing date and target billing amount) of the absence of
PROJECT activity.
Should ADMINSTERING AGENCY fail to invoice for participating
PROJECT costs incurred (including a written explanation when no
invoice is submitted) within one'year of the issuance of the
PROJECT authorization to proceed by STATE or from the next
invoice due date following the last PROJECT invoice, STATE may
de -obligate and reassign to another party any unexpended Federal
funds without notice to ADMINSTERING AGENCY. STATE may also not
process any future request for authorization to proceed submitted
by the ADMINSTERING AGENCY.
Final Billing
ADMINISTERING AGENCY agrees that it shall submit the Final
Invoice and Final Detail Estimate within 180 days of PROJECT
completion. ADMINISTERING AGENCY's failure to submit these
documents will result in sanctions imposed upon ADMINISTERING
AGENCY by STATE in accordance with Chapter 17.6, "Consequences
For Non -Compliance", of the Local Assistance Procedures Manual.
De -obligate Federal Funds for Construction Phase
ADMINISTERING AGENCY agrees that if the estimated PROJECT
construction cost is less than the obligated amount for
construction by more than $50,000, that excess amount of federal
funds initially obligated is subject to de -obligation by STATE
once the project has been awarded by ADMINSTERING AGENCY.
Program Supplementl2-5181-M032- ISTEA Page 5 of 5
Res. No. 2006-37
STATE OF CALIFORNIA
COUNTY OF ORANGE ) ss:
CITY OF HUNTINGTON BEACH )
I, JOAN L. FLYNN the duly elected, qualified City Clerk of the
City of Huntington Beach, and ex-officio Clerk of the City Council of said City,
do hereby certify that the whole number of members of the City Council of the
City of Huntington Beach is seven; that the foregoing resolution was passed
and adopted by the affirmative vote of at least a majority of all the members of
said City Council at an regular meeting thereof held on the 3rd day of July,
2006 by the following vote:
AYES: Bohr, Green, Coerper, Sullivan, Hardy, Hansen, Cook
NOES: None
ABSENT: None
ABSTAIN: None
Cit Jerk and ex-officio erk of the
City Council of the City of
Huntington Beach, California
STATE OF CALIFORNIA. BUSINESS,TRANSPORTATION AND HOUSING AGENCY Arnold Schwarzenegger, Governor
DEPARTMENT OF TRANSPORTATION
Division of Local Assistance
1120 N STREET
P.O. BOX 942874, MS# 1
Sacramento, CA 94274-0001
TDD (916) 654-4014
(916) 654-3151
Fax (916) 653-7621
May 10, 2006
Ms. Erick Charlonne
DBE Liaison Officer
City of Huntington Beach
2000 Main Street
Huntington Beach, CA 92866
Attn: Mr. Doug Kato
Dear Ms. Charlonne:
File: 12-ORA-0-HNTB
STPLH-5181(153)
Intersection of Warner Avenue and
Edwards Street
Enclosed are two originals of the Program Supplement Agreement No. 030-M to Administering Agency -State
Agreement No. 12-5181 and an approved Finance Letter for the subject project. Please retain the signed Finance
Letter for your records.
We have included two new special covenants that allow any funding for future phases of this project be encumbered
upon approval of the "Request for Authorization" and Finance Letter. The Program Supplement Agreement need not be
revised for that purpose. However, please note that federal funding will be lost if you proceed with future
phase(s) of the project prior to getting the "Authorization to Proceed" with that phase.
Please review the covenants and sign both copies of this Agreement and return both to this office, Office of Project
Implementation - MS1 within 60 days from the date of this letter. If the signed Agreements are not received back in this
office within 60 days, funds will be disencumbered and/or deobligated. Alterations should not be made to the
agreement language or funding. Attach your local agency's certified authorizing resolution that clearly identifies the
project and the official authorized to execute the agreement. A fully executed copy of the agreement will be returned to
you upon ratification by Caltrans. No invoices for reimbursement can be processed until the agreement is fully
executed.
In accordance to Government Code 16304, Federal funds appropriated by the State budget are available for liquidation
only for seven years and the State funds are available only for five years. The attached Finance Letter shows these
deadlines as the "Reversion Date". Please ensure that your invoices are submitted at least 60 days prior to the
reversion date to avoid any lapse of funds. If your agency is unable to seek reimbursement by this date you may.
request an extension through a Cooperative Work Agreement (CWA). A CWA is subject to the final approval of the
State Department of Finance. If approved, the CWA may extend the deadline for up to one year for federal funds and
up to three years for State funds.
Please note that Government Code 16304 does not supersede any other more restrictive expenditure deadlines.
Your prompt action is requested. If you have questions, please contact your District Local Assistance Engineer.
Sincerely,
442�z
DENIX ANBIAH, Chief
Office of Project Implementation
Division of Local Assistance
Enclosure
c: DLA AE Project Files
(12) DLAE - Alan Williams
DEPARTMENT OF TRANSPORTATION
DIVISION OF ACCOUNTING
- LOCAL PROGRAM ACCOUNTING BRANCH
Attention: City of Huntington Beach
C KIAAIr`C I ==M
Date: 05/10/2006
Agency: 12-O RA-0-H NTB
ProlectNo: STPLH-5181(153)
EA No: 12-931681 L-
FINANCE ITEMS
TOTAL COST OF
FEDERAL PART.
FED.
FEDERAL
LOCAL FUNDS
WORK
COST
REIMB %
FUNDS
I
H210
Agency Preliminary Engineering
$5,000
$5,000
90.00
$4,500
$500
Totals:
$5,000
$5,000
$4,500
$500
Fed. Partic: 100.00% This Finance Letter was created based on specific financial information provided by the responsible local agency. The following
encumbrance history is prepared by Local Assistance Accounting Office and is provided here for local agency's information and action.
J
4
Signature: ' For questions regarding finance letter, contact:
Title: HQ Local Assistance Area Engineer Printed Name : Patrick Louie
Telephone No: (916) 653-7349
Remarks: HES #2816. Reimbursement ratio = 90%.
ACCOUNTING INFORMATION- STPLH-5181(153)
Fund Program Fed/State Encumbrance Amount Approp Year Expenditure Amount Reversion Date
06BH L.A. HAZRD ELEM SFT F 1 $4,500 2005 $0 06/30/12
Page 1 of 1
STATE OF CALIFORNIA. BUSINESS,TRANSPORTATION AND HOUSING AGENCY
Arnold Schwarzenegger, Governor
DEPARTMENT OF TRANSPORTATION
Division of Local Assistance
1120 N STREET
P.O. BOX 942874, MS# 1
Sacramento, CA 94274-0001
TDD (916) 654-4014
(916)654-3151
Fax (916) 653-7621
May 19, 2006
Mr. Robert F. Beardsley
Director of Public Works
City of Huntington Beach
P.O. Box 190
Huntington Beach, CA 92648
Attn: Mr. Doug Kato
Dear Mr. Beardsley:
File: 12-ORA-0-HNTB
STPLH-5181(152)
Intersection of Edinger Avenue and
Gothard Street
Enclosed are two originals of the Program Supplement Agreement No. 031-M to Administering Agency -State
Agreement No. 12-5181 and an approved Finance Letter for the subject project. Please retain the signed Finance
Letter for your records.
We have included two new special covenants that allow any funding for future phases of this project be encumbered
upon approval of the "Request for Authorization" and Finance Letter. The Program Supplement Agreement need not be
revised for that purpose. However, please note that federal funding will be lost if you proceed with future
phase(s) of the project prior to getting the "Authorization to Proceed" with that phase.
Please review the covenants and sign both copies of this Agreement and return both to this office, Office of Project
Implementation - MS1 within 60 days from the date of this letter. If the signed Agreements are not received back in this
office within 60 days, funds will be disencumbered and/or deobligated. Alterations should not be made to the
agreement language or funding. Attach your local agency's certified authorizing resolution that clearly identifies the
project and the official authorized to execute the agreement. A fully executed copy of the agreement will be returned to
you upon ratification by Caltrans. No invoices for reimbursement can be processed until the agreement is fully
executed.
In accordance to Government Code 16304, Federal funds appropriated by the State budget are available for liquidation
only for seven years and the State funds are available only for five years. The attached Finance Letter shows these
deadlines as the "Reversion Date". Please ensure that your invoices are submitted at least 60 days prior to the
reversion date to avoid any lapse of funds. If your agency is unable to seek reimbursement by this date you may
request an extension through a Cooperative Work Agreement (CWA). A CWA is subject to the final approval of the
State Department of Finance. If approved, the CWA may extend the deadline for up to one year for federal funds and
up to three years for State funds.
Please note that Government Code 16304 does not supersede any other more restrictive expenditure deadlines.
Your prompt action is requested. If you have questions, please contact your District Local Assistance Engineer.
Sincerely,
DENIX ANBIAH, Chief
Office of Project Implementation
Division of Local Assistance
Enclosure
c: DLA AE Project Files
(12) DLAE - Alan Williams
DEPARTMENT OF TRANSPORTATION FINANCE LETTER Date: 05/18/2006
DIVISION OF ACCOUNTING Agency: 12-ORA-0-HNTB
LOCAL PROGRAM ACCOUNTING BRANCH Protect No: STPLH-5181(152)
EA No: 12-931680 L-
Attention: City of Huntington Beach
FINANCE ITEMS
TOTAL COST OF
FEDERAL PART.
FED.
FEDERAL
LOCAL FUNDS
WORK
COST
REIMB %
FUNDS
I
!
I
H210
I
Agency Preliminary Engineering
$8,000
$8,000
90.00
$7,200
$800
Totals:
$8,000
$8,000
$7,200
$800
Fed. Partic: 100.00% This Finance Letter was created based on specific financial information provided by the responsible local agency. The following
encumbrance history is prepared by Loc ssistance Accounting Office and is provided here for local agency's information and action.
Signature: For questions regarding finance letter, contact:
Title: HQ Local Assistance Area Engineer Printed Name : Patrick Louie
Telephone No: (916) 653-7349
Remarks: HES 42814 03/04 moved to scag 05/06 amend 417 3/10/06. Reimbursement ratio = 90%.
ACCOUNTING INFORMATION- STPLH-5181(152)
Fund Program Fed/State Encumbrance Amount Approp Year Expenditure Amount Reversion Date
06BH L.A. HAZRD ELEM SFT F $7,200 2005 $0 06/30/12
Page 1 of 1
STATE OF CALIFORNIA. BUSINESS,TRANSPORTATION AND HOUSING AGENCY
Arnold Schwarzenegger, Governor
DEPARTMENT OF TRANSPORTATION
Division of Local Assistance
1120 N STREET
P.O. BOX 942874, MS# 1
Sacramento, CA 94274-0001
TDD (916) 654-4014
(916) 654-3151
Fax (916) 653-7621
May 19, 2006
Mr. Robert F. Beardsley
Director of Public Works
City of Huntington Beach
P.O. Box 190
Huntington Beach, CA 92648
Attn: Mr. Doug Kato
Dear Mr. Beardsley:
4
File: 12-ORA-0-HNTB
STPLH-5181(151)
Intersection of Warner Avenue and
Gothard Street
Enclosed are two originals of the Program Supplement Agreement No. 032-M to Administering Agency -State
Agreement No. 12-5181 and an approved Finance Letter for the subject project. Please retain the signed Finance
Letter for your records.
We have included two new special covenants that allow any funding for future phases of this project be encumbered
upon approval of the "Request for Authorization" and Finance Letter. The Program Supplement Agreement need not be
revised for that purpose. However, please note that federal funding will be lost if you proceed with future
phase(s) of the project prior to getting the "Authorization to Proceed" with that phase.
Please review the covenants and sign both copies of this Agreement and return both to this office, Office of Project
Implementation - MS1 within 60 days from the date of this letter. If the signed Agreements are not received back in this
office within 60 days, funds will be disencumbered and/or deobligated. Alterations should not be made to the
agreement language or funding. Attach your local agency's certified authorizing resolution that clearly identifies the
project and the official authorized to execute the agreement. A fully executed copy of the agreement will be returned to
you upon ratification by Caltrans. No invoices for reimbursement can be processed until the agreement is fully
executed.
In accordance to Government Code 16304, Federal funds appropriated by the State budget are available for liquidation
only for seven years and the State funds are available only for five years. The attached Finance Letter shows these
deadlines as the "Reversion Date". Please ensure that your invoices are submitted at least 60 days prior to the
reversion date to avoid any lapse of funds. If your agency is unable to seek reimbursement by this date you may
request an extension through a Cooperative Work Agreement (CWA). A CWA is subject to the final approval of the
State Department of Finance. If approved, the CWA may extend the deadline for up to one year for federal funds and
up to three years for State funds.
Please note that Government Code 16304 does not supersede any other more restrictive expenditure deadlines.
Your prompt action is requested. If you have questions, please contact your District Local Assistance Engineer.
Sincerely,
��Z � J
DENIX ANBIAH, Chief
Office of Project Implementation
Division of Local Assistance
Enclosure
c: DLA AE Project Files
(12) DLAE - Alan Williams
DEPARTMENT OF TRANSPORTATION
DIVISION OF ACCOUNTING
LOCAL PROGRAM ACCOUNTING BRANCH
Attention: City of Huntington Beach
FINANCE LETTER Date:
05/18/2006
Agency:
12-ORA-0-HNTB
Project No:
STPLH-5181(151)
EA No:
12-931679-L
FINANCE ITEMS
TOTAL COST OF
FEDERAL PART.
FED.
FEDERAL
LOCAL FUNDS
WORK
COST
REIMB %
FUNDS
H210
Agency Preliminary Engineering
$5,000
$5,000
90.00
$4,500
$500
Totals:
$5,000
$5,000
I $4,500
$500
Fed. Partic: 100.00% This Finance Letter was created based on specific financial information provided by the responsible local agency. The following
encumbrance history is prepared by Local Assistance Accounting Office and is provided here for local agency's information and action.
Signature: For questions regarding finance letter, contact:
A" r4L le_� I
Title: HO Local Assistance Area Engineer Printed Name : Patrick Louie
Telephone No: (916) 653-7349
Remarks: HES #2815. Reimbursement ratio = 90%.
ACCOUNTING INFORMATION- STPLH-5181(151)
Fund Program Fed/State Encumbrance Amount
06BH L.A. HAZRD ELEM SFT F $4,500
Approp Year Expenditure Amount Reversion Date
2005 $0 06/30/12
Page 1 of 1
RCA ROUTING SHEET
INITIATING DEPARTMENT: PUBLIC WORKS
SUBJECT: Adopt Resolution Authorizing Federal Funding for
Traffic Signal Modifications
COUNCIL MEETING DATE: July 3, 2006
RCA ATTACHMENTS .. -
STATUS
Ordinance (w/exhibits & legislative draft if applicable)
Attached
❑
Not Applicable
Resolution (w/exhibits & legislative draft if applicable)
Attached
Not Applicable
❑
Tract Map, Location Map and/or other Exhibits
Attached
Not Applicable
❑
Contract/Agreement (w/exhibits if applicable)
Attached
❑
Signed in full by the City Attorney
Not Applicable
Subleases, Third Party Agreements, etc.
Attached
❑
(Approved as to form by City Attorney)
Not Applicable
Certificates of Insurance (Approved by the City Attorney)
Attached
❑
Not Applicable
Fiscal Impact Statement (Unbudgeted, over $5,000)
Attached
❑
Not Applicable
Bonds (If applicable)
Attached
❑
Not Applicable
Staff Report (If applicable)
Attached
❑
Not Applicable
Commission, Board or Committee Report (If applicable)
Attached
❑
Not Applicable
Findings/Conditions for Approval and/or Denial
Attached
❑
Not Applicable
EXPLANATION FOR MISSING ATTACHMENTS
REVIEWED
RETURNED
FORWARDED
Administrative Staff
)
)
Assistant City Administrator Initial
City Administrator Initial
City Clerk
)
EXPLANATION FOR RETURN OF ITEM:
RCA Author: W. Janusz
STATE OF CALIFORNIA. BUSINESS,TRANSPORTATION AND HOUSING AGENCY
Arnold Schwarzenegger, Governor
DEPARTMENT OF TRANSPORTATION
Division of Local Assistance
1120 N STREET
P.O. BOX 942874, MS# 1
Sacramento, CA 94274-0001
TDD (916) 654-4014
(916) 654-3151
Fax (916) 653-7621
July 24, 2006
Ms. Erick Charlonne
DBE Liaison Officer
City of Huntington Beach
2000 Main Street
Huntington Beach, CA 92866
Attn: Mr. Doug Kato
Dear Ms. Charlonne:
4
File: 12-ORA-0-HNTB
STPLH-5181(153)
Intersection of Warner Avenue and
Edwards Street
Enclosed is your fully executed copy of Program Supplement Agreement No. 030-M to Administering Agency -State
Agreement No. 12-5181 .
Sincerely,
ANBIAH, Chief
/,�VODENIX
ffice of Project Implementation
Division of Local Assistance
Enclosure
c: DLA AE Project Files
(12) DLAE - Alan Williams
STATE OF CALIFORNIA. BUSINESS,TRANSPORTATION AND HOUSING AGENCY Arnold Schwarzenegger, Governor
DEPARTMENT OF TRANSPORTATION
Division of Local Assistance
1120 N STREET
P.O. BOX 942874, MS# 1
Sacramento, CA 94274-0001
TDD (916) 654-4014
(916) 654-3151 File: 12-ORA-0-HNTB
Fax (916) 653-7621 STPLH-5181(152)
July 24, 2006 Intersection of Edinger Avenue and
Gothard Street
Mr. Robert F. Beardsley
Director of Public Works
City of Huntington Beach
P.O. Box 190
Huntington Beach, CA 92648
Attn: Mr. Doug Kato
Dear Mr. Beardsley:
Enclosed is your fully executed copy of Program Supplement Agreement No. 031-M to Administering Agency -State
Agreement No. 12-5181 .
Sincerely,
t
DENIX ANBIAH, Chief
Office of Project Implementation
!Division of Local Assistance
Enclosure
c: DLA AE Project Files
(12) DLAE - Alan Williams
STATE OF CALIFORNIA. I USINESS,TRANSPORTATION AND HOUSING AGENCY
Arnold Schwarzenegger, Governor
DEPARTMENT OF TRANSPORTATION
Division of Local Assistance
1120 N STREET
P.O. BOX 942874, MS# 1
Sacramento, CA 94274-0001
TDD (916) 654-4014
(916) 654-3151
Fax (916) 653-7621
July 24, 2006
Mr. Robert F. Beardsley
Director of Public Works
City of Huntington Beach
P.O. Box 190
Huntington Beach, CA 92648
Attn: Mr. Doug Kato
Dear Mr. Beardsley:
(4
File: 12-ORA-0-HNTB
STPLH-5181(151)
Intersection of Warner Avenue and
Gothard Street
Enclosed is your fully executed copy of Program Supplement Agreement No. 032-M to Administering Agency -State
Agreement No. 12-5181 .
Sincerely,
ENIX ANBIAH, Chief
Office of Project Implementation
Division of Local Assistance
Enclosure
c: DLA AE Project Files
(12) DLAE - Alan Williams